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HomeMy WebLinkAboutItem 2b: Contract Extension with B & P Painting and Wood for Wood Refinishing oI ARC V � LIFoz r Iffignioni • u{ui[Sr 903 °�4nicy of VI' STAFF REPORT Public Works Services Department DATE: February 21, 2012 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Dave McVey, General Services Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR CONTRACT EXTENSION WITH B&P PAINTING FOR PAINTING AND WOOD REFINISHING SERVICES AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $43,720 Recommendation: Approve SUMMARY On February 8, 2011 the City Council approved a one (1) year contract Agreement with optional contract extensions to B&P Painting Inc. for painting and wood refinishing services at various City facilities. B&P Painting Inc. is reaching the end of their first year of contract and has submitted a written offer to extend the existing contract for an additional year with no increase in pricing and all other terms and conditions of the Agreement are to remain in effect. As part of ongoing facility maintenance activities, the Public Works Services Department schedules various painting improvement projects for City facilities, through the Capital Improvement Program and Operating Budgets. Based on the excellent service provided by B&P Painting Inc. during the past year, staff recommends that the City Council award a one (1) year contract extension to B&P Painting for painting and wood refinishing services at various City facilities in the amount of$43,720. DISCUSSION The Public Works Services Department is responsible for the maintenance of all City facilities. Annual painting and preventative maintenance programs have been implemented at the Library, City Hall, Community Center, Fire Stations, Police Department and Public Works Services Department. These are small projects, ranging from $350 to $7,500 and are funded through the Capital Improvement Program and the various departments' Operations and Maintenance Budgets. Page 1 of 2 Mayor and City Council February 21, 2012 The Public Works Services Department determined it would be advantageous to award a contract (with annual extensions, pending the City Council's approval) for all facility painting and wood refinishing work to one qualified contractor to eliminate unnecessary down time and ensure projects are started or completed in a timely manner and the quality of work completed are performed in a professional manner. The contract also provides for extraordinary maintenance, on a time and materials basis, whenever painting services are required as well as provide services for refinishing wood floors, cabinets, molding and exterior power washing of facilities. The contract amount is based on the lowest bid provided by B&P Painting Inc. and it does not necessarily mean that this amount will be fully expended during this contact extension. B & P Painting Inc. is the current contractor with the City for this work and has provided excellent and affordable service. Staff is recommending that the City Council approve a contract extension in the amount of $43,720 to B&P Painting Inc. for painting, wood refinishing and extraordinary maintenance of various City facilities. FISCAL IMPACT Sufficient funds have been budgeted in the departments' operating budgets and in the Capital Improvement Program for this contract RECOMMENDATION 1. Award a one (1) year contract extension to B&P Painting for painting and wood refinishing services at various City Facilities in the amount of $43,720. 2. Authorize the City Manager and City Clerk to execute a contract extension in a form approved by the City Attorney. Approved by: , 7■ ...-eX Donald Penman, City Manager TT:DM Page 2 of 2