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'40°ity°t84° STAFF REPORT
Public Works Services Department
DATE: February 21, 2012
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Ken Herman, Deputy Public Works Services Director
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
CJ CONSTRUCTION, INC. FOR DECEMBER WINDSTORM DAMAGE
SIDEWALK REPAIRS PROJECT IN THE AMOUNT OF $113,982
WHICH INCLUDES A 10% CONTINGENCY
Recommendation: Approve
SUMMARY
The 2011 December Windstorm destroyed hundreds of City trees and caused damage
to City infrastructure, including pedestrian sidewalks, driveway approaches, and curb
and gutter. On January 23, 2012, Public Works Services staff conducted a formal
bidding process to award a contract for the December Windstorm Damage Sidewalk
Repair Project which involves utilizing private contractors to repair damaged sidewalks,
curbs, and driveways and to remove remaining stumps along major arterial and
collector streets, caused by the 2011 December Windstorm.
Based on the bid results received, staff recommends that the City Council award a
contract to CJ Construction, Inc. for the Wind Storm Damage Sidewalk Repairs Project
in the amount of$113,982 which includes a 10% contingency.
DISCUSSION
The Public Works Services Department is responsible for the maintenance and repair of
approximately 147 miles of roadways and approximately 17,000 trees within the public
right-of-way and on City property. The 2011 December Windstorm resulted in the loss
of approximately 532 City owned trees by either shearing off trees at their trunks,
breaking off major limbs, or by uprooting entire trees. When these uprooted trees
tipped over, the curbs and sidewalks adjacent to the trees were broken and lifted as
well, obstructing the pedestrian path of travel and creating significant safety hazards.
Damage along arterial streets has been assessed to include 400 lineal feet of concrete
curb, 7,000 square feet of sidewalk, and the removal of 150 tree stumps (Exhibit A).
Restoring the safe path of travel along major arterial and collector streets is the first
priority of the repair and restoration process. Staff recommends that outside contract
Page 1 of 3
Mayor and City Council
February 21, 2012
services be used to accomplish this work due to the amount of work involved and the
need to accomplish this work quickly along heavily travelled roadways. Utilizing private
contractors for this work will allow City crews to focus their attention on repairs along
secondary and residential streets and to continue with their previously scheduled work
as part of their regular operations. Additionally, bidding out this work will ensure that the
City receives competitive prices.
The project presented in this report does not include the replacement of City trees that
were lost in the Windstorm. The replacement of trees in the City's public right-of-way will
be addressed as a separate project and will be presented to the City Council at a later
date. Additionally, staff is currently looking into a competitive tree planting grant
program through the County to plant trees in vacancies. Grant award amounts are a
maximum of up to $100,000 and the deadline to submit the grant application is the end
of May 2012. Staff will be coming back to the City Council in March/April to seek
approval of a resolution for the grant application process.
A Notice Inviting Bids was published in the adjudicated paper and bid packages were
distributed to qualified contractors. The following five (5) bids were received on
February 2, 2012:
Bidder Location Bid Amount
1. CJ Construction, Inc. Santa Fe Springs $103,620.00
2. Gentry Brothers, Inc. Irwindale $128,960.00
3. Grigolla & Sons Const. Co., Inc. Azusa $131,160.00
4. S.J. Grigolla Const. Co., Inc. La Verne $136,720.00
5. E.C. Construction Co. South El Monte $190,425.80
Staff has reviewed the bid documents for content and has investigated the responsible
low bidder's background and recent projects for competency. CJ Construction, Inc. has
successfully completed similar projects for the City, performing their work in a
competent, timely manner, free from unwarranted change orders. It is staff's opinion
that CJ Construction, Inc. can satisfactorily perform the work required and therefore,
recommends that the City Council award a contract to CJ Construction, Inc. for the
December Windstorm Damage Sidewalk Repairs Project in the amount of $113,982
which includes a 10% contingency.
ENVIRONMENTAL ANALYSIS
This project involves the repair of existing streets, sidewalks, gutters, with no expansion
of the existing use of these facilities. Therefore this project is considered to be
categorically exempt per Section 15301(c), of the California Environmental Quality Act.
FISCAL IMPACT
The estimated cost for the December Windstorm which includes emergency response,
staff time, debris removal, and restoration of City infrastructure is $2.8 million. On
December 15, 2011, the City Council adopted Resolution No. 6812, appropriating $1.8
Page 2 of 3
Mayor and City Council
February 21, 2012
million to the Emergency Response Fund in response to the 2011 December
Windstorm.
RECOMMENDATIONS
1. Award a contract to CJ Construction, Inc. for the December Windstorm
Damage Sidewalk Repairs Project in the amount of $113,982 which
includes a 10% contingency.
2. Waive any informalities in the bid, or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved:
Donald Penman,Penman, City Manager
Page 3 of 3
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