HomeMy WebLinkAboutItem 1g: Purchase of Police Uniforms and Related Support Equipment from Quartermaster (-----,-F Ape, ,.,.
.,,,,,,F0,44,,,
5 ,,,,,,.. ,.,, ,. ,
, ... .,....,....,:,., ,
Au L'„.P 5,1,9Ui i
A
r. aCt
Win...o� STAFF REPORT
Police Department
DATE: February 23, 2012
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Policb
By: Roy Nakamura, Lieutenant
SUBJECT: Purchase of Uniforms for the Police Department
Recommendation: Authorize the purchase of new uniforms and related
support equipment from Quartermaster in an amount not to exceed
$50,000.00.
SUMMARY
Staff is recommending that the City Council authorize the purchase of police uniforms
for sworn and civilian personnel not to exceed the amount of $50,000.00 from
Quartermaster. The formal bidding requirements have been satisfied and funds are
available in the FY 2011-2012 budget.
DISCUSSION
A Uniform Committee was formed within the Department at the direction of Chief
Guthrie to establish a consistent uniform appearance for all Department personnel. The
findings of the committee revealed a common practice among vendors of providing
uniforms using a random "mix and match" method without consideration for fabric
weight, dye and weave pattern. This practice amongst various vendors has adversely
affected personnel across all Divisions in the Department — resulting in varying degrees
of mismatched uniforms.
With committee input, Chief Guthrie directed the issuance of two types of authorized
uniforms — Class A and Class B. Class A is the Department's formal dress uniform and
Class B is the Department's field uniform. This directive, in conjunction with a single
vendor and product line, will establish the desired consistency of uniform appearance
throughout the Department.
The Department is currently authorized to purchase uniforms and related support
equipment from Tom's Uniforms, West End Uniforms and Galls Long Beach Uniforms.
In addition to supplying uniforms and related support equipment, these vendors also
provide tailoring services. In recent years, however, inventory of products and quality of
workmanship have been on the decline. The committee determined that a single vendor,
capable of maintaining a large inventory of uniforms and related support equipment,
would better suit the needs of the Department. Furthermore, a vendor capable of
providing one-stop shopping would prove both more efficient and more cost effective for
the Department and its personnel.
The Department annually budgets for uniforms for issue and replacement. Related
support equipment such as name tags, whistle chains, rank insignias, tie bars, and
departmental patches are also included in the budget. To ensure the City would receive
the best pricing for the uniforms and accessories, a formal bid process was conducted and
invited vendors to submit quotations. Quartermaster was the only vendor to submit a
response. The price agreement is for a period of one (1) year with the option to renew
annually for a maximum of three (3) years.
FISCAL IMPACT
The uniform purchase will not exceed the amount of $50,000.00. This amount is
included in the current approved budget.
RECOMMENDATION
Authorize the purchase of new uniforms and related support equipment from
Quartermaster in an amount not to exceed $50,000.00.
Approved:
Donald Penman, City Manager