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STAFF REPORT
Public Works Services Department
DATE: March 6, 2012
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director''
Prepared by: Craig Clark, Utilities Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH CLINICAL LABORATORY OF SAN
BERNARDINO, INC. FOR LABORATORY TESTING SERVICES OF
CITY WATER SAMPLES IN THE AMOUNT OF $46,150
SUMMARY
On April 6, 2010, the City Council approved a one (1) year Professional Services
Agreement with Clinical Lab of San Bernardino, Inc. for laboratory testing services of
City water samples with optional annual extensions. Clinical Lab of San Bernardino,
Inc. is reaching the end of their first contract extension and has submitted a written offer
to extend the existing Agreement for one (1) additional year with no cost increase. All
terms and conditions of the Agreement are to remain in effect.
Therefore, staff recommends that the City Council authorize the City Manager to
execute a one (1) year contract extension with Clinical Lab of San Bernardino, Inc. for
laboratory testing services of City water samples in the amount of $46,150.
DISCUSSION
The City of Arcadia Public Works Services Department collects water samples from the
City's wells, reservoirs and pipelines to ensure the effective delivery of high quality
potable water to the residents of Arcadia. The State of California Domestic Water
Quality and Monitoring regulations require that samples be collected and tested weekly,
monthly, quarterly and annually by California Department of Public Health (CDPH)
certified laboratory (Chapter 15, Title 22, California Code of Regulations). This includes
weekly bacteriological samples, Volatile Organic Compounds (VOC) and Nitrates and
monthly well and reservoir bacteriological sampling.
The scope of services for this Professional Services Agreement includes furnishing all
labor, services, equipment, supplies and all other items and facilities necessary to
appropriately analyze domestic water samples as required by the State of California,
and special samples for discharge of water into the storm drainage system and special
samples as required by CDPH.
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Mayor and Council
March 6, 2012
On April 6, 2010, the City Council approved a one (1) year Professional Services
Agreement with Clinical Lab of San Bernardino, Inc. for laboratory testing services of
City water samples with optional annual extensions. Clinical Lab of San Bernardino is
reaching the end of their first contract extension and has submitted a written offer to
extend the existing Agreement for one (1) additional year with no cost increase. All
other terms and conditions of the agreement are to remain in effect.
Therefore, staff recommends that the City Council authorize the City Manager to
execute a one (1) year contract extension with Clinical Lab of San Bernardino, Inc. for
laboratory testing services of City water samples in the amount of $46,150.
FISCAL IMPACT
Sufficient funds have been designated for this service in the 2011-12 Water Operating
Budget.
RECOMMENDATIONS
1. Award a one (1) year Professional Services Agreement extension to
Clinical Lab of San Bernardino, Inc. for laboratory testing services of
City water samples in the amount of$46,150.
2. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
Approved by: 'X a-
Donald Penman, City Manager
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