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Home My WebLink About02/21/2012 54:0020 CITY COUNCIL/SUCCESSOR AGENCY REGULAR MEETING MINUTES TUESDAY, FEBRUARY 21, 2012 CALL TO ORDER - Mayor Kovacic called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL: PRESENT: Council Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None STUDY SESSION PUBLIC COMMENTS (5 minutes per person)— No one appeared. a. Fiscal Year 2011-12 mid-year budget review and approval of various proposed personnel reorganization. Administrative Services Director Hue Quach presented the staff report. It was moved by Council Member Chandler, seconded by Council Member Segal and carried on roll call vote to receive and file the mid-year budget review update; and approve various proposed reorganizations in Administrative Services, City Clerk/City Attorney and Public Works Departments. AYES: Council Member Chandler, Segal, Amundson, Harbicht, and Kovacic NOES: None ABSENT: None It was moved by Council Member Chandler, seconded by Council Member Harbicht and carried on roll call vote to approve a transfer in the amount of $275,690 from the Park and Recreational Facilities Fund to the Capital Improvement Fund to offset costs relating to the Dana Gymnasium Construction costs. AYES: Council Member Chandler, Harbicht, Segal, Amundson, and Kovacic NOES: None ABSENT: None The Mayor adjourned the Study Session at 6:53 p.m. CITY COUNCIL REGULAR MEETING Mayor Kovacic called the regular meeting to order at 7:00 p.m. INVOCATION — Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE — City Clerk James Barrows ROLL CALL OF CITY COUNCIL MEMBERS: PRESENT: Council Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None 02-21-12 1 54:0021 REPORT FROM CITY ATTORNEY ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Deitsch reported that prior to the regular meeting, the City Council met in a Study Session and received and filed a report from staff regarding a Fiscal Year 2011-12 mid-year budget review; and on motion by Council Member Chandler, seconded by Council Member Segal, the City Council unanimously voted 5-0 to approve various proposed reorganizations in the Administrative Services, City Clerk/City Attorney and Public Works Departments; and on motion by Council Member Chandler, seconded by Council Member Harbicht, the City Council unanimously voted 5-0 to approve a transfer in the amount of $275,690 from the Park and Recreational Facilities Fund to the Capital Improvement Fund to offset costs relating to the Dana Gymnasium Construction cost. At the request of City Manager Don Penman, Assistant City Manager/Development Services Director Jason Kruckeberg provided a brief report regarding information from the Franchise Tax Board relating to residences in Arcadia that are conducting businesses in Arcadia without licenses. At the request of City Manager Don Penman, Police Chief Bob Guthrie reported on monies the City will receive as a result of the task force formed in conjunction with the Internal Revenue Services. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS - Mr. Penman advised that there were no supplemental reports. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of "Believe in Arcadia...Volunteer!" Award to Buddhist Tzu Chi Foundation. 1. PUBLIC HEARINGS a. Approve the 2011-2012 Weed Abatement Property List and direct the Los Angeles County Agricultural Commissioner to abate nuisances upon those properties. Recommended Action: Approve City Clerk James Barrows presented the staff report. Mayor Kovacic opened the public hearing. A motion to close the public hearing was made by Council Member Harbicht, seconded by Council Member Segal and seeing no further objections, Mayor Kovacic declared the public hearing closed. It was moved by Council Member Chandler seconded by Council Member Harbicht and carried on roll call vote to approve the 2011-2012 Weed Abatement Property List and direct the Los Angeles County Agricultural Commissioner to abate nuisances upon those properties listed on the Los Angeles County Declaration List. 02-21-12 2 54:0022 AYES: Council Member Chandler, Harbicht, Amundson, Segal and Kovacic NOES: None ABSENT: None PUBLIC COMMENTS - No public comments were received. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Council Member Amundson commented on the City's election and provided important election dates; and noted the new City Manager's Employment Contract on the agenda and commented on the selection process. Mayor Pro Tern Harbicht stated that he received a letter from the L. A. County Sanitation District regarding the process for making appointments to the Oversight Committee; and suggested that during the budget process some kind of electronic device i.e. lap top or Ipad be considered to cut down on the amount of paper, copying and staff time to put the City Council agenda together. Council Member Chandler commented that he and the Mayor attended the unveiling of a Hyperbaric Chambers donated to Methodist Hospital; and thanked Public Works staff for providing free Mulch to the residents. Council Member Segal had nothing to report. City Clerk James Barrows thanked Council Member Amundson for his comments on the City's election and the School District election; and announced that the Arcadia High School Drama Department will be performing the play "Oklahoma" in March and encouraged everyone to attend. Mayor Kovacic also commented on the dedication he attended of the H. N. and Francis C. Berger Foundation Hyperbaric Oxygen Center at Methodist Hospital and explained its purposes including the $500,000 donation by Chris McGuire, Vice President of Programs and Director of the Foundation; and congratulated the Hospital and thanked the Berger Foundation; he announced Little League opening day ceremonies on Saturday; and congratulated the Arcadia High School Constitution Team for winning the State Finals and announced that they will be participating in the Nationals in Washington, D.C. April 27th through 29th and invited the public to attend and watch them practice on Monday's at 7:30 p.m. in the City Council Chambers. At the request of Mayor Kovacic, Mr. Barrows announced that the annual Arcadia High School Orchestra Benefit Dinner will be held at the Community Center on Saturday night and anyone interested in attending should call the School District for tickets. 2. CONSENT CALENDAR a. Approve the Special Meeting Minutes of January 31, 2012 and Regular Meeting Minutes of February 7, 2012. Recommended Action: Approve b. Authorize and direct the City Manager to execute a one (1) year contract extension with B&P Painting for Painting and Wood Refinishing Services at various City facilities in the amount of$43,720. Recommended Action: Approve 02-21-12 3 54:0023 c. Authorize and direct the City Manager to execute a contract with CJ Construction, Inc. for December Windstorm Damage Sidewalk Repairs Project in the amount of $113,982 which includes a 10% contingency. Recommended Action: Approve d. Authorize and direct the City Manager to execute a three (3) year contract with HP Enterprise Services, LLC for Electronic Bill Payment Services with the option to renew for two (2) more years. Recommended Action: Approve e. Adopt Resolution No. 6822 terminating the proclamation of the existence of the local emergency within the City issued on December 1, 2011 pertaining to the extreme wind event which began on November 30, 2011. Recommended Action: Adopt f. Approve an Employment Agreement between the City of Arcadia and Dominic Lazzaretto. Recommended Action: Approve Mayor Pro Tern Harbicht pulled Consent Calendar item 2.f for discussion It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll call vote to approve Consent Calendar items 2.a through 2.e. AYES: Council Member Segal, Harbicht, Amundson, Chandler and Kovacic NOES: None ABSENT: None Mayor Kovacic, Mayor Pro Tern Harbicht and Council Member Chandler all commented on the City's selection and process of looking for a new City Manager and the appointment of Dominic Lazzaretto as Arcadia's City Manager beginning March 26, 2012. It was moved by Council Member Chandler, seconded by Council Member Segal and carried on roll call vote to approve Consent Calendar item 2.f. AYES: Council Member Chandler, Segal, Amundson, Harbicht and Kovacic NOES: None ABSENT: None 2. CITY MANAGER ITEMS CITY COUNCIL a. Adopt Resolution No. 6817 establishing an account with the Local Agency Investment Fund (LAIF) for the funds held by the Successor Agency to the Arcadia Redevelopment Agency. Recommended Action: Adopt Administrative Services Director Hue Quach provided the staff report. 02-21-12 4 54:0024 It was moved by Council Member Chandler, seconded by Council Member Amundson and carried on roll call vote to adopt Resolution No. 6817 establishing an account with the Local Agency Investment Fund (LAIF) for the funds held by the Successor Agency to the Arcadia Redevelopment Agency. AYES: Council Member Chandler, Amundson, Harbicht, Segal and Kovacic NOES: None ABSENT: None b. Adopt Resolution No. 6819 regarding forgiveness of loans to and from public bodies as required by Health and Safety Code Section 33354.8. Recommended Action: Adopt Economic Development Manager Jerry Schwartz provided the staff report. It was moved by Council Member Amundson, seconded by Council Member Segal and carried on roll call vote to adopt Resolution No. 6819 regarding forgiveness of loans to and from public bodies as required by Health and Safety Code Section 33354.8. AYES: Council Member Amundson, Segal, Chandler, Harbicht, and Kovacic NOES: None ABSENT: None c. Adopt Resolution No. 6821 confirming the Mayor's appointments of two (2) members to the Oversight Board created by Health and Safety Code Section 34179 et seq. regarding dissolution of the Redevelopment Agency of the City of Arcadia and recommending names for appointment to the Oversight Board by Los Angeles County Supervisor Michael Antonovich. Recommended Action: Adopt Assistant City Manager/Development Service Director Jason Kruckeberg provided the staff report. It was moved by Council Member Harbicht, seconded by Council Member Amundson and carried on roll call vote to adopt Resolution No. 6821 confirming the Mayor's appointment of two members to the Oversight Board created by Health and Safety Code Section 34179 et seq. regarding dissolution of the Redevelopment Agency of the City of Arcadia and recommending names for appointment to the Oversight Board by Los Angeles County Supervisor Michael Antonovich; and that the appointments to the Oversight Board be placed on the March 6, 2012 City Council meeting agenda. AYES: Council Member Harbicht, Amundson, Chandler, Segal and Kovacic NOES: None ABSENT: None d. Introduce Ordinance No. 2294 repealing Ordinance No. 2286 electing to participate in the Alternative Voluntary Redevelopment Program pursuant to Health and Safety Code Section 34192 et seq. Recommended Action: Introduce Assistant City Manager/Development Service Director Jason Kruckeberg provided the staff report. 02-21-12 5 54:0025 It was moved by Council Member Amundson, seconded by Council Member Segal and carried on roll call vote to introduce Ordinance No 2294 repealing Ordinance No 2286 electing to participate in the Alternative Voluntary Redevelopment Program pursuant to Health and Safety Code Section 34192 et seq. AYES: Council Member Amundson, Segal, Chandler, Harbicht, and Kovacic NOES: None ABSENT: None SUCCESSOR AGENCY e. Adopt Resolution No. 6818 as the Successor Agency to the Arcadia Redevelopment Agency regarding forgiveness of loans to and from public bodies as required by Health and Safety Code Section 33354.8. Recommended Action: Adopt Economic Development Manager Jerry Schwartz provided the staff report. It was moved by Council Member Segal seconded by Council Member Chandler and carried on roll call vote to adopt Resolution No. 6818 as the Successor Agency to the Arcadia Redevelopment Agency regarding forgiveness of loans to and from public bodies as required by Health and Safety Code Section 33354.8. AYES: Council Member Segal, Chandler, Amundson, Harbicht and Kovacic NOES: None ABSENT: None f. Adopt Resolution No. 6820 as the Successor Agency to the Arcadia Redevelopment Agency approving and adopting an initial draft of the Recognized Obligation Payment Schedule pursuant to Health and Safety Code Section 34177(1). Recommended Action: Adopt Economic Development Manager Jerry Schwartz presented the staff report. It was moved by Council Member Chandler seconded by Successor Agency Member Segal and carried on roll call vote to adopt Resolution No. 6820 as the Successor Agency to the Arcadia Redevelopment Agency approving and adopting an initial draft of the Recognized Obligation Payment Schedule pursuant to Health and Safety Code Section 34177(1). AYES: Council Member Chandler, Segal, Amundson, Harbicht, and Kovacic NOES: None ABSENT: None 02-21-12 6 54:0026 ADJOURNMENT The City Council adjourned this meeting at 8:10 p.m. in memory of Arcadia resident and former Arcadia High School teacher Tony Gex and Tyrus "Ty" George Harmsen to Tuesday, March 6, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. /i/A A4 1 .411 rG _� ;.ary acic, ayor ATTEST: James H. Barrows, City Clerk • 02-21-12 7