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HomeMy WebLinkAboutItem 1a: Consideration of SUP 12-03 for California Philharmonic Concerts at Santa Anita Park 4OV Re �� ..A Ya ix IYOi 44414oity ut�° STAFF REPORT Development Services Department DATE: May 1, 2012 TO: Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Jim Kasama, Community Development Administrator Prepared By: Lisa Flores, Senior Planner 41- SUBJECT: CONSIDERATION OF SPECIAL USE PERMIT APPLICATION NO. SUP 12-03 FOR THE CALIFORNIA PHILHARMONIC TO PERFORM FIVE (5) CONCERTS AT THE NORTHWEST PORTION OF THE INFIELD OF SANTA ANITA PARK AT 285 W. HUNTINGTON DRIVE. Recommended Action: Conditional Approval SUMMARY Special Use Permit application No. SUP 12-03 was filed by the Los Angeles Turf Club, Inc., the owner of Santa Anita Park, to allow the California Philharmonic to perform five (5) concerts this summer in the infield of Santa Anita Park along with pre- and post- concert activities — see the attached aerial photo. Approval of this application is recommended, subject to the conditions listed in this staff report. DISCUSSION According to Arcadia Municipal Code Section 9273.1.20.1, a special event that is held for five (5) or more days shall be subject to City Council review and approval. The applicant is requesting to hold the concerts for five (5) days in the northwest portion of the infield of Santa Anita Park. The proposed concert dates are June 30, July 14, July 28, August 11, and August 25. Five thousand people is the maximum expected attendance for each concert. The application has been reviewed by the Fire Department, Police Department, Building Services, Engineering Services, and the Public Works Services Department, and all concerns have been addressed. Parking for each concert is restricted to the north parking lot of the racetrack through Gate 6 off of Colorado Place. The north parking lot has 6,210 parking spaces; approximately 3,000 spaces will be needed for each concert. Access to the infield for concert attendees will only be through the tunnel from the north parking lot. All activities are to take place in the infield. The gates are to open at 5:30 p.m. for pre-concert activities (e.g., food and drink service) and the performances are scheduled to be from 8:00 p.m. to 10:30 p.m., followed by a 30-minute VIP after-party for up to 100 people in the infield picnic circle area. The stage dome will face east and will be approximately 980 feet from the nearest residential property, which is to the northwest on Stanford Drive. The stage surface will be seven (7) feet above the infield surface, and seating will be provided in seven (7) sections — see the attached Concert and Infield Layout. The maximum attendance is to be 5,000 people: 3,000 at the four (4) table seating sections and mezzanine section, 500 at the bench section, and 1,500 on the lawn. The California Philharmonic will also show the concert on three (3) "Jumbotron" video screens, each 16' wide x 12' high. A screen will be suspended on each side of the stage, and the third screen will be a freestanding unit at the lawn section. Santa Anita Park and contracted vendors will provide food and beverage service with Santa Anita Park being in charge of alcoholic beverage service. Their Alcoholic Beverage license allows them to serve alcoholic beverages anywhere on their premises, except in the parking lots, and Santa Anita Park is allowing the attendees to bring their own alcoholic beverages onto the grounds during events. There will be four (4) full-service bars open during each concert. For each concert, there will be a first-aid station staffed by the Red Cross in the food service area, and Santa Anita Park will provide at least eight (8) security guards and a public address system for emergencies. The California Philharmonic will also have a one (1) minute pyrotechnic display presented on both sides of the stage on opening night on June 30, 2012, and a five (5) minute show during the finale of the August 25 concert. The applicant will secure any horses that are on-site during these two concerts, and the Arcadia Fire Department will have an engine on standby. The applicant plans to advertise the event with temporary streetlight banners that will be displayed along Baldwin Avenue beginning June 1. They will also advertise the concerts in local print media, on their website, with direct mailings, and at local businesses. The only on-site advertising proposed at this time is to be on the electronic message boards at Gates 5 and 8. FINDINGS Section 9273.1.20.2 of the Arcadia Municipal Code states that for a Special Use Permit to be granted, it must be found that the following four (4) criteria can be satisfied: 1. That the site is adequate in size and shape to accommodate the proposed Special Use or Event. With the concert activities in the northwest portion of the infield and a parking lot with over 6,000 spaces, there is ample space to accommodate the proposed concerts. 2. That the proposed Special Use or Event will not adversely interfere with existing uses on the subject property; and will not impede or adversely impact pedestrian access ways and/or vehicular circulation patterns. The concerts will not be held during live racing and access is to be limited to Gate 6 off of Colorado Place. SUP 12-03 (Cal Phil) Santa Anita Park May 1, 2012 — Page 2 3. That the proposed Special Use or Event will not result in a significant adverse impact on any adjacent property. The concert will be held in the northwest portion of the infield area. The stage dome will face away from nearby residences and will be approximately 980 feet from the nearest residential property that is to the northwest on Stanford Drive (at the Arboretum, the stage was located approximately 300 feet from the nearest residential property.) The concerts will be on Saturday evenings and the performances will end by 10:30 p.m. 4. That by requiring certain safeguards as conditions of approval, the proposed Special Use or Event will not be detrimental to the public health, safety and welfare. Santa Anita Park has existing facilities that will adequately serve attendees. The food vendors will operate in accordance with all applicable health codes. The Arcadia Fire Department will have an engine on standby for the pyrotechnic displays, and Santa Anita Park will provide adequate security. The Red Cross will be present at every concert to assist with any emergency, and the layout is subject to approval by the Fire Department and Building Services. CONDITIONS OF APPROVAL 1. A permit and inspection is required by the Arcadia Fire Marshal or designee prior to each concert, and the applicant shall provide the following: a. At least one (1) week prior to the June 30 and August 25 concerts; the scope of the pyrotechnic display, a list of backstage staff, and the locations and type of all fire extinguishers. b. The specifications of the tents and any other assemblies that are to be provided for each concert are to be available for inspection prior to each concert. Generators, vehicles, tents, and other facilities used for cooking shall be situated a minimum distance of 20 feet from any other tents or canopies. c. Exit way-finding signage and adequate lighting for all exit paths shall be provided for the public as specified by the Arcadia Fire Marshal or designee. 2. No signs are permitted on the City medians or parkways, or any other City property, except for the streetlight banners as approved by the Development Services and Public Works Services Departments. 3. Any signs or banners to be posted on the subject property that will be visible from a public right-of-way shall be subject to review and approval by the Development Services Director or designee. 4. The food vendors and any related independent contractors shall obtain City business licenses from the City's Business License Office prior to the concerts. SUP 12-03 (Cal Phil) Santa Anita Park May 1, 2012— Page 3 5. No perimeter fencing shall be provided around the food area, except around the generators, and shall not interfere with any egress routes required by the Arcadia Fire Marshal. 6. All electrical installations, including generators, lighting, and audio equipment shall obtain proper permits and are subject to approval by the Arcadia Building Official or designee. 7. The applicant shall provide both recycling and trash containers onsite in all locations as specified by the City's Public Works Services Department. ENVIRONMENTAL ASSESSMENT This project is Categorically Exempt from the California Environmental Quality Act (CEQA) under Section 15304(e) of the CEQA Guidelines as a temporary use of land having negligible or no permanent effects on the environment. A Preliminary Exemption Assessment is attached. FISCAL IMPACT The proposed Special Use will have no direct fiscal impact on the City's General Fund. RECOMMENDED ACTION It is recommended that the City Council approve Special Use Permit No. SUP 12-03, subject to the aforementioned conditions of approval. Approve6� � �'° Dominic Lazzare�t ,pity Manager Attachments: Aerial Map Concert and Infield Layout Preliminary Exemption Assessment SUP 12-03 (Cal Phil) Santa Anita Park May 1, 2012— Page 4 •IosAngeles � =r t', --•. ` NorthrParkin 1 t i 4. 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PRELIMINARY EXEMPTION ASSESSMENT (Certificate of Determination When Attached to Notice of Exemption) 1. Name or description of project: SUP 12-03 -To allow California Philharmonic to perform five(5) concerts at the Santa Anita Racetrack in the northwest portion of the infield. 2. Project Location—Identify street 285 W.Huntington Drive address and cross streets or attach a map showing project site(preferably a USGS 15' or 7 1/2'topographical map identified by quadrangle name): 3. Entity or person undertaking project: A. B. Other(Private) (1) Name Los Angeles Turf Club,Inc. -Attn:Pete i Siberell (2) Address 285 W.Huntington Drive,P.O.Box 60014, Arcadia,CA 91066 4. Staff Determination: The Lead Agency's Staff,having undertaken and completed a preliminary review of this project in accordance with the Lead Agency's "Local Guidelines for Implementing the California Environmental Quality Act(CEQA)"has concluded that this project does not require further environmental assessment because: a. ❑ The proposed action does not constitute a project under CEQA. b. ❑ The project is a Ministerial Project. c. ❑ The project is an Emergency Project. d. ❑ The project constitutes a feasibility or planning study. e. ® The project is categorically exempt. Applicable Exemption Class: Section 15304(e) f. ❑ The project is statutorily exempt. Applicable Exemption: g. ❑ The project is otherwise exempt on the following basis: h. ❑ The project involves another public agency which constitutes the Lead Agency. Name of Lead Agency: 11 Date: 3-29-12 Staff: Lisa Flores,Senior Planner Preliminary Exemption Assessment\2011 FORM"A"