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HomeMy WebLinkAbout5241 RESOLUTION NO. 5241 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA PROVIDING FOR FRINGE BENEFITS AND RELATED COMPENSATION FOR OFFICERS AND EMPLOYEES OF THE CITY OF ARCADIA. THE CITY COUNCIL OF THE CITY OF ARCADIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. PURPOSE. The purposes of this resolution are: (1) to remove from the general salary resolution such sections and provisions that may be less subject to change in order to shorten the general salary resolution and thus facilitate the task of maintaining said resolution in a more concise form, and (2) to remove those fringe benefit and leave provisions from the Personnel Rules & Regulations. SECTION 2. DEFINITIONS. As used herein, and in the general salary resolution, the following terms shall have the following meanings: "Classification" shall mean a group of positions having sufficiently similar duties, responsibilities and qualifications to be designated by the same descriptive title, and as to which the same salary range may be made to apply with equity. "Employee" shall mean a full-time budgeted employee of the City of Arcadia. "Emp 1 oyment Date" shall mean the peri od of cont i nuous fu11-t ime employment from and after such employment date shall be used in computing stability pay, sick leave and vacation, and shall be the starting point for determining salary step increases. -1- 5241 "Fi re Employee" shall mean those fu ll-t ime employees in the classifications of Fire Captain, Fire Engineer and Firefighter that are represented for emloyee-employer relations matters in a recognized employee representative unit and the classification of Fire Crewmember. "Gender" whenever the the male gender is used in this resolution, it shall be construed to include male and female employees. "General Employee" shall mean those full-time non-management employees that are in classifications not represented for employee-employer relations matters, in a recognized employee representative unit. "Management Employee" shall mean those full-time employees having responsibility for formulating, administering or managing the implementation of City policies or programs that are in classifications not represented for employee-employer relations matters in any recognized employee representation units. "Permanent part-t ime employees" shall mean those persons employed in full-time classifications regularly working twenty (20) or more hours per week. "Police Employee" shall mean those full-time employees in the classifications of Police Sergeant, Police Agent and Police Officer that are represented for employee-employer relations matters in a recognized employee representation unit. "Public Works Employee" shall mean those full-time employees in the Public Works Service/Water Divisions that are in classifications represented for employee-employer relations matters, in a recognized employee representatiave unit or in a General classification. - 2 - 5241 "Recognized Employee Organization" means an employee organization which has been formally acknowledged by the City as the employee organization that represents employees in designated classifications in an appropriate representation unit. "Salary Advancement" shall mean an increase in salary from current step to a higher step within the same salary range based upon performance and continuous service in the same class. "Sworn Fire and Police Employee" shall mean an employee who is classified as a "local safety member" under the State's Public Employees' Retirement System Law. SECTION 3. SALARY STEP ADVANCEMENT. a) The advancement through the salary steps shall be based upon performance and continuous service in the same classification. The following schedule is the continuous service time required for each step: A Step to B Step: 6 months B Step to C Step: 12 months C Step to D Step: 12 months D Step to EStep: 12 months b) Salary step advancements may be withheld or delayed by the appointing authority if an employee's performance does not merit such an advancement. - 3 - 5241 c) With the approval of the City Manager, an employee may be hired at any step within the salary range applicable to the position. d) The City Manager shall have the authority to advance an employee's salary step within that employee's salary range when the purpose is to correct an existing inequity or give recognition to exceptional performance. e) A Firefighter, Firefighter Paramedic, Fire Engineer or Fire Captain shall progress from Step D to Step E of the Salary Schedule when they have completed the probationary period and have satisfied the basic education and training requirements by one of the following methods: 1. The sworn employee shall have been awarded an Associate in Arts Degree in Fire Science or Fire Administration by an institution accredited by the California Department of Education. 2. The sworn employee shall have earned 60 or more college units acceptable to a college or university which is accredited by the California Department of Education towards a Bacalaureate Degree, and have completed a minimum of 20 units in Fire Science acceptable to an accredited California Junior College towards an Associate in Arts Degree in Fire Science or Fire Administration. - 4 - 5241 f) Persons employed as Firefighter, Firefighter Paramedic and Fire Engineer prior to July 1, 1979, who have satisfied the basic education and training requirements set forth in (d) above prior to June 30, 1981, shall be entitled to receive a step increase upon submission of the Associate in Arts Degree or proof of 60 or more earned college units. Nothing herein entitles such employee to receive a step increase above the Step E. g) A Police Officer or Police Agent shall progress from Step D to Step E of the Salary Schedule when they have completed the probationary period and have satisfied the basic education and training requirements by one of the following methods: 1. The sworn employee shall have been awarded an Associate in Arts Degree in Police Science, Police Administration or Criminology by an institution accredited by the California Department of Education. 2. The sworn employee shall have 60 or more college units acceptable to a college or uinversity which is accredited by the California Department of Education towards a Baccalaureate Degree and have completed a minimum of 20 units in law enforcement acceptable to an accredited California Junior College towards an Associate in Arts Degree in Police Science, Police Administration or Criminology. - 5 - 5241 3. A sworn employee, employed prior to December 31, 1965, may qualify by having been awarded an Intermediate Certificate by the California Commission on Peace Officer Standards and Training. SECTION 4. PROMOTIONAL STEP ADVANCEMENT. a) When an employee is promoted, the pay shall advance to the lowest step in such higher range that will provide not less than one step increase in compensation unless the top step in such range provides less than one step increase. Such one step shall be measured by the range from which the employee is promoted. The percentages between steps within a range are from 4% to 6%. b) When an employee is promoted to a higher classification, the date of promotion shall be used in determining the date of future step increases. SECTION 5. SPECIAL ASSIGNMENT PAY. a) Shift (56 hour) Firefighter employee assigned to the Fire Prevention Bureau shall receive $46.15 per pay period in addition to their base salary. b) Non-shift (40-hour) Firefigher employee assigned to the Fire Prevention Bureau as a Fire Prevention Specialist, shall receive an amount in addition to the Firefighter base salary. The assignment of Fire Prevention Specialist shall be paid at the same salary range as Fire Engineer. - 6 - 5~1 c) The Police Officer assigned in writing to the Photo-Crime Laboratory as the Laboratory Technician shall receive $46.15 per pay period in addition to the base salary. d) The Public Works employee asssigned in writing to perform a variety of painting functions including the painting of all City vehicles, the re-finishing and finishing of furniture and cabinets, and the interior and exterior painting of City facilities shall receive $23.08 per pay period in addition to the base salary. e) The Public Works employee assigned in writing to perform a variety of welding functions in the Water Department shall receive $23.08 per pay period in addition to the base salary. f) In accordance with past practice, this additional compensation shall not be added to base pay for the computation of overtime. SECTION 6. STABILITY PAY This feature of the Pay Plan is intended to encourage stability of employment by recognizing years of service with compensation. The plan pays $25 per year for each year of consecutive service up to a maximum of twenty (20) years of service. An employee is not eligible to receive stability pay until they have completed five (5) years of consecutive service. The following is the schedule of how stability pay is calculated. - 7 - 5241 $125 $150 $175 $200 $225 $250 $275 $300 Completed Years of Service 13 14 15 16 17 18 19 20 Amount Completed Years of Service 5 6 7 8 9 10 11 12 Amount $325 $350 $375 $400 $425 $450 $475 $500 Cash stability payments are made once a year between December 1 and December 10 only to employees on the payroll as of December 1. Stability payments will be paid on a pro-rata basis to those emloyees that retired or are laid off prior to December 1, provided they meet all eligibility requirements. Stability pay shall no longer be applicable to employees hired in the following catagories on or after these dates: July 1, 1982: Management, General, Public Works Employees and classification of Fire Crewmember July 1, 1983: Fire Employees, excluding classification of Fire Crewmember January 1, 1984: Police Employees - 8 - 5241 SECTION 7. TUITION REIMBURSEMENT. City will reimburse the employee 100% of the cost of books, fees and tuition for up to 7 semester or 9 quarter units during each semester/quarter at rates of the California State University system. The reimbursement shall be for only courses that are directly related to the employee's position as determined by the City Manager. No general education course or other courses not directly related to the job would be approved for reimbursement. Prior to reimbursement of costs, all course work must be completed while employed by the City of Arcadia with a passing grade of "C" or equivalent when numerical score or pass/fail grade is given. Any employee who shall terminate employment within one year from the completion of a class or classes shall refund all tuition paid under this provision unless he was required to attend by the appointing power. SECTION 8. OVERTIME. a) With the approval of the City Manager and when necessary to perform essential work, a departmental administrator may require employees to work at any time other than during regular working hours until such work is accomplished. All overtime provisions shall be in accordance with the applicable requirements of the Fair Labor - Standards Act. b) General Employees required to work overtime, during any period that the Fair Labor Standards Act applies to the City, shall be credited with pay at the rate of one and one-half times the regular hourly - 9 - 5241 rate for all hours worked in excess of 40 during the 7 day work period, or with time-off equal to time and one-half worked provided it is taken in the pay period in which it is earned; no overtime credit shall be allowed for any period less than one-half hour. Employees recalled to work after completing a day's work, including any overtime, shall receive a minimum credit of one hour of overtime pay. Such overtime shall be paid for in the pay period following the pay period in which it is earned. Time-off may be taken at the option of the employee if it is taken during the work period in which it is earned and said administrative officer consents thereto. c) Public Works Employees required to work overtime, during any period that the Fair labor Standards Act applies to the City, shall be paid at the rate of one and one-half times the regular hourly rate for all hours worked in excess of 40 during the 7 day work period. No overtime credit shall be allowed for any period less than one- half hour. Overtime shall be rounded to the nearest one-half hour. Employees recalled to work after completing a day's work, including any overtime shall receive a minimum credit of two (2) hours of overtime. - 10 - 5241 d) Non-Management Police Employees who a're required to work overtime, during any period that the Fair Labor Standards Act applies to the City, shall be compensated at time and one-half of the regular hourly rate of pay for all hours worked in excess of 171 hours for the 28 day work period in accordance with the 7K exemption; or straight time payor straight time off as authorized by law may be granted. No overtime credit shall be allowed for any period less than one-half hour, provided that an employee who is recalled to work after completing a day's work, including any overtime, shall receive a minimum credit of one hour of overtime pay at his regular hourly rate. Such overtime shall be paid for, or time-off taken at the option of the employee, if the department head consents thereto provided the time off is taken within the pay period in which it was earned if it is in excess of 171 hours for the 28 day work period. e) Non-Management Fire Employees who are required to work overtime, during any period that the Fair Labor Standards Act applies to the City, shall be compensated at time and one-half of the regular hourly rate of pay for all hours worked in excess of 204 hours for the 27 day work period in accordance with the 7K exemption; no overtime credit shall be allowed for any period less than one-half hour, provided that an employee who is recalled to work after - 11 - 5~l completing a days work, including any overtime, shall receive a minimum credit of one hour of overtime pay at his regular hourly rate. f) Employees who are non-exempt under the Fair Labor Standards Act shall be paid at the rate of one and one-half times the regular hourly rate of pay for hours in class or at a function when directed to attend classes or functions by their department administrator or City Manager. Employees who are exempt under the Fair Labor Standards Act shall receive equivalent compensatory time off on a straight time basis when directed to attend classes or functions by their department administrator or City Manager. g) Management Employees are not eligible to receive any form of overtime compensation for additional hours worked. SECTION 9. MILEAGE. Mileage is reimbursed for travel in connection with City business. Prior approval must be obtained from the immediate supervisor or department head. If travel is required frequently during a month, reimbursement will be made once a month. Completed mileage forms shall be submitted to the department head consistent with the administrative policy. SECTION 10. TEMPORARY ASSIGNMENTS. When an employee is formally assigned by the appointing power on a temporary basis to the full duties of an unfilled position in the clasified service of a higher classification for a period in excess of thirty (30) consecutive working - 12 - 5241 days, they shall receive the pay of that higher classification after the initial thirty-day period. SECTION 11. ACTING PAY. a) Any Public Works employee who is required, in writing, to work three (3) working days or longer in a higher classification which is vacant due to sick leave, injury leave, vacation, termination or move up due to acting pay shall receive the following acting pay retroactive to the first day of the assignment: 1. Five (5) percent above their current rate of pay; or 2. An employee in the classification of Maintenance Worker assigned to an acting position of Public Works Foreman, Water Foreman, General Repairman, or Water Service Representative shall receive ten (10) percent above their current rate of pay; or 3. Should such percentage exceed the top step of the range for the higher classification, the employee shall receive compensation at the top step of the higher classification. b) The above policy shall also apply to employees in the Public Works Equipment Service and Building Maintenance sections. c) Nothing contained herein shall apply to an employee who is being trained by the City to qualify for a higher classification. - 13 - 5241 SECTION 12. LIFE INSURANCE. a) The City shall provide all employees with group term life insurance in the amount of $7,500.00. b) Management employees shall be provided group term life insurance equal to their annual salary rounded off to the nearest (next lowest) one thousand dollars. c) The City shall provide a $10,000 group term life insurance plan to management employees who retire after July 1, 1979, but who were hired into a management classification prior to September 21, 1982, in accordance with the controlling provisions of the plan. SECTION 13. RETIRED HEALTH INSURANCE. a) Effective July 1, 1985, the City agrees to pay the employee only health insurance monthly premium cost for eligible City retirees. An eligible retiree is a non-Fire City employee who retires on a SERVICE retirement and has 125 days of accumulated sick leave at the date of retirement. An eligible Fire employee is a Fire employee who retires on a SERVICE retirement and has 1500 hours of accumulated sick leave at the date of retirement. Such payment shall cease by employee's sixty-fifth (65) birthday. If the retired employee has other group medical coverage available to them, then this other group insurance shall be primary and the City's health insurance plan shall function as a secondary co- insurance. - 14 - 5241 The City shall continue to pay the increased health insurance premium cost for the employee-only coverage for the eligible Police employee who retired on 5/1/85. b) Effective August 1, 1983, the City agrees to continue to pay the employee-only health insurance premium cost up to $40.00 per month for retirees from Fire Employees, excluding Fire Crewmembers, who retire after July 1, 1977 and prior to July 1, 1985. Such payment shall cease by employee's sixty-fifth (65) birthday. c) In order to be eligible for retiree health coverage, the employee must apply for such coverage through the City Personnel Department. The Association shall notify the City Personnel Department in the event of the death of a retired member. During the month of June, each year, insured retired employees must contact the City Personnel Department in order to maintain coverage. In the absence of such contact, coverage shall cease on the following July 1. SECTION 14. LEAVES OF ABSENCE. Upon the written request of an employee stating the reasons therefor, the appointing power with the approval of the City Manager shall have power to grant leaves of absence with or without pay, with the exception that leaves of absence with or without pay of more than thirty (30) calendar days shall be granted only upon the recommendation of the appointing power and approval of the City Manager, subject to the following restrictions: - 15 - 5241 (1) Length. Leave of absence without pay may be granted for a period not to exceed one (1) year with the exception that military leaves may be granted for the duration of a war or national emergency or as required by the Military and Veterans' Code. (2) Reason. A leave of absence may be granted an employee, provided he meets all other requirements set forth in this rule, who desires to attend school or college or to enter training to improve the quality of his service, who enters military service of the United States, who is temporarily disabled and unable to work due to a medical condition, or who presents some other reasons equally satisfactory. The term medical condition as used herein encompasses all temporary medical disabilities, including, but not limited to, pregnancy, childbirth, and related medical conditions. An employee who is granted a medical leave of absence shall be entitled to utilize any accrued sick leave and/or vested vacation benefits during the period of his or her disability. An employee who requires a leave of absence for medical reasons must notify their department in writing of the need for such a leave as soon as the employee learns that he or she is, or will become, temporarily disabled and unable to work due to a medical condition. Such notice must specify the reason for the leave, the date such leave will begin, and the expected duration of the disability. An employee who requests such a leave may be required to provide initially and from time to time proof of disability in - 16 - 5241 the form of a physician's statement. An employee returning from a medical leave of absence shall be required to provide a physician's statement that indicates that he or she is fit to return to work. (3) Right to Return. The granting of a leave of absence without pay confers upon the employee the right to return to his classification before or at the expiration of his leave of absence. Therefore, a leave of absence shall be granted only to an employee who intends to return to his classification with the City. An employee who fails to report for work at the end of an approved leave will be deemed to have voluntarily resigned. (4) Service Record. No request for leave of absence will be considered unless the employee presenting the request has a satisfactory service record. (5) An employee granted a leave of absence may be required by the appointing power or the City Manager to successfully pass a medical examination prior to being allowed to return to work. (6) The granting of a leave of absence of thirty (30) days or less, with or without pay, shall not constitute an interruption of service within the meaning of this subsection. The granting of a leave of absence with or without pay of more than thirty (30) days shall constitute an interruption of service unless, in the action granting such leave of absence, it is provided that such leave of absence shall not constitute an interruption of service. - 17 - 5Ml (7) The City shall continue to cover an employee granted a leave of absence for health, dental, life, and disability insurance through the last day of the month in which the leave of absence takes effect. It shall be the responsibility of the employee who wishes to continue any insurance coverage beyond the last day of the month in which the leave of absence takes effect, to notify the Personnel Department of his/her intent to continue coverage and to remit the full monthly premium for any coverage to the Finance Department by the first day of each month of coverage. SECTION 15. VACATION LEAVE. a) Non-Sworn Management, General and Public Works Employees, with the exception of temporary appointments shall accumulate vacation with pay beginning with the first full pay period of employment at the rate of 3.07 hours per pay period during the first five years of continuous full-time employment with the City; at the rate of 4.61 hours per pay period between the employee's fifth and tenth anniversary date of continuous full-time employment; at the rate of 5.22 hours per pay period between the employee's tenth and fifteenth anniversary date of continuous full-time employment, and at the rate of 6.15 hours per pay period after fifteen years of continuous full-time employment with the City. b) Management and Non-Management Sworn Police Employees with the exception of temporary appointments, shall accumulate vacation - 18 - 5241 with pay beginning with the first full pay period of employment at the rate of 4.61 hours per pay period during the fi rst ten years of continuous full-time employment with the City and at the rate of 6.77 hours per pay period after the completion of ten years of continuous full-time employment with the City. c) Management and Non-Management Sworn Fire Employees assigned to 24 hour shift schedule, with the exception of temporary appointments, shall accumulate vacation with pay beginning with the first full pay period of employment, at the rate of 6.92 hours per pay period during the first ten years of continuous full-time employment with the City and at the rate of 10.15 hours per pay period after the completion of ten years of continuous full-time employment with the City. For emp 1 oyees ass i gned to 24 hou r shifts, a "day" means 12 hours or one-half (1/2) shift. d) Management and Non-Management Sworn Fire Employees assigned to a 40 hour week schedule, with the exception of temporary appointments, shall accumulate vacation with pay begining with the first full pay period of employment at the rate of 4.61 hours per pay period during the first ten years of continuous full-time employment with the City and at the rate of 6.77 hours per pay period after the completion of ten years of continuous full-time employment with the City. - 19 - 5241 SECTION 16. VACATION ACCRUAL - NON-MANAGEMENT. a) Accumulated vacation shall be granted at the discretion of the appointing power. b) For Non-Management employees, on December 31st of each year, any vacation accumulated beyond the amount accumulable for a fifty-two (52) pay period basis shall not be carried forward. Any excess accumulated vacation over this limit shall be forfeited. c) A Public Works employee who has previously requested and was granted approval of vacation leave for use during the last three (3) months of the calendar year, is unable to utilize such leave because of the City's cancellation of leave, the employee shall be allowed to carryover the excess leave time into the next three (3) months of the new calendar year, if rescheduling of the vacation leave is not possible. d) For all Non-Management Fire Department employees, on June 30th of each year, any vacation accumulated beyond the amount accumulable for a fifty-two (52) pay period basis shall not be carried forward. Any excess accumulated vacation over this limit shall be forfeited. e) Upon termination, vacation used shall be pro-rated against vacation earned. Every City employee who leaves the City employ for any reason shall be granted all accumulated vacation or shall be paid therefore at his rate of compensation applicable at the - 20 - 5~1 time he leaves the City employ. If an employee works more than 50% of the pay period, the employee shall receive credit for that pay period's vacation. SECTION 17. VACATION ACCRUAL-MANAGEMENT. a) Management employees shall take a minimum of 50% of their vacation days earned during the calendar year prior to the end of that calendar year. b) Management employees shall be allowed to accumulate the remaining 50% of their vacation time up to the following maximums: Sworn Management - 44 days (352 hours, for employees assigned to a 56 hour shift schedule). Non-Sworn Management - 40 days (320 hours). Any management employee who terminates their employment with the City, shall forfeit any hours of accumulated vacation in excess of the maximum allowed by this section. c) Management employees whose accrued vacation as of October 30, 1982, exceeded the maximum listed in Resolution #5109, shall be allowed to maintain those hours, as of October 30, 1982, as their maximum accumulation. Any management employee, in this category, who terminates their employment with the City, shall forfeit any hours of accumulated vacation in excess of the maximum allowed by this section. - 21 - 5241 d) Vacation hours, in excess of the maximum accumulation listed in Subsection b or Subsection c, shall be used prior to December 31 of each year. The effective date for Fire Management employees shall be June 30 of each year. Any vacation hours in excess of the maximum accumulation shall be forfeited at that time. e) Management employees may sell back a maximum of ten (10) days vacation per calendar year, provided that the employee takes an equal amount of vacation leave during that year. Management employees whose accrued vacation is covered by Subsection c may in addition to the above, sell back vacation days up to the number of days between their accrual and the maximum accrual in Subsection b. However, if any additional vacation days are sold, the remaining accumulation level shall thereafter be the maximum accrual level for that employee. SECTION 18. SICK LEAVE. a) Management, General, Police and Public Works Employees, with the exception of temporary appointments, shall accrue sick leave beginning with the first full pay period of employment on the basis of 3.69 hours for each pay period of service completed with the City. b) Management and non-management sworn Fire Employees on a 24 hours shift basis, with the exception of temporary appointments, shall accrue sick leave beginning with the first full pay period of - 22 - 5241 employment on the basis of 5.54 hours for each pay period of service completed with the City. For employees assigned to 24 hour shifts, a "day" means 12 hours or one-half (1/2) shift. c) General, Police and Public Works Employees may accumulate up to a maximum of 1,200 hours of sick leave with pay. Fire Employees may aCCumulate up to a maximum of 1,800 hours sick leave. Management Employees shall be allowed unlimited accumulation of sick leave. d) The appointing power and City Manager may require a medical examination by a physician of any employee during absence on account of illness of such employee. e) Sick leave means authorized absence from duty of an employee who is temporarily disabled and unable to work due to a medical condit ion. f) Sick leave may be used by an employee when their attendance upon a member of the employee's family dependent who is seriously ill and requiring the care and attendance of such employee. Family dependents shall include only dependents currently residing in the employee's household, or the employee's minor children. g) The appointing power and City Manager may require evidence of the reason for any employee's absence caused by illness or death in the immediate family of the employee during the time for which sick leave is requested. h) In case of absence due to illness, the employee shall notify his department in accordance with departmental rules and explain the - 23 - 5241 nature of the illness. The appointing power and City Manager may deny or revoke sick leave if the illness or injury for which it is taken is caused or substantially aggravated by compensated outside employment. SECTION 19. BEREAVEMENT LEAVE. An employee, with the exception of temporary appointments, may be granted a leave of absence with pay upon approval of the appointing power and the City Manager at the time of death, or where death appears imminent, in the immediate family, defined as the spouse, the employee or employee's spouse's mother, stepmother or father, stepfather, brother or sister, child or stepchild, grandparents, grandchildren, or any relative of the employee or employee's spouse residing in the same household. Such leave, up to a maximum of three (3) working days at one time, shall not be charged against sick or other leave. If over three (3) working days of such leave is granted, at one time, that amount over three (3) days shall be charged against sick or other leave. SECTION 20. MANAGEMENT LEAVE Management employees shall be provided seven (7) days management leave per fiscal year on a prorata basis as determined by the City Manager. Such leave time is nonaccumulable and if not used within the fiscal year, cannot be carried forward nor will compensation be paid in lieu thereof under any circumstances. - 24 - 5241 SECTION 21. HOLIDAYS. a) Each employee, except Fire and Police employees, shall be allowed with full pay the following holidays: New Year's Day - January 1 Washington's Birthday - The-third Monday in February Memorial Day - The last Monday in May Independence Day - July 4 Labor Day - The first Monday in September Admission Day - September 9 Veteran's Day - November 11 Thanksgiving Day - The fourth Thursday in November The Friday following the fourth Thursday in November Christmas Day - December 25 One-half day preceding Christmas or New Year's Day with approval of Department Head Every day appointed by the City Council for a public fast, thanksgiving or holiday. b) Whenever New Year's Day - January 1; Independence Day - July 4; Admission Day - September 9; Veteran's Day - November 11; or Christmas Day - December 25, falls on a Saturday or Sunday, the Friday preceding or the Monday following, respectively, shall be a holiday. - 25 - 5241 c) An employee required to work on any holiday allowed to him by this Section shall be paid for the holiday, and in addition, he shall be compensated in accordance with the applicable overtime rules. A holiday allowed by this Section to any employee occurring during any leave of absence with pay shall be added to the number of working days' leave of absence to which such employee is entitled. d) Employees in the classification of Battalion chief shall receive the ten (10) holidays only while working on the modified 56 hour work schedule in effect on November 1, 1983. Should the work schedule of this position return to the same work schedule as the Fire Suppression employee then the holidays shall be the same as subsection e. e) Fire and Police Employees shall be allowed the following holidays with full pay and no others: New Year's Day Labor Day Memorial Day Thanksgiving Day I ndependence Day Ch ri stmas Day Full pay for Fire employees shall be pay for six 12-hour periods. SECTION 22. WORKERS' COMPENSATION. a) In those instances where an employee of the City of Arcadia is injured on duty and the injury is so recognized by the Workers' Compensation Act, by the City of Arcadia or the Workers' Compensation Appeals Board, such employee shall be paid a combination of Workers' Compensation temporary disability and - 26 - 5241 salary which will result in payment to the employee of a sum equal to their net base salary (gross base salary minus State and Federal income tax). Base salary is the step on the salary range which the employee was being paid on the date of the injury. This sum will be paid for such time as they are absent from duty because of such injury up to a maximum of one year from and after the date of such injury. Lost time due to an injury on duty shall not be charged against an employee's accumulated sick leave. b) In those instances where a sworn employee of the Fire and Police departments of the City of Arcadia is injured on duty and the injury is so recognized under the Workers' Compensation Act, by the City of Arcadia or the Workers' Compensation Appeals Board, such employee shall be paid a combination of salary and Workers' Compensation equal to his regular salary rate for such time as he is absent from duty because of such injury up to a maximum of one year from and after date of such injury. Lost time due to an injury on duty shall not be charged against an employee's accumulated sick leave. SECTION 23. JURY LEAVE. When an employee is called or required to serve as a juror, attendance shall be deemed a leave of absence with full pay. The employee shall remit to the City all fees received except mileage. SECTION 24. COURT WITNESS LEAVE. An employee who is subpoenaed or required to appear in court as a witness shall - 27 - 5241 be deemed to be on leave of absence. With approval of the appointing power and City Manager, the employee may be granted leave with pay during the required absence. The employee shall remit to the City fees received except mileage. A paid leave of absence shall not be granted for time spent in Court on personal cases. SECTION 25. MILITARY LEAVE. ' Military leave shall be granted in accordance with the provisions of the applicable California State Law. All employees entitled to taking military leave shall give the department head the right within the limits of military necessity and regulations to determine when such leave shall be taken. If the employee taking such leave for military service has been in the employ of the City for one (1) year or more, next immediately preceding the date from which leave begins, he shall be allowed his regular salary or compensation for a period of not more than thirty (30) days in any calendar year or during any continuous leave of absence. If such employee has been in the employ of the city for less than one (1) year immediately preceding the date upon which such leave of absence begins, such leave granted under this section shall be without pay. Upon requesting military leave, the employee must complete the required forms and submit to the City Manager through his appointing power a copy of his military orders. The foregoing limitations on leave of absence do not apply to employees who are drafted or receive order to military duty for extended periods of time during war or national emergencies. - 28 - 5241 Every employee who has been on extended military duty shall report back for the performance of the duties of his employment within ninety (90) days after his discharge or release from military duty. Failure to do so shall be reason for termination of his employment. Acceptance of extended military duty on a voluntary basis shall be reason for termination of his City employment. Employees prior to being returned to employment from military leave shall submit other than a dishonorable discharge, and take and pass a medical examination by a physician designated by the City Manager. Upon failure of a returning employee to submit other than a dishonorable discharge or pass the required medical examination, he shall not be entitled to return to his emloyment with the City. Employees on extended mililtary leave shall not lose or accumulate sick leave, vacation, seniority or other privileges because of such leave. SECTION 26. SEVERANCE PAY. An employee, with the exception of temporary appointments, whose position is abolished or vacated by a reduction in work load or lack of funds, and has at least one (1) year of consecutive full-time service with the City shall receive, upon termination, severance pay. Severance pay shall be a lump sum payment equal to 1/5th of their previous month's salary times the number of years of consecutive service, not exceeding five (5) years of service. SECTION 27. WORK DAY SCHEDULES. Non-sworn employees assigned to a work day of other than 8 hours or 12 hours schedules shall have all leave hours and days listed in this Resolution recalculated on the basis of the number of hours worked on the new schedule versus the number of hours of the former schedule. - 29 - 5Ml SECTION 28. FRINGE BENEFITS - ELIGIBILITY. All full-time employ~es with the exception of temporary appointments, shall be entitled to receive the benefits provided by the City of Arcadia for its employees as specified in the Resolution adopting said benefits. Upon the recommendation of the Department Head and approval of the City Manager, permanent part-time employees may be eligible for stability pay, vacation, holiday and sick leave benefits at one-half of the stated rate in this Resolution. Upon the recommendation of the Department Head and approval of the City Manager, permanent part-time employees may be eligible for up to one-half of the City contribution toward medical and dental insurance for full-time employees, but not to exceed the cost of the employee-only premium. This contribution is to'be used for the payment of medical/dental insurance premiums only. SECTION 29. MEMORANDUM OF UNDERSTANDING. If there is a conflict over the interpretation of a provision of the Memorandum of Understanding and this Resolution, the Memorandum of Understanding shall prevail and supercede the inconsistent or less specific provisions of the Resolution. SECTION 30. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 16th day of July 1985. - 30 - 5241 ATTEST: ~Ap~~1P~ City Clerk of he ty of Area ia STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF ARCAD IA I, CHRISTINE VAN MAANEN, City Clerk of the City of Arcadia, hereby certify that the foregoing Resolution No. 5241 was passed and adopted by the City Pro Tem Council of the City of Arcadia, signed by the Mayor/and attested to by the City Clerk at a regular meeting of said Council on the 16th day of July, 1985, and that said Resolution was adopted by the following vote, to wit: AYES: Councilmen Gilb, Hannah, Lojeski:and Young NOES: None ABSENT: Councilman Pellegrino ~~~,~~ - - - - -- ,. .,- . ....". - ..... . .\:,,: ~ - . -.-e:=-:.-..:..... ~ -: ~~~ '" ;'.> :;- - ~ ("'--<.......'. ". :.~:::~" .:--::~~- '":{::.::- ........ -:, -. :,....--c- <^ v- I". _ __ .' - - '- ~ '/'~ "-:--:;~-;':';'''':;)..; - :,..;~~\;..._" .-;::;':-",,--- ;.~ ~'~~~::0~:?/ ;:;.:~ - 31 - 5241 FRINGE BENEFITS TABLE OF CONTENTS TO RESOLUTION #5241 Act i ng Pay Bereavement Leave Court Witness Leave Definitions Fringe Benefits - Eligibility Holidays Jury Leave Leaves of Absence L He Insurance Management Leave Memorandum of Understandings (MOU) Mileage Mi 1 ita ry Leave Overt ime Promotional Step Advancement Retired Health Insurance Salary Step Advancement Severance Pay Sick Leave Special Assignment Pay Stabil ity Pay Temporary Assignment Tuition Reimbursement Vacation Leave Vacation Leave Accrual - Manag.ement Vacation Leave Accrual - Non-Management Workers' Compensation Work Day Schedules -32- Section # Page # 11 19 24 2 28 21 23 14 12 20 29 9 25 8 4 13 3 26 18 5 6 10 7 15 17 16 22 27 13 24 27 1-3 30 25-26 27 15-18 14 24 30-31 12 28-29 9-12 6 14-15 3-6 29 22-24 6-7 7-8 12-13 9 18-19 21-22 20-21 26-27 29-30 (07/85) 5241