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RESOLUTION NO. 4366
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA AUTHORIZING DESTRUCTION
OF CERTAIN CITY RECORDS NO LONGER REQUIRED.
WHEREAS, the Government Code, Section 34090, provides for
the destruction of certain City records with the approval of the
City Council and written consent of the City Attorney; and
WHEREAS, certain records of the City are more than five (5)
years old and are no longer required or useful;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA
DOES DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. That pursuant to Section 34090 of the Govern-
ment Code and this resolution, departmental administrators may
destroy records under their control which are no longer required
or useful subject to the following conditions:
A. Records of the following type shall not be destroyed:
(1) Records affecting the title to property or liens
thereon.
(2) Records required to be kept by statute.
(3) The minutes, ordinances and resolutions of the City
Council and the Boards and Commissions.
B. Before destroying any records, the departmental
administrator shall prepare a written inventory and a report to the
,
City Manager justifying the destruction of the records listed
on the inventory. The inventory shall list the records according
to their classification, including age, and need not list each
document separately. The inventory and report shall be subject
to approval by the City Manager and City Attorney who shall indicate
their approval by signing the report which shall then be filed with
the City Clerk. Not less than ten (10) days after the inventory and
report is filed with the City Clerk, the records may be destroyed.
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4366
SECTION 2. The City Clerk shall certify to the adoption
of this resolution.
I HEREBY CERTIFY that the foregoing resolution was adopted
at a regular meeting of the City Council of the City of Arcadia
held on the 18th day of
September ,1973, by the affirmative
vote of at least three Councilmen, to wit:
AYES:
Councilmen Butterworth, Hage, Helms, Scott
and Arth
NOES:
None
ABSENT:
None
tf~~~j#~
ity Clerk of t e City of Arca ia
SIGNED AND APPROVED this
18th day of September, 1973.
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Mayor of the City of Arcadia
ATTEST:
~~~
i y Cil.er
(SEAL)
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4366