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HomeMy WebLinkAbout4730 RESOLUTION NO. 4730 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING BY-LAWS FOR THE SENIOR CITIZENS' COMMISSION THE CITY COUNCIL OF THE CITY OF ARCADIA HEREBY RESOLVES AND DETERMINES AS FOLLOWS: SECTION l. That the Arcadia Senior Citizens' Commission By-Laws attached hereto as Exhibit "A" are hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution. I HEREBY CERTIFY that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Arcadia held on the 2lst day of March, 1978 by the affirmative, vote of at least three Council Members, to wit: AYES: ,Council Members Gilb, Lauber, Margett, Parry and Saelid NOES: None , ABSENT: None SIGNED AND APPROVED this 21st day of March, 1978. ATTEST: City Clerk (SEAL) .~~ . -1- 4730 ARCADIA SENIOR CITIZENS' COMMISSION BY-LAWS PURPOSES The purposes of the Arcadia Senior Citizens' Commission as established by the City Council are: 1. To lIlIlIte recOllllllendations to the City Council in matters relating to senior citizens in the cOllllllUJli ty . Q 2. To provide leadership for the coordination of senior citizen acti- vities within the community. ARTICLE I. MEMBERSHIP Section '1. Appointment by Counc 11. Pursuant to the resolution of the City Council establishing the Senior Citizens' Commission, the members of the Commission shall be appointed by the City Counc11 and shall be subject to relllOval by the Council. In making appointments, the Council shall give due regard to persons who are nominated for appointment pursuant to these rules. Section 2. Qualifications for Nomination. Members of the Senior citizens' Commission shall be legally registered voters of the City of Arcadia and shall not hold any other City office or employment. If a Dlember is absent from three consecutive regular meetings of the commission, unless by permiSSion of the commission ex- pressed in its official minutes, is convicted of a crime involving moral turpitude, ceases to be a legally registered voter of the City, or files or causes to be filed nomination papers with the City Clerk for elective City office, his position on the Commission shall become vacant and shall be .so declared by the City Council. Section 3. Procedure for Selection of Members. There shall be a total of seven (7) members selected as follows: A. One (1.) member shall be selected from the Arcadia Assistance League as they shall recommend. B. One (1) member shall be selected from each of the fOllowing Arcadia senior citizen organizations: Golden Age Club and Senior Friendship Club. C. Four (4) members at large who are not members of the organizations specified in A or B. -1- Section 4. Terms The terms of the initial members of the Commission shall be staggered so that four (4) members shall be appointed to a term of two (2) years and three (3) member!? to terms of one (1) year, as determined by the City Council. Thereafter, the terms of all commission members shall be two (2) years. All members shall serve until a succeSsor qualifies. In the event an incumbent is removed, is disqualified from membership or other- wise vacates his position, such member's successor shall be appointed for the unexpired term of said member. The number of years of the terms of the initial members of the commission shall be counted from July 1, 1978. A member who has held commission membership for two consecutive terms, excluding part or all of any unexpired term, shall not be eligible to hold membership on the commission until two years after the expiration of the second consecutive term. Section 5. Nominees or prospective candidates shall submit written applications for membership on the Commission. ARTICLE II. OFFICERS A Chairperson, a Vice-Chairperson and a Corresponding Secretary shall be elected annually as soon as practicable, following the first day of July of each year and shall serve at the pleasure of the members. The Recording Secretary shall be appointed by the Recreation Director from the staff of the Recreation Department. The Commission shall fill vacant officer posi- tions except for Recording Secretary as soon as practicab~e. The Chairperson shall preside at Commission meetings and shall be the chief official of the Commission for all ceremonial purposes. The Vice-Chairperson shall carry out the responsibilities of the Chairperson during the Chairperson's absence. The Corresponding secretary shall obtain and preserve copies of newspaper items relating to the Commission and carry out all correspondence of the Commission. The Recording Secretary shall keep minutes of the meetings and submit all official documents to the City Clerk for filing. ARTICLE III. AGENDA An agenda shall be kept and published prior to meetings. It shall be prepared by the Chairperson with the assistance of the Recording Secretary. ARTICLE IV. MEETINGS Section 1. Time and Place of Regular Meetings. Senior Citizens' Commission meetings shall be held the of each month at 4:00 p.m. in the City Hall Conference Room. At any time a regular meeting falls on a holiday, it will not be rescheduled unless necessary. -2- Section 2. Special Meeting. Call; Notice. A special Senior Citizens' Commission meeting may be called at any time by the Commission Chairperson, or by a majority of the Commission members, by delivering personally or by mail written notice to each member of the Com- mission and to each local newspaper of general circulation, requesting notice in writing. Such notice must be delivered at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the general meeting and the business to be transacted. No other business shall be considered at such meetings by the Commission. Section 3. Absence from Meetings. The Corresponding Secretary sha~~ notify the City Counci~ in writing any time a member is absent or late without being excused by the Commission for three consecutive meetings, together with any recommendation the Commission may make with respect to the absent member. An absence or lateness will be unexcused if the member has an opportunity and fails to notify the Chairperson or Staff Advisor of any anticipated absence. Section 4. Open Meetings. In compliance with state law, all meetings of the Commission shall be open and public, and all persons shall be permitted to attend any meeting of the Commission. Section 5. Conduct of Members. The Commission may reprimand or recommend the removal of any member who engages in disorderly conduct at a Commission Meeting or at any time while representing the Senior Citizens' Commission. Section 6. Participation by Representatives of the Council. A representative from the City Council shall be entitled to participate in all deliberations of the Commission, butjhall not have a vote. ARTICLE V. VOTING All action of the Commission shall require the affirmative vote of four (4} members. Committees of less than a majority of the Commission may make recom- mendations to the Commission. ARTICLE VI. BUDGET Preparation of the Commission's annual budget shall commence prior to the first regular meeting in February. The budget shall include all estimated expendi- tures and revenues for the next fiscal year. Two copies of the budget, approved by the Commission, shall be submitted to the City Manager on or before March 15. ARrICLE VII. AMENDMENTS These By-Laws may be amended by the Senior Citizens' Commission with approval of the City Council. -3-