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HomeMy WebLinkAboutAugust 7, 2007~.FF ~.y CITY OF ARCADIA 0~~ CITY COUNCILIREDEVELOPMENT AGENCY REGULAR MEETING °m°^~~> ='N°~~ TUESDAY, AUGUST 7, 2007 AGENDA 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: Mickey Segal, Mayor/Agency Chair Robert Harbicht, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Roger Chandler, Council/Agency Member John Wuo, Council/Agency Member CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a"Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the staR of the Closed Session/Study Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. C~OSED SESSION Pursuant to Government Code Section 54957.6 to confer with labor negotiators. Citv Neqotiators: William W. Floyd, Tracey Hause and Mike Casalou. Emalovee Orqanizations: Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. STUDY SESSION Report, direction and approval of Equity Sharing Options - 119-121 Alta Street Affordabte Housing Project. 7:00 p.m., City Council Chamber RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION INVOCATION Reverend Terry Keenan, Santa Anita Church PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: Amundson, Chandler, Harbicht, Wuo and Segal REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS . MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a"Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p:m. Open Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City CouncillRedevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF JULY 17. 20o7. Recommended Action: Approve CITY COUNCIL ITEMS: REGULAR MEETING MINUTES OF JULY 17. 2007. Recommended Action: Approve c. RESOLUTION NO. 6581 ADOPTING AN EXPENSE REIMBURSEMENT AND Recommended Action: Adopt ORDINANCE NO. 2230 APPROVING ZONE CHANGE NO. ZC 07-01 TO CHANGE THE ZONING OF THE PROPERTY AT 630 E. LIVE OAK AVENUE; THE NORTHERLY PORTION OF THE PROPERTY WILL BE CHANGED FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O' AND THE SOUTHERLY PORTION FROM'UNZONED' TO'PUBLIC PURPOSE/S-2." Recommended Action: Adopt ORDINANCE NO. 2231 ADOPTING AN AMENDMENT TO THE Recommended Action: Adopt g. APPROVE A JOINT POWERS AGREEMENT WITH CALIFORNIA INSURANCE POOL AUTHORITY (CIPA). Recommended Action: Approve h. AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF $77.218. Recommended Action: Approve SERVICES. Recommended Action: Approve k. ACCEPT $10.000 FROM THE ESTATE OF RICHARD C. BIEDEBACH FOR GENERAL LIBRARY PUPOSES. Recommended Action: Approve ACCEPT ALL WORK PERFORMED BY BAKERSFIELD WELL AND PUMP AS Recommended Action: Approve m. n. YEAR PERIOD FROM SEPTEMBER 1 2007 THROUGH AUGUST 31, 2010 IN AN AMOUNT DETERMINED BY VOLUME OF ACTIVITY. Recommended Action: Approve FACILITIES IN THE AMOUNT OF $124,250. Recommended Action: Approve Recommended Action: Approve Recommended Action: Approve ADJOURNMENT The City Council/Redevelopment Agency will adjourn this meeting to August 21, 2007, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY WHO REQUIRE A DISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626) 574-5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE MEET~NG. CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING ANNOTATED AGENDA AUGUST 7, 2007 CLOSED SESSION Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Nepotiators: William W. Floyd, Tracey Hause and Mike Casalou. Emolovee Organizations: Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. STUDY SESSION a. Report, direction and approval of Equity Sharing Options - 119-121 Alta Street Affordable Housing Project. CONSENT CALENDAR : REDEVELOPMENT AGENCY ITEMS REGULAR MEETING MINUTES OF JULY 17, 2007: CITY COUNCIL ITEMS NO REPORTABLE ACTION TAKEN APPROVED 4-0 (Amundson absent) - Option II - Equity Sharing Calculated on "MarkeY' Rate Appreciation APPROVED 4-0 (Amundson absent) b. REGULAR MEETING MINUTES OF JULY 17, 2007. APPROVED 4-0 (Amundson absent) c. RESOLUTION NO. 6581 ADOPTING AN EXPENSE REIMBURSEMENT ADOPTED 4-0 AND TRAVEL POLICY FOR THE CITY COUNCIL AND OTHER CITY Amundson OFFICIALS WHO SERVE ON A LEGISLATIVE BODY. absent) d. ORDINANCE NO. 2230.APPROVING ZONE CHANGE NO. ZC 07-01 ADOPTED 4-0 TO CHANGE THE ZONING OF THE PROPERTY AT 630 E. LIVE OAK (Amundson AVENUE; THE NORTHERLY PORTION OF THE PROPERTY WILL BE absent) CHANGED FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O' AND THE SOUTHERLY PORTION FROM 'UNZONED' TO `PUBLIC PURPOSE/S-2." e. ORDINANCE NO. 2231 ADOPTING AN AMENDMENT TO THE ADOPTED 4-0 REDEVELOPMENT PLAN FOR THE CENTRAL REDEVELOPMENT (Amundson PROJECT, ADOPTING AN EMINENT DOMAIN PROGRAM FOR THE absent) CENTRAL REDEVELOPMENT PROJECT AREA AND DIRECTING AGENCY STAFF TO RECORD A REVISED STATEMENT OF PROCEEDINGS. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WEST COAST COPY TO PROVIDE COPY AND PRINT MANAGEMENT SERVICES TO THE LIBRARY FOR A THREE-YEAR PERIOD FROM SEPTEMBER 1, 2007 THROUGH AUGUST 31, 2010 IN AN AMOUNT DETERMINED BY VOLUME OF ACTIVITY. g. APPROVE A JOINT POWERS AGREEMENT WITH CALIFORNIA INSURANCE POOL AUTHORITY (CIPA). h. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR CONTRACT EXTENSION WITH D&J FOOTHILL ELECTRICAL CONTRACTORS, INC. FOR ELECTRICAL MAINTENANCE AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $124,250. APPROVED 4-0 (Amundson absent) APPROVED 4-C (Amundson absent) APPROVED 4-0 (Amundson absent) i. AUTHORIZE THE CITY MANAGER TO ENTER INTO A(1) YEAR APPROVED 4-0 CONTRACT EXTENSION WITH TRAFFIC OPERATIONS, INC. FOR (Amundson STREET STRIPING AND PAVEMENT MARKING SERVICES IN THE absent) AMOUNT OF $77,218. j. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT APPROVED 4-0 WITH ENGSTORM-SMITH INC. DBA: THE WORKSHOP FOR CITY (Amundson WIDE PRINTING SERVICES. absent) k. ACCEPT $10,000 FROM THE ESTATE OF RICHARD C. BIEDEBACH APPROVED 4-0 FOR GENERAL LIBRARY PUPOSES. Amundson absent) I. ACCEPT ALL WORK PERFORMED BY BAKERSFIELD WELL AND APPROVED 4-0 PUMP AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO (Amundson BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. absent) m. PURCHASE OF VARIOUS PROFESSIONAL SERVICES FOR THE APPROVED 4-0 CITY WEBSITE BY VISION INTERNET, IN AN AMOUNT NOT TO (Amundson EXCEED $26,000 IN THE FISCAL YEAR 2007-2008. absent) n. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT APPROVED 4-0 WITH KNIGHT COMMUNICATIONS TO INSTALL VOICE AND DATA (Amundson INFRASTRUCTURE IN FIRE STATION 106 AT A COST OF $35,640. absent) 49:0098 CITY COUNCILIREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, AUGUST 7, 2007 CALL TO ORDER Mayor Segal called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Chandler, Harbicht, Wuo and Segal ABSENT: Amundson A motion was made by Council Member Harbicht, seconded by Council Member Wuo to excuse Council Member Amundson from tonighYs meeting. CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Nepotiators: William W. Floyd, Tracey Hause and Mike Casalou. Emqlovee Orctanizations: Arcadia Public Employees Association, Arcadia City Employees, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and PaR-time employees. STUDY SESSION a. Report, direction and approval of Equity Sharing Options - 119-121 Alta Street Affordable Housing Project. Mr. Penman provided an overview of the two equity sharing options for the six for sale townhomes developed by the Redevelopment Agency, in partnership with Trademark Development Company at 119-121 Alta Street. Mr. Penman explained to the City Council that option one (Example I) assumes minimal annual increase in the "affordable" price of a unit based on published "moderate" income limits and the other option (Example II) uses a market price approach as part of the calculation. A motion was made by Council Member/Agency Member Harbicht, seconded by Council Member/Agency Member Wuo to approve Example II - Equity Sharing Calculated on "Market" Price. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Open Session meeting at 7:00 p.m. in the Council Chamber. 08-07-2007 49:0099 INVOCATION Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE Assistant City Manager/Development Services Director pon Penman ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS: PRESENT: Chandler, Harbicht, Wuo and Segal ABSENT: Amundson A motion was made by Council Member Harbicht, seconded by Council Member Wuo to excuse Council Member Amundson from tonighPs meeting. REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEM City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in closed session to consider the one item listed under closed session on the posted agenda. No reportable action was taken. Mr. Deitsch also reported that a study session was conducted concerning equity sharing options for an affordable housing project at 119 -121 Alta Street currently under construction and the City Council unanimously voted to approve the option (Example II) that is essentiaily a market driven option concerning equity sharing where owners would share in equity increases or decreases in the value of the affordable housing which they purchase. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Wuo and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PUBLIC COMMENTS Scott Moore appeared and spoke on behalf of the Arcadia Police Officers Association (APOA) regarding negotiating issues with the City. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK Council Member Wuo noted that last Friday a senior housing fair was held at the Community Center and was well attended; he announced that the Methodist Hospital Foundation annual Crystal Ball will be held on Saturday, October 13'" and noted that Mayor Segal is the Chairman of the Methodist Hospital Foundation. 08-07-2007 49:0100 Council Member Harbicht noted that on a recent group bike trip to Montana he met a father and son (Eric and Sean) from Arcadia; he announced that he was the master of ceremony at the Boy Scouts 100th anniversary at the Arboretum; he commented on the Anoakia railcar as noted in the City Manager's Weekly Report and noted that he agrees with the City Manager's recommendation that the City not pursue obtaining the Anoakia railcar since it does not have any real significance to the history of Arcadia; he also commented on another issue in the City Manager's Weekly Report regarding the City's attempt to incorporate Live Oak Avenue into the redevelopment area which suggests that the updated General Plan include a specific study of Live Oak Avenue. Mr. Harbicht asked if the study would be conducted by the consultant hired to update the General Plan or would the City Council conduct a study prior to the update to provide input to the consultant. Mr. Kelly responded yes, the consultant would receive input from the community, Planning Commission and the City Council. Council Member Harbicht suggested that a future meeting be scheduled to discuss various ideas and receive input in advance of the consultant conducting the study. Council Member Chandler noted that the building at Sixth and Live Oak was tagged with graffiti; he announced that a household hazardous e-waste clean up will take place on August 18 at Santa Anita Race Track; he read a list of household hazardous items that can be disposed of and commented that the Sanitation District advised that old prescription pills should not be flushed down the toilet because traces show up in the clean water; Mr. Chandler commented on Mr. Kelly's recent announcement of retirement at the end of the year; he noted that the headline in the Pasadena Star News regarding Mr. Kelly's retirement sounds more like he was asked to leave; Mr. Chandler commented that the article is very complimentary of Mr. Kelly and his accomplishments in Arcadia; he thanked Mr. Kelly for his years of service. Mayor Segal commented in response to Mr. Moore's pubic comment regarding the Arcadia Police Officer Association. City Clerk James Barrows had no comments. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF JULY 17. 2007. Recommended Action: Approve CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES OF JULY 17. 2007. Recommended Action: Approve c. WHO SERVE ON A LEGISLATIVE BODY. Recommended Action: Adopt OS-07-2007 49:0101 d. ORDINANCE NO. 2230 APPROVING ZONE CHANGE N0. ZC 07-01 TO CHANGE THE ZONING OF THE PROPERTY AT 630 E. LIVE OAK AVENUE; THE NORTHERLY PORTION OF THE PROPERTY WILL BE CHANGED FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O' AND THE SOUTHERLY PORTION FROM'UNZONED' TO'PUBLIC PURPOSE/S-2." Recommended Action: Adopt e. RECORD A REVISED STATEMENT OF PROCEEDINGS. Recommended Action: Adopt AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WEST COAST COPY TO PROVIDE COPY AND PRINT MANAGEMENT SERVICES TO THE LIBRARY FOR A THREE- YEAR PERIOD FROM SEPTEMBER 1. 2007 THROUGH AUGUST 31. 2010 IN AN AMOUNT DETERMINED BY VOLUME OF ACTiVITY. Recommended Action: Approve g. APPROVE A JOINT POWERS AGREEMENT WITH CALIFORNIA INSURANCE POOL AUTHORITY (CIPAI. Recommended Action: Approve h. CONTRACTORS. INC. FOR ELECTRICAL MAINTENANCE AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $124.250. Recommended Action: Approve SERVICES. Recommended Action: Approve k. ACCEPT $10.000 FROM THE ESTATE OF RICHARD C. BIEDEBACH FOR GENERAL LIBRARY PUPOSES. Recommended Action: Approve OS-07-2007 4 Recommended Action: Approve Recommended Action: Approve 49:01 a2 m. IN THE FISCAL YEAR 2007-2008. Recommended Action: Approve AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH KNIGHT COMMUNICATIONS TO INSTALL VOICE AND DATA INFRASTRUCTURE IN FIRE STATION 106 AT A COST OF $35 640 Recommended Action: Approve Council Member Harbicht asked that City Council Consent Item m be pulled for discussion; he commented that regarding Item k, Mr. Biedebach did not live in Arcadia, but lived in the County portion of Arcadia, but was a regular at the Arcadia Public Library and acknowledged that leaving $10,000 to the library in his will was a generous donation. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to approve items 1.a through 1.1. and 1.n on the City Council/Agency Consent Calendars. AYES: Council/Agency Members Chandler, Harbicht, Wuo, and Segal NOES: None ABSENT: Council/Agency Member Amundson In response to an inquiry by Council Member Harbicht regarding consent Item m, Linda Garcia, Communications, Marketing and Special Projects Manager explained the various professional service items being purchased for the City's website by Vision Internet. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to approve item 1.m on the City Council/Agency Consent Calendar. AYES: Council/Agency Members Chandler, Harbicht, Wuo, and Segal NOES: None ABSENT: Council/Agency Member Amundson ADJOURNMENT The City Council Redevelopment Agency adjourned this meeting at 7:32 p.m. to August 21, 2007 at 6:00 p.m. in the City Council Chamber Conference Room. James H. Barrows, City Clerk i I ~ /,,, ~'1 7~ ~, ~~Lcn / ~ By: Lisa Mussenden, Chief Deputy City Clerk 08-07-2007 STAFF REPORT Arcadia Redevelopment Agency DATE: August 7, 2007 TO: Chairman And Board Members FROM: Don Penman, Deputy Executive Director ~ Mary Cynar, Economic Development Administrator.~J SUBJECT: Eauity Sharing Oetions and Recommendation - 119-121 Alta Street Affordable Housing Project Recommendation: Report, Direct and Approve an Equity Sharing Option for 119 -121 Alta Street Affordable Housing Project. SUMMARY At the City Council/Redevelopment Agency Study Session of May 15, staff initiated a discussion on an equity sharing policy for the six for-sale townhomes developed by the Redevelopment Agency, in partnership with Trademark Development Company, at 119 -121 Alta Street. These units will be marketed to income-qualified individuals and households that meet the "Moderate" income limits established by the State of California. At that Study Session, the Agency Board discussed and concurred that as a policy it would be appropriate to share some level of accrued equity (as well as return the original down payment) with an owner upon the sale of his or her unit. It was also discussed that the unit was required to remain "affordable" for a period of forty-five (45) years and the Agency would ensure the continued "affordability" for that period of time. DISCUSSION Based on the Board's direction, staff and the developer have reviewed various programs used by other redevelopment agencies. Under any scenario the Agency must by law maintain the affordability of the housing unit for 45 years. In order to maintain affordability, the Agency may wish to purchase the unit when an owner wants to sell and then re-market it to an affordable buyer. Since there are so many variations on equity sharing, staff recommends a methodology that provides a straightforward calculation and maintains the unit as an eligible affordable unit as required for 45 years. Chairman & Board Mayor & Council Members August 7, 2007 Page 2 Examples of Equitv Sharinq Two equity sharing options are provided below. One assumes minimal annual increase in the "affordable" price of a unit (based on published "Moderate" income limits) and, the other uses a market price approach as part of the calculation. Example I- Equity Sharing Calculated on "Affordable" Price • Increase in "affordable" price is minimal based on historical trends • Appreciation rate is fixed at 1% per year times the affordable sale price • Owner's deposit and improvements to the unit (to a max of $10,000) are returned upon sale • Equity sharing projections are predictable • Assumes Agency's investment rolls over with each new sale • Units remain affordable for 45 years Assuming ownership for five (5) years, below is a calculation of how the example would work: Affordable purchase price: $203,000 Down Payment (10%) $ 20,300 Owner's appreciation (1 °/o/ year or $2,000 x 5 years) +10,000 Owner improvements (up to $1,000 /yr or max $10,000) +5.000 Owner's share of equity $35,300 Example II - Equity Sharing Calculated on "MarkeY' Price • Calculation of unit price is based on market • Owner's deposit is returned upon sale • Equiry sharing is not a given, but based on appreciation and market price of unit at time of sale • Owner's participation in equity sharing is proportional to Agency's investment in the unit • Agency is likely to reinvest in unit to maintain it as affordable The market price established at time of original purchase will determine equity sharing ratio. The actual calculation requires a number of intermediate steps shown as follows: Equitv Share Ratio and Calculation: $377,000 (Agency's equity) divided by $570,000 (market price at time of original sale) = Equity Ratio for Agency (66%) and Owner (34%) Chairman & Board Mayor & Council Members August 7, 2007 Page 3 Calculation Market Price (assumed at time of re-sale) less Agency Equity Accrued Equity less Outstanding Loan /ess Down Payment Net Sales Proceeds Share of Equitv: Owner's share of equity (34% x$73,000) _$24,820 Agency's share of equity ($66% X$73,000) _$48,18 0 FISCAL IMPACT $650, 000 -377, 000 $273,000 -160,000 -40,000 $ 73,000 The Agency's decision on equity sharing will likely have a budgetary impact since the owner will receive some portion of increase in the unit price. The Agency may be required to provide an infusion of equity funding when a unit is re- marketed in order to maintain the affordability level of the unit. The Agency allocates 20% of its tax increment annually to the Housing Fund, which today exceeds $700,000 per year. Therefore the Agency will have a funding source should additional equity be needed later. RECOMMENDATION Staff recommends that the Agency Board approve an equity sharing option for the 119-721 Alta Street affordable housing project. Approved: ~ William R. Kelly, Executive Director . ;~. DATE: August 7, 2007 TO: Mayor and City Council FROM: William R. Kelly, City Manager V~'.v ~`S By: Linda Garcia, Communications, Marketing and Special Projects Manager~j SUBJECT: RESOLUTION NO 6581 ADOPTING AN EXPENSE LEGISLATIVE BODY Recommendation: Adopt SUMMARY A change is being proposed to the City's Expense Reimbursement and Trave! Policy for fhe City Counci! and Other City O~cials Who Serve on a Legislative Body that will increase the~"reasonable daily rate" for meals while on a trip conducting City business from $45.00 per day to $50.00 per day. A revised policy and resolution adopting such is attached for the City Council's consideration. DISCUSSION State law mandates that the City Council adopt an expense reimbursement policy that spells out the types of expenses that are eligible for reimbursement, how the requests for reimbursement are to be processed, and the reasonable reimbursement rates for travel. The City of Arcadia has an o~cially adopted policy on the books, with the most recent version being approved in February of this year. The only change suggested at this time is an increase of $5.00 in the daily meal allowance rate in order to put the policy more in line with today's prices. All other provisions of the adopted policy remain the same. FISCAL IMPACT The fiscal impact associated with this change is negligible. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6581, a resolution of the City Council of the City of Arcadia, California, adopting an Expense Reimbursement and Travel Policy for the City Council and Other City Officials Who Serve on a Legislative Body. Office of the City Manager ADMINISTRATIVE POLICY "~ Policy No.: SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER POLICY STATEMENT The purpose of this Administrative Policy is to provide guidelines and a procedure for handling expenses incurred by members of the City Council, the Planning Commission and of City staff who serve on a legislative body, while conducting City business and/or attending community functions, conferences and other events. It is the policy of the City of Arcadia to pay for expenses incurred by Council Members and other City Officials when the expense is related to municipal affairs and/or when it serves a public purpose. Said expenses include those related to travel, office supplies, attendance at conferences, workshops, meetings and special events. This Administrative Policy covers the City Council, City Manager and other City Officials and staff that serve on a legislative body, as defined in Assembly Bill 1234. At the time this policy was written, examples of legislative bodies referred to in AB 1234 and therefore subject to this policy, include the City Council, Planning Commission, Modification Committee, Design Review Committee and the Business License Review Board. This policy does not in any way supersede AB 1234 or other State law. Rather, it is intended to put the City in compliance with the legislation and to provide a framework for how the City pays for travel to and attendance at events and reimbursement for expenses incurred.while conducting City business. In this policy the word "Official" is used interchangeably in reference to Council Members, Commissioners and City employees. For the purpose of this policy the City does not make a distinction between expense payments made in advance or reimbursed. Both are considered a use of public funds and are subject to the procedures defined herein. Again, it should be clear though that this policy does not supplant any of the requirements of AB 1234, which arguably, may distinguish between the two types of payments. Page 1 of 6 ~t76,.., {~~'-' . .. f , r_ ~k_; •. , . . .....,._ .. ... ~._......~..:.... ................._._ ~. . . . _ . _.......__..__ ~~~~w~ ADWIINISTRATIVE POLICY , Policy No.: " SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: ~°"•" •""~~ COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER AUTHORIZED EXPENSES The City will pay for or reimburse Council Members and City Officials for expenses incurred while conducting City business or while representing the City. at community functions. The City may pay for or reimburse the following types of expenses: • Office supplies . Transportation - airfare, mileage or gasoline, rental car, parking • Lodging . Meals • Telephone • Baggage handling fees . Reasonable and customary gratuities . Internet and fax costs for actual City business Activities that generally qualify for advance payment or reimbursement include: • Educational or informational meetings, workshops and conferences • Participation in regional, state or national organizations whose activities afFect the City's interests . Attending City functions • Attending community and communiry-related events Transportation The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements should be used. Airfare is limited to coach class on a commercial air carrier. An Official may obtain personal frequent flyer credits for flights taken, but the selection of an airline or a given trip shall not be made for the purpose of accumulating such miles. Automobile mileage is reimbursed at the prevailing Internal Revenue Service rate. If a rental car is necessary for the performance of an Official's duties, the car shall be "standard/intermediate/full-size/premium" unless an upgrade is provided at no additional cost. When using the City's preferred vendor (Enterprise), physical damage and liability insurance should be provided as part of the quoted cost. If another car Page 2 of 6 ~=u ADMINISTRATIVE POLICY . ~ Policy No.: SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: ~'"Y••'"'~j COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER rental agency is used the liability insurance/damage waiver offered by the rental car company should be purchased at the time of rental. City vehicles are not usually used for transportation on e~ended trips, but if necessary they can be used with the approval of the City Manager or appropriate Department Head. Taxi fare, shuttle fees and parking fees are eligible for reimbursement as long as said expenses are incurred for City business. Lodaina Lodging expenses will be paid for when travel on official City business reasonably requires an overnight stay. Lodging expenses are authorized for travel outside of a 50- mile radius of City Hall unless approved in advance by a majority of the City Council for Council Members and by the City Manager for employees. Travelers should request the government rate, when it is available. Government rates are presumed to be reasonable and therefore reimbursable through this policy. If the government rate is not available, lodging should be obtained that is at the median retaii price for that area. If lodging is in connection with a conference or group meeting, the cost shall not exceed the maximum group rate published by •the conference or activity sponsor, provided that lodging at the group rate is available at the time of booking. If the group rate is not available, comparable (e.g. government rate) lodging may be used, keeping in mind that it should be within the median retail price for the area. Meals Reasonable (market rate) meal expenses and associated customary gratuities are eligible for reimbursement. Whenever possible, an attempt should be made to take advantage of ineals that are included as part of the event. For the purpose of this policy, when on a trip the reasonable reimbursement rate for meals is $50 per day, unless unusual circumstances exist. This daily amount does not preclude the Official's responsibility to take advantage of ineals included as part of the event. . When attending a City-related function other than a conference, seminar or meeting, the actual cost of the meal will be reimbursed. , Page 3 of 6 ~epA,.-::, ADMINISTRATIVE POLICY " ' ' . Policy No.: SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY:"~ Adopted: COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER Community Functions For major community functions hosted by an outside organization, at which it is traditional and expected that Council Members or City Officials attend on behalf of the City, it is acceptable for the City to purchase a"block" of tickets or a"table" in advance, without knowing which Officials will attend, and then distributing the tickets when it is known who is able to go to that particular function. For major community events, the City may purchase a ticket for the spouse of a Council Member or Official if said attendance at the event by a spouse serves a public purpose such as joining the Official in fostering ties with the community. Examples of functions covered by this section include the Methodist Hospital Crystal Ball, the Chamber of Commerce Installation Dinner and Annual Taste of Arcadia event, Independent Cities Association events, employee association functions and Arcadia Red Cross activities. UNAUTHORIZED EXPENSES „ Expenses not eligible for reimbursement or advance payment by the City include: • Personal expenses • Alcohol . Dry cleaning • Political or charitable contributions . Entertainment expenses such as movies, sporting events, golf, etc. • Non-mileage personal automobile expenses such as repairs, traffic citations, insurance and related CASH ADVANCES From time to time it may be necessary for an Official to request a cash advance to cover anticipated expenses while traveling or doing business on behalf of the City. Such request for an advance should be submitted to the City Manager prior to the need for the advance with an explanation of the purpose of the expenditure: and the anticipated amount of the expenditure. Tliis request may, be made on a, 'Travel Request and Expense Report Form." Any unused advance must be returned to the City. As noted below, expenses may be pre-paid, with the understanding that` receipts still need to be submitted. Page 4 of 6 ~ ~~w~ ADMINISTRATIVE POLICY . ~ Policy No.: `"` SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: c~~°^°•'"'f COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER Arrangements for attendance at meetings, conferences and events may be made by the Council Member or by the Council's staff liaison in the City Manager's Office. To the extent possible, fees and charges may be paid in advance, with any outstanding documentation to follow when it is available. Whether travel arrangements are made by a staff member or by the Council Member, it is the elected officials' responsibility to ensure that all receipts and documentation are submitted as outlined in this policy. All expense reimbursement requests are to be documented with receipts and submitted on the appropriate paperwork, which may include an expense report form, a petty cash slip or another City Manager approved form. For extended trips, a'Travel Request and Expense Report Form" is usually required and must be completed and approved by the City Manager prior to the travel taking place. As noted above, City Officials shall submit an expense report (or another approved form) in order to receive reimbursement. Expense reports must document that the expense in question meets the requirements of this policy. For example, if the meeting is with a legislator, the local official should explain whose meals were purchased, what issues were discussed and how they relate to the City of Arcadia. Expense documentation should be submitted within 30 days of the expense being incurred, accompanied by receipts. Inability to provide such documentation in a timely fashion may result in the expense being borne by the Official. All expenses are subject to verification that they comply with the intent of this policy. OTHER EXPENSES All other expenses for activities and materials not included in this policy require prior majority approval by the City Council at a public meeting. AB 1234 REPORTING O~cials subject to AB 1234 must make a brief report at the ne~ meeting of the legislative body on a conference, event or meeting they attended at the expense of the City. An exception to this is that if an employee attends a function as a City employee Page 5 of 6 ;.,: ~~., ADMINISTRATYVE POLICY Policy No.: _ ~ SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: °''°' •`"'~ COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER and not as a member of a legislative body, it is doubtful that AB 1234 reporting is required. Consult with the City Attorney if there are questions about this requirement. VIOLATION OF THIS POLICY The penalties for misusing pubiic resources or falsifying expense reports in violation of this policy may include, but are not limited to, the following: a. Loss of reimbursement privileges b. Restitution to the City c. Civil penalties pursuant to Section 8314 of the Government Code d. Prosecution pursuant to Sedion 424 of the Penal Code Page 6 of 6 _ _ _ RESOLUTION NO.• 6581 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING AN EXPENSE REIMBURSEMENT AND TRAVEL POLICY FOR THE CITY COUNCIL AND OTHER CITY OFFICIALS WHO SERVE ON A LEGISLATIVE BODY WHEREAS, the City of Arcadia ("City") takes its stewardship over the use of its public resources seriously; and WHEREAS, public resources should only be used when there is a benefit to the City; and WHEREAS, such benefits include the opportunity to discuss the community's concerns with State and Federal officials; participating in regional, state and national organizations and events whose activities affect the City; attending educational seminars designed to improve officials' skill and information levels; promoting public service and morale by recognizing such service; fostering ties with residents and civic groups; and discussing City affairs with members of the community; and WHEREAS, the City Council desires to adopt the "Expense and Travel Policy for the City Council and City Employees Who Serve on a Legislative Body " attached hereto ("Policy") for the purpose of providing guidance to elected and appointed officials on the use and expenditure of City resources, as well as the standards against which these expenditures will be measured; and WHEREAS, the Policy will satisfy the requirements of Government Code Sections 53232.2 and 53233.3 in the event such requirements could at some point be constitutionally applied to charter cities; and WHEREAS, the Policy also supplements the definition of necessary and reasonable expenses for purposes of Federal and State income tax laws; and WHEREAS, the Policy applies to any charges made with a City credit card, cash advance or other line of credit; and WHEREAS, the Policy applies to all elected and appointed officials who are members of a"legislative body" as defined in Government Code Section 54952. P~OW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The Policy attached hereto is adopted as the approved expense reimbursement and travel policy of the City in compliance with AB 1234 and other applicable laws. SECTION 2. All prior City Ordinances, Resolutions and Policies inconsistent with the policies approved by this Resolution are hereby repealed in their entirety. Included in this rescission is Resolution No. 6556 and any relative Administrative Policies. SECTION 3. This Resolution is effective upon its adoption by the City Council. SECTION 4. The City Clerk shall ceRify to the adoption of this Resolution. Passed, approved and adopted this _ day of , 2007 Mayor of the City of Arcadia ATfEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: <~, ~. ~<3-G,, ,~-.~.~ Stephen P. Deitsch City Attorney RESOLUTION NO. 6581 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING AN EXPENSE REIMBURSEMENT AND TRAVEL POLICY FOR THE CITY COUNCIL AND OTHER CITY OFFICIALS WHO SERVE ON A LEGISLATIVE BODY WHEREAS, the City of Arcadia ("City") takes its stewardship over the use of its public resources seriously; and WHEREAS, public resources should only be used when there is a benefit to the City; and WHEREAS, such benefits include the opportunity to discuss the community's concerns with State and Federal officials; participating in regional, state and national organizations and events whose activities affect the City; attending educational seminars designed to improve officials' skill and information levels; promoting public service and morale by recognizing such service; fostering ties with residents and civic groups; and discussing City affairs with members of the community; and WHEREAS, the City Council desires to adopt the "Expense and Travel Policy for the City Council and City Employees Who Serve on a Legislative Body " attached hereto ("Policy") for the purpose of providing guidance to elected and appointed officials on the use and expenditure of City resources, as well as the standards against which these expenditures will be measured; and WHEREAS, the Policy will satisfy the requirements of Government Code Sections 53232.2 and 53233.3 in the event such requirements could at some point be constitutionally applied to charter cities; and WHEREAS, the Policy also supplements the definition of necessary and reasonable expenses for purposes of Federal and State income tax laws; and WHEREAS, the Policy applies to any charges made with a City credit card, cash advance or other line of credit; and WHEREAS, the Policy applies to all elected and appointed officials who are members of a"legislative body" as defined in Government Code Section 54952. 1 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The Policy attached hereto is adopted as the approved expense reimbursement and travel policy of the City in compliance with AB 1234 and other applicable laws. SECTION 2. All prior City Ordinances, Resolutions and Policies inconsistent with the policies approved by this Resolution are hereby repealed in their entirety. Included in this rescission is Resolution No. 6556 and any relative Administrative Policies. SECTION 3. This Resolution is effective upon its adoption by the City Council. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 7th day of [~u~ust , 2007 ISi MICKEY SECAL Mayor of the City of Arcadia ATTEST: ~ JAM~ H. ~A S City Clerk of the City of Arcadia APPROVED AS TO FORM: `~, L - ~ <~t~L9-.t~G. r Stephen P. Deitsch City Attorney 2 6581 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6581 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 7th day of August, 2007 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Chandler, Harbicht, Wuo and Segal NOES: None ABSENT: Council Member Amundson ~SJ JAM~ H. ~A S City Clerk of the City of Arcadia 3 6581 ~°µ~ ADMINISTRATIVE POLICY Policy No.: ~°"' SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: ""''""~ COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER POLICY STATEMENT The purpose of this Administrative Policy is to provide guidelines and a procedure for handling expenses incurred by members of the City Council, the Planning Commission and of City staff who serve on a legislative body, while conducting City business and/or attending community functions, conferences and other events. It is the policy of the City of Arcadia to pay for expenses incurred by Council Members and other City OfFicials when the expense is related to municipal afFairs and/or when it serves a public purpose. Said expenses include those related to travel, office supplies, attendance at conferences, workshops, meetings and special events. DEFINITIONS This Administrative Policy covers the City Council, City Manager and other City Officials and staff that serve on a legislative body, as defined in Assembly Bill 1234. At the time this policy was written, examples of legislative bodies referred to in AB 1234 and therefore subject to this policy, include the City Council, Planning Commission, Modification Committee, Design Review Committee and the Business License Review Board. This policy does not in any way supersede AB 1234 or other State law. Rather, it is intended to put the City in compliance with the legislation and to provide a framework for how the Ciry pays for travel to and attendance at events and reimbursement for expenses incurred while conducting City business. In this policy the word "Official" is used interchangeably in reference to Council Members, Commissioners and City employees. For the purpose of this policy the City does not make a distinction between expense payments made in advance or reimbursed. Both are considered a use of public funds and are subject to the procedures defined herein. Again, it should be clear though that this policy does not supplant any of the requirements of AB 1234, which arguably, may distinguish between the two types of payments. Page 1 of 6 ~°U4 ADMINISTRATIVE POLICY Policy No.: `~' SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: s~°""'°`"'t COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY QlY MANAGER AUTHORIZED EXPENSES The City will pay for or reimburse Council Members and Ciry OfFicials for expenses incurred while conducting City business or while representing the City at community functions. The City may pay for or reimburse the following types of expenses: • O~ce supplies • Transportation - airfare, mileage or gasoline, rental car, parking • Lodging • Meals • Telephone • Baggage handling fees • Reasonable and customary gratuities • Internet and fax costs for actual City business Activities that generally qualify for advance payment or reimbursement include: . Educational or informational meetings, workshops and conferences • Participation in regional, state or national organizations whose activities affect the City's interests • Attending City functions . Attending community and community-related events Transportation The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements should be used. Airfare is limited to coach class on a commercial air carrier. An O~cial may obtain personal frequent flyer credits for flights taken, but the selection of an airline or a given trip shall not be made for the purpose of accumulating such miles. Automobile mileage is reimbursed at the prevailing Internal Revenue Service rate. If a rental car is necessary for the performance of an Official's duties, the car shall be "standard/intermediate/full-size/premium" unless an upgrade is provided at no additional cost. When using the City's preferred vendor (Enterprise), physical damage and liability insurance should be provided as part of the quoted cost. If another car Page 2 of 6 ~~°u4 ADMINISTRATIVE POLICY z,,:y::;wr SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY COUNCIL AND CITY EMPLOYEES WHO SERVE ON A LEGISLATIVE BODY Policy No.: Adopted: Amended: CIfY MANAGER rental agency is used the liability insurance/damage waiver offered by the rental car company should be purchased at the time of rentai. City vehicles are not usually used for transportation on extended trips, but if necessary they can be used with the approval of the City Manager or appropriate Department Head. Taxi, fare, shuttle fees and parking fees are eligible for reimbursement as long as said expenses are incurred for City business. Lodain4 Lodging expenses will be paid for when travel on official City business reasonably requires an overnight stay. Lodging expenses are authorized for travel outside of a 50- mile radius of City Hall unless approved in advance by a majority of the City Council for Council Members and by the Gity Manager for employees. Travelers should request the government rate, when it is available. Government rates are presumed to be reasonable and therefore reimbursable through this policy. If the government rate is not available, lodging should be obtained that is at the median retail price for that area. If lodging is in connection with a conference or group meeting, the cost shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is available at the time of booking. If the group rate is not available, comparable (e.g. government rate) lodging may be used, keeping in mind that it should be within the median retail price for the area. Meals Reasonable (market rate) meal expenses and associated customary gratuities are eligible for reimbursement. Whenever possible, an attempt should be made to take advantage of ineals that are inciuded as part of the event. For the purpose of this policy, when on a trip the reasonable reimbursemenh rate for meals is $50 per day, unless unusual circumstances exist. This daily amount does not preclude the Official's responsibility to take advantage of ineals included as part of the event. When attending a City-related function other than a conference, seminar or meeting, the actual cost of the meal will be reimbursed. Page 3 of 6 ~1'u~~~'4 ADMINISTRATIVE POLICY Policy No.: ° SUB]ECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: ""•'"'r COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY C1l~Y MANAGER Community Functions For major community functions hosted by an outside organization, at which it is traditional and expected that Council Members or City Officials attend on behalf of the City, it is acceptable for the City to purchase a"block" of tickets or a"table" in advance, without knowing which Officials will attend, and then distributing the tickets when it is known who is able to go to that particular function. For major community events, the City may purchase a ticket for the spouse of a Council Member or Official if said attendance at the event by a spouse serves a public purpose such as joining the Official in fostering ties with the community. Examples of functions covered by this section include the Methodist Hospital Crystal Ball, the Chamber of Commerce Installation Dinner and Annual Taste of Arcadia event, Independent Cities Association events, employee association functions and Arcadia Red Cross activities. UNAUTHORI2ED EXPENSES Expenses not eligible for reimbursement or advance payment by the City include: • Personal expenses • Alcohol • Dry cleaning • Political or charitable contributions • Entertainment expenses such as movies, sporting events, golf, etc. • Non-miteage personal automobile expenses such as repairs, traffic citations, insurance and related CASH ADVANCES From time to time it may be necessary for an Official to request a cash advance to cover anticipated expenses while traveling or doing business on behalf of the City. Such request for an advance should be submitted to the City Manager prior to the need for the advance with an explanation of the purpose of the expenditure and the anticipated amount of the expenditure. This request may be made on a'Travel Request and Expense Report Form." Any unused advance must be returned to the City. As noted below, expenses may be pre-paid, with the understanding that receipts still need to be submitted. Page 4 of 6 u•v~~, ADMINISTRATIVE POLICY Policy No.: ' SUB)ECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: c~'' ^•'"~r COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY C1TY MANAGER PROCEDURE Arrangements for attendance at meetings, conferences and events may be made by the Council Member or by the Council's staff liaison in the City Manager's Office. To the extent possible, fees and charges may be paid in advance, with any outstanding documentation to follow when it is available. Whether trevel arrangements are made by a staff member or by the Council Member, it is the elected officials' responsibility to ensure that all receipts and documentation are 9ubmitted as outlined in this policy. All expense reimbursement requests are to be documented with receipts and submitted on the appropriate paperwork, which may include an expense report form, a periy cash slip or another City Manager approved form. For extended trips, a'Travel Request and 6cpense Report Form" is usually required and must be completed and approved by the City Manager prior to the travel taking place. As noted above, City Officials shall submit an expense report (or another approved form) in order to receive reimbursement. Expense reports must document that the expense in question meets the requirements of this policy. For example, if the meeting is with a legislator, the local o~cial should explain whose meals were purchased, what issues were discussed and how they relate to the City of Arcadia. Expense documentation should be submitted within 30 days of the expense being incurred, accompanied by receipts. Inability to provide such documentation in a timely fashion may result in the expense being borne by the Official. All expenses are subject to verification that they comply with the intent of this policy. OTHER EXPENSES All other expenses for activities and materials not included in this policy require prior majority approval by the City Council at a public meeting. AB 1234 REPORTING Officials subject to AB 1234 must make a brief report at the next meeting of the legislative body on a conference, event or meeting they attended at the expense of the City. An exception to this is that if an employee attends a function as a City employee Page 5 of 6 ~°~^4 ADMINISTRATIVE POLICY Policy No.: ~ Y` SUB]ECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted: ""°'"~~ COUNCIL AND CITY EMPLOYEES WHO Amended: SERVE ON A LEGISLATIVE BODY CITY MANAGER and not as a member of a legislative body, it is doubtful that AB 1234 reporting is required. Consult with the City Attorney if there are questions about this requirement. VIOLATION OF THIS POLICY The penalties for misusing public resources or faisifying expense reports in violation of this policy may include, but are not limited to, the following: a. Loss of reimbursement privileges b. Restitution to the City c. Civil penalties pursuant to Section 8314 of the Government Code d. Prosecution pursuant to Section 424 of the Penal Code Page 6 of 6 ~= • : ORDINANCE NO. 2230 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 07-01 TO CHANGE THE ZONING OF THE NQRTHERLY PORTION OF THE PROPERTY AT 630 E. LIVE OAK AVEfVUE FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O" AND THE SOUTHERLY PORTION OF THE PROPERTY FROM "UNZONEd" TO "PUBLIC PURP05E/S-2" WHEREAS, this zone change was initiated by the Arcadia Redevelopment Agency to change the zoning of portions of the property at 630 E. Live Oak Avenue as follows: The northerly portion of the property from "Unzoned" to "Professional Office/C-O" and the southerly portion of the property from "Unzoned" to "Public Purpose/S-2." The two portions of the property are more particularly described as follows: Northerly portion - The northerly 509.83 feet of the parcel described as follows: A portion of Lot B of Tract No. 7465, as shown on the map filed in Book 84, Page 98 of maps, in the Office of the Recorder of the County of Los Angeles Southerly portion - That portion of the lot described below tying southerly of the northerly 509.83 feet of the lot: A portion of Lot B of Tract No. 7465, as shown on the map filed in Book 84, Page 98 of maps, in the Office of the Recorder of the County of Los Angeles WHEREAS, on June 26, 2007, a public hearing was held befiore the Planning Commission on Zone Change No. ZC 07-01, at which fime all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission after the June 26, 2007 public hearing voted 5 to 0 to recommend approval of Zone Change No. ZC 07-01 to the City Council; and WHEREAS, on July 17, 2007, a public hearing was held before the City Council on Zone Change No. ZC 07-01; and WHEREAS, as part of the record of the City Council's public hearing, the City Council reviewed and considered the following: 1. All staff reports and related attachments and exhibits submitted by the Development Services Department to the City Council; 2. The record of the Planning Commission's decision and public hearing regarding Zone Change No. ZC 07-01; and 3. All letters, information and material presented as part of the public testimony at the City Council public hearing on July 17, 2007, including the staff reports, environmental documents, including the Initial Study and draft Negative Declaration, and all documentation presented at the public hearing; and WHEREAS, after the public hearing on July 17, 2007, the City Council adopted the Negative Declaration pursuant to the California Environmental Quality Act conceming Zone Change No. ZC 07-01; and WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1. That the factual data submitted by the Development Services Department in the attached report is true and correct. Section 2. The City Council finds: 1. That the approval of Zone Change No. ZC 07-01 will not be detrimental to the public health or welfare, or injurious to the property or improvements in such zone or vicinity. 2. That Zone Change No. ZC 07-01 is consistent with the General Plan Land Use Designations for the property at 630 E. Live Oak Avenue, and is compatible with the zoning of the surrounding properties. 3. That the evaluation of Zone Change No. ZC 07-01 as set forth in the Initial 5tudy is accurate and appropriate; that Zone Change No. ZC 07-01 will not have a significant effect on the environment and that a Negative Declaration has been prepared for Zone Change No. ZC 07-01 pursuant to the provisions of the California Environmental Quality Act; and that when considering the record as a whole, there is no evidence that Zone Change No. ZC 07-01 will have any potential for adverse effect on the wildlife resources or the habitat upon which wildlife -2- Ord. 2230 ~ depends; and therefore, the City Council adopts the Negative Declaration that has been prepared pursuant to the provisions of the California Environmental Quality Act. Section 3. That for the foregoing reasons, the City Council approves Zone Change No. ZC 07-01 to change the zoning of portions of the property at 630 E. Live Oak Avenue on Zoning Map No. 9233.22 as follows: The northerly portion of the properly from "Unzoned" to "Professional Office/C-O" and the southerly portion of the property from "Unzoned" to "Public Purpose/S-2." The two portions of the property are more particularly described previously herein. Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of the same to be published in the official newspaper of the City of Arcadia within fifteen (15) days after its adoption. Passed, approved and adopted this day of , 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: c~~~~a~... +~ /~~,°~~ Stephen P. Deitsch, City Attorney -3- Ord. 2230 \ /. STAFF REP~RT Development Services Department July 17, 2007 TO: Mayor and City Council FROM: Don Penman, Assistant City ManagerlDevelopment Services Director`"' By: Jason Kruckeberg, Community Development Administrator'S1K Prepared by: Jim Kasama, Associate Planner SUBJECT: Consideration of General Plan Amendment No. GP 07-01 and Zone Chanqe No ZC 07-01 for the Citv-owned propertv at 630 East Live Oak Avenue (formerlv known as the "Mounted Police" sitel bv takina the followinq recommended actions: Resolution No 6582 aqprovina General Plan Amendment No. GP 07-01 to chanqe the General Plan Land Use Desi4nation of the northerlv portion of 630 East Live Oak Avenue from "Public Facilities" to °Commercial" Recommended Action: Adopt Ordinance No 2230 approvina Zone Chanqe No ZC 07-01 to chanqe portion of the propertv from "Unzoned" to "Public Puraose/S-2." Recommended Action: Introduce SUMMARY During the past two years the Arcadia Redevelopment Agency has been negotiating to purchase The Church in Arcadia property at 21 Wheeler Avenue and relocate the Church to the property at 630 East Live Oak Avenue. To further the negotiations, the Redevelopment Agency is proposing a general plan amendment, zone change and tentative parcel map for the City-owned property at 630 East Live Oak Avenue, which is located at the entrance to the Arcadia Par 3 Golf Course. The General Plan Land Use Designation of the property is currently "Public Facilities" and it is "Unzoned." The General Plan Amendment proposes to change the Land Use Designation of the northerly 510 feet (proposed Lot No. 1) from "Public Facilities" to "Commercial." The current "Public Facilities" designation of the remaining southerty portion (proposed Lot __ _ ___ . Nos. 2& 3) will not be changed. .. The Zone Change would change the zoning of the northerly 510-foot portion (proposed Lot No. 1) of the property from "Unzoned" to "Professional Office/C-O" and change the zoning of the remaining southerly portion (proposed Lot Nos. 2 and 3) from "Unzoned" to "Public PurposelS-2:" The Planning Commission, at their June 26, 2007 meeting considered the proposed General Plan Amendment and Zone Change, and voted unanimously to recommend, to the City Council, approval of the applications. At their July 10, 2007 meeting, the Planning Commission approved Tentative Parcel Map Application No. TPM 07-02 (69271) to create three (3) lots and an access easement. Lot No. 1(the northerly 510t feet of the property) is to be the proposed relocation site for the church, Lot No. 2 is for the Arcadia Water Division, and Lot No. 3 will be for a parking lot to be owned by the City. The access easement will remain to serve all three (3) lots and the Arcadia Par 3 Golf Course. The Development Services Oepartment is recommending approval of General Plan Amendment No. GP 07-01 and Zone Change No. ZC 07-01. BACKGROUND The City acquired the subject property in December 1940. In 1957 the Arcadia Mounted Police building and stables were constructed on the northerly portion of the property and were used as the headquarters and assembly hall for the Mounted Police Unit of the Arcadia Police Department. The southerly portion of the property remained vacant. In the mid 1970's the Mounted Police Unit disbanded and donated the buildings to the City. The assembly hall was rented for meetings, receptions and other special events. In 1992 the City Water Di~ision constructed a well and pump house on the middle portion of the property. A study of the property in 1995 found that the former Mounted Police buildings were termite damaged to such an extent that renovation would not be cost effective, and in 1996 the buildings were demolished. In 1998 the freestanding sign for the Arcadia Par 3 Golf Course was installed near the northwest corner of the property. The City has explored the following development possibilities for the property: . In 1996, based on a study by the Recreation and Parks Commission, Requests for Proposal (RFPs) were sent out for the development of a roller hockey arena and soccer complex. The concept was shelved because the configuration of the property could not accommodate the recreational uses and there were concerns _._ _ _about traffic and parking. _ _ _ _ __ __ _ GP D7-01 & ZC 07-01 July 17, 2007 Page 2 of 6 • In October 2002 the Redevelopment Agency solicited proposals for an affordable housing project on the northerly portion of the property with a density equivalent to the City's R-2 zoning. In March 2003 five (5) qualified proposals were received for fourteen (14) units with up to five (5) of the units to be affordabie. The Agency, howeVer; decided to defer any decision about the use of this property until other redevelopment issues in the Project Area could be resolved. . During the past few years, the Redevelopment Agency has been working with the Rusnak automobile dealership to expand their Mercedes Benz dealership on Huntington Drive. The Church in Arcadia at 21 Morlan Place is adjacent to the northeasterly portion of the automobile dealership. The church property is essential for the expansion of the automobile dealership. The Agency has been working with the. Church to find a relocation site for their facilities, and the City-owned property on Live Oak Avenue is suitable. Currently the northerly portion of the site fronting on Live Oak Avenue is vacant, except for a sign structure for the Arcadia Par 3 Golf Course. The middle portion of the site is developed with City water facilities and an unpaved storage yard. The southernmost portion of the site is part of the golf course parking lot. The entire property is "Unzoned." On the north side of Live Oak Avenue, across the street from the subject property are mixed commercial uses on properties that are zoned General Commercial/C-2. To the. south of the subject property is the Arcadia Par 3 Golf Course, which is unzoned. Adjacent to the east side of the site is a riding and hiking trail and the Santa Anita Wash, both of which are unzoned. The properties on the east side of the wash are in unincorporated Los Angeles County. The property fronting Live Oak Avenue is developed with a 30-unit senior housing project and to the south along Eighth Avenue are single-family residences. To the west of the subject property; fronting Live Oak Avenue is a multi-unit retail center zoned General Commercial/C-2, and south of that retail center along Hempstead Avenue are single-family residences in unincorporated Los Angeles County. DISCUSSION If The Church in Arcadia and the Redevelopment Agency come to terms on an agreement for the Agency to acquire the church property and relocate the church to the Live Oak Avenue property, it is anticipated that the Agency will purchase the Live Oak Avenue property from the City and transfer it to the church. To facilitate this transaction a marketable parcel needs to be created. To do this, the property must be subdivided, and the General Plan Land Use Designation and the Zoning must be changed. Subsequent to the creation of a marketable parcel, architectural design review and a conditional use permit must be approved to allow a church at the Live Oak Avenue site. GP 07-01 & ZC D7-01 July 17, 2007 Page 3 of 6 frrespective of any agreement with the Arcadia Redevelopment Agency, the proposed General Plan Amendment and Zone Change, along with the subdivision are appropriate measures to better accommodate the existing City uses (i.e., water supply facilities and parking lot) and more clearly define future uses of the property, in particular the northerly portion that fronts onto Live Oak Avenue. The requests being considered are as follows: 1. General Plan Amendment No. GP 07-01 to change the General Plan designation of the proposed new Lot No. 1(the northerly portion of the subject property) from "Public Facilities" to "Commercial;" and 2. Zone Change No. ZC 07-01 to change the zoning of the proposed new Lot No. 1 from "Unzoned° to "Professional Office/C-O" and to change the zoning of the proposed new Lot Nos. 2 and 3(the southerly portion of the subject property) from "Unzoned" to "Public Purpose/S-2." General Plan Amendment The General Plan Land Use Designation for the subject property has been "Public Facilities" since adoption of the first General Plan in 1970. This designation provides areas for the construction of public and institutional activities including but not limited to local, State, federal agencies, special districts and public and private utilities. ,Uses within this designation include institutional facilities such as hospitals, public and private schools and colleges, public and private recreation facilities, City facilities, fire stations, libraries, post offces, utility corridors and facilities, parks and open space. The Development Services Department is recommending that the General Plan Land Use Designation for the proposed Lot No. 1(the northerly 510t feet) be changed from "Public Facilities" to "Commercial". This will enable the proposed rezoning to make this parcel marketable as well as a potential relocation site for The Church in Arcadia. A "Commercial" land use designation for this parcel would be consistent with the General Plan Land Use Designation of properties that front on both sides of Live Oak Avenue in this area. The southerly portion of the lot is to remain "Public Facilities", which is consistent with the use of the property. in addition, the acreages of the respective land use areas would be changed as shown on the attached Table 2-A - City General Plan Land Use Designations. Zone Change All of the subject property is currently "Unzoned." Since the proposed Lot No. 1(the northerly 510t feet) is to be sold to The Church in Arcadia as a relocation site, it needs to be given a zoning classification that will allow for a church. The Development Services Department is recommending a zoning of "Professional Office/C-O" because churches are permitted in "Professional Office/C-O" Zones with an approved conditional use perrnit. _ _ _ _ _ _ __ _ GP 07-01 & ZC 07-01 July 17, 2007 Page 4 of 6 Churches are also allowed with conditional use permits in the R-D, R-1, R-2 and R-3 residential zones, but a residential zoning for a site that fronts onto Live Oak Avenue is not appropriate. The proposed "Professional OfficelC-O" zoning is the least intense commercial zoning in the Arcadia Municipal Code, and therefore is appropriate for a site that fronts onto a major arterial roadway yet is proximate to residential uses and City facilities. A commercial zoning is also consistent with the proposed "Commercial" General Plan Land Use Designation and compatible with the "General Commercial/C-2" zoning of the properties that front on both sides of Live Oak Avenue in this area. Furthermore, should The Church in Arcadia and the Redevelopment Agency not come to terms on an agreement, and regardless of whether or not, the Arcadia Redevelopment Agency retains possession of the proposed Lot No. 1 that fronts onto Live Oak Avenue, the "Professional Office/C-0" zoning would accommodate an appropriate private development; such as an office building, a bank, or a housing development subject to a conditional use permit, similar to the senior housing complex on the east side of the Santa Anita Wash. The Development Services Department is also recommending that the remainder of the subject property (proposed Lot Nos. 2 and 3) be zoned "Public Purpose/S-2." This will resolve the uncertainty of what is allowed on this property due fo the Arcadia Municipal Code not specifying any allowed uses for "Unzoned" properties. The "Public Purpose/S-2" zone permits the following publicly owned and operated establishments or enterprises; public parks; pubiic playgrounds; public administrative buildings; civic centers; utilities,. publicly owned and operated; and accessory buildings and uses incident to these uses. The "Public Purpose/S-2" zoning will be consistent with the "Public Facilities" General Plan Land Use Designation, and the City water facilities and a parking area are consistent with the permitted uses in the "Public Purpose/S-2" zoning. In addition, the attached Zoning Map No. 9233.22 of the Official Maps of the City would be revised to reflect the proposed zoning changes. PLANNING COMMISSION ACTION The Planning Commission, at their June 26, 2007 meeting considered the proposed General Plan Amendment and Zone Change, and voted unanimously to recommend approval of the appiications. At their July 10, 2007 meeting, the Planning Commission approved Tentative Parcel Map Application No. TPM 07-02 (69271) to create three (3) lots and an access easement. Lot No. 1(the northerly 510t feet of the property) is to be the proposed relocation site for the church, Lot No. 2 is for the Arcadia Water Division, and Lot No. 3 will be for a parking lot to be owned by the City. The access easement will remain to serve all three (3) lots and the Arcadia Par 3 Golf Course. The City Council is not required to approve the Tentative Parcel Map. _.. _ __ . __ _ _ ___ .. _ GP 07-D1 & ZC 07-01 July 17, 2007 Page 5 of 6 The attached letter of concern was received from the owners of 3112 Hempstead Avenue. ENVIRONMENTAL ANALYSIS Pursuant to the provisions of the California Environmental Quality Act, the Development Services Department completed an Initial Study for the proposed project. The Initial S4udy did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the project. 5taff has determined that when considering the record as a whole, there is no evidence that the proposed project will have any potential for adverse effect on wildlife resources or the habitat upon which the wildlife depends. Therefore, a Negative Declaration has been prepared for this project. Future development on any portion of the property will require additional environmental review. RECOMMENDATION That the City Council approve General Plan Amendment No. GP 07-01 and Zone Change No. ZC 07-01 for the City-owned property at 630 East Live Oak Avenue by taking the following actions: . Adopt Resolution No. 6582 approving General Plan Amendment No. GP 07-01 to change the General Plan Land Use ~esignation of the northerly portion of 630 East Live Oak Avenue from "Public Facilities" to "Commercial," and . Introduce Ordinance No. 2230 approving Zone Change No. ZC 07-01 to change the zoning of the northerly portion of the property at 630 E. Live Oak Avenue from "Unzoned" to "Professional Office/C-O" and the southeriy portion of the property from "Unzoned" to "Public Purpose/S-2." Approved: ~ I~~ Wiliiam R. Kelly, City Manager Attachments: Vicinity Map Aerial Map Photos of Subject Property Resolution No. 6582 Ordinance No. 2230 Tentative Parcel Map No. 69271 Table 2-A - City General Plan Land Use Designations Zoning Map No. 9233.22 Negative Declaration & Initial Study Letter from the owners of 3112 Hempstead Avenue GP 07-Dt & ZC 07-01 July 17, 2007 Page 6 of 6 pie~ ryt9 . / h\ ppsi ~ICUI ~ ([iA p~ ~a~~, K p~E nao LIVE DA ~Sfy H1q \ 4 ~FFOUR,yi~~. v` Development Services Department Engineenng Divisron o m'°un~ir ecN° Aepared 6y: R.S. Gonzaiez, May 2007 630 E Live ~ak Ave~ue ~ N 100 200 Feef ~' ~t ~bP:uk.y~~'S s~1~ ~ OY yH ~ ~ ~ Development Services Department ~ ~ ~ Engineering Division '''~~~~~~~ ~~"° Prapared by: R.S. Gonzalez. May 2007 630 ~ Live Oad~ Avenue 630 E. Live Oak Avenue - front of property looking south from across Live Oak Ave. 630 E. Live Oak Avenue - rear of property looking north from 3-Par Golf Course parking lot RESOLUTION NO. 6582 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. GP 07- 01 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION OF THE NORTHERLY PORTION OF 630 E. LIVE OAK AVENUE FROM "PUBLIC FACILITIES" TO "COMMERCIAL" WHERERS, General Plan Amendment No. GP 07-01 was initiated by the Arcadia Redevelopment Agency to change the General Pian Land Use Designation from "Public Facilities" to "Commercial" of the northerly portion of 630 E. Live Oak Avenue, more particuiarly described as follows: The northerly 509.83 feet of the parcel described as follows: A portion of Lot B of Tract No. 7465, as shown ort the map filed in Book 84, Page 98 of maps, in the O~cz of the Rscorder, of the County of Los Angeles WHEREAS, pursuant to the provisions of the Cal'rfomia Environmental Quality Act, Public Resources Code Section 21000 et seq. ("CEQA") and the State's CEQA Guidefines, the City of Arcadia prepared an fnitial Study and determined that there is no substantial evidence that the approval of General Plan Amendment No. GP 07-01 would result in a sianificant adverse effect on the environment and accordingly a Negative Decfaration has been prepared and nofice of that fact was given in the mannsr required by law; and WHEREAS, on June 26, 2067 a public hearing was hefd before the Pfanning Commission on said matter at which time all interested persons were given fuli opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission voted 5 to 0 to recommend approval of General Ptan Amendment No. GP 07-01 to the City Council;;and WHEREP,S, on July 17, 2007, the City Council hetd a pubiic hearing on General Plan Amendment No. GP 67-01 and the draft Negati~e Decfarafion; and WHERERS, as part of the record of this hearing, the City Council reviewed and considered the following: 1. All staff reports and re{ated attachments and exhibits submitted by the Development Services Department to the City Council, including the initial Study and draft Negafive Declaration; and 2. The decision and record of the Planning Commission's June 26, 2007 public hearing regarding General Plan Amendment No. GP 07-01, along with all informafion and testimony presented at the Planning Commission's public hearing; and 3. Afl information and testimony presented at the City Council's public hearing on July 17, 2007; and WHEREAS, at the conclusion of the publie hearing the City Council reviewed the record of the proceeding, discussed and deliberated the matter, approved General Plan Amendment No: GP ~7-01, adopted the Negative Decfaration, and adopted this Resolution to reflect their findings and decision consistent with their deliberations; and WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. NOW, THEREFORE, THE CfTY COUNCIL OF THE C(TY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1. That the factual data submitted by the Development Services Departrnent in the attached report is true and correct. ` Section 2. That the approval of General Plan Amendment No. GP 07-01 will not be detrimental to the public health or welfare, or injurious to the property or improvements in such area or viciniiy because the fnitial Study did not disclose any substantial adverse effects to the area affected by General Plan Amendment No. GP 07-01, and that the Amendment is consistent with the objectives and policies set forth in the General Plan. SecEion 3. That the evaluation of Generai Plan Amendment No. GP ~7-01 as set forth in the Initial 5tudy is accurate and appropriate; that the Amendment will not have the potential for causing a significant effect on the environment; that when considering the record as a whole, there is no evidence that the Amendment will have any potential for adverse effect on wifdl'rfe resources or the habitat upon which wildl'rfe depends; and therefore, the City Council adopts the Negative Declaration that has been prepared pursuant to the provisions of the Califomia Environmental Quality Act. Section 4. That for the foregoing reasons, the City Council approves General Plan Amendment No. GP 07-01 fo change the General Plan Land Use Designati~n from -2- 6582 "Public Facilities" to "Commercial" for the northerly portion ot 630 E. Live Oak Avenue, more particularfy described previously herein. Section 5. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 17th day of July, 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: ~~~ ~.1~~~ Stephen P. Deitsch, City Attomey -3- 6582 ORDINANCE N0. 2230 AN ORDINANCE OF THE CITY COUNGIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 07-01 TO CHANGE THE ZONING OF THE NORTHERLY PORTION OF THE PROPERTY AT 630 E. LIVE OAK AVENUE FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O" AND THE SOUTHERLY PORTION OF THE PROPERTY FROM "UNZONED" TO "PUBLIC PURPOSE/S-2" WHEREAS, this zone change was initiated by the Arcadia Redevelopment Agency to change the zoning of portions of the property at 630 E. Live Oak Avenue as follows: The northerly portion of the property from "Unzoned" to "Professional Office/C-O" and the southeriy portion of the property from "Unzoned" to "Public Purpose/S-2." The two portions of the property are more particularly described as follows: Northerly portion - The northerly 509.83 feet of the parcel described as follows: A portion of Lot B of Tract No. 7465, as shown on the map filed in Book 84, Page 98,of maps, in the Office of the Recorder of the County of ~os Angeles Southerly portion - That portion of the lot described below lying southeriy of the northerly 509.83 feet of the lot: A portion of Lot B of Tract No. 7465, as shown on the map filed in Book 84, Page 98 of maps, in the Office of the Recorder of the County of Los Angeles WHEREAS, on June 26, 2D07, a public hearing was held before the Planning Commission on Zone Change No. ZC 07-01, at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Pianning Commission after the June 26, 2007 public hearing voted 5 to 0 to recommend approval of Zone Change No. ZC 07-01 to the City Council; and WHEREAS, on July 17, 2007, a public hearing was held before the City Council on Zone Change No. ZC 07-01; and WHEREAS, as part of the record of the City Council's public hearing, the City Council reviewed and considered the following: 1. All staff reports and related attachments and exhibits submitted by the Development Services Department to the City Council; 2. The record of the Planning Commission's decision and public hearing regarding Zone Change No. ZC 07-01; and 3. All letters, information and material presented as part of the public testimony at the City Council public hearing on July 17, 2007, including the staff reports, environmental documents, including the Initial Study and draft Negative Declaration, and all documentation presented at the public hearing; and WHEREAS, after the public hearing on July 17, 2007, the City Council adopted the Negafive Declaration pursuant to the California Environmental Quality Act conceming Zone Change No. ZC 07-01; and WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. N~W THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAfN AS FOLLOWS: Section 1. That the factual data submitted by the Development Services Department in the attached report is true and correct. Section 2. The City Council finds: 1. That the approval of Zone Change No. ZC 07-01 will not be detrimental to the public health or welfare, or injurious to the properiy or improvements in such zone or vicinity. 2. That Zone Change No. ZC 07-01 is consistent with the General Plan Land Use Designations for the property at 630 E. Live Oak Avenue, and is compatible with the zoning of the surrounding properties. 3. That the evaluation of Zone Change No. ZC 07-01 as set forth in the lnitial Study is accurate and appropriate; that Zone Change No. ZC 07-01 will not have a sign~cant effect on the environment and that a Negative Declaration has been prepared for Zone Change No. ZC 07-01 pursuant to the provisions of the Cai'rfomia Environmental Quality Act; and that when considering the record as a whole, there is no evidence that Zone Change No. ZC 07-01 will have any potential for adverse effect on the wild('rfe resources or the habitat upon which wildfife -2- Ord. 2230 depends; and therefore, the City Councii adopts the Negative Declaration that has been prepared pursuant to the provisions of the California Environmental Quality Act. Section 3. That for the foregoing reasons, the City Council approves Zone Chartge No. ZC 07-01 to change the zoning of portions of the property at 630 E: Live Oak Avenue on Zoning Map No. 9233.22 as follows: The northerly portion of the property from "Unzoned" to "Professional Office/C-O" and the southerly portion of the property from "Unzoned" to "Public PurposelS-2." The two portions of the property are more particularly described previously herein. Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of the same to be published in the official newspaper of tf~e City of Arcadia within fifteen (15) days after its adoption. Passed, approved and adopted this day of , 20~7. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: G~LV~d~4iw ~~ ~c~Nti4-t~, Stephen P. 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I ~~~~It ~~I I I,~I-_ ~ o~a ;, It ~ i 1,4 r ',. i ~ ' ~~~ ~ ~ g -..-.. -r ~-""'~~~- !,: ~t fi x~ ~ .,v=, .. ~ _ . ~ gh ~ 3PN3AV Atlo 3~I1 - ~ ~ ~ - ! --~ n I = ! _ i: I; ' I N ~ n~ a Q. ~ a ~ W Q O Q Q Q Q m W Q QI Q ~ Z U ~ ~ I ~ s ~~ ~ .~? ~d ~~ ~I3li3l ~~ ~ : ~f ~P I ~9 I. S ~sl~ i~93 !i I I i ~: ~ ¢ 2.0 Community D t Table 2-A - City General Plan Land Use Designations ~•j ~~~ ~'~~'i~ :H~....~ ).)' .~~toult0. Planned Maximum City Sphere Land Use Desi nation Intensit Acrea e, Acrea e Mulfiple Family (MFR - 24) - Provides Up to 24 dulac 363.6 28.0 for a range of mid to high density housing types and sizes with the intent of providing incentives for affordable housing within a neighborhood context. Appropriate uses include singie and multiple family residences ranging from duplexes to 22 units per acre or 24 units per acre if provisions for affordable housing are met. Senior housing projects on sites of %z acre or more may be permitted with a density of up to 30 units er acre. Commercia/ Land Uses 0.50 FAR , including 3k9-0 28.9 the Westfield Shopping 311.6' Commercia! (CJ - Provides appropriate Center up to 50 du/ac located areas for the general commercial for market rate senior and professional office needs of the area housing projects, and residents, workers and visitors. up to 63 du/ac for Appropriate uses include a range of affordable senior common retail and personal service housing projects as uses, specialty retail, offices, auto related defined by the uses, financial institutions and hotels and California Government motels. Code.z Specific Plan - Santa Anita (SP-SA) - 304.35 Provides for the adoption of a specific Q.3Q FAR for the pian that regulates uses and development of the development of the 304.35 acre Santa southerly racetrack Anita Park racetrack property to permit a parking lot, Existing commercial development in the southerly seating and infield racetrack parking lot and related capacity for the infrastructure and circulation together racetrack area. with the ongoing use of the Santa Anita Park race track for horse racing and related activities and a simulcast center. Appropriate uses for the racetrack area include stabling and training of race and ' show horses, horse racing, parimutuel wa erin on horse racin , horse shows '~loor Area Ratio (FAR). This represents the maximum non-residential building square footage that may be permitted. FAR is based on net square footage and is measured by dividing building square footage by net lot area existing prior to development. Z Amended by CC Res. 6326 adopted 10/15/02 3 Includes 1.2 acres located at 630 East Live Oak Avenue (GP 07-01) ARCADIA GENERAL PLAN 212 seyremee.3, i99e-~xev. ciaioa eaos~ /Rev. dq/03 6347/ lRe+~..crx, .tixs) 2.0 Community Develo ~l~~ L.6F` ..I ; ~ . ~I ~ ~ i 1~ ~ry}~''p r'. -i. ' i~~)` . `"~~ii~.~,r~. and equestrian events, special events ' and other existing activities that will remain in accordance with the provisions of the S-1 Zone. Appropriate commercial uses for the commercial area include a range of common and specialty retail and personal service as well as entertainment uses, as provided for in the Santa Anita Park S ecific Plan. Mixed Uses 0.50 FAR for mixed 15.3 uses, and up to 22 Commercra!/Multiple Family (MU-C/MF) du/ac, + 25% density - Provides opportunities for development bonus for affordable of commercial and residential mixed use family housing projects projects close to local services and as defined by the • facilities and which foster the use of California Government alternative modes of circulation such as Code; up to 50 dulac I pedestrian or bicycles. Commercial uses for market rate senior I I allowed within this designation are housing projects, and • j intended to service the needs of the Iocal up to 63 du/ac for residents as well as promote community affordable senior interaction. Appropriate uses include housing projects as medium to high density residential, defined by the medical and professionai offices, retail California Government commercial and personal services Code.2 CONT/NUED ON PAGE 2-13 Z Amended by CC Res. 6347 adopted 4~1/03 ARCADIA GENERAL PLAN 2.12B seor~a~,3. ~s9e-~xe~•. biaioz e3os~ (Rev. 6/1/03 63d]J 2.0 Community Develo Table 2-A - City General Plan Land Use Designations ~~~~ ~I , ~,_ ;~ ~~~ -\ c•2~~~1:.~; ~„o....~, Planned Maximum City Sphere Land Use Desi nation Intensit Acrea e Acrea e CommercralAndustrial (MU-CA) - 0.30 FAR 25.0 Provides areas within which office, light manufacturing services and support retail may be developed within a business park environment. The development criteria for4his designation is intentled to be ~ flexible and fit with the characteristics of individual areas of the City which have been undergoing a tra~sition from heavy industrial to business park uses. Appropriate uses include professional offices, warehousing, light manufacturing as well as retait support uses such as print shops, office equipment sales and service, office su lies and like services. Industrial Land Uses lndusfrial (1) - Provides for an array of 0.45 FAR 194.6 warehouse, distribution, manufacturing and assembly uses in appropriate locations. Also included are mineral extraction and reclamation acYiviYies in areas currently committed to, or in the ast, used for mineral extraction Public Facilities Public Facilifies - Provides areas for the 1.0 FAR 7~ ~ 13.2 construction of public and institutional 767.6 activities including but not limited to local, State, federal agencies, special districts , and public and private utilities. Appropriate uses include institutional facilities such as hospitals, public and private schools and colleges, public and private recreation facilities, City facilities, fire stations, libraries, post offices, utility corridors and facilities, parks and open s ace. ARCADIA GENERAL PLAN 2.I2B sev~~me~.3, i99e-(x~. 6iaiaz esos (Rev. 4/1/03 h347) ARCADIA MUNICIPAL CODE ti N ~ A' ~ m 2 y h ~ O W r Q Q Q J h Q Q Q ~ h a U ¢ 1S ~ 3~bNpW O ~ ~ ~ / `~ O ~ °a ~~ N / ~ ar ~~ ~ / O i ~ a ~ ~. ~ ar ~" ~ g ~ Q o Gp~' /~ ~ ¢ 3~ b ~~ 2 ~1~ J ~~ ¢ ~p~' I 3'1 `~~ \ w Oy ~~3y ~. w y h ~ o ~ ~ N N ~ ~ WP ~ O P ' y U e n~~~- ~ ~~ , ~ ~ ~ ~ W 7 a Y O , ,.w ~ ~ 0 o ~ w , ~ n u \ Q W ` ~ O ~ ~ ~ ~ ~ _ ~-_~ ` i ~ ` \ ~~! V D b d S7 6 ~ / \ ~ \ O ~ ~ N ~ ~ ~ \ ~ \ 9233.22 \ _ ~ ' / ti ~. y P 1 4 o° e ¢ File Nos' GP D7-01 8 ZC 07-01 ~ ~~" CITY OF ARCADIA 240 W. HUNTINGTON DRIVE ~~ ARCADIA, CA 91007 ~ c~~• .~r~°•• NEGATIVE DECLARATION 1. Name or description of project: General Plan Amendment No. ~P 07-01 & Zone Change No. 07-Oi for the following: 1. General Plan Amendment fVo. GP 07-01 to change the Genera! Pfan designation of fhe northerly portron ot the subjecf property from "Public Facilities° to "Commercial" and 2. Zone Change No. ZC 07-01 to change the zoning of the northerly portron of the subject property from 'Unzoned" to "Professional Office/C-O" and to change the zoning of the southerly portion of the subject property irom "Unzoned" to "Public Purpose/S-2.'" 2. Project LocatiOn: - ie.rinfr s~.st+aan...na om...n..n m awen e mw•^°"n"e cmi°~" •"° ~°'°~"*~'H • uscs ts• «r6• eovoer.~n~ra~ maP itlaMiFad M 9wdtan9b iwne) 630 East Live Oak Avenue, Arcadia, CA 9?006 - east of S. Sixth Avenue/Hempstead Avenue 3. Entity or Person undertaking project: Arcadia Redeveloment Agency/Devefopment Services Department The City Council, having reviewed the Initial Study of this proposed project and having reviewed the written comments received prior to the public meeting of the City Council, including the recommendaiton of the City's Staff and Planning Commission, does hereby find and declare that the proposed project will not have a siginificant effect on the environment. A brief statement of the reasons supporting the City Council's findings are as follows: The General Plan Amendment and Zone Change along with a separately approved Parcel Map will provide for the orderly developmenf of the site. The subject property is being subdivided into three (3) lots wrth an access easement The General Plan Amendmenf wiH designate the new fronf fot for "Comme~cial" use and the Zone Change wifl zone that lot "Professional O~ce/GO" which will provrde for a markehable and buildable lot. The zoning on the remainder of the site that is currenHy designated in the General Plan as °Publrc Facilities" wil! be zoned "Pu61ic Pu~pose/S-2" to be consistent with the General Plan and is appropriate for the new souther}y hvo (2) lots because they are and will be used for public facrlifies; a water supply facility, and public parking. The City Council hereby finds that the Negative Declaration reflects its independent judgement. A copy of the Initial Study may be obtained at Ciry of Arcadia Deveopment Services Department / Community Development Division / Planning Services 240 West Hun6ngfon Drive Arcadia, CA 91007 (626) 574-5423 The location and custodian of the documents and any other material which constitute the record of proceedings upon which the City based its decision to adopt this Negative Decfaration are as follows: Jason Kruckeberg, Community Development Adminstrator Ciry of Araadia Developmenf Services Department/ Community Development Divrsion / Planning Services 240 West Huntington Drive Aroadia, CA 91007 (626) 5745423 Date Received for Filing: _ C~ DRAFT Staff sros CEOA Nepulive Detlaretion (FOrm "E') File Nos.. dP 07-D1, ZC 07•01, TPM 07-~2 ClTY OF ARCADIA •M M g~. 240 WEST HUNTINGTON DRIVE ~~.,,,.~µ° ARCADIA, CA 91007 ENVIRONMENTAL CHECKLIST FORM 1. Project Title: Tentative Paroel Map No. 07-02 (69271) Genera! Plan Amendment No. GP 07- Ol and Zone Change No. ZC 07-01 for the property at 630 East Live Oak Avenue (formerly known as the "Mounted Police° site) 2. Lead Agency Name and Address: Cify of Aroadia ` Developmenf Services Department Community Devefopment Division /Planning Services 240 West Hunfington Drive - Post Office Box 60021 Arcadra, CA 9?066-6021 3. Contact Person and Phone Number: Mr. Don Penman, Assistant City ManagerlDeveiopment Seroices Director Phone - (626) 574-5415 Fax -1626) 447-9173 4. Project Location: 630 Easf Live Oak Avenue Ar~adia, CA 91006 5. Project Sponsor's Name and Address: Gity of Arcadia Redevelopment Agency/Development Services Department 6. General Plan Designation: Public Facilifies 7. Zoning Classification: Unzoned CEQA Env. Chedclist (Fortn "J") PaA 1 -1- 4107 Pile Nos_ JP 07-0'1, ZC 07-0'!, TPM 07-02 8. Description of Project: (Describe the whole adion involved, including 6ut not limited to later phases of the project, and any secondary, support, or off-site features necessary for its implementation. Attach additional sheet(s) if necessary.) The Arcadra Redevelopment Agency is proposing the following 1. Tentative Parcef Map No. TPM 07-02 (69271) to create three (3) lofs from one (1) lot 2. General Plan Amendment No. GP 07-01 fo change the Genera! Plan designafion of the proposed new Parcel 1(the norfheriy portion of the subject property) from "Public Facilities" to "Commercial; " and 3. Zone Change No. ZC 07-01 to change the zoning oi the proposed new Parcel 1 from "Unzoned" to Professrona! Offrce/C-O" and to change the zonrng of the proposed new Paroels 2 and 3(the southerfy portron of the subjecf property) from "Unzoned° to °Public Purpose/S-2. ° 9. Surroendi~g Land Uses and Setting: (Bnefly describe the project's surroundings.) North: Mixed commercra! uses in the City of A~adia; zoned G2/General Commercial South: Immedrately to the south is a parking lot for the A~adia 3 Par Golf Course East: Adjacenf fo the east side of the subject property is a riding/hiking Erai! along the 5anta, Anita Wash. Properties east of the wash are located in unincorporated Los Angeles County wifh the property fronting directly on Live Oak Avenue being developed with a senior housrng project and properties to the south along Eighth Avenue are developed wrth srngle- family dwellings located in an A-1 zone. West: There is an access road along the west side of the subjecf property, which is to remain (Parcel4 of TPM 07-02) Further to the west, fronting on Live Oak Avenue is a commercia/ property zoned C-2 and developed with a strip-retai! center. To the west, south of the commer~ia! center single-family residences zoned A-1 rn unincorporated Los Angeles County. 70. Other pubiic agencies whose approval is reQuired: (e.g., pertnits, financing approval, or participation agreement) None CEQA Env. Checklist (Form "J") Part 1 -2- 4l07 File Nc. ~P 07-01, ZC 07-0'I , TPM 07-02 ENVIRONMENTAL FACTOitS POTENTIALLY AFFECTEO: The environmentai factors checked below would be potentially affected by this project, involving at least one impact that is a"Potentially Signiflcant impact° as indicated by the checklist on the following pages. { ) Aesthetics [ j Biological Resources [ ] Hazards 8 Hazardous Materiafs [ ] Agnculture Resources [ j Cuttural Resources [ ] Hydrology / Water Quality { ] Air Quality [ ] Geology / Soifs [ ] Land Use / Planning [ ~ Mineral Resources [ ] Noise [ ] Population / Housing [ ] Pubiic Services [ ] Recreation [ ] TransportatioNTrafflc [] Utilities! Service Systems [] Mandatory Findings of Significance DETERMINATION (To be campleted by the Lead Agency) On the basis of this initial evaluation: Ez ] I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. [] I find that although the proposed project could have a significant effect on the environment, there will not be a sign~cant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A: MITIGATED NEGATNE DECLARATION will be prepared. [] I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. [] I find that the proposed project MAY have a"potentially significant" or "potentialiy significant unless mitigated° impad on the environment, but at least one effect 1) has been adequateiy anaiyzed in an eariier documerrt pursuant to appficable iegal standards, and 2) has been addressed by mitigation measures based on the earfier analysis as described on attached sheets. An ENVIRONMENTAL iMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. [] t find that although the proposed project could have a significant etfect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicabfe standards, and (b) have been avoided or mitigated pursuant to that eariier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. ~~ {~c.~~-- Signature ~~sr~~1d ~erlvnor~ Pnnted Name '1 ~2~~7 ~ate - Citv of Arcadia For CEQA Env. Checkfist (Form "J') Part 1 -~ 4~o7 File Nos.. ~P 07-01, ZC 07-0'I, TPM 07-02 EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except "No Impact° answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A"No ImpacY' answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falis outside a fault rupture zone). A"No Impact" answer should be explained where it is based on project-specific factors as welf as general standards (e.g. the project wifl not ezpose sensitive receptors to poilutants, based on a proje~t-specific screening analysis). 2) All answers must take account of the whole action involved, including off-site as weli as on-site, cumulative as well as project-level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has detertnined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Sign~ca~t ImpacY' is appropriate if there is suhstantial evidence that an effect is significant If there are one or more "Potentially Significant ImpacY enfies when the determination is made, an EIR is required. 4) "Negative Declaration: Less Than Sign~cant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant ImpacY' to a "Less than. Signficant Impact." The Isad agency must describe the mftigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XV!!, "Earfier Malyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an eariier EIR or negative deciaration. Section 15063(c)(3)(D). fn this case, a brief discussion should identify the following a) Earlier Analyses Used. Identify and state where 4hey are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to appficable legal standards, and state whether such effects were addressed by mitigation measures based on the eariier analysis. c) Mitigafion Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated,° describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site-spec~c conditions fnr the project. 6) Lead agencies are encouragetl to incorporffie into the checklist references to information sour~es for poten6al impacts (e.g. general pfans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, indude a reference to the page or pages where the statement is substantiated. 7) Supporting Ynformation Sources. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is onty a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a projecYs environmental effects in whatever format is selected. 9) The explanation of each issue should identify: a) the sign~cance criteria or threshold, if any, used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to fess than sign~cance. CE~A Env. Chedclist (Form "J') Part 1 -4- 4/07 SAMPLE QUESTION Issues: I. AESTHETICS. Would the project: a) Have a substantial adverse effect on a scenic vista? b) Substantially damage scenic resources, including, but not fimited to, trees, rock outcroppings, and hYstonc buildings within a state scenic highway? c) Substantially degrade the existing visual character or quality of the site and its surroundings? d) Create a new source of substantial light or glare, which would adversely affect day or nighttime views in the area? Fi4 >.: GP 07-01, ZC 07-p1, 1PM 07-02 Less Than Signficant Potentialty WRh ~ess Than Sign~cant Mitigation Signfiqnt No Impact Incorporalion Impact fmpact [1 [1 I1 IXl I 1 [ ] [ 1 IxJ [] [1 [] [Xl I1 I] I1 [XJ The noRherly and mosY southerly portions of the subject property are vacant. The middle portion is developed with a City water well and pump house. The entire property is direcfty borriered by a wash on the east side, to the north across Live Oak Avenue, a major arteria! street, are mixed commer~ra! uses, fhe entire length of the west srde of the subject property is an access road fhat will remarn, and to the west of that fronting on Live Oak Avenue rs a strip-retai! development and behrnd thaf to the west of the subjecf property are single-famrly residences, and to the south is the Arcadia.Par 3 Golf Course. There are no scenic vistas ident~ed in this arsa and future construction in accordance with the proposed land use designation and zoning woufd not obscura any views since the property to 1he south is developed witb a goff course. II. AGRICULTURE RESOURCES. In determining whether impacts to agricultural resources are significant environmental effects, fead agencies may refer to the Califomia Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the Cal'rfomia Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the Califomia Resources Agency, to non- agricultural use? [ ] [ ] [ j [X~ b) Conflict with existing zoning for agncultural use, or a Williamson Act contract? [ ] [ ] ~ [ ] [Xj c) fnvolve other changes in the existing environment which, due to their location or nature, could resuR in conversion of Farmland, to non-agricuttural use? [ ] ( ] [ ] ~Xj The2 are no agrrcuf[ural resouroes at the subject property. III. AIR QUALITY. Where avaifable, the significance criteria established by the appficable air quality management or air pollution control district may be relied upon to make the following determinations. Woufd the project: a) Conflict with or obstruct implementation of the appficable air , quality plan? [ ] [ ] [ ) [XJ b) Violate any air quaiity standard or contribute subatantially to an existing or projected air quality vioiation? {]- [] {] [X! c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is nonattainment under an applicable fede2l or state ambieM air quality CEQA Env. Checklist (Fortn `J") Part 2 -5- 6/06 Fi' >.: GPD7-Dt, ZC 07-01, 7PM 07-02 Less Than Significant Pota~tially With Less Than Signficant MRigation Si9~~cant No Issues: .Impacl Incorporalion Impact Impact standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? [] [] [ J [XJ d) Expose sensitive receptors to substantial pollutant concentrations? [ 1 [ ] [ ] [X] e) Create objectionable odors affecting a substantial number of people? [ ] [ ] [ ) [~ The proposed parcel map, zoning and general plan amendments would alfow proiessional and business office uses on the noRhehy portion of the site. !n addrtion there a2 severaf other uses that would be permrtted on the nonheNy porfion of the srte with an approved condrtional use pemiit including a churoh. Any use raquiring a conditronal use permft would be subject to further environmental review. General offce uses generate approximately 220 trips per day and medicaJ/dental o~ces generate approximately 720 trips per day. A church would generate approximately 45 weekday trrps and approximately 286 Sunday Mps. No development rs proposed on the remaining two fots. 8ecause the srte is currenfly vacant, any development of this site would result in a net increase of any air critena pollutant. However, these increases would not be deemed "considerable" or "objectionable" and would not vrolate any air qualiry standard or contribute substantiallv to an existing or projected air qualdy vrolafion. Also, based on a Floor Area Rafio (FARJ` of .5Q the maxrmum building aAowed on the fronf parcel would be approximatefy 26,000 sq. ft. Based on AQMD standards, buildrngs less than ?4.OOC sq n do not exceed the AQMD threshold - ~ °' IV. BIOLOGICAL RESOURCES. Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species ident~ed as a candidate, sensifive; or special status species in tocal or regional plans, policies, or reguYations, or by the Califomia Department of Fish and Game or U.S. Fish and Wildl'rfe Service? [ 1 [ 1 [ ] [~ b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in loca! or regional plans, policies, regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? [ 1 [ I c) Have a substantial adverse effect on federally protected wetlands as defined by Section 4D4 of the Clean Water Aot (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filfing, hydrological i~terruption, or other means? [ I [ 1 d) Interfere substantiaily with the movement of any native resident or migratory fish or wildl'rfe species or with estabiished native resident or migretory wildlife corridors, or impede the use of native wildiife nursery sites? [] [] e) Conffict with any local policies or ordinances protecting biological resouroes, such as a tree presarvation policy or ordinance? I l [ 1 ~ Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, [ 1 (Xl I 1 IXl [ l IX1 I 1 [Xl CEDA Env. Chacklist (Fortn "J") Part 2 -6- 6I06 Fi ~.: GP07-01, ZC 07-01, TPM 07~02 Less Than Signfirant Potentially Wdh Less Than - Significent Mitigation Significant No Issues: Impact Incorparation Impact Imoact or other approved local, regional, or state habitat conservation plan? [ 1 [ ] [ ] [Xl The north portion of the site rs vacant wrth a tew trees rn the mrddie of the loY and along the westeriy property line. Prevrously the site had been developed wrth fhe Mounted Police facility. There rs no rrparian habitat within the vicinity or wetlands. If the existing trees are oaks they will be subject to the Ciry's Tree Preservafion ordinance. V. CULTURAL RESOURCES. Would the project: a) Cause a substantial adverse change in the significance of a historical resource as deflned in § 1506a.5? [ 1 [ 1 [] [XJ b) Cause a suhstantial adverse change in the significance of an archaeological resource pursuant to § 15064.5? [ 1 [ 1 [ 1 [Xl c) Directty or indirectly destroy a unique paleontologicai resource or site or unique geologic feature? [] [], [] (Xl d) Disturb any human remains, including those interred outside ' of formal cemeteries? C ] [ ] " [ ] [Xl The north portion of the site is vacant and there are no known historica! resources ori or adjacent fo the site. lf unknown cultural resources are discovered during construcHon of any project on site all work in the area would cease, and a qualified arohaeofogist or paleonto7ogist sha!! be ratained by the project sponsor to assess the sign~cance of the frnd, make recommendations and prepare appropnate field documentation. VI. GEOLOGY AND SOILS. Would the project: ~ a) Expose people or structures to potential substantial adverse effects, incfuding the nsk of loss, injury or death invoiving: i) Rupture of a known earthquake fault, as delineated on the most recent Aiquist-Priolo Earthquake Fautt Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to - Division of Mines and Geology Special Publication 42. [] [ ] [) [XJ ii) Strong seismic ground shaking? [ 1 [ 1 [ 1 IXl iii) Seismio-related ground failure, including fiquefacEion? { J [ ] { J {XJ iv) Landslides [ 1 I l [ I [a'1 This site is not withrn an Alquist Priolo Study Zone area. 1n addition the site rs relatively ftaf and not subject to landslides, flood inundafion or ground failure. b) Result in substantial soil erosion or the Ioss of topsoil? [] I ) I) IXl c) 8e located on a geologic unit or soil that is unstable, or that would become unstabfe as a resuft of the project, and potentially result in on- or off-site landsiide, lateral spreading, subsidence, liquefaction or colfapse? ~ 1 [ 1 I 1 [Xl d) Be located on axpansive soif, as defined in Tab{e 18 1 B of the Uniform 6uilding Code (1994), creating substantial risks to life or property? [ 1 [ 1 [ 1 [XJ CEQA Env. Chedclist (Farm "J'~ Part 2 -7- 6~~ Fi ~.: GP07-01, ZC 07-07, TPM 07A2 Less Than Significant ~ Potentially With Less Than Sign~cant Mitigation Significant No Issues ~ Impap lncorporation Impact Impact e) Have soils incapabfe of adequately supporting the use of sepfic tanks or altemative waste water disposal systems where sewers are not available for the disposal of waste water? [ ] [ ] [ ] [X] Prior to any construction on the site, a soils study would be required of a developer. Nowever, this property is relatively flat and there are no known fault lines wrthin the area. Prior to any development a sorls study would be requrred. VII. HAZARDS AND HAZARDOUS MATERIALS. Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? [ ] [ ] [ ] [XJ b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? [ J ( ] [ j [X~ c) Emit hazardous emissions or handle hazardous or acufely hazardous materials, substances, or waste within one- quarter mile of an existing or proposed school? [] [ ) [] [XJ d) Be located on a site which is included on a iist of hazardous materials sites compiled pursuant to Govemment Code section 65962.5 and, as a resutt, would it create a significant hazard to the public or the environment? [] [ ] [ j [XJ e) For a project located within an airport land use plan or, where such a plan has not been adopted, within rivo miles of a public airport or public use airport, would the project result in a safety hazard for peopfe residing or working in thie project area? I 1 [ ] I 1 [X1 ~ For a project within the vicinity of a private airsfip, would the project result in a safety hazard for people residing or , working in the project area? [] [ J [] (XJ g) Impair implementation of or physically intertere with an adopted emergency response plan or emergency evacuation plan? I 1 [ 1 [ 1 IXJ h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wifdlands? [ ] [ ] [ ~ [XJ The proposed tenfative parCel map, zone change and genera! plan amendment would not create any hazards to the pubrc and would not result in the emissions of any hazardous maferials or substances. There are no wrfdlands within the area and the proposed applications or any future project would not physically interfere with an adoptad emergency resportse plan or evacuatron plan. VIII. HYDROLOGY AND WATER QUALITY. Wauld the project a) During project construction, will it create or contribute runoff water that would violate any water quafity standards or waste CEQA Env. Checkfist (Form "J°) Part 2 -8- 6/06 Fil ~,.; GPOROt, ZC 07-01, TPM 07•02 Less Than Significant ~ . Potentially With Less Than ~ Significant MRigation Significant No Issues: Impact Incorporation tmpact Impact discharge requirements, including the terms of the City's municipal separate stormwater sewer system permit? [] I 1 [] IXl b) After the project is completed, will it create or contribute runoff water that would violate any water quality standards or waste discharge requirements, including the terms of the City's municipal separate stormwater sewer system permit? [) [ 1 I 1 IXl c) Provide substantial additional sources of polluted runoff ftom delivery areas; loading docks; other areas where materials are stored, vehicles or equipment are fueled or maintained, waste is handled, or hazardous materiafs are handled or delivered; other outdoor work areas; or other sources? [] I 1 I~ ~~ d) Discharge stormwater so that one or more beneficial uses of receiving waters or areas that provide water quality benefit are impaired? Beneficial uses include commercial and sportfishing, sheNfish harvesting, provision of freshwater, estuarine, wetland, marine, wildlife or biological habRat; water contact or non-contact recreation; municipal and domestic supply; agricultural supply; and groundwater recharge. [] [ 1 I 1 (Xl e) Discharge stormwater so that significant harm is caused to the biological integnty of waterways or water bodies? [ 1 [ l. [ 1 IX1 fl Violate any water quality standards or waste discharge requirements? ~ ~ ~ ~ ~ ~ ~~ g) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there wouid be a net deficit in a4uifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? ~ ~ ~ ~ ~ ~ ~~ h) Substantially alter the existing drainage pattem of the site or area, inciuding through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off-site? [ 1 [ 1 [ 1 IXJ i) Sign~pntly increase erosion, either on or off-site? [] [ 1 I 1 ~X! j) Substantially alter the existing drainage pattern of the site or area, including through the akeration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in Booding on- or off-site? ~ ~ ~ ~ ~ ~ ~~ k) Create or contribute runoff water which would exceed the capacity of existing or pianned storm water drainage systems? ~ ~ ~ ~ ~ ~ ~~ f) Significantly alter the flow velocity or volume of stormwater runoff in a manner that results in environmental harm? [] [] [ 1 ~Xl m ) Othervuise substantialfy degrade water quality? ~ l I 1 ~ 1 ~Xl CEQA Env. Checklist (Fortn `J°) Part 2 -g- 61~ Fi' ;.: GP07-01. ZC 07-Ot. TPM 07-02 Issues: n) Place housing within a 100-year flood hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flaod hazard delineation map? o) Place within a 1D0-year fiood hazard area structures which would impede or redirect flood flows? p) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? q) Expose people or structures to inundation by seiche, tsunami, ormudflow? Less Than Signifcant Potentially With Less Than Sign~cant Mitigafion Significant No Impact Incorparation Impact Impact I 1 [ 1 [ ] IXl [ 1 I 1 [ 1 [xJ {1 [1 [l [Xl [1 [1 ( ] [Xl The proposed tentative parcel map, zone change and general plan amendment would not resul2 in adverse rmpacf on hydrofogy or wafer. However, fufure development of the site would be requrred fo comply wdh alf NPDES, SUSPMS requi2ments as well as any regional or state requiremenfs pertaining to water quality. IX. LAND USE AND PLANNING. Would the project: a) Physically divide an estabfished community? [] [] [] [XJ b) Conflict with any appiicable land use plan, poficy, or reguYation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? [ j [) ( j [XJ c) Conflict witfi any applicable habitat conservation plan or natural community conservation plan? [) [ 1 [] [Xl The proposed changes would provitle for consistency befween the general plan and zoning. The~e is no habrtat conservafion plan within this area. As noted, the noRhem and most southerly porfions of this sife a2 currenfly vacant. The middle portion of the site is developed with the City water tank and pump, house. There is no established "community" in this parficular area. In addition, aJl fots will maintain access from the existing 25'-0" driveway easemenf whrch also serves the Ar~adia Par 3 Golf Course. X. MINERAL RESOURCES. Would the project: a) Result in the loss of availabitity of a known mineral resaurce that would be of value to the region and the residents of the state? [ ] ~ 1 [ 1 [XJ b) Result in the loss of availability of a localfy-important mineral resouroe recovery site delineated on a local general pian, specific plan or other land use plan? [] [ 1 [] [~ There are no known mineral resources in this area and the site rs not designated in fhe Generaf Plan as an important mineral resource recovery srte. Xi. NOISE. Would the project result in: CEQA Env. Checklist (Fortn "J") Part 2 -10- 6lO6 Fi~ ;.: GP07-01, ZC 07-Ot, TPM W-02 Issues: a) Exposure of persons to or generation of noise levels in excess of standards estabiished in the locai general plan or noise ordinance, or appficable standards of other agencies? b) Ezposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? c) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? d) A substantial temporary or periodic increase in ambient noise levels in the project viciniry above levels existing without the project? e) For a project located within an airport iand use pfan or, where such a plan has ~ot been adopted, within two miles of a public airport or pubiic use airport, would the project expose people residing or working in the project area to excessive noise levels? ~ For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levefs? Less Than Sign'rficant Potentially With Less Than Signifiwnt Mitigation Sign'rficant No lmpact Incotporation Impact Impact I 1 [ l [ 1 IXl I 1 [ 1 I.1 fXJ [] [1 . [ 1 [Xl [1. [l [ 1 [~'J [] [1 [ 1 [Xl [ ] [ ] [ 1 [Xl The proposed parcel map, zone change and general plan amendment woufd not resulf in an increase in noise levels on the site. However, future developmenf of fhe site could creafe short ferm vs. long temr no~se rmpacts resulting fmm construcfion. Construcfron hours, however, are limited between the hours of 7:00 a.m. and 7:00 p.m., Monday through Saturday. The project is nof within the viciniry of a private arrstrrp or within an airport land use plan. A use, such as a church would require a condifiona! use permit and further environmental review based on a spec~c proposal. XIi. POPULATION AND HOUSING. Would the project: a) Induce sutrstantial population grow[h in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of road or other infrastructure)? [ 1 [ 1 [ 1 [Xl b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? ~ ~ ~ ~ ~ ~ ~~ c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? f 1 [ 1 ~.1 [Xl The site is predominantly vacant and no persons or housing would be displaced as part of the parce! map, zone change or general pfan amendment. XIII. PUBLIC SERVICES. Would the project: a) Result in suhstantial adverse physical impacts associated with the provision of new or physically altered governmental facififies, need for new or physically altered governmental fadlities, the construction of which could cause signficant environmental impacts, in order to maintain acceptable service ratios, response times or other pertormance objectives for any of the public services: CEQA Env. Checkfist (Fortn "J") Part2 -11- 6I06 Fi' a.: GP~7-01, 2C D7-01, TPM 07-D2 Issues: Fire protection? Police protection? sonoo~s? Parks? Other public facilities? Less Than Significant Potentially With Less Than Sign~cant Mdigation Significant No Impact fnwrporetion Impact Impact [] [] [1 [Xl [ 1 I 1 [ 1 [Xl [l [1 [1 [xl [1 [] [1 [Xl [1 [] Il [XJ The proposed parce! map, Zone change and genera/ ptan amendment will not require the need for addifional publre servrces. XIV. RECREATION, Would the praject: a) Increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? [] [ ] [] [Xj b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effecf on the environment? [] [ ) [] [XJ The proposed parce7 map, zone change and general plan amendment will not require the need for recreafional services. XV.TRANSPORTATION f TRAFFIC. Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic ioad and rapacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? [ ] [ ] . [ I [Xl b) Exceed, either individually or cumulatively, a levei of service standard established by the county congestion management agency for designated roads or highways? [] [ ) [] [Xj c) Result in a change in air traffic pattems, including either an increase in traffic levels or a change in location that results in substardial safety risks? [ ] [ ) [ j [XJ d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersectionsj or incompatible uses (e.g., farm equipment)? [ ] [ ] [ ] [XJ e) Result in inadequate emergency access? [] [ ] [ j [XJ ~ Result in inadequate parking capacity? [ ] [ ] [ ] [XJ g) Conflict with adopted policies, plans, or programs supporting alternative transportaEion (e.g., bus turnouts, bicycle raeks)? [ ] [ ] [ ] [X~ The proposed parce! map, zone change and general plan amendment will nof impact frensportation or traffnc. However, development of the site with a permitted office use would increase haffic on the site since the project is vacanf, however, it is not anticrpated d5at fhis would be a"substantial inc2ase" in reJafion to the exisfing tra~c on Live Oak Avenue. !f the slte were developed wrth a churoh, further environmental review would be required; however, it is not anticipated based on the trips generated CE~A Env. Checklist (Fortn "J") PaA 2 -12- 6/06 Fi :.: GP07-Oi, ZC 07-01, TPM 07•02 Issues: Less Than Significant Potentially With Less Than Signi~icant MAigation Significant No Impact Incorporation Impact Impact that there would be any significant increase in traffic during the peak tra~c hours. If a church is proposed on the sife, there would be an increase in traffrc on Sundays during church service hours; however, traffic on Sundays is sign~cantly Jess than during the weekday peak hours and, therefore, it is not anticrpated that tra~c would be a sign~cant impact during non peak hours. `XVI. UTILITIES AND SERVICE SYSTEMS. Would the project: a) Exceed wastewater treatmertt requirements of the applicable Regional Water Quality Control Board? I 1 b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the conshuction of which could cause significant environmental effects? ~ ~ c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? t ~ d) Have sufficient water supplies availabYe to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? In making this determination, the City shali consider whether the pro}ect is subject to the water supply assessment requirements of Water Code Section 10910, et seq. {SB 610), and the requirements of Govemment Code Section 664737 (SB 221). e) Result in a detertninafion by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the projecYs projected demand in addition to the providers existing commitments? f~ Be served by a iandflll with sufficient permitted capacity to accommodate the projecYs sofid waste disposal needs? g) Comply wkh federal, state, and local statutes and regulations related to solid waste? I 1 f 1 [Xl [ 1 I l IXl I ] IXl [ 1 IXl [ 1 [X1 I 1 [ ] [ 1 IXl [l I1 [) [Xl The proposed parcel map, zone change and general plan amendment woufd not result in the need ior new utilifies and services. If the proposals are approved, the maximum devefopmenf on the site could be approximately 26,000 sq. ft. There is sufficient water to service the project site and adequate wastewater treatment capacity fo serve a project. !t woufd be mandatory for future development to comply with a(I tederal, staYe and focaf statutes related to sofid waste. The City woutd enforce these requirements. XVII. MANDATORY FINDINGS OF SIGNIFICANCE a} Dces the project have the potential to degrade the quaiity of the environment, substanfialfy reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eiiminate a pfant or animal community, substan6ally reduce the number or restrict the range o( a rare or endangered ptant or animal or eliminate important examples of the major periods of Califomia history or prehistory? [ I I 1 I 1 [~'1 CE~A Env. Checklist (Form "J") Pad 2 -~& 6/06 Issues: b) Does the project have the potential to achieve short-term environmental goals to the disadvantage of long-term environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are significant when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) d) Does the project have environmentai effects which wili cause substantial adverse effects on human beings, either directly or indirectly? Fi. ;.: GP07-Ot, ZC 07-01, TPM D7A2 Less Than Signifiwnt Potentially With Lass Than Sign~cant Mitigation Signifirant No Impact Incorporation Impact Impact [1 I1 Il [XJ [l [1 [1 [XJ I) I] [l [Xl CEOA Env. Checkfist (Form "J"i Part 2 -14- 6lO6 ~.W°~, '~m,. ~`...,.,.~.• Date Filed: General Information ~-Z2 -07 File Na e .' ~% ~%C-i= ~':i~#~ - CTTY OF ARCADIA "~'C /'~f% E- y; 240 YVEST FIUNTINGTONDRNE ARCADIA, CA 91007 ENVIRONNIENTAL INFORM.ATION FORM 1. Applicant's Name: %?, ' '"~!' ~-? p i T~ ~i/' ~-~~ ' ~v~ /'~c~' <1 i'..~7'7i1J Address: ~ "~ L - - ' . ' '_ 2. Properry Address (L.ocation): - ~ ~ Assessor's Number: 3, Name, address and telephone number of person to he comacted concemine this project: ~ .Z~..~ i ~? : /,r,~F. ~ . %//~ i ii f/.~ ;:'~7i iG~ Si ; ~_ ~7n..~, / ~ ~~/'I ~/~~~ /~~~ ~// ~~ J ~ `'G' ~ ~.. , L~ J~.~~r'- 4. List and describe any other related permits and other pub3ic approvals required for this project. including those required by city, regionat,_~tate and federal agencies: _ = f , ! j„ ~ /1'/)N' 5. Zone Classification: ~ ~'~ ~ `,/', ~ ~ ~ ~~ ' 6. General Plan Designation: ~ '' ,~. ~ /~ ~-'~~~~i7~ Proiect Descriation ~~ ~ ~ , :;~ ~ i~=i~/~~~ ~ ' F; ~~ ~~~ ~ ~~.,~ .-, 7. Ptoposed use of site (project descriprion): i/ -, - ~i.~ ~~/7~~~. ~ c'- "i „~ _.~~. •~ ~ ~' ,~ 8. Site size: _ ""' ~ ' ' 9. Square footage per building: ~-' " ] 0. Num6er of floors of constniction: 11. Amount of off-street pazldng provided: '% 12. Proposed seheduling of project: "''' ^, ~~' ~~ " "~ ~~~~ ~~' ~ ~~ l ~~ r 13. Anticipated 'mcremental development: l~/3 14. If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of household sizes expected: , 15 16. 17 If commercial, indicate the Type, i.e. neighborhood, ciry or regionally onented, square footage of sales azea, and loading facilities, hours of operation: I{' ~~~al, indicate type, estimated employcnent par shift, and loading facilities: If institutional, indicate the major funetion, estimated employment per shift, estimatecl occupancy, loading facilities, and communiry benefits w be derived from the project: I8. If the project involves a variance, conditiona] use permit or wning application, state this and indicate cleaziy why the application is requued , ` '_, 9 ~ "' ~i'=G'i'a 7 i/~ "7/=~ ~-~ ~=- ~ t'';c~ ~ '.i"' ~ Are the following items applicable to the project or its effecu? Discuss below all iterres checked yes (attach additional shects as necessary). YES NO 19. Change in e~cisting features of any hills, or substantial alteratin of ground contours ^ ~ 20. Change in scenic'views or vistas from existing residenrial azeas or publiciands or roads ^ ~ 21. Change in pattern, scale or character of general azea of project. ~ ~ ~ ~ 22. Siguficant amounts of solid waste or IiVcr. ~ ~ 23. Change in dust; ash. smoke, fumes or odors in vicinity. 24. Change in ground water quality or quantiry, or alte:ation of existing drainage pattersn. ^ 0"' Z5. Substantial change in eacisting noise or vibration levels in the vicinity. _:,,%r~<~T T,.~'~s~ 0/ ~ 26. Zs site on 6lled land or on any slopes of 10 percem or more. ~ ~/ 27. Use or disposal ofpotentially hazardous materials, such as toxic substances, flammable ^ LJ or e~.plosivas. E.I.R. 11/13/06 Page 2 YES NO 28. Substantial change in demand for municipal services (police, fire, water, sewage. etc.) ^ ti~~ 29. Substanrial increase in fossil fuel consumption (electncity, oil, natural gas_ et~. ~ ~ ~ W 30. Relationship to a larger project or senes of projects. 31. Storm water sysKam discharges from azeas for materials storage, vehicle or equipment ^ Q/ fueling, vehicle or equipmecR maintenance (mcluding washing), waste handlmg, ha~ardous matenals handling or storase delivery or toading docks, or other outdoor work ar:as? 32. A siguficantly environmentally harmfiil increase in the flow rate or volume of s[orm ^ 0~ water runoff? 33. A significantl}~ environmentally harmful increase in erosion of the pmject site or surrounding ^ / 0 areas? :4. Storm water discharges that would significam]y impair the beneficial uses of receiving waters ^ ~~ or areas that provide water qualiTy benefiu (e.g. nparian comdors, wetlands, etc.)? 3j. Harm to the 6iological integrity of drainage systems and water bodies? ~ y/ Eovironmental SettinQ 36. Describe (on a sepazate sheet) the project site as it exists before the project, including information on topography, soil stability; plants and animals, any cultural; historical or scenic aspects, any existing stcuctures on the site, and ihe use of the structures. Attach photographs of ihe site. Snapshots or Polazoid photos will be accepted. 37. Describe (on a separate sheet) the surrounding properties, including information on piants, animals, any cultural, historical or scenic aspects. lndicate the tyPe of land uses (residential, commercial, etcJ, intensity of land use (one-family, apartrnent houses, shops, department stores, etc.), and scale of developmerrt (height; fronta~e, set- backs, rear yards, etc J. Attach photographs of the vicinity. Snapshots or Polazoid photos will be accepted. Certification I hereby certify ttiat the stateaeents furnished above and in the attached exhibiu presern tke daia and information required for tlus initial evaluation w the best oF my ability, and t6at the facts, statemenu, and information presented aze true and conect to the best af my lmowledge and beiie£ ~~~~~~i ~ Date ~ ~.~~ i'~~~,-~~ si~aiure E.I.R. 11/13/06 Page 3 Environmental Irrformation Form - 630 East Live Oak Avenue Environmental Settina The project site is relatively flat with no unique tandforms. The front portion is vacant; the center portion is developed with a City water well and pump house and the rear portion of the property is unpaved with parking to the south of that. 2. There are no cultural or scenic aspects to the site. Property t~ the south is devefoped with the Par 3 Goif Course. Property immediateiy to the east is riding and hiking trail within L. A. County. Properties to the west are developed with single-story commerciaf uses fronting on Live Oak Avenue and single family residential to the south within the County of Los Angeles. Properties to the noRh are developed with mixed commercial uses located within the City of Arcadia. • Jun'17 ~7 03:33p 5unday, June 17, 2007 Jim Kasama Associate Planner Planning Services Arcadia City Hall 240 West Huntingt~n Drive Arcadia, CA 91007 Re: Application Nos. TMP 07-02(69Z71) GP07-09 & ZC 07-01 Dear Mr. Kasama, As the property owner at 3112 Hempstead Avenue, Arcadia, CA 91006, I write of my concerns about the pending change in the parcel located directly behind our home that lines the Santa Anita Wash. Currently the gate used by the Fire Department to access the water well is directly behind our fence. When we sit outside now, it is very noisy when they are there. 7here are many times when the trucks come in that generates a lot of noise dust. We would like to see a soundproof, retaining wafl put up with a gate access to the alleyway on our property. In addition are concerned about further trafFc that may be generated from the request to change the usage of the area between Live Oak and the 3-Par Goif Course. If proper sound pro~f retaining walls and proper lighting that would not glare into our homes were used, may help to ease the concerns of the property owners along that area as well as ourselves. We don't object to the request, necessarily, however are concemed about traffic, sound and light. Please consider our request and let us know. Very truly yours, ~/ ' ~~~ p. 1 ~ima and Don Umphres Ph: 626-442-1165 ORDINANCE NO. 2230 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 07-01 TO CHANGE THE ZONING OF THE NORTHERLY PORTION OF THE PROPERIY AT 630 E. LIVE OAK AVENUE FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O" AND THE SOUTHERLY PORTION OF THE PROPERTY FROM "UNZONED" TO "PUBLIC PURPOSE/S-2° WHEREAS, this zone change was initiated by the Arcadia Redevelopment Agency to change the zoning of portions of the properiy at 630 E. Live Oak Avenue as follows: The northerly portion of the property from "Unzoned" to "Professional Office/C-O" and the southerly portion of the property from "Unzoned" to "Public Purpose/S-2." The two portions of the property are more particularly described as follows: Northerly portion - The northerly 509.83 feet of the parcel described as follows: A portion of Lot B of Tract No. 7465, as shown on the map filed in Book 84, Page 98 of maps, in the Office of the Recorder of the County of Los Angeles Southerly portion - That portion of the lot described below lying southerly of the northerly 509.83 feet of the lot: A portion of Lot B of Tract No. 7465, as shown on the map filed in Book 84, Page 98 of maps, in the Office of the Recorder of the County of Los Angeles WHEREAS, on June 26, 20~7, a public hearing was held before the Planning Commission on Zone Change No. ZC 07-01, at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Planning Cammission after the June 26, 2007 public hearing voted 5 to 0 to recommend approval of Zone Change No. ZC 07-01 to the Ciry Council; and WHEREAS, on July 17, 2007, a public hearing was held before the City Council on Zone Change No. ZC 07-01; and WHEREAS, as part of the record of the City Council's public hearing, the City Council reviewed and considered the following: 1. All staff reports and related attachments and exhibits submitted by the Development Services Department to the City Council; 2. The record of the Planning Commission's decision and public hearing regarding Zone Change No. ZC 07-01; and 3. All letters, information and material presented as part of the public testimony at the City Council public hearing on July 17, 2007, including the staff reports, environmental documents, including the Initial Study and draft Negative Declaration, and all documentation presented at the public hearing; and WHEREAS, after the public hearing on July 17, 2007, the City Council adopted the Negative Declaration pursuant to the California.Environmental Quality Act conceming Zone Change No. ZC 07-01; and WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1. That the factual data submitted by the Development Services Department in the attached report is true and correct. Section 2. The City Council finds: 1. That the approval of Zone Change No. ZC 07-01 will not be detrimental to the public health or welfare, or injurious to the property or improvements in such zone or vicinity. 2. That Zone Change No. ZC 07-01 is consistent with the Generat Plan Land Use Designations for the property at 630 E. Live Oak Avenue, and is compatible with the zoning of the surrounding properties. 3. That the evaluation of Zone Change No. ZC 07-01 as set forth in the Initial Study is accurate and appropriate; that Zone Change No. ZC 07-01 will not have a significant effect on the environment and that a Negative Declaration has been prepared for Zone Change No. ZC 07-01 pursuant to the provisions of the California Environmental Quality Act; and that when considering the record as a whole, there is no evidence that Zone Change No. ZC 07-01 will have any potential for adverse effect on the wildlife resources or the habitat upon which wildlife -2- Ord. 2230 depends; and therefore, the City Council adopts the Negative Declaration that has been prepared pursuant to the provisions of the Califomia Environmental Quality Act. Section 3. That for the foregoing reasons, the City Council approves Zone Change No. ZC 07-01 to change the zoning of portions of the property at 630 E. Live Oak Avenue on Zoning Map No. 9233.22 as follows: The northerly portion of the property from "Unzoned° to "Professional Office/C-O" and the southerly portion of the property from °Unzoned" to "Public Purpose/S-2." The iwo portions of the property are more particularly described previously herein. Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of the same to be published in the official newspaper of the City of Arcadia within fifteen (15) days after its adoption. Passed, approved and adopted this 7ch day of August , 2pp7, 1S1 M9CKEY SEGAL Mayor of the City of Arcadia ATTEST: ~ ~@~'E~~ i ,e ~Y'4~ ~ . . . ~,T City Clerk of the City of Arcadia APPROVED AS TO FORM: ~~~ ~~ ~~~ Stephen P. Deitsch, City Attomey -3- Ord. 2230 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2230 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 7th day of August, 2007 and that said Ordinance was adopted by the following vote, to wit: AYES: Council Member Chandler, Harbicht, Wuo and Segal NOES: None ABSENT: Council Member Amundson 1~ JA~~S H. BA ~ City Clerk of the City of Arcadia -4- Ord 2230 ORDINANCE NO. 2231 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA ADOPTING AN AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE CENTRAL REDEVELOPMENT PROJECT, ADOPTING AN EMINENT DOMAIN PROGRAM FOR THE CENTRAL REDEVELOPMENT PROJECT AR.EA AND DIRECTING AGENCY STAFF TO RECORD A REVISED STATEMENT OF PROCEEDINGS WHEREAS, the Arcadia Redevelopment Agency ("Agency") is a community redevelopment agency duly created, established, and authorized to transact bu~iness and exercise its powers, all under and pursuant to the California Community Redevelopment Law (Part I of Division 24, commencing with Section 33000 of the Health & Safety Code of the State of California) ("CRL"); and WHEREAS, pursuant to Ordinance No. 1490 adopted on December 26, 1973, the Agency is engaged in activities necessary and appropriate to cairy out the Redevelopment Plan for the Central Redevelopment Project Area ("Project Area"); and WHEREAS, The Arcadia Redevelopment Agency ("Agency"} is engaged in activities necessary to carry out the Redevelopment Plan, as amended; and WI~REAS, pursuant to CRL § 33342.7, prior to July 1, 2007, the legislative body of the Agency is required to adopt an ordinance containing a 1 description of the Agency's eminent domain program (`Bminent Domain Program"} for the Project Area; and WHEREAS, the Agency must record with the Los Angeles County Recorder a description of the land within the Project Area and a statement that any proceedings for the redevelopment of the Project Area have been instituted under CRL § 33373 ("Statement of Proceedings"); and WHEREAS, new CRL § 33373(d) more particularly requires the recardation of such Statement of Proceedings prior to the Agency's commencement of any future eminent domain action; and WHEREAS, prior to May 8, 2007, pursuant to Section 303 of the Redevelopment Plan for the Project Area the Agency was authorized to acquire real property in the Project Area by eminent domain until and including December 31, 2010; and WI~REAS, certain real property in the Project Area was exempt from the Agency's power of eminent domain and such properties are described in E~chibit B attached to the Redevelopment Plan; and WHEREAS, on May 8, 2007, Ballot Measure B was approved by the voters of the City of Arcadia, and applicable provisions of Measure B amended Section 2 303 of the Redevelopment Plan to preclude the Agency from acquiring property in the Project Area through the commencement of eminent domain proceedings; and WHEREAS, it is the intent of the legislative body of the Agency to promote effective redevelopment, but to discourage abuses of eminent domain powers; and WHEREAS, the City now desires to adopt an eminent domain program describing the Agency's program pertaining to acquisition of real property by eminent domain in the Project Area if and when, if at all, the Agency is even authorized to employ the use of eminent domain pursuant to the Redevelopment Plan, including any limitations on the Agency's exercise of the power of eminent domain in the Project Area; and WHEREAS, City staff has determined that the approval and adoption of this Ordinance does not constitute an approval of any specific program, project or expenditure and does not constitute a project with in the meaning of the Califomia Environmental Quality Act (Public Resources Code § 21000) ("CEQA"); and WHEREAS, pursuant to the foregoing, City staff has determined that a notice of exemption ("Notice of Exemption") for the approval of this Ordinance should be filed with the County of Los Angeles, pursuant to CEQA, the State CEQA Guidelines and the City's Local CEQA Guidelines; 3 NOW, THEREFORE, T'HE CITY COUNCIL OF THE CITY OF ARCADIA DOES ORDAIN, AS FOLLOWS: SECTION 1. The City Council of the City of Arcadia hereby makes the following findings and determinations: SECTION 2. The purpose of this Ordinance is to adopt the Eminent Domain Program for the Project Area within the territorial jurisdiction of the City pursuant to CRL § 33342.7. SECTION 3. The Eminent Domain Program and policies for exercise of the power of eminent domain in the Redevelopment Plan, as amended, in addition to the respective specific provisions of the Redevelopment Plan regarding exercise of the power of eminent domain, shall be as follows: if the Agency is or becomes authorized to acquire real property by eminent domain in the Project Area pursuant to the provisions of the Redevelopment Plan, the Agency shall strictly adhere to the following laws in assessing just compansation and damages to affected property owners: The Fifth Amendment to the United States Constitution, Article I, section 19 of the California Constitution, the Eminent Domain Law (California Code of Civil Procedure Section 1230A10, et seq.), the California Relocation Assistance Act (California Government Code Section 7260, et seq.), implementing rules and regulations (Title 25, California Code of Regulations) and such other 4 applicable local, state or federal ordinances, statutes, rules, regulations and decisional laws. The Agency shall assess the payment of fair market value for interests in real property, payment for the taking and damaging of improvements, fixtures and equipment, any diminution in value caused to a remainder of property acquired pursuant to a resolution of necessity, relocation benefits and assistance, loss of business goodwill in appropriate cases and the necessary costs of mitigating a loss of business goodwill. SECTION 4. Paragraph 5, Section 303 of the Redevelopment Plan is hereby deleted in its entirety and replaced by the following as Paragraphs: `BMINENT DOMAIN PROGRAM The Agency shall not acquire real property through the commencement of eminent domain proceedings. For purposes of this Redevelopment Plan, the Agency will be deemed to have "commenced" eminent domain proceedings when it has adopted a resolution of necessity pursuant to California Code of Civil Procedure Section 1245.210 et seq. If the Agency becomes authorized to acquire real property by eminent domain in the Project Area pursuant to the provisions of the Redevelopment Plan, the Agency shall strictly adhere to the following 5 in assessing just compensation and damages to affected owners: The Fifth Amendment to the United States Constitution, Article I, section 19 of the California Constitution, the Eminent Domain Law (California Code of Civil Procedure Section 1230.010, et seq.), the California Relocation Assistance Act (California Government Code Section 7260, et seq.), implementing rules and regulations (Title 25, California Code of Regulations) and such other applicable local, state or federa] ordinances, statutes, rules, regulations and decisional laws. The Agency shall assess the payment of fair market value for interests in real property, payment far the taking and damaging of improvements, fixtures and equipment, any diminution in value caused to a remainder of properiy acquired pursuant to a resolution of necessity, relocation benefits and assistance, loss of business goodwill in appropriate cases and the necessary costs of mitigating a loss of business goodwill." SECTION 5. The Mayor shall sign this Ordinance and the City Clerk is hereby directed to send a certified copy of this Ordinance to the Agency, whereupon the Agency is vested with the continuing responsibility for carrying out the Redevelopment Plan. 6 SECTION 6. Agency Staff is hereby directed to record with the County Recorder of Los Angeles County, the Statement of Proceedings in accordance with Government Code § 27295 and CRL § 33373. SECTION 7. This Ordinance shall be in full force and effect on the thirty- first (31st) day from and after the date of its final passage and shall be affixed to the Redevelopment Plan as an Amendment to such Plan. SECTION 8. If any part of this Ordinance or the Redevelopment Plan, as amended, is held to be invalid for any reason, such decision shall not affect the validity of any remaining portion of this Ordinance or the Redevelopment Plan, as amended, and the City Council hereby declares that it would have passed the remainder of this Ordinance, if such invalid portion had been deleted. SECTION 9. The Executive Director of the Agency is hereby authorized to compile the Redevelopment Plan, as amended by this Ordinance, into a single document and said document, when filed with the City Clerk and the Agency Secretary, shall constitute the official Redevelopment Plan for the Central Redevelopment Project. SECTION 10. This Ordinance shall be introduced at least five (5) days prior to the City Council meeting at which this Ordinance is to be adopted. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall certify to 7 tlie adoption of this Ordinance and cause the Ordinance to be posted in at least three (3) public places within the City, and published once in Arcadia Weekly, a newspaper of general circulation in the City. Passed, approved and adopted this day of , 2007. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: C7'~d~ ..- ". I --~-~~-~C.~. Stephen P. Deitsch City Attorney s A r~coRp~RAT$~ ~°°" . STAFF REPORT Development Services Department DATE: July 17, 2007 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director~ Stephen P. Deitsch, City Attorney By: Mary Cynar, Economic Development Administrator . SUBJECT: Ordinance No 2231 of the Cit~Council of the Citv of Arcadia Adoptinq an Amendment to the Redevelopment Plan for the Central Redevelopment Revised Statement of Proceedinqs. Recommendation: Adopt SUMMARY California Community Redevelopment Law (Health and Safety Code Section 33342.7) requires that prior to July 1, 2007 that all redevelopment agencies adopt an ordinance containing a description of the redevelopment agency's eminent domain program for redevelopment project areas within their jurisdiction and that prior to December 31, 2007, the agency record a statement of proceedings with the County Recorder, providing a description of the amendment adoption proceedings (pursuant to Health and Safety Code Section 33373). Agency Counsel has advised that the action is required even where a redevelopment agency no longer has the authority to use eminent domain under its redevelopment plan. DISCUSSION On May 8, 2007, the voters of the City of Arcadia approved Measure "B," which eliminated the use of eminent domain by the Redevelopment Agency in the Central Redevelopment Project Area. The measure passed by a 3 to 1 margin and the results of the election were certified at the June 5`h City Council meeting. California Redevelopment law requires agencies to adopt an eminent domain program and record a statement of proceedings. While the Agency has a clear mandate from the voters to eliminate the use of eminent domain, the California Redevelopment Association recommends that this formal action be taken to adhere to the state requirements, even where eminent domain is no longer authorized under the Mayor and City Council Chairman and Board Members Juiy 17, 2007 Page 2 redevelopment plan (such as in Arcadia). Staff and Agency Counsel discussed the necessity of taking this formal action since the Agency has no eminent domain autharity and ultimately concluded it should be taken though as a practical matter it will have no impact on Arcadia: Agency Counsel has advised that there is no apparent penalty for not taking action by July 1 as the statute otherwise provides. Agency Counsel previously recommended to staff to defer any action until the City Councii first certified the results of th'e May 8 election concerning the eminent domain issue. Adoption of an eminent domain program does not modify any actions taken by the voters in May. Any future amendments to the Redevelopment Plan to authorize eminent domain in the Central Redevelopment Project Area would require a vote of the Arcadia electorate. ENVIRONMENTAL ASSESSMENT The actions associated with the adoption of the ordinance and recordation of proceedings is categorically exempt pursuant to Section 15378 (a) of the California Environmental Quality Act. FISCAL IMPACT There are no direct fiscal' impacts associated with the adoption of the proposed ordinance and recordation of proceedings That the City Council introduce Ordinance No. 2231 adopting an Amendment to the Redevelopment Plan for the Central Redevelopment Project Area, adopting an Eminent Domain Program for the Central Redevelopment Project Area and directing Agency staff to record a Revised Statement of Proceedings. Approved: ~ William R. Kelly, City Manager Attachment 1- Ordinance fVo. 2231 ORDINANCE NO. 2231 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA ADOPTING AN AMENDMENT TO TI~ REDEVELOPMENT PLAN FOR THE CENTRAI, REDEVELOPMENT PROJECT, ADOPTING AN EMINENT DOMAIN PROGIZAM FOR THE CENTRAL REDEVELOPMENT PROJECT AREA AND DIRECTING AGENCY STAFF TO RECORD A REVISED STATEMENT OF PROCEEDINGS WHEREAS, the Arcadia Redevelopment Agency ("Agency") . is a community redevelopment agency duly created, established, and authorized to transact business and exercise its powers, all under and pursuant to the California Community Redevelopment Law (Part I of Division 24, commencing with Section 33000 of the Health & Safety Code of the State of California) ("CRL"); and WHEREAS, pursuant to Ordinance No. 1490 adopted on December 26, 1973, the Agency is engaged in activities necessary and appropriate to carry out the Redevelopment Plan for the Central Redevelopment Project Area ("Project Area"); and WIIEREAS, The Arcadia Redevelopment Agency ("Agency") is engaged in activities necessary to carry out the Redevelopment Plan, as amended; and WHEREAS, pursuant to CRL § 33342.7, prior to July 1, 2007, the legislative body of the Agency is required to adopt an ordinance containing a 1 description of the Agency's eminent domain program ("Eminent Domain Program") for the Project Area; and WI-IEREAS, the Agency must record with the Los Angeles County Recorder a description of the land within the Project Area and a statement that any proceedings for the redevelopment of the Project Area have been instituted under CRL § 33373 ("Statement of Proceedings"); and WHEREAS, new CRL § 33373(d) more particularly requires the recordation of such Statement of Proceedings prior to the Agency's commencement of any future eminent domain action; and WHEREAS, prior to May 8, 2007, pursuant to Section 303 of the Redevelopment Plan for the Project Area the Agency was authorized to acquire real property in the Project Area by eminent domain until and including December 31, 2010; and WIIEREAS, certain real property in the Project Area was exempt from the Agency's power of eminent domain and such properties are described in Exhibit B attached to the Redevelopment Plan; and WHEREAS, on May 8, 2007, Ballot Measure B was approved by the voters of the City of Arcadia, and applicable provisions of Measure B amended Section Z 2231 303 of the Redevelopment Plan to preclude the Agency from acquiring property in the Project Area through the commencement of eminent domain proceedings; and WI IEREAS, it is the intent of the legislative body of the Agency to promote effective redevelopment, but to discourage abuses of eminent domain powers; and WHEREAS, the City now desires to adopt an eminent domain program describing the Agency's program pertaining to acquisition of real property by eminent domain in the Project Area if and when, if at all, the Agency is even authorized to employ the use of eminent domain pursuant to the Redevelopment Plan, including any limitations on the Agency's exercise of the power of eminent domain in the Project Area; and WHEREAS, City staff has determined that the approval and adoption of this Ordinance does not constitute an approval of any specific program, project or expenditure and does not constitute a project with in the meaning of the California Environmental Quality Act (Public Resources Code § 21000) ("CEQA"); and WI-lEREAS, pursuant to the foregoing, City staff has determined that a notice of exemption ("Notice of Exemption") far the approval of this Ordinance should be filed with the County of Los Angeles, pursuant to CEQA, the State CEQA Guidelines and the City's Local CEQA Guidelines; 3 2231 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA DOES ORDAIN, AS FOLLOWS: SECTION 1. The City Council of the City of Arcadia hereby makes the following findings and determinations: SECTION 2. The purpose of this Ordinance is to adopt the Eminent Domain Program for the Project Area within the territorial jurisdiction of the City pursuant to CRL § 33342.7. SECTION 3. The Eminent Domain Program and policies for exercise of the power of eminent domain in the Redevelopment Plan, as amended, in addition to the respective specific provisions of the Redevelopment Plan regarding exercise of the power of eminent domain, shall be as follows: if the Agency is or becomes authorized to acquire real property by eminent domain in the Project Area pursuant to the provisions of the Redevelopment Plan, the Agency shall sh-ictly adhere to the following laws in assessing just compensation and damages to affected property owners: The Fifth Amendment to the United States Constitution, Article I, section 19 of the California Constitution, the Eminent Domain Law (California Code of Civil Procedure Section 1230.010, et seq.), the California Relocation Assistance Act (California Govemment Code Section 7260, et seq.), implementing rules and regulations (Title 25, California Code of Regulations) and such other 4 2231 applicable local, state ar federal ordinances, statutes, rules, regulations and decisional laws. The Agency shall assess the payment of fair market value for interests in real property, payment for the taking and damaging of improvements, fixtures and equipment, any diminution in value caused to a remainder of property acquired pursuant to a resolution of necessity, relocation benefits and assistance, loss of business goodwill in appropriate cases and the necessary costs of mitigating a loss of business goodwill. SECTION 4. Paragraph 5, Section 303 of the Redevelopment Plan is hereby deleted in its entirety and replaced by the following as Paragraphs: "EMINENT DOMAIN PROGRAM The Agency shall not acquire real property through the commencement of eminent domain proceedings. For purposes of this Redevelopment Plan, the Agency will be deemed to have "commenced" eminent domain proceedings when it has adopted a resolution of necessity pursuant to California Code of Civil Procedure Section 1245.210 et seq. If the Agency becomes authorized to acquire real property by eminent domain in the Project Area pursuant to the provisions of the Redevelopment Plan, the Agency shall strictly adhere to the following 5 2231 in assessing just compensation and damages to affected owners: The Fifth Amendment to the United States Constitution, Article I, section 19 of the California Constitution, the Eminent Domain Law (California Code of Civil Procedure Section 1230.010, et seq.), the California Relocation Assistance Act (California Government Code Section 7260, et seq.), implementing rules and regulations (Title 25, California Code of Regulations) and such other applicable local, state or federal ordinances, statutes, rules, regulations and decisional laws. The Agency shall assess the payment of fair market value for interests in real property, payment for the taking and damaging of improvements, fixtures and equipment, any diminution in value caused to a remainder of property acquired pursuant to a resolution of necessity, relocation benefits and assistance, loss of business goodwill in appropriate cases and the necessary costs of mitigating a loss of business goodwill." SECTION 5. The Mayor shall sign this Ordinance and the City Clerk is hereby directed to send a certified copy of this Ordinance to the Agency, whereupon the Agency is vested with the continuing responsibility for carrying out the Redevelopment Plan. 6 2231 SECTION 6. Agency Staff is hereby directed to record with the County Recorder of Los Angeles County, the Statement of Proceedings in accordance with Government Code § 27295 and CRL § 33373. SECTION 7. This Ordinance shall be in full force and effect on the thirty- first (31st) day from and after the date of its final passage and shall be affixed to the Redevelopment Plan as an Amendment to such Plan. SECTION 8. If any part of this Ordinance or the Redevelopment Plan, as amended, is held to be invalid for any reason, such decision shall not affect the validity of any remaining portion of this Ordinance or the Redevelopment Plan, as amended, and the City Council hereby declares that it would have passed the remainder of this Ordinance, if such invalid portion had been deleted. SECTION 9. The Executive Director of the Agency is hereby authorized to compile the Redevelopment Plan, as amended by this Ordinance, into a single document and said document, when filed with the City Clerk and the Agency Secretary, shall constitute the official Redevelopment Plan for the Central Redevelopment Project. SECTION 10. This Ordinance shall be introduced at least five (5) days priar to the City Council meeting at which this Ordinance is to be adopted. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall certify to ~ 2231 the adoption of this Ordinance and cause the Ordinance to be posted in at least three (3) public places within the City, and published once in Arcadia Weekly, a newspaper of general circulation in the City. Passed, approved and adopted this ~th day of August , 2007. ISl M~CKEY S~GAL Mayor of the City of Arcadia ATTEST: 1~f ~i~71~ ~. DA~~~~€~~~ City Clerk of the City of Arcadia APPROVED AS TO FORM: ~;~,~~,~„ ~. 1~-u~~ Stephen P. Deitsch City Attorney g 2231 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2231 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 7th day of August, 2007 and that said Ordinance was adopted by the following vote, to wit: AYES: Council Member Chandler, Harbicht, Wuo and Segal NOES: None ABSENT: Council Member Amundson 6 7 ~' ~ ~ .~- ~ R .~. ~7 ~ City Clerk of the City of Arcadia 9 2231 ~ r.o.na....e .furyrt S. if03 °~vni~Yo4~°~`' STAFF REPORT Library and Museum Services Department DATE: August 7, 2007 TO: William R Kelly, City i~lanager FROM: Janet Sporleder, Director of Library and Museum Services By: Jackie Faust-Moreno, Library Services Manager SUBJECT: Authorize the City Manager to enter into a Professional Services Agreement with West Coast Copy to provide copy and print management services to the Library for a three-yeaz period from September 1, 2007 through August 31, 2010 in an amount determined by volume of activity. 5UMMARY A staff committee from the Department of Library and Museum Services conducted an informal evaluation including in-person interviews and walkthroughs with several vendors for facilities management service for the Library. At that time equipment offered for staff and public use, service, and price were considered. West Coast Copy was chosen since their price, service, equipment, and recommendations from other libraries were the best of those considered. For stabiliTy of service which would affect our users and to avoid monetazy increases due to technology changes a three-year contract is necessary. For the past five years, the Department of Library and Museum Services has contracted with CMS, formerly APS Affliates, Inc for facilities management service. This service included photocopiers for the public and staff, microform reader printers, change machines, time management and printing for computer software; typewriters, and debit cards for consistent use of these services. The Library noticed that service of the equipment seemed to falter once CMS purchased the business from APS Affiliates, Inc. With the current contract expiring in September 2007, librazy staff started to investigate other companies in October and November of 2006. The Library prefened not purchasing or leasing equipment since the technology changes often and the Library didn't want to struggle with older equipment. The photocopiers need to be heavy duty for staff and public use. The microform reader printers need to be operational and easy for users. The time management and printing softwaze needed to work with the equipment provided. Regulaz service and maintenance of the equipment is essential. 3taff set up interviews for four companies. West Coast Copy, based in Simi Valley, California, proved to be the best company for the Library. The only charge for service is the two- cent per copy for the Children's staff copier and the three-cent per copy charge for the Administration copier. The cunent company, CIvtS, chazges a monthly fee for the staff machines in addition to the per copy charge. Changing vendors allows the Library to realize an annual savings of $5,300. A11 the other equipment placed in the Library is free to the Library; including a converter for allowing users to read either microfilm or microfiche with the same viewer, and two table top photocopiers for staff use. The Library pays only for the paper used in the staff machines, not for the toner. West Coast Copy recoups their costs by charging the public for the photocopies (.15 per page black & white, $1 per page for color,) microform copies (.25 per page) and computer printing service (.10 per page.) The three-year contract with West Coast Copy will allow for effective cost control, and avoiding increases due to unforeseen changes or demands in the technology industry. Further, the three-year contract will ensure stability in our systems maintenance and service to our users. FISCAL IMPACT The annual cost for the service is estimated to be $3,000. The actual cost will be determined by the volume of activity. Adequate funds for the contract have been budgeted in the 2007-2008 Library Operating Budget RECOMMENDATION Authorize the City Manager to enter info a Professional Services Agreement with West Coast Copy to provide copy and print management services to the Librazy for a three-year period from September 1, 2007 through August 31, 2010 in an amount determined by volume of activity. Approved: +~-'~ William R. Kelly, CiCy Manager c~ '~`°RpoA•T~9-~°°° STAFF REPORT Administrative Services Deparhnent DATE: August 7, 2007 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direc~ SUBJECT: Authorize the Citv.Manager to enter into a Joint Powers Aqreement establishinq the California lnsurance Pool Authoritv Recommendation: Approve SUMMARY Staff is recommending the City Council authorize the City Manager to enter into a Joint Powers Agreement establishing the California lnsurance Pool Authority. The City is currently in a Joint Powers Agreement with the California lnsurance Pool Authority. This action would authorize the City Manager to enter into an updated agreement. BACKGROUND The City entered into a Joint Powers Agreement (JPA) with California lnsurance Pool Authority (CIPA) effective July 1, 2006. This JPA provides member cities with excess insurance coverage for general liability and workers' compensation as well as other risk management services. For many years the City had been a member of the Independent Cities Risk Management Authority (ICRMA), which _also provided excess insurance coverage. The primary reason staff recommended withdrawing from ICRMA and enter into an agreement with CIPA was the cost of coVerage. That anticipated savings has been realized and staff is recommending the City remain with CIPA. DISCUSSION For the past 6 months, legal counsel for CIPA has worked with the Executive Committee, General Manager, and the Board to update and clarify the joint powers agreement and other documents, which CIPA operates. A number of city attorneys have made valuable suggestions, which have been included in this version of the agreement. The Board of Directors of the Authority has already adopted changes to the bylaws, coverage agreements for both liability and workers compensation, and the policies guiding day-to-day operations, effective as of July 1, 2007. However, changes to the joint powers agreement establishing the Authority require approval by the member agencies. The CIPA Board took action on June 25, 2007, recommending approval of the accompanying joint powers agreement to the member cities The joint powers agreement can only be amended by approval by 2/3 of the member agencies. As drafted, the new joint powers agreement would be effective as of July 1, 2007, to be consistent with the.fiscal year of the Authority. However each City Council needs to adopt a motion approving the revised agreement, authorizing the City Manager execute a copy of the agreement. The most significant changes to the joint powers agreement are summarized below: Article 1. Various definitions in the agreement were changed to reflect the transition from claims-made to occurrence form coverage for liability, and also to reflect initiation of a workers compensation program. Article 3. The risk management program of the Authority has been defined to require continuation of the liability coverage program, on which the Authority was founded. Other areas of coverage, like workers compensation liability, are optional, and may be added as approved by the Board of Directors of the Authority. Articie 10. The treasurer/auditor of the Authority is the treasurer of a member agency, unless the Board of the Authority elects another option allowed by law. Article 12. In recognition of the fact that the occurrence form offered for liability coverage continues to respond to claims made after a city leaves the Authority, we have broadened a withdrawing member's obligations to require compliance with the Authority's rules as to such claims. Previously, these rules arguably applied only to claims "outstanding" at the time of withdrawal. Article 14. The amended Agreement provides that almost all disputes between CIPA and its members are to be first referred to its administrative dispute resolution process and then submitted to arbitration. The JPA previously required only that disputes under the joint powers agreement be arbitrated. However, the Authority's coverage contracts have long required alternative dispute resolution and arbitration. Thus, this amendment is not a change in existing practice. In fact, these procedures have been used several times to address coverage questions under the liability program. Article 17. The proposed Agreement clarifies the obligations of CIPA to defend and indemnify its officers and directors to the extent permitted by law. Article 2~. Since the Agreement was last amended, California law has changed to allow pool members to avoid joint and several liability for the liabilities of an insurance pool authority if certain conditions are met. The proposed Agreement reflects the 2 .vA+ W`' actions taken by CIPA to take advantage of this statute to protect the member agencies, and requires the Board to maintain that protection. FISCAL IMPACT This action has no fiscal impact to the City. RECOMMENDATION It is recommended the City Cauncil: Authorize the City Manager to enter into a Joint Powers Agreement establishing the California lnsurance Pool Authority. Approved: """--- " '=.~ William R. Kelly, City Manager 3 /' ,..~.~.. .~¢~un S~ 19tl c°m~~A,~y~=4°~`' STAFF REPORT Public Works Services Department DATE: August 7, 2007 TO: Mayor and City Council ~~~ FROM: Pat Malloy, Public Works Services Director Prepared by: Tom Tait, Deputy Public Works Services Director Dave McVey, General Service Superintendent SUBJECT: CONTRACTORS. INC. FOR ELECTRICAL PREVENTATIVE Recommendation: Approve SUMMARY On August 1, 2006, the City Council awarded a one (1) year contract Agreement with optional contract extensions to D&J Foothill Electrical Contractors for electrical repairs and preventative maintenance at City facilities. D&J Foothill Electrical Contractors, Inc is reaching the end of their contract and has submitted a written offer to extend the contract an additional one (1) year in accordance with the existing-agreement. The contractor's offer of extension does not reflect a change in price and all other conditions of the Agreement are to remain in effect. Based on the excellent service provided by D&J Foothiil Electrical Contractors, Inc. during the last year, staff recommends that the City Council award a one (1) year contract extension in the amount of $124,250.00 to D&J Foothill Electrical Contractors, Inc. for electrical services and preventative maintenance in order to ensure scheduled projects and repairs are completed in a timely manner. DISCUSSION Due to electrical capital projects scheduled for 2007-08 and basic maintenance and preventative maintenance repairs, the Public Works Services Department has determined that awarding a one (1) year contract extension to D&J Foothill Electrical Contractors, Inc. would be advantageous to the City. Having one qualified contractor to Page 1 of 2 Mayor and City Council August 7, 2007 provide electrical services and p[eventative maintenance for these projects and all City facilities will permit a more time efficient process for both scheduled and unscheduled repairs and improvements. Capital Improvement Projects such as the Library ballast replacement project, city-wide lamp replacement, and the Arcadia High School electrical junction box are some examples of the projects that will require the contractor. D&J Foothill Electrical Contractors, Inc. has submitted a written offer to renew the contract in accordance with the existing agreement without a cost increase. All other conditions of the agreement are to remain the same. StafF recommends that the City Council award a one (1) year contract extension in the amount of $124,250.00 for electrical services and preventative maintenance at various City facilities FISCAL IMPACT Sufficient funds are budgeted in the 2007-08 Facilities Maintenance Operating budgets of Fire, Police; Library, Recreation, Community Center, and Public Works for these services. Additionally, the Capital Improvement Program budget includes funds for electrical work for the construction of the projects listed within. RECOMMENDATION Award a one (1) year contract extension in the amount of $124,250.00 to D&J Foothill Electrical Contractors, Inc. for electrical services and preventative maintenance at various City facilities. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved 6y the City Attorney. Approved: _ I~""_ "~'"~ William R. Kelly, City Manager PM:TT:DM:df Page 2 of 2 ~....n~..~.e ~„n.. s. \ /. STAFF REPORT Public Works Services Department DATE: August 7, 2007 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Tom Tait, Deputy Public Works ervi es Director Dave Thompson, Streets Superintendent SUBJECT: SUMMARY On July 1, 2003, the City Council awarded a one (1) year agreement, with optional extensions, to Traffic Operations, Inc. to perform citywide street striping and pavement marking services. Traffic Operations, Inc. is reaching the end of their third (3) contract extension and has submitted a written offer to extend the contract in accordance with the existing agreement. The contractor's offer of extension requests a 2.0% Cost of Living Adjustment (COLA) to help offset the increasing cost of fuel. All other conditions of the Agreement will remain in effect. The contract amount will increase from $75,704 to $77,218, reflecting an annual increase of $1,514. Based on the excellent service provided by Traffic Operations, Inc. during the last year, staff recommends that the City Council approve a one (1) year contract extension in the amount of $77,218 to Traffic Operations, Inc. for street striping and pavement marking services. DISCUSSION The existing street striping and pavement marking program includes annual striping on all major arterial streets. Collector streets are painted once every two (2) years and commercial streets once every'three (3) years while residential streets are scheduled once every three (3) years. Additionally, all yellow school markings will continue to be painted every August before school begins. Miscellaneous striping, seroice requests, and areas requiring more frequent painting will be handled on an as-needed basis. AMOUNT OF $77.218 Recommendation: Approve Mayor and City Council August 7, 2007 The current agreement provides for optional one (1) year contract extensions. The requested COLA increase is due to the fact that Traffic Operations, Inc utilizes fuel dependent vehicles to provide services to the City. Traffic Operations, Inc. is currently approaching the. end of their third (3) contract extension and has submitted a written ofFer to extend the term of this contract for an additional one (1) year in accordance with the existing agreement and the consideration of a 2.0% COLA increase due to the rising costs of fuel. The offer indicates no other changes in compensation or conditions of the existing Agreement. Staff believes that a one (1) year extension would be beneficial to the City, resulting in the continuance of outstanding street striping and pavement marking services provided by the contractor. Staff is recommending that the City Council award a one (1) year contract extension to Traffic Operations, Inc. for street striping and pavement marking services in the amount of $77,218. FISCAL IMPACT Sufficient funds are budgeted in the 2006-2007 Operating Budget for this contract. RECOMMENDATION 9. Award a one (1) year contract extension in the amount of $77,218 to Traffic Operations, Inc..for the painting of street striping and pavement marking services for Fiscal Year 2007-2008. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. APPROVED: -=.-' '"""-.~ William R. Kelly, City Manager PM:TT: DT:df . Page 2 of 2 IxoevonuE Aun~~s~lc~n \ . .i DATE: August 7, 2007 MEMORANDUM Administrative Services Department TO: Mayor and City Council FROM: Tracey Hause, Administrative Services Direct 1~' Submitted by: Jan Steese, Purchasing Officer SUBJECT: Recommendation: Approve SUMMARY In May 2006, City Council authorized an extension to the contract for citywide printing services with The Workshop in the amount of $250,000.0o through June 2007. In May 2007, staff began the process to solicit proposals for a new contract for printing services. BACKGROUND In February 2002, City Council authorized the original contract for citywide printing services with The Workshop. This contract was for a three-year period with the option to renew for two additional one-year periods. In June 2005, City Council authorized the first extension and in May 2006, City Council authorized a seventeen {17) month extension to align the contract on the city's fiscal year. DISCUSSION In May 2007, staff prepared and mailed solicitations to 21 prospective bidders. A pre- proposal meeting was held on May 24, 2007 with 4 bidders attending. Proposals were received on June 14, 2007 from 7 bidders. A committee was formed to evaluate the proposals. The Committee consisted of representatives from the City Manager's Office, Library, Administrative Services and the Police Departments. The committee determined that three vendors were not responsive and selected the remaining four companies back for interviews with the committee on June 26, 2007. The committee conducted site visits and determined that The Workshop is the company that best fits the needs of .the city. The committee considered the bidders thoroughness and understanding of the scope of work required to execute the contract effectively and efficiently, their related experience, the references they provided, the quality of the proposal they submitted and the costs when determining the best company to provide printing services. The Workshop has consistentiy provided quality work at competitive prices on a timely basis. Staff is confident that The Workshop can perform the services required and they are located in Arcadia. FISCAL IMPACT The funding for on-going printing services is included within each departmenYs operating budget. It is anticipated that the costs will be an estimated $270,000.00 annually including any increased paper costs and/or higher charges as a result of gas prices fluctuating. RECOMMENDATION Staff is recommending that the City Council: Approve a three-year contract for citywide printing services with The Workshop for an amount not to exceed $270,000.00 annually. Approved: ~""'! `"_~ William R. Kelly, City Manager 2 v~ ~ ,...~...~, .~ery~[ 5~ 1903 - c°~~vai~y~t~°~` STAFF REPORT Library and Museum Services Deparhnent August 7, 2007 TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services By Carolyn Garner-Reagan, Library Services Manager SUBJECT: Acceptance: $10,000 from the estate of Richard C. Biedebach for aeneral Librarv purposes Recommendation: Accept the donation Summarv: The estate of Richard C. Biedebach has offered the Librazy a gift of $10,000 for general Library purposes. Discussion: Mr. Richard C. Biedebach lived for many yeazs in Michillinda Pazk, the unincorporated area of Los Angeles County just to the west of Arcadia. According to his executors, John and Doris Wimpress of Des Moines, Washington, Mr. Biedebach used the Arcadia Public Library for most of his recreational reading. A professional pilot before his retirement, Mr. Biedebach would keep up with the airline, executive aircra$, and aircraft manufacturing industries throu,gh the Library's collection of magazines. A worldwide traveler, he also enjoyed the selection of travel magazines. All gifts to the Library aze subject to approval by the City Council pursuant to City Charter article VIlI section 809 (d). Fiscal Impact: The Library will experience an added $10,000.00 to its budget allocation. Recommendation: Accept the donation of $10,000 to the Arcadia Public Li6rary for general Library purposes. Approved by: ~~" `~"'l/`' William R. Kelly, City Manager Avpunf. ~ ~ STAFF REP~RT Public Works Services Department DATE: August 7, 2007 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Lubomir Tomaier, Principal Civil E~gine r Ken Herman, Associate Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY BAKERSFIELD WELL AND PUMP AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS Recommendation: Approve SUMMARY On October 3, 2006, the City Council awarded a contract to Bakersfield Well and Pump in the amount of $638,254.00 for the construction (drilling) of the Colorado Well. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $626,842.40. This amount reflects the cost of actual work performed under the unit price agreement of the original contract. There were no contract change orders issued. Staff recommends that the City Council accept ali work performed by Bakersfield Well and Pump as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $62,684.24. BACKGROUND The 2001 Water Master Plan recommends the construction of several new domestic water welis in the upper water zones to replace existing welis that are reaching the end of their productive life and to meet the growing demand for water in the City. The 2004- 2005 Capital Improvement Program provided for the design and construction of a new well. After careful consideration of several possible well locations and the efficient use of current pumping rights in the three Groundwater Basins, staff concluded that the best location to supply water to pumping Zone 2 is in the West Raymond Basin. The work performed under this contract included the drilling of the new well, the construction of the well casing, development of the well, and the completion of the discharge pipe to the Arcadia Wash. Following the completion of the well construction, Page 1 of 2 Mayor and City Council August 7, 2007 performance data obtained during the drilling and well development will be used to design the well pump and associated equipment. This final phase of well equipping will be bid and constructed under a separate contract. DISCUSSION The final construction cost of the Colorado Well is $626,842.40. This amount reflects the original contract amount of $638,254.00 minus adjustments made to the total cost of unit price items based on the actual quantities used. There were no contract change orders issued. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. Staff recommends that the City Council accept all work performed by Bakersfield Well and Pump as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $62,684.24. ENVIRONMENTAL IMPACT The City Council adopted a Mitigated Negative Declaration for this project on October 3, 2006, pursuant to the provisions of the California Environmental Quality Act. All of the mitigation actions :identified in the Mitigated Negative Declaration were compiied with and/or carried out during the course of work. Therefore, no further action is necessary for final acceptance of the project. FISCAL IMPACT Water Funds in the amount of $1,500,000 are budgeted in the 2004-2005 Capital Improvement Program for the design and construction of a new well. This work constitutes the first phase of the project. The second, and final, phase of the project will include the well equipping and should be complete by the spring of 2008. RECOMMENDATION 1. Accept all work performed by Bakersfield Well and Pump for the Construction of the Colorado Well project as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to retention of $62,684.24. Approved by: PM:LT:KH:df --~'-' ~'-'~ William R. Kelly, City Manager Page 2 of 2 DATE: August 7, 2007 TO: Mayor and City Council FROM: William R. Kelly, City Mana er By: Linda Garcia, Com unica ions, arketing and Special Projects Manager~ SUBJECT: PROVISION OF VARIOUS PROFESSIONAL SERVICES FOR THE CITY WEBSITE BY VISION INTERNET, IN AN AMOUNT NOT TO EXCEED $26,000.00 IN FY2007-2008 Recommendation: Approve SUMMARY The City of Arcadia's purchasing regulations require that expenditures to one company for "professional services" in excess of $15,000.00 in a fiscal year be approved by the City Council. In fiscal year 2007-2008 staff anticipates that the City will spend between $18,000.00 and $26,000.00 with Vision Internet for various services related to the City website. This report requests Council approval of such an expenditure. DISCUSSION In December 2002, after going through a Request for Proposals process, the City of Arcadia retained Vision Internet to design a new City website using their content management system. As part of the purchase of the content management system the City received one year of hosting at no charge (typically $250.00 per month). After the year expired, the City chose to remain with Vision for hosting as their service proved to be very reliable. In addition, it was the recommendation of Information Services staff at the time that outside hosting of the website would be the most efficient way to go. In this fiscal year staff is planning to initiate or complete an upgrade of the website content management system (cros) that includes additional functionality for the people who input information onto the site, an e-notification system and a form tool that will help alleviate some of the problems the Library is having with spam caused by the public use of forms available on the site. The cost for this project is $12,000.00 for the upgrade of the cros and $3,000.00 for the form tool. Another $3,000.00 will be needed for twelve months of hosting and up to $8,000.00 has been budgeted for miscellaneous programming and maintenance on the website. As a result, our payments to Vision Internet this year will likely be in excess of $15,000.00, which triggers a need for City Council authorization. Office of the City Manager Mayor and City Council August 7, 2007 Page 2 FISCAL IMPACT The combined total possible expenditure suggested by this report is $26,000.00. Please note that $8,000 of this money may or may not be used depending on need. Funds are available in the 2007-2008 operating budget. RECOMMENDATION It is recommended that the City Council authorize staff to continue using Vision Internet for services related to the City website in an amount not to exceed $26,000.00 in fiscal year 2007-2008. I~- :~ °~~,,,,,~~t ~ K°"e ~ ° STAFF REPORT Development Services Department August 7, 2007 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director~ SUBJECT: Installation of voice and data cabling infrastructure at Fire Station 106 Recommendation: Authorize the City Manager to enter into an agreement with Knight Communications to install voice and data infrastructure in Fire Station 106 at a cost of $35,640 SUMMARY Construction of Fire Station 106 is proceeding with a completion date in late 2007 or early 2008. One of the components of the project is the installation of the voice and data infrastructure which provides telephone and technology services to the facility, which will serve as the headquarters building for the Fire Department. These components were not included in the original bid specifications; it is not uncommon to have this work performed outside the typical bidding process. Therefore, staff is recommending that the City's information services vendor, Knight Communications, be awarded a contract to install this infrastructure af a cost of $35,640. DISCUSSION Fire Station 106, which will serve as the headquarters station for the Arcadia Fire Department, is under construction. New voice and data cabling and other related communications infrastructure needs to be installed in the building. This work was not included in the basic construction contract for the project. Staff asked the general contractor for the project, G-2000 Construction, to provide a bid for this work which could be handled by a project change order. G 2000 and their electrical subcontractor, Westside Electric, submitted a price of $47,856. Staff also asked our current information technology provider, Knight Communications, to submit a bid for this work. KnighYs bid was $35,640. Mayor ar.d City Council August 7, 2007 Page 2 BUDGET Though the voice and data cabling and other related infrastructure was not included in the basic construction contract, a new appropriation is not necessary to proceed with this additional work. When the City Council approved the contract for construction of this project, a 5°/o contingency was authorized for additional services as needed. At this point in the project there are adequate funds in the contingency account to finance this work so no appropriation is needed. Knight is the City's current information technology vendor and has provided this type of service to the City in the past. RECOMMENDATION lt is recommended that the City Council authorize the City Manager to enter into an agreement witli Knight Gommunications to install voice and data infrastructure in Fire Station 106 at a cost of $35,640. Approved: ---~ William R. Kelly, City Manager