HomeMy WebLinkAboutAugust 7, 2007~.FF ~.y CITY OF ARCADIA 0~~
CITY COUNCILIREDEVELOPMENT AGENCY
REGULAR MEETING
°m°^~~> ='N°~~ TUESDAY, AUGUST 7, 2007
AGENDA
6:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive
CALL TO ORDER
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
Mickey Segal, Mayor/Agency Chair
Robert Harbicht, Mayor Pro Tem/Agency Vice Chair
Peter Amundson, Council/Agency Member
Roger Chandler, Council/Agency Member
John Wuo, Council/Agency Member
CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council/Redevelopment Agency during the Public
Comments period is asked to complete a"Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the staR of the Closed Session/Study Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
C~OSED SESSION
Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
Citv Neqotiators: William W. Floyd, Tracey Hause and Mike Casalou.
Emalovee Orqanizations: Arcadia Public Employees Association, Arcadia City
Employees, Arcadia Police Officers' Association, Arcadia Firefighters'
Association and unrepresented employees: Department Heads, Division
Managers, Supervisors, and Part-time employees.
STUDY SESSION
Report, direction and approval of Equity Sharing Options - 119-121 Alta Street
Affordabte Housing Project.
7:00 p.m., City Council Chamber
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
INVOCATION
Reverend Terry Keenan, Santa Anita Church
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Amundson, Chandler, Harbicht, Wuo and Segal
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS .
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council/Redevelopment Agency during the Public
Comments period is asked to complete a"Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p:m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City CouncillRedevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no separate discussion of these items unless
members of the City Council/Redevelopment Agency request specific items be removed from
the Consent Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES OF JULY 17. 20o7.
Recommended Action: Approve
CITY COUNCIL ITEMS:
REGULAR MEETING MINUTES OF JULY 17. 2007.
Recommended Action: Approve
c. RESOLUTION NO. 6581 ADOPTING AN EXPENSE REIMBURSEMENT AND
Recommended Action: Adopt
ORDINANCE NO. 2230 APPROVING ZONE CHANGE NO. ZC 07-01 TO
CHANGE THE ZONING OF THE PROPERTY AT 630 E. LIVE OAK AVENUE;
THE NORTHERLY PORTION OF THE PROPERTY WILL BE CHANGED FROM
"UNZONED" TO "PROFESSIONAL OFFICE/C-O' AND THE SOUTHERLY
PORTION FROM'UNZONED' TO'PUBLIC PURPOSE/S-2."
Recommended Action: Adopt
ORDINANCE NO. 2231 ADOPTING AN AMENDMENT TO THE
Recommended Action: Adopt
g. APPROVE A JOINT POWERS AGREEMENT WITH CALIFORNIA INSURANCE
POOL AUTHORITY (CIPA).
Recommended Action: Approve
h.
AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF $77.218.
Recommended Action: Approve
SERVICES.
Recommended Action: Approve
k. ACCEPT $10.000 FROM THE ESTATE OF RICHARD C. BIEDEBACH FOR
GENERAL LIBRARY PUPOSES.
Recommended Action: Approve
ACCEPT ALL WORK PERFORMED BY BAKERSFIELD WELL AND PUMP AS
Recommended Action: Approve
m.
n.
YEAR PERIOD FROM SEPTEMBER 1 2007 THROUGH AUGUST 31, 2010 IN
AN AMOUNT DETERMINED BY VOLUME OF ACTIVITY.
Recommended Action: Approve
FACILITIES IN THE AMOUNT OF $124,250.
Recommended Action: Approve
Recommended Action: Approve
Recommended Action: Approve
ADJOURNMENT
The City Council/Redevelopment Agency will adjourn this meeting to August 21, 2007, 6:00
p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY
WHO REQUIRE A DISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER
TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY
REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626)
574-5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY
TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE
MEET~NG.
CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING
ANNOTATED AGENDA
AUGUST 7, 2007
CLOSED SESSION
Pursuant to Government Code Section 54957.6 to confer with labor
negotiators.
City Nepotiators: William W. Floyd, Tracey Hause and Mike Casalou.
Emolovee Organizations: Arcadia Public Employees Association,
Arcadia City Employees, Arcadia Police Officers' Association, Arcadia
Firefighters' Association and unrepresented employees: Department
Heads, Division Managers, Supervisors, and Part-time employees.
STUDY SESSION
a. Report, direction and approval of Equity Sharing Options - 119-121 Alta
Street Affordable Housing Project.
CONSENT CALENDAR :
REDEVELOPMENT AGENCY ITEMS
REGULAR MEETING MINUTES OF JULY 17, 2007:
CITY COUNCIL ITEMS
NO
REPORTABLE
ACTION TAKEN
APPROVED 4-0
(Amundson
absent) - Option
II - Equity
Sharing
Calculated on
"MarkeY' Rate
Appreciation
APPROVED 4-0
(Amundson
absent)
b. REGULAR MEETING MINUTES OF JULY 17, 2007. APPROVED 4-0
(Amundson
absent)
c. RESOLUTION NO. 6581 ADOPTING AN EXPENSE REIMBURSEMENT ADOPTED 4-0
AND TRAVEL POLICY FOR THE CITY COUNCIL AND OTHER CITY Amundson
OFFICIALS WHO SERVE ON A LEGISLATIVE BODY. absent)
d. ORDINANCE NO. 2230.APPROVING ZONE CHANGE NO. ZC 07-01 ADOPTED 4-0
TO CHANGE THE ZONING OF THE PROPERTY AT 630 E. LIVE OAK (Amundson
AVENUE; THE NORTHERLY PORTION OF THE PROPERTY WILL BE absent)
CHANGED FROM "UNZONED" TO "PROFESSIONAL OFFICE/C-O'
AND THE SOUTHERLY PORTION FROM 'UNZONED' TO `PUBLIC
PURPOSE/S-2."
e. ORDINANCE NO. 2231 ADOPTING AN AMENDMENT TO THE ADOPTED 4-0
REDEVELOPMENT PLAN FOR THE CENTRAL REDEVELOPMENT (Amundson
PROJECT, ADOPTING AN EMINENT DOMAIN PROGRAM FOR THE absent)
CENTRAL REDEVELOPMENT PROJECT AREA AND DIRECTING
AGENCY STAFF TO RECORD A REVISED STATEMENT OF
PROCEEDINGS.
AUTHORIZE THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH WEST COAST
COPY TO PROVIDE COPY AND PRINT MANAGEMENT SERVICES
TO THE LIBRARY FOR A THREE-YEAR PERIOD FROM SEPTEMBER
1, 2007 THROUGH AUGUST 31, 2010 IN AN AMOUNT DETERMINED
BY VOLUME OF ACTIVITY.
g. APPROVE A JOINT POWERS AGREEMENT WITH CALIFORNIA
INSURANCE POOL AUTHORITY (CIPA).
h. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR
CONTRACT EXTENSION WITH D&J FOOTHILL ELECTRICAL
CONTRACTORS, INC. FOR ELECTRICAL MAINTENANCE AT
VARIOUS CITY FACILITIES IN THE AMOUNT OF $124,250.
APPROVED 4-0
(Amundson
absent)
APPROVED 4-C
(Amundson
absent)
APPROVED 4-0
(Amundson
absent)
i. AUTHORIZE THE CITY MANAGER TO ENTER INTO A(1) YEAR APPROVED 4-0
CONTRACT EXTENSION WITH TRAFFIC OPERATIONS, INC. FOR (Amundson
STREET STRIPING AND PAVEMENT MARKING SERVICES IN THE absent)
AMOUNT OF $77,218.
j. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT APPROVED 4-0
WITH ENGSTORM-SMITH INC. DBA: THE WORKSHOP FOR CITY (Amundson
WIDE PRINTING SERVICES. absent)
k. ACCEPT $10,000 FROM THE ESTATE OF RICHARD C. BIEDEBACH APPROVED 4-0
FOR GENERAL LIBRARY PUPOSES. Amundson
absent)
I. ACCEPT ALL WORK PERFORMED BY BAKERSFIELD WELL AND APPROVED 4-0
PUMP AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO (Amundson
BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. absent)
m. PURCHASE OF VARIOUS PROFESSIONAL SERVICES FOR THE APPROVED 4-0
CITY WEBSITE BY VISION INTERNET, IN AN AMOUNT NOT TO (Amundson
EXCEED $26,000 IN THE FISCAL YEAR 2007-2008. absent)
n. AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT APPROVED 4-0
WITH KNIGHT COMMUNICATIONS TO INSTALL VOICE AND DATA (Amundson
INFRASTRUCTURE IN FIRE STATION 106 AT A COST OF $35,640. absent)
49:0098
CITY COUNCILIREDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, AUGUST 7, 2007
CALL TO ORDER
Mayor Segal called the meeting to order at 6:00 p.m.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Chandler, Harbicht, Wuo and Segal
ABSENT: Amundson
A motion was made by Council Member Harbicht, seconded by Council Member Wuo to excuse
Council Member Amundson from tonighYs meeting.
CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None.
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
City Nepotiators: William W. Floyd, Tracey Hause and Mike Casalou.
Emqlovee Orctanizations: Arcadia Public Employees Association, Arcadia City
Employees, Arcadia Police Officers' Association, Arcadia Firefighters'
Association and unrepresented employees: Department Heads, Division
Managers, Supervisors, and PaR-time employees.
STUDY SESSION
a. Report, direction and approval of Equity Sharing Options - 119-121 Alta Street
Affordable Housing Project.
Mr. Penman provided an overview of the two equity sharing options for the six for sale
townhomes developed by the Redevelopment Agency, in partnership with Trademark
Development Company at 119-121 Alta Street. Mr. Penman explained to the City Council that
option one (Example I) assumes minimal annual increase in the "affordable" price of a unit
based on published "moderate" income limits and the other option (Example II) uses a market
price approach as part of the calculation.
A motion was made by Council Member/Agency Member Harbicht, seconded by Council
Member/Agency Member Wuo to approve Example II - Equity Sharing Calculated on "Market"
Price.
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
Mayor Segal convened the Open Session meeting at 7:00 p.m. in the Council Chamber.
08-07-2007
49:0099
INVOCATION
Reverend Terry Keenan, The Santa Anita Church
PLEDGE OF ALLEGIANCE
Assistant City Manager/Development Services Director pon Penman
ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Chandler, Harbicht, Wuo and Segal
ABSENT: Amundson
A motion was made by Council Member Harbicht, seconded by Council Member Wuo to excuse
Council Member Amundson from tonighPs meeting.
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEM
City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in
closed session to consider the one item listed under closed session on the posted agenda. No
reportable action was taken.
Mr. Deitsch also reported that a study session was conducted concerning equity sharing options
for an affordable housing project at 119 -121 Alta Street currently under construction and the
City Council unanimously voted to approve the option (Example II) that is essentiaily a market
driven option concerning equity sharing where owners would share in equity increases or
decreases in the value of the affordable housing which they purchase.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Wuo and carried on roll call vote to read all ordinances and resolutions by title only and
waive the reading in full.
PUBLIC COMMENTS
Scott Moore appeared and spoke on behalf of the Arcadia Police Officers Association (APOA)
regarding negotiating issues with the City.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
Council Member Wuo noted that last Friday a senior housing fair was held at the Community
Center and was well attended; he announced that the Methodist Hospital Foundation annual
Crystal Ball will be held on Saturday, October 13'" and noted that Mayor Segal is the Chairman
of the Methodist Hospital Foundation.
08-07-2007
49:0100
Council Member Harbicht noted that on a recent group bike trip to Montana he met a father and
son (Eric and Sean) from Arcadia; he announced that he was the master of ceremony at the
Boy Scouts 100th anniversary at the Arboretum; he commented on the Anoakia railcar as noted
in the City Manager's Weekly Report and noted that he agrees with the City Manager's
recommendation that the City not pursue obtaining the Anoakia railcar since it does not have
any real significance to the history of Arcadia; he also commented on another issue in the City
Manager's Weekly Report regarding the City's attempt to incorporate Live Oak Avenue into the
redevelopment area which suggests that the updated General Plan include a specific study of
Live Oak Avenue. Mr. Harbicht asked if the study would be conducted by the consultant hired
to update the General Plan or would the City Council conduct a study prior to the update to
provide input to the consultant.
Mr. Kelly responded yes, the consultant would receive input from the community, Planning
Commission and the City Council.
Council Member Harbicht suggested that a future meeting be scheduled to discuss various
ideas and receive input in advance of the consultant conducting the study.
Council Member Chandler noted that the building at Sixth and Live Oak was tagged with graffiti;
he announced that a household hazardous e-waste clean up will take place on August 18 at
Santa Anita Race Track; he read a list of household hazardous items that can be disposed of
and commented that the Sanitation District advised that old prescription pills should not be
flushed down the toilet because traces show up in the clean water; Mr. Chandler commented on
Mr. Kelly's recent announcement of retirement at the end of the year; he noted that the headline
in the Pasadena Star News regarding Mr. Kelly's retirement sounds more like he was asked to
leave; Mr. Chandler commented that the article is very complimentary of Mr. Kelly and his
accomplishments in Arcadia; he thanked Mr. Kelly for his years of service.
Mayor Segal commented in response to Mr. Moore's pubic comment regarding the Arcadia
Police Officer Association.
City Clerk James Barrows had no comments.
CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES OF JULY 17. 2007.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES OF JULY 17. 2007.
Recommended Action: Approve
c.
WHO SERVE ON A LEGISLATIVE BODY.
Recommended Action: Adopt
OS-07-2007
49:0101
d. ORDINANCE NO. 2230 APPROVING ZONE CHANGE N0. ZC 07-01 TO
CHANGE THE ZONING OF THE PROPERTY AT 630 E. LIVE OAK AVENUE;
THE NORTHERLY PORTION OF THE PROPERTY WILL BE CHANGED FROM
"UNZONED" TO "PROFESSIONAL OFFICE/C-O' AND THE SOUTHERLY
PORTION FROM'UNZONED' TO'PUBLIC PURPOSE/S-2."
Recommended Action: Adopt
e.
RECORD A REVISED STATEMENT OF PROCEEDINGS.
Recommended Action: Adopt
AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH WEST COAST COPY TO PROVIDE COPY
AND PRINT MANAGEMENT SERVICES TO THE LIBRARY FOR A THREE-
YEAR PERIOD FROM SEPTEMBER 1. 2007 THROUGH AUGUST 31. 2010 IN
AN AMOUNT DETERMINED BY VOLUME OF ACTiVITY.
Recommended Action: Approve
g. APPROVE A JOINT POWERS AGREEMENT WITH CALIFORNIA INSURANCE
POOL AUTHORITY (CIPAI.
Recommended Action: Approve
h.
CONTRACTORS. INC. FOR ELECTRICAL MAINTENANCE AT VARIOUS CITY
FACILITIES IN THE AMOUNT OF $124.250.
Recommended Action: Approve
SERVICES.
Recommended Action: Approve
k. ACCEPT $10.000 FROM THE ESTATE OF RICHARD C. BIEDEBACH FOR
GENERAL LIBRARY PUPOSES.
Recommended Action: Approve
OS-07-2007
4
Recommended Action: Approve
Recommended Action: Approve
49:01 a2
m.
IN THE FISCAL YEAR 2007-2008.
Recommended Action: Approve
AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH
KNIGHT COMMUNICATIONS TO INSTALL VOICE AND DATA
INFRASTRUCTURE IN FIRE STATION 106 AT A COST OF $35 640
Recommended Action: Approve
Council Member Harbicht asked that City Council Consent Item m be pulled for discussion; he
commented that regarding Item k, Mr. Biedebach did not live in Arcadia, but lived in the County
portion of Arcadia, but was a regular at the Arcadia Public Library and acknowledged that
leaving $10,000 to the library in his will was a generous donation.
A motion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Harbicht and carried on roll call vote to approve items 1.a through 1.1. and 1.n on the
City Council/Agency Consent Calendars.
AYES: Council/Agency Members Chandler, Harbicht, Wuo, and Segal
NOES: None
ABSENT: Council/Agency Member Amundson
In response to an inquiry by Council Member Harbicht regarding consent Item m, Linda Garcia,
Communications, Marketing and Special Projects Manager explained the various professional
service items being purchased for the City's website by Vision Internet.
A motion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Harbicht and carried on roll call vote to approve item 1.m on the City Council/Agency
Consent Calendar.
AYES: Council/Agency Members Chandler, Harbicht, Wuo, and Segal
NOES: None
ABSENT: Council/Agency Member Amundson
ADJOURNMENT
The City Council Redevelopment Agency adjourned this meeting at 7:32 p.m. to August 21,
2007 at 6:00 p.m. in the City Council Chamber Conference Room.
James H. Barrows, City Clerk
i
I ~
/,,,
~'1 7~ ~, ~~Lcn / ~
By:
Lisa Mussenden, Chief Deputy City Clerk
08-07-2007
STAFF REPORT
Arcadia Redevelopment Agency
DATE: August 7, 2007
TO: Chairman And Board Members
FROM: Don Penman, Deputy Executive Director ~
Mary Cynar, Economic Development Administrator.~J
SUBJECT: Eauity Sharing Oetions and Recommendation - 119-121 Alta Street
Affordable Housing Project
Recommendation: Report, Direct and Approve an Equity Sharing
Option for 119 -121 Alta Street Affordable Housing Project.
SUMMARY
At the City Council/Redevelopment Agency Study Session of May 15, staff
initiated a discussion on an equity sharing policy for the six for-sale townhomes
developed by the Redevelopment Agency, in partnership with Trademark
Development Company, at 119 -121 Alta Street. These units will be marketed to
income-qualified individuals and households that meet the "Moderate" income
limits established by the State of California.
At that Study Session, the Agency Board discussed and concurred that as a
policy it would be appropriate to share some level of accrued equity (as well as
return the original down payment) with an owner upon the sale of his or her unit.
It was also discussed that the unit was required to remain "affordable" for a
period of forty-five (45) years and the Agency would ensure the continued
"affordability" for that period of time.
DISCUSSION
Based on the Board's direction, staff and the developer have reviewed various
programs used by other redevelopment agencies. Under any scenario the
Agency must by law maintain the affordability of the housing unit for 45 years. In
order to maintain affordability, the Agency may wish to purchase the unit when
an owner wants to sell and then re-market it to an affordable buyer.
Since there are so many variations on equity sharing, staff recommends a
methodology that provides a straightforward calculation and maintains the unit as
an eligible affordable unit as required for 45 years.
Chairman & Board
Mayor & Council Members
August 7, 2007
Page 2
Examples of Equitv Sharinq
Two equity sharing options are provided below. One assumes minimal annual
increase in the "affordable" price of a unit (based on published "Moderate"
income limits) and, the other uses a market price approach as part of the
calculation.
Example I- Equity Sharing Calculated on "Affordable" Price
• Increase in "affordable" price is minimal based on historical trends
• Appreciation rate is fixed at 1% per year times the affordable sale price
• Owner's deposit and improvements to the unit (to a max of $10,000) are
returned upon sale
• Equity sharing projections are predictable
• Assumes Agency's investment rolls over with each new sale
• Units remain affordable for 45 years
Assuming ownership for five (5) years, below is a calculation of how the example
would work:
Affordable purchase price: $203,000
Down Payment (10%) $ 20,300
Owner's appreciation (1 °/o/ year or $2,000 x 5 years) +10,000
Owner improvements (up to $1,000 /yr or max $10,000) +5.000
Owner's share of equity $35,300
Example II - Equity Sharing Calculated on "MarkeY' Price
• Calculation of unit price is based on market
• Owner's deposit is returned upon sale
• Equiry sharing is not a given, but based on appreciation and market price
of unit at time of sale
• Owner's participation in equity sharing is proportional to Agency's
investment in the unit
• Agency is likely to reinvest in unit to maintain it as affordable
The market price established at time of original purchase will determine equity
sharing ratio. The actual calculation requires a number of intermediate steps
shown as follows:
Equitv Share Ratio and Calculation:
$377,000 (Agency's equity) divided by $570,000 (market price at time of original
sale) = Equity Ratio for Agency (66%) and Owner (34%)
Chairman & Board
Mayor & Council Members
August 7, 2007
Page 3
Calculation
Market Price (assumed at time of re-sale)
less Agency Equity
Accrued Equity
less Outstanding Loan
/ess Down Payment
Net Sales Proceeds
Share of Equitv:
Owner's share of equity (34% x$73,000) _$24,820
Agency's share of equity ($66% X$73,000) _$48,18 0
FISCAL IMPACT
$650, 000
-377, 000
$273,000
-160,000
-40,000
$ 73,000
The Agency's decision on equity sharing will likely have a budgetary impact since
the owner will receive some portion of increase in the unit price. The Agency
may be required to provide an infusion of equity funding when a unit is re-
marketed in order to maintain the affordability level of the unit. The Agency
allocates 20% of its tax increment annually to the Housing Fund, which today
exceeds $700,000 per year. Therefore the Agency will have a funding source
should additional equity be needed later.
RECOMMENDATION
Staff recommends that the Agency Board approve an equity sharing option
for the 119-721 Alta Street affordable housing project.
Approved: ~
William R. Kelly, Executive Director
. ;~.
DATE: August 7, 2007
TO: Mayor and City Council
FROM: William R. Kelly, City Manager V~'.v ~`S
By: Linda Garcia, Communications, Marketing and Special
Projects Manager~j
SUBJECT: RESOLUTION NO 6581 ADOPTING AN EXPENSE
LEGISLATIVE BODY
Recommendation: Adopt
SUMMARY
A change is being proposed to the City's Expense Reimbursement and Trave! Policy for
fhe City Counci! and Other City O~cials Who Serve on a Legislative Body that will
increase the~"reasonable daily rate" for meals while on a trip conducting City business
from $45.00 per day to $50.00 per day. A revised policy and resolution adopting such is
attached for the City Council's consideration.
DISCUSSION
State law mandates that the City Council adopt an expense reimbursement policy that
spells out the types of expenses that are eligible for reimbursement, how the requests
for reimbursement are to be processed, and the reasonable reimbursement rates for
travel. The City of Arcadia has an o~cially adopted policy on the books, with the most
recent version being approved in February of this year. The only change suggested at
this time is an increase of $5.00 in the daily meal allowance rate in order to put the
policy more in line with today's prices. All other provisions of the adopted policy remain
the same.
FISCAL IMPACT
The fiscal impact associated with this change is negligible.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6581, a resolution
of the City Council of the City of Arcadia, California, adopting an Expense
Reimbursement and Travel Policy for the City Council and Other City Officials
Who Serve on a Legislative Body.
Office of the City Manager
ADMINISTRATIVE POLICY "~
Policy No.:
SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
POLICY STATEMENT
The purpose of this Administrative Policy is to provide guidelines and a procedure for
handling expenses incurred by members of the City Council, the Planning Commission
and of City staff who serve on a legislative body, while conducting City business and/or
attending community functions, conferences and other events.
It is the policy of the City of Arcadia to pay for expenses incurred by Council Members
and other City Officials when the expense is related to municipal affairs and/or when it
serves a public purpose. Said expenses include those related to travel, office supplies,
attendance at conferences, workshops, meetings and special events.
This Administrative Policy covers the City Council, City Manager and other City Officials
and staff that serve on a legislative body, as defined in Assembly Bill 1234. At the time
this policy was written, examples of legislative bodies referred to in AB 1234 and
therefore subject to this policy, include the City Council, Planning Commission,
Modification Committee, Design Review Committee and the Business License Review
Board.
This policy does not in any way supersede AB 1234 or other State law. Rather, it is
intended to put the City in compliance with the legislation and to provide a framework
for how the City pays for travel to and attendance at events and reimbursement for
expenses incurred.while conducting City business.
In this policy the word "Official" is used interchangeably in reference to Council
Members, Commissioners and City employees.
For the purpose of this policy the City does not make a distinction between expense
payments made in advance or reimbursed. Both are considered a use of public funds
and are subject to the procedures defined herein. Again, it should be clear though that
this policy does not supplant any of the requirements of AB 1234, which arguably, may
distinguish between the two types of payments.
Page 1 of 6
~t76,.., {~~'-' . ..
f , r_ ~k_; •. , . .
.....,._ .. ... ~._......~..:.... ................._._ ~. . . . _ . _.......__..__
~~~~w~ ADWIINISTRATIVE POLICY
, Policy No.:
" SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
~°"•" •""~~ COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
AUTHORIZED EXPENSES
The City will pay for or reimburse Council Members and City Officials for expenses
incurred while conducting City business or while representing the City. at community
functions. The City may pay for or reimburse the following types of expenses:
• Office supplies
. Transportation - airfare, mileage or gasoline, rental car, parking
• Lodging
. Meals
• Telephone
• Baggage handling fees
. Reasonable and customary gratuities
. Internet and fax costs for actual City business
Activities that generally qualify for advance payment or reimbursement include:
• Educational or informational meetings, workshops and conferences
• Participation in regional, state or national organizations whose activities afFect
the City's interests
. Attending City functions
• Attending community and communiry-related events
Transportation
The most economical mode and class of transportation reasonably consistent with
scheduling needs and cargo space requirements should be used.
Airfare is limited to coach class on a commercial air carrier. An Official may obtain
personal frequent flyer credits for flights taken, but the selection of an airline or a given
trip shall not be made for the purpose of accumulating such miles.
Automobile mileage is reimbursed at the prevailing Internal Revenue Service rate.
If a rental car is necessary for the performance of an Official's duties, the car shall be
"standard/intermediate/full-size/premium" unless an upgrade is provided at no
additional cost. When using the City's preferred vendor (Enterprise), physical damage
and liability insurance should be provided as part of the quoted cost. If another car
Page 2 of 6
~=u ADMINISTRATIVE POLICY .
~ Policy No.:
SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
~'"Y••'"'~j COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
rental agency is used the liability insurance/damage waiver offered by the rental car
company should be purchased at the time of rental.
City vehicles are not usually used for transportation on e~ended trips, but if necessary
they can be used with the approval of the City Manager or appropriate Department
Head.
Taxi fare, shuttle fees and parking fees are eligible for reimbursement as long as said
expenses are incurred for City business.
Lodaina
Lodging expenses will be paid for when travel on official City business reasonably
requires an overnight stay. Lodging expenses are authorized for travel outside of a 50-
mile radius of City Hall unless approved in advance by a majority of the City Council for
Council Members and by the City Manager for employees. Travelers should request the
government rate, when it is available. Government rates are presumed to be
reasonable and therefore reimbursable through this policy. If the government rate is
not available, lodging should be obtained that is at the median retaii price for that area.
If lodging is in connection with a conference or group meeting, the cost shall not
exceed the maximum group rate published by •the conference or activity sponsor,
provided that lodging at the group rate is available at the time of booking. If the group
rate is not available, comparable (e.g. government rate) lodging may be used, keeping
in mind that it should be within the median retail price for the area.
Meals
Reasonable (market rate) meal expenses and associated customary gratuities are
eligible for reimbursement. Whenever possible, an attempt should be made to take
advantage of ineals that are included as part of the event. For the purpose of this
policy, when on a trip the reasonable reimbursement rate for meals is $50 per day,
unless unusual circumstances exist. This daily amount does not preclude the Official's
responsibility to take advantage of ineals included as part of the event. .
When attending a City-related function other than a conference, seminar or meeting,
the actual cost of the meal will be reimbursed.
,
Page 3 of 6
~epA,.-::,
ADMINISTRATIVE POLICY " ' ' .
Policy No.:
SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY:"~ Adopted:
COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
Community Functions
For major community functions hosted by an outside organization, at which it is
traditional and expected that Council Members or City Officials attend on behalf of the
City, it is acceptable for the City to purchase a"block" of tickets or a"table" in advance,
without knowing which Officials will attend, and then distributing the tickets when it is
known who is able to go to that particular function.
For major community events, the City may purchase a ticket for the spouse of a Council
Member or Official if said attendance at the event by a spouse serves a public purpose
such as joining the Official in fostering ties with the community. Examples of functions
covered by this section include the Methodist Hospital Crystal Ball, the Chamber of
Commerce Installation Dinner and Annual Taste of Arcadia event, Independent Cities
Association events, employee association functions and Arcadia Red Cross activities.
UNAUTHORIZED EXPENSES
„
Expenses not eligible for reimbursement or advance payment by the City include:
• Personal expenses
• Alcohol
. Dry cleaning
• Political or charitable contributions
. Entertainment expenses such as movies, sporting events, golf, etc.
• Non-mileage personal automobile expenses such as repairs, traffic citations,
insurance and related
CASH ADVANCES
From time to time it may be necessary for an Official to request a cash advance to
cover anticipated expenses while traveling or doing business on behalf of the City.
Such request for an advance should be submitted to the City Manager prior to the need
for the advance with an explanation of the purpose of the expenditure: and the
anticipated amount of the expenditure. Tliis request may, be made on a, 'Travel
Request and Expense Report Form." Any unused advance must be returned to the City.
As noted below, expenses may be pre-paid, with the understanding that` receipts still
need to be submitted.
Page 4 of 6 ~
~~w~ ADMINISTRATIVE POLICY
. ~ Policy No.:
`"` SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
c~~°^°•'"'f COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
Arrangements for attendance at meetings, conferences and events may be made by the
Council Member or by the Council's staff liaison in the City Manager's Office. To the
extent possible, fees and charges may be paid in advance, with any outstanding
documentation to follow when it is available. Whether travel arrangements are made
by a staff member or by the Council Member, it is the elected officials' responsibility to
ensure that all receipts and documentation are submitted as outlined in this policy.
All expense reimbursement requests are to be documented with receipts and submitted
on the appropriate paperwork, which may include an expense report form, a petty cash
slip or another City Manager approved form. For extended trips, a'Travel Request and
Expense Report Form" is usually required and must be completed and approved by the
City Manager prior to the travel taking place.
As noted above, City Officials shall submit an expense report (or another approved
form) in order to receive reimbursement. Expense reports must document that the
expense in question meets the requirements of this policy. For example, if the meeting
is with a legislator, the local official should explain whose meals were purchased, what
issues were discussed and how they relate to the City of Arcadia.
Expense documentation should be submitted within 30 days of the expense being
incurred, accompanied by receipts. Inability to provide such documentation in a timely
fashion may result in the expense being borne by the Official.
All expenses are subject to verification that they comply with the intent of this policy.
OTHER EXPENSES
All other expenses for activities and materials not included in this policy require prior
majority approval by the City Council at a public meeting.
AB 1234 REPORTING
O~cials subject to AB 1234 must make a brief report at the ne~ meeting of the
legislative body on a conference, event or meeting they attended at the expense of the
City. An exception to this is that if an employee attends a function as a City employee
Page 5 of 6
;.,:
~~., ADMINISTRATYVE POLICY
Policy No.: _
~ SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
°''°' •`"'~ COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
and not as a member of a legislative body, it is doubtful that AB 1234 reporting is
required. Consult with the City Attorney if there are questions about this requirement.
VIOLATION OF THIS POLICY
The penalties for misusing pubiic resources or falsifying expense reports in violation of
this policy may include, but are not limited to, the following:
a. Loss of reimbursement privileges
b. Restitution to the City
c. Civil penalties pursuant to Section 8314 of the Government Code
d. Prosecution pursuant to Sedion 424 of the Penal Code
Page 6 of 6
_ _ _
RESOLUTION NO.• 6581
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, ADOPTING AN
EXPENSE REIMBURSEMENT AND TRAVEL POLICY
FOR THE CITY COUNCIL AND OTHER CITY OFFICIALS
WHO SERVE ON A LEGISLATIVE BODY
WHEREAS, the City of Arcadia ("City") takes its stewardship over the use of its
public resources seriously; and
WHEREAS, public resources should only be used when there is a benefit to the
City; and
WHEREAS, such benefits include the opportunity to discuss the community's
concerns with State and Federal officials; participating in regional, state and national
organizations and events whose activities affect the City; attending educational
seminars designed to improve officials' skill and information levels; promoting public
service and morale by recognizing such service; fostering ties with residents and civic
groups; and discussing City affairs with members of the community; and
WHEREAS, the City Council desires to adopt the "Expense and Travel Policy for
the City Council and City Employees Who Serve on a Legislative Body " attached
hereto ("Policy") for the purpose of providing guidance to elected and appointed officials
on the use and expenditure of City resources, as well as the standards against which
these expenditures will be measured; and
WHEREAS, the Policy will satisfy the requirements of Government Code
Sections 53232.2 and 53233.3 in the event such requirements could at some point be
constitutionally applied to charter cities; and
WHEREAS, the Policy also supplements the definition of necessary and
reasonable expenses for purposes of Federal and State income tax laws; and
WHEREAS, the Policy applies to any charges made with a City credit card, cash
advance or other line of credit; and
WHEREAS, the Policy applies to all elected and appointed officials who are
members of a"legislative body" as defined in Government Code Section 54952.
P~OW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The Policy attached hereto is adopted as the approved expense
reimbursement and travel policy of the City in compliance with AB 1234 and other
applicable laws.
SECTION 2. All prior City Ordinances, Resolutions and Policies inconsistent with
the policies approved by this Resolution are hereby repealed in their entirety. Included
in this rescission is Resolution No. 6556 and any relative Administrative Policies.
SECTION 3. This Resolution is effective upon its adoption by the City Council.
SECTION 4. The City Clerk shall ceRify to the adoption of this Resolution.
Passed, approved and adopted this _ day of , 2007
Mayor of the City of Arcadia
ATfEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
<~, ~. ~<3-G,, ,~-.~.~
Stephen P. Deitsch
City Attorney
RESOLUTION NO. 6581
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, ADOPTING AN
EXPENSE REIMBURSEMENT AND TRAVEL POLICY
FOR THE CITY COUNCIL AND OTHER CITY OFFICIALS
WHO SERVE ON A LEGISLATIVE BODY
WHEREAS, the City of Arcadia ("City") takes its stewardship over the use of its
public resources seriously; and
WHEREAS, public resources should only be used when there is a benefit to the
City; and
WHEREAS, such benefits include the opportunity to discuss the community's
concerns with State and Federal officials; participating in regional, state and national
organizations and events whose activities affect the City; attending educational
seminars designed to improve officials' skill and information levels; promoting public
service and morale by recognizing such service; fostering ties with residents and civic
groups; and discussing City affairs with members of the community; and
WHEREAS, the City Council desires to adopt the "Expense and Travel Policy for
the City Council and City Employees Who Serve on a Legislative Body " attached
hereto ("Policy") for the purpose of providing guidance to elected and appointed officials
on the use and expenditure of City resources, as well as the standards against which
these expenditures will be measured; and
WHEREAS, the Policy will satisfy the requirements of Government Code
Sections 53232.2 and 53233.3 in the event such requirements could at some point be
constitutionally applied to charter cities; and
WHEREAS, the Policy also supplements the definition of necessary and
reasonable expenses for purposes of Federal and State income tax laws; and
WHEREAS, the Policy applies to any charges made with a City credit card, cash
advance or other line of credit; and
WHEREAS, the Policy applies to all elected and appointed officials who are
members of a"legislative body" as defined in Government Code Section 54952.
1
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The Policy attached hereto is adopted as the approved expense
reimbursement and travel policy of the City in compliance with AB 1234 and other
applicable laws.
SECTION 2. All prior City Ordinances, Resolutions and Policies inconsistent with
the policies approved by this Resolution are hereby repealed in their entirety. Included
in this rescission is Resolution No. 6556 and any relative Administrative Policies.
SECTION 3. This Resolution is effective upon its adoption by the City Council.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 7th day of [~u~ust , 2007
ISi MICKEY SECAL
Mayor of the City of Arcadia
ATTEST:
~ JAM~ H. ~A S
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
`~, L - ~ <~t~L9-.t~G.
r
Stephen P. Deitsch
City Attorney
2 6581
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6581 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 7th day of August, 2007 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: Council Member Amundson
~SJ JAM~ H. ~A S
City Clerk of the City of Arcadia
3
6581
~°µ~ ADMINISTRATIVE POLICY
Policy No.:
~°"' SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
""''""~ COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
POLICY STATEMENT
The purpose of this Administrative Policy is to provide guidelines and a procedure for
handling expenses incurred by members of the City Council, the Planning Commission
and of City staff who serve on a legislative body, while conducting City business and/or
attending community functions, conferences and other events.
It is the policy of the City of Arcadia to pay for expenses incurred by Council Members
and other City OfFicials when the expense is related to municipal afFairs and/or when it
serves a public purpose. Said expenses include those related to travel, office supplies,
attendance at conferences, workshops, meetings and special events.
DEFINITIONS
This Administrative Policy covers the City Council, City Manager and other City Officials
and staff that serve on a legislative body, as defined in Assembly Bill 1234. At the time
this policy was written, examples of legislative bodies referred to in AB 1234 and
therefore subject to this policy, include the City Council, Planning Commission,
Modification Committee, Design Review Committee and the Business License Review
Board.
This policy does not in any way supersede AB 1234 or other State law. Rather, it is
intended to put the City in compliance with the legislation and to provide a framework
for how the Ciry pays for travel to and attendance at events and reimbursement for
expenses incurred while conducting City business.
In this policy the word "Official" is used interchangeably in reference to Council
Members, Commissioners and City employees.
For the purpose of this policy the City does not make a distinction between expense
payments made in advance or reimbursed. Both are considered a use of public funds
and are subject to the procedures defined herein. Again, it should be clear though that
this policy does not supplant any of the requirements of AB 1234, which arguably, may
distinguish between the two types of payments.
Page 1 of 6
~°U4 ADMINISTRATIVE POLICY
Policy No.:
`~' SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
s~°""'°`"'t COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
QlY MANAGER
AUTHORIZED EXPENSES
The City will pay for or reimburse Council Members and Ciry OfFicials for expenses
incurred while conducting City business or while representing the City at community
functions. The City may pay for or reimburse the following types of expenses:
• O~ce supplies
• Transportation - airfare, mileage or gasoline, rental car, parking
• Lodging
• Meals
• Telephone
• Baggage handling fees
• Reasonable and customary gratuities
• Internet and fax costs for actual City business
Activities that generally qualify for advance payment or reimbursement include:
. Educational or informational meetings, workshops and conferences
• Participation in regional, state or national organizations whose activities affect
the City's interests
• Attending City functions
. Attending community and community-related events
Transportation
The most economical mode and class of transportation reasonably consistent with
scheduling needs and cargo space requirements should be used.
Airfare is limited to coach class on a commercial air carrier. An O~cial may obtain
personal frequent flyer credits for flights taken, but the selection of an airline or a given
trip shall not be made for the purpose of accumulating such miles.
Automobile mileage is reimbursed at the prevailing Internal Revenue Service rate.
If a rental car is necessary for the performance of an Official's duties, the car shall be
"standard/intermediate/full-size/premium" unless an upgrade is provided at no
additional cost. When using the City's preferred vendor (Enterprise), physical damage
and liability insurance should be provided as part of the quoted cost. If another car
Page 2 of 6
~~°u4 ADMINISTRATIVE POLICY
z,,:y::;wr SUBJECT: EXPENSE AND TRAVEL POLICY FOR THE CITY
COUNCIL AND CITY EMPLOYEES WHO
SERVE ON A LEGISLATIVE BODY
Policy No.:
Adopted:
Amended:
CIfY MANAGER
rental agency is used the liability insurance/damage waiver offered by the rental car
company should be purchased at the time of rentai.
City vehicles are not usually used for transportation on extended trips, but if necessary
they can be used with the approval of the City Manager or appropriate Department
Head.
Taxi, fare, shuttle fees and parking fees are eligible for reimbursement as long as said
expenses are incurred for City business.
Lodain4
Lodging expenses will be paid for when travel on official City business reasonably
requires an overnight stay. Lodging expenses are authorized for travel outside of a 50-
mile radius of City Hall unless approved in advance by a majority of the City Council for
Council Members and by the Gity Manager for employees. Travelers should request the
government rate, when it is available. Government rates are presumed to be
reasonable and therefore reimbursable through this policy. If the government rate is
not available, lodging should be obtained that is at the median retail price for that area.
If lodging is in connection with a conference or group meeting, the cost shall not
exceed the maximum group rate published by the conference or activity sponsor,
provided that lodging at the group rate is available at the time of booking. If the group
rate is not available, comparable (e.g. government rate) lodging may be used, keeping
in mind that it should be within the median retail price for the area.
Meals
Reasonable (market rate) meal expenses and associated customary gratuities are
eligible for reimbursement. Whenever possible, an attempt should be made to take
advantage of ineals that are inciuded as part of the event. For the purpose of this
policy, when on a trip the reasonable reimbursemenh rate for meals is $50 per day,
unless unusual circumstances exist. This daily amount does not preclude the Official's
responsibility to take advantage of ineals included as part of the event.
When attending a City-related function other than a conference, seminar or meeting,
the actual cost of the meal will be reimbursed.
Page 3 of 6
~1'u~~~'4 ADMINISTRATIVE POLICY
Policy No.:
° SUB]ECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
""•'"'r COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
C1l~Y MANAGER
Community Functions
For major community functions hosted by an outside organization, at which it is
traditional and expected that Council Members or City Officials attend on behalf of the
City, it is acceptable for the City to purchase a"block" of tickets or a"table" in advance,
without knowing which Officials will attend, and then distributing the tickets when it is
known who is able to go to that particular function.
For major community events, the City may purchase a ticket for the spouse of a Council
Member or Official if said attendance at the event by a spouse serves a public purpose
such as joining the Official in fostering ties with the community. Examples of functions
covered by this section include the Methodist Hospital Crystal Ball, the Chamber of
Commerce Installation Dinner and Annual Taste of Arcadia event, Independent Cities
Association events, employee association functions and Arcadia Red Cross activities.
UNAUTHORI2ED EXPENSES
Expenses not eligible for reimbursement or advance payment by the City include:
• Personal expenses
• Alcohol
• Dry cleaning
• Political or charitable contributions
• Entertainment expenses such as movies, sporting events, golf, etc.
• Non-miteage personal automobile expenses such as repairs, traffic citations,
insurance and related
CASH ADVANCES
From time to time it may be necessary for an Official to request a cash advance to
cover anticipated expenses while traveling or doing business on behalf of the City.
Such request for an advance should be submitted to the City Manager prior to the need
for the advance with an explanation of the purpose of the expenditure and the
anticipated amount of the expenditure. This request may be made on a'Travel
Request and Expense Report Form." Any unused advance must be returned to the City.
As noted below, expenses may be pre-paid, with the understanding that receipts still
need to be submitted.
Page 4 of 6
u•v~~, ADMINISTRATIVE POLICY
Policy No.:
' SUB)ECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
c~'' ^•'"~r COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
C1TY MANAGER
PROCEDURE
Arrangements for attendance at meetings, conferences and events may be made by the
Council Member or by the Council's staff liaison in the City Manager's Office. To the
extent possible, fees and charges may be paid in advance, with any outstanding
documentation to follow when it is available. Whether trevel arrangements are made
by a staff member or by the Council Member, it is the elected officials' responsibility to
ensure that all receipts and documentation are 9ubmitted as outlined in this policy.
All expense reimbursement requests are to be documented with receipts and submitted
on the appropriate paperwork, which may include an expense report form, a periy cash
slip or another City Manager approved form. For extended trips, a'Travel Request and
6cpense Report Form" is usually required and must be completed and approved by the
City Manager prior to the travel taking place.
As noted above, City Officials shall submit an expense report (or another approved
form) in order to receive reimbursement. Expense reports must document that the
expense in question meets the requirements of this policy. For example, if the meeting
is with a legislator, the local o~cial should explain whose meals were purchased, what
issues were discussed and how they relate to the City of Arcadia.
Expense documentation should be submitted within 30 days of the expense being
incurred, accompanied by receipts. Inability to provide such documentation in a timely
fashion may result in the expense being borne by the Official.
All expenses are subject to verification that they comply with the intent of this policy.
OTHER EXPENSES
All other expenses for activities and materials not included in this policy require prior
majority approval by the City Council at a public meeting.
AB 1234 REPORTING
Officials subject to AB 1234 must make a brief report at the next meeting of the
legislative body on a conference, event or meeting they attended at the expense of the
City. An exception to this is that if an employee attends a function as a City employee
Page 5 of 6
~°~^4 ADMINISTRATIVE POLICY
Policy No.:
~ Y` SUB]ECT: EXPENSE AND TRAVEL POLICY FOR THE CITY Adopted:
""°'"~~ COUNCIL AND CITY EMPLOYEES WHO Amended:
SERVE ON A LEGISLATIVE BODY
CITY MANAGER
and not as a member of a legislative body, it is doubtful that AB 1234 reporting is
required. Consult with the City Attorney if there are questions about this requirement.
VIOLATION OF THIS POLICY
The penalties for misusing public resources or faisifying expense reports in violation of
this policy may include, but are not limited to, the following:
a. Loss of reimbursement privileges
b. Restitution to the City
c. Civil penalties pursuant to Section 8314 of the Government Code
d. Prosecution pursuant to Section 424 of the Penal Code
Page 6 of 6
~= • :
ORDINANCE NO. 2230
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 07-01
TO CHANGE THE ZONING OF THE NQRTHERLY PORTION OF THE
PROPERTY AT 630 E. LIVE OAK AVEfVUE FROM "UNZONED" TO
"PROFESSIONAL OFFICE/C-O" AND THE SOUTHERLY PORTION
OF THE PROPERTY FROM "UNZONEd" TO "PUBLIC PURP05E/S-2"
WHEREAS, this zone change was initiated by the Arcadia Redevelopment
Agency to change the zoning of portions of the property at 630 E. Live Oak Avenue
as follows: The northerly portion of the property from "Unzoned" to "Professional
Office/C-O" and the southerly portion of the property from "Unzoned" to "Public
Purpose/S-2." The two portions of the property are more particularly described as
follows:
Northerly portion - The northerly 509.83 feet of the parcel described as
follows:
A portion of Lot B of Tract No. 7465, as shown on the map filed in Book
84, Page 98 of maps, in the Office of the Recorder of the County of Los
Angeles
Southerly portion - That portion of the lot described below tying
southerly of the northerly 509.83 feet of the lot:
A portion of Lot B of Tract No. 7465, as shown on the map filed in Book
84, Page 98 of maps, in the Office of the Recorder of the County of Los
Angeles
WHEREAS, on June 26, 2007, a public hearing was held befiore the Planning
Commission on Zone Change No. ZC 07-01, at which fime all interested persons
were given full opportunity to be heard and to present evidence; and
WHEREAS, the Planning Commission after the June 26, 2007 public hearing
voted 5 to 0 to recommend approval of Zone Change No. ZC 07-01 to the City
Council; and
WHEREAS, on July 17, 2007, a public hearing was held before the City
Council on Zone Change No. ZC 07-01; and
WHEREAS, as part of the record of the City Council's public hearing, the City
Council reviewed and considered the following:
1. All staff reports and related attachments and exhibits submitted by the
Development Services Department to the City Council;
2. The record of the Planning Commission's decision and public hearing
regarding Zone Change No. ZC 07-01; and
3. All letters, information and material presented as part of the public
testimony at the City Council public hearing on July 17, 2007, including the staff
reports, environmental documents, including the Initial Study and draft Negative
Declaration, and all documentation presented at the public hearing; and
WHEREAS, after the public hearing on July 17, 2007, the City Council
adopted the Negative Declaration pursuant to the California Environmental Quality
Act conceming Zone Change No. ZC 07-01; and
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the approval of Zone Change No. ZC 07-01 will not be detrimental
to the public health or welfare, or injurious to the property or improvements in such
zone or vicinity.
2. That Zone Change No. ZC 07-01 is consistent with the General Plan
Land Use Designations for the property at 630 E. Live Oak Avenue, and is
compatible with the zoning of the surrounding properties.
3. That the evaluation of Zone Change No. ZC 07-01 as set forth in the
Initial 5tudy is accurate and appropriate; that Zone Change No. ZC 07-01 will not
have a significant effect on the environment and that a Negative Declaration has
been prepared for Zone Change No. ZC 07-01 pursuant to the provisions of the
California Environmental Quality Act; and that when considering the record as a
whole, there is no evidence that Zone Change No. ZC 07-01 will have any potential
for adverse effect on the wildlife resources or the habitat upon which wildlife
-2- Ord. 2230
~
depends; and therefore, the City Council adopts the Negative Declaration that has
been prepared pursuant to the provisions of the California Environmental Quality Act.
Section 3. That for the foregoing reasons, the City Council approves Zone
Change No. ZC 07-01 to change the zoning of portions of the property at 630 E. Live
Oak Avenue on Zoning Map No. 9233.22 as follows: The northerly portion of the
properly from "Unzoned" to "Professional Office/C-O" and the southerly portion of the
property from "Unzoned" to "Public Purpose/S-2." The two portions of the property
are more particularly described previously herein.
Section 4. The City Clerk shall certify to the adoption of this Ordinance and
shall cause a copy of the same to be published in the official newspaper of the City
of Arcadia within fifteen (15) days after its adoption.
Passed, approved and adopted this day of , 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
c~~~~a~... +~ /~~,°~~
Stephen P. Deitsch, City Attorney
-3-
Ord. 2230
\ /.
STAFF REP~RT
Development Services Department
July 17, 2007
TO: Mayor and City Council
FROM: Don Penman, Assistant City ManagerlDevelopment Services Director`"'
By: Jason Kruckeberg, Community Development Administrator'S1K
Prepared by: Jim Kasama, Associate Planner
SUBJECT: Consideration of General Plan Amendment No. GP 07-01 and Zone
Chanqe No ZC 07-01 for the Citv-owned propertv at 630 East Live Oak
Avenue (formerlv known as the "Mounted Police" sitel bv takina the
followinq recommended actions:
Resolution No 6582 aqprovina General Plan Amendment No. GP 07-01
to chanqe the General Plan Land Use Desi4nation of the northerlv
portion of 630 East Live Oak Avenue from "Public Facilities" to
°Commercial"
Recommended Action: Adopt
Ordinance No 2230 approvina Zone Chanqe No ZC 07-01 to chanqe
portion of the propertv from "Unzoned" to "Public Puraose/S-2."
Recommended Action: Introduce
SUMMARY
During the past two years the Arcadia Redevelopment Agency has been negotiating to
purchase The Church in Arcadia property at 21 Wheeler Avenue and relocate the
Church to the property at 630 East Live Oak Avenue. To further the negotiations, the
Redevelopment Agency is proposing a general plan amendment, zone change and
tentative parcel map for the City-owned property at 630 East Live Oak Avenue, which is
located at the entrance to the Arcadia Par 3 Golf Course. The General Plan Land Use
Designation of the property is currently "Public Facilities" and it is "Unzoned."
The General Plan Amendment proposes to change the Land Use Designation of the
northerly 510 feet (proposed Lot No. 1) from "Public Facilities" to "Commercial." The
current "Public Facilities" designation of the remaining southerty portion (proposed Lot
__ _ ___ .
Nos. 2& 3) will not be changed.
..
The Zone Change would change the zoning of the northerly 510-foot portion (proposed
Lot No. 1) of the property from "Unzoned" to "Professional Office/C-O" and change the
zoning of the remaining southerly portion (proposed Lot Nos. 2 and 3) from "Unzoned"
to "Public PurposelS-2:"
The Planning Commission, at their June 26, 2007 meeting considered the proposed
General Plan Amendment and Zone Change, and voted unanimously to recommend, to
the City Council, approval of the applications.
At their July 10, 2007 meeting, the Planning Commission approved Tentative Parcel
Map Application No. TPM 07-02 (69271) to create three (3) lots and an access
easement. Lot No. 1(the northerly 510t feet of the property) is to be the proposed
relocation site for the church, Lot No. 2 is for the Arcadia Water Division, and Lot No. 3
will be for a parking lot to be owned by the City. The access easement will remain to
serve all three (3) lots and the Arcadia Par 3 Golf Course.
The Development Services Oepartment is recommending approval of General Plan
Amendment No. GP 07-01 and Zone Change No. ZC 07-01.
BACKGROUND
The City acquired the subject property in December 1940. In 1957 the Arcadia
Mounted Police building and stables were constructed on the northerly portion of the
property and were used as the headquarters and assembly hall for the Mounted Police
Unit of the Arcadia Police Department. The southerly portion of the property remained
vacant.
In the mid 1970's the Mounted Police Unit disbanded and donated the buildings to the
City. The assembly hall was rented for meetings, receptions and other special events.
In 1992 the City Water Di~ision constructed a well and pump house on the middle
portion of the property.
A study of the property in 1995 found that the former Mounted Police buildings were
termite damaged to such an extent that renovation would not be cost effective, and in
1996 the buildings were demolished.
In 1998 the freestanding sign for the Arcadia Par 3 Golf Course was installed near the
northwest corner of the property.
The City has explored the following development possibilities for the property:
. In 1996, based on a study by the Recreation and Parks Commission, Requests for
Proposal (RFPs) were sent out for the development of a roller hockey arena and
soccer complex. The concept was shelved because the configuration of the
property could not accommodate the recreational uses and there were concerns
_._ _ _about traffic and parking. _ _ _ _ __ __ _
GP D7-01 & ZC 07-01
July 17, 2007
Page 2 of 6
• In October 2002 the Redevelopment Agency solicited proposals for an affordable
housing project on the northerly portion of the property with a density equivalent to
the City's R-2 zoning. In March 2003 five (5) qualified proposals were received for
fourteen (14) units with up to five (5) of the units to be affordabie. The Agency,
howeVer; decided to defer any decision about the use of this property until other
redevelopment issues in the Project Area could be resolved.
. During the past few years, the Redevelopment Agency has been working with the
Rusnak automobile dealership to expand their Mercedes Benz dealership on
Huntington Drive. The Church in Arcadia at 21 Morlan Place is adjacent to the
northeasterly portion of the automobile dealership. The church property is essential
for the expansion of the automobile dealership. The Agency has been working with
the. Church to find a relocation site for their facilities, and the City-owned property on
Live Oak Avenue is suitable.
Currently the northerly portion of the site fronting on Live Oak Avenue is vacant, except
for a sign structure for the Arcadia Par 3 Golf Course. The middle portion of the site is
developed with City water facilities and an unpaved storage yard. The southernmost
portion of the site is part of the golf course parking lot. The entire property is
"Unzoned."
On the north side of Live Oak Avenue, across the street from the subject property are
mixed commercial uses on properties that are zoned General Commercial/C-2. To the.
south of the subject property is the Arcadia Par 3 Golf Course, which is unzoned.
Adjacent to the east side of the site is a riding and hiking trail and the Santa Anita
Wash, both of which are unzoned. The properties on the east side of the wash are in
unincorporated Los Angeles County. The property fronting Live Oak Avenue is
developed with a 30-unit senior housing project and to the south along Eighth Avenue
are single-family residences. To the west of the subject property; fronting Live Oak
Avenue is a multi-unit retail center zoned General Commercial/C-2, and south of that
retail center along Hempstead Avenue are single-family residences in unincorporated
Los Angeles County.
DISCUSSION
If The Church in Arcadia and the Redevelopment Agency come to terms on an
agreement for the Agency to acquire the church property and relocate the church to the
Live Oak Avenue property, it is anticipated that the Agency will purchase the Live Oak
Avenue property from the City and transfer it to the church.
To facilitate this transaction a marketable parcel needs to be created. To do this, the
property must be subdivided, and the General Plan Land Use Designation and the
Zoning must be changed. Subsequent to the creation of a marketable parcel,
architectural design review and a conditional use permit must be approved to allow a
church at the Live Oak Avenue site.
GP 07-01 & ZC D7-01
July 17, 2007
Page 3 of 6
frrespective of any agreement with the Arcadia Redevelopment Agency, the proposed
General Plan Amendment and Zone Change, along with the subdivision are appropriate
measures to better accommodate the existing City uses (i.e., water supply facilities and
parking lot) and more clearly define future uses of the property, in particular the
northerly portion that fronts onto Live Oak Avenue. The requests being considered are
as follows:
1. General Plan Amendment No. GP 07-01 to change the General Plan designation of
the proposed new Lot No. 1(the northerly portion of the subject property) from
"Public Facilities" to "Commercial;" and
2. Zone Change No. ZC 07-01 to change the zoning of the proposed new Lot No. 1
from "Unzoned° to "Professional Office/C-O" and to change the zoning of the
proposed new Lot Nos. 2 and 3(the southerly portion of the subject property) from
"Unzoned" to "Public Purpose/S-2."
General Plan Amendment
The General Plan Land Use Designation for the subject property has been "Public
Facilities" since adoption of the first General Plan in 1970. This designation provides
areas for the construction of public and institutional activities including but not limited to
local, State, federal agencies, special districts and public and private utilities. ,Uses
within this designation include institutional facilities such as hospitals, public and private
schools and colleges, public and private recreation facilities, City facilities, fire stations,
libraries, post offces, utility corridors and facilities, parks and open space.
The Development Services Department is recommending that the General Plan Land
Use Designation for the proposed Lot No. 1(the northerly 510t feet) be changed from
"Public Facilities" to "Commercial". This will enable the proposed rezoning to make this
parcel marketable as well as a potential relocation site for The Church in Arcadia. A
"Commercial" land use designation for this parcel would be consistent with the General
Plan Land Use Designation of properties that front on both sides of Live Oak Avenue in
this area. The southerly portion of the lot is to remain "Public Facilities", which is
consistent with the use of the property.
in addition, the acreages of the respective land use areas would be changed as shown
on the attached Table 2-A - City General Plan Land Use Designations.
Zone Change
All of the subject property is currently "Unzoned." Since the proposed Lot No. 1(the
northerly 510t feet) is to be sold to The Church in Arcadia as a relocation site, it needs
to be given a zoning classification that will allow for a church. The Development
Services Department is recommending a zoning of "Professional Office/C-O" because
churches are permitted in "Professional Office/C-O" Zones with an approved conditional
use perrnit. _ _
_ _ _ _ __ _
GP 07-01 & ZC 07-01
July 17, 2007
Page 4 of 6
Churches are also allowed with conditional use permits in the R-D, R-1, R-2 and R-3
residential zones, but a residential zoning for a site that fronts onto Live Oak Avenue is
not appropriate. The proposed "Professional OfficelC-O" zoning is the least intense
commercial zoning in the Arcadia Municipal Code, and therefore is appropriate for a
site that fronts onto a major arterial roadway yet is proximate to residential uses and
City facilities. A commercial zoning is also consistent with the proposed "Commercial"
General Plan Land Use Designation and compatible with the "General Commercial/C-2"
zoning of the properties that front on both sides of Live Oak Avenue in this area.
Furthermore, should The Church in Arcadia and the Redevelopment Agency not come
to terms on an agreement, and regardless of whether or not, the Arcadia
Redevelopment Agency retains possession of the proposed Lot No. 1 that fronts onto
Live Oak Avenue, the "Professional Office/C-0" zoning would accommodate an
appropriate private development; such as an office building, a bank, or a housing
development subject to a conditional use permit, similar to the senior housing complex
on the east side of the Santa Anita Wash.
The Development Services Department is also recommending that the remainder of the
subject property (proposed Lot Nos. 2 and 3) be zoned "Public Purpose/S-2." This will
resolve the uncertainty of what is allowed on this property due fo the Arcadia Municipal
Code not specifying any allowed uses for "Unzoned" properties. The "Public
Purpose/S-2" zone permits the following publicly owned and operated establishments or
enterprises; public parks; pubiic playgrounds; public administrative buildings; civic
centers; utilities,. publicly owned and operated; and accessory buildings and uses
incident to these uses. The "Public Purpose/S-2" zoning will be consistent with the
"Public Facilities" General Plan Land Use Designation, and the City water facilities and
a parking area are consistent with the permitted uses in the "Public Purpose/S-2"
zoning.
In addition, the attached Zoning Map No. 9233.22 of the Official Maps of the City would
be revised to reflect the proposed zoning changes.
PLANNING COMMISSION ACTION
The Planning Commission, at their June 26, 2007 meeting considered the proposed
General Plan Amendment and Zone Change, and voted unanimously to recommend
approval of the appiications.
At their July 10, 2007 meeting, the Planning Commission approved Tentative Parcel
Map Application No. TPM 07-02 (69271) to create three (3) lots and an access
easement. Lot No. 1(the northerly 510t feet of the property) is to be the proposed
relocation site for the church, Lot No. 2 is for the Arcadia Water Division, and Lot No. 3
will be for a parking lot to be owned by the City. The access easement will remain to
serve all three (3) lots and the Arcadia Par 3 Golf Course. The City Council is not
required to approve the Tentative Parcel Map.
_.. _ __ . __ _
_ ___ .. _
GP 07-D1 & ZC 07-01
July 17, 2007
Page 5 of 6
The attached letter of concern was received from the owners of 3112 Hempstead
Avenue.
ENVIRONMENTAL ANALYSIS
Pursuant to the provisions of the California Environmental Quality Act, the Development
Services Department completed an Initial Study for the proposed project. The Initial
S4udy did not disclose any substantial or potentially substantial adverse change in any
of the physical conditions within the area affected by the project. 5taff has determined
that when considering the record as a whole, there is no evidence that the proposed
project will have any potential for adverse effect on wildlife resources or the habitat
upon which the wildlife depends. Therefore, a Negative Declaration has been prepared
for this project.
Future development on any portion of the property will require additional environmental
review.
RECOMMENDATION
That the City Council approve General Plan Amendment No. GP 07-01 and Zone
Change No. ZC 07-01 for the City-owned property at 630 East Live Oak Avenue by
taking the following actions:
. Adopt Resolution No. 6582 approving General Plan Amendment No. GP 07-01 to
change the General Plan Land Use ~esignation of the northerly portion of 630 East
Live Oak Avenue from "Public Facilities" to "Commercial," and
. Introduce Ordinance No. 2230 approving Zone Change No. ZC 07-01 to change
the zoning of the northerly portion of the property at 630 E. Live Oak Avenue from
"Unzoned" to "Professional Office/C-O" and the southeriy portion of the property
from "Unzoned" to "Public Purpose/S-2."
Approved: ~ I~~
Wiliiam R. Kelly, City Manager
Attachments: Vicinity Map
Aerial Map
Photos of Subject Property
Resolution No. 6582
Ordinance No. 2230
Tentative Parcel Map No. 69271
Table 2-A - City General Plan Land Use Designations
Zoning Map No. 9233.22
Negative Declaration & Initial Study
Letter from the owners of 3112 Hempstead Avenue
GP 07-Dt & ZC 07-01
July 17, 2007
Page 6 of 6
pie~
ryt9
. / h\
ppsi ~ICUI ~
([iA
p~ ~a~~, K p~E
nao LIVE DA
~Sfy H1q
\
4 ~FFOUR,yi~~.
v`
Development Services Department
Engineenng Divisron o
m'°un~ir ecN°
Aepared 6y: R.S. Gonzaiez, May 2007
630 E Live ~ak Ave~ue
~
N
100 200 Feef
~'
~t ~bP:uk.y~~'S
s~1~ ~ OY yH ~
~ ~
Development Services Department ~ ~
~
Engineering Division '''~~~~~~~ ~~"°
Prapared by: R.S. Gonzalez. May 2007
630 ~ Live Oad~ Avenue
630 E. Live Oak Avenue - front of property looking south from across Live Oak Ave.
630 E. Live Oak Avenue - rear of property looking north from 3-Par Golf Course parking lot
RESOLUTION NO. 6582
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. GP 07-
01 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION OF
THE NORTHERLY PORTION OF 630 E. LIVE OAK AVENUE FROM
"PUBLIC FACILITIES" TO "COMMERCIAL"
WHERERS, General Plan Amendment No. GP 07-01 was initiated by the Arcadia
Redevelopment Agency to change the General Pian Land Use Designation from "Public
Facilities" to "Commercial" of the northerly portion of 630 E. Live Oak Avenue, more
particuiarly described as follows:
The northerly 509.83 feet of the parcel described as follows:
A portion of Lot B of Tract No. 7465, as shown ort the map filed in Book
84, Page 98 of maps, in the O~cz of the Rscorder, of the County of Los
Angeles
WHEREAS, pursuant to the provisions of the Cal'rfomia Environmental Quality
Act, Public Resources Code Section 21000 et seq. ("CEQA") and the State's CEQA
Guidefines, the City of Arcadia prepared an fnitial Study and determined that there is no
substantial evidence that the approval of General Plan Amendment No. GP 07-01 would
result in a sianificant adverse effect on the environment and accordingly a Negative
Decfaration has been prepared and nofice of that fact was given in the mannsr required
by law; and
WHEREAS, on June 26, 2067 a public hearing was hefd before the Pfanning
Commission on said matter at which time all interested persons were given fuli
opportunity to be heard and to present evidence; and
WHEREAS, the Planning Commission voted 5 to 0 to recommend approval of
General Ptan Amendment No. GP 07-01 to the City Council;;and
WHEREP,S, on July 17, 2007, the City Council hetd a pubiic hearing on General
Plan Amendment No. GP 67-01 and the draft Negati~e Decfarafion; and
WHERERS, as part of the record of this hearing, the City Council reviewed and
considered the following:
1. All staff reports and re{ated attachments and exhibits submitted by the
Development Services Department to the City Council, including the initial Study and
draft Negafive Declaration; and
2. The decision and record of the Planning Commission's June 26, 2007 public
hearing regarding General Plan Amendment No. GP 07-01, along with all informafion
and testimony presented at the Planning Commission's public hearing; and
3. Afl information and testimony presented at the City Council's public hearing
on July 17, 2007; and
WHEREAS, at the conclusion of the publie hearing the City Council reviewed the
record of the proceeding, discussed and deliberated the matter, approved General Plan
Amendment No: GP ~7-01, adopted the Negative Decfaration, and adopted this
Resolution to reflect their findings and decision consistent with their deliberations; and
WHEREAS, the above recitals are hereby incorporated as part of the findings set
forth below.
NOW, THEREFORE, THE CfTY COUNCIL OF THE C(TY OF ARCADIA,
CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Departrnent in the attached report is true and correct.
` Section 2. That the approval of General Plan Amendment No. GP 07-01 will
not be detrimental to the public health or welfare, or injurious to the property or
improvements in such area or viciniiy because the fnitial Study did not disclose any
substantial adverse effects to the area affected by General Plan Amendment No. GP
07-01, and that the Amendment is consistent with the objectives and policies set forth in
the General Plan.
SecEion 3. That the evaluation of Generai Plan Amendment No. GP ~7-01 as
set forth in the Initial 5tudy is accurate and appropriate; that the Amendment will not
have the potential for causing a significant effect on the environment; that when
considering the record as a whole, there is no evidence that the Amendment will have
any potential for adverse effect on wifdl'rfe resources or the habitat upon which wildl'rfe
depends; and therefore, the City Council adopts the Negative Declaration that has been
prepared pursuant to the provisions of the Califomia Environmental Quality Act.
Section 4. That for the foregoing reasons, the City Council approves General
Plan Amendment No. GP 07-01 fo change the General Plan Land Use Designati~n from
-2- 6582
"Public Facilities" to "Commercial" for the northerly portion ot 630 E. Live Oak Avenue,
more particularfy described previously herein.
Section 5. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 17th day of July, 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~~~ ~.1~~~
Stephen P. Deitsch, City Attomey
-3- 6582
ORDINANCE N0. 2230
AN ORDINANCE OF THE CITY COUNGIL OF THE CITY OF
ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 07-01
TO CHANGE THE ZONING OF THE NORTHERLY PORTION OF THE
PROPERTY AT 630 E. LIVE OAK AVENUE FROM "UNZONED" TO
"PROFESSIONAL OFFICE/C-O" AND THE SOUTHERLY PORTION
OF THE PROPERTY FROM "UNZONED" TO "PUBLIC PURPOSE/S-2"
WHEREAS, this zone change was initiated by the Arcadia Redevelopment
Agency to change the zoning of portions of the property at 630 E. Live Oak Avenue
as follows: The northerly portion of the property from "Unzoned" to "Professional
Office/C-O" and the southeriy portion of the property from "Unzoned" to "Public
Purpose/S-2." The two portions of the property are more particularly described as
follows:
Northerly portion - The northerly 509.83 feet of the parcel described as
follows:
A portion of Lot B of Tract No. 7465, as shown on the map filed in Book
84, Page 98,of maps, in the Office of the Recorder of the County of ~os
Angeles
Southerly portion - That portion of the lot described below lying
southeriy of the northerly 509.83 feet of the lot:
A portion of Lot B of Tract No. 7465, as shown on the map filed in Book
84, Page 98 of maps, in the Office of the Recorder of the County of Los
Angeles
WHEREAS, on June 26, 2D07, a public hearing was held before the Planning
Commission on Zone Change No. ZC 07-01, at which time all interested persons
were given full opportunity to be heard and to present evidence; and
WHEREAS, the Pianning Commission after the June 26, 2007 public hearing
voted 5 to 0 to recommend approval of Zone Change No. ZC 07-01 to the City
Council; and
WHEREAS, on July 17, 2007, a public hearing was held before the City
Council on Zone Change No. ZC 07-01; and
WHEREAS, as part of the record of the City Council's public hearing, the City
Council reviewed and considered the following:
1. All staff reports and related attachments and exhibits submitted by the
Development Services Department to the City Council;
2. The record of the Planning Commission's decision and public hearing
regarding Zone Change No. ZC 07-01; and
3. All letters, information and material presented as part of the public
testimony at the City Council public hearing on July 17, 2007, including the staff
reports, environmental documents, including the Initial Study and draft Negative
Declaration, and all documentation presented at the public hearing; and
WHEREAS, after the public hearing on July 17, 2007, the City Council
adopted the Negafive Declaration pursuant to the California Environmental Quality
Act conceming Zone Change No. ZC 07-01; and
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
N~W THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAfN AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the approval of Zone Change No. ZC 07-01 will not be detrimental
to the public health or welfare, or injurious to the properiy or improvements in such
zone or vicinity.
2. That Zone Change No. ZC 07-01 is consistent with the General Plan
Land Use Designations for the property at 630 E. Live Oak Avenue, and is
compatible with the zoning of the surrounding properties.
3. That the evaluation of Zone Change No. ZC 07-01 as set forth in the
lnitial Study is accurate and appropriate; that Zone Change No. ZC 07-01 will not
have a sign~cant effect on the environment and that a Negative Declaration has
been prepared for Zone Change No. ZC 07-01 pursuant to the provisions of the
Cai'rfomia Environmental Quality Act; and that when considering the record as a
whole, there is no evidence that Zone Change No. ZC 07-01 will have any potential
for adverse effect on the wild('rfe resources or the habitat upon which wildfife
-2- Ord. 2230
depends; and therefore, the City Councii adopts the Negative Declaration that has
been prepared pursuant to the provisions of the California Environmental Quality Act.
Section 3. That for the foregoing reasons, the City Council approves Zone
Chartge No. ZC 07-01 to change the zoning of portions of the property at 630 E: Live
Oak Avenue on Zoning Map No. 9233.22 as follows: The northerly portion of the
property from "Unzoned" to "Professional Office/C-O" and the southerly portion of the
property from "Unzoned" to "Public PurposelS-2." The two portions of the property
are more particularly described previously herein.
Section 4. The City Clerk shall certify to the adoption of this Ordinance and
shall cause a copy of the same to be published in the official newspaper of tf~e City
of Arcadia within fifteen (15) days after its adoption.
Passed, approved and adopted this day of , 20~7.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
G~LV~d~4iw ~~ ~c~Nti4-t~,
Stephen P. Deitsch, City Attarney
-3- Ord. 2230
~
N
~ ~
W
W o¢w-
O ~
Q (~R2F
Z ~ ~<-~>
~ Fo„~
a a°
Q O zU~o
C ~a e~mN
G Z r¢m~
O ~
J ~LL~~a~
W ~ ~ ~w~W
do aQg~
U Y~
~ aW OZj
Q U~ oLLOo
Q~ °-~Oai
~ ~ r
~-N >z~LL
~ m~~w
W ~ ~VaU
> U aQELL
W ?UW~
~ Z m
~ WQ~
~
~~
r,,y i,
~ p} , r~ s tt
- 1`e ~.'~st ~ ?
~
~
I'~ .
a .:i f r o9:
ie
~`~~ t 'I
l
F~~ ~
. _ .. .
~~~f _...~I ~
a ~ i
,
I'
~ ~ ~ ~
~ i '.~I I~ I -
I .
~ I
j~l~j '
'
.,.
v
> I
~p' ! ~
~ ~ ~~~
,~ ~
'~~yl I '
I nE
~~
~°~x~
' g~
.,
. ry~ I
~ i
° ~2 ~ $'i~4u .
I
~ I
~ ~~~~dC ~'n
~~
. J ,~
~
~ ie,
,. .
- ,3
.
. ~ ~k y
8~¢~8
~
- '. - I
II I
~ ~
(
^ .
DA
`k .
~__- _- .
.,~~
.
3 .~~.~ 7
~3~.
s83
~.
__
l
~ i
~
I ii
~ ~
so
#
3 ~5~4
I
1
3
~
I
R~¢ ~
~ O'~~ ~ { .$ ~_~ I
x~~,~,o
Y
~i~~~"~ ~somo~°
~
~
~
~
I I
~
.
J~W
'
~ F
;
I ~ ..
~ I ~I
~I
'
~ ,
~ 4 .
~ % Y~~
Y
I I
I : ~
_ ~ ~
~ __- ~
3 ~ 8$
~
i
~ ~~
I ~ i ~
~
i
{ Ili 3~~ +
~~ ~,- ilei
~,
~
`
'__- Bo
g ~ ~
' ~
6~ ~ sa ~' '~ q3~3
~~ae
~
I ~
~
``
~
I ; 6 , _: g
-•:
I ~ ~"
~
~:.
~I
'
! ~
I
j
I,
*
P °
~
~ 4
,
p
;~ I~p"
I
~ ,
; Y' "
~5 3 ~ 9 ~~ @e~~ ~ 6 :
~N
$
~
~ ~
I LL
~I i ' Q P'1~~.~~ .!
I h
p
},y l 1
1'~~ ~
~_ .~ ~.~~
Y
aj
~' 3 s~.. ~
~ ~ I~ ~ ~§w
'°
~`~~
I
~ ~ ~ ~
i
QI Pe ~1'~I~f i ~
w I
I ~z . ~
~ x
Y.~
I~z$g
y I
`
~ ;
~ m W
! 3 II ¢
~
~ p
'~ I ly
T~v {
~r.£~ }~~;~
F ~ I ~
Y~,-
. ..,
'r
:
'
' ~
~~ ~~'
~
. ,
.
~~ a ~~~ ~:, ~ ~~.
i. I q ~..' 1 :'y'
lix~ ~~1
~~ t ~ f ~,~ i ~~'~
a iil~l~ ~ 3 i 3'~
, F i ~~~~ ~t~ ~ I i¢,
z I! ri
i R i ~ i~I~F 'i ; i
i N '~{I~.; ~ 5~.{i;
II A)~ ' I
i ,I~~~i ~ ~~~
j ~ f ,i;
---i- i~~~ ~ ~ ~
I I ~ l f 4`. ~ I~
~ } ~ S,~ ~
~' III ~~~ ~~~
~ I ~II r~~~ ~ I~~F~~_-
f
~~ Rk
I ~__-
~ ~ I~I 1~ t ~~{ ry ~_
~ II I
. I ~~~~It ~~I I I,~I-_
~ o~a ;, It ~
i 1,4 r ',. i
~ ' ~~~ ~ ~ g -..-..
-r ~-""'~~~- !,:
~t fi
x~
~ .,v=, .. ~ _ . ~ gh
~ 3PN3AV Atlo 3~I1
- ~
~ ~
- ! --~
n
I =
! _
i:
I; '
I N
~
n~ a Q.
~ a
~ W Q
O Q Q
Q
Q
m W Q
QI Q ~
Z U
~
~ I ~
s ~~
~ .~?
~d ~~ ~I3li3l
~~ ~ :
~f ~P I
~9 I.
S
~sl~ i~93
!i I I i
~:
~
¢
2.0 Community D
t
Table 2-A - City General Plan Land Use Designations
~•j ~~~
~'~~'i~
:H~....~ ).)'
.~~toult0.
Planned Maximum City Sphere
Land Use Desi nation Intensit Acrea e, Acrea e
Mulfiple Family (MFR - 24) - Provides Up to 24 dulac 363.6 28.0
for a range of mid to high density housing
types and sizes with the intent of
providing incentives for affordable
housing within a neighborhood context.
Appropriate uses include singie and
multiple family residences ranging from
duplexes to 22 units per acre or 24 units
per acre if provisions for affordable
housing are met. Senior housing
projects on sites of %z acre or more may
be permitted with a density of up to 30
units er acre.
Commercia/ Land Uses 0.50 FAR , including 3k9-0 28.9
the Westfield Shopping 311.6'
Commercia! (CJ - Provides appropriate Center up to 50 du/ac
located areas for the general commercial for market rate senior
and professional office needs of the area housing projects, and
residents, workers and visitors. up to 63 du/ac for
Appropriate uses include a range of affordable senior
common retail and personal service housing projects as
uses, specialty retail, offices, auto related defined by the
uses, financial institutions and hotels and California Government
motels. Code.z
Specific Plan - Santa Anita (SP-SA) - 304.35
Provides for the adoption of a specific Q.3Q FAR for the
pian that regulates uses and development of the
development of the 304.35 acre Santa southerly racetrack
Anita Park racetrack property to permit a parking lot, Existing
commercial development in the southerly seating and infield
racetrack parking lot and related capacity for the
infrastructure and circulation together racetrack area.
with the ongoing use of the Santa Anita
Park race track for horse racing and
related activities and a simulcast center.
Appropriate uses for the racetrack area
include stabling and training of race and '
show horses, horse racing, parimutuel
wa erin on horse racin , horse shows
'~loor Area Ratio (FAR). This represents the maximum non-residential building square footage
that may be permitted. FAR is based on net square footage and is measured by dividing building
square footage by net lot area existing prior to development.
Z Amended by CC Res. 6326 adopted 10/15/02
3 Includes 1.2 acres located at 630 East Live Oak Avenue (GP 07-01)
ARCADIA GENERAL PLAN 212 seyremee.3, i99e-~xev. ciaioa eaos~
/Rev. dq/03 6347/ lRe+~..crx, .tixs)
2.0 Community Develo
~l~~ L.6F` ..I ; ~ .
~I ~ ~ i
1~ ~ry}~''p r'.
-i. ' i~~)` .
`"~~ii~.~,r~.
and equestrian events, special events '
and other existing activities that will
remain in accordance with the provisions
of the S-1 Zone. Appropriate commercial
uses for the commercial area include a
range of common and specialty retail and
personal service as well as entertainment
uses, as provided for in the Santa Anita
Park S ecific Plan.
Mixed Uses 0.50 FAR for mixed 15.3
uses, and up to 22
Commercra!/Multiple Family (MU-C/MF) du/ac, + 25% density
- Provides opportunities for development bonus for affordable
of commercial and residential mixed use family housing projects
projects close to local services and as defined by the •
facilities and which foster the use of California Government
alternative modes of circulation such as Code; up to 50 dulac
I pedestrian or bicycles. Commercial uses
for market rate senior I
I
allowed within this designation are housing projects, and • j
intended to service the needs of the Iocal up to 63 du/ac for
residents as well as promote community affordable senior
interaction. Appropriate uses include housing projects as
medium to high density residential, defined by the
medical and professionai offices, retail California Government
commercial and personal services Code.2
CONT/NUED ON PAGE 2-13
Z Amended by CC Res. 6347 adopted 4~1/03
ARCADIA GENERAL PLAN 2.12B seor~a~,3. ~s9e-~xe~•. biaioz e3os~
(Rev. 6/1/03 63d]J
2.0 Community Develo
Table 2-A - City General Plan Land Use Designations
~~~~
~I , ~,_
;~
~~~
-\ c•2~~~1:.~;
~„o....~,
Planned Maximum City Sphere
Land Use Desi nation Intensit Acrea e Acrea e
CommercralAndustrial (MU-CA) - 0.30 FAR 25.0
Provides areas within which office, light
manufacturing services and support retail
may be developed within a business park
environment. The development criteria
for4his designation is intentled to be ~
flexible and fit with the characteristics of
individual areas of the City which have
been undergoing a tra~sition from heavy
industrial to business park uses.
Appropriate uses include professional
offices, warehousing, light manufacturing
as well as retait support uses such as
print shops, office equipment sales and
service, office su lies and like services.
Industrial Land Uses
lndusfrial (1) - Provides for an array of 0.45 FAR 194.6
warehouse, distribution, manufacturing
and assembly uses in appropriate
locations. Also included are mineral
extraction and reclamation acYiviYies in
areas currently committed to, or in the
ast, used for mineral extraction
Public Facilities
Public Facilifies - Provides areas for the 1.0 FAR 7~ ~ 13.2
construction of public and institutional 767.6
activities including but not limited to local,
State, federal agencies, special districts ,
and public and private utilities.
Appropriate uses include institutional
facilities such as hospitals, public and
private schools and colleges, public and
private recreation facilities, City facilities,
fire stations, libraries, post offices, utility
corridors and facilities, parks and open
s ace.
ARCADIA GENERAL PLAN 2.I2B sev~~me~.3, i99e-(x~. 6iaiaz esos
(Rev. 4/1/03 h347)
ARCADIA MUNICIPAL CODE
ti
N
~ A' ~
m 2 y h
~ O W
r
Q Q Q J
h Q Q Q
~ h
a U
¢
1S ~
3~bNpW O ~ ~
~ / `~
O
~ °a ~~
N /
~ ar
~~ ~ /
O
i
~ a ~ ~.
~ ar ~"
~ g ~ Q
o Gp~'
/~ ~ ¢
3~ b ~~ 2 ~1~
J ~~ ¢ ~p~'
I 3'1 `~~ \
w
Oy
~~3y
~.
w y
h
~ o ~ ~
N
N ~ ~
WP ~
O P ' y
U
e
n~~~-
~
~~ , ~ ~ ~ ~
W
7
a
Y
O
, ,.w ~
~
0
o ~
w , ~
n u \
Q
W `
~ O ~
~ ~ ~ ~
_ ~-_~ ` i
~
` \ ~~!
V
D
b
d
S7
6
~
/ \ ~
\ O
~ ~
N
~
~
~ \
~ \
9233.22
\ _
~ '
/
ti
~. y
P
1
4
o°
e
¢
File Nos' GP D7-01 8 ZC 07-01
~ ~~" CITY OF ARCADIA
240 W. HUNTINGTON DRIVE
~~ ARCADIA, CA 91007 ~
c~~• .~r~°••
NEGATIVE DECLARATION
1. Name or description of project:
General Plan Amendment No. ~P 07-01 & Zone Change No. 07-Oi for the following:
1. General Plan Amendment fVo. GP 07-01 to change the Genera! Pfan designation of fhe northerly
portron ot the subjecf property from "Public Facilities° to "Commercial" and
2. Zone Change No. ZC 07-01 to change the zoning of the northerly portron of the subject property
from 'Unzoned" to "Professional Office/C-O" and to change the zoning of the southerly portion of
the subject property irom "Unzoned" to "Public Purpose/S-2.'"
2. Project LocatiOn: - ie.rinfr s~.st+aan...na om...n..n m awen e mw•^°"n"e cmi°~" •"° ~°'°~"*~'H • uscs ts• «r6• eovoer.~n~ra~
maP itlaMiFad M 9wdtan9b iwne)
630 East Live Oak Avenue, Arcadia, CA 9?006 - east of S. Sixth Avenue/Hempstead Avenue
3. Entity or Person undertaking project:
Arcadia Redeveloment Agency/Devefopment Services Department
The City Council, having reviewed the Initial Study of this proposed project and having reviewed the
written comments received prior to the public meeting of the City Council, including the recommendaiton
of the City's Staff and Planning Commission, does hereby find and declare that the proposed project will
not have a siginificant effect on the environment. A brief statement of the reasons supporting the City
Council's findings are as follows:
The General Plan Amendment and Zone Change along with a separately approved Parcel Map will
provide for the orderly developmenf of the site. The subject property is being subdivided into three
(3) lots wrth an access easement The General Plan Amendmenf wiH designate the new fronf fot for
"Comme~cial" use and the Zone Change wifl zone that lot "Professional O~ce/GO" which will provrde
for a markehable and buildable lot. The zoning on the remainder of the site that is currenHy
designated in the General Plan as °Publrc Facilities" wil! be zoned "Pu61ic Pu~pose/S-2" to be
consistent with the General Plan and is appropriate for the new souther}y hvo (2) lots because they
are and will be used for public facrlifies; a water supply facility, and public parking.
The City Council hereby finds that the Negative Declaration reflects its independent judgement. A copy of
the Initial Study may be obtained at
Ciry of Arcadia
Deveopment Services Department / Community Development Division / Planning Services
240 West Hun6ngfon Drive
Arcadia, CA 91007
(626) 574-5423
The location and custodian of the documents and any other material which constitute the record of
proceedings upon which the City based its decision to adopt this Negative Decfaration are as follows:
Jason Kruckeberg, Community Development Adminstrator
Ciry of Araadia
Developmenf Services Department/ Community Development Divrsion / Planning Services
240 West Huntington Drive
Aroadia, CA 91007
(626) 5745423
Date Received
for Filing: _
C~ DRAFT
Staff
sros
CEOA Nepulive Detlaretion (FOrm "E')
File Nos.. dP 07-D1, ZC 07•01, TPM 07-~2
ClTY OF ARCADIA
•M M g~. 240 WEST HUNTINGTON DRIVE
~~.,,,.~µ° ARCADIA, CA 91007
ENVIRONMENTAL CHECKLIST FORM
1. Project Title:
Tentative Paroel Map No. 07-02 (69271) Genera! Plan Amendment No. GP 07-
Ol and Zone Change No. ZC 07-01 for the property at 630 East Live Oak
Avenue (formerly known as the "Mounted Police° site)
2. Lead Agency Name and Address:
Cify of Aroadia `
Developmenf Services Department
Community Devefopment Division /Planning Services
240 West Hunfington Drive - Post Office Box 60021
Arcadra, CA 9?066-6021
3. Contact Person and Phone Number:
Mr. Don Penman, Assistant City ManagerlDeveiopment Seroices Director
Phone - (626) 574-5415
Fax -1626) 447-9173
4. Project Location:
630 Easf Live Oak Avenue
Ar~adia, CA 91006
5. Project Sponsor's Name and Address:
Gity of Arcadia Redevelopment Agency/Development Services Department
6. General Plan Designation:
Public Facilifies
7. Zoning Classification:
Unzoned
CEQA Env. Chedclist (Fortn "J") PaA 1 -1- 4107
Pile Nos_ JP 07-0'1, ZC 07-0'!, TPM 07-02
8. Description of Project:
(Describe the whole adion involved, including 6ut not limited to later phases of the project, and any secondary,
support, or off-site features necessary for its implementation. Attach additional sheet(s) if necessary.)
The Arcadra Redevelopment Agency is proposing the following
1. Tentative Parcef Map No. TPM 07-02 (69271) to create three (3) lofs from one
(1) lot
2. General Plan Amendment No. GP 07-01 fo change the Genera! Plan designafion
of the proposed new Parcel 1(the norfheriy portion of the subject property) from
"Public Facilities" to "Commercial; " and
3. Zone Change No. ZC 07-01 to change the zoning oi the proposed new Parcel 1
from "Unzoned" to Professrona! Offrce/C-O" and to change the zonrng of the
proposed new Paroels 2 and 3(the southerfy portron of the subjecf property)
from "Unzoned° to °Public Purpose/S-2. °
9. Surroendi~g Land Uses and Setting:
(Bnefly describe the project's surroundings.)
North: Mixed commercra! uses in the City of A~adia; zoned G2/General
Commercial
South: Immedrately to the south is a parking lot for the A~adia 3 Par Golf Course
East: Adjacenf fo the east side of the subject property is a riding/hiking Erai! along
the 5anta, Anita Wash. Properties east of the wash are located in
unincorporated Los Angeles County wifh the property fronting directly on
Live Oak Avenue being developed with a senior housrng project and
properties to the south along Eighth Avenue are developed wrth srngle-
family dwellings located in an A-1 zone.
West: There is an access road along the west side of the subjecf property, which
is to remain (Parcel4 of TPM 07-02) Further to the west, fronting on Live
Oak Avenue is a commercia/ property zoned C-2 and developed with a
strip-retai! center. To the west, south of the commer~ia! center single-family
residences zoned A-1 rn unincorporated Los Angeles County.
70. Other pubiic agencies whose approval is reQuired:
(e.g., pertnits, financing approval, or participation agreement)
None
CEQA Env. Checklist (Form "J") Part 1 -2- 4l07
File Nc. ~P 07-01, ZC 07-0'I , TPM 07-02
ENVIRONMENTAL FACTOitS POTENTIALLY AFFECTEO:
The environmentai factors checked below would be potentially affected by this project,
involving at least one impact that is a"Potentially Signiflcant impact° as indicated by the
checklist on the following pages.
{ ) Aesthetics
[ j Biological Resources
[ ] Hazards 8 Hazardous Materiafs
[ ] Agnculture Resources
[ j Cuttural Resources
[ ] Hydrology / Water Quality
{ ] Air Quality
[ ] Geology / Soifs
[ ] Land Use / Planning
[ ~ Mineral Resources [ ] Noise [ ] Population / Housing
[ ] Pubiic Services [ ] Recreation [ ] TransportatioNTrafflc
[] Utilities! Service Systems [] Mandatory Findings of Significance
DETERMINATION (To be campleted by the Lead Agency)
On the basis of this initial evaluation:
Ez ] I find that the proposed project COULD NOT have a significant effect on the
environment, and a NEGATIVE DECLARATION will be prepared.
[] I find that although the proposed project could have a significant effect on the
environment, there will not be a sign~cant effect in this case because revisions in the
project have been made by or agreed to by the project proponent. A: MITIGATED
NEGATNE DECLARATION will be prepared.
[] I find that the proposed project MAY have a significant effect on the environment, and
an ENVIRONMENTAL IMPACT REPORT is required.
[] I find that the proposed project MAY have a"potentially significant" or "potentialiy
significant unless mitigated° impad on the environment, but at least one effect 1) has
been adequateiy anaiyzed in an eariier documerrt pursuant to appficable iegal
standards, and 2) has been addressed by mitigation measures based on the earfier
analysis as described on attached sheets. An ENVIRONMENTAL iMPACT REPORT is
required, but it must analyze only the effects that remain to be addressed.
[] t find that although the proposed project could have a significant etfect on the
environment, because all potentially significant effects (a) have been analyzed
adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicabfe
standards, and (b) have been avoided or mitigated pursuant to that eariier EIR or
NEGATIVE DECLARATION, including revisions or mitigation measures that are
imposed upon the proposed project, nothing further is required.
~~ {~c.~~--
Signature
~~sr~~1d ~erlvnor~
Pnnted Name
'1 ~2~~7
~ate -
Citv of Arcadia
For
CEQA Env. Checkfist (Form "J') Part 1 -~ 4~o7
File Nos.. ~P 07-01, ZC 07-0'I, TPM 07-02
EVALUATION OF ENVIRONMENTAL IMPACTS:
1) A brief explanation is required for all answers except "No Impact° answers that are adequately
supported by the information sources a lead agency cites in the parentheses following each question.
A"No ImpacY' answer is adequately supported if the referenced information sources show that the
impact simply does not apply to projects like the one involved (e.g. the project falis outside a fault
rupture zone). A"No Impact" answer should be explained where it is based on project-specific
factors as welf as general standards (e.g. the project wifl not ezpose sensitive receptors to poilutants,
based on a proje~t-specific screening analysis).
2) All answers must take account of the whole action involved, including off-site as weli as on-site,
cumulative as well as project-level, indirect as well as direct, and construction as well as operational
impacts.
3) Once the lead agency has detertnined that a particular physical impact may occur, then the checklist
answers must indicate whether the impact is potentially significant, less than significant with
mitigation, or less than significant. "Potentially Sign~ca~t ImpacY' is appropriate if there is suhstantial
evidence that an effect is significant If there are one or more "Potentially Significant ImpacY enfies
when the determination is made, an EIR is required.
4) "Negative Declaration: Less Than Sign~cant With Mitigation Incorporated" applies where the
incorporation of mitigation measures has reduced an effect from "Potentially Significant ImpacY' to a
"Less than. Signficant Impact." The Isad agency must describe the mftigation measures, and briefly
explain how they reduce the effect to a less than significant level (mitigation measures from Section
XV!!, "Earfier Malyses," may be cross-referenced).
5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process,
an effect has been adequately analyzed in an eariier EIR or negative deciaration. Section
15063(c)(3)(D). fn this case, a brief discussion should identify the following
a) Earlier Analyses Used. Identify and state where 4hey are available for review.
b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the
scope of and adequately analyzed in an earlier document pursuant to appficable legal
standards, and state whether such effects were addressed by mitigation measures based on
the eariier analysis.
c) Mitigafion Measures. For effects that are "Less than Significant with Mitigation Measures
Incorporated,° describe the mitigation measures which were incorporated or refined from the
earlier document and the extent to which they address site-spec~c conditions fnr the project.
6) Lead agencies are encouragetl to incorporffie into the checklist references to information sour~es for
poten6al impacts (e.g. general pfans, zoning ordinances). Reference to a previously prepared or
outside document should, where appropriate, indude a reference to the page or pages where the
statement is substantiated.
7) Supporting Ynformation Sources. A source list should be attached, and other sources used or
individuals contacted should be cited in the discussion.
8) This is onty a suggested form, and lead agencies are free to use different formats; however, lead
agencies should normally address the questions from this checklist that are relevant to a projecYs
environmental effects in whatever format is selected.
9) The explanation of each issue should identify:
a) the sign~cance criteria or threshold, if any, used to evaluate each question; and
b) the mitigation measure identified, if any, to reduce the impact to fess than sign~cance.
CE~A Env. Chedclist (Form "J') Part 1 -4- 4/07
SAMPLE QUESTION
Issues:
I. AESTHETICS. Would the project:
a) Have a substantial adverse effect on a scenic vista?
b) Substantially damage scenic resources, including, but not
fimited to, trees, rock outcroppings, and hYstonc buildings
within a state scenic highway?
c) Substantially degrade the existing visual character or quality
of the site and its surroundings?
d) Create a new source of substantial light or glare, which would
adversely affect day or nighttime views in the area?
Fi4 >.: GP 07-01, ZC 07-p1, 1PM 07-02
Less Than
Signficant
Potentialty WRh ~ess Than
Sign~cant Mitigation Signfiqnt No
Impact Incorporalion Impact fmpact
[1 [1 I1 IXl
I 1 [ ] [ 1 IxJ
[] [1 [] [Xl
I1 I] I1 [XJ
The noRherly and mosY southerly portions of the subject property are vacant. The middle portion is
developed with a City water well and pump house. The entire property is direcfty borriered by a wash
on the east side, to the north across Live Oak Avenue, a major arteria! street, are mixed commer~ra!
uses, fhe entire length of the west srde of the subject property is an access road fhat will remarn, and
to the west of that fronting on Live Oak Avenue rs a strip-retai! development and behrnd thaf to the
west of the subjecf property are single-famrly residences, and to the south is the Arcadia.Par 3 Golf
Course. There are no scenic vistas ident~ed in this arsa and future construction in accordance with
the proposed land use designation and zoning woufd not obscura any views since the property to 1he
south is developed witb a goff course.
II. AGRICULTURE RESOURCES. In determining whether impacts to agricultural resources are
significant environmental effects, fead agencies may refer to the Califomia Agricultural Land Evaluation
and Site Assessment Model (1997) prepared by the Cal'rfomia Dept. of Conservation as an optional
model to use in assessing impacts on agriculture and farmland. Would the project:
a) Convert Prime Farmland, Unique Farmland, or Farmland of
Statewide Importance (Farmland), as shown on the maps
prepared pursuant to the Farmland Mapping and Monitoring
Program of the Califomia Resources Agency, to non-
agricultural use? [ ] [ ] [ j [X~
b) Conflict with existing zoning for agncultural use, or a
Williamson Act contract? [ ] [ ] ~ [ ] [Xj
c) fnvolve other changes in the existing environment which, due
to their location or nature, could resuR in conversion of
Farmland, to non-agricuttural use? [ ] ( ] [ ] ~Xj
The2 are no agrrcuf[ural resouroes at the subject property.
III. AIR QUALITY. Where avaifable, the significance criteria established by the appficable air quality
management or air pollution control district may be relied upon to make the following determinations.
Woufd the project:
a) Conflict with or obstruct implementation of the appficable air ,
quality plan? [ ] [ ] [ ) [XJ
b) Violate any air quaiity standard or contribute subatantially to
an existing or projected air quality vioiation? {]- [] {] [X!
c) Result in a cumulatively considerable net increase of any
criteria pollutant for which the project region is nonattainment
under an applicable fede2l or state ambieM air quality
CEQA Env. Checklist (Fortn `J") Part 2 -5- 6/06
Fi' >.: GPD7-Dt, ZC 07-01, 7PM 07-02
Less Than
Significant
Pota~tially With Less Than
Signficant MRigation Si9~~cant No
Issues: .Impacl Incorporalion Impact Impact
standard (including releasing emissions which exceed
quantitative thresholds for ozone precursors)? [] [] [ J [XJ
d) Expose sensitive receptors to substantial pollutant
concentrations? [ 1 [ ] [ ] [X]
e) Create objectionable odors affecting a substantial number of
people? [ ] [ ] [ ) [~
The proposed parcel map, zoning and general plan amendments would alfow proiessional and
business office uses on the noRhehy portion of the site. !n addrtion there a2 severaf other uses that
would be permrtted on the nonheNy porfion of the srte with an approved condrtional use pemiit
including a churoh. Any use raquiring a conditronal use permft would be subject to further
environmental review. General offce uses generate approximately 220 trips per day and
medicaJ/dental o~ces generate approximately 720 trips per day. A church would generate
approximately 45 weekday trrps and approximately 286 Sunday Mps. No development rs proposed on
the remaining two fots.
8ecause the srte is currenfly vacant, any development of this site would result in a net increase of any
air critena pollutant. However, these increases would not be deemed "considerable" or "objectionable"
and would not vrolate any air qualiry standard or contribute substantiallv to an existing or projected air
qualdy vrolafion. Also, based on a Floor Area Rafio (FARJ` of .5Q the maxrmum building aAowed on the
fronf parcel would be approximatefy 26,000 sq. ft. Based on AQMD standards, buildrngs less than
?4.OOC sq n do not exceed the AQMD threshold - ~ °'
IV. BIOLOGICAL RESOURCES. Would the project:
a) Have a substantial adverse effect, either directly or through
habitat modifications, on any species ident~ed as a
candidate, sensifive; or special status species in tocal or
regional plans, policies, or reguYations, or by the Califomia
Department of Fish and Game or U.S. Fish and Wildl'rfe
Service? [ 1 [ 1 [ ] [~
b) Have a substantial adverse effect on any riparian habitat or
other sensitive natural community identified in loca! or
regional plans, policies, regulations, or by the California
Department of Fish and Game or U.S. Fish and Wildlife
Service? [ 1 [ I
c) Have a substantial adverse effect on federally protected
wetlands as defined by Section 4D4 of the Clean Water Aot
(including, but not limited to, marsh, vernal pool, coastal,
etc.) through direct removal, filfing, hydrological i~terruption,
or other means? [ I [ 1
d) Interfere substantiaily with the movement of any native
resident or migratory fish or wildl'rfe species or with
estabiished native resident or migretory wildlife corridors, or
impede the use of native wildiife nursery sites? [] []
e) Conffict with any local policies or ordinances protecting
biological resouroes, such as a tree presarvation policy or
ordinance? I l [ 1
~ Conflict with the provisions of an adopted Habitat
Conservation Plan, Natural Community Conservation Plan,
[ 1 (Xl
I 1 IXl
[ l IX1
I 1 [Xl
CEDA Env. Chacklist (Fortn "J") Part 2 -6- 6I06
Fi ~.: GP07-01, ZC 07-01, TPM 07~02
Less Than
Signfirant
Potentially Wdh Less Than
- Significent Mitigation Significant No
Issues: Impact Incorparation Impact Imoact
or other approved local, regional, or state habitat
conservation plan? [ 1 [ ] [ ] [Xl
The north portion of the site rs vacant wrth a tew trees rn the mrddie of the loY and along the westeriy
property line. Prevrously the site had been developed wrth fhe Mounted Police facility. There rs no
rrparian habitat within the vicinity or wetlands. If the existing trees are oaks they will be subject to the
Ciry's Tree Preservafion ordinance.
V. CULTURAL RESOURCES. Would the project:
a) Cause a substantial adverse change in the significance of a
historical resource as deflned in § 1506a.5? [ 1 [ 1 [] [XJ
b) Cause a suhstantial adverse change in the significance of an
archaeological resource pursuant to § 15064.5? [ 1 [ 1 [ 1 [Xl
c) Directty or indirectly destroy a unique paleontologicai
resource or site or unique geologic feature? [] [], [] (Xl
d) Disturb any human remains, including those interred outside '
of formal cemeteries? C ] [ ] " [ ] [Xl
The north portion of the site is vacant and there are no known historica! resources ori or adjacent fo
the site. lf unknown cultural resources are discovered during construcHon of any project on site all
work in the area would cease, and a qualified arohaeofogist or paleonto7ogist sha!! be ratained by the
project sponsor to assess the sign~cance of the frnd, make recommendations and prepare
appropnate field documentation.
VI. GEOLOGY AND SOILS. Would the project: ~
a) Expose people or structures to potential substantial adverse
effects, incfuding the nsk of loss, injury or death invoiving:
i) Rupture of a known earthquake fault, as delineated on
the most recent Aiquist-Priolo Earthquake Fautt Zoning
Map issued by the State Geologist for the area or based
on other substantial evidence of a known fault? Refer to -
Division of Mines and Geology Special Publication 42. [] [ ] [) [XJ
ii) Strong seismic ground shaking? [ 1 [ 1 [ 1 IXl
iii) Seismio-related ground failure, including fiquefacEion? { J [ ] { J {XJ
iv) Landslides [ 1 I l [ I [a'1
This site is not withrn an Alquist Priolo Study Zone area. 1n addition the site rs relatively ftaf and not
subject to landslides, flood inundafion or ground failure.
b) Result in substantial soil erosion or the Ioss of topsoil? [] I ) I) IXl
c) 8e located on a geologic unit or soil that is unstable, or that
would become unstabfe as a resuft of the project, and
potentially result in on- or off-site landsiide, lateral spreading,
subsidence, liquefaction or colfapse? ~ 1 [ 1 I 1 [Xl
d) Be located on axpansive soif, as defined in Tab{e 18 1 B of
the Uniform 6uilding Code (1994), creating substantial risks
to life or property? [ 1 [ 1 [ 1 [XJ
CEQA Env. Chedclist (Farm "J'~ Part 2 -7- 6~~
Fi ~.: GP07-01, ZC 07-07, TPM 07A2
Less Than
Significant
~ Potentially With Less Than
Sign~cant Mitigation Significant No
Issues ~ Impap lncorporation Impact Impact
e) Have soils incapabfe of adequately supporting the use of
sepfic tanks or altemative waste water disposal systems
where sewers are not available for the disposal of waste
water? [ ] [ ] [ ] [X]
Prior to any construction on the site, a soils study would be required of a developer. Nowever, this
property is relatively flat and there are no known fault lines wrthin the area. Prior to any development
a sorls study would be requrred.
VII. HAZARDS AND HAZARDOUS MATERIALS. Would the project:
a) Create a significant hazard to the public or the environment
through the routine transport, use, or disposal of hazardous
materials? [ ] [ ] [ ] [XJ
b) Create a significant hazard to the public or the environment
through reasonably foreseeable upset and accident
conditions involving the release of hazardous materials into
the environment? [ J ( ] [ j [X~
c) Emit hazardous emissions or handle hazardous or acufely
hazardous materials, substances, or waste within one-
quarter mile of an existing or proposed school? [] [ ) [] [XJ
d) Be located on a site which is included on a iist of hazardous
materials sites compiled pursuant to Govemment Code
section 65962.5 and, as a resutt, would it create a significant
hazard to the public or the environment? [] [ ] [ j [XJ
e) For a project located within an airport land use plan or, where
such a plan has not been adopted, within rivo miles of a
public airport or public use airport, would the project result in
a safety hazard for peopfe residing or working in thie project
area? I 1 [ ] I 1 [X1
~ For a project within the vicinity of a private airsfip, would the
project result in a safety hazard for people residing or
, working in the project area? [] [ J [] (XJ
g) Impair implementation of or physically intertere with an
adopted emergency response plan or emergency evacuation
plan? I 1 [ 1 [ 1 IXJ
h) Expose people or structures to a significant risk of loss, injury
or death involving wildland fires, including where wildlands
are adjacent to urbanized areas or where residences are
intermixed with wifdlands? [ ] [ ] [ ~ [XJ
The proposed tenfative parCel map, zone change and genera! plan amendment would not create any
hazards to the pubrc and would not result in the emissions of any hazardous maferials or substances.
There are no wrfdlands within the area and the proposed applications or any future project would not
physically interfere with an adoptad emergency resportse plan or evacuatron plan.
VIII. HYDROLOGY AND WATER QUALITY. Wauld the project
a) During project construction, will it create or contribute runoff
water that would violate any water quafity standards or waste
CEQA Env. Checkfist (Form "J°) Part 2 -8- 6/06
Fil ~,.; GPOROt, ZC 07-01, TPM 07•02
Less Than
Significant
~ . Potentially With Less Than
~ Significant MRigation Significant No
Issues: Impact Incorporation tmpact Impact
discharge requirements, including the terms of the City's
municipal separate stormwater sewer system permit? [] I 1 [] IXl
b) After the project is completed, will it create or contribute
runoff water that would violate any water quality standards or
waste discharge requirements, including the terms of the
City's municipal separate stormwater sewer system permit? [) [ 1 I 1 IXl
c) Provide substantial additional sources of polluted runoff ftom
delivery areas; loading docks; other areas where materials
are stored, vehicles or equipment are fueled or maintained,
waste is handled, or hazardous materiafs are handled or
delivered; other outdoor work areas; or other sources? [] I 1 I~ ~~
d) Discharge stormwater so that one or more beneficial uses of
receiving waters or areas that provide water quality benefit
are impaired? Beneficial uses include commercial and
sportfishing, sheNfish harvesting, provision of freshwater,
estuarine, wetland, marine, wildlife or biological habRat; water
contact or non-contact recreation; municipal and domestic
supply; agricultural supply; and groundwater recharge. [] [ 1 I 1 (Xl
e) Discharge stormwater so that significant harm is caused to
the biological integnty of waterways or water bodies? [ 1 [ l. [ 1 IX1
fl Violate any water quality standards or waste discharge
requirements? ~ ~ ~ ~ ~ ~ ~~
g) Substantially deplete groundwater supplies or interfere
substantially with groundwater recharge such that there
wouid be a net deficit in a4uifer volume or a lowering of the
local groundwater table level (e.g., the production rate of pre-
existing nearby wells would drop to a level which would not
support existing land uses or planned uses for which permits
have been granted)? ~ ~ ~ ~ ~ ~ ~~
h) Substantially alter the existing drainage pattem of the site or
area, inciuding through the alteration of the course of a
stream or river, in a manner which would result in substantial
erosion or siltation on- or off-site? [ 1 [ 1 [ 1 IXJ
i) Sign~pntly increase erosion, either on or off-site? [] [ 1 I 1 ~X!
j) Substantially alter the existing drainage pattern of the site or
area, including through the akeration of the course of a
stream or river, or substantially increase the rate or amount
of surface runoff in a manner which would result in Booding
on- or off-site? ~ ~ ~ ~ ~ ~ ~~
k) Create or contribute runoff water which would exceed the
capacity of existing or pianned storm water drainage
systems? ~ ~ ~ ~ ~ ~ ~~
f) Significantly alter the flow velocity or volume of stormwater
runoff in a manner that results in environmental harm? [] [] [ 1 ~Xl
m ) Othervuise substantialfy degrade water quality? ~ l I 1 ~ 1 ~Xl
CEQA Env. Checklist (Fortn `J°) Part 2 -g- 61~
Fi' ;.: GP07-01. ZC 07-Ot. TPM 07-02
Issues:
n) Place housing within a 100-year flood hazard area as
mapped on a federal Flood Hazard Boundary or Flood
Insurance Rate Map or other flaod hazard delineation map?
o) Place within a 1D0-year fiood hazard area structures which
would impede or redirect flood flows?
p) Expose people or structures to a significant risk of loss, injury
or death involving flooding, including flooding as a result of
the failure of a levee or dam?
q) Expose people or structures to inundation by seiche,
tsunami, ormudflow?
Less Than
Signifcant
Potentially With Less Than
Sign~cant Mitigafion Significant No
Impact Incorparation Impact Impact
I 1 [ 1 [ ] IXl
[ 1 I 1 [ 1 [xJ
{1 [1 [l [Xl
[1 [1 ( ] [Xl
The proposed tentative parcel map, zone change and general plan amendment would not resul2 in
adverse rmpacf on hydrofogy or wafer. However, fufure development of the site would be requrred fo
comply wdh alf NPDES, SUSPMS requi2ments as well as any regional or state requiremenfs pertaining to
water quality.
IX. LAND USE AND PLANNING. Would the project:
a) Physically divide an estabfished community? [] [] [] [XJ
b) Conflict with any appiicable land use plan, poficy, or
reguYation of an agency with jurisdiction over the project
(including, but not limited to the general plan, specific plan,
local coastal program, or zoning ordinance) adopted for the
purpose of avoiding or mitigating an environmental effect? [ j [) ( j [XJ
c) Conflict witfi any applicable habitat conservation plan or
natural community conservation plan? [) [ 1 [] [Xl
The proposed changes would provitle for consistency befween the general plan and zoning. The~e is
no habrtat conservafion plan within this area. As noted, the noRhem and most southerly porfions of
this sife a2 currenfly vacant. The middle portion of the site is developed with the City water tank and
pump, house. There is no established "community" in this parficular area. In addition, aJl fots will
maintain access from the existing 25'-0" driveway easemenf whrch also serves the Ar~adia Par 3 Golf
Course.
X. MINERAL RESOURCES. Would the project:
a) Result in the loss of availabitity of a known mineral resaurce
that would be of value to the region and the residents of the
state? [ ] ~ 1 [ 1 [XJ
b) Result in the loss of availability of a localfy-important mineral
resouroe recovery site delineated on a local general pian,
specific plan or other land use plan? [] [ 1 [] [~
There are no known mineral resources in this area and the site rs not designated in fhe Generaf Plan
as an important mineral resource recovery srte.
Xi. NOISE. Would the project result in:
CEQA Env. Checklist (Fortn "J") Part 2 -10- 6lO6
Fi~ ;.: GP07-01, ZC 07-Ot, TPM W-02
Issues:
a) Exposure of persons to or generation of noise levels in
excess of standards estabiished in the locai general plan or
noise ordinance, or appficable standards of other agencies?
b) Ezposure of persons to or generation of excessive
groundborne vibration or groundborne noise levels?
c) A substantial permanent increase in ambient noise levels in
the project vicinity above levels existing without the project?
d) A substantial temporary or periodic increase in ambient noise
levels in the project viciniry above levels existing without the
project?
e) For a project located within an airport iand use pfan or, where
such a plan has ~ot been adopted, within two miles of a
public airport or pubiic use airport, would the project expose
people residing or working in the project area to excessive
noise levels?
~ For a project within the vicinity of a private airstrip, would the
project expose people residing or working in the project area
to excessive noise levefs?
Less Than
Sign'rficant
Potentially With Less Than
Signifiwnt Mitigation Sign'rficant No
lmpact Incotporation Impact Impact
I 1 [ l [ 1 IXl
I 1 [ 1 I.1 fXJ
[] [1 . [ 1 [Xl
[1. [l [ 1 [~'J
[] [1 [ 1 [Xl
[ ] [ ] [ 1 [Xl
The proposed parcel map, zone change and general plan amendment woufd not resulf in an increase
in noise levels on the site. However, future developmenf of fhe site could creafe short ferm vs. long
temr no~se rmpacts resulting fmm construcfion. Construcfron hours, however, are limited between the
hours of 7:00 a.m. and 7:00 p.m., Monday through Saturday. The project is nof within the viciniry of a
private arrstrrp or within an airport land use plan. A use, such as a church would require a condifiona!
use permit and further environmental review based on a spec~c proposal.
XIi. POPULATION AND HOUSING. Would the project:
a) Induce sutrstantial population grow[h in an area, either
directly (for example, by proposing new homes and
businesses) or indirectly (for example, through extension of
road or other infrastructure)? [ 1 [ 1 [ 1 [Xl
b) Displace substantial numbers of existing housing,
necessitating the construction of replacement housing
elsewhere? ~ ~ ~ ~ ~ ~ ~~
c) Displace substantial numbers of people, necessitating the
construction of replacement housing elsewhere? f 1 [ 1 ~.1 [Xl
The site is predominantly vacant and no persons or housing would be displaced as part of the parce!
map, zone change or general pfan amendment.
XIII. PUBLIC SERVICES. Would the project:
a) Result in suhstantial adverse physical impacts associated
with the provision of new or physically altered governmental
facififies, need for new or physically altered governmental
fadlities, the construction of which could cause signficant
environmental impacts, in order to maintain acceptable
service ratios, response times or other pertormance
objectives for any of the public services:
CEQA Env. Checkfist (Fortn "J") Part2 -11- 6I06
Fi' a.: GP~7-01, 2C D7-01, TPM 07-D2
Issues:
Fire protection?
Police protection?
sonoo~s?
Parks?
Other public facilities?
Less Than
Significant
Potentially With Less Than
Sign~cant Mdigation Significant No
Impact fnwrporetion Impact Impact
[] [] [1 [Xl
[ 1 I 1 [ 1 [Xl
[l [1 [1 [xl
[1 [] [1 [Xl
[1 [] Il [XJ
The proposed parce! map, Zone change and genera/ ptan amendment will not require the need for
addifional publre servrces.
XIV. RECREATION, Would the praject:
a) Increase the use of existing neighborhood and regional parks
or other recreational facilities such that substantial physical
deterioration of the facility would occur or be accelerated? [] [ ] [] [Xj
b) Does the project include recreational facilities or require the
construction or expansion of recreational facilities which
might have an adverse physical effecf on the environment? [] [ ) [] [XJ
The proposed parce7 map, zone change and general plan amendment will not require the need for
recreafional services.
XV.TRANSPORTATION f TRAFFIC. Would the project:
a) Cause an increase in traffic which is substantial in relation to
the existing traffic ioad and rapacity of the street system (i.e.,
result in a substantial increase in either the number of vehicle
trips, the volume to capacity ratio on roads, or congestion at
intersections)? [ ] [ ] . [ I [Xl
b) Exceed, either individually or cumulatively, a levei of service
standard established by the county congestion management
agency for designated roads or highways? [] [ ) [] [Xj
c) Result in a change in air traffic pattems, including either an
increase in traffic levels or a change in location that results in
substardial safety risks? [ ] [ ) [ j [XJ
d) Substantially increase hazards due to a design feature (e.g.,
sharp curves or dangerous intersectionsj or incompatible
uses (e.g., farm equipment)? [ ] [ ] [ ] [XJ
e) Result in inadequate emergency access? [] [ ] [ j [XJ
~ Result in inadequate parking capacity? [ ] [ ] [ ] [XJ
g) Conflict with adopted policies, plans, or programs supporting
alternative transportaEion (e.g., bus turnouts, bicycle raeks)? [ ] [ ] [ ] [X~
The proposed parce! map, zone change and general plan amendment will nof impact frensportation or
traffnc. However, development of the site with a permitted office use would increase haffic on the site
since the project is vacanf, however, it is not anticrpated d5at fhis would be a"substantial inc2ase" in
reJafion to the exisfing tra~c on Live Oak Avenue. !f the slte were developed wrth a churoh, further
environmental review would be required; however, it is not anticipated based on the trips generated
CE~A Env. Checklist (Fortn "J") PaA 2 -12- 6/06
Fi :.: GP07-Oi, ZC 07-01, TPM 07•02
Issues:
Less Than
Significant
Potentially With Less Than
Signi~icant MAigation Significant No
Impact Incorporation Impact Impact
that there would be any significant increase in traffic during the peak tra~c hours. If a church is
proposed on the sife, there would be an increase in traffrc on Sundays during church service hours;
however, traffic on Sundays is sign~cantly Jess than during the weekday peak hours and, therefore, it
is not anticrpated that tra~c would be a sign~cant impact during non peak hours.
`XVI. UTILITIES AND SERVICE SYSTEMS. Would the project:
a) Exceed wastewater treatmertt requirements of the applicable
Regional Water Quality Control Board? I 1
b) Require or result in the construction of new water or
wastewater treatment facilities or expansion of existing
facilities, the conshuction of which could cause significant
environmental effects? ~ ~
c) Require or result in the construction of new storm water
drainage facilities or expansion of existing facilities, the
construction of which could cause significant environmental
effects? t ~
d) Have sufficient water supplies availabYe to serve the project
from existing entitlements and resources, or are new or
expanded entitlements needed? In making this
determination, the City shali consider whether the pro}ect is
subject to the water supply assessment requirements of
Water Code Section 10910, et seq. {SB 610), and the
requirements of Govemment Code Section 664737 (SB
221).
e) Result in a detertninafion by the wastewater treatment
provider which serves or may serve the project that it has
adequate capacity to serve the projecYs projected demand in
addition to the providers existing commitments?
f~ Be served by a iandflll with sufficient permitted capacity to
accommodate the projecYs sofid waste disposal needs?
g) Comply wkh federal, state, and local statutes and regulations
related to solid waste?
I 1 f 1 [Xl
[ 1 I l IXl
I ] IXl
[ 1 IXl
[ 1 [X1
I 1 [ ] [ 1 IXl
[l I1 [) [Xl
The proposed parcel map, zone change and general plan amendment woufd not result in the need ior
new utilifies and services. If the proposals are approved, the maximum devefopmenf on the site could
be approximately 26,000 sq. ft. There is sufficient water to service the project site and adequate
wastewater treatment capacity fo serve a project. !t woufd be mandatory for future development to
comply with a(I tederal, staYe and focaf statutes related to sofid waste. The City woutd enforce these
requirements.
XVII. MANDATORY FINDINGS OF SIGNIFICANCE
a} Dces the project have the potential to degrade the quaiity of
the environment, substanfialfy reduce the habitat of a fish or
wildlife species, cause a fish or wildlife population to drop
below self-sustaining levels, threaten to eiiminate a pfant or
animal community, substan6ally reduce the number or
restrict the range o( a rare or endangered ptant or animal or
eliminate important examples of the major periods of
Califomia history or prehistory? [ I I 1 I 1 [~'1
CE~A Env. Checklist (Form "J") Pad 2 -~& 6/06
Issues:
b) Does the project have the potential to achieve short-term
environmental goals to the disadvantage of long-term
environmental goals?
c) Does the project have impacts that are individually limited,
but cumulatively considerable? ("Cumulatively considerable"
means that the incremental effects of a project are significant
when viewed in connection with the effects of past projects,
the effects of other current projects, and the effects of
probable future projects.)
d) Does the project have environmentai effects which wili cause
substantial adverse effects on human beings, either directly
or indirectly?
Fi. ;.: GP07-Ot, ZC 07-01, TPM D7A2
Less Than
Signifiwnt
Potentially With Lass Than
Sign~cant Mitigation Signifirant No
Impact Incorporation Impact Impact
[1 I1 Il [XJ
[l [1 [1 [XJ
I) I] [l [Xl
CEOA Env. Checkfist (Form "J"i Part 2 -14- 6lO6
~.W°~,
'~m,.
~`...,.,.~.•
Date Filed:
General Information
~-Z2 -07
File Na e .' ~% ~%C-i= ~':i~#~ -
CTTY OF ARCADIA "~'C /'~f%
E- y;
240 YVEST FIUNTINGTONDRNE
ARCADIA, CA 91007
ENVIRONNIENTAL INFORM.ATION FORM
1. Applicant's Name: %?, ' '"~!' ~-? p
i T~
~i/' ~-~~ ' ~v~ /'~c~' <1 i'..~7'7i1J
Address: ~ "~ L
- - ' . ' '_
2. Properry Address (L.ocation): - ~ ~
Assessor's Number:
3, Name, address and telephone number of person to he comacted concemine this project:
~
.Z~..~ i ~? : /,r,~F. ~ . %//~ i ii f/.~ ;:'~7i iG~ Si ; ~_ ~7n..~,
/ ~
~~/'I ~/~~~ /~~~ ~// ~~ J ~ `'G' ~ ~.. , L~ J~.~~r'-
4. List and describe any other related permits and other pub3ic approvals required for this project. including those
required by city, regionat,_~tate and federal agencies:
_ = f , ! j„ ~ /1'/)N'
5. Zone Classification: ~ ~'~ ~ `,/', ~ ~ ~ ~~ ' 6. General Plan Designation: ~ '' ,~. ~ /~ ~-'~~~~i7~
Proiect Descriation
~~
~ ~ , :;~ ~ i~=i~/~~~ ~ ' F; ~~ ~~~ ~ ~~.,~ .-,
7. Ptoposed use of site (project descriprion): i/
-,
- ~i.~ ~~/7~~~. ~ c'- "i „~ _.~~.
•~ ~ ~' ,~
8. Site size: _ ""' ~ ' '
9. Square footage per building: ~-' "
] 0. Num6er of floors of constniction:
11. Amount of off-street pazldng provided: '%
12. Proposed seheduling of project: "''' ^, ~~' ~~ " "~ ~~~~ ~~' ~ ~~ l ~~
r
13. Anticipated 'mcremental development: l~/3
14. If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of
household sizes expected: ,
15
16.
17
If commercial, indicate the Type, i.e. neighborhood, ciry or regionally onented, square footage of sales azea, and
loading facilities, hours of operation:
I{' ~~~al, indicate type, estimated employcnent par shift, and loading facilities:
If institutional, indicate the major funetion, estimated employment per shift, estimatecl occupancy, loading
facilities, and communiry benefits w be derived from the project:
I8. If the project involves a variance, conditiona] use permit or wning application, state this and indicate cleaziy
why the application is requued , ` '_, 9
~ "' ~i'=G'i'a 7 i/~ "7/=~ ~-~ ~=- ~ t'';c~
~ '.i"'
~
Are the following items applicable to the project or its effecu? Discuss below all iterres checked yes (attach additional
shects as necessary).
YES NO
19. Change in e~cisting features of any hills, or substantial alteratin of ground contours ^ ~
20. Change in scenic'views or vistas from existing residenrial azeas or publiciands or roads ^ ~
21. Change in pattern, scale or character of general azea of project. ~ ~
~ ~
22. Siguficant amounts of solid waste or IiVcr.
~ ~
23. Change in dust; ash. smoke, fumes or odors in vicinity.
24. Change in ground water quality or quantiry, or alte:ation of existing drainage pattersn. ^ 0"'
Z5. Substantial change in eacisting noise or vibration levels in the vicinity. _:,,%r~<~T T,.~'~s~ 0/ ~
26. Zs site on 6lled land or on any slopes of 10 percem or more. ~ ~/
27. Use or disposal ofpotentially hazardous materials, such as toxic substances, flammable ^ LJ
or e~.plosivas.
E.I.R.
11/13/06
Page 2
YES NO
28. Substantial change in demand for municipal services (police, fire, water, sewage. etc.) ^ ti~~
29. Substanrial increase in fossil fuel consumption (electncity, oil, natural gas_ et~. ~ ~
~ W
30. Relationship to a larger project or senes of projects.
31. Storm water sysKam discharges from azeas for materials storage, vehicle or equipment ^ Q/
fueling, vehicle or equipmecR maintenance (mcluding washing), waste handlmg, ha~ardous
matenals handling or storase delivery or toading docks, or other outdoor work ar:as?
32. A siguficantly environmentally harmfiil increase in the flow rate or volume of s[orm ^ 0~
water runoff?
33.
A significantl}~ environmentally harmful increase in erosion of the pmject site or surrounding
^ /
0
areas?
:4. Storm water discharges that would significam]y impair the beneficial uses of receiving waters ^ ~~
or areas that provide water qualiTy benefiu (e.g. nparian comdors, wetlands, etc.)?
3j. Harm to the 6iological integrity of drainage systems and water bodies? ~ y/
Eovironmental SettinQ
36. Describe (on a sepazate sheet) the project site as it exists before the project, including information on
topography, soil stability; plants and animals, any cultural; historical or scenic aspects, any existing stcuctures
on the site, and ihe use of the structures. Attach photographs of ihe site. Snapshots or Polazoid photos will be
accepted.
37. Describe (on a separate sheet) the surrounding properties, including information on piants, animals, any cultural,
historical or scenic aspects. lndicate the tyPe of land uses (residential, commercial, etcJ, intensity of land use
(one-family, apartrnent houses, shops, department stores, etc.), and scale of developmerrt (height; fronta~e, set-
backs, rear yards, etc J. Attach photographs of the vicinity. Snapshots or Polazoid photos will be accepted.
Certification
I hereby certify ttiat the stateaeents furnished above and in the attached exhibiu presern tke daia and information required
for tlus initial evaluation w the best oF my ability, and t6at the facts, statemenu, and information presented aze true and
conect to the best af my lmowledge and beiie£
~~~~~~i ~
Date ~
~.~~ i'~~~,-~~
si~aiure
E.I.R.
11/13/06
Page 3
Environmental Irrformation Form - 630 East Live Oak Avenue
Environmental Settina
The project site is relatively flat with no unique tandforms. The front portion
is vacant; the center portion is developed with a City water well and pump
house and the rear portion of the property is unpaved with parking to the
south of that.
2. There are no cultural or scenic aspects to the site. Property t~ the south is
devefoped with the Par 3 Goif Course. Property immediateiy to the east is
riding and hiking trail within L. A. County. Properties to the west are
developed with single-story commerciaf uses fronting on Live Oak Avenue
and single family residential to the south within the County of Los Angeles.
Properties to the noRh are developed with mixed commercial uses located
within the City of Arcadia.
• Jun'17 ~7 03:33p
5unday, June 17, 2007
Jim Kasama
Associate Planner
Planning Services
Arcadia City Hall
240 West Huntingt~n Drive
Arcadia, CA 91007
Re: Application Nos. TMP 07-02(69Z71) GP07-09 & ZC 07-01
Dear Mr. Kasama,
As the property owner at 3112 Hempstead Avenue, Arcadia, CA 91006, I write of
my concerns about the pending change in the parcel located directly behind our
home that lines the Santa Anita Wash. Currently the gate used by the Fire
Department to access the water well is directly behind our fence. When we sit
outside now, it is very noisy when they are there. 7here are many times when
the trucks come in that generates a lot of noise dust. We would like to see a
soundproof, retaining wafl put up with a gate access to the alleyway on our
property.
In addition are concerned about further trafFc that may be generated from the
request to change the usage of the area between Live Oak and the 3-Par Goif
Course.
If proper sound pro~f retaining walls and proper lighting that would not glare into
our homes were used, may help to ease the concerns of the property owners
along that area as well as ourselves.
We don't object to the request, necessarily, however are concemed about traffic,
sound and light.
Please consider our request and let us know.
Very truly yours,
~/ '
~~~
p. 1
~ima and Don Umphres
Ph: 626-442-1165
ORDINANCE NO. 2230
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 07-01
TO CHANGE THE ZONING OF THE NORTHERLY PORTION OF THE
PROPERIY AT 630 E. LIVE OAK AVENUE FROM "UNZONED" TO
"PROFESSIONAL OFFICE/C-O" AND THE SOUTHERLY PORTION
OF THE PROPERTY FROM "UNZONED" TO "PUBLIC PURPOSE/S-2°
WHEREAS, this zone change was initiated by the Arcadia Redevelopment
Agency to change the zoning of portions of the properiy at 630 E. Live Oak Avenue
as follows: The northerly portion of the property from "Unzoned" to "Professional
Office/C-O" and the southerly portion of the property from "Unzoned" to "Public
Purpose/S-2." The two portions of the property are more particularly described as
follows:
Northerly portion - The northerly 509.83 feet of the parcel described as
follows:
A portion of Lot B of Tract No. 7465, as shown on the map filed in Book
84, Page 98 of maps, in the Office of the Recorder of the County of Los
Angeles
Southerly portion - That portion of the lot described below lying
southerly of the northerly 509.83 feet of the lot:
A portion of Lot B of Tract No. 7465, as shown on the map filed in Book
84, Page 98 of maps, in the Office of the Recorder of the County of Los
Angeles
WHEREAS, on June 26, 20~7, a public hearing was held before the Planning
Commission on Zone Change No. ZC 07-01, at which time all interested persons
were given full opportunity to be heard and to present evidence; and
WHEREAS, the Planning Cammission after the June 26, 2007 public hearing
voted 5 to 0 to recommend approval of Zone Change No. ZC 07-01 to the Ciry
Council; and
WHEREAS, on July 17, 2007, a public hearing was held before the City
Council on Zone Change No. ZC 07-01; and
WHEREAS, as part of the record of the City Council's public hearing, the City
Council reviewed and considered the following:
1. All staff reports and related attachments and exhibits submitted by the
Development Services Department to the City Council;
2. The record of the Planning Commission's decision and public hearing
regarding Zone Change No. ZC 07-01; and
3. All letters, information and material presented as part of the public
testimony at the City Council public hearing on July 17, 2007, including the staff
reports, environmental documents, including the Initial Study and draft Negative
Declaration, and all documentation presented at the public hearing; and
WHEREAS, after the public hearing on July 17, 2007, the City Council
adopted the Negative Declaration pursuant to the California.Environmental Quality
Act conceming Zone Change No. ZC 07-01; and
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the approval of Zone Change No. ZC 07-01 will not be detrimental
to the public health or welfare, or injurious to the property or improvements in such
zone or vicinity.
2. That Zone Change No. ZC 07-01 is consistent with the Generat Plan
Land Use Designations for the property at 630 E. Live Oak Avenue, and is
compatible with the zoning of the surrounding properties.
3. That the evaluation of Zone Change No. ZC 07-01 as set forth in the
Initial Study is accurate and appropriate; that Zone Change No. ZC 07-01 will not
have a significant effect on the environment and that a Negative Declaration has
been prepared for Zone Change No. ZC 07-01 pursuant to the provisions of the
California Environmental Quality Act; and that when considering the record as a
whole, there is no evidence that Zone Change No. ZC 07-01 will have any potential
for adverse effect on the wildlife resources or the habitat upon which wildlife
-2- Ord. 2230
depends; and therefore, the City Council adopts the Negative Declaration that has
been prepared pursuant to the provisions of the Califomia Environmental Quality Act.
Section 3. That for the foregoing reasons, the City Council approves Zone
Change No. ZC 07-01 to change the zoning of portions of the property at 630 E. Live
Oak Avenue on Zoning Map No. 9233.22 as follows: The northerly portion of the
property from "Unzoned° to "Professional Office/C-O" and the southerly portion of the
property from °Unzoned" to "Public Purpose/S-2." The iwo portions of the property
are more particularly described previously herein.
Section 4. The City Clerk shall certify to the adoption of this Ordinance and
shall cause a copy of the same to be published in the official newspaper of the City
of Arcadia within fifteen (15) days after its adoption.
Passed, approved and adopted this 7ch day of August , 2pp7,
1S1 M9CKEY SEGAL
Mayor of the City of Arcadia
ATTEST:
~ ~@~'E~~ i ,e ~Y'4~ ~ . . . ~,T
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~~~ ~~ ~~~
Stephen P. Deitsch, City Attomey
-3- Ord. 2230
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Ordinance No. 2230 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 7th day of August, 2007 and that said
Ordinance was adopted by the following vote, to wit:
AYES: Council Member Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: Council Member Amundson
1~ JA~~S H. BA ~
City Clerk of the City of Arcadia
-4- Ord 2230
ORDINANCE NO. 2231
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ARCADIA ADOPTING AN AMENDMENT
TO THE REDEVELOPMENT PLAN FOR THE
CENTRAL REDEVELOPMENT PROJECT,
ADOPTING AN EMINENT DOMAIN PROGRAM
FOR THE CENTRAL REDEVELOPMENT PROJECT
AR.EA AND DIRECTING AGENCY STAFF TO
RECORD A REVISED STATEMENT OF
PROCEEDINGS
WHEREAS, the Arcadia Redevelopment Agency ("Agency") is a
community redevelopment agency duly created, established, and authorized to
transact bu~iness and exercise its powers, all under and pursuant to the California
Community Redevelopment Law (Part I of Division 24, commencing with Section
33000 of the Health & Safety Code of the State of California) ("CRL"); and
WHEREAS, pursuant to Ordinance No. 1490 adopted on December 26,
1973, the Agency is engaged in activities necessary and appropriate to cairy out
the Redevelopment Plan for the Central Redevelopment Project Area ("Project
Area"); and
WHEREAS, The Arcadia Redevelopment Agency ("Agency"} is engaged in
activities necessary to carry out the Redevelopment Plan, as amended; and
WI~REAS, pursuant to CRL § 33342.7, prior to July 1, 2007, the
legislative body of the Agency is required to adopt an ordinance containing a
1
description of the Agency's eminent domain program (`Bminent Domain
Program"} for the Project Area; and
WHEREAS, the Agency must record with the Los Angeles County Recorder
a description of the land within the Project Area and a statement that any
proceedings for the redevelopment of the Project Area have been instituted under
CRL § 33373 ("Statement of Proceedings"); and
WHEREAS, new CRL § 33373(d) more particularly requires the recardation
of such Statement of Proceedings prior to the Agency's commencement of any
future eminent domain action; and
WHEREAS, prior to May 8, 2007, pursuant to Section 303 of the
Redevelopment Plan for the Project Area the Agency was authorized to acquire
real property in the Project Area by eminent domain until and including December
31, 2010; and
WI~REAS, certain real property in the Project Area was exempt from the
Agency's power of eminent domain and such properties are described in E~chibit B
attached to the Redevelopment Plan; and
WHEREAS, on May 8, 2007, Ballot Measure B was approved by the voters
of the City of Arcadia, and applicable provisions of Measure B amended Section
2
303 of the Redevelopment Plan to preclude the Agency from acquiring property in
the Project Area through the commencement of eminent domain proceedings; and
WHEREAS, it is the intent of the legislative body of the Agency to promote
effective redevelopment, but to discourage abuses of eminent domain powers; and
WHEREAS, the City now desires to adopt an eminent domain program
describing the Agency's program pertaining to acquisition of real property by
eminent domain in the Project Area if and when, if at all, the Agency is even
authorized to employ the use of eminent domain pursuant to the Redevelopment
Plan, including any limitations on the Agency's exercise of the power of eminent
domain in the Project Area; and
WHEREAS, City staff has determined that the approval and adoption of this
Ordinance does not constitute an approval of any specific program, project or
expenditure and does not constitute a project with in the meaning of the Califomia
Environmental Quality Act (Public Resources Code § 21000) ("CEQA"); and
WHEREAS, pursuant to the foregoing, City staff has determined that a
notice of exemption ("Notice of Exemption") for the approval of this Ordinance
should be filed with the County of Los Angeles, pursuant to CEQA, the State
CEQA Guidelines and the City's Local CEQA Guidelines;
3
NOW, THEREFORE, T'HE CITY COUNCIL OF THE CITY OF ARCADIA
DOES ORDAIN, AS FOLLOWS:
SECTION 1. The City Council of the City of Arcadia hereby makes the
following findings and determinations:
SECTION 2. The purpose of this Ordinance is to adopt the Eminent
Domain Program for the Project Area within the territorial jurisdiction of the City
pursuant to CRL § 33342.7.
SECTION 3. The Eminent Domain Program and policies for exercise of the
power of eminent domain in the Redevelopment Plan, as amended, in addition to
the respective specific provisions of the Redevelopment Plan regarding exercise of
the power of eminent domain, shall be as follows: if the Agency is or becomes
authorized to acquire real property by eminent domain in the Project Area pursuant
to the provisions of the Redevelopment Plan, the Agency shall strictly adhere to
the following laws in assessing just compansation and damages to affected
property owners: The Fifth Amendment to the United States Constitution, Article I,
section 19 of the California Constitution, the Eminent Domain Law (California
Code of Civil Procedure Section 1230A10, et seq.), the California Relocation
Assistance Act (California Government Code Section 7260, et seq.), implementing
rules and regulations (Title 25, California Code of Regulations) and such other
4
applicable local, state or federal ordinances, statutes, rules, regulations and
decisional laws. The Agency shall assess the payment of fair market value for
interests in real property, payment for the taking and damaging of improvements,
fixtures and equipment, any diminution in value caused to a remainder of property
acquired pursuant to a resolution of necessity, relocation benefits and assistance,
loss of business goodwill in appropriate cases and the necessary costs of mitigating
a loss of business goodwill.
SECTION 4. Paragraph 5, Section 303 of the Redevelopment Plan is hereby
deleted in its entirety and replaced by the following as Paragraphs:
`BMINENT DOMAIN PROGRAM
The Agency shall not acquire real property through the
commencement of eminent domain proceedings. For purposes of this
Redevelopment Plan, the Agency will be deemed to have
"commenced" eminent domain proceedings when it has adopted a
resolution of necessity pursuant to California Code of Civil Procedure
Section 1245.210 et seq.
If the Agency becomes authorized to acquire real property by
eminent domain in the Project Area pursuant to the provisions of the
Redevelopment Plan, the Agency shall strictly adhere to the following
5
in assessing just compensation and damages to affected owners: The
Fifth Amendment to the United States Constitution, Article I, section
19 of the California Constitution, the Eminent Domain Law
(California Code of Civil Procedure Section 1230.010, et seq.), the
California Relocation Assistance Act (California Government Code
Section 7260, et seq.), implementing rules and regulations (Title 25,
California Code of Regulations) and such other applicable local, state
or federa] ordinances, statutes, rules, regulations and decisional laws.
The Agency shall assess the payment of fair market value for interests
in real property, payment far the taking and damaging of
improvements, fixtures and equipment, any diminution in value
caused to a remainder of properiy acquired pursuant to a resolution of
necessity, relocation benefits and assistance, loss of business goodwill
in appropriate cases and the necessary costs of mitigating a loss of
business goodwill."
SECTION 5. The Mayor shall sign this Ordinance and the City Clerk is
hereby directed to send a certified copy of this Ordinance to the Agency,
whereupon the Agency is vested with the continuing responsibility for carrying out
the Redevelopment Plan.
6
SECTION 6. Agency Staff is hereby directed to record with the County
Recorder of Los Angeles County, the Statement of Proceedings in accordance with
Government Code § 27295 and CRL § 33373.
SECTION 7. This Ordinance shall be in full force and effect on the thirty-
first (31st) day from and after the date of its final passage and shall be affixed to
the Redevelopment Plan as an Amendment to such Plan.
SECTION 8. If any part of this Ordinance or the Redevelopment Plan, as
amended, is held to be invalid for any reason, such decision shall not affect the
validity of any remaining portion of this Ordinance or the Redevelopment Plan, as
amended, and the City Council hereby declares that it would have passed the
remainder of this Ordinance, if such invalid portion had been deleted.
SECTION 9. The Executive Director of the Agency is hereby authorized to
compile the Redevelopment Plan, as amended by this Ordinance, into a single
document and said document, when filed with the City Clerk and the Agency
Secretary, shall constitute the official Redevelopment Plan for the Central
Redevelopment Project.
SECTION 10. This Ordinance shall be introduced at least five (5) days prior
to the City Council meeting at which this Ordinance is to be adopted. Within
fifteen (15) days after the adoption of this Ordinance, the City Clerk shall certify to
7
tlie adoption of this Ordinance and cause the Ordinance to be posted in at least
three (3) public places within the City, and published once in Arcadia Weekly, a
newspaper of general circulation in the City.
Passed, approved and adopted this day of , 2007.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
C7'~d~ ..- ". I --~-~~-~C.~.
Stephen P. Deitsch
City Attorney
s
A
r~coRp~RAT$~ ~°°" . STAFF REPORT
Development Services Department
DATE: July 17, 2007
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director~
Stephen P. Deitsch, City Attorney
By: Mary Cynar, Economic Development Administrator .
SUBJECT: Ordinance No 2231 of the Cit~Council of the Citv of Arcadia Adoptinq an
Amendment to the Redevelopment Plan for the Central Redevelopment
Revised Statement of Proceedinqs.
Recommendation: Adopt
SUMMARY
California Community Redevelopment Law (Health and Safety Code Section 33342.7)
requires that prior to July 1, 2007 that all redevelopment agencies adopt an ordinance
containing a description of the redevelopment agency's eminent domain program for
redevelopment project areas within their jurisdiction and that prior to December 31,
2007, the agency record a statement of proceedings with the County Recorder,
providing a description of the amendment adoption proceedings (pursuant to Health and
Safety Code Section 33373). Agency Counsel has advised that the action is required
even where a redevelopment agency no longer has the authority to use eminent domain
under its redevelopment plan.
DISCUSSION
On May 8, 2007, the voters of the City of Arcadia approved Measure "B," which
eliminated the use of eminent domain by the Redevelopment Agency in the Central
Redevelopment Project Area. The measure passed by a 3 to 1 margin and the results
of the election were certified at the June 5`h City Council meeting.
California Redevelopment law requires agencies to adopt an eminent domain program
and record a statement of proceedings. While the Agency has a clear mandate from
the voters to eliminate the use of eminent domain, the California Redevelopment
Association recommends that this formal action be taken to adhere to the state
requirements, even where eminent domain is no longer authorized under the
Mayor and City Council
Chairman and Board Members
Juiy 17, 2007
Page 2
redevelopment plan (such as in Arcadia). Staff and Agency Counsel discussed the
necessity of taking this formal action since the Agency has no eminent domain autharity
and ultimately concluded it should be taken though as a practical matter it will have no
impact on Arcadia: Agency Counsel has advised that there is no apparent penalty for
not taking action by July 1 as the statute otherwise provides. Agency Counsel
previously recommended to staff to defer any action until the City Councii first certified
the results of th'e May 8 election concerning the eminent domain issue.
Adoption of an eminent domain program does not modify any actions taken by the
voters in May. Any future amendments to the Redevelopment Plan to authorize
eminent domain in the Central Redevelopment Project Area would require a vote of the
Arcadia electorate.
ENVIRONMENTAL ASSESSMENT
The actions associated with the adoption of the ordinance and recordation of
proceedings is categorically exempt pursuant to Section 15378 (a) of the California
Environmental Quality Act.
FISCAL IMPACT
There are no direct fiscal' impacts associated with the adoption of the proposed
ordinance and recordation of proceedings
That the City Council introduce Ordinance No. 2231 adopting an Amendment to
the Redevelopment Plan for the Central Redevelopment Project Area, adopting an
Eminent Domain Program for the Central Redevelopment Project Area and
directing Agency staff to record a Revised Statement of Proceedings.
Approved: ~
William R. Kelly, City Manager
Attachment 1- Ordinance fVo. 2231
ORDINANCE NO. 2231
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ARCADIA ADOPTING AN AMENDMENT
TO TI~ REDEVELOPMENT PLAN FOR THE
CENTRAI, REDEVELOPMENT PROJECT,
ADOPTING AN EMINENT DOMAIN PROGIZAM
FOR THE CENTRAL REDEVELOPMENT PROJECT
AREA AND DIRECTING AGENCY STAFF TO
RECORD A REVISED STATEMENT OF
PROCEEDINGS
WHEREAS, the Arcadia Redevelopment Agency ("Agency") . is a
community redevelopment agency duly created, established, and authorized to
transact business and exercise its powers, all under and pursuant to the California
Community Redevelopment Law (Part I of Division 24, commencing with Section
33000 of the Health & Safety Code of the State of California) ("CRL"); and
WHEREAS, pursuant to Ordinance No. 1490 adopted on December 26,
1973, the Agency is engaged in activities necessary and appropriate to carry out
the Redevelopment Plan for the Central Redevelopment Project Area ("Project
Area"); and
WIIEREAS, The Arcadia Redevelopment Agency ("Agency") is engaged in
activities necessary to carry out the Redevelopment Plan, as amended; and
WHEREAS, pursuant to CRL § 33342.7, prior to July 1, 2007, the
legislative body of the Agency is required to adopt an ordinance containing a
1
description of the Agency's eminent domain program ("Eminent Domain
Program") for the Project Area; and
WI-IEREAS, the Agency must record with the Los Angeles County Recorder
a description of the land within the Project Area and a statement that any
proceedings for the redevelopment of the Project Area have been instituted under
CRL § 33373 ("Statement of Proceedings"); and
WHEREAS, new CRL § 33373(d) more particularly requires the recordation
of such Statement of Proceedings prior to the Agency's commencement of any
future eminent domain action; and
WHEREAS, prior to May 8, 2007, pursuant to Section 303 of the
Redevelopment Plan for the Project Area the Agency was authorized to acquire
real property in the Project Area by eminent domain until and including December
31, 2010; and
WIIEREAS, certain real property in the Project Area was exempt from the
Agency's power of eminent domain and such properties are described in Exhibit B
attached to the Redevelopment Plan; and
WHEREAS, on May 8, 2007, Ballot Measure B was approved by the voters
of the City of Arcadia, and applicable provisions of Measure B amended Section
Z 2231
303 of the Redevelopment Plan to preclude the Agency from acquiring property in
the Project Area through the commencement of eminent domain proceedings; and
WI IEREAS, it is the intent of the legislative body of the Agency to promote
effective redevelopment, but to discourage abuses of eminent domain powers; and
WHEREAS, the City now desires to adopt an eminent domain program
describing the Agency's program pertaining to acquisition of real property by
eminent domain in the Project Area if and when, if at all, the Agency is even
authorized to employ the use of eminent domain pursuant to the Redevelopment
Plan, including any limitations on the Agency's exercise of the power of eminent
domain in the Project Area; and
WHEREAS, City staff has determined that the approval and adoption of this
Ordinance does not constitute an approval of any specific program, project or
expenditure and does not constitute a project with in the meaning of the California
Environmental Quality Act (Public Resources Code § 21000) ("CEQA"); and
WI-lEREAS, pursuant to the foregoing, City staff has determined that a
notice of exemption ("Notice of Exemption") far the approval of this Ordinance
should be filed with the County of Los Angeles, pursuant to CEQA, the State
CEQA Guidelines and the City's Local CEQA Guidelines;
3 2231
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA
DOES ORDAIN, AS FOLLOWS:
SECTION 1. The City Council of the City of Arcadia hereby makes the
following findings and determinations:
SECTION 2. The purpose of this Ordinance is to adopt the Eminent
Domain Program for the Project Area within the territorial jurisdiction of the City
pursuant to CRL § 33342.7.
SECTION 3. The Eminent Domain Program and policies for exercise of the
power of eminent domain in the Redevelopment Plan, as amended, in addition to
the respective specific provisions of the Redevelopment Plan regarding exercise of
the power of eminent domain, shall be as follows: if the Agency is or becomes
authorized to acquire real property by eminent domain in the Project Area pursuant
to the provisions of the Redevelopment Plan, the Agency shall sh-ictly adhere to
the following laws in assessing just compensation and damages to affected
property owners: The Fifth Amendment to the United States Constitution, Article I,
section 19 of the California Constitution, the Eminent Domain Law (California
Code of Civil Procedure Section 1230.010, et seq.), the California Relocation
Assistance Act (California Govemment Code Section 7260, et seq.), implementing
rules and regulations (Title 25, California Code of Regulations) and such other
4 2231
applicable local, state ar federal ordinances, statutes, rules, regulations and
decisional laws. The Agency shall assess the payment of fair market value for
interests in real property, payment for the taking and damaging of improvements,
fixtures and equipment, any diminution in value caused to a remainder of property
acquired pursuant to a resolution of necessity, relocation benefits and assistance,
loss of business goodwill in appropriate cases and the necessary costs of mitigating
a loss of business goodwill.
SECTION 4. Paragraph 5, Section 303 of the Redevelopment Plan is hereby
deleted in its entirety and replaced by the following as Paragraphs:
"EMINENT DOMAIN PROGRAM
The Agency shall not acquire real property through the
commencement of eminent domain proceedings. For purposes of this
Redevelopment Plan, the Agency will be deemed to have
"commenced" eminent domain proceedings when it has adopted a
resolution of necessity pursuant to California Code of Civil Procedure
Section 1245.210 et seq.
If the Agency becomes authorized to acquire real property by
eminent domain in the Project Area pursuant to the provisions of the
Redevelopment Plan, the Agency shall strictly adhere to the following
5 2231
in assessing just compensation and damages to affected owners: The
Fifth Amendment to the United States Constitution, Article I, section
19 of the California Constitution, the Eminent Domain Law
(California Code of Civil Procedure Section 1230.010, et seq.), the
California Relocation Assistance Act (California Government Code
Section 7260, et seq.), implementing rules and regulations (Title 25,
California Code of Regulations) and such other applicable local, state
or federal ordinances, statutes, rules, regulations and decisional laws.
The Agency shall assess the payment of fair market value for interests
in real property, payment for the taking and damaging of
improvements, fixtures and equipment, any diminution in value
caused to a remainder of property acquired pursuant to a resolution of
necessity, relocation benefits and assistance, loss of business goodwill
in appropriate cases and the necessary costs of mitigating a loss of
business goodwill."
SECTION 5. The Mayor shall sign this Ordinance and the City Clerk is
hereby directed to send a certified copy of this Ordinance to the Agency,
whereupon the Agency is vested with the continuing responsibility for carrying out
the Redevelopment Plan.
6 2231
SECTION 6. Agency Staff is hereby directed to record with the County
Recorder of Los Angeles County, the Statement of Proceedings in accordance with
Government Code § 27295 and CRL § 33373.
SECTION 7. This Ordinance shall be in full force and effect on the thirty-
first (31st) day from and after the date of its final passage and shall be affixed to
the Redevelopment Plan as an Amendment to such Plan.
SECTION 8. If any part of this Ordinance or the Redevelopment Plan, as
amended, is held to be invalid for any reason, such decision shall not affect the
validity of any remaining portion of this Ordinance or the Redevelopment Plan, as
amended, and the City Council hereby declares that it would have passed the
remainder of this Ordinance, if such invalid portion had been deleted.
SECTION 9. The Executive Director of the Agency is hereby authorized to
compile the Redevelopment Plan, as amended by this Ordinance, into a single
document and said document, when filed with the City Clerk and the Agency
Secretary, shall constitute the official Redevelopment Plan for the Central
Redevelopment Project.
SECTION 10. This Ordinance shall be introduced at least five (5) days priar
to the City Council meeting at which this Ordinance is to be adopted. Within
fifteen (15) days after the adoption of this Ordinance, the City Clerk shall certify to
~ 2231
the adoption of this Ordinance and cause the Ordinance to be posted in at least
three (3) public places within the City, and published once in Arcadia Weekly, a
newspaper of general circulation in the City.
Passed, approved and adopted this
~th day of August , 2007.
ISl M~CKEY S~GAL
Mayor of the City of Arcadia
ATTEST:
1~f ~i~71~ ~. DA~~~~€~~~
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~;~,~~,~„ ~. 1~-u~~
Stephen P. Deitsch
City Attorney
g 2231
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Ordinance No. 2231 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 7th day of August, 2007 and that said
Ordinance was adopted by the following vote, to wit:
AYES: Council Member Chandler, Harbicht, Wuo and Segal
NOES: None
ABSENT: Council Member Amundson
6 7
~' ~ ~ .~- ~ R .~. ~7 ~
City Clerk of the City of Arcadia
9 2231
~
r.o.na....e
.furyrt S. if03
°~vni~Yo4~°~`' STAFF REPORT
Library and Museum Services Department
DATE: August 7, 2007
TO: William R Kelly, City i~lanager
FROM: Janet Sporleder, Director of Library and Museum Services
By: Jackie Faust-Moreno, Library Services Manager
SUBJECT: Authorize the City Manager to enter into a Professional Services Agreement with West
Coast Copy to provide copy and print management services to the Library for a three-yeaz
period from September 1, 2007 through August 31, 2010 in an amount determined by
volume of activity.
5UMMARY
A staff committee from the Department of Library and Museum Services conducted an informal
evaluation including in-person interviews and walkthroughs with several vendors for facilities
management service for the Library. At that time equipment offered for staff and public use, service, and
price were considered. West Coast Copy was chosen since their price, service, equipment, and
recommendations from other libraries were the best of those considered. For stabiliTy of service which
would affect our users and to avoid monetazy increases due to technology changes a three-year contract
is necessary.
For the past five years, the Department of Library and Museum Services has contracted with CMS,
formerly APS Affliates, Inc for facilities management service. This service included photocopiers for
the public and staff, microform reader printers, change machines, time management and printing for
computer software; typewriters, and debit cards for consistent use of these services. The Library noticed
that service of the equipment seemed to falter once CMS purchased the business from APS Affiliates,
Inc.
With the current contract expiring in September 2007, librazy staff started to investigate other companies
in October and November of 2006. The Library prefened not purchasing or leasing equipment since the
technology changes often and the Library didn't want to struggle with older equipment. The
photocopiers need to be heavy duty for staff and public use. The microform reader printers need to be
operational and easy for users. The time management and printing softwaze needed to work with the
equipment provided. Regulaz service and maintenance of the equipment is essential.
3taff set up interviews for four companies. West Coast Copy, based in Simi Valley, California, proved
to be the best company for the Library. The only charge for service is the two- cent per copy for the
Children's staff copier and the three-cent per copy charge for the Administration copier. The cunent
company, CIvtS, chazges a monthly fee for the staff machines in addition to the per copy charge.
Changing vendors allows the Library to realize an annual savings of $5,300. A11 the other equipment
placed in the Library is free to the Library; including a converter for allowing users to read either
microfilm or microfiche with the same viewer, and two table top photocopiers for staff use. The Library
pays only for the paper used in the staff machines, not for the toner. West Coast Copy recoups their
costs by charging the public for the photocopies (.15 per page black & white, $1 per page for color,)
microform copies (.25 per page) and computer printing service (.10 per page.)
The three-year contract with West Coast Copy will allow for effective cost control, and avoiding
increases due to unforeseen changes or demands in the technology industry. Further, the three-year
contract will ensure stability in our systems maintenance and service to our users.
FISCAL IMPACT
The annual cost for the service is estimated to be $3,000. The actual cost will be determined by the
volume of activity. Adequate funds for the contract have been budgeted in the 2007-2008 Library
Operating Budget
RECOMMENDATION
Authorize the City Manager to enter info a Professional Services Agreement with West Coast Copy to
provide copy and print management services to the Librazy for a three-year period from September 1,
2007 through August 31, 2010 in an amount determined by volume of activity.
Approved:
+~-'~
William R. Kelly, CiCy Manager
c~
'~`°RpoA•T~9-~°°° STAFF REPORT
Administrative Services Deparhnent
DATE: August 7, 2007
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Direc~
SUBJECT: Authorize the Citv.Manager to enter into a Joint Powers Aqreement
establishinq the California lnsurance Pool Authoritv
Recommendation: Approve
SUMMARY
Staff is recommending the City Council authorize the City Manager to enter into a Joint
Powers Agreement establishing the California lnsurance Pool Authority. The City is
currently in a Joint Powers Agreement with the California lnsurance Pool Authority.
This action would authorize the City Manager to enter into an updated agreement.
BACKGROUND
The City entered into a Joint Powers Agreement (JPA) with California lnsurance Pool
Authority (CIPA) effective July 1, 2006. This JPA provides member cities with excess
insurance coverage for general liability and workers' compensation as well as other risk
management services. For many years the City had been a member of the
Independent Cities Risk Management Authority (ICRMA), which _also provided excess
insurance coverage. The primary reason staff recommended withdrawing from ICRMA
and enter into an agreement with CIPA was the cost of coVerage. That anticipated
savings has been realized and staff is recommending the City remain with CIPA.
DISCUSSION
For the past 6 months, legal counsel for CIPA has worked with the Executive
Committee, General Manager, and the Board to update and clarify the joint powers
agreement and other documents, which CIPA operates. A number of city attorneys
have made valuable suggestions, which have been included in this version of the
agreement. The Board of Directors of the Authority has already adopted changes to the
bylaws, coverage agreements for both liability and workers compensation, and the
policies guiding day-to-day operations, effective as of July 1, 2007. However, changes
to the joint powers agreement establishing the Authority require approval by the
member agencies. The CIPA Board took action on June 25, 2007, recommending
approval of the accompanying joint powers agreement to the member cities
The joint powers agreement can only be amended by approval by 2/3 of the member
agencies. As drafted, the new joint powers agreement would be effective as of July 1,
2007, to be consistent with the.fiscal year of the Authority. However each City Council
needs to adopt a motion approving the revised agreement, authorizing the City Manager
execute a copy of the agreement.
The most significant changes to the joint powers agreement are summarized below:
Article 1. Various definitions in the agreement were changed to reflect the transition
from claims-made to occurrence form coverage for liability, and also to reflect initiation
of a workers compensation program.
Article 3. The risk management program of the Authority has been defined to
require continuation of the liability coverage program, on which the Authority was
founded. Other areas of coverage, like workers compensation liability, are optional, and
may be added as approved by the Board of Directors of the Authority.
Articie 10. The treasurer/auditor of the Authority is the treasurer of a member agency,
unless the Board of the Authority elects another option allowed by law.
Article 12. In recognition of the fact that the occurrence form offered for liability
coverage continues to respond to claims made after a city leaves the Authority, we have
broadened a withdrawing member's obligations to require compliance with the
Authority's rules as to such claims. Previously, these rules arguably applied only to
claims "outstanding" at the time of withdrawal.
Article 14. The amended Agreement provides that almost all disputes between CIPA
and its members are to be first referred to its administrative dispute resolution process
and then submitted to arbitration. The JPA previously required only that disputes under
the joint powers agreement be arbitrated. However, the Authority's coverage contracts
have long required alternative dispute resolution and arbitration. Thus, this amendment
is not a change in existing practice. In fact, these procedures have been used several
times to address coverage questions under the liability program.
Article 17. The proposed Agreement clarifies the obligations of CIPA to defend and
indemnify its officers and directors to the extent permitted by law.
Article 2~. Since the Agreement was last amended, California law has changed to
allow pool members to avoid joint and several liability for the liabilities of an insurance
pool authority if certain conditions are met. The proposed Agreement reflects the
2
.vA+
W`'
actions taken by CIPA to take advantage of this statute to protect the member agencies,
and requires the Board to maintain that protection.
FISCAL IMPACT
This action has no fiscal impact to the City.
RECOMMENDATION
It is recommended the City Cauncil:
Authorize the City Manager to enter into a Joint Powers Agreement
establishing the California lnsurance Pool Authority.
Approved:
"""--- " '=.~
William R. Kelly, City Manager
3
/'
,..~.~..
.~¢~un S~ 19tl
c°m~~A,~y~=4°~`' STAFF REPORT
Public Works Services Department
DATE: August 7, 2007
TO: Mayor and City Council ~~~
FROM: Pat Malloy, Public Works Services Director
Prepared by: Tom Tait, Deputy Public Works Services Director
Dave McVey, General Service Superintendent
SUBJECT:
CONTRACTORS. INC. FOR ELECTRICAL PREVENTATIVE
Recommendation: Approve
SUMMARY
On August 1, 2006, the City Council awarded a one (1) year contract Agreement with
optional contract extensions to D&J Foothill Electrical Contractors for electrical repairs
and preventative maintenance at City facilities. D&J Foothill Electrical Contractors, Inc
is reaching the end of their contract and has submitted a written offer to extend the
contract an additional one (1) year in accordance with the existing-agreement. The
contractor's offer of extension does not reflect a change in price and all other conditions
of the Agreement are to remain in effect.
Based on the excellent service provided by D&J Foothiil Electrical Contractors, Inc.
during the last year, staff recommends that the City Council award a one (1) year
contract extension in the amount of $124,250.00 to D&J Foothill Electrical Contractors,
Inc. for electrical services and preventative maintenance in order to ensure scheduled
projects and repairs are completed in a timely manner.
DISCUSSION
Due to electrical capital projects scheduled for 2007-08 and basic maintenance and
preventative maintenance repairs, the Public Works Services Department has
determined that awarding a one (1) year contract extension to D&J Foothill Electrical
Contractors, Inc. would be advantageous to the City. Having one qualified contractor to
Page 1 of 2
Mayor and City Council
August 7, 2007
provide electrical services and p[eventative maintenance for these projects and all City
facilities will permit a more time efficient process for both scheduled and unscheduled
repairs and improvements. Capital Improvement Projects such as the Library ballast
replacement project, city-wide lamp replacement, and the Arcadia High School electrical
junction box are some examples of the projects that will require the contractor.
D&J Foothill Electrical Contractors, Inc. has submitted a written offer to renew the
contract in accordance with the existing agreement without a cost increase. All other
conditions of the agreement are to remain the same. StafF recommends that the City
Council award a one (1) year contract extension in the amount of $124,250.00 for
electrical services and preventative maintenance at various City facilities
FISCAL IMPACT
Sufficient funds are budgeted in the 2007-08 Facilities Maintenance Operating budgets
of Fire, Police; Library, Recreation, Community Center, and Public Works for these
services. Additionally, the Capital Improvement Program budget includes funds for
electrical work for the construction of the projects listed within.
RECOMMENDATION
Award a one (1) year contract extension in the amount of $124,250.00 to
D&J Foothill Electrical Contractors, Inc. for electrical services and
preventative maintenance at various City facilities.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved 6y the City Attorney.
Approved: _ I~""_ "~'"~
William R. Kelly, City Manager
PM:TT:DM:df
Page 2 of 2
~....n~..~.e
~„n.. s.
\ /.
STAFF REPORT
Public Works Services Department
DATE: August 7, 2007
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Directo
Prepared by: Tom Tait, Deputy Public Works ervi es Director
Dave Thompson, Streets Superintendent
SUBJECT:
SUMMARY
On July 1, 2003, the City Council awarded a one (1) year agreement, with optional
extensions, to Traffic Operations, Inc. to perform citywide street striping and pavement
marking services. Traffic Operations, Inc. is reaching the end of their third (3) contract
extension and has submitted a written offer to extend the contract in accordance with
the existing agreement. The contractor's offer of extension requests a 2.0% Cost of
Living Adjustment (COLA) to help offset the increasing cost of fuel. All other conditions
of the Agreement will remain in effect. The contract amount will increase from $75,704
to $77,218, reflecting an annual increase of $1,514.
Based on the excellent service provided by Traffic Operations, Inc. during the last year,
staff recommends that the City Council approve a one (1) year contract extension in the
amount of $77,218 to Traffic Operations, Inc. for street striping and pavement marking
services.
DISCUSSION
The existing street striping and pavement marking program includes annual striping on
all major arterial streets. Collector streets are painted once every two (2) years and
commercial streets once every'three (3) years while residential streets are scheduled
once every three (3) years. Additionally, all yellow school markings will continue to be
painted every August before school begins. Miscellaneous striping, seroice requests,
and areas requiring more frequent painting will be handled on an as-needed basis.
AMOUNT OF $77.218
Recommendation: Approve
Mayor and City Council
August 7, 2007
The current agreement provides for optional one (1) year contract extensions. The
requested COLA increase is due to the fact that Traffic Operations, Inc utilizes fuel
dependent vehicles to provide services to the City. Traffic Operations, Inc. is currently
approaching the. end of their third (3) contract extension and has submitted a written
ofFer to extend the term of this contract for an additional one (1) year in accordance with
the existing agreement and the consideration of a 2.0% COLA increase due to the rising
costs of fuel. The offer indicates no other changes in compensation or conditions of the
existing Agreement. Staff believes that a one (1) year extension would be beneficial to
the City, resulting in the continuance of outstanding street striping and pavement
marking services provided by the contractor.
Staff is recommending that the City Council award a one (1) year contract extension to
Traffic Operations, Inc. for street striping and pavement marking services in the amount
of $77,218.
FISCAL IMPACT
Sufficient funds are budgeted in the 2006-2007 Operating Budget for this contract.
RECOMMENDATION
9. Award a one (1) year contract extension in the amount of $77,218 to Traffic
Operations, Inc..for the painting of street striping and pavement marking
services for Fiscal Year 2007-2008.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
APPROVED: -=.-' '"""-.~
William R. Kelly, City Manager
PM:TT: DT:df .
Page 2 of 2
IxoevonuE
Aun~~s~lc~n
\ . .i
DATE: August 7, 2007
MEMORANDUM
Administrative Services Department
TO: Mayor and City Council
FROM: Tracey Hause, Administrative Services Direct 1~'
Submitted by: Jan Steese, Purchasing Officer
SUBJECT:
Recommendation: Approve
SUMMARY
In May 2006, City Council authorized an extension to the contract for citywide printing
services with The Workshop in the amount of $250,000.0o through June 2007. In May
2007, staff began the process to solicit proposals for a new contract for printing
services.
BACKGROUND
In February 2002, City Council authorized the original contract for citywide printing
services with The Workshop. This contract was for a three-year period with the option
to renew for two additional one-year periods. In June 2005, City Council authorized the
first extension and in May 2006, City Council authorized a seventeen {17) month
extension to align the contract on the city's fiscal year.
DISCUSSION
In May 2007, staff prepared and mailed solicitations to 21 prospective bidders. A pre-
proposal meeting was held on May 24, 2007 with 4 bidders attending. Proposals were
received on June 14, 2007 from 7 bidders. A committee was formed to evaluate the
proposals. The Committee consisted of representatives from the City Manager's Office,
Library, Administrative Services and the Police Departments. The committee
determined that three vendors were not responsive and selected the remaining four
companies back for interviews with the committee on June 26, 2007. The committee
conducted site visits and determined that The Workshop is the company that best fits
the needs of .the city. The committee considered the bidders thoroughness and
understanding of the scope of work required to execute the contract effectively and
efficiently, their related experience, the references they provided, the quality of the
proposal they submitted and the costs when determining the best company to provide
printing services. The Workshop has consistentiy provided quality work at competitive
prices on a timely basis. Staff is confident that The Workshop can perform the services
required and they are located in Arcadia.
FISCAL IMPACT
The funding for on-going printing services is included within each departmenYs
operating budget. It is anticipated that the costs will be an estimated $270,000.00
annually including any increased paper costs and/or higher charges as a result of gas
prices fluctuating.
RECOMMENDATION
Staff is recommending that the City Council:
Approve a three-year contract for citywide printing services with The
Workshop for an amount not to exceed $270,000.00 annually.
Approved: ~""'! `"_~
William R. Kelly, City Manager
2
v~ ~
,...~...~,
.~ery~[ 5~ 1903 -
c°~~vai~y~t~°~` STAFF REPORT
Library and Museum Services Deparhnent
August 7, 2007
TO: Mayor and City Council
FROM: Janet Sporleder, Director of Library and Museum Services
By Carolyn Garner-Reagan, Library Services Manager
SUBJECT: Acceptance: $10,000 from the estate of Richard C. Biedebach for aeneral Librarv
purposes
Recommendation: Accept the donation
Summarv: The estate of Richard C. Biedebach has offered the Librazy a gift of $10,000 for general
Library purposes.
Discussion: Mr. Richard C. Biedebach lived for many yeazs in Michillinda Pazk, the unincorporated
area of Los Angeles County just to the west of Arcadia. According to his executors, John and Doris
Wimpress of Des Moines, Washington, Mr. Biedebach used the Arcadia Public Library for most of his
recreational reading. A professional pilot before his retirement, Mr. Biedebach would keep up with the
airline, executive aircra$, and aircraft manufacturing industries throu,gh the Library's collection of
magazines. A worldwide traveler, he also enjoyed the selection of travel magazines.
All gifts to the Library aze subject to approval by the City Council pursuant to City Charter article VIlI
section 809 (d).
Fiscal Impact: The Library will experience an added $10,000.00 to its budget allocation.
Recommendation: Accept the donation of $10,000 to the Arcadia Public Li6rary for general
Library purposes.
Approved by: ~~" `~"'l/`'
William R. Kelly, City Manager
Avpunf.
~ ~
STAFF REP~RT
Public Works Services Department
DATE: August 7, 2007
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Directo
Prepared by: Lubomir Tomaier, Principal Civil E~gine r
Ken Herman, Associate Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY BAKERSFIELD WELL AND
PUMP AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE
MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS
Recommendation: Approve
SUMMARY
On October 3, 2006, the City Council awarded a contract to Bakersfield Well and Pump
in the amount of $638,254.00 for the construction (drilling) of the Colorado Well. The
terms and conditions of this project have been complied with and the work has been
performed to staff's satisfaction for a total project cost of $626,842.40. This amount
reflects the cost of actual work performed under the unit price agreement of the original
contract. There were no contract change orders issued.
Staff recommends that the City Council accept ali work performed by Bakersfield Well
and Pump as complete and authorize the final payment to be made in accordance with
the contract documents, subject to retention of $62,684.24.
BACKGROUND
The 2001 Water Master Plan recommends the construction of several new domestic
water welis in the upper water zones to replace existing welis that are reaching the end
of their productive life and to meet the growing demand for water in the City. The 2004-
2005 Capital Improvement Program provided for the design and construction of a new
well. After careful consideration of several possible well locations and the efficient use
of current pumping rights in the three Groundwater Basins, staff concluded that the best
location to supply water to pumping Zone 2 is in the West Raymond Basin.
The work performed under this contract included the drilling of the new well, the
construction of the well casing, development of the well, and the completion of the
discharge pipe to the Arcadia Wash. Following the completion of the well construction,
Page 1 of 2
Mayor and City Council
August 7, 2007
performance data obtained during the drilling and well development will be used to
design the well pump and associated equipment. This final phase of well equipping will
be bid and constructed under a separate contract.
DISCUSSION
The final construction cost of the Colorado Well is $626,842.40. This amount reflects
the original contract amount of $638,254.00 minus adjustments made to the total cost of
unit price items based on the actual quantities used. There were no contract change
orders issued.
The terms and conditions of this contract have been complied with and the work has
been performed to staff's satisfaction. Staff recommends that the City Council accept
all work performed by Bakersfield Well and Pump as complete and authorize the final
payment to be made in accordance with the contract documents, subject to retention of
$62,684.24.
ENVIRONMENTAL IMPACT
The City Council adopted a Mitigated Negative Declaration for this project on October 3,
2006, pursuant to the provisions of the California Environmental Quality Act. All of the
mitigation actions :identified in the Mitigated Negative Declaration were compiied with
and/or carried out during the course of work. Therefore, no further action is necessary
for final acceptance of the project.
FISCAL IMPACT
Water Funds in the amount of $1,500,000 are budgeted in the 2004-2005 Capital
Improvement Program for the design and construction of a new well. This work
constitutes the first phase of the project. The second, and final, phase of the project will
include the well equipping and should be complete by the spring of 2008.
RECOMMENDATION
1. Accept all work performed by Bakersfield Well and Pump for the
Construction of the Colorado Well project as complete.
2. Authorize final payment to be made in accordance with the contract
documents, subject to retention of $62,684.24.
Approved by:
PM:LT:KH:df
--~'-' ~'-'~
William R. Kelly, City Manager
Page 2 of 2
DATE: August 7, 2007
TO: Mayor and City Council
FROM: William R. Kelly, City Mana er
By: Linda Garcia, Com unica ions, arketing and Special
Projects Manager~
SUBJECT: PROVISION OF VARIOUS PROFESSIONAL SERVICES
FOR THE CITY WEBSITE BY VISION INTERNET, IN AN
AMOUNT NOT TO EXCEED $26,000.00 IN FY2007-2008
Recommendation: Approve
SUMMARY
The City of Arcadia's purchasing regulations require that expenditures to one company
for "professional services" in excess of $15,000.00 in a fiscal year be approved by the
City Council. In fiscal year 2007-2008 staff anticipates that the City will spend between
$18,000.00 and $26,000.00 with Vision Internet for various services related to the City
website. This report requests Council approval of such an expenditure.
DISCUSSION
In December 2002, after going through a Request for Proposals process, the City of
Arcadia retained Vision Internet to design a new City website using their content
management system. As part of the purchase of the content management system the
City received one year of hosting at no charge (typically $250.00 per month). After the
year expired, the City chose to remain with Vision for hosting as their service proved to
be very reliable. In addition, it was the recommendation of Information Services staff at
the time that outside hosting of the website would be the most efficient way to go.
In this fiscal year staff is planning to initiate or complete an upgrade of the website
content management system (cros) that includes additional functionality for the people
who input information onto the site, an e-notification system and a form tool that will
help alleviate some of the problems the Library is having with spam caused by the
public use of forms available on the site. The cost for this project is $12,000.00 for the
upgrade of the cros and $3,000.00 for the form tool. Another $3,000.00 will be needed
for twelve months of hosting and up to $8,000.00 has been budgeted for miscellaneous
programming and maintenance on the website. As a result, our payments to Vision
Internet this year will likely be in excess of $15,000.00, which triggers a need for City
Council authorization.
Office of the City Manager
Mayor and City Council
August 7, 2007
Page 2
FISCAL IMPACT
The combined total possible expenditure suggested by this report is $26,000.00.
Please note that $8,000 of this money may or may not be used depending on need.
Funds are available in the 2007-2008 operating budget.
RECOMMENDATION
It is recommended that the City Council authorize staff to continue using Vision
Internet for services related to the City website in an amount not to exceed
$26,000.00 in fiscal year 2007-2008.
I~- :~
°~~,,,,,~~t ~ K°"e
~
° STAFF REPORT
Development Services Department
August 7, 2007
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director~
SUBJECT: Installation of voice and data cabling infrastructure at Fire Station 106
Recommendation: Authorize the City Manager to enter into an agreement
with Knight Communications to install voice and data infrastructure in Fire
Station 106 at a cost of $35,640
SUMMARY
Construction of Fire Station 106 is proceeding with a completion date in late 2007 or
early 2008. One of the components of the project is the installation of the voice and
data infrastructure which provides telephone and technology services to the facility,
which will serve as the headquarters building for the Fire Department. These
components were not included in the original bid specifications; it is not uncommon to
have this work performed outside the typical bidding process. Therefore, staff is
recommending that the City's information services vendor, Knight Communications, be
awarded a contract to install this infrastructure af a cost of $35,640.
DISCUSSION
Fire Station 106, which will serve as the headquarters station for the Arcadia Fire
Department, is under construction. New voice and data cabling and other related
communications infrastructure needs to be installed in the building. This work was not
included in the basic construction contract for the project.
Staff asked the general contractor for the project, G-2000 Construction, to provide a bid
for this work which could be handled by a project change order. G 2000 and their
electrical subcontractor, Westside Electric, submitted a price of $47,856. Staff also
asked our current information technology provider, Knight Communications, to submit a
bid for this work. KnighYs bid was $35,640.
Mayor ar.d City Council
August 7, 2007
Page 2
BUDGET
Though the voice and data cabling and other related infrastructure was not included in
the basic construction contract, a new appropriation is not necessary to proceed with
this additional work. When the City Council approved the contract for construction of
this project, a 5°/o contingency was authorized for additional services as needed. At this
point in the project there are adequate funds in the contingency account to finance this
work so no appropriation is needed. Knight is the City's current information technology
vendor and has provided this type of service to the City in the past.
RECOMMENDATION
lt is recommended that the City Council authorize the City Manager to enter into an
agreement witli Knight Gommunications to install voice and data infrastructure in Fire
Station 106 at a cost of $35,640.
Approved: ---~
William R. Kelly, City Manager