HomeMy WebLinkAboutItem 1a: Contract with E&R Construction for the Water Valve ReplacementSTAFF REPORT
Public Works Services Department
DATE: May 15, 2012
TO: Mayor and City Council
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FROM: Tom Tait, Public Works Services Director v`-'
Prepared by: Ken Herman, Deputy Public Works Services Director
Deen Buharie, Assistant Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
E&R CONSTRUCTION, INC. FOR THE WATER VALVE
REPLACEMENT PROJECT IN THE AMOUNT OF $57,500
Recommendation: Approve
SUMMARY
The Public Works Services Department is responsible for inspecting water valves for
proper function and identifying valves that are broken or in need of repair. During
routine inspection several locations were identified as having inoperable valves.
It is recommended that the City Council authorize the City Manager to execute a
contract with E&R Construction, Inc. for the Water Valve Replacement Project in the
amount of $57,500.
DISCUSSION
Water main distribution systems are designed with valves located at pipe intersections
and along main pipes. These valves allow City crews to isolate sections of the water
system in order to perform maintenance, shut a section down for emergency repairs, or
make changes to the water system. Under the City's Annual Valve Exercise Program,
Utility Division crews regularly inspect and operate valves in order to verify their proper
function and identify valves that are broken or in need of repair.
As a result of this year's inspections, water distribution system valves ranging in size
from 8" to 12" at the following five (5) locations were found to be inoperable and in need
of replacement:
• Baldwin Avenue and Walnut Avenue
• Baldwin Avenue and Hugo Reid Avenue
Mayor and City Council
May 15, 2012
Page 2 of 3
• Old Ranch Road and Hugo Reid Avenue
Old Ranch Road and Kingsley Avenue
Las Tunas Drive and Live Oak Avenue
It has been determined that work performed at Las Tunas Drive east of Live Oak
Avenue may have a potential impact on local businesses that rely on water for their
daily operation. Therefore, the project bid schedule included one bid alternate to
perform work at Las Tunas during night hours.
On April 2, 2012, a notice inviting bids was published in the adjudicated paper and bid
packages were distributed to area contractors. The City Clerk publicly opened three (3)
sealed bids on April 24, 2012, with the following results:
RANK FIRM
LOCATION BASE BID ALTERNATE BID
1. E&R Construction, Inc. Baldwin Park, CA $ 55,000 $ 2,500
2. Perry C. Thomas Construction, Inc. Monrovia, CA $ 69,655 $ 15,240
3. J.A Salazar Construction & Supply Corp. La Habra, CA $ 84,500 $ 1,000
The bid documents were reviewed for content and the lowest responsible bidder's
background and recent projects were investigated for competency. It has been
concluded that E&R Construction, Inc. is the lowest responsible bidder to perform the
construction of this project.
Therefore, it is recommended that the City Council award a contract to E&R
Construction, Inc. for the Water Valve Replacement Project in the amount of $57,500. It
is important to note that staff is recommending approval for the base bid and the
alternate bid.
ENVIRONMENTAL ANALYSIS
This project consists of minor alteration of an existing public utility system with no
expansion of the system. Therefore, it qualifies for a Class 2 categorical exemption for
Replacement or Construction per 15302 (c) of the California Environmental Quality Act.
FISCAL IMPACT
Funds in the amount of $28,848 have been carried over from FY 2010-11 Capital
Improvement Program for the annual Valve Replacement Program and funds in the
amount of $40,000 have been budgeted in FY 2011-12 Capital Improvement Program
for the annual Valve Replacement Program.
Mayor and City Council
May 15, 2012
Page 3 of 3
RECOMMENDATIONS
• Award a contract to E&R Construction, Inc. for the Water Valve
Replacement Project in the amount of $57,500.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
3. Waive any informality in the bid or bidding process
Approved by
Dominic Lazzaretto-,361) y Manager
TT:KH:DB
CITY OF ARCADIA
POJ ECT
LOCATIONS
WATER VALVE REPLACEMENT PROJECT
PROJECT LOCATION MAP