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HomeMy WebLinkAboutItem 1a: Contract with E&R Construction for the Water Valve ReplacementSTAFF REPORT Public Works Services Department DATE: May 15, 2012 TO: Mayor and City Council -3 --- FROM: Tom Tait, Public Works Services Director v`-' Prepared by: Ken Herman, Deputy Public Works Services Director Deen Buharie, Assistant Engineer SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH E&R CONSTRUCTION, INC. FOR THE WATER VALVE REPLACEMENT PROJECT IN THE AMOUNT OF $57,500 Recommendation: Approve SUMMARY The Public Works Services Department is responsible for inspecting water valves for proper function and identifying valves that are broken or in need of repair. During routine inspection several locations were identified as having inoperable valves. It is recommended that the City Council authorize the City Manager to execute a contract with E&R Construction, Inc. for the Water Valve Replacement Project in the amount of $57,500. DISCUSSION Water main distribution systems are designed with valves located at pipe intersections and along main pipes. These valves allow City crews to isolate sections of the water system in order to perform maintenance, shut a section down for emergency repairs, or make changes to the water system. Under the City's Annual Valve Exercise Program, Utility Division crews regularly inspect and operate valves in order to verify their proper function and identify valves that are broken or in need of repair. As a result of this year's inspections, water distribution system valves ranging in size from 8" to 12" at the following five (5) locations were found to be inoperable and in need of replacement: • Baldwin Avenue and Walnut Avenue • Baldwin Avenue and Hugo Reid Avenue Mayor and City Council May 15, 2012 Page 2 of 3 • Old Ranch Road and Hugo Reid Avenue Old Ranch Road and Kingsley Avenue Las Tunas Drive and Live Oak Avenue It has been determined that work performed at Las Tunas Drive east of Live Oak Avenue may have a potential impact on local businesses that rely on water for their daily operation. Therefore, the project bid schedule included one bid alternate to perform work at Las Tunas during night hours. On April 2, 2012, a notice inviting bids was published in the adjudicated paper and bid packages were distributed to area contractors. The City Clerk publicly opened three (3) sealed bids on April 24, 2012, with the following results: RANK FIRM LOCATION BASE BID ALTERNATE BID 1. E&R Construction, Inc. Baldwin Park, CA $ 55,000 $ 2,500 2. Perry C. Thomas Construction, Inc. Monrovia, CA $ 69,655 $ 15,240 3. J.A Salazar Construction & Supply Corp. La Habra, CA $ 84,500 $ 1,000 The bid documents were reviewed for content and the lowest responsible bidder's background and recent projects were investigated for competency. It has been concluded that E&R Construction, Inc. is the lowest responsible bidder to perform the construction of this project. Therefore, it is recommended that the City Council award a contract to E&R Construction, Inc. for the Water Valve Replacement Project in the amount of $57,500. It is important to note that staff is recommending approval for the base bid and the alternate bid. ENVIRONMENTAL ANALYSIS This project consists of minor alteration of an existing public utility system with no expansion of the system. Therefore, it qualifies for a Class 2 categorical exemption for Replacement or Construction per 15302 (c) of the California Environmental Quality Act. FISCAL IMPACT Funds in the amount of $28,848 have been carried over from FY 2010-11 Capital Improvement Program for the annual Valve Replacement Program and funds in the amount of $40,000 have been budgeted in FY 2011-12 Capital Improvement Program for the annual Valve Replacement Program. Mayor and City Council May 15, 2012 Page 3 of 3 RECOMMENDATIONS • Award a contract to E&R Construction, Inc. for the Water Valve Replacement Project in the amount of $57,500. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. 3. Waive any informality in the bid or bidding process Approved by Dominic Lazzaretto-,361) y Manager TT:KH:DB CITY OF ARCADIA POJ ECT LOCATIONS WATER VALVE REPLACEMENT PROJECT PROJECT LOCATION MAP