HomeMy WebLinkAboutItem 1e: Contract with Unified Nutrimeals for Senior Meals ProgramSTAFF REPORT
Recreation and Community Services Department
DATE: May 15, 2012
TO: Mayor and City Council
FROM: Sara Somogyi, Director of Recreation and Community Services
By: Dan Belling, Recreation Supervisor /
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
CONTRACT WITH UNIFIED NUTRIMEALS TO PROVIDE THE SENIOR
MEALS PROGRAM FOR FISCAL YEAR 2012-2013 IN AN AMOUNT
NOT TO EXCEED $56,000.
Recommendation: Approve
SUMMARY
The City of Arcadia's Senior Nutrition Program provides a warm, healthy meal each
weekday to approximately 60 seniors daily who pay $2.00 each and enjoy the
camaraderie of others during lunch. The City issued an RFP to obtain bids to ensure
the quality and cost of each meal is the best option for the program. Based on the most
recent RFP process, City staff recommends the City Council authorize and direct the
City Manager to execute a contract with Unified Nutrimeais to provide the senior meals
program for 2012-2013 Fiscal Year. The contract amount is not to exceed $56,000 and
includes an option for (3) one year renewal periods thereafter at the City's discretion.
DISCUSSION
On April 2, 2012, the City of Arcadia mailed RFP's to 17 potential foodservice vendors
for the daily Senior Nutrition Program at the Arcadia Community Center. The City also
advertised in the Arcadia Weekly on April 5 and 9, 2012.
The City received one qualified bid by the April 24, 2012, deadline. The qualified
company is Unified Nutrimeals, which is based in Vernon, California. Unified Nutrimeals
currently serves 35,000 senior meals per week in numerous local senior meal sites and
is well equipped to meet the needs of the City of Arcadia. Unified Nutrimeals was also
the Arcadia Senior Nutrition provider during the Fiscal Years 2008-2010 and a favorite
to many seniors. The current senior meal provider, Catering Systems, Inc., failed to
submit the required proposal by the deadline.
FISCAL IMPACT
The proposed cost per meal will be $3.18, which is four cents lower than the $3.22 the
City is currently paying. CDBG funds in the amount of $30,773, as well as $19,000 from
the General Fund are proposed in the 2012-2013 Fiscal Year Budget. The remaining
balance will be recovered through the $2.00 daily fee per meal, which is consistent with
the current cost per meal.
RECOMMENDATION
It is recommended the City Council authorize and direct the City Manager to execute a
contract with Unified Nutrimeals to provide the senior meals program for Fiscal Year
2012-2013 in an amount not to exceed $56,000.
Approved:
Dominic Lazza
City Manager