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HomeMy WebLinkAboutAgenda: June 5, 2012CITY OF ARCADIA City Council /Successor Agency to the Arcadia Redevelopment Agency Regular Meeting Agenda Tuesday, June 5, 2012, 5:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS: Robert Harbicht, Mayor Mickey Segal, Mayor Pro Tem Peter Amundson, Council Member Gary Kovacic, Council Member John Wuo, Council Member PUBLIC COMMENTS — STUDY SESSION /CLOSED SESSION (5 minute time limit per person) Any person wishing to address the City Council on any Closed Session /Study Session items is asked to complete a "public comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk prior to the start of the Closed Session /Study Session meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any items not listed on the posted agenda. STUDY SESSION (OPEN TO THE PUBLIC) a. Report, discussion and direction regarding the proposed 2012 -13 Fiscal Year Budget. (Continued from the May 15, 2012, and May 29, 2012 meetings) b. Report, discussion and direction on City Hall Exterior Renovations — Phase 3 of the City Hall Rehabilitation Project. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Alex Spencer, Kristy Reed, Sondra Berry- Young, Barbara Irving, Jeffrey Fee, Marlene St. Justin, Donald Mundt, Antoinette Raines and Ismael Alonso, collectively and on behalf of themselves v. HVM L.L.C. Management Company d /b /a Extended Stay Hotels, a corporation City of Arcadia and Does 1 -100, inclusive (Los Angeles County (Pasadena) Superior Court Case No. GC047629). 7:00 pm, City Council Chamber CALL TO ORDER INVOCATION Pastor Terrence Shay, Mandarin Baptist Church PLEDGE OF ALLEGIANCE Tony Trabbie, Arcadia Fire Chief ROLL CALL OF CITY COUNCIL MEMBERS: Robert Harbicht, Mayor Mickey Segal, Mayor Pro Tern Peter Amundson, Council Member Gary Kovacic, Council Member John Wuo, Council Member REPORT FROM CITY ATTORNEY ON STUDY SESSION /CLOSED SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL 1. PUBLIC HEARING To speak on a public hearing item, it is requested that a "public comments" card be completed noting the agenda item number be submitted to the City Clerk prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) speakers shall be limited to five (5) minutes per person. The applicant may additionally submit rebuttal comments, in the discretion of the City Council. You are hereby advised that should you desire to legally challenge in court any action taken by the City Council regarding any Public Hearing item, you may be limited to raising only those issues and objections you or someone else raised at the public hearing or in written correspondence delivered to the City Council at, or prior to, the public hearing. CITY COUNCIL ITEMS: a. A Council Member call up for review of Arcadia Planning Commission approval of Conditional Use Permit Application No. CUP 12 -02 to revise the operational Conditions of Approval of Conditional Use Permit 97 -002 that approved the existing Extended Stay America Hotel at 401 East Santa Clara Street. Recommended Action: Overturn the Planning Commission's decision and adopt the amendment to CUP 97 -002 with the original Conditions of Approval PUBLIC COMMENTS (5 minute time limit per person) Any person wishing to address the City Council during the public comment period is asked to complete a "public comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk prior to the start of the 7:00 p.m. open meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any items not listed on the posted agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council request that specific items be removed from the Consent Calendar for separate discussion. a. Approve the Regular Meeting Minutes of April 17, 2012, and May 1, 2012. Recommended Action: Approve b. Adopt Resolution No. 6828 initiating proceedings for the annual levv and collection of assessments-for the Arcadia Citywide Lighting District No. 1 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report. Recommended Action: Adopt Adopt Resolution No. 6829 approving the Preliminary Engineer's Report of Willdan Financial Services for the Arcadia Citywide Lighting District No. 1. Recommended Action: Adopt Adopt Resolution No. 6830 declaring its intention to levy and collect assessments within the Arcadia Citywide Lighting District No. 1 for Fiscal Year 2012 -13 and setting a time and place for a public hearing. Recommended Action: Adopt C. Adopt Ordinance No. 2298 amending Section 1903 of Chapter 9 of Article I of the Arcadia Municipal Code relating to class action claims against the City. Recommended Action: Adopt d. Authorize and direct the City Manager to execute a contract with Doug Martin Contracting, Inc. for the 2011 -2012 Slurry Seal Project in the amount of $357,283. Recommended Action: Approve e. Accept the donation of $50.000 from the Friends of the Arcadia Public Library for programs and materials for the Library. Recommended Action: Approve f. Authorize and direct the City Manager to execute an agreement with Baker & Taylor to provide primary library materials vendor services for a period of three (3) years, with an option to renew for an additional three (3) one (1) year periods thereafter. Recommended Action: Approve 9. Authorize and direct the City Manager to execute a contract with Arcadia Unified School District for transportation services for recreation activities from June 18, 2012, through June 1, 2013, in an amount not to exceed $43,000. Recommended Action: Approve h. Authorize and direct the City Manager to execute a purchase order contract with Corporate Business Interiors for the purchase, delivery, and installation of furniture for the Community Center, in an amount not to exceed $48,000. Recommended Action: Approve i. Accept all work. performed by ACE Restoration and Waterproofing, Inc. for the Baldwin Reservoir 2 and 3 Repair Project as complete: and authorize final payment to be made in accordance with the contract documents. Recommended Action: Approve j. Authorize and direct the City Manager to renew the Professional Services Agreement with Inter -Con Security Systems, Inc. for parking enforcement services from July 1, 2012, to June 30, 2013, in an amount not to exceed $162,249.52. Recommended Action: Approve k. Authorize and direct the City Manager to renew the Professional Services Agreement with - Pasadena Humane Society & SPCA for animal control services from July 1, 2012, through June 30, 2013, in the amount of $72,564.84. Recommended Action: Approve I. Authorize and direct the City Manager to renew the Professional Services Agreement with Executive Information Services (EIS) for PS.NET public safety software system support services from July 1, 2012, through June 30, 2013, in the amount of $24,640. Recommended Action: Approve M. Authorize and direct the City Manager to renew the Professional Services Agreement with All City Management Services for crossing guard services from July 1, 2012, through June 30, 2013, in the amount of $154,867. Recommended Action: Approve n. Approve the revised classification specification for Police Records Manager. Recommended Action: Approve Set a public hearing for the June 19, 2012, City Council meeting regarding the Planning Commission's denial of an appeal of the Santa Anita Oaks Homeowner's Association Architectural Design Review Board's denial of a new home at 1101 San Carlos Road. Recommended Action: Approve 3. CITY MANAGER ITEMS a. Report, discussion and direction concerninq financial support for the San Gabriel Valley Housing and Homeless Coordinating Council. Recommended Action: Approve Grant of $2,500 b. Report, discussion and direction regarding the San Gabriel Vallev Council of Governments. Recommended Action: Provide Direction, if any C. Adopt Resolution No. 6831 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water System. Recommended Action: Adopt Adopt Resolution No. 6832 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Sewer System. Recommended Action: Adopt Adopt Resolution No. 6833 setting the service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. Recommended Action: Adopt Introduce Ordinance No. 2297 amending Part 9 of Chapter 2 Article IV of the Arcadia Municipal Code by adding a new Section 4290.1 prohibiting the use of tobacco products at City parks, recreation areas and entertainment events. Recommended Action: Introduce ADJOURNMENT The City Council will adjourn this meeting to June 19, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia.