HomeMy WebLinkAboutAgenda: June 5, 2012CITY OF ARCADIA
City Council /Successor Agency to the Arcadia Redevelopment Agency
Regular Meeting Agenda
Tuesday, June 5, 2012, 5:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation
in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City
Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure
accessibility to the meeting.
CALL TO ORDER
ROLL CALL OF CITY COUNCIL MEMBERS:
Robert Harbicht, Mayor
Mickey Segal, Mayor Pro Tem
Peter Amundson, Council Member
Gary Kovacic, Council Member
John Wuo, Council Member
PUBLIC COMMENTS — STUDY SESSION /CLOSED SESSION (5 minute time limit per person)
Any person wishing to address the City Council on any Closed Session /Study Session items is
asked to complete a "public comments" card available in the Council Chamber Lobby. The
completed card should be submitted to the City Clerk prior to the start of the Closed
Session /Study Session meeting. Each speaker is limited to five (5) minutes per person, unless
waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing
or taking action on any items not listed on the posted agenda.
STUDY SESSION (OPEN TO THE PUBLIC)
a. Report, discussion and direction regarding the proposed 2012 -13 Fiscal Year
Budget. (Continued from the May 15, 2012, and May 29, 2012 meetings)
b. Report, discussion and direction on City Hall Exterior Renovations — Phase 3 of
the City Hall Rehabilitation Project.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel
regarding the case of Alex Spencer, Kristy Reed, Sondra Berry- Young, Barbara
Irving, Jeffrey Fee, Marlene St. Justin, Donald Mundt, Antoinette Raines and
Ismael Alonso, collectively and on behalf of themselves v. HVM L.L.C.
Management Company d /b /a Extended Stay Hotels, a corporation City of Arcadia
and Does 1 -100, inclusive (Los Angeles County (Pasadena) Superior Court Case
No. GC047629).
7:00 pm, City Council Chamber
CALL TO ORDER
INVOCATION
Pastor Terrence Shay, Mandarin Baptist Church
PLEDGE OF ALLEGIANCE
Tony Trabbie, Arcadia Fire Chief
ROLL CALL OF CITY COUNCIL MEMBERS:
Robert Harbicht, Mayor
Mickey Segal, Mayor Pro Tern
Peter Amundson, Council Member
Gary Kovacic, Council Member
John Wuo, Council Member
REPORT FROM CITY ATTORNEY ON STUDY SESSION /CLOSED SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
1. PUBLIC HEARING
To speak on a public hearing item, it is requested that a "public comments" card be completed
noting the agenda item number be submitted to the City Clerk prior to the start of the public
hearing. Separate and apart from the applicant (who may speak longer in the discretion of the
City Council) speakers shall be limited to five (5) minutes per person. The applicant may
additionally submit rebuttal comments, in the discretion of the City Council.
You are hereby advised that should you desire to legally challenge in court any action taken by
the City Council regarding any Public Hearing item, you may be limited to raising only those
issues and objections you or someone else raised at the public hearing or in written
correspondence delivered to the City Council at, or prior to, the public hearing.
CITY COUNCIL ITEMS:
a. A Council Member call up for review of Arcadia Planning Commission approval of
Conditional Use Permit Application No. CUP 12 -02 to revise the operational
Conditions of Approval of Conditional Use Permit 97 -002 that approved the
existing Extended Stay America Hotel at 401 East Santa Clara Street.
Recommended Action: Overturn the Planning Commission's decision and adopt
the amendment to CUP 97 -002 with the original Conditions of Approval
PUBLIC COMMENTS (5 minute time limit per person)
Any person wishing to address the City Council during the public comment period is asked to
complete a "public comments" card available in the Council Chamber Lobby. The completed card
should be submitted to the City Clerk prior to the start of the 7:00 p.m. open meeting. Each
speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the
Brown Act, the City Council is prohibited from discussing or taking action on any items not listed
on the posted agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on
by one roll call vote. There will be no separate discussion of these items unless members of the
City Council request that specific items be removed from the Consent Calendar for separate
discussion.
a. Approve the Regular Meeting Minutes of April 17, 2012, and May 1, 2012.
Recommended Action: Approve
b. Adopt Resolution No. 6828 initiating proceedings for the annual levv and collection
of assessments-for the Arcadia Citywide Lighting District No. 1 pursuant to the
provisions of Part 2 of Division 15 of the California Streets and Highways Code
and ordering the preparation of the Engineer's Report.
Recommended Action: Adopt
Adopt Resolution No. 6829 approving the Preliminary Engineer's Report of Willdan
Financial Services for the Arcadia Citywide Lighting District No. 1.
Recommended Action: Adopt
Adopt Resolution No. 6830 declaring its intention to levy and collect assessments
within the Arcadia Citywide Lighting District No. 1 for Fiscal Year 2012 -13 and
setting a time and place for a public hearing.
Recommended Action: Adopt
C. Adopt Ordinance No. 2298 amending Section 1903 of Chapter 9 of Article I of the
Arcadia Municipal Code relating to class action claims against the City.
Recommended Action: Adopt
d. Authorize and direct the City Manager to execute a contract with Doug Martin
Contracting, Inc. for the 2011 -2012 Slurry Seal Project in the amount of $357,283.
Recommended Action: Approve
e. Accept the donation of $50.000 from the Friends of the Arcadia Public Library for
programs and materials for the Library.
Recommended Action: Approve
f. Authorize and direct the City Manager to execute an agreement with Baker &
Taylor to provide primary library materials vendor services for a period of three (3)
years, with an option to renew for an additional three (3) one (1) year periods
thereafter.
Recommended Action: Approve
9. Authorize and direct the City Manager to execute a contract with Arcadia Unified
School District for transportation services for recreation activities from June 18,
2012, through June 1, 2013, in an amount not to exceed $43,000.
Recommended Action: Approve
h. Authorize and direct the City Manager to execute a purchase order contract with
Corporate Business Interiors for the purchase, delivery, and installation of furniture
for the Community Center, in an amount not to exceed $48,000.
Recommended Action: Approve
i. Accept all work. performed by ACE Restoration and Waterproofing, Inc. for the
Baldwin Reservoir 2 and 3 Repair Project as complete: and authorize final
payment to be made in accordance with the contract documents.
Recommended Action: Approve
j. Authorize and direct the City Manager to renew the Professional Services
Agreement with Inter -Con Security Systems, Inc. for parking enforcement services
from July 1, 2012, to June 30, 2013, in an amount not to exceed $162,249.52.
Recommended Action: Approve
k. Authorize and direct the City Manager to renew the Professional Services
Agreement with - Pasadena Humane Society & SPCA for animal control services
from July 1, 2012, through June 30, 2013, in the amount of $72,564.84.
Recommended Action: Approve
I. Authorize and direct the City Manager to renew the Professional Services
Agreement with Executive Information Services (EIS) for PS.NET public safety
software system support services from July 1, 2012, through June 30, 2013, in the
amount of $24,640.
Recommended Action: Approve
M. Authorize and direct the City Manager to renew the Professional Services
Agreement with All City Management Services for crossing guard services from
July 1, 2012, through June 30, 2013, in the amount of $154,867.
Recommended Action: Approve
n. Approve the revised classification specification for Police Records Manager.
Recommended Action: Approve
Set a public hearing for the June 19, 2012, City Council meeting regarding the
Planning Commission's denial of an appeal of the Santa Anita Oaks Homeowner's
Association Architectural Design Review Board's denial of a new home at 1101
San Carlos Road.
Recommended Action: Approve
3. CITY MANAGER ITEMS
a. Report, discussion and direction concerninq financial support for the San Gabriel
Valley Housing and Homeless Coordinating Council.
Recommended Action: Approve Grant of $2,500
b. Report, discussion and direction regarding the San Gabriel Vallev Council of
Governments.
Recommended Action: Provide Direction, if any
C. Adopt Resolution No. 6831 setting City water rates and finding the rates will not
exceed the estimated amount necessary to fund operation of the City Water
System.
Recommended Action: Adopt
Adopt Resolution No. 6832 setting City sewer rates and finding the rates will not
exceed the estimated amount necessary to fund operation of the City Sewer
System.
Recommended Action: Adopt
Adopt Resolution No. 6833 setting the service rates for the collection of residential
refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code.
Recommended Action: Adopt
Introduce Ordinance No. 2297 amending Part 9 of Chapter 2 Article IV of the
Arcadia Municipal Code by adding a new Section 4290.1 prohibiting the use of
tobacco products at City parks, recreation areas and entertainment events.
Recommended Action: Introduce
ADJOURNMENT
The City Council will adjourn this meeting to June 19, 2012, 6:00 p.m. in the City Council
Chamber Conference Room located at 240 W. Huntington Drive, Arcadia.