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HomeMy WebLinkAboutItem 2d: Contract with Doug Martin Contracting for 2011-2012 Slurry Seal Project of ARC 14 i 4 c., imilm lir na m co fi/b.,.,. STAFF REPORT Public Works Services Department DATE: June 5, 2012 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Ken Herman, Deputy Public Works Services Director Mark Rynkiewicz, Associate Civil Engineer SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH DOUG MARTIN CONTRACTING, INC. FOR THE 2011-12 SLURRY SEAL PROJECT IN THE AMOUNT OF $357,283. Recommendation: Approve SUMMARY As part of the City's annual Street Maintenance Program, the Public Works Services Department is preparing to slurry seal various residential streets throughout the City. It is recommended that the City Council award a contract with Doug Martin Contracting, Inc., for the 2011-12 Slurry Seal Project, in the amount of $357,283. DISCUSSION The Public Works Services Department (PWSD) is responsible for the maintenance and repair of approximately 147 miles of pavement within the City. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all City streets and updated the eight (8) year slurry seal program to efficiently prolong the life of City streets through scheduled maintenance related to safety, drainage, and affects of weather on the pavement surface. The 2011-12 Slurry Seal Project will address approximately 12.3 miles of residential streets located south of Huntington Drive and east of Santa Anita Ave. as shown on the attached map (Exhibit A). Streets are slurry sealed every eight (8) years to address certain maintenance needs and to extend the overall service life of the pavement. The slurry sealing process includes prioritization and repair of failed pavement areas, replacement of displaced or damaged curbs and gutters, weed killing, filling cracks in the pavement surface, and the application of emulsified asphalt and sand (slurry). This process protects the structural pavement surface from weather and wear, restores skid resistance, and provides aesthetic appeal. Mayor and City Council June 5, 2012 Page 3 of 3 RECOMMENDATIONS 1. Award a contract to Doug Martin Contracting, Inc. for the 2011-12 Slurry Seal Project in the amount of$357,283. 2. Waive any informality in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved by:r► �. d Dominic Lazzare to, City Manager Attachment