HomeMy WebLinkAboutItem 2h: Contract with Corporate Business Interiors for Community Center Furniture OF A
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STAFF REPORT
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Recreation and Community Services Department
DATE: June 5, 2012
TO: Honorable Mayor and City Council
FROM: Sara Somogyi, Director of Recreation and Community Services
By: Ryan Wright, Assistant Director of Recreation and Community Service&
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
PURCHASE ORDER WITH CORPORATE BUSINESS INTERIORS IN AN
AMOUNT NOT TO EXCEED $48,000 FOR THE PURCHASE, DELIVERY,
AND, INSTALLATION OF FURNITURE FOR THE COMMUNITY
CENTER.
Recommendation: Approve
SUMMARY
The City of Arcadia's Community Center, located at 365 Campus Drive, serves youth,
adults, and seniors roughly 14 hours per day, seven days per week. The facility's
furniture is an important feature of the facility. Based on the heavy wear and tear to
existing tables, chairs, couches, and benches, new furniture for the main lobby and
seating areas has been selected for replacement. The items include: 16 lobby style
chairs, a 10 piece sectional sofa for the television room, nine end tables, four coffee
tables, four lounge chairs, one reception desk, three bench style seats, as well as two
reupholstered bench seats and the construction of two additional bench seats. It is
recommended that the City Council award a contract for Community Center furniture
replacement with Corporate Business Interiors.
Corporate Business Interiors provides expertise and assistance for organizations as
they create furniture layouts, upholstery recommendations, and competitive cost
estimates. In order to ensure organizations receive the lowest available price,
Corporate Business Interiors works closely with vendors participating in national
cooperative contracts with guaranteed pricing. Two companies manufacture the
requested furniture for the Arcadia Community Center, National IPA and Hon. Both
companies have national cooperative contracts for the guaranteed lowest bid price.
National IPA works with the United States General Services Administration, while Hon
works in partnership with The Cooperative Purchasing Network.
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DISCUSSION
The Community Center serves as a versatile facility serving thousands of residents and
community members throughout the year. This furniture is utilized by seniors through
most weekday hours, followed by children and parents during weeknight classes, as
well as weekend rentals hosting several hundred guests at a time. Over the years, the
cloth chairs and couches have visible stains and noticeable wear and tear.
City staff has worked closely with Corporate Business Interiors to design a facility layout
and determine the best options to meet the constant and dynamic use of the facility.
The need to maximize available space and utilize upholsteries which are easy to clean
and resist stains is of utmost importance. The selected designer will match existing
architectural design and colors of the Community Center.
FISCAL IMPACT
If approved, a contract would be awarded to Corporate Business Interiors in an amount
not to exceed $48,000. The funds have been budgeted in the Fiscal Year 2011/12
Budget.
RECOMMENDATION
It is recommended the City Council authorize the City Manager to enter into a contract
with Corporate Business Interiors in an amount not to exceed $48,000 for Arcadia
Community Center furniture replacement and installation.
Approved:
Dominic Lazzar
City Manager
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