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��bity o=0 STAFF REPORT
Police Department
DATE: June 5, 2012
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police
By: Nancy Chik, Senior Mana t Analyst
SUBJECT: RENEWAL OF PROFESSIONAL SERVICES AGREEMENT—CROSSING
GUARD SERVICES
Recommendation: Authorize the City Manager to renew the annual
professional services agreement with All City Management Services
for crossing guard services from July 1, 2012, through June 30, 2013,
in the amount of$154,867.
SUMMARY
The City has a professional services agreement with All City Management Services for
crossing guard services, and the current agreement will expire on June 30, 2012. The
Police Department administers the agreement on behalf of the City and recommends
the renewal from July 1, 2012, to June 30, 2013, at a cost of $154,867 with no contract
price increase.
DISCUSSION
In 2000, as a long-term cost savings strategy, the City opted to enter into a professional
services agreement with All City Management Services to provide crossing guards for
the City of Arcadia. Since the adoption of the agreement, All City Management
Services has adhered to all conditions and has proven to be a responsible service
provider.
Prior to acquiring the crossing guard services, the Police Department was continually
using staff members, including police officers, to fill vacant posts that occurred as a
result of sickness or injury to crossing guards. During the past 12 years the Department
has not had to use any staff, nor been required to provide oversight to crossing guard
operations, other than designating a staff member to monitor agreement compliance.
Further, the City has recognized a cost savings in the area of worker's compensation
insurance and liability management.
All City Management—Crossing Guard Services
June 5, 2012
Page 2 of 2
All City Management Services provides crossing guard services to over 70 cities and
school districts throughout the State. They are the only company with proven
experience and the infrastructure to provide such service. Thus, the Police Department
considers that they are a sole source provider for crossing guards.
All City Management has indicated that there will be no price increase for FY 2012-
2013, so the amount of the contract will remain at$154,867.
FISCAL IMPACT
Renewal of the professional services agreement will cost $154,867, and the amount has
been budgeted in the City's Operating Budget.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to renew the annual
professional services agreement with All City Management Services for crossing guard
services from July 1, 2012, through June 30, 2013, in the amount of$154,867.
Approved:
Dominic Lazz o
City Manager