HomeMy WebLinkAboutItem 2n: Revised Classification Specification for Police Records Manager ARe
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�4°ity°`t`° STAFF REPORT
Administrative Services Department
DATE: June 5, 2012
TO: Mayor and City Council
FROM: Hue Quach, Administrative Services Director $�
Michael A. Casalou, Human Resources Administrator
SUBJECT: REVISED CLASSIFICATION SPECIFICATION FOR POLICE RECORDS
MANAGER
Recommendation: Approve
SUMMARY
It is recommended the City Council approve the revisions to the existing classification
specification of Police Records Manager.
BACKGROUND
In an effort to provide the Police Department with more flexibility when considering
applicants for the Police Records Manager, it is recommended that the City Council
modify the existing classification specification by replacing the existing language that
designates specific experience and education requirements with more flexible language.
Many current managers have expressed frustration over the years that excellent
candidates for positions are sometimes not considered because they lack specific
educational requirements or possess less experience than the City's current
classification specification requires. In some cases the deficiency is minor or less
important to the incumbent manager than it was to previous managers. For example,
candidates with five (5) and a half years of relevant experience being disqualified from
applying for a position that requires six (6) years of experience.
DISCUSSION
The Human Resources Division recently surveyed most of the cities in Los Angeles
County and found nearly 50% use flexible language in their job specifications.
Additionally, the feedback received from these agencies was positive. The intent of the
proposed language is not to lower minimum requirements for this position, as the
existing minimum qualifications will still serve as the ideal minimum qualifications to
possess and by which staff would measure readiness for the position against. The
proposed change would simply allow for flexibility and help hiring managers appoint the
REVISED CLASSIFICATION SPECIFICATION FOR POLICE RECORDS MANAGER
June 5, 2012
Page 2 of 2
best applicant, not necessarily selecting the candidates with the most education or
experience levels.
The existing language in the Police Records Manager specification requires an
applicant to possess four years of responsible records management experience,
including three years of supervisory experience. The job also requires an equivalent to
a Bachelor's degree from an accredited college or university with major course work in
business administration, public administration, or a related field. The new language will
state that any combination of education and experience that would provide the
knowledge, skills and abilities is qualifying. It will further state that a typical way to
achieve this is to possess the experience and education listed above in the current
specification.
The classification specification as proposed was approved by the Human Resources
Commission on May 10, 2012.
FISCAL IMPACT
There is no fiscal impact as a result of this action.
RECOMMENDATION
It is recommended the City Council approve the attached classification specification for
Police Records Manager.
APPROVED:
D nic Lazzare , ity Manager