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Home My WebLink AboutJanuary 21, 2003A G E N D A Arcadia City Council and Redevelopment Agency Meeting January 21, 2003 6:00 p.m. Conference Room Arcadia Public Library, 20 Duarte Road ROLL CALL: City Council/Redevelopment Agency Members: Chang Kovacic, Segal, Wuo and Marshall MINIM TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL /REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE - MINUTE TIME LIMIT PER PERSON) 1. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support — Building Industr y Association of San Diego County v State Water Resources Control Board, et al. (San Diego County Superior Court Case No. GIC 780263) Pursuant to Government Code Section 54957 — City Manager Annual Performance Evaluation 7:00 p.m. Cay Mortenson Auditorium Arcadia Public Library, 20 Duarte Road INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Council Members: Chang, Kovacic, Segal, Wuo and Marshall 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDAITEMS MOTION: Read all Ordinances and Resolutions by title only and waive reading in full Gail A. Marshall, Mayor . Dr. Sheng Chang, Mayor Pro tempore . Mickey Segal, John Wuo, Gary A. Kovacic, Council Members William R. Kelly, City Manager June D. Alford, City Clerk PRESENTATION of Citizen of the Month Award to Princess Anjali Agrawal 4. PRESENTATION of Life Saving Medal Citations for Police Officers Jennifer Casillas and John Jurman and the Medal of Merit to Police Detective Stan Flores 5. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed item of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed Item 5 (a) you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the public hearing. a. Resolution No. 6336 app roving the issuance of up to $7 million in multifamily rental housing bonds by the California Statewide Communities Development Authority for the development of an affordable senior housing project by Arcadia Heritage Park, L.P. at 150 West Las Tunas Drive Recommendation: Adopt TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) 6. MATTERS FROM ELECTED OFFICIALS City Council Reports / Announcements /Statements/Future Agenda Items RECESS OF THE CITY COUNCIL 7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members: Chang, Kovapic, Segal, Wuo and Marshall TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) 8. CONSENT a. Minutes of the January 7, 2003 regular meeting Recommendation: Approve EXECUTIVE DIRECTOR Owner Participation Agreement for 54 -unit senior housing project at 150 West Last Tunas Drive with Arcadia Heritage Park, L.P. for 100% affordable units (53) with an Agency loan of $1.8 million; Marketing, Application and Tenant Selection Plan Recommendation: Approve C. Design Review —102 East. Huntington Drive (Chevron Station) Recommendation: Approve ADJOURN the Arcadia Redevelopment Agency to 5:30 p.m. on February 4, 2003, City Council Conference Room RECONVENE CITY COUNCIL 9. CONSENT a. Minutes of the January 7, 2003 regular meeting Recommendation: Approve b. Ordinance No 2172 amending Article VII Chapter 8, Part 2 of the Arcadia Municipal Code relating to storm water management an d discharge control Recommendation: Introduce c. Award of Contract — construction of St. Joseph Reservoir Recommendation: Authorize the City manager to enter into a contract in the amount of $3,056.100.00 with Pacific Hydrotech Corporation d. Professional Services Agreement — construction management and inspection services for the St Joseph Reservoir Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $275,000.00 with Montgomery Watson Harza e. Professional Services Agreement — structural construction and design services for the Baldwin Reservoir Recommendation: Authorize the City Manger to enter into a Professional Services Agreement in the amount of $69,800.00 with Montgomery Watson Harza f. Acceptance — Street rehabilitation and reconstruction of Baldwin Avenue, Lower Azusa Road and Peck Road Recommendation: Accept all work performed by All American Asphalt as complete and authorize final payment to be made in accordance with contract documents 10. CITY MANAGER a. Ordinance No 2171 amending Section 5600 of the Arcadia Municipal Code adopting by reference the Los Angeles County Health Code and repealing all other ordinances or portions of ordinances in conflict therewith (Adoption of this ordinance will make it mandatory that Arcadia food establishments post the grade card given to them by the Los Angeles County Health Department) Recommendation: Introduce b. Project Submittals for Possible Federal Funding Recommendation: Approve Designation of Charles Gilb and Dean Efstathiou as City Ambassadors to Newcastle, Australia and Tripolis, Greece Recommendation: Approve ADJOURN the City Council to February 4, 2003 at 5:30 p.m., City Council Conference Room in memory of Kimberly Perkins A N N O T A T E D :0RAA) AGENDA Arcadia City Council and Redevelopment Agency Meeting January 21, 2003 6:00 p.m. Conference Room Arcadia Public Library, 20 Duarte Road ROLL CALL: City Council/Redevelopment Agency Members: Chang All present Kovacic, Segal, Wuo and Marshall TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) None 1. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support - Building Industry Association of San Diego County v State Water Resources Control Board, et al. (San Diego County Superior Court Case No. GIC 780263) b. Pursuant to Government Code Section 54957 - City Manager Annual Performance Evaluation No reportable action _ taken RECESS - 6:50 to 7:00 P.M. 7:00 p.m. Cay Mortenson Auditorium Arcadia Public Library, 20 Duarte Road INVOCATION Reverend Mathew Chong, Church of The Good Shepherd PLEDGE OF ALLEGIANCE ,Tim and Margaret Barrows ROLL CALL: Council Members: Chang, Kovacic, Segal, Woo and Marshall All present 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly moved Item 10c up on the agenda City Attorney Deitsch announced the items discussed at the Closed Session MOTION: Read all Ordinances and Resolutions by title only and waive reading in full Adopted 5 -0 -Gail A. Marshall, Mayor . Dr, Sheng Chang, Mayor Pro tempore . Mickey Segal, John Woe, Gary A. Kovacic, Council Members William R. Kelly, City Manager June D. Alford, City Clerk 3. PRESENTATION of Citizen of the Month Award to Princess Anjali Agrawal mayor Marshall 4. PRESENTATION of Life Saving Medal Citations for Police Officers Jennifer Casinas and John Jurman and the Medal of Merit to Police Detective Stan Flores Chief Hinig 5. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed item of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed Item 5 (a) you maybe limited to raising only those issues and objections which you or someone else raised at or prior to the time of the public hearing. Pub. Hrg. Clost a. Resolution No 6336 Mroving the issuance of up to $7 million in by the mayor multifamily rental housing bonds by the California Statewide Communities Development Authority for the development of an affordable senior housing proiect by Arcadia Heritage Park L.P. at 150 West Las Tunas Drive Res. 6336 Recommendation: Adopt Adopted 5 -0 TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) Brian Blass 6. MATTERS FROM ELECTED OFFICIALS City Council Reports / Announcements /Statements/Future Agenda Items See minutes RECESS OF THE CITY COUNCIL 7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members: Chang, Kovacic, Segal, Wuo and Marshall All present TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE - MINUTE TIME LIMIT PER PERSON) None 8. CONSENT a Minutes of the January 7 2003 re¢ular meetinir Recommendation: Approve Approved 5 -0 EXECUTIVE DIRECTOR 0 affordable units (53) with an Agency loan of $1.8 million: Marketing, Application and Tenant Selection Plan Recommendation: Approve Approved 5 -0 Mayor Marshall called a RECESS - 9:23 to 9:32 p.m. c. Design Review —102 East Huntington Drive (Chevron Station) Approved 4 -0 Recommendation: Approve Member wuo abstained ADJOURN the Arcadia Redevelopment Agency to 5:30 p.m. on February 4, 2003, City Council Conference Room RECONVENE CITY COUNCIL 9. CONSENT a, Minutes of the January 7, 2003 regular meeting Recommendation: Approve Approved as amended 5 -0 b. Ordinance No 2172 amending Article VII, Chanter 8. Part 2 of the Arcadia Municipal Code relating to storm water management and discharge control Recommendation: Introduce Introduced 5 -0 c. Award of Contract — construction of St. Joseph Reservoir Recommendation: Authorize the City manager to enter into a contract in the amount of $3,056.100.00 with Pacific Hydrotech Corporation Approved 5 -0 d. Professional Services Agreement — construction management and inspection services for the St. Joseph Reservoir Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $275,000.00 with Montgomery Watson Harza Approved 5 -0 e. Professional Services Agreement— structural construction and design services for the Baldwin Reservoir Recommendation: Authorize the City Manger to enter into a Professional Services Agreement in the amount of $69,800.00 with Montgomery Watson pproved 5 -0 atson Harza Acceptance — Street rehabilitation and reconstruction of Baldwin Avenue, Lower Azusa Road and Peck Road Recommendation: Accept all work performed by All American Asphalt as complete and authorize final payment to be made in accordance with contract documents Approved 5 -0 10. CITY MANAGER a. Ordinance No 2171 amending Section 5600 of the Arcadia Municipal Code adopting by reference the Los Angeles County Health Code and resealing all other ordinances or portions of ordinances in conflict therewith (Adoption of this ordinance will make it mandatory that Arcadia food establishments post the grade card given to them by the Los Angeles County Health Department) Recommendation: Introduce Introduced 5 -0 b. Proiect Submittals for Possible Federal Funding Recommendation: Approve Approved 5 -0 C. Designation of Charles Gilb and Dean Efstathiou as City Ambassadors to Newcastle Australia and Tripolis, Greece Recommendation: Approve Approved 5 -0 ADJOURN the City Council to February 4, 2003 at 5:30 p.m., City Council Conference Room in memory of Kimberly Perkins ADJOURNED at 9:53 p.m. G/ /ai / a0103 C IN"rd's 45:001 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING January 21, 2003 Pursuant to the foregoing adjournment of the January 7, 2003 Regular Meeting of the City Council and Arcadia Redevelopment Agency, the City Clerk appeared at the time and place of adjournment at 6:00 p.m. and announced that no quorum would be present until 6:30 p.m., at which time the Regular Meeting will convene in the Arcadia Public Library Conference Room, 20 West Duarte Road. ROLL CALL PRESENT: Council /Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. At 6:00 p.m. the City Council RECESSED to Closed Session. 1. CLOSED SESSION la. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support — Building Industry Association of San Diego County v. State Water Resources Control Board, at al. (San Diego County Superior Court Case No. GIC 780263). 1b. Pursuant to Government Code Section 54957 — City Manager Annual Performance Evaluation. The City Council RECESSED at 6:50 p.m. and RECONVENED at 7:00 p.m. for a Regular Meeting in the Cay Mortenson Auditorium, Arcadia Public Library. INVOCATION Reverend Mathew Chong, Church of The Good Shepherd PLEDGE OF Jim and Margaret Barrows ALLEGIANCE ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly requested that Agenda Item 10c. be moved and discussed following the Public Hearing, Item 5a. LASER IMAGED 1 1/21/03 45:002 City Attorney Deitsch announced the City Council met in Closed Session earlier this evening to consider two items listed on the posted agenda. With regard to Item 1a., the City Council directed staff that the City would join as Amicus in pending litigation involving the Building Industry Association of San Diego County v. State Water Quality Control Board, this is a matter regarding stormwater runoff issues under permits issued by Regional Water Quality Control Boards. With regard to Closed Session Item 1b. it was noted that no reportable action was taken. ORD. & RES. It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Chang and CARRIED that READ BY ordinances and resolutions be read by title only and that the reading in full be WAIVED, TITLE ONLY AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None PRESENTATIONS 3. CITIZEN OF Mayor Marshall presented the January, 2003 Citizen of the Month Award to 2003 Rose Court THE MONTH Princes Anjali Agrawal, 17 year old resident of Arcadia and currently a Senior at La Salle High (Princess School in Pasadena. Her scholastic activities are both extensive and impressive. She is active Agrawal) in the Interact Club of Sierra Madre; Older Girl Planning Board of Girl Scouts; and is involved with a community outreach group called Helping Others Protect the Environment. Mayor Marshall congratulated Anjali Agrawal for her organizational skills. 4. LIFE SAVING Mayor Marshall and Police Chief Hinig presented the "Arcadia Police Department Life Saving & MERIT Medal' to Officers Jennifer Casillas and John Jurman for their extraordinary action in duty and MEDALS outstanding service in saving the life of an Arcadia resident. Police Chief Hinig also presented (Officers the Medal of Merit to Police Detective Stan Flores for helping the Pomona Police Department in Casillas - identifying a suspect and rescuing a seven years old girl who was kidnapped by the suspect. Jurman and Detective Flores) 5. PUBLIC HEARING 5a. RESOLUTION Consideration of the report and recommendation to adopt Resolution No. 6336 approving the NO. 6336 issuance of up to $7 million in multifamily housing bonds by the California Statewide (Issuance of Communities Development Authority for the development of a 54 -unit affordable senior housing Bonds for project by Arcadia Heritage Park, L.P., at 150 West Las Tunas Drive. Affordable Senior Staff has been working with American Senior Living (ASL) on the development of a senior Housing housing project on Live Oak Avenue using in part Redevelopment Agency Housing Setaside Development) Funds. As part of the financing of this project, ASL applied for up to $7 million in bond funds (ADOPTED) from the California Statewide Communities Development Authority ( CSCDA). Since these bonds are "private activity" bonds under the Internal Revenue Code of 1946, they must be approved, after a noticed public hearing, by the City Council. There is no direct or contingent liability to the City or Agency for approval of the issuance of the CSCDA bonds for the ASL project. Mayor Marshall OPENED the public hearing. No one came forward to address the City Council and Mayor Marshall declared the public Hearing CLOSED. 1121103 45:003 It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6336 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY." AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None AUDIENCE PARTICIPATION Brian Blass 933 Arcadia Avenue #Q, spoke in opposition of overnight parking permit fees. He felt that a resident of Arcadia, who lives in a two- bedroom apartment that has only one parking space, should be able to park on their own street without paying fees or being cited. City Manager Kelly noted that the issuance of an overnight parking permit is for public safety and it provides some ability for the Police Department to protect the citizens and identify the parked cars. Arcadia is not the only city that does that, many cities have a parking permit procedure for commercial, residential or other. The permit is regulatory and secondarily raises some revenue. It is not a primary resource for raising money. 6. MATTERS FROM ELECTED OFFICIALS SEGAL Councilmember Segal attended the kick off event for the Centennial Celebration, Saturday (Centennial January 18 at the Community Center. It was an incredible event and it was done very well and Celebration) put together very professionally, with over 350 in attendance. Mr. Segal expressed gratitude to Ruth and Charles Gilb for their individual efforts on promoting some of the Centennial Celebration events. (Mayor's Mr. Segal would like an item on a future agenda to allow Dr. Chang to be responsible for the Prayer Mayor's Prayer Breakfast in 2004. Mr. Segal will serve as Mayor from January 2004 through Breakfast) April 2004 due to Mayor & Mayor Pro rotation schedule throughout the Centennial Celebration. Council concurred. CHANG Mayor Pro tem Chang congratulated the recipients of the Police Department Life Saving Medal (Award Citations and Medal of Merit. Recipients) (ARB) Dr. Chang referred to phone calls with regard to his decision on an appeal by the Santa Anita Homeowner's Association Architectural Review Board which was discussed at the January 7th meeting. He felt that through the efforts of ARB's Arcadia has become a very nice city to live in and suggested that the applicant, Mr. Johnson go back to the ARB and ask for a long form and start the application process all over again. (Lib. Book Dr. Chang encouraged everyone to visit the Arcadia Public Library Bookstore and support the Store) bookstore by donating used books. (Reception) Dr. Chang enjoyed the Centennial Celebration Dinner. It was a huge success with inspirational speakers. He also thanked Charles and Ruth Gilb for their wonderful reception honoring the visiting dignitaries from Greece. WUO Councilmember Wuo congratulated all the award recipients this evening. (Awards) (D.A.R.E) Mr. Wuo attended a very touching, D.A.R.E graduation ceremony. He felt the City should continuer supporting this program. 1/21/03 45:004 (Chinese Lions Mr. Wuo noted that he attended the Arcadia Chinese Lions Club honoring Captain Bob Club) Sanderson and Officer Jay Huang from Arcadia Police Department. (Police Mr. Wuo expressed appreciation to Police Reserve Officers and appreciated their dedication to Reserve) the community (Recognition Mr. Wuo thanked the committee responsible for the recognition dinner, Saturday January 17, Dinner) 2003. (Tripolis) Councilmember Wuo thanked Arcadia's Greek friends from Tripolis and their generous gift to the Council. He is sure that Mayor Marshall will deliver their world peace message to President Bush. (Arcadia Mr. Wuo refereed to a part of the speech given by Huell Howser at the recognition dinner saying, History) "we are making history everyday'. He felt that everyone should embrace and make Arcadia History come alive, especially during the centennial year. KOVACIC Councilmember Kovacic expressed appreciation to tonight's speaker for raising the issue of (Overnight overnight parking fees and suggesting some kind of assistant for low- income residents. Parking Permits) (Centennial Mr. Kovacic expressed appreciation to everyone who made the Centennial Celebration events Celebration) possible. (Goals) Mr. Kovacic complimented Dr. Chang for his list of goals for the New Year. He felt that they are comprehensive and he would like to especially endorse the following goals: Continue the strong youth program; get the skate board park built; a definite plan for a youth center in Arcadia; and, the City's pursuit of affordable and senior housing. MARSHALL Mayor Marshall thanked Brian Blass, for sharing his thoughts with the Council. (Blass) (Recognition Ms. Marshall also expressed appreciation to everyone who was involved with the Centennial Dinner) Celebration Recognition Dinner. (Fashion Ms. Marshall announced that the Centennial Fashion Show will be held on Saturday, January 25 Show) at the Los Angeles County Arboretum. (Council Mayor Marshall announced that the next City Council meeting will be held at the updated Council Chambers) Chambers. (Shafer) Mayor Marshall read a letter from the Shafer family expressing their gratitude for allowing their son, Captain Jon Shafer, the opportunity to represent the great City of Arcadia in the 2003 Rose Parade. (Police Mayor Marshall thanked Police Chief for a wonderful event honoring the Arcadia Police Reserve Reserve) Officers. (Quote) Mayor Marshall shared a saying by Mother Teresa. "We can do no great things, only small things with great love ". 4 1/21/03 45:005 THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. 8. CONSENT ITEM 8a. MINUTES It was MOVED by Agency Member Kovacic, seconded by Agency Member Segal and CARRIED (Jan. 7 Reg. on roll call vote as follows to APPROVE the Minutes of the January 7, 2003 Regular Meeting. Mtg.) AYES; Agency Members Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None EXECUTIVE DIRECTOR 3 OWNER Consideration of the report and recommendation to approve an Owner Participation Agreement PARTICIPATION ( "OPA ") for a 54 -unit senior housing project at 150 West Las Tunas Drive with Arcadia Heritage AGREEMENT Park, L.P., for 100% affordable units (53 with 1 management) with an Agency loan of $1.8 (54 Unit Senior million. Originally, twenty percent (20 %) or eleven (11) of the units were to be restricted to very Housing Proj. - low- income people. American Senior Living (ASL) has since advised staff that they can 150 West construct a 100% affordable project (53 units; 1 manager unit) if the Agency increases its $1 Las Tunas Dr.) million loan to $1.8 million. If the higher amount is approved, the Agency per AB 637 would not (APPROVED) be able to use its Housing Set Aside Funds (HAS) for any other affordable senior projects for approximately twelve (12) years. The Planning Commission at its December 10, 2002 meeting reviewed the project and considered the application of American Senior Living for a Conditional Use Permit, which also included the design review for the project. The proposed building will be a single 3 -story structure at approximately 55,000 sq. ft. including a 6,800 sq. ft community room. Forty -five (45) units will be 1- bedroom (667 sq. ft.). Eight (8), including the manager's unit, will be 2- bedroom (995 sq. ft.). Fifty-eight (58) parking spaces will be provided. A five foot eight inch (5'8 ") security fence will enclose the property on the west, south and north. The building design would be approved as part of the Agency's approval of the Owner Participation Agreement (OPA). Peter Kinnahan, Economic Development Administrator, presented the design and an overview of the project financing structure. For a 20% affordable project (11 units) the developer needs approximately $1.8 million in loan funds from the Agency instead of $1 million. These funds would be returned to the Agency as a residual loan over 30 years at 3% interest. The Agency's first annual receipts would come in year fourteen (14) and can vary over the life of the loan. Any principal and interest would become due and payable at the end of the thirty (30) years. These repaid funds will have to be used for affordable housing. The project is proposed to use funds from several sources: Permanent tax - exempt bonds ($2,443,000); Tax Credit Equity ($2,337,000); Los Angeles County HOME loan funds ($1,700,000); Deferred Developer fee ($298,000); and, Arcadia Redevelopment Agency 3% Residual Receipts Loan ($1,800,000), Total project cost of $8,578,000. 1/21/03 45:006 The minimum age for all tenants per federal requirement is 62 and above. AB 637 also requires that the affordable units be restricted by covenant for 55 years. This covenant will be recorded on the property. The Agency is required to monitor the developer's compliance with this requirement annually. American Senior Living (ASL) has already applied for bond financing and Los Angeles County HOME financing. If ASL is approved for these, active marketing of the project will begin in late spring through Arcadia senior citizen and other community based organizations. Following the marketing effort and the creation of a "Waiting List" a lottery will be held in the fall to preliminarily select 75 potential tenants. Further, staff explained in detail the exhibits included in the Owner participation Agreement. With regard to the marketing application and tenant selection plan it was noted that in order to be put on the "Waiting List" and receive a Wait List number each applicant must return the signed "Interest Form" and must pay a $200 deposit to "American Senior Care ". All applicants will have a ball with their Wait List number place in the lottery drum. The number of the balls is based upon the years of residency in the City of Arcadia. Eligible applicants residing in Arcadia for twenty (20) or more years shall have five (5) balls; more than five (5) years three (3) balls; less than five (5) years two (2) balls; and, all other eligible applicants shall have one (1) ball with their Wait List number placed in the Lottery drum. It was also noted that Governor Davis has proposed to take all unencumbered Housing Set Aside Funds and apply them to meet the State deficit. If this happened, the OPA (Section 3.6) is written such that the Agency is committed to pay the $1.8 million only if in fact it has the monies in its Housing Set Aside Fund. City Manager Kelly noted that the contract might put the City in a better position to defer the funding against a possible state taking. Following the presentation staff and the Agency's housing consultant, Kathe Head, Keyser Marston Associates (KMA), responded to concerns and questions expressed by the Council with regard to the financing and funding sources. KMA stated that the financing and Agency contribution are feasible and reasonable. It was noted that the Agency would be repaid out of 50% of the available net cash flow from the project and Las Angeles County gets repaid out of the net cash flow from the other 50 %. Considerable discussion ensued. Agency Members felt that it is a very nice looking project and it is what the City needs. Agency Member Kovacic expressed concern with regard to the selection of tenants. He does not like giving somebody who has lived in Arcadia for five (5) days the same priority as someone who has been here for five (5) years. He suggested maybe no priority be given to someone who has lived in Arcadia for less than one year. Following the discussion, it was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to FIND that this proposed project is statutorily exempt from CEQA; and, ADOPT a Notice of Exemption; and, AUTHORIZE staff to file the Notice of Exemption with the Los Angeles County Recorder; and AUTHORIZE the expenditure of up to $1.8 million in Housing Set Aside Funds for American Senior Living for the design and construction of a 54 -unit project, 53 units of which shall be affordable to persons of very low and low income; and, APPROPRIATE $1.8 million for this project from Unprogrammed Reserve Funds; and, APPROVE the Marketing, Application, and Tenant Selection Plan; AUTHORIZE the Executive Director to EXECUTE the Owner Participation Agreement (OPA) subject to approval of the OPA as to farm by the Agency Attorney; and, AMEND staff reports item 4, page 5, attachment 6 with regard to the selection process to read as follows: Eligible applicant residing in Arcadia for less than five years but at least 2 years will have two balls with their Wait List number places in the Lottery drum. 1121103 45:007 AYES; Agency Members Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None Mayor Marshall called a five minutes RECESS — 9:23 p.m. to 9:32 p.m. 8c DESIGN Agency Member Wuo requested that he be excused from voting on this issue and due to the REVIEW new law be excused from the Chambers. He owns property within 500 feet of the subject (102 E. Htg. Dr.) property. (APPROVED) Consideration of the report and recommendation to approve the design review to expand and convert an existing automobile service building into a 3,720 square foot convenience mart with 2,000 square feet of sales area at 102 East Huntington Drive. The Planning Commission approved Conditional Use Permit (CUP) 03 -001 and ADR 02 -57 for this project at its January 4, 2003 meeting. The design of the building is consistent with the Central Business District Design Guidelines and the surrounding developments. The design incorporates use of natural earth tone colors with light gray and tan stucco walls. Staff proposed conditions of approval set forth in the January 21, 2003 staff report. ' It was MOVED by Agency Member Segal, seconded by Agency Member Chang and CARRIED on roll call vote as follows to APPROVE the design review for 102 East Huntington Drive subject to the conditions. AYES; Agency Members Chang, Kovacic, Segal and Marshall NOES:. None ABSENT: None ABSTAIN: Agency Member Wuo ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to February 4, 2003 at 5:30 p.m., City Council Conference Room. THE CITY COUNCIL RECONVENED CONSENT ITEMS 9a. MINUTES APPROVED the Minutes of the January 7, 2003 Regular Meeting. (Jan. 7,, 2003 Reg. Mtg.) Councilmember Kovacic requested an amendment to the January 7, 2003 Minutes to reflect the word `ripe" instead of "right' on page 5. 9b. ORDINANCE INTRODUCED ORDINANCE NO. 2172 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF NO. 2172 THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE VII, CHAPTER 8, PART 2 OF (Stormwater THE ARCADIA MUNICIPAL CODE RELATING TO STORMWATER MANAGEMENT AND Management & DISCHARGE CONTROL ". Discharge Ctr'I) 1/21/03 45:008 9c. AWARD AWARDED a contract in the amount of $3,056,100 to Pacific Hydrotech Corporation for the CONTRACT construction of the St. Joseph Reservoir; and, AUTHORIZED the City Manager and the City (St. Joseph Clerk to EXECUTE a contract in a form approved by the City Attorney. Reservoir Construction) 9d. PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $275,000 to Montgomery AGREEMENT Watson Harza for the Construction Management and Inspection services for the construction of (Const. Mgmt. & the St. Joseph Reservoir; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a Inspec. Svcs.- contract in a form approved by the City Attorney. St. Joseph Reservoir) 9e. PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $69,800 to Montgomery AGREEMENT Watson Harza for the Engineering Assessment and Repair Design of the Baldwin Reservoir (Baldwin Facility; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form Reservoir approved by the City Attorney. Engr. Assessment & Repair Design) 7 STREET ACCEPTED all work performed by All American Asphalt for the street rehabilitation and REHAB. reconstruction of Baldwin Avenue, Lower Azusa Road and Peck Road as complete; and, (Baldwin Ave., AUTHORIZED final payment to be made in accordance with the contract documents subject to a Lower Azusa & retention of $74,237.72. Peck Roads) THE PRECEDING CONSENT ITEMS 9a, b, c, d, a and f APPROVED ON MOTION BY COUNCILMEMBER SEGAL, SECONDED BY MAYOR PRO TEM CHANG AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None 10. CITY MANAGER 10a. ORDINANCE Consideration of the report and recommendation to adopt an ordinance incorporating the most NO. 2171 recent version of the Los Angeles County Public Health Code into the Arcadia Municipal code, (Los Angeles including the regulations mandating the posting of grade /score cards given by the County Health County Health Department to food establishments. Adoption of Ordinance No. 2171 will bring the City up -to- Code) date with the amendments the County has made to the Health Code since Arcadia originally (INTRODUCED) adopted the County Health Code some time ago. Adoption of this ordinance will also mean that Arcadia now mandates the posting of grade /score cards consistent with Los Angeles County regulations and subject to their enforcement efforts and abilities. 1/21/03 45:009 It was noted, even though Arcadia has not yet adopted an ordinance mandating that food establishments post their grade, merchants are still subject to the same State and County health and safety requirements as those in other cities. Adoption, or lack of adoption, of a grading ordinance does not affect how often establishments are inspected; nor does it have any impact on the criteria on which they are evaluated. Adoption of Ordinance No. 2171 is similar to the adoption of other Uniform Codes. A Public Hearing has been scheduled for February 18, 2003. It was MOVED by Councilmember Kovacic, seconded by Councilmember Segal and CARRIED on roll call vote as follows to INTRODUCE ORDINANCE NO. 2171 "as is" entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 5600 OF THE ARCADIA MUNICIPAL CODE, ADOPTING BY REFERENCE THE LOS ANGELES COUNTY HEALTH CODE AND REPEALING ALL OTHER ORDINANCES OR PORTIONS OF ORDINANCES IN CONFLICT THEREWITH." AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None 10b. FEDERAL For several years, The Ferguson Group (TFG) has represented the City of Arcadia in legislative FUNDING issues and revenue opportunities. Each year, City departments compile a list of potential projects for which federal funding might be available, many of which are joint projects with the City of Sierra Madre. Last year's effort resulted in $1.5m for water infrastructure projects with other potential projects still pending before Congress. The Ferguson Group (TFG) has been working with staff to prioritize funding requests and focus on those projects which best meet federal criteria. The list follows: 1. Orange Grove Booster Pump Station - $1,250,000 2. Santa Anita Spreading Ground Expansion - $350,000 3. Zone III Well - $880,000 4. Urban Runoff Management Plan - $550,000 5. Modifications to the Stafford Act - $20,000,000 6. Modification to Water Resources Development Act (W RDA) - $20,000,000 7. Multi- Jurisdictional Emergency Training Center - $15- 30,000,000 8. Regional Training /Firearms Equipment - $500,000 9. Crime Scene Investigation Equipment - $125,000 10. Santa Anita Avenue Intersection Improvements - $4,200,000 11. Santa Anita Avenue North Corridor Improvements - $500,000 12. Museum Assessment Program - $2,000 13. History Digitization Project - $30,000 14. Museum Education Materials - $5,000 15. Community Gymnasium - $1.8 - $2.4 M 16. Thermal Bullard T -3 Imaging Cameras - $35,000 17. Fire Department Respiratory Protection Equipment - $90,000 Following discussion, it was MOVED by Mayor Pro tem Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to APPROVE the foregoing projects as recommended; and, APPROVE the application for federal funding as needed for each project. AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None 9 1121103 45:0021 10c. SISTER CITY Former Mayors Ed Butterworth, Charles Glib and Mary Young suggested that the City try tc AMBASSADOR reestablish an active Sister City relationship with Newcastle, Australia and Tripolis, Greece. They (Glib and also suggested that the City Council appoint Charles Glib and Dean Efstathiou (former member of Efstathiou) the Sister City Commission) to act as City Ambassadors to Newcastle and Tripolis respectively. (APPROVED) Both of these individuals have personal contacts with these cities. Their role as Ambassadors would be to find out if the cities wish to continue a formal sister city relationship with Arcadia. Floretta Lauber 1215 Oaklawn Road presented a detailed history of sister city relationships between Arcadia, Newcastle and Tripolis, stating in part that, Arcadia was one of the first city's in the nation to adopt the sister city program and it has one of the most visible sister city relationships of any city in California or in the nation. Further, Ms. Lauber requested that the City Council appropriate a small limited allowance, to be used on official stationary for Ambassadors. She would also like to see that Mr. Glib be appointed as Ambassador -at -large for both Newcastle, Australia and Tripolis, Greece, Mary Young former Mayor of Arcadia, spoke in favor of the sister city relationship between the cities of Arcadia, Newcastle and Tripolis and urged the Council to designate Charles Glib and Dean Efstathiou as city Ambassadors -at- large. She hated to see this opportunity of two outstanding citizens, who have volunteered to serve as ambassadors, not be accepted. She felt that the ambassadors should have a small budget in order to cover postage and stationary. It was MOVED by Councilmember Segal, seconded by Mayor Pro tern Chang and CARRIED on roll call vote as follows to APPOINT Charles Glib and Dean Efstathiou as City Ambassadors -at -large to Newcastle, Australia and Tripolis, Greece for the purpose of ascertaining their interest in a continued sister city relationship with Arcadia; and, DIRECTED City Manager Kelly to provide the Ambassadors with reasonable financial support that deals with their financial needs. The City Council expressed appreciation to Mr. Glib and Mr. Efstathiou for their willingness to donate their time to this program. AYES: Counciimembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None ADJOURNMENT Councilmember Kovacic adjourned the meeting in memory of Kimberly Perkins. "Kimberly, was the (In Memory of daughter of Rick and Nanci Perkins, and the sister of Kyle. Nanci just completed her tenure as Kimberly music club president at Arcadia High School, its my understanding that, Rick's grandfather or great Perkins) grandfather was a former Mayor of Arcadia. Kim had health problems her entire life, and had been battling cancer for the last three and a half years. Through all of this, she managed to stay focused and down to earth. A real example of an angel on earth. Sadly she finally passed on with family and friends at her bedside on January 1st. She was awarded her BS Degree at a t-earful memorial service on Sunday January 12th. All who new Kim will miss her and her strength'and beauty. She made the lives of those around her better. She was a great example of how to handle adversity with courage and dignity." ADJOURNMENT At 9:53 p.m. the City Council Regular Meeting ADJOURNED to February 4, 2003 at 5:30 p.m. in the (Feb. 4, 2003) Conference Room of the Council Chambers for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. �� A C-1 ,dune D. Alford, Cit erk 10 1121103 0 //a / /.7003 633 0e, b�nc�s 0 ORATE STAFF REPORT Development Services Department January 21, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director r By: Pete Kinnahan, Economic Development Administrator SUBJECT: Public Hearing: Adoption of City Council Resolution No. 6336 approving the issuance of up to $7 million in multifamily rental housing bonds by the California Statewide Communities Development Authority for the development of an affordable senior housing: proiect by Arcadia Heritage Park, L.P. at 150 W. Las Tunas Drive, Arcadia, CA Recommendation: Approve SUMMARY Arcadia Heritage Park, L.P., an entity majority -owned by American Senior Living ( "ASL ") has proposed to enter into an Owner Participation Agreement ( "OPA ") with the Arcadia Redevelopment Agency ( "Agency ") for the development of a 54 -unit affordable senior housing project at 150 W. Las Tunas Drive. As part of the financing of this project, ASL has applied for up to $7 million in bond funds from the California Statewide Communities Development Authority ( "CSCDA "). Since these bonds are "private activity" bonds under the Internal Revenue Code of 1946 (Section 147f), they must be approved, after a noticed public hearing, by the City Council. There is no liability to the City or Agency for this approval. Following the public hearing, staff recommends approval of City Council Resolution 6336, approving the issuance of multifamily housing revenue bonds by the California Statewide Communities Development Authority. DISCUSSION The Agency is considering approval of an OPA with Arcadia Heritage Park, L.P. for a 100% affordable 54 -unit senior housing project. As part of the overall financing, the Agency will loan ASL $1.8 million. ASL has also applied for a HOME loan from Los Angeles County in the amount of $1.7 million, federal tax credits in the amount of $2.4 million, and $2.44 million in bond proceeds from a CSCDA bond issue. The developer, ASL, will invest $298,000 of As own funds for the $8.6 million 55,000 sq. ft. 3 -story project. LASER IMAGED N-. Sa, SP, Mayor and City Council • • January 21, 2003 Page 2 The total project costs are estimated at approximately $8.6 million. During the construction and initial absorption period, the project costs will be funded from the following sources: Series A Bond $2,443,000 Deferred Developer Fee 748,000 Agency Assistance 1,800,000 Series B Bond 3.587.000 Total Funding Sources $8,578,000 As can be seen in the table above, the Series .A and B bond totals $6.03 million. However, the Agency will only be subordinate to the $2.44 million Series A bond. The $3.58 million bond will be secured by the project's tax credit investor, and will be subordinate to the Agency's. position in the loan hierarchy. No interest costs on the Series B bond will be charged to the project. - Once the project reaches stabilized occupancy, the Series B bond and a portion of the Deferred Developer Fee will be replaced with other funding sources. The permanent sources of project financing are: Series A Bond $2,443,000 Deferred Developer Fee 298,000 LACDC Assistance 1,700,000 Agency Assistance 1,800,000 Net Tax Credit Proceeds 2,337,000 Total Funding Sources $8,578,000 As part of ASL's request for CSCDA bond financing, the Internal Revenue Code, Section 147f, requires that the "applicable elected representative," i.e., the City Council, of the'.governmental units on whose behalf such bonds are expected to be issued and by a governmental_ unit having jurisdiction over the entire area in which any facility financed by such bonds is to be located, must hold a noticed public hearing. Following the public hearing, the City Council, if appropriate, needs to approve the issuance of the bonds. The. City Council Resolution. No. 6336 has been prepared by CSCDA bond counsel, Orrick, Herrington & Sutcliffe, and reviewed and approved by City /Agency Counsel, Best Best & Krieger. There is no direct or contingent liability to either the City or the Agency for the approval of the issuance of the CSCDA bonds for the ASL project. Mayor and City Counco • January 21, 2003 Page 3 FISCAL IMPACT No impact. RECOMMENDATION It is recommended that the City Council: 1. open the public hearing; and 2. adopt City Council Resolution No. 6336. Approved: William R. Kelly, City Manager E �'.ii, Ci of February 18, 2003 Arcadia Orrick, Herrington and Sutcliffe LLP Old Federal Reserve Bank Building 400 Sansome Street Office of the San Francisco, California 94111 City Clerk Attention: Ms. Ana Marie Del Rio, Esq. Dear Ms. Del Rio: June D. Alford At its regular meeting held on January 21, 2003, the City Council City Clerk of the City of Arcadia adopted Resolution No. 6336 entitled: "A Resolution of the City Council of the City of Arcadia, Approving the Issuance of Multifamily Housing Revenue Bonds by the California Statewide Communities Development Authority." The City Council directed the City Clerk to forward a certified copy of Resolution No. 6336 and a copy of the affidavit of publication of the hearing notice to your attention at the above address. Resolution No. 6336 and the affidavit of publication are herewith presented as required. Sincerely, P neD. Alford Arcadia City C1 c: Don Penman, Assistant City Manager /Development Services Director Philip A. Wray, City Engineer /Engineering Services Administrator Dan A. Lazo, Associate Civil Engineer 240 West Huntington Drive Post Office Box 60021 Arcadia, CA 91066 -6021 (626) 574 -5455 (626) 447 -7524 Fax PROOF OF PUBLI�TION (2015.5 C.C. , STATE OF CALIFORNIA, COUNTY OF LOS ANGELES, I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled matter. I am the principal clerk of the printer of the Arcadia Weekly, a newspaper of general circulation which has been adjudged as a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California on the date of October 3, 1997, Case Number GS004333; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: Z I I declare under penalty of perjury that the foregoing is true and correct. Dated at Arcadia, "Los Angeles County, California, This Z day of __L 2003 Signature CORE MEDIA GROUP, INC. Arcadia WeeklylMonrovia Weekly /Sierra Madre Weekly 34 E. Huntington Drive Arcadia, CA 91006 (626)294 -1090 (This space ile the County Clerk's Filing Stamp only) Proof of Publication of RECEIVED JAN 2 8 2003 CITY OF ARCADIA CITY CLERK NOTICE OF PUBLIC HEARING REGARDING ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS be rewlved by the NOTICE IS HEREBY GIVEN that, at Its regular meeting to be held at 7:00 p.m., or as soon thereafter as the matter can be heard, on Tuesday, January 21, 2003, In the City of Arcadia library Auditorium, 20 W. Duane Road, Anredia, California, the City Council of the CltyolArcadla (the 'City') will conduct a public hearing as required by Section 147(p of the IrF temal Ravenue:Code of 1958, at which It will hear and consider Inlor. M811M mnceming the proposed issu- ance by the California Statewide Com- munfiles Development Authority of multifamily housing revenue bonds In an aggregate principal amount not to exceed E7 million to finance the ac- quisition, wnstruction and develop- ment of an acoroximately 54 -unit mud- be located at 150 West Las Tunas Drive. Arcadia, California, and to gen- erally be known as Heritage Park at Arcadia (the'Projecl The Project will be owned and operated by Arcaft Heritage Perk, L.P., a California lim. Iced partnership created by American SenlorLlNng, Inc., oraf hated emtfies. All interested persons 'are Invited to - appear at the Public Hearing and to provide evidence of testimony con- canning the proposed Items of consid- eration. You am hereby advised that should you desire to legally challenge. any action talmn by the Arcadia CIry Council with respect to the proposed Item, you may be limited to raising only Ihoselm and objections which you or someone else raised at or prior to Me date of the public bettering.. In compliance with the Americans with Disabilities Act, H you special assistance to participate In a City Council meetng, please contact ire City Managers OlBos or Development Services Department at (528) 574. 5401M at least sees (3) working days before the meeting or tiros when spe- cial services am needed. This notfi. cation will help City staff In melting rea. sonable anargements to provide you with access to ft meeting.' - - Thow wishing to comment on the pro- posed financing and the nature and location of the Project may eltirer ap- Peter kt pennon at the public hearing or submit written comments, which must Cry prior to the hearing. wrlttancornmerrashouWbe . slim to the City of Arcadia, 240 W. Huntington. Drive; Arcadia, California 91007, Attention: Development Be, - vices Department,. CITY OF ARCADIA . Publish: January 2, 2003 .. Arcadia Weekly - Rv .bs36 Sr, #55 RESOLUTION NO. 6336 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA APPROVING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY WHEREAS, the California Statewide Communities Development Authority (the "Authority") is authorized pursuant to the provisions of California Government Code Section 6500 at seq. and the terms of an Amended and Restated Joint Exercise of Powers Agreement, dated as of June 1, 1988 (the "Agreement"), among certain local agencies throughout the State of California, including the City of Arcadia (the "City"), to issue revenue bonds in accordance with Chapter 7 of Part 5 of Division 31 of the California Health and Safety Code for the purpose of financing multifamily rental housing projects; and WHEREAS, Arcadia Heritage Park, L.P. (collectively, with any related entity, including American Senior Living, Inc., the "Borrower") has requested that the Authority issue multifamily housing revenue bonds in an aggregate principal amount not to exceed $7,000,000 (the "Bonds ") for the purpose of providing financing for the acquisition, construction and development of an approximately 54 -unit multifamily rental housing development to be located at 150 West Las Tunas Drive, Arcadia, California, and to generally be known as Heritage Park at Arcadia; and WHEREAS, the Bonds or a portion thereof will be "private activity bonds" for purposes of the Internal Revenue Code of 1986 (the "Code "); and WHEREAS, pursuant to Section 147(f) of the Code, prior to their issuance, private activity bonds are required to be approved by the "applicable elected representative" of the governmental units on whose behalf such bonds are expected to be issued and by a governmental unit having jurisdiction over the entire area in which any facility financed by such bonds is to be located, after a public hearing held following reasonable public notice; and WHEREAS, the members of this City Council (this "Council ") are the applicable elected representatives of the City; and LASER IMAGED �-e 0 0 WHEREAS, there has been published, at least 14 days prior to the date hereof, in a newspaper of general circulation within the City; a notice that a public hearing regarding Bonds would be held on the date hereof; and WHEREAS, such public hearing was conducted on said date by the City Council, at which time an opportunity was provided to interested parties to present arguments both for and against the issuance of the Bonds; and WHEREAS, it is intended that this resolution shall constitute the approval of the issuance of the Bonds required by Section 147(f) of the Code and Section 9 of the Agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The above recitals are true and correct. SECTION 2. The Council hereby approves the issuance of the Bonds by the Authority. It is the purpose and intent of the Council that this resolution constitute approval of the Bonds for the purposes of (a) Section 147(f) of the Code and (b) Section 9 of the Agreement. SECTION 3. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents that they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing approved hereby. SECTION 4. The City Clerk of the City shall forward a certified copy of this Resolution and a copy of the affidavit of publication of the hearing notice to: Ana Marie del Rio, Esq. Orrick, Herrington & Sutcliffe LLP Old Federal Reserve Bank Building 400 Sansome Street San Francisco, California 94111 SECTION 5. This resolution shall take effect immediately upon its passage. Passed, approved and adopted this 21 se day of January 2003. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: City A torney City of Arcadia STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6336 was passed and adopted by the City Council ofthe City. of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 21 st day of January, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None City Clerk of the City of Arcadia r �❑ • • , 69, 0PR Sr 1 - X50 VJ.�a5 1 urn as STAFF REPORT Arcadia Redevelopment Agency January 21, 2003 TO: Arcadia Redevelopment Agency FROM: 'FDon Penman, Deputy Executive Director B Pete Kinnahan, Economic Development Administrator SUBJECT: OTAETRYA This Agenda item was carried over from the Agency's January 7, 2003 meeting while the OPA was finalized. After consideration of three affordable senior housing proposals, the Agency authorized staff to negotiate an Agreement with Arcadia Heritage Park, L.P., an entity majority - owned by American Senior Living ( "ASL ") for a 54 -unit project at 150 W. Las Tunas Drive (Attachment 1). Originally, twenty percent (20 %) or eleven (11) of the units were to be restricted to very low income people. ASL has since advised staff that they can construct a 100% affordable project (53 units; 1 manager unit) if the Agency increases its $1 million loan to $1.8 million. If the higher amount is approved, the Agency per AB 637 would not be able to use its Housing Set Aside Funds ( "HSA ") for any other affordable senior projects for approximately twelve (12) years. The Agency's housing consultant, Keyser Marston Associates, has reviewed the respective pro formas for each option and concurs that either option is feasible and reasonable. Because of the significant increase in affordable units (42) with the 100% option, staff recommends that the Agency approve the 100% affordable option (53 units), appropriate $1.8 million in loan funds, and approve the Owner Participation Agreement ( "OPA ") with Arcadia Heritage Park, L.P. The Project is statutorily exempt from CEQA. A Notice of Exemption has been prepared (Attachment 2). The proposed Marketing, Application, and Tenant Selection Plan (Attachment 6) which gives a priority to Arcadia residents, has been reviewed by ASL and Best Best & Krieger. Staff recommends approval of all of the above. �c LASER IMAGED ' 4K,V � 6' f '), ' ;26P N Arcadia RedevelopmeRAgency • January 21, 2003 Page 2 DISCUSSION The Agency at its October 15, 2002 Study Session preliminarily selected American Senior Living to develop a 3 -story 55,000 sq. ft. 54 -unit senior housing project (20% affordable) at 150 W. Las Tunas Drive. The Agency further directed staff to work with our housing consultant and a second proposer, Meta Housing, on a possible 109 -unit 20% affordable senior housing project (22 units) at 161 W. Colorado Place (Westerner Hotel), if there were sufficient HSA funds available. Since that time, Roger Davila of ASL has informed staff that the project will be more competitive for the award of tax - exempt financing if 53 of the units are allocated to low and very low income seniors. He has, therefore, applied for Los Angeles County HOME funds, which could enable Arcadia Heritage Park, L.P. to construct a 100% affordable project (53 units). However, he would need approximately $1.8 million in loan funds from the Agency instead of $1 million for a 20% affordable project (11 units). These funds would be returned to the Agency as a residual receipts loan over 30 years at 3% interest. "Residual" means the Agency would be repaid out of 50% of the available net cash flow from the project (Los Angeles County gets repaid out of the net cash flow from the other 50 %). As structured, the Agency s first annual receipts would come in year fourteen (14). This annual amount can vary over the life of the loan, and any principal and interest would become due and payable at the end of year thirty (30). These repaid funds will have to be used for affordable housing. However, if there were financial setbacks to Arcadia Heritage Park, L.P. or the project, the Agency's loan repayment would be in a lesser or junior position. The project is proposed to be funded from several sources: Permanent tax - exempt bonds (CSCDA) $2,443,000 Tax Credit Equity 2,337,000 Los Angeles County HOME loan funds 1,700,000 Deferred Developer fee 298.000 Sub -Total $6,778,000 Arcadia Redev. Agency 3% Residual Receipts Loan 1,800,000 TOTAL — Project Cost $8,578,000 The Agency's housing consultant, Keyser Marston Associates (KMA), has reviewed the development costs, stabilized net operating income, cash flow analysis, and prepared a financial gap calculation. KMA states that the financing and Agency contribution are feasible and reasonable. Under the 100% affordable option ($1.8 million; $33,962 per affordable unit), the Agency will assist in the production of 53 units, an increase of 42 affordable units over the initial ASL proposal (11 units - $1 million), for only $800,000 more in loan funds. Sixteen (16) of the units would be for very low income seniors, 37 for low income. Arcadia RedevelopmeOAgency January 21, 2003 Page 3 Under current (2002) Guidelines, "very low" income for one person is $19,300 and for two is $22,050. "Low" income for one is $23,160 and for two is $26,460. These income limits will be revised again in February 2003 by HUD. Under current regulations, the applicant's assets are totaled. They are multiplied by a maximum 10% assumed interest rate, and that amount is added to the applicant's household income to determine if they meet the income qualification standards. However, the Agency and /or developer can elect to use a lower market interest rate e.g. 2% or 3 %, for this calculation. Per AB 637, the Agency can spend only that amount of its HSA funds as are in its population over 65 as determined by the 2000 census. That percent is 15.5 %. The statute also permits the Agency to estimate and to use its HSA funds twelve (12) years into the future, or until 2014, in this calculation. Staff has previously prepared such an estimate which conservatively indicates the Agency can allocate up to $1.8 million over twelve (12) years for affordable senior housing. If the Agency commits the full $1.8 million to Arcadia Heritage Park, L.P., there will be no other funds available for other senior projects, i.e., Meta. The minimum age for all tenants per federal requirements is 62. AB 637 also requires that the affordable units be restricted by covenant for 55 years. This covenant will be recorded on the property. The Agency is required to monitor the developer's compliance with this requirement annually. An Owner Participation Agreement ( "OPA ") and exhibits prepared by Best Best & Krieger ( "BBK ") has been negotiated with ASL (Attachment 3). All of the major terms are acceptable to ASL, the staff, and the Agency attorney. ASL had to submit their application for CSCDA bond financing by January 11, 2003 and for Los Angeles County HOME funds by January 15, 2003. An approved agreement is a requirement of their application. If the Agency approves the OPA tonight, staff will inform CSCDA and the County of the approval. ASL has already applied for bond financing and LA County HOME financing. If ASL is approved for these, active marketing of the project will begin in late Spring through Arcadia senior citizen and other community based organizations. Following the marketing effort and the creation of a "Waiting List" (per the Marketing, Application and Tenant Selection Plan; Attachment 6 — see below), a Lottery would be held in the Fall to preliminarily select 75 potential tenants. A weighted system giving priority to Arcadia residents would be used to select the potential tenants. ASL would close on the Marketown property by late June. Construction would begin in August, with the project complete in April, 2004. If ASL is unsuccessful in this bond cycle, it will re -apply for the April round. If again unsuccessful, ASL will apply for the July round. The Schedule of Completion will be delayed correspondingly. Arcadia Redevelopmetgency January 21, 2003 Page 4 Governor Davis has proposed to take all unencumbered Housing Set Aside Funds and apply them to meet the State deficit. We believe this will not occur, due to the need for affordable housing. However, if it does, the OPA (Section 3.6) is written such that the Agency is committed to pay the $1.8 million only if in fact it has the monies in its Housing Set Aside Fund. DESIGN REVIEW The Planning Commission at their December 10 meeting approved ADR 2002 -040 and CUP 2002 -014 for ASL's project. The elevations and site plans are provided as Attachment 4 and the CUP conditions as Attachment 5. The proposed building will be a single 3 -story structure of approximately 55,000 sq. ft. including a 6,800 sq. ft. community room. Forty-five (45) units will be 1- bedroom (667 sq. ft.). Eight (8), including the manager's unit, will be 2- bedroom (955 sq. ft.). Each unit has a full kitchen and outdoor balcony. Fifty -eight (58) parking spaces will be provided. The 1.1 parking ratio is consistent with other senior projects. Decorative lighting has been recommended for the parking lots by the Planning Commission. A five foot eight inch (5'8"). security fence will enclose the property on the west, south and north. Vines will be planted on the east to augment the chain -link fence along the easterly wash. A security gate will be recessed at the access driveways off of Las Tunas Drive and Live Oak Avenue. A minimum of fifty -six (56) trees will be planted on the site. The architecture is a Spanish /Mission style. The mass of the building is reduced by the building articulation, eliminating a flat continuous plane. The varied planes and projections on the building effectively reduce its mass and scale. Balcony enclosures have been added as well as random awnings to add variety and detail to the individual living units. The roof is flat, hidden by exposed mission tile mansards at the perimeter. The finish varies on the building with smooth /scored plaster to appear as large stone elements and other areas of plaster with a light sand finish. In addition, exterior wall colors vary with up to three colors to provide the appearance of individual "row house" living units. The choice of colors and materials complement one another and are compatible. Also, balcony enclosures, surrounds, railings and awnings vary to add the element of variety and detail. Horizontal molding creates a building base. Sign plans have not been provided at this time. Any proposed signs shall be subject to the review and approval of the Development Services Department. This building design would be approved as part of the Agency's approval of the OPA. On a related issue, ASL is also seeking bond financing from the California Statewide Communities Development Authority (CSCDA, commonly called "California Arcadia RedevelopmeWgency January 21, 2003 Page 5 Communities "). The City Council will be conducting a noticed Public Hearing at tonight's meeting on this topic. The City will be merely acting as a conduit for the developer. There is no liability for the City or Agency, and all bond - related documents will be approved by BBK. Staff anticipates increasing interest from lower income seniors in becoming a tenant in the Heritage Park project. All names and addresses will be forwarded to the developer for initial recordation. However, final selection shall be based on criteria as set forth in the Marketing, Application and Tenant Selection Plan (Attachment 6). This is a part of the OPA. It must be consistent with Federal and State Fair Housing laws and County Guidelines. The Plan encourages the placement of Arcadia residents in the project. It meets, we believe, all governmental requirements. ASL and Best Best & Krieger have reviewed and approved it. ENVIRONMENTAL ASSESSMENT Because this is a low and very low income housing project, below 100 units on less than 5 acres, it is statutorily exempt from CEQA, per the California Public Resources Code Section 21080.14. The Agency is being requested to make that finding,and authorize the filing of a Notice of Exemption (Attachment 2) with the Los Angeles County Recorder. In addition, the Planning Commission at its December 10, 2002 meeting approved a Negative Declaration for the project. (The project is also being environmentally assessed by Los Angeles County under the federal N.E.P.A. guidelines). FISCAL IMPACT Staff is recommending payment of a 3% Residual Receipts Loan to Arcadia Heritage Park, L.P. in the amount of $1.8 million for a 100% affordable project (53 units). Because of the requirements of the other federal and state funds that ASL is applying for, the Agency will be in a subordinate position to all other lenders. However, these funds will be paid back annually out of 50% of the net cash flow beginning in year fourteen (14) and /or in a "balloon" payment in the 30 year. All repaid funds must be reused for affordable housing. An appropriation in this desired amount is needed from the Agency Housing Set Aside Fund. Payments of the $1.8 million will be made to the developer only upon completion of major milestones, e.g., 30% - payment of fees and beginning of foundation grading; 50% - issuance of Certificate of Occupancy; 20% - 80% lease up of units. The Board will recall that the original concept was to loan $1 million to ASL for eleven (11) affordable units. The current plan with all units (53) affordable (except the on -site manager) will require an additional loan amount of $800,000, for a total loan of $1.8 million. This increase is recommended because it would increase the number of Arcadia Redevelopme #gency 40 January 21, 2003 Page 6 affordable units by forty -two (42) for only $800,000, resulting in an Agency subsidy of $36,962 per year ($1,800,000 + 53) compared to the original subsidy of $90,909 ($1,000,000 + 11). However, the Board should be aware that approval of a 100% affordable project will utilize all Housing Set Aside Funds for senior housing for the next twelve (12) years (estimate). As a practical matter though, providing only a $1 million loan for eleven (11) affordable units would not leave enough of a remaining balance ($800,000) to have much of an impact to facilitate a future senior project. Additionally, approval of 53 affordable units would help the City achieve its Housing Element goals, as well as meet the Agency's Replacement Housing requirement. RECOMMENDATION That the Agency find that: 1) this proposed project is statutorily exempt from CEQA, adopt a Notice of Exemption (Attachment 2), and authorize staff to file the Notice of Exemption with the Los Angeles County Recorder, 2) the Agency authorize the expenditure of up to $1.8 million in Housing Set Aside Funds for American Senior Living for the design and construction of a 54 -unit project, 53 units of which shall be affordable to persons of very low and low income, 3) the Agency appropriate $1.8 million for this project from Unprogrammed Reserve Funds, 4) the Agency approve the Marketing, Application, and Tenant Selection Plan (Attachment 6) and, 5) the Agency authorize the Executive Director to execute the OPA (Attachment 4) subject to approval of the OPA as to form by the Agency Attorney. Approved: (Milo William R. Kelly, Executive Director Attachment 1 — Site Map Attachment 2 — CEQA Notice of Exemption Attachment 3 — Owner Participation Agreement (Full copy available from Development Services Dept.) Attachment 4 — Elevations and Site Plan Attachment 5 — CUP 02 -014 Conditions Attachment 6 — Marketing, Application, and Tenant Selection Plan i 0 0 Notice of Exemption To: Office of Planning & Research 1400 Tenth Street, Room 121 Sacramento, CA 95814 X County Clerk of the County of Los Angeles Corporations Division, Room 101, Environmental Desk 12400 East Imperial Highway Norwalk, CA 90650 From: (Public Agency) City of Arcadia 240 West Huntington Drive Arcadia, CA 91007 Subject: Filing of Notice of Exemption in accordance with Section 15062 of the CEQA Guidelines. Project Title: Heritage Park Senior Affordable Housing Project Project Location - specific: 150 W. Las Tunas Drive Project Location - City: ARCADIA Project Location - County: LOS ANGELES Description of Project: 54 -unit affordable senior housing project (53 very low & low units — 1 manager's Name of Public Agency Approving Project: ARCADIA CITY COUNCIL/REDEVELOPMENT AGENCY Date of Project Approval: January 1, 2003 Name of Person or Agency Carrying Out Project: PETER P. KINNAHAN Exemption Status: (check one) _ Ministerial (Sec. 21080(b)(1); 15268); _ Declared Emergency (Sec. 21080(b)(3); 15269(a)); _ Emergency Project (Sec 21080(6)(4); 15269(b)(c)); _Categorical Exemption: Type: and Section Numbers: X Statutory Exemption: State Code Number: 21080.14 Reasons why project is exempt: Development of affordable housing project of less than 100 units which meets all requirements for exemption pursuant to Public Resources Code section 21080.14. Lead Agency Contact Person: PETER P. KINNAHAN I Area Code/Telephone /Ext.: (626) 574 -5408 If riled by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? _ Yes _ No Peter P. Kinnahan, Economic Dev. Administrator 01/22/03 Signature Print Name Title - I Date X Signed by Lead Agency Date received for filing at OPR: _ Signed by Applicant Attachment 2 0 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: The Arcadia Redevelopment Agency 240 West Huntington Drive Post Office Box 60021 Arcadia, California 91006 -6021 Attn: Executive Director 0 DISTRIBUTION DRAFT January 14, 2003 NOTE:. FULL COPIES OF'. THE ; OPA A - E AVAIL ABLE FROM., THH' DEVELOPMENT SERVICES -DEPT: FFee Exempt -Govt. Code '61031 (Space above for Recorder's Use) HERITAGE PARK OWNER PARTICIPATION AGREEMENT/ LOAN AGREEMENT between THE ARCADIA REDEVELOPMENT AGENCY a public body, corporate and politic and a CALIFORNIA corporation [Dated as of JANUARY 21 , 200 1, for reference purposes only] ATTACHMENT 3; , RVPUBNCCV1641834 0 STAFF REPORT December 10, 2002 Development Services Department TO: Arcadia City Planning Commission FROM: Donna Butler,�Ajbmmunity Development Administrator SUBJECT: Conditional Use Permit No. 02 -014 and Architectural Design Review 2002 -040 148 -158 West Las Tunas Drive SUMMARY Conditional Use Permit application C.U.P. 2002 -014 and Architectural Design Review ADR 2002 -040 were filed by American Senior Living (ASL) and requests a conditional use permit to construct a 54 -unit senior apartment complex at 148 -158. West Las Tunas Drive. The Development Services Department is recommending approval of C.U.P. 2002- 014 and ADR 2002 -040 subject to the conditions in the staff report. GENERAL INFORMATION APPLICANT: American Senior Living LOCATION: 148 -158 West Las Tunas Drive REQUEST: A Conditional Use Permit to construct a three -story 54 -unit senior apartment complex with a minimum of 20% (11 units) to be affordable senior units. SITE AREA: The site is a through lot with frontage on both Las Tunas Drive and Live Oak Avenue and contains 64,783 square feet (1.49 acres). . FRONTAGES: 161+ feet on Las Tunas Drive and 213+ on Live Oak Avenue J+ ATTACHMENT 5 EXISTING LAND USE & ZONING: The site, commonly known as Marketowne, is developed with 15,000 sq. ft. of commercial buildings and is zoned C-2. SURROUNDING LAND USES & ZONING: North: Developed with single - family residential; zoned R -1. South: Developed with mixed use, commercialfindustrial; zoned C -M East: Developed with the Arcadia Wash and mixed use commercial/ industrial; zoned C -M West: Vacant lot and Sav -On drugstore; zoned C -2 GENERAL PLAN DESIGNATION: The subject site is designated Commercial. BACKGROUND The Development Services Department and the City Redevelopment Agency have been working for over a year with several developers interested in developing senior housing within the City of Arcadia. On July 5 the Agency sent request for proposals to three (3) senior housing builders. All three developers submitted proposals for three different locations: American Senior Living Marketowne site 54 units Corporation for Better Housing Former Mounted Police Site 55 units META Housing Westerner Hotel site 109 units Each company is an experienced affordable housing developer. The Agency Board at its October 15 study session, directed staff to proceed working with American Senior Living who is in escrow with the owners of the Marketowne property. PROPOSAL American Senior Living is proposing a 54 -unit senior apartment complex. A minimum of 11 apartments (20 %) will be affordable units. However, if additional funding is available all of the units may be affordable. Residents must be 65 years of age or older. Proiect Description The proposed building is three (3) stories containing 18,298 square feet of floor area. The first floor will consist of residential units, an office and a 6,762 square foot community room. The remaining floors will consist solely of residential units and will CUP 02 -014 December 10, 2002 Panes 9 0 0 be accessed by an elevator. There will be 45 one- bedroom units and 9 two- bedroom units. The one - bedroom units contain 667 sq. ft. of floor area and the two- bedroom units contain 955 sq. ft. of floor area. Each unit has a full kitchen and an outdoor balcony. There are no congregate dining facilities provided. The overall building height is approximately 39' -0 ". The front entrance will be located on the east side of the building. An exterior courtyard with decorative paving and landscaping is proposed at the rear of the project (west side). The trash area is located on the southerly side of the building and is an integral part of the building structure. There is. a minimum 20' -0 setback along Las Tunas Drive and a minimum 50'4" setback along Live Oak Avenue. The building is located along the westerly portion of the site and will maintain a setback ranging from 15' -0" to 39' -0" from the westerly property line. The building design is a Spanish /Mission style. A more complete architectural description is included under Architectural Design Review. Parking and Landscaping Fifty -eight (58) open parking spaces will be located to the east and south of the building (1.1 spaces per unit).. The parking spaces will be 10' x 20', consistent with the parking requirement in the R -3 zone. A 5' -8" high wrought iron security fence with concrete pilasters will enclose the property along the westerly, southerly and northerly property lines. The existing chain link fence located along the wash will remain, but vines will be planted to screen the fence. Four (4) of the parking spaces will be located outside the security fence. The 1.1 parking ratio is consistent with the parking ratio requirements of other cities for senior projects. Access will be from two driveways, one on Las Tunas Drive and one on Live Oak Avenue. Decorative paving will be located at each driveway entrance as well as in front of the building entry. The security gates have been recessed off the streets to allow for on -site stacking of a few vehicles. An 8' -0" wide landscape buffer- will be located along Live Oak Avenue and the easterly property line. The landscape buffer along Las Tunas Drive will range from approximately 6' -0" to 20' -0 ". The street trees shown on the landscape plan are inconsistent with the City's street tree planting plan. Street trees will be conditioned to be in compliance with the City's Street Tree Master Plan. The landscape plan shows a minimum of 56 trees on site. The size of the trees is not specified, however, specimen trees should be a minimum of 36" box and all other trees should be a minimum of 24" box. CUP 02 -014 December 10, 2002 pang I The final landscape plan will be subject to the review of the City's landscape architect. The plans do not show parking lot lighting. Although the code does not require it, staff would recommend that decorative lighting standards be installed within the parking area to provide adequate lighting during the evening hours. The design and location of the light standards shall be subject to the review and approval of the Community Development Administrator. Architectural Design Review The architecture is a Spanish /Mission style. The mass of the building is reduced by the building articulation, eliminating a flat continuous plane. The varied planes and projections on the building effectively reduce its mass and scale. Balcony enclosures have been added as well as random awnings to add variety and detail to the individual living units. The roof is flat, hidden by exposed mission tile mansards at the perimeter. The finish varies on the building with smooth /scored plaster to appear as large stone elements and other areas of plaster with a light sand finish. In addition exterior wall colors vary with up to three colors to provide the appearance of individual "row house" living units. The choice of colors and materials complement one another and are compatible. Also, balcony enclosures, surrounds, railings and awnings vary to add the element of variety and detail. Horizontal molding creates a building base. Sign plans have not been provided at this time. Any proposed signs shall be subject to the review and approval of the Development Services Department. It is staffs opinion that the proposed architectural design concept is in compliance with the City's Architectural Design Review Regulations. The proposed design, materials and finishes are compatible with newer surrounding development and the proposed design elements provide the necessary architectural relief. Colored elevations and a color sample board will be available for review at the meeting. The applicants shall be required to comply with all Public Works Services Department, Building and Fire Code requirements as determined necessary by the Public Works Services Director, Building Official and Fire Prevention. ANALYSIS The C -2 zoning permits residential uses with an approved Conditional Use Permit. In addition, the City Council on October 15, 2002 adopted Resolution No. 6326 allowing up to 50 du/ac for market rate senior housing projects, and up to 63 du/ac for affordable senior housing projects as defined by the California Government Code on properties designated as Commercial in the General Plan. CUP 02 -014 December 10, 2002 aanA 4 • • The proposed project has a density of 36 dwelling units per acre that is consistent with the General Plan. It is staffs opinion that the proposed project is an appropriate use at this site. There is a need for senior housing within the community and the proposed project will accommodate this need. The location is advantageous for seniors because it is in close proximity to a supermarket, several pharmacies and is on a bus route. CEQA Pursuant to the provisions of the California Environmental Quality Act, the Development Services Department has prepared an initial study for the proposed project. Said initial study did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the project including land, air, water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic significance. When considering the record as a whole, there is no evidence that the proposed project will have any potential for adverse effect on wildlife resources or the habitat upon which the wildlife depends. Therefore, a Negative Declaration has been prepared for this project. RECOMMENDATION The Development Services Department recommends approval of Conditional Use Permit No. CUP 02 -014 and Architectural Design Review No. 02 -040 subject to the following conditions: That final plans shall be in substantial compliance with the plans on file in the subject cases, CUP 02 -014 and ADR 02 -040. 2. The project shall be approved by the Arcadia Redevelopment Agency. 3. A minimum of 20% of the units shall be "affordable" senior units as defined by State Redevelopment Law. All affordable units must be restricted to persons 65 years of age or older. The remainder of the tenants may be a minimum of 62 years of age or older. 4. That an outdoor lighting plan, including decorative parking lot lighting shall be submitted to the Community Development Administrator for review and approval. 5. That the final landscape plans shall be submitted to the City's landscape architect for review. and approval. That all "specimen" trees shall be a minimum of 36" box and all other trees shall be a minimum of 24" box. Street trees shall be in compliance with the City's Street Tree Master Plan dated August 2001. CUP 02 -014 December 10, 2002 pang r% 6. All proposed signing shall be submitted for approval to the Development Services Department per the City's design review guidelines. 7. Prepare a storm water mitigation plan including the structural BMPS as required by SUSMP. 8. Prepare a local SWPPP for all construction activities as well as complete all Storm Water forms. 9, That C.U.P. 02 -014 shall not take effect until the owner and applicant have executed a form available at the Community Development Division indicating awareness and acceptance of the conditions of approval. 10. Noncompliance with the provisions and conditions of this Conditional Use permit shall constitute grounds for the immediate suspension or revocation of said Permit. FINDINGS AND MOTIONS Approval The Planning Commission should move to adopt the Negative Declaration and approve CUP 02 -014 and direct staff to prepare the appropriate resolution for adoption at its next meeting. Denial If the Planning Commission intends to deny this Conditional Use Permit application, the Commission should move for denial and direct staff to prepare a resolution that incorporates the Commission's decision and specific findings. If any Planning Commissioner, or other interested party has any questions or comments regarding this matter prior to the December 10 public hearing, please contact Donna L. Butler at (626) 574 -5442. Attachments: Land Use and Zoning Map Negative Declaration & Initial Study Applicant's plans d. CUP 02 -014 December 10, 2002 pane R n m9 ma nq ma ODRUFF AVE ma nw nw N 100 0 100 200 300 feet aao nw nm ma nw on n'a �.&, eMA Al /C Ma I Ma I Ma ma. Mw Mw M" Mw MM M9 Ma Lu N Q M.a W M+9 O Mnl G W mq M� LIVE City >�w a semces D_.: En gineefing DAdsibn Dom Tdw 2002 nw an nai I as I oa nw oa j na llu 148 -158 W Las Tunas Dr CUP 2002 =014 LAS TUNAS DR DRAFT ARCAD IA HERITAGE PARK Marketing, Application, and Tenant Selection Plan January 21, 2003 Arcadia Heritage Park, L.P. c/o American Senior Living 1740 E. Garry Avenue, Suite 105 Santa Ana, CA 92705 Telephone: (949) 224 -1800 Fax: (949) 224 -1805 In cooperation with: Arcadia Redevelopment Agency 240 W. Huntington Drive Arcadia, CA 91066 -6021 Telephone: (626) 574 -5408 Fax: (626) 447 -3309 Attachment 6 0 0 1.0 Overall Marketing Objective a. To lease -up Heritage Park at Arcadia, as much as permitted by law and regulations, to income - qualified seniors who are currently living within the Arcadia city limits; and secondarily to eligible seniors in the area surrounding Arcadia. b. To provide a balanced tenant composition (sex, age, race, ethnicity, national origin, religion). 2.0 Marketing Strategy The following marketing strategy will be utilized to achieve the overall marketing objective. • Generate awareness of Arcadia Heritage Park among Arcadia seniors and community influencers through the programs below: - Direct Marketing - Public Relations - Directory Advertising -Media Advertising • Generate and maintain prospect communication through an initial "Interest" list comprised of telephone inquiries resulting from publicity about the project in local news media, signage at the development site (including an "800" number), Groundbreaking news release, and local advertising in Arcadia and the Arcadia area. • Build 'and maintain prospect and community influencer relationships through a community relations program with the City departments, Arcadia non - profits, community service organizations, and churches (see sample list, Attachment 1). • Work with the Los Angeles County Housing Authority to secure information regarding the possible waiting list of Arcadia senior citizen Section 8 voucher holders. • In the event sufficient interest is not.generated from the Arcadia area, expand the marketing effort to the San Gabriel Valley, and then to the greater Los Angeles /Long Beach area by press and audio /visual announcements. 3.0 Geographic Market • Primary Market Area (PMA) is within the City limits of Arcadia. N 0 0 • The Secondary Market Area (SMA) is within a three to five mile radius of the site, i.e., the western San Gabriel Valley. • The Tertiary Market Area (TMA) is the greater Los Angeles /Long Beach area. Basic Eligibility • Age 62 years or older (per Fair Housing Act, Title VIII of the Civil Rights Act of 1968; 424.5.C.3607(b)(2)(B); 24 C.F.R. 100.303(a). • Income ranges from $19,300 for a single person (very low income) to $29,760 for three people (low income). (See below). Income Limits (2002) 1 Person 2 People 3 People Very Low $19,300 $22,050 $24,800 Low $23,160 $26,460' $29,760 4.0 • Documented "good standing" based on renter /owner check, income verification, age. Marketing Programs Directory Advertising Advertise initially and annually in: • Senior Service Directory (City of Arcadia Senior Citizens Division) • Neighborhood and Public Service Directories - Pacific Bell and General Telephone - Donnelly Directory - Chamber of Commerce list of community organizations - Community Service Organizations themselves - Senior Housing Directories - Arcadia area rental guides - Housing Authority of the County of Los Angeles - Arcadia Churches, Temples and Synagogues E7 0 0 Media Advertisinq Primary Market Area (PMA) - Advertise in the Arcadia Weekly. Secondary Market Area (SMA) — Advertise in the Pasadena Star News, San Gabriel Valley Tribune, Sierra Madre Weekly, Monrovia Weekly, and Arcadia Penny Saver. Tertiary Market Area (TMA) — Advertise in the Los Angeles Times, La Opinion, Daily News, Long Beach Press Telegram, and other regional, minority and ethnic print and audio /visual media. Direct Marketinq Utilize market research databases to compile a list of possible qualified prospects in the Arcadia PMA. • Preparation and distribution of a brochure/flyer to community organizations, individuals, and senior meeting places. 5.0 Wait List Policy and Procedures • Names will be placed on the "Interest" list in order of the inquiry. An Interest Form will be mailed to each interested party (see Attachment 2). • Only one (1) name per address /household will be permitted to submit an Interest Form and be placed on the waiting list. Should more.than one (1) application per name or household be discovered, all applications from that name and household will be disqualified. • In order to be put on the "Waiting List" each applicant must return the signed "Interest Form," (Attachment 2) and must pay a $200 deposit to "American Senior Care." This $200 will be returned to the applicant if he /she is not selected in the Lottery or is otherwise ineligible for tenancy. • Once a wait list applicant has submitted the $200 deposit, signed and returned the completed Interest Form, they will be given a receipt with a number. This will act as the applicant's Wait List number. There will be only one number assigned to each application, no matter how many people are listed on the Interest Form. • The Interest Form, deposit account, Wait List records, and Wait List Number will be kept at the American Senior Care corporate office, 1740 E. Garry Avenue, Suite 105, Santa Ana, CA 92705, (949) 224- 1800. (Ms. Aimee Staudt) El • Monthly contact will be made via Newsletters keeping the Wait List applicants aware of the selection and subsequently the construction progress, etc. 6.0 Applicant Screening process- to begin 90 days prior to occupancy • The applicant screening process will be based upon each applicant's Wait List number. All applicant names on the Wait List will be placed in a Lottery (by Wait List number). Note — only the Applicant's number will be entered. The following priority shall be made. Eligible applicants residing in Arcadia for twenty (20) or more years from December 31, 2002 shall have five (5) balls with their Wait List number placed in the Lottery drum. Eligible applicants residing in Arcadia for more than five (5); but less than twenty (20) years shall have three (3) balls with their Wait List number placed in the Lottery drum. Eligible applicants residing in Arcadia for less than five (5) years shall have two (2) balls with their Wait List number placed in the Lottery drum. All other eligible applicants shall have one (1) ball with their Wait List number placed in the Lottery drum. The initial selection shall be made on at a.m. /p. m. in Arcadia City Hall Council Chambers, 240 W. Huntington Drive. A list of the winners in the order drawn shall be prepared by Arcadia Heritage Park, L.P. A certified letter, return receipt requested, shall be sent to the first 75 names drawn. The first 53 applicants shall be informed of their potential tenancy; the 22 others shall be informed they may be tenants if one of the 53 are ineligible for any reason. • Each applicant selected then will have 21 calendar days to complete a detailed in- person questionnaire with an Arcadia Heritage Park representative. Note: Arcadia Heritage Park staff will conduct interviews in Arcadia, probably at the Community Center on Huntington Drive at Holly Avenue /Campus Drive. Potential tenants will not have to travel to the ASL office in Santa Ana. 5 0 0 Applicants will need to provide proof of age and social security (Identification card, or Drivers License, and a valid social security card). • Applicants will need to provide proof of all income and assets (equity). • Applicants will be required to pay an additional $200 (to add to the previous $200 deposit for a total of $400), pay $25 for a credit report, and pay one month's rent. Summary - $200 — previously paid deposit — due at submission of Interest Form $200 — second payment on security deposit (total $400) — due after Lottery selection and filing of detailed tenant application $25 — credit report fee - due after Lottery selection and filing of detailed tenant application To be determined (TBD) — first months rent. This amount will depend on the applicant's income and family size (1 or 2 bedroom). Total — $425, plus first month's rent The preliminary rent for one bedroom is $472 /month, plus an estimated $44 /month utility charge (total - $516 /month). Two bedroom rent is $576 /month plus an estimated $44 /month utility charge (total - $620 /month). These amounts are only estimates and will change (i.e., higher). • Applicants will need to complete an official application to rent. (Applicants will be required to have a monthly income of at least 1.5 times the monthly rent.) • Applicants will need to provide previous ownership and /or rental history contact information for verification by Heritage Park representatives. • Applicants must have no previous evictions and /or judgments concerning previous rental history. • Applicants must not be in a current bankruptcy. Arcadia Heritage Park will verify the information submitted by the 53 selected in the Lottery. If verified, they will become tenants in the development. If the information submitted is not verified, or is significantly inaccurate in the opinion of Arcadia Heritage Park, the applicant shall be ineligible to re -apply for a period of one (1) year. 1. 0 DRAFT • January 15, 2003 ARCADIA COMMUNITY ORGANIZATIONS Arcadia Heritage Park Senior Housing Project CIVIC, MUNICIPAL, AND GENERAL WELFARE Arcadia Chapter — American Red Cross 376 W. Huntington Dr., Arcadia 91007, 447 -2193 Fax 445 -4147 Arcadia Meals on Wheels American Red Cross — Arcadia Chapter— 376 W. Huntington Drive, Arcadia 91007, 447 -2192 Arcadia Welfare & Thrift Shop 323 N. First Avenue, Arcadia 91006, 447 -2881. Meets second Wednesday each month 4:00 p.m. at First Federal Bank, Santa Anita & Foothill Blvd. Assistance League of Arcadia Meets fourth Tuesday 10:00 a.m. at the Assistance League House, 100 S. Santa Anita, Arcadia, 446 -7605 Santa Anita Family Service 605 S. Myrtle Ave., Monrovia 91016. 359 -9358 SERVICE CLUBS Arcadia Sunrise Rotary Club President, Don Fandry 447 -6962. Contact person Russ Garside 574 -1582. Meets each Wednesday at 7:10 a.m. / Santa Anita Golf Course Bar & Grill. Altrusa Club of Arcadia President, Carolyn Castillo, 792 -3225, 330 E. Cordova #130, Pasadena, CA 91101. Meets 2nd Wednesday at 6:30 p.m. in Arcadia Chamber Board Room. Civitan Club of Arcadia — raises funds for high school scholarships, disabled, etc. President, Linda Colley, 3355 Rubio Canyon Road, Altadena 91001. Meets 2 and 4` Tuesdays at 7:00 p.m. —Casa Romero Mexican Restaurant, 101 S. First Avenue, Arcadia 91006. Lions Club of Arcadia President, George Sanders, P.O. Box 660571, Arcadia 91066, 449 -7898. Meets Thursday 12:15 p.m. — Casa Romero Mexican Restaurant, 101 S. First Avenue, Arcadia. Quota Club of Arcadia — raises funds for hearing impaired individuals. President, Daisy Martin, 111 S. Hidalgo, Alhambra 91801, 282 -7582. Contact person, Delfina Rodriguez, 217 N. Lake Avenue, Suite C, Altadena 91101. Meets 2 "d Thursday at 7:00 p.m. - Colonial Kitchen, 1110 Huntington Drive, San Marino. Rotary Club of Arcadia President, Bob Novell, P.O. Box 660638, Arcadia 91066, 447 -0236, Fax 447 -0236. Contact person, Barbara Barnes, 447 -0236. Meets each Friday at 12:00 noon — Embassy Suites, Arcadia. Soroptimist International of Arcadia and Monrovia President, Ann Durgerian, 574 -1331. Call Ann for meeting time and location. Attachment 1 1/13103 ARCADIA HERITAGE PARK INTEREST FORM Note: This form must be completely and accurately filled out, signed by all potential interested tenants, and returned to American Senior Care, 1740 E. Garry Avenue, Suite 105, Santa Ana, CA 92705 (Fax not accepted). 1 Applicant Name Birth Date Address City State Zip Code Telephone Fax E -mail 2. Length of time you have lived at this address. 3. If you have lived at the above address less than three (3) years, please provide your previous address. Address City 4. Length of time at this address. from to 5. Spouse's Name: (if to be co- tenant) Birth Date 6. Other third -party (non- spouse) proposing to share tenancy, (if any): Name: Birth Date 7. Relationship to applicant: 8. Assets /Equity — Per federal guidelines, the value of each applicant's and co- tenant's assets (net of mortgages, etc.) will be calculated. This amount shall be multiplied by a maximum ten percent (10 %) interest factor and that figure shall be added to income. (Note - the Developer can elect to apply a lesser market rate, e.g. 2 -3 %, for purposes of making this calculation) Eligibility shall be based on total annual income. Annual Income Restrictions (per 2002 — U.S. Federal Housing and Urban Development). Note — these may be revised in February 2003. 1 Person Very Low $19,300 Low $23,160 2 People $22,050 3 People $24,800 $29,760 Certification a. I/We certify that I am at least 62 years of age, that my spouse and /or other interested party is at least 62 years of age. b. I/We certify that my /our annual income is less than shown in "Annual Income Restrictions" above. c. I/We certify that I/We are reasonably certain that my /our assets /equity as defined in paragraph 8 above will not be sufficient to disqualify me /us on the basis of income. d. I/We certify that my /our current (and previous address) is as stated in paragraphs 1 to 4 above. e. I/We acknowledge and understand that the Arcadia Heritage Park facility is not planned to be nor will it be an assisted living facility, convalescent home, congregate care facility, adult day care facility, or nursing home. We acknowledge that the facility is designed and intended to be used by active seniors in reasonably good health. Disabled and/or handicapped seniors or spouses or third parties are eligible to apply. If you are initially selected through the Lottery, you (and your spouse and /or other third party) will be required to provide additional information and documentation verifying all of the information above and as may then be requested. Significant differences in the documentation submitted from this Interest Form or unresponsive reasonable requests for verification will result in removal from further consideration for tenancy for one (1) year. Applicant Signature: Applicant Print name Date Other Signature: (if any) Spouse Print name Signature: (if any) Other Party Date Date Print name A 0 RPOa�tm9 STAFF REPORT Public Works Services Department January 21, 2003 TO: Mayor and City Council I FROM: Pat Malloy, Public Works Services Director Prepared by: Thomas W. Tait, Field Service Ma ager Susannah Turney, Environmental Services Officer SUBJECT: Ordinance No 9179 nmanrlinn Arfinlo \ /II (`h 4 . o m-. n Recommendation: Introduce SUMMARY On December 3, 1996, the City Council adopted stormwater and urban runoff controls, as mandated by the California Regional Water Quality Control Board (Regional Board). On December 13, 2001, the Regional Board issued Order 01 -182 (i.e., NPDES permit), which requires cities to modify their legal authority to implement municipal NPDES stormwater programs. The amended regulations are contained in the proposed Ordinance. Staff recommends that the City Council introduce Ordinance No. 6340, relating to stormwater management and discharge control. DISCUSSION In July 1996, the California Regional Water Quality Control Board, Los Angeles Region (Regional Board) issued a National Pollutant Discharge Elimination System (NPDES) permit to the County of Los Angles. Eighty -four incorporated cities, including the City of Arcadia, were listed as co- permittees to this LA County permit. The purpose of the permit is to control and minimize the discharge of pollutants associated with stormwater and urban runoff. On December 3, 1996, the City Council adopted Ordinance 2060, which established stormwater and urban runoff regulations pursuant to the NPDES permit requirements. LASER IMAGED • Mayor and City Council January 21, 2003 Page 2 On December 13, 2001, the Regional Board issued a new NPDES permit (Order 01- 182), which replaced the previous NPDES permit and now requires cities to have the necessary legal authority to implement and enforce the additional provisions of the new NPDES permit. The Permit outlines numerous components that have varying due dates, in which specific programs or milestones must be completed. Due to the existing stay that was granted by the Regional Board to the Cities, the deadline for this particular component was extended until February 2003. To remain in compliance with the new permit, our ordinance must include the following revisions mandated by the new NPDES permit: 1. Adding the terms "filter backwash and chlorinated /brominated" to the prohibition on pool water discharges into the Municipal Separate Storm Sewer System (MS4) 2. Prohibit runoff with food and food processing wastes into the MS4 3. Prohibit landscape /construction debris discharge into the MS4 4. Prohibit discharge of concrete /cement laden wash water into the MS4 FISCAL IMPACT Direct fiscal impact to the City for the implementation of the new revised regulations is unknown at this time. Plan checking and field inspection costs associated with storm water and urban runoff for new construction is currently recovered through existing service fees. RECOMMENDATION Introduce Ordinance No. 2172, an Ordinance of the City Council of the City of Arcadia, California, relating to stormwater management and discharge control. Approved by: William R. Kelly, City Manager PM:TT:dw Attachments — Ordinance No. 2172 • 9 D b ( OV, 0 /a f14 002 4.6 1I" "Ir"I STAFF REPORT Arcadia Redevelopment Agency DATE: January 21, 2003 TO: Chairperson and Agency Board FROM: < '%on Penman, Deputy Executive Director $y: Peter P. Kinnahan, Economic Development Administrator "Prepared by: Brian Saeki, Management Analyst SUBJECT: Design Review— 102 E. Huntington Drive Recommendation: Approve SUMMARY The Applicant is proposing to expand and convert an existing automobile service building into a 3,720 square foot convenience mart with 2,000 square feet of sales area. The Planning Commission at their January 14, 2002 meeting, approved Conditional Use Permit (CUP) 03 -001 and ADR 02 -57 for this project. The Redevelopment Agency on September 16, 2002, approved a waiver from the provisions of Agency Resolution 172. This waiver now permits a convenience mart at this location. BACKGROUND WORK PROPOSED: Expand and convert an existing automobile service building into a 3,720 square foot convenience mart with 2,000 square feet of sales area at 102 E. Huntington Drive. APPLICANT: Sirius, LLC and Leon E. Felus, Architect LOCATION: 102 E. Huntington Drive (Location Map, Attachment No. 1) EXISTING LAND USE: The site is developed with an existing automobile service station (Chevron) ZONING: Central Business District (CBD) GENERAL PLAN LASER IMAGED DESIGNATION: Mixed Use — Commercial /Multiple- Family ;� Lam,, �t�<.-..-. ') f (k Ic Chairman and Agency Boar • Page 2 01/21/03 SURROUNDING LAND USES AND ZONING: North: Strip commercial —zoned CBD South: Financial institution - zoned CBD East: General offices — zoned CBD West: Financial institution = zoned CBD PURPOSE OF USE AND DESIGN REVIEW The purpose of the Agency's Design Review is to ensure that proposed projects meet adopted City and Agency standards and design guidelines based upon the following criteria: 1. The general use and design considerations, including the character, scale, and quality of design are consistent with the Redevelopment Plan, the Zoning Ordinance, and adopted use and design guidelines; 2. The use and architectural design of structures and their materials and colors are visually compatible with surrounding development and improvements on the site, and design elements (i.e., screening of equipment, exterior lighting, signs, awnings, etc.) have been incorporated to further ensure the compatibility of the structures with the character and uses of adjacent development; 3. The location and configuration of structures are compatible with their site and with surrounding sites and structures, and do not dominate their surroundings to an extent inappropriate to their use; and 4. The use, design and layout of the proposed project will not unreasonably interfere with the use and enjoyment of neighboring existing or future development, and will not result in vehicular and /or pedestrian hazards. " ANALYSIS A. DESIGN FEATURES The Applicant, Sirius, LLC and Leon Felus, has prepared and provided a materials sample board and colored elevation of the expansion and conversion for staffs review. It is available for review in the Economic Development Office and will be on display at the Agency meeting of January 21,2003. The proposal is to expand and convert an existing three -bay automobile service building into a 3;720ysqua9ejfoot convenience mart with 2,000 square feet of sales floor area, and' replace an 'existing detached fuel pump canopy. This will change the use of the site from an automobile service station (gasoline sales with full service available and Chairman and Agency oard • Page 3 01/21/03 mechanical repair services) to an automobile fueling station (self -serve only gasoline sales and a convenience mart). The design of the building is consistent with the CBD Design Guidelines and the surrounding developments. The design of the building incorporates the use of natural earth tone colors with light gray and tan stucco walls. A stone veneer wainscoting and gray slate tile roofing on the entry will also be incorporated into the design. Pilasters (which are on all sides of the building), an extended entry feature, and a thin red stripe above the storefront windows are used as accent features to the building. The red strip, blue "Food Mart" sign, and off -white stucco will provide for the "Red, White & Blue" Chevron corporate color scheme. The canopy will be replaced with a wider canopy to fully cover the fuel pump islands. Its shape and colors will match the building. The height of the canopy will remain approximately the same (i.e. 19'6 ") and meets code. B. STAFF CONDITIONS OF APPROVAL • The building colors and materials shall be consistent with the colored elevation, sample materials board and the plans (Attachment 2 — dated 11/27/02). • The Applicant shall comply with ARA Reso. 126 - which approves this design review for a period of one year. • The Applicant shall comply with all conditions for this project as approved by the City of Arcadia Planning Commission. ENVIRONMENTAL FINDINGS Pursuant to the provisions of the California Environmental Quality Act, the Development Services Department has prepared an Initial Study for the proposed project. Said Initial Study did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the project including land, air, water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic significance. When considering the record as a whole, there is no evidence that the proposed project will have any potential for adverse effect on wildlife resources or the habitat upon which the wildlife depends. Therefore, a Negative Declaration has been prepared for this project and was approved by the Planning Commission at their meeting of January 14, 2003. Chairman and Agency Board • Page 4 01/21/03 RECOMMENDATION THAT THE ARCADIA REDEVELOPMENT AGENCY APPROVE THE DESIGN REVIEW FOR 102 E. HUNTINGTON DRIVE SUBJECT TO THE CONDITIONS. Approved: =� William R. Kelly, Executive Director Attachments: 1. Location Map 2. Plans for 102 E. Huntington Drive (by Sirius, LLC, dated 11/27/02) N O ° a T C� 3m3 0 z O F- 0 H z • r W �-1 4 I I O 0) c W N O Q. C O N U O J I— z LLJ V ■ W J MO U�z \ F �o z Z 3nN3A ` IINV ` iNVS i - Y Q n .e� p0L � o : Y � y 3 � j . 6 qg @H n y5ekk @v � @k v.n.. iuu g XXN yep +� j yy yy yy Z W s Gz 5 go Y� 3nN3AV 1S813 tea, 4� 9 h cY I pY s 4 a 'C b a '• u ®� �. O o f, q I I i I •� i ? W t Al n ... 02 ......... $ a- �....... �s y • ... rz k I ` e e o o 0 0 e — AIJACHMENT 2 0 0 { [ � |) :seezz §@\ § G1 giii g \ | \ § \ �. , 0 . z} � }( 9 ( § / \ . (�l;,,| \ m i %a:ezze ° ) ( \ e , \ ) \ \LU | R. & \ \ � ) � f p ri d ill S g�000000a000 Y o s January 21, 2003 • vl /a /�aao3 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct (iceOMa Prepared by: Gary F. Lewis, General Se ager Ken Herman, Associate Civil Engineer Chris Ludlum, Management Analyst SUBJECT: Award of Contract - construction of St Joseph Reservoir Recommendation: Authorize the City Manager to enter into a contract in the amount of $3,056,100 with Pacific Hydrotech Corporation for construction of the St. Joseph Reservoir SUMMARY The third phase of the St. Joseph Water Facility project is budgeted in the 2002/03 Capital Improvement Program. This is the final phase of reconstruction at the St. Joseph Water Facility. The first phase, the replacement of Well No. 1 was completed in May 2000. The second phase, the installation of well pump equipment and the construction of a 3000 GPM booster pump station was completed in May 2002. The final phase of this project includes architectural and landscaping improvements on Second Avenue, demolishing a 3.1 million gallon reservoir and constructing a 4.8 million gallon Reservoir at this facility. Staff received seven (7) construction bids for this project. Pacific Hydrotech Corp., who has successfully completed similar projects, submitted the lowest qualified bid. Staff recommends that the City Council authorize the City Manager to enter into a contract with Pacific Hydrotech Corp. in the amount of $3,056,100 for the construction of a 4.8 million gallon reservoir at the St. Joseph Water Facility. BACKGROUND The St. Joseph Water Facility (Attachment A) is vital to the City's water supply system. Its central location and ability to produce /handle large quantities of water is essential to supplying water to other pressure zones. The City's Water Master Plan and Capital Improvement Program identifies the replacement of an existing water well, a new 3000 gpm booster pump station, and replacement of a 4.8 million gallon water storage reservoir at the St. Joseph Water Facility as a high priority project. LASER IMAGED 0 Mayor and City Council January 21, 2003 Page 2 F The existing 3.1 million gallon Reservoir was constructed in 1928 and will be replaced with a new 4.8 million gallon reservoir. Limited understanding of seismic reinforcing of concrete structures was available at the time this reservoir was designed /constructed. The quality of the existing concrete and the age of the structure compromise the structural integrity of the Reservoir, limiting its ability to withstand a severe earthquake. The new reservoir is designed to meet current seismic codes /standards and provide needed additional storage to meet the growing demands of the community. The round reservoir located on the back half of the lot was built in 1971 and will remain unchanged. The following tasks will take approximately thirteen months to complete: • Demolition of the old reservoir • Demolition of on -site facilities that are in way of the new reservoir (these facilities are no longer needed) • Demolition of an old water well and pumping equipment • Construction of a new 4.8 million gallon rectangular, reinforced concrete reservoir • Instrumentation for the new reservoir (i.e. alarms and water level monitors) • Architectural treatment for the west and south walls of the reservoir and new landscaping The site with the new reservoir, well, and booster pump station are shown in Attachment A. The architectural treatment for the west and south ends of the site will include a false fagade, designed to make the reservoir look like a modern commercial building. It will be compatible with the architecture of the new storage facility on Second Avenue to the north of the Facility (see Attachment B) and compatible landscaping will be included. DISCUSSION Notices inviting bids were published in the adjudicated paper, trade journals, and on the Internet. Thirteen (13) firms attended the mandatory pre -bid conference and seven (7) firms submitted bids. As advertised, the City Clerk publicly opened the sealed bids on December 20, 2002 with the following results: RANK FIRM LOCATION COST (Base Bid) 1 Pacific Hydrotech Corp Perris $ 3,056,100 2 Den Boer Engineering Palm Springs $ 3,294,000 3 SSC Construction, Inc. Corona $ 3,322,125 4 GCI Construction, Inc. Costa Mesa $ 3,448,000 5 Pacific Mechanical Corp Concord $ 3,629,829 6 IEMMA]Corq j-1 "'Southwest Santa Monica $ 3,678,000 7 L `" Engineering, Inc. Malibu $ 3,949,000 Mayor and City Council January 21, 2003 Page 3 Staff reviewed the bid . documents for content, background and recent project history. Staff has Corporation is the lowest responsible bidder and is of this project. and investigated the contractor's concluded that Pacific Hydrotech qualified to perform the construction Staff recommends that the City Council authorize the City Manager to enter into a contract with Pacific Hydrotech Corp. in the amount of $3,056,100 for the construction of a 4.8 million gallon reservoir at the St. Joseph Water Facility. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15302 from the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT $4,725,000 is budgeted in the 2002/03 Capital Improvement Program for this project. The budget provides $4,200,000 for the construction of the reservoir and $525,000 for inspection and contingencies. RECOMMENDATIONS 1. Award a contract in the amount of $3,056,100 to Pacific Hydrotech Corporation for the construction of the St. Joseph Reservoir. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved By: William R. Kelly, City Manager PM:GL:KH:CL:dw Attachments: A. Location Map B. Site Plan IA z LLJ 2 W U Q J W O z w O ry W W n.. W CO O • r� i� 4 0 i O d r� 0 M 3 1 �i • d ❑., Q g gs z Lki L',L l�� . �- ------------------------- - - -� - - -- O - - - --------------- - ---- ci 30N3AY I j W m W n Q w F- m ai /�2i /�2ov� ktho ni r A +NC�Rl'OgAT$9''BON STAFF REPORT Public Works Services Department January 21, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Gary F. Lewis, General Service$ a ager Ken Herman, Associate Civil Engineer Chris Ludlum, Management Analyst SUBJECT: Professional Services Agreement engineerinq services for the St. Joseoh Reservoir Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $275,000 with Montgomery Watson Harza for construction management and inspection services for the construction of the St. Joseph Reservoir SUMMARY The third phase of the St. Joseph Water Facility project is budgeted in the 2002/03 Capital Improvement Program. This is the final phase of reconstruction at the St. Joseph Water Facility. The first phase, the replacement of Well No. 1 was completed in May 2000. The second phase, the installation of well pump equipment and the construction of a 3000 GPM booster pump station was completed in May 2002. The final phase of this project includes architectural and landscaping improvements on Second Avenue, demolishing a 3.1 million gallon reservoir and constructing a 4.8 million gallon Reservoir in its place at this facility. Construction of the St. Joseph Reservoir will require approximately thirteen (13) months for completion. Current staff work loads and lack of experience with construction management and inspection services with a project of this magnitude will require the assistance of an outside professional engineering firm. Montgomery Watson Harza (MWH) designed the replacement Reservoir as part of the 2001/2002 Capital Improvement Program and provided construction management services for other water - related projects for the City of Arcadia. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Montgomery Watson Harza (MWH) in the amount of $275,000 for construction management and inspection services of the construction of the new 4.8 million gallon reservoir at the St. Joseph Water Facility. LASERIMAGED 0 0 ti/ . g 4 5� 0 Mayor and City Council January 21, 2003 Page 2 BACKGROUND 0 The St. Joseph Water Facility (Attachment A) is vital to the City's water supply system. Its central location and ability to produce /handle large quantities of water is essential to supplying water to other pressure zones. The City's Water Master Plan and Capital Improvement Program identifies the replacement of an existing water.well, a new 3000 gpm booster pump station, and replacement of a 4.8 million gallon water storage reservoir at the St. Joseph Water Facility as a high priority project. The existing 3.1 million gallon Reservoir was constructed in 1928 and will be replaced with a new 4.8 million gallon reservoir. Limited understanding of seismic reinforcing of concrete structures was available at the time this reservoir was designed /constructed. The quality of the existing concrete and the age of the structure compromise the structural integrity of the Reservoir, limiting its ability to withstand a severe earthquake. The new reservoir is designed to meet current seismic codes /standards and provide needed additional storage to meet the growing demands of the community. The round reservoir located on the back half of the lot was built in 1971 and will remain unchanged. The following tasks will take approximately thirteen months to complete: • Demolition of the old reservoir • Demolition of on -site facilities that are in way of the new reservoir (these facilities are no longer needed) • Demolition of an old water well and pumping equipment • Construction of a new 4.8 million gallon rectangular, reinforced concrete reservoir • Instrumentation for the new reservoir (i.e. alarms and water level monitors) • Architectural treatment for the west and south walls of the reservoir and new landscaping The site with the new reservoir, well, and booster pump station are shown in Attachment A. The architectural treatment for the west and south ends of the site will include a false fagade, to make the reservoir look like a modem commercial building. It will be compatible with the architecture of the new storage facility on Second Avenue to the north of the Facility (see Attachment B) and compatible landscaping will be included. Q �DAMI (171 32,A] Mayor and City Council January 21, 2003 Page 3 DISCUSSION The St. Joseph Reservoir Project is scheduled to begin in January 2003 and completed in Spring 2004. The services of an outside construction management and inspection firm will assist staff in keeping the project on schedule and within budget. Montgomery Watson Harza (MWH) designed this reservoir and, as the Engineer of Record, they are the most familiar with this project. Staff reviewed the firm's Standard Forms 254 and 255, proposal, and conducted an interview. Staff believes that MWH is the most qualified to provide construction management and inspection services for this project. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Montgomery Watson Harza (MWH) in the amount of $275,000 for construction management and inspection services of a 4.8 million gallon reservoir at the St. Joseph Water Facility, ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15302 from the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT $4,725,000 is budgeted in the 2002/03 Capital Improvement Program for this project. The budget provides $4,200,000 for the construction of the Reservoir and $525,000 for inspection and contingencies. RECOMMENDATIONS 1. Award a Professional Services Agreement in the amount of $275,000 to Montgomery Watson for the Construction Management and Inspection services for the construction of the St. Joseph Reservoir. 2. Authorize the City Manager and City Clerk:to execute a contract in a form approved by the City Attorney. Approved By: William R. Kelly, City Manager PM:GL:KH:CL:dw Attachments A. Location Map B. Site Plan rf I- z w 2 w U Q 0. w ry O z NO O ry w U) w p w U) O U) f m x w Q w Ji/4 1/4003 6ct(acoih R Cstf vat v` ° STAFF REPORT OR PORAT&�� , Public Works Services Department January 21, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct 6r Prepared by: Gary F. Lewis, General Services Manager Ken Herman, Associate Civil Engineer SUBJECT: Professional Services Agreement - engineering se for the Baldwin Reservoir Facility Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $69,800 with Montgomery Watson Harza for structural assessment and design services for the Baldwin Reservoir Facility SUMMARY The Public Works Services Department periodically inspects all 17 water storage reservoirs, which hold the City's 40.8 million gallon reserve water supply. The Baldwin Reservoir Facility consists of two (2) partially buried rectangular concrete reservoirs with a flat roof providing the community with several tennis courts. The first reservoir was built in 1962 and holds 3.4 million gallons, the second reservoir was built in 1966 and holds 5.9 million gallons for a combined capacity of 9.3 million gallons or 22.8% of the City's total water storage. In January 2002, inspections of the Reservoirs revealed areas of concrete spelling and cracking at the roof beam connections and columns, which must be investigated to determine the probable causes and the effect these stresses may have on the structural integrity. An engineering firm must perform this analysis with the capability of analyzing the structure based on its seismic, thermal, water - tightness, and geotechnical capabilities. A proposal was submitted by Montgomery Watson Harza to provide these services. Montgomery Watson Harza has provided structural analysis and repair designs of similar structures for various municipalities including the City of Arcadia, and has the in- house capabilities to perform the required services. It is recommended that the City Council authorize the City Manager to enter into a Professional Services Agreement in the amount of $69,800 with Montgomery Watson Harza for structural assessment and design services of Baldwin Reservoir Facility Reservoir. LASER IMAGED c'6 ti ye, qe E Mayor and City Council January 21, 2003 Page 3 ENVIRONMENTAL IMPACT j This project is categorically exempt per Section 15302 from the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT Funds in the amount of $200,000 are budgeted in the 2002/03 CIP for this portion of the project. Montgomery Watson Harza submitted a proposal for $69,800 for engineering assessment and design services. After the repair requirements have been determined, a through assessment of the construction costs can be more accurately estimated in the Capital Improvement Project program for fiscal year 2003/04. RECOMMENDATIONS Award a Professional Services Agreement in the amount of $69,800 to Montgomery Watson Harza for the Engineering Assessment and Repair Design of the Baldwin Reservoir Facility. 2. Authorize the City Manager'and City Clerk to execute a contract in a form approved by the City Attorney. PM:GL:KH:dw Attachments: 1. Location Map 2. Site Plan Approved By: =--* William R. Kelly, City Manager 01 1 rn�r ' r� c1f;;%il <3� J LOCATION MAP EXHIBIT A Z 2 U) w Q M N Z O w U) w w Z . D J Q m • r 1 w 0 Q Q O / LLI Q co w O O U- W N Q O W Z O Z • Q O � Z O •2Ab NIMa-IyB 00 uc 6 P eck ° "Tj9 °° STAFF REPORT Development Services Department DATE: January 21, 2003 TO: Mayor and City Council FROM: (, Don Penman, Assistant City Manager /Development Services Directo( Philip A. Wray, City Engineer /Engineering Services Administrator�,�v �By. Dan A. Lazo, Associate Civil Engineer SUBJECT: Acceptance - Street rehabilitation and reconstruction of Baldwin Avenue Lower Azusa Road and Peck Road Recommendation: Accept all work performed by All American Asphalt as.- complete and authorize final payment to be made in accordance with contract documents SUMMARY On August 6, 2002, the City Council awarded a contract to All American Asphalt in the amount of $725,725.00 to rehabilitate and reconstruct the asphalt pavement on Baldwin Avenue from Huntington Dr. to Camino Real, Lower Azusa Road from the west city limit to the east city limit and Peck Road from the north city limit to the south city limit. Attached is a location map for reference. A change order was issued during this project in the amount of,$16,652.16. The terms and conditions of this project have been complied with and the required work has been performed to staffs satisfaction for a final project cost of $742,377.16. Staff is recommending that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract documents, subject to a retention of $74,237.72. DISCUSSION As part of the City's ongoing Pavement Maintenance Program, the City completed the street rehabilitation and reconstruction of Baldwin Avenue from Huntington Dr, to Camino Real, Lower Azusa Road from the west city limit to the east city limit and Peck Road from the north city limit to the south city limit. The street rehabilitation and reconstruction included removal and replacement of asphalt concrete pavement and portions of curb and gutter; cold milling of asphalt concrete pavement and construction LASER IMAGED w Mayor and City Council Staff Report January 21, 2003 Page Two of asphalt concrete overlay; adjustment of sewer and storm drain manhole frames and covers to grade; adjustment of water valve covers to grade; application of pavement markers, legends and striping; construction of curb ramps; installation of traffic signal interconnect; construction of concrete bus pads; reinstallation of traffic signal loop detectors; and installation of landscaping and irrigation system on Peck Road. The portion of Baldwin Avenue between Duarte Road and Naomi Avenue (within the Huntington Drive to Camino Real segment) will be resurfaced next year as part of the parking, landscape and median improvement in front of the Hub Center. The change order was issued for the additional concrete curbing for the landscape of median islands on Peck Road and increasing the radius of the bend on the conduit for the traffic signal interconnect to effectively install the fiber optic lines. FISCAL IMPACT Funds were appropriated in the FY2001 /02 Capital Improvement Budget from Proposition C transportation funds. The total construction cost of the'original contract is $727,725.00 based on the actual quantities of the materials used on project. With the change order in the amount of $16,652.16, the contract construction was totaled to $742,377.16. Funds are available to cover the contract cost, engineering and design, material testing, inspections and contingencies. RECOMMENDATION That the City Council accepts all work performed by All American Asphalt for the street rehabilitation and reconstruction of Baldwin Avenue, Lower Azusa Road and Peck Road as complete and authorize final payment to be made in accordance with the contract documents subject to a "retention of $74,237.72. Approved By: Aim WILLIAM R. KELLY, CITY MANAGER DP:PAW:DL:pa U 1 JA,mi l ..32AJ erode STAFF REPORT Office of the City Manager DATE: January 21, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Manager U By: Linda Garcia, Communications, Marketing and Special Projects Manager SUBJECT: ORDINANCE NO. 2171, AN ORDINANCE OF THE CITY COUNCIL OF•THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 5600 OF THE ARCADIA MUNICIPAL CODE, ADOPTING BY REFERENCE THE LOS ANGELES COUNTY HEALTH CODE AND REPEALING ALL OTHER ORDINANCES OR PORTIONS OF ORDINANCES IN CONFLICT THEREWITH Recommendation: Introduce SUMMARY The City of Arcadia utilizes the Los Angeles County Public Health Code as the "Health Code" for the City. With this report, staff brings forward to the City Council an ordinance incorporating the most recent version of the Los Angeles County Public Health Code into the Arcadia Municipal Code, including the regulations mandating the posting of grade /score cards given by the County Health Department to food establishments. BACKGROUND In December 1997 the Los Angeles County Board of Supervisors adopted a Restaurant Inspection and Grading Ordinance establishing grading and food handler certification requirements for food operations. Included in their ordinance was the creation of grade /score cards and posting regulations for said cards. In order for the posting regulations to be enforced within the independent cities of the County, each city had to formally adopt said regulations by of an ordinance. Arcadia chose not to adopt such an ordinance because of problems with the evaluation criteria, timeliness of re- inspections, consistency of inspections and the fact that the grades can be somewhat misleading because an establishment that gets an A grade today can actually be a B or C in two weeks and yet still post the A grade. LASER IMAGED C ryt, �O 3p Mayor and City Council — Ordinance No. 2171 January 21, 2003 Page 2 In response to feedback from Arcadia and other area cities, the County revised the scoring system to give greater weight to those conditions and problems that are most likely to be a risk to the health of the consumer. As an example, food temperature, adulterated food, employee practices, vermin, water and sanitizing and sewage were given greater point reductions. In addition to the changes made to the scoring system, in late 2000 the County changed their Grading Ordinance such that they would no longer distribute letter grade signs in cities that did not adopt the County regulations. Their reasoning was that if they were to continue to distribute signs in cities that do not mandate posting it would create an uneven playing field whereby in cities that do not mandate posting only those establishments with an "A" grade would post. The County believes this would cause confusion for the public and possibly constitute an unfavorable business practice for businesses in cities where posting of the grade is required and establishments have no choice but to post whatever was given. In other words, because Arcadia does not mandate posting, the public may only see A and possibly B grade cards and assume that all Arcadia food establishments have a high grade; yet when they go to one of our neighboring cities or the County area they may see all grades including C and D. It is important to note that even though Arcadia has not yet adopted an ordinance mandating that food establishments post their grade, merchants are still subject to the same State and County health :and safety requirements as those in other cities. Adoption, or lack of adoption, of a grading ordinance does not affect how often establishments are inspected; nor does it have any impact on the criteria on which they are evaluated. DISCUSSION The City of Arcadia utilizes the Los Angeles County Public Health Code as the "Health Code" for the City. Adoption of Ordinance No. 2171 will bring the City up -to -date with the amendments the County has made to the Health Code since Arcadia originally adopted the County Health Code some time ago. Adoption of the Ordinance "as is" would mean that Arcadia now mandates the posting of grade /score cards consistent with L.A. County regulations and subject to their enforcement efforts and abilities. If the Council does not wish to mandate the posting of grade /score . cards, it is recommended that you direct staff to revise the Ordinance so that it specifically excludes these provisions and then bring back to the Council at a future meeting an Ordinance that adopts by reference the remainder of the County Health Code. C3UJ-, °v1i ii GM Mayor and City Council — Ordinance No. 2171 January 21, 2003 Page 3 a Adoption of Ordinance No. 2171 is handled similarly to the adoption of other Uniform Codes. The schedule is as follows: January 21, 2003 Introduction of Ordinance January 30, 2003 Publication of first notice of Public Hearing February 6, 2003 Publication of second notice of Public Hearing February 18, 2003 Public Hearing and adoption of Ordinance Ordinance No. 2171 had been prepared to both incorporate the County Health Code by reference and take into' account that in the event there is inconsistency or conflict between the County Health Code and the Arcadia Municipal Code, that such conflicting provision of the Arcadia Municipal Code shall have precedence. Since the County Health Code covers numerous matters besides food safety, at some point in the future the City Manager may initiate a full review of the County Health Code by all City departments to determine which specific provisions should and should not be adopted, thus making the Municipal Code exceedingly clear on all issues. This process is extremely time consuming and could take up to a year and a half to accomplish. In the meantime, the City Attorney has advised that the Ordinance, as currently written, is sufficient to protect the interests of the City and the health and safety of the community. FISCAL IMPACT There is no negative fiscal impact to the City associated with Ordinance No. 2171. RECOMMENDATION It is recommended that the City Council introduce Ordinance No. 2171, an ordinance of the City Council of the City of Arcadia, California, amending Section 5600 of the Arcadia Municipal Code, adopting by reference the Los Angeles County Health Code and repealing all other Ordinances or portions or Ordinances in conflict therewith. Attachment: Ordinance No. 2171 • oi�a��a 003 _,�,•,.., � � Fool , �u�e� ;�� °RATS° STAFF REPORT January 21, 2003 Office of the City Manager TO: Mayor and City Council FROM: William R. Kelly, City Manager By: Cindy Flores, Special Assistant to t e City Manager 64 SUBJECT: Project Submittals for Possible Federal Funding Recommendation: Approve SUMMARY For several years, The Ferguson Group (TFG) has represented the City of Arcadia in legislative issues and revenue opportunities. Each year, City departments compile a list of potential projects for which federal funding might be available, many of which are joint projects with the City of Sierra Madre. Last year's effort resulted in $1.5M for water infrastructure projects with other potential projects still pending before Congress. DISCUSSION TFG has been working with staff to prioritize funding requests and will focus on those projects which best meet federal criteria and which will be favorably received with respect to the current environment in Washington, D.C. Based on discussions with TFG, staff believes all of the following projects have merit, but some may be deleted or scaled down based on TFG recommendations. 1. Orange Grove Booster Pump Station for the design and construction of a replacement for an existing booster pump station to increase water system supply reliability and water quality Request: $1,250,000 2. Santa Anita Spreading Ground Expansion j ointly with the City of Sierra Madre for the expansion of the Santa Anita Spreading Grounds Request: $350,000 3. Zone III Well for the design and construction of a high capacity well for additional water supply capability and seismic reliability Request: $880,000 LASER IMAGED ,/a b . '3� Federal Projects • January 21, 2003 Page two 4. Urban Runoff Management Plan for the cities of Arcadia, Sierra Madre and Monrovia to meet the requirements of the State's NPDES Permit, required under the Clean Water Act Request: $550,000 5. Modifications to the Stafford Act to modify the State of California Office of Emergency Services (OES) Utilities Regional Assessment of Mitigation Priorities (URAMP) computer model for water, sewer, and drainage system facilities to include pre- disaster mitigation. Request: $20,000,000 6. Modification to Water Resources Development Act (WRDA) for planning, design and construction of water infrastructure projects for protecting and enhancing water qualify Request: $20,000,000 7. Multi- Jurisdictional Emergency Training Center to create a partnership between Federal, State and local governments to develop a multi - functional training facility on U.S. Forest Service property Request: $15- 30,000,000 8. Regional Training /Firearms Equipment to furnish a regional facility for a firing range that supports qualifications with long rifles. Request: $500,000 9. Crime Scene Investigation Equipment to provide on -site crime technology for a mobile unit to be used by Arcadia and neighboring agencies. Request: $125,000 10. Santa Anita Avenue Intersection Improvements to redesign four intersections, purchase Right -of -Way for additional lanes, and include signal, median and parkway improvements Request: $4,200,000 11. Santa Anita Avenue North Corridor Improvements for the overall quality of the entry corridor into Arcadia from the 1 -210 Freeway, including median reconstruction, sidewalk and curb and gutter repairs, handicapped ramps, and relocation of utilities for improved ADA access. Request: $500,000 12. Museum Assessment Program to assess museum collections and practices. Request: $2,000 13. History Digitization Project to preserve museum and library collections and allow them to be made available online over the Internet � t U 04est: $30,000 for first of two phases t=e8eral Projects January 21, 2003 Page three 14. Museum Education Materials to develop educational and historical materials that can be taken out of the museum and into the classrooms Request: $5,000 for first of two phases 15. Community Gymnasium for the expansion of adult and youth sports programs and the enhancement of all community activities Request: $1.8 - $2.4M 16. Thermal Bullard T -3 Imaging Cameras to assist fire /rescue operations in smoke - filled buildings Request: $35,000 17. Fire Department Respiratory Protection Eguipment to replace 60 deteriorated face pieces and Heads -Up Display units for firefighter safety Request: $90,000 Many of these projects have been developed with a regional emphasis so that neighboring cities will not be placed in a competitive position for available dollars. TFG will meet with Congressional staffs over the next few weeks to familiarize them with project specifics and will then advise us which projects should be finalized for Congressional consideration. FISCAL IMPACT If the entire amount requested is not appropriated by Congress, or if a City match is required, the City Council may determine at that time if a particular project should be made a priority. RECOMMENDATION Staff recommends that the City Council approve the foregoing projects as recommended and approve the application for federal funding as needed for each project. • • srrt- c; + y FLrmba ssa d 0 t^ ��..T•� ° °' STAFF REPORT DATE: January 21 2003 Office of the City Manager TO: Mayor and City Council FROM: William R. Kelly, City Manager SUBJECT: DESIGNATION OF CHARLES GILB AND DEAN EFSTATHIOU AS CITY AMBASSADORS TO NEWCASTLE, AUSTRLIA AND TRIPOLIS, GREECE Recommendation: Approve Former Mayors Ed Butterworth, Charles Gilb and Mary Young have suggested that the City try to re- establish an active sister city relationship with Newcastle, Australia and Tripolis, Greece. They have also suggested that this be done by appointing an official "City Ambassador" to each of the cities who would be responsible for contacting the appropriate parties and finding out whether or not they wish to continue a formal sister city relationship with Arcadia. Arcadia has enjoyed a sister city relationship with Newcastle since the early 1970's and with Tripolis since the early 1960's. For the past five -ten years, these relationships have diminished substantially. Many years ago, our partnership with Newcastle involved several trips and official visits back and forth between the cities, most of which involved the High School Band. However, in recent years there has been very little activity. With respect to Tripolis, due to the transition in their government, there has not been any significant contact with them for some time. An exception to this is a recent visit to Arcadia by the Mayor Pro Tern of Tripolis to attend a centennial event. Former Mayors Ed Butterworth, Charles Gilb and Mary Young were very involved in sister city activities when they were at their most popular. They are now suggesting that the City Council appoint Charles Gilb and Dean Efstathiou (former member of the Sister City Commission) to act as City Ambassador to Newcastle and Tripolis respectively. Both of these individuals have personal contacts in the cities. Their role as Ambassador would be to find out if the cities wish to continue a formal sister city relationship or if it should be terminated (in which case the City may possibly pursue other opportunities). Any costs (telephone, fax, e-mail, etc.) incurred by Mr. Gilb and Mr. Efstathiou would be their own. There is no fiscal impact to the City. LASER IMAGED RECOMMENDATION It is recommended that the City Council appoint Charles Gilb as City Ambassador to Newcastle, Australia and Dean Efstathiou as City Ambassador to Tripolis, Greece for the purpose of ascertaining their interest in a continued sister city relationship with Arcadia. m v