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HomeMy WebLinkAboutFebruary 4, 2003o~o y/.z o03 CG~/i~tiu,~-,~ 45:001 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE M THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING February 4, 2003 ROLL CALL The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, February 4, 2003 at 5:00 p.m. in the Development Services Department Conference Room, 240 West Huntington Drive. PRESENT: Council/Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. At 5:03 p.m. the City Council RECESSED to Closed Session. CLOSED SESSION 1a. 1 b. Pursuant to Government Code Section 54957 - City Manager Annual Performance Evaluation. Conference with real property negotiators (Government Code Section 54956.8) Property: 55 West Huntington Drive 21 Morlan Place 28 West Santa Clara Street 41 West Huntington Drive 35 West Huntington Drive 27 West Huntington Drive Property Owner: Pauf Rusnak Hann Ling Shaw (Church of Arcadia) Don Dahlgren RobertJohannsen GaryB Dan Braun (35 W. Huntington Partners) Richard Fisher (Tempelkadian) Negotiating Parties - Property owners and Redevelopment Agency Deputy Executive Director Under Negotiation - Prices and terms of payment SUPPLEMENTAL Pending litigafion under Government Code Section 54956.9(a) - Bench v. Monrovia, et. al., Los AGENDA ffEM Angeles Superior Court Case No. GC027680. The Regular Meeting RECONVENED at 6:25 p.m. in the Redevelopment Services Department Conference Room. CASERIMAG~D 1 2/4/03 45:002 OPEN SESSION 2a M16YEAR BUDGEf REVIEW IM/OC.A110N PLEDGE OF ALLEGIANCE City Manager Kelly presented the mid-year budget review, stating in part, that the City shows a potentiaf of half a million, loss in revenue. The major decreases in revenues are: Sales Tax and Transit Occupancy Tax. As of 5:00 p.m. today the Governor stated that he is not going to take Vehicle License Fee (VLF) from cities this year, but it remains in jeopardy in future years. The Governor also voted Assembly Bill 4X down, which required the imposition of the Vehicle License Fee back to what it used to be. In addition, the City is facing a big hit in Public Employee Retirement System funding in the next few years, which will be a problem for the City by 2005- 20D6. ' Reviewing expenditures, Mr. Kelly stated in part, that the City will be spending more than if receives in the next two years, and will depend on reserves to carry it through. About three years ago the Council put $6 million General Fund surplus funds into an account to pay for master plan improvements to sidewalks, trees and`other infrastructure enhancements. The money was moved to various categories of reserves set aside for such use. In response to a Council query, Mr. Kelly presented an overview of total reserve funds, stating in part, that reserves for retirement are $2M, Emergency Reserve is $6M, Capital Outlay is $8.6M, Facility Fund is $2.2M and Equipment Fund is $9M. Overall, he believes the City is in great financial shape. In addition, Mr. Kelly noted that next year's budget will come before the Council at the end of April orearly May..with no changes or growch, unless there are a new outside,funding sources to support a change. The City Council RECESSED at 6:51 p.m. and RECONVENED in the Council Chambers for the ,Regular Meeting at 7:00 p.m. _ Reverend John Payton, Church of the Nazarene, Arcadia Police Department Chaplain Beth Costanza, Arcadia Chamber of Commerce ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS City Manager Kelly noted that a report designating Mayor Pro tem Chang as the host for the 2004 Mayor's Prayer Breakfast will be on a future agenda for Councii discussion. City Manager Kelly announced an Open Session was held this evening with regard to the mid- year budget review. Because the Council set aside reserve funds in prior years, the City of Arcadia is in great financial condition. A budget review and discussion will be scheduled during the month of May or June. City Attomey Deitsch announced the subjects discussed at the Closed Session held earlier this evening. No reportable action was taken. 2/4/03 45:D03 ORD. & RES. lt was MOVEDby Councilmember-Segal, seconded by Mayor Pro tem Chang and CARRIED that READ BY o~dinances and resolutions be read by title only and that the reading in full be WAIVED. TITLE ONLY AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: , None ' 4. PRESENTATION CHP PIN Police Chief Hinig, Califomia Highway . Patrol Lieutenant, Alan Henderson and Southern AWARD California Automobile Club representative, Linda Ritchie, presented the "10851" pin awards and (Off. Bartley &, certificates to- Police Officers Robert Bartley and Matt Kraut, recognizing their high achievement Kraut) in auto theft recovery. 5. PUBLIC HEARING 5a. . ORDINANCE Consideration of the report and recommendation to introduce Ordinance No. 2173 entitled: AN NO. 2173 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING T.A. 2002-004 DIVISIOINS 1 AND 2 OF ARTICLE IX, CHAPTER 2, PART 5 OF THE~ ARCADIA MUNICIPAL (R-0 and R-1 CODE REGARDINGR-0 AND R-1 RESIDENTIAL ZONES. (Text Amendment 2002-004). Zoning ' Regulations) ' Text Amendment 2002,004 was initiated by the Development Services Department, at the pNTRODUCED) direction of the City Council, to further address issues relating to scale, mass and bulk of single- family dwellings and to provide clarification regarding entry heights. The most recent changes to R-0 and R-1 zoning stantla~ds were approved by the City Council in 1999. Throughout the past three years, the Development Services Department has monitored the implementation of'the 1999 changes. During a recent study session with the City Council in August of 2002; staff recommended several additional changes relating to scale and mass issues as well as further clarifications from previously adopted standards. Although there has been an observable change of front elevations from the street, it is-staff's opinion that the codes need to be further refined to better address entries, architecfural projections and street side yard setbacks. The Planning Commission at its December 10, 2002 meeting recommended approval of the proposed changes, which are included in Ordinance No. 2173. ~ Staff ezplained in;detail the proposed changes to R-1 and R-0 zoning regulations and shared photographs and examples depicting existing projects under current code as compared to the proposed revisions which included: front yard setbacks/entries, side yards on corner lots and reverse corner lots, driveway areas, tents and canopies. W ith regard to residential front entries it was noted that the proposed revisions will prohibit entry heights exceeding fourteen (14'-0") feet on all yards regardless of the setback and there shall be no vertical or architectural elements located above the entry.that emphasize the scale and massing of the structure. It was noted that modifications to this requiremenCmay be granted by the Modification Committee based upon the particular architectural design of a house. With regard to side yards on comer lots it was, recommended that a requirement be added that no portion of a building located along the street side of a corner lot shall encroach through an angle of 40'. With regard to the reverse corner lot the new amendments will require the side yard on the street side of a reverse corner lot shall'not be less than 25'-0" in lieu of 20'-0". The recommended changes prohibit more than one (1) circular driveway on any one lot and restricts the maximum driveway width to 15'-0" and requires that the driveway be set back a , minimum of 25'-0" measured perpendicular from the property line to the furthest distance of the inside edge of the circular driveway. 3 2/4/03 45:004 The more recent problems encountered in the residential zones are the addition of temporary tents and canopies used as "carports" andlor patio covers. Staff recommended additions to the City's regulations with regard to-such carports which are set forth in.the February 4, 2003 staff report. Mayor Marshall OPENED the public hearing. Bill Spuck, 531 Campesina Road, President, Rancho Santa Anita. Residents Association, commended staff for preparing the report and urged Council to approve fhe proposed changes to the zoning regulations. Tonv Henrich, 431 Altura Road, ARB Chairman, Lower Rancho area,`expressed appreciation to staff.for trying to control the mass and scale of the homes in this area. He felt these guidelines would help ARB's with the application process. Mr. Henrich urged Council to approve and support staff's recommendations. Mayor Marshall CLOSED the Public Hearing In the discussion Councilmember Kovacic commented that he would like to see more restrictions on circular driveways especiaily on narrow lots. He also felt that the regulations concerning articulation should' apply to the entire structure and not just the side of the structure that faces'the streek Following discussion it was MOVED by Mayor Pro tem Chang to INTRODUCE ORDINANCE NO. 2173 amending Divisions 1 and 2 of Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code regarding R-0 and R-1 zoning regulations. The MOTION died°forJack of a second. In response to a Council suggestion with regard to more restrictive circular driveway ~egulations, staff stated in part, that the original recommendation to the Planning Commission included that lots with street frontage less than 75 feet be prohibited from having ci~cular driveways. The proposed changes with regard to the circular driveways are Planning Commission recommendations. ` Further, staff explained in detail second story set back ~equirements on interior or corner lot dwellings. ~' City Attomey Deitsch noted that if the Planning Commission has not considered an item that the Council wishes to include in the proposed ordinance, the Council must first refer the issue back to the Planning Commission for its recommendation. It was MOVED by Councilmember Kovaciq seconded by Councilmember Wuo and CARRIED on roll call vote.as follows to INTRODUCE ORDINANCE NO. 2173 amending Divisions 1 and 2 of Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code regarding R-0 and R-1 zoning regulations consistent with the February 4, 2003 staff report; and, include staff's original recommendation conceming no circular driveways on lots 75 feet wide or less; and, reguiring an articulation of the appropriate second story wall facing the street. AYES Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None 'ABSENT: Nane 4 214/03 AUDIENCE PARTICIPATION 45:005 Nick Pokraiac, 333 North Madison, Monrovia, protested the re-location of a water tank on the Bluth property and presented a brief history with regard to this matter. Further, he noted thatthe City of Monrovia is willing to provide water for those properties with Mr. Bluth's permission. `He felt it made sense for the City of Monrovia to provide water for those areas and suggested that Arcadia donate the water tanks to the Boy Scouts for their camp, which is desperately needed. In response to Mr. Pokrajac's comments, City Manager Kelly stated; there is a long history to this issue between Mr. Pokrajac and Mr. Blutfi. The, cities of Monrovia and Arcadia sent a letter to the parties involved, stating that, both cities are open for discussion in an attempt to resolve the issue of the tanks locations subject to a third party peying for the re-localion:and reconstruction. 6. MATTERS FROM ELECTED OFFICIALS KOVACIC Councilmember Kovacic encouraged everyone to participate and sponsor the 3rd Annua6 CROP (CROP Walk) ..Walk, organized by Arcadia lntertaith Action Group, which will be held on March 9, 2003. (AHS Councilmember Kovacic noted that the Arcadia High School Constitution Team will be competing Constitution for State Finals in Sacramento. Team) WUO ` Councilmember Wuo congratulated the recipients of the "10851" pin award, O~cers Robert {Awards) Bartley and Matt Kraut: (Chinese Councilmember Wuo noted some of many events sponsored by the Arcadia Chinese NewYear) Association in celebration of Chinese New Year. CHANG Mayor Pro tem Chang expressed his deepest sorrow for the loss of sevemastronauts on board (Columbia • the Columbia space shuttle. Space Shuttle) ~ (Bartley & Dr. Chang congratulated Arcadia Police Officers Robert Bartley and' Matt Kraut for their Matt) achievements in anti-theft recovery. (Arcadia Dc Chang commended the Arcadia Chinese Association and many volunteers for sponsoring Chinese several community activities. Association) • (Badge Pinning Dr. Chang attended Arcadia Fire DepartmenYs 1st Annual Badge Pinning Ceremony, January Ceremony- 23, 2003 and was impressed by Fire Chief Lugo's comment stating; "these promotions should'be FD) something special and deserve an open ~ecognition and celebration". (Pregnancy Dc Chang would like an item on a future,agenda with regard to "pregnancy.homes" issue. ~ Homes) , City Manager Kelly noted that the "pregnancy homes" issue has been scheduled for the February 18, 2003 City Council meeting. (Arcadia Youth Dr. Chang would also.like to have an item on a future agenda with regard to an Arcadia Youth Center) : Center. Council concutred. (Centennial Dr. Change urged everyone to support the Arcadia Centennial Celebration Commission by Merchandise) purchasing the special centennial items. 5 2/4/03 45:006 (Chinese Dr. Chang wished everyone a Happy Chinese New Year. New Year) SEGAL Councilmember Segal thanked library staff and expressed appreciation for their hospitality over (Library) the past few months. (R-0 and R-1 Mr. Segal thanked pon Penman, Assistant City Manager/Development Services Director and Zoning Donna Butler, Community Development Administrator for a fine presentation with regard to the Regulations) R-0 and R-1 zoning regulations. MARSHALL Mayor Marshall thanked the library for providing a place to hold the Council meetings during the (Library) Council Chambers renovation. {Fashion Ms. Marshall attended a Fashion Show sponsored by the Centennial Celebration Commission, it Show) was very enjoyable event. (Grand Ms. Marshall announced the birth of her first granddaughter. Daughter) (Food for Mayor Marshall shared a"food for thoughY'. "If you aren't willing to climb the mountain, you won't Thought) see the view". 7. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION Nane. 8. CONSENT ITEM 8a. MINUTES It was MOVED by Agency Member Kovacic, seconded by Agency Member Segal and CARRIED (Jan. 21 Reg. on roll call vote as follows to APPROVE the Minutes of the January 21, 2003 Regular Meeting. Mtg.) (APPROVED Councilmember Kovacic requested an amendment to the January 21, 2003 Minutes to reflect the AS AMENDED) word "tearful" instead of `cheertul" on page 10. AYES; Agency Members Chang, Kovacic, Segal, Wuo and Marshall NOES: Nane ABSENT: None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to 6:00 p.m. on February 18, 2003 in Development Services Department Conference Room. 2/4/03 45:007 THE CITY COUNCIL RECONVENED CONSENTITEMS 9a MINUTES APPROVED,the Minutes of the January 21, 2003 Regular Meeting, as amended. (Jan. 21; 2003 Reg. Mtg.) 9b. ORDINANCE ADOPTED ORDINANCE NO. 2172 entitled: "AN ORDINANCE OF THE CITY COUNCII OF N0. 2172 THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE VII, CHAPTER 8, PART 2 OF (Stormwater THE ARCADIA MUNICIPAL CODE RELATING TO STORMWATER MANAGEfv1ENT AND Management & DISCHARGE CONTROL". Discharge Ctr'I) 9c. ARMOR-PLATE ACCEPTED and AUTHORIZED the expenditure of $28,624 in California Law Enforcement BAFFLING EquipmentProgram (CLEEP) Funds for an armor-plate baffling system and backstop for the new SYSTEM police firing'~ange. (Pp~ 9d. EMPLOYMENT APPROVED Arriendment No. 1 to the Employment Agreement between the City of Arcadia and AGREEMENT- William R. Kelly and AUTHORIZED the Mayor to EXECUTE said Agreement on behalf of the AMENDMENT City. NO. 1 (City Manager, Kelly) 9e. EQUIPMENT AUTHORI2ED the purchase of Whelen light bars for the Police Department from Adamson PURCHASE Industries in the amount of $67,793.29. (Whelen Light Bars) ' 9f. ACCEPT ACCEPTED all work pertormed by Terra-Cal Construction, Inc. for the Anoakia Lane Well WORK Equipping, Building and Piping Project as complete; and, AUTHORIZED final payment to be (Anoakia Lane made in accordance with the contract documents, subject to a retention of $70,493.12, Well Eguip., Building & Piping Proj.) THE PRECEDING CONSENT ITEMS 9a, b, c, d, e and f APPROVED ON MOTION BY COUNCILMEMBER KOVACIC, SECONDED BY COUNCILMEMBER SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Kovacic„Segal and Marshall NOES: None ABSENT: Councilmember Wuo (Stepped out of the Council Chambers for a short period of time) 2/4103 45:008 10. 10a. RESOLUTION NO. 6330 (Vehicle License Fee) (ADOPTED AS AMENDED) CITY MANAGER Consideration of the report and recommendation to adopt Resolution No. 6330, urging the California. Legislature to reject the Governor's proposed shift of local Vehicle License Fee (VLF) revenues. Governor Gray Davis has proposed the diversion of $4 billion in local Vehicle License Fee (VLF) backfill as a means to balance the state ,budget. Vehicle License Fee (VLF) and backfill revenues constitute 15 to 25 percent of typical city and county general purpose revenues (9 percent in Arcadia) and fund local safety services. If the Govemor's plan is approved, Arcadia could lose $1,011,259 this fiscal years and $2,175,158 next fiscal year, for a total cost of $3,186,417: By adopting Resolution No. 6330, the City of Arcadia goes on record in support of the VLF restoration and joins other California cities and counties in working to ensure that VLF funding will continue uninterrupted. City Manager Kelly requested a modification to the proposed resolution title to read as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, URGING THE CALIFORNIA LEGISLATURE AND THE GOVERNOR TO REJECT THE SHIFT OF LOCAL VEHICLE LICENSE FEE (VLF) REVENUES DURING ANY FISCAL YEAR". He also requested a change in the body of Resolution 6330, page 2, paragraph 4 to reflect.word "had" instead of "has", and read, "Whereas, Governoc Davis had proposed to divert $4 billion in local VLF backfill payments over the next 17 months to fund state obligations:" It was MOVED by Mayor Pro tem Chang, seconded by Councilmember Wuo and CARRIED on roll call vote as follows that RESOLUTION NO. 6330 be and it is hereby ADOPTED. AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None ADJOURNMENT Mayor Marshall adjourned the.meeting in memory of Jim Goldstein. "Jim was in need of a heart (In Memory of transplant that never came about and ultimately he died of stomach cancet. He was a very nice Jim Goldstein) friend, very nice gentleman. He was extremely active in the boy scouts. A lot of people will miss Jim, I being one of them". ADJOURNMENT Councilmember Kovacic adjourned the meeting in memory of Sue Nevin stating, "I request that pn Memory of tonighYs meeting be adjourned in memory of an Arcadia treasure; Sue Nevin, who died at the Sue Nevin) age,of 68 on January 28, 2003. I knew Sue Nevin for 6ver ten years, some of you here tonighf, or watching on T.V. didn't have the privilege to know her that long, many ofyou knew her a lot longer. But, whether your association with Sue spanned a lifetime as a friend or a family member or merely a few days, you knew one deniable fact, Sue Nevin was a great woman. I would like to take a few moments to talk about the full measure of that greatness. Sue was a caring daughter, a loving wife, a devoted mother and the ultimate grandmother. She is survived by her mother Olive, brother Biil Carroll, her son Jim Nevin and daughter Lynn• Greep, granddaughters Lauren, Caley and Callie along witli a wonderful extended family of nieces, nephews and cousins of many generations. Sue was also the epidemy of civic virtue, leading the way in'most of the significant community organizations in our town and beyond. Initially she was active in Cub Scouts, Blue Birds and the PTA. Sue and her late husband Jim helped establish the A.Y.S.O Youth Soccer Program in Arcadia. Sue received honorary service awards from the Arcadia High School and Arcadia Council PTA's and chaired many fundraising S 214l03 ,~ 45:0031 ~ events for the Arpdia Unified School District and the High School's Athletic Booster Club. She was also an extremely active and long time member of the Arcadia Assistance League, Foothill Area Alumni Panhellinic Association and Holy Angels Endowment Fund. She was also a founding member of the Arcadia Public Library Foundation, and it was her hard work and vision that resulted in the renovation of the Library South Patio in memory of Jesse Vanlandingham. And above all, Sue was a fantastic friend. When God created friends, he or she obviously had Sue in mind. Sue made each one of us feel important. She always wanted to know how you were feeling7 How your family was doing? Many in Arcadia, including some of us sitting up here, were the beneficiaries of Sue's legendary command of Arcadia politics. If Sue was on your side in an election, you were blessed with a hard worker, a modest master of organization and a gentie caring counselor. And, she never, ever asked for a favor or something in return. If you were lucky enough to be counted as one of Sue's many friends, you had a loyal patron for life. Obviously we all hope that our final departure is graceful and on our own terms. Sue's final day on earth was probably not how we would have planned it, but in a way it was consistent with Sue's personality. She did not want to be a bother or get in the way, in fact, if Sue walked through the rear door of these Council Chambers right now she would probably look around and say, 'oh I didn't mean to inte~rupt you, it looks like you all are very busy, I'll just drop by some other time'. For sixty-eight years through word and deed, Sue showed us how to live a meaningful life. She was kind and considerate, generous and unselfish, modest and hard working, loyal and proud. If you were a friend or an organization in need, if there was a job to do, Sue was always there in a second with her warm smile and a helping hand. She had that rare ability to brighten the lives of others with a warm personality, personal courage and caring soul. Sue Nevin was a great lady; a great friend and she brought goodness into all of our lives. All of us will continue to be blessed with Sue's goodness as long as we remember the content of her character and the quality of her life. It is with sadness that I request that tonighYs meeting be adjourned in the memory of a great Arcadian, Sue Nevin". ADJOURNMENT At 8:43 p.m. the City Council Regular Meeting ADJOURNED to February 18, 20D3 at 6:00 p.m. (Feb. 18, 2003) in the Development Services Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. ,. ~.t "* June D. Alford 't Clerk 2/4/03 ~;. od~a~f~od3 .SHiN. pr~ a 173 T.~ oa-oo~l n-~ ~- ~e o STAFF REPORT Development Services Deparhnent February 4; 2003 TO: Mayor and City Council FROM: ~Don Penman, Assistant City Manager/Development Services Director ~ By: Donna Butler, Community Development Administrator ~ SUBJECT: Recommendation: Introduce Ordinance No. 2173 SUMMARY Text Amendment 2002-004 was initiated by the Development Services Department at the direction of the City Council. The purpose of the text amendment is to further address issues relating to scale, mass and bulk of single-family.dwellings and to provide clarification regarding entry heights. In addition staff is recommending two new sections addressing circular driveways and non-permanent structures. The Planning Gommission at its December 10, 2002 meeting recommended to the City Council approval of the proposed changes as set forth in Exhibit A. The Development Services Department is recommending approval of T.A. 02-004 and introduction or Ordinance 2173 amending Divisions 1 and 2 of Article IX, Chapter Z; Part 5 of the Arcadia Municipal Code regarding R-O and R-1 residential zones. BACKGROUND ~ Since the 1940's tfie City's single-family zoning regulations have undergone numerous changes (see attached History - Exhibit B). The most recent changes were in 1999 when the' City Council adopted new R-O and R-1 zoning regulations relating to the scale, mass and bulk of residential dwellings. The regulations were written to accomplish this by: • restricting the height of the front entry, •° requiring no'portion of a building to encroach through a plane projected from the front property line and LRSER IMAGED T.A. 02-004 February 4, 2003 Page 1 J 5a, :~ /~-,' 2 ('~ . restricting the number of garage openings fronting on a street. One;of the changes recommended by staff in 1999 was inclusion of a floor area ratio (FAR) of 50% that would place a'limit on the maximum allowable square footage of houses and structures on'a lot. it was the consensus of the City Council in approving the new regulations that they did not wish to impose a FAR because they wanted to see how the new regulations would work to accomplish their goals without a FAR. During the October 1999 hearing process severai homeowner associations expressed interest in having a FAR in their area and at a later study session the City Councii approved a process whereby a FAR could be implemented in these areas. The Santa Anita Viliage initially expressed interest in establishing a FAR for their area, but did not proceed for reasons unknown to staff: No other homeowners association pursued the concept of adding a-FAR to their area. On Augusf 20, 2002, a study session was conducted before the City Council to review proposed changes.recommended by staff relating.,to the scale and massing issue as weN as further clarification of specific code sections adopted in 1,999. The City Council at the study session directed staff to proceed. with "the proposed text changes as submitted. In addition the City Council requested further information regarding FAR (floor area rafios) and architecturaf design review to be brought back in a study session at a later date. The Development Services Department staff is currently working on gathering this information. Public hearings on this text'amendment were held before the Planning Commission on October 22 and December 10, 2002. The Planning Commission on December 10 recommended to the City Council approval of the proposed text amendment as revised. DISCUSSION Throughout the past three years, the Development Services Oepartment has monitored the construction of new dwellings to determine :if the 1999 revisions have accomplished their goal of reducing the overall mass of dwellings. Aithough there has been an observable change of the front elevation from the street, it is stafPs opinion that.the codes need to be furtherrefined to better address e~tries, architectural projections and street side yard setbacks. - In addition to the above issues, the Development Services Department is recommending that new sections be added to both the R-0 and R-1 zoning regulations that address circular driveways and non-permanent structures such as tents and canopies. - The following are the major changes,to the R-O and R-1 zone including the revisions to the original`October 22 report. T.A. 02-004 a-~~ fi=~~ ~~~¢~~ February 4, 2003 Page 2 ,: Front Ya~d Setbacks/Entries Since adoption of the 1999 regulations there has been an ongoing issue with,what is considered an "entry". The following recommendation specifically defines building entry to provide both the public and staff with a better definition and further addresses building design as it relates to the entry. No building shall have an entry exceeding a building height of fourteen (14'- 0") feet. Entry is defined as any portion of a building that provides access to the building, incfuding any and al! portions of the buiiding directly above a porch and/or doorway, ," , , whether or not it is usable floor space, including, but not limited to, balconies, open air space, enclosed air space, attic space, decorafive railings, columns and finials and dormers or vents, In addition, the following will be added to Sections 9252.2.2 and 9251.2.2 to further reduce the scale of front entries: "There sha!! be no verfica! or architectura! elements located above the entry thaf emphasize the scale and massing oi the structure. No architectural. features shal! be allowed in the required sef back with the exception of an entry as defined in Sectron 9251.2.1 (and 9252.2.1), a gable roof not exceeding a maximum heighf of 14 feet and roof eaves." Side Yards on Coiner Lots and Reverse Corner Lots. Staff is recommending that a requirement be added that no portion of a building located along the street side of a corner lot shall encroach through an angie of 40°. Also, staff has added wording that states "Expanses of flat building walls sha!! not exceed 25 feet in width wrtl~out providing archrfectura! indentafions and/o~ projecfions with a minimum depth of two (2) feet and a minimum width of 6'-0':" STANDARD CORNER LOT "A" Street d d S y U 'B" Street T.A. 02-004 February 4, 2003 Page 3 A reverse corner lot is a lot where the rear yard abuts the side/front yard of the adjacent lot (see iUustration below). Staff is recommending that the new amendments require a 25'-0" street side yard setback in lieu of 20'-0" for reverse corner lots. EXAMPLE OF REVERSE CORNER LOT IMerior lat y N J ~ y Irrterior Lot ~ ~ ~ c v m m c ~ ' ~ Reverse Comer Lot ~ "A" Street Drivewav Areas Staff is recommending that standards be included in the code that address circular driveways. The recommended changes prohibit more than one (1) circulardnveway on a lot and restrict the maximum driveway width to 15'-0" and require that the driveway be set back a minimum of 25'-0" measured perpendicular,from the property line to the furthest distance of the inside edge of the circular driveway. , Tents and Canonies . A more receM_ problem being encountered in the residential zones, is,the addition of temporary tents and canopies used as "carports" and/or patio covers. The Development Services Department is recommending that the following be added to the City's regulations: xx~oc. SINGLE-FAMILY DWELLINGS. (amend the EXCEPTlON to read) EXCEPTI~N: One (1) temporary or portable structure, with the exception of tents and canopies, not exceeding one, hundred;twenty (120) square feet in area and eight feet six inches (8'-6") in height is permitted. Said structure must comply with all setback requirements and, if applicable, be approved by the City's established Homeowners' Associations. T.A. 02-004 February 4, 2003 Page 4 r xxxx Tents and Canopies It shal! be unlawfu/ for any person; to erect, put in place or maintain in place, any tent, tent-house, canvas house or structure constructed of canvas, cloth or other fabric; any canopy or canopy strucfure constructed of canvas, cloth or other fabric or material. Exceptions: The provisions of this secfion sha!! not apply as foflows: - 1. Decorative canopies and awnings constructed as a component or feature of an overa!! architectura! design. 2. Picnrc um6rellas not in excess of ten feet in diameter. 3. Temporary tents and canopies. Temporary fents and canopies of any size may be erected in any location with the exception of the front yarr! and/or street side yard setback areas on a parce! or lot for a period that is not in excess of three (3) days. Planninq Commission Recommendation Two public hearings were held before the Planning Commission. At the first meeting on October 22, 2002, several issues were discussed by the public and the Commission. The Planning Commission requested that Planning staff summarize and further review the comments raised at the meeting and provide the Commission with more time to assess the regulations. The Commission, in general, supported the October 22 recommendations but had the following comments: • Thought there should be some further revisions regarding the 40° angle along a reverse corner Iof. ` • Was concerned with prohibiting circular driveways. It was thought the size of the lot wouid determine if a circular driveway was possible. Circular driveways are safer, especially on busier streets. • Thought the location of garages should be addressed and the Commission and Council may want to consider prohibiting garage doors from directly facing the street or requiring them to be at a 90° angie to the street. • It was felt that the modification process could address the unique situations as well as give the City an opportunity to review and comment on the design. In response to the comments at the October 22 meeting, staff revisited several of the issues and suggested additionai changes. T.A. 02-004 February 4, 2003 Page 5 The Planning Commission on December 10, 2002, recommended that the City Council adopt the proposed changes with the revisions suggested by staff. At the December 10.meeting, the Commission discussed adding a floor area ratio (FAR) to the R-O and R-1 regulations. The Commission noted:' ' • TFie 40° angle establishes the building envelope, whereas FAR dictates the squarefootage. • The FAR would not accomplish anything because it includes air space as part of the square footage. The size of a home should be dependent upon the size of the lot and how a home would impact the neighbors. • There should be further study regarding FAR's and its effects and see how it is applied in other.communities. ENVIRONMENTAL ANALYSIS The proposed text amendment will not have a potential for causing a significant effect on the environment and is, therefore, categorically exemp4 from CEQA pe~ Sections " 15061(b){3) and 15378(b}(2). RECOMMENDATION The Development Services Department recommends approval of T.A.. 02-004 as set forth in the attached Exhibit A, and introduction of Ordinance 2173. CITY COUNCIL ACT{ON Introduce Ordinance 2173 amending Divisions 1 and 2 of Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code regarding R-O and R-1 zoning regulations. Attachments: Exliitiit A- Proposed Code Changes ''_ Exhibit S- Matrix of Proposed Changes Exhibit C - SF History ` Ordinance 2173 Planning Commission October 22 and December 10 rriinutes Approved by: ~ William R. Kel{y, City Manager T.A. 02-004 February 4, 2003 Page 6 r_ EXHIBIT A ~ 2/4/03 CHANGES ARE NOTED IN RED ~ R-1 REVISIONS • 9252.2.1. BUILDING HEIGHT (same, with revisions to Exception 1 as set forth ~ below) Exceptions: ~ 1. No building shall have an enfry exceeding a building height of fourteen ~ (14) feet. "Enfry" is defined as any portion of a building that provides access to the building, including any and all portions of the building directly above a porch and/or doorway, whether or not it is usable floor space, including, but not limited tq balconies, open air space, enclosed air space, attic space, decorafive railings, ' columns and ~nials and dormers or vents. There shaU be no vertical or architectural elements locafed above the entry that emphasize the scale and massing of the structure. 9252.2.2. FRONT YARD. There shall .be a front yard setback of not less than twenty-five (25) feet; provided that, where lots comprising sixty percent (60%) or more of the frontage in a city block are developed with larger`front .yard,setbacks, the front yard >setback for a lot proposed for development shall be the greater of (a) twenty-five (25) feet and (b) the average of the two (2) nearest developed lots at the.time a building permit is issued, unless a greater setback is specified in Chapter 3 of this Article. ~ No portion of any structure shall encroach through a plane projected from an angle of thirty (30) degrees as measured at the ground level along the front property line. The point shall be located at the intersection of a horizontat ' projection of the adjacent grade elevation and its intersection with the front .~ eXn a R-i a~d'R-o e~cry z~aios Reyised EXHIBIT A 2/4/03 , ~ ~ , property line. Architectural features.and projections, with the exception.of roof _ eaves; shall not project into the required setback. There shall be' no vertica! or , architectura! elements located above the entry that emphasize the scale and massing of the structure. 9252.2:3. SIDE YARDS. There shall be a side yard on each side of a e,very building of not less than five {5) feet or ten percent (10%) of the lot width as measured at the front property line, whichever is greater:' Any portion of a single story in excess of twelve (12) feet high measured from,the adjacent finished grade to the top plate and/or any portion of a second story including second story architectural features and wall shall be set back not less than ten ~ (10) feet or twenty percent (20%) of the lot width whichever is greater. The lot width fo~ determining setbacks "on lots with more than fifty percent (50%) frontage on a cul-de-sac terminus shall be measured at the required building setback line. Exceptions: 1. On lots having a width of seventy-five (75) feet or greater as measured at the front property line, any portion of a gable roof and wall thereunder which does not exceed a maximum height of twenty (20) feet and which encloses a , portion of the fi'rst floor living area and/or interior ~ stairwells which has no ~ window(s) facing the side yard shall be permitted to encroach into the above- required setback. In no event shall such encroachment be less than the required first floor setback except as may be approved pursuant to the modification regulations. 2. Fireplaces not exceeding eight (8) feet in width which do not'project from the building wall more than two (2) feet'and providing that_there is maintained a minimum distance of five (5) feet between said fireplace and the side property line. exn a. R-~ a~a rt-o emry 2raios Revised EXHIBIT A 2/4/03 2 / , _ 9252.2.3.1. SIDE YARD. CORNER LOT. On comer lots the required side yard adjoining the interior lot shall be as specified in Section 9252.2:3. The required side yard setback on the streetside of a corner lot stiall be not less than fifteen (15) feet unless a greater setback is speci~ed in Chapter 3 of this Articfe. Any garage opening directly upon a side street shall be located not less than twenty (20) feet-from the side street line unless a greeter setback is specified in Chapter 3 of this Article. Any poition of a single "story in excess of'twelve (12) feet high end/or any, portion of a second story including second story architectural features and walls shall be set back not less than fifteen (15) feet or twenty percent (20%) of the width of the lot as measured' at the front property line; whichever is greater. The lot width for determining setbacks on lots with more than fifty percent (50%) frontage on a cul- de-sac terminus shall be measured at the required building setback line. Expanses of flat building wafls facing the side yard on the street side of a ~, ~ comer !ot shall not exceed twenty-frve (25) feet in width without providing architecfura! indentations and/or projections with'a minimum depth of two (2) feet and a minimum width of six (6) feet so as to provide an opportunity for shade, _ shadow and visua! relief. No architectural features sha!! be allowed within the streefside yard set back. No portion of any structure shaU encroach through a plane projected from an angle of forty (40) degrees as measured at.the ground level along the street side property line. The point shall be located at the intersection of a horizontal projection of the adjacent grade elevation and its intersection with the streef side property line. Architectural projections; wifh the exception of roof eaves shall not projecf into the required setback. 9252.2:3.2. SIDE YARDS. REVERSE CORNER LOT. On reverse corner lots the required side yard adjoining the interior lot shall be as specified in Section 9252.2.3. The required side yard on the street side of ~` a reverse corner lot shall be not less than fiae#y-{-~0~ twenty-five (25) feet unless eXn n R-~ ar,d R-o e~tryvaroa ' Revised EXHIBIT A 2/4/03 3 a greater setback is specified in Chapter 3 of this Article. Any portion of a single ,. story in excess of twelJe (12) feet high measured from the adjacent finished grade to the top plate and/or any portion of a second story including second story architectural features.and wall shall be setback twenty (20) feet or twenty percent (20%) of the width of the lot as measured at the front property line, whichever is g[eater unless a greater setback is specified in Chapter 3 of this Article. Expanses of flat bui/ding walls facing the side yard on the street side of a comer !ot shall not exceed twenty-five (25) feet in width without providing architectura! indentations and/or projections with a minimum depth of two (2) feet a'nd a minimum width of six (6) feet so as to provide an opportunity for shade, shadow and visual relief. No architectural features shall be allowed within the street side yard set back. No portion of any structure sha/l encroach through a plane projected from an ang/e of forty (40) degrees as measured at fhe ground level along the street side property line. The point shall be located af the intersection of a horizonta! projection of the adjacent grade e%vation and its intersection with the sfreet side property line. Architectural projections, with the exception of roof eaves shall not - project into the required setback. The lot width for determining setbacks on lots with more than fifty percent (50%) frontage on a cul-de-sac terminus shall be measured at the required front building setback line. 9252.2.6.1. CIRCULAR DRIVEWAYS Not more than one (1) circular driveway shall be allowed for any one lot. The circular driveway shall not have a width greafer than fifteen (15) feet and the furthest point from the street of the circular driveway measured from the side of the circular driveway closest to the street sha0 be a minimum of twenty-five (25) measured,perpendicular from the property line on the street to the furthest distance of the inside edge of the circular driveway." Pedestrian wa/kways and vehicular accessways shaU not occupy more than forty percent (40%) of the required front yard or street side yard setback. Ezh A R-1 and R-0 Entry~2/4/03 Revised EXHIBIT A 2/4/03 4 ~ ,, 9252.1.1: SINGLE-FAMILY. DWELLINGS. (amend fhe EXCEPTION to readJ - EXCEPTION. One (1) temporary or portable structure, with the exception ` of"tents and canopies, not exceeding one hundred twenty (120) square feet in area and eight feet six inches (8'-6") in height is permitted. Said structure must comply with all setback requirements.and, if applicable, be approved by the City's ` established Homeowners' Associations. 9252.1.1.1 Tents and Canopies ~ !t sha/! be unlawfu! for any person, to erect, put in place or maintain in ~ place, any tent, tent-house, canvas house or structure constructed of canvas, cloth or other fabric; any canopy or canopy structure constructed of canvas, cloth or other fabric or material. Exceptions: The provisions of tfiis section shal! not apply as follows: 1. Decorative canopies and awnings constructed as e component or feature of an overaJl archifectural design. - 2. Picnic umbreUas not in excess of ten (10) feet in d'rameter. 3. Temporary fenfs_and canopies. Temporary tents and canopies of any , size may be "erected in any locafion with the exception of the front yard and/or street side yard setback areas' on a parcef or lot for a penod that is not in excess of three (3) days. , e:n n ri-i a~d R-o eocry z~a~oa Revised EXHIBIT A . 2/4/03 . ' S R-0 REVISIONS 9251.2.1. BUILDING HEIGHT (same with revisions to Exception 1 as set forth be/ow) Exceptions: 1. No building sha/l have an entry exceeding a building height of fourteen (f 4) feet. "Entry" is defined as any portion of a building that provides access to the building, including any and all portions of the building directly above a porch, and/or doorway, whether or not if is usable floor space, including, but not limited to, balconies, open air space, enc/osed air space, attic space, decorative railings, columns and finials and dormers or vents. There shal! be no vertical or architectura/ e/ements located above the enfry that emphasize the scale and massing of the structure. 9251.2.2. FRONT YARD There shall be a front yard setback of not less than thirty-five (35) feet provided; that, where lots comprising sixty percent (60%) or more of the frontage in a city block are developed with larger front yard setbacks, the front yard setback for a lot proposed for development shall be the greater of (a) thirty-five (35) feet and (b) the average of the two (2) nearest developed lots at the time a building permit is issued, unless a greater setback is specified in Chapter 3 of this Article. No portion of any structure shall encroach through a plane projected from an angle of thirty (30) degrees as measured at the ground level along the front property line. The point shall be located, at the intersection of a horizontal projection of the adjacent grade elevation and its inte~section with the front property line. Architectura! features and projections, with the exception of roof eaves, shall not project into the required setback. There shall be no vertical or architectural elements located above the entry that emphasize the scale and massing of the structure. ~ eXn n R-i aod R-o e~~ry vaios , Revised EXHIBIT A 2/4/03 6 9251.2.3: SIDE YARDS. There shall be a side yard on each side of a every building of not less than ten (10) feet or ten percent (10%) of the lot width as measured at the front property line, whichever is greater. Any portion of a single story in excess of twelve (12) feet high measured from the adjacent finished grade to the top plate and/or any portion of a second story including second story architectural features and wall shall be set back not less than fifteen (15) feet or twenty percent (20%) of the lot width whichever is greater. The lot width for determining setbacks on lots with more than fifty percent (50%) frontage on a cul-de-sac terminus shall be measured at the required building setback line. Exceptions: 1. On lots having a width of seventy-five (75) or greater as measured at the front~property line, any portion of a gable roof and wall thereunder which does not exceed a~maximum.height of twenty (20) feet and which encloses a portion of the first floor living area and/or interior stairwells which has no window(s) facing the side yard shall be permitted to encroach into the above-required setback. In no event shall such encroachment be less than the required first floor setback except as may be approved pursuant to the modification regulations. 2. Firepiaces not exceeding eight (8) feet in width which do not project from the buiiding wall more than two (2) feet and . providing that there is maintained a minimum distance. of five (5) feet between said firepface and the side property line. 9251.2.3.1. SIDE YARD. CORNER LOT. On corner lots the required side yard adjoining the interior lot shall be as specified in Section 9251.2.3. The required side yard setback on the street side of a corner lot shall be not less than twenty (20) unless a greater setback is - specified in Chapter 3 of this Article. Any portion of a single story in excess of twelve (12) feet high and/or any portion of a second story including second story architectural,features and walls shall be set back not less than twenty (20) feet or Exh A R-1 and R-0 Entry 2/4/03 Revised EXHIBIT A . 2/4/03 7 twenty percenf'(20%) of the width of the lot as measured at the front property line; whichever is greater. The lot width for determining setbacks on lots with more than fifty percent (50%) frontage on a cul-de-sac terminus shali be measured at the required building setback line. Expanses of flat building waUs facing the side yard on the street side of a corner lot shaU not exceed twenty-five (25) feet in . widfh without providing architectural indentations and/or projections with a minimum depth of two (2) feet and a minimum widfh of six (6) feet so as to provide an opportunity for shade, shadow and visual relief.< No architectura! features shall be allowed within the street side yard set back. No portion of any structure shal! encroach through'a plane projecfed from an angle of forty (40) degrees as measured at the ground fevel along the streef side property line. The point shaU be located at the intersection of a horizontal projection of the adjacent grade efevation and its intersection with the street side property line. Architectural projections, with fhe exception of building eaves shall not project`into the required sefback ~ 9251.2.3.2. SIDE YARDS. REVERSE CORNER LOT. On reverse corner lots the required side.yard adjoining the interior lot shall be,as specified in Section 9251.2.3. The required side yard on the street side of a reverse corner lot shall be-not less than h~~°^~~ twenty-five (25) feet unless a greater setback is specified in Chapter 3 of this Article. Any portion of a single story in excess of twelve (12) feet high measured from the adjacent finished grade to the top plate and/or any portion of a second story including second story architectural features and wall shall be setback twenty (20) feet or twenty percent (20%)'of the width of the lot as measured at the front property line, whichever is ~. greater unless a greater setback is specified in Chapter 3 of this Article. Expanses of flat building walls facing the side yard on the sfreet side of a comer lot sha!! not exceed fwenty-five (25) feet in width without providing architectural indentetions and/or projections with a minimum depth of two (2) feet exn n R-~ aod R-o encry zraioa Revised EXHIBIT A ~ 2/4/03 8 and a minimum width of six (6) feet so as to provide an opportunity for shade, shadow and visual relief. No architectural features shal! be allowed within the street side yard set back. No portion of any structure shall encroach through a plane projected from an ang/e of forty (40) degrees as measured at the ground leve/ along the street side property line. The point shaU be located at the intersection of a horizontal projection of the adjacent grade elevation and its intersection with the streef side properfy line. Architectura/ projections, with the exception of building eaves shall not project into the required setback. The lot width for determining setbacks on lots with more than fifty percent (50%) frontage on a cul-de-sac terminus shall be measured at the required building front setback line. - 9251.2.6.1. CIRCULAR DRIVEWAYS Not more than one(1) circular driveway shall be allowed for any one lot. The circular dnveway shall not have a width greater than frfreen (15) feet and fhe furthest point from the street of the circular driveway measured from fhe side of the circular driveway c/osest to the street shall be a minimum of twenty-five (25) feet measured perpendicu/ar from the property line on the street to the furthest distance of fhe inside edge of the circular driveway." Pedestrian walkways and vehicular accessways shall not occupy more than forly percent (40%) of the required front yard or street side yard setback. 9251.1.1. SINGLE-FAMILY DWELLINGS. (amend the EXCEPTION to read) EXCEPTION. One (1) temporary or portable structure, with the exception of tents and canopies, not exceeding one hundred twenry-(120) square feet in area and eight feet six inches (8'-6") in height is permitted. Said structure must comply with all setback requirements and, if applicable, be approved by the City's established Homeowners' Associations. Exh A R-t and R-0 Entry 2/4l03 Revised EXHIBIT A 2/4/03 ~ 9 9251.1.1.1 Tents and Canopies !t shall be'unlawful for any person, to erect, put in place or maintain in place,~any tent, tent-house, ;canvas house or structure constructed of canvas, cloth or other fabric; any canopy or canopy structure constructed of canvas, cloth or other fabric or materiaL Exceptions: The provisions of ihis section shal! not,apply as follows: 1: Decorative.canopies and awnings constructed as a component or feature of an overall architectural design. 2. Picnic umbrepas not in excess of ten (10J feet in.diameter. 3. Temporary tents and canopies. Temporary tents and canopies of any size may be erected in any location with the exception of the front yard and/or street side yard setback areas on a parcel or !ot for a period that is not in excess offhree (3) days. eXn a R,~ a~a R-o e~try yaioa Revised EXHIBIT A 2/4/03 " 10 SUMMARY OF CHANGES* TO R-0 AND R-1 REGULATIONS No. Regulation Recommended hy Development Services Department and Planning Commisslon 1 9251.2.1 and 9252.2.1 - Building Building height - No changes with the Hei ht exce tion that it rovides a definition for ent 2 9251.2.2 and 9252.2.2 - Front Yard Prohibits architectural features and projections from encroaching into the setbacks and prohibits vertical and architectural elements to be located above the ent 3 9251.2.3 and 9252.2.3 - Side Yards The setback has not changed, but the point where the 10% is taken from has been changed to "as measured at the front property line". Current code establishes lot width at the horizontal distance between the side lot lines, midwa on the lot. 4 9251.2.3.1 and 9252.2.3.1. Side Wording has been added to require that Yard, Corner Lot expanses of flat building walls facing the street be provided with architectural indentations and/or projections every 25' to provide an opportunity for shade, shadow and visual relief. In addition no portion of a structure is allowed to encroach through a plane projected from an an le of 40°. 5 9251.2.3.2 and 9252.2.3.2 - Side Current code requires a 20'-0" street side yards, reverse corner lot setback. The proposed clianges require a minimum 25'-0" setback from the street side. In addition wording has been added to require that expanses of flat building walls facing the street be provided with architectural indentations and/or projections every 25' to provide an opportunity for shade, shadow and visual relief. In addition no portion of a structure is allowed to encroach through a lane ro'ected .from an an le of 40°. 6 9251.2.6.1 and 9252.2.6.1 - Circular Currently the code does not address circular driveways (new section) driveways. The proposed revisions allow no more than one circular driveway on any lot and specify minimum standards for width and setbacks. 7 9251.1.1.1 and 9252.1.1.1 - Tents This is a new section that specifically prohibits and Canopies (new section) the use of tents and canopies other than decorative canopies and awnings, picnic umbrellas and temporary use for a maximum of 3 da s. EXHIBIT B HISTORY OF THE R-1 AND R-O REGULATIONS Since the 1940's the City has revised the single-family regulations many times to create regulations that would provide better residential development in the City. The following is a summary of some of these changes: 1940 There were two single-family zones, R-1-A First Single Family Residence District and R-1 Single-Family Residence District. The maximum height allowed for a residence was one/half the width of the street upon which the lot fronted, not to exceed 2%z stories in height Lot coverage was limited to 30% and 40% on corner lots. There is no restriction on lot coverage on interior lots. There were no setbacks set forth in the code. 1949 The two single-family zones were changed to R-O First One-Family Zone and R- 1 Second One-Family Zone. The height allowed was 2%z stories not to exceed 35'. Front yard setbacks were established for the R-O zone of a minimum of 25% of the depth of the lot, with a maximum requirement of 30'; in the R-1 zone the minimum was 25% of the depth of the lot, with a maximum requirement of 25'. The interior side yard setbacks for both the first and second floor in the R-O and R-1 zones was a minimum of 3'-0" feet. On a corner lot the setback requirement was a minimum of 10'-0°. The established rear yard setback for both the R-O and R-1 zone was 25% of the depth of the lot, but need not exceed 25'-0". The maximum lot coverage was eliminated. 1964 The building height was reduced in both the R-O and R-1 zones to two (2) sto~ies, 35' maximum EXHIBIT C Page 1 7/02 1965 The interior side yard setback was increased to a minimum of 5'-0" for both the first and second floor. On a comer lot the minimum side yard setback on the street side was 10% of the width of the lot but not less than 10'. 1967 The side yard, front yard and rear yard setbacks were changed for both the R-O and R-1 zones as follows: R-O - For a two (2) story dwelling the setback was 5'-0" for the first floor and 10'-0" for the second floor. R-1.- For a two (2) story dwelling the setback was 3'-0" for the first floor and 5'-0" for the second.floor. There were no changes to the front yard setback for the R-O zone;. however the front yard setback in the R-1 zone was changed to 25% of the depth of the lot, with a maximum requirement of 25'-0". The rear yard setback in the R-O zone was. increased to 35'-0". The rear yard setback for the R-1 zone was changed so that no portion of a second story would be closer than 35' and the first floor was still 25% of the depth of the lot with a maximum requirement of 25'. 1969 A maximum lot coverage of 45% was established in the R-O and R-1 zones. 1973 The front yard setbacks in the R-0 and R-1 zones were changed to 30' and 25' respectively. The rear yard setback in the R-1 zone was changed to a minimum of 25' for the first floor and 35' for the second floor. 1980 The side yard setbacks were amended to require a minimum of 1 ~' in the R-O zone for both the first and second floor. The R-1 zone required a minimum of 5'- 0" for the first floor and 10' for the second floor. EXHIBIT C' Page 2 7io2 1988 The building height and side yard setbacks were amended. The building height was based on a sliding scale ranging from 25' to 35' depending on the lot width. Setbacks were changed to require a minimum of 10'-0 for the first floor in an R-O zone and 5' + 10% of the width of the lot for the second floor with a minimum of 10' required, with a maximum requirement of 15'. The R-1 zone was amended to require a minimum of 5' for the first floor and a minimum 5' + 10% of the width of the lot for the second floor with a minimum of 10' required with a maximum requirement of 15'. In addition an ordinance was adopted which required a minimum 20' side yard setback on reverse corner lots in both the R-O and R-1 zones. 1990 An ordinance was adopted to change the maximum lot coverage in the R-O, R-M and R-1 zones to be 45% for one-story dwellings and 35% for two story dwellings. In addition a second ordinance was adopted that established new building height requirements in the R-O and R-1 zones of: Lots less than 75' in width 25' Lots 75' in width or greater 30' New setback requirements were also adopted as follows: R-O 1$` Floor 10% of the width of the lot - not less than 10'-0" - maximum required is 15'-0 2"d Floor 20% of the width of the lot - not less than 15'-0" - maximum required is 20' R-1 1 gt floor 10% of the width of the lot - not less than 5'-0" - maximum required is 10' 2nd floo~ 20% of the width of the lot - not less than 10' - maximum required is 20" 1994 Code change to prohibit projects having more than a single-story directly above any proposed below grade or subterranean garage in the R-O and R-1 single- family zones (Ord. 2020) EXHIBIT C Page 3 7io2 1999 Major revisions to the R-O and R-1 Regulations: . ~ Building Height: Reduced the height of entries to 14'-0" (both R-O and R- 1) Front Yard Setback: No portion of structure may encroach through an angle of 30° (was 40°) (both R-O and R-1) Side Yard Setback Minimum 10% of width of lot - 1 story - Minimum 5' R-1, 10' R-O - Minimum 20% of width of lot - 2.story - Minimum 10' R- 1, 15'-0" R-O Maximum setback requirement has been eliminated Side Yard Sethack - Corner lot Minimum 15'-0 (staff recommended 20'-0 with 45° angle) R1 Minimum 20'-0' - R-O Parking 2 spaces and 1 addition space for 5 or more bedrooms Parking - garage On lots less than 100' in width no more than 16 linear openings feet of garage openings facing the street Side Yard - swimming Pools 5'-0" Fence Height-front Yard 3'-0" (used to be 4'-0') - R-1 - 4'-0" R-O Front Yard Land- Not more than 40% of required front yard may be paved. Scaping in addition to the above, the Developme~t Services Department recommended a maximum FAR at this time of 50% - which was not adopted. Miscellaneous Chanaes 1988 In 1988; the City Council adopted regulations to be used as consideration for estabiishing the formation of any new homeowners association or annexation to an e~usting association. If homeowners are interested in forming a homeowners association in any pofion of the City, the criteria set fo~th in these regulafions should be initiated. This criterion was used to annex an area to the Highland Homeowners Association in 1994. 1992 ` In 1992 a committee was establi§hed to study architectural design review for the single-family residential properties within the City. The task of the Committee EXHIBIT C Page 4 7~02 was to develop design guidelines that, if adopted, could be implemented by future design review board(s). The Committee proposed that architecturai design review be applied to all R-O and R-1 single-family zoned properties within the City not currently located in an existing homeowners association. The Committee felt that design criteria should be broad enough to allow flexibility of design and to provide"some generalized standards to avoid that which is substantially unrelated to the neighborhood and garish. As a result of the Committee's recommendation, a text amendment was initiated (T.A. 93-003). Based upon all oral and written testimony, the Planning Commission upon consideration of the text amendment voted 3 to 2 to not recommend approval of this text amendment. On November 2 three Council Members felt that based upon the hearing before the Planning Commission, there did not appear to be adequate interest from the public in pursuing architectural design review and no further action was taken. EXHIBIT C Page 5 zio2 ~ •. • `~ AFFIDAVIT OF MAILING NOTICES OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL JUNE D. ALFORD, being first duly sworn, does hereby certify: That she is now and at all times herein mentioned was the duly elected and Acting City Clerk of the City of Arcadia, California, That on 15th day of Januarv 20 03 , she caused`a copy of NOTICE OF PUBLIC HEARING on Text Amendment No. 2002-04 - Proposed chan~es to R-0 and_.R-1 zones_citywide..on February 4, 2003 at 7:00 p.m. to be placed in an envelope addressed to each of the persons shown on the attached list and is on file in the office of the City Clerk, and by then sealing said envelope and depositing the same with pdstage thereon fully prepaid in the United States Post Office at Arcadia, California. THAT there is delivery service by United States mail at the place so addressed; and that there is regular communication by mail between the place of mailing and the place so addressed. EXECUTED AT THE CITY OF ARCADIA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THIS 15th DAY OF January 20 03 I HEREBY CERTIFY (OR DECLARE) UNDER PENALTY OF PERJLJRY THAT THE FOREGOING IS TRUE AND CORRECT. ~k~ e D . Alford // City Clerk ~ Arcadia, California /'/~r~cl ~'~- ~, NOTICE OF PUBLIC HEARING BEFORE THE ~, ARCADIA CITY COUNCIL NOTICE'IS HEREBY GIVEN that a PUBLIC HEARING will be held by and before the ARCADIA CITY COUNCIL to determine whether ar not the following TEXT AMENDMENT to the ARCADIA MUNICIPAL CODE should be approved, conditionally approved or denied. Application No.: Text Amendment No. 2002-04 Lacation: Citywide Request: Text Amendment proposing changes to the R-O and R-1 zones addressing the following: 1. Amendment to the front yard requirements prohibiting vertical or architectural elements located above the entry 2. Definition of building entry 3. Revising the side yard requirements for corner lots and reverse corner lots requiring the second story to be offset from the first story and no building encroachment through a plane projected at an angle of 40 degrees. 4. Prohibiting circular driveways on lots with less than 75'0" of street frontage 5. Prohibiting the use of tents and/or canopies as carports and/or patio covers Applicant: City of Arcadia Environmental Document: Categorically exempt - 15061(b)(3) and 15378(b)(2) Time of hea~ing: Tuesday, February 4, 2D03 at 7:00 p.m. Place of Hearing: CAY MORTENSON AUDITORIUM AT THE ARCADIA CITY LIBRARY 20 W. DUARTE ROAD, Arcadia, California The file is available for review at the Planning Services office. This case will not alter the zoning of any property. The purpose of the Public Hearing is to provide the public an opportunity to be heard concerning the proposed text amendment. All ihterested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed text amendment. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed text amendment you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. Persons wishing to comment on the text amendment may do so at the Public Hearing or by writing to the Community Development Division prior to the February 4th Public Hearing. It is in the best interest of any concerned party to be present at the Public Hearing. In compliance with'the Americans with Disabilities Act, if you need special assistance to participate in the Public Hearing, please contact the Office of the City Clerk at (626) 574-5455 at least three (3) working days before the meeting or time when such special services are needed. This notification will help city staff in making reasonable arrangements to provide you with access to the Public Hearing. For further information regarding this matter, please contact Donna Butler by calling (626) 574-5442 in City Hall or by writing to the Community Development Division at 240 West Huntington Drive, P. O. Box 60021, Arcadia, CA 91006-6021. Arcadia City Hall is open Monday through Thursday, from 730 a.m. to 530 p.m., and on altemate Fridays, from 730 a.m. to 430 p:m. City Hall will be closed on Friday, January 24th. June D. Alford, City Clerk Publication Date: January 16, 23, 2003 JEFF BOWEN RALPH BICKER WALT WILLIAMS . HIGHLANDS HOA ARB CHAIRPERSON SANTA ANITA PROPERTY HOA 1919 WILSON AVE 101 WHITE OAK DR 967 HAMPTON RD ARCADIA CA 91006 ARCADIA CA 91006 ARCADIA CA 91006 JOHN SCHIAVONE ARB CHAIRPERSON T005 HAMPTON RD ARCADIA CA 91006 PAMELA BLACKWOOD SANTA ANITA OAKS HOA 1428 CARMELITA PL ARCADIA CA 91006 JACK LYNCH t1RB CHAIRPERSON 224 HACIENDA DR ARCADIA CA 91006 BILL SPUCK SANTA ANITA RESIDENTS' HOA 531 CAMPESINA RD ARCADIA CA 91007 TONY HENRICH ARB CHAIRPERSON 431 N ALTURA RD ARCADIA CA 91007 PAM OLENDER SANTA ANTTA VII.LAGE HOA 1000 CORONADO DR ARCADIA CA 91007 LAURIE THOMPSON CHAMBER OF COMMERCE ARCADIA ASSN OF REALTORS t1RB CHAIRPERSON 388 W HUNTINGTON DR 601 S 1ST AVE 229 S AL'I'[JRA RD ~CADIA CA 91007 ARCADIA CA 91006 ARCADIA CA 91007 ~ ORDINANCE NO. 2172 ~z/oy~ wa3 ori/ ~/ ~z S~fvr'rvt~'r /`~;Jf AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE VII, CHAPT'ER 8, PART 2 OF THE ARCADIA MUNICIPAL CODE RELATING TO STORMWATER MANAGEMENT AND DISCHARGE CONTROL T'f~ CITY COUNCIL OF TI~ CITY OF ARCADIA, CALIFOI2NIA, DOES ORDAIN AS FOLLOWS: SECT'ION L Subsections (5) and (7) of Section 7820(a) of Article VII, Chapter 8, Part 2 of the Arcadia Municipal Code are hereby amended to read in their entirety as follows: "(5) Discharge of filter backwash or chlorinated/brominated water from swimming pools;' and "(7) Discharge of concrete or cement laden wash water from concrete trucks, pumps, tools, and equipment;" SECTION 2. Section 7820(a) of Article VII, Chapter 8, Part 2 of the Arcadia Municipal Code 'is hereby amended by deleting the period following subsection (8) and substituting a semicolon therefor, and by adding subsections (9) and (10) to read in their entirety as follows: "(9) Discharge or disposal of food and food processing wastes; (10) Discharge or disposal of litter, landscape debris, and construction debris." LASER lMAGED 1 3P SEC'TION 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of same to be published in the official newspaper of the City within fifteen (I S) days after its adoption. Passed, approved and adopted this 4th day February ~ 2003. ~31(AAY~ A.1~,8gIAI.ir Mayor of the City of Arcadia ATTEST: /~I .J~IB~E ~. _ .. _ City Clerk APPROVED AS TO FORM: . a.-~t~„ 6 ; ~C~~i~/G~n City ttorney 2 STATE OF CALIFORNIA ) ~ COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2172 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of February, 2003 and that said Ordinance was adopted by the following vote, to wit: AYES: Councilmembers Chang, Kovacic, Segal and Marshall NOES: None ABSENT: Councilmember Wuo f5'J ~lNE ~, City Clerk of the City of Arcadia 3 ~ , a~~o -~a~3 r~,,~. c~~E~ Fu~d~ ,~~~ ~, ~;r,~ ~r~n~~ STAFF REPORT Police Department DATE: TO: FROM: February 4, 2003 Mayor and Members of the City Council David H. Hinig, Chief of Police~%~ By: Nancy Chik, Management Anal~ SUBJECT: Acceptance--Califomia Law Enforcement Equioment Propram (CLEEP)Funds Recommendation: Accept and authorize the expenditure of $28,624 for an armor-plate baffling system and backstop for the new police firing range ~ Summarv The State of California allocates funds to police departments for the purchase of equipmenUtechnology to enhance police operations. The Police Department requests the authorization to purchase armor-plate baffling system and backstop for the new firing range with the funds. Backs~round The State Legislature considers funding local police departments for the purchase of equipmentttechnology to enhance police operations on an annual basis. The California Law Enforcement Equipment Program (CLEEP) is based upon budget priorities and available funds. Although the Police Department has received funds for the past several years, CLEEP continues on a year-to-year basis. The intent of CLEEP is to enable law enforcement agencies to obtain equipment and technology that may othervvise be unavailable to them through their respective budgets. Discussio~ We have received $24,094 in CLEEP funds this year, and there is also approximately $4;530 remaining in CLEEP as a result of cost savings and interest from the previous year. Our current estimated available total is $28,624, and we propose to purchase an armor-plate baffling system and backstop for the new police firing range. LASER IMAGED G`u iy ~ r . 3P The new police firing range will require armor-plate and bullet-deflection devices, commonly called a"baffling system" in order to ensure that bullets fired on the range will not ricochet or penetrate wall or ceiling areas within the range. The armor-plate and baffling system' and backstop wili ensure maximum safety,for all persons using the range. The funds allocated here will be applied with money from other sources for this project. Fiscal Imaact None. These expenditures have no impact upon the City's General Fund. Recommendation Accept and authorize the expenditure of $28,624 in California Law Enforcement Equipment Program (CLEEP) Funds for an armor-plate baffling system and backstop for the new police firing range. Approved: t~ V~~ William R. Kelly, City Manager C~3~~,~ii ~ fc,A.~ _. 1 NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL NOTICE IS HEREBY GIVEN that on TUESDAY, FEBRUARY 4, 2003, at 7:00 p.m., in the Arcadia City Hall Council Chambers; 240 West Huntington Drive, Arcadia, Califomia, a public hearing will be held by and before the City Councii to ACCEPT AND AUTHORIZE THE EXPENDITURE OF CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) FUNDS TO BE APPLIED TO THE PURCHASE OF AN ARMOR-PLATE BAFFLING SYSTEM AND BACKSTOP FOR THE NEW POLICE FIRING RANGE. The State of Calffomia authorized allocation of funds to police departments for the purchase of equipmenUtechnology to enhance police operations. The Califomia Law Enforcement Equipment Program (CLEEP) provides a total of $28,624 tq the Arcadia Police Department, and the funds will be applied toward the purchase of an armor-plate bafFling system and backstop for the new police firing range. At said time and place, an opporturiity will be afforded to all those interested and the pubiic in general to be heard. For additional information, please contact Management Analyst Nancy Chik at {626) 574-5136 in the Police Department, Monday through Friday, between the hours of 7:30 a.m. and 5:30 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City Council meeting, please contact the 6ity Clerk's o~ce at (626) 574 5455 at IeaSt three (3) working days before the meeting or time when special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the meeting. All interested persons are invited to appear at the public hearing and to provide evidence or testimony conceming the allocation and expenditure of CLEEP funds. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed allocation and expenditure of such funds, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the public hearing. Arcadia City Hall is open between the through Thursday, and between 7:30 a.m will be closed on January 24, 2003. hours of 7:30 a.m. and 5:30 p.m., Monday . and 4:30 p.m. on alternate Fridays. City Hall June D. Alford, Arcadia City Clerk Publish: January 23, 2003 Arcadia Weekly Newspaper oa~o~j~oo~ ~n~~ lo7rr,e~t~' l~'ffN'~: ~~e.((,~ STAFF REPORT Office of the City Manager DATE: February 4, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Managerl~Q~"~~ „--. .~• i SUBJECT: ' AMENDMENT NO. 1 TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ARCADIA AND WILLIAM R. KELLY Recommendation: Approve SUMMARY The City Council performs an annual evaluation of the City Manager as outlined in an Employment Agreement. Said evaluation was performed in "closed session" at recent City Council meetings. As a result of the evaluaYron; rertain modifications are proposed for the City Manager's Employment Agreement. These changes are outlined below and in the attached document and are presented herein for approval. ~1SCUSSION On August 3, 1994 the City Council entered into an Employment Agreement with William R. Kelly, City Manager. This Agreement was subsequently amended in March of 2001. In January of this year, the City Council conducted the annual evaluation of the City Manager. This evaluation resulted in new terms and conditions of employment as outlined in the attached document. The specific issues being modified are: Salary - The new annual salary shall be $156,000.00. Effective January 1, 2004 there shall be a salary increase equal to the actual percent increase in the Consumer Price Index, as outlined in the attached document. As authorized in 1999, this amount will bring the City Manager's salary to 15% above the highest paid department head. This salary is also consistent with the 60th percentile formula used for management compensation. It should be noted that the City Manager no longer receives the same cost of living increase(s) that may be provided to other management employees. 2. Deferred Compensation (Defined Contribution Plan) - As outlined in the attached document, effective January 1, 2003 the City and City Manager will reverse the contributions to his 457 and 401(a) Plans. This is done at no cost to the City. LA~ER IMAGED cv,v. y -~C-. ~P Mayor and City Council February 4, 2003 Page 2 Effective January 1, 2004, the City will contribute an additional $3,000.00 per year to the 401(a) Plan. RECOMMENDATION It is recommended that the City Council approve the attached Amendment No. 1 to the Employment.Agreement between the City~of Arcadia and William R. Kelly and authorize the Mayor to execute said Agreemerit on behalf of the City. Attachment ~~§x~~~~;~ `~~ ;~.~ ;; .. - . AMENDMENT NO. 1 TO CITY MANAGER EMPLOYMENT AGREEMENT This Amendment No. 1("Amendment No. 1"). is entered into this . day of February, 2003 by and between the City of Arcadia ("City") and William R. Kelly ("Manager") with respect to that certain Employment Agreement ("AgreemenY') between City and Manager dated March 27; 2001. City and Manager agee as follows: (1) Amendment of Section 3 ofthe Aereement Conceinine Salarv. Section 3 of the Agreement entitled "Salary" is hereby amended by adding thereto after the second sentence and prior to the third sentence the following: "Effective January 1, 2003, City agrees to pay Manager an annual base salary, exclusive of benefits, in the sum of $156,000 or $13,000 per month gross, payable in installments at the same time and by the same methods as other City employees are regularly paid. Bffective January 1, 2004, Manager shall receive an increase in base salary equal to the actual percent increase in the Consumer Price Index-All Urban Consumers, for Los Angeles-Riverside- - Orange County, California, as determined by the United States Department of Labor, Bureau of Labor Statistics for the 12-month period ending December 31, 2003." ,. (2) Amendment of Section 4L) of the Aereement Concemin~Deferred Compensation and Retirement Plans Section 4(d) of the Agreement entitled "IRC § 457 Plan and IRC § 401(a) Defined Contribution Plan" is hereby amended by adding the following thereto: "Effective January 1, 2003, Manager alone sliall be responsible for making any and all payments, if any, to the IRC Section 457 Plan, and City shall have no further obligation to do so. Further, effecUve January 1, 2003,. in lieu of the annual payment of Three Thousand Dollars ($3,000), City shall pay the sum of Eleven Thousand Five Hundred Dollazs ($11,500) per year, in equal monthly installments, to the IRC Section 401(a) defined contribution plan on Manager's behal£" "Effective January 1, 2004, in lieu of the annual payment of Eleven Thousand Five Hundred Dollazs ($11,500), City shall pay the sum of Fourteen Thousand Five Hundred Dollazs ($14,500) per year, in equal monthly installments, to the IRC Section 401(a) defined contribution plan on Manager's behalf." (3) Effective'DateofAmendmentNo:1. The effective date of this Amendment No. 1'shall be January 1, 2003. All terms and provisions of the Agreement nof amended by this Amendment No. 1 are hereby ratified by City andManager and sha11 remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the date first set forth hereinabove. ' CITY: MANAGER: Mayor, City'of Arcadia William R. Kelly ATTEST: City Clerk • APPROVED AS TO FORM: Stephen P. Deitsch City Attorney 2 . O~~o~(~~20~3 . - ~,~r~~l;~ Eqt,, ~D.,~i~l,l-l~Sa;,~,.~a AQ a~t:s o N t~ d~.s-hr~ 4s ~ a b.~~~ ~oesas9' ~ ~~°° ~ ~~°' STAFF REPORT Administrative Services Department DATE: February 4, 2003 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direc~ 8y:. Jan Steese, Purchasing Officer ~/ O SUBJECT: Purchase of Whelen liqht bars Recommendation: Approve the purchase of Whelen light bars for the Police Department from Adamson Industries in the amount of $67,793.29 SUMMARY Staff is recommending' tfie City Counci( authorize a purchase in the amount of . $67,793.29 from Adamson Industries for the purchase of Whelen light bars for Police ' Department patrol vehicles. The formal bidding requirements have been satisfied and sufficient funds are available from the City's allocation of California Law Enforcement Equipment Program (CLEEP) Funds. BACKGROUND The State of California allocates funds to police departments for the purchase of equipmenUtechnology to enhance police operations on an annual basis. The CLEEP is based upon budget priorities and available funds. Although the Police Department has received funds for the past two years, CLEEP continues on a year-to-year basis. On February 5, 2002, the City Council authorized the use of CLEEP Funds in the amount of $64,395 to purchase emergency lightbars and related electronic equipment for police vehicles. DISCUSSION For the past severai months, members of the Patrol Divisio'n have been evaluating light bars for use on the departmenYs patrol fleet: The Police Department obtained light bars from three (3) vendors for evaluation purposes. The evaluation process consisfed of four steps. First, each patrol officer was asked to drive each unit. The officers were asked to evaluate aIF three light bars based on functionality and reliability, visibility under various light conditions (daylight, dusk, darkness) and from various angles (rear, front, side, oblique). Additionally, each officer was then asked to provide feedback on the ease of use of the controller. LASER INIAGED c ~ ~ 9 ...e_ . 2~ ' Mayor and City Council February 4, 2003 Page 2 of 2 The next step involved polling members from the patrol division to determine which light bar the officers preferred. The results of the vote indicated that the Whelen light bars were the officers choice based on the criteria established. The third step was to obtain comments and input from the departmenYs radio technicians who have experience with these products, as well as a familiariry with the vendors who supply them. The final step was to consider the power consumption required to operate the light bars. Due to the high electrical demand on police cars as a result of the use of Mobile Digital Computers and other electronic components, power consumption was a concem. The existing light bars draw between 26 and 34 amps. The proposed light bars only draw between 4 and 7 amps. After the evaluation was complete, it was determined that the Whelen bars provided high visibility, low power consumption, good reliability and ease of use. Competitive, formal bids were solicited from thirteen (13) vendors and six (6) responses were received as follows: ' Adamson Industries $ 67,793.29 Pursuit Technologies $ 73,390.37 The Lighthouse $ 75,489.61 Safety 9-1-1 $ 83,723.80 PMW $121,022.81 L. N. Curtis & Sons No Bid FISCAL IMPACT The total cost of the proposed acquisitions is $67,793.29. Funds in the amount of $64,395.00 were previously authorized as indicated. Interest has accrued on the CLEEP Funds over the 12 months and the remaining amount required for this purchase of $3,398.29 is available. RECOMMENDATION Authorize the purchase of Whelen light bars for the police department from Adamson Industries in the amount of $67,793.29. Approved: U'"~'°'~ William R. Kelly, City Manager na~~Nf doo3 ~~ ,:~~s~ I ~L !~ ~~-~ + \ 1~Q~+n M~.Q~1'~ . . y ~vra ~~';~NS~,:t,~, ;;,,- ~.~ ""°°$pa~~~~°°" STAFF REPORT ~ ' Public Works Services Department February 4, 2003 TO: FROM: SUBJECT: Mayor and City Council Pat Malloy, Public Works Services Dire or ~ Prepared by: Gary F. Lewis, General Services Manager Lubomir Tomaier, Senior Civil Engineer 'F1ldiG{JlP11VG'~/'911VGI~IQ LOIIG YYGII L4Y11JF11114. L,411UIIIH P114 1 14lIIIN ~~~IUVL Recommendation: Accept all work performed by Terra-Cal Construction, ''inc, as complete and authorize the. final payment to be made in accordance with the contract documents, subject to a retention of $7Q493.12 SUMMARY On May 15, 2001, the City Council awarded a contract to Terra-Cal Construction, Inc. in the amount of $594,450.Q0 for the construction of the Anoakia l.ane well equipping, building and piping project (location map attached). The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $704,931.22. This amount reflects the original contract amount of $594,450.00 plus six (6) contract change' orders (CCO) totaling $110,481.22 or 18.6% of the original contract amount. Staff recommends that the City Council accept all work perFormed by Terra-Cal Construction, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $70,493:12. BACKGROUND This project is the second of several wells recommended in the Water Master Plan to increase the City's water production. The Anoakia site was recommended in the Water Master Plan as a good location for a new well. The well site is in a residential area above the Foothill Freeway, adjacent to the Arcadia Wasli. A 2,214 square foot parcel of land was also deeded to the City by the Anoakia Estates developer for the well. The new well will pump groundwater from the West Raymond Groundwater Basin into a transmission line leading .to the Baldwin Reservoir at the corner of Orange Grove Boulevard and Baldwin Avenue. The Baldwin Reservoir maintains 9.3 million gallons water supply for Zone 2 of the City's water system. The development of additional wells to serve Zone 2 became important with the loss of two of the City's three wells directly serving this zone. This new well will improve our ability to effectively use a greater portion of our water allocation in the West Raymond Basin. tASER 1MAGED CG .~/. ~J ~ ~t' Mayor and City Council February 4, 2003 Page 2 DISCUSSION The final construction cost of the Anoakia Lane project is $704,931.22. This amount includes the originaf contract of $594,450.00 and six(6} contract change orders (CCO) totaling $110,481.22 or 18.6% of the original contract. The CCO's listed below were issued for work not included in the original scope of work due to changes in field conditions and changes requested by the homeowners association and Anoakia Estates developer to provide a better match of our new facilities with the new development and to lower the noise level of our well: CCO # Description 1. Use of submersible pump to mitigate visual/noise concerns and increase the discharge pipe diameter to improve system flow 2. Rerouted 12" pipeline alignment around two oak trees in the public right of way and under the existing storm drain 3. Offsite electrical improvement required by SCE 4. Credit for smaller"hypo-chlorite generation system and 6' block wall ~ 5. New 8' gray slump stone block wall to match Anoakia Estafe architecture and a custom building for water treatment equipment 6. New well control-valve system and discharge piping to comply with new.NPDES discharge regulations and Health Department requirements for pumping start up; ' Reconstruct Anoakia'Lane sub-grade for new pavemen4 and provide a new gate and driveway Total Change Orders Amount $33,889.54 $4,881.33 $1,426.12 ($25,870.00) $36,242.84 $13,080.09 $46,831.30 $110,481.22 The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. Staff recommends that the City Council accept all work performed by Terra-Cal Construction, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $70,493.12. , <. ENVIRONMENTAL ANALYSIS Pursuant to the provisions of the California Environmental Quality Act (CEQA), appropriate environmental documentation,`including an Initial Environmental Study and a Negative Declaration, were prepareii for the projecYand adopted by the City Council on January 2, 20~1. The Initial Environmental Study showed that there was no substantial evidence that the project would have,a significant or potentially significant adverse effect on the environment. E ~^~t?an; -'+.~. ~j~~j¢;;'sis ~~i.f~ ~ Mayor and City Council ~~" February4, 2003 Page 3 FISCAL IMPACT Water funds in the amount of $962,500 were budgeted in the 2001-2002 Capital Improvement Program for this project. The final construction cost to complete the Anoakia Lane Well Equipping, Buifding, and Piping Project was $704,931.22 and $29,158.34 for inspection services for a total project cost of $734,089.56. 1. Accept all work performed by Terra-Cal Construction, Inc. for the Anoakia Lane Well Equipping, Building and Piping Project as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $70,493.12. Approved by: U~ }~ William R. Kelly, City Manager PM:GFL:dw Attachment: Location Map ~ CITY OF ARCADIA ANOKIA LANE WATER WELL PROJECT ~c. v_ y, NO SCALE a~/a~r aod3 SY~ Re ~ ~ F c~RAOHAT89'~0 °` STAFF REPORT Office of the City Manager February 4, 20~3 TO: Mayor and City Council FROM: William R. Kelly, City Manager ~~~ By: Cindy F(ores, Special Assistant to the City Manager ~" SUBJECT: Resolution No. 6330, urging the California Legislature to reject the Governor's proposed shift of local Vehicle License Fee (VLF) revenues Recommendation: Adopt SUMMARY Governor Gray Davis has proposed the diversion of $4 billion in local Vehicle License Fee (VLF) backfill as a means to balance the state budget. VLF and backfill revenues constitute 15 to 25 percent of typical city and county general purpose revenues (9 percent in Arcadia) and fund local safety services. DfSCUSSION The VLF has a long history of belonging to cities as defined by state law (see attached Resolution). City officials throughout the state have responded strongly to oppose the Governor's proposal of diverting VLF, because of the vulnerability of critical local services. The restoration of the VLF was a commitment by the legislature in the 1990s and is consistent with existing law. If the Governor's plan is approved, Arcadia could lose $1,011,259 this fiscal year and $2,175,158 next fiscal year, for a total cost of $3,186,417. As will be discussed in the mid-year budget review, the loss of these doliars has serious impacts upon our delivery ot public services and on other necessary public projects. By adopting the attached resolution, the City of Arcadia goes on record in support of the VLF restoration and joins other California cities and counties in working to ensure that VLF funding will continue uninterrupted. LASER IMAGEp ~. /Yl. / D ~ . Resolution No. 6330 February 4, 2003 Page two FISCAL IMPACT As stated previously, if VLF funding is not restored, our General Fund could be reduced by $3,186,417 over the next two years. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6330, urging the California Legislature to reject the Governor's proposed shift of local Vehicle License Fee (VLF) revenues. ^ `~'' f' ~~~ ~.~ 9~'~C}~,~~•ii Jt_ ~ ~~ro~' jao~a ~m (~330 V ~.F RESOLUTION NO. 6330 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFOI2NIA, URGING TE~ CALIFORNIA LEGISLATURE AND T'I~ GOVERNOR TO REJECT THE SHIFT OF LOCAL VEHICLE LICENSE FEE (VLF) REVENUES DURING ANY FISCAL YEAR WHEREAS, prior to 1935, cities and counties collected property taxes on motor vehicles to fund essential local public health and safety services; and WI-~REAS, in 1935, the Legislature first enacted the Vehicle License Fee (VLF) Act, replacing the property ta~c on vehicles with a 1.75 percent fee charged against the value of the motor vehicle; and WHEREAS, in 1948, the rate of the VLF was increased to 2 percent of the value of the vehicle; and WHEREAS, in 1986, the California voters voted overwhelmingly to constitutionally dedicate the proceeds of the VLF to fund city and county services; and WHEREAS, in 1998, the Legislature approved the use of a portion of the rapidly- growing state General Fund to reduce the VLF payments of vehicle owners. This amount, known as the offset, grew in future years to a 67.5 percent offset against the amount owed. The amount paid to local governments in lieu of the reduced VLF payment is known as the VLF backfill; and i tASER IMAGED ~~ WHEREAS, the 1998 legislation and subsequent enactments contain clear provisions that when insufficient funds are available to be transferred from the General Fund to fully fund the offsets and backfill amount, that the VLF offset shall be reduced and VLF payments increased; and WHEREAS, VLF and backfill revenues constitute I S- 25 percent of typical city and county general purpose revenues. On average, more than 60 percent of city general fiznd spending and more than half of county general funds go to pay for public safety services; and WHEREAS, revenues derived from the VLF and backfill are of critical importance in funding these vitallocal safety services, directly benefiting California citizens; and WHEREAS, Governor Davis had proposed to divert $4 billion in local VLF backfill payments over the next 17 months to fund state obligations: NOW, THEREFORE, THE CITY COLTNCIL OF TI-iE CITY OF ARCADIA, CALIFORrIIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That if the State General Fund can no longer afford the expense of part or all of the VLF backfill, that the Legislature and Governor of California aze hereby respectfully urged to implement the provisions of current law providing for the reduction of the VLF offset in poor economic times and to restore the VLF in an amount necessary to reduce the VLF backfill. 2 SECTION 2. The City Clerk shall certify to the adoption of this Resolution and shall cause a copy of this Resolution to be forwarded to the appropriate State Legislators in Sacramento, California. Passed, approved and adopted this 4th day of February , 2003. l8f GAIL A. A~~-'L Mayor of the City of Arcadia ATTEST: ~ .~~ ~. , , City Clerk APPROVED AS TO FORM: ~ I~ ,,~ ~ I<~-~~~ Stephen P. Deitsch City Attorney 3 ~ STATE OF CALIFO1tNIA ) COUNTY OF LOS ANGELES ) SS: CIT'Y OF ARCADIA )' I, JLTNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 633 0 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4th day of February, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Sega1, Wuo and Marshall NOES: None ABSENT: None ~ ~~~ ~. Ciry Clerk of the City of Arcadia 4