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HomeMy WebLinkAboutMarch 4, 2003o3/v y /,~-003 ~ CG ~ i.v u 7 ~s 45:001 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING March 4, 2003 The Ciry Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, March 4, 2003 at 5:30 p.m. in the Development Services Department Conference Room, 240 West Huntingtan Drive. ROLL CALL PRESENT: CounciVAgency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. STUDY SESSION 1a CONSTRUC'f10W In his presentation, City Manager Kelly explained in detail the physical condition, cost analysis RECONSTRUCT. and different alternatives with regard to construction/reconstruction of Fire Station's 105 and 106, FlRESTATIONS City Hall, and a youth center/gymnasium. Fire Station 105 is the oldest station, it has been 105 & 106 added onto many times and is not functional in terms of operations. Staff completed different CffYHA1.L & analyses and considered different alternatives; the final recommendation was to add onto the YOIJTHCTRI north side of Fire Station 106, relocate Fire Headquarters and the Fire Prevention Bureau there GYMNI~SIUM and build a new neighborhood station at Fire Station 105. Estimated cost for both projects $4.8 million. With regard to City Hall, Mr. Ketiy presented three options, with costs ranging from $4.9 million to $7.5 million, and recommended the less expensive option, which was to renovate upper and lower City HaIL Donald Penman, Community Development Director/Assistant City Manager highlighted some of the work that needs to be done at both upper and lower City Hall in order to meet building standards, including architectural finishes over structurally modified columns, the air conditioning system, exterior window replacements, electro distribution system, automatic sprinkler system, asbestos and lead based paint abatement, painting and carpeting. All of which will require temporary facilities and could be done in phases. Construction of a youth center/gymnasium was discussed. Estimated price of $4.3 to $5 million. City Manager Kelly noted that a gym could be placed on the Civic Center soccer field. The school district strongly desires to redo their sports athletic field. The City will contribute $350,000 to pay for a portion of an all-weather field at Arcadia High School on the basis that a soccer facility move to the sports facility would free-up the land for a new youth LASER IMAGED 3/4/03 45:002 center/gymnasium. The discussion returned to the funding for the noted construction and reconstruction package, which was about $4 million short. City Manager Kelly suggested issuance of Certificates of Participation to be paid for with interest from the City's Equipment Replacement Fund. Considerable discussion ensued. Councilmembers were in favor of construction and re- construction of Fire Stations 105 and 106. Some questioned the construction of a new City Hall and the $5 million youth centerlgymnasium cost, which they felt was too high; others supported the building of a new City Hall, which would be compatible with the City's new police facility. Following discussion, by Council consensus, directions were given to staff to enter the design phase for construction/reconstruction of Fire Stations 105 and 106, and City Hall; with a generic design developed for the youth center/gymnasium and bring back a detailed report with regard to the youth center/gymnasium design and funding for Council's consideration. The City Council RECESSED at 6:43 p.m. and RECONVENED at 7:00 p.m. in the Council Cha'mbers for the Regular Meeting. WVOCATION Reverend Gene Wallace, Arcadia Episcopal Church of the Transfiguration PLEDGE OF Molly Robbins ALLEGIANCE ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None 2~ SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. ORD. & RES. It was MOVED by Councilmember Segal, seconded by Councilmember Kovacic and CARRIED READ BY that ordinances and resolutions be read by title only and that the reading in full be WAIVED. TITLE ONLY AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None PRESENTATIONS 3. CITIZENS OF Mayor Marshall presented the March, 2003 Citizens of the Month Award to Karen and Cliff THE MONTH Goodrich, long time Arcadia residents who are in the process of relocating to Iliinois where Cliff (Mr. 8 Mrs. has accepted the position of President of Arlington Park Race Track. Mayor Marshall highlighted Goodrich) Goodrich's many accomplishments and contributions, and expressed appreciation for the countless hours they invested in the City. The Mayor commended Karen and Cliff Goodrich for their spirit of volunteerism and dedication to the community that will miss their energy and commitment 3/4/03 45:003 4. AMERICAN Mayor Marshall presented a certificate of commendation to the Arcadia Chapter of the American RED CROSS Red Cross and proclaimed the month~of March 2003 as Red Cross Month. (March 2003) Bob Dale, Program Services Director, Arcadia Chapter of the American Red Cross, invited the City Council to attend the "Super CPR Saturday, 100 Years, 100 Hearts" classes in celebration of the City of Arcadia's Centennial, March 29, 2003. 5~ PUBLIC HEARING 5a. WEED On February 18, 2003, the City Council adopted Resolution No. 6339 declaring its intention to ABATEMENT provide for the abatement of noxious weeds, rubbish and refuse from various private properties PROGRAM within the City. Resolution No. 6339 also set this date, March 4, 2003, as the time and place to hear 2002-2003 objections from the owners of such properties, to the proposed remova~ of such flammable and (APPROVED) otherwise noxious material. As required by the Government Code, the County Agricultural Commissioner has mailed the appropriate notice to all affected property owners. The property owners were further advised of the public hearing this date. Mayor Marshall OPENED the public hearing. No one came forward to speak in favor of or against the Weed Abatement Program and the Mayor declared the public Hearing CLOSED. It was MOVED by Councilmember Kovacic, seconded by Councilmember Segal and CARRIED on roll call vote as follows to DIRECT the County Agricultural Commissioner to abate the nuisance by having the weeds, rubbish and refuse removed from those properties set forth on the 2002-2003 Weed Abatement list. AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None AUDIENCE PARTICIPATION Bob Hoherd, 475 West Wistaria, referred to an article in the Arcadia Weekly newspaper regarding Phase II of the Gold Line. He felt that now is the time to request all cities involved in the Joint Powers of Authoriry to push very strongly for an overpass at Santa Anita and First Avenues. He felt that having an overpass is more important than building a station in Arcadia which will cost the City approximately $5M. City Manager Kelly noted that the information regarding street overpass crossings has been transmitted to the authorities. n MATTERS FROM ELECTED OFFICIALS CHANG . Mayor Pro tem Chang congratulated Karen and Cliff Goodrich, Citizens of the Month Award (Goodrich) recipients. (Cable T.V. Dr. Chang referred to a petition filled by 38 Naomi Gardens residents regarding the Adelphia Rate Increase) Cable rate increase. He felt that the cable company should consider a discounted rate for senior citizens who live in affordable housing units. 3/4/03 45:004 (Zoning Dc Chang expressed his opinion with regard to the new R-0 and R-1 zoning regulations. He felt Regulations) that an important job of the City Council is to make the city a better place to live, that includes nice and compatible neighborhoods, a safe community and an excellent school system. He felt that the new zoning regulations will help reach this goal. (Volunteer Dr. Chang attended the Annual Volunteer Appreciation dinner, sponsored by Arcadia Police and Appreciation Fire Departments. He expressed congratulations to all the recipients of the awards that evening. Dinner) Arcadia is a great City because of all of the volunteers. SEGAL Councilmember Segal congratulated Karen and Cliff Goodrich, Citizens of the Month Award (Mr. & Mrs. recipients and wisFied them the best of luck. Goodrich) (Golf Mr. Segal encouraged everyone to participate in the Arcadia Fligh School Booster Club Mnual Tournament) Golf Tournament, March 24, 2003 WUO Councilmember Wuo also expressed congratulations to Karen and Cliff Goodrich. (Mr. & Mrs. Goodrich) (Ode to Arcadia Mr. Wuo encouraged everyone to celebrate the City's centennial by entering the Library's "Ode to Poetry Contest) Arcadia Poetry ContesY' during "National Poetry Month" in April. Entries are due on April 7 by 5:00 p.m. ~ (Business Mr. Wuo noted that the Chamber of Commerce Annual Business Expo will be held on March 8, Expo) 2003 and encouraged everyone to participate. (Arbor Day) He advised that the 2003 Arbor Day Celebration will be held at Hugo Reid Elementary School on March 14 at 9:30 a.m. (School Board Councilmember Wuo encouraged residents to attend the Arcadia Board of Education Election) Candidate's Forum, March 12 and 19, 2003. Six candidates filed for the April 15, 2003 Board of Education Election. KOVACIC Councilmember Kovacic encouraged everyone to get involved in different centennial celebration (Centennial activities. • Celebretion) (Mr. & Mrs. Mr. Kovacic extended congratulations to Karen and Cliff Goodrich. He also thanked Bob Hoherd Goodrich & for his comments with regard to the Gold Line Phase II, grade separation and station. Hoherd) (School Bd. Mr. Kovacic echoed Councilmember Wuo's comments with regard to the School Board Election Election) and encouraged everyone to attend the candidate's forums. (Newsletter) Mr. Kovacic commended staff for a job well do on the Arcadia Newsletter. (Jonathan) Mr. Kovacic requested everyone to keep Peter and Carol Ulrich's grandson, Jonathan, who is extremely ill, and Dolores Foley who is recovering from pneumonia, in their thoughts and prayers. MARSHALL , Mayor Marshall congratulated Linda Garcia, Communication, Marketing and Special Projects (Newsletter) Manager; and, Kristen Olafson, Community and Marketing Specialist II, for an informational newsletter. 3/4/03 45:005 (Emerg. Pet Ms. Marshall referred to an article in the Arcadia Newsletter with regard to, "Emergency Pet Decal) Decals" and encouraged all pet owners to get one from City Hall or Fire Station Headquarters and help to protect their pets in case of a fire or other disaster. (Food for Mayor Marshall shared a'Yood for thought", "Determination gets more people to the finish line- Thought) than speedy legs " THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to March 18, 2003 at 6:00 p.m., in Development Services Department Conference Room. THE CITY COUNCIL RECONVENED a~ CONSENT ITEMS Sa. MINUTES APPROVED the Minutes of the February 18, 2003 Regular Meeting. (Feb. 18, 2003 Reg. Mtg.) Sb. REVISED.JOB APPROVED the job descriptions and compensation levels for Senior Human Resources Analyst, DESCRIPTION/ Firefighter, Warehouse Manager, Public Works Technician, and Recreation Coordinator. COMP. (Warehouse Mgr., Rec. Coordinator, PW Technician, Senior HR Analyst & Firefighter) 8a PROF. SVCS. AUTHORIZED the City Manager to enter into an agreement with Best Best & Krieger for Labor AGREEMENT Relations and Personnel Legal,Services for a term from February 15, 2003 through June 30, (Labor 2004, subject to review and approval of form by the City Attorney. Relations and Personnel ~ Legal Svcs.) 8d. AWARD AWARDED a contract to Ranco Corporation in the amount of $77,180.00 for the 2002-2003 CONTRACT Concrete Repair Project; and, WAIVED any informalities in the bid or bidding process; and, (Concrete AUTHORIZED the Ciry Manager and the City Clerk to EXECUTE a contract in a form approved Repair Proj.) by the City Attomey. 3/4/03 45:0045 . 8~• F2E~C~BIDS_ & REBID ~12-ton Wheet ~nat{prT l~ PROF,~SyCS. AGREEMENT (Geotechnical & 1SAaterial Te~ing - St. ,lo e~ oy. h ka~a ~bonstruction) ~~.~ E,~( UIPMENT PIJRCHASE , (Commun./ Dis atc ~ nwtations) ~ _F~OLUTION N0.6342 ('- ~ (Clean Water, Air, Safe Nefghborhoods & Coastal Prot.) REJECTED bids and DIRECTED staff to rebid for the 12-ton wheel loader for the Public Works Services Department. AWARDED a Professional Services Agreement in the amount of $43,227 to~~Nin~o _a~n~d M~oore~ for the Geoiechnical and Material Testing services during the construction of the St. .Toseph Reservoir; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. WAIVED the formal bid process; and, APPROVED the purchase of communications/dispatch workstations for the new police facilfty from American Corporation of Camarillo in the amount of $45,001.00. ADOPTED RESOLUTION NO. 6342 entided: °A RESOLUTION OF THE CIIY COUNCIL OF TIiE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002." THE PRECEDING ~ONSENT ITEMS 8a, b, c, d, e, f, g and h APPROVED ON MOTION BY COUNCILMEMBER SEGAL, SECONDED BY COUNCILMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None ADJOURNMENT Mayor Marshall adjourned the meating in memory af Jennffer Castiilo, a teacher at First Avenue (In Memory of Middle School. "Jennifer was a beloved staff membar at First Avenue Middle School, but first Jenn'rfer Castillo) and foremost, she was an educator and all that denotes, a mentor, a role model, and a'grown up' worthy of trust and respect. Her students, family members, the staff and faculty of First Avenue Middle School celebrated what would have been he~ 26th birthday on February 7th with the release of balloons and written tributes by the students. There is nothing so tragic as the loss of a young I'rfe, but Jennifer Castillo lives on through her students. They will not forget the lessons she taught and the exampie she set. Jennifer teaches us that how long we Ifve is not as important as the impact we have on the lives we touch ' ADJOURNMENT At 7:50 p.m. the Clty Council Regular Meeting ADJOURNED to March 18, 2003 at 6:00 p.m. in (Merch 18, 2003) ~e Development Services Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, Iltigation matters or evaluation of propertfes. June D. AI ord, ' Clerk 6 314I03 , 03,/d~y ~ ~~ 3 ~ - P.H, ~~ ~~4~ ~C r °`"°~••'°" STAFF REPORT OFFICE OF THE CITY CLERK DATE: MARCH 4, 2003 TO: MAYOR MARSHALL AND MEMBERS OF THE CTI'Y COUNCIL FROM: NNE D. ALFORD, CITY CLERK SUBJECT: PUBLIC HEARING - 2002-2003 WEED ABATEMENT PROGRAM On Febntazy 18, 2003, the City Council adopted Resolution No. 6339 declaring its intention to provide for the abatement of noxious weeds, rubbish and refuse from various private properties within the City. Resolution No. 6339 also set this date, Mazch 4, 2003, as the time and place to heaz objections from the owners of such properties to the proposed removal of such flammable and otherwise noxious material. As required by the Govemment Code, the County Agricultural Commissioner has mailed the appropriate notice to all affected property owners. The attached list identifies the properties requiring weed abatement by pazcel number and street address, or the general location if a street number has not been assigned. A representative of the City Fire Department will be present on Mazch 4`h to answer questions, if any. RECOMMENDATION: FOLLOWING THE CLOSE OF THE PUBLIC HEARING, IT IS RECOMMENDED THAT THE CITY COUNCIL MOVE TO DIFtECT THE COUNTY AGRICULTURAL COMMISSIONER TO ABATE THE NUISANCE BY HAVING THE WEEDS, RUBBISH AND REFUSE REMOVED FROM THOSE PROPERTIES SETFORTH ON THE 2002-2003 WEED ABATEMENT LIST. ~;.~"~`~°~ LASERIMAG~D P ~ ~~-.~, sr ABATEMENT ORDER MARCH 4, 2003 FOLLOWING THE PUBLIC HEARING HELD MARCH 4, 2003, IN THE MATTER OF RESOLUTION TO ABATE NOXIOUS WEEDS, RUBBISH, AND REFUSE, THE CITY COUNCIL OF THE CITY OF ARCADIA, BY MOTION ADOPTED AN ORDER DIl2ECTING THE AGRICULTURAL COMMISSIONER/DIRECTOR OF WEIGHTS AND MEASURES TO ABATE THE NUISANCE BY AAVING THE WEEDS, RUBBISH, AND REFUSE REMOVED. CITY COLIlVCIL OF THE CITY OF ARCADIA BY MAYOR ATTEST: BY CITY CLERK J1/h,$~;i~ ii~~f~, NOTICE TO DESTROY WEEDS, REMOVE BRUSH, RUBBISH, REFUSE, AND DIRT Notice is hereby given that on February 18, 2003, the City Council of the City of Arcadia passed or will pass a resolution declaring noxious or dangerous weeds, tumbleweeds, sagebrush, and/or chaparral were growing upon or in front of said property of certain streets in said city or unincorporated azea of the County of Los Angeles, and more particularly described in the resolution, and that they constitute a fire hazazd or public nuisaz~ce which must be abated by the removal of said weeds, brush, rubbish, refuse and dirt, otherwise they may be removed and the nuisance aUated by city or county authorities and the cost of removal assessed upon the land from or in front of which the weeds, brush, rubbish, refuse and dirt aze removed, and such cost will constitute a special assessment against such lots or lands. In addition, tl~e Boazd of Supervisors authorized and directed the Agricultural Commissioner to recover its costs of details. All property owners having any objections to the proposed removal of weeds, brush, rubbish, refuse, dirt, and the recovery of inspection costs, aze hereby notified that they may attend a meeting of the City Council of the City of Arcadia to be held in the Council Chamber of said City at 7:00 p.m. on March 4, 2003. Protests which aze not resolved will be heard and given full consideration. If the property owner does not want to present objections to the proposed remova] of the weeds, brusl~, rubbish, refuse, dirt, or to the recovery of inspection costs, the owner need not appear at the above-mentioned hearings. ~ ~, C -~-~`~ C' Clerk of tl~e City Arcadia'~~, Property owners are advised that regrowth after first removal sl~ould not be pernvtted otherwise City crews may clear regrowth. STATE OF CALIFORI~IIA ) ) ) SS ) COUNTY OF LOS ANGELES ) RICHARD K. IIZUKA, DEPUTY DIRECTOR, AGRICULTURAL COMMISSIONER/WEIGHTS AND MEASURES, being first duly sworn says: That on or before the 3rd day of February, 2003, as required by the Government Code of the State of California, he notified by United States Mail the owners of each of the properties described in the attached list a notice or notices to destroy noxious or dangerous weeds, of which the annexed is a true copy, and setting the 4th day of March, 2003, as the date upon which owners of said property could attend a meeting of the Council of the City of Arcadia, when their objections will be heard and given due consideration. ~ c S~-~ . "~r ------_ `` `. SUBSCRIBED AND SWORN TO BEFORE ME This ~~ day of~u~ua.. , 2003 w ~ ~'~ City Clerl~ , .. . LW13 LOS ANGELES COUNTY DECLARATION LIST PAGE 541 IN SEQUENCE BY WEED-KEY, THEN PARCEL UNIMPROVED ZONE CODE STREET ADDRESS DATE 12 18 02 PARCEL N0. KEY 035 1725 S. BALDWIN - BRIAN WU 5383 030 016 5 7 035 SANTA ANITA CYN RD. - WILLIAM MARTIN 5765 002 012 6 7 035 SANTA ANITA CYN RD. - WILLIAM MARTIN 5765 002 013 5 7 035 HIGHLAND VISTA DR. - BROWN TRUST 5765 011 011 8 7 035 HIGHLAND OAKS DR. - VIDA TRUST 5765 030 010 9 7 035 MONTEREY PINES DR. - J JASKA & B KILBOURNE 5771 032 002 7 7 035 MONTEREY PINES DR. - CHANG & CHANG 5771 032 003 6 7 035 TORREY PINES DR. - CHUONG HUA 5771 032 004 5 7 035 TORREY PINES DR. - R WEI & C BLUTH 5771 032 005 4 7 035 TORREY PINES DR. - S GILL & R KHOSA 5771 032 006 3 7 035 TORREY PINES DR. - BLUTH TRUST & C BLUTH 5771 032 007 2 7 035 TORREY PINES DR. - BLUTH TRUST & C BLUTH 5771 032 008 1 7 035 TORREY PINES DR. - H CHUNG & C BLUTH 5771 032 010 7 7 035 WHISPERING PINES DR. - VICTOR & CONNIE WANG 5771 032 012 5 7 035 WHISPERING PINES DR. - BLUTH TRUST 5771 032 013 4 7 035 WHISPERING PINES DR. - VICTOR & CONNIE WANG 5771 033 003 4 7 035 TORREY PINES DR. - YAWAY ENTERPRISES & C BLUTH 5771 033 006 1 7 035 380 TORREY PINES DR. - YAWAY ENTERPRISES & C BLUTH 5771 033 007 0 7 035 TORREY PINES DR. - BLUTH TRUST 5771 033 015 0 7 035 TORREY PINES DR. - BLUTH TRUST 5771 033 016 9 7 035 TORREY PINES DR. - LIAN LI 5771 033 017 8 7 035 131 N. FIFTH AVE. - FIFTH AVENUE GROUP LLC 5773 009 071 9 7 035 SANTA CLARA ST. - DAHLGREN TRUST 5775 025 025 0 7 035 1045 W. HUNTINGTON DR. - PBR REALTY LLC 5777 036 002 2 7 035 201 E. DUARTE RD. - MEILOON INVESTMENT & DEV LLC 5779 018 040 2 7 035 LEROY AVENUE - KOLOVOS TRUST 5784 020 014 3 7 035 NORMAN AVE. - L E NASSANEY & J SUMMERS 5788 014 013 3 7 035 CLARK ST. - LIVINGSTON GRAHAM INC 8532 016 001 5 7 035 CLARK ST. - LIVINGSTON GRAHAM INC 8532 016 003 3 7 035 CLARK ST. - LIVINGSTON GRAHAM INC 8532 016 004 2 7 035 11826 THE WYE ST. -J HATFIELD 8532 016 007 9 7 035 CLARK ST. - HOPE SHINE INVESTMENTS GRP LLC 8532 016 023 9 7 035 GOLDRING RD. - CONSOLIDATED ROCK PRODUCTS CO 8532 017 009 5 7 035 GOLDRING RD. - MAX GOLDRING TRUST 8532 017 018 4 7 035 GOLDRING RD. - MAX GOLDRING TRUST 8532 017 057 6 7 035 GOLDRING RD. - SAMUEL KARDASHIAN 8532 018 005 7 7 035 GOLDRING RD. - SAMUEL KARDASHIAN 8532 018 011 9 7 035 GOLDRING RD. - WANG ASSOCIATION 8532 018 021 7 7 035 TORREY PINES DR. - BLUTH TRUST & C BLUTH 5771 032 011 7 035 DEARBORN ST. - LIVINGSTON GRAHAM INC 8532 016 022 7 WEE D KEY 7 TOTAL VACANT/IMPROVED RECORDS 0 WEE D KEY 7 TOTAL UNIMPROVED RECORDS 40 WEE D KEY 7 TOTAL RECORDS 40 APPENDIX "A" ~S~v~Yyzoa~3 ~ah ~e.g eC ~ ~~~0 h F1~ ~ f-~t2, f~v~~ ~'Ec ~ i STAFF REPORT Administrative Services Department DATE: March 4, 2003 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct~ Prepared by: Chris Ludlum, Management Analyst SUBJECT: Job descriotions and comoensation levels for Senior Human Resources Analvst, Firefiqhter: Warehouse Manaper Public Works Technician and Recreation.Coordinator Recommendation: Approve SUMMARY Staff is recommending that the City Council approve the new job descriptions and compensation levels for Senior Human Resources Analyst, Firefighter, Warehouse Manager, Public Works Technician, and Recreation Coordinator. DISCUSSION In 1999, the City Council adopted the Personnel Classification and Compensation Plan that was, prepared by Personnel Concepts. This study provided new job titles, job descriptions, and compensation levels to manage City job classifications. Periodically, City departments experience the need to create new classifications or revise existing job descriptions to address new operating needs. Requests are reviewed by the City Manager, and if approved, the Administrative Services DepartmenUHuman .Resources Division will conduct assessment interviews . and analysis to evaluate,the requests and make recommendations. A report is then brought to the Human Resources Commission for review and approval of all job descriptions, prior to the job descriptions being sent to the Council forfinal approval. LaSERIMAGED co.v. FI ~. ZGr Mayor and City Council March 4, 2003 Page 2 The proposed new and revised job classifications pertain to four City depa~tments as follows Administrative Services Department Recently, the Human Resources & Risk Manager and the Assistant Human Resources & Risk Manager resigned. The Department has decided not to fill these~positions and, instead, utilize current staff. As such, the new classification of Senior Human Resources Analyst is being proposed at salary range 68 ($4,692-$5,858 per month) to help the Division meet its higher-level management need. The annual salary cost of this recommended reclassification is $3,000. If approved, it will be added to the flexible staffing series in the classification plan. This will provide the Administrative Services Department the flexibility to advance a Human Resource Analyst to a Senior Human Resources Analyst, with the contingency that the minimum qualifications are met and there are sufficient funds available. It is estimated this proposed re-organization of the Division will realize an annual savings of $48,000 to the General Fund Fire Department The Fire Departrrient anticipates recruiting for entry-level firefighters in the very near future. In the past, Firefighter recruitments were conducted as lateral or promotional. Promotional candidates were part of the Fire Technician Program. Due to the elimination of the Fire Technician Program; the current job specifications need to be modified to reflect the necessary entry-level prerequisites. If approved, the new job specifications will allow the Department to conduct open recruitments for. Firefighters and attract qualified entry-level candidates. This revision does not necessitate a change in salary, therefore does not have a financial impact. • Public Works Services Department The Printing Services Specialist position was originally designed to coordinate all printing and publications for the City. With the creation of the Communications & Marketing Division, the Printing Services Division was elimina4ed and all printing services are outsourced. The incumbent Printing Services Specialist was reassigned to the Rublic Works Services Department to coordinate a variety of warehouse functions including purchasing, contracting, warehousing, and distritiution operations. City staff conducted a classification audit of the Printing Services Specialist and is recommending that a new position titled Warehouse Manager be created at salary range 55 ($3,403 - $4,251). This new position will provide for an accurate job description consistent with the duties currently being perFormed by the Printing Services Specialist and will not have an impact on the General Fund since this position is funded from the Water Fund. The annual increase in salary costs to the Water Fund is $2,250. (1~~~i~i :~~i~! Mayor and City Council March 4, 2003 Page 3 In August 2002, a classification audit was also conducted for the Senior Administrative Assistant position reporting fo the Public Works Services Director. The results of the audit demonstrate that the incumbent is performing duties beyond the scope of the Senior Administrative Assistant position. In addition to highly complex administrative duties being perFormed, this position is providing oversight of bid documents, issuance of permits, water meter clearance applications, assistance with the Department budget preparation, and many other functions not listed under the. current position. Staff is recommending a Public Works Technician position be created at salary range 51 ($3,083-$3,850) an estimated annual salary increase of $2,230 of which 10% is funded by the Water Fund. This proposed change would more accurately reflect the duties being performed by tfiis position. Recreation and Community Services Department As a result of the impiementation of the Youth Master Plan in 1999, youth programs and participation have increased significantly. Staff is recommending that the City Council approve the new position of Recreation Coordinator at salary range 43 ($14.60-$18.23) for 30 hours a week. Annual cost is estimated to be $25;000. Sufficient funding was proposed and included in the 2002-03 operating budget to staff this position on a permanent, part-time basis. All job descriptions were presented and approved by the Human Resources Commission at their regularly scheduled meeting on February 13, 2003. FISCAL IMPACT Implementation of the proposed changes is resulting in an estimated annual decrease of $46,000 to the General Fund. This savings is primarily due to the reorganization of the Human Resources function in the Administrative Services Department. The Water Fund will realize an annual increase of approximately $2500. RECOMMENDATION Approve the job descriptions and compensation levels for Senior Human Res,ources Analyst, Firefighter, Warehouse Manager, Public Works Technician, and Recreation Coordinator. Approved: ~ ~gc*'~ ~am R. Kelly, City Manager TLH:CL:cI CITY OF ARCADIA SEPiIOR HUMAN RESOURCES ANALYST DEFINITION Under general direction, to perform difficult and advanced journey level professional, administrative, analytical, and coordinarion duties in support of human resources funcrions and programs including recruitment, selection, evaluation, classificarion, compensation, job evaluation; benefits, employee relations, and workers' compensation; to oversee and coordinate assigned administrarive processes, procedures, and programs; and to provide highly responsible and complex staff assistance to the Administrarive Services Director. SUPERVISION EXERCISED Exercises technical and functional supervision over technical and clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Oversee human resources functions and programs including recruitment, selection, evaluadon, classification, job evaluarion, benefits, and compensation. Participate in the development and implementarion of new or revised human resources programs, systems, procedures, and methods of operation. Compile and analyze data and make recommendations regazding human resources prog~ams and systems; assist in the development and implementation of related policies. Participate in the prepararion and administration of assigned budgets; maintain and monitor appropriate budgeting and expenditure controls. Reseazch, collect, compile, and analyze information from various sources on a vaziety of specialized human resources topics; prepare comprehensive technical records, reports, and summaries to present and interpret data, idenrify alternatives, and make and jusrify recommendations. Plan and conduct comprehensive salary and benefit surveys; perform job evaluation, classification, and class specification development. Coordinate recruitment process including outreach acriviries; screen employment applications; ensure applicants meet or exceed minimum qualifications; rank candidates according to qualifications. City of Arcadia Senior Human Resources Analyst (Continued) Page 2 of 5 EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Design, coordinate, and administer written, performance, and/or oral employment examinations; ensure that exams and interviews are conducted in accordance with Federal and State laws and City policies and procedures. Select and orient evaluators regarding examination procedures and rating criteria. Participate in azbitration and contract negotiations; research and collect relevant data . pertaining to loca] and/or regional collective bazgaining agreements. Assist in the management of workers' compensation claims. Monitor legislation and analyze proposed legislarion to determine impact on human resources operarions and pmgrams. Serve as a liaison with employees, public and private organizations, community goups, and other organizations; pmvide information and assistance regazding human resources programs and services; receive and respond to complaints and quesrions relating to human resources; review problems and recommend correcrive acrions. Attend meetings as a representarive for the Human Resources Diyision; prepaze,, administer, and monitor programs. Serve as a]iaison with the Human Resources Commission; prepaze staff reports, meeting agenda and minutes. Direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend 'unpmvements in workflow, procedures and use of equipment and forms. Participate in selecting, training, morivating and evaluating assigned staff; provide or coordinate staff training; work with employees to conect deficiencies; implement discipline and terminarion procedures. OTFIER JOB RELATED DUTIES Performs related duties and responsibilities as assigned. City ofArcadia Senior Human Resources Analyst (Continued) Page 3 of S JOB RELATED AND ESSENTIAL OUALIFICATIONS Knowledee of: Principles and pncrices of EEO, selecrion, recruitment, job evaluarion, benefits, classifications, and compensarion. Principles and techniques of human resources management and program administrarion. Principles and pracrices of budget development, preparation, and expenditure control. Organizational and management practices as applied to the analysis, evaluarion, deve]opment and implementation of human resources programs, policies and procedures. Pertinent Federal, State, and local laws, codes, and regulations including administrarive and departmental policies and procedures. Basic principles and pracrices of performance evaluarion. Reseazch and reporting methods, techniques, and procedures. Sources of information related to a broad range of human resources programs, services and functions. Public relarions techniques and methods. Modem office pracrices, methods, and computer equipment. Principles and procedwes of financial, statistical, and administrative record keeping. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. City ofArcadia ~ Senior Human Resources Analyst (Continued) Page 4 of 5 Abllitv to: Analyze problems, identify altemative solurions, project consequences of proposed acrions, and implement recommendations in support of human resources goals. Reseazch, analyze, and evaluate human resources programs, policies, and procedures. Prepaze clear and concise correspondence and reports on a variety of human resources, financial, budgetary, and administrarive issues. Independently perform the full range of responsible and difficult analytical and administrative work involving the use of independent judgment and personal initiative. Understand the organizarion and operation of the Human Resowces Division and of outside agencies as necessary to assume assigned responsibiliries. Effectively administer a variety of human resources programs, funcrions, and administrarive acrivities. Plan, organize, and cany out assignments from management staff with minimal supervision and direction. Conduct research on a wide variety of human resources and administrative topics. Interpret and apply administrative and human resources policies and procedures. Communicate cleazly and concisely, both orally and in wriring. Effecrively urilize job specific computer soflware programs. Establish, maintain, and foster posirive and hazmonious working relarionships with those contacted in the course of work. Minimum Oualif3cations: Esnerience• Four years of responsible human resources experience involving professional level duties in azeas such as: recruitment, selecrion, testing, classification, compensation, benefits, and job evaluarion. City ofArcadia Senior Human Resources Analyst (Continued) Page 5 oj5 Trainfne• Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administrarion, human resources management, or a related field: A Master's degree is desirable. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Reauirements: Essential duties reguire the following physical skills and work environment: Ability to work in a standazd office environment; ability to travel to different sites and locations. Effective Date: February 2003 CITY OF ARCADIA FII2EFIGHTER Under general supervision, to respond to fire alazm and other emergency calls to protect life and property; to render fust aid and lifesaving teckuriques; and to participate in fire prevenrion programs and inspections, station and apparatus maintenance, and training activiries. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF Il~~IPORTANT AND ESSENTIAL DUTIES Respond to alarxns and assist in the suppression of struchual, residential, commercial, industrial, chemical, pehroleum, and velucle fires; perform fire control activities and utilize strategies in the azeas of victim rescue, entry, exposure tactics, venrilation, fire containment and extinguislunent, and salvage work; lay and connect hose; and various fire apparatus, equipment, tools, and devices; hold nozzles and direct water streams; raise and climb ladders; ventilate burning structures; make forcible entries and evacuate occupants. Operate a variety of apparatus, equipment, tools, devices, and vehicles including lifting; hoisting, spreading, and pulling equipment, foam and addirive pmportions, fuel and oil pumps, building heating and cooling systems, cutting, boring and sawing tools, lighting, lifling and au moving equipment, appliances, elevators, fire protection and escape systems, radio equipment and meters, all types of portable fire extinguishers, pike poles, hand lines, salvage covers, forcible enhy tools, emergency medical equipment and other rescue equipment. Conduct fire prevention inspecrions of dwellings, public assemblies, and commercial, industrial, and govemmental buildings, and other public establishments to ensure compliance with codes and regulations pertaining to fire safety; identify common, special, structural, and panic hazards and recommend pre-fire planning; issue orders to comply with codes; inspect and test fire protection systems; examine the storage, handling, and use of flammable and combustible liquids and other hazazdous materials; make recommendations regazding coirecrion of hazards. Conduct daily inspecrions of condirion and readiness of equipment; clean, wash, and service equipment; inspect, test, and maintain equipment and pump motors including nozzles, appliances; fittings, hydrants, fire extinguishers, hand and power tools, ropes, emergency lighting equipment, generators, rescue and fust aid and related equipment; flow-test hydrants. Respond to and assist the public in a wide variety of emergency calls involving illness and urgent situations and emergency medical incidents; analyze patient needs and administer first aid until relieved by proper medical personnel; apply techniques for the control of bleeding; lift, carry, and transport victims; utilize immobilization techniques to stabilize parient. City ofArcadia Firefighter (Continued) Page 2 of 5 Operate fire hucks (including Tiller), rescue units, and other apparatus and equipment. Respond to miscellaneous emergencies including rescues, hazazdous materials, flooding, and natural disasters; respond to non-emergency situaNons including false fire alarms, elderly assists, vehicle and residenrial lockouts, and other non-emergency situations. Respond to emergency medical incidents; analyze patient needs and administer first aid until relived by proper medical personnel; apply tecluuques for the control of bleeding; urilize immobilizarion techniques to stabilize patient. Drive and operate equipment under limited conditions. Perform cleaning, salvage, and oveThaul work following fire; prepare apparatus and equipment for further alarms. Participate in periodic testing of pumps, ladders, and other apparatus and equipment. Participate in fire drills; attend continuing and advanced training sessions which include fire fighring techniques, emergency medical care, and the proper use of all equipment and related tools. Assist in the investigation of fires; collect and preserve evidence; secure fire scene and control traffic. Assist in the maintenance of the fire starion and grounds; maintain inventories of appazatus, equipment, and supplies; recommend purchase of fire fighting equipment, physical fitness apparatus, and starion appliances. _, Perform a variety of administradve duties including maintaining proper records and documentarion on all job related activities, functions, appaiatus, and equipment, preparing reports, forms, recommendarions, and other required administrarive procedures. Respond to complaints and requests for information from the public; engage in public information activities; conduct station tours. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL OUALIF'ICATIONS Knowledee of: Principles, practices, and procedures of modem fire fighting. City ofArcadia Firefighter (Continued) Page 3 af 5 Purposes, uses, and operating characterisrics of a variety of apparatus, equipment, tools, devices, and velucles used in fire fighting, rescue, and medical assistance operations. Fire hazazds and related prevention and abatement methods. Procedures, methods, and techniques of emergency medical services including basic first aid and CPR. , Local geography including the location of water mains, hydrants, major fire hazazds of the City, and City streets. Operarional characteristics of fire suppression and prevenfion apparatuses, pumps, tools, and equipment. Occuparional hazards and standard safety pracrices necessary in the area of fire prevenrion and suppression and vicrim rescue. • Basic principles of inechanics, hydraulics, and mathemarics related to fire fighting and engineering duties. Fire prevention, suppression, and vicrim rescue tacrics and strategy. Hazazdous materials, chemical chain reactions, and fire behavior Pertinent Federal, State, and local laws, codes, and:regularions. Principles and procedures of record keeping. Safe driving principles and practices. Skill to: Operate a motoi vehicle safely. Operate a variety of fire fighting and emergency response equipment safely and effectively including communications equipment. Abilitv to: Perform at required EMS, technical rope rescue, and hazazdous material operarion levels. Conduct fire inspections and perform code enforcement work. City of Arcadia Fire,fighter (Continued) Page 4 of 5 Participate in preliminary fact-finding inspections and investigations including evidence gathering and preservation: Observe and record findings during inspections. Interpret and apply policies, procedures, laws, codes, and regularions pertaining to assigned prog~ams and functions. Read, understand, and apply technical fire fighting materials and concepts. Read and in4etpret blueprints and site maps. . Respond quickly to changing situations under stressful emergency conditions. Demonstrate physical endurance, agility, strength, and stamina in the performance of hazazdous tasks under emergency condirions; think and act quickly in emergencies. Undcrstand and follow oral and written d'uections promptly and accurately. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate oleazly and concisely, botli orally and in writing. Establish, maintain and foster posirive and haimonious working relationslups with those contaoted in the course of work. Minimum Oualifications: Exoerience: Successful completion of Basic Fire Training Academy, meeting the minimum standazds of the Califomia Sate Fire Marshal. Trainin • Equivalent to graduation from high school. City of Arcadia Firefighter (Continued) Page 5 of 5 Certiticates: Possession of certificate of completion of certified California State Fire Mazshal fire academy; valid Emergency Medical Technician I certificate; valid CPR certificate issued by the American Red Cross or the American Heart Association; certified completion of Consolidated Physical Ability Test within last twelve (12) months. Paramedic certification is highly desirable. Driver's License: Valid California Class "C" license. Class "B" license required prior to completion of probationary period. Soecial Conditions: ~ May be required to attend paramedic training as deemed necessary by the Fire Deparhnent. Snecial Reauirements: Essentia! duties require the fallowing physical skills and work environment; Ability to sit, stand, walk, run, lrneel, crouch, stoop, squat, crawl, twist; climb, and lift 1251bs.; exposure to coid, fire, heat, smoke, noise, outdoors, vibrarion, confining work space, chemicals, explosive materials, mechanical hazazds, and electrical hazazds; ability to travel to different sites and locations; availability for shift work, on-call, and stand-by. Effective Date: February 2003 CITY OF ARCADIA WAREHOUSE MANAGER DEFINITION Under d'uecrion, to oversee the purchasing, contracting, wazehousing, and distriburing operaNons for the Public Works Services Department; to direct material management and inventory control; and to ieceive, store, and issue parts, supplies; and equipment. SUPERVISION EXERCISED May exercise technical and functional supervisiori. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Receive, examine, and process requisirions for parts, supplies, equipment, and services for the Public Works Services Department according to established policies. Consult with appropriate vendors; receive and analyze quotations for relarive prices and consistency with specifications. Interview vendors in regard to purchasing and storirig operations, types of material required, specifications, complaints, and problems arising in connecrion with purchases. Make recommendations for purchases of equipment and supplies. Maintain records showing current informarion on piuchases completed, status of purchases, and sources of supply. Coordinate and consolidate the needs of various personnel for standardized supplies, materials, and equipment. Receive shipments of parts, supplies, equipment, and vehicles for the Public Works Services Department; confirm accuracy and quality of shipments. Store parts, supplies, and equipment; azrange warehouse and storage yard ]ayout and space requirements. Issue parts, supplies, and equipment to staff as requested; post parts information from shop work orders. Maintain records of all vendors and purchases made for the Public Works.Services Department. Review and recommend for payment all invoices for materials or services awarded by the Public Works Services Department. City of Arcadia Warehouse Manager (Continued) Page 2 of 4 Oversee the inventory code systems for the Maintenance Division bar code system. Oversee the issuance and maintenance of uniforms for department field personnel. Maintain files for the City D.O.T. program. Coordinate the purchase of residenrial meters for the rotation program. Prepare forms and specifications for comperitive bidding. Coordinate surplus property and hazardous material disposirion. Input requisirions foi purchase orders. Respond to quesrions and/or complaints regazding stock items. Assists in the prepazation of the Division budget. Prepare a variety of reports and records. Work with vendors, contractors, publiq and other divisions and deparhnents in the City. Supervise the work of section personnel. OTIiER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL OUALIFICATIONS Knowledee of: Principles and practices used in public agency purchasing. Types of supplias, materiais and equipment commonly used by the maintenance and water utility divisions. Principles and procedures of record keeping. Inventory control principles and pracrices. Basic bookkeeping principles. City ofArcadia Warehouse Manager (Continued) Page 3 of 4 Practices and methods of receiving and storing varied supplies, parts, tools, and equipment. Modem o~ce pracrices, methods, and computer equipment and softwaze. Principles and practices used in dealing with the public. Basic mathematical principles. English usage, spelling, vocabulary, grammar, and punctuation. Pertinent Federal, State, and local laws, codes, and regularions. Occuparional hazards and standard safety practices necessary in the area of wazehousing. 5afe driving principles and pracrices. Skill to: Operate modem office equipment including computer equipment. Operate a motor vehicle safely. Operate a forkli8. Abili to: Understand the organization and operation of the Public Works Services Deparhnent as necessary to assume assigned responsibilities. Evaluate quality and price of products to judge suitability of goods and alternarives offered. Perform responsible purchasing and storekeeping duries involving the use of independent judgment and personal initiarive. Develop and implement wazehousing, receiving, storage, and issuance procedures. Prepaze and maintain detailed and accurate general and financial records. Prepare cleaz and concise reports. Perform mathematical calcularions quickly and accurately. City of Arcadia Warehouse Manager (Continued) PaSe 4°.f 4 Respond to requests and inquiries for informarion regazding Public Works Services Deparhnent purchasing policies and procedures. Tnterpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and funcrions. Exercise good judgment, flexibility, creativity, and sensirivity in response to changing situations and needs. . Communicate clearly and concisely, both onlly and in writing. Establish, maintain, and foster positive and harmonious working relarionships with those contacted in the course of work. Minimum Oualificatlons: Exaerience• Five yeazs of purchasing and/or wazehouse experience, including at ]east one yeaz of supervisory experience. Trainin¢• Equivalent to the completion of the twelfth grade supplemented by course work in purchasing, accounting, or a related field. License or Certiflcate: Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, a forklift certificate. Soecial Requirements: Essential duties require the following physical skills and work environment:. Ability to sit, stand, walk, kneel, twist, and lift 70 lbs.; exposure to outdoors; ability to travel to different sites and locaHons. Effective Date: February 2003 CTTY OF ARCADIA PUBLIC WORKS TECffivICIAN DEFINITION Under direction, to perform a variety of highly responsible and complex administrative, tecluucal, and secretarial funcrions for the Public Works Services Director and management staff; to provide administrntive assistance in assembling, compiling, , and summarizing information for deparhnental reports and projects; to issue permits; and to process professional services agreements, maintenance contracts and capital improvement projects for the deparhnent. SUPERVISION EXERCISED May exercise technical and fvnctional supervision over clerical supporf staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Respond to inquiries and complaints from the general public; interpret regulations, policies, and procedures; process applicarions. Supervise, organize, and manage all office activiries; proyide recommendations for changes in programs, policy or procedures and to improve efficiency and cost effectiveness of operations: Act as liaison between department head, admnustrative staff, city officials, department and city administrative personnel, visitors, and the public. ~versee department payroll, outgoing correspondence, bid documents, issuance of excavarion and fire hydrant pemuts and water meter clearance applications. Coordinate standpipe inspections for contractors. Act as liaison beriveen contractors, insurance companies and the Ciry for the execurion of contracts and agreements for the deparhnent. Prepare, coordinate, and process agenda reports, ordinances, resoludons, and professional services agreement contracts. Prepaze and coordinate requests for proposals, requests for qualifications, maintenance contracts, and capital anprovement project contracts for the department. Ciry ofArcadia Public Workr Technician (Continued) P¢ge 2 of 6 EXAMPLES OF IlVIPORTANT AND ESSENTIAL DUTIES Transcribe dictation from notes or machine recordings; administer access for the department phone system. Supervise, train, and evaluate clerical staff: Relieve depaztment head of a variety of administrative details; independendy respond to routine letters and general correspondence; compose and prepaze letters, memoranda, and reports pertaining to standazd policies; prepare employee injury reports and personnel action forms. Research, compile and analyze data for assigned special projects and reports. Recommend organizarional or procedural changes, improvements in workflow, and use of equipment and forms. Assist in the prepazation and monitoring of assigned budgets including compiling annual budget requests, recommending expenditure. requests for designated accounts, and monitoring approved budget accounts; review the fmancial condirion of assigned programs and recommend and initiate correcrive action to ensure Snancial integrity. Serve as a primary resource and information source regazding depariment and prograzn. policies, procedures, objecrives, and operational funcrions; receive and interview office visitors and telephone callers; answer quesrions and provide, information where judgment, knowledge, and interpretarion skills aze utilized, especially in the proper haodling of confidential information ar files; resolve complaints; refer inquiry calls to appropriate source as necessazy. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs in assigned azea; write reports which present and interpret data, idendfy altemarives and make and justify recommendarions. Organize the flow of communicarion through the assigned office with City staff, news media, the general public, businesses, and other agencies. Assist and coordinate a variety of department and program operations; maintain conh~ol files on matters in progress and expedite their completion; serve on committees as assigned.. Inidate and maintain a variety of files and records for information related to the department and programs including fmancial, budget, personnel, operational and administrative records; maintain and update resource materials. City ofArcadia Public Works Technician (Continued) Page 3 of 6 EXAMPLES OF Il1~IIPORTANT AND ESSENTIAL DUTIES Operate modern office machines and equipment including word processors, typewriters, printers, copiers, calculators, and FAX machines; routinely use a fiill range of word processing and spreadsheet computer soltware applications. Order, receive, inventory, store, and distribute supplies, forms, and related items; prepaze purchase orders; contact vendors and suppliers as needed; maintain related records. Attend and participate in staff meetings and related acdviries; attend workshops, conferences, and classes to increase professional lmowledge. OTHER JOB RELATED DUTIES Perform related duries and responsibiliries as assigned. JOB RELATED AND ESSENTTAL OUALIFICATIONS Knowledee of: Office management principles. Principles and practices of accounting, bookkeeping, budget development and administration. Principles and practices of fiscal, statistical, and administrative data collection and report prepararion. Organizarional and management practices as applied to the analysis and evaluation of programs, policies, and operarional needs. Modem office procedures, methods, and equipment including computer equipment and applicable softwaze programs. English usage, spelling, vocabulary, grammar, and punctuation. Principles and practices of business letter writing. Principles and procedures of Public Works record keeping methods. Principles and techniques used in dealing with the public. City ofArcadia Public Works Technician (Continued) Page 4 of 6 Knowledee of: Word processing methods,techniques,and programsincluding spreadsheetand data base applications. Pracrices used in minute taking and preparation. Mathemarical principles. Personnel rules and regulations. Municipal purchasing regulations, professional services retention guidelines, and standazd specifications for Public Woiks construction contracts. Principles of supervision, training, and performance evaluations. Principles and practices of modem administrative support. Operations and funcrions of municipal govemment. Skill to: Operate modem office equipment including computer equipment. Type at a speed of 60 words per minute and enter data at a speed necessary for successful job performance. Operate a motor vehicle safely. Transcribe recorded minutes. Abilitv to• Leam, interpret, and apply pertinent Federal, State, and local laws, codes, and regulations including adminishative and depaitmental policies and procedures. Reseazch, compile, analyze, interpret and prepare a variety of fiscal, staristical and administrative reports. Compile, tabulate, and analyze data and informarion and prepare summaries and reports; make sound recommendarions. City of Arcadia Public Works Technician (Continued) Page S of 6 Abilitv to: . Independendy interpret a variety of complex policies and procedures. Develop operating procedures to implement programs and policies. Read, understand, apply, and explain technical policies and procedural requirements. Perform responsible and difficult administtative work involving the use of independent judgment and peisonal initiarive. Work under limited supervision within a broad framework of standard policies and procedures. Understand the organizadon and operation of the City and of outside agencies as necessary to assume assigned responsibiliries. Respond to questions from the public and City personnel regarding policies and procedures for the assigned azea. Work cooperatively with other departments, divisions, City officials, contractors, outside agencies, and the public. Analyze situations cazefully and adopt effecdve courses of action. Maintain confidential data and information. Independently prepaze conespondence, memoranda, and minutes of ineetings. Perform mathemarical computarions quickly and accurately. Plan and organize work to meet schedules and timelines. Exercise good judgment, flexibility, crearivity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both orally and in writing, Establish, maintain and foster positive and hazmonious working relationships with those contacted in the course of work. Prepare and maintain accurate Public Works records. Ciry of Arcadia Public Warks Technician (Continued) Page 6 of 6 Abllitv to: Read, interpret, and apply a wide variety of technical informadon from manuals, specificarions, acrivity logs, guidelines, and municipal and state codes. Minimum Oualiticatlons: Exaerience: Four yeazs of public works office experience. Some supervisory experience is desirable. Trainine: Equivalent to the complefion of the rivelfth grade suppTemented by course work in accounting, management, business administration, public administrarion, office practices, or a related field. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Suecial Reauirements: Essential duties require the following physical skills and work enyironment: Ability to work in a standard office environment; ability to travel to different sites and locarions. EffecHve Date: February 2003 CITY OF ARCADIA RECREATION COORDINATOR DEFINITION Under general direction, to plan, organize and coordinate various community youth programs, specia] events and other recrearion programs. SUPERVISION EXERCISED May exercise technical and funcrional supervision over part-rime recreation staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Supervise, promote and provide direction in recrearion programs. Requisition and inventory craft and sport supplies. Evaluate and prepaze written reports on assigned activities. Assist with the operation, supervision and maintenance of recreation faciliries. Coordinate, promote, implement and evaluate recreation activities, including youth and adult excursions, community-wide special events, after school and summer playgiounds, youth and adult sports leagues. Organize and schedule leisure time activiries such as excwsions, special events, playgrounds, and sports leagues. Recruit, select, train, supervise, and evaluate part-time and contract employees. Coordinate event publicity, including news releases, pamphlets, and brochures. Maintain close contact with school officials, parents, and community groups having related responsibiliries for program implementation. Prepare work schedules for part-rime recrearion staff. Coordinate payroll information for assigned personnel. Maintain records and prepaze reports concerning new and on-going programs. Recommend the purchase of necessary equipment and supplies. Ciry ofArcadia Recreation Coordinator (Continued) Page 2 of 3 OTHER JOB RELATEDDUTIES Perform related duties and responsibiliries as assigned. JOB RELATED AND ESSENTIAL OUALIFICATIONS Knowledee of: Procedures for implementing recreationa] activiries and programs through community participarion. Program content for specialized community recrearion activiries. Personnel management principles, practices, and techniques including methods for employee selection, supervision, evaluafion, and training. Common recreational, cult~ual, and social needs of the community. Modem office pracrices, methods, and computer equipment. Sklll to: Operate modern o~ce equipment including computer equipment. Operate a motor vehicle safely. Abilitv to: Coordinate, organize, and implement recrearion and leisure time activities and specialized events. Prepaze and distribute publicity conceming new and on-going recreation offerings. Select, train, supervise, and evaluate part-time and contract employees. Understand community needs in a variety of recreation areas and to evaluate acrivities acwrding to those needs. Identify methods to maximize service effectiveness and efficiency. Communicate clearly and concisely, both orally and in writing. Ciry ofArcadia Recreation Coordinator (Continued) Page 3 of 3 Abilltv to: Interact with people of all. ages and retain their interest in scheduled acriviries. Establish and maintain effective working relarionslups with other employees and the public. Understand cultlual diversity and how it is pertinent to working with youth and their families. Handle competing priorities and multiple demands. Minimum Oualificatlons: Experience• Two years experience in the field of recreation including experience working with youth and/or coordinating and facilitating programs and special events. Trainine: Equivalent to the completion of the twelfth grade. An Associate's degree with an emphasis in recreation, child development, physical education or a related field is highly desirable. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Suecial Reauirements: Essential duties require the followingphysica[skills and work environment: Ability to sit, stand, walk, run, kneel, crouch, stoop, squat, and lift SO lbs.; exposure to outdoors; ability to trave] to different sites and loca6ons. Effective Date: February 2003 03 ~ ~ " ~' 0`7j/~~ ~ :j ~lt '~vY~lc-njCt ./VFi-~'~C~ • - Lf.~Aj S"'rv~3• ~~~~~ J~cORponsTmm9"'~~0 STAFF REPORT Administrative Services Department DATE: March 4, 2003 TO: Mayor and City Council FROM: Tracey L. House, Administrative Services Directo fG By: Michael A. Casalou, Senior Management Analyst SUBJECT: Aqreement for Emplover-Em~lovee Relations Lepal Services Recommendation: Authorize the City Manager to enter into an agreement with Best Best & Krieger (BBK) for Labor Relations and Personnel Legal Services SUMMARY Staff is recommending the City Council authorize the City Manager to en4er into an agreement for employer-employee labor relations legal services with Best Best & Krieger for the period of February 15, 2003 through June 30, 2004. DISCUSSION The City has retained the senrices of Liebert, Cassidy, Whitmore for the purpose of labor relations and related legal services since 1978 (25 years). Due to recent changes in representation in the firm, staff decided to evaluate this function and examine alternative representation. The City Manager, Assistant City Manager and Administrative Services Director interviewed several attorneys and firms and felt it was critical to have access to more than one attorney or firm when addressing issues in the area of employee relations. Many times when an investigation into a matter is necessary, it is imperative that an independent attomey that will not ultimately be defending the City if litigation occurs, conduct the investigation, represent the City in grievance hearing, etc. As a result, we have reached agreement with two independent firms for services on an as needed basis, as described. After completing interviews, staff is recommending the City Council approve an agreement with Mr. William W. Floyd of Best Best & Krieger for labor relations and related legal services. Best Best & Krieger is the firm that would represent the City in ~ labor negotiations this spring. ' LAS~R IMAGED CON. ~ ~c . ~~ Under the temis of the agreement, Best Best & Krieger shall perform all necessary and reasonable services related to employer-employee relations, including the following: •' provision of expert advice to the City Council and City Manager or their designee(s), and the City Attorney relating to employer-employee relations; • representing the City in negotiations with Police, Fire and Teamster employee organizations as requested by the City, including impasse resolution procedures and drafting memoranda of understanding; • attendance at planning and study sessions with City Management; • attendance at closed session; • assistance in administering memoranda of understanding Typically during negotiations, the City's legal counsel is the Chief Negotiator. There are occasions however, when it is more beneficial to the process to not have the City's attorney present and only City staff is participating. In those cases, the services provided in the proposed contract also include the provision of an attorney to assist the City's designee when acting as Chief Negotiator. Mr. Floyd has been serving as the legal advisor to the Human Resource Commission since 1999. He may also continue to serve in this capacity for the City. As indicated previously, the City has letter agreements in place with other labor attorneys for independent services, i.e. defending the City in grievances, performing independent investigations, etc. Mr. Floyd has extensive experience in the area of labor relations and negotiations, and currently serves the Cities of Corona, Azusa, Big Bear and a number of other public agencies and special districts in Southern California. The term of the contract is from March 5, 2003 through June 30, 2004. Under the contract, the City agrees to pay Best Best & Krieger the sums billed monthly for time spent by BBK attorneys in providing the specified services and for reasonable travel time associated with said services at a rate of between One Hundred Forty-Five to Two Hundred Twenty-Five Dollars ($145.00-$225.00) per hour. Paraprofessional staff, if any, shall be billed at the rate of Seventy-Five Dollars ($75.00) per hour. Attorneys and paraprofessional staff shall bill their time in increments of one-tenth of an hour, with a minimum charge of three-tenths of an hour. Additionally, the City shall reimburse BBK for any and all printing and copying expenses, mileage expenses, telephone tolls and costs, court fees, computer time, and other costs relating to the provision of Services in the agreement that are generally chargeable to a client. Staff finds these proposed rates to be competitive with similar services related to employer-employee relations. 2 _ , . ', FISCAL IMPACT Adequate funds have been budgeted in the in the Administrative Services DepartmenUHuman Resources Division budget for fiscal year 2002/03 and 2003104. RECOMMENDATION Authorize the City Manager to enter into an agreement with Best Best & Krieger for Labor Relations and Personnel Legal Services for a term from February 15, 2003 through June 30, 2004, subject to review and approval of form by the City Attorney. Approved: ..I~^'"_ '=~~J William R. Kelly, City Manager 3 ~ O:s/oY/ ~oe3 !~ C ~(~ ~°o'J_03 Coqc(~e{"e • ' -- fre~r. 'PJ`~ ~. ' ~aLn C~G CG")~ • A `"°°Rp°R~T$°~'°°' STAFF REPOlZT Public Works Services Department March 4, 2003 TO: Mayor and City Council ~ FROM: Pat Malloy, Public Works Services Director// ~/~ ~ Prepared by: Gary F. Lewis, General Services anager Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Award of Contract - 2002-2003 Concrete Repair Proiect Recommendation: Authorize the City Manager to enter into a contract with Ranco Corporation in the amount of $77,180 for the 2002-2003 Concrete Repair Project SUMMARY As part of. the City's Street Maintenance Program, the Public Works Services Department is preparing to repair damaged concrete along residential streets throughout the City. The street locations are illustrated on the attached map, see Exhibit "A." Staff recommends that the City Council award a contract in the amount of $77,180 to Ranco Corporation for the 2002-2003 Concrete Repair Project. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all City streets and established a program to slurry seal or rehabilitate streets within the city based on a pavement condition index. As a part of the work, the adjacent damaged concrete curbs and gutters are scheduled for repair to correct safety and drainage problems. The 2002/03 Capital ImproVement Program includes the Annual Asphalt and Concrete Program for this work. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following six (6) bids were received on February 11, 2003: LASER IMAGED C6N. ~ ,~, 3~ Mayor and City Council March 4, 2003 Page 2 Bidder Location Bid Amount Ranco Corporation E.C. Construction Co. Kalban Inc. Newtech Eng. & Const. Co. Damon Construction Co. Pemir West Contractors Nobest Inc. Brea $ 77,180.00 South EI Monte $ 84,902.00 Sun Valley $ 92,965.00 Pasadena $ 93,875.00 Carson $103,160.00 Orange $124,574.28 Westminster $174,160.00 Staff has reviewed the bid documents for content and has investigated the Contractor's background and recent projects for competency. It is staff's opinion that Ranco Corporation can satisfactorily perform the work required and recommends that the City Council award a contract in the amount of $77,180.00 to Ranco Corporation for the 2002-2003 Concrete Repair Project. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT As part of the 2002-2003 Annual Asphalt and Concrete Program, $416,000 is budgeted for slurry seal and concrete repairs to curb-gutters and sidewalks. RECOMMENDATIONS 1. Award a contract to Ranco Corporation in the amount of $77,180.00 for the 2002-2003 Concrete Repair Project. 2. Waive any informalities in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. PM:MR:dw Attachment Approved: ~~ William R. Kelly, City Manager G~~~i~~ii ~~2A.1 !~ i ~ 2002-2003 CONCREIE REPAIR PROJECT I~~j I` I~I ~~ U LOCATION MAP ~ `-,~' EXHIHIT °A" r - - ~ r~ . I J~~ ~ ~~~ ^~~~~II~ ' ~ ~ ~ ~~ 1~ 1 ~, ~~ ,,, ~~I~i~il~p~_ ~ ~~~ ;:~~ ~ ~".. ~ i~ 1 ! 1~~~~~~ ~~~ ~~~ ~~ ~ .. ' a~~~~ ~~ , % ~~ ~~`~ :~~. ' ~l~ ~ .,~~--- - ~ ~~~ _e ~~~ ~ . N.T.S. r- a3/D`//~.oo ~. ~ f ~l~2CN~ EQT ~e~~ ~oa~41!° ~ Y~~r ~iOS ,*c~R"ORAT~9',~oro ~ S TAF F ~P ~ ~ZT Public Works Services Department March 4, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director / Prepared by: Gary F. Lewis, General Services Man ger Dave Mcvey, General Services Suprrintendent SUBJECT: Purchase - twelve (12) ton wheel loader Recommendation: Reject bids and direct staff to rebid for the 12-ton wheel loader SUMMARY The Public Works Services Department is responsible for the clean up of debris from City Streets, debris basins, and solid waste removal at the Service Center. Solid waste cleanup is an integral part of the daily work activities of both the Street and Water Sections of the Department. The Department currently uses a 1973 6-ton wheel loader with 5,126 hours of operation, which exceeds the City's replacement policy. The increased volume of waste and debris handled by the department also exceeds the bucket capacity of the existing loader. The additional requirement for debris removal from roads and debris basins due to fires, windstorms, and flooding have increased the demand on emergency response time for the Department. As advertised, two sealed bids were received and opened by the City Clerk on January 15, 2003. Based on the two bids received staff is recommending that Council reject both bids and instruct staff to re-bid the 12-ton wheel loader in an attempt to attract more bidders. Staff is not satisfied with the number of bids received based on the number distributors in Southern California. ~ DISCUSSION The 2002-03 Equipment Replacement Budget provides for the replacement of one (1) 6-ton wheel loader for a new higher capacity 12-ton wheel loader for the Public Works Services Department. This equipment is used for the daily activities of the street section and solid waste removal both in the public right of way and at the Service Center. LASER IMAGED C v ~y . S ~-e- Mayor and City Council March 4, 2003 Page 2 Public Works Services advertised in two local papers and sent notices to five (5) heavy equipment companies for the purchase of one (1) new 12-ton wheel loader. The following two (2) sealed bids were received on January 15, 2003: Bidder Location Amount Cook Equipment JCB Cerritos Shepard CAT Whittier $ 114,546.36 $ 120,350.18 Based on the two bids received staff is recommending that Council reject both bids and instruct staff to re-bid the 12-ton wheel loader in an attempt to attract more bidders. Staff is not satisfied with the number of bids received based on the number distributors in Southern California. FISCAL IMPACT Funds in the amount of $180,000.00 are budgeted in the 2002-03 Equipment Replacement Fund for the purchase of the loader. RECOMMENDATIONS 1. Reject the bids submitted for the 12-ton wheel loader 2. Direct staff to rebid for the 12-ton wheel loader Approved: V~1~ William R. Kelly, City Manager PM:GFL:dw Q~c7.~tE~~`[1 ~~G~~ U3/ U7 """~~ ~~ I~SFF • JOSC~S~ ~?S~! '" ~eo ~k~-F / ~tnya '~ /vloorc ~ c~ r"°°$p°$•T~°~''°' STAFF REPORT Public Works Services Department March 4, 2003 TO: Mayor and City Council FROM: Pat Melloy, Public Works Services Director ~//-I) /'r"/ Prepared by: Gary F. Lewis, General Services Manag r Ken Herman, Associate Civil Engineer Chris Ludlum, Management Analyst SUBJECT: Professional Services Aqreement - enqineerinq services for the St Joseph Reservoir Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $43,227 with Ninyo & Moore for geotechnical and material testing services during the construction of the St. Joseph Reservoir SUMMARY The third phase of the St. Joseph Water Facility project is budgeted, in the 2002/03 Capital Improvement Program. This is the final phase of reconstruction at the St. Joseph Water Facility. On January 21, 2003, the City Council awarded a contract for the construction of a 4.8 million gallon reservoir at the St. Joseph Water Facility. Construction of the St. Joseph Reservoir will require approximately thirteen (13) months for completion. During that time there is a need to test and verify the quality of the materials used during construction. This confirmation will be performed in the field and in the laboratory. Ninyo & Moore has provided geotechnical and material testing services for water-related projects for the City of Arcadia as weli as other local agencies. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Ninyo and Moore in the amount of $43,227 for geotechnical and material testing services during the construction of the new 4.8 million gallon reservoir at the St. Joseph Water Facility. LASER IMAGED ea~i- ~ ~' yP Mayor and City Council March 4, 2003 Page 2 DISCUSSION The St. Joseph Reservoir Project began in January 2003 and is scheduled for completion in the Spring of 2004. In accordance with the project specifications and the requirements of the American Public Works Association, materials used for construction that are mixed or placed in their final form at the jobsite, such as concrete and soil, need to be tested to assure they meet approved standards and quality. This testing combines field tests using specialized equipment and laboratory tests to determine the material characteristics and properties. A Request for Proposal was sent to six (6) firms qualified to perform the required work. Four (4) proposals were received. After reviewing the proposals and verifying the references listed, staff felt that the firm Ninyo & Moore exhibited the best understanding of the project and presented the most qualified team to perform the work. Ninyo & Moore is a geotechnical and environmental services consultant that has the in-house expertise, staff, and equipment necessary to perform the required tests. Staff reviewed the firm's proposal for this project, their professional qualifications and related projects. Staff believes that Ninyo & Moore is the most qualified to provide construction management and inspection services for this project. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Ninyo and Moore in the amount of $43,227 for geotechnical and material testing services during the construction of the new 4.8 million gallon reservoir at the St. Joseph Water Facility. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15302 from the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT $4,725,000 is budgeted in the 2002l03 Capital Improvement Program for this project. The budget provides $4,200,000 for the construction of the Reservoir and $525,000 for inspection and contingencies. On January 21, 2003 Council approved $275,000 to be awarded for Construction Management and Inspection Services, leaving $250,000 available for additional inspection and contingencies. ~7n ~;:. q~ ~•-~.. ~ ~r_~i~~~;'~, . 1~:,r~i~ Mayor and City Council March 4, 2003 Page 3 RECOMMENDATIONS 1. Award a Professional Services Agreement in the amount of $43,227 to Ninyo and Moore for the Geotechnical and Material Testing services during the construction of the St. Joseph Reservoir. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved By: _ ~~'"~ William R. Kelly, City Manager PM:GL:KH:CL:dw Attachment A. Site Map Q ~ m 2 X W ~ Q ~ W H ~ PU rcG~ E~(I ~r ~S~"a~7~.~; ` `' 1 ,-i, ~., -1. >~~~: i ~''~.^~2rC~G~1`..~U1`~ ` '"°°~~~T=~-~•°° STAFF REPORT Police Department DATE: March 4, 2003 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Polic~~j ~ Approved by: Tracey L. Hause, fCoministrative Services Direc~ SUBJECT: Purchase of Communications/Disqatch Workstations Recommendation: Waive the formal bid process and approve the purchase of communications/ dispatch workstations from Americon Corporation of Camarillo in the amount of $45,001.00 SUMMARY Staff recommends the approval of the purchase of communications/dispatch workstations to be installed in the new police facility from Americon Corporation in the sum of $45,001.00. This equipment is specialized equipment designed for the 7 days a week, 24 hours a day use, comfort, and operation. This project is funded by a grant from the COPS Technology Initiative program allocated to the City of Arcadia. DISCUSSION Communications furniture is highly specialized and very unique. In researching different brands and styles of furniture, we have found it very difficult to compare the different manufacturers and their proposals. The furniture must be very rugged and well developed to withstand and support the 7 days a week, 24 hours a day use. We have reviewed quotations from as low as $30,000 to as high as $60,000. We Have also learned that to obtain the appropriate furniture to fit in the configuration of the new police facility, it required some customization for our users. We started the process by interviewing our entire dispatch staff io ensure that we understood their needs. Second, with the help of a dispatcher, we visited several available furniture manufacturers/distributors and interviewed other users to determine the pros and cons of the equipment. We looked into several manufacturers/distributors including: Orbacom, Watson, Dispatch Works, and Americon. LASER 1MAGED caN.~ _~„ In our research process, we found that the proposal from Americon Corporation of Camarillo offered the best equipment design, coupled with the durability required to maximize the longevity of the furniture. The Americon proposal, with their Omni Series product, met our needs and budget requirements. The most recent installation of equipment by Americon in our area is at the South Pasadena Police Department. The staff at the South Pasadena Police Department reported that Americon was cooperative, supportive, and recommended them highly. The Americon proposal was based on GSA pricing under their approved contract #GSA-28F-0012K. Additionally, they are able to extend an additional discount, as we are a local agency to their facility, which eliminates a need for specialized shipping and handling. As such, they have proposed to waive design, shipping, and setup fees, which reduced their proposal by an additional 2%. As this is a customized equipment order, the lead-time for construction, delivery, and installation is 8 to 10 weeks. This proposed purchase was budgeted and approved by the COPS Technology Initiative Grant allocated to the City of Arcadia, Police Department for expenditure this year. The dispatch workstations meet all the requirements as listed in the grant application, so no City funds will be used for this purchase. FISCAL IMPACT None. RECOMMENDATION That the City Council waive the formal bid process and approve the purchase of communications/dispatch workstations for the new police facility from Americon Corporation of Camarillo in the amount of $45,001.00. Approved: ~ 1~ William R. Kelly, City Manager Q.~~~~1 i3~~J S2 I~es ~ 3`l z G~~~~,~~'st'! , , ~ ~ CA GI~~F~ H/tr ~ ~1'~~ ; ,; Hl ~lc~t~,u ss -°l~ fNC~RAORATIDD~yOOA . AJ YL Jlg Y ~~~~~ Office of the City Manager March 4, 2003 TO: Mayor and City Council FROM: Wiliiam R. Kelly, City Manager~ By: Cindy Flores, Special Assis ant to e City Manager ~~ SUBJECT: Resolution No. 6342, approving the application for grant funds for the California Clean Water, Clean Air, Safe Neighborhoods, and Coasfai Protection Bond Act of 2002 Recommendation: Adopt SUMMARY The voters of California passed the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002 (Proposition 40) in March 2002. In the 2002- 2003 State Budget, the Legislature appropriated $18 Million to the Rivers and Mountains Conservancy (RMC} to support this program in its territory. It is expected that over the nexl three years the RMC will have approximately $6 Million available to improve watersheds, provide low-impact recreation and educational uses, and restore and protect wildlife and habitat. Structural and exhibit improvements in the Nature Center at Wiiderness Park may qualify for these funds. DISCUSSION Although Arcadia does not quality for river and wetland categories as part of the large grant criteria, we may qualify for the refurbishment of the Wilderness Park Nature Center in the small grant, $10,000 -$100,000, category. Staff will be submitting an application package for this project and a resolution by the governing body approving the proposed use is a grant requirement. This is similar to a grant request made in November 2007, which was not approved by the State Department of Parks and Recreation due to the vast numbers of agencies making application. The request is for $99,780 and includes repair and replacement of exterior wood, new water heater, interior and exterior paint, air conditioning, exhibit expansion and replacement, and miscellaneous repairs. LASER IMAGED ~o~. ~~, . Resolution No. 6342 Pagetwo FISCAL IMPACT There is no match requirement as part of this grant application, although Capital Improvement funds for on-going maintenance will be cited in the grant application. Structural improvements will eventually need to be made to the Nature Center if grant funds are not received. RECOMMENDATION it is recommended that the City Council adopt Resolution No. 6342, approving the application for grant funds for the California Clean Water, Clean Air, Safe Neighborhoods, and Coastal Protection Bond Act of 2002 a~~~,~i ~~~~~ ~.s~ o y~~ 003 ~2~,. 63<<a ~~~+F~S , c~-c~,~n ~-hi f~cF1 r~; lQer.~t~s P(G RESOLUTION NO. 6342 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOODS, AND COASTAL PROTECTION BOND ACT OF 2002 WHEREAS, the people of the State of California have enacted the Ciean Water, Clean Air, Safe Neighborhoods, and Coastal Protection Bond Act of 2002 (Bond Act) which provides funds for the Rivers and Mountains Conservancy (RMC) Grant Program; and WHEREAS, the RMC has been delegated the responsibility for the administration of the grant program in its jurisdiction, inciuding setting up necessary procedures; and WHEREAS, said procedures established by RMC require an applicanYs governing body to certify by resolution the approval of an application before submission of said appiication to the State; and WHEREAS, an applicant is required to enter into a contract with the State of California in order. to receive a grant. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council approves the filing of an application for local assistance funds from the RMC Small Grant Prog~ain under the Clean Water; Clean Air, Safe Neighborhoods, and Coastal Protection Bond Act of 2002. LASER INiAGED 3P SECTION 2. The City Council certifies that the project to refurbish the Wilderness Park Nature Center is consistent with local or regional land use plans or programs and that the project is consistent with guidelines contained in the Bond Act. SECTION 3. The City Council certifies the City of Arcadia has reviewed and understands the provisions contained in the RMC grant application. SECTION 4. The City Council appoints the City Manager, or his designee, as agent to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements and payme~t requests, which may be necessary for the receipt of the grant and completion of the project. SECTION 5. The City Clerk shall certify to the adoption of this resolution. Passed, approved and adopted this 4th day of M~rch , 2003. ~ ~~~ ~ ~~~ Mayor of the City of Arcadia ALfEST: ~~ ~~~~ ~ ~ City Cierk of the City of Arcadia APPROVED AS TO FORM _ <~ ~? E7~e ,~.t.~ City At orney of the City of Arcadia 2 STATE OF CALIFOIZNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolurion No. 6342 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 4the day of March, 2003 and that said Resolurion was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None r~ ~~ ~m City Clerk of the City of Arcadia 3