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RESOLUTION NO. 6066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA
APPROVING THE DESTRUCTION OF CERTAIN POLICE DEPARTMENT
RECORDS, DOCUMENTS, AND PAPERS, PURSUANT TO SECTIONS
34090 AND 34090.6 OF THE GOVERNMENT CODE OF THE STATE OF
CALIFORNIA.
WHEREAS, The Chief of the Arcadia Police Department has subrnitted a request
for authority to destroy obsolete records; and
WHEREAS, Governrnent Code Sections 34090 and 34090.6 authorize
destruction of certain records, docurnents, recordings, instrurnents, books, or papers
a City Departrnent Head if authorized by the City Council and consented to in writing
by the City Attorney, without rnaking a copy thereof, after sarne is no longer required;
NOW, THEREFORE, THE CITY COUNCil OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY RESOLVE AS FOllOWS:
SECTION 1. The following City records, docurnents, instruments, books or
papers are no longer required and rnay be destroyed subject to the conditions set forth
herein.
(a) Recordings of telephone and radio cornrnunications over one hundred
(100) days old, provided such recordings are not evidence in any clairn
filed or any pending litigation (or potential clairns and litigation). in which
case such recordings shall be preserved until pending litigation is
resolved.
(b) Auction receipts and records over two (2) years old.
(c) Records of expired licenses and perrnits over two (2) years old.
(d) Records of lost and found iterns, which lost and found iterns have been
lawfully disposed of, over two (2) years old.
(e) Police Daily Activity records and logs over two (2) years old.
(f) All crime and supplernental reports of infractions, misderneanors, and
felonies over five (5) years old provided:
(1 ) They do not relate to an arrest.
(2) They do not relate to any unserved warrants.
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(3) They do not relate to registrants pursuant to Penal Code Section
290 or Health and Safety Code Section 11590.
(4) They do not involve identifiable items which have not been
recovered and such iterns are rnaintained in the California
Department of Justice data bases.
(5) They do not relate to a crirninal death case.
(6) They do not relate to violations listed in Penal Code Sections 799
and 800.
(7) The cases are not presently involved in either civil or crirninal
litigation.
(g) All index cards and logs which relate to the case docurnents destroyed.
(h) Police dispatch cards over two (2) years old.
(i) Field investigation cards over two (2) years old.
(j) P.O.S.T. (Peace Officers Standards and Training) training reirnbursernent
request forrns and related training expense receipts over two (2) years
old.
(k) S.T.C. (Standards and Training for Corrections) training reirnbursernent
request forrns and related training expense receipts over two (2) years
old.
(I) Traffic citations over two (2) years old.
(rn) Alarrn cards over two (2) years old.
(n) Payroll docurnents and forrns over two (2) years old.
(0) Purchase order forms over two (2) years old.
(p) Miscellaneous receipts (for sales of reports, fingerprinting services, visa
clearance letters, citation verification service, reproduction of
photographs, vehicle irnpounds, and cornrnunity service workers) over
two (2) years old.
(q) Bail receipts over two (2) years old.
(r) Court Ordered sealings of juvenile records over five (5) years old.
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certify that the
foregoing Resolution No. 6066 was passed and adopted by the City Council of the City of
Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said
Council held on the 18th day of August, 1998 and that said Resolution was adopted by the
following vote, to wit:
AYES: Councilmember Chandler, Harbicht, Marshall, Roncelli and Kovacic
NOES: None
ABSENT: None
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(s) Factually Innocent sealings of arrest records (per 851.8 of the Penal
Code) over five (5) years old.
SECTION 2. Except where otherwise precluded by statute, all iterns noted
above rnay not be destroyed without the written consent of the City Attorney. Iterns
shall not be destroyed if they are subject to or in any way related to litigation.
SECTION 3. The records, docurnents, instrurnents, books and papers specified
in paragraph 1 of this Resolution do not include: Any docurnents relating to citizen
cornplaints or investigations in response to citizen cornplaints relating to rnernbers of
the Police Department and internal affairs investigation files.
SECTION 4.
Resolution.
That the City Clerk shall certify to the adoption of this
Passed, approved and adopted this' 18th day of August,
1998.
ATTEST:
APPROVED AS TO FORM:
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