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HomeMy WebLinkAboutApril 1, 200345:0047 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING April 1, 2003 ROLL CALL 1. AUDIENCE PARTICIPATION CLOSED SESSION 1a Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations — California Teamsters Public, Professional and Medical employees' Union 911 (Confidential, Supervisory, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officer's Association and Arcadia Firefighter's Association (City negotiators Tracey Hause and William W. Floyd). The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, April 1, 2003 at 6:00 p.m. in the Development Services Department Conference Room, 240 West Huntington Drive. PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None None. The Closed Session ended at 7:08 p.m. and the City Council RECONVENED in the Council Chambers for the Regular Meeting. INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church PLEDGE OF Captain Bob Sanderson ALLEGIANCE Arcadia Police Department ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. City Attorney, Deitsch announced the City Council met in Closed Session earlier this evening to consider the one item listed on the posted agenda under Closed Session. No reportable action was taken. 1 LASER IMAGED 411103 13P M ORD. & RES. It was MOVED by Councilmember Segal, seconded by Mayor Pro tern Chang and CARRIED READ BY that ordinances and resolutions be read by title only and that the reading in full be WAIVED. TITLE ONLY AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None PRESENTATIONS CITIZEN OF Mayor Marshall presented the April, 2003 Citizen of the Month Award to Bob Caldwell, former THE MONTH owner of Caldwell Printers for 37 years. In 1983, Bob, together with several of his neighbors, (Caldwell) formed a committee to bring to the attention of CalTrans the need of sound walls all along the 210 Freeway. At that time, the City of Monrovia had been approved for sound wall installation, but not the City of Arcadia. Through the efforts of Bob and his fellow committee members, CalTrans finally conceded that the sound walls were indeed necessary and thanks to Bob's efforts, the residents living alongside the 210 Freeway are now able to enjoy their homes and backyards without excessive noise intrusion. 4. PUBLIC HEARINGS 4a. RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6346 NO. 6346 establishing a revised Recreation and Community Services Department fee schedule. (Rec. & Comm. Svcs. Dept. In July 2002 the City conducted a comprehensive Cost Allocation Study to determine the actual Fee Schedule) cost of service for City programs and activities. The purpose of the Cost Allocation Study was to (ADOPTED) ensure that City fees and charges are directly proportionate to the cost of providing the public service. The Study recommended changes to several City fees and charges including those for recreation and senior citizen classes and activities, as well as those assessed for using the Community Center. The last time Recreation and Community Services Department fees were increased was July 1997. Since that time, the City has experienced increases in salaries and contractor payments as well as increased utility, maintenance and equipment costs. Not all fees are being changed, but for those that are, the increase is minimal and reflects the increased cost to the City for providing the service. Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. It was MOVED by Councilmember Kovacic, seconded by Councilmember Segal and CARRIED to CLOSE the Public Hearing. Considerable discussion ensued. Some members would like the City to have a policy to assist senior citizens and suggested that the City Council waive the increase of fees for senior citizen's programs; others felt that the fee increases are reasonable and would not want to select one group over another. City Manager Kelly noted that some of the significant increases are related to the operation of the facility and instructor's fees. There has not been an operation cost increase since 1997 and if the City Council decides not to raise the fees then the City would have to absorb any continual increases. The City is way behind in terms of collection of fees for the cost of operations. -� r. 2 4/1/03 4b. RESOLUTION NO. 6347 (Increase FAR for Mixed -Used Properties) The City received a, request from Romolo De Paolis for a General Plan Change (GP 2003 -001) (ADOPTED) to increase the maximum intensity of non - residential square footage for mixed -use projects from a 0.40 floor area ratio to a 0.50. The applicant proposed to construct a mixed -use project at 306- 310 South First Avenue on the southeast corner of First Avenue and California Street. The project includes approximately 10;767 square feet of commercial' (non-residential) floor area and eight residential condominium units. 45:0049 David Lewis, Director of Recreation and Community Services, stated in part that, the proposed fees are to partially recover the cost of providing recreation and community services and are not being imposed for general revenue purposes. City Manager Kelly suggested that the Council adopt the fees absent the senior citizen increases and refer those fees back to the Senior Citizen Commission for their review and input. Council concurred. It was MOVED by Councilmember Segal, seconded by Councilmember Wuo and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6346 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED RECREATION AND, COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE; and, EXCLUDE the Senior Citizens fee increases as suggested by City Manager Kelly and refer the fee schedule back to the Senior Citizen's Commission for their input. AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None Consideration of the report and recommendation to adopt Resolution No. 6347 amending the test of the Community Development Section of the General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects. City General Plan •.Land Use Designation provides a description of the various land use designations used to define desired land uses within the City. Mixed Uses are an allowable land use within the Commercial /Multiple Family (MU -C /MF) Land Use Designation. Citywide, there are 15.3 acres with the (MU -C /MF) Land Use Designation that would be affected by this change. Increasing the maximum intensity for commercial development would allow for more flexibility in the design process regarding mixed -use developments. For example, a given mixed -use development may not maximize the allowable density for residential units, but instead may choose to maximize the commercial portion of the development. As is the case with any development, a mixed -use project is required to comply with the provisions of the underlying zone. Setbacks, height restrictions, and parking requirements generally restrict the size and intensity of proposed development. Also, mixed -use development requires approval of a conditional use permit; therefore, individual projects are, reviewed on a site - specific basis.by the Planning Commission. In order to encourage mixed -use developments within appropriate land use designations, it is the Development Services Department's opinion that the allowable commercial floor area ratio should be increased. Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council. It was MOVED by Councilmember Wuo, seconded by Councilmember Kovacic and CARRIED to CLOSE the Public Hearing. 4/1103 45:0050 It was MOVED by Councilmember Segal, seconded by Councilmember Wuo and CARRIED on roll call vote as follows to ADOPT the Negative Declaration; and, ADOPT RESOLUTION NO. 6347 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE COMMUNITY DEVELOPMENT SECTION OF THE ARCADIA GENERAL PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO OF NON- RESIDENTIAL SQUARE FOOTAGE FOR MIXED -USE PROJECTS ". AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None AUDIENCE PARTICIPATION 5. Bob Caldwell 326 Joyce Avenue, spoke in favor of the freeway soundwalls and referred to an article in a newspaper with regard to CalTrans possibly using new rice straw panels to build soundwalls in southland neighborhoods. If the te . sting department approves the product the panels can be install on freeways at half the time and half the cost. The soundwall along 21C Freeway in Arcadia ends at Second and Fifth Avenues overpasses. He believes that this product will be as effective and lighter in weight enough to be use on the Second and Fifth Avenue overpasses. Margie Kerstein 1156 West Duarte Road, expressed her opposition of the Planning Department decision that members of her condominium complex association had to apply for Modifications and submit the $500 filing fee in order to have a wall /fence exceeding 6' in height. She did not realize that by expanding the fence they would be in violation of City code. She felt that the fence height is necessary for privacy and safety of the condominium residents. STATE OF THE CITY ADDRESS BY MAYOR GAIL MARSHALL "I would like to take this opportunity to give a brief overview of the events I believe to have been of significance over the last twelve months of my tenure as Mayor. "This evening I am pleased to be able to announce that the financial health of the City of Arcadia is excellent. At a time when budget cutbacks are crippling cities all across the state, resulting in the reduction of critical services and personnel, the City of Arcadia is fiscally sound and will be making no cutbacks in either services or personnel. Projects such as our new Police facility, skate park, and street and water improvements are moving forward. We look forward to moving into the new police facility later this year. Funding for the station came from the City's General Fund, the Redevelopment Agency and a voter - approved General Obligation Bond issue. It is my pleasure to report that this project is on schedule and within budget. During this past year, my colleagues and I authorized'the refurbishment of two of Arcadia's Fire Stations; we are exploring the concept of a gymnasium and youth facility; and we are currently in discussion relative to the feasibility of a new City Hall complex. I believe these projects in varying degrees of completion, planning or discussion demonstrate a firm belief in our City's ability to remain financially vital and our commitment to the public to continually build upon a solid foundation of service to the community. "During the past twelve months we have made progress on many levels. We have fine -tuned our zoning codes to ensure that our neighborhoods retain a quality of beauty and a measure of conformity. Out goal is to balance aesthetics with growth while maintaining the small town atmosphere that has personified Arcadia over the years. 411/03 45:0051 "The City Council gave approval to Westfield Mall to include an additional 215,000 square feet for the construction of a theater, two large retail establishments, restaurants, an auto repair center to replace an existing facility, and two parking structures to create safe, easy access to the planned improvements. The sales tax revenues that will be realized from these new businesses will be put back into the community to create, sustain and improve services to our constituents. "In January of this year the City Council authorized construction of a 54 -unit affordable senior housing project at 150 West Las Tunas Drive. Completion of this facility is scheduled for Summer of 2004. The response from the community has been overwhelming. I am proud that we have made an excellent start on ensuring that our senior citizens will have access to safe, affordable and desirable housing. "Construction of Phase I of the Gold Line to Pasadena is nearing completion. This exciting project will provide much needed relief for our freeway infrastructure, decrease travel time, and reduce harmful fuel emissions. At a time when fuel prices are at an all -time high, the Gold Line is a viable solution for the daily commuter, tourists and those individuals or families wanting a car -free excursion. "The Council Chambers has been refurbished and now has much improved audio - visual capabilities, which translate to better presentations here in the Chambers as well as a better production for those of you who watch the Council meetings on television. " I am delighted to say that we are making great progress on the installation of soundwalls along the 210 freeway. Finally, residents living in that area will receive much needed relief from the noise of the cars traveling back and forth. We are already in the design stage and will soon complete soundwalls along the entire Arcadia corridor. "One of our City's accomplishments over the past year has been the completion of Phase I of the fountain at the corner of Huntington and Santa Anita, which has been dubbed "Peacock Corner". The refurbishment of this fountain with beautiful mosaic tile work was accomplished with the help of many volunteers. The benches and newly planted roses serve a dual purpose; they provide a focal point of beauty and color for the commuter and a spot to rest and reflect for park patrons. "The historic Santa Anita Race Track was the setting for the filming of a soon -to -be released motion picture entitled Seabiscuit. This was a unique opportunity for the creators of this production to film the race sequences in the original location. Several members of the community were involved as extras in the filming of the movie. "Another exciting event involving Santa Anita is the upcoming Breeder's Cup, which will take place on October 25. NBC Sports will be in town to cover the event, which is expected to bring 85,000 people to the area. "One of the projects I am most proud of is our Blue Star program for the families of our military men and women who are serving their country with distinction and valor within the United States as well as overseas. The Blue Star program has been a symbol of support since 1926 when the War Mothers Flag was raised on Armistice Day at 11 minutes after 11 o'clock and lowered at sundown to commemorate the Americans who lost their lives in World War I. Armistice Day eventually became our Veterans Day, but the tradition continues as it has for the past 77 years. I would encourage any Arcadia residents or business owners with family members serving with the military to contact our City Manager's office for further information on this program. "As many of you remember, 2003 began with a bang and a large windstorm. As Southern California Edison put it, the damage on Live Oak was the worst they had seen in 100 years. As 5 .411/03 45:0052 only Arcadia can do, we were able to.get the area back to normal in record time. Edison and City staff worked around the clock to return things to normal as quickly as possible and they did a fantastic job. "I'm sure it comes as no surprise to anybody, but this is Arcadia's Centennial Year and we are celebrating with much style. We started our Centennial year by receiving the Queen's Trophy for our City's float entry in the Tournament of Roses Parade, and that was on the first day of our Centennial Year. In August of last year the City offered the unique opportunity of purchasing a Centennial banner. These banners are currently all over the City and bear the names of families, businesses, service organizations, and honor some of our residents that have passed on. We had a fabulous kick off Centennial Recognition Dinner in January that included guests from our sister city of Tripolis, Greece and our special guest speaker, KCET personality Huell Howser. Over the next few months we will keep the momentum going with the Arcadia Centennial Day at the Races on April 6th, the official City birthday celebration on August 5th, the Grand Ball in September, and the'Parade and Lucky Baldwin picnic in November. I would also like to mention that the Mayor's Prayer Breakfast will take place on Good Friday, April the 18th at the Los Angeles County Arboretum and Botanical Garden. I am extremely happy to have Ron Roenicke of the Anaheim Angels as my guest speaker together with performances by the Pasadena Tabernacle Salvation Army Band and a special singer by the name of Ray Hutchinson. It's a wonderful talent line -up for a worthy cause. As you all know, all the proceeds from the Prayer Breakfast go to our Campership and Salute to Seniors Programs. In other words, your donation supports our youth and our seniors, two groups that I feel sure you will agree are more than deserving of our support and encouragement. This year, we will have a very special silent auction for a baseball from the 2002 World.Series signed by the World Champion Anaheim Angels and 5 pink Arcadia Azaleas that were specially created for our centennial year by Nunccio's Nursery in Altadena. "I would like to touch briefly on the subject of new business enterprises that we have attracted to our City. After standing vacant for a long period of time, Rusnak Motors purchased the property at the corner of Huntington and Santa Clara. Rusnak has made this property into a commercial success. The landscaping and general air of activity has turned the visual impact of this location completely around. There has been considerable construction and the refurbishment of the existing buildings as well. The Hale Construction Company has recently opened two new buildings at the corner of 5th and Santa Clara for use as office space, thereby increasing our potential tax base and having a positive impact on the overall revitalization effort in our downtown area. "I could not end these comments without mentioning Arcadia's many volunteers. From the police department to senior services to the library and fire department. Arcadians volunteer by the hundreds enabling us to provide services to the community that would be difficult, or even impossible, without their help. These people give a tremendous amount of hours to helping make this City a great place for all of us to live and we are deeply in debt to them for their hard work and devotion to the City. Volunteerism in Arcadia is at an all time high. "I would like to say that it has been a pleasure and a great honor to serve the City of Arcadia as Mayor over the past year. I want to thank my husband Burt and my son Keith for their loving support. Many people thank their families on occasions like this, but I want to say thank you to both of them with all my heart, I really could not done it without you. "1 am very proud of this beautiful City, and it is my personal opinion that she does not look a day over 50 ". g 4/1103 6. WUO (State of the City Address) (Caldwell) (Fire Station 107) (Derby Day & 5 -K Run) (Day at the Races) KOVACIC (Marshall) (Caldwell) 45:0053 MATTERS FROM ELECTED OFFICIALS Councilmember Wuo congratulated Mayor Marshall for her State of the City Address. Councilmember Wuo expressed congratulations to Bob Caldwell the recipient of Citizen of the Month Award. Mr. Wuo invited everyone to attend the rededication of Fire Station 107 on April 3, 2003 at 9:00 a.m. Mr. Wuo encouraged everyone to attend the 5 -K Run and Derby Day at Santa Anita Race Track Saturday April 5th. Councilmember Wuo invited everyone to attend the Arcadia Day at the Races on April 6, 2003. On that day the City Council will honor the Silver Circle Volunteers who donated 200 or more hours to the City during the calendar year. Councilmember Kovacic congratulated Mayor Marshall on her remarks, it is good to be reminded how much has been accomplished in the course of a year. Mr. Kovacic congratulated Bob Caldwell and expressed appreciation for his efforts on the 210 Freeway soundwall issue. (Chamber of Mr. Kovacic attended a special event held by the Chamber of Commerce honoring Citizen of the Commerce) Year, Don Fandry. Other special awards made that night included a lifetime achievement award to Monty Lindsey for being the Chamber of Commerce President three times, and also special recognition to outgoing President, Peter Young and incoming President, Steve Gutierrez. (County Mr. Kovacic announced that the Los Angeles County Parks and Recreation will conduct a Workshop) community workshop concerning county recreation programs, services and facilities, at the Los Angeles County Arboretum, April 8, 2003 at 6:30 p.m. He encouraged anyone interested in the County programs plan to attend that workshop. (Law Day) Mr. Kovacic announced that the Annual Law Day co- sponsored by the City of Arcadia and the Arcadia Chinese Association will be held on May 3rd at the Arcadia Public Library Auditorium. (Community Mr. Kovacic encouraged everyone to attend the "Annual Community Bike Ride" and "Fire Bike Ride & Fighter's Association Pancake Breakfast" will be held on May 10, 2003. FD Pancake Breakfast) SEGAL Councilmember Segal congratulated Mayor Marshall for her well- spoken words, stating, "it was (State of the certainly a pleasure to serve with you and will look forward to few more years of that'. City Address) (Const. /Reconst. Mr. Segal clarified that at the March 4, 2003 study session, the City Council unanimously Fire Stations, authorized the City Manager to go ahead and further study the need to rebuild the fire station City Hall & on Santa Anita, a new headquarter's at the Baldwin Station, a new City Hall facility and a Youth Ctr.) gymnasium /youth facility. In no way did any of the Councilmembers individually or as a group authorize the City to go out and spend an estimated $16 million on these projects. The Council clearly stated that they would like to see a detailed budget cost and detailed plans, and then look at each project individually. 7 4/1103 45:0054 CHANG Mayor Pro tem Chang congratulated Bob Caldwell, recipient of the Citizen of the Month Award. (Caldwell) (DSD & PWS Dr. Chang referred and read two letters complimenting Development Services and Public Works Employees) Services employees, Pat Auriemmo, Kathy Buckle, Brian Saeki, Tracey Zenaye, Mark Ornelas and Dave Thompson for their help, good service and efficiency. (Sr. Affordable With regard to Senior Affordable Housing, Dr. Chang noted that the applicants should meet Housing) certain requirements in order to quality for these affordable units; be 62 years of age or older and meet a certain income level. (Red Cross — Dr. Chang attended a CPR course on Saturday March 29 at the Arcadia Chapter of the CPR Course) American Red Cross. He thanked Bob Dale, Executive Director of the Arcadia Chapter, for a tour of the facility. Dr. Chang encouraged everyone to at least take one course. (Arcadia Hist. Dr. Chang attended a ceremony hosted by the Ruth and Charles Gilb Arcadia Historical Museum Museum) honoring museum volunteers. There are a total of forty volunteers helping the society at this time. ( Fandry) Dr. Chang congratulated Citizen of the Year Award recipient, Don Fandry. Mr. Fandry is another dedicated volunteer who donated many hours of his time to help the Chamber of Commerce and the community. (Sister City) Dr. Chang referred to a comment made by Councilmember Kovacic with regard to an article published in the Chinese Daily News regarding a sister city relationship with Taiwan. Dr. Chang noted that there is indeed a loud voice in the community to establish a sister city relationship with a City in China or Taiwan. Councilmember Kovacic reiterated his statement and clarified that the Council did not make any decisions concerning a sister city relationship with any city, and is waiting to receive the results of the survey. MARSHALL Mayor Marshall thanked Councilmembers and residents who have given her the opportunity to (Mayor) serve as Mayor for the past year. 7. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall ABSENT: None AUDIENCE PARTICIPATION None. 8. CONSENT ITEMS 8a. MINUTES APPROVED the Minutes of the March 18, 2003 Regular Meeting. (March 18, 2003) (APPROVED Agency Member Kovacic requested an amendment to the statement he made at the March 18, AS AMENDED) 2003 meeting with regard to an emergency situation to read as follows: "He reminded everyone that the quickest way to get a response in an emergency situation in Arcadia is to dial the dispatch in Arcadia directly, and that is only when you are calling from a cellular phone. If you 8 4!1!03 ' ' 45:0055 are not using a cellular phone and calling from a regular phone the best way to report an emergency situation is to dial 911 ". 8b. - PROF. SVCS. AUTHORIZED the Executive Director to enter into a Professional Services Agreement with AGREEMENT Conrad and Associates, LLP in the amount of $54,225.00 for Agency audit services for the fiscal (Audit Svcs. — year ending June 30, 2003. FY Ending June 30, 2003) 8c. APPROP. APPROPRIATED $19,000 from the Unprogrammed Reserve Fund to proceed with planning for FUNDS a possible Morlan Place Project; and, AUTHORIZED staff to obtain the updates. (Morlan Place Project) THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 8a, b and c APPROVED ON MOTION BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER WUO AND CARRIED ON ROLL CALL VOTE AS FOLLOWS. AYES: Agency Members Chang, Kovacic, Segal, Wuo and Marshall (Item 8a. approved as amended) NOES: None ABSENT: None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to April 15, 2003 at 6:00 p.m., in the Development Services Department Conference Room. THE CITY COUNCIL RECONVENED 9. CONSENT ITEMS 9a. MINUTES APPROVED the Minutes of the March 18, 2003 Regular Meeting. (March 4, 2003 Reg. Mtg.) (APPROVED AS AMENDED) 9b. ORDINANCE INTRODUCED ORDINANCE NO. 2177 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO. 2177 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE IV, CHAPTER 2 OF THE (Loitering By ARCADIA MUNICIPAL CODE BY ADDING A NEW PART 6 REGARDING LOITERING BY Criminal St. CRIMINAL STREET GANGS ". Gangs.) 9c. RESOLUTION ADOPTED RESOLUTION NO. 6345 entitled: "A RESOLUTION OF THE CITY COUNCIL OF NO. 6345 THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT (Grant Funds— FUNDS UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER Beverage REDUCTION ACT"; and, AUTHORIZED the City Manager and /or his designee to EXECUTE and Container FILE on behalf of the City of Arcadia all forms necessary regarding this Grant with the California Recycling and Department of Conservation's Division of Recycling; and APPROPRIATED $15,477 to Litter implement a beverage container recycling and litter prevention programs trust fund. Reduction Act) 4/1/03 45:0056 ' 9d. CONTRACT AWARDED a contract in the amount of $215,000.00 to Rokni Electric to replace the generator at AWARD City Hall; and, WAIVED any informality in the bid or bidding process; and, AUTHORIZED the (Replace City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney. Generator — City Hall) 9e. ACCEPT ACCEPTED all work performed by D & J Foothill Electric Inc., for the Bonita Park Electrical WORK Switchgear Replacement project as complete; and, AUTHORIZED the final payment to be made (Bonita Park in accordance with the contract documents, subject to a retention of $9,392.00. Electrical' Switchgear Replcmnt Proj.) 9f. PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $30,000 to Buchnam & AGREEMENT Associates to continue Program Management Support of the Water System Seismic Reliability (Wtr, System Program; and, AUTHORIZED the City Manager and City Clerk to EXECUTE an agreement in a Seismic Reliab, form approved by the City Attorney. Program) 9g. REVISED JOB APPROVED the new job specifications and titles for City Librarian to Director of Library and SPECIF CATIONS Museum Services and Assistant City Librarian to Library Services Manager. (City Librarian & Assit. City Librarian) 9h. AWARD AUTHORIZED the City Manager to enter into a contract with Pacific Lighting Sales, Inc. in the CONTRACT amount of $36,850 for 11 battery backup systems and 22 external battery cabinets. (Battery Backup : System & External Battery Cabinets) 9i. EQUIPMENT WAIVED the formal bidding process and APPROVE the purchase of the new telephone PURCHASE equipment and the upgrade of existing equipment using the State of California Cal Net/CMAS (City Telephone program; and, AUTHORIZED the City Manager to enter into a contract with SBC in an amount System) not -to- exceed $342,251 for this system, subject to approval as to form by the City Attorney; and, APPROPRIATED monies from the Equipment Replacement, Water, Refuse and Sewer and Redevelopment Funds in the amounts described above totaling $266,265. In response to a Council question staff noted that Centrex and PBX systems are feasible and have advantages and disadvantages. The Centrex system would have lower initial costs but higher annual costs, with the PBX having a higher initial capital cast with lower annual costs. Staff and the consultant recommended the City implement the Centrex, primarily because it will provide for the most seamless transition, it is the most reliable, and some of the existing City telephone equipment can be upgraded and continue to be uses. 10 4/1/03 45:0057 9j. FURNISHING WAIVED the formal bidding requirements; and, AWARDED a contract to Systems Source, Inc. in PURCHASE the amount of $427,417 pursuant to Section 2846.1(d) of the City Code; and, ALLOCATED (Police Dept.) $256,210 of the remaining unallocated project budget to the Fixtures, Furnishings and Equipment budget. In response to a Council question staff noted that the FF &E budget for the new Police facility was established by the City Council at $450,000. At that time, the estimate was made without the benefit of information available today on the costs of certain items needed in the new facility. The allocation of available funds from the project budget to the FF &E will bring this budget to $706,210. 9k. PROF. SVCS. AUTHORIZED the City Manager to enter into a Professional Services Agreement with Conrad AGREEMENT and Associates, LLP in the amount of $54,225.00 for City audit services for the fiscal year (Audit Svcs. — ending June 30, 2003. FY Ending June 30, 2003) In response to a Council question staff clarified that the proposed cost for audit services include both City and the Agency audits. 91. PURCHASE WAIVED the formal bid process; and, APPROVED the purchase of a surplus motorcycle from (Police the City of Monrovia in the amount of $20,000; and, APPROPRIATED said funds from the Motorcycle) Federal Asset Seizure Funds. 9m. ORDINANCE INTRODUCED ORDINANCE NO. 2178 entitled`. "AN ORDINANCE OF THE CITY COUNCIL NO. 2178 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARCADIA MUNICIPAL CODE (Adult Business) PROVISIONS ON THE PERMITTING AND OPERATIONAL STANDARDS FOR ADULT BUSINESSES AND PERMITTING PROCEDURES FOR ADULT BUSINESS PERFORMERS ". THE PRECEDING CONSENT ITEMS 9a, b, c, d, e, f, g, h, i, j, k, I and m APPROVED ON MOTION BY COUNCILMEMBER SEGAL, SECONDED BY COUNCILMEMBER KOVACIC AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: (Item 9a. approved as amended) ABSENT: None None 10. CITY MANAGER 10a. CENTENNIAL On January 7, 2003, the City Council conceptually approved providing financial support for a ESSAY Centennial essay collection being put together by Councilmember Kovacic. With the assistance COLLECTION of Library Board Member, Jerry Selmer, Councilmember Kovacic contacted several publishing PUBLICATION companies to obtain a quote for computer, design, printing and binding services. Old Mill Graphics of South Pasadena came in with the best bid and with an inclusive approach that allows all aspects of the book to be processed through one firm. The estimated cost to design, print, bind, shrink -wrap and ship 1,000 352 -page hardcover books is $14,350.23. Staff recommended that the City Council authorize'an expenditure of up to $15,350.00 from the Centennial Trust Fund Account ($14,350 + $1,000 contingency). Sufficient funds are available in the Centennial Trust Account to fund this project. This money is separate from the Centennial Celebration Commission account and will not encumber any of the. 11 4/1/03 45:0058 funds allocated to the Commission for their activities. Any revenue from sales will be used to offset the cost. The method by which the books will be distributed and /or sold has not yet been determined and will be the subject of future City Council discussion. The Councilmembers complimented and congratulated Councilmember Kovacic for his hard work in putting together the "centennial anthology". It was MOVED by Mayor Pro tern Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to AUTHORIZE an expenditure of up to $15,350.00 from the Centennial Trust Account ($14,350 + $1,000 contingency); and, WAIVED the City's purchasing regulations and policies with regard to competitive bidding and /or using the City's primary printing vendor; and, APPROVED the retention of Old Mill Graphics of South Pasadena as the firm to handle publication of the centennial essay collection. AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None 10B. ORDINANCE On November 5, 2002, the City Council adopted Ordinance No. 2163 adding Massage NO. 2175 Therapists' regulations to the Arcadia Municipal Code. The ordinance provides for the regulation (Massage of massage therapy activities and includes standards for the issuance of permits as well as Therapists) restrictions on operations that serve to reduce the risk of illegal activities. Previously the City did not have any standards regulating Massage Therapists. Since adoption of the ordinance some concerns were raised by one of the operators of a day spa regarding identification cards, number of hours for certification, uniforms, door signs, windows in doors. Staff reviewed Ordinance 2163 and suggested some changes set forth on the,April 1, 2003 staff report. The Business License Office has notified all licensed massage therapists and any business where massage therapists are licensed including day saps, salons, medical offices, acupuncturists and physical therapists, regarding the proposed changes. Cai Breitfus. President, Urban Retreat, answered questions raised by Council with regard to the hours of certification, stating in part that, massage therapists are not regulated in the State of California but massage schools are. The school in some cases cannot give 500 -hour certificate because -the State of California does not allow that. He suggested that the requirement for completion of '500 hours of instruction from a recognized school of massage apply to new therapist and not the ones who have worked in the community and have been licensed in the past. It was MOVED by Councilmember Segal, seconded by Councilmember Kovacic and CARRIED on roll call vote as follows to INTRODUCE ORDINANCE NO. 2175 AS AMENDED entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING DIVISION 8, ARTICLE VI, CHAPTER 4, PART 1 OF THE ARCADIA MUNICIPAL CODE REGARDING THE REGULATION OF MASSAGE THERAPISTS ". City Attorney Deitsch read the amendment to Ordinance No. 2175, page 8 paragraph (D) to read as follows: "Notwithstanding the foregoing, an applicant may renew, prior to its expiration, a permit obtained from the City prior to the effective date of this Section 6418.7 with fewer than five hundred (500) hours of instruction; if the applicant submits proof in the fcrm, content and quality deemed satisfactory to the Chief of Police that the applicant has provided the number of hours of actual massage at the same business in the City equal to the difference between 500 hours of instruction and the number of hours of instruction received from a recognized School of Massage. For this purpose, the Chief of Police may deem acceptable the declaration signed 12 4/1/03 45:0059 under penalty of perjury by the applicant that the foregoing standard has been met." AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None ADJOURNMENT Councilmember Segal adjourned the meeting in memory of Sam Weisz, his father -in -low. "Sam (In Memory of was born in 1920, in Colorado Springs. He grew up in Oklahoma until the age of 15. His family Sam Weisz) then moved to Los Angeles. Sam graduated high school and attended USC where he graduated with a degree in accounting. He met his wife of over 50 years, Frances, during his college years, they were married and moved to Philadelphia where Frances attended medical school and Sam continued to work as an accountant. After Frances graduated medical school they returned to Southern California to raise their family. Sam continued to practice as an accountant until he retired at the age of 78. Sam loved to play tennis; he played three days a week until he was unable to play at age 79. His hobbies including watching his grandchildren play sports and watching sports activities on television and in person. He was a true blue Los Angeles Dodgers fan to heart. Sam died on March 23, 2003 after an eight -month battle with pancreatic cancer. He is survived by his wife Frances, two daughters, Lee and Melinda, son Jonathan and ten grandchildren. Sam was a true gentleman by every meaning of the word and will be truly missed." ADJOURNMENT Councilmember Kovacic adjourned the meeting in memory of Ernest Herrington, who passed (In Memory of away on March 22, 2003. "Ernie was born in Houston, Texas and moved frequently as his father Ernest served in the United States Navy. Ernie was a Lieutenant Junior Grade during Work War 11. Herrington) After the war, he returned to California, graduated from USC and began his career as an educator. He taught at and was Assistant Principal of several Arcadia elementary schools before being named principal of Santa Anita Elementary School in 1954. He was devoted to his students, staff and the families of Santa Anita until his retirement in 1981. Ernie was also an enthusiastic community volunteer, lending his time and talents to many organizations and activities. He was an active member of the Arcadia Presbyterian Church. Another joy of his life was playing in Dixieland bands and being a member of The Four Notes. Isabel, his beloved wife of 53 years, preceded Ernie in death. He is survived by five daughters, Sue, Sara, Marty and Jeannie, their husbands along with 14 grandchildren, one great - granddaughter and many life- long friends. Memorial services were held at Arcadia Presbyterian Church on Saturday, March 291h. In lieu of Flowers, donations may be made to the Ernie Herrington Memorial Fund at the Arcadia Presbyterian Church. This indeed is a sad day as we say goodbye to Ernie Herrington, specially for me an alumnus of both Santa Anita Elementary School and Louise Avenue, a school and street I shared as a young kid growing up with the be loved Mr. Herrington." ADJOURNMENT At 9:20 p.m. the City Council Regular Meeting ADJOURNED to April 18, 2003 at 6:00 p.m. in the (April 18, 2003) Development Services Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. une D. Alford, Ci(l Jerk 13 4/1103 --r OVIO1 /o3 aiA ; 6.3'K6 S4a�P (I p,p -f,' kr 4 -CSD Nc,es ,bC "BPOpAT49 ",•a STAFF REPORT Recreation and Community Services Department DATE: April 1, 2003 TO: Mayor and City Council FROM: David A. Lewis, Director of Recreation and Community Services By: Roberta M. White, Assistant Director of Recreation and Community Services SUBJECT: Resolution No. 6346 establishing a revised Recreation and Community Services Department Fee Schedule Recommendation: Adopt SUMMARY The City of Arcadia establishes and /or modifies fees for City programs and services on an as needed basis, by way of a resolution. Resolution No. 6346 establishes fees for Recreation and Community Services Department classes and activities beginning May 1, 2003. BACKGROUND In July 2002 the City conducted a Cost Allocation Study to determine the actual cost of service for City programs and activities. The Study recommended changes to several City fees and charges including those for recreation and senior citizen classes and activities, as well as those assessed for using the Community Center. Resolution No. 6346 sets new fees for many Recreation and Community Services Department activities. Other departments will be coming forth in the future with new fee schedules related to their particular operation. DISCUSSION The purpose of the Cost Allocation Study is to ensure that City fees and charges are directly proportionate to the cost of providing the service. That is, the City is not in business to "make a profit," but to collect reasonable fees to help cover the cost of whatever service is being provided. The last time Recreation and Community Services Department fees were increased was July 1997. Since that time, the City has experienced increases in salaries and contractor payments as well as increased utility, maintenance and equipment costs. Not all fees are being changed, but for those that are, the increase is minimal and reflects the increased cost to the City of providing the service. If the City Council adopts Resolution No. 6346, the new fees will become effective May 1, 2003. - � tASER f^ jj- Mayor and City Council — Resolution No. 6346 April 1, 2003 Page 2 Not related to the adoption of fees, but of interest with regard to this subject, is the fact that through the Community Development Block Grant Program, the City is able to provide Youth Opportunity Grants to low- income residents under the age of 18. These grants can provide funding for recreation classes and excursions to youth who meet the income criteria. Residents interested in applying for a Youth Opportunity Grant should contact the Recreation and Community Services Department. ENVIRONMENTAL ANALYSIS Pursuant to Section 15273(1) of the CEQA guidelines, rates, tolls, fares and charges are exempt from CEQA if the purpose of said fee is to cover the cost of operating expenses. FISCAL IMPACT The new fees will enable the City to recover 'a majority of the cost of providing the referenced services. The exact amount of increased revenue is unknown at this time because it is dependent on the number of people who actually participate in the activities. RECOMMENDATION Adopt Resolution No. 6346, a resolution of the City Council of the City of Arcadia, California, establishing a revised Recreation and Community Services Department Fee Schedule. Approved: - WEM William R.'Kelly, City Manager Attachments: Resolution No. 6346 Recreation and Community Services Fee Schedule (effective May 1, 2003) RESOLUTION NO. 6346 0 10/03 2 tA 6 3 (/6 tee Ye64 C- 5b r e-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED RECREATION AND COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Administrative Services Department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution and said fees do not exceed the estimated costs for providing the service; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains from paying the fees or the burden caused; and the fees are not being imposed for general revenue purposes, but instead for partially recovering the cost of providing said services. Said fees are to cover the costs of the Recreation and Community Services Department services set forth in the Fee Schedule, Attached hereto as Exhibit "A ". SECTION 2. The City Council hereby adopts the fees set forth in Exhibit "A" attached hereto. LASER IMAGED - 1 - -7P SECTION 3. This Resolution shall become effective May 1, 2003. SECTION 4. Any provisions set forth in Resolution No. 5989 of the City Council or any other resolution adopted prior to this Resolution which are inconsistent herewith are hereby repealed. SECTION 5. - That the City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this 1st day of April , 2003. 1W GAIL A. MARSHALL Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Ste�e itsch p City Attorney GUWF, ;<< ;1 RAJ. 2- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6346 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 1 st day of April 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None City Clerk of the City of Arcadia 3 Comparative Fee Schedule d .� lu �aR 7 u S n m^ V� a "7001 sl l w i Aip�' �r a41�I��R�� �U.� iM��� aA!�h.�, m�!�.k4.,.pf�,� ( . , �. Vi��Ii_I'�y' �i�;`W.���,e�A��l The following are fees charged for classes and activities. Classes may range from 1/2 hour to 3 hours per meeting. Fees are listed on a per class basis, unless otherwise noted. AEROBICS Adults (1 hr.) 3.25 3.50 4.00 Senior Citizens 1 hr. 2.00 2.50 3.00 ART & CRAFTS Pre - school (1 hr.) * 2.50 2.75 3.00 Children (1 hr.) 2.50 2.75 3.00 BALLET/TAP /JAZZ Children (1 /2 hr.) 2.00 2.25 2.50 Children (45 min.) 2.25 2.50 2.75 Teens (1 hr.) 2.50 2.75 3.00 Adults (45 min.) 3.00 3.25 3.75 Senior Citizens Q hr. 2.00 2.50 3.00 BALLOOMDANCE Adults (1 hr.) 3.25 3.50 4.00 Senior Citizens 1 hr. 2.00 2.50 3.00 BONITA PARK LIGHT USE ( hour) 10.00 10.00 10.00 CAMPING (1 week session) Day 65.00 70.00 75.00 S orts 60.00 65.00 75.00 CARNIVAL, CRAFTS & EXCURSIONS cost cost Cost COMMUNITY CENTER (Maximum Rate) Group Assembly (6 hrs.) 300.00 375.00 450.00 Group Dinner (6 hrs.) 400.00 500.00 600.00 Hourly Rate Small Room 10.00 12.50 25.00 CREATIVE DANCE Children 45 min.) 2.25 2.50 2.75 CREATIVE MEMORIES Adults 3 hrs. 7.50 8.25 8.75 DANCE EXERCISE Adults 1 hr. 3.25 3.50 4.00 DANCE PRODUCTION Teens 1 -1/2 hrs. 3.00 3.25 3.50 DOG OBEDIENCE Children (1 -1/4 hrs.) 2.75 3.00 3.25 Adults 1 -1/4 hrs: 3.50 1 3.75 4.25 GOLF TOURNAMENTS Children 8.50 8.50 9.50 EXIIIBIT "A" Comparative Fee Schedule GUITAR Children (45 min.) 2.25 2.50 2.75 Adults 45 min. 3.00 3.25 3.75 GYMNASTICS* Children 45 min. 2.25 2.50 2.75 HLP HOP FUNKYDANCE Children 1 hr. 2.50 2.75 3.00 JU -JUTSU Children (1 -1/2 hrs.) 3.00 3.25 3.50 Adults 1 -1/2 hrs. 3.75 4.00 4.50 KARATE Children 1 hr. 2.50 2.75 3.00 LANGUAGE CLASS Senior Citizens 1 hr. 2.00 2.50 3.00 LINE DANCE Adults (1 -1/2 hrs.) 3.75 4.00 4.50 Senior Citizens 1 -1/2 hrs. 2.50 3.00 3.50 NATURE CLASSES Children (per merit bade 7.00 7.50 8.00 OIL PAINTING Senior Citizens 3 hrs. 4.00 4.50 5.00 SENIOR CITIZEN DANCES Senior Citizens 2 -1/4 hours 3.00 3.00 3.00 RECREATIONSWIMADMISSIONS ** 1.00 1.00 1.00 -C Children & Adults 1.00 1.00 2.00 -A SWIM LESSONS (2 week series) Children 26.00 26.00 30.00 TAI CHI/QI KUNG Adults (1 hr.) 3.00 3.50 4.00 Adults 1 -1/2 hrs. 3.75 4.00 4.50 TENNIS Pee Wee (45 min.)* 2.25 2.50 2.75 Children (1 hr.) 2.50 2.75, 3.00 Adults Q hr. 3.25 3.50 4.00 THEATRE WORKSHOP Children (1 hr.) - 2.75 3.00 Children 1 Y2 hrs. - 3.25 3.50 TUMBLING Children 45 min. 2.25 2.50 2.75 VA CA TIONA CTIVITY CENTERS Children (3 days) 30.00 30.00 45.00 VOLLEYBALL (per meeting) Adults/Teens 1.00 1.00 2.00 Comparative Fee Schedule WATERCOLOR PAINTING Senior Citizens 1 hr. 3.00 3.50 4.00 WILDERNESS SHELTER RESERVATIONS Arcadia Organization (up to 75) 50.00 50.00 75.00 Non - resident Organization (up to 75) 75.00 75.00 100.00 Overnight Youth Campouts (per day) 25.00 25.00 25.00 School Picnics 25.00 25.00 25.00 Small Group u to 25) 15.00 15.00 20.00 YOGA Adult (1 hr.) 3.25 3.50 4.00 Senior Citizens (2 hrs.) 3.00 3.50 4.00 Senior Citizens( 3 hrs.) 4.00 4.50 1 5.00 * Supply/Insurance cost added to fee and collected at time of registration. ** Family Swim Plan — Book of 20 swim tickets for $10 (50 cents per swim). Note: In addition to the above fees, Senior Citizens who take fee & charge classes pay a $2.00 per person registration fee each session. COMMUNITY CENTER FEES — PROPOSED 2003 -04 Comparitive Fee Schedule M e Set up, break down & 6 hrs. Supervision 300 $600 400 $450 Size of room assigned (1/3, 2/3, or full) is determined by group size. Dining reservations include kitchen. 200 $450 300 $375 100 $300 200 $300 100 $225 Additional Hours of Supervision $25/hr. $25 /hr. Security Deposit refundable $150 $150 down & 2 hrs. Additional Rnn.. rite llnnncif lrefiindahlel I I N/A I I $ Note: Assembly rentals include lectures, dances and receptions when no meal is served. COMMUNITY CENTER FEES — EXISTING 1998 TO PRESENT a Ruxamm Set u break down & 6 hrs. Supervision 300 $500 _ I 400 $375 Size of room assigned (1/3, 2/3, or full) is determined by group size. Dining reservations include kitchen. 200 $375 300 $315 100 $250 200 $250 100 $190 Additional Hours of Supervision $12.50 hr. $12.50 /hr. Security Deposit refundable $100 $100 down & 2 hrs. Additional CPrnrlty nPnndt (refnndahle) I I NIA 1 1 $25 J W; . �Z�' Dq&t103 { 649 rCt 6W�-�t V 4 STAFF REPORT Development Services Department April 1, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Director By: Donna Butler, Community Development Administrator 4 � v SUBJECT: General Plan amendment G.P. 2003 -001 - amending the text of the rp oiects Recommendation: Adopt City Council Resolution No. 6347 SUMMARY The City received a request from'Romolo De Paolis for a General Plan Change (GP 2003 -001) to increase the maximum intensity of non - residential square footage for mixed -use projects from a 0.40 floor area ratio to a 0.50 floor area ratio. The Development Services Department is recommending approval of GP 2003 -001 and adoption of City Council Resolution No. 6347. BACKGROUND The Planning Commission at its March 11, 2003 meeting voted 5 -0 to adopt Planning Commission Resolution No. 1688 recommending to the City'Council amendments to the Community Development Section of the General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects. The City has received a proposal from Romolo De Paolis to construct a mixed -use project within the City. The proposed project is located at 306 -310 S. First Avenue on the southeast corner of First Avenue and California Street. The project includes approximately 10,767 square feet of commercial (non - residential) floor area and eight residential condominium units. Using an allowable non - residential floor area ratio of 0.40, the commercial portion of the proposed mixed -use development would be limited to approximately 8,640 square feet. In order to proceed with the project as designed, Mr. De Paolis is requesting the proposed General Plan Change. d � LASER IMAGED Page 1 5�p' DISCUSSION "Table 2 -A — City General Plan Land Use Designations" provides a description of the various land use designations used to define desired land uses within the City. The table establishes "Maximum Intensity" for each Land Use Designation for all properties within the City. Mixed Uses are an allowable land use within the Commercial/Multiple Family (MU -C /MF) Land Use Designation. Citywide, `there are 15.3 acres with the (MU- C/MF) Land Use Designation that would be affected by this change. The (MU -C /MF) Land Use Designation encourages the development of commercial and residential mixed -use projects close to local services and facilities. These developments are also meant to encourage the use of alternative modes of circulation such as walking or cycling, and to promote community interaction. The Maximum Intensity of mixed -use development within this Land Use Designation is a 0.40 floor area ratio for commercial uses, and 24 dwelling units /acre for residential uses. The applicant is requesting that the "Maximum Intensity" for commercial space within mixed used developments be increased from a 0.40 floor area ratio to 0.50. This would be consistent with the maximum intensity for commercial • development within the Commercial (C),land use designation: Increasing the maximum intensity for commercial development would allow for more flexibility in the design process regarding mixed -use developments. .For example, a given mixed -use development may not maximize the allowable density for residential units, and instead may choose to maximize the commercial portion of the development. As is the case with, any development, a mixed -use project is required to comply with the provisions of the underlying zone. Setbacks, height restrictions, and parking requirements generally restrict the size and intensity of proposed development. If a proposed project conforms to the development standards of a given zone, staff is generally in support of the project. Also, mixed -use development requires approval of a conditional use permit; therefore, individual projects are reviewed on a site - specific basis. The City surveyed eight cities regarding their allowable mixed -use. density. The following table illustrates the various densities allowed in each of the cities: JAJ Page 2 eel CITY RESIDENTIAL DENSITY COMMERCIAL DENSITY Arcadia 24 du /ac 0.40 F.A.R. Monrovia Limited only by parking /setbacks No commercial F.A.R. requirement San Dimas Limited only by parking /setbacks, No commercial F.A.R: requirement, regulated thru design review regulated thru design review process process La Verne Limited only by parking /setbacks, No commercial F.A.R. requirement, regulated thru C.U.P. process regulated thru C.U.P. process Brea No maximum density, regulated No commercial F.A.R. requirement thru Specific Plan process Whittler Limited only by parking /setbacks No commercial F.A.R. requirement Burbank 57.du /ac No commercial F.A.R. requirement Glendale No specific density limitation, entire No specific density limitation, entire project cannot exceed a total 1.2 project cannot exceed a total 1.2 F.A.R. (currently drafting more F.A.R. (currently drafting more flexible mixed -use regulations) flexible mixed -use regulations) Pasadena 48 du /ac No commercial F.A.R. requirement The development standards, conditional use permit and design review procedures generally determine the allowable intensity of projects within the City. In reviewing a mixed -use project, an applicant may choose to maximize the residential density, and not maximize the commercial floor area ratio. Increasing the maximum intensity for commercial development will give staff and the applicant flexibility in the design process. In order . to encourage mixed -use developments within appropriate land use designations, it is the Development Services Department's opinion that the allowable commercial floor area ratio should be increased. The Development Services Department is recommending approval of G.P. 2003 -001 as set forth below and adoption of City Council Resolution No. 6347. Development Services Department Recommendation The Development Services Department recommends that the "Commercial /Multiple Family" Land Use Designation in Table 2 -A — City General Plan Land Use Designations be amended to read as set forth below (changes in bold): Page 3 Planned Land Use Designation Maximum Intensity City Acreage Commercial /Multiple 0.40- 0.50 FAR for mixed 15.3 Family (MU- C/MF)- uses, and up to 24 Provides opportunities for du /acre, + 25% density development of bonus for affordable family commercial and residential housing projects; up to 50 mixed -use projects close du /ac for market rate to local services and senior housing projects facilities which foster the and up to 63 du /ac for use of alternative modes affordable senior housing of circulation such as projects (a minimum of pedestrian or bicycles. 25% of the units must be Commercial uses allowed affordable units). The 63 within this designation are units includes a maximum intended to serve the 25% density bonus. needs of the local residents as well as promote community interaction. Appropriate uses include medium to high- density residential, medical and professional offices, retail commercial, and personal services. If the City Council approves the proposed changes to the General Plan as recommended above, the changes would apply citywide to all properties designated as "Commercial /Multiple Family" (MU- C /MF). However, all mixed -use projects are subject to the appropriate discretionary approvals by the City. The Planning Commission held a public hearing on the proposed changes to the General Plan on February 25, 2003 and recommended approval. ENVIRONMENTAL ANALYSIS Pursuant to, the provisions of the California Environmental Quality Act, the Development Services Department has prepared an Initial Study for the proposed project. Said Initial Study did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the project including land, air, water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic significance that could not be made less than significant with mitigation incorporation. When considering the record as a whole, there is no evidence that the proposed project will have any potential for adverse effect on wildlife resources or the habitat upon which the wildlife depends. Therefore, a Negative Declaration has been prepared for this project. Page 4 RECOMMENDATION That the City Council should move to adopt the Negative Declaration and adopt City Council Resolution No. 6347 amending the text of the Community Development Section of the General Plan to increase the allowable intensity of mixed -use projects from a 0.40 floor area ratio to a 0.50 floor area ratio for non- residential square footage. Attachments: CC Resolution 6347 Aerial Photographs, Zoning Maps, and Vicinity Maps of properties designated as "Commercial /Multiple Family" (MU -C /MF) PC Resolution 1688 adopted 03/11/03 PC February 25, 2003 Minutes Negative Declaration and Initial Study Environmental Information Approved by: 11 """ ' William R. Kelly, City Manager Page 5 RESOLUTION NO. 6347 ..A RESOLUTION OF THE 'CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE COMMUNITY DEVELOPMENT SECTION OF THE ARCADIA GENERAL PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO OF NON- RESIDENTIAL SQUARE FOOTAGE FOR MIXED- USE PROJECTS WHEREAS, General Plan Amendment (GP 03 -001) was initiated by Romolo De Paolis, to amend the Community Development Section of the Arcadia General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple- Family" land use designation; and WHEREAS, on February 25, 2003, a public hearing was held before the Planning Commission on said matter at which time all interested persons were given full.opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission voted 5 to 0 to adopt Planning Commission Resolution 1688 recommending to the City Council amendments to the table and text of the Community Development Section of the General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple - Family" land use designation; and WHEREAS, on April 1, 2003, the City Council held a public hearing on said General Plan Amendment; and WHEREAS, as part of the record of this hearing, the City Council reviewed and considered: 1. All staff reports and related attachments and exhibits submitted by the Community Development Division of the Development Services Department to the City Council; 2. The record of the Planning Commission hearing regarding General Plan Amendments GP 03 -001; 3. All information and material and documentation presented as part of the public testimony at the Planning Commission public hearing on February 25, 2003, including the staff report, and -1- 6347 WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the factual data submitted by the Development Services Department in the attached report is true and correct. Section 2. The City Council finds: 1. That the proposed General Plan amendment to amend the Community Development Section of the Arcadia General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple- Family" land use designation will further encourage mixed -use development within the City. 2. That the approval of the General Plan Amendments will not be detrimental to the public health or welfare, or injurious to the property or improvements in such zone or vicinity. 3. That the granting of General Plan Amendments will not have the potential for causing a significant effect on the environment and a Negative Declaration for this project has been prepared pursuant to the provisions of the California Environmental Quality Act. Section 3. That for the foregoing reasons, the City Council approves the following changes to Table 2 -A - City General Plan Land Use Designations in the Community Development Section of the General Plan: Planned Land Use . Designation Maximum Intensity City Acreage CommerciallMultiple 0 40- 0.50 FAR for mixed 15.3 Family (MU- C/MF)- uses, and up to 24 Provides opportunities for dulacre, + 25% density development of bonus for affordable commercial and family housing projects; residential mixed -use up to 50 du /ac for market projects close to local rate senior housing services and facilities projects and up to 63 which foster the use of du /ac for affordable 2- 6347 alternative modes of circulation such as pedestrian or bicycles. Commercial uses allowed within this designation are intended to serve the needs of the local residents as well as promote community interaction. Appropriate uses include medium to high- density residential, medical and professional offices, retail commercial, and personal services. senior housing projects (a minimum of 25% of the units must be affordable units). The 63 units includes a maximum 25% density bonus. Section 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 1 day of April, 2003 ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Stephen Deitsch City Attorney Mayor of the City of Arcadia -3- 6347 ri Tl� vi F� 0 D D • ip 00 0 100 LU ® Mixed Use Land Designation Al Development Services Department Engineering Division kepaedby. R.S. Gonzales Febrtay, 2003 Q Q Z Q Q Z. CO - 'Po oryi`` F \ y Zzo - NEWMAN AVE Parcels with a Mixed Use (MU=CVMF) Designation GP 2003 =001 COLORADO BL WAN AVE : Y ! i � .x v �}�r {� � � lA n I. ! Ik�� iJ'M 01 I 0 1111MY i iN 1, I 0 1111MY PL N ? 100 0 100 zoo NO Fear Q :I SANDRA AVE SANDRA Yull y ¢I LIVE OAK AVE Q Mixed Use ¢ Land Designation F- CX Development Services Department Engineering Division Repavdbyy. R.SGwrzak; Fab ,, 2XJ F, mcm-- m a m r = T. v a DT% Parcels with a Mixed Use (MU=CIMF) Designation GP 2003 =001 LIVE OAK AVE RODELL,PL F 1 :.i. [olinliff NVIOXIIIII RESOLUTION NO. 1688 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARCADIA, RECOMMENDING TO THE CITY COUNCIL AMENDMENTS TO THE COMMUNITY DEVELOPMENT SECTION OF THE ARCADIA GENERAL PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO OF NON - RESIDENTIAL SQUARE FOOTAGE FOR MIXED -USE PROJECTS WHEREAS, this General Plan amendment was initiated by Romolo De Paolis to amend the Community Development Section of the Arcadia General plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple- Family" land use designation; and WHEREAS, on February 25, 2003, a public hearing was held before the Planning Commission on said matter at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, after the public hearing the Planning Commission voted to recommend to the City Council approval of General Plan Change 2003 -001 as recommended by the Development Services Department. NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF ARCADIA HEREBY RESOLVES AS FOLLOWS: Section 1. That the factual data submitted by the Community Development Division in the attached report is true and correct. Section 2. This Commission finds: 1. That the proposed revisions and amendments to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple- Family" land use designation will further encourage mixed- use development within the City. 2. That approval of General Plan Change 2003 -001 will not be detrimental to the public health or welfare, or injurious to the property or improvements in such zone or vicinity. -1- 1688 3. That the proposed changes will not have a significant effect on the environment. Section 3. That for the foregoing reasons the Planning Commission recommends to the City Council approval of the General Plan change as set forth hereafter: That the "Commercial/Multiple/Family" Land Use Designations in Table 2- A: City General Plan Land Use Designations be amended to read as set forth below: Planned Land Use Designation Maximum Intensity City Acreage Commercial /Multiple 9.48- 0.50 FAR for mixed 15.3 Family (MU- C /MF)- uses, and up to 24 Provides opportunities for du /acre, + 25% density development of bonus for affordable commercial and family housing projects; residential mixed -use up to 50 du /ac for market projects close to local rate senior housing services and facilities projects and up to 63 which foster the use of du /ac for affordable alternative modes of senior housing projects circulation such as (a minimum of 25% of pedestrian or bicycles. the units must be Commercial uses allowed affordable units). The 63 within this designation are units includes a intended to serve the maximum 25% density needs of the local bonus. residents as well as promote community interaction. Appropriate uses include medium to high- density residential, medical and professional offices, retail commercial, and personal services. Section 4. The Secretary of the Planning Commission shall certify to the adoption of this Resolution and shall cause a copy to be forwarded to the City Council of the City of Arcadia. -2- 1688 I HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the Planning Commission held on the 11 day of March 2003, by the following vote: AYES: Baderian, Hsu, Lucas, Wen, Olson NOES: None ABSENT: None Chairman, Planning Commission City of Arcadia ATTEST: Secretary, Planning Commission City of Arcadia Approved by: Stephen P. Deitsch, City Attorney -3- 1688 2. PUBLIC HEARING GP 2003 -001 Romolo De Paolis Consideration of a proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area ratio of non- residential building square footage from a .4 floor area ratio to a .5 floor area ratio for mixed -use projects. The staff report was presented. In response to questions by the Commission, Mr. Lambert said that this change would only affect 15 acres in the City, which is relatively minor. He explained the areas of the City that this would affect. He noted that there are no other mixed uses in the City, although, another proposal was submitted recently. On the subject project, the use is slightly over what the GP would allow. However, the project will meet and conform to all parking regulations. Without the GP amendment, they would not be able to proceed with their project. The public hearing was opened. Romolo De Paolis, 1771 E. Mountain St. Pasadena, said they are applying for this so their project would be financially feasible. No one else spoke in favor of or in opposition to this item Chairman Olson closed the public hearing. MOTION It was moved by Commissioner Baderian, seconded by Commissioner Wen to recommend approval of GP 2003 -001 to the City Council. ROLL CALL: AYES: Commissioners Baderian, Hsu, Lucas, Wen, Olson NOES: None Arcadia City Planning Commission 2 2/11/03 NEGATIVE DECLARATION (Draft) ° tr°RS »o 1. Name, if any, and a brief description of project: GP 2003 -001: Proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area ratio of non - residential building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. 2. Location: Citywide 3. Entity or person undertaking project: Romolo De Paolis 1771 E. Mountain Street Pasadena, CA 91104 (626) 794 -3981 The Planning Commission, having reviewed the Initial Study of this proposed project and having reviewed the written comments received prior to the public meeting of the Planning Commission, including the recommendation of the City's Staff, does hereby find and declare that the proposed project will not have a significant effect on the environment. A brief statement of the reasons supporting the Planning Commission /City Council's findings are as follows: The proposed General Plan Change will not have a significant effect upon the environment. The Planning Commission hereby finds that the Negative Declaration reflects its independent judgment. A copy of the Initial Study may be obtained at: City of Arcadia Development Services Department Community Development Division 240 W. Huntington Drive Arcadia, 91007 (626) 574 -5423 The location and custodian of the documents and any other material which constitute the record of proceedings upon which the City based its decision to adopt this Negative Declaration are as follows: City of Arcadia Development Services Department Community Development Division 240 W Huntington Drive Arcadia, 91007 (626) 574 -5423 Date Received for Filing Neg Dec 7/02 File No. GP 2003 -001 CITY OFARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 CALIFORNIA ENVIRONMENTAL QUALITY ACT ENVIRONMENTAL CHECKLIST FORM 1. Project Title: Application No. GP 2003 -001 2. Project Address (Location) Citywide 3. Project Sponsor's Name, Address & Telephone Number: Romolo De Paolis 1771 E. Mountain Street Pasadena, CA 91104 (626) 794 - 3981. 4. Lead Agency Name & Address: City of Arcadia -,- Development Services Department Community Development Division -- Planning Services 240 W. Huntington Drive Post Office Box 60021 Arcadia, CA 91066 -6021 5. Lead Agency Contact Person & Telephone Number: Donna Butler, Community Development Administrator (626) 574 -5442 6. General Plan Designation: Commercial /Multiple Family (MU -C/MF) 7. Zoning Classification: Citywide 8. Description of Project: -1- CEQA Env. Checklist Part 1, 7102 File No. GP 2003 -001 Proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area .ratio of non- residential building square footage from .a 0.40 floor area, ratio to a 0.50 floor area ratio for mixed -use projects. 9. Surrounding Land Uses . and Setting: (Briefly describe the project's - surroundings.) N/A 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement): N/A ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would 'be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checkliston the following pages. Aesthetics Biological Resources Geology /Soils HydrologyNVater Quality Mineral Resources Population & Housing Recreation Utilities and Service Systems Mandatory Findings of Significance DETERMINATION (To be completed by the Lead Agency) On the basis of this initial evaluation: Air.Quality Cultural Resources Hazards & Hazardous Materials . Land Use & Planning Noise Public Services Transportation / Circulation [X] I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. [ ] I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. -2- CEQA Env. Checklist Part 1, 7102 File No. GP 2003 -001 [ ] I find that the proposed project MAY have a significant effect on the environment, an` ENVIRONMENTAL IMPACT REPORT is required. [ ] I find that the proposed project MAY have a significant effect on the environment, but that at least one effect has been adequately analyzed.in an earlier document pursuant to applicable legal standards and has been addressed by mitigation measures based on that earlier analysis as described on attached sheets, and if any remaining effect is a 'Potentially Significant Impact' or 'Potentially Significant Unless Mitigated," an ENVIRONMENTAL IMPACT REPORT is required, but it only needs to analyze the,,effects that have not yet been addressed. [ ] I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially significant effects have been analyzed adequately in an earlier Environmental Impact Report pursuant to applicable standards and have been avoided or mitigated pursuant to that earlier EIRJncluding revisions or mitigation measures that are imposed upon the proposed project. By: Donna Butler, Community Development Administrator For: The City of Arcadia - =Development Services Department n ,Gt ; 07 January 23; 2003 Signature Date Joseph Lambert Donna Butler Printed Name For EVALUATION OF ENVIRONMENTAL IMPACTS: A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question, A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects such as the one involved (e.g., the project is not within a fault rupture zone) A "No Impact' answer should be explained where it is based on project - specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project- specific screening analysis). 2. All answers must take account of the whole action involved, including off -site as well as on -site, cumulative as well as project - level, indirect as well as direct, and construction related as well as operational impacts. -3- CEQA Env. Checklist Part 1, 7/02 File No. GP 2003 -001 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more, "Potentially Significant Impact" entries when the determination is made, an Environmental Impact Report is required. 4. "Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section 17 "Earlier Analyses" may be cross - referenced). 5. Earlier analyses may be used where, pursuant to the tiering, program Environmental Impact Report, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or Negative Declaration {Section 15063(c)(3)(D)). Earlier analyses are discussed in Section 17 at the end of the checklist. a) Earlier Analyses Used: Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures that were incorporated or refined from the earlier document and the extent to which they address site - specific conditions for the project. 6. Lead agencies are encouraged to incorporate into the checklist, references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. Supporting Information Sources. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. The explanation of each issue should identify: a) The significance criteria or threshold, if any, used to evaluate each question; and b) The mitigation measure identified, if any, to reduce the impact to less than significant. -4- CECA Env. Checklist Part 1, 7/02 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation 1 AESTHETICS — Would the project a) Have a substantial adverse effect on a scenic vista? ❑ ❑ ❑ IE b) Substantially damage scenic resources, including, but not limited ❑ ❑ ❑ to, trees, rock outcroppings, and historic buildings within a state scenic highway? c) Substantially degrade the existing visual character or quality of ❑ ❑ ❑ the site and its surroundings? d) Create a new source of substantial light or glare which would ❑ ❑ ❑ adversely affect day or nighttime views in the area? The proposed project is a General Plan Change increasing, the allowable floor area of of non- residential building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. This General Plan Change would affect 15.3 acres citywide within the CommerciaUMultiple Family (MU -C/MF) land use designation. However, mixed use projects in the City must receive approval of a Conditional Use Permit prior to development. As individual projects are received, the potential environmental impacts of that project shall be addressed. As such, no adverse impact is anticipated due to the General Plan Change. 2. AGRICULTURE RESOURCES - In determining whether impacts to agriculture resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of ❑ ❑ ❑ Statewide Importance (Farmland) to non - agricultural use? (The Farmland Mapping and Monitoring Program in the California Resources Agency to non - agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson ❑ ❑ ❑ Act contract? c) Involve other changes in the existing environment which, due to ❑ ❑ ❑ their location or nature, could result in conversion of Farmland to non - agricultural use? CEOA Checklist 5 7/02 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation The proposed project shall only affect those properties with a Commercial /Multiple Family (MU -C/MF) land use designation. Aricultural areas do not have this land use designation. As such, the proposal will have no impacts on agricultural resources. 3. AIR QUALITY - Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable air ❑ ❑ ❑ quality plan? b) Violate any air quality standard or contribute substantially to an ❑ ❑ ❑ existing or projected air quality violation? c) Result in a cumulatively considerable net increase of any criteria ❑ ❑ ❑ pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? e) Expose sensitive receptors to substantial pollutant ❑ ❑ ❑ concentrations? f) Create objectionable odors affecting a substantial number of ❑ ❑ ❑ people? The proposed project is a General Plan Change increasing the allowable floor area of of non - residential building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. This General Plan Change would affect 15.3 acres citywide within the Commercial /Multiple Family (MU -C/MF) land use designation. However, mixed use projects in the City must receive approval of a Conditional Use Permit prior to development. As individual projects are received, the potential environmental impacts of that project . shall be addressed. As such, no adverse impact is anticipated due to the General Plan Change. 4. BIOLOGICAL RESOURCES - Would the project: a) Have a substantial adverse impact, either directly or through ❑ ❑ ❑ habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse impact on any riparian habitat or other ❑ ❑ ❑ sensitive natural community identified in local or regional plans, CEQA Checklist 6 7102 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation policies, and regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including but not limited to , marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption or other means? d) Interfere substantially with the movement of any native resident or ❑ ❑ ❑ migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? e) Conflict with any local policies or ordinances protecting biological ❑ ❑ ❑ resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat Conservation ❑ ❑ ❑ Plan, Natural Conservation Community Plan, or other approved local, regional or state habitat conservation plan? The proposed project shall only affect those properties with a Commercial/Multiple Family (MU -C/MF) land use designation. Properties within the City with this land use designation are already developed and will not impact wildlife. Individual projects will be reviewed for code compliance and are subject to the provisions of the City's Tree Preservation Ordinance. As such, the proposal will have no impacts on biological resources. 5. CULTURAL RESOURCES - Would the project: a) Cause a substantial adverse change in the significance of a ❑ ❑ ❑ historical resource as defined in § 15064.5? b) Cause a substantial adverse change in the significance of an ❑ ❑ ❑ archaeological resource pursuant to § 15064.5? c) Directly or indirectly destroy a unique paleontological resource or ❑ ❑ ❑ site or unique geologic feature? d) Disturb any human remains, including those interred outside of ❑ ❑ ❑ formal cemeteries? CEQA Checklist 7 7/02 File No.: GP 2003 -001 6. Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation Those properties with a CommercfallMultiple Family (MU -C/MF) land use designation shall be affected, which include 15.3 acres citywide. Most of these properties are currently developed with commercial land uses. The proposed General Plan change will not alter the way individual projects are evaluated regarding cultural resources. As such, no adverse impacts on cultural resources are anticipated. GEOLOGY AND SOILS - Would the project: a) Expose people or structures to potential substantial adverse ❑ ❑ ❑ effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the ❑ ❑ ❑ most recent Alquist - Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. ii) Strong seismic ground shaking? ❑ ❑ ❑ iii) Seismic - related ground failure, including liquefaction? ❑ ❑ ❑ v) Landslides? ❑ ❑ ❑ b) Result in substantial soil erosion or the loss of topsoil? ❑ ❑ ❑ c) Be located on a geologic unit or soil that is unstable, or that would ❑ ❑ ❑ become unstable as a result of the project, and potentially result in on- or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? d) Be located on expansive soil as defined in Table 18 -1 -B of the ❑ ❑ ❑ Uniform Building Code (1994), creating substantial risks to life or property? e) Have soils incapable of adequately supporting the use of septic ❑ ❑ ❑ ED tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? CEQA Checklist 8 7/02 File No.: GP 2003 -001 Less Than Potentially Significant - Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation 7, Those properties with a CommerciallMultiple Family (MU -C/MF) land use designation shall be affected, which include 15.3 acres citywide. Most of these properties are currently developed with. commercial land uses. The proposed General Plan change will not after the way individual projects are evaluated regarding geology and soils. As such, no adverse impacts on geology and soils are anticipated. VII. HAZARDS AND HAZARDOUS MATERIALS - Would the project: a) Create a significant hazard to the public or the environment ❑ ❑ ❑ through the routine transport, use, or disposal of hazardous materials? b) Create a significant hazard to the public or the environment ❑ ❑ ❑ through reasonably foreseeable upset and accident conditions involving the release of hazardous materials 'into the environment? c) emit hazardous emissions or handle hazardous or acutely ❑ ❑ ❑ hazardous materials, substances, or waste within one - quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous ❑ ❑ ❑ materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? . e) For a project located within an airport land use plan or, where ❑ ❑ ❑ such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the ❑ ❑ ❑ project result in a safety hazard for people residing or working in the project area? g) Impair implementation of or physically interfere with an adopted ❑ ❑ ❑ emergency response plan or emergency evacuation plan? h) Expose people or structures to a sigificant risk of loss, injury or ❑ ❑ ❑ death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? CEQA Checklist 9 7102 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation Those properties with a Commercial /Multiple Family (MU -C/MF) land use designation shall be affected, which include 15.3 acres citywide. Most of these properties are currently developed with commercial land uses. The proposed General Plan change will not alter the way individual projects are evaluated regarding hazardous substances, nor will it create or expose people to health hazards. The proposal will be in compliance with emergency access and fire safety regulations. As such, no adverse impacts are anticipated. 8. HYDROLOGY AND WATER QUALITY - Would the project: a) Violate any water quality standards or waste discharge ❑ ❑ ❑ requirements? b) Substantially deplete groundwater supplies, or interfere ❑ ❑ ❑ IK substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c) Substantially alter the existing drainage pattern of the site or area, ❑ ❑ ❑ including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? d) Substantially alter the existing drainage pattern of the site or area, ❑ ❑ ❑ including through the alteration of the course of a stream or river, . or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? e) Create or contribute runoff water which would exceed the capacity ❑ ❑ ❑ of existing or planned storm water drainage systems or provide substantial additional sources of polluted runoff? f) Otherwise substantially degrade water quality ❑ ❑ ❑ g) Place housing within a 100 -year flood hazard area, as mapped on ❑ ❑ ❑ a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? h) Place within a 100 -year floodplain structures which would impede ❑ ❑ ❑ or redirect flood flows? CEQA Checklist 10 7102 File No.: GP 2003 -001 Less Than Potentially Significant Significant With ' Impact Mitigation Incorporation i) Expose people or structures to a significant risk of loss, injury or ❑ death involving flooding, including flooding as a result of the failure of a levee or dam? j) Inundation by seiche, tsunami or mudflow? ❑ k) Potential impact of project construction on storm water runoff? ❑ 1) Potential impact of project post- construction activity on storm ❑' water runoff? m Potential for discharge of storm water from areas from material ❑ storage, vehicle or equipment maintenance (including washing), waste handling, hazardous materials handling or storage, delivery areas or loading docks, or other outdoor work areas? Less Than Significant No Impact Impact ❑ ❑ El ■ Ok n) Potential for discharge of storm water to cause significant harm ❑ ❑ ❑ on the biological integrity of the waterways and water bodies? o) Potential for discharge of storm water to impair the beneficial ❑ ❑ ❑ uses of the receiving waters or areas that provide water quality benefit? p) Potential for significant changes in the flow velocity or volume of ❑ ❑ ❑ storm water runoff that can use environmental harm? 9. q) Potential for significant increases in erosion of the project site or ❑ ❑ ❑ surrounding areas? Those properties with a Commercial /Multiple Family (MU -C/MF) land use designation shall be affected, which include 15.3 acres citywide. Most of these properties are currently developed with commercial land uses. The proposed General Plan change will not alter the way individual projects are evaluated regarding hydrology and water quality. As such, no adverse impacts are anticipated. LAND USE AND PLANNING - Would the project: a) Physically divide an established community? ❑ ❑ ❑ CEQA Checklist 11 7102 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation b) Conflict with any applicable land use plan, policy, or regulation of ❑ ❑ ❑ an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan or natural ❑ ❑ ❑ community conservation plan? The proposed project would allow a greater commercial floor area ratio within the CommerciaUMultiple- Family land use designation. Individual projects would be evaluated based on the underlying zoning of the site and on it's individual merits. As such, no adverse impacts are anticipated. 10. MINERAL RESOURCES - Would the project: a) Result in the loss of availability of a known mineral resource that ❑ ❑ ❑ would be of value to the region and the residents of the state? b) Result in the loss of availability of a locally - important mineral ❑ ❑ ❑ resource recovery site delineated on a local general plan, specific plan or other land use plan? Although the proposed project would affect 15.3 acres citywide, no mineral resources are known to exist at the sites. As such, no adverse impacts are anticipated. 11. NOISE - Would the project result in: a) Exposure of persons to or generation of noise levels in excess of ❑ ❑ ❑ standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of excessive groundborne ❑ ❑ ❑ vibration or groundborne noise levels? c) A substantial permanent increase in ambient noise levels in the ❑ ❑ ❑ project vicinity above levels existing without the project? d) A substantial temporary or periodic increase in ambient noise ❑ ❑ ❑ levels in the project vicinity above levels existing without the project? e) For a project located within an airport land use plan or, where ❑ ❑ ❑ such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people CEC;A Checklist 12 7102 File No.: GP 2003 -001 residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation ❑ ❑ ❑ The project will not result in exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance. All proposed projects will be subject to the City's Noise Ordinance and those standards outlined in the General Plan. As such, no adverse impacts are anticipated. 12. POPULATION AND HOUSING - Would the project a) Induce substantial population growth in an area, either directly (for ❑ El 1:1 example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating ❑ ❑ ❑ the construction of replacement housing elsewhere? 13. c) Displace substantial numbers of people, necessitating the ❑ ❑ ❑ construction of replacement housing elsewhere? Those properties with a CommerciallMultiple Family (MU -C/MF) land use designation shall be affected, which includes 15.3 acres citywide. Also, the propossal shall not alter the density of dwelling units allowed within the (MU -C/MF) land use designation. As such, no adverse significant impacts are anticipated. PUBLIC SERVICES — Would the project: a) Result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? ❑ ❑ ® ❑ Police protection? ❑ ❑ ® ❑ Schools? ❑ ❑ ® ❑ Parks? ❑ ❑ ® ❑ Other public facilities? ❑ ❑ ® ❑ CEQA Checklist 13 7102 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation Those properties with a Commercial /Multiple Family (MU -C/MF) land use designation shall be affected, which includes 15.3 acres citywide. The proposal shall not alter the density of dwelling units allowed within the (MU- C/MF) land use designation. Howwever, the proposal would potentially allow for slightly more dense (50 FAR instead of .40 FAR) commercial development within those areas with a (MU -C/MF) land use designation. The increased commercial FAR would not significantly affect schools, police protection, parks, or fire protection. All individual mixed -use developments shall be evaluated on a case by case basis and all City departments will have an opportunity to comment on those developments. Staff has not received negative feedback from the Fire or Police Departments regarding this proposal. It is staffs opinion that an increased allowable commercial FAR would not negatively affect public. services. Also, the proposed allowable commercial FAR in the CommerciatlMultiple Family (MU -CIMF) land use designation would be consistent with the allowable FAR within the Commercial (C) land use designation. Therefore, impacts to public services are anticipated to be less than significant. 14. Is. RECREATION — Would the project: a) . Increase the use of existing neighborhood and regional parks or ❑ ❑ ❑ other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the ❑ ❑ ❑ construction or expansion of recreational facilities which have an adverse physical effect on the environment? The proposed project consists of increasing the allowable commercial FAR within the CommerciallMultiple Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density of dwelling units within this area shall not be altered. As such, the project will not create a significant impact upon recreational services. TRANSPORTATIONITRAFFIC - Would the project: a) Cause an increase in traffic which is substantial in relation to the ❑ ❑ ❑ existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? b) Exceed, either individually or cumulatively, a level of service ❑ ❑ ❑ standard established by the county congestion management agency for designated roads or highways? c) Result in a change in air traffic patterns, including either an ❑ ❑ ❑ increase in traffic levels or a change in location that results in substantial safety risks? d) Substantially increase hazards due to a design feature ( e.g., ❑ ❑ ❑ sharp curves or dangerous intersections) or incompatible uses CEQA Checklist 14 7/02 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation (e.g., farm equipment)? e) Result in inadequate emergency access? f) Result in inadequate parking capacity? g) Conflict with adopted policies, plans or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ The proposed project consists of increasing the allowable commercial FAR within the Commercial/Multiple Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density of dwelling units within this area shall not be altered. Also, individual mixed -use projects shall be required to comply with applicable parking regulations. Parking for these types of projects will be located onsite unless special approval is granted through the conditional use permit process. As such, the impacts if any, are less than significant. 16. UTILITIES AND SERVICE SYSTEMS - Would the project: a) Exceed wastewater treatment requirements of the applicable ❑ ❑ ❑ Regional Water Quality Control Board? b) Require or result in the construction of new water or wastewater ❑ ❑ ❑ treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? c) Require or result in the construction of new storm water drainage ❑ ❑ ❑ facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from ❑ ❑ ❑ existing entitlements and resources, or are new or expanded entitlements needed? In making this determination, the City shall consider whether the project is subject to the water supply assessment requirements of Water Code Section 10910, at seq. (SB 610), and the requirements of Government Code Section 664737 (SB221). e) Result in a determination by the wastewater treatment. provider ❑ ❑ ❑ which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in CEQA Checklist 15 7/02 File No.: GP 2003 -001 Less Than Potentially Significant Less Than Significant With Significant No Impact Mitigation Impact Impact Incorporation addition to the provider's existing commitments? f) Be served by a landfill with sufficient permitted capacity to ❑ ❑ ❑ accommodate the project's solid waste disposal needs? g) Comply with federal, state and local statues and regulations ❑ ❑ ❑ related to solid waste? The proposed project consists of increasing. the allowable commercial FAR within the Commercial/Multiple Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density of dwelling units within this area shall not be altered. Also, individual mixed -use projects shall be required to comply with all development regulations based on the underlying zoning. The increase in allowable commercial FAR is incremental and is consistent with that of the Commercial (C) land use designation. As such, no adverse impacts are anticipated. 17. MANDATORY FINDINGS OF SIGNIFICANCE a) Does the project have the potential to degrade the quality of the ❑ ❑ ❑ environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have impacts that are individually limited, but ❑ ❑ ❑ cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c) Does the project have environmental effects which will cause ❑ ❑ ❑ substantial adverse effects on human beings, either directly or indirectly? The proposed project consists of increasing the allowable commercial FAR within the CommerciaUMultiple Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density for dwelling units within this land use designation shall not be altered. Also, individual mixed -use projects shall be required to comply with all development regulations based on the underlying zoning. The increase in allowable commercial FAR is incremental and is consistent with that of the Commercial (C) land use designation. The General Plan has already identified the affected areas as "mixed-use" and this project would simply allow increased flexibility in finding a balance between residential and commercial floor area for indivdual projects. As such, no adverse impacts are anticipated. CEQA Checklist 16 7/02 File No. A Os ENVIRONMENTAL INFORMATION FORM Date Filed: of 200 General Information Name and address of developer or project sponsor: IZDato �� P�o� 11 71 IYOVIV I A-I4) yT f00k7 &1yA- C-4 . 2. Address of project (Location): 3 ©6 - 3 J v • 5. / 4i 4-y4 3. Name, address and telephone number of person to be contacted concerning this project: CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 f r (626) 574 -5400 , Arta ivv 310- 663 <S`SJ 4. List and describe any other related permits and other public approvals required for this project, including those required by city, regional, state and federal agencies: 5. Zoning: tllx " Vyf 6. - General Plan Designation: Project Description 7. Proposed use of site (project description): M/xw VSO w 'w T w L4410 O 91*w1 1 w �� 8. Site Size: 160•UY,13r Sq. Ft./ 21 41'4 • 55' 9. Square footage per building: cVHM "C -t 10767 5 i-r — • 10. Number of floors of construction: TN &WC 11. Amount of off - street parking provided: A6 12. Proposed scheduling of project: Hk1e.G ►k Z C 0 13. Associated projects: N . 14. Anticipated incremental development: til -^ 15. If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of household sizes expected: g uN rF S lA-t* Oeyo 3�F. 16. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square footage of sales area, and loading facilities, hours of operation: 17. If industrial, indicate type, estimated employment per shift, and loading facilities: J.l_,Qr 18. If institutional, indicate the major function, estimated employment per shift, estimated occupancy, loading facilities, and community benefits to be derived from the project: A.r Ar 19. If the project involves a variance, conditional use permit or zoning application, state this and indicate clearly why the application is required: T® Ham TAY> PAQAt;` 0aKVfJC 4,,Y �- �4 .414.1 FE ON -40 PA K. TO . So FA.Pt 'r EnvironlnfoForm -2- - 4101 20. Are the following items applicable to the project or its effects? Discuss below all items checked yes (attach additional sheets as necessary). YES NO ❑ 21. Change in existing features of any hills, or substantial alteration of ground contours. ❑ � 22. Change in scenic views or vistas from existing residential areas or public lands or roads. ❑ 23. Change in pattern, scale or character of general area of project. ❑ 24. Significant amounts of solid waste or litter. ❑ 25. Change in dust, ash, smoke, fumes or odors in vicinity. ❑ 26. Change in ground water quality or quantity, or alteration of existing drainage patterns. ❑ 27. Substantial change in existing noise or vibration levels in the vicinity. ❑ 28. Is site on filled land or on any slopes of 10 percent or more? ❑ 29. Use or disposal of potentially hazardous materials, such as toxic substances, flammable or explosives ❑ 30. Substantial change in demand for municipal services (police, fire, water, sewage, etc.) ❑, 31. Substantial increase in fossil fuel consumption (electricity, oil, natural gas, etc.) ❑ 32. Relationship to a larger project or series of projects ❑ 2 33. Has a prior environmental impact report been prepared for a program, plan, policy or ordinance consistent with this project? ❑ ❑ 34. If you answered YES to question no. 33, may this project cause significant effects on the environment that were not examined in the prior EIR? Environmental Setting 35. Describe (on a separate sheet) the project site as it exists before the project, including information on topography, soil stability, plants and animals, any cultural, historical or scenic aspects. Describe any existing structures on the site, and the use of the structures. Attach photographs of the site. (Snapshots or Polaroid photos will be accepted.) EmironlnfoForm -3- 4101 36. Describe (on a separate sheet) the surrounding properties, including information on plants, animals, any cultural, historical or scenic aspects. Indicate the type of land uses (residential, commercial, etc.), intensity of land use (one- family, apartment houses, shops, department stores, etc.), and scale of development (height, frontage, set - backs, rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will be accepted. Certification I hereby certify that the statements furnished above and in the attached exhibits present the data and information required for this initial evaluation to the. best of my ability, and that the facts, statements, and information presented are true and correct to the best of my knowledge and belief. Date Z - 2t903 (Signature) For A0 R6 t'4021S EnvlroninfoForm -4- 4101 NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL NOTICE!IS HEREBY GIVEN that a PUBLIC HEARING will be held by and before the ARCADIA CITY COUNCIL to determine whether or not the following AMENDMENT to the Arcadia Municipal Code should be approved, conditionally approved or denied. To property owners and occupants within a 300- foot radius APPLICATION: General Plan - GP 2003 -001 REQUEST: Proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area ratio of non - residential ,building square footage from a ; 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. APPLICANT: Romolo De Paolis ENVIRONMENTAL See the Notice of Intent to adopt a Negative Declaration that DOCUMENT: accompanies this notice DATE AND HOUR OF HEARING: TUESDAY, APRIL 1, 2003 at 7:00 p.m.. PLACE OF HEARING: City Council Chambers at Arcadia City Hall 240 West Huntington Drive, Arcadia, California The application file forthe proposed General Plan Change is available for review at the Planning Services offices. All interested persons are invited to appear at the public hearing and to provide evidence or testimony concerning the proposed.General Plan Change. You are herebyadvised. that should you desire to legally challenge any action taken by the City Council with respect to the General Plan Change, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. Persons wishing to comment on the proposed application may do so at the public hearing or by writing to Planning Services prior to the April 1, 2003 public hearing. For futher information regarding this matter, please contact Joe Lambert, Associate Planner, at Planning Services, 240 West Huntington Drive, Arcadia, California 91007, (626) 574 -5444. e -mail jlambert @ci.arcadia.ca.us. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Public hearing, please contact the Office of the City Clerk at (626) 574 -5455 at least three working days before the meeting or time when such special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the public hearing. Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m. and on alternate Fridays from 7:30 a.m. to 4:30 p.m. City Hall will be closed on March 7 and March 21, 2003. June D. Alford Publish, Arcadia Weekly Arcadia City Clerk March 6, 2003 CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 (626) 574 -5400 CALIFORNIA ENVIRONMENTAL QUALITY ACT NOTICE OF INTENT TO ADOPT A NEGATIVE DECLARAGION Notice is hereby given that the Planning Services of the Community Development Division has completed an Initial Study of the following project: General Plan Change Application No. GP 03 -001: Proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area ratio of non - residential building square footage, from a .0.40 floor area ratio. to a 0.50 floor area ratio. for mixed -use projects, in the City of Arcadia, County of Los Angeles. The Initial Study was completed in accordance with the City's Guidelines for implementing the California Environmental Quality Act. The Initial Study was undertaken for the purpose of deciding whether the project may have a significant effect on the environment. On the basis of the Initial Study, Planning Services of the Community Development Division has concluded that the project will not have a significant effect on the environment, and has therefore prepared a Draft Negative Declaration. The Initial Study reflects the indepen- dent judgment of the City. The project site is is not X on a list compiled pursuant to Government Code Section 65962.5. Copies of the Initial Study and Draft Negative Declaration are on file at the City's Planning Services Office, located at 240 West Huntington Drive, Arcadia, California 91007, and are available for review. Comments will be received until and during the public hearing which begins at 7 p.m. on Tuesday April 1, 2003 Any person wishing to comment on this matter must submit such comments in writing to the City by this time and date. Comments of all responsible agencies are also requested. At its meeting on Tuesday, April 1, 2003 at 7:00 p.m. the Arcadia City Council will consider the project and the Draft Negative Declaration. If the City Council finds that the project will not a significant effect on the environ- ment, it may adopt the Negative Declaration. This means that the City Council may proceed to consider the project without the preparation of an Environmental Impact Report. DEVELOPMENT SERVICES DEPARTMENT Community Development Division /Planning Services Joe Lambert, Associate Planner Date Received for Filing By Los Angeles County (County Clerk Stamp Here) Published March 6, 2003 Arcadia Weekly AFFIDAVIT OF MAILING NOTICES OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL JUNE D. ALFORD, being first duly sworn, does hereby certify: That she is now and the duly elected and Arcadia, California, That on 5th at all times .herein mentioned was Acting City Clerk of the City of day of March 20 , she caused a copy of NOTICE OF PUBLIC HEARING on General Plan GP 2003 -001 increasing floor area ratio of non - residential building square footage.(Applicant: Romolo De Paolis) on April 1, 2003 at 7:00 p.m. to be placed in an envelope addressed to each of the persons shown on the attached list and is on file in the office of the City Clerk, and by then sealing said envelope and depositing the same with postage thereon fully prepaid in the United States Post Office at Arcadia, California. THAT there is delivery service by United States mail at the place so addressed; and that there is regular communication by mail between the place of mailing and the place so addressed. EXECUTED AT THE CITY OF ARCADIA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THIS 5th DAY OF March 20 03 I HEREBY CERTIFY (OR DECLARE) UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT. i LZiide D. Alford City Clerk Arcadia, California r 40 "mailed NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL (RETURNED MAIL LIST) FOR: GP 2003 -001 APPLICANT: ROMOLO DE PAOLIS REQUEST: A GENERAL PLAN AMENDMENT TO INCREASE THE ALLOWABLE FLOOR AREA RATIO FROM 0.40 TO 0.50 OF NON - RESIDENTIAL BUILDING SQUARE FOOTAGE FOR MIXED -USE PROJECTS. HEARING: TUESDAY, APRIL 1, 2003 AT 7:00 P.M. RETURNED MAIL LIU SU CHEN LIN 2776 CUMBERLAND RD SAN MARINO CA 91108 (FORWARD TIME EXPIRED) RESENT MAIL LIU SU CHEN LIN 118 CALIFORNIA ST #A ARCADIA CA 91006 -3680 LIN CHI D 2776 CUMBERLAND RD SAN MARINO CA 91108 (FORWARD TIME EXPIRED) R & C LLC 805 W DUARTE RD ARCADIA CA 91007 (ATTEMPTED, NOT KNOWN) FIELDS MARSHA J 210 SHARON RD ARCADIA CA 91006 (FORWARD TIME EXPIRED) RETURNED MAIL UNABLE TO RESEND (NOT DELIVERABLE AS ADDRESSED) CHI D LIN 118 CALIFORNIA ST #A ARCADIA CA 91006 -3680 GARABET NAGI & AGNES 1245 HICREST RD GLENDORA CA 91741 -1883 MARGE INVESTMENT INC 805 W DUARTE RD #102 ARCADIA CA 91007 MARSHA FIELDS PO BOX 661416 ARCADIA CA 91066 -1416 YAO CHUAN TSAI 246 W NORMAN AVENUE ARCADIA CA 91007 Smooth Peed SheetsTM Feldmann Leslie L co Tr Feldmann Tr 217 W. Woodruff Ave Arcadia, CA 91007 Yao Chuan Tsai 246 W. Morman Ave Arcadia, CA 91007 Yonessi Jim and Michele Trs Jim and 623 W. Virginia Glendora, CA 91741 Pao Yue Lee 118 California Street #B Arcadia, Ca 91106 Hwang Shu L 118 California St. #C Arcadia, CA 91006 Lam Fang W 119 Diamond St Arcadia, CA 91006 Hyrdahl Garry L and Vivianna 1331 S Anita Ave Arcadia, Ca 91006 GM/ ')) -�\ ` Use template for 5160x' R & C LLC 805 W Duarte Rd Arcadia, Ca 91007 Hyrdahl Garry L and Vivianna 1331 S. Anita Ave Arcadia, Ca 91006 Chang Prin's 234 S 1 st Ave Arcadia. CA 91006 Wu Hui Hsiung & Chen H Trs Hui Hsi 1722 Lark Tree Way Hacienda Heights, CA 91745 G AVERY® Address Labels Su Jung Cheng 129 California Street #1 Arcadia, CA 91006 Liu Su Chen Lin 2776 Cumberland Rd San Marino, CA 91108 Cheao Chien Ho and Su Me Chen 118 California St. #D Arcadia, Ca 91006 Hyrdahl Garry L and Vivianna 1331 S. Anita Ave Arcadia, Ca 91006 Gandell Ruth 220 S. 1 st Ave. Arcadia, CA 91006 Laser 51600 Smooth Feed SheetsTM i / Cantwell Columbian Building Corp 403 S 1st Ave Arcadia, Ca 9006 Gandell Ruth 220 S 1 st Ave Arcadia, CA 91006 j Cantwell Columbian Building Corp 403 S 1 st Ave Arcadia, CA 91006 Chin Lee Chang PO Box 80587 San Marino, CA 91118 Kao Wen H and Lisa W 122 California Street Arcadia, Ca 91006 Bald Otto Tr & Otto & Katharina Bald 9541 Olena Street Temple City, Ca 91780 v/' Wu Mary M 525 Campesina Dr Arcadia, CA 91006 Fields Marsha J 210 Sharon Rd Arcadia, CA 91006 Fu Wan Y 12608 Redstone Street El Monte, CA 91732 R & C LLC 805 W. Duarte Rd Arcadia, CA 91006�� Sznyy Dave J and Nancy J 2401 Solano Drive Camarillo, CA 93012 Lin Chi D 2776 Cumberland Rd San Marino, CA 91108 Use template for 5160`n' Gandell Ruth 220 S. 1 st Ave Arcadia, CA 91006 Changs Prins 234 S. 1 st Ave Arcadia, Ca 91006 Cantwell Columbian Building Corp 403 S 1st Ave Arcadia, CA 91006 Bianghi Paul and Delphina G Trs Bian 3610 E Del Mar Blvd Pasadena, CA 91107 Ochs George K and Patricia A 1401 S 6th Ave Arcadia, CA 91006 R & C LLC 805 W Duarte Rd Arcadia, CA 9100,6''% R AVERY® Address Labets Laser 51640 Smooth Feed Sheets"m Linnen Eugene I and Lin Mindy L 53 California Street #2 Arcadia, CA 91006 Ho Juliana Y 53 California Street #4 Arcadia, CA 91006 Zee Chis and Rosa 3065 Gainsborough Dr. Pasadena, CA 91107 Zee Chis and Rosa 3065 Gainsborough Dr. Pasadena, CA 91107 Abernbt>y David P Go Tr 572 E. e'en Street Pa ad a, C 91101 Woman's Club Arcadia PO Box 861 Arcadia, CA 91006 Woman's Club Arcadia PO Box 861 Arcadia, CA 91006 i Gil Michael A and 53 California Street #1 Arcadia, CA 91006 Zee Chis and Rosa 3065 Gainsborough Dr. Pasadena, CA 91107 Zee Chis and Rosa 3065 Gainsborough Dr. Pasadena, CA 91107 Huang Martin PO Box 1100 Arcadia, CA 91077 Hidalgo David T. and Sara C. 316 S. 1 st Street Arcadia, CA 91006 S AVERY® Address Labels Woman's Club Arcadia PO Box 861 Arcadia, CA 91006 Parker Lorraine Tr Lorraine Parker Tr 116 Bonita Street Arcadia, CA 91006 Use template for 5160U Bao Kang Weng and Min Lin 53 California Street #3 Arcadia, CA 91006 Zee Chis and Rosa 3065 Gainsborough Dr. Pasadena, CA 91107 Saenz Jess L and Sheila H 221 S 1 st Ave Arcadia, CA 91006 Fu, Wary 12608 Redstone St. El Monte, CA 91732 Laser 5100 Smooth Feed Sheets""" Use template for 5160 Teeple Cristine L Tr at al Christin 1126 El Sur Ave Arcadia, CA 91006 Gorham William J Jr and Rita A 116 Diamond Street Arcadia, CA 91006 Macciola Frank 8 Domenica Trs Macc 2788 Caroline Way Arcadia, CA 91006 Kuo Hsiug 5317 Encinita Ave Temple City, Ca 91780 O AVERYO Address Labets DAVID ABERNATHY 8541 LARKDALE RD SAN GABRIEL CA 91775 Laser 51600 NOTICE OF A PUBLIC HEARING BEFORE THE ARCADIA CITY PLANNING COMMISSION To: Property owners and occupants within a 300 -foot radius From: City of Arcadia Community Development Division Pursuant to law, the Planning Commission hereby gives notice that a public hearing will be held to determine whether the following request should be approved, conditionally approved, or denied: Application No.: GP 03 -001 Request: Proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area ratio of non - residential building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. Applicant: Romolo De Paolis Environmental Document: See the Notice of Intent to adopt a Negative Declaration that accompanies this notice. Time of Public Hearing: Tuesday, February 25,2003 at 7:00 p.m. Place of Public Hearing: City Council Chambers at Arcadia City Hall 240 West Huntington Drive, Arcadia, California The application file of the proposed General Plan Change are available for review at the Planning Services offices. All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed General Plan Change. You are hereby advised that should you desire to legally challenge any action taken by the Planning Commission with respect to the General Plan Change, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. Persons wishing to comment on the proposed application may do so at the Public Hearing or by writing to Planning Services prior to the February 25, 2003 Public Hearing. For further information regarding this matter, or to submit comments, please contact Joe Lambert, Associate Planner, at Planning Services: 240 West Huntington Drive, Arcadia, CA 91066, (626) 574 -5444, e-mail: jlambert@ci.arcadia.ca.us. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Public Hearing, please contact Planning Services at (626) 574 -5423 at least three (3) working days before the meeting or time when such special services are needed. This notification will help city staff in making reasonable arrangements to provide you with access to the Public Hearing. Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m., and on alternate Fridays from 7:30 a.m. to 4:30 p.m. City Hall will be closed on February 7' and February 21 ", 2003. DEVELOPMENT SERVICES DEPARTMENT Community Development Division / Planning Services Joe Lambert, Associate Planner Publish Date: January 30, 2003 City File No.: GP03 -001 CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE o ARCADIA, CA 91007 (626) 574 -5400 CALIFORNIA ENVIRONMENTAL QUALITY ACT NOTICE OF INTENT TO ADOPT A NEGATIVE DECLARATION Notice is hereby given that the Planning Services of the Community Development Division has completed an Initial Study of the following project: General Plan Change Application No. GP 03 -001: Proposed amendment to Table 2 -A of the Community Development Chapter of the General Plan increasing the allowable floor area ratio of non - residential building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects, in the City of Arcadia, County of Los Angeles. The Initial Study was completed in accordance with the City's Guidelines for implementing the California Environmental Quality Act. The Initial Study was undertaken for the purpose of deciding whether the project may have a significant effect on the environment. On the basis of the Initial Study, Planning Services of the Community Development Division has concluded that the project will not have a significant effect on the environment, and has therefore prepared a Draft Negative Declaration. The Initial Study reflects the independent judgment of the City. The project site is _ / is not X on a list compiled pursuant to Government Code section 65962.5. Copies of the Initial Study and Draft Negative Declaration are on file at the City's Planning Services office, located at 240 W. Huntington Drive, Arcadia, California 91066, and are available for public review. February 28. 2003. Any person wishing to comment on this matter must submit such comments, in writing, to the City by this time and date. Comments of all Responsible Agencies are also requested. At its meeting on Tuesday, February 28, 2003 at 7:00 p.m., the Arcadia City Planning Commission will consider the project and the Draft Negative Declaration. If the Planning Commission finds that the project will not have a significant effect on the environment, it may adopt the Negative Declaration. This means that the Planning Commission may proceed to consider the project without the preparation of an Environmental Impact Report. DEVELOPMENT SERVICES DEPARTMENT Community Development Division / Planning Services Joe Lambert, Associate Planner Date Received for Filing By Los Angeles County: (County Clerk Stamp Here) p y101 (0 3 1.% 6 3y7 RESOLUTION NO. 6347 C-Io wvj). FL R k lre6FJ R0770 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE COMMUNITY DEVELOPMENT SECTION OF THE ARCADIA GENERAL PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO OF NON - RESIDENTIAL SQUARE FOOTAGE FOR MIXED -USE PROJECTS WHEREAS, General Plan Amendment (GP 03 -001) was initiated by Romolo De Paolis, to amend the Community Development Section of the Arcadia General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple - Family" land use designation; and WHEREAS, on February 25, .2003, a public hearing was held before the Planning Commission on said matter at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission voted 5 to 0 to adopt Planning Commission Resolution 1688 recommending to the City Council amendments to the table and text of the Community Development Section °of the General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple- Family" land use designation; and WHEREAS, on April 1, 2003, the City Council held a public hearing on said General Plan Amendment; and WHEREAS, as part of the record of this hearing, the City Council reviewed and considered: 1. All staff reports and related attachments and exhibits submitted by the Community Development Division of the Development Services Department to the City Council; 2. All information and testimony presented at the City Council Public Hearing on April 1, 2003; 3. The record of the Planning Commission hearing regarding General Plan Amendments GP 03 -001; 4. All information and material and documentation presented as part of the public testimony at the Planning Commission public hearing on February 25, 2003, including the staff report, and - LASER 6MyUn LD 6347 V10 WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. NOW, THEREFORE,.THE CITY COUNCIL OF THE CITY OF ARCADIA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the factual data submitted by the Development Services Department in the attached report is true and correct. Section 2. The City Council finds: 1. That the proposed General Plan Amendment to amend the Community Development Section of the Arcadia General Plan to increase the allowable floor area ratio of non - residential square footage for mixed -use projects within the "Commercial /Multiple- Family" land use designation will further encourage mixed -use development within the City. 2. That the approval of the General Plan Amendment will not be detrimental to the public health or welfare, or injurious to the property or improvements in such zone or vicinity. 3. That the granting of General Plan Amendment will not have the potential for causing a significant effect on the environment and a Negative Declaration for this ' project has been prepared pursuant to the provisions of the California Environmental Quality Act. Section 3. That for the foregoing reasons, the City Council approves the following changes to Table 2 -A - City General Plan Land Use Designations in the Community Development Section of the General Plan: Planned Land Use Designation Maximum Intensity City Acreage Comm ercial/Mulfiple 0:4) 0.50 FAR for mixed 15.3 Family (MU- C /MF)- uses, and up to 22 Provides opportunities for du /acre, + 25% density development of bonus for affordable commercial and family housing projects; residential mixed -use up to 50 du /ac for market projects close to local rate senior housing services and facilities projects and up to 63 which foster the use of du /ac for affordable Vi > 6347 -2- circulation such as pedestrian or bicycles. Commercial uses allowed within this designation are intended to serve the needs of the local residents as well as promote community interaction. Appropriate uses include medium to high - density residential, medical and professional offices, retail commercial, and personal services. senior housing projects (a minimum of 25% of the units must be affordable units). The 63 units includes a maximum 25% density bonus. Section 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 1 day of April, 2003 Mayor of the City of Arcadia ATTEST: JUNE �m - ^� City Clerk of the City of Arcadia APPROVED AS TO FORM: 2 P, bra Stephen Deitsch City Attorney -3- 6347 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6347 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 1 st day of April 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None y z r � •,a i� City Clerk of the City of Arcadia 12 oq(01103 PsR �acl1'{ SVCQ_ k * j STAFF REPORT Administrative Services Department DATE: April 1, 2003 TO: Mayor and City Council Chairperson and Agency Board FROM: Tracey L. Hause, Administrative Services Direct Prepared by: Chris Ludlum, Management Analyst SUBJECT: Professional Services Agreement - City and Agency audit services Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $54,225.00 with Conrad and Associates, LLP for City and Agency audit services SUMMARY In October 1999, staff solicited proposals from qualified certified public accountant firms to audit the City and Agency's financial statements for the fiscal year ending June 30, 2000, with the option to renew for four subsequent fiscal years. Conrad and Associates, LLP was selected and completed the audit for fiscal years 99/00, 00/01, and 01/02. Staff recommends that the City Council and Agency Board award a one -year contract extension in the amount of $54,225.00 to Conrad and Associates, LLP for audit services for the fiscal year ending June 30, 2003. DISCUSSION The City Charter requires an annual audit of the City's financial statements by an independent certified public accountant (CPA). In years past, the City had been utilizing the services of another auditing firm for several years. The Citizens Financial Advisory Committee found that the audit process was adequate and appropriate, though they did recommend that a request for proposal process be initiated since the City had not changed auditing firms for several years. Proposals were solicited, and after an extensive evaluation process, staff recommended that the City Council award a Professional Services Agreement to Conrad and Associated, LLP for auditing services for the fiscal year ending June 30, 2000. This Agreement included four (4) one -year contract extensions, pending City Council and Agency Board approval. This is a typical provision in audit service Agreements, which LASER IMAGED Mayor and City Council Chairperson and Agency Board April 1, 2003 provides for some continuity for a period of time, but it is not open -ended and allows the City to not extend the Agreement, should the City want to make a change. Conrad and Associates, LLP has provided satisfactory service during the term of the Agreement. The cost proposed for audit services is $54,225.00, an increase of $10,125.00 over the prior year. The cost increase is a result of a COLA and from major changes in reporting requirements (GASB 34). Therefore, staff recommends that the City Council and Agency Board award a one -year contract extension in the amount of $54,225 to Conrad and Associates, LLP for auditing services for the fiscal year ending June 30, 2003. FISCAL IMPACT The cost for providing auditing services for the City and Agency is $54,225.00. Sufficient funds are budgeted in the proposed 2003/04 Budget. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement with Conrad and Associates, LLP for City and Agency audit services for the fiscal year ending June 30, 2003. Approved by: William R. Kelly, City Manager /Executive Director TLH:CL: 1LItJ 2 0q/t)I V koc611\ P\0U k STAFF REPORT Arcadia Redevelopment Agency April 1, 2003 TO: QQ Arcadia Redevelopment Agency FROM: (c� on Penman, Deputy Executive Director F,y: Pete Kinnahan, Economic Development Administrator SUBJECT: Appropriation of $19,000 to proceed with planning for a Possible Modan Place project Recommendation: Approve SUMMARY The Agency on September 18, 2001 appropriated funds for the initial appraisals and consultant studies for a possible Morlan Place project. Staff is continuing to work on various development scenarios for this area. Due to the passage of time since these reports were prepared, an update of the five (5) real estate and the furniture /fixture/ equipment appraisals is required. An appropriation of $19,000 is requested from the Agency's Unprogrammed Reserve DISCUSSION The Agency on September 18, 2001 appropriated funds to implement initial studies for a proposed Modan Place project. This work consisted of several consultant studies, i.e., real estate appraisals, furniture, fixture and equipment (FFE) appraisals, project cost estimates for relocation and goodwill, and an environmental hazardous /toxic waste study of the possible site. While there still is no current development plan or Agency agreement with any party, the Agency over the past few years has studied a number of development scenarios and issued bond financing for a possible project. In an effort to prepare for possible Agency involvement in a commercial development, staff recommends that the Agency obtain updates of the Real Estate and FFE appraisals of five (5) of the properties east of the Rusnak site. The cost for these updates is taken from the consultant proposals submitted as part of our initial Request for Proposals (RFP) as revised for the passage of time. No other appropriations would be needed at this time. AkP 00u- Y.�, Arcadia Redevelopment Agency April 1, 2003 Pagetwo FISCAL IMPACT An appropriation of $19,000 from the Agency's Unprogrammed Reserve Fund: Real Estate Appraiser (Mason & Mason) $12,500 FFE Appraiser (Desmond, Marcello & Amster) 5,000 Contingency 1,500 $19,000 It is recommended that the Agency appropriate $19,000 from the Unprogrammed Reserve Fund and authorize staff to obtain the updates. Approved: —aF��K William R. Kelly, Executi a Director -. I L 1 f. -. 1. 1 1 0 `r of/03 d / ?7 �.4/7'E21�1 G- GHiJ6S ° STAFF REPORT ,O RPORASDO �� Police Department DATE: April 1, 2003 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Police/ SUBJECT: Ordinance 2177 amending Article IV Chap 2 of the Arcadia Municipal Code by adding a new Part 6 regarding loitering by criminal street gangs Recommendation: Introduce SUMMARY This ordinance adds a new Part 6 to Article IV, Chapter 2 of the Arcadia Municipal Code in response to the decision of the United States Supreme Court in Chicago v. Morales which found a local ordinance targeting loitering by members of criminal street gangs to be unconstitutionally vague. This ordinance establishes a public offense for a person who is a member of a criminal street gang or a person who is a member of the criminal street gang to loiter or idle in any public place with the intent to publicize the gang's dominance over a public place or to conceal criminal activity. The ordinance also establishes a public offense for parents or guardians who knowingly allow minors under their control to violate the ordinance. BACKGROUND The Los Angeles County Board of Supervisors unanimously approved the addition of Chapter 13.44 to Title 13 of the Los Angeles County Code, establishing a similar ordinance applicable in the unincorporated areas of Los Angeles County. In an effort to provide a unified coverage throughout all of Los Angeles County, the Board of Supervisors has requested all incorporated cities to adopt a similar ordinance. DISCUSSION California Penal Code Section 186.22(f) defines a "criminal street gang" as... "any ongoing organization, association, or group of three or more persons, whether formal or informal, having one of its primary activities the commission of one or more of the criminal acts enumerated in paragraphs (1) to (25), inclusive, of LASER IMAGED co,v. g 1, subdivision (e) having a common identifying sign or symbol, and whose members individually or collectively engage in or have engaged in a pattern of criminal gang activity." Within the City, organized groups affiliated with 18 known Asian gangs, 8 of which are currently active, have committed acts specified in Penal Code Section 186.22(e). These activities have been documented through Arcadia Police and Los Angeles County Probation records. Individuals associated with these and other gang groupings have congregated at various local businesses such as tea houses, online computer game stores, arcades, Asian markets, and retail stores. By virtue of their congregation at such public places, these groups have facilitated their on -going criminal activities, . as well as created hostile or intimidating atmospheres for citizens in and around these places. The ordinance adopted by the Los Angeles County Board of Supervisors targets exactly this type of gang loitering and activity. The proposed addition to the Arcadia Municipal Code mirrors the Los Angeles County ordinance and provides a unified and cohesive link to the enforcement ,posture sought for all of Los Angeles County. Adoption of these ordinances also provides a pro- active measure for combating gang activity within the City of Arcadia. FISCAL IMPACT None. RECOMMENDATION That the City Council adopt Ordinance No. 2177 of the City Council of the City of Arcadia, California, amending Article IV, Chapter 2 of the Arcadia Municipal Code by adding a new Part 6 relating to loitering by criminal street gangs. Approved: William R. Kelly, City Manager 6`l/0 //03 61zr FDS Cq R���ICCIN� °FpOB -T�� ' STAFF REPORT Public Works Services Department April 1, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire or Prepared by: Toyasha Black, Management Aide SUBJECT: Resolution No 6345 approving the application for grant funds under the California beverage container recycling and litter reduction act Recommendation: Adopt Summary The California Beverage Container Recycling and Litter Reduction Act (Act) was passed in 1986 to increase beverage container diversion rates. The funding for this program is provided by redemption payments made to the Department of Conservation (DOC) by distributors of specified beverage containers (i.e. malt beverages, wine, distilled spirit coolers, carbonated mineral /soda waters, and similar carbonated soft drinks). Funds collected from unredeemed containers are used for activities, such as, curbside recycling programs, recycling grants to local conservation corps (nonprofit organization dedicated to preserving the natural environment, and enhancing the urban environment through community service), and to support the administration of recycling programs. This Act was amended in 1999, by SB 332, to include additional types of beverage containers and requires the DOC to distribute a total of $10,500,000 to cities and counties, based on population. This is the fourth year that the City will receive funding from SB 332, and staff anticipates receiving approximately $15,477 for FY 2003 -04. It is recommended that the City Council adopt Resolution No. 6345 approving the application for grant funds under the California Beverage Container Recycling and Litter Reduction Act, authorize the City Manager and /or his designee to execute and file all necessary forms for the purpose of this grant with the DOC, and appropriate $15,477 to implement beverage container recycling and litter prevention programs. LASER IMIAGED C uN. � ic 3� Mayor and City Council April 1, 2003 Page 2 Discussion In 1986, the State of California passed the Beverage Container Recycling and Litter Reduction Act (Act) in an attempt to achieve an eighty percent (80 %) recycling rate for all aluminum, glass, plastic, and bimetal beverage containers sold in California. This program is funded through redemption payments made to the Department of Conservation (DOC) by distributors of specified beverage containers (i.e., malt beverages, wine, distilled spirit coolers, carbonated mineral /soda waters, and similar carbonated soft drinks). Funds collected from the unredeemed containers are used for activities, such as, curbside recycling programs, recycling grants to local conservation corps (nonprofit organization dedicated to preserving the natural environment and enhancing the urban environment through community service), and to support the administration of recycling programs. In 1999 SB 332 was passed, amending the Act, to include containers of carbonated /noncarbonated water, noncarbonated soft drinks, sports drinks, noncarbonated fruit drinks, coffee /tea drinks and carbonated fruit drinks. In addition, the amended Act requires that a portion of redemption payments made by distributors be dispersed to cities and counties to fund beverage container recycling and litter prevention programs. According to this Section of the Act, the DOC is required to distribute a total of $10,500,000 to cities and counties for recycling programs. These programs are required to have a primary emphasis on the collection /recycling of beverage containers at large venues, public areas, or beverage container litter prevention and /or abatement in public places. The City of Arcadia is eligible to receive approximately $15,477 for fiscal year 2003 -04. The DOC has indicated that these funds could be used for new programs and /or be applied towards existing recycling activities involving beverage containers. In the past, these funds were used to partially cover the following: • "Arcadia Recycles" newsletter • Recycling bins for schools • Public education activities • Purchase promotional items for elementary school recycling assemblies. However, State staff has indicated that these funds can be used to fund specific . stormwater pollution prevention expenses (e.g., acquisition, installation and maintenance of storm drain inlet filters at public transit locations. Staff may use a portion Mayor and City Council April 1, 2003 Page 3 of the 2003 -04 grant funds for the maintenance of storm drain inlets (approximately twelve (12) cleanings at $385 each for a total of $4,620), and will continue to use the remaining funds to support the programs listed above. It is recommended that the City Council adopt Resolution No. 6345 approving the application for grant funds under the California Beverage Container Recycling and Litter Reduction Act, authorize the City Manager and/or his designee to execute and file all necessary forms for the purpose of this grant with the DOC, and appropriate $15,477 to implement beverage container recycling and litter prevention programs. Fiscal Impact If this grant is approved, the City will receive approximately $15,477 (according to population) to implement beverage container recycling and litter prevention activities without impacting the General Fund. Grant funds must be spent by June 30, 2004. Any remaining funds may be returned to the California Department of Conservation's Division of Recycling. Staff will account for these funds through the beverage container recycling and litter prevention program trust fund. Recommendation It is recommended that City Council: 1. Adopt Resolution No. 6345 entitled, "A Resolution of the City Council of the City of Arcadia, California, approving the application for Grant Funds under the California Beverage Container Recycling and Litter Reduction Act." 2. Authorize the City Manager and /or his designee to execute and file on behalf of the City of Arcadia all forms necessary regarding this Grant with the California Department of Conservation's Division of Recycling. 3. Appropriate $15,477 to implement a beverage container recycling and litter prevention programs trust fund. Approved by: j'"'_A William R. Kelly, City Manager PM:TB:dw Attachment: Resolution No. 6345 RESOLUTION NO. 6345 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT ©q/mi (Z� . 6 � k-1 S -- �rr FOs C�q 2i CIax WHEREAS, the People of the State of California have enacted the California Beverage Container Recycling and Litter Reduction Act that provides funds to cities and counties. for beverage container recycling and litter cleanup activities or appropriate disposal of beverage containers; and WHEREAS, the California Department of Conservation's Division of Recycling has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures for cities and counties or their designees under the program; and WHEREAS, pursuant to section 14581 (a)(4)(E) of the California Beverage Container Recycling and Litter Reduction Act, an eligible participant must submit the Funding Request Form by the due date in order to request funds from the Department of Conservation's Division of Recycling. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: LASER IMAGED 3p SECTION 1. The City Council hereby authorizes the submittal of the Funding Request Form to the Department of Conservation's Division of Recycling. The City Manager and/or his designee is hereby authorized and empowered to execute in the name of the City of Arcadia, California all necessary forms for the purposes of securing payments and to implement and carry out the purposes specified in Section 14581 (a)(4)(A) of the California Beverage Recycling and Litter Reduction Act and provide information regarding this program to the California Department of Conservation's Division of Recycling upon request. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this ist day of April 2003. ATTEST: • City Clerk APPROVED AS TO FORM: City Xttomey Mayor of the City of Arcadia STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6345 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 1 st day of April 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall NOES: None ABSENT: None City Clerk of the City of Arcadia K a y/o 1)0� Pl�i2cN c¢r6fAerd,�r k &Z CC L HO0 ORATS95 STAFF REPORT Public Works Services Department April 1. 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Gary F Lewis, General Services Manager Dave McVey, General Services Superintendent SUBJECT: Generator Replacement at City Hall Recommendation: Authorize the City Manager to enter into a contract with Rokni Electric in the amount of $215,000 to replace the generator at City Hall SUMMARY The 2002 -2003 Capital Improvement Program (CIP) includes the installation of a new Emergency Generator at City Hall. In conjunction with this project the existing generator may be relocated to either the Community Center or to the Camino Real water facility. The existing 300 KW Generator providing emergency electrical power for City Hall, Council Chamber and Police Department will not meet the demands of the existing facilities, the new central heating and cooling plant and expanded Police Department. The project consists of replacement of the existing 300 KW generator with a new 800 KW generator including ancillary construction necessary to accommodate the new generator. Sealed bids were opened in the City Clerk's office on March 18, 2003. Rokni Electric submitted the low bid in the amount of $215,000 for this project. Staff has reviewed the bid and found it to be satisfactory. Staff recommends that the City Council authorize the City Manager to enter into a contract with Rokni Electric in the amount of $215,000 to replace the generator at City Hall. LASER LIMED 3® NZ Mayor and City Council April 1, 2003 Page 2 DISCUSSION The existing 300 KW generator located at City Hall will be unable to meet the amperage required to power all facilities at the Civic Center Complex upon completion of the new Police Facility. The 2002 -03 Capital Improvement Project provides funding for replacement of the existing generator including wiring, conduit and other materials needed to match the additional electrical load at the new Police facility and centralized heating and cooling plant. The new larger 800 KW emergency generator is designed to meet the electrical demands of City Hall, Council Chambers, Police Facility and the centralized heating and cooling plant in the event of an extended power outage. The generator will include an enclosed soundproof enclosure for maximum noise reduction. New communication conduit will installed into the basement of City Hall for the future installation of new telephone communications equipment authorized by Council on February 18, 2003. Notice of Inviting Bids were published in adjudicated paper and bid packages were distributed to area contractors. Six (6) firms attended the pre -bid job walk. As advertised, the City Clerk publicly opened the sealed bids on March 18, 2003. The following bids were received for the installation of a 800 KW generator and ancillary equipment: Bidder Location Amount Rokni Electric Monrovia $215,000 D &J Foothill Electric La Verne $222,650 Taft Electric Co. Ventura $273,705 Staff has reviewed the bid documents for content and investigated the contractors' background and recent projects for competency. It is staffs opinion that the lowest responsible bidder is Rokni Electric Co. and that they will be able to satisfactorily perform the work. Therefore, it is recommended that the City Council authorize the City Manager to enter into a contract with Rokni Electric Co. in the amount of $215,000 to replace the generator at City Hall. ENVIRONMENTAL IMPACT The project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act (CEQA). Mayor and City Council April 1, 2003 Page 3 FISCAL IMPACT Funds in the amount of $437,000 were budgeted in the 2002 -03 Capital Improvement Budget for the Installation of a new 800 KW Emergency Generator at City Hall. and Relocation of the existing 300 KW Generator. 1. Award a contract in the amount $215,000.00 to Rokni Electric to replace the generator at City Hall. 2. Waive any informality in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: ="O William R. Kelly, City Manager PM:GFL:DM:dw O ` //a.003 6 Cn'�PG ,3a�v�ilf Pic :Sw rH6-tZ P + Poo 7; ez Ez. Tz D STAFF REPORT Public Works Services Department April 1, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Gary F. Lewis, General Services Manager Dave McVey, General Services Superintendent SUBJECT: Acceptance — electrical upgrade at Bonita Park Recommendation: Accept all work performed by D & J Foothill Electric, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $9,392.00 SUMMARY On November 5, 2002, the City Council awarded a contract to D & J Foothill Electric, Inc. in the amount of $93,909 for the Bonita Park Electrical Switchgear Replacement and Skate Park project. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $98,341.20. This amount reflects the original contract amount of $93,909 plus one (1) contract change order in the amount of $4,432.20 or five percent of the original bid amount. Staff recommends that the City Council accept all work performed by D & J Foothill Electric Inc., as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $9,392.00. BACKGROUND On October 1, 2002, the City Council directed staff to re -bid two (2) conceptual designs for the 10,729 square -foot Skate Park. The Skate Park project includes the relocation of the electrical circuits and conduit for the ball field lighting, sump pump, and restroom facility. In an attempt to conserve costs, the Skate Park electrical circuits were included as an alternate bid item for the replacement of the electrical switchgear and field lighting modifications at Bonita Park. These figures do not match the figures in the fiscal impact section. DISCUSSION The upgrade to the weatherproof electrical distribution panel provides a moisture free environment for the electrical equipment and connections. State of the art, energy efficient relays and contactors were replaced. The new switchgear also provides additional electrical circuits necessary for the electrical expansion of the Skate Park and exterior park security lighting. LASER IMAGED Gam. y --P—, Mayor and City Council April 1, 2003 Page 2 The new dual meter electrical distribution panel replaced a single meter distribution panel, providing a separation of Edison meters to take advantage of different rate schedules for electrical use at the park. The old single GS electrical meter operated all exterior and interior electrical loads for the Park. This is one of Edison's highest rate schedules. The new load center incorporates two (2) meters, one AL lighting meter and one GS meter. The AL meter will record all exterior lighting loads, which represents 80% of the total electrical consumption and calculate the cost of usage under a special reduced electrical billing rate The GS meter will record all interior electrical loads in the score booth at Edison's residential electrical rate. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $98,341.20. Staff recommends that the City Council accept all work performed by D & J Foothill Electric Inc., as complete and authorize the final payment to be made in accordance with the approved contract documents, subject to a retention of $9,392.00. The final cost reflects the original contract amount of $93,909 plus one (1) contract change order in the amount of $4,432.20 for modifying the lighting ballast from single phase 120/240V to three phase 1201208V bringing the total project cost to $98,341.20. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15302 (c) from the requirements of California Environmental Quality Act (CEQA). . FISCAL IMPACT Funds in the amount of $769,808 were budgeted for the Skate Park project and $68,300 were budgeted in the 2002 -03 Capital Improvement Program (CIP) for the electrical switchgear upgrades at Bonita Park. The project cost allocation was $40,325 for the Skate Park project and $58,016.20 for the Bonita Park electrical upgrade project for a total cost of $98,341.20. RECOMMENDATION It is recommended that the City Council: 1. Accept all work performed by D & J Foothill Electric Inc., for the Bonita Park Electrical Switchgear Replacement project as complete. 2. Authorize the final payment to be made in accordance with the contract documents, subject to a retention of $9,392.00. Approved by: 1 1 William R. Kelly, City Manager PM:GFL:DM:dw —.7 1 OBI C 1 /03 SeivMic 0 Rp °RA=H STAFF REPORT Public Works Services Department April 1, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director SUBJECT: Professional Services Agreement - Program Management Support Services for Water System Projects SUMMARY Over the past nine (9) years, the City of Arcadia has been involved in the Seismic Reliability project to improve the water system in the event of a major seismic event. Along with the City of Sierra Madre, the cities have received over $7.9 million dollars in federal funds for system studies, the design of projects identified from the study, and construction of new facilities. Bucknam and Associates has been an integral part of this project since its inception in 1995. Because of Bucknam and Associates' involvement with several other cities in the Los Angeles and Orange County area, staff has been able to take advantage of their knowledge and experience in response to requests from the Corps of Engineers and other federal agencies. Based on the success of the program and their demonstrated competence and qualifications to assist the City as the project continues, staff is recommending that the City Council authorize the City Manager to execute an agreement with Bucknam and Associates for Professional Services for Program Management Support for the Water System Seismic Reliability Program and related water programs in the amount of $30,000. DISCUSSION Since 1995, the cities of Arcadia and Sierra Madre have been working with the Corps of Engineers to perform feasibility level studies to safeguard our water supply systems from earthquakes. The studies clearly identified water system elements that would be severely, damaged during a significant seismic event. The Studies recommended system improvements, which would assist the water system to remain in operation after a major earthquake. The cities of Arcadia and Sierra Madre jointly applied for, and have been successful in obtaining funds for technical assistance grants for the design of the projects deemed to be most critical to maintain water operations and fire suppression capability. During this time, the cities have obtained over $7.9 million dollars in federal assistance for the study, design, and construction of the projects identified from the initial studies. We are currently under construction on equipping of the Chapman well, which began in April 2002. Additionally, we are in the design stage of the new 4.4 MG Santa Anita reservoir and the equipping of the new Chapman well is under construction. LASER Ilv nuc u c O-n . 5 � 3P Mayor and City Council April 1, 2003 Page 2 In order to continue the continuity of these programs, which includes submitting monthly progress reports to EPA and provide consistent efforts to acquire additional federal funds in the coming years, staff evaluated the need for professional assistance through consultation services. As a result, Bucknam & Associates submitted a proposal to continue providing on -call consultation to the City in conjunction with its water resources program. The proposal provided for the following scope of services: Program Management for the Water Infrastructure Reliability Program. This includes management in technical matters relating to the design of the water infrastructure projects within the program, and representing the City while interfacing with federal, state, and local agencies, and other consultants. Program Management of the Santa Anita Watershed Program. This includes management of the Santa Anita Watershed Feasibility Study being developed jointly with the City of Sierra Madre. It involves interactbn with various entities, particularly the Los Angeles County Public Works Department. Consultation in conjunction with the City's federal appropriations request for FY 2003- 2004 & 2004 -2005. This includes consultation relative to the conceptual development of federal funding program proposals for subsequent stages of the program, providing technical assistance in working with the California Office of Emergency Services in seeking pre- disaster mitigation grants and providing liaison technical consultation and coordination with the City's Washington D.C. advocacy firm, The Ferguson Group, LLC. 4. Consultation on the water system security analysis. This includes coordination with the City of Sierra Madre and Sunnyslope Water Company and the City on tenets of an agreement and providing support in the preparation of the agreement and documentation relative to the program. 5. Assist in sub - regional and regional planning. This provides for coordination assistance pertaining to the development of the East Raymond Basin Water Resources Plan and the interested parties (e.g., San Gabriel Water Basin Water master). The City is studying the possibility of increasing our water rights in the Raymond Basin, which if successful, could substantially reduce the cost of purchasing water from outside agencies. City staff has considered the merits of utilizing the consultation services provided by Bucknam & Associates, particularly the extensive experience in the water infrastructure programs area and the previous success in securing federal funding. The continued utilization of Bucknam & Associates in these areas greatly enhances the City's ability to continue these already successful programs, while allowing City staff to provide the fundamental services expected of a public works organization. Because of their knowledge of our projects from the very beginning of this program the professional contacts and relationships that have been made with the Corps of Engineers and the Engineering firms that have been assigned to our projects by the Corps of Engineers, staff recommends that the City Council award a professional services agreement to Bucknam and Associates for $30,000. Mayor and City Council April 1, 2003 Page 3 FISCAL IMPACT Sufficient funds are remaining in the 2002/03 Operating Budget for the work to be performed in this fiscal year, and an additional $25,000 /per year is being recommended in the 2003/04 Operating Budget to cover the cost of this agreement over the balance of the twelve (12) month agreement. 1. Award a Professional Services Agreement in the amount of $30,000 to Bucknam & Associates to continue Program Management Support of the Water System Seismic Reliability Program 2. Authorize the City Manager and City Clerk to execute an agreement in a form approved by the City Attorney. Approved: �" William R. Kelly, City Manager PM:dw DATE: April 1, 2003 Oy1o1103 �;h�anq STAFF REPORT Administrative Services Department TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct Prepared by: Chris Ludlum, Management Analyst SUBJECT: Revised iob specifications and titles for City Librarian to Director of Library and Museum Services and Assistant City Librarian to Library Services Manager Recommendation: Approve SUMMARY Staff is recommending that the City Council approve the new job specifications and titles for City Librarian to Director of Library and Museum Services and Assistant City Librarian to Library Services Manager. DISCUSSION With the establishment of the Ruth and Charles Gilb Arcadia Historical Museum in October 2001, the Arcadia Public Library has inherited additional responsibilities for the administration of the museum. The current job specifications for City Librarian and Assistant City Librarian are limited to Library Services and do not include responsibilities of museum management. Additional duties include full management responsibility for the acquisition, deaccession, preservation, interpretation, and presentation of Museum collections. The institution of the Arcadia Historical Museum as a City facility requires library management staff to maintain relations with Arcadia Historical Society as well as the Historical Museum Commission. The City Librarian serves as a liaison to all Library and Museum related boards and commissions. Revising the titles and class specifications to include these additional duties will accurately reflect the duties and responsibilities that are currently being performed by the City Librarian and Assistant City Librarian. LASER IMAGED 6 O-W: 5, d . 1 zt° Mayor and City Council April 1, 2003 Page 2 The proposed job descriptions were presented and approved by the Human Resources Commission at their regularly scheduled meeting on March 13, 2003. FISCAL IMPACT Implementation of the proposed new job specifications and titles for City Librarian and Assistant City Librarian will not have an impact on the General Fund, as the proposed revisions do not necessitate a change in salary. RECOMMENDATION Approve the new job specifications and titles for City Librarian to Director of Library and Museum Services and Assistant City Librarian to Library Services Manager. Approved: .=_Lr' William R. Kelly, City Manager TLH:CL: V CITY OF ARCADIA DIRECTOR OF LIBRARY AND MUSEUM SERVICES DEFINITION Under policy direction, to plan, direct, manage, and oversee the activities and operations of the Library, and the Ruth and Charles Gilb Arcadia Historical Museum; to serve as secretary and staff advisor to the Library Board of Trustees, an administrative board, and the Historical Museum Commission, an advisory commission to the City Council; to coordinate assigned activities with other City departments and outside agencies; and to represent the Library and Museum to the community, outside organizations, and the general public. Exercises direct supervision over professional, technical, and clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Assume full management responsibility for all Library and Museum services, activities and public programming, including acquisition, cataloging, circulation, and maintenance, repair, or replacement of library materials' and equipment; acquisition, deaccession, preservation, interpretation and presentation of Museum collections. Manage the development and implementation of Library and Museum goals, objectives, policies, and priorities for each assigned service area; establish, within City policy, appropriate service and staffing levels; allocate resources accordingly. Maintain relations with community library and museum support groups including Friends of the Library, the Arcadia Public Library Foundation and the Arcadia Historical Society. Prepare agendas and reports for the Library Board and the Historical Museum Commission, Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes. Represent the Library and Museum to other City departments, elected officials, and outside agencies; prepare and deliver presentations to civic and educational groups and organizations; explain and interpret programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues. City of Arcadia Director of Library and Museum Services (Continued) Page 1 of S Select train, motivate, and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Plan, direct, and coordinate the work plan for the Library and the Museum; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility, review and evaluate work methods and procedures. Manage and participate in the development and administration of the Library and Museum budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. Coordinate Library and Museum activities with those of other departments and outside agencies and organizations. Prepare and present staff reports and other necessary correspondence to the Library Board of Trustees, the Historical Museum Commission and City Council. Conduct a variety of organizational and operational studies; recommend modifications to Library and Museum programs, policies, and procedures, as appropriate. Direct and coordinate maintenance of materials and artifacts, filling needs, discarding or deaccessioning out -of -date materials, reviewing gift materials, and other material maintenance activities; select and purchase new materials and equipment. Assist the public in the most effective use of the Library and Museum. Attend and participate in professional group meetings, seminars, workshops, and conferences; stay abreast of new trends and innovations in the field of library and information science, museum management and community outreach. Respond to and resolve difficult and sensitive inquiries and complaints. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. City of Arcadia Director of Library and Museum Services (Continued) Page 3 of S JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of Operational characteristics, services, and activities of comprehensive public Library and Museum programs. Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Modern and complex principles and practices of program development and administration. Principles and practices of library and information science, of library and museum management, organization, procedures, and terminology. Principles and standard practices of conservation, storage and handling of museum artifacts and collections, library material acquisition, classification, and circulation. Advanced principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent Federal, State, and local laws, codes, and regulations. Safe driving principles and practices. Sldu to Operate modem office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Provide administrative and professional leadership and direction for the Library and the Museum. Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient library and museum services. City of Arcadia Director of Library and Museum Services (Continued) Page 4 of 5 Plan, organize, direct, and coordinate the work of. professional, technical, and clerical personnel; delegate authority and responsibility. Select, supervise, train, and evaluate staff. Identify and respond to the Library Board of Trustees, the Historical Museum Commission, the community, City Manager, and City Council on issues, concerns, and needs. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Prepare and present clear and concise administrative and financial reports. Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions. ' Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work Minimum Oualifications Experience Six years of responsible, complex, and professional library experience including three years of management and supervisory experience. Training: Equivalent to a Master's degree in Library Science from an ALA accredited college or university. City of Arcadia Director of Library and Museum Services (Continued) Page S of 5 License or Certificate Possession of, or ability to obtain, an appropriate, valid driver's license. Saecial Reautrements Essential duties require the following physical skills and work environment: Ability to work in a standard office enviromnent; ability to travel to different sites and locations. Effecdve Date: March 2003 CTTY OF ARCADIA LIBRARY SERVICES MANAGER DEFINITION Under administrative direction, to assist in the direction, management, supervision, and coordination of the City Library's programs and activities; to supervise, plan, and administer programs and services; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Director of Library and Museum Services; to oversee Library operations in absence of Director of Library and Museum Services. SUPERVISION EXERCISED Exercises direct supervision over supervisory, professional, technical, and clerical staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Manage and coordinate a major division of service within the Library. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for the City Library programs; recommend, within Departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships;. identify opportunities for improvement and review with the Director of Library and Museum Services; direct the implementation of improvements. Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. Plan, direct, coordinate, and review the work plan for the City Library; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures. Manage and participate in the development and administration of the City Library program annual budgets; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary. City of Arcadia Library Services Manager (Continued) Page 2 of 5 Serve as a liaison for the City Library with other City departments, divisions, and outside agencies; negotiate and resolve significant and controversial issues. Provide responsible staff assistance to the Director of Library and Museum Services; prepare and present staff reports and other necessary correspondence. Conduct a vari ety of organizational studies, investigations, and operational studies' recommend modifications to the City Library programs, policies, and procedures as appropriate. Attend meetings of the Library Board; take minutes; .prepare reports as directed. Research and develop new grant funding opportunities. Represent the City Library in the community; participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of library science. Develop new services to augment the Library's goals and objectives. When assigned to Program & Collection Development: Assume responsibility for all programs and collections within the Library. Supervise section leaders of: Adult Services, Young Adult Services, Volunteer" Coordinator, Literacy and ESL programs, Children's Services. Assume responsibility as Library liaison for the Arcadia Schools. Prepare public relations /publicity materials. Develop new programs and services to augment the Library's goals and objectives. When assigned to Information & Materials Management: Assume responsibility for all materials management and information systems within the Library. Supervise section leaders of. Technical Support Services, Information Systems Services, Circulation Services, and Management. Assume responsibility for the Library's automation system including troubleshooting and reports. City of Arcadia Library Services Manager (Continued) Page 3 of 5 Coordinate the Library website's design and content. Liaise with City's Information Systems Division to coordinate services. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. Participate in the selection, training and evaluation of personnel. Prepare and supervise work schedules and make staff assignments to ensure adequate staffing levels at all times. Develop, plan and implement goals, objectives, policies and procedures for a major library division. Assist with Museum as needed. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledee of: Operational characteristics, services, and activities of a municipal library program. Organizational and management practices as applied to the analysis and evaluation of library programs, policies, and operational needs. Modern and complex principles and practices of program development and administration. Advanced principles and practices of budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent Federal, State, and local laws, codes, and regulations. Safe driving principles and practices. City of Arcadia Library Services Manager (Continued) Page 4 of 5 When assigned to Program & Collection Development: Principles of collection development. Public relations principles and practices. Library programming for children and adults. When assigned to Information & Materials Management: Library acquisitions and cataloging principles and practices. Library automation and public computer services. Information technology and website design principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Provide administrative and professional leadership and direction for the Library. Recommend and implement goals, objectives, and practices for providing effective and efficient library services. Manage, direct, and coordinate the work of management, supervisory, professional, technical, and clerical personnel. Select, supervise, train, and evaluate staff. Identify and respond to' community and library issues, concerns, and needs. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare and administer budgets. City of Arcadia Library Services Manager (Continued) Page 5 of 5 Prepare clear and concise administrative and financial reports. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Ouatitications: Experience: Five years of responsible professional library experience including three years of management and supervisory experience. Training: Equivalent to a Master's degree in Library Science from an ALA accredited college or university. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: March 2003 O0101 103 -:,.+ 0 OR � �'° STAFF REPORT Development Services Department DATE: April 1, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Directory Philip A. Wray, City Engineer'%%y Prepared by: Ramiro S. Gonzalez, Assistant Engineer`" SUBJECT: Award of Contract - -Battery Backup Systems and External Battery Cabinets Recommendation: Authorize the City Manager to award a contract to Pacific Lighting Sales, Inc. in the amount of $36,850.00 for 11 Battery Backup Systems and 22 External Battery Cabinets SUMMARY It is recommended that the City Council award a purchase contract to Pacific Lighting Sales, Inc. for the purchase of eleven (11) Battery Back -up Systems (BBS) and twenty -two (22) external battery cabinets. DISCUSSION In the event of power outages, a BBS will provide energy for traffic signals to operate in a flashing red mode. The City has identified 23 critical intersections that need to be equipped with emergency BBS. Last year the City initially purchased twelve BBS. The systems were planned to be installed in existing signal controller cabinets. Subsequent to the purchase, it was determined that most traffic signal cabinets did not have enough room to house the BBS, and that additional separate cabinets were needed. Of the twelve, eight locations are in need of cabinets. This year's Capital Improvement Program includes a project to purchase the remaining eleven BBS utilizing the grant funding. Due to the requirements of the grant, only ten intersections are eligible to compete for the funding. In November 2002, the Council approved an additional appropriation of $48,500 in Capital Outlay funds to purchase and install the remaining eleven (11) BBS and twenty -two (22) cabinets. LASER IMAGED 6,­X sue. 3P Staff Report Battery Backup Systems and External Battery Cabinets April 1, 2003 Page 2 The budget summary is as follows: CAPITAL OUTLAY GRANT FUND TOTAL TOTAL $60,200 $24,800 $85,000 In December 2002, the City applied to the California Energy Commission (CEC) for matching grant funding in the amount of $24,500 for Battery Backup Systems (BBS) operating light emitting diode .(LED) traffic signals. The grant was approved in January 2003. Bids were then solicited for all the equipment and two bids were received. The low bidder was Pacific Lighting Sales, Inc. of Lake Forest, California, in the amount of $36,850. This amount is less than was anticipated for the equipment. Funds are still necessary for the installation, but will be well within the current budget. ENVIRONMENTAL ANALYSIS Pursuant to Section 15301, Class 1(c), of the California Environmental Quality Act (CEQA) Guidelines, this project is categorically exempt from the provisions of said act. FISCAL IMPACT Funding for the project has been appropriated from the Capital Outlay Fund the amount of $60,200. The original 2002 -03 CIP budgeted $11,700 and an additional, appropriation of $48,500 was made on November 5, 2002, to cover the cost of the City's share of the improvements. The CEC Grant in the amount of $24,500 will also be applied to this project. Sufficient funding is available for both the purchase and installation of the equipment. RECOMMENDATION That the City Council authorize the City Manager to enter into a contract with Pacific Lighting Sales, Inc. in the amount of $36,850 for 11 battery backup systems and 22 external battery cabinets. Approved: �M WILLIAM R. KELLY, CITY MANAGER DP:PAW:RSG:pa Attachment 1: Project Location Map . - I " -• A �..i 1. :.�1,k 1 __+:_ .I City of 4 ourd °� Arcadia °PRIME °P° " �a ar GIMaP AV I,. ^ a I it Q Project Locations Battery Back -up Systems Development Services Department Engineering Division S Prepared by: R.S. Gonzalez, March 1003 r Attachment 1 M ay(olpc Pl�rr� TeIe� STAFF REPORT Development Services Department April 1, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Develop nt Services Directo� Tracey Hause, Administrative Services Directo� SUBJECT: Purchase of New Telephone Equipment Recommendation: Waive the formal bidding process and approve the purchase of new City telephone equipment from SBC totaling a not -to- exceed amount of $342,251 through the State Cal Net/CMAS purchasing programs and appropriate additional funds totaling $266,265 for this equipment SUMMARY As part of the Police Facility Project, a new telephone system and telephone instruments need to be purchased and installed in the new building. This is necessary because while the existing Police Department system is adequate, it needs to remain in place during the move in order to provide for a seamless transition. In order to properly analyze all the implications and options available, the City Council on May 7, 2002 authorized a Professional Services Agreement (PSA) with L.S. Lichty and Associates. The scope of work in the PSA included both the Police Department needs and also an assessment of citywide needs to determine if there were other areas that should be addressed at the same time. As a result of the study, staff is recommending the purchase of new Nortel telephone equipment and a new voice mail system for the City through the State Cal Net/CMAS purchasing agreement in an amount not -to- exceed $342,251 and the appropriation of $266,265 towards the acquisition and installation of this equipment. BACKGROUND The construction of the new Police facility will require the purchase and installation of new telephone equipment to insure the seamless transition of communication services from the old facility to the new building. However, as part of this transition a number of a °� LASLER IMAGED Mayor and City Council April 1, 2003 Page 2 other issues and opportunities arose that needed to be addressed before the new facility was completed and operational. Acquisition and installation of proper telecommunications equipment is critical to the efficient operation of the City. Because of the expertise required to study this critical area staff recommended and the City Council approved. a Professional Services Agreement (PSA) with L.S. Lichty and Associates on May 7, 2002. The scope of work included an analysis of not just the Police Department needs but telecommunications needs for all City facilities. The study included the following: -n s- �accPCCrr�PFl -I g- etlu�l3men - • Audit of all current City telephone records and billing statements including local and long distance usage • Determination of both short and long range needs Identification of various technologies that could be considered for a new system • Meet with a user committee of staff members from various departments to receive input on problems and deficiencies with the current system and needs and desires for new equipment • Determination of what existing equipment could be upgraded and used with any new equipment • Meet with a staff technical committee to review findings and alternatives Once the needs assessment was completed the consultant prepared specifications and a Request for Proposal (RFP). The RFP was then distributed. DISCUSSION The study /needs assessment prepared by L.S. Lichty and Associates found a number of problems with the existing telephone system; a few of the more serious are summarized below. Aging Equipment The majority of equipment was installed seven (7) or more years ago. While age alone is not always a determining factor in whether to retain equipment, most of the software, processors and telephones are three or more generations behind manufacturers' upgrades in technology. Serviceability of this aging equipment is becoming problematic. Also, this older equipment doesn't have many of the common user- friendly and caller - friendly features available on new systems. Growth in City Usage When the City Hall system reached capacity several years ago, it was necessary to add a second Norstar system, though it doesn't have the ability to intercommunicate between systems. The Library and Public Works Services Departments are also near capacity. The new Police facility will require more telephone lines than the old facility and will also be beyond the capacity of a single system. Mayor and City Council April 1, 2003 Page 3 System Issues The current citywide system is fragmented and does not provide seamless call processing of public calls. This is especially acute with the Public Works Service Center. This facility is in the Verizon service area and under the current configuration the transfer of calls from other City facilities to this location is more difficult and the failure rate is high. Alternatives �Annd�an -!! .. -.. d�llaee= ion�vn =id x+4'4' d yh P ••- a - ' " - "' � fC- 'dt87l�e�r�an�b' ®r1gH7tGi'It— with the Centrex system the City currently uses and expand the Centrex network to include the Public Works Service Center, upgrade some existing telephone equipment and provide a new voice mail system. The second alternative would be to replace the Centrex service altogether with an intra -city network and purchase a new City -owned PBX system and voice mail. Both alternatives are feasible and have advantages and disadvantages. The Centrex alternative would mean the City would remain with the current service and upgrade equipment where needed. Also, the recommendation would be to add a new voice mail system. The Centrex system utilizes services through the Pacific Bell Central Office and is a good approach for an agency that has multiple locations like the City of Arcadia. It would be easiest to implement as the basic system would remain the same and new telephone instruments would be replaced for conformity and feature upgrades such as voice mail waiting lights. It is the most reliable as there would be fewer points of potential failure and it could be phased in over time if available funding was an issue. There would also be lower equipment costs. Disadvantages include less adaptability to future technology, fewer user features and higher annual network costs. The PBX alternative would result in the City purchasing and installing a new telephone system for all facilities. The advantages of this alternative are that it would provide the most advanced technology, provide more user features and would have lower annual network costs. • Disadvantages include higher initial equipment costs, may require change in some telephone numbers, more disruptions due to change in operation and future growth in system must be purchased. In summary, the Centrex system would have lower initial costs but higher annual costs, with the PBX having a higher initial capital cost with lower annual costs. The breakeven point on the two systems is about eight (8) to ten (10) years. Staff and the consultant are recommending the City implement the Centrex alternative, primarily because it will provide for the most seamless transition (since the City currently uses Centrex), it is the most reliable, and some of the existing City telephone equipment can be upgraded and continue to be used. Mayor and City Council April 1, 2003 Page 4 System Requirements The City currently has Nortel Norstar equipment at eight (8) locations. Of these, two are proposed to be upgraded and one, at the current Police Department, is proposed to be upgraded and relocated to City Hall. The other five (5) would be replaced with newer version Norstar systems. One'location, the Community Center, has an old Toshiba system. City Code Section 2846.1 allows the City to "piggyback" on bids from other government Nortel Norstar equipment and proposes to continue with that system, staff recommends that the City purchase the new Nortel equipment through, these State Cal Net and CMAS programs. This approach offers the best pricing while allowing the City to be selective as to the equipment it needs. FISCAL IMPACT The total cost of the system, based on the SBC bid through the Cal Net/CMAS programs, for all City facilities is a not -to- exceed amount of $342,385. The costs can be allocated to the following funds based on the equipment requirements and usage: New Police Facility $ 75,986 Equipment Replacement Fund 223,076 Water Fund 26,651 Sewer Fund 5,330 Refuse Fund 7,995 Redevelopment Agency 3.213 TOTAL $342,251 New telephone system equipment is budgeted in the Police facility budget so a new appropriation amount not -to- exceed $266,265 for the balance of the cost will be required. The City could implement a phased schedule and purchase new equipment over time, therefore spreading the costs over several years, however, staff does not recommend that approach. The Civic Center requires a new system now as a result of the construction of the new Police facility, the relocation of the new telephone point of connection for the Civic Center to the new Police facility and because City Hall has no available additional telephone lines. A new voice mail system also needs to be integrated into this system. Additionally, some of the other facilities are reaching their maximum capacity. Therefore, staff believes the most prudent approach is to install and upgrade all equipment at one time. This would also provide for a better staff - training program so all City employees are familiar with the same telephone instruments. The bid was received on March 25, 2003 and staff is still reviewing the final numbers, system design and configuration submitted by SBC. While the total cost will not exceed Mayor and City Council April 1, 2003 Page 5 what is included in this report, staff and the consultant believe there is a good possibility the final dollar amount will be less. RECOMMENDATION That the City Council waive the formal bidding process and approve the purchase of the new telephone equipment and the upgrade of existing equipment using the State of California Cal Net1CMAS program; authorize the City Manager to enter Into a contract with SBC in an amount not -to- exceed $342,251 for this system, ReMacumon a2onUMan Funds In the amounts described above totaling $266,265. Approved: ��•+�1 ��+�..� BK . William R. Kelly, Cit Manager p / Uy�or�o3 J oAAr�9 ° STAFF REPORT Development Services Department April 1, 2003 TO Mayor -a_ntl City�Council - - FROM: Don Penman, Assistant City Manager /Development Services Director SUBJECT: Purchase New Furnishings for New Police Facility Recommendation: Waive the formal bidding process and approve the purchase of new furnishings for the new Police facility from Systems Source, Inc. in the amount of $427,417 and allocate the remaining $256,210 from the unallocated project budget to the Fixtures, Furnishings and Equipment budget SUMMARY As part of the overall $16 million Police facility budget, $450,000 was budgeted for fixtures, furnishings and equipment (FF &E). Some of this equipment will be purchased from separate vendors for specialized areas of the facility, such as the jail and evidence room. The majority of the furnishings, however, can be purchased through one bid process. Based on Section 2846.1(d) of the City Code, staff is recommending that the City Council waive the formal bidding process and award a contract to Systems Source, Inc. in the amount of $427,417 for new furnishings for the new Police facility. BACKGROUND The City Council at their meeting of January 15, 2002 awarded a contract to Mallcraft, Inc. for the construction of the new Police facility and also established at that time the overall project budget and account amounts. Staff reported at that meeting that it was estimated that conservatively $350,000 in interest earning would be realized from the project funds, and that the City received a grant of $150,000 from the Federal government that would finance the communications tower and related equipment. With these two new revenue sources the project budget established at the January 15 meeting was $15,743,790, which is $256,210 less than the $16 million in available funds. ,c � LASER IMAGED C c n0 J .r 1 319 Mayor and City Council April 1, 2003 Page 2 One of the originally established budget accounts was fixtures, furnishings and equipment (FF &E). The FF &E budget was established at $450,000 at the January 15, 2002 meeting. These funds would be used to purchase an array of FF &E items, some very unique to police buildings such as commercial grade refrigerators and freezers for the crime lab and evidence room, specialized bedding and equipment for the jail, and a commercial grade washer and dryer for the jail. Other items, particularly the office furniture and chairs, are more general though they must meet high standards for durability due to the 24 -hour nature of the operation of the Police facility. Most of these items including chairs, desks, files and workstations can be purchased through one - -- Working through the interior design consultant retained by the project architect, WMM Associates, an analysis was conducted to determine all the furnishing requirements for the new facility. ,Additionally, staff inventoried all existing furnishings to determine how much of the existing items could be retained and brought into the new facility. DISCUSSION The furnishings project, consisting of the majority of .chairs, desks, files and workstations for the new facility, were bid pursuant to Section 2846.1(d) of the City Code, which allows for piggybacking on the bid of another government agency that has previously bid these items. Such a process allows the City to streamline its bid process, secure the lowest possible pricing available and select the furnishings that have been identified as meeting the needs of the department. Systems Source, Inc. was selected as the vendor for this process because they are a primary distributor of Knoll furniture, which was approved by the City Council on November 5, 2002 to be the primary furniture system for the City in the future. All pricing provided by Systems Source would be based on a competitive bid from another government agency. With Knoll furniture, the State of California as well as the City of Los Angeles, to name a few, have government pricing contracts with Knoll. The bid provided by Systems Source for the furnishings totaled $526,436, including contingencies. Staff then analyzed the furnishings in this bid to determine where it would be appropriate to utilize existing furnishings from the current Police station in order to reduce the bid price. Based on this analysis, it has been determined that there are several areas within the new facility where existing furnishings can be utilized. This has resulted in a reduction in the bid by $99,019, for a new bid price of $427,417. FISCAL IMPACT The FF &E budget for the new Police facility was established by the City Council on January 15, 2002 at $450,000. At that time, the estimate was made without the benefit of information available today on the costs of certain items needed in the new facility. For example, the telephone bid was submitted on March 25, 2003 and the new Police Mayor and City Council April 1, 2003 Page 3 facility share of the cost is $75,986. Interior signage will also need to be purchased for the facility. For these reasons staff is recommending that the City Council allocate the $256,210 available from the project budget to the FF &E budget. This will bring the FF &E budget to $706,210. RECOMMENDATION That the City Council waive the formal bidding requirements and award a contract to Systems Source, Inc. in the amount of $427,417 pursuant to Section 2846.1(d) of the City Code, and allocate $256,210 of the remainin unallocated project Approved: ii TA William R. Kelly, City Manager c7�ltofjp3 0 ur(� �f. 1 oG e{ "0\-Q,rC-V A Police Department DATE: April 1, 2003 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Police SUBJECT: Purchase of Police Motorcycle with Asset Seizure Funds Recommendation: Waive the formal bid process, approve the purchase of a surplus motorcycle from the City of Monrovia in the amount of $20,000, and appropriate said funds from the Federal Asset Seizure Fund. SUMMARY The Department is proposing to expand its traffic enforcement capabilities and mobility during times and incidents wherein traffic is heavily congested. We propose the addition of another police motorcycle to the Department. Existing officers will be trained for motorcycle duty and will be assigned to the motor when overall staffing and /or specific need allows for such use. The Department has located a surplus motorcycle currently owned by the Monrovia Police Department that can be purchased for $20,000, a significant savings over the cost of a new motor. DISCUSSION Increasing traffic complaints and overall congestion have presented a significant challenge to the Department in attempting to provide effective enforcement of traffic laws, as well as limiting our mobility throughout the City during commute times and during special events. We believe that adding another police motorcycle to our fleet of two and training additional officers for motorcycle duty will give us the ability to address some of these problems. The Department can purchase the motorcycle from the City of Monrovia for $20,000, and the total value of this fully equipped motorcycle is $28,966.00. The purchase of this motorcycle also saves the City the cost of emergency lighting, sirens, and radar equipment. Therefore, we can realize a significant cost savings by taking advantage of the availability of Monrovia's surplus motor. Xj& �—ef LASER IMAGED ca 11 The said motorcycle is a 2003 BMW with 1,500 miles. It is also under a three - year warranty, like our current motorcycles, and has the same return guarantee. FISCAL IMPACT This proposal constitutes a new program for the Department, i.e. an expansion of services not previously funded by any other source, thus we can expend $20,000 from the Federal Asset Seizure Fund. RECOMMENDATION That the City Council waive the formal bid process, approve the purchase of a surplus motorcycle from the City of Monrovia in the amount of $20,000, and appropriate said funds from the Federal Asset Seizure Funds. Approved: `yw ' "°"fir William R. Kelly, City Manager 03 pd'aff [3usrnuscl '�''°..••' MEMORANDUM Date: March 26, 2003 TO: Mayor and City Council FROM: Stephen P. Deitsch, City Attorney �"}�2hveL SUBJECT: Ordinance No. 2178 amending the Arcadia Municipal Code provisions on the permittin and nd operational standards for adult businesses and permitting procedures for adult business performers Recommendation: Introduce BACKGROUND In May 1999, the City Council adopted the City's current adult business ordinance. Since then, there have been several state and federal court cases pertaining to the regulation of adult businesses. In addition, the City has examined current regulations imposed by the State Department of Alcohol Beverage Control ( "ABC ") upon adult businesses which have obtained a license to sell alcoholic beverages. The City continually strives to stay current with the state of the law and permissible regulation of adult businesses. The attached proposed Ordinance adds to the Arcadia Municipal Code provisions consistent with new case law and ABC regulations. DISCUSSION The proposed Ordinance generally makes the following changes, among others, to the City's current adult business ordinance: • Adopts a new set of definitions, including without limitation the definition of "adult business ", "adult live entertainment ", "adult oriented material ", "adult retail store ", "performer ", "sexually oriented merchandise" and "specified sexual activities ", which are now more tightly drafted. LASER IMAGED c3o-7 q--j-Y7- 3� • Adopts changes to the existing adult business ordinance which contain more specific requirements for adult business permit applications, for review of applications for completeness, and for granting or denying applications. • Adopts changes to the existing adult business ordinance which more specifically regulate adult business operations. Adopts changes to the existing adult business ordinance which would apply the existing ordinance's requirements regarding the six (6) foot separation between performer and patron, regarding performances on a stage raised at least eighteen (18) inches above floor level, regarding a prohibition against physical contact between , patron and performer, and regarding the prohibition against direct tipping from patron to performer to apply only to performers who expose specified anatomical areas (but not to those performers who do not do so). Adopts changes to the City's existing adult business ordinance which more specifically. describe procedures for adult business permit denial, suspension or revocation. The City's existing adult business ordinance does not permit performers to approach patrons even if they do not expose specified anatomical areas. However, ABC regulations would permit such conduct as long as it does not simulate sexual activity. 'Thus, the proposed Ordinance would allow consistency between the City's adult business operation regulations and the ABC regulations with respect to adult businesses which have obtained permits to sell alcoholic beverages from the ABC. The proposed Ordinance contains the findings which are generally required by law in order to adopt the proposed Ordinance. In addition, attached to this Staff Report are indexes of exhibits on file with the Office of the City Attorney that contain the case law and studies referenced in the findings of the proposed Ordinance. The materials described in the attached indexes are contained in several large notebooks and remain on file with the Office of the City Attorney. The studies, cases and other supporting materials noted in the attached indexes provide the evidentiary and factual foundation to reasonably conclude that adult businesses create serious and deleterious secondary effects and that the provisions in the proposed Ordinance are necessary to combat these secondary effects. 2 ENVIRONMENTAL ANALYSIS Pursuant to Section 15061(b)(3) of the State CEQA Guidelines and Section 3.07 of the City's Local CEQA Guidelines, it can be seen with certainty that there is no possibility that the minor technical changes to the City's existing adult business ordinance being made through the adoption of this Ordinance will have a significant effect on the environment; and pursuant to Section 15301 of the State CEQA Guidelines, this Ordinance pertains to the operation, permitting, licensing or minor alteration of private facilities involving negligible or no expansion of use. Thus, City staff have prepared a Notice of Exemption for this Ordinance pursuant to CEQA. FISCAL IMPACT There is no anticipated fiscal impact resulting from the proposed Ordinance. RECOMMENDATION That the City Council introduce Ordinance No. 2178 amending the Arcadia Municipal Code provisions on the permitting and operational standards for adult businesses and permitting procedures for adult business performers. APPROVED: u William R. Kelly City Manager Attachment A — Ordinance No. 2178 Attachment B — Index of Studies Conducted by Cities Documenting the Negative Secondary Side Effects of Adult Businesses, Other Supporting Documentation, and Supporting Cases. Attachment C - Summary of Land Use Studies Relating to Secondary Effects Of Adult Entertainment Businesses. 3 I(a3 �.r �ssaP �` STAFF REPORT Office of the City Manager DATE: April 1, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Manager WT{ SUBJECT: PUBLICATION OF CFNTFNNIAII — FRRA) Recommendation: Authorize an expenditure of up to $15,350.00; waive the City's purchasing regulations and policies with regard to competitive bidding; and approve the retention of Old Mill Graphics to publish a collection of centennial essays SUMMARY On January 7, 2003, the City Council conceptually approved providing financial support for a centennial essay collection being put together by Council Member Kovacic. This report provides additional information about the project and requests that the City Council waive the City's purchasing regulations, approve an expenditure of up to $15,350.00 to pay for the cost of publishing the essay collection, and select Old Mill Graphics as the firm to handle the printing. DISCUSSION The year 2003 marks the City of Arcadia's 100 birthday. To commemorate the occasion, Council Member Kovacic decided to invite a number of current and former Arcadia residents, City Commissioners and employees to each write an essay about a significant memory they have of the City, a person or an event that took place here. When combined into book form, this anthology will likely become both a resource document and an anecdotal account of Arcadia history. On January 7, 2003 the City Council discussed the concept and agreed to provide funding for one of two centennial publications that were in the planning stages at that time. The result of that discussion was a determination that the Council was specifically interested in supporting Council Member Kovacic's "centennial anthology." With the assistance of Library Board Member, Jerry Selmer, Council Member Kovacic contacted several publishing companies to obtain a quote for computer, design, printing and binding services. Old Mill Graphics of South Pasadena came in with the best bid and with an inclusive approach that allows all aspects of the book to. be processed through one firm. The estimated cost to design, print, bind, shrink wrap and ship 1,000 6L I� LASER IMAGED 3f Mayor and City Council — Centennial Essay Collection April 1, 2003 Page 2 352 -page hardcover books is $14,350.23. (Council Member Kovacic has complete control over the editorial content.) Staff recommends that the City Council: 1) Authorize an expenditure of up to $15,350.00 from the centennial trust fund account ($14,350 + $1,000 contingency). 2) *Waive the City's purchasing regulations and policies with regard to competitive bidding and /or using the City's primary printing vendor. 3) Approve the retention of Old Mill Graphics of South Pasadena to publish the centennial essay collection. *In February 2002 the City Council authorized a Professional Services Agreement with a company called The Workshop for citywide printing services. Due to the unique nature of this centennial publication, the experience the recommended company has with similar books, the confidence Mr. Kovacic and Mr. Selmer have in the owner of Old Mill Graphics, and the fact that considerable work has already been done on the project, staff is recommending that the City Council approve the retention of Old Mill Graphics to publish the centennial essays. The project schedule is as follows: April 7, 2003 Text and photos due to the printer April 29, 2003 Proof to City for review May 20, 2003 Blue Line to City for review August 1, 2003 Books due The method by which the books will be distributed and /or sold has not yet been determined and will be the subject of future City Council discussion. FINANCIAL IMPACT Assuming that no other major projects related to the Centennial Celebration are assigned to staff for the remainder of 2003, sufficient funds are available in the Centennial Trust Account to fund this project. It should be noted that this money is separate from the Centennial Celebration Commission account and will not encumber any of the funds allocated to the Commission for their activities. Mayor and City Council — Centennial Essay Collection April 1, 2003 Page 3 Further, it is expected that some of the books will ultimately be sold and any revenue from sales will be used to offset the costs herein. RECOMMENDATION It is recommended that the City Council: 1. Authorize an expenditure of up to $15,350.00 from the Centennial Trust Account ($14,350 + $1,000 contingency). 2. 'Waive the City's purchasing regulations and policies with regard to competitive bidding and /or using the City's primary printing vendor. 3. Approve the retention of Old Mill Graphics of South Pasadena as the firm to handle publication of the centennial essay collection. STAFF REPORT Development Services Department April 1, 2003 TO: Mayor and City Council FROM: Don Pe Director an, Assistant City Manager /Development Services Stephen P. Deitsch, City Attorney By: Donna Butler, Community Development Administrator SUBJECT: Ordinance No. 2175 Amending Division 8 Article VI Chapter 4 Part 1 of the Arcadia Municipal Code regarding the regulation of Massage Therapists Recommendation: Introduce Ordinance No. 2175 SUMMARY The proposed changes to the existing massage therapist Ordinance No. 2163 have been initiated by the Development Services Department and City Attorney's office to clarify sections of the Ordinance that was adopted by the City Council in November 2002. Attached for the City Council's consideration is Ordinance No. 2175 amending Division 8. Article VI, ChapterA, Part 1 of the Arcadia Municipal Code regarding the regulation of Massage Therapists. The Development Services Department is recommending that the City Council Introduce Ordinance No. 2175. BACKGROUND On November 5, 2002, the City Council adopted Ordinance 2163 adding massage therapists regulations to the Arcadia Municipal Code. This ordinance provides for the regulation of massage therapy activities and includes standards Ordinance 2175 April 1, 2003 LASER IMAGED Page 1 C. /�Vl. a .b , �P for the issuance of permits as well as restrictions on operations that serve to reduce the risk of illegal activities. Previously the City did not regulate massage therapist. Since adoption of the ordinance several, issues were raised by one of the operators of a day spa regarding identification card, number of hours for certification, uniform's, door signs, windows in doors, etc. The City reviewed the comments and is proposing the changes as outlined below. DISCUSSION After adoption of the Ordinance for Massage Therapist, several questions came up in regards to: Identification Card No. of hours required for certificates Appeal process Up- selling . Cell Phones Opaque Uniforms Door Sign Windows in doors The Development Services Department staff, City Attorney and Police Department reviewed Ordinance 2163 and are suggesting the following changes: Identification Card Concern was expressed that-the ordinance requires the identification card to be posted in a "conspicuous place" and possible consequences of the ID being publicly displayed. The code actually requires that massage therapists shall at all times have "in their Possession" the Massage Therapist Identification Card. The ID card is not required to be on display. The identification card only has the therapist's name and photo and expiration date: No other personal information is included on the ID card. No changes have been made to this section. . The code does require that the Business License Certificate be in "an open and conspicuous place ". This is a requirement for all businesses. Ordinance 2175 April 1, 2003 Page 2 Letter It was suggested that the City might wish to require that a letter from the business where the massage therapist is working, be included with the Business License application. The letter would acknowledge that the therapist is being hired by a specific business and that the business accepts responsibility to , 'monitor and control" the therapist's activities while on the premises. The City agreed that this was an appropriate addition and Section 6418.7.A, Massage Therapist Identification Card Required, includes language requiring a letter of verification from the business owner. Hours for Certification Concern was expressed regarding the requirement for completion of 500 hours of instruction from a recognized school of massage in order to secure an ID. It was noted that the City of Los Angeles requires only 350 hours. Prior to adoption of Ordinance 2163 staff reviewed ordinances from other cities to determine, among other things, the minimum hours for certification. The cities that were contacted (Claremont, Corona, Palm Desert and Monrovia) required a minimum of 500 hours. In addition, thirty -one (31) states have "Massage Practice Laws ". Of the 31 states, 24 require a minimum of 500 hours for a licensed massage therapist from an accredited school. The State of California does not regulate massage therapist and subsequently does not have an hour requirement. The American Massage Therapy Association notes, "now that the massage therapy profession has become more developed, it is recommended to complete a training program that offers a minimum of 500 in -class hours of instruction." It further noted that almost all of the states that regulate massage therapists now require a minimum number of 500 hours or more from state recognized training programs. "Consequently, 500 hours or more of training has developed as a minimum entry-level standard." Based on information from one of the certified schools, a massage therapy program for a 500 -hour certificate is attainable within 25 weeks depending on whether the student is enrolled in full or part time training. Staff is recommending that the minimum requirement remain at 500 hours. However, the following wording has been added to Section 6418.7(D): Ordinance 2175 April 1, 2003 Page 3 "Notwithstanding the foregoing, an expiration, a permit obtained from the Section 6418.7 with fewer than 5 however, that the requirement for a shall apply to any and all subsequer later) applicant may. renew, prior to its City prior to the effective date of this )0 hours of instruction; provided, ninimum of 500 hours of instruction t renewals of the permit." (one year Also, wording has been included in Section 6418.1 (page 5) that allows Recognized School of Massages to mean any similar school or institution of learning in another state that has standards and requirements equivalent to those of the California Education Code Section s94700 through 94999 and regulations promulgated pursuant thereto. One local operator has indicated that he would like a longer period of time for current message therapists to achieve the 500 hours. Appeal Process Another concern was the regulations do not provide for an appeal, process. The Business License Permit process does not have an appeal process for any type of business. Wording has been added however, that states 'The. Chief of Police shall issue a Massage Therapist Identification Card if there are no grounds to disapprove the application as set forth in Section 6418.15 of the code. Up- Selling Section 6418.16. (C) of the existing code prohibits a massage . therapist or employee from suggesting that any additional services are available or ask a patron whether any additional services are desired. Based on further review staff concurred that this is a common practice and this section has been deleted from the revised code. Cell Phones Currently the code states persons shall not be prohibited from using or possessing cellular phones, pagers or another types of uses. The comment was made that day spas are in the 'relaxation business" for the customer to relax and there are times when it may be necessary to have a patron turn their phone off. Staff is recommending that there be no changes to this section. Clothin Section 6418.17(C) noted, "Clothing should be fully white opaque, non transparent uniforms..." Ordinance 2175 April 1, 2003 Page 4 Most uniforms are now colored and as a result, the code has been changed to say, "Clothing shall be opaque..." Doors — Signing and windows Questions were raised regarding the requirement for 12'x12" windows in the doors and the wording of the signing to be posted on the doors. Upon further review, the signing section [see 6418.17(S)] was modified to reflect wording which might be considered less offensive and the requirement for a 12" by 12" window in the massage room door has been eliminated [Section 6418.17(Q)]. The requirement for a Dressing Room containing a separate locker was also deleted. In addition to the above changes, staff has made some minor changes that clarify some of the wording in the following sections: Business License Renewals (6418.11) Closure of Business License (6418.14) Disapproval of ID Cards (6418.15) .All of the proposed changes are identified in red. The Business License Office has notified all licensed massage therapists and any business where massage therapists are licensed including day spas, salons, medical offices, acupuncturists and physical therapists, regarding the proposed changes and tonight's meeting. ENVIRONMENTAL REVIEW The proposed text amendment is exempt from CEQA under State CEQA Guidelines Section 15061(b) (3). FISCAL IMPACT None Ordinance 2175 April 1, 2003 Page 5 RECOMMENDATION That the City Council introduce Ordinance No. 2175 amending Division 8 to Article VI, Chapter 4, Part 1 of the Arcadia Municipal Code regarding the regulation of Massage Therapists. Approved: William R. Kelly, City Manager Attachments: City Council Ordinance No. 2175 Ordinance 2175 April 1, 2003 Page 6