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HomeMy WebLinkAboutApril 1, 200345:0047
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
April 1, 2003
ROLL CALL
1.
AUDIENCE PARTICIPATION
CLOSED SESSION
1a Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations —
California Teamsters Public, Professional and Medical employees' Union 911 (Confidential,
Supervisory, Professional and General Employee Unit and Public Works Employee Unit),
Arcadia Police Officer's Association and Arcadia Firefighter's Association (City negotiators
Tracey Hause and William W. Floyd).
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday,
April 1, 2003 at 6:00 p.m. in the Development Services Department Conference Room, 240 West
Huntington Drive.
PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
ABSENT: None
None.
The Closed Session ended at 7:08 p.m. and the City Council RECONVENED in the Council
Chambers for the Regular Meeting.
INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church
PLEDGE OF Captain Bob Sanderson
ALLEGIANCE Arcadia Police Department
ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
ABSENT: None
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None.
City Attorney, Deitsch announced the City Council met in Closed Session earlier this evening to
consider the one item listed on the posted agenda under Closed Session. No reportable action
was taken.
1 LASER IMAGED 411103
13P
M
ORD. & RES. It was MOVED by Councilmember Segal, seconded by Mayor Pro tern Chang and CARRIED
READ BY that ordinances and resolutions be read by title only and that the reading in full be WAIVED.
TITLE ONLY
AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
PRESENTATIONS
CITIZEN OF Mayor Marshall presented the April, 2003 Citizen of the Month Award to Bob Caldwell, former
THE MONTH owner of Caldwell Printers for 37 years. In 1983, Bob, together with several of his neighbors,
(Caldwell) formed a committee to bring to the attention of CalTrans the need of sound walls all along the
210 Freeway. At that time, the City of Monrovia had been approved for sound wall installation,
but not the City of Arcadia. Through the efforts of Bob and his fellow committee members,
CalTrans finally conceded that the sound walls were indeed necessary and thanks to Bob's
efforts, the residents living alongside the 210 Freeway are now able to enjoy their homes and
backyards without excessive noise intrusion.
4. PUBLIC HEARINGS
4a.
RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6346
NO. 6346 establishing a revised Recreation and Community Services Department fee schedule.
(Rec. & Comm.
Svcs. Dept. In July 2002 the City conducted a comprehensive Cost Allocation Study to determine the actual
Fee Schedule) cost of service for City programs and activities. The purpose of the Cost Allocation Study was to
(ADOPTED) ensure that City fees and charges are directly proportionate to the cost of providing the public
service. The Study recommended changes to several City fees and charges including those for
recreation and senior citizen classes and activities, as well as those assessed for using the
Community Center. The last time Recreation and Community Services Department fees were
increased was July 1997. Since that time, the City has experienced increases in salaries and
contractor payments as well as increased utility, maintenance and equipment costs. Not all fees
are being changed, but for those that are, the increase is minimal and reflects the increased cost
to the City for providing the service.
Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council.
It was MOVED by Councilmember Kovacic, seconded by Councilmember Segal and CARRIED
to CLOSE the Public Hearing.
Considerable discussion ensued. Some members would like the City to have a policy to assist
senior citizens and suggested that the City Council waive the increase of fees for senior citizen's
programs; others felt that the fee increases are reasonable and would not want to select one
group over another.
City Manager Kelly noted that some of the significant increases are related to the operation of
the facility and instructor's fees. There has not been an operation cost increase since 1997 and
if the City Council decides not to raise the fees then the City would have to absorb any continual
increases. The City is way behind in terms of collection of fees for the cost of operations.
-� r. 2 4/1/03
4b.
RESOLUTION
NO. 6347
(Increase FAR
for Mixed -Used
Properties) The City received a, request from Romolo De Paolis for a General Plan Change (GP 2003 -001)
(ADOPTED) to increase the maximum intensity of non - residential square footage for mixed -use projects from
a 0.40 floor area ratio to a 0.50. The applicant proposed to construct a mixed -use project at 306-
310 South First Avenue on the southeast corner of First Avenue and California Street. The
project includes approximately 10;767 square feet of commercial' (non-residential) floor area and
eight residential condominium units.
45:0049
David Lewis, Director of Recreation and Community Services, stated in part that, the proposed
fees are to partially recover the cost of providing recreation and community services and are not
being imposed for general revenue purposes.
City Manager Kelly suggested that the Council adopt the fees absent the senior citizen increases
and refer those fees back to the Senior Citizen Commission for their review and input. Council
concurred.
It was MOVED by Councilmember Segal, seconded by Councilmember Wuo and CARRIED on
roll call vote as follows to ADOPT RESOLUTION NO. 6346 entitled: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED
RECREATION AND, COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE; and,
EXCLUDE the Senior Citizens fee increases as suggested by City Manager Kelly and refer the
fee schedule back to the Senior Citizen's Commission for their input.
AYES:
Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
NOES:
None
ABSENT:
None
Consideration of the report and recommendation to adopt Resolution No. 6347 amending the
test of the Community Development Section of the General Plan to increase the allowable floor
area ratio of non - residential square footage for mixed -use projects.
City General Plan •.Land Use Designation provides a description of the various land use
designations used to define desired land uses within the City. Mixed Uses are an allowable
land use within the Commercial /Multiple Family (MU -C /MF) Land Use Designation. Citywide,
there are 15.3 acres with the (MU -C /MF) Land Use Designation that would be affected by this
change.
Increasing the maximum intensity for commercial development would allow for more flexibility in
the design process regarding mixed -use developments. For example, a given mixed -use
development may not maximize the allowable density for residential units, but instead may
choose to maximize the commercial portion of the development. As is the case with any
development, a mixed -use project is required to comply with the provisions of the underlying
zone. Setbacks, height restrictions, and parking requirements generally restrict the size and
intensity of proposed development. Also, mixed -use development requires approval of a
conditional use permit; therefore, individual projects are, reviewed on a site - specific basis.by the
Planning Commission. In order to encourage mixed -use developments within appropriate land
use designations, it is the Development Services Department's opinion that the allowable
commercial floor area ratio should be increased.
Mayor Marshall OPENED the Public Hearing. No one came forward to address the City Council.
It was MOVED by Councilmember Wuo, seconded by Councilmember Kovacic and CARRIED to
CLOSE the Public Hearing.
4/1103
45:0050
It was MOVED by Councilmember Segal, seconded by Councilmember Wuo and CARRIED on
roll call vote as follows to ADOPT the Negative Declaration; and, ADOPT RESOLUTION NO.
6347 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, AMENDING THE COMMUNITY DEVELOPMENT SECTION OF THE ARCADIA
GENERAL PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO OF NON-
RESIDENTIAL SQUARE FOOTAGE FOR MIXED -USE PROJECTS ".
AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
AUDIENCE PARTICIPATION
5.
Bob Caldwell 326 Joyce Avenue, spoke in favor of the freeway soundwalls and referred to an
article in a newspaper with regard to CalTrans possibly using new rice straw panels to build
soundwalls in southland neighborhoods. If the te . sting department approves the product the
panels can be install on freeways at half the time and half the cost. The soundwall along 21C
Freeway in Arcadia ends at Second and Fifth Avenues overpasses. He believes that this
product will be as effective and lighter in weight enough to be use on the Second and Fifth
Avenue overpasses.
Margie Kerstein 1156 West Duarte Road, expressed her opposition of the Planning Department
decision that members of her condominium complex association had to apply for Modifications
and submit the $500 filing fee in order to have a wall /fence exceeding 6' in height. She did not
realize that by expanding the fence they would be in violation of City code. She felt that the
fence height is necessary for privacy and safety of the condominium residents.
STATE OF THE CITY ADDRESS BY
MAYOR GAIL MARSHALL
"I would like to take this opportunity to give a brief overview of the events I believe to have been
of significance over the last twelve months of my tenure as Mayor.
"This evening I am pleased to be able to announce that the financial health of the City of Arcadia
is excellent. At a time when budget cutbacks are crippling cities all across the state, resulting in
the reduction of critical services and personnel, the City of Arcadia is fiscally sound and will be
making no cutbacks in either services or personnel. Projects such as our new Police facility,
skate park, and street and water improvements are moving forward. We look forward to moving
into the new police facility later this year. Funding for the station came from the City's General
Fund, the Redevelopment Agency and a voter - approved General Obligation Bond issue. It is my
pleasure to report that this project is on schedule and within budget. During this past year, my
colleagues and I authorized'the refurbishment of two of Arcadia's Fire Stations; we are exploring
the concept of a gymnasium and youth facility; and we are currently in discussion relative to the
feasibility of a new City Hall complex. I believe these projects in varying degrees of completion,
planning or discussion demonstrate a firm belief in our City's ability to remain financially vital and
our commitment to the public to continually build upon a solid foundation of service to the
community.
"During the past twelve months we have made progress on many levels. We have fine -tuned
our zoning codes to ensure that our neighborhoods retain a quality of beauty and a measure of
conformity. Out goal is to balance aesthetics with growth while maintaining the small town
atmosphere that has personified Arcadia over the years.
411/03
45:0051
"The City Council gave approval to Westfield Mall to include an additional 215,000 square feet
for the construction of a theater, two large retail establishments, restaurants, an auto repair
center to replace an existing facility, and two parking structures to create safe, easy access to
the planned improvements. The sales tax revenues that will be realized from these new
businesses will be put back into the community to create, sustain and improve services to our
constituents.
"In January of this year the City Council authorized construction of a 54 -unit affordable senior
housing project at 150 West Las Tunas Drive. Completion of this facility is scheduled for
Summer of 2004. The response from the community has been overwhelming. I am proud that
we have made an excellent start on ensuring that our senior citizens will have access to safe,
affordable and desirable housing.
"Construction of Phase I of the Gold Line to Pasadena is nearing completion. This exciting
project will provide much needed relief for our freeway infrastructure, decrease travel time, and
reduce harmful fuel emissions. At a time when fuel prices are at an all -time high, the Gold Line
is a viable solution for the daily commuter, tourists and those individuals or families wanting a
car -free excursion.
"The Council Chambers has been refurbished and now has much improved audio - visual
capabilities, which translate to better presentations here in the Chambers as well as a better
production for those of you who watch the Council meetings on television.
" I am delighted to say that we are making great progress on the installation of soundwalls along
the 210 freeway. Finally, residents living in that area will receive much needed relief from the
noise of the cars traveling back and forth. We are already in the design stage and will soon
complete soundwalls along the entire Arcadia corridor.
"One of our City's accomplishments over the past year has been the completion of Phase I of the
fountain at the corner of Huntington and Santa Anita, which has been dubbed "Peacock Corner".
The refurbishment of this fountain with beautiful mosaic tile work was accomplished with the help
of many volunteers. The benches and newly planted roses serve a dual purpose; they provide a
focal point of beauty and color for the commuter and a spot to rest and reflect for park patrons.
"The historic Santa Anita Race Track was the setting for the filming of a soon -to -be released
motion picture entitled Seabiscuit. This was a unique opportunity for the creators of this
production to film the race sequences in the original location. Several members of the
community were involved as extras in the filming of the movie.
"Another exciting event involving Santa Anita is the upcoming Breeder's Cup, which will take
place on October 25. NBC Sports will be in town to cover the event, which is expected to bring
85,000 people to the area.
"One of the projects I am most proud of is our Blue Star program for the families of our military
men and women who are serving their country with distinction and valor within the United States
as well as overseas. The Blue Star program has been a symbol of support since 1926 when the
War Mothers Flag was raised on Armistice Day at 11 minutes after 11 o'clock and lowered at
sundown to commemorate the Americans who lost their lives in World War I. Armistice Day
eventually became our Veterans Day, but the tradition continues as it has for the past 77 years.
I would encourage any Arcadia residents or business owners with family members serving with
the military to contact our City Manager's office for further information on this program.
"As many of you remember, 2003 began with a bang and a large windstorm. As Southern
California Edison put it, the damage on Live Oak was the worst they had seen in 100 years. As
5 .411/03
45:0052
only Arcadia can do, we were able to.get the area back to normal in record time. Edison and
City staff worked around the clock to return things to normal as quickly as possible and they did
a fantastic job.
"I'm sure it comes as no surprise to anybody, but this is Arcadia's Centennial Year and we are
celebrating with much style. We started our Centennial year by receiving the Queen's Trophy for
our City's float entry in the Tournament of Roses Parade, and that was on the first day of our
Centennial Year. In August of last year the City offered the unique opportunity of purchasing a
Centennial banner. These banners are currently all over the City and bear the names of
families, businesses, service organizations, and honor some of our residents that have passed
on. We had a fabulous kick off Centennial Recognition Dinner in January that included guests
from our sister city of Tripolis, Greece and our special guest speaker, KCET personality Huell
Howser. Over the next few months we will keep the momentum going with the Arcadia
Centennial Day at the Races on April 6th, the official City birthday celebration on August 5th, the
Grand Ball in September, and the'Parade and Lucky Baldwin picnic in November. I would also
like to mention that the Mayor's Prayer Breakfast will take place on Good Friday, April the 18th at
the Los Angeles County Arboretum and Botanical Garden. I am extremely happy to have Ron
Roenicke of the Anaheim Angels as my guest speaker together with performances by the
Pasadena Tabernacle Salvation Army Band and a special singer by the name of Ray
Hutchinson. It's a wonderful talent line -up for a worthy cause. As you all know, all the proceeds
from the Prayer Breakfast go to our Campership and Salute to Seniors Programs. In other
words, your donation supports our youth and our seniors, two groups that I feel sure you will
agree are more than deserving of our support and encouragement. This year, we will have a
very special silent auction for a baseball from the 2002 World.Series signed by the World
Champion Anaheim Angels and 5 pink Arcadia Azaleas that were specially created for our
centennial year by Nunccio's Nursery in Altadena.
"I would like to touch briefly on the subject of new business enterprises that we have attracted to
our City. After standing vacant for a long period of time, Rusnak Motors purchased the property
at the corner of Huntington and Santa Clara. Rusnak has made this property into a commercial
success. The landscaping and general air of activity has turned the visual impact of this location
completely around. There has been considerable construction and the refurbishment of the
existing buildings as well. The Hale Construction Company has recently opened two new
buildings at the corner of 5th and Santa Clara for use as office space, thereby increasing our
potential tax base and having a positive impact on the overall revitalization effort in our
downtown area.
"I could not end these comments without mentioning Arcadia's many volunteers. From the
police department to senior services to the library and fire department. Arcadians volunteer by
the hundreds enabling us to provide services to the community that would be difficult, or even
impossible, without their help. These people give a tremendous amount of hours to helping
make this City a great place for all of us to live and we are deeply in debt to them for their hard
work and devotion to the City. Volunteerism in Arcadia is at an all time high.
"I would like to say that it has been a pleasure and a great honor to serve the City of Arcadia as
Mayor over the past year. I want to thank my husband Burt and my son Keith for their loving
support. Many people thank their families on occasions like this, but I want to say thank you to
both of them with all my heart, I really could not done it without you.
"1 am very proud of this beautiful City, and it is my personal opinion that she does not look a day
over 50 ".
g 4/1103
6.
WUO
(State of the
City Address)
(Caldwell)
(Fire Station
107)
(Derby Day &
5 -K Run)
(Day at the
Races)
KOVACIC
(Marshall)
(Caldwell)
45:0053
MATTERS FROM ELECTED OFFICIALS
Councilmember Wuo congratulated Mayor Marshall for her State of the City Address.
Councilmember Wuo expressed congratulations to Bob Caldwell the recipient of Citizen of the
Month Award.
Mr. Wuo invited everyone to attend the rededication of Fire Station 107 on April 3, 2003 at 9:00
a.m.
Mr. Wuo encouraged everyone to attend the 5 -K Run and Derby Day at Santa Anita Race Track
Saturday April 5th.
Councilmember Wuo invited everyone to attend the Arcadia Day at the Races on April 6, 2003.
On that day the City Council will honor the Silver Circle Volunteers who donated 200 or more
hours to the City during the calendar year.
Councilmember Kovacic congratulated Mayor Marshall on her remarks, it is good to be reminded
how much has been accomplished in the course of a year.
Mr. Kovacic congratulated Bob Caldwell and expressed appreciation for his efforts on the 210
Freeway soundwall issue.
(Chamber of Mr. Kovacic attended a special event held by the Chamber of Commerce honoring Citizen of the
Commerce) Year, Don Fandry. Other special awards made that night included a lifetime achievement award
to Monty Lindsey for being the Chamber of Commerce President three times, and also special
recognition to outgoing President, Peter Young and incoming President, Steve Gutierrez.
(County Mr. Kovacic announced that the Los Angeles County Parks and Recreation will conduct a
Workshop) community workshop concerning county recreation programs, services and facilities, at the Los
Angeles County Arboretum, April 8, 2003 at 6:30 p.m. He encouraged anyone interested in the
County programs plan to attend that workshop.
(Law Day) Mr. Kovacic announced that the Annual Law Day co- sponsored by the City of Arcadia and the
Arcadia Chinese Association will be held on May 3rd at the Arcadia Public Library Auditorium.
(Community Mr. Kovacic encouraged everyone to attend the "Annual Community Bike Ride" and "Fire
Bike Ride & Fighter's Association Pancake Breakfast" will be held on May 10, 2003.
FD Pancake
Breakfast)
SEGAL Councilmember Segal congratulated Mayor Marshall for her well- spoken words, stating, "it was
(State of the certainly a pleasure to serve with you and will look forward to few more years of that'.
City Address)
(Const. /Reconst. Mr. Segal clarified that at the March 4, 2003 study session, the City Council unanimously
Fire Stations, authorized the City Manager to go ahead and further study the need to rebuild the fire station
City Hall & on Santa Anita, a new headquarter's at the Baldwin Station, a new City Hall facility and a
Youth Ctr.) gymnasium /youth facility. In no way did any of the Councilmembers individually or as a group
authorize the City to go out and spend an estimated $16 million on these projects. The Council
clearly stated that they would like to see a detailed budget cost and detailed plans, and then
look at each project individually.
7 4/1103
45:0054
CHANG Mayor Pro tem Chang congratulated Bob Caldwell, recipient of the Citizen of the Month Award.
(Caldwell)
(DSD & PWS Dr. Chang referred and read two letters complimenting Development Services and Public Works
Employees) Services employees, Pat Auriemmo, Kathy Buckle, Brian Saeki, Tracey Zenaye, Mark Ornelas
and Dave Thompson for their help, good service and efficiency.
(Sr. Affordable With regard to Senior Affordable Housing, Dr. Chang noted that the applicants should meet
Housing) certain requirements in order to quality for these affordable units; be 62 years of age or older and
meet a certain income level.
(Red Cross — Dr. Chang attended a CPR course on Saturday March 29 at the Arcadia Chapter of the
CPR Course) American Red Cross. He thanked Bob Dale, Executive Director of the Arcadia Chapter, for a tour
of the facility. Dr. Chang encouraged everyone to at least take one course.
(Arcadia Hist. Dr. Chang attended a ceremony hosted by the Ruth and Charles Gilb Arcadia Historical Museum
Museum) honoring museum volunteers. There are a total of forty volunteers helping the society at this
time.
( Fandry) Dr. Chang congratulated Citizen of the Year Award recipient, Don Fandry. Mr. Fandry is another
dedicated volunteer who donated many hours of his time to help the Chamber of Commerce and
the community.
(Sister City) Dr. Chang referred to a comment made by Councilmember Kovacic with regard to an article
published in the Chinese Daily News regarding a sister city relationship with Taiwan. Dr. Chang
noted that there is indeed a loud voice in the community to establish a sister city relationship with
a City in China or Taiwan.
Councilmember Kovacic reiterated his statement and clarified that the Council did not make any
decisions concerning a sister city relationship with any city, and is waiting to receive the results
of the survey.
MARSHALL Mayor Marshall thanked Councilmembers and residents who have given her the opportunity to
(Mayor) serve as Mayor for the past year.
7. THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL PRESENT: Agency Members Chang, Kovacic, Segal, Wuo and Marshall
ABSENT: None
AUDIENCE PARTICIPATION
None.
8. CONSENT ITEMS
8a.
MINUTES APPROVED the Minutes of the March 18, 2003 Regular Meeting.
(March 18, 2003)
(APPROVED Agency Member Kovacic requested an amendment to the statement he made at the March 18,
AS AMENDED) 2003 meeting with regard to an emergency situation to read as follows: "He reminded everyone
that the quickest way to get a response in an emergency situation in Arcadia is to dial the
dispatch in Arcadia directly, and that is only when you are calling from a cellular phone. If you
8 4!1!03
' ' 45:0055
are not using a cellular phone and calling from a regular phone the best way to report an
emergency situation is to dial 911 ".
8b. -
PROF. SVCS. AUTHORIZED the Executive Director to enter into a Professional Services Agreement with
AGREEMENT Conrad and Associates, LLP in the amount of $54,225.00 for Agency audit services for the fiscal
(Audit Svcs. — year ending June 30, 2003.
FY Ending
June 30, 2003)
8c.
APPROP. APPROPRIATED $19,000 from the Unprogrammed Reserve Fund to proceed with planning for
FUNDS a possible Morlan Place Project; and, AUTHORIZED staff to obtain the updates.
(Morlan Place
Project)
THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 8a, b and c APPROVED
ON MOTION BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER WUO AND
CARRIED ON ROLL CALL VOTE AS FOLLOWS.
AYES: Agency Members Chang, Kovacic, Segal, Wuo and Marshall
(Item 8a. approved as amended)
NOES: None
ABSENT: None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to April 15, 2003 at 6:00 p.m.,
in the Development Services Department Conference Room.
THE CITY COUNCIL RECONVENED
9. CONSENT ITEMS
9a.
MINUTES APPROVED the Minutes of the March 18, 2003 Regular Meeting.
(March 4, 2003
Reg. Mtg.)
(APPROVED
AS AMENDED)
9b.
ORDINANCE INTRODUCED ORDINANCE NO. 2177 entitled: "AN ORDINANCE OF THE CITY COUNCIL
NO. 2177 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE IV, CHAPTER 2 OF THE
(Loitering By ARCADIA MUNICIPAL CODE BY ADDING A NEW PART 6 REGARDING LOITERING BY
Criminal St. CRIMINAL STREET GANGS ".
Gangs.)
9c.
RESOLUTION ADOPTED RESOLUTION NO. 6345 entitled: "A RESOLUTION OF THE CITY COUNCIL OF
NO. 6345 THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT
(Grant Funds— FUNDS UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER
Beverage REDUCTION ACT"; and, AUTHORIZED the City Manager and /or his designee to EXECUTE and
Container FILE on behalf of the City of Arcadia all forms necessary regarding this Grant with the California
Recycling and Department of Conservation's Division of Recycling; and APPROPRIATED $15,477 to
Litter implement a beverage container recycling and litter prevention programs trust fund.
Reduction Act)
4/1/03
45:0056 '
9d.
CONTRACT AWARDED a contract in the amount of $215,000.00 to Rokni Electric to replace the generator at
AWARD City Hall; and, WAIVED any informality in the bid or bidding process; and, AUTHORIZED the
(Replace City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney.
Generator —
City Hall)
9e.
ACCEPT ACCEPTED all work performed by D & J Foothill Electric Inc., for the Bonita Park Electrical
WORK Switchgear Replacement project as complete; and, AUTHORIZED the final payment to be made
(Bonita Park in accordance with the contract documents, subject to a retention of $9,392.00.
Electrical'
Switchgear
Replcmnt Proj.)
9f.
PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $30,000 to Buchnam &
AGREEMENT Associates to continue Program Management Support of the Water System Seismic Reliability
(Wtr, System Program; and, AUTHORIZED the City Manager and City Clerk to EXECUTE an agreement in a
Seismic Reliab, form approved by the City Attorney.
Program)
9g.
REVISED JOB APPROVED the new job specifications and titles for City Librarian to Director of Library and
SPECIF CATIONS Museum Services and Assistant City Librarian to Library Services Manager.
(City Librarian
& Assit. City
Librarian)
9h.
AWARD AUTHORIZED the City Manager to enter into a contract with Pacific Lighting Sales, Inc. in the
CONTRACT amount of $36,850 for 11 battery backup systems and 22 external battery cabinets.
(Battery Backup :
System &
External Battery
Cabinets)
9i.
EQUIPMENT WAIVED the formal bidding process and APPROVE the purchase of the new telephone
PURCHASE equipment and the upgrade of existing equipment using the State of California Cal Net/CMAS
(City Telephone program; and, AUTHORIZED the City Manager to enter into a contract with SBC in an amount
System) not -to- exceed $342,251 for this system, subject to approval as to form by the City Attorney; and,
APPROPRIATED monies from the Equipment Replacement, Water, Refuse and Sewer and
Redevelopment Funds in the amounts described above totaling $266,265.
In response to a Council question staff noted that Centrex and PBX systems are feasible and
have advantages and disadvantages. The Centrex system would have lower initial costs but
higher annual costs, with the PBX having a higher initial capital cast with lower annual costs.
Staff and the consultant recommended the City implement the Centrex, primarily because it will
provide for the most seamless transition, it is the most reliable, and some of the existing City
telephone equipment can be upgraded and continue to be uses.
10 4/1/03
45:0057
9j.
FURNISHING WAIVED the formal bidding requirements; and, AWARDED a contract to Systems Source, Inc. in
PURCHASE the amount of $427,417 pursuant to Section 2846.1(d) of the City Code; and, ALLOCATED
(Police Dept.) $256,210 of the remaining unallocated project budget to the Fixtures, Furnishings and
Equipment budget.
In response to a Council question staff noted that the FF &E budget for the new Police facility
was established by the City Council at $450,000. At that time, the estimate was made without
the benefit of information available today on the costs of certain items needed in the new facility.
The allocation of available funds from the project budget to the FF &E will bring this budget to
$706,210.
9k.
PROF. SVCS. AUTHORIZED the City Manager to enter into a Professional Services Agreement with Conrad
AGREEMENT and Associates, LLP in the amount of $54,225.00 for City audit services for the fiscal year
(Audit Svcs. — ending June 30, 2003.
FY Ending
June 30, 2003) In response to a Council question staff clarified that the proposed cost for audit services include
both City and the Agency audits.
91.
PURCHASE WAIVED the formal bid process; and, APPROVED the purchase of a surplus motorcycle from
(Police the City of Monrovia in the amount of $20,000; and, APPROPRIATED said funds from the
Motorcycle) Federal Asset Seizure Funds.
9m.
ORDINANCE INTRODUCED ORDINANCE NO. 2178 entitled`. "AN ORDINANCE OF THE CITY COUNCIL
NO. 2178 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARCADIA MUNICIPAL CODE
(Adult Business) PROVISIONS ON THE PERMITTING AND OPERATIONAL STANDARDS FOR ADULT
BUSINESSES AND PERMITTING PROCEDURES FOR ADULT BUSINESS PERFORMERS ".
THE PRECEDING CONSENT ITEMS 9a, b, c, d, e, f, g, h, i, j, k, I and m APPROVED ON
MOTION BY COUNCILMEMBER SEGAL, SECONDED BY COUNCILMEMBER KOVACIC AND
CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
NOES: (Item 9a. approved as amended)
ABSENT: None
None
10.
CITY MANAGER
10a.
CENTENNIAL On January 7, 2003, the City Council conceptually approved providing financial support for a
ESSAY Centennial essay collection being put together by Councilmember Kovacic. With the assistance
COLLECTION of Library Board Member, Jerry Selmer, Councilmember Kovacic contacted several publishing
PUBLICATION companies to obtain a quote for computer, design, printing and binding services. Old Mill
Graphics of South Pasadena came in with the best bid and with an inclusive approach that
allows all aspects of the book to be processed through one firm. The estimated cost to design,
print, bind, shrink -wrap and ship 1,000 352 -page hardcover books is $14,350.23. Staff
recommended that the City Council authorize'an expenditure of up to $15,350.00 from the
Centennial Trust Fund Account ($14,350 + $1,000 contingency).
Sufficient funds are available in the Centennial Trust Account to fund this project. This money is
separate from the Centennial Celebration Commission account and will not encumber any of the.
11 4/1/03
45:0058
funds allocated to the Commission for their activities. Any revenue from sales will be used to
offset the cost. The method by which the books will be distributed and /or sold has not yet been
determined and will be the subject of future City Council discussion.
The Councilmembers complimented and congratulated Councilmember Kovacic for his hard
work in putting together the "centennial anthology".
It was MOVED by Mayor Pro tern Chang, seconded by Councilmember Segal and CARRIED on
roll call vote as follows to AUTHORIZE an expenditure of up to $15,350.00 from the Centennial
Trust Account ($14,350 + $1,000 contingency); and, WAIVED the City's purchasing regulations
and policies with regard to competitive bidding and /or using the City's primary printing vendor;
and, APPROVED the retention of Old Mill Graphics of South Pasadena as the firm to handle
publication of the centennial essay collection.
AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
10B.
ORDINANCE On November 5, 2002, the City Council adopted Ordinance No. 2163 adding Massage
NO. 2175 Therapists' regulations to the Arcadia Municipal Code. The ordinance provides for the regulation
(Massage of massage therapy activities and includes standards for the issuance of permits as well as
Therapists) restrictions on operations that serve to reduce the risk of illegal activities. Previously the City
did not have any standards regulating Massage Therapists.
Since adoption of the ordinance some concerns were raised by one of the operators of a day spa
regarding identification cards, number of hours for certification, uniforms, door signs, windows in
doors. Staff reviewed Ordinance 2163 and suggested some changes set forth on the,April 1,
2003 staff report. The Business License Office has notified all licensed massage therapists and
any business where massage therapists are licensed including day saps, salons, medical
offices, acupuncturists and physical therapists, regarding the proposed changes.
Cai Breitfus. President, Urban Retreat, answered questions raised by Council with regard to the
hours of certification, stating in part that, massage therapists are not regulated in the State of
California but massage schools are. The school in some cases cannot give 500 -hour certificate
because -the State of California does not allow that. He suggested that the requirement for
completion of '500 hours of instruction from a recognized school of massage apply to new
therapist and not the ones who have worked in the community and have been licensed in the
past.
It was MOVED by Councilmember Segal, seconded by Councilmember Kovacic and CARRIED
on roll call vote as follows to INTRODUCE ORDINANCE NO. 2175 AS AMENDED entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING
DIVISION 8, ARTICLE VI, CHAPTER 4, PART 1 OF THE ARCADIA MUNICIPAL CODE
REGARDING THE REGULATION OF MASSAGE THERAPISTS ".
City Attorney Deitsch read the amendment to Ordinance No. 2175, page 8 paragraph (D) to read
as follows: "Notwithstanding the foregoing, an applicant may renew, prior to its expiration, a
permit obtained from the City prior to the effective date of this Section 6418.7 with fewer than five
hundred (500) hours of instruction; if the applicant submits proof in the fcrm, content and quality
deemed satisfactory to the Chief of Police that the applicant has provided the number of hours of
actual massage at the same business in the City equal to the difference between 500 hours of
instruction and the number of hours of instruction received from a recognized School of
Massage. For this purpose, the Chief of Police may deem acceptable the declaration signed
12 4/1/03
45:0059
under penalty of perjury by the applicant that the foregoing standard has been met."
AYES: Councilmembers Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
ADJOURNMENT Councilmember Segal adjourned the meeting in memory of Sam Weisz, his father -in -low. "Sam
(In Memory of was born in 1920, in Colorado Springs. He grew up in Oklahoma until the age of 15. His family
Sam Weisz) then moved to Los Angeles. Sam graduated high school and attended USC where he graduated
with a degree in accounting. He met his wife of over 50 years, Frances, during his college years,
they were married and moved to Philadelphia where Frances attended medical school and Sam
continued to work as an accountant. After Frances graduated medical school they returned to
Southern California to raise their family. Sam continued to practice as an accountant until he
retired at the age of 78. Sam loved to play tennis; he played three days a week until he was
unable to play at age 79. His hobbies including watching his grandchildren play sports and
watching sports activities on television and in person. He was a true blue Los Angeles Dodgers
fan to heart. Sam died on March 23, 2003 after an eight -month battle with pancreatic cancer.
He is survived by his wife Frances, two daughters, Lee and Melinda, son Jonathan and ten
grandchildren. Sam was a true gentleman by every meaning of the word and will be truly
missed."
ADJOURNMENT Councilmember Kovacic adjourned the meeting in memory of Ernest Herrington, who passed
(In Memory of away on March 22, 2003. "Ernie was born in Houston, Texas and moved frequently as his father
Ernest served in the United States Navy. Ernie was a Lieutenant Junior Grade during Work War 11.
Herrington) After the war, he returned to California, graduated from USC and began his career as an
educator. He taught at and was Assistant Principal of several Arcadia elementary schools
before being named principal of Santa Anita Elementary School in 1954. He was devoted to his
students, staff and the families of Santa Anita until his retirement in 1981. Ernie was also an
enthusiastic community volunteer, lending his time and talents to many organizations and
activities. He was an active member of the Arcadia Presbyterian Church. Another joy of his life
was playing in Dixieland bands and being a member of The Four Notes. Isabel, his beloved wife
of 53 years, preceded Ernie in death. He is survived by five daughters, Sue, Sara, Marty and
Jeannie, their husbands along with 14 grandchildren, one great - granddaughter and many life-
long friends. Memorial services were held at Arcadia Presbyterian Church on Saturday, March
291h. In lieu of Flowers, donations may be made to the Ernie Herrington Memorial Fund at the
Arcadia Presbyterian Church. This indeed is a sad day as we say goodbye to Ernie Herrington,
specially for me an alumnus of both Santa Anita Elementary School and Louise Avenue, a
school and street I shared as a young kid growing up with the be loved Mr. Herrington."
ADJOURNMENT At 9:20 p.m. the City Council Regular Meeting ADJOURNED to April 18, 2003 at 6:00 p.m. in the
(April 18, 2003) Development Services Conference Room for a Regular Meeting to conduct the business of the
City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss
personnel, litigation matters or evaluation of properties.
une D. Alford, Ci(l Jerk
13 4/1103
--r
OVIO1 /o3
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S4a�P (I p,p -f,'
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,bC "BPOpAT49 ",•a STAFF REPORT
Recreation and Community Services Department
DATE: April 1, 2003
TO: Mayor and City Council
FROM: David A. Lewis, Director of Recreation and Community Services
By: Roberta M. White, Assistant Director of Recreation and
Community Services
SUBJECT: Resolution No. 6346 establishing a revised Recreation and
Community Services Department Fee Schedule
Recommendation: Adopt
SUMMARY
The City of Arcadia establishes and /or modifies fees for City programs and services on
an as needed basis, by way of a resolution. Resolution No. 6346 establishes fees for
Recreation and Community Services Department classes and activities beginning May
1, 2003.
BACKGROUND
In July 2002 the City conducted a Cost Allocation Study to determine the actual cost of
service for City programs and activities. The Study recommended changes to several
City fees and charges including those for recreation and senior citizen classes and
activities, as well as those assessed for using the Community Center. Resolution No.
6346 sets new fees for many Recreation and Community Services Department
activities. Other departments will be coming forth in the future with new fee schedules
related to their particular operation.
DISCUSSION
The purpose of the Cost Allocation Study is to ensure that City fees and charges are
directly proportionate to the cost of providing the service. That is, the City is not in
business to "make a profit," but to collect reasonable fees to help cover the cost of
whatever service is being provided. The last time Recreation and Community Services
Department fees were increased was July 1997. Since that time, the City has
experienced increases in salaries and contractor payments as well as increased utility,
maintenance and equipment costs. Not all fees are being changed, but for those that
are, the increase is minimal and reflects the increased cost to the City of providing the
service. If the City Council adopts Resolution No. 6346, the new fees will become
effective May 1, 2003.
- �
tASER f^ jj-
Mayor and City Council — Resolution No. 6346
April 1, 2003
Page 2
Not related to the adoption of fees, but of interest with regard to this subject, is the fact
that through the Community Development Block Grant Program, the City is able to
provide Youth Opportunity Grants to low- income residents under the age of 18. These
grants can provide funding for recreation classes and excursions to youth who meet the
income criteria. Residents interested in applying for a Youth Opportunity Grant should
contact the Recreation and Community Services Department.
ENVIRONMENTAL ANALYSIS
Pursuant to Section 15273(1) of the CEQA guidelines, rates, tolls, fares and charges
are exempt from CEQA if the purpose of said fee is to cover the cost of operating
expenses.
FISCAL IMPACT
The new fees will enable the City to recover 'a majority of the cost of providing the
referenced services. The exact amount of increased revenue is unknown at this time
because it is dependent on the number of people who actually participate in the
activities.
RECOMMENDATION
Adopt Resolution No. 6346, a resolution of the City Council of the City of Arcadia,
California, establishing a revised Recreation and Community Services
Department Fee Schedule.
Approved: - WEM
William R.'Kelly, City Manager
Attachments: Resolution No. 6346
Recreation and Community Services Fee Schedule (effective May
1, 2003)
RESOLUTION NO. 6346
0 10/03
2 tA 6 3 (/6
tee Ye64 C- 5b r e-5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED
RECREATION AND COMMUNITY SERVICES DEPARTMENT
FEE SCHEDULE
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. Based on the cost allocation study performed by the
Administrative Services Department, the fees set forth in this Resolution are
necessary for the purposes set forth in this Resolution and said fees do not exceed
the estimated costs for providing the service; the fees set forth in this Resolution
bear a reasonable relationship to the cost of the respective service or program
involved; the fees bear a fair and reasonable relationship to the benefit the payer
obtains from paying the fees or the burden caused; and the fees are not being
imposed for general revenue purposes, but instead for partially recovering the cost
of providing said services. Said fees are to cover the costs of the Recreation and
Community Services Department services set forth in the Fee Schedule, Attached
hereto as Exhibit "A ".
SECTION 2. The City Council hereby adopts the fees set forth in
Exhibit "A" attached hereto.
LASER IMAGED
- 1 -
-7P
SECTION 3. This Resolution shall become effective May 1, 2003.
SECTION 4. Any provisions set forth in Resolution No. 5989 of the
City Council or any other resolution adopted prior to this Resolution which are
inconsistent herewith are hereby repealed.
SECTION 5. - That the City Clerk shall certify the adoption of this
Resolution.
Passed, approved and adopted this 1st day of April , 2003.
1W GAIL A. MARSHALL
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
Ste�e itsch
p
City Attorney
GUWF, ;<< ;1 RAJ.
2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6346 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 1 st day of April 2003 and that said Resolution was
adopted by the following vote, to wit:
AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
3
Comparative Fee Schedule
d .� lu �aR 7 u S n m^ V� a "7001 sl l w i
Aip�' �r a41�I��R�� �U.� iM��� aA!�h.�, m�!�.k4.,.pf�,� ( . , �. Vi��Ii_I'�y' �i�;`W.���,e�A��l
The following are fees charged for classes and activities. Classes may range from 1/2 hour
to 3 hours per meeting. Fees are listed on a per class basis, unless otherwise noted.
AEROBICS
Adults (1 hr.)
3.25
3.50
4.00
Senior Citizens 1 hr.
2.00
2.50
3.00
ART & CRAFTS
Pre - school (1 hr.) *
2.50
2.75
3.00
Children (1 hr.)
2.50
2.75
3.00
BALLET/TAP /JAZZ
Children (1 /2 hr.)
2.00
2.25
2.50
Children (45 min.)
2.25
2.50
2.75
Teens (1 hr.)
2.50
2.75
3.00
Adults (45 min.)
3.00
3.25
3.75
Senior Citizens Q hr.
2.00
2.50
3.00
BALLOOMDANCE
Adults (1 hr.)
3.25
3.50
4.00
Senior Citizens 1 hr.
2.00
2.50
3.00
BONITA PARK LIGHT USE ( hour)
10.00
10.00
10.00
CAMPING (1 week session)
Day
65.00
70.00
75.00
S orts
60.00
65.00
75.00
CARNIVAL, CRAFTS & EXCURSIONS
cost
cost
Cost
COMMUNITY CENTER (Maximum Rate)
Group Assembly (6 hrs.)
300.00
375.00
450.00
Group Dinner (6 hrs.)
400.00
500.00
600.00
Hourly Rate Small Room
10.00
12.50
25.00
CREATIVE DANCE
Children 45 min.)
2.25
2.50
2.75
CREATIVE MEMORIES
Adults 3 hrs.
7.50
8.25
8.75
DANCE EXERCISE
Adults 1 hr.
3.25
3.50
4.00
DANCE PRODUCTION
Teens 1 -1/2 hrs.
3.00
3.25
3.50
DOG OBEDIENCE
Children (1 -1/4 hrs.)
2.75
3.00
3.25
Adults 1 -1/4 hrs:
3.50
1 3.75
4.25
GOLF TOURNAMENTS
Children
8.50
8.50
9.50
EXIIIBIT "A"
Comparative Fee Schedule
GUITAR
Children (45 min.)
2.25
2.50
2.75
Adults 45 min.
3.00
3.25
3.75
GYMNASTICS*
Children 45 min.
2.25
2.50
2.75
HLP HOP FUNKYDANCE
Children 1 hr.
2.50
2.75
3.00
JU -JUTSU
Children (1 -1/2 hrs.)
3.00
3.25
3.50
Adults 1 -1/2 hrs.
3.75
4.00
4.50
KARATE
Children 1 hr.
2.50
2.75
3.00
LANGUAGE CLASS
Senior Citizens 1 hr.
2.00
2.50
3.00
LINE DANCE
Adults (1 -1/2 hrs.)
3.75
4.00
4.50
Senior Citizens 1 -1/2 hrs.
2.50
3.00
3.50
NATURE CLASSES
Children (per merit bade
7.00
7.50
8.00
OIL PAINTING
Senior Citizens 3 hrs.
4.00
4.50
5.00
SENIOR CITIZEN DANCES
Senior Citizens 2 -1/4 hours
3.00
3.00
3.00
RECREATIONSWIMADMISSIONS **
1.00
1.00
1.00 -C
Children & Adults
1.00
1.00
2.00 -A
SWIM LESSONS (2 week series)
Children
26.00
26.00
30.00
TAI CHI/QI KUNG
Adults (1 hr.)
3.00
3.50
4.00
Adults 1 -1/2 hrs.
3.75
4.00
4.50
TENNIS
Pee Wee (45 min.)*
2.25
2.50
2.75
Children (1 hr.)
2.50
2.75,
3.00
Adults Q hr.
3.25
3.50
4.00
THEATRE WORKSHOP
Children (1 hr.)
-
2.75
3.00
Children 1 Y2 hrs.
-
3.25
3.50
TUMBLING
Children 45 min.
2.25
2.50
2.75
VA CA TIONA CTIVITY CENTERS
Children (3 days)
30.00
30.00
45.00
VOLLEYBALL (per meeting)
Adults/Teens
1.00
1.00
2.00
Comparative Fee Schedule
WATERCOLOR PAINTING
Senior Citizens 1 hr.
3.00
3.50
4.00
WILDERNESS SHELTER
RESERVATIONS
Arcadia Organization (up to 75)
50.00
50.00
75.00
Non - resident Organization (up to 75)
75.00
75.00
100.00
Overnight Youth Campouts (per day)
25.00
25.00
25.00
School Picnics
25.00
25.00
25.00
Small Group u to 25)
15.00
15.00
20.00
YOGA
Adult (1 hr.)
3.25
3.50
4.00
Senior Citizens (2 hrs.)
3.00
3.50
4.00
Senior Citizens( 3 hrs.)
4.00
4.50
1 5.00
* Supply/Insurance cost added to fee and collected at time of registration.
** Family Swim Plan — Book of 20 swim tickets for $10 (50 cents per swim).
Note: In addition to the above fees, Senior Citizens who take fee & charge classes pay a
$2.00 per person registration fee each session.
COMMUNITY CENTER FEES — PROPOSED 2003 -04
Comparitive Fee Schedule
M e
Set up, break down & 6 hrs. Supervision
300
$600
400
$450
Size of room assigned (1/3, 2/3, or full) is
determined by group size.
Dining reservations include kitchen.
200
$450
300
$375
100
$300
200
$300
100
$225
Additional Hours of Supervision
$25/hr.
$25 /hr.
Security Deposit refundable
$150
$150
down & 2 hrs.
Additional
Rnn.. rite llnnncif lrefiindahlel I I N/A I I $
Note: Assembly rentals include lectures, dances and receptions when no meal is served.
COMMUNITY CENTER FEES — EXISTING 1998 TO PRESENT
a
Ruxamm
Set u break down & 6 hrs. Supervision
300
$500
_ I
400
$375
Size of room assigned (1/3, 2/3, or full) is
determined by group size.
Dining reservations include kitchen.
200
$375
300
$315
100
$250
200
$250
100
$190
Additional Hours of Supervision
$12.50 hr.
$12.50 /hr.
Security Deposit refundable
$100
$100
down & 2 hrs.
Additional
CPrnrlty nPnndt (refnndahle) I I NIA 1 1 $25 J
W; .
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Dq&t103
{ 649
rCt 6W�-�t V 4
STAFF REPORT
Development Services Department
April 1, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
By: Donna Butler, Community Development Administrator 4 � v
SUBJECT: General Plan amendment G.P. 2003 -001 - amending the text of the
rp oiects
Recommendation: Adopt City Council Resolution No. 6347
SUMMARY
The City received a request from'Romolo De Paolis for a General Plan Change (GP
2003 -001) to increase the maximum intensity of non - residential square footage for
mixed -use projects from a 0.40 floor area ratio to a 0.50 floor area ratio. The
Development Services Department is recommending approval of GP 2003 -001 and
adoption of City Council Resolution No. 6347.
BACKGROUND
The Planning Commission at its March 11, 2003 meeting voted 5 -0 to adopt Planning
Commission Resolution No. 1688 recommending to the City'Council amendments to the
Community Development Section of the General Plan to increase the allowable floor
area ratio of non - residential square footage for mixed -use projects.
The City has received a proposal from Romolo De Paolis to construct a mixed -use
project within the City. The proposed project is located at 306 -310 S. First Avenue on
the southeast corner of First Avenue and California Street. The project includes
approximately 10,767 square feet of commercial (non - residential) floor area and eight
residential condominium units. Using an allowable non - residential floor area ratio of
0.40, the commercial portion of the proposed mixed -use development would be limited
to approximately 8,640 square feet. In order to proceed with the project as designed,
Mr. De Paolis is requesting the proposed General Plan Change.
d � LASER IMAGED
Page 1
5�p'
DISCUSSION
"Table 2 -A — City General Plan Land Use Designations" provides a description of the
various land use designations used to define desired land uses within the City. The
table establishes "Maximum Intensity" for each Land Use Designation for all properties
within the City. Mixed Uses are an allowable land use within the Commercial/Multiple
Family (MU -C /MF) Land Use Designation. Citywide, `there are 15.3 acres with the (MU-
C/MF) Land Use Designation that would be affected by this change.
The (MU -C /MF) Land Use Designation encourages the development of commercial and
residential mixed -use projects close to local services and facilities. These
developments are also meant to encourage the use of alternative modes of circulation
such as walking or cycling, and to promote community interaction. The Maximum
Intensity of mixed -use development within this Land Use Designation is a 0.40 floor
area ratio for commercial uses, and 24 dwelling units /acre for residential uses.
The applicant is requesting that the "Maximum Intensity" for commercial space within
mixed used developments be increased from a 0.40 floor area ratio to 0.50. This would
be consistent with the maximum intensity for commercial • development within the
Commercial (C),land use designation:
Increasing the maximum intensity for commercial development would allow for more
flexibility in the design process regarding mixed -use developments. .For example, a
given mixed -use development may not maximize the allowable density for residential
units, and instead may choose to maximize the commercial portion of the development.
As is the case with, any development, a mixed -use project is required to comply with the
provisions of the underlying zone. Setbacks, height restrictions, and parking
requirements generally restrict the size and intensity of proposed development. If a
proposed project conforms to the development standards of a given zone, staff is
generally in support of the project. Also, mixed -use development requires approval of a
conditional use permit; therefore, individual projects are reviewed on a site - specific
basis.
The City surveyed eight cities regarding their allowable mixed -use. density. The
following table illustrates the various densities allowed in each of the cities:
JAJ
Page 2
eel
CITY
RESIDENTIAL DENSITY
COMMERCIAL DENSITY
Arcadia
24 du /ac
0.40 F.A.R.
Monrovia
Limited only by parking /setbacks
No commercial F.A.R. requirement
San Dimas
Limited only by parking /setbacks,
No commercial F.A.R: requirement,
regulated thru design review
regulated thru design review
process
process
La Verne
Limited only by parking /setbacks,
No commercial F.A.R. requirement,
regulated thru C.U.P. process
regulated thru C.U.P. process
Brea
No maximum density, regulated
No commercial F.A.R. requirement
thru Specific Plan process
Whittler
Limited only by parking /setbacks
No commercial F.A.R. requirement
Burbank
57.du /ac
No commercial F.A.R. requirement
Glendale
No specific density limitation, entire
No specific density limitation, entire
project cannot exceed a total 1.2
project cannot exceed a total 1.2
F.A.R. (currently drafting more
F.A.R. (currently drafting more
flexible mixed -use regulations)
flexible mixed -use regulations)
Pasadena
48 du /ac
No commercial F.A.R. requirement
The development standards, conditional use permit and design review procedures
generally determine the allowable intensity of projects within the City. In reviewing a
mixed -use project, an applicant may choose to maximize the residential density, and not
maximize the commercial floor area ratio. Increasing the maximum intensity for
commercial development will give staff and the applicant flexibility in the design
process. In order . to encourage mixed -use developments within appropriate land use
designations, it is the Development Services Department's opinion that the allowable
commercial floor area ratio should be increased. The Development Services
Department is recommending approval of G.P. 2003 -001 as set forth below and
adoption of City Council Resolution No. 6347.
Development Services Department Recommendation
The Development Services Department recommends that the "Commercial /Multiple
Family" Land Use Designation in Table 2 -A — City General Plan Land Use Designations
be amended to read as set forth below (changes in bold):
Page 3
Planned Land Use
Designation
Maximum Intensity
City Acreage
Commercial /Multiple
0.40- 0.50 FAR for mixed
15.3
Family (MU- C/MF)-
uses, and up to 24
Provides opportunities for
du /acre, + 25% density
development of
bonus for affordable family
commercial and residential
housing projects; up to 50
mixed -use projects close
du /ac for market rate
to local services and
senior housing projects
facilities which foster the
and up to 63 du /ac for
use of alternative modes
affordable senior housing
of circulation such as
projects (a minimum of
pedestrian or bicycles.
25% of the units must be
Commercial uses allowed
affordable units). The 63
within this designation are
units includes a maximum
intended to serve the
25% density bonus.
needs of the local
residents as well as
promote community
interaction. Appropriate
uses include medium to
high- density residential,
medical and professional
offices, retail commercial,
and personal services.
If the City Council approves the proposed changes to the General Plan as
recommended above, the changes would apply citywide to all properties designated as
"Commercial /Multiple Family" (MU- C /MF). However, all mixed -use projects are subject
to the appropriate discretionary approvals by the City.
The Planning Commission held a public hearing on the proposed changes to the
General Plan on February 25, 2003 and recommended approval.
ENVIRONMENTAL ANALYSIS
Pursuant to, the provisions of the California Environmental Quality Act, the Development
Services Department has prepared an Initial Study for the proposed project. Said Initial
Study did not disclose any substantial or potentially substantial adverse change in any
of the physical conditions within the area affected by the project including land, air,
water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic
significance that could not be made less than significant with mitigation incorporation.
When considering the record as a whole, there is no evidence that the proposed project
will have any potential for adverse effect on wildlife resources or the habitat upon which
the wildlife depends. Therefore, a Negative Declaration has been prepared for this
project.
Page 4
RECOMMENDATION
That the City Council should move to adopt the Negative Declaration and adopt
City Council Resolution No. 6347 amending the text of the Community
Development Section of the General Plan to increase the allowable intensity of
mixed -use projects from a 0.40 floor area ratio to a 0.50 floor area ratio for non-
residential square footage.
Attachments: CC Resolution 6347
Aerial Photographs, Zoning Maps, and Vicinity Maps of properties
designated as "Commercial /Multiple Family" (MU -C /MF)
PC Resolution 1688 adopted 03/11/03
PC February 25, 2003 Minutes
Negative Declaration and Initial Study
Environmental Information
Approved by: 11 """ '
William R. Kelly, City Manager
Page 5
RESOLUTION NO. 6347
..A RESOLUTION OF THE 'CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AMENDING THE COMMUNITY
DEVELOPMENT SECTION OF THE ARCADIA GENERAL
PLAN TO INCREASE THE ALLOWABLE FLOOR AREA RATIO
OF NON- RESIDENTIAL SQUARE FOOTAGE FOR MIXED-
USE PROJECTS
WHEREAS, General Plan Amendment (GP 03 -001) was initiated by Romolo De
Paolis, to amend the Community Development Section of the Arcadia General Plan to
increase the allowable floor area ratio of non - residential square footage for mixed -use
projects within the "Commercial /Multiple- Family" land use designation; and
WHEREAS, on February 25, 2003, a public hearing was held before the
Planning Commission on said matter at which time all interested persons were given
full.opportunity to be heard and to present evidence; and
WHEREAS, the Planning Commission voted 5 to 0 to adopt Planning
Commission Resolution 1688 recommending to the City Council amendments to the
table and text of the Community Development Section of the General Plan to increase
the allowable floor area ratio of non - residential square footage for mixed -use projects
within the "Commercial /Multiple - Family" land use designation; and
WHEREAS, on April 1, 2003, the City Council held a public hearing on said
General Plan Amendment; and
WHEREAS, as part of the record of this hearing, the City Council reviewed and
considered:
1. All staff reports and related attachments and exhibits submitted by the
Community Development Division of the Development Services Department to the City
Council;
2. The record of the Planning Commission hearing regarding General Plan
Amendments GP 03 -001;
3. All information and material and documentation presented as part of the
public testimony at the Planning Commission public hearing on February 25, 2003,
including the staff report, and
-1- 6347
WHEREAS, the above recitals are hereby incorporated as part of the findings set
forth below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the proposed General Plan amendment to amend the Community
Development Section of the Arcadia General Plan to increase the allowable floor area
ratio of non - residential square footage for mixed -use projects within the
"Commercial /Multiple- Family" land use designation will further encourage mixed -use
development within the City.
2. That the approval of the General Plan Amendments will not be detrimental
to the public health or welfare, or injurious to the property or improvements in such zone
or vicinity.
3. That the granting of General Plan Amendments will not have the potential
for causing a significant effect on the environment and a Negative Declaration for this
project has been prepared pursuant to the provisions of the California Environmental
Quality Act.
Section 3. That for the foregoing reasons, the City Council approves the
following changes to Table 2 -A - City General Plan Land Use Designations in the
Community Development Section of the General Plan:
Planned Land Use
. Designation
Maximum Intensity
City Acreage
CommerciallMultiple
0 40- 0.50 FAR for mixed
15.3
Family (MU- C/MF)-
uses, and up to 24
Provides opportunities for
dulacre, + 25% density
development of
bonus for affordable
commercial and
family housing projects;
residential mixed -use
up to 50 du /ac for market
projects close to local
rate senior housing
services and facilities
projects and up to 63
which foster the use of
du /ac for affordable
2- 6347
alternative modes of
circulation such as
pedestrian or bicycles.
Commercial uses allowed
within this designation are
intended to serve the
needs of the local
residents as well as
promote community
interaction. Appropriate
uses include medium to
high- density residential,
medical and professional
offices, retail commercial,
and personal services.
senior housing projects
(a minimum of 25% of
the units must be
affordable units). The 63
units includes a
maximum 25% density
bonus.
Section 4. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 1 day of April, 2003
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
Stephen Deitsch
City Attorney
Mayor of the City of Arcadia
-3-
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:.i. [olinliff
NVIOXIIIII
RESOLUTION NO. 1688
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ARCADIA, RECOMMENDING TO THE CITY
COUNCIL AMENDMENTS TO THE COMMUNITY
DEVELOPMENT SECTION OF THE ARCADIA GENERAL
PLAN TO INCREASE THE ALLOWABLE FLOOR AREA
RATIO OF NON - RESIDENTIAL SQUARE FOOTAGE FOR
MIXED -USE PROJECTS
WHEREAS, this General Plan amendment was initiated by Romolo De
Paolis to amend the Community Development Section of the Arcadia General
plan to increase the allowable floor area ratio of non - residential square footage
for mixed -use projects within the "Commercial /Multiple- Family" land use
designation; and
WHEREAS, on February 25, 2003, a public hearing was held before the
Planning Commission on said matter at which time all interested persons were
given full opportunity to be heard and to present evidence; and
WHEREAS, after the public hearing the Planning Commission voted to
recommend to the City Council approval of General Plan Change 2003 -001 as
recommended by the Development Services Department.
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF
ARCADIA HEREBY RESOLVES AS FOLLOWS:
Section 1. That the factual data submitted by the Community Development
Division in the attached report is true and correct.
Section 2. This Commission finds:
1. That the proposed revisions and amendments to increase the allowable
floor area ratio of non - residential square footage for mixed -use projects within the
"Commercial /Multiple- Family" land use designation will further encourage mixed-
use development within the City.
2. That approval of General Plan Change 2003 -001 will not be
detrimental to the public health or welfare, or injurious to the property or
improvements in such zone or vicinity.
-1- 1688
3. That the proposed changes will not have a significant effect on the
environment.
Section 3. That for the foregoing reasons the Planning Commission
recommends to the City Council approval of the General Plan change as set forth
hereafter:
That the "Commercial/Multiple/Family" Land Use Designations in Table 2-
A: City General Plan Land Use Designations be amended to read as set forth
below:
Planned Land Use
Designation
Maximum Intensity
City Acreage
Commercial /Multiple
9.48- 0.50 FAR for mixed
15.3
Family (MU- C /MF)-
uses, and up to 24
Provides opportunities for
du /acre, + 25% density
development of
bonus for affordable
commercial and
family housing projects;
residential mixed -use
up to 50 du /ac for market
projects close to local
rate senior housing
services and facilities
projects and up to 63
which foster the use of
du /ac for affordable
alternative modes of
senior housing projects
circulation such as
(a minimum of 25% of
pedestrian or bicycles.
the units must be
Commercial uses allowed
affordable units). The 63
within this designation are
units includes a
intended to serve the
maximum 25% density
needs of the local
bonus.
residents as well as
promote community
interaction. Appropriate
uses include medium to
high- density residential,
medical and professional
offices, retail commercial,
and personal services.
Section 4. The Secretary of the Planning Commission shall certify to the
adoption of this Resolution and shall cause a copy to be forwarded to the City
Council of the City of Arcadia.
-2- 1688
I HEREBY CERTIFY that the foregoing Resolution was adopted at a
regular meeting of the Planning Commission held on the 11 day of March 2003,
by the following vote:
AYES:
Baderian, Hsu, Lucas, Wen, Olson
NOES:
None
ABSENT:
None
Chairman, Planning Commission
City of Arcadia
ATTEST:
Secretary, Planning Commission
City of Arcadia
Approved by:
Stephen P. Deitsch, City Attorney
-3- 1688
2. PUBLIC HEARING GP 2003 -001
Romolo De Paolis
Consideration of a proposed amendment to Table 2 -A of the Community Development
Chapter of the General Plan increasing the allowable floor area ratio of non- residential
building square footage from a .4 floor area ratio to a .5 floor area ratio for mixed -use projects.
The staff report was presented.
In response to questions by the Commission, Mr. Lambert said that this change would only affect 15
acres in the City, which is relatively minor. He explained the areas of the City that this would affect.
He noted that there are no other mixed uses in the City, although, another proposal was submitted
recently. On the subject project, the use is slightly over what the GP would allow. However, the
project will meet and conform to all parking regulations. Without the GP amendment, they would not
be able to proceed with their project.
The public hearing was opened.
Romolo De Paolis, 1771 E. Mountain St. Pasadena, said they are applying for this so their project would
be financially feasible.
No one else spoke in favor of or in opposition to this item
Chairman Olson closed the public hearing.
MOTION
It was moved by Commissioner Baderian, seconded by Commissioner Wen to recommend
approval of GP 2003 -001 to the City Council.
ROLL CALL:
AYES: Commissioners Baderian, Hsu, Lucas, Wen, Olson
NOES: None
Arcadia City Planning Commission 2 2/11/03
NEGATIVE DECLARATION (Draft)
° tr°RS »o
1. Name, if any, and a brief description of project:
GP 2003 -001: Proposed amendment to Table 2 -A of the Community Development Chapter of the
General Plan increasing the allowable floor area ratio of non - residential building square footage from a
0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects.
2. Location:
Citywide
3. Entity or person undertaking project:
Romolo De Paolis
1771 E. Mountain Street
Pasadena, CA 91104
(626) 794 -3981
The Planning Commission, having reviewed the Initial Study of this proposed project and having
reviewed the written comments received prior to the public meeting of the Planning Commission,
including the recommendation of the City's Staff, does hereby find and declare that the proposed project
will not have a significant effect on the environment. A brief statement of the reasons supporting the
Planning Commission /City Council's findings are as follows:
The proposed General Plan Change will not have a significant effect upon the environment.
The Planning Commission hereby finds that the Negative Declaration reflects its independent judgment.
A copy of the Initial Study may be obtained at:
City of Arcadia Development Services Department
Community Development Division
240 W. Huntington Drive
Arcadia, 91007
(626) 574 -5423
The location and custodian of the documents and any other material which constitute the record of
proceedings upon which the City based its decision to adopt this Negative Declaration are as follows:
City of Arcadia Development Services Department
Community Development Division
240 W Huntington Drive
Arcadia, 91007
(626) 574 -5423
Date Received for Filing
Neg Dec
7/02
File No. GP 2003 -001
CITY OFARCADIA
240 WEST HUNTINGTON DRIVE
ARCADIA, CA 91007
CALIFORNIA ENVIRONMENTAL QUALITY ACT
ENVIRONMENTAL CHECKLIST FORM
1. Project Title:
Application No. GP 2003 -001
2. Project Address (Location)
Citywide
3. Project Sponsor's Name, Address & Telephone Number:
Romolo De Paolis
1771 E. Mountain Street
Pasadena, CA 91104
(626) 794 - 3981.
4. Lead Agency Name & Address:
City of Arcadia -,- Development Services Department
Community Development Division -- Planning Services
240 W. Huntington Drive
Post Office Box 60021
Arcadia, CA 91066 -6021
5. Lead Agency Contact Person & Telephone Number:
Donna Butler, Community Development Administrator (626) 574 -5442
6. General Plan Designation:
Commercial /Multiple Family (MU -C/MF)
7. Zoning Classification:
Citywide
8. Description of Project:
-1- CEQA Env. Checklist Part 1, 7102
File No. GP 2003 -001
Proposed amendment to Table 2 -A of the Community Development
Chapter of the General Plan increasing the allowable floor area .ratio of
non- residential building square footage from .a 0.40 floor area, ratio to a
0.50 floor area ratio for mixed -use projects.
9. Surrounding Land Uses . and Setting: (Briefly describe the project's
- surroundings.)
N/A
10. Other public agencies whose approval is required (e.g., permits,
financing approval, or participation agreement):
N/A
ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED:
The environmental factors checked below would 'be potentially affected by this
project, involving at least one impact that is a "Potentially Significant Impact" as
indicated by the checkliston the following pages.
Aesthetics
Biological Resources
Geology /Soils
HydrologyNVater Quality
Mineral Resources
Population & Housing
Recreation
Utilities and Service Systems
Mandatory Findings of Significance
DETERMINATION (To be completed by the Lead Agency)
On the basis of this initial evaluation:
Air.Quality
Cultural Resources
Hazards & Hazardous Materials .
Land Use & Planning
Noise
Public Services
Transportation / Circulation
[X] I find that the proposed project COULD NOT have a significant effect on the
environment, and a NEGATIVE DECLARATION will be prepared.
[ ] I find that although the proposed project could have a significant effect on the
environment, there will not be a significant effect in this case because the
mitigation measures described on an attached sheet have been added to the
project. A NEGATIVE DECLARATION will be prepared.
-2- CEQA Env. Checklist Part 1, 7102
File No. GP 2003 -001
[ ] I find that the proposed project MAY have a significant effect on the
environment, an` ENVIRONMENTAL IMPACT REPORT is required.
[ ] I find that the proposed project MAY have a significant effect on the environment,
but that at least one effect has been adequately analyzed.in an earlier document
pursuant to applicable legal standards and has been addressed by mitigation
measures based on that earlier analysis as described on attached sheets, and if
any remaining effect is a 'Potentially Significant Impact' or 'Potentially
Significant Unless Mitigated," an ENVIRONMENTAL IMPACT REPORT is
required, but it only needs to analyze the,,effects that have not yet been
addressed.
[ ] I find that although the proposed project could have a significant effect on the
environment, there WILL NOT be a significant effect in this case because all
potentially significant effects have been analyzed adequately in an earlier
Environmental Impact Report pursuant to applicable standards and have been
avoided or mitigated pursuant to that earlier EIRJncluding revisions or mitigation
measures that are imposed upon the proposed project.
By: Donna Butler, Community Development Administrator
For: The City of Arcadia - =Development Services Department
n ,Gt ; 07 January 23; 2003
Signature Date
Joseph Lambert Donna Butler
Printed Name For
EVALUATION OF ENVIRONMENTAL IMPACTS:
A brief explanation is required for all answers except "No Impact" answers that are adequately
supported by the information sources a lead agency cites in the parentheses following each question,
A "No Impact" answer is adequately supported if the referenced information sources show that the
impact simply does not apply to projects such as the one involved (e.g., the project is not within a
fault rupture zone) A "No Impact' answer should be explained where it is based on project - specific
factors as well as general standards (e.g., the project will not expose sensitive receptors to
pollutants, based on a project- specific screening analysis).
2. All answers must take account of the whole action involved, including off -site as well as on -site,
cumulative as well as project - level, indirect as well as direct, and construction related as well as
operational impacts.
-3- CEQA Env. Checklist Part 1, 7/02
File No. GP 2003 -001
3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is
significant. If there are one or more, "Potentially Significant Impact" entries when the determination is
made, an Environmental Impact Report is required.
4. "Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation
measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant
Impact." The lead agency must describe the mitigation measures, and briefly explain how they
reduce the effect to a less than significant level (mitigation measures from Section 17 "Earlier
Analyses" may be cross - referenced).
5. Earlier analyses may be used where, pursuant to the tiering, program Environmental Impact Report,
or other CEQA process, an effect has been adequately analyzed in an earlier EIR or Negative
Declaration {Section 15063(c)(3)(D)). Earlier analyses are discussed in Section 17 at the end of the
checklist.
a) Earlier Analyses Used: Identify and state where they are available for review.
b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the
scope of and adequately analyzed in an earlier document pursuant to applicable legal
standards, and state whether such effects were addressed by mitigation measures based on
the earlier analysis.
c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures
Incorporated," describe the mitigation measures that were incorporated or refined from the
earlier document and the extent to which they address site - specific conditions for the project.
6. Lead agencies are encouraged to incorporate into the checklist, references to information sources
for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or
outside document should, where appropriate, include a reference to the page or pages where the
statement is substantiated.
Supporting Information Sources. A source list should be attached, and other sources used or
individuals contacted should be cited in the discussion.
8. The explanation of each issue should identify:
a) The significance criteria or threshold, if any, used to evaluate each question; and
b) The mitigation measure identified, if any, to reduce the impact to less than significant.
-4- CECA Env. Checklist Part 1, 7/02
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
1
AESTHETICS — Would the project
a) Have a substantial adverse effect on a scenic vista? ❑ ❑ ❑ IE
b) Substantially damage scenic resources, including, but not limited ❑ ❑ ❑
to, trees, rock outcroppings, and historic buildings within a state
scenic highway?
c) Substantially degrade the existing visual character or quality of ❑ ❑ ❑
the site and its surroundings?
d) Create a new source of substantial light or glare which would ❑ ❑ ❑
adversely affect day or nighttime views in the area?
The proposed project is a General Plan Change increasing, the allowable floor area of of non- residential
building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. This
General Plan Change would affect 15.3 acres citywide within the CommerciaUMultiple Family (MU -C/MF) land
use designation. However, mixed use projects in the City must receive approval of a Conditional Use Permit
prior to development. As individual projects are received, the potential environmental impacts of that project
shall be addressed. As such, no adverse impact is anticipated due to the General Plan Change.
2. AGRICULTURE RESOURCES - In determining whether impacts
to agriculture resources are significant environmental effects, lead
agencies may refer to the California Agricultural Land Evaluation
and Site Assessment Model (1997) prepared by the California
Dept. of Conservation as an optional model to use in assessing
impacts on agriculture and farmland. Would the project:
a) Convert Prime Farmland, Unique Farmland, or Farmland of ❑ ❑ ❑
Statewide Importance (Farmland) to non - agricultural use? (The
Farmland Mapping and Monitoring Program in the California
Resources Agency to non - agricultural use?
b) Conflict with existing zoning for agricultural use, or a Williamson ❑ ❑ ❑
Act contract?
c) Involve other changes in the existing environment which, due to ❑ ❑ ❑
their location or nature, could result in conversion of Farmland to
non - agricultural use?
CEOA Checklist
5
7/02
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
The proposed project shall only affect those properties with a Commercial /Multiple Family (MU -C/MF) land use
designation. Aricultural areas do not have this land use designation. As such, the proposal will have no
impacts on agricultural resources.
3. AIR QUALITY - Where available, the significance criteria
established by the applicable air quality management or air
pollution control district may be relied upon to make the following
determinations. Would the project:
a) Conflict with or obstruct implementation of the applicable air ❑ ❑ ❑
quality plan?
b) Violate any air quality standard or contribute substantially to an ❑ ❑ ❑
existing or projected air quality violation?
c) Result in a cumulatively considerable net increase of any criteria ❑ ❑ ❑
pollutant for which the project region is non - attainment under an
applicable federal or state ambient air quality standard (including
releasing emissions which exceed quantitative thresholds for
ozone precursors)?
e) Expose sensitive receptors to substantial pollutant ❑ ❑ ❑
concentrations?
f) Create objectionable odors affecting a substantial number of ❑ ❑ ❑
people?
The proposed project is a General Plan Change increasing the allowable floor area of of non - residential
building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects. This
General Plan Change would affect 15.3 acres citywide within the Commercial /Multiple Family (MU -C/MF) land
use designation. However, mixed use projects in the City must receive approval of a Conditional Use Permit
prior to development. As individual projects are received, the potential environmental impacts of that project .
shall be addressed. As such, no adverse impact is anticipated due to the General Plan Change.
4. BIOLOGICAL RESOURCES - Would the project:
a) Have a substantial adverse impact, either directly or through ❑ ❑ ❑
habitat modifications, on any species identified as a candidate,
sensitive, or special status species in local or regional plans,
policies, or regulations, or by the California Department of Fish
and Game or U.S. Fish and Wildlife Service?
b) Have a substantial adverse impact on any riparian habitat or other ❑ ❑ ❑
sensitive natural community identified in local or regional plans,
CEQA Checklist
6
7102
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
policies, and regulations or by the California Department of Fish
and Game or US Fish and Wildlife Service?
c) Have a substantial adverse effect on federally protected wetlands
as defined by Section 404 of the Clean Water Act (including but
not limited to , marsh, vernal pool, coastal, etc.) through direct
removal, filling, hydrological interruption or other means?
d) Interfere substantially with the movement of any native resident or ❑ ❑ ❑
migratory fish or wildlife species or with established resident or
migratory wildlife corridors, or impede the use of wildlife nursery
sites?
e) Conflict with any local policies or ordinances protecting biological ❑ ❑ ❑
resources, such as a tree preservation policy or ordinance?
f) Conflict with the provisions of an adopted Habitat Conservation ❑ ❑ ❑
Plan, Natural Conservation Community Plan, or other approved
local, regional or state habitat conservation plan?
The proposed project shall only affect those properties with a Commercial/Multiple Family (MU -C/MF) land use
designation. Properties within the City with this land use designation are already developed and will not impact
wildlife. Individual projects will be reviewed for code compliance and are subject to the provisions of the City's
Tree Preservation Ordinance. As such, the proposal will have no impacts on biological resources.
5.
CULTURAL RESOURCES - Would the project:
a) Cause a substantial adverse change in the significance of a ❑ ❑ ❑
historical resource as defined in § 15064.5?
b) Cause a substantial adverse change in the significance of an ❑ ❑ ❑
archaeological resource pursuant to § 15064.5?
c) Directly or indirectly destroy a unique paleontological resource or ❑ ❑ ❑
site or unique geologic feature?
d) Disturb any human remains, including those interred outside of ❑ ❑ ❑
formal cemeteries?
CEQA Checklist
7
7/02
File No.: GP 2003 -001
6.
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
Those properties with a CommercfallMultiple Family (MU -C/MF) land use designation shall be affected, which
include 15.3 acres citywide. Most of these properties are currently developed with commercial land uses. The
proposed General Plan change will not alter the way individual projects are evaluated regarding cultural
resources. As such, no adverse impacts on cultural resources are anticipated.
GEOLOGY AND SOILS - Would the project:
a) Expose people or structures to potential substantial adverse ❑ ❑ ❑
effects, including the risk of loss, injury, or death involving:
i) Rupture of a known earthquake fault, as delineated on the ❑ ❑ ❑
most recent Alquist - Priolo Earthquake Fault Zoning Map
issued by the State Geologist for the area or based on other
substantial evidence of a known fault? Refer to Division of
Mines and Geology Special Publication 42.
ii) Strong seismic ground shaking?
❑
❑
❑
iii) Seismic - related ground failure, including liquefaction?
❑
❑
❑
v) Landslides?
❑
❑
❑
b) Result in substantial soil erosion or the loss of topsoil?
❑
❑
❑
c) Be located on a geologic unit or soil that is unstable, or that would ❑ ❑ ❑
become unstable as a result of the project, and potentially result
in on- or off -site landslide, lateral spreading, subsidence,
liquefaction or collapse?
d) Be located on expansive soil as defined in Table 18 -1 -B of the ❑ ❑ ❑
Uniform Building Code (1994), creating substantial risks to life or
property?
e) Have soils incapable of adequately supporting the use of septic ❑ ❑ ❑ ED
tanks or alternative waste water disposal systems where sewers
are not available for the disposal of waste water?
CEQA Checklist
8
7/02
File No.: GP 2003 -001
Less Than
Potentially Significant - Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
7,
Those properties with a CommerciallMultiple Family (MU -C/MF) land use designation shall be affected, which
include 15.3 acres citywide. Most of these properties are currently developed with. commercial land uses. The
proposed General Plan change will not after the way individual projects are evaluated regarding geology and
soils. As such, no adverse impacts on geology and soils are anticipated.
VII. HAZARDS AND HAZARDOUS MATERIALS - Would the
project:
a) Create a significant hazard to the public or the environment ❑ ❑ ❑
through the routine transport, use, or disposal of hazardous
materials?
b) Create a significant hazard to the public or the environment ❑ ❑ ❑
through reasonably foreseeable upset and accident conditions
involving the release of hazardous materials 'into the
environment?
c) emit hazardous emissions or handle hazardous or acutely ❑ ❑ ❑
hazardous materials, substances, or waste within one - quarter
mile of an existing or proposed school?
d) Be located on a site which is included on a list of hazardous ❑ ❑ ❑
materials sites compiled pursuant to Government Code Section
65962.5 and, as a result, would it create a significant hazard to
the public or the environment? .
e) For a project located within an airport land use plan or, where ❑ ❑ ❑
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project result in a safety
hazard for people residing or working in the project area?
f) For a project within the vicinity of a private airstrip, would the ❑ ❑ ❑
project result in a safety hazard for people residing or working in
the project area?
g) Impair implementation of or physically interfere with an adopted ❑ ❑ ❑
emergency response plan or emergency evacuation plan?
h) Expose people or structures to a sigificant risk of loss, injury or ❑ ❑ ❑
death involving wildland fires, including where wildlands are
adjacent to urbanized areas or where residences are intermixed
with wildlands?
CEQA Checklist
9
7102
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
Those properties with a Commercial /Multiple Family (MU -C/MF) land use designation shall be affected, which
include 15.3 acres citywide. Most of these properties are currently developed with commercial land uses. The
proposed General Plan change will not alter the way individual projects are evaluated regarding hazardous
substances, nor will it create or expose people to health hazards. The proposal will be in compliance with
emergency access and fire safety regulations. As such, no adverse impacts are anticipated.
8.
HYDROLOGY AND WATER QUALITY - Would the project:
a) Violate any water quality standards or waste discharge ❑ ❑ ❑
requirements?
b) Substantially deplete groundwater supplies, or interfere ❑ ❑ ❑ IK
substantially with groundwater recharge such that there would be
a net deficit in aquifer volume or a lowering of the local
groundwater table level (i.e., the production rate of pre- existing
nearby wells would drop to a level which would not support
existing land uses or planned uses for which permits have been
granted)?
c) Substantially alter the existing drainage pattern of the site or area, ❑ ❑ ❑
including through the alteration of the course of a stream or river,
in a manner which would result in substantial erosion or siltation
on- or off -site?
d) Substantially alter the existing drainage pattern of the site or area, ❑ ❑ ❑
including through the alteration of the course of a stream or river, .
or substantially increase the rate or amount of surface runoff in a
manner which would result in flooding on- or off -site?
e) Create or contribute runoff water which would exceed the capacity ❑ ❑ ❑
of existing or planned storm water drainage systems or provide
substantial additional sources of polluted runoff?
f) Otherwise substantially degrade water quality ❑ ❑ ❑
g) Place housing within a 100 -year flood hazard area, as mapped on ❑ ❑ ❑
a federal Flood Hazard Boundary or Flood Insurance Rate Map or
other flood hazard delineation map?
h) Place within a 100 -year floodplain structures which would impede ❑ ❑ ❑
or redirect flood flows?
CEQA Checklist
10
7102
File No.: GP 2003 -001
Less Than
Potentially Significant
Significant With '
Impact Mitigation
Incorporation
i) Expose people or structures to a significant risk of loss, injury or ❑
death involving flooding, including flooding as a result of the
failure of a levee or dam?
j) Inundation by seiche, tsunami or mudflow? ❑
k) Potential impact of project construction on storm water runoff? ❑
1) Potential impact of project post- construction activity on storm ❑'
water runoff?
m Potential for discharge of storm water from areas from material ❑
storage, vehicle or equipment maintenance (including washing),
waste handling, hazardous materials handling or storage, delivery
areas or loading docks, or other outdoor work areas?
Less Than
Significant No
Impact Impact
❑ ❑
El
■ Ok
n) Potential for discharge of storm water to cause significant harm ❑ ❑ ❑
on the biological integrity of the waterways and water bodies?
o) Potential for discharge of storm water to impair the beneficial ❑ ❑ ❑
uses of the receiving waters or areas that provide water quality
benefit?
p) Potential for significant changes in the flow velocity or volume of ❑ ❑ ❑
storm water runoff that can use environmental harm?
9.
q) Potential for significant increases in erosion of the project site or ❑ ❑ ❑
surrounding areas?
Those properties with a Commercial /Multiple Family (MU -C/MF) land use designation shall be affected, which
include 15.3 acres citywide. Most of these properties are currently developed with commercial land uses. The
proposed General Plan change will not alter the way individual projects are evaluated regarding hydrology and
water quality. As such, no adverse impacts are anticipated.
LAND USE AND PLANNING - Would the project:
a) Physically divide an established community? ❑ ❑ ❑
CEQA Checklist
11
7102
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
b) Conflict with any applicable land use plan, policy, or regulation of ❑ ❑ ❑
an agency with jurisdiction over the project (including, but not
limited to the general plan, specific plan, local coastal program, or
zoning ordinance) adopted for the purpose of avoiding or
mitigating an environmental effect?
c) Conflict with any applicable habitat conservation plan or natural ❑ ❑ ❑
community conservation plan?
The proposed project would allow a greater commercial floor area ratio within the CommerciaUMultiple- Family
land use designation. Individual projects would be evaluated based on the underlying zoning of the site and on
it's individual merits. As such, no adverse impacts are anticipated.
10. MINERAL RESOURCES - Would the project:
a) Result in the loss of availability of a known mineral resource that ❑ ❑ ❑
would be of value to the region and the residents of the state?
b) Result in the loss of availability of a locally - important mineral ❑ ❑ ❑
resource recovery site delineated on a local general plan, specific
plan or other land use plan?
Although the proposed project would affect 15.3 acres citywide, no mineral resources are known to exist at the
sites. As such, no adverse impacts are anticipated.
11. NOISE - Would the project result in:
a) Exposure of persons to or generation of noise levels in excess of ❑ ❑ ❑
standards established in the local general plan or noise
ordinance, or applicable standards of other agencies?
b) Exposure of persons to or generation of excessive groundborne ❑ ❑ ❑
vibration or groundborne noise levels?
c) A substantial permanent increase in ambient noise levels in the ❑ ❑ ❑
project vicinity above levels existing without the project?
d) A substantial temporary or periodic increase in ambient noise ❑ ❑ ❑
levels in the project vicinity above levels existing without the
project?
e) For a project located within an airport land use plan or, where ❑ ❑ ❑
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project expose people
CEC;A Checklist
12
7102
File No.: GP 2003 -001
residing or working in the project area to excessive noise levels?
f) For a project within the vicinity of a private airstrip, would the
project expose people residing or working in the project area to
excessive noise levels?
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
❑ ❑ ❑
The project will not result in exposure of persons to or generation of noise levels in excess of standards
established in the local general plan or noise ordinance. All proposed projects will be subject to the City's
Noise Ordinance and those standards outlined in the General Plan. As such, no adverse impacts are
anticipated.
12.
POPULATION AND HOUSING - Would the project
a) Induce substantial population growth in an area, either directly (for ❑ El 1:1 example, by proposing new homes and businesses) or indirectly
(for example, through extension of roads or other infrastructure)?
b) Displace substantial numbers of existing housing, necessitating ❑ ❑ ❑
the construction of replacement housing elsewhere?
13.
c) Displace substantial numbers of people, necessitating the ❑ ❑
❑
construction of replacement housing elsewhere?
Those properties with a CommerciallMultiple Family (MU -C/MF) land use designation shall be affected, which
includes 15.3 acres citywide. Also, the propossal shall not alter the density of dwelling units
allowed within the
(MU -C/MF) land use designation. As such, no adverse significant impacts are anticipated.
PUBLIC SERVICES — Would the project:
a) Result in substantial adverse physical impacts associated with the
provision of new or physically altered governmental facilities, need
for new or physically altered governmental facilities, the
construction of which could cause significant environmental
impacts, in order to maintain acceptable service ratios, response
times or other performance objectives for any of the public
services:
Fire protection? ❑ ❑
® ❑
Police protection? ❑ ❑
® ❑
Schools? ❑ ❑
® ❑
Parks? ❑ ❑
® ❑
Other public facilities? ❑ ❑
® ❑
CEQA Checklist
13
7102
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
Those properties with a Commercial /Multiple Family (MU -C/MF) land use designation shall be affected, which
includes 15.3 acres citywide. The proposal shall not alter the density of dwelling units allowed within the (MU-
C/MF) land use designation. Howwever, the proposal would potentially allow for slightly more dense (50 FAR
instead of .40 FAR) commercial development within those areas with a (MU -C/MF) land use designation. The
increased commercial FAR would not significantly affect schools, police protection, parks, or fire protection. All
individual mixed -use developments shall be evaluated on a case by case basis and all City departments will
have an opportunity to comment on those developments. Staff has not received negative feedback from the
Fire or Police Departments regarding this proposal. It is staffs opinion that an increased allowable commercial
FAR would not negatively affect public. services. Also, the proposed allowable commercial FAR in the
CommerciatlMultiple Family (MU -CIMF) land use designation would be consistent with the allowable FAR
within the Commercial (C) land use designation. Therefore, impacts to public services are anticipated to be
less than significant.
14.
Is.
RECREATION — Would the project:
a) . Increase the use of existing neighborhood and regional parks or ❑ ❑ ❑
other recreational facilities such that substantial physical
deterioration of the facility would occur or be accelerated?
b) Does the project include recreational facilities or require the ❑ ❑ ❑
construction or expansion of recreational facilities which have an
adverse physical effect on the environment?
The proposed project consists of increasing the allowable commercial FAR within the CommerciallMultiple
Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density
of dwelling units within this area shall not be altered. As such, the project will not create a significant impact
upon recreational services.
TRANSPORTATIONITRAFFIC - Would the project:
a) Cause an increase in traffic which is substantial in relation to the ❑ ❑ ❑
existing traffic load and capacity of the street system (i.e., result in
a substantial increase in either the number of vehicle trips, the
volume to capacity ratio on roads, or congestion at intersections)?
b) Exceed, either individually or cumulatively, a level of service ❑ ❑ ❑
standard established by the county congestion management
agency for designated roads or highways?
c) Result in a change in air traffic patterns, including either an ❑ ❑ ❑
increase in traffic levels or a change in location that results in
substantial safety risks?
d) Substantially increase hazards due to a design feature ( e.g., ❑ ❑ ❑
sharp curves or dangerous intersections) or incompatible uses
CEQA Checklist
14
7/02
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
(e.g., farm equipment)?
e) Result in inadequate emergency access?
f) Result in inadequate parking capacity?
g) Conflict with adopted policies, plans or programs supporting
alternative transportation (e.g., bus turnouts, bicycle racks)?
❑
❑
❑
❑
❑
❑
❑
❑
❑
The proposed project consists of increasing the allowable commercial FAR within the Commercial/Multiple
Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density
of dwelling units within this area shall not be altered. Also, individual mixed -use projects shall be required to
comply with applicable parking regulations. Parking for these types of projects will be located onsite unless
special approval is granted through the conditional use permit process. As such, the impacts if any, are less
than significant.
16.
UTILITIES AND SERVICE SYSTEMS - Would the project:
a) Exceed wastewater treatment requirements of the applicable ❑ ❑ ❑
Regional Water Quality Control Board?
b) Require or result in the construction of new water or wastewater ❑ ❑ ❑
treatment facilities or expansion of existing facilities, the
construction of which could cause significant environmental
effects?
c) Require or result in the construction of new storm water drainage ❑ ❑ ❑
facilities or expansion of existing facilities, the construction of
which could cause significant environmental effects?
d) Have sufficient water supplies available to serve the project from ❑ ❑ ❑
existing entitlements and resources, or are new or expanded
entitlements needed? In making this determination, the City shall
consider whether the project is subject to the water supply
assessment requirements of Water Code Section 10910, at seq.
(SB 610), and the requirements of Government Code Section
664737 (SB221).
e) Result in a determination by the wastewater treatment. provider ❑ ❑ ❑
which serves or may serve the project determined that it has
adequate capacity to serve the project's projected demand in
CEQA Checklist
15
7/02
File No.: GP 2003 -001
Less Than
Potentially Significant Less Than
Significant With Significant No
Impact Mitigation Impact Impact
Incorporation
addition to the provider's existing commitments?
f) Be served by a landfill with sufficient permitted capacity to ❑ ❑ ❑
accommodate the project's solid waste disposal needs?
g) Comply with federal, state and local statues and regulations ❑ ❑ ❑
related to solid waste?
The proposed project consists of increasing. the allowable commercial FAR within the Commercial/Multiple
Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density
of dwelling units within this area shall not be altered. Also, individual mixed -use projects shall be required to
comply with all development regulations based on the underlying zoning. The increase in allowable
commercial FAR is incremental and is consistent with that of the Commercial (C) land use designation. As
such, no adverse impacts are anticipated.
17.
MANDATORY FINDINGS OF SIGNIFICANCE
a) Does the project have the potential to degrade the quality of the ❑ ❑ ❑
environment, substantially reduce the habitat of a fish or wildlife
species, cause a fish or wildlife population to drop below
self- sustaining levels, threaten to eliminate a plant or animal
community, reduce the number or restrict the range of a rare or
endangered plant or animal or eliminate important examples of
the major periods of California history or prehistory?
b) Does the project have impacts that are individually limited, but ❑ ❑ ❑
cumulatively considerable? ( "Cumulatively considerable" means
that the incremental effects of a project are considerable when
viewed in connection with the effects of past projects, the effects
of other current projects, and the effects of probable future
projects)?
c) Does the project have environmental effects which will cause ❑ ❑ ❑
substantial adverse effects on human beings, either directly or
indirectly?
The proposed project consists of increasing the allowable commercial FAR within the CommerciaUMultiple
Family (MU -C/MF) land use designation. This will not result in increased population, as the allowable density
for dwelling units within this land use designation shall not be altered. Also, individual mixed -use projects shall
be required to comply with all development regulations based on the underlying zoning. The increase in
allowable commercial FAR is incremental and is consistent with that of the Commercial (C) land use
designation. The General Plan has already identified the affected areas as "mixed-use" and this project would
simply allow increased flexibility in finding a balance between residential and commercial floor area for
indivdual projects. As such, no adverse impacts are anticipated.
CEQA Checklist
16
7/02
File No. A Os
ENVIRONMENTAL INFORMATION FORM
Date Filed: of 200
General Information
Name and address of developer or project sponsor:
IZDato �� P�o�
11 71 IYOVIV I A-I4) yT f00k7 &1yA- C-4 .
2. Address of project (Location):
3 ©6 - 3 J v • 5. / 4i 4-y4
3. Name, address and telephone number of person to be contacted concerning this project:
CITY OF ARCADIA
240 WEST HUNTINGTON DRIVE
ARCADIA, CA 91007
f r (626) 574 -5400
, Arta ivv
310- 663 <S`SJ
4. List and describe any other related permits and other public approvals required for this
project, including those required by city, regional, state and federal agencies:
5. Zoning: tllx " Vyf
6. - General Plan Designation:
Project Description
7. Proposed use of site (project description):
M/xw VSO
w 'w T w L4410 O 91*w1 1 w ��
8. Site Size: 160•UY,13r Sq. Ft./ 21 41'4 • 55'
9. Square footage per building:
cVHM "C -t 10767 5 i-r — •
10. Number of floors of construction:
TN &WC
11. Amount of off - street parking provided:
A6
12. Proposed scheduling of project:
Hk1e.G ►k Z C 0
13. Associated projects:
N .
14. Anticipated incremental development:
til -^
15. If residential, include the number of units, schedule of unit sizes, range of sale prices or
rents, and type of household sizes expected:
g uN rF S lA-t* Oeyo 3�F.
16. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square
footage of sales area, and loading facilities, hours of operation:
17. If industrial, indicate type, estimated employment per shift, and loading facilities:
J.l_,Qr
18. If institutional, indicate the major function, estimated employment per shift, estimated
occupancy, loading facilities, and community benefits to be derived from the project:
A.r Ar
19. If the project involves a variance, conditional use permit or zoning application, state this
and indicate clearly why the application is required:
T® Ham TAY> PAQAt;` 0aKVfJC 4,,Y �- �4 .414.1
FE ON -40 PA K. TO . So FA.Pt
'r
EnvironlnfoForm -2- - 4101
20. Are the following items applicable to the project or its effects? Discuss below all items
checked yes (attach additional sheets as necessary).
YES NO
❑ 21. Change in existing features of any hills, or substantial alteration of ground
contours.
❑ � 22. Change in scenic views or vistas from existing residential areas or public
lands or roads.
❑
23.
Change in pattern, scale or character of general area of project.
❑
24.
Significant amounts of solid waste or litter.
❑
25.
Change in dust, ash, smoke, fumes or odors in vicinity.
❑
26.
Change in ground water quality or quantity, or alteration of existing drainage
patterns.
❑
27.
Substantial change in existing noise or vibration levels in the vicinity.
❑
28.
Is site on filled land or on any slopes of 10 percent or more?
❑
29.
Use or disposal of potentially hazardous materials, such as toxic substances,
flammable or explosives
❑
30.
Substantial change in demand for municipal services (police, fire, water,
sewage, etc.)
❑,
31.
Substantial increase in fossil fuel consumption (electricity, oil, natural gas,
etc.)
❑
32.
Relationship to a larger project or series of projects
❑
2 33.
Has a prior environmental impact report been prepared for a program, plan,
policy or ordinance consistent with this project?
❑
❑ 34.
If you answered YES to question no. 33, may this project cause significant
effects on the environment that were not examined in the prior EIR?
Environmental Setting
35.
Describe (on a separate sheet) the project site as it exists before the project, including
information on topography, soil stability, plants and animals, any cultural, historical or
scenic aspects. Describe any existing structures on the site, and the use of the
structures.
Attach photographs of the site. (Snapshots or Polaroid photos will be
accepted.)
EmironlnfoForm -3- 4101
36. Describe (on a separate sheet) the surrounding properties, including information on
plants, animals, any cultural, historical or scenic aspects. Indicate the type of land uses
(residential, commercial, etc.), intensity of land use (one- family, apartment houses,
shops, department stores, etc.), and scale of development (height, frontage, set - backs,
rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will
be accepted.
Certification
I hereby certify that the statements furnished above and in the attached exhibits present the
data and information required for this initial evaluation to the. best of my ability, and that the
facts, statements, and information presented are true and correct to the best of my knowledge
and belief.
Date Z - 2t903
(Signature)
For A0 R6 t'4021S
EnvlroninfoForm -4- 4101
NOTICE OF PUBLIC HEARING
BEFORE THE
ARCADIA CITY COUNCIL
NOTICE!IS HEREBY GIVEN that a PUBLIC HEARING will be held by and before the
ARCADIA CITY COUNCIL to determine whether or not the following AMENDMENT to
the Arcadia Municipal Code should be approved, conditionally approved or denied.
To property owners and occupants within a 300- foot radius
APPLICATION: General Plan - GP 2003 -001
REQUEST: Proposed amendment to Table 2 -A of the Community Development
Chapter of the General Plan increasing the allowable floor area
ratio of non - residential ,building square footage from a ; 0.40
floor area ratio to a 0.50 floor area ratio for mixed -use
projects.
APPLICANT: Romolo De Paolis
ENVIRONMENTAL See the Notice of Intent to adopt a Negative Declaration that
DOCUMENT: accompanies this notice
DATE AND HOUR
OF HEARING: TUESDAY, APRIL 1, 2003 at 7:00 p.m..
PLACE OF
HEARING: City Council Chambers at Arcadia City Hall
240 West Huntington Drive, Arcadia, California
The application file forthe proposed General Plan Change is available for review
at the Planning Services offices. All interested persons are invited to appear
at the public hearing and to provide evidence or testimony concerning the
proposed.General Plan Change. You are herebyadvised. that should you desire to
legally challenge any action taken by the City Council with respect to the
General Plan Change, you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the Public Hearing.
Persons wishing to comment on the proposed application may do so at the public
hearing or by writing to Planning Services prior to the April 1, 2003 public
hearing.
For futher information regarding this matter, please contact Joe Lambert,
Associate Planner, at Planning Services, 240 West Huntington Drive, Arcadia,
California 91007, (626) 574 -5444. e -mail jlambert @ci.arcadia.ca.us.
In compliance with the Americans With Disabilities Act, if you need special
assistance to participate in this Public hearing, please contact the Office of
the City Clerk at (626) 574 -5455 at least three working days before the meeting
or time when such special services are needed. This notification will help City
staff in making reasonable arrangements to provide you with access to the public
hearing.
Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m.
and on alternate Fridays from 7:30 a.m. to 4:30 p.m. City Hall will be closed
on March 7 and March 21, 2003.
June D. Alford Publish, Arcadia Weekly
Arcadia City Clerk March 6, 2003
CITY OF ARCADIA
240 WEST HUNTINGTON DRIVE
ARCADIA, CA 91007
(626) 574 -5400
CALIFORNIA ENVIRONMENTAL QUALITY ACT
NOTICE OF INTENT TO ADOPT A NEGATIVE DECLARAGION
Notice is hereby given that the Planning Services of the Community
Development Division has completed an Initial Study of the following project:
General Plan Change Application No. GP 03 -001: Proposed amendment
to Table 2 -A of the Community Development Chapter of the General Plan increasing
the allowable floor area ratio of non - residential building square footage, from
a .0.40 floor area ratio. to a 0.50 floor area ratio. for mixed -use projects, in
the City of Arcadia, County of Los Angeles.
The Initial Study was completed in accordance with the City's Guidelines
for implementing the California Environmental Quality Act. The Initial Study
was undertaken for the purpose of deciding whether the project may have a
significant effect on the environment. On the basis of the Initial Study,
Planning Services of the Community Development Division has concluded that the
project will not have a significant effect on the environment, and has therefore
prepared a Draft Negative Declaration. The Initial Study reflects the indepen-
dent judgment of the City. The project site is is not X on a list compiled
pursuant to Government Code Section 65962.5.
Copies of the Initial Study and Draft Negative Declaration are on file
at the City's Planning Services Office, located at 240 West Huntington Drive,
Arcadia, California 91007, and are available for review. Comments will be
received until and during the public hearing which begins at 7 p.m. on Tuesday
April 1, 2003 Any person wishing to comment on this matter must submit such
comments in writing to the City by this time and date. Comments of all responsible
agencies are also requested.
At its meeting on Tuesday, April 1, 2003 at 7:00 p.m. the Arcadia City
Council will consider the project and the Draft Negative Declaration. If the
City Council finds that the project will not a significant effect on the environ-
ment, it may adopt the Negative Declaration. This means that the City Council may
proceed to consider the project without the preparation of an Environmental Impact
Report.
DEVELOPMENT SERVICES DEPARTMENT
Community Development Division /Planning Services
Joe Lambert, Associate Planner
Date Received for Filing
By Los Angeles County
(County Clerk Stamp Here)
Published March 6, 2003
Arcadia Weekly
AFFIDAVIT
OF MAILING NOTICES OF PUBLIC HEARING
BEFORE THE
ARCADIA CITY COUNCIL
JUNE D. ALFORD, being first duly sworn, does hereby
certify:
That she is now and
the duly elected and
Arcadia, California,
That on 5th
at all times .herein mentioned was
Acting City Clerk of the City of
day of March
20 , she caused a copy of NOTICE OF PUBLIC HEARING
on General Plan GP 2003 -001 increasing floor area ratio of
non - residential building square footage.(Applicant: Romolo De
Paolis) on April 1, 2003 at 7:00 p.m.
to be placed in an envelope addressed to each of the
persons shown on the attached list and is on file in the
office of the City Clerk, and by then sealing said
envelope and depositing the same with postage thereon
fully prepaid in the United States Post Office at
Arcadia, California. THAT there is delivery service by
United States mail at the place so addressed; and that
there is regular communication by mail between the place
of mailing and the place so addressed.
EXECUTED AT THE CITY OF ARCADIA, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA, THIS
5th DAY OF March 20 03
I HEREBY CERTIFY (OR DECLARE) UNDER PENALTY
OF PERJURY THAT THE FOREGOING IS TRUE AND
CORRECT.
i
LZiide D. Alford
City Clerk
Arcadia, California
r
40 "mailed
NOTICE OF PUBLIC HEARING
BEFORE THE ARCADIA CITY COUNCIL
(RETURNED MAIL LIST)
FOR: GP 2003 -001
APPLICANT: ROMOLO DE PAOLIS
REQUEST: A GENERAL PLAN AMENDMENT TO INCREASE THE ALLOWABLE
FLOOR AREA RATIO FROM 0.40 TO 0.50 OF NON - RESIDENTIAL
BUILDING SQUARE FOOTAGE FOR MIXED -USE PROJECTS.
HEARING: TUESDAY, APRIL 1, 2003 AT 7:00 P.M.
RETURNED MAIL
LIU SU CHEN LIN
2776 CUMBERLAND RD
SAN MARINO CA 91108
(FORWARD TIME EXPIRED)
RESENT MAIL
LIU SU CHEN LIN
118 CALIFORNIA ST #A
ARCADIA CA 91006 -3680
LIN CHI D
2776 CUMBERLAND RD
SAN MARINO CA 91108
(FORWARD TIME EXPIRED)
R & C LLC
805 W DUARTE RD
ARCADIA CA 91007
(ATTEMPTED, NOT KNOWN)
FIELDS MARSHA J
210 SHARON RD
ARCADIA CA 91006
(FORWARD TIME EXPIRED)
RETURNED MAIL UNABLE TO RESEND
(NOT DELIVERABLE AS ADDRESSED)
CHI D LIN
118 CALIFORNIA ST #A
ARCADIA CA 91006 -3680
GARABET NAGI & AGNES
1245 HICREST RD
GLENDORA CA 91741 -1883
MARGE INVESTMENT INC
805 W DUARTE RD #102
ARCADIA CA 91007
MARSHA FIELDS
PO BOX 661416
ARCADIA CA 91066 -1416
YAO CHUAN TSAI
246 W NORMAN AVENUE
ARCADIA CA 91007
Smooth Peed SheetsTM
Feldmann Leslie L co Tr Feldmann Tr
217 W. Woodruff Ave
Arcadia, CA 91007
Yao Chuan Tsai
246 W. Morman Ave
Arcadia, CA 91007
Yonessi Jim and Michele Trs Jim and
623 W. Virginia
Glendora, CA 91741
Pao Yue Lee
118 California Street #B
Arcadia, Ca 91106
Hwang Shu L
118 California St. #C
Arcadia, CA 91006
Lam Fang W
119 Diamond St
Arcadia, CA 91006
Hyrdahl Garry L and Vivianna
1331 S Anita Ave
Arcadia, Ca 91006
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R & C LLC
805 W Duarte Rd
Arcadia, Ca 91007
Hyrdahl Garry L and Vivianna
1331 S. Anita Ave
Arcadia, Ca 91006
Chang Prin's
234 S 1 st Ave
Arcadia. CA 91006
Wu Hui Hsiung & Chen H Trs Hui Hsi
1722 Lark Tree Way
Hacienda Heights, CA 91745
G AVERY® Address Labels
Su Jung Cheng
129 California Street #1
Arcadia, CA 91006
Liu Su Chen Lin
2776 Cumberland Rd
San Marino, CA 91108
Cheao Chien Ho and Su Me Chen
118 California St. #D
Arcadia, Ca 91006
Hyrdahl Garry L and Vivianna
1331 S. Anita Ave
Arcadia, Ca 91006
Gandell Ruth
220 S. 1 st Ave.
Arcadia, CA 91006
Laser 51600
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/ Cantwell Columbian Building Corp
403 S 1st Ave
Arcadia, Ca 9006
Gandell Ruth
220 S 1 st Ave
Arcadia, CA 91006
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Cantwell Columbian Building Corp
403 S 1 st Ave
Arcadia, CA 91006
Chin Lee Chang
PO Box 80587
San Marino, CA 91118
Kao Wen H and Lisa W
122 California Street
Arcadia, Ca 91006
Bald Otto Tr & Otto & Katharina Bald
9541 Olena Street
Temple City, Ca 91780
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Wu Mary M
525 Campesina Dr
Arcadia, CA 91006
Fields Marsha J
210 Sharon Rd
Arcadia, CA 91006
Fu Wan Y
12608 Redstone Street
El Monte, CA 91732
R & C LLC
805 W. Duarte Rd
Arcadia, CA 91006��
Sznyy Dave J and Nancy J
2401 Solano Drive
Camarillo, CA 93012
Lin Chi D
2776 Cumberland Rd
San Marino, CA 91108
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Gandell Ruth
220 S. 1 st Ave
Arcadia, CA 91006
Changs Prins
234 S. 1 st Ave
Arcadia, Ca 91006
Cantwell Columbian Building Corp
403 S 1st Ave
Arcadia, CA 91006
Bianghi Paul and Delphina G Trs Bian
3610 E Del Mar Blvd
Pasadena, CA 91107
Ochs George K and Patricia A
1401 S 6th Ave
Arcadia, CA 91006
R & C LLC
805 W Duarte Rd
Arcadia, CA 9100,6''%
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Linnen Eugene I and Lin Mindy L
53 California Street #2
Arcadia, CA 91006
Ho Juliana Y
53 California Street #4
Arcadia, CA 91006
Zee Chis and Rosa
3065 Gainsborough Dr.
Pasadena, CA 91107
Zee Chis and Rosa
3065 Gainsborough Dr.
Pasadena, CA 91107
Abernbt>y David P Go Tr
572 E. e'en Street
Pa ad a, C 91101
Woman's Club Arcadia
PO Box 861
Arcadia, CA 91006
Woman's Club Arcadia
PO Box 861
Arcadia, CA 91006
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Gil Michael A and
53 California Street #1
Arcadia, CA 91006
Zee Chis and Rosa
3065 Gainsborough Dr.
Pasadena, CA 91107
Zee Chis and Rosa
3065 Gainsborough Dr.
Pasadena, CA 91107
Huang Martin
PO Box 1100
Arcadia, CA 91077
Hidalgo David T. and Sara C.
316 S. 1 st Street
Arcadia, CA 91006
S AVERY® Address Labels
Woman's Club Arcadia
PO Box 861
Arcadia, CA 91006
Parker Lorraine Tr Lorraine Parker Tr
116 Bonita Street
Arcadia, CA 91006
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Bao Kang Weng and Min Lin
53 California Street #3
Arcadia, CA 91006
Zee Chis and Rosa
3065 Gainsborough Dr.
Pasadena, CA 91107
Saenz Jess L and Sheila H
221 S 1 st Ave
Arcadia, CA 91006
Fu, Wary
12608 Redstone St.
El Monte, CA 91732
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Teeple Cristine L Tr at al Christin
1126 El Sur Ave
Arcadia, CA 91006
Gorham William J Jr and Rita A
116 Diamond Street
Arcadia, CA 91006
Macciola Frank 8 Domenica Trs Macc
2788 Caroline Way
Arcadia, CA 91006
Kuo Hsiug
5317 Encinita Ave
Temple City, Ca 91780
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DAVID ABERNATHY
8541 LARKDALE RD
SAN GABRIEL CA 91775
Laser 51600
NOTICE OF A PUBLIC HEARING
BEFORE THE
ARCADIA CITY PLANNING COMMISSION
To: Property owners and occupants within a 300 -foot radius
From: City of Arcadia Community Development Division
Pursuant to law, the Planning Commission hereby gives notice that a public hearing will be held to determine
whether the following request should be approved, conditionally approved, or denied:
Application No.: GP 03 -001
Request: Proposed amendment to Table 2 -A of the Community Development Chapter of
the General Plan increasing the allowable floor area ratio of non - residential
building square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for
mixed -use projects.
Applicant: Romolo De Paolis
Environmental Document: See the Notice of Intent to adopt a Negative Declaration that accompanies this
notice.
Time of Public Hearing: Tuesday, February 25,2003 at 7:00 p.m.
Place of Public Hearing: City Council Chambers at Arcadia City Hall
240 West Huntington Drive, Arcadia, California
The application file of the proposed General Plan Change are available for review at the Planning
Services offices.
All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony
concerning the proposed General Plan Change. You are hereby advised that should you desire to legally
challenge any action taken by the Planning Commission with respect to the General Plan Change, you may be
limited to raising only those issues and objections which you or someone else raised at or prior to the time of
the Public Hearing.
Persons wishing to comment on the proposed application may do so at the Public Hearing or by writing to
Planning Services prior to the February 25, 2003 Public Hearing. For further information regarding this
matter, or to submit comments, please contact Joe Lambert, Associate Planner, at Planning Services: 240
West Huntington Drive, Arcadia, CA 91066, (626) 574 -5444, e-mail: jlambert@ci.arcadia.ca.us.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the
Public Hearing, please contact Planning Services at (626) 574 -5423 at least three (3) working days before
the meeting or time when such special services are needed. This notification will help city staff in making
reasonable arrangements to provide you with access to the Public Hearing.
Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m., and on alternate Fridays
from 7:30 a.m. to 4:30 p.m. City Hall will be closed on February 7' and February 21 ", 2003.
DEVELOPMENT SERVICES DEPARTMENT
Community Development Division / Planning Services
Joe Lambert, Associate Planner
Publish Date: January 30, 2003
City File No.: GP03 -001
CITY OF ARCADIA
240 WEST HUNTINGTON DRIVE
o ARCADIA, CA 91007
(626) 574 -5400
CALIFORNIA ENVIRONMENTAL QUALITY ACT
NOTICE OF INTENT TO ADOPT
A NEGATIVE DECLARATION
Notice is hereby given that the Planning Services of the Community Development Division has
completed an Initial Study of the following project:
General Plan Change Application No. GP 03 -001: Proposed amendment to Table 2 -A of the Community
Development Chapter of the General Plan increasing the allowable floor area ratio of non - residential building
square footage from a 0.40 floor area ratio to a 0.50 floor area ratio for mixed -use projects, in the City of
Arcadia, County of Los Angeles.
The Initial Study was completed in accordance with the City's Guidelines for implementing the California
Environmental Quality Act. The Initial Study was undertaken for the purpose of deciding whether the project
may have a significant effect on the environment. On the basis of the Initial Study, Planning Services of the
Community Development Division has concluded that the project will not have a significant effect on the
environment, and has therefore prepared a Draft Negative Declaration. The Initial Study reflects the
independent judgment of the City. The project site is _ / is not X on a list compiled pursuant to
Government Code section 65962.5.
Copies of the Initial Study and Draft Negative Declaration are on file at the City's Planning Services office,
located at 240 W. Huntington Drive, Arcadia, California 91066, and are available for public review.
February 28. 2003. Any person wishing to comment on this matter must submit such comments, in writing,
to the City by this time and date. Comments of all Responsible Agencies are also requested.
At its meeting on Tuesday, February 28, 2003 at 7:00 p.m., the Arcadia City Planning Commission will
consider the project and the Draft Negative Declaration. If the Planning Commission finds that the project will
not have a significant effect on the environment, it may adopt the Negative Declaration. This means that the
Planning Commission may proceed to consider the project without the preparation of an Environmental
Impact Report.
DEVELOPMENT SERVICES DEPARTMENT
Community Development Division / Planning Services
Joe Lambert, Associate Planner
Date Received for Filing
By Los Angeles County:
(County Clerk Stamp Here)
p y101 (0 3
1.% 6 3y7
RESOLUTION NO. 6347 C-Io wvj).
FL R k lre6FJ R0770
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AMENDING THE COMMUNITY
DEVELOPMENT SECTION OF THE ARCADIA GENERAL
PLAN TO INCREASE THE ALLOWABLE FLOOR AREA
RATIO OF NON - RESIDENTIAL SQUARE FOOTAGE FOR
MIXED -USE PROJECTS
WHEREAS, General Plan Amendment (GP 03 -001) was initiated by Romolo
De Paolis, to amend the Community Development Section of the Arcadia General
Plan to increase the allowable floor area ratio of non - residential square footage for
mixed -use projects within the "Commercial /Multiple - Family" land use designation; and
WHEREAS, on February 25, .2003, a public hearing was held before the
Planning Commission on said matter at which time all interested persons were given
full opportunity to be heard and to present evidence; and
WHEREAS, the Planning Commission voted 5 to 0 to adopt Planning
Commission Resolution 1688 recommending to the City Council amendments to the
table and text of the Community Development Section °of the General Plan to
increase the allowable floor area ratio of non - residential square footage for mixed -use
projects within the "Commercial /Multiple- Family" land use designation; and
WHEREAS, on April 1, 2003, the City Council held a public hearing on said
General Plan Amendment; and
WHEREAS, as part of the record of this hearing, the City Council reviewed
and considered:
1. All staff reports and related attachments and exhibits submitted by the
Community Development Division of the Development Services Department to the
City Council;
2. All information and testimony presented at the City Council Public
Hearing on April 1, 2003;
3. The record of the Planning Commission hearing regarding General Plan
Amendments GP 03 -001;
4. All information and material and documentation presented as part of the
public testimony at the Planning Commission public hearing on February 25, 2003,
including the staff report, and
- LASER 6MyUn LD 6347
V10
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
NOW, THEREFORE,.THE CITY COUNCIL OF THE CITY OF ARCADIA DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the proposed General Plan Amendment to amend the Community
Development Section of the Arcadia General Plan to increase the allowable floor area
ratio of non - residential square footage for mixed -use projects within the
"Commercial /Multiple- Family" land use designation will further encourage mixed -use
development within the City.
2. That the approval of the General Plan Amendment will not be
detrimental to the public health or welfare, or injurious to the property or
improvements in such zone or vicinity.
3. That the granting of General Plan Amendment will not have the
potential for causing a significant effect on the environment and a Negative
Declaration for this ' project has been prepared pursuant to the provisions of the
California Environmental Quality Act.
Section 3. That for the foregoing reasons, the City Council approves the
following changes to Table 2 -A - City General Plan Land Use Designations in the
Community Development Section of the General Plan:
Planned Land Use
Designation
Maximum Intensity
City Acreage
Comm ercial/Mulfiple
0:4) 0.50 FAR for mixed
15.3
Family (MU- C /MF)-
uses, and up to 22
Provides opportunities for
du /acre, + 25% density
development of
bonus for affordable
commercial and
family housing projects;
residential mixed -use
up to 50 du /ac for market
projects close to local
rate senior housing
services and facilities
projects and up to 63
which foster the use of
du /ac for affordable
Vi > 6347
-2-
circulation such as
pedestrian or bicycles.
Commercial uses allowed
within this designation are
intended to serve the
needs of the local
residents as well as
promote community
interaction. Appropriate
uses include medium to
high - density residential,
medical and professional
offices, retail commercial,
and personal services.
senior housing projects
(a minimum of 25% of
the units must be
affordable units). The 63
units includes a
maximum 25% density
bonus.
Section 4. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 1 day of April, 2003
Mayor of the City of Arcadia
ATTEST:
JUNE �m -
^� City Clerk of the City of Arcadia
APPROVED AS TO FORM:
2 P, bra
Stephen Deitsch
City Attorney
-3- 6347
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6347 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 1 st day of April 2003 and that said Resolution was
adopted by the following vote, to wit:
AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
y z r � •,a
i�
City Clerk of the City of Arcadia
12
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PsR �acl1'{ SVCQ_
k * j STAFF REPORT
Administrative Services Department
DATE: April 1, 2003
TO: Mayor and City Council
Chairperson and Agency Board
FROM: Tracey L. Hause, Administrative Services Direct
Prepared by: Chris Ludlum, Management Analyst
SUBJECT: Professional Services Agreement - City and Agency audit services
Recommendation: Authorize the City Manager to enter into a Professional
Services Agreement in the amount of $54,225.00 with Conrad and
Associates, LLP for City and Agency audit services
SUMMARY
In October 1999, staff solicited proposals from qualified certified public accountant firms
to audit the City and Agency's financial statements for the fiscal year ending June 30,
2000, with the option to renew for four subsequent fiscal years. Conrad and Associates,
LLP was selected and completed the audit for fiscal years 99/00, 00/01, and 01/02.
Staff recommends that the City Council and Agency Board award a one -year contract
extension in the amount of $54,225.00 to Conrad and Associates, LLP for audit services
for the fiscal year ending June 30, 2003.
DISCUSSION
The City Charter requires an annual audit of the City's financial statements by an
independent certified public accountant (CPA). In years past, the City had been utilizing
the services of another auditing firm for several years. The Citizens Financial Advisory
Committee found that the audit process was adequate and appropriate, though they did
recommend that a request for proposal process be initiated since the City had not
changed auditing firms for several years.
Proposals were solicited, and after an extensive evaluation process, staff recommended
that the City Council award a Professional Services Agreement to Conrad and
Associated, LLP for auditing services for the fiscal year ending June 30, 2000. This
Agreement included four (4) one -year contract extensions, pending City Council and
Agency Board approval. This is a typical provision in audit service Agreements, which
LASER IMAGED
Mayor and City Council
Chairperson and Agency Board
April 1, 2003
provides for some continuity for a period of time, but it is not open -ended and allows the
City to not extend the Agreement, should the City want to make a change.
Conrad and Associates, LLP has provided satisfactory service during the term of the
Agreement. The cost proposed for audit services is $54,225.00, an increase of
$10,125.00 over the prior year. The cost increase is a result of a COLA and from major
changes in reporting requirements (GASB 34). Therefore, staff recommends that the
City Council and Agency Board award a one -year contract extension in the amount of
$54,225 to Conrad and Associates, LLP for auditing services for the fiscal year ending
June 30, 2003.
FISCAL IMPACT
The cost for providing auditing services for the City and Agency is $54,225.00.
Sufficient funds are budgeted in the proposed 2003/04 Budget.
RECOMMENDATION
Authorize the City Manager to enter into a Professional Services Agreement with
Conrad and Associates, LLP for City and Agency audit services for the fiscal year
ending June 30, 2003.
Approved by:
William R. Kelly, City Manager /Executive Director
TLH:CL:
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STAFF REPORT
Arcadia Redevelopment Agency
April 1, 2003
TO: QQ Arcadia Redevelopment Agency
FROM: (c� on Penman, Deputy Executive Director
F,y: Pete Kinnahan, Economic Development Administrator
SUBJECT: Appropriation of $19,000 to proceed with planning for a Possible Modan
Place project
Recommendation: Approve
SUMMARY
The Agency on September 18, 2001 appropriated funds for the initial appraisals and
consultant studies for a possible Morlan Place project. Staff is continuing to work on
various development scenarios for this area. Due to the passage of time since these
reports were prepared, an update of the five (5) real estate and the furniture /fixture/
equipment appraisals is required.
An appropriation of $19,000 is requested from the Agency's Unprogrammed Reserve
DISCUSSION
The Agency on September 18, 2001 appropriated funds to implement initial studies for a
proposed Modan Place project. This work consisted of several consultant studies, i.e.,
real estate appraisals, furniture, fixture and equipment (FFE) appraisals, project cost
estimates for relocation and goodwill, and an environmental hazardous /toxic waste
study of the possible site. While there still is no current development plan or Agency
agreement with any party, the Agency over the past few years has studied a number of
development scenarios and issued bond financing for a possible project.
In an effort to prepare for possible Agency involvement in a commercial development,
staff recommends that the Agency obtain updates of the Real Estate and FFE
appraisals of five (5) of the properties east of the Rusnak site. The cost for these
updates is taken from the consultant proposals submitted as part of our initial Request
for Proposals (RFP) as revised for the passage of time. No other appropriations would
be needed at this time.
AkP 00u- Y.�,
Arcadia Redevelopment Agency
April 1, 2003
Pagetwo
FISCAL IMPACT
An appropriation of $19,000 from the Agency's Unprogrammed Reserve Fund:
Real Estate Appraiser (Mason & Mason) $12,500
FFE Appraiser (Desmond, Marcello & Amster) 5,000
Contingency 1,500
$19,000
It is recommended that the Agency appropriate $19,000 from the Unprogrammed
Reserve Fund and authorize staff to obtain the updates.
Approved: —aF��K
William R. Kelly, Executi a Director
-. I L 1 f. -. 1. 1 1
0 `r of/03
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°
STAFF REPORT
,O RPORASDO ��
Police Department
DATE: April 1, 2003
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Police/
SUBJECT: Ordinance 2177 amending Article IV Chap 2 of the Arcadia
Municipal Code by adding a new Part 6 regarding loitering by
criminal street gangs
Recommendation: Introduce
SUMMARY
This ordinance adds a new Part 6 to Article IV, Chapter 2 of the Arcadia
Municipal Code in response to the decision of the United States Supreme Court
in Chicago v. Morales which found a local ordinance targeting loitering by
members of criminal street gangs to be unconstitutionally vague.
This ordinance establishes a public offense for a person who is a member of a
criminal street gang or a person who is a member of the criminal street gang to
loiter or idle in any public place with the intent to publicize the gang's dominance
over a public place or to conceal criminal activity.
The ordinance also establishes a public offense for parents or guardians who
knowingly allow minors under their control to violate the ordinance.
BACKGROUND
The Los Angeles County Board of Supervisors unanimously approved the
addition of Chapter 13.44 to Title 13 of the Los Angeles County Code,
establishing a similar ordinance applicable in the unincorporated areas of Los
Angeles County. In an effort to provide a unified coverage throughout all of Los
Angeles County, the Board of Supervisors has requested all incorporated cities
to adopt a similar ordinance.
DISCUSSION
California Penal Code Section 186.22(f) defines a "criminal street gang" as... "any
ongoing organization, association, or group of three or more persons, whether
formal or informal, having one of its primary activities the commission of one or
more of the criminal acts enumerated in paragraphs (1) to (25), inclusive, of
LASER IMAGED
co,v. g 1,
subdivision (e) having a common identifying sign or symbol, and whose
members individually or collectively engage in or have engaged in a pattern of
criminal gang activity."
Within the City, organized groups affiliated with 18 known Asian gangs, 8 of
which are currently active, have committed acts specified in Penal Code Section
186.22(e). These activities have been documented through Arcadia Police and
Los Angeles County Probation records. Individuals associated with these and
other gang groupings have congregated at various local businesses such as tea
houses, online computer game stores, arcades, Asian markets, and retail stores.
By virtue of their congregation at such public places, these groups have
facilitated their on -going criminal activities, . as well as created hostile or
intimidating atmospheres for citizens in and around these places. The ordinance
adopted by the Los Angeles County Board of Supervisors targets exactly this
type of gang loitering and activity. The proposed addition to the Arcadia
Municipal Code mirrors the Los Angeles County ordinance and provides a
unified and cohesive link to the enforcement ,posture sought for all of Los
Angeles County. Adoption of these ordinances also provides a pro- active
measure for combating gang activity within the City of Arcadia.
FISCAL IMPACT
None.
RECOMMENDATION
That the City Council adopt Ordinance No. 2177 of the City Council of the
City of Arcadia, California, amending Article IV, Chapter 2 of the Arcadia
Municipal Code by adding a new Part 6 relating to loitering by criminal
street gangs.
Approved:
William R. Kelly, City Manager
6`l/0 //03
61zr FDS Cq R���ICCIN�
°FpOB -T�� ' STAFF REPORT
Public Works Services Department
April 1, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire or
Prepared by: Toyasha Black, Management Aide
SUBJECT: Resolution No 6345 approving the application for grant funds under the
California beverage container recycling and litter reduction act
Recommendation: Adopt
Summary
The California Beverage Container Recycling and Litter Reduction Act (Act) was passed
in 1986 to increase beverage container diversion rates. The funding for this program is
provided by redemption payments made to the Department of Conservation (DOC) by
distributors of specified beverage containers (i.e. malt beverages, wine, distilled spirit
coolers, carbonated mineral /soda waters, and similar carbonated soft drinks). Funds
collected from unredeemed containers are used for activities, such as, curbside
recycling programs, recycling grants to local conservation corps (nonprofit organization
dedicated to preserving the natural environment, and enhancing the urban environment
through community service), and to support the administration of recycling programs.
This Act was amended in 1999, by SB 332, to include additional types of beverage
containers and requires the DOC to distribute a total of $10,500,000 to cities and
counties, based on population. This is the fourth year that the City will receive funding
from SB 332, and staff anticipates receiving approximately $15,477 for FY 2003 -04.
It is recommended that the City Council adopt Resolution No. 6345 approving the
application for grant funds under the California Beverage Container Recycling and Litter
Reduction Act, authorize the City Manager and /or his designee to execute and file all
necessary forms for the purpose of this grant with the DOC, and appropriate $15,477 to
implement beverage container recycling and litter prevention programs.
LASER IMIAGED
C uN. � ic 3�
Mayor and City Council
April 1, 2003
Page 2
Discussion
In 1986, the State of California passed the Beverage Container Recycling and Litter
Reduction Act (Act) in an attempt to achieve an eighty percent (80 %) recycling rate for
all aluminum, glass, plastic, and bimetal beverage containers sold in California. This
program is funded through redemption payments made to the Department of
Conservation (DOC) by distributors of specified beverage containers (i.e., malt
beverages, wine, distilled spirit coolers, carbonated mineral /soda waters, and similar
carbonated soft drinks). Funds collected from the unredeemed containers are used for
activities, such as, curbside recycling programs, recycling grants to local conservation
corps (nonprofit organization dedicated to preserving the natural environment and
enhancing the urban environment through community service), and to support the
administration of recycling programs.
In 1999 SB 332 was passed, amending the Act, to include containers of
carbonated /noncarbonated water, noncarbonated soft drinks, sports drinks,
noncarbonated fruit drinks, coffee /tea drinks and carbonated fruit drinks. In addition, the
amended Act requires that a portion of redemption payments made by distributors be
dispersed to cities and counties to fund beverage container recycling and litter
prevention programs.
According to this Section of the Act, the DOC is required to distribute a total of
$10,500,000 to cities and counties for recycling programs. These programs are
required to have a primary emphasis on the collection /recycling of beverage containers
at large venues, public areas, or beverage container litter prevention and /or abatement
in public places. The City of Arcadia is eligible to receive approximately $15,477 for
fiscal year 2003 -04.
The DOC has indicated that these funds could be used for new programs and /or be
applied towards existing recycling activities involving beverage containers. In the past,
these funds were used to partially cover the following:
• "Arcadia Recycles" newsletter
• Recycling bins for schools
• Public education activities
• Purchase promotional items for elementary school recycling
assemblies.
However, State staff has indicated that these funds can be used to fund specific .
stormwater pollution prevention expenses (e.g., acquisition, installation and
maintenance of storm drain inlet filters at public transit locations. Staff may use a portion
Mayor and City Council
April 1, 2003
Page 3
of the 2003 -04 grant funds for the maintenance of storm drain inlets (approximately
twelve (12) cleanings at $385 each for a total of $4,620), and will continue to use the
remaining funds to support the programs listed above.
It is recommended that the City Council adopt Resolution No. 6345 approving the
application for grant funds under the California Beverage Container Recycling and Litter
Reduction Act, authorize the City Manager and/or his designee to execute and file all
necessary forms for the purpose of this grant with the DOC, and appropriate $15,477 to
implement beverage container recycling and litter prevention programs.
Fiscal Impact
If this grant is approved, the City will receive approximately $15,477 (according to
population) to implement beverage container recycling and litter prevention activities
without impacting the General Fund. Grant funds must be spent by June 30, 2004. Any
remaining funds may be returned to the California Department of Conservation's
Division of Recycling. Staff will account for these funds through the beverage container
recycling and litter prevention program trust fund.
Recommendation
It is recommended that City Council:
1. Adopt Resolution No. 6345 entitled, "A Resolution of the City Council of the
City of Arcadia, California, approving the application for Grant Funds under
the California Beverage Container Recycling and Litter Reduction Act."
2. Authorize the City Manager and /or his designee to execute and file on
behalf of the City of Arcadia all forms necessary regarding this Grant with
the California Department of Conservation's Division of Recycling.
3. Appropriate $15,477 to implement a beverage container recycling and litter
prevention programs trust fund.
Approved by: j'"'_A
William R. Kelly, City Manager
PM:TB:dw
Attachment: Resolution No. 6345
RESOLUTION NO. 6345
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, APPROVING
THE APPLICATION FOR GRANT FUNDS UNDER
THE CALIFORNIA BEVERAGE CONTAINER
RECYCLING AND LITTER REDUCTION ACT
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(Z� . 6 � k-1 S --
�rr FOs C�q 2i CIax
WHEREAS, the People of the State of California have enacted the
California Beverage Container Recycling and Litter Reduction Act that provides
funds to cities and counties. for beverage container recycling and litter cleanup
activities or appropriate disposal of beverage containers; and
WHEREAS, the California Department of Conservation's Division of
Recycling has been delegated the responsibility for the administration of the
program within the State, setting up necessary procedures for cities and counties or
their designees under the program; and
WHEREAS, pursuant to section 14581 (a)(4)(E) of the California Beverage
Container Recycling and Litter Reduction Act, an eligible participant must submit
the Funding Request Form by the due date in order to request funds from the
Department of Conservation's Division of Recycling.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
LASER IMAGED
3p
SECTION 1. The City Council hereby authorizes the submittal of the
Funding Request Form to the Department of Conservation's Division of Recycling.
The City Manager and/or his designee is hereby authorized and empowered to
execute in the name of the City of Arcadia, California all necessary forms for the
purposes of securing payments and to implement and carry out the purposes
specified in Section 14581 (a)(4)(A) of the California Beverage Recycling and
Litter Reduction Act and provide information regarding this program to the
California Department of Conservation's Division of Recycling upon request.
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this ist day of April 2003.
ATTEST:
•
City Clerk
APPROVED AS TO FORM:
City Xttomey
Mayor of the City of Arcadia
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6345 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 1 st day of April 2003 and that said Resolution was
adopted by the following vote, to wit:
AYES: Councilmember Chang, Kovacic, Segal, Wuo and Marshall
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
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HO0 ORATS95 STAFF REPORT
Public Works Services Department
April 1. 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director
Prepared by: Gary F Lewis, General Services Manager
Dave McVey, General Services Superintendent
SUBJECT: Generator Replacement at City Hall
Recommendation: Authorize the City Manager to enter into a contract with
Rokni Electric in the amount of $215,000 to replace the generator at City
Hall
SUMMARY
The 2002 -2003 Capital Improvement Program (CIP) includes the installation of a new
Emergency Generator at City Hall. In conjunction with this project the existing
generator may be relocated to either the Community Center or to the Camino Real
water facility.
The existing 300 KW Generator providing emergency electrical power for City Hall,
Council Chamber and Police Department will not meet the demands of the existing
facilities, the new central heating and cooling plant and expanded Police Department.
The project consists of replacement of the existing 300 KW generator with a new 800
KW generator including ancillary construction necessary to accommodate the new
generator.
Sealed bids were opened in the City Clerk's office on March 18, 2003. Rokni Electric
submitted the low bid in the amount of $215,000 for this project. Staff has reviewed the
bid and found it to be satisfactory. Staff recommends that the City Council authorize the
City Manager to enter into a contract with Rokni Electric in the amount of $215,000 to
replace the generator at City Hall.
LASER LIMED
3®
NZ
Mayor and City Council
April 1, 2003
Page 2
DISCUSSION
The existing 300 KW generator located at City Hall will be unable to meet the amperage
required to power all facilities at the Civic Center Complex upon completion of the new
Police Facility. The 2002 -03 Capital Improvement Project provides funding for
replacement of the existing generator including wiring, conduit and other materials
needed to match the additional electrical load at the new Police facility and centralized
heating and cooling plant.
The new larger 800 KW emergency generator is designed to meet the electrical
demands of City Hall, Council Chambers, Police Facility and the centralized heating and
cooling plant in the event of an extended power outage. The generator will include an
enclosed soundproof enclosure for maximum noise reduction. New communication
conduit will installed into the basement of City Hall for the future installation of new
telephone communications equipment authorized by Council on February 18, 2003.
Notice of Inviting Bids were published in adjudicated paper and bid packages were
distributed to area contractors. Six (6) firms attended the pre -bid job walk. As
advertised, the City Clerk publicly opened the sealed bids on March 18, 2003. The
following bids were received for the installation of a 800 KW generator and ancillary
equipment:
Bidder Location Amount
Rokni Electric Monrovia $215,000
D &J Foothill Electric La Verne $222,650
Taft Electric Co. Ventura $273,705
Staff has reviewed the bid documents for content and investigated the contractors'
background and recent projects for competency. It is staffs opinion that the lowest
responsible bidder is Rokni Electric Co. and that they will be able to satisfactorily
perform the work. Therefore, it is recommended that the City Council authorize the City
Manager to enter into a contract with Rokni Electric Co. in the amount of $215,000 to
replace the generator at City Hall.
ENVIRONMENTAL IMPACT
The project is categorically exempt per Section 15302 (c) replacement from the
requirements of the California Environmental Quality Act (CEQA).
Mayor and City Council
April 1, 2003
Page 3
FISCAL IMPACT
Funds in the amount of $437,000 were budgeted in the 2002 -03 Capital Improvement
Budget for the Installation of a new 800 KW Emergency Generator at City Hall. and
Relocation of the existing 300 KW Generator.
1. Award a contract in the amount $215,000.00 to Rokni Electric to replace the
generator at City Hall.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved: ="O
William R. Kelly, City Manager
PM:GFL:DM:dw
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STAFF REPORT
Public Works Services Department
April 1, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director
Prepared by: Gary F. Lewis, General Services Manager
Dave McVey, General Services Superintendent
SUBJECT: Acceptance — electrical upgrade at Bonita Park
Recommendation: Accept all work performed by D & J Foothill Electric, Inc. as
complete and authorize the final payment to be made in accordance with the
contract documents, subject to a retention of $9,392.00
SUMMARY
On November 5, 2002, the City Council awarded a contract to D & J Foothill Electric, Inc. in the
amount of $93,909 for the Bonita Park Electrical Switchgear Replacement and Skate Park
project. The terms and conditions of this project have been complied with and the work has
been performed to staff's satisfaction for a total project cost of $98,341.20. This amount reflects
the original contract amount of $93,909 plus one (1) contract change order in the amount of
$4,432.20 or five percent of the original bid amount.
Staff recommends that the City Council accept all work performed by D & J Foothill Electric Inc.,
as complete and authorize the final payment to be made in accordance with the contract
documents, subject to a retention of $9,392.00.
BACKGROUND
On October 1, 2002, the City Council directed staff to re -bid two (2) conceptual designs for the
10,729 square -foot Skate Park. The Skate Park project includes the relocation of the electrical
circuits and conduit for the ball field lighting, sump pump, and restroom facility. In an attempt to
conserve costs, the Skate Park electrical circuits were included as an alternate bid item for the
replacement of the electrical switchgear and field lighting modifications at Bonita Park. These
figures do not match the figures in the fiscal impact section.
DISCUSSION
The upgrade to the weatherproof electrical distribution panel provides a moisture free
environment for the electrical equipment and connections. State of the art, energy efficient
relays and contactors were replaced. The new switchgear also provides additional electrical
circuits necessary for the electrical expansion of the Skate Park and exterior park security
lighting.
LASER IMAGED
Gam. y --P—,
Mayor and City Council
April 1, 2003
Page 2
The new dual meter electrical distribution panel replaced a single meter distribution panel,
providing a separation of Edison meters to take advantage of different rate schedules for
electrical use at the park. The old single GS electrical meter operated all exterior and interior
electrical loads for the Park. This is one of Edison's highest rate schedules. The new load
center incorporates two (2) meters, one AL lighting meter and one GS meter. The AL meter will
record all exterior lighting loads, which represents 80% of the total electrical consumption and
calculate the cost of usage under a special reduced electrical billing rate The GS meter will
record all interior electrical loads in the score booth at Edison's residential electrical rate.
The terms and conditions of this project have been complied with and the work has been
performed to staff's satisfaction for a total project cost of $98,341.20. Staff recommends that
the City Council accept all work performed by D & J Foothill Electric Inc., as complete and
authorize the final payment to be made in accordance with the approved contract documents,
subject to a retention of $9,392.00. The final cost reflects the original contract amount of
$93,909 plus one (1) contract change order in the amount of $4,432.20 for modifying the lighting
ballast from single phase 120/240V to three phase 1201208V bringing the total project cost to
$98,341.20.
ENVIRONMENTAL ANALYSIS
The project is categorically exempt per Section 15302 (c) from the requirements of California
Environmental Quality Act (CEQA). .
FISCAL IMPACT
Funds in the amount of $769,808 were budgeted for the Skate Park project and $68,300 were
budgeted in the 2002 -03 Capital Improvement Program (CIP) for the electrical switchgear
upgrades at Bonita Park. The project cost allocation was $40,325 for the Skate Park project and
$58,016.20 for the Bonita Park electrical upgrade project for a total cost of $98,341.20.
RECOMMENDATION
It is recommended that the City Council:
1. Accept all work performed by D & J Foothill Electric Inc., for the Bonita
Park Electrical Switchgear Replacement project as complete.
2. Authorize the final payment to be made in accordance with the contract
documents, subject to a retention of $9,392.00.
Approved by: 1 1
William R. Kelly, City Manager
PM:GFL:DM:dw
—.7 1 OBI C 1 /03
SeivMic
0 Rp °RA=H STAFF REPORT
Public Works Services Department
April 1, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director
SUBJECT: Professional Services Agreement - Program Management Support Services
for Water System Projects
SUMMARY
Over the past nine (9) years, the City of Arcadia has been involved in the Seismic Reliability
project to improve the water system in the event of a major seismic event. Along with the City of
Sierra Madre, the cities have received over $7.9 million dollars in federal funds for system
studies, the design of projects identified from the study, and construction of new facilities.
Bucknam and Associates has been an integral part of this project since its inception in 1995.
Because of Bucknam and Associates' involvement with several other cities in the Los Angeles
and Orange County area, staff has been able to take advantage of their knowledge and
experience in response to requests from the Corps of Engineers and other federal agencies.
Based on the success of the program and their demonstrated competence and qualifications to
assist the City as the project continues, staff is recommending that the City Council authorize
the City Manager to execute an agreement with Bucknam and Associates for Professional
Services for Program Management Support for the Water System Seismic Reliability Program
and related water programs in the amount of $30,000.
DISCUSSION
Since 1995, the cities of Arcadia and Sierra Madre have been working with the Corps of
Engineers to perform feasibility level studies to safeguard our water supply systems from
earthquakes. The studies clearly identified water system elements that would be severely,
damaged during a significant seismic event. The Studies recommended system improvements,
which would assist the water system to remain in operation after a major earthquake. The cities
of Arcadia and Sierra Madre jointly applied for, and have been successful in obtaining funds for
technical assistance grants for the design of the projects deemed to be most critical to maintain
water operations and fire suppression capability. During this time, the cities have obtained over
$7.9 million dollars in federal assistance for the study, design, and construction of the projects
identified from the initial studies. We are currently under construction on equipping of the
Chapman well, which began in April 2002. Additionally, we are in the design stage of the new
4.4 MG Santa Anita reservoir and the equipping of the new Chapman well is under construction.
LASER Ilv nuc u
c O-n . 5 � 3P
Mayor and City Council
April 1, 2003
Page 2
In order to continue the continuity of these programs, which includes submitting monthly
progress reports to EPA and provide consistent efforts to acquire additional federal funds in the
coming years, staff evaluated the need for professional assistance through consultation
services. As a result, Bucknam & Associates submitted a proposal to continue providing on -call
consultation to the City in conjunction with its water resources program. The proposal provided
for the following scope of services:
Program Management for the Water Infrastructure Reliability Program. This includes
management in technical matters relating to the design of the water infrastructure
projects within the program, and representing the City while interfacing with federal,
state, and local agencies, and other consultants.
Program Management of the Santa Anita Watershed Program. This includes
management of the Santa Anita Watershed Feasibility Study being developed jointly
with the City of Sierra Madre. It involves interactbn with various entities, particularly the
Los Angeles County Public Works Department.
Consultation in conjunction with the City's federal appropriations request for FY 2003-
2004 & 2004 -2005. This includes consultation relative to the conceptual development
of federal funding program proposals for subsequent stages of the program, providing
technical assistance in working with the California Office of Emergency Services in
seeking pre- disaster mitigation grants and providing liaison technical consultation and
coordination with the City's Washington D.C. advocacy firm, The Ferguson Group, LLC.
4. Consultation on the water system security analysis. This includes coordination with the
City of Sierra Madre and Sunnyslope Water Company and the City on tenets of an
agreement and providing support in the preparation of the agreement and
documentation relative to the program.
5. Assist in sub - regional and regional planning. This provides for coordination assistance
pertaining to the development of the East Raymond Basin Water Resources Plan and
the interested parties (e.g., San Gabriel Water Basin Water master). The City is
studying the possibility of increasing our water rights in the Raymond Basin, which if
successful, could substantially reduce the cost of purchasing water from outside
agencies.
City staff has considered the merits of utilizing the consultation services provided by Bucknam &
Associates, particularly the extensive experience in the water infrastructure programs area and
the previous success in securing federal funding. The continued utilization of Bucknam &
Associates in these areas greatly enhances the City's ability to continue these already
successful programs, while allowing City staff to provide the fundamental services expected of a
public works organization. Because of their knowledge of our projects from the very beginning
of this program the professional contacts and relationships that have been made with the Corps
of Engineers and the Engineering firms that have been assigned to our projects by the Corps of
Engineers, staff recommends that the City Council award a professional services agreement to
Bucknam and Associates for $30,000.
Mayor and City Council
April 1, 2003
Page 3
FISCAL IMPACT
Sufficient funds are remaining in the 2002/03 Operating Budget for the work to be performed in
this fiscal year, and an additional $25,000 /per year is being recommended in the 2003/04
Operating Budget to cover the cost of this agreement over the balance of the twelve (12) month
agreement.
1. Award a Professional Services Agreement in the amount of $30,000 to
Bucknam & Associates to continue Program Management Support of the
Water System Seismic Reliability Program
2. Authorize the City Manager and City Clerk to execute an agreement in a form
approved by the City Attorney.
Approved: �"
William R. Kelly, City Manager
PM:dw
DATE: April 1, 2003
Oy1o1103
�;h�anq
STAFF REPORT
Administrative Services Department
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Direct
Prepared by: Chris Ludlum, Management Analyst
SUBJECT: Revised iob specifications and titles for City Librarian to Director of Library
and Museum Services and Assistant City Librarian to Library Services
Manager
Recommendation: Approve
SUMMARY
Staff is recommending that the City Council approve the new job specifications and
titles for City Librarian to Director of Library and Museum Services and Assistant City
Librarian to Library Services Manager.
DISCUSSION
With the establishment of the Ruth and Charles Gilb Arcadia Historical Museum in
October 2001, the Arcadia Public Library has inherited additional responsibilities for the
administration of the museum. The current job specifications for City Librarian and
Assistant City Librarian are limited to Library Services and do not include responsibilities
of museum management. Additional duties include full management responsibility for
the acquisition, deaccession, preservation, interpretation, and presentation of Museum
collections.
The institution of the Arcadia Historical Museum as a City facility requires library
management staff to maintain relations with Arcadia Historical Society as well as the
Historical Museum Commission. The City Librarian serves as a liaison to all Library and
Museum related boards and commissions. Revising the titles and class specifications
to include these additional duties will accurately reflect the duties and responsibilities
that are currently being performed by the City Librarian and Assistant City Librarian.
LASER IMAGED
6 O-W: 5, d . 1 zt°
Mayor and City Council
April 1, 2003
Page 2
The proposed job descriptions were presented and approved by the Human Resources
Commission at their regularly scheduled meeting on March 13, 2003.
FISCAL IMPACT
Implementation of the proposed new job specifications and titles for City Librarian and
Assistant City Librarian will not have an impact on the General Fund, as the proposed
revisions do not necessitate a change in salary.
RECOMMENDATION
Approve the new job specifications and titles for City Librarian to Director of
Library and Museum Services and Assistant City Librarian to Library Services
Manager.
Approved: .=_Lr'
William R. Kelly, City Manager
TLH:CL:
V
CITY OF ARCADIA
DIRECTOR OF LIBRARY AND MUSEUM SERVICES
DEFINITION
Under policy direction, to plan, direct, manage, and oversee the activities and operations of
the Library, and the Ruth and Charles Gilb Arcadia Historical Museum; to serve as secretary
and staff advisor to the Library Board of Trustees, an administrative board, and the
Historical Museum Commission, an advisory commission to the City Council; to coordinate
assigned activities with other City departments and outside agencies; and to represent the
Library and Museum to the community, outside organizations, and the general public.
Exercises direct supervision over professional, technical, and clerical staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Assume full management responsibility for all Library and Museum services, activities and
public programming, including acquisition, cataloging, circulation, and maintenance, repair,
or replacement of library materials' and equipment; acquisition, deaccession, preservation,
interpretation and presentation of Museum collections.
Manage the development and implementation of Library and Museum goals, objectives,
policies, and priorities for each assigned service area; establish, within City policy,
appropriate service and staffing levels; allocate resources accordingly.
Maintain relations with community library and museum support groups including Friends of
the Library, the Arcadia Public Library Foundation and the Arcadia Historical Society.
Prepare agendas and reports for the Library Board and the Historical Museum Commission,
Continuously monitor and evaluate the efficiency and effectiveness of service delivery
methods and procedures; assess and monitor work load, administrative and support systems,
and internal reporting relationships; identify opportunities for improvement; direct the
implementation of changes.
Represent the Library and Museum to other City departments, elected officials, and outside
agencies; prepare and deliver presentations to civic and educational groups and
organizations; explain and interpret programs, policies, and activities; negotiate and resolve
sensitive, significant, and controversial issues.
City of Arcadia
Director of Library and Museum Services (Continued) Page 1 of S
Select train, motivate, and evaluate personnel; provide or coordinate staff training; work
with employees to correct deficiencies; implement discipline and termination procedures.
Plan, direct, and coordinate the work plan for the Library and the Museum; meet with staff
to identify and resolve problems; assign projects and programmatic areas of responsibility,
review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Library and Museum
budget; direct the forecast of additional funds needed for staffing, equipment, materials, and
supplies; direct the monitoring of and approve expenditures; direct the preparation of and
implement budgetary adjustments as necessary.
Coordinate Library and Museum activities with those of other departments and outside
agencies and organizations.
Prepare and present staff reports and other necessary correspondence to the Library Board of
Trustees, the Historical Museum Commission and City Council.
Conduct a variety of organizational and operational studies; recommend modifications to
Library and Museum programs, policies, and procedures, as appropriate.
Direct and coordinate maintenance of materials and artifacts, filling needs, discarding or
deaccessioning out -of -date materials, reviewing gift materials, and other material
maintenance activities; select and purchase new materials and equipment.
Assist the public in the most effective use of the Library and Museum.
Attend and participate in professional group meetings, seminars, workshops, and
conferences; stay abreast of new trends and innovations in the field of library and
information science, museum management and community outreach.
Respond to and resolve difficult and sensitive inquiries and complaints.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
City of Arcadia
Director of Library and Museum Services (Continued) Page 3 of S
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of
Operational characteristics, services, and activities of comprehensive public Library
and Museum programs.
Organization and management practices as applied to the analysis and evaluation of
programs, policies, and operational needs.
Modern and complex principles and practices of program development and
administration.
Principles and practices of library and information science, of library and museum
management, organization, procedures, and terminology.
Principles and standard practices of conservation, storage and handling of museum
artifacts and collections, library material acquisition, classification, and circulation.
Advanced principles and practices of municipal budget preparation and
administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Safe driving principles and practices.
Sldu to
Operate modem office equipment including computer equipment.
Operate a motor vehicle safely.
Ability to:
Provide administrative and professional leadership and direction for the Library and
the Museum.
Develop, implement, and administer goals, objectives, and procedures for providing
effective and efficient library and museum services.
City of Arcadia
Director of Library and Museum Services (Continued) Page 4 of 5
Plan, organize, direct, and coordinate the work of. professional, technical, and
clerical personnel; delegate authority and responsibility.
Select, supervise, train, and evaluate staff.
Identify and respond to the Library Board of Trustees, the Historical Museum
Commission, the community, City Manager, and City Council on issues, concerns,
and needs.
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Prepare and administer large and complex budgets; allocate limited resources in a
cost effective manner.
Prepare and present clear and concise administrative and financial reports.
Interpret and apply the policies, procedures, laws, and regulations pertaining to
assigned programs and functions. '
Exercise good judgment, flexibility, creativity, and sensitivity in response to
changing situations and needs.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with
those contacted in the course of work
Minimum Oualifications
Experience
Six years of responsible, complex, and professional library experience
including three years of management and supervisory experience.
Training:
Equivalent to a Master's degree in Library Science from an ALA accredited
college or university.
City of Arcadia
Director of Library and Museum Services (Continued) Page S of 5
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's license.
Saecial Reautrements
Essential duties require the following physical skills and work environment:
Ability to work in a standard office enviromnent; ability to travel to different sites
and locations.
Effecdve Date: March 2003
CTTY OF ARCADIA
LIBRARY SERVICES MANAGER
DEFINITION
Under administrative direction, to assist in the direction, management, supervision, and
coordination of the City Library's programs and activities; to supervise, plan, and
administer programs and services; to coordinate assigned activities with other City
departments, divisions, and outside agencies; and to provide highly responsible and
complex administrative support to the Director of Library and Museum Services; to
oversee Library operations in absence of Director of Library and Museum Services.
SUPERVISION EXERCISED
Exercises direct supervision over supervisory, professional, technical, and clerical staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Manage and coordinate a major division of service within the Library.
Manage and participate in the development and implementation of goals, objectives,
policies, and priorities for the City Library programs; recommend, within Departmental
policy, appropriate service and staffing levels; recommend and administer policies and
procedures.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery
methods and procedures; assess and monitor work load, administrative and support
systems, and internal reporting relationships;. identify opportunities for improvement and
review with the Director of Library and Museum Services; direct the implementation of
improvements.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff
training; work with employees to correct deficiencies; implement discipline and
termination procedures.
Plan, direct, coordinate, and review the work plan for the City Library; meet with staff to
identify and resolve problems; assign work activities, projects, and programs; monitor
work flow; review and evaluate work products, methods, and procedures.
Manage and participate in the development and administration of the City Library
program annual budgets; direct the forecast of additional funds needed for staffing,
equipment, materials, and supplies; direct the monitoring of and approve expenditures;
direct and implement adjustments as necessary.
City of Arcadia
Library Services Manager (Continued) Page 2 of 5
Serve as a liaison for the City Library with other City departments, divisions, and outside
agencies; negotiate and resolve significant and controversial issues.
Provide responsible staff assistance to the Director of Library and Museum Services;
prepare and present staff reports and other necessary correspondence.
Conduct a vari ety of organizational studies, investigations, and operational studies'
recommend modifications to the City Library programs, policies, and procedures as
appropriate.
Attend meetings of the Library Board; take minutes; .prepare reports as directed.
Research and develop new grant funding opportunities.
Represent the City Library in the community; participate on a variety of boards and
commissions; attend and participate in professional group meetings; stay abreast of new
trends and innovations in the field of library science.
Develop new services to augment the Library's goals and objectives.
When assigned to Program & Collection Development:
Assume responsibility for all programs and collections within the Library.
Supervise section leaders of: Adult Services, Young Adult Services, Volunteer"
Coordinator, Literacy and ESL programs, Children's Services.
Assume responsibility as Library liaison for the Arcadia Schools.
Prepare public relations /publicity materials.
Develop new programs and services to augment the Library's goals and objectives.
When assigned to Information & Materials Management:
Assume responsibility for all materials management and information systems within the
Library.
Supervise section leaders of. Technical Support Services, Information Systems Services,
Circulation Services, and Management.
Assume responsibility for the Library's automation system including troubleshooting and
reports.
City of Arcadia
Library Services Manager (Continued) Page 3 of 5
Coordinate the Library website's design and content.
Liaise with City's Information Systems Division to coordinate services.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
Participate in the selection, training and evaluation of personnel.
Prepare and supervise work schedules and make staff assignments to ensure adequate
staffing levels at all times.
Develop, plan and implement goals, objectives, policies and procedures for a major
library division.
Assist with Museum as needed.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledee of:
Operational characteristics, services, and activities of a municipal library
program.
Organizational and management practices as applied to the analysis and
evaluation of library programs, policies, and operational needs.
Modern and complex principles and practices of program development and
administration.
Advanced principles and practices of budget preparation and administration.
Principles of supervision, training, and performance evaluation.
Pertinent Federal, State, and local laws, codes, and regulations.
Safe driving principles and practices.
City of Arcadia
Library Services Manager (Continued) Page 4 of 5
When assigned to Program & Collection Development:
Principles of collection development.
Public relations principles and practices.
Library programming for children and adults.
When assigned to Information & Materials Management:
Library acquisitions and cataloging principles and practices.
Library automation and public computer services.
Information technology and website design principles and practices.
Skill to:
Operate modern office equipment including computer equipment.
Operate a motor vehicle safely.
Ability to:
Provide administrative and professional leadership and direction for the Library.
Recommend and implement goals, objectives, and practices for providing
effective and efficient library services.
Manage, direct, and coordinate the work of management, supervisory,
professional, technical, and clerical personnel.
Select, supervise, train, and evaluate staff.
Identify and respond to' community and library issues, concerns, and needs.
Analyze problems, identify alternative solutions, project consequences of
proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques.
Prepare and administer budgets.
City of Arcadia
Library Services Manager (Continued) Page 5 of 5
Prepare clear and concise administrative and financial reports.
Interpret and apply the policies, procedures, laws, codes, and regulations
pertaining to assigned programs and functions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships
with those contacted in the course of work.
Minimum Ouatitications:
Experience:
Five years of responsible professional library experience including three
years of management and supervisory experience.
Training:
Equivalent to a Master's degree in Library Science from an ALA
accredited college or university.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites
and locations.
Effective Date: March 2003
O0101 103
-:,.+
0 OR � �'° STAFF REPORT
Development Services Department
DATE: April 1, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Directory
Philip A. Wray, City Engineer'%%y
Prepared by: Ramiro S. Gonzalez, Assistant Engineer`"
SUBJECT: Award of Contract - -Battery Backup Systems and External Battery Cabinets
Recommendation: Authorize the City Manager to award a contract to Pacific
Lighting Sales, Inc. in the amount of $36,850.00 for 11 Battery Backup
Systems and 22 External Battery Cabinets
SUMMARY
It is recommended that the City Council award a purchase contract to Pacific Lighting Sales,
Inc. for the purchase of eleven (11) Battery Back -up Systems (BBS) and twenty -two (22)
external battery cabinets.
DISCUSSION
In the event of power outages, a BBS will provide energy for traffic signals to operate in a
flashing red mode. The City has identified 23 critical intersections that need to be equipped
with emergency BBS.
Last year the City initially purchased twelve BBS. The systems were planned to be installed
in existing signal controller cabinets. Subsequent to the purchase, it was determined that
most traffic signal cabinets did not have enough room to house the BBS, and that additional
separate cabinets were needed. Of the twelve, eight locations are in need of cabinets.
This year's Capital Improvement Program includes a project to purchase the remaining
eleven BBS utilizing the grant funding. Due to the requirements of the grant, only ten
intersections are eligible to compete for the funding.
In November 2002, the Council approved an additional appropriation of $48,500 in Capital
Outlay funds to purchase and install the remaining eleven (11) BBS and twenty -two (22)
cabinets.
LASER IMAGED
6,X sue. 3P
Staff Report
Battery Backup Systems and External Battery Cabinets
April 1, 2003
Page 2
The budget summary is as follows:
CAPITAL OUTLAY GRANT FUND TOTAL
TOTAL $60,200 $24,800 $85,000
In December 2002, the City applied to the California Energy Commission (CEC) for
matching grant funding in the amount of $24,500 for Battery Backup Systems (BBS)
operating light emitting diode .(LED) traffic signals. The grant was approved in January
2003. Bids were then solicited for all the equipment and two bids were received. The low
bidder was Pacific Lighting Sales, Inc. of Lake Forest, California, in the amount of $36,850.
This amount is less than was anticipated for the equipment. Funds are still necessary for
the installation, but will be well within the current budget.
ENVIRONMENTAL ANALYSIS
Pursuant to Section 15301, Class 1(c), of the California Environmental Quality Act (CEQA)
Guidelines, this project is categorically exempt from the provisions of said act.
FISCAL IMPACT
Funding for the project has been appropriated from the Capital Outlay Fund the amount of
$60,200. The original 2002 -03 CIP budgeted $11,700 and an additional, appropriation of
$48,500 was made on November 5, 2002, to cover the cost of the City's share of the
improvements. The CEC Grant in the amount of $24,500 will also be applied to this project.
Sufficient funding is available for both the purchase and installation of the equipment.
RECOMMENDATION
That the City Council authorize the City Manager to enter into a contract with Pacific
Lighting Sales, Inc. in the amount of $36,850 for 11 battery backup systems and 22 external
battery cabinets.
Approved: �M
WILLIAM R. KELLY, CITY MANAGER
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Attachment 1: Project Location Map
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Project Locations
Battery Back -up Systems
Development Services Department
Engineering Division
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STAFF REPORT
Development Services Department
April 1, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Develop nt Services Directo�
Tracey Hause, Administrative Services Directo�
SUBJECT: Purchase of New Telephone Equipment
Recommendation: Waive the formal bidding process and approve the
purchase of new City telephone equipment from SBC totaling a not -to-
exceed amount of $342,251 through the State Cal Net/CMAS purchasing
programs and appropriate additional funds totaling $266,265 for this
equipment
SUMMARY
As part of the Police Facility Project, a new telephone system and telephone
instruments need to be purchased and installed in the new building. This is necessary
because while the existing Police Department system is adequate, it needs to remain in
place during the move in order to provide for a seamless transition. In order to properly
analyze all the implications and options available, the City Council on May 7, 2002
authorized a Professional Services Agreement (PSA) with L.S. Lichty and Associates.
The scope of work in the PSA included both the Police Department needs and also an
assessment of citywide needs to determine if there were other areas that should be
addressed at the same time. As a result of the study, staff is recommending the
purchase of new Nortel telephone equipment and a new voice mail system for the City
through the State Cal Net/CMAS purchasing agreement in an amount not -to- exceed
$342,251 and the appropriation of $266,265 towards the acquisition and installation of
this equipment.
BACKGROUND
The construction of the new Police facility will require the purchase and installation of
new telephone equipment to insure the seamless transition of communication services
from the old facility to the new building. However, as part of this transition a number of
a °� LASLER IMAGED
Mayor and City Council
April 1, 2003
Page 2
other issues and opportunities arose that needed to be addressed before the new
facility was completed and operational.
Acquisition and installation of proper telecommunications equipment is critical to the
efficient operation of the City. Because of the expertise required to study this critical
area staff recommended and the City Council approved. a Professional Services
Agreement (PSA) with L.S. Lichty and Associates on May 7, 2002. The scope of work
included an analysis of not just the Police Department needs but telecommunications
needs for all City facilities. The study included the following:
-n s- �accPCCrr�PFl -I g- etlu�l3men -
• Audit of all current City telephone records and billing statements including local
and long distance usage
• Determination of both short and long range needs
Identification of various technologies that could be considered for a new system
• Meet with a user committee of staff members from various departments to
receive input on problems and deficiencies with the current system and needs
and desires for new equipment
• Determination of what existing equipment could be upgraded and used with any
new equipment
• Meet with a staff technical committee to review findings and alternatives
Once the needs assessment was completed the consultant prepared specifications and
a Request for Proposal (RFP). The RFP was then distributed.
DISCUSSION
The study /needs assessment prepared by L.S. Lichty and Associates found a number
of problems with the existing telephone system; a few of the more serious are
summarized below.
Aging Equipment
The majority of equipment was installed seven (7) or more years ago. While age alone
is not always a determining factor in whether to retain equipment, most of the software,
processors and telephones are three or more generations behind manufacturers'
upgrades in technology. Serviceability of this aging equipment is becoming
problematic. Also, this older equipment doesn't have many of the common user- friendly
and caller - friendly features available on new systems.
Growth in City Usage
When the City Hall system reached capacity several years ago, it was necessary to add
a second Norstar system, though it doesn't have the ability to intercommunicate
between systems. The Library and Public Works Services Departments are also near
capacity. The new Police facility will require more telephone lines than the old facility
and will also be beyond the capacity of a single system.
Mayor and City Council
April 1, 2003
Page 3
System Issues
The current citywide system is fragmented and does not provide seamless call
processing of public calls. This is especially acute with the Public Works Service
Center. This facility is in the Verizon service area and under the current configuration
the transfer of calls from other City facilities to this location is more difficult and the
failure rate is high.
Alternatives
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with the Centrex system the City currently uses and expand the Centrex network to
include the Public Works Service Center, upgrade some existing telephone equipment
and provide a new voice mail system. The second alternative would be to replace the
Centrex service altogether with an intra -city network and purchase a new City -owned
PBX system and voice mail. Both alternatives are feasible and have advantages and
disadvantages.
The Centrex alternative would mean the City would remain with the current service and
upgrade equipment where needed. Also, the recommendation would be to add a new
voice mail system. The Centrex system utilizes services through the Pacific Bell Central
Office and is a good approach for an agency that has multiple locations like the City of
Arcadia. It would be easiest to implement as the basic system would remain the same
and new telephone instruments would be replaced for conformity and feature upgrades
such as voice mail waiting lights. It is the most reliable as there would be fewer points
of potential failure and it could be phased in over time if available funding was an issue.
There would also be lower equipment costs. Disadvantages include less adaptability to
future technology, fewer user features and higher annual network costs.
The PBX alternative would result in the City purchasing and installing a new telephone
system for all facilities. The advantages of this alternative are that it would provide the
most advanced technology, provide more user features and would have lower annual
network costs. • Disadvantages include higher initial equipment costs, may require
change in some telephone numbers, more disruptions due to change in operation and
future growth in system must be purchased.
In summary, the Centrex system would have lower initial costs but higher annual costs,
with the PBX having a higher initial capital cost with lower annual costs. The breakeven
point on the two systems is about eight (8) to ten (10) years. Staff and the consultant
are recommending the City implement the Centrex alternative, primarily because it will
provide for the most seamless transition (since the City currently uses Centrex), it is the
most reliable, and some of the existing City telephone equipment can be upgraded and
continue to be used.
Mayor and City Council
April 1, 2003
Page 4
System Requirements
The City currently has Nortel Norstar equipment at eight (8) locations. Of these, two are
proposed to be upgraded and one, at the current Police Department, is proposed to be
upgraded and relocated to City Hall. The other five (5) would be replaced with newer
version Norstar systems. One'location, the Community Center, has an old Toshiba
system.
City Code Section 2846.1 allows the City to "piggyback" on bids from other government
Nortel Norstar equipment and proposes to continue with that system, staff recommends
that the City purchase the new Nortel equipment through, these State Cal Net and
CMAS programs. This approach offers the best pricing while allowing the City to be
selective as to the equipment it needs.
FISCAL IMPACT
The total cost of the system, based on the SBC bid through the Cal Net/CMAS
programs, for all City facilities is a not -to- exceed amount of $342,385. The costs can be
allocated to the following funds based on the equipment requirements and usage:
New Police Facility $ 75,986
Equipment Replacement Fund 223,076
Water Fund 26,651
Sewer Fund 5,330
Refuse Fund 7,995
Redevelopment Agency 3.213
TOTAL $342,251
New telephone system equipment is budgeted in the Police facility budget so a new
appropriation amount not -to- exceed $266,265 for the balance of the cost will be
required. The City could implement a phased schedule and purchase new equipment
over time, therefore spreading the costs over several years, however, staff does not
recommend that approach. The Civic Center requires a new system now as a result of
the construction of the new Police facility, the relocation of the new telephone point of
connection for the Civic Center to the new Police facility and because City Hall has no
available additional telephone lines. A new voice mail system also needs to be
integrated into this system. Additionally, some of the other facilities are reaching their
maximum capacity. Therefore, staff believes the most prudent approach is to install and
upgrade all equipment at one time. This would also provide for a better staff - training
program so all City employees are familiar with the same telephone instruments.
The bid was received on March 25, 2003 and staff is still reviewing the final numbers,
system design and configuration submitted by SBC. While the total cost will not exceed
Mayor and City Council
April 1, 2003
Page 5
what is included in this report, staff and the consultant believe there is a good possibility
the final dollar amount will be less.
RECOMMENDATION
That the City Council waive the formal bidding process and approve the purchase
of the new telephone equipment and the upgrade of existing equipment using the
State of California Cal Net1CMAS program; authorize the City Manager to enter
Into a contract with SBC in an amount not -to- exceed $342,251 for this system,
ReMacumon a2onUMan
Funds In the amounts described above totaling $266,265.
Approved: ��•+�1 ��+�..� BK
. William R. Kelly, Cit Manager
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J
oAAr�9 ° STAFF REPORT
Development Services Department
April 1, 2003
TO Mayor -a_ntl City�Council - -
FROM: Don Penman, Assistant City Manager /Development Services Director
SUBJECT: Purchase New Furnishings for New Police Facility
Recommendation: Waive the formal bidding process and approve the
purchase of new furnishings for the new Police facility from Systems
Source, Inc. in the amount of $427,417 and allocate the remaining
$256,210 from the unallocated project budget to the Fixtures, Furnishings
and Equipment budget
SUMMARY
As part of the overall $16 million Police facility budget, $450,000 was budgeted for
fixtures, furnishings and equipment (FF &E). Some of this equipment will be purchased
from separate vendors for specialized areas of the facility, such as the jail and evidence
room. The majority of the furnishings, however, can be purchased through one bid
process. Based on Section 2846.1(d) of the City Code, staff is recommending that the
City Council waive the formal bidding process and award a contract to Systems Source,
Inc. in the amount of $427,417 for new furnishings for the new Police facility.
BACKGROUND
The City Council at their meeting of January 15, 2002 awarded a contract to Mallcraft,
Inc. for the construction of the new Police facility and also established at that time the
overall project budget and account amounts. Staff reported at that meeting that it was
estimated that conservatively $350,000 in interest earning would be realized from the
project funds, and that the City received a grant of $150,000 from the Federal
government that would finance the communications tower and related equipment. With
these two new revenue sources the project budget established at the January 15
meeting was $15,743,790, which is $256,210 less than the $16 million in available
funds.
,c � LASER IMAGED
C c n0 J .r 1 319
Mayor and City Council
April 1, 2003
Page 2
One of the originally established budget accounts was fixtures, furnishings and
equipment (FF &E). The FF &E budget was established at $450,000 at the January 15,
2002 meeting. These funds would be used to purchase an array of FF &E items, some
very unique to police buildings such as commercial grade refrigerators and freezers for
the crime lab and evidence room, specialized bedding and equipment for the jail, and a
commercial grade washer and dryer for the jail. Other items, particularly the office
furniture and chairs, are more general though they must meet high standards for
durability due to the 24 -hour nature of the operation of the Police facility. Most of these
items including chairs, desks, files and workstations can be purchased through one
- --
Working through the interior design consultant retained by the project architect, WMM
Associates, an analysis was conducted to determine all the furnishing requirements for
the new facility. ,Additionally, staff inventoried all existing furnishings to determine how
much of the existing items could be retained and brought into the new facility.
DISCUSSION
The furnishings project, consisting of the majority of .chairs, desks, files and
workstations for the new facility, were bid pursuant to Section 2846.1(d) of the City
Code, which allows for piggybacking on the bid of another government agency that has
previously bid these items. Such a process allows the City to streamline its bid process,
secure the lowest possible pricing available and select the furnishings that have been
identified as meeting the needs of the department.
Systems Source, Inc. was selected as the vendor for this process because they are a
primary distributor of Knoll furniture, which was approved by the City Council on
November 5, 2002 to be the primary furniture system for the City in the future. All
pricing provided by Systems Source would be based on a competitive bid from another
government agency. With Knoll furniture, the State of California as well as the City of
Los Angeles, to name a few, have government pricing contracts with Knoll.
The bid provided by Systems Source for the furnishings totaled $526,436, including
contingencies. Staff then analyzed the furnishings in this bid to determine where it
would be appropriate to utilize existing furnishings from the current Police station in
order to reduce the bid price. Based on this analysis, it has been determined that there
are several areas within the new facility where existing furnishings can be utilized. This
has resulted in a reduction in the bid by $99,019, for a new bid price of $427,417.
FISCAL IMPACT
The FF &E budget for the new Police facility was established by the City Council on
January 15, 2002 at $450,000. At that time, the estimate was made without the benefit
of information available today on the costs of certain items needed in the new facility.
For example, the telephone bid was submitted on March 25, 2003 and the new Police
Mayor and City Council
April 1, 2003
Page 3
facility share of the cost is $75,986. Interior signage will also need to be purchased for
the facility. For these reasons staff is recommending that the City Council allocate the
$256,210 available from the project budget to the FF &E budget. This will bring the
FF &E budget to $706,210.
RECOMMENDATION
That the City Council waive the formal bidding requirements and award a contract
to Systems Source, Inc. in the amount of $427,417 pursuant to Section 2846.1(d)
of the City Code, and allocate $256,210 of the remainin unallocated project
Approved: ii TA
William R. Kelly, City Manager
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Police Department
DATE: April 1, 2003
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Police
SUBJECT: Purchase of Police Motorcycle with Asset Seizure Funds
Recommendation: Waive the formal bid process, approve the
purchase of a surplus motorcycle from the City of Monrovia in the
amount of $20,000, and appropriate said funds from the Federal
Asset Seizure Fund.
SUMMARY
The Department is proposing to expand its traffic enforcement capabilities and
mobility during times and incidents wherein traffic is heavily congested. We
propose the addition of another police motorcycle to the Department. Existing
officers will be trained for motorcycle duty and will be assigned to the motor
when overall staffing and /or specific need allows for such use.
The Department has located a surplus motorcycle currently owned by the
Monrovia Police Department that can be purchased for $20,000, a significant
savings over the cost of a new motor.
DISCUSSION
Increasing traffic complaints and overall congestion have presented a significant
challenge to the Department in attempting to provide effective enforcement of
traffic laws, as well as limiting our mobility throughout the City during commute
times and during special events. We believe that adding another police
motorcycle to our fleet of two and training additional officers for motorcycle duty
will give us the ability to address some of these problems.
The Department can purchase the motorcycle from the City of Monrovia for
$20,000, and the total value of this fully equipped motorcycle is $28,966.00. The
purchase of this motorcycle also saves the City the cost of emergency lighting,
sirens, and radar equipment. Therefore, we can realize a significant cost
savings by taking advantage of the availability of Monrovia's surplus motor.
Xj& �—ef LASER IMAGED
ca 11
The said motorcycle is a 2003 BMW with 1,500 miles. It is also under a three -
year warranty, like our current motorcycles, and has the same return guarantee.
FISCAL IMPACT
This proposal constitutes a new program for the Department, i.e. an expansion
of services not previously funded by any other source, thus we can expend
$20,000 from the Federal Asset Seizure Fund.
RECOMMENDATION
That the City Council waive the formal bid process, approve the purchase
of a surplus motorcycle from the City of Monrovia in the amount of $20,000,
and appropriate said funds from the Federal Asset Seizure Funds.
Approved:
`yw ' "°"fir
William R. Kelly, City Manager
03
pd'aff [3usrnuscl
'�''°..••' MEMORANDUM
Date: March 26, 2003
TO: Mayor and City Council
FROM: Stephen P. Deitsch, City Attorney �"}�2hveL
SUBJECT: Ordinance No. 2178 amending the Arcadia Municipal Code
provisions on the permittin and nd operational standards for adult
businesses and permitting procedures for adult business performers
Recommendation: Introduce
BACKGROUND
In May 1999, the City Council adopted the City's current adult business ordinance.
Since then, there have been several state and federal court cases pertaining to the
regulation of adult businesses. In addition, the City has examined current
regulations imposed by the State Department of Alcohol Beverage Control
( "ABC ") upon adult businesses which have obtained a license to sell alcoholic
beverages. The City continually strives to stay current with the state of the law and
permissible regulation of adult businesses. The attached proposed Ordinance adds
to the Arcadia Municipal Code provisions consistent with new case law and ABC
regulations.
DISCUSSION
The proposed Ordinance generally makes the following changes, among others, to
the City's current adult business ordinance:
• Adopts a new set of definitions, including without limitation the definition
of "adult business ", "adult live entertainment ", "adult oriented material ",
"adult retail store ", "performer ", "sexually oriented merchandise" and
"specified sexual activities ", which are now more tightly drafted.
LASER IMAGED
c3o-7 q--j-Y7-
3�
• Adopts changes to the existing adult business ordinance which contain more
specific requirements for adult business permit applications, for review of
applications for completeness, and for granting or denying applications.
• Adopts changes to the existing adult business ordinance which more
specifically regulate adult business operations.
Adopts changes to the existing adult business ordinance which would apply
the existing ordinance's requirements regarding the six (6) foot separation
between performer and patron, regarding performances on a stage raised at
least eighteen (18) inches above floor level, regarding a prohibition against
physical contact between , patron and performer, and regarding the
prohibition against direct tipping from patron to performer to apply only to
performers who expose specified anatomical areas (but not to those
performers who do not do so).
Adopts changes to the City's existing adult business ordinance which more
specifically. describe procedures for adult business permit denial, suspension
or revocation.
The City's existing adult business ordinance does not permit performers to
approach patrons even if they do not expose specified anatomical areas. However,
ABC regulations would permit such conduct as long as it does not simulate sexual
activity. 'Thus, the proposed Ordinance would allow consistency between the
City's adult business operation regulations and the ABC regulations with respect to
adult businesses which have obtained permits to sell alcoholic beverages from the
ABC.
The proposed Ordinance contains the findings which are generally required by law
in order to adopt the proposed Ordinance. In addition, attached to this Staff Report
are indexes of exhibits on file with the Office of the City Attorney that contain the
case law and studies referenced in the findings of the proposed Ordinance. The
materials described in the attached indexes are contained in several large
notebooks and remain on file with the Office of the City Attorney. The studies,
cases and other supporting materials noted in the attached indexes provide the
evidentiary and factual foundation to reasonably conclude that adult businesses
create serious and deleterious secondary effects and that the provisions in the
proposed Ordinance are necessary to combat these secondary effects.
2
ENVIRONMENTAL ANALYSIS
Pursuant to Section 15061(b)(3) of the State CEQA Guidelines and Section 3.07 of
the City's Local CEQA Guidelines, it can be seen with certainty that there is no
possibility that the minor technical changes to the City's existing adult business
ordinance being made through the adoption of this Ordinance will have a
significant effect on the environment; and pursuant to Section 15301 of the State
CEQA Guidelines, this Ordinance pertains to the operation, permitting, licensing
or minor alteration of private facilities involving negligible or no expansion of use.
Thus, City staff have prepared a Notice of Exemption for this Ordinance pursuant
to CEQA.
FISCAL IMPACT
There is no anticipated fiscal impact resulting from the proposed Ordinance.
RECOMMENDATION
That the City Council introduce Ordinance No. 2178 amending the Arcadia
Municipal Code provisions on the permitting and operational standards for adult
businesses and permitting procedures for adult business performers.
APPROVED:
u
William R. Kelly
City Manager
Attachment A — Ordinance No. 2178
Attachment B — Index of Studies Conducted by Cities Documenting the
Negative Secondary Side Effects of Adult Businesses, Other
Supporting Documentation, and Supporting Cases.
Attachment C - Summary of Land Use Studies Relating to Secondary Effects
Of Adult Entertainment Businesses.
3
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STAFF REPORT
Office of the City Manager
DATE: April 1, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City Manager WT{
SUBJECT: PUBLICATION OF CFNTFNNIAII — FRRA)
Recommendation: Authorize an expenditure of up to $15,350.00;
waive the City's purchasing regulations and policies with regard to
competitive bidding; and approve the retention of Old Mill Graphics
to publish a collection of centennial essays
SUMMARY
On January 7, 2003, the City Council conceptually approved providing financial support
for a centennial essay collection being put together by Council Member Kovacic. This
report provides additional information about the project and requests that the City
Council waive the City's purchasing regulations, approve an expenditure of up to
$15,350.00 to pay for the cost of publishing the essay collection, and select Old Mill
Graphics as the firm to handle the printing.
DISCUSSION
The year 2003 marks the City of Arcadia's 100 birthday. To commemorate the
occasion, Council Member Kovacic decided to invite a number of current and former
Arcadia residents, City Commissioners and employees to each write an essay about a
significant memory they have of the City, a person or an event that took place here.
When combined into book form, this anthology will likely become both a resource
document and an anecdotal account of Arcadia history.
On January 7, 2003 the City Council discussed the concept and agreed to provide
funding for one of two centennial publications that were in the planning stages at that
time. The result of that discussion was a determination that the Council was specifically
interested in supporting Council Member Kovacic's "centennial anthology."
With the assistance of Library Board Member, Jerry Selmer, Council Member Kovacic
contacted several publishing companies to obtain a quote for computer, design, printing
and binding services. Old Mill Graphics of South Pasadena came in with the best bid
and with an inclusive approach that allows all aspects of the book to. be processed
through one firm. The estimated cost to design, print, bind, shrink wrap and ship 1,000
6L I� LASER IMAGED
3f
Mayor and City Council — Centennial Essay Collection
April 1, 2003
Page 2
352 -page hardcover books is $14,350.23. (Council Member Kovacic has complete
control over the editorial content.)
Staff recommends that the City Council:
1) Authorize an expenditure of up to $15,350.00 from the centennial trust fund
account ($14,350 + $1,000 contingency).
2) *Waive the City's purchasing regulations and policies with regard to
competitive bidding and /or using the City's primary printing vendor.
3) Approve the retention of Old Mill Graphics of South Pasadena to publish the
centennial essay collection.
*In February 2002 the City Council authorized a Professional Services Agreement with
a company called The Workshop for citywide printing services. Due to the unique
nature of this centennial publication, the experience the recommended company has
with similar books, the confidence Mr. Kovacic and Mr. Selmer have in the owner of Old
Mill Graphics, and the fact that considerable work has already been done on the project,
staff is recommending that the City Council approve the retention of Old Mill Graphics to
publish the centennial essays.
The project schedule is as follows:
April 7, 2003 Text and photos due to the printer
April 29, 2003 Proof to City for review
May 20, 2003 Blue Line to City for review
August 1, 2003 Books due
The method by which the books will be distributed and /or sold has not yet been
determined and will be the subject of future City Council discussion.
FINANCIAL IMPACT
Assuming that no other major projects related to the Centennial Celebration are
assigned to staff for the remainder of 2003, sufficient funds are available in the
Centennial Trust Account to fund this project. It should be noted that this money is
separate from the Centennial Celebration Commission account and will not encumber
any of the funds allocated to the Commission for their activities.
Mayor and City Council — Centennial Essay Collection
April 1, 2003
Page 3
Further, it is expected that some of the books will ultimately be sold and any revenue
from sales will be used to offset the costs herein.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize an expenditure of up to $15,350.00 from the Centennial Trust
Account ($14,350 + $1,000 contingency).
2. 'Waive the City's purchasing regulations and policies with regard to
competitive bidding and /or using the City's primary printing vendor.
3. Approve the retention of Old Mill Graphics of South Pasadena as the
firm to handle publication of the centennial essay collection.
STAFF REPORT
Development Services Department
April 1, 2003
TO: Mayor and City Council
FROM: Don Pe
Director an, Assistant City Manager /Development Services
Stephen P. Deitsch, City Attorney
By: Donna Butler, Community Development Administrator
SUBJECT: Ordinance No. 2175 Amending Division 8 Article VI Chapter 4
Part 1 of the Arcadia Municipal Code regarding the regulation of
Massage Therapists
Recommendation: Introduce Ordinance No. 2175
SUMMARY
The proposed changes to the existing massage therapist Ordinance No. 2163
have been initiated by the Development Services Department and City Attorney's
office to clarify sections of the Ordinance that was adopted by the City Council in
November 2002.
Attached for the City Council's consideration is Ordinance No. 2175 amending
Division 8. Article VI, ChapterA, Part 1 of the Arcadia Municipal Code regarding
the regulation of Massage Therapists.
The Development Services Department is recommending that the City Council
Introduce Ordinance No. 2175.
BACKGROUND
On November 5, 2002, the City Council adopted Ordinance 2163 adding
massage therapists regulations to the Arcadia Municipal Code. This ordinance
provides for the regulation of massage therapy activities and includes standards
Ordinance 2175
April 1, 2003
LASER IMAGED Page 1
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for the issuance of permits as well as restrictions on operations that serve to
reduce the risk of illegal activities. Previously the City did not regulate massage
therapist.
Since adoption of the ordinance several, issues were raised by one of the
operators of a day spa regarding identification card, number of hours for
certification, uniform's, door signs, windows in doors, etc.
The City reviewed the comments and is proposing the changes as outlined
below.
DISCUSSION
After adoption of the Ordinance for Massage Therapist, several questions came
up in regards to:
Identification Card
No. of hours required for certificates
Appeal process
Up- selling .
Cell Phones
Opaque Uniforms
Door Sign
Windows in doors
The Development Services Department staff, City Attorney and Police
Department reviewed Ordinance 2163 and are suggesting the following changes:
Identification Card
Concern was expressed that-the ordinance requires the identification card to be
posted in a "conspicuous place" and possible consequences of the ID being
publicly displayed.
The code actually requires that massage therapists shall at all times have "in
their Possession" the Massage Therapist Identification Card. The ID card is not
required to be on display. The identification card only has the therapist's name
and photo and expiration date: No other personal information is included on the
ID card. No changes have been made to this section. .
The code does require that the Business License Certificate be in "an open and
conspicuous place ". This is a requirement for all businesses.
Ordinance 2175
April 1, 2003
Page 2
Letter
It was suggested that the City might wish to require that a letter from the
business where the massage therapist is working, be included with the Business
License application. The letter would acknowledge that the therapist is being
hired by a specific business and that the business accepts responsibility to
, 'monitor and control" the therapist's activities while on the premises.
The City agreed that this was an appropriate addition and Section 6418.7.A,
Massage Therapist Identification Card Required, includes language requiring a
letter of verification from the business owner.
Hours for Certification
Concern was expressed regarding the requirement for completion of 500 hours
of instruction from a recognized school of massage in order to secure an ID. It
was noted that the City of Los Angeles requires only 350 hours.
Prior to adoption of Ordinance 2163 staff reviewed ordinances from other cities to
determine, among other things, the minimum hours for certification. The cities
that were contacted (Claremont, Corona, Palm Desert and Monrovia) required a
minimum of 500 hours.
In addition, thirty -one (31) states have "Massage Practice Laws ". Of the 31
states, 24 require a minimum of 500 hours for a licensed massage therapist from
an accredited school. The State of California does not regulate massage
therapist and subsequently does not have an hour requirement.
The American Massage Therapy Association notes, "now that the massage
therapy profession has become more developed, it is recommended to complete
a training program that offers a minimum of 500 in -class hours of instruction." It
further noted that almost all of the states that regulate massage therapists now
require a minimum number of 500 hours or more from state recognized training
programs. "Consequently, 500 hours or more of training has developed as a
minimum entry-level standard."
Based on information from one of the certified schools, a massage therapy
program for a 500 -hour certificate is attainable within 25 weeks depending on
whether the student is enrolled in full or part time training.
Staff is recommending that the minimum requirement remain at 500 hours.
However, the following wording has been added to Section 6418.7(D):
Ordinance 2175
April 1, 2003
Page 3
"Notwithstanding the foregoing, an
expiration, a permit obtained from the
Section 6418.7 with fewer than 5
however, that the requirement for a
shall apply to any and all subsequer
later)
applicant may. renew, prior to its
City prior to the effective date of this
)0 hours of instruction; provided,
ninimum of 500 hours of instruction
t renewals of the permit." (one year
Also, wording has been included in Section 6418.1 (page 5) that allows
Recognized School of Massages to mean any similar school or institution of
learning in another state that has standards and requirements equivalent to those
of the California Education Code Section s94700 through 94999 and regulations
promulgated pursuant thereto. One local operator has indicated that he would
like a longer period of time for current message therapists to achieve the 500
hours.
Appeal Process
Another concern was the regulations do not provide for an appeal, process.
The Business License Permit process does not have an appeal process for any
type of business. Wording has been added however, that states 'The. Chief of
Police shall issue a Massage Therapist Identification Card if there are no grounds
to disapprove the application as set forth in Section 6418.15 of the code.
Up- Selling
Section 6418.16. (C) of the existing code prohibits a massage . therapist or
employee from suggesting that any additional services are available or ask a
patron whether any additional services are desired. Based on further review staff
concurred that this is a common practice and this section has been deleted from
the revised code.
Cell Phones
Currently the code states persons shall not be prohibited from using or
possessing cellular phones, pagers or another types of uses. The comment was
made that day spas are in the 'relaxation business" for the customer to relax and
there are times when it may be necessary to have a patron turn their phone off.
Staff is recommending that there be no changes to this section.
Clothin
Section 6418.17(C) noted, "Clothing should be fully white opaque, non
transparent uniforms..."
Ordinance 2175
April 1, 2003
Page 4
Most uniforms are now colored and as a result, the code has been changed to
say, "Clothing shall be opaque..."
Doors — Signing and windows
Questions were raised regarding the requirement for 12'x12" windows in the
doors and the wording of the signing to be posted on the doors. Upon further
review, the signing section [see 6418.17(S)] was modified to reflect wording
which might be considered less offensive and the requirement for a 12" by 12"
window in the massage room door has been eliminated [Section 6418.17(Q)].
The requirement for a Dressing Room containing a separate locker was also
deleted.
In addition to the above changes, staff has made some minor changes that clarify
some of the wording in the following sections:
Business License Renewals (6418.11)
Closure of Business License (6418.14)
Disapproval of ID Cards (6418.15)
.All of the proposed changes are identified in red.
The Business License Office has notified all licensed massage therapists
and any business where massage therapists are licensed including day
spas, salons, medical offices, acupuncturists and physical therapists,
regarding the proposed changes and tonight's meeting.
ENVIRONMENTAL REVIEW
The proposed text amendment is exempt from CEQA under State CEQA
Guidelines Section 15061(b) (3).
FISCAL IMPACT
None
Ordinance 2175
April 1, 2003
Page 5
RECOMMENDATION
That the City Council introduce Ordinance No. 2175 amending Division 8 to
Article VI, Chapter 4, Part 1 of the Arcadia Municipal Code regarding the
regulation of Massage Therapists.
Approved:
William R. Kelly, City Manager
Attachments: City Council Ordinance No. 2175
Ordinance 2175
April 1, 2003
Page 6