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HomeMy WebLinkAbout6105 RESOLUTION NO. 7665-wo.s- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING RESOLUTION NO. 5269 OF THE ARCADIA MUNICIPAL CODE AND VARIOUS SECTIONS OF THE ARCADIA SENIOR CITIZENS COMMISSION BY-LAWS THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the Arcadia Senior Citizens' Commission By-Laws attached hereto as Exhibit "A" are hereby amended to read as follows: ARTICLE I - MEMBERSHIP Section 3. Procedure for Selection of Members. There shall be a total of eight (8) members selected as follows: A. One (1) member shall be selected for Council appointment from each of the following Arcadia Organizations; 1. Assistance League of Arcadia 2. Golden Age Club 3. Senior Friendship Club Each organization may nominate a member for Council consideration. 4. 5. Arcadia Travelers Club Senior Men's Club B. Three (3) at large members shall be appointed by the Council and mayor may not be members of the organizations specified in A. Section 4. Terms. The members of the Commission shall serve two (2) year terms. These terms shall be staggered so that four (4) of the terms expire one year and then the terms of the other four (4) members expire in alternate years. All members shall serve until a successor qualifies. In the event an incumbent is removed, is disqualified from membership or otherwise vacates his position, such member's successor shall be appointed for the unexpired term of said member. A member who has held commission membership for two consecutive terms, excluding part or all of any unexpired term, shall not be eligible to hold membership on the commission until two years after the expiration of the second consecutive term. (.,/05 ARTICLE III - AGENDA An agenda shall be kept and published prior to meetings. It shall be prepared by the Chairperson with the assistance of the Staff Advisor. ARTICLE IV - rvIEETINGS Section 1. Time and Place of Regular Meetings Senior Citizens' Commission meetings shall be held the FIRST THURSDA Y of each month at 4:00 p.m. in the Recreation Department Conference Room. At any time a regular meeting falls on a holiday, it will not be rescheduled unless necessary. ARTICLE V - VOTING All action of the Commission shall require the affirmative vote of five (5) members. Committees of less than a majority of the Commission may make recommendations to the Commission. SECTION 2. That the Director of Recreation shall republish subject By-Laws incorporating Amendments as set forth above. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this 16th day of Harch 1999. ATIEST: APPROVED AS TO FORM: ih4f ~ rn~ City Attorney 2 biOS ST ATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JUNE ALFORD, City Clerk of the City of Arcadia, hereby certify that the foregoing t",roS- Resolution No. :tOO5 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 16th day of March 1999, and that said Resolution was adopted by the following vote, to wit: AYES: NOES: ABSENT: Councilmember Chandler, Harbicht, Marshall, Roncelli and Kovacic None None ..(~ 3 ~/o5 PROPOSED CHANGES 3/16/99 Revised 1-7-86 Resolution 5269 ARCADIA SENIOR CITIZENS' COMMISSION BY-LAWS PURPOSES The purpose of the Arcadia Senior Citizens' Commission as established by the City Council are: I. To make recommendations to the City Council in matters relating to senior citizens in the community. 2. To provide leadership for the coordination of senior citizen activities within the community. ARTICLE I. MEMBERSHIP Section 1. Appointment by Council. Pursuant to the resolution of the City Council establishing the Senior Citizens' Commission, the members of the Commission shall be appointed by the City Council and shall be subject to removal by the Council. In making appointments, the Council shall give due regard to persons who are nominated for appointment pursuant to these rules. Section 2. Qualifications for Nomination. Members of the Senior Citizens' Commission shall be legally registered voters of the City of Arcadia and shall not hold any other City office or employment. If a member is absent from three consecutive regular meetings of the Commission, unless by pennission of the Commission expressed in its official minutes, is convicted of a crime involving moral turpitude, ceases to be a legally registered voter of the City, or files or causes to be filed nomination papers with the City Clerk for elective City office, his position on the . Commission shall become vacant and shall be so declared by the City Council. Section 3. Procedure for Selection of Members. There shall be a total of seveR (7) eight (8) members selected as follows: A. One (I) member shall be selected for Council appointment from each of the Following Arcadia Organizations; 1. 2. 3. Assistance League of Arcadia Golden Age Club Senior Friendship Club. 4. Arcadia Travelers Club 5. Senior Men's Club A1SrCuByLaws . Each organization may nominate a member for Council consideration. B. Four (1)Three (3) at large members shall be appointed by the Council and mayor may not be members of the organizations specified in A. Section 4. Tenns. The temls of the initial members of the Commission shall be sta;:;ered so that four (1) members sAall be appointed to a term of t'.\'0,(2) )'ea;'s and tAree (3) members to temlS ef-ooe (1) year, llS detefmifled BY the City COHflcil. Thcrenfter. the teFffi5-Bf.-ttIt commission members SAlll1 be two (2) years.The members of the Commission shall serve two year terms. These terms shall be staggered so that four (4) of the terms expire one year and then the terms of the other four (4) members expire in alternate years. All members shall serve until a successor qualifies. In the event an incumbent is removed, is disqualified from membership or otherwise vacates his position, such member's successor shall be appointed for the unexpired tenn of said member. The number of years of the terms of the initial members of the cGmmission shall be "GHAtea from Jill)' I, ~978. A member who has held commission membership for two consecutive tenns, excluding part or all of any unexpired tenn, shall not be eligible to hold membership on the commission until two years after the expiration of the second consecutive tenn. Section 5. Nominees or prospective candidates shaJl submit written applications for membership on the Commission. ARTICLE II. OFFICERS A Chairperson, a Vice-Chairperson and a Corresponding Secretary shaJl be elected annuaJly as soon as practicable, foJlowing the first day of July of each year and shaJl serve at the pleasure of the members. The Recording Secretary shaH be appointed by the Recreation Director from the staff of the Recreation Department. The Commission shall fiJl vacant officer positions except for Recording Secretary as soon as practicable. The Chairperson shaH preside at Commission meetings and shall be the chief official of the Commission for all ceremonial purposes. The Vice- Chairperson shaH carry out the responsibilities of the Chairperson during the Chairperson's absence. The Corresponding Secretary shall obtain and preserve copies of newspaper items relating to the Commission and carry out aH correspondence of the Commission. The Recording secretary shall keep minutes of the meetings and submit all official documents to the City Clerk for filing. ARTICLE III. AGENDA An agenda shall be kept and published prior to meetings. It shall be prepared by the Chairperson with the assistance of the Recordin;; SecretaryStaff Advisor. AlSrCtzByL:1ws ARTICLE IV. MEETINGS Section I. Time and Place of Regular Meetings. Senior Citizens' Commission meetings shall be held the FIRST THURSDAY of each month at 4:00 p.m. in the Cit)' !lull Cenfercnce Room. Recrcation Departmcnt Conference Room. At any time a regular meeting falls on a holiday, it will not be rescheduled unless necessary. Section 2. Special Meeting. Call; Notice. A special Senior Citizens' Commission meeting may be called at any time by the Commission Chairperson, or by a majority of the Commission members, by delivering personally or by mail written notice (0 each member of the Commission and to each local newspaper of general circulation, requesting notice in writing. Such notice shall be delivered at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the general meeting and the business to be transacted. No other business shall be considered at such meetings by the Commission. Section 3. Absence from Meetings. The Corresponding Secretary shall notify the City Council in writing any time a member is absent or late without being excused by the Commission for three consecutive meetings, together with any recommendation the Commission may make with respect to the absent member. An absence or lateness will be unexcused if the member has an opportunity and fails to notify the Chairperson or Staff Advisor of any anticipated absence. Section 4. Open Meetings. In compliance with state law, all meetings of the Commission shall be open and public, and all persons shall be permitted to attend any meeting of the Commission. Section 5. Conduct of Members. The Commission may reprimand or recommend the removal of any member who engages in disorderly conduct at a Commission Meeting or at any time while representing the Senior Citizens' Commission. Section 6. Participation by Representatives of the Council. - A representative from the City Council shall be entitled to participate in all deliberations of of the Commission, but shall not have a vote. NSrCtzByLaws ARTICLE V. VOTING All action of the Commission shall require the affinnative vote of fOlolr (1) live (5) members. Committees of less than a majority of the Commission may make recommendations to the Commission. ARTICLE VI. BUDGET Preparation of the Commission's annual budget shall commence prior to the first regular meeting in February. The budget shall include all estimated expenditures and revenues for the next fiscal year. Two copies of the budget, approved by the Commission, shall be submitted to the City Manager on or before March 15. ARTICLE VII. A!v1END!v1ENTS These By-Laws may be amended by the Senior Citizens' Commission with approval of the City Council. 5C/21/22 A1SrCtzByLaws