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RESOLUTION NO. 5263
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, DECLARING IT
TO BE OF URGENT NECESSITY FOR THE PRESER-
VATION OF PROPERTY THAT A LANDSCAPE
MAINTENANCE CONTRACTOR BE SELECTED THROUGH
REQUEST FOR PROPOSALS (FOUR VOTES REQUIRED)
WHEREAS, Section 1212 of the Arcadia City Charter authorizes
letting of contracts without advertising for bid pursuant to the
determination of an urgent necessity for the preservation of
property and a declaration of facts supporting the urgency; and
WHEREAS, the City of Arcadia contracts for the care and
maintenance of City landscaping; and
WHEREAS, the care and maintenance of City landscaping
entails the preservation of City property and the care of living
organisms such as plants, trees, grass; and
WHEREAS, until the retention of the current contractor, the
previous two contractors caused substantial problems to the
condition of the landscape maintenance areas and without prompt
action by the City, substantial damage and loss to City property
would have occurred.
In fact, large areas of lost and damaged
lawn, landscaping and shrubbery resulted from performance by low
bid contractors, and
WHEREAS, the landscaped maintenance areas of the City of
Arcadia are an integral part of the community promoting the
health, safety and welfare of the City; and
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WHEREAS, recent experience has demonstrated that inadequate
maintenance causes destruction and damage of landscaped areas;
and
WHEREAS, to retain an experienced and responsive landscape
maintenance contractor it is desirable to utilize the request for
proposal procedure providing for ultimate selection based on
numerous crucial factors including price; and
WHEREAS, the performance of landscape maintenance contracts
involves continuous on-going professional services which include
responsiveness to a multitude of unique circumstances.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council determines that there is an
urgent necessity for the preservation of property and therefore
authorizes the letting of a contract for landscape maintenance
without advertising for bids and subject to a selection process
based on request for proposals as determined by the Public Works
Director of the City of Arcadia. The request for proposal shall
include contract price as an important criteria of selection,
however, lowest price shall not necessarily bind the City to that
bidder in view of the urgency and related circumstances as set
forth in this Resolution and related reports.
SECTION 2. That the City Clerk shall certify to the
adoption of this Resolution.
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Passed, approved and adopted this 17th day of December,
1985.
ATTE'T' . ~
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city Clerk of the City of Arcadia
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) 55:
CITY OF ARCADIA )
I, CHRISTINE VAN MAANEN, City Clerk of the City of Arcadia,
hereby certify that the foregoing Resolution No. 5263 was passed
and adopted by the City Council of the City of Arcadia, signed by
the Mayor and attested to by the City Clerk at a regular meeting
of said Council held on the 17th day of December, 1985, and that
said Resolution was adopted by the following vote, to wit:
AYES: Councilmen Gilb, Hannah, Young and Pellegrino
NOES: None
ABSENT: Councilman Lojeski
.2:
~~..~ ..t1.~
Clty Clerk of th~Clty of Arcadla
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