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HomeMy WebLinkAboutAugust 19, 2003CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING August 19, 2003 45:0143 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, August 19, 2003 at 5:00 p.m. in the Conference Room of the City Council Chamber. ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None AUDIENCE PARTICIPATION None., At 5:03 p.m. the City Council RECESSED to Closed Session. 1. CLOSED SESSION 1a Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation — one (1) case. 1b. Conference with Real Property Negotiators (Government Code Section 54956.8) Property: 55 West Huntington Drive 21 Morlan Place 28 West Santa Clara 41 West Huntington Drive 35 West Huntington Drive 27 West Huntington Drive 25 North Santa Anita Avenue 5 North Santa Anita Avenue Negotiating Parties — Agency Property Owner: Paul Rusnak Hann Ling Shaw (Church of Arcadia) Don Dahlgren Robert Johannsen Gary and Dan Braun (35 W. Huntington Dr.) Ei Ji Sakurade (J.A.C. Window, Inc.) Ei Ji Sakurada (J.A.C. Window, Inc. Anthony Fanticola (Wortman Oil) Deputy Executive Director, Don Penman and Economic Development Administrator, Pete Kinnahan Under Negotiation — Price and terms of payment The Closed Session ENDED at 6:20 p.m. and the Study Session COMMENCED in the Conference Room of the City Council Chambers. LASER IMAGED 8/19/03 tf7e 45:0144 2. STUDY SESSION 2a. FLOORARIA Consideration of the report and recommendation concerning the R-0 and R -1 zoning RATIO regulations with regard to floor area ratio, design review, and the Architectural Review Board (R -0 &R1 process. zones) (CONTINUEDTO Per the direction of the City Council, the Development Services Department has conducted a SEPT.2,2003) survey of 15 cities with regard to floor area ratio (FAR), lot coverage and architectural design review. Floor area ratios (FAR) vary from none up to a maximum of 50 %. Maximum allowable lot coverage varies from 35% up to maximum of 60 %. Following a brief discussion the City Council decided to CONTINUE the item to the September 2, 2003 meeting. In addition, staff asked for Council's direction on Architectural Design Review standards with regard to window designs. If an Architectural Review Board has the right to review anything attached to the window frame from inside and visible from outside. Following discussion the City Council decided to put no regulations on any decorative materials attached to the window frame from the inside. 2b. PRESENTATIONS Current practice allows the presiding Mayor to determine the manner in which certificates (Catificates and proclamations are awarded at City Council meetings. Depending on the circumstance, Prodarrreio s) proclamations and /or certificates of service or achievement are given to individuals or groups who have accomplished something special, have given "above and beyond" service to the community, or to organizations that request a presentation for a special occasion. Presentations at City Council meetings have traditionally been given at the discretion of the Mayor. Following discussion, by Council consensus, it was affirmed that it is the responsibility of the seated Mayor to select recipients of Certificates. The City Council RECESSED and RECONVENED in the Council Chambers for the Regular Meeting at 7:00 p.m. INVOCATION Reverend Jolene Cadenbach, Arcadia Congregational Church PLEDGE OF Floretta Lauber, former Mayor of the City of Arcadia ALLEGIANCE ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None City Attorney Deitsch announced the subjects discussed at the earlier Closed Session. No reportable action was taken. 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS The City Manager advised that Agenda Items 12p. and 12t. were withdrawn from the agenda. 2 8/19/03 45:0145 ORD. & RES. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be TITLE ONLY WAIVED. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None PRESENTATIONS 4. CITIZENS Mayor Kovacic presented the August, 2003 Citizens of the Month Award to the members of OF THE the Alpha Auxiliary of the Methodist Hospital Foundation and expressed appreciation for MONTH their dedicated service to the residents of Arcadia and neighboring communities. (Alpha Auxiliary, Methodist Hospital) 5. CITZENS OF Mayor Kovacic and Police Chief Dave Hinig presented the August, 2003 Citizens of the THE MONTH Month Award to Coach Jon Dimalante and members of the Arcadia High School football (Coach team who helped move the Police Department into the new Police facility. Mayor Kovacic Dimalante and thanked the members for their tremendous effort and commitment to civic virtue. Arcadia High School Football Team) 6. PUBLIC HEARINGS 6a. RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6380 NO. 6380 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, (CMP Local CALIFORNIA, FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE Implementation CONGESTION MANAGEMENT PROGRAM AND ADOPTING THE CMP LOCAL Report) IMPLEMENTATION REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT (ADOPTED) CODE SECTION 65089, The Los Angeles County Metropolitan Transportation Authority (MTA) Congestion Management Program (CMP) requires local agencies to submit an annual Local Implementation Report (LIR). The report must be adopted at a public hearing, and submitted to the MTA by September 1, 2003. The LIR must be adopted by resolution, finding that the City is in conformance with the Congestion Management Program (CMP). The LIR shows that the City has a positive balance of 24,837 Deficiency Plan credits. The City must perform certain compliance actions setforth in the August 19, 2003 staff report. Mayor Kovacic OPENED the public hearing. No one came forward to address the City Council. It was MOVED by Mayor Pro tem Wuo, seconded by Councilmember Marshall to CLOSE the Public Hearing. It was MOVED by Councilmember Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6380; and, DIRECT the City Clerk to transmit a fully executed copy of Resolution No. 6380 and the Local Implementation Report to 3 8/19/03 45:0146 the Los Angeles County Metropolitan Transportation Authority by September 1, 2003. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 6b. APPEAL OF On October 2, 1984, the City Council adopted Ordinance No. 1799 to change the zoning of PLNG. 182 and 183 W. La Sierra Drive from R -0 -12, 500 to R -1 -10, 000. This zone change made it COMSN. possible to split both properties into lots of approximately 10,000 square feet each. The DENIAL OF Planning Commission approved TPM 85 -004 on March 11, 1985 to split the lot at 183 West TPM 2003 -011 La Sierra Drive on the north side of the street, which has the same dimensions as the (Creating Two subject property. At that time, the owners of 182 West La Sierra did not pursue subdivision Residential Lots of their property. From One — 182 West The applicant, Eugene C. Duncan proposed to split the lot at 182 West La Sierra Drive. The La Sierra Dr.) project site is a 20,040 square foot lot located on the southeast corner of La Sierra and El (APPROVED) Monte Avenue. The Planning Commission at its meeting of July 8, 2003 voted 2 -2 with one member absent to approve the lot split. As a result of the tie vote the project was not approved. On July 14, 2003, Mayor Kovacic submitted an appeal of TPM 03 -011. Both lots would meet or exceed the minimum lot width, depth, and area requirements as set forth in the Arcadia Municipal Code and are the same size as the lots on the north side of the street. The proposal is also consistent with the City's General Plan designation of single - family residential with a maximum density of six (6) dwelling units per acre. The building envelope of proposed Parcel 1 (the corner lot) will be affected by the required front yard setback regulations of the R -1 zone. Based on staffs review, the required front yard setback for this parcel will be at least 40 feet, which is measured from the property line adjacent to Le Sierra Drive. In addition, there is a special setback of 25'4' along El Monte Avenue. Although Parcel 1 is developable, the required setback regulations will limit the building envelope. The Development Services Department recommended approval of Tentative Parcel Map Application No. TPM 03 -011 subject to the conditions setforth in the August 19, 2003 staff report. In response to a Council question, staff clarified that in reviewing a map of the area it appears no other lots in the vicinity of the project site have the potential to be subdivided based on current code requirements. With regard to traffic, it was noted that both the Engineering and Planning Divisions felt that one additional dwelling would not create any significant traffic in that area. Mayor Kovacic OPENED the public hearing. No one came forward to address the City Council. Donald Witt, 324 West LeRoy, representing his wife, current owner of 182 W. La Sierra Drive spoke in favor of the lot split, stating in part that this particular property has been in the family since 1958. He hoped that the City Council would approve the proposed subdivision. 8/19/03 45:0147 Mike Zenzola representing the developer of the project indicated that they would be constructing a smaller house on the corner lot. These new homes would be an asset to the City. . Michael Yip 129 West La Sierra Avenue, spoke in opposition to the proposed project and submitted petitions objecting the project. He did not think that this comer lot should be subdivided. City Attorney Deitsch read the statement of objections and petitions submitted by several persons strongly.objecting to the proposed lot subdivision on this street. Kristin Miller 185 West LeRoy, has lived in Arcadia and seen many changes to the integrity of the homes. She would like to see Arcadia stay a community of homes and not a community of condominiums... She believes that there are many lots in the area that have the potential of being subdivided and if this were approved, it may set a precedent in the neighborhood, which would result in a denser community. Rachel Yip Arcadia High School student, felt that the subdivision would result in a crowded school and will affect education standards. It was MOVED by Councilmember Marshall, seconded by Councilmember Segal to CLOSE the Public Hearing. City Attorney Deitsch clarified that the City will have an opportunity to review an application for building permits if this lot is subdivided into two for each building on each lot in the future. Considerable discussion ensued. Councilmembers in favor of the proposed project noted that the lot split meets all code requirements; the new lots are comparable with lots to the south, no other lots in the vicinity of the project site have the potential to be subdivided based on current code requirements; and, the homes could be build on both lots without modifications. Others felt that approving the proposed project will set a precedent in the neighborhood. It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and CARRIED on roll call vote as follows to APPROVE Tentative Parcel Map Application No. TPM 03 -011 based on the findings and direction setforth in the August 19, 2003 staff report, items A.1. through A.4. AYES: Councilmembers Marshall, Segal, Wuo and Kovacic NOES: Councilmember Chang ABSENT: None 6c. RESOLUTION Consideration of the report and recommendation to vacate a portion of the right -of -way of NO. 6383 Sunset Boulevard on the east side of 1101 West Huntington Drive and adoption of RIGHT -OF -WAY Resolution No. 6383 ordering the vacation. VACATION (Sunset Blvd. The developer of the Ralph's Grocery Store remodel and expansion at 1101 West East of 1101 Huntington Drive proposed to add fagade accents to the exterior wall of the existing building W. Htg. Dr.) facing Sunset Boulevard. The fagade accents consist of structural add -ons in the form of (ADOPTED) arches and columns. It was requested that a two -foot strip of public right -of -way for the length of the building be vacated to accomplish the building improvements. The building face is at the current property line and the proposed features will encroach into the public right -of -way by a maximum of 22- inches. 5 8119103 45:0148 On May 28, 2002, the Planning Commission approved the Conditional Use Permit and the Architectural Design Review for the expansion and remodel of the Ralph's Grocery Store located at 1101 West Huntington Drive. Mayor Kovacic OPENED the public hearing. No one came forward to address the City Council. It was MOVED by Councilmember Chang, seconded by Councilmember Segal to CLOSE the Public Hearing. It was MOVED by Councilmember Chang, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to FIND that from all the evidence submitted that the subject right -of -way is unnecessary for present or prospective public use; and, ADOPT RESOLUTION NO. 6383 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ORDERING THE VACATION OF A PORTION OF RIGHT -OF -WAY OF SUNSET BOULEVARD ON THE EAST SIDE OF 1101 WEST HUNTINGTON DRIVE". AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 6d. RESOLUTION Consideration of the report and recommendation to vacate an alley north of Foothill NO. 6384 Boulevard and West of Valencia Way and adoption of Resolution No. 6384 ordering the (Alley Vacation — vacation subject to the conditions herein. North of Foothill Blvd. West of The owner of the property at 1111 Valencia Way requested that the City to vacate the alley Valencia Way) west of Valencia Way directly north of Foothill Boulevard. The alley is adjacent to the south (ADOPTED) property line of 1111 Valencia Way, is approximately 132 feet in length, and begins at Valencia Way and extends west to the office complex at 301 -317 East Foothill Boulevard. It appears that the alley was intended to provide access to the rear of the lots fronting Foothill Boulevard and extend west with future subdivisions. The property directly to the west, at 301 -317 East Foothill Boulevard, has since been developed as one large office complex, and has blocked the alley, precluding any further extension. The alley only provides access for the adjacent properties closer to Valencia Way. The owner of the property at 1111 Valencia Way has reached an agreement with the adjacent owner to the south at the west end of the alley to use the south half of the alley as his driveway once vacated. The owners have agreed to a lot line adjustment that will be processed upon completion of the vacation process. This is reflected in Resolution No. 6384 as a condition of the vacation approval. It also includes a condition for the reservation of a reciprocal access easement agreement that will be the sole responsibility of the private parties to prepare and execute. At it's June 10, 2003 meeting, the Planning Commission made the finding that vacating the alley west of Valencia Way directly north of Foothill Boulevard was in conformance with the City's General Plan. Mayor Kovacic OPENED the public hearing. No one came forward to address the City Council. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall to CLOSE the Public Hearing. 8/19/03 45:0149 It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and CARRIED on roll call vote as follows to FIND that from all the evidence submitted that the subject alley is unnecessary for present or prospective public use; and, ADOPT RESOLUTION NO. 6384 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ORDERING THE VACATION OF AN ALLEY NORTH OF FOOTHILL BOULEVARD AND WEST OF VALENCIA WAY ", subject to the conditions herein. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None AUDIENCE PARTICIPATION Pat Pokraiac 300 South Second Avenue submitted a petition signed by the neighbors for traffic safety on Second Avenue, requesting stop signs at intersections of Genoa Street and Bonita Avenue on Second Avenue and /or reducing the speed limit on Second Avenue. City Manager Kelly noted that in the past City staff analyzed traffic issues between Huntington Drive and Duarte Road dealing with the traffic volumes, turning movements, accidents, speed and traffic counts and there was not conclusionary evidence that stop signs would have a significant impact. The City Manager suggested that staff convene a meeting with the residents and discuss the issues. Dean Johnson 114 South Second Avenue, representing 25 residents on Second Avenue, felt that there is a serious traffic problem on Second Avenue and it is all because of the stop signs on every corner of Huntington Drive to Diamond Avenue on First Avenue. The stop signs diverted all the traffic over to Second Avenue. Wilma Johnson 114 South Second Avenue, felt that the traffic situation is very dangerous in that area and urged the City Council to really look into the traffic problem and try to solve it. Albert Ramirez 828 Sunset Boulevard, Arcadia Weekly Associate Publisher, referred to Agenda Item 12g, with regard to legal advertising. He felt that it would be a shamed for the City to take away the publishing agreement from a local newspaper during a centennial year and give that revenue to a business in West Covina. MATTERS FROM ELECTED OFFICIALS CHANG Councilmember Chang announced that the Distinguished Citizen Award Ceremony will be (Distinguished held at Mr. & Mrs. John McClain's residence on September 25, 2003 for Lucky Baldwin Citizen Award District, San Gabriel Valley Counsel, honoring Mayor Gary Kovacic, the award recipient. Ceremony) (Public Works) Dr. Chang referred to a letter from an Arcadia resident, complimenting Ken Herman, Public Works Engineer for his outstanding service. (Arcadia Senior Dr. Chang referred to a letter from the Arcadia Senior Men's Club, soliciting new members Men's Club) especially from the Asian community. WUO Mayor Pro tem Wuo expressed appreciation to City staff for putting together a wonderful (City's birthday celebration evening on August 5, 2003. Birthday) 8/19/03 45:0150 , MARSHALL Councilmember Marshall encouraged everyone to attend the U.S. Marine Corps Band (US Marine Concert on Saturday October 18, at the City Hall west lawn. Band) (Late Summer Ms. Marshall encouraged everyone to attend the "Late Summer Night's Dream" which will be Nights Dream) held at the Los Angeles County Arboretum, on the lawn in front of the Queen Anne's Cottage, September 21, 2003. There will be a live auction and proceeds will benefit the Arboretum Historic Section Preservation Project (Grand Ball) Ms. Marshall reminded everyone that the City's Centennial Celebration Grand Ball will be held September 13 at the Arboretum and everyone should get tickets soon before all are sold out. (Titanic Ms. Marshall visited the Titanic exhibit at the Los Angeles Museum, Exposition Park. She Exhibit) felt that it was a wonderful exhibit and encouraged everyone to visit before it moves to another state. (Food for Ms. Marshall shared a saying by Marilyn Monroe, "I don't mind living in a mans world as long Thought) as I can be a woman in it." SEGAL Councilmember Segal announced that the groundbreaking ceremony for the Senior Housing (Senior project will take place August 20th at 9:00 a.m. He hoped that this would be the beginning of Housing) many more housing projects that will help our seniors. (City's Councilmember Segal expressed appreciation to City staff for coordinating the birthday Birthday) celebration events on August 5th. KOVACIC Mayor Kovacic congratulated Mickey and Lee Segal in celebration of their 25th wedding (Segal) anniversary. (Grand Ball) Mr. Kovacic echoed Councilmember Marshall's invitation to the Grand Ball, September 13, 2003. Tickets are going very fast so phone City Hall for tickets. (Summer Mr. Kovacic expressed appreciation to the Recreation and Community Service Department Camps & and everybody who worked at all the camps for another successful camp season. Also, for Concerts) the tremendous concert series at City Hall. (Arcadia) Mr. Kovacic noted that his children are in town and back home with a friend who is visiting Arcadia for the first time. There is nothing like either going away and coming home or having someone visiting Arcadia for the first time; takes that perspective to remind us what a great City we live in. (Press City Manager Kelly announced that due to the excessive heat and high demand of the City Release) water system, the City had to access water from the Metropolitan Water District for the northern portion of the City. Getting additional water into the system will result in some residents receiving brown water from their faucets. This is a temporary condition and the water will become clear. 8/19/03 45:0151 8. CITY CLERK 8a. ARCADIA City Clerk, June Alford presented the report and recommendation to fill one unexpired term BEAUTIFUL of Arcadia Beautiful Commissioner Fran Atwood - Zonver who advised the City that she is COMMISSION moving to La Quinta in the County of Riverside and will therefore no longer be available to (Hubbard) serve on this Commission. Councilmember Marshall nominated Gino Roncelli to fill out the unexpired term of Fran Atwwod - Zonver to June 30, 3005. Councilmember Segal nominated Eileen Hubbard. ROLL CALL VOTE: Roncelli Hubbard Chang Segal Marshall Wuo Kovacic By a majority vote of the Council, Eileen Hubbard was APPOINTED to the Arcadia Beautiful Commission to fill out the unexpired term of Fran Atwood - Zonver to June 30, 2005. 9. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None AUDIENCE PARTICIPATION Jeffrey Lee 255 E. Santa Clara Street No. 210, representing Nevis Homes, one of the Live Oak Redevelopment project applicants come forward to address the Agency with regard to Item No. 4a. Mayor Kovacic noted that during the discussion of Item No. 4a. with regard to the multi- family housing project an opportunity would be given to all interested persons to address the Agency on that matter. 10. CONSENT ITEM 10a. MINUTES It was MOVED by Agency Member Chang, seconded by Agency Member Segal and (August 5, 2003) CARRIED on roll call vote as follows to APPROVE the Minutes of August 5, 2003 Regular (APPROVED) Meeting. AYES: Agency Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 11. EXECUTIVE DIRECTOR 1la. DEVELOPER At the October 15, 2002 meeting, the Agency authorized staff to solicit proposals for SELECTION development of an affordable multi - family housing project on the vacant 53,OOOt sq. ft. City- PROCESS- owned parcel at the entry to the Par 3 Golf Course on Live Oak Avenue. MULTI - FAMILY HOUSING 9 8119/03 45:0152 PROJET A Request for Proposals (RFP) was initiated and seven (7) developers responded to the (Live Oak Ave.) RFP. After initial review of the proposals, two firms were eliminated. The development plan (Interviews density was reduced to a maximum of fourteen (14) units, with a maximum of five (5) Scheduled) affordable units, and the five (5) remaining proposers were requested to present revised proposals in June to a staff review team composed of the Development Services Director, City Engineer, Community Development Administrator, Economic Development Administrator, and Development Services Department Management Analyst. These five development firms are: CBG Trademark, Corporation for Better Housing (CBH), M. David Paul, Nevis Homes, and the Olson Company. Based upon their presentations, the development site plan, architectural concept, the revised proformas, experience of the developer and team members, and a check of references, the staff team has recommended that CBG Trademarrk and the Olson Company be interviewed by the Agency Board for consideration. If the Agency elects to interview the five (5) remaining developers, staff recommended that the Corporation for Better Housing (CBH) be dropped from further consideration since they changed their development entity from "CBH" to "Prime Associates ", during the process. It was also noted that staff met with Habitat for Humanity and they still have an interest in being part of the project. Habitat involvement will make the project more complicated in that there will be issues related to construction timing, architectural compatibility, and affordability. Following discussion, Councilmember Segal suggested to defer the discussion on the Habitat for Humanity issue to after the interview process. It was also recommended to schedule an interview process and give all four developers an opportunity to present their proposals, 20 minutes each. James Carpenter 2311 Lee Avenue, expressed concerns with regard to including the Habitat for Humanity in the proposed project. He felt that this will affect an already crowded near by elementary schools. He is in favor of affordable housing but would like to see them spread out in the community and not only in one location. In response to a Board Member request, Pete Kinnahan, Economic Development Administrator, noted that the Redevelopment Agency is required to replace the 23 units of low income housing that was destroyed years ago. In addition, the City has a requirement through its housing element to replace or to assist in the construction or development of 47 affordable housing units. Jolly Wu , 2400 Lee Avenue, spoke in opposition to affordable low- income housing and submitted petitions opposing the Habitat for Humanity program. Elim Carpenter 2311 Lee Avenue, felt that by approving this project the City will start to set a precedent to have residential units on both north and south sides of Live Oak. 'This will not help with the beautification process of the City, which we all want to achieve." Staff noted that the developer will pay a fair market value for the property and the City will get full market value of the property. The Redevelopment Agency, because of its affordable housing requirements, will provide assistance to make the affordable units economically feasible. City Manager Kelly clarified that the process would be that the Agency would allow the public to participate in the process either before the developer speaks or after, and the Agency would debate the merit of the proposals with the public input and decide whether or 10 8/19/03 45:0153 not to choose to go forward with the project, select a developer, and direct staff to begin negotiations with the selected developer. Mayor Kovacic verified the procedure, stating that the Agency Board will schedule a public meeting and will hear proposals from four developers. It was MOVED by Councilmember Segal, seconded by Councilmember Chang and CARRIED on roll call vote as follows that the Agency will have a public meeting to hear proposals from four developers. And, then the Agency will hear from any and all members of the public, whether they favor one of the four developers, or none of the developers. Then at the end of hearing all of that evidence and taking all that testimony; as an Agency Board we will decide whether we are going to select one of the developers or not, and it so, which developer; and that appropriate public notice will be given of this meeting, including a mailed notice to anybody who has expressed an interest in this matter by correspondence or signing a petition. The Executive Director noted that staff will talk to the Agency, get some dates, come back at the next Agency Board meeting to publicly agree to a date and then we will send letters to all the people that signed the petition, and put an article in the newspaper about the date that is agree upon. Council concurred. AYES: Agency Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to September 2, 2003 at 5:00 p.m., Council Chambers Conference Room. THE CITY COUNCIL RECONVENED 12. 12a. MINUTES (August 5, 2003) 12b. RESOLUTION NO. 6377 LIBRARY BD MEETINGS (4:30 p.m.) 12c. RESOLUTION NO. 6378 HISTORICAL MUSEUM COMSN. MTG. (1st Wed. of Every Other Month at 5:00 p.m.) CONSENT ITEMS APPROVED the Minutes of the August 5, 2003 Regular Meeting. ADOPTED RESOLUTION NO. 6377 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 7 OF RESOLUTION NO. 5824 CHANGING THE TIME OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES ". ADOPTED RESOLUTION NO. 6378 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A TIME AND PLACE FOR REGULAR MEETINGS OF THE HISTORICAL MUSEUM COMMISSION ". 11 8119103 45:0154 12d. RESOLUTION ADOPTED RESOLUTION NO. 6379 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6379 OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING EXAMINATION OF SALES (Sales and Use AND USE TAX RECORDS ". Tax Records) 12e. RESOLUTION ADOPTED RESOLUTION NO. 6381 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6381 OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING INVESTMENT OF CITY OF (Local Agency ARCADIA MONIES IN THE LOCAL AGENCY INVESTMENT FUND '. Investment Fund) 12f. RESOLUTION ADOPTED RESOLUTION NO. 6382 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6382 OF THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE (Property Tax REQUIRED TO BE RAISED FROM PROPERTY TAXES NECESSARY FOR FISCAL YEAR Revenue — 2003 -2004 TO PAY THE DEBT SERVICE ON THE GENERAL OBLIGATION BONDS AND FY 2003 -2004) THE AUTHORIZED MAINTENANCE AND OPERATING COSTS OF THE CITY LIGHTING DISTRICT'. 12g AWARD See page 14. CONTRACT (Legal Advertising) 12h. REJECT BID — See page 15. RES. NO. 6385 (Under Ground and Above Ground Tanks) (ADOPTED) — AWARD CONTRACT (Fuel Pumps AQMD Compli. Proj.) 12i. PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $149,650 to CH2MHILL AGREEMENT Consulting Engineers for the 2003 Sewer Master Plan Update; and, AUTHORIZED the City (Sewer Master Manager and the City Clerk to EXECUTE a contract in a form approved by the City Attorney. Plan Update) 12j. PROF. SVCS. AWARDED a one (1) years extension for a Professional Services Agreement in the amount AGREEMENT— of $47,137 to Clinical Laboratory of San Bernardino, Inc., for laboratory testing services of 1 -YEAR City water samples for Fiscal Year 2003 -04; and, AUTHORIZED the City Manager and City EXTENSION Clerk to EXECUTE a contract amendment on behalf of the City. (Laboratory Testing Svcs. — Wtr. Samples) 12 8/19/03 45:0155 12k. AWARD AWARDED a one (1) year contract extension in the amount of $43,500.00 to B &P Painting 1 -YR for the Painting and Wood Refinishing Services at various City facilities; and, AUTHORIZED CONTRACT the City Manager and City Clerk to EXECUTE a contract extension in a form approved by EXTENSION the City Attorney. (Painting & Wood Refinishing Services) 121. AWARD AWARDED a contract to Sheldon Mechanical Corporation in the amount of $105,490.00 for CONTRACT the HVAC Preventive Maintenance and Service Contract; and, WAIVED any informality in (HVAC Maint. the bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to & Svc.) EXECUTE a contract in a form approved by the City Attorney. 12m. AWARD AWARDED a contract to Paveco Construction Inc., in the amount of $144,504.00 for the CONTRACT Pavement Repair of Utility Cuts Maintenance Contract; and, WAIVED any informality in the (Pavement Rpr. bid or bidding process; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a of Utility Cuts) contract in a form approved by the City Attorney. 12n. AWARD 1 -YR AWARDED a one (1) year contract extension in the amount of $111,861.00 to Signal CONTRACT Maintenance, Inc. for Traffic Signal Maintenance for fiscal year 2003 -04; and AUTHORIZED EXTENSION the City Manager and City Clerk to EXECUTE a contract amendment on behalf of the City. (Traffic Signal Maint. Svcs.) 120. REJECT BIDS REJECTED all bids for the Wilderness Park Pumping Station and Sewer Pipeline (Pumping Ste. & Connection. Sewer Pipeline Connection) 12p. REJECT LOW Withdrawn. BID — AWARD CONTRACT (Orange Grove Block Wall 12q. RETAIN AUTHORIZED staff to place the 1988 Mack pumper back into service and that it be added to EQUIPMENT the City's inventory. (Fire Pumper) 12r. GRANT FUND APPROVED the acceptance of the grant funds on behalf of the City of Arcadia for the FY ACCEPTANCE 2002 State Domestic Preparedness Equipment Program; and, AUTHORIZED staff to (Equipment purchase the authorized, equipment. Purchase — FD) 13 8/19/03 45:0156 12s. LAND DEDICATION (Parcel Map No. 26542 — 2445 South Baldwin Ave.) 12t. RESOLUTION NO. 6386 (Med. & Hosp. Care Act — Teamsters Local 911) See page 15. Withdrawn. 12u. PURCHASE AUTHORIZED the City. Manager to WAIVE the formal bidding process and AWARD a ORDER purchase order contract to Baker & Taylor for the purchase of books, videos and music CONTRACT products in the amount of $120,000 for the Arcadia Public Library. (Lib. Materials) THE PRECEDING CONSENT ITEMS 12a, b, c, d, e, f, i, j, k, I, m, n, o, q, r and u APPROVED ON MOTION BY COUNCILMEMBER CHANG. SECONDED BY COUNCILMEBMER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 12g. AWARD Consideration of the report and recommendation to authorize the City Manager to enter into CONTRACT a contract with the STAR dba: Arcadia Tribune for legal advertising services for Fiscal Year (Legal 2003 -2004. Advertising) (APPROVED In response to a Council question, City Attorney Deitsch noted that the lowest bidder is the SUBJECT TO bidder that has been recommended by staff. As a result of that the City Council is duty CERTAIN bound to award the contract to the lowest bidder. CONDITIONS) The question of whether two publications under the same corporate umbrella can submit separate bids came up. The City Attorney will look into this matter. Following discussion, City Manager Kelly suggested the execution of the agreement at this time subject to there not being any irregularities. If the City Attomey finds irregularities with the bid package, then the item will be on the next agenda and the contract will be awarded to the next lowest bidder. Council concurred. It was MOVED by Mayor Pro tem Wuo, seconded by Councilmember Marshall to APPROVE item 12g. AWARD, a contract for legal advertising to the Star /Arcadia Tribune for Fiscal Year 2003 -2004; and, AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney subject to City Manager conferring with the City Attorney and the City Attorney advising the City Manager that everything is correct and legal with respect to the way the bidding process and if not to put it back on the next agenda and advise the Council about the irregularities. 14 8/19/03 45:0157 AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 12h. REJECT BID — Consideration of the report and recommendation to reject the bid submitted by Fleming RESOLUTION Environmental, Inc., adopt Resolution No. 6385 approving this project as an emergency NO. 6385 action, award an emergency purchase order and agreement to Den Boer on a time and (Under Ground material basis, waive the formal bid process in accordance with the Municipal Code and and Above authorize the construction of the Fuel Pumps AQMD Compliance. Ground Tanks) (ADOPTED) — In response to a Council question, staff stated in part that, all of these improvements must AWARD be installed before September 30, 2003 to be in compliance with the revised law and in CONTRACT response to the Notice of Non - compliance issued by the County of Los Angeles. Proposal (Fuel Pumps No. 2 includes complete removal of the underground tanks at the Service Center and Station AQMD Compli. 105 and the installation of three (3) above ground tanks at these locations. It was noted that Proj.) one (1) tank will be installed at Station 105 and two (2) tanks, one gasoline and one diesel fuel at the Service Center. It was MOVED by Councilmember Chang, seconded by Councilmember Segal and CARRIED on roll call vote as follows to REJECT the bid from Fleming Environmental, Inc.; and, ADOPT RESOLUTION NO. 6385 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING AN EMERGENCY CONTRACT TO REMOVE UNDERGROUND TANKS AND INSTALL ABOVE GROUND TANKS AND /OR RELATED FACILITIES AT THE CITY SERVICE CENTER AND FIRE STATIONS 105 AND 106 "; and, AWARD a contract in the amount of $385,000.00, to DenBoer Engineering and Construction, Inc., for the Fuel Pumps AQMD Compliance Project; and, AUTHORIZE an additional appropriation. of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund; and, WAIVE any informalities in the bid or bidding process; and, AUTHORIZE the City Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney; and, AUTHORIZE the purchase of a 4,000 - gallon above ground fuel storage tank and related equipment at a cost not to exceed $40,000. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 12s LAND Consideration of the report and recommendation to accept dedication set forth in Parcel Map DEDICATION No. 26542 at 2445 South Baldwin Avenue. (Parcel Map No. 26542— It was MOVED by Councilmember Segal, seconded by Councilmember Chang and 2445 South CARRIED on roll call vote as follows to ACCEPTED the dedication as set forth in Parcel Baldwin Ave.) Map No. 26542 at 2445 South Baldwin Avenue. AYES: Councilmembers Chang, Segal, Wuo and Kovacic NOES: Councilmember Marshall ABSENT: None 15 8/19/03 45:0158 13. CITY MANAGER 13a. PRIORITY Due to increased popularity and improved marketing and promotion efforts many City REGISTRATION sponsored programs and activities which require pre- registration, particularly those offered POLICY —ARC. by the Recreation and Community Services and the Library and Museum Services RESIDENTS departments, fill to capacity very quickly after the registration period begins. To date these (Rec. & Lib. programs have been offered on a"First come first served" basis to the general public at large. Programs) As a result the participation in many of these programs consists of a mix of Arcadia residents (APPROVED) and those who reside in surrounding communities. The priority registration policy for City of Arcadia. residents was prepared in response to citizen input. Staff has received comments from several Arcadia residents seeking an enhanced opportunity to participate in certain City sponsored programs that otherwise might be filled to capacity by non- residents. This issue and policy were reviewed and considered by the Recreation and Parks Commission and the Library Board both of which acted unanimously to recommend to the City Council that this policy be approved. It was MOVED by Councilmember Chang, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to ENDORSE /APPROVE the Arcadia Resident Program Registration Priority Policy as presented; and, DIRECT the City Manager to put it into effect. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 13b. UNDERGROUND On September 19, 1968, the Public Utilities Commission approved Rule 20 to require public UTILITY DIST. electric utility companies to budget funds for conversion of their existing overhead facilities to PROJECTS underground facilities. The funds are allocated annually to the cities and counties in (Priority List) proportion to the number of electric customers. A city or county's annual allocation is (APPROVED) allowed to accumulate for a reasonable period of time, but is subject to reallocation elsewhere if that city or county has no active undergrounding program. Currently, the City is under construction on Underground Utility District (UUD) No. 14, on Santa Anita Avenue from Colorado Boulevard to Huntington Drive and on Santa Clara Avenue from First Avenue to Huntington Drive. The City's current annual allocation is $313,544. Excluding all funding reserved for the Underground Utility District (UUD) project in progress, the City has accumulated approximately $1,900,000 that includes its 2003 allocation. These funds are available for a new undergrounding project. On April 7, 1988, the City Council adopted a priority list of projects. Recently, staff revisited the priority list to update and add potential projects. All projects were evaluated based on aesthetic value, exposure to traffic volumes and cost of work. The complete priority list is set forth in the August 19, 2003 staff report It was staff recommendation to proceed with project No. 1 which is the Duarte Road project form El Monte to the West City Limit. The Duarte Road project has the greatest exposure to daily traffic, and although it is not a heavy concentration of wires, it covers the largest project area. Upon City Council approval of the priority list of projects, staff will initiate a formal Underground Utility District (UUD) for the top priority. This item will be brought back to the 16 8/19/03 45:0159 City Council in the next few months to form the UUD and authorize Southern California Edison Company (SCE) to proceed with the design. It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and CARRIED on roll call vote as follows to APPROVE the priority list of proposed underground utility district projects. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None ADJOURNMENT Mayor Kovacic adjourned the meeting in memory of Dr. McKay Neilsen. "Dr. Neilsen, a long (In Memory of time Arcadia resident and loving husband of Ada Neilsen, loving father of Janet Lojeski and Dr. McKay loving grandfather of Michael and Brian Lojeski passed away on Sunday, August 10th. He Neilsen) had been suffering cardiac failure for the past few months. Dr. Mac, as he was known to his many dental clients and patients, and his wife Ada would have celebrate their 63 wedding anniversary on August 16th. Dr. Mac was admired for his strength, kindness, generosity and the boundless love he always showed to his family. Services for Dr. Neilsen were held in San George Utah on that anniversary date of August 16th. at the request of his wife who said "we came in to each others lives on that day in 1940, 1 want to be with my special guy this year too ". Janet Lojeski in speaking for their entire family said that we have been so exceptionally blessed to have dad as our pillar of strength, kindness, generosity and also much love for 86 years. We will all miss him so, so much, but we will always remember everything he taught us gave to us so unselfishly." ADJOURNMENT At 11.15 p.m. the City Council Regular Meeting ADJOURNED to September 2, 2003 at 5:00 (Sept. 2, 2003) p.m. in the Council Chambers for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. V Q June D. Alford, Ci Ierk 17 8/19/03 ° MEMORANDUM August 19, 2003 TO: William R. Kelly, City Manager Development Services Department FROM: Don Penn) n, Assistant City Manager /Development Services Director Donna L. Butler, Community Development Administrator SUBJECT: Study of R -O and R -1 zoning regulations in regards to FAR and Design Review SUMMARY Per the direction of the City Council, the Development Services Department has conducted a survey of 15 cities in regards to floor area ratio (FAR), lot coverage and architectural design review. (See attached survey). Floor area ratios (FAR) vary from none up to a maximum of 50 %. Maximum allowable lot coverage varies from 35% up to a maximum of 60 %. Regarding design review, seven (7) of the cities surveyed either had design review procedures or at a minimum, design review standards. BACKGROUND INFORMATION The following information relates to floor area ratios, lot coverage and design review. Floor Area Ratio Floor Area Ratio (FAR) is generally defined as the combined gross floor area of all floors in all buildings and structures on a lot including basements, enclosed covered porches and patios, enclosed carports, garages and storage sheds. Some cities exclude basements, garages, unfinished attics, unenclosed porches, decks, balconies and patios and storage sheds from this definition. R- 1/8/03 Rpt Re FAR -ADR 8/19/03 LASER IMAGED ADR/FAR Page 1 /IP In other cities the FAR is based not on livino area but rather on the total building envelope area enclosed by the exterior walls. In other words air space above entries, stairwells, etc. would be calculated as part of the overall FAR. The following is an example of allowable square footages utilizing a FAR on typical size lots within the City. SQUARE FOOTAGES ALLOWED BY FAR'S RANGING FROM 25% TO 50% LOT SIZE 25% FAR 30% FAR 35 % FAR 40% FAR 45% FAR 50% FAR 7,500 1,875 2,250 2,625 3,000 3,375 3,750 10,000 2,500 3,000 3,500 4,000 .4,500 5;000 12,500 3,125 3,750 4,375 5,000 5,625 6,250 15,000 .3,750 4,500 5,250 6,000 6,750 7,500 22,000 5,500 6,600 7,700 .. 8,800 9,900 11,000 30,000 7,500 9,000 10,500, 12,000.. 13;500 15,000 As an alternative to floor area ratio, some cities establish a maximum size of dwelling permitted based on the lot square footage. The following is an example from the City of Monrovia: Lot Size (square feet Maximum size of House feet 5,999 or less 2,000 6,000 - 7,500 3,000 7,501 - 8,499 3,250 8,500 - 9,999 3,900 10,000- 4,500 17,500 - 19,999 4,800 20,000 - 22,499 5,100 22,500 - 24,999 5,700 25,000 - 27,499 6,000 27,500 - 29,999 6,300 30,000 - 32,499 6,600 32,500 - 34,999 6,900 35,000 - 37,499 7,200 37,500 - 43,559 7 43,560 +. 17% lot area Notes: Attached garages are counted as accessory floor area Floor area is measured from external walls Accessory Buildings - the ratio of total gross accessory building floor area (including attached garages) to lot area cannot exceed the percentages shown in the following table: R- 1/8/03 Rpt Re FAR -ADR _ 8/1 9/03 010Al i1 932 A.! ADR/FAR Page 2 MAXIMUM ACCESSORY BUILDING FAR* Lot Size Floor Area Ratio 0- 43,560 SQ. FT. 10% Over 1 acre 8% Accessory structures cannot exceed 80% of the dwelling unit size Examples of FAR for other cities include: Alhambra Lots less than 10,000 sq. ft. maximum 35% Lots 10,000 — 20,000 sq. ft. maximum 32.5% Lots greater than 20,000 sq. ft. maximum 30% La Canada Lots less than 10,000 sq. ft. maximum 36% Lots 10,001 — 15,000 sq. ft. 3,600 sq. ft. + 23% of lot over 10,000 sq. ft. Lots greater than 15,001 sq. ft. 4,750 sq. ft. + 20% of lot over 15,000 sq. ft. Monterey Lots less than 6,000 sq. ft. 50% Park Lots 6,000 — 10,000 sq. ft. 40% or 3,000 sq. ft. Lots greater than 10,000 sq. ft. 35% or 4,000 sq. ft. Lot Coverage Arcadia has a maximum lot coverage of 45% for properties developed with a. single -story dwelling and 35% for properties developed with a two -story dwelling. Lot coverage in other cities range from 35% to 60 %. Design Review A number of the cities surveyed have architectural design review for single - family dwellings. Each is handled differently. Some cities have design review committees, others have design review standards and the dwellings are reviewed by City staff using the standards. The following is a summary of the standards from several cities: Glendale The City of Glendale in 1991 adopted a "Single- Family Neighborhood Analysis and Neighborhood Guidelines ". The document is approximately 90 pages and establishes specific "Neighborhood Guidelines" for six (6) distinct styles of homes within the City's 23 neighborhoods. The neighborhoods surveyed were grouped according to their similarities. The guidelines are derived from the prevailing character of each district and set out basic conditions for compatibility. The six major types of homes and neighborhoods include: Woodland; Spanish Colonial R- 1/8/03 Rpt Re FAR -ADR 8119/03 ADR/FAR Page 3 Revival /Period Homes; Ranch Homes; the 1940s -1950s style; Hillside and Adams Hill. The purpose of the study was to address "mans ionization" and prepare guidelines that preserve the character of neighborhoods yet also allow for creative and sensitive development of homes in the City. The guidelines address massing and scale, site planning issues and design. All new buildings and structures, exterior remodeling and exterior changes of or to existing buildings, and any fence or wall over 18" in height are subject to design review by the design review board comprised of architects and landscape architects. The following are exempt from the design review procedures and requirements: All new buildings or alterations or additions to any existing building which propose an increase in floor and /or garage area less than 700 sq. ft. and do not propose an additional story and/or a change to a facade directly facing a street. Accessory buildings that do not exceed 500 sq. ft. and are compatible in design with the same buildings on the lot through color, materials, roof type and architectural style. New detached residential garage or additions or alterations to a detached garage provided that the garage is compatible in design and materials with the existing dwelling. South Pasadena All new buildings and structures, exterior remodeling and exterior changes of or to existing buildings are subject to design review by the design review board and /or administrative staff review. The Design Review Board is composed of architects, landscape architects and graphic designers who volunteer their time to the City. The design review board meets once a week and alternates between evening and morning meetings. Administrative staff review may be done for minor projects not more than one story in height; readily visible from the street or prominently visible to any adjoining properties o[ more than 500 square feet in area or more than 25% of the existing structure. The guidelines are very general and address: • Structures shall be'com with the neighborhood in terms of size, bulk and scale •. Material guidelines are general and categorized in terms of "encouraged" and "generally unacceptable ". R- 1/8/03 Rpt Re FAR -ADR .8/19/03 ADR/FAR Page 4 • Colors • Landscaping • Walls, fences, gateposts, gates and driveways The following are exempt from the design review procedures and requirements: All construction work or labor on structures or for replacement or repair which uses the same materials and colors and which does not alter the design of the structure shall be exempt from design review. Temple City Temple City does not have a formal architectural design review procedure, but has design guidelines that are used by the planners to review a project. The following is a list of some of their guidelines: Every single - family dwelling shall have exterior walls of brick, wood, stucco, metal concrete or other similar material. Polished or unfinished metal siding is prohibited. • Covered front entryways or covered porches shall be included within the building envelope for purposes of calculating the maximum permitted square footage to the extent that any area beneath such entry way shall be counted as livable or useable square footage. • Glossy or polished surfacing, roll- formed, stamped, extruded or otherwise shaped metal roofing and plastic PVC or other types of formed or molded material roofing is prohibited. The Zoning Modification Committee may, without a public hearing approve a modification to the standards based on specific findings. Redondo Beach The City of Redondo Beach this year adopted design guidelines for single - family dwellings. The guidelines are "intended to provide a clearer understanding of acceptable design solutions" in the design review process. Staff handles design review and the applicant can appeal the staff decision to the Planning Commission. The guidelines address the following: • Scale and Mass Architectural Imagery, including building orientation, massing offsets, varied texture; garage openings should be less than 50% of the lot width, porches, etc. R- 1/8/03 Rpt Re FAR -ADR 8/19/03 ADR /FAR Page 5 • Roof articulation — roofs should be similar in pitch and varied in height and form to break up massing. • Driveway guidelines — use of wheel well "Bermuda" or "Hollywood" driveways, soft materials such as turf block or other special design features to reduce the "hard " impact. • Sidewalks and Parkways — parkways shall always be landscaped • Walls and fences— front yard fencing should be as transparent as possible • Materials and Colors — materials and colors should be compatible; piecemeal embellishment and frequent changes in materials should be avoided. • Continue on all elevations the architectural character established for the street facing elevations to the extent feasible. San Marino In 1999, San Marino adopted Residential Design Guidelines prepared by Cotton /Beland /Associates that provide clear and concise design policies for residential projects within their City. One of the major goals of their guidelines is to: "preserve and reinforce the existing architectural character and identity found within San Marino's residential neighborhoods." (See attached Goals and Organization and Contents from San Marino's guidelines) The guidelines contain approximately 60 pages of written and graphic illustrations to help residents understand the City's unique residential characteristics and to promote architectural design that will enhance the City's established neighborhoods. Implementation of the residential design guidelines is administered through City staff, the Design Review Committee (DRC - a six (6) member body appointed by the City Council), the Planning Commission and the City Council. The guidelines are utilized as the basis for evaluation of proposed residential projects. Staff initially reviews all projects prior to projects being forwarded to either the DRC or the Planning Commission. New homes, projects which include any addition of floor area to a residence, modifications to the exterior fagade_,visible -from public view, a change of roof material that is not on the city's pre - approved roof materials list and all front yard fences, walls and gates are reviewed by the Design Review Committee at a public hearing. The DRC meets twice a month. The application process for the DRC is approximately three (3) to five (5) weeks. R- 1/8/03 Rpt Re FAR -ADR 8/19/03 ADR/FAR Page 6 A new home or a residential project that necessitates a "variance" requires a Conditional Use Permit (CUP) and is reviewed by the Planning Commission. The Planning Commission meets once a month and the process takes approximately six (6) to eight (8) weeks'. DISCUSSION Floor Area Ratio (FAR If the City Council wishes to consider a FAR, the Development Services Department would recommend a sliding scale similar to Alhambra and La Canada. Adoption of a FAR may reduce the size of homes on a lot, but is not a panacea to the mass and scale or design of a dwelling. Design Guidelines Design guidelines are a tool to effectively communicate to a homeowner /builder "a clearer understanding of acceptable design solutions "'. In addition, they establish standards for new homes and additions to existing homes, that address mass, scale and other design features to encourage compatibility with surrounding development. The City Council could consider adoption of citywide Single - Family Residential' Design Guidelines similar to the Multiple - Family, Commercial and Industrial Guidelines. The Guidelines would be utilized to provide homeowners /builders with a clear understanding of acceptable architectural designs that provide high architectural quality and address mass, scale and other design features with surrounding development. Similar to design standards in Redondo Beach, the guidelines could be comprised of mandatory design standards and discretionary design guidelines. Mandatory guidelines employ the word "shall" and are intended to be mandatory and applied as stated. Guidelines that employ the word "should" are discretionary and alternative measures may be considered if the measures meet or exceed the intent of the guideline. Guidelines using words such as "encouraged" and "discouraged" are not mandatory, but express a more or less desirable design solution. Arcadia's current design guidelines for multiple - family and commercial /industrial incorporate similar wording. Design review could be handled administratively based on the established standards and if an agreement cannot be reached the applicant could appeal the staff decision to the Planning Commission similar to the existing MF and Com /Ind. Procedures. ' "Residential Design Guidelines' for the City of Redondo Beach R- 1/8/03 Rpt Re FAR -ADR 8/19/03 ADR/FAR Page 7 In areas where there are homeowners associations, the responsibility for design review would remain with the HOA's, and the guidelines could be used to assist the associations in -their design review process. If necessary,.,the Development Services Department has two architectural firms that currently assist us in the multiple family, commercial /industrial design reviews that could assist with single- family review. During the past three years the following single - family construction activity has taken place: Types of Construction 2000 2001 2002 New Dwellin s 98 81 65 Remodels 303 310 273 If a design review board is established, theoretically, this could result in six (6) applications being considered by. a design review board once a week or potentially up to 12 applications every two weeks. This number would be less based on the number of new dwellings and. addition s /alterations in the HOA areas. White a more detailed analysis would be necessary, it is likely one additional planner position would need to be created to assist with a single - family design review process and a fee established to cover this expense. CONCLUSION The above information is provided for discussion purposes. Adoption of a floor area ratio (FAR) is subject to the text amendment procedures that require a public hearing by the Planning Commission and the City Council. If the City Council wishes to adopt design review guidelines, the process will take several months to draft appropriate guidelines. Staff would further recommend that prior to consideration before the Planning Commission and City Council, representatives from the community, including architects and builders, review the guidelines. Attachments: Survey of Cities, February 2003 R- 1/8/03 Rpt Re FAR -ADR - 8/19/03 ADR/FAR Page 8 Z W Q W 0 W OW J Ot Z Q 0 LL U) O W H � J Z� ED Q U _W (� U LL O 1.t. y M O O N R L LL M O N O m (14 m d m Q) LL Ti m a 0 v VA C N (p O) W o a) N N N L N C C a7 W CO - N O.M N a7L E U cu > , C9 U o c N -0 N ma a)� a) 0 < a - c N c o Q ° Q7 y E Ut a 0'a " 3 Q la L 'O > - 0.0 a) O) C F-0 O w m m -� �rn W w N O (D O) m V) N CL 0. Nio m_ U 0 U N T0•C.O'O N N - p p a) U axi ° ° w EL mz ° a = y U) c c a 3 �,wa C•� �— O 3� () O O O c O N.LD 0 _0 m_ a) > C N Z z Z Z Z N N > �NC�a)a) W C7 N ° c a) Q 5 n. 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O y (U c c W C;) V) c a) J + .- Q 01 E L O N U Q �o N C M U `- U C- 3.c0 C O) O d�nc y T V) N O CL Ln - O N m cn N U OM 0 0 C N N 7 0) N N W N U N O 00 U O. �'> L ~ N O U O ,O w a O `) 7 .0 C O L N U 00) a C d -_ C N �'N Q O) C C. C� L O I Q C 'Op Q J a) U2a 0 }L O Nw Z Z 0) Z Z W c � Q � o O U r E H � O J c O x 9 C Z Z a n U) N rn N c m Ln p ` O CC . N m O O) D_ O Ilzr too CN N y M M 0 a 'O L a) co N M N cu N O 0 O C C O C O O 0) 01 0) p 0) O Q \° N o LO L = N a) w f-- U- LO N C - p C p o w to LL O O C) «. > a) N N 'O LO O O I y c 0 U) O M O O 7 to O 7 CO O p _ U - U r - U) u) i» w 000 O O 0 j M - 0 O 7 N 0 C CL•E cD OO ° o�o ° oo¢ °� °— R U ° �O a V\ nO \° ino CU V co cM A CO a M .� J C LL L Ln J" 7 M M C E 6 L N L6 CL LD ro o LU m 0 p U 2 a) - 0 m oaLa E � (D c a� L n E 0 a U) �° U) M M O N O N � a- cu 2 L or Q Q LL d m m M 0 N N 4 �.tS}71 r- REP STAFF Office of the City Manager DATE: August 19, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Manager SUBJECT: PRESENTATIONS AT CITY COUNCIL MEETINGS Recommendation: Provide direction SUMMARY Every so often the subject of presentations at City Council meetings comes up for discussion. This report and the scheduling of the topic for a study session was done in response to a request by Mayor Kovacic for suggestions on how these presentations should be handled from now until April 2004. Staff recommends that the City Council provide direction on the matter. DISCUSSION Presentations at City Council meetings have traditionally been given at the discretion of the sitting Mayor. Depending on the circumstance, proclamations and /or certificates of service or achievement are given to individuals or groups who have accomplished something special, have given "above and beyond" service to the community, or to organizations that request a presentation for a special occasion (e.g. White Cane Days, Red Cross Month and so on). Some Mayors have formalized the issuance of presentations at City Council meetings by creating an official program such as Citizen of the Month or the Mayor's Youth /Community /Senior Citizen Service Award — Business /Employee Recognition Award. As stated previously, the current practice is to allow the presiding Mayor to determine the manner in which to distribute certificates and proclamations at City Council meetings. Should the Council wish to change this process to create a more formal or defined procedure, staff should be directed as such. RECOMMENDATION It is recommended that the City Council provide direction relative to presentations made at Council meetings. LASER IMAGED r 7 August 19, 2003 For the City of Arcadia, the report and resolution County Metropolitan Transportation Authority Management Agency.. The report is due each recommending that the attached Resolution No. MTA with the Local Implementation Report. TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services D a r� By: Donna Butler, Community Development Administrator Prepared By: Joseph Lambert, Associate Planner jL� SUBJECT: CONSIDERATION OF RESOLUTION NO. 6380 FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM. (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT (LIR). RECOMMENDATION: ADOPT SUMMARY Each city in the State of California is required to submit annually a, Local Implementation Report (LIR) and certify by resolution to the local Congestion Management Agency that it is in compliance with the local Congestion Management Program (CMP). BACKGROUND STAFF REP Development Services Department are to be sent to the Los Angeles (MTA) as the Local Congestion year by September 1st. Staff is 6380 be adopted and sent to the The Los Angeles County Metropolitan Transportation Authority (MTA) Congestion . Management Program (CMP) was developed in response to the passage of Proposition 111 in 1990. The 1999 CMP is the fifth edition adopted by Los Angeles County since Proposition 111 required such programs. Proposition 111 provided an increase in the State Gas Tax to fund regional transportation improvements (Streets and Highways Code, Section 2105) and included the CMP to monitor regional transportation conditions. Conformance with LASER IMAGED S�' the ,CMP assures that local agencies are providing transportation improvements to offset the traffic congestion resulting from new development. If a city does' not conform: to the CMP, that. city's share of. the Gas Tax increase provided by Proposition 111 may be withheld and allocated to the County to use on regional transportation projects. To assure conformance with the CMP, local agencies must perform the following actions: 1. Implementation of a Transportation Demand Management (TDM) Ordinance (Ord. 1984) and a Land Use Analysis (LUA) Program (Reso. 5780). 2. Submit to the Local Congestion Management Agency, by September 1 st of each year, a resolution finding that the City is in, conformance with the CMP, and a Local Implementation Report (LIR) showing that "the City is.meeting its traffic congestion mitigation responsibilities. For the City of Arcadia, the resolution and LIR must be submitted to the MTA, and the LIR consists of a Deficiency Plan Status, Summary; a New Development Activity Report; and transportation improvements credit claim forms, if applicable. The requirements of the TDM Ordinance (Ord. 1984) and the LUA Program (Reso. 5780) are being applied to relevant projects, and the attached Resolution No. 6380 and LIR show that the City of Arcadia is satisfying its traffic congestion reduction responsibilities, and is in conformance with the CMP. DISCUSSION Compliance Action No. 1 The City Council adopted a Transportation Demand Management (TDM) Ordinance (Ord. 1984) and a Land Use Analysis (LUA) Program (Reso. 5780) in 1994. The TDM Ordinance is applied to new, non - residential developments of 25,000 or more gross "square feet. The LUA Program is applied to any project that is subject to an Environmental Impact Report (EIR) under the California Environmental Quality Act (CEQA). Compliance Action No. 2 Annually, a resolution and Local Implementation Report (LIR) must be submitted to the MTA by September 1st to show that the City is meeting its traffic congestion mitigation 'responsibilities. The CMP requires that cities mitigate traffic congestion resulting from new development. Cities are required to track all new development activity and the CMP assesses debits based on this new development. There are adjustments for demolitions. During this reporting period, the City accumulated 1,510 debits for new construction and 1,258 credits for demolition projects, resulting in a net total of 251 debits as a result of development activity for the reporting period. ,;,,= Reso.6380 —CMP August 19, 2003 Page 2 In addition, cities may submit to the MTA a list of transportation projects that reduce local and /or regional traffic congestion for credits. For this reporting period, five capital improvement projects, one transit credit claim, and the continued implementation of the TDM ordinance earned 1,252 credits. The attached Resolution No. 6380 finds the City of Arcadia to be in conformance with the CMP and adopts the Local Implementation Report (LIR) in accordance with California Government Code Section 65089. The LIR shows that the City has a positive balance of 24,837 Deficiency Plan credits. For the current reporting period (June 1, 2002 to May 31, 2003) the LIR consists of the following: Deficiency Plan Status Summary. This form (Section I, Page 1) summarizes the LIR and shows the City's credit balance. The New Development Activity Report - Part 1: New Development Activity This form (Section I, Page 2) shows the debits accumulated on the basis of new development permits that were issued during the current reporting period. The New Development Activity Report (Continued) - Part 2: New Development Adjustments This form (Section I, Page 3) shows the adjustments to the new development debits based on demolition permits that were issued during the current reporting period. The Capital Improvement Credit Claims This form (Section II b, Pages 1 & 2) shows the credits earned for five capital improvement projects. The Transit Credit Claims This form (Section II d, Pages 1) shows the credits earned for the Arcadia Transit Service System. The TDM Credit Claims This form (Section Ile, Page 1) shows the credits earned for implementing the TDM Ordinance. Reso. 6380 - CMP August 19, 2003 Page 3 ENVIRONMENTAL ANALYSIS Reporting on compliance with a local congestion management program is not subject to the California Environmental Quality Act (CEQA). The development or adoption of transportation improvement programs is exempt by statute (CEQA Guidelines Section 15276). FISCAL IMPACT Nonconformance with the CMP could jeopardize Gas Tax funds. If the MTA determined that a city is not in conformance with the CMP, the State Controller is notified to withhold from that jurisdiction its annual allocation of the State Gas Tax increase enacted by Proposition 111 (Streets and Highways Code, Section 2105). If, after 12 months, a city still has not :conformed to the CMP, the withheld Gas Tax funds will be allocated to the County. For the City of Arcadia, the amount that is currently subject to CMP conformance is approximately $335,000.00. The City of Arcadia, however, is in conformance with the CMP, so these funds are not in jeopardy. RECOMMENDATION It is recommended that the City Council: A. Adopt Resolution No. .6380: A Resolution of the City Council of the City of Arcadia, California, finding the City of Arcadia to be In conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report (LIR) in accordance with California Government Code Section 65089; and, B. Direct the City Clerk to transmit a fully executed copy of Resolution.No. 6380 and the Local Implementation Report to the Los Angeles County Metropolitan Transportation Authority by September 1, 2003. Attachments: . Resolution No. 6380 Local Implementation Report Approved: "'a William R. Kelly, City Manager Reso. 6380 — CMP August 19, 2003 Page 4 �8 C i L Y of August 26, 2003 Arcadia A Los Angeles County Metropolitan Transportation Authority Congestion Management Program One Gateway Plaza Office of the Los Angeles, California 90012 City Cleric Attention: Ms. Jody E. Feerst, Manager, Congestion Management Program Dear Ms. Feerst, June D. Alford City Clerk The City Council of the City of Arcadia, at its August 19, 2003, regular meeting, adopted Resolution No. 6380, finding the City of Arcadia to be in conformance with the Congestion Management Program and adopting the CMP Local Implementation Report in accordance with California Government Code Section 65089. A certified copy of Resolution No. 6380, and the City of Arcadia 2003 CMP Local Implementation Report is herewith submitted to the Metropol- itan Transportation Authority, as required. Sincerely, J e D. Alford City Clerk ja Enclosures c: Jim Kasama, City of Arcadia Senior Planner, Community Development 240 West Huntington Drive Post Office Box 60021 Arcadia, CA 91066.6021 (626) 574 -5455 (626) 447 -7524 Fax RESOLUTION NO. 6380 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. WHEREAS, the Los Angeles County Metropolitan Transportation Authority ( "MTA ") acting as the Congestion Management Agency for Los Angeles County, adopted the 2002 Congestion Management Program ( "CMP ") in June 2002; and WHEREAS, the adopted CMP requires that the MTA annually determine that Los Angeles County and cities within the County are conforming to all CMP requirements; and WHEREAS, the adopted CMP requires submittal to the MTA of the CMP Local Implementation Report ( "LIR ") by the first of September of each year; and WHEREAS, the City Council held a noticed public hearing on the 19th of August 2003 concerning the CMP and the LIR. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City of Arcadia has taken all of the following actions, and that the City is in conformance with all applicable requirements of the CMP: (a) The City has locally adopted and continues to implement a Transportation Demand Management Ordinance (Ord. No. 1984) consistent with the minimum requirements identified in the CMP Transportation Demand Management Chapter. (b) The City has locally adopted and continues to implement a Land Use Analysis Program (Resolution No. 5780) consistent with the minimum requirements identified in the CMP Land Use Analysis Program Chapter. (c) The City has adopted an LIR attached hereto and made a part hereof, consistent with the requirements identified in the CMP. This report balances traffic congestion impacts due to growth within the City with transportation . �- 46 LASER IMAGED improvements, and demonstrates that the City is meeting its responsibilities under the Countywide Deficiency Plan. SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and shall forward a copy of this Resolution to the Los Angeles County Metropolitan Transportation Authority. Passed, approved and adopted this 19th day of August 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia City Clerk of the City of Arcadia A PROVED AS TO FORM: Q P. 4e"' .� City A orney of the City of Arcadia STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) §: CITY OF ARCADIA } I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certify that the foregoing Resolution No. 6380 was adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August 2003, and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None JU a City Clerk of the City of Arcadia -2- 6380 "S J . 6b 0P Tsv ° STAFF REPORT Development Services Department August 19, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services D' ector By: Donna Butler, Community Development Administrator Prepared By: Joseph Lambert, Associate Planner (�(, SUBJECT: An appeal of Application No. TPM 03- 011 — A Tentative Parcel Map to subdivide one lot into two lots at 182 W. La Sierra Drive Recommendation: Approve SUMMARY Application No. TPM 03 -011 was submitted by Eugene C. Duncan to subdivide one lot into two lots located at 182 W. La Sierra Drive. The project site is a 20,040 square foot lot located on the southeast corner of La Sierra Drive and El Monte Avenue. The proposed two -lot subdivision complies with the minimum lot dimensions and development standards of the City's Subdivision Regulations. The Planning Commission at its meeting of July 8, 2003 voted 2 -2 with one member absent to approve the lot split. Therefore, the lot split was not approved. On July 14, 2003, Mayor Gary Kovacic submitted an appeal of TPM 03 -011. The Development Services Department is recommending approval of the lot split subject to the conditions in this report, and the conditions of other City departments. BACKGROUND On October 2, 1984, the City Council adopted Ordinance No. 1799 to change the zoning of 182 and 183 W. La Sierra Drive from R -0- 12,500 to R -1- 10,000. (see the attached aerial photo and zoning map). This zone change made it possible to split both properties into lots of approximately 10,000 square feet each. The Planning Commission approved TPM 85 -004 on March 11, 1985 to split the lot at 183 W. La TPMrrPMOM11ccrpt TPM 03 -011 CC Report LASER IMAGED August 19 2003 Page 1 7 �f f l Sierra Drive on the north side of the street, which has the same dimensions as the subject property. At that time, the owners of 182 W. La Sierra did not pursue subdivision of their property. DISCUSSION The applicant is proposing to split the lot at 182 W. La Sierra that is approximately 100 - feet wide by 201 -feet in depth, and fronts on both La Sierra Drive and El Monte Avenue. If the proposal is approved, all existing structures will be removed for the subsequent construction of a new home on each lot. The characteristics of the proposed two lots are as follows: Subdivision Characteristics Parcel No Width Depth Area Code Minimums 100 feet 101.25 feet 100 feet 100. feet 75 feet 100 feet 85 feet (corner lot) 10,039.84 square feet 10,000 square feet 10,000 square feet Both lots would meet or exceed the minimum lot width, depth, and area requirements as set forth in the Arcadia Municipal Code and are the same size . as the lots on the north side of the street. The proposal is also consistent with the City's General Plan designation of SFR -6 — Single- family residential with a maximum density of six (6) dwelling units per acre. The building envelope of proposed Parcel 1 (the corner lot) will be affected by the required front yard setback regulations of the R -1 zone. Section 9252.2.2 requires a minimum front yard setback of 25 feet, however, when 60% or more of the lots in a given block are developed with a larger front yard setback, the subject lot shall maintain a front yard setback of the average of the two nearest developed lots. Based on staffs review, the required front yard setback for this parcel will be at least 40 feet, which is measured from the property line adjacent to La Sierra Drive. In addition, there is a special setback of 25-0" along El Monte Avenue. Although Parcel 1 is developable, the required setback regulations will limit the building envelope. The applicant is required to comply with all code requirements and development policies determined to be necessary by the Building Official, City Engineer, Fire Marshall, Public Works Services Director, Community Development Administrator, and any service districts and utility providers that will serve the proposed project. The applicant has been notified of the City's general development conditions and requirements. TPM/TPM03- 011CCrpt TPM 03 -011 CC Report r r r , , , August 19, 2003 Ti J t J Page 2 PLANNING COMMISSION ACTION The Planning Commission at its July 8, 2003 meeting voted 2 -2 with one member absent to approve the project. As a result of the tie vote the project was not approved. The commissioners in favor of the parcel map noted that the lot split meets all code requirements and this would not set a precedent for any other requests for lot splits in the area. Secondly it was felt that the new homes would be in harmony with other homes on La Sierra Drive. The new lots are comparable with lots to the south and the lot split was not a significant deviation from the adjoining properties. It was also noted that homes could be built on both lots without modifications. One of the commissioners in opposition of the parcel map noted that he was in favor of maintaining the existing configuration and "feel' of the neighborhood. By subdividing the subject lot, the two resulting lots would be disconnected from the existing neighborhood. He was reluctant to see the lot subdivided. Several owners in the vicinity of the subject site spoke in opposition to the lot split. Opponents voiced concerns about the potential for an increase in traffic flow on El Monte Avenue, which they felt is already impacted by nearby Arcadia High School. Others thought that the lot split may set a precedent for subdivisions in the neighborhood which would result in a denser community and crowded schools. (See attached public correspondence) Staff explained that the proposed lot split meets the minimum requirements for subdivision within the R -1- 10,000 zone. Properties to the north, south and west are zoned R -1 7,500 and R -1 10,000. Twenty -four of the properties fronting on La Sierra to the east of the subject property are zoned R -O 12,500 and the remaining lots further to the east on La Sierra are zoned R -1 7,500. In reviewing a map of the area (attached) it appears no other lots in the vicinity of the project site have the potential to be subdivided based on current code requirements. In regards to traffic, it was noted that one additional dwelling would have a negligible impact on traffic along either El Monte Avenue or La Sierra Drive. ENVIRONMENTAL ANALYSIS Pursuant to the provisions of the California Environmental Quality Act, the Development Services Department has determined that the proposed use will not have a potential for causing a significant effect on the environment and is, therefore, categorically exempt from CEQA per Section 15315. TPM/rPM03 -011 Mpt TPM 03 -011 CC Report August 19, 2003 Page 3 RECOMMENDATION The Development Services Department recommends approval of Tentative Parcel Map Application No. TPM 03 -011 subject to the following conditions: 1. That after issuance, of a building permit a,Rough Certificate shall be required prior to the placing of any concrete on the site and a final Grading Certificate shall be required prior to the final building inspection. Said certificates shall certify that all grading operations have been completed in substantial compliance with the final grading plan approved by the City Engineer and shall be filed with and approved by the Development Services Department. 2. Approval of Tentative Parcel Map Application No. TPM 03 -011 shall not take effect until the property owner, applicant and civil engineer have executed and filed the Acceptance Form available from the Community Development Division to indicate acceptance of the conditions of approval. 3. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and its officers, employees, and agents from and - against any claim, action, or proceeding against the City of Arcadia, its officers, employees or agents to attack, set aside, void, or annul any approval or condition of approval of the City of Arcadia concerning this project and /or land use decision, including but not limited to any approval or condition of approval of the City Council, Planning Commission, or City Staff, which action is brought within the time period provided for in Government Code Section 66499.37 or other provision of law applicable to this project or decision. The City shall promptly notify the applicant of_ any claim, action, or proceeding concerning the project and /or -land use decision and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own to choose its own attorney to represent the City, its officers, employees, and agents in the defense of the matter. CITY COUNCIL ACTION Approval Approve Tentative Parcel Map Application No. TPM 03 -011 based on the following findings and directions: A.1. Find that the project and the provisions for its design and improvements are consistent with the General Plan, and -that the discharge of sewage from the project into the public sewer system will not violate any requirements of the California Regional Water Quality Control Board for this region. A.2. Find that this project will not have a significant effect on the environment; and that this project is categorically exempt from CEQA per Section 15315. A.3. Authorize and direct the Development Services Director (or designee) to approve and execute, if necessary, a subdivision agreement for this project. TPMrrPM03- 01 1CCrpt TPM 03 -011 CC Report August 19, 2003 Page 4 A.4. Approve this project subject to any revisions required by the Planning Commission, and any conditions of approval set forth in the staff report or as added to, or modified by the Planning'Commission. Denial If the City Council is to take action to deny Tentative Parcel Map Application No. TPM 03 -011 the Council should make specific findings based on the evidence presented and move to deny the subdivision. The Council may wish to consider the following findings, any one of which is adequate for a denial, but which must be expanded upon with specific reasons to support the denial: D.I. That the proposed map is not consistent with applicable general and specific plans as specified in the Subdivision Map Act. D.2. That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans. D.3. That the site is not physically suitable for the type of development. DA. That the site is not physically suitable for the density of development. D.5. That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. D.6. That the design of the subdivision or the types of improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. D.7. That the design of the subdivision or the type of improvements are likely to cause serious public health problems. D.8. That the proposed subdivision injuriously affects the neighborhood wherein said property is located. D.9. That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. In connection with this, the legislative body may approve a map if it finds that alternate easements for access or for use, will be provided and that these will be substantially equivalent to ones previously acquired by the public. This provision shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. TPM1TPM03- 011CCrpt TPM 03 -011 CC Report August 19, 2003 Page 5 Attachments: TPM 2003 -011 Aerial Photo & Zoning Map Vicinity Map PC July 8, 2003 Minutes Appeal letter Public Correspondence Preliminary Exemption Assessment Approved by: qng William R. Kelly, City Manager TPMrrPM03- 01 1 ccrpt TPM 03 -011 CC Report August 19, 2003 Page 6 TENTATIVE PAR%,EL MAP N0. 060072' J IN THE CITY OF ARCADIA, I COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BEING A SUBDIVISION OF LrrT 26, OF TRACT NIL 13448, AS PER MAP RECQt= IN Baw 269, PAGE 14 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF I THE COUNTY OF LOS ANGELES, 4 FIR THE PURPOSE CF q LOT SPLIT, MAY 7, 2003 ;urmoes nm,ae ' o.s .uv avrcrn, vE=nESEnrz. s�»n � - , y ANO u� 9/ JE CR �MCEi Y/ pT£[JIGV tr SL co„rtwrw-r EuacJExrz � ME 5 �� C, OU q� ' wars/ un surrovs'n ,., me /? F, A EXr. — NC. 7795 ' ErFl C. Gpfµ, pa: ))l�5 .JhR6 IP -Ji_�I - r LP �A. "CINFY MAP (NO w Z W 80 40' !'1' _ I j II!! s LE ROY AVENUE r I� w 40 0 40' CD — �'- -� W I �A o rMME�Y u uun., a nc <ro nor .rtruE • •• ppP •�� Ems: a �=R LA SIERRA °AVENUE m LA StEl VIM rV, � • a jWj # G 0.1wo a 77 rV, � • a jWj # G 0.1wo a N too o too zoo (1200) (12a6) (1212) (1209) (1213) 0,3or (1,38) (1200) MAGNA VISTA fl79) (1W1 052, . 0") 046i (155, ( 49) 1 043) (1715) LA SIERRA DR W (,2n) Ui WS) (221) LEROY AVE zo 232, (226) n I :i4 � 1 11 1235) j , LEROY AVE (1s<) (17a, (166) (162) ( (14 ( (185) (179) (175) (169) (165) (159) (155) (149) (145) 1155) LEROY AVE (1s<) ( (174) (160) (15e) (150) (146) (14 (185) - 079) (175) ](171)(165) (161) 1155) (151) (145) (1 NAOMI AVE Development SeMces Department .. ° ° TA Engineering Division Prep&Wby. f7.$Gofw"4 August 2003 J � OO RPORATS 182 W La Sierra Drive TPM 2003 -011 4. PUBLIC HEARING TPM 2003 -011 182 W. La Sierra Ave. Eugene Duncan Consideration of a tentative parcel map creating two residential lots from one. The staff report was presented. In answer to a question by Commissioner Olson, Mr. Lambert said that the homes for the subject properties have not been submitted for plan check. Staff has seen conceptual plans only. Commissioner Olson said that based on the plans, it appears that there is a footprint of a house and Mr. Lambert said that the plans are showing the existing structures on the lot. Ms. Butler said that the plans are showing the footprint of the existing homes and the plans for the new homes are conceptual only. The Planning Commission would not be approving any homes tonight for these lots, if it is approved. They are required to show the building envelope. The setback of the existing home is in alignment with all the other homes on. La Sierra. Any plans for the homes, would need to be reviewed and approved. Mr. Lambert stated that prior to recordation of the parcel map, all existing structures would have to be demolished. In checking the record of the home across the street, it does not appear that there were any modifications granted. The applicant has been informed that the City probably not be in favor of any modifications for the construction of homes on the site. The public hearing was opened. Eugene Duncan, 899 W. Foothill, Monrovia, said he is representing the owners, the Wood Family. They are willing to reduce the size of the home and feel they could construct a 2,800 sq. ft. home on the comer lot and 4,200 sq. ft. home on the second lot and comply with setback requirements. They intend to work closely with staff so that the homes would comply with all conditions and code requirements. Ms. Butler said that it is important to remember that the Planning Commission is not approving any homes, footprints or square footage tonight because this is not a vesting map. Tonight, the Planning Commission is only considering the lot split. They will have to comply with city regulations for any developments on these lots. Michael Yip, 129 W. La Sierra, said that they have submitted a letter explaining their opposition to the request. He did not think that this key comer lot should be subdivided. Where would the driveway be located? On La Sierra or El Monte? La Sierra is already crowded and if the driveway would be off of this street it would make it more difficult for ingress and egress. The area is too close to the high school and the traffic is heavy during early morning hours. If, approving, they would be increasing the density in the area and basically overcrowding the schools. There would be loss of privacy and increased noise. Liya Wang, 171 W. La Sierra, was concerned with setting a precedent for the neighborhood.. It is very difficult to leave her house due to the school traffic. She was concerned about all the drivers who drive carelessly and fast. She felt that if this were approved, it would increase traffic. She wondered what the motive is for this request? They moved to Arcadia because of the low crime rates, good schools and the Arcadia City Planning Commission 6 7/8/03 suburban feel but if these types of projects are approved, the quality of life will go down and the dynamics of their area will change. In rebuttal, Mr. Duncan stated that there would be ample parking on site so cars would not have to park on the street. ' Mike Zenzola, 182 La Sierra, said that he is the developer of the project. He indicated that they would be constructing a smaller house on the cornet lot. These new homes would be an asset to the City. He has developed homes in the surrounding area. Zvov Yip, 129 W. La Sierra, said that this area should remain as is. Lots should not be split to increase density. Traffic would be increased as a result of this subdivision. Schools would also be affected. There are many lots in the area that have the potential of being subdivided and she was afraid that this would set a precedent. She has spoken to many of her neighbors who have said that if this is approved, they will also attempt to subdivide their lots so they will have two lots to sell instead ofjust one. No one else spoke in favor of or in opposition to this item. Chairman Pro Tem Lucas closed the public hearing. In reply to a question by Commissioner Wen, Mr. Lambert said that only two lots were affected by Ordinance 1799. He did not think that there were any lots in the area that could be subdivided and meet code. Ms. Butler said that lot splits must meet all minimum lot width, depth, area requirements and lot configuration. Apparently, when the zone was changed in the area, the property owners for the two comer lots requested that their lots be excluded. There are not many lots in the area with the potential of a lot split. She said that flag or back lots are not permitted and explained the minimum lot size requirements. In response to a question by Chairman Pro Tern Lucas, Mr. Lambert said that based on current lot coverage requirements, if this is approved, lot 1 could have a 3,200 sq. ft. home.and lot 2 a 6,000 sq. ft. home. If the lot was to remain, they could construct approximately a 9,000 sq. ft. home. Commissioner Olson indicated that the lot split meets code requirements. If approved, he would not want to see a modification request to construct a house. It would be hard for him to approve that request. He did not think that a driveway on La Siena would be an issue. Buildings would have to meet visibility standards. He understood the neighbors' concerns but felt this would not set a precedent. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Lucas to approve TPM 2003 -011 subject to the conditions in the staff report, and file Negative Declaration. Commissioner Hsu said that he was in favor of maintaining the environment as well as the neighborhood. By subdividing this R -1 lot, they would be disconnecting from the current neighborhood and what is desirable as a neighborhood. He was reluctant to see lots subdivided. Arcadia City Planning Commission 7 7/8 103 Chairman Pro Tem Lucas felt the new homes would be in harmony with homes on La Sierra. The new lot is comparable with the lots to the south. He did not think that the lot split would be a significant deviation from the adjoining properties. He believed that it falls within the code and that homes could be built without modifications. Although, the issues raised by the neighbors have merit, he did not think that the lot split would be detrimental to the immediate neighborhood as a whole. ROLL CALL: AYES: Commissioners Olson, Lucas NOES: Commissioner Hsu, Wen ABSENT: Commissioner Baderian Ms. Butler indicated that since it is a tie vote, the project is denied. The applicant can appeal the decision to the City Council. Chairman Pro Tem Lucas noted that there is a ten -day appeal period. Appeals are to be filed by July 18` 5. PUBLIC HEARING TPM 2003 -013 411 El Dorado Hank Jong Consideration of a tentative parcel map for a 2 -unit residential condominium project. The staff report was presented and the public, hearing was opened. Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staff report. No one else spoke in favor of or in opposition to this item. Chairman Pro Tem Lucas closed the public hearing. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Wen to approve TPM 2003 -013 subject to the conditions in the staff report, and file Negative Declaration. ROLL CALL: AYES: Commissioners Hsu, Olson, Wen, Lucas NOES: None ABSENT: Commissioner Baderian Chairman 'Pro Tem Lucas noted that there is a ten -day appeal period. Appeals are to be filed by July 18` Arcadia City Planning Commission 8 7/8/03 r- City of Arcadia RECEIVED JUL 14 2003 CITY OF ARCADIA CITY CLERIC July 14, 2003 BY TELECOPIER AND FIR CLASS MAIL June Alford, City Clerk G `' A. KOa "" City of Arcadia Cnuruit Manba 240 West Huntington Drive Arcadia, California 91006 Re: City Council Review of Planning Commission Decision or Determination 182 West La Sierra TPM 2003 -011 Dear June: Pursuant to Article IX, Chapter 6, § 9600 of the Arcadia Municipal Code, I hereby call up for review the Planning Commission's denial of TPM 2003 -011 (by a 2 -2 vote) at its meeting on July 8, 2003. This matter concerns a proposed lot split at 182 West La Sierra. I have not had an opportunity to review the facts of this case in detail and will reserve judgment on the merits until the public hearing on the appeal. However, because the Planning Commission vote was 2 -2 with one commissioner absent, I am initiating this appeal so that no party is forced to incur the fee for an appeal. Please let me know if you have any questions or comments. Very truly yours, cc: William R. Kelly, City Manager A.' K acic Mayor Pro Tem 240 Wesr Huncinj,, n Drivc Posy Offca Box 60021 . Arcadia, CA 91066 -6021 (626) 574.5403 (626) 446 - 572917= WESTERN STATES SURVEYING, INC. 899 West Foothill Blvd., Suite E Monrovia, CA 91016 -1973 City Council of the City of Arcadia C/O City of Arcadia Planning Services Department Arcadia, California 91006 -6021 �p "114.; . , ele, July 16, 2003 RE: Tentative Parcel Map 2003 -011, 182 W. La Sierra`Drive, Arcadia, Proposed Lot Split Honorable Mayor and Members of the City Council: After discussions with the owners of the abovementioned property, it has been decided to appeal the decision the Planning Commission made on July 8, of this year not to allow the proposed division of land we are pursuing. Our firm, the owners of the property, and the developer all feel that two structures, one 4,200 square foot home on a 10,000 square foot lot, and one 3,200 square foot home on a 10,040 square foot lot, would be a more reasonable and desirable use of the land, instead of one large structure of 9,000 square feet which could be built on the lot as it is currently configured. We look forward to the opportunity to address the City Council in person in regard to this matter. All parties involved in the proposed lot split and planned improvement for this site were astounded and perplexed by the decision of two of the commissioners not to approve this well planned development after the Department of Development Services said the project meets or exceeds the standing development requirements for the proposed lot split. The developer has stated that he will meet all conditions that may be imposed on the development. The arguments of increased tmffic, crime, and housing density presented to the Commission by our opposition were worth consideration, but did not appear to be substantial enough arguments to prohibit a development of this nature in this particular neighborhood. Four projects for higher density condominium projects were passed that same evening with little or no discussion by the Commission. The two commissioners that rejected the lot split had little or nothing to say in support of their decision to reject the project, and we were unable to question their reasoning in the public meeting after the vote had been taken. The members of the audience who spoke against our project claiming that the project was excessively dense a use for land in question, and the City as a whole, had no comment about the condominium and condominium conversion projects which were approved at this meeting, and are typically larger and more dense than single family homes by comparison. We look forward to the appeal process, and wish to thank the City Council of Arcadia in advance for the opportunity to present our views in regard to our proposed lot split. We hope you will decide that this .pr9JVct will be an appropriate use of the land and an asset to the neighborhood. We would like to thank the Planning Department and Development Services Department for their helpful., advice and support in regard to our proposed project and the pending appeal before the City Council.. Respectfully Submitted, Eugene C. Duncan, PLS- Presit Western States Surveying, Inc. (On behalf of the Witt Family) To. The City of Arcadia Community Development Division Re: Tentative two -lot residential subdivision at 182 W. La Sierra Dr. I oppose the proposal of a two -lot subdivision. Schools in Arcadia are already becoming more and more crowded. Dividing the lots would cause our education system to become undermined. Moreover, the law has already stated that these lots are in the R -1 zone. If we allow one lot to be subdivided, eventually all the lots will be subdivided, and Arcadia will transform into a city of townhouses. Thank you. Sincerely yours, I To: City of Arcadia Community Development Division Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, L a � i��u 4 t - i et i To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W lie La Sierra Drive „ I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 1 /h 64' fl °c_l To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 ✓�'/� �' Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue .,jCj ' • Ylr3 I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions'on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 171 w, 1.A 51FRRA Oft. ARW IA CA gIO07-.¢022 H0N -C,{J WANer YEN -ew CIft* W4146T J J To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes,, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city oftown homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, _f� - Z i4� ((I w. LA To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Siena Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, d3 LJ L- S f e,.r d P)` Arco70 , a � 0 0 7 To:. City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W_ La Sierra Avenue 1 strongly object to the idea of a two -lot subdivision'on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city oftown homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, S72�nrt,(3 elf k fH To City of Arcadia Community Development Division 1 240 West Huntington Drive Arca.-lia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision`on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of'town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, i LoLS,'216a1 �v� To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes: and (5) Hold down our home values. Thank you for your consideration. Respectfully, 3 L�� �r P A , �(�� To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 'r To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, Z0 vd � LA To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, C .�.- .' .,'., To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration, Respectfully, M To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood; and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: The City of Arcadia Community Development Division Re: Tentative two -lot residential subdivision at 182 W. La Sierra Dr. I oppose the proposal of a two -lot subdivision. Schools in Arcadia are already becoming more and more crowded. Dividing the lots would cause our education system to become undermined. Moreover, the law has already stated that these lots are in the R -1 zone. If we allow one lot to be subdivided, eventually all the lots will be subdivided, and Arcadia will transform into a city of townhouses. Thank you. Sincerely yours, r d�LyV La rcad;, CA 10� M l To: City of Arcadia Community Development Division �1 4D 240 West Huntington Drive Arcadia CA 91007 f , ... i•V,i``fh �n Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools_and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. ` Thank you for your consideration. Respectfully, 149 W. La Sierra Dr. To: City of Arcadia Community Development Division 240 West. Huntington Drive fj Arcadia CA 91007 0° f° Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood; and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city oftown homes;.and (5) Hold down our home values. Thank you for your consideration. Respectfully, 4p- G9 D 14 6­1 91, 0 7 ,, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Fake away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, Jesse Yen [a Sierra 3)r. Arcadia, CA 42 / n� PRELIMINARY EXEMPTION ASSESSMENT � (Certificate of Determination when attached to Notice of Exemption) Name or description of project: Tentative Parcel Map 2003 -011 — A Tentative Parcel Map to subdivide an approximate 20,400 square foot parcel into two parcels within the R -1 zone. Location: 182 W. La Sierra Entity or person undertaking project: A. X B. Other (Private) (1) Name: Eugene C. Duncan (2) Address: 899 W. Foothill_ Blvd., Suite E. Monrovia CA 91016 4. Staff Determination: The City's Staff, having undertaken and completed a preliminary review of this project in accordance with the City's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that this project does not require further environmental assessment because: a. The proposed action does not constitute a project under CEQA. b. The project is a Ministerial Project. C. The project is an Emergency Project. d. The project constitutes a feasibility or planning study. e. x The project is categorically exempt. Applicable Exemption Class: 15315 f. The project is statutorily exempt. Applicable Exemption: g. The project is otherwise exempt on the following basis: The project involves another public agency which constitutes the Lead Agency: Name of Lead Agency Date: June 6, 2003 Joe Lambert Staff 7/02 RECEIVED City of Arcadia July 14, 2003 BY TELECOPIER AND FIRST CLASS MAIL June Alford, City Clerk Gary A. ICovacic City of Arcadia Council Member 240 West Huntington Drive Arcadia, California 91006 JUL 15 1003 CITY OF ARCADIA CITY CLERK Re: City Council Review of Planning Commission Decision or Determination 182 West La Sierra TPM 2003 -011 Dear June: Pursuant to Article IX, Chapter 6, § 9600 of the Arcadia Municipal Code, I hereby call up for review the Planning Commission's denial of TPM 2003 -011 (by a 2 -2 vote) at its meeting on July 8, 2003. This matter concerns a proposed lot split at 182 West La Sierra. I have not had an opportunity to review the facts of this case in detail and will reserve judgment on the merits until the public hearing on the appeal. However, because the Planning Commission vote was 2 -2 with one commissioner absent, I am initiating this appeal so that no party is forced to incur the fee for an appeal. Please let me know if you have any questions or comments. Very truly yours, A. Ko acic Mayor Pro Tern cc: William R. Kelly, City Manager 240 Wcsr Hunting on Drive Post Office Box 60021 Arcadia, CA 91066 -6021 (626) 574 -5403 (626) 446 -5729 Fax NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL TO: Property owners and occupants within a 300 -foot radius. Pursuant to law, the City Council hereby gives notice that a public hearing will be held to determine whether the following APPEAL. to the Planning Commission's denial (by a 2 -2 vote) of TPM 2003 -011 should be approved, conditionally approved, or denied. APPLICATION NO.: TPM 2003 -011 LOCATION: 182 West La Sierra Avenue, in the City of Arcadia, County of Los Angeles REQUEST: A Tentative Parcel Map for a two -lot from one -lot residential subdivision located at 182 West La Sierra Avenue, in the City of Arcadia, County of Los Angeles. APPLICANT: Eugene C. Duncan APPELLANT: Mayor Pro Tern Gary A. Kovacic ENVIRONMENTAL Staff has reviewed the application and the project is exempt from environmental DOCUMENT: review pursuant to State CEQA Guidelines Section 15315. HOUR AND DATE OF HEARING: TUESDAY, AUGUST 19, 2003 AT 7:00 P.M. PLACE OF HEARING: CITY COUNCIL CHAMBERS AT THE ARCADIA CITY HALL 240 WEST HUNTINGTON DRIVE, ARCADIA, CALIFORNIA The application file and plans of the proposed subdivision are available for review at the Planning Services offices. All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed Tentative Parcel map. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the Tentative Parcel Map, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. Persons wishing to comment on the proposed application may do so at the Public Hearing or by writing to Planning Services prior to the August 19, 2003 Public Hearing. For further information regarding this matter, or to submit comments, please contact Joe Lambert, Associate Planner, at Planning Services, 240 West Huntington Drive, Arcadia, CA 91007, (626) 574 -5444, e-mail: jlambert @ci.arcadia.ca.us. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Public Hearing, please contact the Office of the City Clerk at least three (3) working days before the meeting or time when such special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the meeting. Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m., and on alternate Fridays from 7:30 a.m. to 4:30 p.m. City Hall will be closed July 25 and August 28. JUNE D. ALFORD City Clerk I UeLI C N EA 2r N 6-, 1Vr-&1vb4 To: City of Arcadia Community Development Division T T E M b 240 West Huntington Drive $"I M 10 3 Co v n c , I Arcadia CA 91007 ✓ h -e e Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive -- ----�- I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, m L 1 12 .6� To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. it Respectfully, ►z���1� c�) . q) 00-7 To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. P Respectfully, To: The City of Arcadia Community Development Division Re: Tentative two -lot residential subdivision at 182 W. La Sierra Dr. I oppose the proposal of a two -lot subdivision. Schools in Arcadia are already becoming more and more crowded. Dividing the lots would cause our education system to become undermined. Moreover, the law has already stated that these lots are in the R -1 zone. If we allow one lot to be subdivided, eventually all the lots will be subdivided, and Arcadia will transform into a city of townhouses. Thank you. Sincerely yours, U 7 W La 5ierna Arc_.ad l � CA g i oo � To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, Q H Q_), La St.9, G Af(faaka I C a 9 1 007 To: City of Arcadia Community Development Division '240 West Huntington Drive Arcadia CA 91007 Re.� Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reemns: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and aA. (5) Hold down our home values. Thank you for your consideration. Respectfully, 20 L'J' LA S1 E�f_A Di"� ,A �FCA oIA ci� 9 10C) e, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re jentative two -lot residential subdivision located at 182 W. La Sierra Drive d , , I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. Ms will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. ug, Thank you for your consideration. Respectfully, s5T To: City of Arcadia Community Development Division 240 West Huntington Drive ,Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. sue. Thank you for your consideration. Respectfully, 3 3 W, Lh S�-Z Tlr tr T City of Arcadia Community Development Division 1 240 West Huntington Drive Art-adia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue 14trungly object to the idea of a two -lot subdivision'on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other Streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; YL (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city oftown homes; and (5) Hold down our home values. "%. Thank you for your consideration. Respectfully, l En 't To: City of Arcadia Community Development Division �!i 240 West Huntington Drive ' Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision'on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes„ an extremely noisy neighborhood; and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city oftown homes; and S Hold down our home values. Thank you for your consideration. Respectfully, � IJ Lie fl'bY�r(r) n1 To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential Subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. R To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, w � d 4 NC NVA w� To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 16 To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, �Z W, L. S LERRA DIP- 1) kcGA D 1 A To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue i I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. W;be Thank you for your consideration. Respectfully, , s�44.,z� �3 " & Sterga d�_ A; . 64 � 1 0 0 7 r',. To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, � I Omer /0V ( a ) 4 >b- S hi b19¢6' To: City of Arcadia Community Development Division Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue 1!strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. %,or, Respectfully, 4r (os w. L r AT To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re'�Tentative two -lot residential subdivision located at 182 W. La Sierra Avenue I strongly object to the idea of a two -lot subdivision on this street for the following reasons: y (1) One two -lot subdivision may eventuaIly lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, (Al. LA y o, 9 2 . k. To: The City of Arcadia Community Development Division Re: Tentative two -lot residential subdivision at 182 W. La Sierra Dr. I oppose the proposal of a two -lot subdivision. Schools in Arcadia are already becoming more and more crowded. Dividing the lots would cause our education system to become undermined. Moreover, the law has already stated that these lots are in the R -I zone. If we allow one lot to be subdivided, eventually all the lots will be subdivided, and Arcadia will transform into a city of townhouses. Thank you. Sincerely yours, ,5;eJ k D q/OC7 To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential- subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, /2 2 tIJ S /�r2iz� To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, / XJ. /a 9 IV: Sin To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 1,4 Jre, ACA --VA C4 9 !v-o To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 41007 Re: Tentative two -lot residential-subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 00 �/J za Slerrzo_ a . A , - ) M . 91ct To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, C- L6".e 171 W. lA 349W Pk 4 "DIA CAg1007 -.4002 To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, ��cadlq,CA To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. k Respectfully, g5 i�1, Le ko y To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, 1�� w_ LCroY AV'a To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration, Respectfully, m c a &L >h (aw A-Ze too) To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, LEA' To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. Respectfully, b I To: City of Arcadia Community Development Division 240 West Huntington Drive Arcadia CA 91007 Re: Tentative two -lot residential subdivision located at 182 W. La Sierra Drive I strongly object to the idea of a two -lot subdivision on this street for the following reasons: (1) One two -lot subdivision may eventually lead to an entire slew of two -lot subdivisions on this and other streets. This will cause cramped homes, an extremely noisy neighborhood, and little privacy; (2) Much more traffic, creating hazards when backing out of driveways; (3) Increase overcrowding at local schools and more bungalows; (4) Take away our reputation for beautiful and unique homes, not a city of town homes; and (5) Hold down our home values. Thank you for your consideration. t Respectfully, s tU L0\ _JdPA" kve /(�rCCKA_P� To: The City of Arcadia Community Dev,elopment_ Division Re: Tentative two -lot residential subdivision at 182 W. La Sierra Dr. I oppose the proposal of a two -lot subdivision. Schools in Arcadia are already becoming more and more crowded. Dividing the lots would cause our education system to become undermined. Moreover, the law has already stated that these lots are in the R -1 zone. If we allow one lot to be subdivided, eventually all the lots will be subdivided, and Arcadia will transform into a city of townhouses. Thank you. cc+ Sincerely yours, r� - C V APPEAL APPLICATION NO. TPM 03 -011 SUBDIVIDE ONE LOT INTO TWO 182 W. LA SIERRA DR. (ONE LARGE MAP UNSCANNED IN FOLDER) LASER IMAGED `E STAFF REPORT 6 e, Development Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Director`'ap By: Philip A. Wray, City EngineeC? ?; SUBJECT: Conduct a Public Hearing and Adopt Resolution No. 6383 Ordering the Vacation of a Portion of Right -Of -Way of Sunset Boulevard on the east side of 1101 West Huntington Drive Recommendation: Adopt SUMMARY The developer of the Ralph's Grocery Store remodel and expansion at 1101 West Huntington Drive is proposing to add fagade accents to the exterior wall of the existing building facing Sunset Boulevard. The building face is at the current property line and the proposed features will encroach into the public right -of -way. The developer requests that a two -foot strip of public right -of -way for the length of the building be vacated to accomplish the building improvements. The City Council at its July 15, 2003 meeting approved Resolution No. 6367 declaring the City's intention to vacate the requested right -of -way. Based on evidence presented, staff is recommending that Council adopt Resolution No. 6383 ordering the vacation of said portion of right -of -way of Sunset Boulevard. DISCUSSION On May 28, 2002, the Arcadia Planning Commission approved the Conditional Use Permit and the Architectural Design Review for the expansion and remodel of the Ralph's Grocery Store located at 1101 West Huntington Drive. The project includes fagade accents added to the exterior wall of the building facing Sunset Boulevard. The fagade accents consist of structural add -ons in the form of arches and columns. The building face is at the property line and the fagade accents will encroach into the right - of -way by a maximum of 22- inches.. LASER IMAGED Z Staff Report Resolution #6383 August 19, 2003 Page 2 Sunset Boulevard adjacent to the Ralph's Store has a 56 -foot wide paved street in an 80 -foot wide right -of -way. Both parkways are 12 -feet wide. The City's General Plan Circulation Element designates Sunset Boulevard as a Secondary Arterial. Sunset Boulevard is in conformance with the Secondary Arterial street standard cross - section. The standard section allows for a parkway width ranging from eight feet to 12 -feet. Reducing the parkway width by two feet, from 12 -feet to 10 -feet, would still allow sufficient room for sidewalk, utilities and landscaping. Staff recommends vacating a two -foot strip of right -of -way for the length of the building. The reduced parkway will be 10 -feet wide in this section and is in conformance with the General Plan. At its June 10, 2003 meeting, the Planning. Commission made the finding that vacating a portion of right -of -way on Sunset Boulevard ,adjacent to the Ralph's Grocery Store at 1101 West Huntington Drive was in conformance with the City's General Plan. Pursuant to and in accordance with provisions of Part 3 of Division 9 of the Streets and Highways Code, the City Council may vacate a public roadway that is "unnecessary for present and prospective public street purposes ". The California Streets and Highways Code Sections 8322 and 8324 also requires that the City Council hold a public hearing prior to final approval of any roadway vacation. Based upon initial investigation of the subject street vacation, comments from City Departments /Divisions, other agencies and utility companies, it is staff's opinion that the portions of the subject street are unnecessary for present and prospective public street purposes and recommends them to be vacated and abandoned. No utility easements or reservations are necessary. Reduction of the sidewalk to ten (10') feet in lieu of the twelve (12') feet will not hinder pedestrian movement. Notice of this Public Hearing and the Resolution declaring the City's intention to vacate were published on August 7, 2003 and August 14, 2003 in the Arcadia Weekly and posted on August 5, 2003, all in accordance with the Streets and Highways Code. As of this date, the City has. not received any objects to the vacation. ENVIRONMENTAL ANALYSIS Pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA), the street vacation is covered Under the general Yule that CEQA applies only to projects that have'a potential for causing a significant effecf.on -the environment. Where it can be seen with certainty that the activity will not have a significant effect on the environment a Notice of Exemption is sufficient. Staff Report Resolution #6383 August 19, 2003 Page 3 FISCAL IMPACT It is estimated that,the administrative costs associated with the street vacation will be approximately $2,000.00. The property owner requesting the vacation has paid the costs. RECOMMENDATION It.is recommended that the City Council: 1. Open the Public Hearing to receive all comments and evidence offered by persons interested in the right -of -way vacation. 2. Upon closure of the Public Hearing find that from all the evidence submitted that the subject right -of -way is unnecessary for present or prospective public use, and adopt Resolution No. 6383 ordering the vacation of the portion of right -of -way of Sunset Boulevard on the east I ide of 1101 West Huntington Drive. Approved: William R. Kelly City Manager DP:PAW:pa Attachments: A: Location Map B: Resolution No. 6383 Proposed Vacation tfs Development Services Department Engineering Division Prepamdby R. S. Gonzalez, June 3, 2003 y` u , Sunset Boulevard Vacation E City of Arcadia Office of the City Clerk June D. Alford City Clerk August 27, 2003 Los Angeles County Registrar- Recorder, County Clerk 12400 East Imperial Highway Norwalk, California 90650 Re: Record Resolution No. 6383 - Vacation of portion of Sunset Blvd. Please record and return to the undersigned the enclosed City of Arcadia Resolution No. 6383, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ORDERING THE VACATION OF A PORTION OF RIGHT - OF -WAY OF SUNSET BOULEVARD ON THE EAST SIDE OF 1101 WEST HUNTINGTON DRIVE ", within the corporate boundary of the City of Arcadia. Thank you. Sincerely, June D. Alford/� Arcadia City, 240 West Huntington Drive P.O. Box 60021 Arcadia, CA 91066 -6021 240 West Huntington Drive Post Office Box 60021 Arcadia, CA 91066 -6021 (626) 574 -5455 (626) 447 -7524 Fax PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES, I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled matter. I am the principal clerk of the printer of the Arcadia Weekly, a newspaper of general circulation which has been adjudged as a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California on the date of October 3, 1997, Case Number GS004333; that the notice, of which the - annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -3wit: Duel. si 1, ju, 2003 I declare under penalty of perjury that the foregoing is true and correct. Dated at Arcadia, Los Angeles County, California, This I L I day of PUCW54 2003 I & d�2 Signature CORE MEDIA GROUP, INC. Arcadia Weekly /Monrovia Weekly E� Sierra Madre Weekly /Pasadena Independent U 34 E. Huntington Drive (q I� Arcadia, CA 91006 (626) 294 -1090 (This space is for the County Clerk's Filing Stamp only) Proof of Publication of c hR.1111 '.ITY CDUNCIL i HEREBY GIVEN that ishirw to c Of QUEST., %Vacation of portion of Righbof -Way of Sunset Soule varo on the east side of 1101 Huntiogton,Drive PLICANT Ralphs Grocary Com For questions and /or funhei mallon;please contact Tim K at (626) in the Di ment'Seryioes Department nearing Division atArcadfa CI x 1 7 -` - 7:30'a n IF HEARING Tuesday; Au nate Frio t 19 2003 at 7:00 p m' on AU' gu - OF HEARING Arcadia City I /sl Jurie I Council Cham64; 240 West City Cie llington Dnve'Arcadla, Cab 'Dated`, $ } Publish: owing documents•areevail- r youhrawew m theCity of m of the Clty o /Arcadia ]gust 4j °,2003..through, Au- 2003 during the alf ce hours Aow ' dal Analysis:: i ,: lion �- potential for musing a signifi ` cant effect on:tne °envinon? It can be 6een;Wfh Oar - , '., tamty that ;the vacation activ -'1 e.;]ty will not hava'a, stgnffimnt! `effect on the environment and I I. a.Notice of Exemption hash. �wbesn filed.- ...« -,, . 2003 7; 14, 2003: .. RESOLUTION NO. 6383 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ORDERING THE VACATION OF A PORTION OF RIGHT -OF -WAY OF SUNSET BOULEVARD ON THE EAST SIDE OF 1101 WEST HUNTINGTON DRIVE THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Arcadia ( "City Council'), on July 15, 2003, adopted Resolution No. 6367 declaring the intention of the City Council to vacate and abandon a certain portion of right -of -way of Sunset Boulevard on the east side of 1101 West Huntington Drive in the City of Arcadia, County of Los Angeles, State of California. The location of that portion of right -of -way proposed for vacation (the `Right -of -Way Portion ") is more particularly shown in Exhibit "A" and Exhibit "B" attached hereto. SECTION 2. Notices of said Resolution No. 6367 were duly published and posted in the manner and form and at the time required by the Streets and Highways Code of the State of California, Sections 8322 and 8323. SECTION 3. A Public Hearing was duly held on August 19, 2003 at 7:00 p.m. in the Council Chamber of Arcadia City Hall, 240 West Huntington Drive, Arcadia, California, at which time the City Council received all comments and evidence offered by persons interested in the proposed vacation of the Right -of -Way Portion. SECTION 4. Pursuant to Government Code 65402(a), the Planning Commission of the City of Arcadia, during its regular meeting on June 10, 2003 determined that the proposed vacation is consistent with the General Plan of the City of Arcadia. LASER IMAGED '.l SECTION 5. The City Council does find that the vacation of the Right -of -Way Portion is being made in accordance with Chapters 3 and 5 of Part 3 of Division 9 of the Streets and Highways Code of the State of California (Streets and Highways Code Section 8320, et seq.) SECTION 6. Pursuant to Section 15061(b)(3) of the California Environmental Quality Act ( °CEQA °), the proposed vacation is covered under the general rule that CEQA applies only to projects that have a potential for causing a significant effect on the environment. Where it can be seen with certainty that the activity will not have a significant effect on the environment, a Notice of Exemption is sufficient. Therefore, a Notice of Exemption has been filed with the County Clerk of the County of Los Angeles. SECTION 7. Pursuant to Streets and Highways Code Section 8324, the City Council finds from all evidence submitted that the Right -of -Way Portion which is generally located on that portion of Sunset Boulevard on the east side of 1101 West Huntington Drive, is unnecessary for present or prospective public use and, therefore, it is ordered that the Right -of -Way Portion be vacated. SECTION 8. The City Clerk of the City of Arcadia shall certify to the adoption of this Resolution and shall cause a certified copy thereof to be recorded without acknowledgement, certificate of acknowledgement, or further proof in the Office of the County Recorder of Los Angeles County. SECTION 9. From and after the date this Resolution No. 6383 is recorded, the Right -of -Way Portion will no longer constitute a public street. PA SECTION 10. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this 19th day of August 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: /S1 JUNE Do AWWD City Clerk of the City of Arcadia APPROVED AS TO FORM.: �- P 416 r. City Attorney of the City of Arcadia 3 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, NNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6383 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None JUNE D • xam City Clerk of the City of Arcadia Ell EXHIBIT "A" STREET VACATION A strip of land, two (2) feet wide, lying within County of Los Angeles, State of California, as No. 20022 recorded in Book 212 Pages 67 and Recorder of said county, described as follows: Sunset Boulevard, in the City of Arcadia, said Sunset Boulevard is shown on Parcel Map 68 of Parcel Maps, in the office of the County Beginning at a point in the Westerly sideline of Sunset Boulevard, said point being North 04° 53' 10" West 63.36 feet from the Southeast comer of Parcel 2 of said Parcel Map No. 20022; thence North 85° 06' 50" East 2.00 feet; thence North 4° 53' 10" West 119.09 feet; thence South 85° 06' 50" West 2.00 feet; thence South 4° 53' 10" East 119.09 feet; to the point of beginning. Area = 238 sq. ft. Prepared under the direction of: Richard B. Morsch R.C.E. 29507 Registration expires 03/31/07 EXHIBIT "B" n 'd . N NO SCALE I V I m N V' I I 1 1 3 0 I �I f o, I-4 N 85' 06' 50' E 596.36' -- -- -' - -- 7 - - - - - -- N 85° 06' 50' E 620.28' EXIST. R/W 40' -�- HUNTINGTGN DRIVE CENTERLINE OF WEST BOUND LANES 1 I Ca >I JI .5' 50'E A J I PO 1�, I - 40. -�I 0 M of r Li o ze�j J Z ::) I STREET- VACATION EXIST. - R/W i w 1 �I w .rn z zi I 3 C3 ih N85 °06'50'E DETAIL SKETCH FOR REFERENCE ONLY PM 20022, M.B. 212/67 -68 z PARCEL 2 rrY of STAFF REPORT ` *C � R7 'ORAT & � Development. Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Director By: Philip A. Wray, City Engineerl&e SUBJECT: Conduct a Public Hearing and Adopt Resolution No. 6384 Ordering the Vacation of the Alley North of Foothill Boulevard and West of Valencia Way Subiect to the Conditions Herein Recommendation: Adopt SUMMARY The owner of the property at 1111 Valencia Way has requested the City to vacate the alley west of Valencia Way directly north of Foothill Boulevard. The alley is adjacent to the south property line of 1111 Valencia Way, is approximately 132 feet in length, and begins at Valencia Way and extends west to the office complex at 301 -317 East Foothill Boulevard. The alley serves no public access purpose. As part of the vacation process, the City Council must set a time and place to hold a public hearing to ascertain the necessity to abandon and vacate said right -of -way. The City Council at its July 15, 2003 meeting approved Resolution No. 6366 declaring the City's intention to vacate the alley north of Foothill Boulevard and west of Valencia Way (Attachment A). Based on evidence presented, staff is recommending that Council adopt Resolution No. 6384 ordering the vacation of said alley subject to the conditions herein. DISCUSSION In 1924, Tract Map No. 6341 was recorded which among other things created an alley extending from Valencia Way 132 feet west to the tract boundary. It appears that the alley was intended to provide access to the rear of the lots fronting Foothill Boulevard and extend west with future subdivisions. The property directly to the west, at 301 -317 East Foothill Boulevard, has since been developed as one large office complex, and has blocked the alley, precluding any further extension. The two parcels abutting the LASER IMAGED sP Staff Report Vacate Alley North of Foothill/West of Valencia August 19, 2003 Page 2 alley on the south at the west end are part of the Foothill Boulevard office complex and have eliminated access to and from the alley with the construction of a block wall. The alley only provides access for the adjacent properties closer to Valencia Way. The owner of the property at 1111 Valencia Way currently uses the alley as a driveway and the two parcels on the south side at the east end of the alley are combined into one development and use the alley as an exit from their parking lot. The owner of the property at 1111 Valencia Way has requested the City to vacate the alley. The property owner has reached an agreement with the adjacent owner to the south at the west end of the alley (317 East Foothill Boulevard office complex) to use the south half of the alley as his driveway once vacated. The owners have agreed to a lot line adjustment that will be processed upon completion of the vacation process. This is reflected in the Resolution as a condition of the vacation approval. The east portion of the alley would still act as an access for the two adjacent parcels at 1111 Valencia Way and 323 East Foothill Boulevard.' The. Resolution of Vacation includes a condition for the reservation of a reciprocal access easement agreement that will be the sole responsibility of the private parties to prepare and execute. All three adjacent property owners concur with the vacation and are in agreement with the conditions and follow -up actions. At its June 10, 2003 meeting, the Planning Commission made the finding that vacating the alley west of Valencia Way directly north of Foothill Boulevard was in conformance with the City's General Plan. Pursuant to and' in accordance with provisions of Part 3 of Division 9 of the Streets and Highways Code, the City Council may vacate a public roadway that is "unnecessary for present and prospective public street purposes ". The California Streets and Highways Code Sections 8322 and 8324 also requires that the City Council hold a public hearing prior to final approval of any roadway vacation. Additionally, the alley vacation shall be subject to the reservation and exception of all easements requested by agencies or utility companies as authorized by Sections 8340 and 8341 of the Streets and Highways Code of the State of California. The local utility companies have been notified as to the proposed vacation. None of the utility companies object to the vacation; however, Southern California Edison and Verizon have requested that the vacation contain verbiage to retain an easement to maintain existing facilities lying within the area to be vacated. Said reservation to maintain or reconstruct facilities is included in resolution vacating subject property. Based upon initial investigation of the subject alley vacation, comments from City Departments /Divisions, other agencies and utility companies, it is staff's opinion that the subject alley is unnecessary for present and prospective public street purposes and recommends it to be vacated and abandoned. rf d..�f'�: /i .s -- Staff Report Vacate Alley North of FoothilUWest of Valencia August 19, 2003 Page 3 Notice of this Public Hearing and the Resolution declaring the City's intention to vacate were published on August 7, 2003 and August 14, 2003 in the Arcadia Weekly and posted on August 5, 2003, all in accordance with the Streets and Highways Code. As of this date, the City has not received any objections to the vacation. ENVIRONMENTAL ANALYSIS Pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA), the alley vacation is covered under the general rule that CEQA applies only to projects that have a potential for causing a significant effect on the environment. Where it can be seen with certainty that the activity will not have a significant effect on the environment, a Notice of Exemption is sufficient. FISCAL IMPACT It is estimated that the administrative costs associated with the alley vacation will be approximately $2,000. The property owner requesting the vacation has paid the costs. RECOMMENDATION It is recommended that the City Council: 1. Open the Public Hearing to receive all comments and evidence offered by persons interested in the alley vacation. 2. Upon closure of the Public Hearing find that from all the evidence submitted that the subject alley is unnecessary for present or prospective public use, and adopt Resolution 6384 ordering the vacation of the alley north of Foothill Boulevard and west of Valencia Way subject to the conditions herein. Approved: l William R. Kelly City Manager DP:PAW:pa Attachments: A: Location Map B: Initial Study and Negative Declaration C: Notice of Determination D: Resolution No. 6384 Proposed Vacation Development Services Department Engineering Division Repamd by R S Gonzalez, June 3, 2003 OF� ��fl >onwiE Alley Vacation a cPROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES, I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled matter. I am the principal clerk of the printer of the Arcadia Weekly, a newspaper of general circulation which has been adjudged as a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California on the date of October 3, 1997, Case Number GS004333; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -3wit: nvc�u 5i i tu, Zooms I declare under penalty of perjury that the foregoing is true and correct. Dated at Arcadia, Los Angeles County, California, This N day of SJ 2003 &X l it � Si I D CORE MEDIA GROUP, INC. Arcadia Weekly /Monrovia Weekly n b Sierra Madre Weekly /Pasadena Independent 34 E. Huntington Drive Arcadia, CA 91006 (626) 294 -1090 (This space is for the County Clerk's Filing Stamp only) Proof of Publication of ` followmg documents are adall NOTICE OF PUBLIC HEARING able for.your ravi",ln the City, BEFORE THE ARCADIA -CITY, COUNCIL Clerk's Office of the Cl ry of Ares3ia horn August 4,2003 through Au-' ti ., - gust 19,2003dunng the oRice hours INOTICEiIS HEREBY GIVEN that.a� -listed below. - 'publio-heanng vnitbe' held by and before the ARCADIA, CITY COUN - i 1. i consider.the vacs= ; ' ' 1 t- Resoluhan No. 6266 ° A resolu -. CIL'to proposed 1 Foothill Sou 'alley hon,adopted,by ; the Arcadia eon of the north of "end ` City �levard west of ValenaaWey, {{, , Council at its.June 10, -2003 . i .T meeting declaring the City's in- !! REQUEST ,. Alley „Vacation northl ', tention to vacate the alley ap- Cr' °' of Foothill Boulevard and west4 `, t­ proving a map showing the lo- F of Valencia Way - -' r cation of'the proposed alley APPLICANT Frank Wohg 1111 - _vacation - ( 'Valencia Weyf:Areadia;;CAI `. y Environmental Analysis Notice ,91 I I r of:Exemplion -, pursuant tr Section,15061(b)(3) of the Call TIME OF HEARING:. Tuesday, Au i i I c-. fornia Edvlionmental:Qualiq ' gust:l9 2003 a1 p m.,° - Act (CEQA), the alley Baca - -�` "t 'i�6� nve:ad imder the con on'Drive, Arcadis,;Ca1i i ,` potential for causing a signifi- -.cant effect on the environ 1 - } ment.9t can be seen with cer- I ,talnty that the vacation activ- Iry will not have a significant effect on the environment and Notice of Exemption has A, beenfila a s z p Persons wishing ro comment on the p proposed alley vacation andlor on n the .Notice of Exemotion may do so to August 19, - 2003 hearing. For questions - . and/or further infor oeerin0 Division at Arcadia. City Hall. The Arcadia - City Hall is open tie - tween 7:30 a.m. and 5:30 p.m. Mon- day through Thursday, and between 7:30 a.m. and 4:30 p.m. on :alter. nate Fridays.,Ciry Hall will be closed : on August 8, 2003_ - - his/ June:D: Alfcrd, - City Clerk - Dated:, August 1.2003_ - RESOLUTION NO, 6384 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ORDERING THE VACATION OF AN ALLEY NORTH OF FOOTHILL BOULEVARD AND WEST OF VALENCIA WAY THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council of the. City of Arcadig ( "City Council'), on July 15, 2003, adopted Resolution No. 6366 declaring the intention of the City Council to vacate and abandon the alley north of Foothill Boulevard and west of Valencia Way in the City of Arcadia, County of Los Angeles, State of California. The location of that portion of the alley subject to the proposed vacation (the "Alley Portion ") is more particularly shown in Exhibit "A" and Exhibit "B" attached hereto. SECTION 2. Notices of Resolution No. 6366 were duly published and posted in the manner and form and at the time required by the Streets and Highways Code of the State of California, Sections 8322 and 8323. SECTION 3. A Public Hearing was duly held on August 19, 2003 at 7:00 p.m. in the Council Chamber of Arcadia City Hall, 240 West Huntington Drive, Arcadia, California, at which time the City Council received all comments and evidence offered by persons interested in the proposed vacation of the Alley Portion. SECTION 4. Pursuant to Government Code 65402(a), the Planning Commission of the City of Arcadia, during its regular meeting on June 10, 2003 determined that the proposed vacation is consistent with the General Plan of the City of Arcadia. LASER IMAGED SECTION 5. The City Council does find that the vacation of the Alley Portion is being made in accordance with Chapters 3 and 5 of Part 3 of Division 9 of the Streets and Highways Code of the State of California (Streets and Highways Code Section 8320, et seq.) SECTION 6. Pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA), the proposed vacation is covered under the general rule that CEQA applies only to projects that have a potential for causing a significant effect on the environment. Where it can be seen with certainty that the activity will not have a significant effect on the environment a Notice of Exemption is sufficient. Therefore, a Notice of Exemption has been filed with the County Clerk of the County of Los Angeles. SECTION 7. Pursuant to the Streets and Highways Code Section 8340 and 8341, the City Council of the City of Arcadia finds that the public convenience and necessity require the reservation and exception of easements from the vacation to the following agencies: (a) To the Southern California Edison Company, the easement and right -of -way necessary to maintain, operate, replace, remove, or renew facilities necessary to transport electricity in, upon, or over the Alley Portion. (b) To Verizon California Incorporated, an easementto construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect, remove, and renew such aerial and underground communication facilities (including ingress thereto and egress therefrom) consisting of poles, anchors, guy wires, cables, wires, cross arms, conduit, man - holes, handholds, markers, pedestals, terminal equipment cabinets, electrical conductors and necessary fixtures and appurtenance in, upon or over the Alley Portion. `a r SECTION 8. The City of Arcadia does find that the vacation of the Alley Portion and the recordation of this Resolution, shall be subject to the prior satisfaction of the following conditions: (a) The owners of the properties at 1111 Valencia Way and 323 East Foothill Blvd. shall enter into a reciprocal access easement agreement ( "Agreement') to allow those properties to have continued use of the easterly sixty -six (66) feet of the current alley for their mutual benefit. The Agreement shall be signed by the fee owners of both properties, shall have attached thereto for recordation subordinations thereto ( "Subordinations ") of all parties whose interests in the properties could ripen into a fee interest, shall be fled along with all the Subordinations with the Office of the County Recorder of Los Angeles County and a recorded copy of all such documents provided to the City. The Agreement and Subordinations shall be recorded at the time of recordation of this Resolution. The Agreement and Subordinations shall be in a form and substance approved by the City Attorney of Arcadia prior to recordation. (b) A lot line adjustment shall be applied for and processed to conclusion by the owners of the properties at 1111 Valencia Way and 317 East Foothill Blvd. so that the westerly sixty -six (66) feet of the current alley shall become entirely under the fee ownership of the northerly lot (1111 Valencia Way). The applicants shall apply for the lot line adjustment and pay all applicable fees and the City shall process the application. Upon approval of the lot line adjustment, the City shall file a Certificate of Compliance with the Office of the County Recorder of Los Angeles County. The Certificate of Compliance 3 shall be recorded at the time of recordation of this Resolution. SECTION 9. Pursuant to the Streets and Highways Code Section 8324, the City Council finds from all evidence submitted the Alley Portion unnecessary for present or prospective public use and, therefore, it is ordered that that the Alley Portion be vacated. This vacation shall automatically terminate and shall have no other force or effect if the two conditions set forth in Section 8 are not completed to the satisfaction of the City Engineer within six (6) months of the date of approval of this Resolution. SECTION 10. The City Clerk of the City of Arcadia shall certify to the adoption of this Resolution and shall cause a certified copy thereof to be recorded without acknowledgement, certificate of acknowledgement, or further proof in the Office of the County Recorder of Los Angeles County after the aforementioned conditions have been satisfied. SECTION 11. From and after the date this Resolution No. 6384 is recorded, the Vacated Alley Portion will no longer constitute a public right -of -way. SECTION 12. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this 19th day of August 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: J UNFE Do MEOW City Clerk of the City of Arcadia APPROVED AS TO FORM: c ��- CityAtt rney of the City of Arcadia 9 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6384 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None IS/ AJNE D. ALFORD City Clerk of the City of Arcadia W EXHIBIT "A" LEGAL DESCRIPTION OF PORTION OF ALLEY TO BE VACATED That certain east -west alley, 15 feet wide, in the City of Arcadia, County of Los Angeles, State of California, as shown on map of Tract No. 6341 recorded in Book 104 Page 21 of Maps, in the Office of the County Recorder of said county, bounded as follows: . Easterly by the westerly line of Valencia Avenue, 50 feet wide; Westerly by the westerly line of said Tract No. 6341. As shown on Exhibit "8" attached hereto and by this reference made a part hereof Prepared under my supervision: ; , ND ti IM4 01 UAV� WOO - L.S. 5301 T David O. Knell PLS 5301 Date N Exp.12.31 -03 C:lwpdocslarcadia- vac1.doc 9 OF 0 June 25, 2003 EXHIBIT " B " 24 1 25 h C� 1 I � I I �ti I 1 I I I I 26 21 I I PAR0 L IMA? NOIr J091 PARCEL I I ?,M. 9.1 J9 —126 FOOTHILL INDICATES AREA OF ` `' ALLEY TO BE VACATED 50' i U Z Ld J Q BOULEVARD i 22 1 29 w.na.o WILLDAN SCALE 1 ° =50' DATE AARZe."os SKETCH TO ACCOMPANY -y�-] ENGINEERS R PLANNERS MAIN BY D•DEYEflBACH ALLEY,DGN 13191 CROSSROADS PARKWAY NORTH. SUITE <OS LEGAL DESCRIPTION INDUSTRY, CA. 91146 -3997 CHECKED BY O.KNELI AACAOIA /ALLEYVAC (562) 908 -6200 STAFF REPORT OFFICE OF THE CITY CLERK DATE: AUGUST 19, 2003 TO: MAYOR KOVACIC AND MEMBERS ( OF D THE CITY COUNCIL FROM: JUNE D. ALFORD, CITY CLERKQ/ SUBJECT: REPORT AND RECOMMENDATION TO FILL ONE UNEXPIRED TERM ON THE AR CAD IA BEAUTIFUL COMMISSION SUMMARY The Arcadia Beautiful Commission is comprised of seven (7) members who meet on the second Thursday of each month to consider matters pertaining to the improvement and beautification of the City. Recently Arcadia Beautiful Commissioner Fran Atwood - Zonver advised the City that she is moving to Is Quints. in the County of Riverside and will therefore no longer be available to serve on this Commission. BACKGROUND The Arcadia Beautiful Commission acts in an advisory capacity to the City Council on such matters of improvement and beautification of Arcadia, and encourages residential, commercial and industrial property owners in the City to take an active part . in the improvement and beautification of their property and to participate in the City's tree planting program. Arcadia Beautiful members also serve as the Arcadia Tree Commission. The Commission provides information and makes recommendations to the City Manager and the City Council on the City's participation in Federal, State, or regional beautification award programs, and coordinates the City's participation in such programs approved by the City Council. RECOMMENDATION Move to APPOINT a Member to the Arcadia Beautiful Commission to fill out the unexpired term of Fran Atwood - Zonver to June 30, 2005, from the Citizen Service Resumes attached to this report. LASER IMAGED r. s _ . CITY OF ARCADIA Citizen Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 G L4 j�A1r 11.7S7,q Voluntary advisory boards and commissions are listed below. Arcadia Beautiful Commission Parking District Commission Historical Museum Commission Manning Commission Human Resources Commission Recreation and Parks Commission Ubrary Board of Trustees Senior Citizens' Commission rrrr rrryra, rr yrr+ rrrr. rrrr+. rrrryryrrrerarrrrrr+ rrrrr rr+ rrrrererr+ rrrr+► rrre :r!•rrrmrerrr*!►rrrrrrr+rrr*r Date of I // Y / Board /Commission applied for A 3 P/3v r! T C'J h i�Si Name G/N0 gDy�GQLL� First last 8 Middle AAA,.. I1. So (tRmoN/h Home Phon 6- 2-6 '42K Business Phone How long have you been a resident of Arcadia? O VC? n i� O - -JAS Are you a registered voter? yes No Occupation Employer o (Ife- el-C 4 S77 Gs Education (Include professional or vocational licenses or certificates) (1194 Scl1,,.C�Soi``Q eo - Le?j . Community Involvement (list organization memberships and comfdlt(ee assignments) -- 1'IcMil.n rnt, ow%�S /J S utin ro�' (over) �.J :.nn nw� .r nrn, :: rrran�in.� nur9 r�In!C(l Om TT Tnr ,. What Is there in your background, training, education or Interests that qualifies you as an appointee? /Ar A^� I 0nL0 - 1 -1 m/oL3 / 4A,.r1 1& What do you see as the objectives and goals of the advisory board or commission for which you are applying? 4 -Gr. r<. Mar 1 b e &s 0.-J h oU' 4-k ro,,LJ J o Matte tei 4-ke AP e•A- o i- ,_ I oJic --6•e. 00 i ss,� evo ire ,,._F ,Q r ..4 ,A -n J Q -- Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes Z No_ Are you aware that financial disclosure may be required annually, (e.g. sources of Income, loans,yifts, Investments, Interest In real property as required by state law Yes !L No What special quality can you bring to an Arcadia advisory body? 1 � A 7 a d 0,^ cI T y Fin Sr L/�- 1prtnSS /�rf �'� 5�• /h�a� ?/hN� d~- 1, 1� VA L, LrC'S LJ a I hereby certify that the foregoing Information is correct to the best of my knowledge. A tv- ,, k/lY10-3 Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side i'a LSBB 6SL BSB aouoa Pus9. dLo.eo so it ter T� i� `■ �,. C t�i CITY OF ARCADIA �` { • d 0 IVY 1 4 Z001 officq of, the City Clerk air of nr�nnw 240 W. Hun gtan Drtva cm c ( 574-4 vvkmtary advit©ry boards and commisstons are listed' below: V Arcadia Beautiful Commission Parking District Commission %Wding and Fire Coda Appeals Board Planning Commission Recreation and Parks Commission Handicapped Accessibility Appeals Board Nauman Resources Comrission' Senior Citizens' Commisston v uwaay Board of Trwateas r Clty Commission xx;y.� +xvx�,w�xx�riwhr xxxxxxwexxxw,raxwxasxxe x row. xxex+ rx `xx *xrrw+rvr*�xexrde #exa�•xxxx rtxxx xaxxxxx *xxxxxxxxxxxxx x+ Date of Application Board/ CommissIon applied for: A .flame El L L�Ftv 14 AV xR i+R D 6' 9,n. ti4.M First Last l4fddl'e Address Home Phone "j -4y�. 6�S/3 3 Business Phone kow long have you been a resident of Arcadia? 0 Are you a registered voter? Yes — X No Occupation I AI I L. 1 11m e Employer — Education (Include professional or vocational licenses or certificates) Community involvement (list organization memberships and committee assignments) n G What is there in your background, tra education or interests that qualifies you as an appointee? K `. What do you see as, the objectives and goals of the advltory bdard or commission for which you are applying? Are you aware of the timee eommittneot necessary to fu 'the obMigations of an appointment to this position? Yeses No Are you aware that financial disclosure may be regptred annually, ('e.g. sources oOncome, loans, gifts, Investments, interest In real property as required by state law )? YesX— No_ What special quality can you bring to an Arcadia advisory bo'dy?� 64 .s -11' i��„ ' '02 a _. , I hereby certify that the foregoing information is correct to the best of my knowledge. Signature tt / � -- Date Please attach additional pages if necessary and return to the address listed on the reverse side e4- L4 CITY OF ARCADIA e-d� Citizen Service Resume JUN 12'2002 ��O8aT1 Office of the City Clerk I 240 W. Huntington Drive Arcadia, CA 91007 (626)574 -5410 Voluntary advisory boards and commissions are listed below: Arcadia Beautiful Commission Arcadia Historical Museum Commission Parking District Commission Building and Fire Code Appeals Board . Planning Commission Handicapped Accessibility Appeals Board Recreation and Parks Commission Human Resources Commission Senior Citizens' Commission Library Board of Trustees Sister City Commission Date of Application 1 ^iIard /Commission applied fori �t cx Name CTr+�l _rau CcLr First Last Adores 2 CK) Z_ ti-iS�,. i c cJ� yl�us u_vw �prnvnl5 S t D � �au�i �.. : •CN �Vl e_� Middle Home Phone 1 2S4 � � Business Phone ( 1 41 A How long have you been a resident of Arcadia? Are you a registered voter? Yes No Occupation �-i re� �}OCUme y�i ZAP -c �v sT Employer. Education (Include professional or vocational licenses or certificates) `nr)47e Llarncil', wo UU + urd' (over) Community involvement (list organization memberships and committee assignments) What is there in your background, training, education or interests that qualifies you as an appointee ?..� What do you see as the objectives and goals of the advisory board or commission for which you are applying? Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes ✓ No Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans ,'51 ifts, . investments, interest in real property as required by state law )? Yeso_ What special quality can you bring to an Arcadia advisory body? �� c \ e I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and return to the address listed on the reverse side cX- ) c a - Q. l v b h r &I C -O-U-S 2S, i +`t ; CITE" OF ARCADIA VcO Rf'ORAT'> 9 'p •,0 Citizen Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 Voluntary advisory boards and commissions are listed below: Arcadia Beautiful Commission Building and Fire Code Appeals Board Planning Commission Human Resources Commission Recreation Commission Library Board of Trustees Senior Citizens' Commission Parking District Commission Sister City Commission �7 Tr 6 /y/ Z s� 1 Date of Application '� 3VOZ ' G ' --Afg C"r' fc c( sY Mr�i loard /Commissiona plied for: � Il _f7 t k�ts��rf(% Cafe Name c1J� 7LSA j� First Last Middle q , Home Phone Business Phone N o ct.�U`wF�c RECEIVED WR 2 5 2002 CITY ITY CI E Al` M _ How long have you been a resident of Arcadia? 1 6 Y�9 S - -- Are you a registered voter? " Yes V No Occupation i�l3Sjr_M5 /vUI TO� Employer crosl )br!T✓U I S d jAri- b C 1¢�/ 0 � Education (Include professional or vocational licenses or certificates) Z e ft � ? JAlty5-R 97NY r1 MEMMO 43 rM1► rnem p er hips and comt assign w ' CEf�i12 t&9j: Pal =- R c bJ M WXu&Psz a.;,, Nx Co- ei4A-oz AG,, n M&zsc. t7�o s S� -nents) ___ l _)_" v (ove r) What is there in your. background, training, education or interests that qualifies you as an appointee? I Y ' Wh ' a " t l d t o�yo o u l se�jaihe �.Iewes and goals of Oe advisory board or commission for which you are appiling? 1A A%, " M114OR&ALM • I hereby certify that the foregoing information is correct to the best of my knowledge. Signature Date - I& WKC, ) L04 % a, a xawe' TA" � T /j -rCL Q-/t ass I r&'m A r Please attach additi nal pages if necessa� �ndreturn to the a8dressffisted on the reverse side � O • c :.ctTY On . .gr�l cri, - - - 4 r. 1. Mayor's Certific of Com mendation Presented. to ,Susan Hsen, Atrium Florist 1997 Mayors Prayer Breakfast 0 In Recognition and Appreciation of Outstanding Service to Our Community Dated this 28th Day of March 1997 Mavor � r r i r', �. � ��� v t r �:. � �.} � . ��I � ®/� t � �� '. r;. .`� ,� �, 1�' r r i r', �. � ��� v (( �� r �:. � �.} mil! � ®/� \' 1 � ��i � , `� � U� e � / �' 1 �� ' �+ ' I li.'.� hem � O RS 4� u Lo C�0 z :� !sl Rm o r .� I. 4. . } 0 w y 11. y ° a i o U o � o y ,B .m r rte+ J�I 3 „ � :� !sl Rm o r .� I. 4. . } ,\ VA ,/�► r # O p * -t 7T�.1 Ak : -�.Z * O1 kk 4;� * r &I IQ IQ In Recognition o .(Your Gracious Support of the 5A Annual College Alumni G'of{Tournament This Cezti{icate is Hereby Presented to Pei Pei Hsen ✓t!ivwlcL -Ouaiv, President Oet� , Event Coordinator July 14, 2001 AW fit Presented to PEI - PEI HSEN IN HONOR AND RECOGNITION OF HER LEADERSHIP AND DEDICATION AS PRESIDENT OF THE CHINESE-AMERICAN UNIVERSITY ALUMNI ASSOCIATION 1990 - 1992 ', s I :rs March Fong Eu Secretary of State "THE GREAT SEAL OF THE GREAT STATE OF CALIFORNIA" The Great Seal of the State of California was adopted at the Constitutional Convention of 1849. Thirty -one start are displayed, one for each state which comprised the Union at the time. Beneath them appears the motto, Eurekal The peaks of the Sierra Nevada stand for the grandeur of Nature. Shipping on San Francisco Bay typifies commerce. A miner laboring with pick, rocker and pan represents industry. Agricultural wealth is seen in a sheet of wheat and clusters of grapes. Keeping watch over this tableau is the armored . figure of Minerva who, in classical mythology, was goddess of the arts and sciences, wise in peace and war. Like the political birth of California, she was born full grown from the brain of Jupiter, father of the gods and guardian of law and order. At her feet is a grizzly beer, independent and formidable, symbolizing the State of California. The Secretary of State is the keeper of the Great Seal. By token of the Great Seal, the California Secretary of State congratulates SUSAN SHEN, PRESIDENT ARROW VILLAGE EDUCATION CENTER on the occasion of their Grand Opening and offers best wishes for success and fulfillment In all future endeavors. This seal is offered as a token of lasting friendship. A Subscribed this 25th day of August, 1990 mag� "& MARCH PONG Eli Secretary of State n :; Corti�r�tp u��ummenb�tio�t is hereby presented to �e�'Pe�Olsen FOR YOUR DISTINGUISHED LEADERSHIP AND COMMUNITY SERVICE AS PRESIDENT OF THE CHINESE - AMERICAN UNIVERSITY ALUMNI ASSOCIATION. 1990 -1992. SEPTEMBER 27. 1991 PRESENTED BY r. j MICHAEL K. WOO Councilman 13th District ID2E1EnEEc moo: MRS. PEI -PEI HSEN i _qn off{ °n°¢ YOUR GENEROUS CONTRIBUTION TO THE 1992 CHINESE AMERICAN POLITICAL INTERNSHIP COALITION J and 1�atE: CERRITOS, CALIFORNIA JUNE 13 1992 G4l4pm9E4 4 El__4-"Ern gry I R ( JAE1EI2EEd 90: JIL pjOIZOZ Of � 72 1 ) L0.CE and Pei Pei Chen Service and Dedication to the Community M Long Beach, California December 15, 1,993 �l V�£172 (7EZ Of /2E �SSEIKI -fy GL�L J ❑ ❑ off FT STAFF REPORT Arcadia Redevelopment Agency August 19, 2003 TO: Arcadia Redevelopment Agency FROM: 4 Don Penman, Deputy Executive Director �] Pete Kinnahan, Economic Development Administrator SUBJECT: Interviews with proposers for the multi - familv housing proi Recommendation: Provide direction SUMMARY Staff has conducted interviews of the five (5) finalists for a possible 14 -unit (maximum five (5) affordable) residential multi - family housing project on the vacant parcel owned by the City at the entrance to the 3 Par Golf Course on Live Oak Avenue. Staff has recommended that two firms (The Olson Company or CBG Trademark) be interviewed by the Agency as the developer of the project. Some members of the Agency Board have indicated a desire to interview all the "finalists." Staff is requesting direction as to how to proceed with the selection of a developer. DISCUSSION The Agency at your meeting of October 15, 2002 authorized staff to solicit proposals for development of an affordable multi - family housing project on the vacant 53,000± sq. ft. City -owned parcel at the entry to the 3 Par Golf Course on Live Oak Avenue. The Agency Board allowed the development proposals to include a possible Habitat for Humanity affordable housing component. A Request for Proposals (RFP) for a possible eighteen (18) unit multi - family development, maximum five (5) affordable units, was forwarded on November 2002 to the housing developers on the City RFP list and to others in the Southern California area taken from other sources. Seven (7) proposals were received in January 2003. After initial review of the proposals, two firms were eliminated. The development plan density was reduced to a maximum of fourteen (14) units, with a maximum of five (5) affordable units, and the five (5) remaining proposers were requested to present revised proposals in June to a staff review team composed of the Development Services Director, City Engineer, Community Development Administrator, Economic LASER IMAGED Arcadia Redevelopment Agency August 19, 2003 Page 2 Development Administrator, and Development Services Department Management Analyst. These five development firms are: CBG Trademark, Corporation for Better Housing (CBH), M. David Paul, Nevis Homes, and The Olson Company. Based upon their presentations, the development site plan, architectural concept, the revised proformas, experience of the developer and team members, and a check of references, the staff team has recommended that CBG Trademark and The Olson Company be interviewed by the Agency Board foe consideration. Staff has been informed that the Board may want to interview the final proposers themselves. The question of how to proceed with the developer selection process is therefore before the Board for direction to staff. If the Agency elects to interview the five (5) remaining developers, staff recommends that the Corporation for Better Housing (CBH) be dropped from further consideration. After the time period for submittal of a proposal in response to the Agency's RFP expired, other developers asked to be allowed to propose, but, in fairness to the seven developers who met the Agency's time deadline, these developers were not permitted to submit a proposal. In addition, during the evaluation process, CBH, one of the initial proposers, changed their development entity from "CBH" to "Prime Associates." In fairness to the other proposers, staff recommends that CBH not be permitted to continue since they changed the development team during the process. The question of whether to include Habitat for Humanity in the project as the developer of the affordable component still is not fully answered. Staff met with Habitat and they still have an interest in being part of the project. Habitat involvement will make the project more complicated in that there will be issues related to construction timing, architectural compatibility, and affordability. Staff suggests that the Agency Board make a decision on whether Habitat is to be part of this project. RECOMMENDATION It is recommended that the Agency Board provide direction to staff regarding the developer selection process and the role of Habitat for Humanity in the project. Approved: W WNA William R. Kelly, Executive Director C c r,i Il rgj(.A NT BY: NINA;,_ 123456789; 3 12:44PM; PAGE 1 To: CVUIN Voice Phone Number: ONIWN From: J Company: Fax Number: Voice Number: f imm @IMMUNE g� COLA, Y% be,vr C 5 0 h-4 .� 4L (A w apt kO& pages: 1 of pq, I t < *?1 �3 1 JT BY: NINA.; 123456789; AUG -19.03 12:44PM; PAGE 2 i. PETITION AND OPINION To: City of Arcadia Counsels and Community Development Division 240 West Huntington Drive, P.O. Box 60021 . Arcadia, CA 91006 Re: Habitat for Humanity Program The city council's latest determination is to consider Habitat for Humanity program as one of the options to meet the city's obligation for providing assistance to low /moderate income households. As a resident in Arcadia, I (We) oppose any current or future project of Habitat for Humanity. The organization is targeting people with household income under $35,000 for a family of six and under $25,000 for a family of four. The city contributes the land for the project and the Habitat would complete the project including the selection of the applicants. It is a wrong plan to pack low- income housing into one area and mark the area as a second class territory for the poor. .There are different approaches to fulfill state's mandate for low- income housing. City of Pasadena's low- income housing program is an example, .It mixes small number of low- income units with other moderate -or -high- ; priced units in any new building project throughout the city. The impact of :low- income housing will be diluted to a minimum. 'I (We) strongly oppose any attempt to consider Habitat for Humanity .program as the option to meet state's mandate for low- income housing. Furthermore, I (we) oppose any city's . plans, current or future, to supporting housing projects that are segregated as territory for the poor. As an alternative, I (we) propose a "mix use" of any current or future building project as stated in the aforementioned example. The petition represents my (our) stance and opinion on the issue involved. Therefore, this petition will serve for all future hearings related to the issue. BY: AINA; 123456789; AUG-19 -03 12:44PM; PAGE 5 The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program CA?4 - ctrv) 7:7-1 n 9 1. P N Address: vwt ave Arc e--GA 'cj Date; 8'-4x of 2. Address: Date: ate. 3. Print: Name: Address: Sign: 4. Print Address: Sign: 5. Print: Name:, Address: Sign: _ 6. Print Name: Address'. Sign: 7. Print: Name: Address: Sign: 8, Print: Name: Address: Sign: To ate:�� Date: L UT BY: ,NINA;,, 123456789; AUG-19 -03 12:44PM; PACE 4 80 /I9 /2809 88:38 6269143184 UNI504 GIFTS INC PAGE al q q q 1 The signatures listed below are agreeMOM with the letter attached Re: Habitat for Hurnanity program. I Print: Name-' L Addrese: P =14 sip! Date; 2. Print: Nomw MM1 Sign: i Pdnt Address' s s , S+)% CA 9 eoo I Sign: 4, Print! Addres6s Sign: 5', Print: Name: �AAA . V'? Sip: 6 Print, Addre Sip: 7. Print: Addre Sign: _K 4 - -. 06 "S -S ve— 0 6 V I T_ 6 R., Print: N ame: 1 rA n F_ V__AA 17 Address: l l x L A2. - Sign: — Dom: 1 A 'NT BY: NINA;_ 123456789_ AUG -19 -03 12:45PM; i The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: //v Address: J',5 'Yv Sign: 2. Print: Name: / CA A Address: Sign: e PAGE 5 ., 'A 3. Print: Name: L i— G k t U i Address: _-I-f 3 G 5+ � ' 24 {vim aA64 _ n Sign: Y"i � ' Date: & — — c3 4. Print: Name: '°'0~162 — L'+ 1 L //V Address: " w "� ali„ ,.�:, 2 _ - 1 0 5 . f ,j Sign: — � : Date. —/cp — 3 5. Print: Name Address: Sign: 6. Print: Name: Address: Sign: 7, Print: Name: Address: Sign: Date; 8. Print: Name: :UPS Address: ssaappv Sign: :auueN :luud Date: Date: V7 BY:r,NINA;, 123456789; AUG -19 -03 12:45PM; PAGE 619 •.08lS9/2888 89:30 6268143284 UNISON GIFTS INC PASS 02 The sipahtr,es listed below am ag mement with the latter attachad Re: Habitat for Humam program 2. Print: Name: 1 ,(d d Address: Y9 - e /w Sf CTS G Alk Cof PM c/T Sig= C a 2. Print: Name; __ 1Ul Q 41 A Address: — 13 of S Qd . A ve, , 714r, Sign: r — t& - W1 3. Print: Name: Address: 13` 15 1 s1,e CYtk �A _cv C-A Sign. C 4. Print; Name- Add roes: Sign; Data: Si Print: Name: _ 41 Address: Sign: 6. Print: Name: Address: Sign: Dam: 7. Print: Name: Address: Sign: Date; B. Print: Name; Address: Sign: Dec: UT BY: :NINA; 123456789; AUG-19-09 12:45PM; The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name; 3. Print: Name: Address: Sign: Date: 0 . 3 4. Print: Name: Addrt Sign: 5. Print: Address: 6. Print: W Addr ess: I Date: � - / e/- - U� 7, Print: Name:!5 , C,4 --J 14 LAD 4--m0 Address: Sign: r-,sell" 8. Print: Name: Address: 3/ Sign: PAGE 719 VT BY:iNINA; 123456789; AUG -19 -03 12:45PM; PAGE 8/9 j The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: L� //�1�/}�S� f �� -c° i Address: I Sign: - Z-- Date: 9 l } G AS i 2. Print: Name: i Address: Sign: Date: I 3. Print: Name: 'I Address: Sign: Date: 4. Print: Name: Address: Sign: Date: 5. Print: Name: i Address: i Sign: Date: 6. Print: Name: I Address: i Sign: Date: 1 7. Print: Name: I Address: i Sign: Date: R. Print: Name: i Address: Sign: Date: SENT BY: NINA; 123456789; AUG -19 -03 12:45PM; PAGE 9/9 The signatw•es listed below are agreement with the letter attached Re: Habitat for Humanity program. 1. Print: Name: Address: �S /, {� S . 1, D ,¢7/ '45' CA Sign: Date: S�; 2. Print: Name: Addi'rrss: — f 1 �r� �• �fC� �1/�, ���� Sign: Date: > � 3. Print: Name: Address: Sign: Date: 4. Printi Name: Address: Sign: ,_Date: 5. Print: Name: Address: Sign: - Date: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: - - - - -- -- Date: R. Print Name: Address: Sign: vv Dale: SENT BY: NINA; 123458789; AUG -20 -03 3:19PM; RECEIVED AUG 2 5 2003 CITY OF ARCADIA CITY CLERK PAGE 1/3 8.901 JV0! ak *d' 1 hrG le G.'�S/ CoccnG:1s Voice Phone Number: From: Company: / Fax Number: Voice Number: co art c: Is s // n ro $ DAf- f +" T4 +,-4te 1n vv #W1 t"W M'� late�trn., 110- �e uaw-e l� 1►0( -fw�►+ ,'`• q 11 e flew 7� tkk K00%% �h �erca(i -� , s:ftCA al► W%4 Peet w4 -tLk low 1"'IP4611:404�j r Date: h .0� 3. Pages: 1 of 3 SENT 9V: NINA; 123456799; AUG -20 -03 3:20PM; PAGE 2/3 PETITION AND OPINION To: City of Arcadia Counsels and Community Development Division 240 West Huntington Drive, P.O. Box 60021 . Arcadia, CA 91006 Re: Habitat for Humanity Program The city council's latest determination is to consider Habitat for Humanity program as one of the options to meet the city's obligation for providing assistance to low /moderate income households. As a resident in Arcadia, I (We) oppose any current or future project of Habitat for Humanity. The organization is targeting people with household income under $35,000 for a family of six and under $25,000 for a family of four. The city contributes the land for the project and the Habitat would complete :the project including the selection of the applicants. It is a wrong plan to pack low- income housing into one area and mark the area as a second class territory for the poor. There are different approaches to fulfill state's mandate for low- income housing. City of Pasadena's low- income housing program is an example. :It mixes small number of low- income units with other moderate -or -high- priced units in any new building project throughout the city. The impact of low- income housing will be diluted to a minimum. I (We) strongly oppose any attempt to consider Habitat for Humanity program as the option to meet state's mandate for low- income housing. Furthermore, I (we) oppose any city's plans, current or future, to supporting housing projects that are segregated as territory for the poor. As an alternative, I (we) propose a "mix use" of any current or future building project as stated in the aforementioned example. The petition represents my (our) stance and opinion on the issue involved. Therefore, this petition will serve for all future hearings related to the issue. SENT BY: NINA; 123456789; AUG-20-03 3:20PM; The signatures listed below are agreement with the letter attached Re: Habitat for Humanit p rogram 1. Print; Name: Address: -3,5' L jf_tLq_2 .ore , _ C d l l a Sign: 2. Print Addre Sign: 3. Print: Address: PAGE 3/3 Sign. _Date:_ 4. Print: Name: Address: Sign: Date: 5. Print: Name: Address: Sign: Date: 6. Print: Name: Address: Sign: ..—Date: 7. Print: Name: Address: . Sign: _ Date:-- S. Print; Name: Address: Sign: n-+-. PETITION AND OPINION To: City of Arcadia Counsels and Community Development Division 240 West Huntington Drive, P.O. Box 60021 . CITYOF WEDADIA Arcadia, CA 91006 AUli 18 2003 Re: Habitat for Humanity Program CITY COUNCIL The city council's latest determination is to consider Habitat for Humanity program as one of the options to meet the city's obligation for providing assistance to low /moderate income households. As a resident in Arcadia, I (We) oppose any current or future project of Habitat for Humanity. The organization is targeting people with household income under $35,000 for a family of six and under $25,000 for a family of four. The city contributes the land for the project and the Habitat would complete the project including the selection of the applicants. It is a wrong plan to pack low- income housing into one area and mark the area as a second class territory for the poor. There are different approaches to fulfill state's mandate for low- income housing. City of Pasadena's low- income housing program is an example. It mixes small number of low- income units with other moderate -or -high- priced units in any new building project throughout the city. The impact of low- income housing will be diluted to a minimum. I,.1(We) strongly oppose any attempt to consider Habitat for Humanity program -:.as the option to meet state's mandate for low- income housing Furthermore, I,._;(we) oppose any city's plans, current or future,, to supporting, housing projects that are segregated as .territory for the poor: -.As an. alternative 1 (we) propose a "mix use" of any current or future building. project as stated in the aforementioned example. The petition represents my (our) stance and opinion on the issue involved. Therefore, this petition will serve for all future hearings related to the issue. The signatures listed below are agreement with the letter attached Re: Habitat for H anity pro t in I. Print: Name: A .I� /o W— q F Address ( A r La Q Sign: Date: 2. Print: Name: / ho SS Addre Sign: 3. Print: Name: Address: 7,3/7 � , r f5y � Sign Date: 4. 5. Sian: 6. Print Addre Sign: 7. Print, Addre Sign: 8. Print: Name: Address: Sign: Date /� O3 Date: :aI2Q :aleQ :ssalppy aweN :Iuud•g :aged :ssajppy :aweN :Iuud•L aleQ :aJeQ :ssaippy :aweN :Iuud'9 :USTS — :ssajppy :aweN :Iuljd's :us[s :ssaippy :aweN :IuiJd•{, :U51S _ :ssaippb :aweN :Iuud'£ :ssaippy aweN :Iuud'Z — :UBIS :ssaappy aweN :Iuud' I The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: Iye )1?M4 <T /T��SLtJ Address: Sign: « Q�.l Date: 2. Print: Name: ! v Q A AJ w /: / Sw FAJ Address: Z 70 Sign: �/ /�/�— �p y 6 �� Date: 3. Print: Name: Address: Sign: 4. Print: Name: Address: Sign: 5. Print: Name: Address: Sign: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Date: Date: Sign: Date: The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: Address: Sign: _ 2. Print: N Address: Date: C/Vf Sign: at.� �-1Lw� Date: g f f7 3. Print: Name: Address: "? L 4. Print: Name: �Z&Ly k5'/4:C2 Address: Sign: 5. Print: Address: Sign: _ Y - IK;5 .• 6. Print: Name: Addre Sign: 7. Print: Name: >? i Sign: 8. Print: Name: Address: Sign: I.Print: Name: Address: Z- I —AU Sign: PAr\ , (-/AI- /7- 2.Print:Name: /o5;1AW11" ,D�f- l Address: Sign: —.LV. Date: 3.Print: Name: Address: 4.Print: Name: Address: 5.Print: Name: Address: Sign: 6.Print: Name: Address: Sign:_ 7.Print: Name: Address: Date: 8.Print: Name: Address: Sign: The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: AA Ij4 /4 Address: /r L kj, Z.O �61 A4(i� �/� ��0y Sign: �. G� Date: 2. Print: Name: / fit U�C) Address: 4- ku . Sign: Date: %! > 3. Print: Name: Address: C 6 d Sign: Date: g 1 3 4. Print: Name:: Address: �� ^ / � J V1ld� )/1� t ( 4 va Q f7 /�/ Z O _ Sign: ��1dYl���t 'A �P l/! L d c" yv 0 / Date: / jr 5. Print: Name: Address: lit jildL i,, / / � � Ale . IYI�cro ff / Q , C/ 1 I D Sign: (/tJPtn ° r*_ ,) j/l .j Date: D 6. Print: Name: ho - 2✓ SHIjEI-1 Address: l O &ly T C�I° / Sign: - Date: l d 7. Print: Name: _ro k L / ✓ Address: 1/VA L/t�[T/ ,(D �� q �l[< —�F/ C ' I e Sign: � Date: 8. Print: Name: Address: Sign: Date: :aleQ :a1eQ :USIS :ssaippy :aweN :luud'g :USIS :ssajppy :aweN :lu!jd'L :USIS :ssaippy :aweN aJud•9 :LISTS :ssaippy aweN :lu!jd'S :aleQ :ssaippy aweN :luud•y Als :ssaippy :aweN :luiad•E :ls :ssaippy aweN :luijd'Z :ssaippy :aweN :luud l The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 0 1. Print: Name: XZ ZITA/ ��V G Address: a7 �� LEE ✓L �� Clt 9/00 U,3 Sign: Date: 2. Print: Name: Address: � G � �� I�b IOtY �P Rd C O L�i f1 t � 0 ^ Date: Sign: - �`�lLY/,lc� 3. Print: Name: l�n C f-°I Address: Lo qg I C�tf— Date: g - 15 - 6:3 Sign: f 4. Print: Name: oletk4\.r 6uyl Address: I 6 . ° o ✓ INLwl Aft cocl'o Sign: l,_ Date: t 3 5. Print: Name: L D f)(I — Address: 3 �� " � �n�1��R V Q A N C A I DDS p �I Date: Sign: a 6. Print: Name: ' rtej/ .LA Lon Address: QQ Sign: L�tij t'`(' — - - -Date: tt 7. Print: Name: L IC�� �W 4yin1 � 5 nn�� ai � v�v Address: 6 V W 4e EG l �CQG1w C � al f 6(l� Date: Sign: 8. Print: Name: V � to (ni Ir fl �� �i CGi Lifer CA 0 t D D� Address: L t Date: �q'I( - OJ Sign: t.Print: Name Address: S b W . MQa M O di (l;K QA %loon Sign: 6�� Date: / o ' 2.Print: Name: Address: '3� w Alok ta., Al/-V Sign: Date: 0 3.Print: Name: Addr Sign: Date: 4.Print: Name: I /// 6HL1 7 , 417 Address: 1-UZO Zfvj k AVE, A UV1A, c ( A ! / � 66 Q� Sign: �1 �iL�Z���/ Date:___ 5.Print: Name:' 2Q (x 2 ( ) l2 Address: I �U2 /Ojf9 ;f 6yj , , 12ioo6 Sign: 6.Print: Name: way fir`- C11 a7 ry 67 Address: _ 9 `f' w ;, !V oy - Ata L- 7.Print: Name: C,M , c 9(ov7 Date: / a u Address: Y 4 V (j /y t^ KA RM, r1 6 C � � � I � ( A [ ( OD 7 2 Sign: Date: !z ( n 8.Print: Name: Address: Date: RECEIVED: 8/18/03 10:12AM; - >NINA; #371; PAGE 2 Rug 18 03 09:50a Mimi Yeh I The signatures listed below are agreement with the letter attached Re_ Habitat for Humanity pronran, T i 1. Print: Name: Address: (.�1 S�/1i Sign: R �L2 (� ( 6 p Date: 2. Print: IName: � Addre 3 4 ;5. Address: Sign: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: &. Print: Name: Address: Sign: 6268219155 p.2 D Date: RECEIVED: 8/16/ 10:12AM; - >NTNA; 0371; PAGE 1 Aug 18 03 09:49a Mimi Yeh 6289219166 P.1 The signatures listed below are agreement with the letter attached Re: Habitat for Human',i'ty.. (program 1. Print Name: Address: Sign: Date: c? 2. Print: Na Address: Sign: 3. Print Name: Address: Sign: 4. Print: Name: Date: 9 93 Address: Sign: l "" Date: Q � / 7 -0 5. Print Name: elt- C t Address: /jIp Sign: t Print: Name: a :f Address: /J6 /q /-P4 3f' *C Sign: Y4 /l /� Date: 7. Print Name: g j/j C L' v Z Address: Sign: B. Print Name: Address: 34 :Sign: J Date: / 7 L2 '3 U- 7. / /z- �� - J k n H r P. • O - / 7 - V RECEIVED: 8/10/03 10:12AM; ->NINA; #371; PAGE 3 Aug 113 03 09:50a Mimi Yeh 6260219155 fhe signatures listed below an agreement with the letter attached Re: Habitat for Humanit program 1. Print Name: Acfc1ress:.IQ2R-a! T Caoc) —*C- Ar 4 Address: -il A�) Sign: 5. Print: Name: Address: Lt Z$ E-7LDog-Ap c P.3 V- - Sign: Date: Lo 2 , : 6. Print: Name: Address: Sign: a Date: 7. Print: Name: Address: J53A/b, s; te c"� (JA ( 0&46 Sign: —Date; S. Print Name; -P —k> ie J, C n I ev" Address:— 51 Z, S T : Sign: Daw c. a KA PTA- SENT BY: NINA I.Print.: Narrio PAGE - , 1 7, Address: 23 2-9 #Ve- 4R GAD 1 /1 sty,,:_ _ .. _ — — - - - -- ------- _Da,�:_��_ �_ o j . Address. - Prim Narne: I- V\ Address: S Daw:- _J .1 Print: Name: Adldre>s. Sign: - -:��� _ - - - -- ; `a�:. 5,ptint. Nzifile: Address ---------- — ------- 6.Pnnt. Nanw-: Address: 174J --Date: Address Date: 8.Piint: Name! AdLiresl,;. -C tz The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program � 1. Print: Nam �U csa V ( 1 Add Sign: 2. Print: Name: a /C7-V 5'sn Address: c3o 2— 1) AYE_. J Sign: l Date: 3. Print: Nam : _F A N c� RIO mER ( A Address: 3 3 S. ! /�y /4 204 P A Sign: Date:/ 61 Address: ��S O�!/Vl�tl C L/ / �X t , Sign: Date: U 3 6. Print: Name: 111 ) H ai Address: Sign: I 7. Print: Name: Address: Sign: S 8. Print: Name: Address: Sign: rS ec . glob r"A 4. Print: Name �L' :aleQ :ale(] :uais :ssaippy :aweN :;uud•g Als :ssaippy :aweN :;uud•L :u31S ssaippy aweN : ;uljd'9 :ale(] :ssaippy :aweN :;uud'S r :ssaippy :aweN :;uud'b :ale(] :ssaippy :aweN :;uud•£ :U21S :ssaippy :aweN :lu!jd'Z :u!3cS :ssaippy aweN :;uud'l The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program r 1. Print: Name: K Q ' , P CIA Ann L[(�j Lca Address: 2. Print: Name: FLa Addre Sign: 3. Print: Addre Sign: 4. Print: Date: 6 / - u Prmt: Name: ' kW �N // 1J Address: p b; 6 S• J I D tt-l' J Sign: ` VO� 6. Print: Name: `J j I Li 1 n T) 8 k h k Address: 1 5& q D H &r AAL4va 4t)P 14YCCf�I Sign: 7. Print: Address: -- CO 1 y O g ��rc F' 4 -:) Si 8. Print: Name: O/Ogg r) (41 S Address s C�4— A V'e 4 e( /�(D / n-' Sign: Date: 0 The signatures listed below are agreement with the letter attached Re: Habitat for Hu anity program 1. Print: Name: + GCS — i OS - Rom p Address: Sign: 9 Date: 4. Print: Name: Address: 2. Print: Name: V Spy ke � Address: Sign: / —, Dater 3. Print: Name: /Ti/y `/ e Address: SGZ ,F - 24 le Cart aw Sign: Date:_ 5. Print: Name: Address: Sign: Date:_ 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Sign: Date: :aleQ :USTS :ssaippy :aweN :Iuud'g aleQ :aleQ :aleQ :u5ls :ssaippy :aweN :Iuud•L :usls :ssaippb aweN :}uud'9 1 :ssaippy aweN :auljd'S :uSiS :ssaippy :aweN :luud•y :UBIS :ssaippy :aweN luud•£ :U21S aleQ :ssajppy aweN :luljd'Z :ssaippy :aweN :Iuud'I The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: — 4� , � - "P,�L V"( Addr Sign; ( 001, 2. Print: Name: �) a\,,ct M cA I etL Address: 310 2 I-t 0 ,b C4 pQ A V—: (-)-P- q- 91C)e c Sign: r 61`r^ Date: a - I I0'� 3. Print: Name: S Address: 4, milli. rvame. Address: Sign: 5. Print: Name: Address: Sign: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Sign: . C� Date: g 8 ') Date: FA The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: Ckew Address: t ^ or z Sign: �Y^�[� �U14 nn''-- Date: 2. Print: Name: C-6K ra V, (26- n Address: $� yJ __ //V/ Aim / Sign: �. uW— /�— Date: el l , A 3 3. Print: Name: CHEn/ Address: 21+5' vi. 4. s F ORi: i Sign: L / Date: 4. Print: Name: L LLk Address: /✓ C P�C� Sign: �C�f /ti1/15 Date: 5. Print: Name: ='� r' �/ �1 /—� c/G Address: Sign: . l� COY, Date: 6. Print: Name: _ F1 m4 CK 0 Address: o �:eQ_ Ave 0 4 yr-aQ 0, Sign: C �:CS Date: 8 l 3 ° pQ Print: Name: c vyl*;M D Address: Sign: 8. Print: AddrE Sign: C [ ^� Date:_ ' P3 C The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: 77T Address: �4 q,�, ik L✓ L A Sign: 2. Print: Name: Date: 1 d 3 Address: l-J . L_A Sign: / = __ - Date: �/i 3. Print: Name )( A / � / L _0 Address:j��,� I 4. Print: Name: Wl( i Y in Q n Address: ?2o r 7 anmvt U I , ✓1 Sign: (( - Date: d - I v ?, 5. Print: Name: J v yc L I Ko � I o f5d n Addre Sign: 6. Print: Name: J/ & Address: U� a I - z, � 4 'h 1� e-- &PGps Sign: 7. Print: Name: Address: Sign: D 8. Print: Name: %`9 MARTC M Address: 822 C-A4"t Sign: The signatr ° " Re: Habitat 1. Print: Na Address: Sign: Date 2. Print: Name: Address: 7_� Sign: Date: 3. Print: Name: L),, 1 L Address: • �C115 �Gj �- Sign: Date:_ 4. Print: Name::/ 14 LO 42 d Address: ) • 6 • V2t JCk'( � t� Sign: _ Date: , , /.-paw 5. Print: Name: Address: Sign: Date: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Sign: 9 6 Date: • t.Print: Name: Address: 2.Print: Name: Address: Sign: 3.Print: Name: Address: 4.Print: Name: Address: Sign: 5.Print: Name: Address: Date: Date: 6.Print: Name: Address: 7.Print: Name Address: Sign: 8.Print: Name: Address: Date: The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: SRO u LA Q D Y O �(A ^j !�7 Address: Sign: 2. Print: Name: HO r7 �i�.�� Date 8 - a — c) 3 Address: L 00 7 Zs 6 P - o r / tn Shm7 7 --r TA. - - _- Date: 9 // q1O3 3. Print: Name: Address: Sign: 4. Print: Name: Address: Sign: uate: 5. Print: Name: �� ( Address: Sign: w 7 Date: C ° t " > 6. Print: Name: IZ f?!�/61 P _ 2(4 7a o _ Address: ? $ ( t) R tM e 1 6t • /a rC'l d-N n C `� (CA 7 Sign: �/ �� — - -- Date: $ f s �T 7. Print: Name: �l Pl�l � Address: 4�-F-� W C / /Z �Z__ Sign: E M, r Print: Name: L ( X Address: O� Sign: C F� gt0 Date: S Date: I e t.Print: Name: Address: Sign: �4 v 2.Print: Name: Address: 3.Print: Name: Address: Date: 4.Print: Name: Address: 5.rrint: Name: Address: Sign: 6.Print: Name: Address: Sign: 7.Print: Name: Address: 8.Print: Name: Address: Date: `g i) g Date: Date:_ Date: The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: Address: 2` 11 SUE Sign: (A) A W_ C Date: 9 x`03 -ro (� 2. Print: Name: 1°'DC- Address: a5 3O � �0 ZAd Sign: x, Date: 3. Print: Name: Address:��� Sign: Date: a Address: z Sign: 14 5. Print: Name: Address: _j /Le 4L e-- ml Sign: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Sign: I �S — I `1 —c73 Date: / s� Date: d ' - 17-6 3 ? /'q ",9)6 Date: Date: The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: pyjy —tea/ Address: 2. Print: Name: off/ FAY 0 L - Ouid Address: *-vc3 t Sign: 3. Print: Name: V z N! � Address: 1 Sign 4. Print: Name: Sign: 2530 Lo `d 5. Print: 06,We: _ 5H (H� uAN SN �R.C�Gte Address: 1 4 �4e< Ayr,- *J � AA4P; /} O-A `j (, Sign: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Sign: - -/ /r'© ! 7 oA Cf:)$Gro Date: Date: :aJeQ :a�eQ :uSrS ssajppy :aweN :luud•g :u :ssaippy :aweN :Iuud•L :ssaippy :aweN :luud :ssaippv :aweN :;uud'S :uSrs :aweN :Iuud•ti : aleQ :ssaippy aweN :Iu!jd'£ :ars :ssaippy aweN :;uud•Z :ssaippy :aweN :luud'I The signatures listed below are agreement with the letter attached Re: Habitat for Humanity / program I. Print: Name: H U A- ROW7 Cb i� � U / Address: � 4 0 7 5. JSKE� -TLLD Sign: Date: 2. Print: Name: ��Z - T- AA.1(7 /, Address: S. 6k?: F /zL� Ai -Pc0 Sign: / / Date: /� 3 3. Print: Name: Address: Sign: e� CND-' ' Date 4. Print: Name: Address: j Sign: / Date: CP 5. Print: Name: A/GE L- 1-5 Address: t9- C) ( L F F V E Sign: �� ��l d#cu /.moo Date: 2 06 6. Print: Name: IJ Y V V Address: L Sign?ame Date: 7. Prin V L c tvfen'IP Address: )�u f-Yw- cq- 7 Sign: % I a 4ti11 Date: 8 / 7-03 8. Print: Name: Cber(g i Chan Address: 2 3 3 Lee Abe () rco, c! g Cz CF) g I o b 6 Sign: : 0 C3 Lo m r� m ffi WME I MakA r lmimi� 101 I ) JPPV :auud•L :u21S JPPV aweN :Iuud•g •9 7 j 1771 / :aweN :luud•ti :u5ls JPPV ff L ? = :aweN :luu o) i) :aleQ :u81S q 4 d ' b `Oa�JZYJ��J (\k► �Z :ssaJppy �j :aweN :Iuud•Z o G i � :aleQ :u3is z c e cz :sseippd :aweN : ;uud• I The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program 1. Print: Name: "J Z% U i � L-C /,,,Z / Address: Z S� ' jOA17 &z4 /c /1 JCI DI Sign: 2. Print: Name: Log Address: 1 w C4 Sign: `T�� Date: 1 3. Print: Name: Z,&Z Address:� � ,�,�yvj� Sign: �"I,e�A /�` ✓ Date: 4. Print: Name: 4 H - o� R R Y CH Z-A) Address: .)-6 S LJ , DA N LA Ed ' a-t c-a. Aka r Sign: 4 Date: 5. Print: Name: Address: Sign: 6. Print: Name: Address: Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: Sign: Date: �- t6f X0 Date: 1.Print: Name: ! 14 i2AA (� ���� y� Address: — 2 - -5 14 r3 Lf rZcv Sign: +v �a �ii7�� Date: 2.Print: Name: / #Ik1d %d- d1*9t S T/ 4 f1/ Address: �O-q/ /t)!= U14 lI 2 Sign: ��16J C�L Date: 3.Print: Name: a �. ri rat S Address: 6 - ,7 3 Z -6 A a 01a t27 i 3 J E Sign: Date: oP / 5— O -.P 4-Print: Nat Address: 5.Print: Name: t C� " rr,�}}y� Address � zS . A4 t 02" ✓�' � � Sign: ft� 6.Print: Name: Z 2 D 64 J 6 gz c 4j:: - / Address: � -j Xb/� 7. Address: :Zs Sign: 8. v :a ;eQ :USIS :ssaappy :aweN : ;uud •g :a ;6Q :uf?ls asaappy :aweN : ;uud - L :a;eQ :USIS ;ssaappy :aweN : ;uiJd •9 :a ; ¢Q :01S : ssaappy :aweN : ;uiid 'S :a ;eQ 1 :USIS : ssaappy :aweN :)uud 'b :azeQ :u3lS :ssaappy :aweN : ;uud •C :alaQ Als : ssaappy :aweN : ;uud - Z :a ;eQ :UOIS : ssaappy :aweN : ;uud 'I urez8ozd ,C ;tuewnH zo3 ;p;IgeH :a�J pagomje .ial ;al au; gl!m ;uamnift on molaq pa ;sil sainluu5ls oql 17/30/2003 14:27 16264462025 EDDIE & PAULINE IP The signatures listed below are agreement with the letter attached Re: Habitat for Humanity Program 1. Print: Name: Address: 3 �� �• ��"' 3 I Sign:. 2. Print: Addre Sign: 3. Print Address: I :;! / - V S 3 to[ O R Y ,L —� .1 //o 4. Print: Name :. Address: Sign: 5. Print: Name: Address: _ Sign: 6. Print: Name: Address: _ Sign: 7. Print: Name: Address: Sign: 8. Print: Name: Address: _ Sign: PAGE 01 Date: l.Print: Name: Ke RAC/ a � J &c ,,31 Address: o oZo G L 2 l lCpct4a j c)n; 1 q Sign: D Date: 2.Print: Name: — —eu J4'1'4 O O Address: h h 3 6 Sign: D Date: 1 �$ 3-Print: Name: Address: Sign: Date: 4.Print: Name: V V, Address: w 7-0 o 1 1 t) o 61-✓v., A A te. i- Print: Name: Address: Sign: 6-Print: Name: Address: Sign: 7.Print: Name: Address: Sign: 8-Print: Name: Address: Sign: VI 0V �o Date: 3 :alnQ :u2is :ssaippy :aweN :luud •g :a3PQ :UOIS :ssaippv :aweN :luud •L :alnQ :u9is :ssajppv :aweN :luud •9 :aleQ :USIS :ssaippy :aweN :luud S :alnQ :URIS :ssaippy :aweN :luud •b :aleQ :ugis :ssaippy :aweN 7uud :alnQ :u5IS :ssaippy :aweN :luud 'Z :aleQ :u3iS :ssaippy :aweN :;uud •I wni2ozd XliunwnH JOJ lnligeH :ag pagoelle z31131 aql ql[m luawaaAr are molaq palsii saznleuYis aqs The signatures listed below are agreement with the letter attached Re: Habitat for Humanity program I 1. Print: Name: !t .i i vi SI1 -e �)j Address: r � _.� Sign: Date: �7 � 2. Print: Name: 'k 0- i S 11 P 11 /S Address: 3 6 3 c - e- - - 1 4 i - e t' S t Sign: 3, Print: Name: T'0'r"y/ D V Address: 1 - 1 21 C G/v O,9le AW ABC i Sign: 4. Print: Name: Address: Sign: Date: ? 5. Print: Name: Address: Sign: Date: 6. Print: Name: Address: �/ l✓ UDC L��� 10 / 2 !2 2° —/ ') Sig fii m�� ��� Date: 7. Print: Name: �1� D (-GTIZ- Address: ? L FC 141 ` Sign: 8. Print: Address: Sign: /� ��.� . Date: — �� L 1.Print: Name: Ql v�2 Address: 96'6 Sign: Date: 2.Print: Name: to _ C U ( ( A o Address: -\>" Sign: _�(� rn l C/ y �Gio r — Date: 3.Print: Name: 1/ 2f'Rt Address: Sign: Date: 4.Print: Name: Address: Sign: 5.Print: Address: � A_ -Dl C,�' gyoo Sign: Date: � 6.Print: Name: Address: Sign:: 7.Print: Name: Address: Sign: 8.Print: Name: Address: Sign: Date: Q" N �a 5. STAFF REPORT Library and Museum Services Department August 19, 2003 TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services SUBJECT: Resolution No. 6377 establishing the time of the meetings of the Library Board of Trustees Recommendation: Adopt Summary: At their meeting on June 19, 2003, the Arcadia Library Board of Trustees voted to request the City Council change the time of their regularly scheduled meetings. They would choose to meet at 4:30 p.m. instead of 5:00 p.m. Discussion: The Library Board of Trustees has agreed that holding their meetings at 4:30 p.m. rather than 5:00 p.m. will allow for public attendance and input and will better accommodate the schedules of the individual Trustees. The Board will continue to hold their regularly scheduled meetings on the third Thursday of each month. Fiscal Impact: There is no fiscal impact. Recommendation: Adopt Resolution No. 6377 establishing time of the meetings of the Library Board of Trustees. Approved by: U t `g William R. Kelly, City Manager LASER IMAGED RESOLUTION NO. 6377 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 7 OF RESOLUTION NO. 5824 CHANGING THE TIME OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That Section 7 of Resolution No. 5824 is hereby amended to read as follows: "Section 7. The Library Board of Trustees of the City of Arcadia shall hold its regular meeting on the third Thursday of every month at 4:30 p.m. in the Board Room of the Arcadia Public Library." SECTION 2. In the event of any permanent change to the time, date, or meeting place, said changes shall be made by resolution of the City Council. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 1 LASER IMAGED Passed, approved and adopted this 19th ATTEST: �, :; " City Clerk APPROVED AS TO FORM: City Attorney day of August 1 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6377 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None T 7T �`. City Clerk of the City of Arcadia 3 August 19, 2003 STAFF REPORT Library and Museum Services Department TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services SUBJECT: Resolution No. 6378 establishing meeting dates for the historical Museum Commission Recommendation: Adopt Summary: At their meeting on July 2, 2003, the Arcadia Historical Museum Commission voted to request the City council change the dates of their regularly scheduled meetings. They would choose to meet on the first Wednesday of every other month (January, March, May, July, September and November) instead of monthly. The time of the meeting (5:00 p.m.) would remain the same. Discussion: The Historical Museum Commission was established in November 2001 and has been very active. They have adopted a Mission Statement, a Collection Management Policy and other policies that will serve to guide the Museum as it develops exhibitions, programs and services. The Commissioners have agreed that monthly meetings are no longer necessary. Meeting every other month will allow the Commission to accomplish its goals and manage its business. Fiscal Impact: There is no fiscal impact. Recommendation: Adopt Resolution No. 6378 establishing meeting dates for the Historical Museum Commission. Approved by: Q !L William R. Kelly, City Manager LASER IMAGED CON. /1,c, RESOLUTION NO. 6378 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A TIME AND PLACE FOR REGULAR MEETINGS OF THE HISTORICAL MUSEUM COMMISSION THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The Historical Museum Commission of the City of Arcadia shall hold its regular meeting the first Wednesday of every other month (January, March, May, July, September and November) at 5:00 p.m. at the Ruth and Charles Gilb Arcadia Historical Museum. SECTION 2. In the event of any permanent change to the time, date, or meeting place, said changes shall be made by resolution of the City Council. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 19th day of August , 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia City Clerk APPROVED AS TO FORM: City Xttorney 1 LASER IMAGED 2N STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6378 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None MI JUNE ®° WOM City Clerk of the City of Arcadia 2 DATE: August 19, 2003 STAFF REPORT 1a NI Development Services Department TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Dev. Services Director By: Peter P. Kinnahan, Economic Development Ad inistrator Prepared by: Brian Saeki, Management Analyst f SUBJECT: Resolution No. 6379 authorizing certain City personnel access to confidential sales and use tax information provided by the HdL Companies. Recommendation: Adopt SUMMARY Sales and use tax information is required by Revenue and Taxation Code Section 7056 to be kept confidential. It is also required that individuals allowed to view and utilize this information be able to do so by adoption of a resolution. Staff has prepared City Council Resolution No. 6379 allowing certain positions to view this information. The City Attorney has reviewed and approved this Resolution for form and content. Staff is recommending that the City Council adopt Resolution No. 6379 authorizing certain City personnel access to this information. Though confidential by law, sales and use tax information can be used by selected individuals if the use is "'related to collection of local sales and use taxes" or " related to other governmental functions of the City". It is also required that the individuals permitted to view this information be able to do so by adoption of a resolution. Staff has prepared Resolution 6379 allowing for the following positions to be able to view sales and use tax information: (a) City Manager /Executive Director (b) Assistant City Manager/Deputy Executive Director (c) Administrative Services Director (d) Economic Development Administrator (e) Financial Services Manager /City Treasurer (f) Management Analyst (Development Services Department) LASER IMAGED Mayor and City Council Page 2 08/19/03 (g) Senior Administrative Assistant (Development Services Department) (h) Information Services Personnel The Resolution also allows for the City Manager to add or delete positions from this list but must be submitted in writing to the California State Board of Equalization. FISCAL IMPACT There will be no fiscal impact in the adoption of City Council Resolution 6379. RECOMMENDATION It is recommended that the City Council adopt Resolution 6379 authorizing certain City personnel access to confidential sales and use tax information provided by the HdL Companies. Approved: William R. Kelly, City,Manager Attachment: City Council Resolution 6379 .• - / RESOLUTION NO. 6379 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS WHEREAS, pursuant to Ordinance No. 1494 adopted on October 16, 1973, the City of Arcadia entered into a contract with the State Board of Equalization ( °Board °) to perform all functions incident to the administration and collection of local sales and use taxes; and WHEREAS, the City Council of the City of Arcadia deems it desirable and necessary for authorized representatives of the City to examine confidential sales and use tax records of the Board pertaining to sales and use taxes collected by the Board for the City pursuant to that contract; and WHEREAS, Section 7056 and 7056.5 of the California Revenue and Taxation Code set forth certain requirements and conditions for the disclosure of Board of Equalization records, and establish criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales and use tax records of the Board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA HEREBY RESOLVES AS FOLLOWS: SECTION 1. That the City Manager, or other officer or employee of the City designated in writing by the City Manager to the Board, is hereby appointed to represent the City of Arcadia with authority to examine sales and use tax records of the Board pertaining to sales and use taxes collected for the City by the Board pursuant to the contract between the City and the Board. The information obtained by examination of Board records shall be used only for purposes related to the collection of City sales and use taxes by the Board pursuant to that contract. LASER IMAGED q? 1. E SECTION 2. That the City Manager, or other officer or employee of the City designated in writing by the City Manager to the Board, is hereby appointed to represent the City with authority to examine those sales and use tax records of the Board, for purposes related to the following positions in the City: (a) City Manager /Executive Director (b) Assistant City Manager /Deputy Executive Director (c) Administrative Services Director (d) Economic Development Administrator (e) Financial Services Manager /City Treasurer (f) Management Analyst (Development Services Department) (g) Senior Administrative Assistant (Development Services Department) (h) Information Services Personnel The information obtained by examination of Board records shall be used only for those positions in the City listed above. SECTION 3. That the City Manager be permitted to make changes to the personnel allowed to examine those sales and use tax records of the Board. The changes will be submitted to the Board in writing by the City Manager. SECTION 4. That Hinderliter, de Llamas & Associates is hereby designated to examine the sales and use tax records of the Board pertaining to sales and use taxes collected for the City by the Board. The person or entity designated by this section meets all of the following conditions: (a) has an existing contract with the City to examine those sales and use tax records; (b) is required by that contract to disclose information contained in, or derived from, those sales and use tax records only to the officer or employee authorized under Sections 1 or 2 of this Resolution to examine the information. (c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and (d) is prohibited by that contract from retaining the information contained in, or derived from those sales and use tax records, after that contract has expired. SECTION 5. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 19thday of August 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: 7 s_I1 ; City Clerk of the City of Arcadia APPROVED AS TO FORM: I , City Attorney City of Arcadia STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6379 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia STAFF REPORT OR P06AT 99• Administrative Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct Prepared by: Chris Ludlum, Management Analyst SUBJECT: Resolution No. 6381 authorizing the investment of monies in the Local Agency Investment Fund (LAIF) Recommendation: Adopt SUMMARY On December 21, 1982, the City Council adopted Resolution No. 5081 authorizing staff to invest City funds in the Local Agency Investment Fund (LAIF). The State is now requesting that the City of Arcadia reaffirm its authorization with the adoption of an updated Resolution. As such, staff recommends that the City Council adopt Resolution No. 6381 authorizing staff to invest City funds in the Local Agency Investment Fund. DISCUSSION The.Local Agency Investment Fund (LAIF), a voluntary program created by statute, began in 1977 as an investment alternative for California's local governments /special districts and continues today under Treasurer Phil Angelides' Administration. This program offers participating agencies the opportunity to participate in a major portfolio, which invests hundreds of millions of dollars daily, using the investment expertise of the Treasurer's Office Investment staff at no additional cost to the City. The LAW is part of the Pooled Money Investment Account (PMIA). The PMIA began in 1953 and has oversight provided by the Pooled Money Investment Board (PMIB) and an in -house Investment Committee. The PMIB Board members are the State Treasurer, Director of Finance, and State Controller. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 All securities are purchased under the authority of the Government Code Section 16430 and 16480.4. Additionally, the PMIA has policies, goals, and objectives for the portfolio to make certain that our goals of safety, liquidity and yield are not jeopardized, and that prudent management prevails. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis. The Bureau of State Audits also has a continuing audit process throughout the year. The State Controller's Office, as well as an in -house audit process involving three separate divisions, audit all investment and LAIF claims on a daily basis. The LAIF has grown from 293 participants and $468 million in 1977 to 3,039 participants and $21.8 billion in 2003 FISCAL IMPACT Government Code Section 16429.3 states in effect that "money placed with the State Treasurer for deposit in the LAIF shall not be subject to impoundment or seizure by any State official or State agency." During the 2002 session, California Government Code 16429.4 was added to the LAIF's enabling legislation. The Section states that "the right of a city, county, city and county, special district, nonprofit corporation, or. qualified quasi- governmental agency, to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any state official or state agency based upon the States failure to adopt a State Budget by July 1 of each new fiscal year." As such, the adoption of Resolution No. 6381 will not have an impact on the City's liquidity or cash flow requirements. RECOMMENDATION Adopt Resolution No. 6381, a Arcadia, California authorizing Investment Fund (LAIF) TLH:CL: Resolution of the City Council of the City of investment of monies in the Local Agency Approved: ZM William R. Kelly, City Manager RESOLUTION NO. 6381 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING INVESTMENT OF CITY OF ARCADIA MONIES IN THE LOCAL AGENCY INVESTMENT FUND WHEREAS, pursuant to Chapter 730 of the statutes of 1976, Section 16429.1 was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment as stated therein are in the best interests of the City of Arcadia. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby authorizes the deposit and withdrawal of City of Arcadia monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purpose of investment, as stated therein, and further authorizes verification by the State Treasurer's Office of all banking information provided by the City for purposes of such investment. LASER IMAGED 3,e SECTION 2. Any.one or more of the following City of Arcadia officers or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund: William R. Kelly Tracey L. Hause Gerald A. Parker City Manager Administrative Services Director City Treasurer/Financial Services Manager SECTION 3. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 19th day of August , 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: M JUNE ®a ALFOW City Clerk of the City of Arcadia APPROVED AS TO FORM: I Stephen P. Deitsch City Attorney 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES } SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6381 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia 3 STAFF REPORT DATE: August 19, 2003 Administrative Services Department TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services DirecJo Prepared by: Chris Ludlum, Management Analyst SUBJECT: Resolution No. 6382 fixing the amount of revenue to be raised from Property taxes for fiscal year 2003 -2004 to pay the debt service on the Recommendation: Adopt SUMMARY The City of Arcadia has utilized the Street Lighting Act of 1919 [Division 14 of the California Streets and Highways Code Section 18,000 et seq.] to establish lighting maintenance districts within the City. The current lighting districts consist of five (5) districts (Exhibit "A "). These districts were formed to provide a source of revenue for the cost of power, maintenance, and other capital improvements within the respective districts. The City contributes up to 50% of the power and maintenance costs, with the remaining costs collected from a tax applied to land values. Additionally, in June of 2001, the City issued General Obligation Bonds for the construction of a Police facility. The debt service on the bonds is payable from a voter approved levy. DISCUSSION Each year a Resolution is adopted fixing the amount of revenue required to be raised from property taxes to pay the debt service on the General Obligation Bonds and the authorized maintenance and operating costs of the City's lighting districts. This information is the basis for establishing tax rates, which are forwarded to Los Angeles County and applied to properties in specific districts. A separate schedule (Exhibit "B) is attached to provide expanded detail of assessed valuations, beginning balances, estimated expenditures, and the proposed tax rate for fiscal year 2003 -2004. LASER IMAGED yp Mayor and City Council August 19, 2003 Page 2 Also attached is a report from the Public Works Services Department that identifies annual operating costs within the lighting zones. This report and the identified costs serve as the basis for establishing the proposed rates. A special election was held on November 2, 1999, to consider a proposition to incur bonded indebtedness in the principal amount of $8,000,000 for the construction of a Police facility. More than two- thirds of the votes cast were in favor of the agreed indebtedness with the principal and interest payable from taxes levied upon taxable property within the City. This annual levy will provide for interest payments in the amount of $417,666 due on February 1, 2004 and August 1, 2004 and a principal payment of $135,000 due on August 1, 2004. FISCAL IMPACT The rates established for fiscal year 2003 -2004 will recover the debt service payment on the general obligation bonds and the costs eligible for reimbursement within the established districts. RECOMMENDATION Adopt Resolution No. 6382, a Resolution of the City Council of the City of Arcadia, California fixing the amount of revenue to be raised from property taxes for fiscal year 2003 -2004 to pay the debt service on the general obligation bonds and the authorized maintenance and operating costs of the lighting districts Attachments Approved: -6ri f,• ',, William R. Kelly City Manager TLH:CL: r J CITY OF ARCADIA�� STREET LIGHTING MAP %irl� ` w_� L-) r` ,. U i. d is -, i' �I01 F1 ILL 7'E _LO f . l.e. L hU�Tlf _i s + Si j rm ter' it 1 '� � IF•-� I�� �I now if ul­ , kaw .J� ,i J �� Ul J �I I ��I �� L � � I � I I r � II it JI'I - �� g it i v ZONE A EDISON �.<< ,i ZONE B�!' ZONE C or ZONE D EDISON v A kk ZONE E F7 7 771i_ _ LS-2 EXHIBIT "A" Exhibit "B" LIGHTING DISTRICTS Balance 2003 -04 Estimated Estimated % Available Assessed Tax Operating /Capital Tax Rates 7 -01 -03 Valuations Revenues (1) Expenditures (2) 2003-04(3) Zone A 193 199,954,167 39,000 38,940 .019504 Zone B 48,397 1,083,346,098 43,000 91,240 .003969 Zone C 59,858 263,786,003 26,000 85,370 .009856 Zone D 3,643 269,442,579 88,000 91,235 .032660 Zone E 11,475 255,165,358 49,000 60,170 .019203 (1) An allowance for delinquent taxes is included, where appropriate, in tax rates to help ensure districts maintain a positive balance. (2) Where major capital costs are planned or have been completed, the proposed tax capitalizes such costs over a fixed period of years. (3) For comparison, last year's rate were as follows: Zone A - .028500 B-.007383 C - .031574 D-.015439 E - .015749 ANNUAL OBLIGATION BONDS Balance 2003 -04 Estimated Available Assessed Tax Tax Rates 7 -01 -03 Valuations Revenues Debt Service 2003 -2004 (40,000) 6,549,259,463 592,666 552,666 .009049 RESOLUTION NO. 6382 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE REQUIRED TO BE RAISED FROM PROPERTY TAXES NESESSARY FOR FISCAL YEAR 2003 -2004 TO PAY THE DEBT SERVICE ON THE GENERAL OBLIGATION BONDS AND THE AUTHORIZED MAINTENANCE AND OPERATING COSTS OF THE CITY LIGHTING DISTRICTS THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The following is the amount of revenue necessary during fiscal year 2003 -2004 to pay the authorized maintenance, operating, and capital improvement costs of the specified Arcadia Consolidated Lighting Districts: District A $39,000 District B $43,000 District C $26,000 District D $88,000 District E $49,000 SECTION 2. The above lighting maintenance districts illuminate rights of way and therefore benefit streets. LASER IMAGED 3,,f SECTION 3. That the following is the amount of revenue necessary during fiscal year 2003 -2004 to pay the authorized debt service on the Series A, 2001 Annual Obligation Bonds: $ 592,666.00. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 19th day of August 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Stephen P. Deitsch City Attorney Z STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 63 82 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia 3 �a �i ARC "`0PONAT$° ° STAFF REPORT Administrative Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct Prepared by: Jan Steese, Purchasing Officer SUBJECT: Award of contract— legal advertising Recommendation: Authorize the City Manager to enter into a contract with The STAR dba: Arcadia Tribune for legal advertising services SUMMARY It is recommended that the City Council award a contract to The Star dba: Arcadia Tribune for legal advertising services for the fiscal year 2003 -2004. DISCUSSION The City requested proposals from the only three adjudicated newspapers of general circulation for the City of Arcadia in conformance with City Charter Section 420, which states that each fiscal year bids must be solicited and a contract awarded by the City Council. A notice requesting proposals was advertised in the adjudicated newspaper and sealed bids were opened and read on July 3, 2003. The results of the proposal are as follows: Core Media Group, Inc. dba: Arcadia Weekly The Star/ Arcadia Tribune Pasadena Star Approx. number of total Circulations Cost 28,000 $ 1.10 per line or $10.00 per inch 59,000 $ .46 per line or $ 6.44 per inch 35,154 $.87 per line or $12.18 per inch LASER IMAGED Mayor and City Council August 19, 2003 Page 2 . The Star /Arcadia Tribune is the lowest responsive bidder. The proposals were reviewed by the Administrative Services Director and the Purchasing Officer and found to be satisfactory. FISCAL IMPACT Legal Advertising is budgeted in the General Fund from the City Clerk's operating budget, with $23,000.00 appropriated for FY 03/04. Special projects pay for any advertising requirements separately. RECOMMENDATION 1. Award a contract for legal advertising to The Star /Arcadia Tribune for fiscal year 2003 -2004 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: "-1 William R. Kelly, City Manager TLH:CL: Ia h K� STAFF REPORT Public Works Services Dep artment August 19, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Gary F. Lewis, General Services Manager Rafael Fajardo, Assistant Engineer SUBJECT: Reiect Bid - Fuel Pumps AQMD Compliance Recommendation: Reject bid submitted by Fleming Environmental, Inc., adopt Resolution 6385 approving this project as an emergency action, award an emergency purchase order and agreement to DenBoer on a time and material basis, waive the formal bid process in accordance with the Municipal Code and authorize the construction of the Fuel Pumps AQMD Compliance SUMMARY On May 14, 2001, the Office of Administrative Law of the State of California approved the California Code of Regulations, Title.23, Division 3, Chapter 16, CCR- Amendments for Implementation of SB 989 in regard to underground fuel tanks. This Senate Bill requires that all fuel pumps have a double walled fuel pump with a holding tank equipped to provide containment if the fuel pumps were to malfunction or leak. It also requires that all piping be upgraded to a full double wall piping containment system. All of these improvements must be installed before September 30, 2003 to be in compliance with the revised law and in response to the Notice of Non - compliance issued by the County of Los Angeles. These requirements are in addition to the double walled tank requirements implemented by the State in 1999. On March 18, 2003, based on the single bid and staff's belief that the bid was too high, the City Council rejected a bid from Fleming Environmental Inc., for $295,955 and instructed staff to rebid the project in an attempt to reduce the overall cost of the project. Once again, a Notice Inviting Bids was published in local newspapers and trade journals to complete the project. On July 15, 2003, the City received one (1) bid from Fleming Environmental Inc. of Buena Park, for $636,050.00. Staffs analysis again indicates extreme over - pricing by the contractor. It is therefore recommended that the City Council reject the bid as submitted, award an emergency purchase order and agreement to DenBoer Engineering and Construction, Inc. (DenBoer) on a time and material basis, waive the formal bid process in accordance with the Arcadia Municipal Code and the Public Contracts Code, adopt Resolution 6385 approving this project as an emergency action and authorize the construction of the Fuel Pumps AQMD Compliance project for a not to exceed amount of $385,000. LASER IMAGED - 5P Mayor and City Council August 19, 2003 Page 2 DISCUSSION On May 14, 2001, the Office of Administrative Law of the State of California approved the California Code of Regulations, Title 23, Division 3, Chapter 16, CCR- Amendments for Implementation of SB 989 in regards to underground fuel tanks. This Senate Bill requires that all fuel pumps must have a double walled fuel pump with a holding tank equipped to provide containment if the fuel pumps were to malfunction or leak. It also requires that all piping be upgraded to a full double wall piping system with scheduled periodic testing of the containment system. Subsequent to this action, the Public Works Services Department received a Notice of Non - Compliance (V375052) for non- compliant underground storage tanks at the Public Works Services Center. The Notice requires all improvements at the Services Center must be installed before September 30, 2003 to comply with the law. These requirements are in addition to the double walled tank requirements implemented by the State in 1999. In order to comply with these mandates, staff prepared plans and specifications for three (3) fueling stations operated by the City. On February 25, 2003, a Notice Inviting Bids was published in local newspapers and trade journals to. complete the new upgrade requirements. The City received one (1) bid from Fleming Environmental Inc. of Buena Park for $295,955.00. On March 18, 2003, based on the single bid and staffs belief that the bid was too high, the City Council rejected the bid and instructed staff to rebid the project in an attempt to reduce the overall cost of the project. The project was advertised for the second time in local papers, trade journal and notices were sent to several construction firms qualified to perform this kind of work. A mandatory job walk and site inspection was conducted on July 1, 2003 at 10:00 a.m. Only two (2) contractors attended the job walk with one (1) indicating they might not be able to bid the project. Calls were made to several contractors that had received bid documents and they all indicated they were very busy with other projects and /or their bonding capacities had reached their limit. As advertised, one (1) sealed bid was received and opened on July 15, 2003: Bidder Location Amount Fleming Environmental, Inc. Buena Park $636,050.00 Staff is not satisfied with the extremely high bid received and the way the contractor has postured himself to.benefit financially from this extremely busy market. Staff feels they took advantage of the situation and more than doubled their original bid estimate. Based on the extremely high bid received on July 15, 2003, staff met with two (2) contractors that were unable to bid due to an unusually busy construction market, bonding restrictions and number of bid proposals called for. Staff requested a Not to Exceed bid price from both contractors, based on a time and material contract for this work. Cl DAII' I I ? piJ Mayor and City Council August 19, 2003 Page 3 Staff requested two (2) different proposals for this work: Proposal No. 1 Upgrade as specified in the original project to bring the City's fueling systems into compliance with the new regulations. Proposal No. 2 Complete removal of the underground tanks at the Service Center and Station 105 and the installation of three (3) above ground tanks at these locations. No changes for the fueling system upgrade at station 106. With regulations changing at an unprecedented, pace, staff felt that it would be prudent to pursue a more practical and efficient approach to an underground fueling system. Due to the limited space at Fire Station 106, staff continued to pursue the upgrading of the underground tanks. A. E. Schmidt Environmental, INC. (AESE) from Van Nuys and DenBoer Engineering and Construction, Inc. (DenBoer) from Palm Springs responded to both proposals as follows on a Time and Material, not to Exceed basis: Proposal No. 1 AQMD Upgrade Compliance -On a Time and Material Basis AESE $239,371 DenBoer $245,000 This proposal includes all line items in the February 25, 2003 bid and upgrades of all three (3) fueling systems to bring the City to compliance with AB 989 leaving the City exposed to further underground fuel tank regulations. Proposal No. 2 Above Ground Tank Installation- On a Time and Material Basis AESE $379,856 DenBoer $385,000 Proposal No. 2 includes complete removal of the underground tanks at the Service Center and Station 105 and the installation of three (3) above ground tanks at these locations. One (1) tank will be installed at Station 105 and two (2) tanks, one gasoline and one diesel fuel at the Service Center. All three tanks will be provided by the City, two (2) 6,000 gallon above ground tanks salvaged from the demolition of the Armory and one 4,000 gallon diesel tank and related equipment will be purchased separate from this contract by the City for approximately $40,000. Mayor and City Council August 19, 2003 Page 4 The total project cost, not including mediation of contaminated soils greater than the 50 tons, the purchase of a new 4,000 - gallon tank, engineering and project contingencies is estimated to be $467,000. Emergency Purchase As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168 & 22050 of the Public Contract Code, in the case of an emergency, the City Council may pass a resolution by a four -fifths vote declaring that in the public interest and necessity demand the immediate expenditure of money to safeguard life, health or property. . For the following reasons, staff recommends that the City Council declare this project an emergency and authorize the award of an emergency purchase order and agreement to DenBoer on a time and material basis: • Staff unsuccessfully solicited public bids on two (2) separate occasions, whereby,only one (1) bidder responded each time • Proposals were extremely high in each bid • Poor market conditions in the industry, especially for the acquisition of Bid and Performance bonds. Sureties have imposed bonding limitations to the construction industry., . • June 16, 2003, Notice of Non- Compliance for Underground Storage Tanks from the County of Los Angeles, no time extensions beyond September 30, 2003 • 4 to 6 week construction period to complete the project The City Attorney has opined that the California Civil Code requires a contractor provide a payment bond for expenditures in excess of twenty -five thousand dollars ($25,000). The City Attorney has advised that there are risks both legal and practical in using a contractor who cannot provide a payment bond. Thus even though we received a contract proposal from AESE that is approximately $5 less than the contract from DenBoer, staff recommends that the City proceed with DenBoer because of its ability and agreement to provide a payment bond, which AESE cannot do. Therefore, staff is making the following recommendations to the City Council: 1. Reject the bid from Fleming Environmental, Inc., 2. Adopt a Resolution approving this project as an emergency action 3. Award a contract to DenBoer in an amount not to exceed 385,000 on time and material basis for Proposal 2. 4 Authorize an 'additional appropriation of $122,000 to complete this project as outlined in Proposal 2. The appropriation includes the purchase of the new fuel tank (separate acquisition). 5. Authorize the purchase of a 4,000 - gallon aboveground fuel storage tank and related equipment at a cost not to exceed $40,000. Mayor and City Council August 19, 2003 Page 5 FISCAL IMPACT Funds for this project are provided in the 2003 -2004 Capital Improvement Program Budget in the amount of $345,000. Staff recommends that the City Council authorize an additional appropriation of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund, for construction and contingencies. This appropriation will provide a total budget amount of $467,000. RECOMMENDATION 1. Reject the bid from Fleming Environmental, Inc. 2. Adopt a Resolution 6385 approving this project as an,emergency action 3. Award a contract in the amount of $385,000.00, to DenBoer Engineering and Construction, Inc., for the fuel pumps AQMD compliance project. 4. Authorize an additional appropriation of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund. 5. Waive any informalities in the bid or bidding process. 6. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. 7. Authorize the purchase of a 4,000 - gallon above ground fuel storage tank and related equipment at a cost not to exceed $40,000. Approved: L �r- w...,� > A - R K William R. Kell , City Manager PM:GFL:dw RESOLUTION NO. 6385 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING AN EMERGENCY CONTRACT TO REMOVE UNDER- GROUND TANKS AND INSTALL ABOVE GROUND TANKS AND /OR RELATED FACILITIES AT THE CITY SERVICE CENTER AND FIRE STATIONS 105 AND 106 WHEREAS, California Senate Bill 989 and regulations promulgated thereunder ( "the Law ") require that all fuel pumps have a double walled fuel pump with a holding tank equipped to provide containment if the fuel pumps malfunction or leak; and WHEREAS, the Law further requires that all piping be upgraded to a full double wall piping containment system; and WHEREAS, the County of Los Angeles Department of Public Works submitted a Notice of Non - Compliance to the City of Arcadia on April 7, 2003 indicating that the City is required to bring into compliance with the Law by May 7, 2003 certain underground storage tanks located at the City Service Center at 11800 E. Goldring Road in the City of Arcadia; and WHEREAS, on June 16, 2003, the County of Los Angeles Department of Public Works extended to September 30, 2003 the deadline for the City to bring into compliance the underground storage tanks at the City Service Center; and 1 LASER IMAGED If WHEREAS, the City believes that the City must also bring into compliance with the Law certain tanks located at Fire Stations 105 and 106, although these tanks have not been made subject to any notice of non - compliance by the County of Los Angeles Department of Public Works to date; and WHEREAS, the City has twice published a Notice Inviting Bids in order to accomplish bringing into compliance with the Law the tanks and related facilities at the City Service Center and Fire Stations 105 and 106, but has twice rejected the sole bid received on each occasion due to the high bid proposal and the lack of additional bidders; and WHEREAS, the City Council reasonably believes that it is necessary, based on a four -fifths (4/5) vote of the City Council, to declare an emergency in order to repair or replace the above described facilities at the City Service Center and Fire Stations 105 and 106 and to procure the necessary equipment, services and supplies for those purposes without giving notice for bids to let contracts, all in accordance with Section 1212 of the Charter of the City of Arcadia and Section 2842.5 of the Arcadia Municipal Code. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 2 SECTION 1. Pursuant to Public Contract Code Sections 20168 and 22050, the City Council finds that an emergency exists with respect to the removal and installation of underground and above ground fuel tanks and related facilities (the "Project ") at the City Service Yard and Fire Stations 105 and 106 for the following reasons and based on the following facts. The City of Arcadia is required to undertake and complete the removal and installation of fuel pumps and related facilities at the City Service Center by September 30, 2003. In the event that the City fails to do so, the City is subject to the imposition of fines and to the prohibition of delivery of petroleum products into the subject facilities. Petroleum products at the subject facilities are critical for purposes of the City providing life and health related maintenance of City property, and of persons and property within the City of Arcadia. Bringing those facilities at the City Service Center and also those facilities at Fire Stations 105 and 106, into prompt compliance with the Law will protect the public health, safety and welfare by reducing or eliminating the possibility of malfunction or leaks in the tanks and related facilities, which could cause severe health risks to the public and extensive damage to the soils and improvements on the real property upon which such facilities are located. The City has in good faith published notice inviting bids on two occasions in order to accomplish the Project, but has received and rejected unsatisfactory bids from a sole bidder on each occasion due to high bid price. The commencement and 3 completion of the Project at the City Service Center and Fire Stations 105 and 106 are estimated to take approximately four (4) to six (6) weeks, thereby prohibiting the City from having sufficient time to publish notice inviting bids for a third time in order to receive competitive bids and enter into contracts for the completion of this project by September 30, 2003 or a reasonably short period thereafter. Additional facts which constitute the basis for finding that an emergency exists are set forth in the recitals of this Resolution and in that certain Staff Report which accompanied this Resolution for presentation to the City Council. SECTION 2. By at least a four - fifths (4/5) vote of the City Council the City Council hereby finds and determines that there is an emergency which requires that City repair or replace the above described facilities at the City Service Center and Fire Stations 105 and 106, and take any directly related and immediate action required by this emergency, and procure the necessary equipment, services and supplies for these purposes, without giving notice for bids to let contracts. The City Council further finds and determines that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action _is necessary to respond to the emergency. SECTION 3. The City Council hereby delegates to the City Manager, or his designee, the authority to order any action pursuant to this declaration of an emergency including, without limitation, the authority to enter into contracts to 0 accomplish the Project. The City Council further authorizes the City Manager to substitute another form of security in lieu of a payment bond if, in the determination of the City Manager, it is not feasible or reasonable under the circumstances to require that the contractor provide to the City a payment bond in order to complete the Project. SECTION 4. The City Council shall review this emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting of the City Council thereafter until the project is completed, in order for the City Council to determine by a four - fifths (4/5) vote, that there is need to continue this emergency action. SECTION 5. This Resolution shall take effect upon its adoption. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 5 I' Passed, approved and adopted this 19th day of August /s/ GARY A. KOVACIC , 2003. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: R4 P. City Attorney 0 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6385 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia 7 D f�c�RpoRaT$9��goA STAFF REPORT Public. Works Services Department August 19, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct Prepared by: Gary F. Lewis, General Services an ger Lubomir Tomaier, Senior Civil Engineer SUBJECT: Professional Services Agreement— Sewer Master Plan Update Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $149,650 with CH2MHILL for a Sewer Master Plan Update SUMMARY The last Master Plan for the City's sewer system was prepared in 1995. Since then, the City has completed three (3) major sewer system improvement projects, and federal regulations affecting sewer collection systems changed significantly. It is recommended that the 1995 Plan be reevaluated from an operational standpoint and modified based upon projects completed and a reassessment of the program over the next 20 -year planning horizon. CH2MHILL Consulting Engineers (CH2MHILL) and three (3) other firms submitted proposals to perform the 2003 Sewer Master Plan Update. A staff committee selected CH2MHILL as the most qualified firm to perform the work. The proposal submitted by CH2MHILL is in the amount of $149,650. It is recommended that a professional services agreement be awarded to CH2MHILL in the amount of $149,650 for the 2003 Sewer Master Plan Update. BACKGROUND The City of Arcadia's sewer system currently collects sewage from approximately 13,000 connections citywide and ties into the Los Angeles County Sanitation Districts Trunk System. The City's sanitary sewer collection system contains 150 miles of mainline, ranging from 8 to 15 inches in diameter, serving a City population of 55,000. A majority of these mains are approximately 50 years in age and primarily vitrified clay pipe. The last Sewer Master Plan (SMP) update was prepared in 1995 by Boyle Engineering Corporation. LASER IMAGED �Op Mayor and City Council August 19, 2003 Page 2 DISCUSSION Since 1995, the City has followed the recommendations of the Sewer Master Plan (SMP) and completed several major sewer improvement projects. Because of the age of the SMP, completed projects and new federal regulations, staff is recommending that SMP be reviewed, analyzed and modified. The 2003 Sewer Master Plan Update will include a new hydraulic analysis of the City's entire sewer system. The analysis will identify system deficiencies and result in recommendations for system improvements. The practical aspects of operating and maintaining Arcadia's sewer system will be carefully examined and considered in formulating the plan. The emphasis will be on producing a practical and straightforward document. Improvements that can reasonably be implemented within the next 20 years will be identified, prioritized, and phased into a proposed Capital Improvement Program. The SMP Update will also address new federal regulations requiring working computer models being used for evaluations of the system, reporting requirements and necessary documentation. A sewer collection system computer modeling based on actual system conditions, general engineering assumptions and calculations and the operation of the system will be created. This information will be placed into the hydraulic modeling software enabling staff to routinely re- evaluate and re- prioritize future projects as we complete sewer projects. Staff requested proposals from eight (8) engineering firms. Three (3) proposals were received and evaluated by a selection committee in accordance with Chapter 10 of the California Government Code, Sections 4525 -4529 (Qualifications -based Selection Process) with the following results: FIRM CH2MHILL Consulting Engineers Burns & McDonnell AKM Boyle Engineering Corp Brown & Caldwell Montgomery Watson Harza Ultra Systems Environmental Willdan LOCATION RANK Thousand Oaks 1 Anaheim 2 Irvine 3 Newport Beach No Response Irvine No Response Pasadena No Response Irvine No Response Ventura No Response n 7r1n ?tae (� l _Julhi.:l (FJt.t _) Mayor and City Council August 19, 2003 Page 3 Staff reviewed each proposal according to the following categories: 1. Firm experience 2. Education and experience of proposed team 3. Understanding of the program and soundness of technical approach 4. Quality of proposal response and adherence to required format 5. Staff investigation of the consultant's background and recent projects 6. Project references 7. Proposed project schedule and evidence of ability to meet target dates CH2MHILL Consulting Engineers was rated the highest based on their successful completion of projects of similar complexity and requirements and the project team's technical and project management approach. The firm has been responsible for sewer system master plan updates for a number of municipal agencies in Southern California and has the necessary expertise in sewer system modeling. The selection committee believes the consultant's team will provide a high - quality, cost - effective, and timely report. FISCAL IMPACT Funds in the amount of $160,000 are provided in the 2003 -04 Capital Improvement Program. RECOMMENDATIONS 1. Authorize the City Manager and City Clerk to award a Professional Services Agreement in the amount of $149,650 to CH2MHILL Consulting Engineers for the 2003 Sewer Master Plan Update. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: _u u °--.I'" William R. Kelly, City Manager PM:LT:dw 1aJ August 19, 2003 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire or ! Thomas Tait, Field Services Manager Prepared by: Susannah Turney, Environmental Services Officer SUBJECT: PROFESSIONAL SERVICES AGREEMENT - LABORATORY TESTING SERVICES OF CITY WATER SAMPLES Recommendation: Authorize the City Manager to enter into a one (1) year extension of the Professional Services Agreement (PSA) with Clinical Laboratory of San Bernardino, Inc. in the amount of $47,137 for laboratory testing services of City water samples SUMMARY On August 20, 2002, the City Council approved a one (1) year Professional Services Agreement (PSA) with Clinical Laboratory of San Bernardino, Inc. for laboratory testing services of City water samples with optional annual extensions. Clinical Laboratory of San Bernardino, Inc. is reaching the end of their current agreement, and has submitted a written offer to extend the existing agreement for an additional one (1) year. The contractor's offer of extension does not reflect an increase in cost or any changes to the terms of the agreement. Staff recommends that the City Council authorize the City Manager to enter into a one (1) year extension in the amount of $47,137 to Clinical Laboratory of San Bernardino Inc. for laboratory testing services of City water samples. DISCUSSION The City of Arcadia Public Works Services Department collects water samples from the City's wells and pipelines to ensure the effective delivery of high quality potable water to the residents of Arcadia. The State of California Domestic Water Quality and Monitoring regulations require that samples be collected and tested weekly, monthly, quarterly and annually by a DOHS certified laboratory (Chapter 15, Title 22, California Code of Regulations). LASER IMAGED Mayor and City Council August 19, 2003 Page 2 The scope of services for this Professional Services Agreement includes furnishing all labor, services, equipment, supplies and all other items and facilities necessary to appropriately analyze domestic water samples as required by the State of California, and special samples for discharge of water into the storm drainage system and special samples as required by DOHS. Clinical Laboratory of San Bernardino is the current contractor with the City for this work and has provided excellent and affordable service during the past year. For this reason, staff recommends the one (1) year extension of the current professional services agreement with Clinical Laboratory of San Bernardino, in the amount of $41,137. FISCAL IMPACT Sufficient funds for this service are provided in the 2003 -04 Water Operating Budget. Clinical Laboratory of San Bernardino, Inc. submitted a written offer to extend the Agreement to provide water quality testing services in the amount of $47,137. RECOMMENDATIONS 1. Award a one (1) year extension for a Professional Services Agreement in the amount of $47,137 to Clinical Laboratory of San Bernardino, Inc. for laboratory testing services of City water samples for Fiscal Year 2003 -04. 2. Authorize the City Manager and City Clerk to execute a contract amendment on behalf of the City. Approved by: William R. Kelly, City Manager PM:TWT:ST:dw r^-71re1+ r-3 W k. r " °�ApoA °T�a MEMORANDUM Public Works Services Department August 19, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director I Prepared by: Gary F. Lewis, General Services Manager Dave McVey, General Services Superintendent SUBJECT: Painting and Wood Refinishing Services Recommendation: Award a one (1) year contract extension in the amount of $43,500.00 to B &P Painting for painting and wood refinishing services at various City facilities SUMMARY On October 1, 2002, the City Council approved a one -year Agreement with optional contract extensions to B &P Painting Inc. for the painting and wood refinishing services at various City facilities. B &P is reaching the end of their first year of the contract agreement and has submitted a written offer to extend the existing contract for an additional year in accordance with the existing agreement. The contractor has agreed to retain the same labor rate per hour for Apprentice and Journeyman painters. Based on the excellent service provided by B &P Painting during the last year, staff recommends that the City Council award a one -year contract extension in the amount of $43,500.00 to B &P Painting for painting and extraordinary maintenance of various City facilities. DISCUSSION The Public Works Services Department is responsible for the maintenance of all City facilities. Monthly painting and preventative maintenance programs have been implemented at the Library, City Hall and Service Center. New construction, remodels and custom design projects are also funded through the fiscal year 2003 -04 C.I.P and Operating Budgets. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 During the 2002 -03 fiscal year $41,000.00 was spent on 22 painting projects ranging in cost from $350.00 to $18,000.00. This level of small, miscellaneous painting projects will be required during this next fiscal year, along with interior painting of the Library Auditorium. The contract also provides for extraordinary maintenance on a time and material basis whenever painting services are required. These services may include the refinish of wood floors, cabinets and molding. On October 1, 2002 the City Council awarded the Painting and Wood Refinishing contract with optional annual extensions to B &P Painting Inc. in the amount of $43,500.00. The cost includes preventative maintenance and Capital Improvement painting projects. B &P has submitted a written offer to extend the contract an additional one (1) year in accordance with the existing Agreement; therefore, staff recommends extending this contract, pending the City Council's approval, for painting and wood refinishing work for all City facilities. FISCAL IMPACT Sufficient funds have been budgeted in the 2003 -04 Operating Budget for this contract. The total amount of the service contract with B &P Painting Inc. is $43,500.00 RECOMMENDATION 1. Award a one (1) year contract extension in the amount of $43,500.00 to B &P Painting for the Painting and Wood Refinishing Services at various City Facilities. 2. Authorize the City Manager and City Clerk to execute a contract extension in a form approved by the City Attorney. Approved: William R. Kelly, City Manager PM:DRM:dw August 19, 2003 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct r. �. Prepared by: Gary F. Lewis, General Services Manager. Rafael Fajardo, Assistant Engineer. SUBJECT: Award — Recommendation: Authorize the City Manager to enter into a contract with Sheldon Mechanical Corporation, in the amount of $105,490.00 for the HVAC Preventive Maintenance and Service Contract. SUMMARY On February 3, 1998, the City Council awarded a seventeen (17) month Agreement with annual contract extensions to Sheldon Mechanical to perform maintenance of the citywide heating, ventilation and air conditioning systems (HVAC). This contract is 5' /z years old and with the completion of the new Police facility and the new central HVAC plant, the modifications in the equipment and other required work warrant preparation of new contract specifications and new bids for this service. To ensure that the City is receiving the most competitive prices and quality services, staff recently requested bids for this service. The City Clerk advertised bids for this work and as advertised, sealed bids were opened on July 10, 2003. One (1) bid was received from Sheldon Mechanical. Staff recommends that the City Council authorize the City Manager to enter into a one -year contract, with annual contract extensions subject to City Council approval, with Sheldon Mechanical Corporation in the amount of $105,490.00. DISCUSSION The Public Works Services Department is responsible for the day -to -day operation and maintenance of City facilities' Heating, Ventilation and Air Conditioning systems (HVAC). The contractor is responsible for system repairs and performing a detailed preventative maintenance schedule as outlined in the scope of work. The contract provides for systematic scheduling of preventive maintenance tasks for multiple buildings and facilities. This preventive maintenance schedule is intended to minimize the occurrence of unscheduled maintenance repair services. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 Notice inviting bids was published in the adjudicated paper and bid packages were made available to area contractors. Five (5) contractors attended the two (2) scheduled job walks. As advertised by the City Clerk, one (1) sealed bid was received and publicly opened on July 10, 2003. BIDDER BID AMOUNT Sheldon Mechanical Corporation $105,490.00 Since only one (1) bid was received, staff reviewed previous contracts with Sheldon Mechanical Corporation to verify performance and has concluded that Sheldon Mechanical Corporation has provided excellent and affordable service during the terms of the existing contract Agreement. The work assigned to Sheldon Mechanical Corporation is always performed in a timely and efficient manner. They have also been instrumental in providing new improved HVAC design concepts and more energy efficient programming of existing motors and cooling equipment. Based on Sheldon Mechanical Corporations excellent performance, staff is recommending that the City Council authorize the City Manager to enter into a contract with Sheldon Mechanical Corporation in the amount of $105,490.00 for performing monthly preventive and unscheduled maintenance on various city facilities. ENVIRONMENTAL IMPACT Replacement of existing facilities is categorically exempted per 15301 (b) of CEQA. FISCAL IMPACT Funding for these services is provided for in the 2003104 Operating Budgets for this contract. RECOMMENDATION 1. Award a Contract to Sheldon Mechanical Corporation in the amount of $105,490.00 for the HVAC Preventive Maintenance and Service Contract 2. Waive any informality in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. PM:CL:dw Approved: AU William R. Kelly, City Manager 3') . ° " '_"I J Is m, August 19, 2003 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director 1 Prepared by: Gary F. Lewis, General Services Mana er Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Award — Maintenance Contract for Pavement Repair of Utility Cuts Recommendation: Authorize the City Manager to enter into a contract with Paveco Construction Inc. in the amount of $144,504.00 for the Pavement Repair of Utility Cuts Maintenance Contract SUMMARY City street crew's current workloads prohibit timely repair of utility cuts within the roadway. The logistical complexity of dealing with perishable hot mix asphalt paving material, labor intensity of the work, combined with relatively small isolated repairs results in a highly unproductive operation for City street crews. Private companies who, on a daily basis, deal with pavement repair of utility cuts for other utility companies and municipalities in adjacent cities are readily mobilized and tooled to provide this service at cost effective rates. Based on staffs analysis, contracting this type of work to a private contracting company will provide complete utility cut asphalt repairs in a timely and cost effective manner. A Notice Inviting Bids was published in local newspapers and trade journals to contract the repair of these utility cuts. On July S, 2003, the City received five (5) bids for pavement repair of utility cuts. Staff recommends that the City Council award a maintenance contract in the amount of $144,504.00 to Paveco Construction Inc., for the Maintenance Contract for Pavement Repair of Utility Cuts. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. Most of the City's water and sewer lines lie within the roadways. Often a small section of the pavement surface is removed to access broken water and sewer pipelines or to upgrade water services resulting from new construction or building remodels. When developers or a resident pull a permit for work in the public right of way for new or replacement services, they are required to provide a deposit to cover the cost associated with asphalt repairs. This deposit is intended to compensate the City for repairs not completed by the permit holder during construction. Because of the high cost and unavailability of qualified asphalt contractors for small asphalt repairs, most permit holders opt for the City to complete the asphalt repairs, which are then deducted from their deposit. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 City maintenance crews repair and maintain road pavement, concrete hardscape, trees, storm drains and sewers. Pavement repairs in small quantities as targeted by this contract require an excessive mobilization effort and take away capacity from the other work activities. It is therefore recommended that a private company, tooled and mobilized to do this type of work, repair utility cuts for the City. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following five (5) bids were received on July 8, 2003: Bidder Location Bid Amount Paveco Const. Inc., Glendale, CA $144,504 G.M Segar Const. Co. Pomona, CA $163,900 International Pavement Solutions San Bernardino, CA $185,521 Pacific Hydrotech Corporation Perris, CA $233,557 Madison Paving Cudahy, CA $246,516 Staff has reviewed the bid documents for content and has investigated the contractor's background and their recent projects for competency. It is staffs opinion that Paveco Construction Inc. can satisfactorily perform the work required and recommends that the City Council award a contract in the amount of $144,504.00 to Paveco Construction Inc. for the Pavement Repair of Utility Cuts Maintenance Contract. ENVIRONMENTAL ANALYSIS Pursuant to Section 15302, Replacement or Reconstruction, of the California Environmental Quality Act, this project is categorically exempt. FISCAL IMPACT There is no fiscal impact on the budget. This work is funded from the fee deposit collected from each permit. RECOMMENDATIONS Award a contract to Paveco Construction Inc. in the amount of $144,504.00 for the Pavement Repair of Utility Cuts Maintenance Contract. 2. Waive any informality in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: PM:KH:dw F-1 11F104 William R. Kelly, City Manager ia k STAFF REPORT Public Works Services Department August 19, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire c or Prepared by: Thomas W. Tait, Field Services ana er Dave Thompson, Streets Superintendent SUBJECT: Award of Contract — Traffic Signal Maintenance Services Recommendation: Authorize the City Manager to enter into a one (1) year contract extension in the amount of $111,861.00 to Signal Maintenance, Inc. for traffic signal maintenance services SUMMARY On August 20, 2002, the City Council approved a one (1) year extension with Signal Maintenance, Inc. for traffic signal maintenance services with optional annual contract extensions. Signal Maintenance, Inc. is reaching the end of their one (1) year extension and has submitted a written offer to extend the existing contract agreement for an additional one (1) year, with a 4% Cost of Living Adjustment (COLA) increase, based on published rates from the US Department of Labor, Bureau of Labor Statistics Data for Los Angeles, Riverside and Orange County. Staff recommends that the City Council authorize the City Manager to enter into a one (1) year contract extension in the amount of $111,861.00 to Signal Maintenance, Inc. for traffic signal maintenance services. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of 58 signal intersections within the community. This service includes routine preventative maintenance and repair of all traffic signals and intersection safety lighting. This contract also includes providing extraordinary maintenance, which is necessary whenever a signal is damaged from a traffic accident or vandalism, equipment replacement due to failure or electrical damage, and /or if a signal is malfunctioning after hours. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 Signal Maintenance Inc. submitted a written offer to extend the existing contract for an additional one (1) year with a 4% COLA increase for all contract terms. Signal Maintenance Inc. has not raised their prices since 2001. This contractor has provided excellent service during the term of the existing contract. The work assigned to Signal Maintenance, Inc. is performed in a timely and efficient manner. Staff concludes that extending the existing contract will ensure that the excellent quality service being performed by Signal Maintenance, Inc. will continue through the next fiscal year. It is recommended that the City Council authorize the City Manager to enter into a one (1) year contract extension in the amount of $111,861.00 to Signal Maintenance, Inc. for traffic signal maintenance services. FISCAL IMPACT Sufficient funds have been budgeted in the 2003 -2004 Operating Budget for this contract. This amount includes $111,861.00 for routine and extraordinary maintenance and repairs. RECOMMENDATION 1. Award a one (1) year contract extension in the amount of $111,861.00 to Signal Maintenance, Inc. for Traffic Signal Maintenance for fiscal year 2003- 04. 2. Authorize the City Manager and City Clerk to execute a contract amendment on behalf of the City. Approved: William R. Kelly, City Manager Igo STAFF REPORT Public Works Services Department August 19, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct r Prepared by: Gary F. Lewis, General Services Mana er Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Reject All Bids — Wilderness Park Pumping Station and Sewer Pipeline Connection Recommendation: Reject all bids SUMMARY: The Wilderness Park Pumping Station and Pipeline is budgeted in the 2003 -2004 CIP to replace the existing septic and leaching systems. The existing system at Wilderness Park is in disrepair and must be replaced. The environmentally sensitive area of Wilderness Park has current environmental laws and permit restrictions prohibiting the repair or replacement of any septic system. Staff proposed to construct a new sewer pumping station and pipeline that connects the park's sewer system to the City's sewer system located on Highland Oaks Drive. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. Three (3) bids were received on July 29, 2003, all well above the approved budget amount. Based on the high bid amounts and inconsistency in the bids it is recommended that the City Council reject all bids for the Wilderness Park Pumping Station and Sewer Pipeline Connection Project. DISCUSSION: Currently, the septic system servicing the Wilderness Center at Wilderness Park is not functioning properly and is in need of replacement. Based on the current septic tank's proximity to the stream through Santa Anita Canyon and the water spreading grounds, a permit to replace the existing septic tank has been impossible to obtain from the State. Staff has attempted for the past two (2) years to obtain a permit to replace the septic system but was rejected by the Regional Water Quality Control Board. Consequently, the construction of a sewer pumping station and pipeline from the park to the City's sewer main in Highland Oaks Drive appeared to be the only feasible option available to correct the current sewage disposal problem. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following three (3) bids were received on July 29, 2003: Bidder Location Bid Amount Guy A. Ross and Son, Inc. Fallbrook, CA $249,260 Mehta Construction Company Buena Park, CA $288,200 Hickman Mechanical, Inc. Arcadia, CA $340,850 The bid analysis indicated that the bids were unbalanced and /or improperly corresponded to the desired level of work. For example, one contractor's bid was very high on construction of the sewer lift station and very low on pipe installation while another contractor's bid was just the opposite, very low on the lift station and very high on pipe installation. Based on the high and inconsistent bids, staff recommends that the City Council reject all bids for the Wilderness Park Pumping Station and Sewer Pipeline Connection Project. Staff will investigate other alternatives, rework the bid specifications and rebid the project in an attempt to bring the construction costs closer to budget estimates. ENVIRONMENTAL ANALYSIS: This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT: Funds in the amount of $207,000 were budgeted in the 2003 -2004 Capital Improvement Program for this project. RECOMMENDATIONS: 1. Reject all bids for the Wilderness Park Pumping Station and Sewer Pipeline Connection. Approved: — A)-°'"'1 William R. Kelly, City Manager PM:KH:dw ia� STAFF REPORT R POftA'l & Public Works Services Department August 19, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director' ' Prepared by: Gary F. Lewis, General Services Man ger Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Reject low bid and Award a Contract t Next Lowest Bidder— Oranae Grove Block Wall Recommendation: Reject the low bid and authorize the City Manager to enter into a contract with Parsans Construction Company in the amount of $130,134.00 for the Orange Grove Block Wall project and appropriate $12,286 from the Water Fund. SUMMARY: The block wall along the north side of Orange Grove Plant was severely damaged by the windstorm of January 5, 2003. The winds blew down portions of the existing un- reinforced masonry wall and destabilized other portions. For security purposes, the chain -link fence along the east side of the plant also needs to be replaced by a masonry block wall. On May 20, 2003 the City Council Awarded the Orange Grove Block Wall Reconstruction project to Southland Construction Company. After many delays, Southland Construction Company has failed to submit acceptable proof of Workers Compensation Insurance and properly notarized performance bond documents. The Contract is therefore not in a form approved by the City Attorney and cannot be executed by the City Manager. Staff recommends that the City Council reject Southland Construction Company's bid, exercise the bid surety bond, and award a contract in the amount of $130,134.00 to Parsans Construction Company, for the Orange Grove Block Wall Reconstruction project DISCUSSION: The Public Works Services Department is responsible for the maintenance, security, and operation of the Orange Grove Water Plant. The Orange Grove Plant is an essential water storage and pumping facility with storage tanks, booster pump stations, and wells. This facility currently has a storage capacity of 14.75 million gallons, a booster pump capacity of 11,000 gallons per minute, and a well capacity rate of flow of approximately 4,800 gallons per minute. N al'' CaHo eR �Q ; �c�VJV\ Mayor and City Council August 19, 2003 Page 2 The windstorm of January 5, 2003 caused major damage throughout the city including damaged power poles, broken trees, and damaged structures including severe damage to the north wall of Orange Grove Plant. The winds blew down portions of the existing un- reinforced masonry wall and destabilized other portions. The lack of steel reinforcement in the wall was the primary cause of the failure. Approximately 400 feet of wall was damaged by the windstorm. Currently, the wall is in need of repair and the lack of this separating structure from the Water Facility poses a security and safety risk to all properties along its parimeter. Prior to the windstorm, the wall prohibited access to the facility and the adjacent properties' swimming pools and landscaping.. This repair should be done as soon as possible to assure the safety of the adjacent residents and to secure the water facilities. This project will reconstruct approximately 400 feet of damaged wall along the north side of the plant. Also, as a part of this project, an additional 211 feet of masonry block wall will be built along the east side of the plant. Currently, an existing chain link fence borders the east side of the plant. A masonry block wall matching the security walls in the other areas of the plant is needed to secure this location. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following four (4) bids were received on April 29, 2003: Bidder Location Bid Amount Southland Construction Anaheim, CA $117,848.00 Parsam Construction Glendale, CA $130,134.00 4 -Con Engineering Fontana, CA $143,588.00 Malibu Pacific Tennis Courts Westlake Village, CA $158,420.00 On May 20, 2003 City Council Awarded the Orange Grove Block Wall Reconstruction project to Southland Construction Company. After numerous attempts to secure proper documentation and after many delays, Southland Construction Company failed to submit proof of Workers Compensation Insurance and properly notarized performance bond documents. The Contract is not in a form approved by the City Attorney and therefore cannot be executed by the City Manager. Staff has reviewed the next lowest bidder's bid documents for content and has investigated the next lowest bidder's background and recent projects for competency. Staff recommends that the City Council reject Southland Construction Company's bid, exercise the bid surety bond, in the amount of $11,784.80, and award a contract in the amount of $130,134.00 to Parsans Construction Company, for the Orange Grove Block Wall Reconstruction project Mayor and City Council August 19, 2003 Page 3 ENVIRONMENTAL ANALYSIS: This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT: Funds for this project are available in the Water Reserve Fund. Staff recommends that the City Council authorize an appropriation of $130,134 for construction of the block wall and $12,152 for contingencies for a total of $146,286 from the Water Fund. Staff will coordinate with the City Attorney to exercise the bid surety bond, (10% of the bid amount) from Southland Construction Company. There is no impact to the General Fund. RECOMMENDATIONS: 1. Reject Southland Construction Company's bid, exercise the bid surety bond, and award a contract in the amount of $130,134.00 to Parsans Construction Company, for the Orange Grove Block Wall Reconstruction project. 2. Appropriate $146,286 for the difference between the lowest bidder and the second bidder from the Water Fund. 3. Waive any informalities in the bid or bidding process. 4. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: W William R. Kelly, City Manager PM:KH:dw U n PORAT 9 STAFF REPORT Fire Department DATE: August 19, 2003 TO: Mayor and City Council FROM: David R. Lugo, Fire Chief By: Heather McDowell, Management Analyst SUBJECT: Authorize Staff To Retain 1988 Mack Pumper For Fire Department Use Recommendation: Approve SUMMARY On May 21, 2002, the City Council authorized the sale of two surplus fire pumpers, a 1982 Mack pumper and a 1988 Mack pumper. The 1982 Mack pumper has since been sold, generating revenue to the City of $20,000. Due to unanticipated repairs required on front -line apparatus, emergency needs dictated that the 1988 Mack pumper to be held in reserve to help meet the City's demands for fire apparatus, delaying the sale of the pumper as surplus property. Staff requests the City Council authorize the 1988 Mack pumper be placed back into service and that it be added to the City's inventory in order to continue adequate apparatus coverage. BACKGROUND In May of 2002, the Fire Department requested the City Council to authorize the sale of two retired pumpers on consignment. The request was made because of the addition of two new KME pumpers which were placed into front line service. Since that time, the KME pumpers have been out of service several days for repair, maintenance, and warranty issues. Because of this, the pumper owned by the California Office of Emergency Services (OES), assigned as a reserve pumper to the Arcadia Fire Department, was required to be placed into front line service on a number of occasions. It has been determined that the OES pumper is in need of repair work and will be scheduled for the repair work in the near future in conjunction with the State of California. The repair work will necessitate taking the OES pumper out of service, reducing the City's reserve fleet to unacceptable levels. It is probable that the OES pumper will require repairs that may extend for 90 days or more, and the remaining front line pumpers will require additional work to ensure minimum reliability standards. Therefore, it is anticipated the 1988 Mack pumper will need to remain in reserve status for at least an additional 18 months. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 By utilizing the 1988 pumper, the Fire Department should be able to maintain adequate reserve coverage for the City during scheduled vehicle repairs. The most severe portion of the fire season is just beginning and having adequate reserve apparatus is essential in order to properly protect the City and to be available to backfill in the event fires occur in the region. Staff requests the City Council authorize the 1988 Mack pumper be placed back into service and added to the City's reserve inventory in order to maintain adequate coverage. After repairs to the OES pumper are completed, and the front line pumpers have satisfied performance expectations, staff will return to the City Council and recommended the 1988 Mack for surplus. FISCAL IMPACT Essentially, the costs incurred will be restricted to fuel, maintenance, other low cost items, and substantially reducing the possibility of requiring the Fire Department to lease or rent a pumper on a short term basis. At this point there are sufficient, funds in the operating budget to support this action. Therefore, minimal fiscal impact will be realized by placing this apparatus back into service as a reserve vehicle. RECOMMENDATION It is recommended that the City Council authorize staff to place the 1988 Mack pumper back into service and that it be added to the City's inventory. DL:hm Approved: - wr- " William R Kelly, City Manager '�1v. f,1r� A ORATO'' STAFF REPORT Fire Department DATE: August 19, 2003 TO: Mayor and City Council FROM: David R. Lugo, Fire Chief By: Heather McDowell, Management Analyst SUBJECT: Acceptance of Grant Funds for the Purchase of Equipment Pursuant to FY02 Grant State Domestic Preparedness Equipment Program Recommendation: Approve SUMMARY On May 30, 2003, the Fire Department submitted a grant application for the Los Angeles County Operational Area - FY02 State Domestic Preparedness Equipment Program This application was a joint request with the City of Arcadia Fire and Police Departments, the City of Monrovia Fire and Police Departments, the City of San Gabriel Fire and Police Departments, and the City of San Marino Fire and Police Departments. On June 13, 2003, the following equipment was approved by the Los Angeles County Operational Area. State approval was received on July 17, 2003. The Fire Department is requesting that the City Council authorize City staff to accept the grant funds allocated to the City of Arcadia, and to direct staff to purchase the authorized equipment for the City of Arcadia in the amount of $16,135.20. Today the threat of chemical and biological terrorism has become a pressing public safety concern. History has shown that no community is immune. Acts of terrorism transcend all geographic and demographic boundaries. These acts, which are also known as Weapons of Mass Destruction ( "WMD "), have created an urgent need to provide protection for first responders in a manner that has not been a concern in the past. The Cities of Arcadia, Monrovia, San Gabriel, and San Marino Fire and Police Departments have been working closely with other agencies within the Operational Area (Area C) to develop standardized equipment and training related to domestic preparedness including mass casualty incident management and mass decontamination. The risk to first responders not only includes sensitive targets within the Cities of Arcadia, Monrovia, San Gabriel and San Marino, but also to other major attractions within our automatic and mutual aid response area. LASER IMAGED Mayor and City Council August 19, 2003 Page 2 Police and Fire resources may be requested through the Master Mutual Aid system to respond and assist. Personnel must be equipped with proper personal protective equipment and training to act in these situations. The goal of the FY02 State Domestic Preparedness Equipment Program is to provide financial assistance for the purchase of specialized equipment that will enhance the capabilities of state and local agencies to respond to incidents of terrorism involving the use of weapons of mass destruction; for the protection of critical infrastructure; for costs related to the design, development, conduct and evaluation of WMD exercises; and for administrative costs associated with the implementation of the program. The City of Arcadia Fire Department submitted a similar application to this grant program during the FY01 Program and received $36,892.80 for respiratory protection for our first responders. The FY02 State Domestic Preparedness Equipment Program is a reimbursement grant program that requires the sub- grantee or individual jurisdiction to purchase the equipment after receiving state approval in order to obtain reimbursement. The FY02 State Domestic Preparedness Equipment Program was submitted as a joint application including Arcadia, Monrovia, San Gabriel, and San Marino Fire and Police Departments, with the Arcadia Fire Department as the lead agency. The total amount of grant funds awarded as a result of this grant is $47,017.80. The equipment list approved for the FY02 program is as follows: A�yenc Dlxloane Item Catesory Description Cost Qty Total Tax Item Total No. Arcadia Fire 15 PPE HAZMAT Clear S 40.00 70 $ 2,800.00 $ 224.00 $ 3,024.00 Box/bag Arcadia Fire 97 PPE Approved Chemical S 15.00 20 S 300.00 S 24.00 S 324.00 Resistant Tape Arcadia LAW 15 PPE HAZMAT (sear $ 40.00 75 S 3,000.00 $ 240.00 S 3,240.00 Box/bag Arcadia LAW 56 Detection Equip Personal Dosimeter S 390.00 16 S 6,240.00 S 499.20 $ 6,739.20 Arcadia LAW 77 Medical Supplies Mark I auto-injector $ 20.00 40 S 800.00 S 64.00 $ 864.00 Atropine & CANA Arcadia LAW 78 Medical supplies Mark I auto-injector $ 20.00 40 $ 800.00 $ 64.00 S 864.00 Atr ine & CANA Arcadia LAW 139 Detection Equip M•18 Series Chemical $ 1,000.00 1 S 1,000.00 $ 80.00 $ 1,080.00 ' Agent Detector - -['�•. i�r l�lr Mayor and City Council August 19, 2003 Page 3 FY02 equipment list continued: Agency Discipline Item No. Category Description Cost Qty Total Tax Item Total Monrovia Fire 15 PPE HAZMAT Gear Box/bag $ 40.00 50 S 2,000.00 $ 160.00 S 2,160.00 Monrovia Fire 48 Detection Equip Multi-gas Meier vs/min of 02 and LEL $ 4,000.00 1 $ 4,000.00 $ 320.00 $ 4,320.00 Monrovia Fire 97 PPE Approved Chemical Resistant Tape S 15.00 50 S 750.00 $ 60.00 S 810.00 Monrovia LAW 156 Detection Equip Personal Dosimeter S 390.00 19 $ 7,410.00 $ 592.80 $ 8,002.80 San Gabriel Fire 15 PPE HAZMAT Gear Boxtbag S 40.00 10 $ 400.00 $ 32.00 $ 432.00 San Gabriel LAW 56 Detection Equip Personal Dosimeter S 390.00 13 $ 5,850.00 $ 468.00 $ 6,318.00 San Gabriel LAW 77 Medical Supplies Mark I auto- injector Atropi ne&CANA $ 20.00 19 $ 380.00 $ 30.40 $ 410.40 San Gabriel LAW 78 Medical Supplies Mark I auto -injector Atropine @. CANA S 20.00 19 S 380.00 S 30.40 $ 410.40 San Marino Fire SS Detection Equip Radiation Detection Equipment $ 495.00 15 $ 7,425.00 $ 594.00 S 8,019.00 $ 43,535.00 $ 3,482.80 $ 47,017.80 Arcadia was approved to purchase equipment totaling $16,135.20. Adequate funding exists in the Fire Department's Equipment Replacement Plan approved by Council on June 17, 2003. Staff recommends that the City Council authorize staff to accept the grant funds in the amount of $16,135.20 FISCAL IMPACT Sufficient funds were allocated in the Equipment Replacement Plan approved by Council on June 17, 2003 to cover the cost of these acquisitions. With the exception of local taxes, City funds used to complete the purchases will be reimbursed back to the City of Arcadia, substantially reducing actual costs to the City. RECOMMENDATION It is recommended that the City Council approve the acceptance of the grant funds on behalf of the City of Arcadia for the FY02 State Domestic Preparedness Equipment Program and to authorize staff to purchase the authorized equipment. DL:hm �������1 Approved: ---tddelL]"^ William R. Kelly, City Manager 1a s, STAFF REPORT Development Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director Philip A. Wray, City Engineer Kfs Q Prepared By: Dan A. Lazo, Associate Civil Engineer SUBJECT: Dedication Set Forth in Parcel Map No. 26542 at 2445 South Baldwin Avenue Recommendation: Accept SUMMARY Parcel Map No. 26542 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City departments, and has been found to be in substantial conformance with the Tentative Parcel Map as approved by the Planning Commission on December 11, 2001. This map is in conformance with the subdivision regulations of the Arcadia Municipal Code and the State Subdivision Map Act. It is recommended that the City Council accept the dedication as set forth in Parcel Map No. 26542. DISCUSSION On December 11, 2001, the Planning Commission approved the Tentative Parcel Map application no. 01 -015 (Parcel Map No. 26542) to subdivide a single - family residential lot into two lots at 2445 South Baldwin Avenue. A condition of approval for this subdivision was that the developer dedicate for street purposes twelve feet (12') of land to widen Baldwin Avenue to eighty -four (84') feet. In the summer of 1978, Baldwin Avenue in front of the subject property was improved and widened without the necessary dedication for street purposes. The Parcel Map No. 26542 will formalize the dedication of twelve (12') feet of land for street purposes. LASER IMAGED Wii 0 Staff Report Dedication Set Forth in Parcel Map No. 26542 at 2445 South Baldwin Avenue August 19, 2003 Page 2 In accordance with Section 66463(a) and 66477.1(a) of the State Subdivision Map Act, the City Council must accept or reject any offer of dedication. The. required dedication is shown on Parcel Map No. 26542 (copy attached). FISCAL IMPACT There is no fiscal impact. RECOMMENDATION That the City Council accepts the dedication as set forth in Parcel Map No. 26542 at 2445 S. Baldwin Avenue. Approved By: 7tn ti TrmN� ,foz William R. Kelly City Manager DP:PAW:DL:pa Attachments: Los Angeles County Letter of Compliance Parcel Map No. 26542 ']rynnry fr "arr :t �� �' „:`il �1JGrt � I c COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS JAMES A. MOVES, Direclar July 2, 2003 Mr. Phillip A. Wray City Engineer City of Arcadia 240 West Huntington Drive Arcadia, CA 91006 -6021 Dear Mr. Wray: PARCEL MAP NO. 26542 IN REPLY PLEASE REFER TO FILE: LD-2 The enclosed subject parcel map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the map should be returned to Land Development Division, Subdivision Mapping Section, for filing with the Registrar - Recorder /County Clerk's Office. If you have any questions, please contact Mr. Armando Aguilar of our Subdivision Mapping Section at (626) 458 -4915. Very truly yours, JAMES A. NOYES Director of Public Works DENNIS HUNTER C Assistant Division Engineer Land Development Division SRB:ca P:1L DP U B%SU BDI VS NIMAPPINGIPARCEL.LTR Enc. 900 SOUTH FREMONr AVENUE ALI IAMBRA, CALIFORNIA 91803 -1331 Telephnne:(626) 458 -5100 www.ladpw.m'g ADDRESS ALL CORRESPONDENCE TO: 1'.O. BOX 1460 ALHAMBRA, CALIFORNIA 91802 -1460 'To Enrich Lives Through Effective and Caring Service" 1 PARCEL 13,500 SO, R OWNERS' STATEMENT: PARCEL MAP NO. 26542 IN THE CITY OF ARCADIA, COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDIVISION OF A PORTION OF LOT 6, OF TRACT NO. 6561, AS PER MAP RECORDED IN BOOK 72 PAGES 34 AND 35 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOP, CORVDOdfl.vluJ! PISP.F TFITECH ASSOCIATES, INC. SURVEYOR'S STATEMENT: HE HEREBY.STAM THAT WE ARE THE OWNERS OF OR WE iNTEPESTED IN THE LINES INCLUDED WINN'ME SMOvISpn SHOWN ON NIS MAP WITHIN ME DISTINCTIVE BORDER UIIES. AND WE CONSENT TO THE PREPARATION AND HUNG OF SAID MAP NID SUBMISION, WE HEREBY DEDICATE TO THE RUBUL USE ALL STREET. HIGHWAYS 110 OTHER PUBLIC WAYS SHOWN ON SAID MAP. X // O11DLL //OVESTA£NY CROUP fWC, A CAUFORNG CORPORATION V GoedON 7!P LA, PC &$. TA Ms1 Huk Snot, STATE OF C/LFORNIA l 5.5. COUNTY OF LOS ANGELES) ' /� ON THIS 16.6 - 03 BEFORE ME. 4n)ODAr N29C'0 )2AFA I A NOTARY PUBLL III AND FOP SAO STATE. PERSONALLY APPEARED aa,wcul rz-_ - �Jtf 4 r L.1E11 itupo PERSONALLY KNOWN TO ME (OR PPOVED TO ME ON THE BASIS OF SATISFACTORY FRMNCE) TO BE THE PEREOMS) WHOSE NAMES) IS /ARE SUBSCRIBED TO ME MUST INSTRUMENT AND ACRHOWLEIJGED TO ME THAT HE /SHE/THEY EAECUTED ME SAME In NIS/NER /THEIR AUTHORIZED CAGACITY(IES). AND THAT BY MIS /HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSDIIS), OR THE ENTITY UPON BEHALF OF VMICH ME PERSON(S) ACTED, EXECUTED ME INSTRUMENT. WITNESS MY HAND SIGNATURE d/ " MY PRINCIPAL PLACE OF BUSINESS IS NOTARY PUBLIC IN AND FOR SAID STATE. IN 'd 1 9 1 COUNT! . IMUS S?9_ /1 Y Iy�AJ MY C ION ( P V�EM NU1 P� Ia..,.A„RIFmM b w^pN furry UNITED PACIFIC HANK, BENEMUM' UNDER A DEED OF MUST MARCH 05, 2001 MIS INSTRUMENT ME. 01- 0633981, OFFICIAL RECORDS. RECORDS OF LOS ATGELES CWI . BY:. LARRY MCCW Ey Rs. EYf STATE OF ULIFORNN COUNTY OF LOS ANGELES SS. ON MIS 6- S'D3 6EFURE ME. i�'IJ�Ei2SO,) A NOTARY PURLIC IN AND FOP SMO STATE. PERSONALLY APPEARED PERSONALLY KNOWN TO ME (OR PROVED TO ME ON ME BASIS OF SATISFACTORY EVIDENCE) TO BE THE PERSON(S) WHOSE WME(S) IS /ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOYAJONED TO ME THAT HE /SHE/THEY EXECUTED ME yJK VI HIS/ HER /THEIR AUTHOMZED CMACNY(IE$), MO MAT BY HIS /HER/THOR SGNANRE(S) ON ME INSTRUMENT ME PERDEM(S), M THE ENRtt UPON BEHALF OF MCH THE PERSONS) ACTED. EXECUTED ME INSTRUMENT, WITNESS MT HAND ^ SIGNATURE NY PRINCIPAL PEACE OF BUSINESS 6 MOODY PPUBLIC w A!0 PoP SAB SITE. N COUNTY. AnIDEQ 1/I -OVAL MY COMMISSION EXPIRES R.a9. (NAME PrDyTyD r� NW S •C' 'At+fnN..fybXO p,b cagF \ihA'a'�IImuNMIMm a ,1 CONDOMINIUM NOTE: MIS SUEVASON IS APPROVED AS CONDOMINIUM PROJECT. MERCER THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN UNDMDED *MRSST IN ME COMMON ARM WHICH WILL. IN TURN PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. SHEET 1 I)F 2 SHEETS THIS MAP WAS PREPARED B/ ME OR UNDER M' DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE PEOWPEMENTS OF THE SUBOMSION MAP ACT MID LOCAL OPGPIAHCE AT THE REQUEST OF MODEM INVESTMENT GROUP INC ON SETA 26. 2001, I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO NE APPRO@D OR CONGI ➢CNALEC APPROVED TENTATIVE MAP, IF MIT L 'Z x s92 �D'I �HONC Cd E(P 9 �y . 9J�9' -2005 COUNTY ENGINEER'S CERTIFICATE: I HEREBY CERTIFY TINT I HAVE EXAMINED MIS MAP, THAT R COMPLIES AIN ALL PROVISIONS OF STATE VW APPUCABLE AT ME TIME OF APPRDA OF THE TENTATIVE HAP: AND THAT I AM SATISFIED MAT THIS MAP IS TECHNICALLY CORRECT RI ALL RESPECTS HOT CERTIFIED TO BY TIE CITY FNGINEE3. CWNTY MONEER DATE BY pEFJtt R C.E. NO. EXP CITY ENGINEER'S CERTIFICATE I HEREBY CO LIP! THAT I HAVE EXAMINED MIS MAP AND THAT IT CONFORMS SUBSTANTIALLY TO ME TE19AME MAP AID ALL APPPBJED ALTERATIONS THEREOF: THAT Al PROVISIONS OF SUBDIVISION ORMWNCES OF ME Cftt OF ARCADIA APPUCABLE AT ME DALE OF APPROVAL OF TENTATIVE MM HAVE BEEN COMPLIED WITH AND THAT I AM SATISFIED THAT MIS MAP 15 TECHNICALLY CORRECT WITH RESPECT TO CITY RECORDS. Cltt ENGINEER, CITY OF ARCADIA RC,E. NO. UP, - PLANNING COMMISSION'S CERTIFICATE: THIS IS TO CERTIFY TINT ME TENTATNE MAP OF PARCEL MAP N0, 26542 WAS APPROVED AT A MEETING HELD ON TNE_OF I HEREBY CERTIFY THAT THIS MAP SLBSTANIULLY COMPLIES WRH THE PREVIOUSLY APPROVED TENRITNE TAP. DATE SECRETARf OF THE PLANNING COMMISSION COY OF ARCADIA CITY CLERE'S CERTIFICATE: I HEREBY CERTIFY THAT ON ME __— DAY OF ME CITY COUNCIL OF THE Cltt OF ARCADIA, BY MOTION DULY PASSED AID APPROVED ME ATTACHED MAP AND SAID COUNCIL ALSO 010 ACCEPT ON BEHAIF OF THE PUBLC THE DEDICATION OF STREETS, HIGHWAYS AND OTHER PUBLIC WAYS SHOWN ON SAID MAP. - DATE CITY CLERK, GTC OF ARCADIA FINANCE DIRECTOR'S CERTIFICATE: 1 HEREBY CERIFY THAT ME FEE RECURRED E. SECTION 9118) OF NE MUNICIPAL CODE HAS BEEN PAD TO ME CITY OF ARCADIA. DATE DIRECTOR OF FINANCE -CITY OF ARCADIA CITY TREASURER'S CERTIFICATE: I HEREBY CERTIFY THAT ALL SPECW. ASSESSMENTS L£AED UNDER THE JURISDICTION OF THE CM OF ARCADIA WHICH THE LAND INCLUDED IN THE WITHIN SUBDIVISION OR MIT PART THEREOF 1S SUBJECT, AND WHICH MAY BE PAD IN NU_ HAVE BEEN PAID IN FUA__ DATE Cltt TREASURER -CITY OF ARCADIA SCALE: 1" = 20' PARCEL MAP NO. 26542 IN THE CITY OF ARCADIA, COUNTY OF LOS ANGELES STATE OF CALIFORNIA I FOR CONDOMIA'IUAf PURPOSES TRILECN ASSOCAIES. INC. SHEET 2 OF 2 SHEETS N C BALDWIN oeso'ou w r m - — n -- -- �j, — — AVENUE I G I N I"i W d WI N oB'so'oD' w loo nB'� z J - c N BAID4Pi AVENUE .Pt 8 N 06'5600' w 55.00' 1 P 30 T 8 wx3s6' 0- 9600'00' 6� .,U I 1 _ I 8 12.251 SO, Fl. N.1 i W e a 4 $I Q Fl G IR b b 5 a uEO Acc..wc -Te -TOOK 1 AA Nn u¢oP1 -mmow, oR. man N 065000 W 100,00 ' . NUT .1 P:IRT Of THIS SUBO /173 /OM1' 'T W 7 n p g C] m —1, L) L!RE OF CIT1' Of AWAOI,I I i wv LINE Or mi a. wn No aea, a q 31 -a f 1 — G 'L)' LINE LIF C19'i' JI' TEMPLE CIT) 30' I 30 I ROWLAND A N 095 MW _ i__ RECORD DATA NOTE: MONUMENT NOTE: RECORD DATA FEW TRACT W. 6561. N.B. 72- 34-35. I � FOUND LT. k T. PER C.EFB. 2511 -73, LEGEND: B I FOUND LT h T. PER TR. NO .5190, N.B. 1110- 52 -63. INDICATES THE BOUNDARY OF THE LAND - • BONG SUBOMDEO V THIS NAP. Administrative Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct By: Michael A. Casalou, Senior Management Analyst SUBJECT: Resolution No 6386 discontinuing participation under the Public Employees' Medical and Hospital Care Act for employees represented by Teamsters Local 911 Recommendation: Adopt SUMMARY Adoption of Resolution No. 6386 is required by the Government Code relative to the Public Employees' Medical and Hospital Care Act (PEMHCA). Passage of a resolution is necessary to cease participation in the CalPERS Health Program. Staff is recommending the City Council adopt Resolution No. 6386 which will allow employees represented by Teamsters Local 911 to discontinue participation in the CalPERS Health Program effective December 31, 2003. DISCUSSION All of the city's benefited employees are currently offered health insurance under the CalPERS Health Program. Participation in this plan was established by bargaining unit, which provides for individual bargaining units to cease participation individually rather than the entire city collectively withdrawing from the program. Both bargaining units represented by the Teamsters (Public Works and Confidential /Supervisory/Professional /& General employees) have formally requested that they be allowed to withdraw from participation in the CalPERS Health Program. Over the last few years, health insurance premiums have dramatically increased, including those under the CalPERS Health Program. In an effort to address these rising costs, staff requested and received an alternative health plan proposal from ABD Insurance and Financial Services. The City has utilized ABD as broker for vision, dental and life insurance for many years and has been satisfied with their performance. The two other bargaining units (Police and Fire) along with the unrepresented employees (management) Mayor and City Council August 19, 2003 Page 2 decided not to withdraw from CalPERS and have agreed to form an insurance committee to study alternatives for the 2005 calendar year. The employees represented by the Teamsters have also agreed to be a part of this committee. As a result of this action, the City has agreed to re -open the existing Memorandum of Understanding and permit the employees represented by Teamsters Local 911 to cease participation in the CaIPERS Health Program. Additionally, the City will execute a contract with ABD for health insurance on behalf of these employees. Should the Teamsters employees withdraw from CalPERS Health Program, based on current rules they would not be able to re -enter this program for a minimum of two years, with a pending proposal that could increase it to five years. However, the Teamsters are aware of these limitations. At the time of this writing, staff has not yet received rate quotes from ABD, though their representatives will provide them prior to the actual meeting. It is possible that when the rates are received, the Teamster employees will elect not to withdraw from CalPERS Health Program and staff will not recommend adoption of this resolution. However, this must be on the agenda as the last day to withdraw from CalPERS is August 22, for an effective date of December 31, 2003. FISCAL IMPACT There will be no financial impact as a result of this action. RECOMMENDATION 1. Adopt Resolution No. 6386, a Resolution of the City Council of the City of Arcadia, California, discontinuing participation under the Public Employees' Medical and Hospital Care Act for employees represented by Teamsters Local 911 Authorize the City Manager to enter into a contract with ABD Financial Services for health insurance coverage for employees represented by Teamsters Local 911. Approved: d►.J pd v - s.-- 4 16n t William R. Kelly, City Manager RESOLUTION NO. 6386 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA ESTABLISHING CERTAIN FEES RELATING TO ENGINEERING SERVICES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Administrative Services Department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution and said fees do not exceed the estimated costs for providing the service; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains from paying the fees or the burden caused; and the fees are not being imposed for general revenue purposes, but instead for partially recovering the cost of providing said services. Said fees are to cover the costs of the engineering services set forth below and said fees do not exceed the estimated costs for providing the service. SECTION 2. City Council Resolution No. 5985 which sets forth current fees is hereby repealed in its entirety. SECTION 3. The City Council hereby establishes the following fees: -1- . ;. ENGINEERING SERVICE FEES 1. Street Vacation $2,000 2. Off -site Improvement Plan The applicant shall reimburse Checking the City for 100% of actual costs and expenditures incurred by the City relative to said project 3. Copies and Reproduction $26.50 — Plans and Specifications 4. Copies and Reproduction — Misc. 8 '/: x 11" and 8 '' /z" x 17" $1.00 per sheet 15" x 20" $2.00 per sheet 18" x 24" $2.50 per sheet 24" x 36" $3.00 per sheet 30" x 36" $3.50 per sheet 24" x 36" Mylar Original $5.00 per sheet -2- 6386 SECTION 4. Pursuant to Sections 9116.4 and 9118.4 of the Arcadia Municipal Code there is hereby established a Final Map and Final Parcel Map approval fee of $100.00 plus $25.00 per lot. SECTION 5. Any provisions set forth in City Council Resolution No. 5985, or any other resolution adopted prior to this .Resolution, which are inconsistent herewith are hereby repealed. SECTION 6. This Resolution shall take effect upon the effective date of Ordinance No. 2183. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 2nd day of September ,2003. /s/ GARY A. KOVACIC ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Step en P. Deitsch City Attorney -3- Mayor of the City of Arcadia STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6386 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 2nd day of September, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia 14y, STAFF REPon Library and Museum Services Department August 19, 2003 TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services SUBJECT: Purchase Order Contract for Library Materials Recommendation: Authorize the City Manager to award a purchase order contract to Baker & Taylor for the purchase of books, videos and music products in the amount of $120,000. SUMMARY Staff is recommending the City Council. waive the formal bidding process and award a sole source purchase order contract with Baker & Taylor, a supplier of library materials, for the purchase of books, videos and music products in the amount $120,000. Sufficient funds are available in the 2003 -2004 FY budget. DISCUSSION In order to facilitate and expedite the acquisition of new library materials, the Library has been utilizing the services of Baker & Taylor, a supplier of book, video and music products to libraries. Baker & Taylor's two- million record database of book and audiovisual titles is maintained continuously, with more than one million updates each year from 65,000 publishers and the Library of Congress. Ordering through the Baker & Taylor web site improves efficiency and expedites delivery in a timely fashion. As a member of the Metropolitan Cooperative Library System, the Library is eligible for discounts averaging about 40% per title. Baker & Taylor services include: receipt of in -stock materials within two working days; free MARC (a library standard for bibliographic records in machine readable form) downloads into our library automation system; collection development tools; automatic services for best sellers, special collections, and new editions of reference works; free shipping from their primary service center. In June 2002, the Library conducted an informal evaluation process, including in- person interviews with three materials vendors: Baker & Taylor, Brodart and Ingram. It was determined that certain services of vital interest to the Library are only available through Baker & Taylor. These include: • Audio - visual materials ( Brodart does not supply AV items and Ingram does so only through a third party, which would require additional shipping charges) LASER IMAGED • Extensive foreign language collection ( Brodart does not supply non - English materials and Ingram has fewer titles available) • Complete MARC- formatted bibliographic records for materials (both Brodart and Ingram supply brief MARC records; full MARC records are available only for an additional per record charge) • Free downloading of bibliographic records for materials not purchased from B &T (neither Brodart or Ingram offers this service, which is essential for donations and items ordered from other vendors) • Duplicate checking, allowing staff to prevent double - ordering of materials, both in the current order and across the costumer's previous ordering history (Brodart's system will only check the current order; Ingram does not offer this feature) • Faster delivery of new items (Baker and Taylor materials often arrive the next day; Brodart and Ingram require 3 -5 working days, primarily because their shipping centers are farther away) • Very liberal returns policy, even if the mistake is made by the customer ( Brodart and Ingram have complicated returns policies and will not accept returned materials if the customer mistakenly orders an item) In addition, the Library had approximately twelve staff members undergo extensive training in the use of Baker- & Taylor's electronic services, including acquisitions and collection development options for reviewing and selecting new materials on different subjects. Switching to another vendor would result in extensive re- training and significant loss of staff productivity. New books and other library materials are purchased directly from publishers and other sources when they are not available through Baker & Taylor or if additional discounts are available by ordering direct. But using a distributor to coordinate and expedite the acquisition process is the most efficient and cost - efficient procedure, and staff will utilize Baker &Taylor's services whenever possible. FISCAL IMPACT A total of $214,800 has been budgeted in the 2003 -2004 Operating Budget for the purchase of new library materials for adults and children, providing adequate funds for the proposed purchases through the services of Baker & Taylor. RECOMMENDATION Authorize the City Manager to waive the formal bidding and award a purchase order contract to Baker & Taylor for the purchase of books, videos and music products in the amount of $120,000. Approved by: U William R: Kelly, City Manager I _ ,, °. . DATE: August 19, 2003 STAFF REPORT TO: Mayor and City Council e � FROM: David A. Lewis, Director of Recreation and Community S ices Janet Sporleder, Director of Library and Museum Services SUBJECT: Priority registration policy for City of Arcadia residents Recommendation: Approve SUMMARY 'S 0\ r This policy was prepared in response to citizen input. Staff has received comments from several Arcadia residents seeking an enhanced opportunity to participate in certain City sponsored programs that otherwise might be filled to capacity by non - residents. This issue and policy were reviewed and considered by the Recreation and Parks Commission and the Library Board both of which acted unanimously to recommend to the City Council that this policy be approved. BACKGROUND Due to increased popularity and improved marketing and promotion efforts many City sponsored programs and activities which require pre - registration, particularly those offered by the Recreation and Community Services and the Library and Museum Services departments, fill to capacity very quickly after the registration period begins. To date these programs have been offered on a "first come first served" basis to the general public at large. As a result the participation in many of these programs consists of a mix of Arcadia residents and those who reside in surrounding communities. Those who do not get in are often placed on a waiting list in the event that additional space becomes available. After receiving comments of concern on this issue from local residents staff contacted other cities throughout the San Gabriel Valley to ascertain if this was an issue for them and, if so, how did they handle it. Approximately half of the cities contacted utilize approved policies such as the one being presented to the City Council for consideration. Staff research and experience indicates that this is a very common practice throughout the region, state and nation. LASER IMAGED M Once the concept of developing a policy in this area was validated staff prepared a draft which was discussed and reviewed by the Recreation and Parks Commission and the Library Board. Both of these bodies acted to support the concept and to recommend that the City Council approve the policy. The policy has also been reviewed by the City Attorney. FISCAL IMPACT The cost to the City of implementing this policy will be insignificant though some small amount of staff time will be involved in preparing the appropriate documentation. RECOMMENDATION That the City Council endorse /approve the Arcadia Resident Program Registration Priority Policy as presented and direct the City Manager to put it into effect. Approved by: William R. Kelly City Manager Attachment: Arcadia Resident Program Registration Priority Policy CITY OF ARCADIA ADMINISTRATIVE POLICY GUIDELINES ARCADIA RESIDENT Date Approved: PROGRAM REGISTRATION Signed By: PRIORITY POLICY PURPOSE The intent of this policy is to provide a greater opportunity for Arcadia residents to participate in certain programs that might otherwise be filled to capacity by non- residents. "Resident ": Anyone who resides within the Arcadia City limits. "Program Registration ": Certain activities require sign -ups prior to the date of the event. These activities would be affected by this policy. Other activities that do not require sign -ups would not be affected. "Priority": That time period which is set -aside for Arcadia resident sign -ups only. POLICY The City of Arcadia recognizes that its residents live and use city services and facilities and contribute both directly and indirectly to the tax base of the community in an amount generally greater than non - residents. While acknowledging that the City is a public entity and its facilities and services are open to all citizens, the City desires to ensure that its own residents have the opportunity to participate in those programs and activities in certain departments as authorized and designated by the City Manager, without being denied participation due to program capacity being filled by non - residents. It, therefore, shall be the policy of the City of Arcadia to establish priority for City of Arcadia residents in the form of a time period at the beginning of program — registration, where deemed appropriate by the City Manager or designee, for the registration of Arcadia residents only. At the conclusion of this priority period, registration will be then open to residents and non - residents alike. a f ~C0R ORATID �yoo9 STAFF REPORT Development Services Department DATE: August 19, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Director" Philip A. Wray, City Engineer Nk, SUBJECT: PRIORITY LIST OF PROPOSED UNDERGROUND UTILITY DISTRICT PROJECTS RECOMMENDATION: APPROVE SUMMARY It is recommended that the City Council approve the priority list of Proposed Underground Utility District Projects and direct staff to proceed with the formation of an Underground Utility District.for the number one priority. BACKGROUND On September 19, 1968, the Public Utilities Commission approved Rule 20 to require public electric utility companies to budget funds for conversion of their existing overhead facilities to underground facilities. The Public Utilities Commission's goal was to significantly reduce overhead cables and equipment for aesthetic and safety purposes. The funds are allocated annually to the cities and counties in proportion to the number of electric customers. The funds are eligible for expenditure at the discretion of the City Council provided certain criteria are met. A city or county's annual allocation is allowed to accumulate for a reasonable period of time, but is subject to reallocation elsewhere if that city or county has no active undergrounding program. The Rule 20 program has seen some recent changes that make it easier for cities to spend the money. In 1998, the program was modified to allow the costs for private conversions as eligible project expenditures. In 2000, the program was again modified to allow cities to borrow against future allocations to do more meaningful projects in a timely manner, and to expand the eligibility criteria for Rule 20 projects. LASER IMAGED Soto Staff Report Priority List Of Proposed Underground Utility District Projects August 19, 2003 Page 2 The City of Arcadia has expended over $5.4 million in Rule 20 funds over the life of the program. Past underground projects have included sections of Live Oak Avenue, Huntington Drive, Wheeler Avenue, Campus Drive, Santa Clara Avenue, Baldwin Avenue and Second Avenue. Currently, the City is under construction on Underground Utility District (UUD) No. 14, on Santa Anita Avenue from Colorado Boulevard to Huntington Drive and on Santa Clara Avenue from First Avenue to Huntington Drive. The conduit is very nearly complete and the installation of the new underground lines and connections will begin shortly. The work has temporarily halted while SCE resolves easement issues with private property owners. SCE reports that one easement remains to be obtained and they are very near an agreement. They anticipate obtaining the last easement by this Council date. The project is scheduled for completion at the end of February 2004. The City's current annual allocation is $313,544. Excluding all funding reserved for the UUD project in progress, the City has accumulated approximately $1,900,000 that includes its 2003 allocation. These funds are available for a new undergrounding project. On April 7, 1998, the City Council adopted a priority list of projects with the Santa Anita Avenue and Santa Clara Avenue project as the number one priority. The Council's action initiated the formation of UUD No. 14. Recently, staff revisited the priority list to update and add potential projects. Southern California Edison Company assisted by evaluating each project for its feasibility and cost. All projects were evaluated based on aesthetic value, exposure to traffic volumes and cost of work. The complete priority list is attached and the top five projects are summarized below: LOCATION 1. Duarte Road 2. Second Avenue 3. Colorado Boulevard 4. Las Tunas Avenue 5. Second Avenue LIMITS El Monte Avenue to West City Limits Huntington Drive to Duarte Road Baldwin Avenue to Santa Anita Avenue El Monte Avenue to Live Oak Avenue Colorado Boulevard to Foothill Boulevard The Duarte Road project has the greatest exposure to daily traffic, and although it is not a heavy concentration of wires, it covers the largest project area. Second Avenue south of Huntington Drive has the highest concentration of wires, but has less than half the daily traffic exposure. As footnoted in the table, several other projects were identified that either did not meet the Rule 20 UUD criteria, or are not advisable due to unique circumstances. All estimates include the costs for private property conversion work. Staff Report Priority List Of Proposed Underground Utility District Projects August 19, 2003 Page 3 Upon City Council approval of the priority list of projects, staff will initiate a formal UUD for the top priority. This item will be brought back to the City Council in the next few months to form the UUD and authorize SCE to proceed with the design. FISCAL IMPACT Approval of this item will have no fiscal impact on the City though staff time will be involved that is not chargeable to the project. Although the Duarte Road project with an estimate of $2,300,000 is more expensive than the City's current Rule 20 accrual of $1,900,000, by the time this project is ready for construction, the City will accrue additional years allocations bringing the City total closer to if not in excess of the project cost. The City may also borrow against future year allocations in the event a shortfall exists. RECOMMENDATION Approve the priority list of proposed underground utility district projects. APPROVED: William R. Kelly, City Manager DP:PW:pa Attachments: 1. Proposed Underground Utility District Projects Priority List 2. Project Location Map 3. 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