HomeMy WebLinkAboutSeptember 16, 20034-
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
September 16, 2003
45:0169
Pursuant to the foregoing adjournment of the September 2, 2003 Regular Meeting of the City
Council and Arcadia Redevelopment Agency, the City Clerk appeared at the time and place
of adjournment at 5:00 p.m. and announced that no quorum would be present until 6:00 p.m.,
at which time the Regular Meeting convened in the Council Chambers Conference Room.
ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
1. STUDY SESSION
1a.
PARING During the past year, the Development Services Department has been reviewing parking
REGULATIONS standards from other cities as well as studies conducted by International Parking Design,
AMENDMENT Inc., Walker Parking Consultants and the American Parking Association. The City's parking
regulations have.not been amended since 1985 and during the last few years there have
been new types of businesses that the code does not address, such as, tutorial schools,
game arcades and also significant changes in the way many businesses' operate such as
banking institutions.
Donna Butler, Community Development Administrator, presented an overview of the
proposed revisions to the City's parking regulations, set forth in the September 16, 2003 staff
report, with regard to mixed use developments, parking stall sizes, wheel stops, parking area
landscaping and walls in industrial /commercial zones, stating in part that, one of the major
recommended revisions is to eliminate compact or small car spaces. Currently, the City
allows 20% compact spaces.
With regard to mixed uses it was noted that, in the past the City has granted parking
modifications for mixed -use projects, based upon a demonstration of on -site parking needs.
Although the modification procedure creates another step in the process,. it does allow staff
and the Committee /Commission an opportunity to analyze the parking needs based on the
specific site and the types of uses occupying the site. Modifications for mixed -use parking
are handled on a case -by -case basis.
Considerable discussion ensued. Some members expressed concerns with regard to the
parking problems in town related to congestion and quality development.
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Following discussion, directions were given to staff to improve circulation patterns and
enforce the codes.
1b.
POLICE City Manager Kelly presented an overview of the new Police Station Project. The City
STATION Council established a budget of $16 million for the project when it was conceptualized in
PRQIECT 1999. On January 15, 2002 the City Council awarded a contract to Mallcraft, Inc., which
UPDATE included two (2) bid alternates for a total contract price of $12,844,000. At that time the total
cost of the project was estimated to be approximately $16.2 million. In reviewing the overall
project revenues at that time, two additional revenue sources were identified that would not
involve any additional demands on City resources, and that cover the cost above $16
million.
Based on an analysis of the anticipated total project costs (Phase I and II), it appears that an
additional $140,000 is needed to finance Phase II activities (including bid alternate No. 1).
Finally, it was noted that since the project is not complete, staff does not know it there will be
any disputed costs that cannot be resolved without another appropriation. This would need
to be addressed at the end of the project.
The City Council RECESSED and RECONVENED in the Council Chambers for the Regular
Meeting at 7:00 p.m.
INVOCATION Reverend Gerry Wilson, Arcadia Friends Community Church
PLEDGE OF Pete Seberell, Santa Anita Park, Director of Community Services and Special Projects
ALLEGIANCE
ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
City Attorney Deitsch reported items discussed at the 6:00 p.m. Study Session.
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None.
ORD. & RES. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and
READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be
TITLE ONLY WAIVED.
PRESENTATIONS
3.
CITIZEN OF Mayor Kovacic presented the September, 2003 Citizen of the Month Certificate to Santa
THE MONTH Anita Park which has been a pro- active force in the community for decades. Santa Anita
CERTIFICATE has consistently proven itself a good corporate neighbor through it's many generous
(McCarrion- donations to various organizations. On behalf of the Santa Anita Park, Chris McCarrion,
Santa Anita Vice President and General Manager, accepted the Mayor's Citizen of the Month Award.
Park)
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4.
CITIZEN OF Mayor Kovacic presented the September, 2003 Citizen of the Month Certificate to Sherwood
THE MONTH "Chilly Chillingworth, Execudve:Vice President of the Oak Tree Racing Association, stating
CERTIFICATE in part that, the Oak Tree Racing Association is a true benefactor to the community,
(Oak Tree providing many thousands of dollars to service organizations, schools, national and local
Racing Assoc.) organizations.
This year the Oak Tree Racing will be hosting the 20th Anniversary of the World
Thoroughbred Breeder's Cup Championships:.
Mr. Chiliingworth presented a Breeder's Cup banner to the City.
5.
CERT. OF Mayor Kovacic presented The Mayor's Certificates of Commendation to Captain Andy
COMMENDATION Chang and members of the United States Tennis Association, Arcadia Team, winners of the
(Arcadia Tennis Silverball Cup for the 2003 season local championship.
Team League)
AUDIENCE PARTICIPATION
Carmie Falabrino 487 Oxford Drive, urged the City Council to take action on distribution
trucks using her neighborhood streets as their route to access the freeway. She also would
like to know the status of the soundwall.
City Manager Kelly noted that California law allows distribution companies such as Voris to
use public streets as the most direct route in order to- access the freeway. Baldwin Avenue
has been a truck route for decades and the City is not able to legally stop that. The Police
Department is in the process of sound testing in Ms. Falabrino's area. The City is also
looking into an alternative route for Voris Distribution Company in order to reduce the
number of trucks using Baldwin Avenue.
With regard to the soundwall project, Mr. Kelly noted that all funding for the soundwalls and
the artwork is on hold due to the state budget crisis:
M. Gianarande 140 West Winnie Way, President, Arcadia Council PTA, presented an
overview of the Arcadia PTA Council, its programs and achievements. She urged parents to
support the PTA by becoming a member. She also expressed appreciation for the beautiful
skate park, the after school summer programs and the good relationship between the City
and the School Board.
Larry Morris was present with Scout Troop 103 of the Lucky Baldwin District of Arcadia to
observe the Council meeting.
6. MATTERS FROM ELECTED OFFICIALS
CHANG Councilmember Chang expressed congratulations to recipients of the Citizen of the Month
(Award Awards.
Recipients)
(Arcadia Tennis Dr. Chang congratulated Andy Chang and the Arcadia tennis team members for their
Team) achievements.
(Centennial Dr. Chang expressed congratulations to Pamela Blackwood, the Centennial Ball Committee
Ball) Chairperson, and the committee members for a wonderful and successful event.
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(League of Dr. Chang and City Manager Kelly attended the League of California Cities Annual
Calif. Cities Conference at Sacramento. The conference offered more than 100 seminars and exhibitors
Annual Conf.) and the cities voted on important League resolutions. Dr. Chang referred to one of the
approved resolutions, which will be on the November 2004 ballot in regard to a majority of
voters approval needed for state to be able to take funds from cities and local governments.
He urged citizens to support this measure.
(Gold Line Dr. Chang referred to four articles published in the Pasadena Star News with regard to the
Phass.11) Gold Line Phase II construction. He noted that the Metropolitan Transportation Authority has
decided not to join the ten (10) East San Gabriel Valley cities in a partnership to extend the
Gold Line. He also noted that the bill introduced by Assemblywoman Carol Liu, which would
expand the Blue Line board from five members to 15, failed. Dr. Chang expressed
appreciation to Assembly Members Liu and Mountjoy and Senator Margett for introduction of
this bill and supported the bill's reintroduction on January of 2004.
(West Nile Dr. Chang noted that West Nile virus, which is a .mosquito transmitted virus, has been
Virus) recognized in a dead crow that was submitted to the San Gabriel Valley Mosquito & Vector
Control District from the City of Arcadia. This is the first confirmation of the virus in Los
Angeles County this year. Dr. Chang urged residents to take precautions to reduce
exposure to mosquitoes and eliminate potential breeding sources around their property.
WUO Mayor Pro tem Wuo expressed appreciation to the Centennial Grand Ball Committee
(Centennial Chairperson Pamela Blackwood for a wonderful event.
Ball)
(Methodist Mayor Pro tem Wuo attended a Golf Tournament on September 15th. He was glad to see
Hospital) that the proceeds benefited the Arcadia Methodist Hospital The hospital's share was about
$100,000.
(Arcadia Tennis Mr. Wuo congratulated the Arcadia Tennis Team League members and coach, Andy Chang.
Team)
(Relay For . Mr. Wuo announced that the American Cancer Society presented a Certificate of
Life) Appreciation to the Arcadia City Council for their participation in the "Relay For Life" event.
MARSHALL Councilmember Marshall reiterated Councilmember's comments on the Centennial Ball and
(Cent. Bail) congratulated Pamela Blackwood and all the committee members for a job well done.
(Santa Anita Ms. Marshall thanked Santa Anita Park for being a good corporate partner and neighbor,
Park) and commented that it is a pleasure to partner with Santa Anita for the upcoming Breeder's
Cup.
(Lucky Baldwin Ms. Marshall encouraged everyone to attend the Lucky Baldwin Day Picnic, November 2, at
Day Picnic) the Arcadia County Park.
(US Marine Ms. Marshall' encouraged everyone to attend the U.S. Marine Corps Band Concert on
Band) Saturday October 18, at the City Hall west lawn.
(Late Summer Ms. Marshall encouraged everyone to attend the "Late Summer Night's Dream" which will be
Nights Dream) held at the Los Angeles County Arboretum, September 21, 2003. There will be a live
auction and proceeds will benefit the Arboretum Historic Section Preservation Project.
(New Police Ms. Marshall announced that the new police station grand opening celebration will be held
Station) on October 3, 2003 at 4:30 p.m.' Ms. Marshall invited everyone to attend the grand opening
4 9/16/03
45:0173
ceremony. She also expressed appreciation to the voters for voting in the bond issue.
(Whiskers 'n Ms. Marshall invited everyone, to attend the "Whiskers 'n Tails Animal Care and Adoption
Talcs) Day"; October 4, 2003 on the west lawn in front of City Hall.
(Food for Ms. Marshall shared a food for thought, "there is no right way to do the wrong thing".
Thought)
SEGAL Councilmember Segal congratulated Mayor Pro tem John Wuo for his effort in chairing the
(The Methodist Methodist Hospital Golf Tournament and fundraiser... As the result of his efforts the
Hospital) Methodist Hospital benefited by receiving one - hundred thousand dollars in donations.
(Centennial Councilmember Segal also congratulated Pamela Blackwood and the Centennial Ball
Ball) committee for a beautiful night.
(AHS Football Mr. Segal encouraged everyone to support the Arcadia High School Football Team by
Team) attending their fundraising event, September 16th at the high school.
(Breeder's Mr. Segal encouraged everyone to remember the date of October 25, the Breeder's Cup
Cup Day) Day. It is going to be a special day for the City of Arcadia. There has been a fair amount of
work going on and it is estimated that sixty- thousand people or more will attend this
important event.
(Water Fast Mr. Segal announced that the Upper San Gabriel Valley Municipal Water District will sponsor
2003) Water Fast' 2003, Saturday October 11, 2003 at Arcadia County Park. He encouraged
everyone'to attend this event, have a family picnic and,leam about water conservation.
KOVACIC Mayor Kovacic also expressed appreciation to Pamela Blackwood and her great staff for the
(Centennial Ball wonderful Centennial Grand Ball.
Ball)`
(New Police Mayor Kovacic encouraged everyone to attend the grand opening of the new police station
Station) on Friday October 3, 2003. It is an impressive facility. It Is something that the entire
community will be proud of.
(White Mountain Mayor Kovacic and his wife Barbara visited the White Mountain Apache reservation to show
Apache Tribe) theVappreciation and to thank the tribe for their support of the use of the Apache name by
Arcadia High School. The White Mountain Apache tribe is located in northeastern Arizona,
in the mountains. The Mayor presented the White Mountain Apache Tribe with different
centennial items Including one of the street signs that had White Mountain Apache
Reservation on It.
(Lash) Mayor Kovacic referred to an article in the newspaper that mentioned the major
accomplishments of a 9- year -old Arcadia boy, Joey Lash, who won the Hog Calling Contest
at the Los Angeles County Fair.
(Joint City Mayor Kovacic would like to schedule a joint meeting with the Planning Commission to
Council & discuss common concerns in areas of mutual interest. He felt that it will be a good time to
Ping Comsn. review a lot of items that are currently on the agenda. Council concurred.
Meeting)
5 9/16/03
45:0174
7. THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL PRESENT: Agency Members Chang Marshall, Segal, Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
8. CONSENT ITEM
8a.
MINUTES It was MOVED by Agency Member Segal, seconded by Agency Member Marshall and
(Sept. 2, 2003) CARRIED on roll call vote as follows to APPROVE the Minutes of September 2 2003
Regular Meeting.
AYES: Agency Members Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
9. EXECUTIVE DIRECTOR.
9a. .
CITY -OWNED At the August 19, 2003 meeting, the Agencydirected.staff to set a future public hearing date
VACANT and time .at which the four (4) remaining developers, were to present their respective
PARCEL proposais.for affordable housing on the vacant 55,000 sq. ft. City-owned parcel at the entry
(3 Par Golf to the Arcadia 3 Par Golf Course at 620 East Live Oak Avenue. Subsequently, the Agency
Course) Board at its September 2, 2003 meeting; requested that the matter. be re- agendized based
upon the potential that this site could be considered as -a possible relocation site for
organizations or businesses that could potentially relocate from the Morlan Place Project.
Staff requested direction as to which way the members would like to proceed, either to table
the matter until a future date or to go forward with the public meeting.
Agency Member Segal stated In part, that he made a motion at the last meeting to table the
`meeting with developers until the Agency resolves the redevelopment issues in the
redevelopment area specifically around the Rusnak dealership and related properties.
.There may be a need to relocate a business or multiple businesses and this property Is an
appropriate relocation site for some potential relocatees.
Considerable discussion occurred.. Some members felt that.the property on Live Oak
Avenue has been vacant for a long time and it is a good opportunity for the City to use this
property for a. multi-family residential project; others felt that delaying the development
project on the Live Oak Avenue property and considering other options is very economical
and a smart move.
It was MOVED by.Agency Member Segal, seconded by Agency Member Marshall and
CARRIED on roll call vote as follows to TABLE the public meeting until such time as the
.Agency has definitive Information on to the need of that site for redevelopment negotiations
that possibly will be forthcoming.
AYES: Agency Members Marshall, Segal, Wuo and Kovacic
NOES: Agency Member Chang.
ABSENT: None
9/16/03
45:0175
ADJOURNMENT'The meeting of the Arcadia Redevelopment Agency ADJOURNED to October 7, 2003 at
6:00 p.m., in the Council Chambers Conference Room.
THE CITY COUNCIL RECONVENED
10, CONSENT ITEMS
10a..
MINUTES APPROVED the Minutes of the September 2, 2003 Regular Meeting.
(Sept. 2, 2003)
10b. -
ORDINANCE ADOPTED ORDINANCE NO. 2183 entitled: "AN ORDINANCE OF THE CITY COUNCIL
NO. 2183 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING 'SECTIONS 8020;8; 9116.4,
(Develop. Svcs. 9118,4, AND 9295.11 AND ADDING SECTION 6211.2.1.1 TO THE ARCADIA MUNICIPAL
Dept. Fees) CODE RELATING TO CERTAIN DEVELOPMENT SERVICES DEPARTMENT FEES ".
loc.
CONTINUE DETERMINATION to CONTINUE emergency action with regard to Resolution No. 6385
EMERGENCY which, was adopted August 19, 2003, and authorized an emergency contract to remove
ACTION underground tanks and Install above ground tanks and /or related facilities at the City Service
(Underground Center and Fire Stations 105 and 106.
Tanks — City
Service Ctr. &
Fire Stations
105 & 106)
10d:
AWARD AWARDED a contract to Ernie's Auto Parts in the amount of $55,000.00 for the purchase,
CONTRACT. delivery of auto parts and ;brake resurfacing for light and medium_, duty vehicles; and,
(Automotive WAIVED any informality, in the bid or bidding process; and, AUTHORIZED the City Manager
Replcmnt., and City Clerk to EXECUTE a contract in a form approved by the City Attorney.
Parts)
10ei
MATERIAL REJECTED the bid submitted by Western Water Works for the purchase of valves, brass
PURCHASE fittings, and water related materials for the Public Works Services Department's warehouse;
(Valves, Brass and, DIRECTED staff to re -bid the contract.
Fittings & Wtr.
Related)
10f. -
1 YEAR AWARDED a one (1) year contract extension in the amount of $75,000.00 to Delta
CONTRACT Distributing, Inc., for the purchase of janitorial supplies for various City facilities.
EXTENSION
(Janitorial
Supplies)
10g.
AWARD AWARDED a contract to Vargas Olson Enterprises Inc., in the amount of $74,890.00 for
CONTRACT construction services at various City facilities;. and, WAIVED any informality in the bid or
(Construction bidding process; .and; ' AUTHORIZED the City Manager and City Clerk to EXECUTE a
Services) contract In a form approved by the City Attorney.
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45:0176
1Oh.
FINAL TR. MAP APPROVED the Final Map of Tract No. 53864 for a 6 -unit residential condominium project at
NO. 53864 816 west Fairview Avenue.
(816 Fairview
Avenue)
101.
FINAL TR. MAP APPROVED the Final Map of Tract No. 53839 for an 8 -unit residential condominium project
NO. 53839 at 15 -17 Alta Street.
(15 -17 Alta St.)
10j.
FINAL TR. MAP APPROVED the Final Map of Tract No. 53755 for a 6 -unit residential condominium project at
NO. 63765, 37- 41,AIi6e Avenue.
(37-41 Alice
Avenue)
10k.
PROF. SVCS. AUTHORIZED the City Manager to enter into a Professional Services Agreement with Joe
AGREEMENT_ A. Gonsalves & Son for legislative advocacy services in the amount of $36,000.00; and,
RENEWAL APPROPRIATE $8,000.00 from the Redevelopment Fund, $8,000.00 from the Water Fund
(Legislative and $20,000.00 from the General Fund for such services.
Advocacy
Services)
Will
AWARD AWARDED a contract to Mariposa Horticultural Enterprises, Inc. in the amount of $411,656
CONTRACT for the base, bid work and Alternate No. 1; and, AUTHORIZED the City Manager to
(Police Facility' EXECUTE said contract In 6 form approved by`the City Attorney; and, ESTABLISHED a
II Phase Phase II 6% project contingency totaling $20,583; an, APPROPRIATE $240,000.00 of
Landscaping) Police Facility Project interest earnings for the Phase Il improvements and for renovation of
the public parking lot and provision of public art at the entrance of the new Police facility.
Councilmember Segal commented that the police station project was budgeted at $16
million. With all items budgeted, there is still approximately a half million dollars left before
the $16 million budgeted amount is hit.
THE PRECEDING CONSENT ITEMS 10a b, c, d, a f, g, h, i, j, k and I APPROVED ON
MOTION BY COUNCILMEMBER CHANG SECONDED BY COUNCILMEMBER SEGAL,
AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None'
10. CITY MANAGER
10a.
RESOLUTION Consideration of the report and recommendation to ADOPT RESOLUTION NO. 6395
NO. E396 entitled: ' "A RESOLUTION''OF THE CITY 'COUNCIL OF THE :CITY OF ARCADIA,
(Gold Line CALIFORNIA, DESIGNATING `ARCADIA CITY COUNCIL ELECTED OFFICIALS TO
Phase II Joint SERVE AS PRINCIPAL AND ALTERNATE REPRESENTATIVES TO THE GOLD LINE
Powers Auth. PHASE II JOINT POWERS AUTHORITY GOVERNING BOARD ".
Governing Bd.)
8 9/16/03
45:0177
(ADOPTED) On July 15, 2003, the Arcadia City Council adopted Resolution No. 6372 approving a Joint
(Kovacic and Powers Authority (JPA) agreement creating a new Gold Line Phase II Construction Authority
Wuo) to represent the local interest of eleven (11) Phase Il.cities involved with the extension of the
Gold Line light rail. • The eleven cities Include Arcadia, Monrovia, Duarte, Irwindale, Azusa,
Glendora, San Dimas, La Vern; Pomona, Claremont and Pasadena
A fifteen (15) member Goveming Board composed of one elected official from each Phase II
city, the cities of Los Angeles and South Pasadena, and the Metropolitan Transportation
Authority and San Gabriel Valley Council of,Governments:will be formed to engage in joint
oversight of the Gold line , Phase II ras it is, planned, :funded, designed and constructed
through the San Gabriel Valley: The JPA will be in effect for the estimated 15 -year life of the
Gold Line Phase II light rail, construction project. Currently, eight (8) of the'ten (10) Phase II
cities have adopted the JPA by City Council resolution, along with the City of South
Pasadena.
It was MOVED by Councilmember Segal, seconded by Mayor Pro tem Wuo to DESIGNATE
Mayor Kovacic as the Principal representative to the Gold Line Phase II Joint Powers
Authority Governing Board.
AYES: Councilmembers Chang, Marshall, Segal; Wuo and Kovacic
NOES: None
ABSENT: None
It was MOVED by Councilmember Marshall, seconded by Councilmember Segal to
DESIGNATE Mayor Pro tern Wuo as an Alternate representative to the Gold Line Phase II
Joint Powers Authority Governing Board.
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
11b.
ORDINANCE. Consideration of the report and recommendation to INTRODUCE ORDINANCE NO. 2181
NO. 2181 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
(ARA Central CALIFORNIA, ELIMINATING THE DEBT INCURRENCE DEADLINE FOR THE
Redev. Plan - REDEVELOPMENT PLAN;FOR THE CENTRAL REDEVELOPMENT PROJECT AREA."
Amendment
No. 6) By adoption of Ordinance 2181, the Agency will be able to expend future tax increment for
(INTRODUCED) purposes other than paying existing debt. However, following such adoption, the Agency is
required by' statute to forward 25% of the growth in tax increment over and above the year
2003 property tax receipts to other taxing agencies, and every year for the remaining life of
the Redevelopment Plan.
AB 1290 adopted by the State Legislature in 1993 established certain new 'limits" on
redevelopment agencies included was the termination of the Agency's ability to incur debt
after January 1; 2004. This effectively means that all tax increment received after that date
could only be spent paying pre- existing debt, such as, annual principal and interest on
the 2001 Bond issue, and /or the principal and Interest on the $4 million owed to the
Low /moderate Income Housing Fund. The Agency could not even pay for administrative
costs or reimburse the City General Fund for overhead costs incurred after January 1, 2004.
Staff explained in detail the options, set forth in the September.16, 2003 staff report, stating
in part that, the Agency /City Council have three (3) options for extending the limit: 1 — the
Agency can presently (before January 1, 2004) borrow sufficient funds from another source,
9/16/03
45:0178
i.e., the City, to meet future staffing, Capital Improvement Program (CIP), and Business
Incentive Program expenses; 2 — the: City Council can adopt an SB 211 Ordinance
eliminating the "Incur debt" - limit; or, 3 — do nothing at this time and adopt the SB 211
ordinance at such time In the future as the Agency determines such.is needed.
Staff estimated the Agency's potential need for the ten -year period from January 2004 to
January2014 approximately $10 million.
By adopting the Ordinance No. 2181, the Agency will be able to pay for annual operating
costs an annual CIP program, "and a Business Incentive program; out of annual tax
increment. However, the Agency must every year thereafter pay 25% of the growth in
annual tax increment from the adjusted base year
It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and
CARRIED on roll call vote as follows that ORDINANCE NO. 2181' be and it is hereby
INTRODUCED.
10 9/16/03
AYES: Councilmembers Chang, Marshall Segal, Wuo and Kovacic
NOES: None
ABSENT: None
ADJOURNMENT
Mayor Kovacic adjourned the meeting in memory of "Robert Dale Kidd, beloved husband,
(in Memory of
father, grandfather and friend to many. Bob Kidd passed away peacefully at home
Robert Dale
September 6, 2003, at the age of 77. He is survived by his wife of 55 years, Ann, three
Kidd)
children, James, Kathleen and Patricia and their spouses, he is pre- deceased by a son,
Richard. He is also survived by three grandchildren, 'two great grandchildren and many in-
laws, nieces and nephews. Following high school graduation, Bob joined the U.S. Army Air
Corps. When the'war ended, he attended` Pasadena Jr. College and also earned a pilot's
license. He had a brief career with the U.S. Postal Service, prior to entering the business
world in the garment industry with Photo -Maker Services. He later became Involved in sales
and metal tubing, retiring from Tube Service Reliance Metals Company in 1991, and
continued another five years as an independent contractor. He served many years as camp
chairman and Scout Master for the Boy Scout .Troop at Arcadia Presbyterian Church,
instilling in othere his great fondness for the outdoors. As an initial member of the Arcadia
"Over 'the 'Hill Gang ";.annual weekend trips in the Sierras were fond memories;.hikes with
the "Arcadia Ridge Rovers" became a more recent" activity. Many enjoyable days were
spent with his buddies on the golf course and in fact Bob wrote an essay for "Visions of
Arcadia: A Centennial Anthology "; where he talked about growing up in Arcadia and also his
life on the golf course. He also i ade twice - yearly adventurous selling trips to Catalina over
the years.. He was a member of Sparks at the Arcadia Presbyterian Church and also
received a 50 -year pin from the Arcadia Masonic Lodge. A memorial service was held
Monday, at the Arcadia Presbyterian Church and donations may: be made in his memory to
the Methodist Hospital Foundation ".
ADJOURNMENT
Councilinember Marshall adjourned the meeting in memory of Bret Harker. "Bret Harker
(In Memory of
grew up as my next door neighbor. When he moved Into the neighborhood he was
Bret Harker)
beginning Dana Middle School and I watched him grow up and we got quite a kick that Bret
at that time was an Unusual name and we had two Bret's living right next door to each other
and they spelled, their name exactly the same so when you walked out your door and
"
hollered Bret you didn't know who would come running. Bret Elvis Harker was 45, he died
peacefully with his family at his bedside at Dixie Regional Medical Center, Sunday,
September 7, 2003 from a brief Illness. Bret was bom July 29, 1958 In Provo, Utah to Glen
La Verne and Joan Terry Harker. He married Carline Komakona in Arcadia, California, July
17, 1987. Bret graduated from Dana Middle School, and he graduated from Arcadia High
10 9/16/03
45:0179
School in 1977. He worked long hours with his dad and brothers in their family tire and
battery company in California for over eight years. He was recruited to the Circuit City
stores in Pasadena on Rosemead when they opened in Pasadena. For over ten years he
was one of the three top salesmen in the United States. Most recently Bret and his brother
Steven established Solstice Controls Company and had been granted the distribution for
Uniflex Roofing System, a leading manufacturer in today's roof coating industry. He is
survived by his wife Carline, his daughter Brittany Marie of Arcadia, California, his parents
Glen and Joan of Saint George, Utah, brothers Michael of Sierra Madre, Steven of Saint
George, Utah, sister Jana of Diamond Bar, a foster brother George P. Lee of Saint George,
Utah, a foster sister, Luplta K. Ferwin of Springfield, Utah, and his 97 year old grandfather,
Elvis B. Terry of Orem, Utah. Bret is preceded in death by his brother Cary, grandmother
Laurel Terry, grandparents Vern and Ethel Parker and father -in -law Pete Komakona. Bret
now has been lifted into their waiting arms, free from his pain, yet we will all miss him very
much. He is our special Bret, our buck our bubba. Funeral services were held Saturday,
September 13, 2003. Our condolences go out to the entire Harker family.
ADJOURNMENT At 8:45 p.m. the City Council Regular Meeting ADJOURNED to October 7, 2003 at 6:00 p.m.
(Oct. 7, 2003) in the Council Chambers Conference Room for a Regular Meeting to conduct the business
of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary
to discuss personnel, litigation matters or evaluation of properties.
June D. Alford ity CI k
11 9/16/03
\a
55
MEMORANDUM
Development Services Department
September 16, 2003
TO: . William R. Kelly, City Manager
FROM: Don Pen n, Assistant City Manager /Development Services
Director
Donna Butler, Community Development Administrator
SUBJECT: Proposal to amend the City's Parking Regulations
SUMMARY
During the past year, the Development Services Department has been reviewing
parking standards from other cities as well as studies conducted by International
Parking Design, Inc., Walker Parking Consultants and the American Planning
Association. The City's parking regulations have not been amended since 1985
and during the last few years there have been new types of businesses that the
code does not address such as tutorial schools and game arcades and also
significant changes in the way many businesses operate such as banking
institutions. The City's parking standards do not adequately address these new
types of businesses and changes in business operation.
The Development Services Department is proposing revisions to the parking
standards based upon review of the parking regulations from other cities, staffs
experience, industry standards and the changing parking needs of businesses..
Proposed changes are recommended for the uses set forth below. '
LASER IMAGED
sip
1 gfa — Gross Floor Area
Parking/9 -16.03 rpt
", r,r�
�'s3tv 1 ft -
lj 1�sLi,
Parking Memo
September 16, 2003
Page 2
Day Care facilities, nurseries
None
1 per staff + 1/ 5 children or `
1/10 children if adequate drop-
off rovided
Fast Food w/o drive thru
20/1000 sf aW
15/1000 sf We
,Fast Food w /drive thru .: - 1
2011000 sf We
10/1000 sf afa
Financial Institutions, including
6 /1000 sf gfa
4/1000 sf gfa
but not limited to banks,
savings and loans, credit
unions
Health Clubs
1/35 sf gfa
1/35 sq. ft. gfa in all workout
areas
Hotels /Motels
1.1 per room
1 per room + number of
spaces required for ancillary
uses such as restaurants,
lar a meetin rooms etc.
Industrial, Manufacturing
2 /1000 sf gfa
3/1000 sf gfa for projects
<10,000 sf
2/1000 sf gfa for
ro acts >10,000 sf
Offices, General
4/1000 sf gfa
No change
Offices, MedicaVDental
6/1000 sf Qfa
5/1000 sf qfa
Other Permitted uses, i.e.,
5 spaces per 1,000 sf gfa
No changes
retail, service uses, nail
salons, beauty salons etc.
Public Assembly; schools (not
115 fixed seats; 1/35 sf of non
1/5 permanent fixed seats;
-inc. tutorial or trade schools),
fixed seats; 1/28 linear feet of
1/35 sf of non -fixed seats; 1128
churches; community bidgs.,
bench area
linear feet of bench area
recreation centers, etc-
Restaurants/Bars
10/1000 sf gfa
10/1000 sf gfa for restaurants
5000 sf or less
1511000 sf gfa for restaurants
>5000 sf qfa
Restaurants with bars and /or
2011000 sf gfa for restaurants
cocktail lounges occupying
more than 30% of the
dinin /bar area
Senior Citizen affordable
None
1 per unit
apartment housin
Senior Citizen assisted living
None
1.5 per unit
facility,
Movie and performing arts
Under public assembly: 1/5
1 per 3 fixed seats
theaters and auditoriums
fixed seats
Tutorial Schools; trade schools
Under public assembly:
Schools for children under
1/5 fixed seats; 1/35 sf of non
high school age: 1 per
fixed seats
employee plus 1 for every 5
students
High School age /trade
schools: 1 per employee plus
1 for eve 3 students
Warehouses
211000 sf fa
No chan e
1 gfa — Gross Floor Area
Parking/9 -16.03 rpt
", r,r�
�'s3tv 1 ft -
lj 1�sLi,
Parking Memo
September 16, 2003
Page 2
Mixed Use Developments
Another issue is parking requirements for "Mixed Use" developments.
Unfortunately information on shared parking is limited because "shared " parking
depends on the types of uses and peak hours of uses. Currently, parking for
mixed -use projects in Arcadia is based on the individual uses; i.e., retail, office,
restaurants, fast food, etc:
An American Planning Association (APA) parking study notes that there are
distinctions between day and nighttime uses or weekday and weekend uses
which may be considered non - conflicting in terms of parking because of the
differences in their hours of operation.
In regards to mixed uses, in the past the City has granted: parking modifications
for mixed use projects, based upon a demonstration of on -site parking needs.
Although the modification procedure creates another step in the process, it does
allow staff and the Committee /Commission an opportunity to analyze the parking
needs based on the specific site and the types of uses occupying the site.
Modifications for mixed use parking are handled on a case -by -case basis subject
to the criteria noted above.
Parking Stall Sizes
The City's parking stall sizes are:
Standard 9'x 20' commercial
8' /i x 20' industrial
Compact 8'x 16'
the City allows 20% compact spaces
Some cities allow a universal parking stall size and do not differentiate between
compact and standard spaces (see attached table): Most of the universal
parking stall sizes noted are 8' -6 "x18'. Based upon staffs observations of the
narrower parking stall widths in other communities, and the trend towards larger
vehicles, staff is recommending that compactor small car spaces be eliminated
from the code and that the standard size of 9'x 20' remain for commercial and 8
'/z x 20' remain for industrial.
Wheel Stops
Currently the code requires either a planter curb or wheel stop provided for each
parking space a minimum of 39" from the forward end of the parking stall fora
standard size stall and 26" for a small car stall.
Parking/9.1&03 rpl Parking Memo
September 16, 2003
Page 3
Wheel stops do serve a purpose where they protect structures/cabinets /utilities
such as hydrants, light poles, walls and sidewalk encroachments. Generally,
however, wheel stops are a nuisance and potential liability for the property owner
(persons tripping over them and cars running into or over the wheel stops
causing damage to the vehicles as well as the stops). Also, they are susceptible
to damage and tend to be neglected when they begin to deteriorate.
The Development Services Department staff is recommending1hat the
requirement for wheel stops be eliminated with the exception where the spaces
are adjacent to buildings or other structures.
Parking Area Landscagina and Walls
The Development Services Department is also proposing that the interior
landscaping requirements in parking lots be increased for both commercial and
industrial projects as follows:
Commercial zones
That the interior landscaping be increased from 5% to 10% with an increase
in the number of trees. - The 10% would include planting areas adjacent to
buildings as well as planting areas within the parking area and the planting
area that is part of the parking stall overhang (which are currently not included
In the 5% calculation).
• Trees shall be a minimum of 24" box with a minimum of 5% of the trees
specimen trees (36" box or greater).
Industrial Zones
The following changes are proposed:
• That the interior landscaping be increased from 3% to 5 %.
• Trees shall be a minimum of 24" box with a minimum of 5% of the trees
specimen trees (36" box or greater).
Attachments: Standard and Universal Size Parking Spaces
Parking Standards for Selected Cities
ParMng&l"3 rpt Parking Memo
September 16, 2003
Page 4
STANDARD AND UNIVERSAL SIZE PARKING SPACES
CITY
Arcadia
Alhambra
STANDARD
9'x20'
9'x20'
UNIVERSAL
None
COMPACT
8'x16' - 20% . .
T6" x 15'— 25%
Anaheim
8' -6" x 18'
None
Bakersfield
9'x18'
Not allowed
Baldwin Park
8 "x18'
Bell
9'x20'
7' -6" x 15'— 20%
Beverly Hills
9'x19'
Not allowed
Brea
9' -6 "x19'
8'x16' — 30%
Buena Park
9'x19'
8'x16',- 30 %°.
Burbank
9'x18'
7' -6 "x15' — 45%
Calabasas
9'x18'
Not allowed
Claremont
9'x20'
Only w /CUP
Costa Mesa
9'x18'
7' -6 "x15' — 25%
Covina
9'x19'
Only w /CUP
Culver City
8' -8 "x18'
7' -6 "x15' — 30 %_ ,.
Cypress
9'x20'
8'6 "x15' — 30 %°
Dana Point
9'x18'
Not allowed
Diamond Bar
9'x19'
Not allowed
Downey
8' -6 "x18'
_ Not allowed
Duarte
9'x20'
8'x9 7'— 20%
El Monte
9'x20'
7' =6"x16 — 33%
Fontana
9'x19'
Not allowed-
Fountain Valle
9'x19'
Not allowed
Fullerton
9'x19'
8'x16' — 30% em onl
Glendale
Glendora
9'x20'
8'x17' — 25%
Hesperia
8' -6 "x18'
Not allowed
Huntington Beach
9'x19'
8'xlT — 20%
Irvine
9'x19'
8'x16'-25%
La Habra
9'x20'
8'x15' — 25%
La Mirada
9'x20'
7' -6 "x 15'— 30% _
Laguna Beach
8'-4 "x18'
8'x15'— 50% "
Laguna Niguel-
9'x18'
Not allowed
Lake. Forest
9'x18'
8' -6" x 18'— 30%
Lakewood.
9'x20'
8'x16' — 40%
Loma Linda
9'x18' -6"
Not allowed.
Long Beach
8' -6" x18'
Monrovia
8' -6 "x18'
Not allowed
Montebello
8' -6 "x18'
' Permitted but not counted towards the required parking, must be excess parking
Standard /Universal Pkg Study
August 2, 2002
Page 1
CITY
STANDARD
UNIVERSAL
COMPACT.
Monterey Park
9'x18'
8'x15'— 30%
Mountain View
.8' -6 "x18'
Newport Beach
8' -3 "x18' .
Not allowed
Norwalk
9'x18'.
7' -6 "x15' — 40%
Ontario
9'x19'
8'-6"x17'-25%
Oran a
8' -6 "x18'
Palm Desert.
9'x20'
8'x1 T
_
s ,
9'x18' ,
8'x15' — 40%
9'x18'
7'-6 "x16' —15%
pRancho
9' =6 "x18'
8'x16' — 25%
amon a
9'x18'
Not allowed
9'x1 9'
8'x15' — 25%
9'x20'
Not allowed
Riverside
9'x20'
7' -6 "x15' — 30%
Rosemead
9'x20'
8'x16' — 25%
Sacramento
8'x18'
7'- 6''x16' — 40%
San Bernardino
9'x19'
Not allowed
San Bruno
8' -6 "x18'
San Buenaventura '
9'x20'
8'-"x 6' — 35%
San Carlos
8' -6 "x18' .
San Clemente
8'-4" x18'
8'x15' — 50%
San Diego
8' -6 'x20'
7'-6"x15"-60%
San Gabriel °
9'x20'
8'x15' — 35%°
San Juan Ca istrano
9'x19'
Not allowed
Santa Ana
' -6 x18
8 ' "
-
Santa- Barbara
8' =6 "x20'
8'x15' -6" — 30%
Santa Monica
8' -6 "x18'
7' -6 "x15' — 40%
Seal Beach
9'x20'
9'x16'-2 5%
Simi Valle
9'x18'
Not allowed
South Pasadena
9'x19'
8'x17' — 35%
Tem le C'
9
7' -6 "x15' — 25%
Thousand Oaks`
9'x20'.
8'x16' — varies
Torrance
8'- 6''x19'
7' -6 "x15'— 10%
Tustin
9'x20`
7' -6 "x19' — 20%.
Upland
9'x18' -6"
9'x16' — 25%
West Covina"
8' -6 "x18'
8'x16' — 35 %
Westminster
9'x19' .
Not allowed
West Hollywood
8' -6 "x18'
7' -6 "x15' — 40%
Westlake Village
9'x19
8'-6 "x15' — 25% .
Whittier
9'x18'
9'x16' — 50% min. re .
Yorba Linda
9'x20'
A v'I. of ci
InformIadon from May 2000 California Odes Parking Standards. Study
s Same as #1
Standard /Universal Pkg Study
August 2, 2002
Page 2
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STAFF REPORT
Arcadia Redevelopment Agency
September 16, 2003
TO: Arcadia Redevelopment Agency
FROM: Don Penman, Deputy Executive Director
P 41p y: Pete Kinnahan, Economic Development Administrator
SUBJECT: Consideration of retaining the City -owned vacant parcel at the entry to the
3 Par Golf Course for possible relocation site
Recommendation: Provide direction to staff
DISCUSSION
At the Agency's August 19 meeting, the Agency Board directed staff to set a future
public hearing date and time at which the four (4) remaining developers were to present
their respective proposals for affordable housing on the vacant 55,000 sq. ft. City -owned
parcel at the entry to the Arcadia 3 Par Golf Course at 620 E. Live Oak Avenue. At this
meeting, the public would also be able to provide their comments, concerns and
recommendations to the Agency Board about the future use and development of the
site.
At the Agency's September 2, 2003 meeting, Agency Member Segal expressed concern
about possibly retaining this parcel as a possible site for organizations or businesses
that could potentially relocate from the Morlan Place Project. He asked for, and the
Board agreed, to place this issue on tonight's agenda for discussion.
RECOMMENDATION
That the Agency provide direction to staff.
Approved: - i k
William R. Kelly, Executive Director
qq.
LASER IMAGED
'E'-,
September 16, 2003
STAFF REPORT
Development Services Department
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Ptector qq
By: Donna Butler, Community Development Administrator
SUBJECT:
BACKGROUND
The City Council at its September 2, 2003 meeting voted 5 -0 to introduce Ordinance No.
2183 amending certain sections of the Arcadia Municipal Code relating to specific
Development Services Department fees.
Attached is City Council Ordinance No. 2183:
Ordinance No. 2183 amending Sections 8020.8, 9116.4, 9118.4 and
9295.11 and adding Section 6211.2.1.1 to the Development Services
Department fees.
RECOMMENDATION
That the. City Council adopt Ordinance No. 2183.
APPROVED BY: `*UA
William R. Kelly, City Manager
Attachment: Ordinance No. 2152
VA
LASER IMAGED
ORDINANCE NO. 2183
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, AMENDING SECTIONS
8020.8, 9116.4, 9118.4, AND 9295.11 AND ADDING
SECTION 621.1.2.1.1 TO THE ARCADIA MUNICIPAL
CODE RELATING TO CERTAIN DEVELOPMENT
SERVICES DEPARTMENT FEES
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 8020.8 of the Arcadia Municipal Code is hereby
amended in its entirety to read as follows:
"8020.8. REFUSE FEES. All of the permit fees authorized pursuant to
Article VIII of the Arcadia Municipal Code shall be established by resolution of
the City Council, and shall include an added refuse fee in an amount established by
resolution of the City Council."
SECTION 2. Section 9116.4 of the Arcadia Municipal Code is hereby
amended in its entirety to read as follows:
"9116.4. FINAL APPROVAL FEE. After approval of the Final Map and
prior to its recordation, there shall be paid to the City a fee in an amount
established by resolution of the City Council."
SECTION 3. Section 9118.4 of the Arcadia Municipal Code is hereby
amended in its entirety to read as follows:
_1_ . LASER IMAGED 2183
qp
"9118.4. FINAL APPROVAL FEE. Prior to final approval of the Parcel
Map, there shall be paid to the City a fee in an amount established by resolution of
the City Council."
SECTION 4. Section 9295.11 of the Arcadia Municipal Code is hereby
amended in its entirety to read as follows:
"9295.11. FEE. Before accepting for filing any application for design
review,, the City shall charge and collect a fee, and the applicant shall pay to the
City a fee in an amount established by resolution of the City Council. In addition
the applicant shall reimburse the City for all costs associated with design review
performed by the City's architectural and landscape design consultants prior to
final approval of the design review."
SECTION 5. Section 6211.2.1.1 is hereby added to the Arcadia
Municipal Code to read in its entirety as follows:
"6211.2.1.1. SAME. SAME. PROCESSING FEE. Before accepting for
filing any application for a business license under this Title, the City shall charge
and collect a processing fee for a new business license in an amount established by
resolution of the City Council."
SECTION 6. The City Clerk shall certify to the adoption of this
Ordinance and shall cause a copy of the same to be published in the official
newspaper of said City within fifteen (15) days after its adoption.
-2- 2183
Passed, approved and adopted this 16th day of September ,2003.
/c/ GARY A KOVACIC
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
9 P Ael�
Stephen P. Deitsch, City Attorney
-3- 2183
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
'CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the
foregoing Ordinance No. 2183 was passed and adopted by the City Council of the City
of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting
of said Council held on the 16th day of September, 2003 and that said Ordinance was
adopted by the following vote, to wit:
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
rd
A
+ *OORpORAT &D��OO� STAFF REPORT
Public Works Services Department
September 16, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director
Prepared by: Gary F. Lewis, General Service Manager
SUBJECT: Determine Continu of Emergency Action - Resolution no. 6385
authorizing an emergency contract to remove underground tanks
and install above ground tanks and /or related facilities at the City
Service Center and Fire Stations 105 and 106
Recommendation: City Council to determine by at least a four -fifths
(4/5) vote, that there is need to continue this emergency action
10�
SUMMARY
On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City
Council of the City of Arcadia, California, authorizing an emergency contract to remove
underground tanks and install above ground tanks and /or related facilities at the City
Service Center and Fire Stations 105 and 106.
Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public
Contract Code, the City Council is required at every Council meeting until project
completion to determine that the emergency continues concerning the public works
project to remove underground tanks and install above ground tanks and /or related
facilities at the City Service Center and Fire Stations 105 and 106. The City Council is
required to determine by at least a four -fifths (4/5) vote that there is need to continue
this emergency action.
DISCUSSION
As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168
& 22050 of the Public Contract Code, in the case of an emergency, the City Council
may pass a resolution by at least a four -fifths (4/5) vote declaring that in the public
interest and necessity demand the immediate expenditure of money to safeguard life,
health or property. It is recommended that the City Council determine, by at least a
four -fifths (4/5) vote, that there is need to continue this emergency action.
LASER IMAGED
9P
Mayor and City Council
September 16, 2003
Page 2
FISCAL IMPACT
Funds for this project are provided in the 2003 -2004 Capital Improvement Program
Budget in the amount of $345,000. Funds have also been appropriated in the amount
of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund,
for construction and contingencies for a total budget amount of $467,000.
RECOMMENDATION
City Council to determine by at least a four -fifths (415) vote, that there is need
to continue this emergency action
Approved:
PM:GFL:dw
Attachment: Resolution No. 6385
William R. Kelly, City Manager
Q ^A
�Ut�t'r:l fig: A.J
RESOLUTION NO. 6385
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, AUTHORIZING
AN EMERGENCY CONTRACT TO REMOVE UNDER-
GROUND TANKS AND INSTALL ABOVE GROUND
TANKS AND /OR RELATED FACILITIES AT THE
CITY SERVICE CENTER AND FIRE STATIONS 105
AND 106
WHEREAS, California Senate Bill 989 and regulations promulgated
thereunder ( "the Law ") require that all fuel pumps have a double walled fuel pump
with a holding tank equipped to provide containment if the fuel pumps malfunction
or leak; and
WHEREAS, the Law further requires that all piping be upgraded to a full
double wall piping containment system; and
WHEREAS, the County of Los Angeles Department of Public Works
submitted a Notice of Non - Compliance to the City of Arcadia on April 7, 2003
indicating that the City is required to bring into compliance with the Law by May
7, 2003 certain underground storage tanks located at the City. Service Center at
11800 E. Goldring Road in the City of Arcadia; and
WHEREAS, on June 16, 2003, the County of Los Angeles Department of
Public Works extended to September 30, 2003 the deadline for the City to bring
into compliance the underground storage tanks at the City Service Center; and
1
WHEREAS, the City believes that the City must also bring into compliance
with the Law certain tanks located at Fire Stations 105 and 106, although these
tanks have not been made subject to any notice of non - compliance by the County
of Los Angeles Department of Public Works to date; and
WHEREAS, the City has twice published a Notice Inviting Bids in order to
accomplish bringing into compliance with the Law the tanks and related facilities
at the City Service Center and Fire Stations 105 and 106, but has twice rejected the
sole bid received on each occasion due to the high bid proposal and the lack of
additional bidders; and
WHEREAS, the City Council reasonably believes that it is necessary, based
on a four -fifths (4/5) vote, of the City Council, to declare an emergency in order to
repair or replace the above described facilities at the City Service Center and Fire
Stations 105 and 106 and to procure the necessary equipment, services and
supplies for those purposes without giving notice for bids to let contracts, all in
accordance with Section 1212 of the Charter of the City of Arcadia and Section
2842.5 of the Arcadia Municipal Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
2
SECTION 1. Pursuant to Public Contract Code Sections 20168 and
22050, the City Council finds that an emergency exists with respect to the removal
and installation of underground and above ground fuel tanks and related facilities
(the "Project') at the City Service Yard and Fire Stations 105 and 106 for the
following reasons and based on the following facts. The City of Arcadia is
required to undertake and complete the removal and installation of fuel pumps and
related facilities at the City Service Center by September 30, 2003. In the event
that the City fails to do so, the City is subject to the imposition of fines and to the
prohibition of delivery of petroleum products into the subject facilities. Petroleum
..........
products at the subject facilities are critical for purposes of the City providing life
and health related maintenance of City property, and of persons and property
within the City of Arcadia. Bringing those facilities at the City Service Center and
also those facilities at Fire Stations 105 and 106, into prompt compliance with the
Law will protect the public health, safety and welfare by reducing or eliminating
the possibility of malfunction or leaks in the tanks and related facilities, which
could cause severe health risks to the public and extensive damage to the soils and
improvements on the real property upon which such facilities are located. The
City has in good faith published notice inviting bids on two occasions in order to
accomplish the Project, but has received and rejected unsatisfactory bids from a
sole bidder on each occasion due to high bid price. The commencement and
3
completion of the Project at the City Service Center and Fire Stations 105 and 106
are estimated to take approximately four (4) to six (6) weeks, thereby prohibiting
the City from having sufficient time to publish notice inviting bids for a third time
in order to receive competitive bids and enter into contracts for the completion of
this project by September 30, 2003 or a reasonably short period thereafter.
Additional facts which constitute the basis for finding that an emergency exists are
set forth in the recitals of this Resolution and in that certain Staff Report which
accompanied this Resolution for presentation to the City Council.
__ -.
SECTION 2. By at least a four -fifths (4/5) vote of the City Council the
City Council hereby finds and determines that there is an emergency which
requires that City repair or replace the above described facilities at the City Service
Center and Fire Stations 105 and 106, and take any directly related and immediate
action required by this emergency, and procure the necessary equipment, services
and supplies for these purposes, without giving notice for bids to let contracts. The
City Council further finds and determines that the emergency will not permit a
delay resulting from a competitive solicitation for bids, and that the action is
necessary to respond to the emergency.
SECTION 3. The City Council hereby delegates to the City Manager,
or his designee, the authority to order any action pursuant to this declaration of an
emergency including, without limitation, the authority to enter into contracts to
0
accomplish the Project. The City Council further authorizes the City Manager to
substitute another form of security in lieu of a payment bond if, in the
determination of the City Manager, it is not feasible or reasonable under the
circumstances to require that the contractor provide to the City a payment bond in
order to complete the Project.
SECTION 4. The City Council shall review this emergency action at
its next, regularly scheduled meeting and at every regularly scheduled meeting of
the City Council thereafter until the project is completed, in order for the City
Council to determine by a four - fifths (415) vote, that there is need to continue this
emergency action. {
SECTION 5. This Resolution shall take effect upon its adoption.
SECTION 6. The City Clerk shall certify to the adoption of this
Resolution.
[SIGNATURES ON NEXT PAGE]
5
Passed, approved and adopted this 19 th day of August
/s/ GARY A. KOVACIC
, 2003.
Mayor of the City of Arcadia
ATTEST:
" ; -Zusr
City Clerk
APPROVED AS TO FORM:
City Attomey
C!
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6385 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 19th day of August, 2003 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic
....... . ...........
NOES. None
ABSENT: None
City Clerk of the City of Arcadia
7
• , � P.
September 16, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works S
Prepared by: Dave McVey,
Gary F. Lewis
STAFF REPORT
Public Works Services Department
ervices Director
General Services 1up intendent
, General Services, Manager
SUBJECT: Award of Contract — automotive repair parts
Recommendation: Authorize the City Manager to enter into a contract
with Ernie's Auto Parts in the amount of $55,000.00 for automotive
replacement parts for City vehicles
SUMMARY
As part of the City's ongoing vehicle maintenance program, the Public Works Services
Department purchases automotive parts, accessories, emergency lighting and brake
services for all City vehicles. The Fleet Services Section schedules and services all City
vehicles for routine preventative maintenance and repairs during the year to both safety
and non - safety equipment. To ensure auto parts are purchased at the best price and
delivered in a timely manner, staff conducted a competitive bidding process for the day -
to -day purchase of automobile parts and brake services.
The City Clerk opened sealed bids on July 29, 2003. Staff has evaluated all of the bid
documents and found the most responsive /responsible bidder to be Ernie's Auto Parts.
Staff recommends that the City Council award a contract to Ernie's Auto Parts in the
amount of $55,000.00 for the purchase of auto parts and brake resurfacing services of
various City equipment.
DISCUSSION
During the 2002 /03 fiscal year, approximately $55,000.00 was spent on the purchase of
vehicle parts and accessories for maintaining all City safety vehicles, staff cars and daily
work trucks. The current contract of $20,000 with NAPA auto parts as the primary and
$10,000 with Ernie's Auto Parts as the secondary has expired and staff has decided not
to extend the contracts for an additional year. The current arrangement with the primary
and secondary suppliers has not worked to the best advantage of the City due to the
primary supplier's failure to deliver the correct auto parts which resulted in unnecessary
vehicle down time and ordered items are either out of stock or unable to be located
which caused unnecessary delays in our order. Furthermore, due to NAPA's failure to
i(0 4,
LASER IMAGED Je
Mayor and City Council
September 16, 2003
Page 2
provide the necessary parts requested, only $9,800 was expended from their contract.
This forced our Fleet personnel to expend the entire purchase order with the secondary
supplier and search for other suppliers to keep the City fleet operational.
The City has several purchase agreements with other suppliers of specialty automotive
equipment. The intent of this contract was to incorporate as much automotive supplies
in one contract and thereby reduce the number of suppliers and delays associated with
delivery.
Notices inviting bids were published in the adjudicated paper and bid packages were
distributed to four (4) area vendors Sealed bids were opened on July 29, 2003 with the
following results:
Bidder
Location
Amount
Ernie's Auto Parts
Monrovia
$ 55,000
NAPA Auto Parts
El Monte
Non - responsive
Temple City Auto Parts
Temple City
Non - responsive
Dick's Auto parts
Monrovia
No bid
Staff has reviewed the bid documents for content and investigated the bidders'
background and recent clients for competency. Ernie's Auto Parts meets all
requirements of the contract document. NAPA Auto Parts did not bid for all items
identified on the bid sheet or substituted unacceptable parts and failed to bid on brake
resurfacing. Temple City Auto Parts specified their discount from their jobber price list,
but this list was not referenced from their bid documents making price comparison
inaccessible.
It is staffs opinion that Ernie's Auto Parts can satisfactorily perform the work required.
Therefore, staff recommends that the City Council award a contract to Ernie's Auto
Parts in the amount of $55,000.00 for purchase, delivery of auto parts and brake
resurfacing services for light and medium duty vehicles.
ENVIRONMENTAL ANALYSIS
The project is categorically exempt per Section 15302 (c) replacement from the
requirements of the California Environmental Quality Act (CEQA).
FISCAL IMPACT
Sufficient funds are budgeted in the 2003 -04 Vehicle Maintenance Operating budgets of
Fire, Police, Library, Recreation and Community Service and Public Works Services
Departments for this contract.
- 11_%:rcI n ^
iL) : it
).3�
Mayor and City Council
September 16, 2003
Page 3
RECOMMENDATION
1. Award a contract to Ernie's Auto Parts in the amount of $55,000.00 for the
purchase, delivery of auto parts and brake resurfacing for light and medium
duty vehicles.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved by: -- nn°"'--.1t
William R. Kelly, City Manager
PM:DM:MA:dw
\0 e,
E
September 16, 2003
TO: Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Pat Malloy: Public Works Services Directdr JF
Prepared by: Gary F. Lewis, General Services P
Jim Brophy, Warehouse Manager
SUBJECT: Reject Bid - Purchase of valves, brass fittings, and water related materials
Recommendation: Reject bid submitted by Western Water Works and
direct staff to re -bid the contract
- SUMMARY
The City warehouse maintains an inventory of iron pipe and iron valves along with brass
valves and fittings to supply the water services section with needed repair parts. Bids
were solicited in June 2003 for the purchase of iron pipe, iron valves, brass valves and
fittings, and other related parts stocked by the warehouse. Based on last year's usage,
it is estimated that the warehouse will process orders totaling approximately
$115,000.00 for the next fiscal year.
A Notice Inviting Bids was published in local newspapers for the purchase of valves,
brass fittings, and water - related materials for the Public Works Services Department's
warehouse. On June 30, 2003, the City received three (3) bids with only one (1)
qualified bid from Western Water Works for $140,000.00. Based on the single bid and
staffs feeling that the bid is extremely high, it is recommended that City Council reject
the bid and instruct staff to re -bid the contract.
The warehouse is responsible for purchasing and distributing all water valves, brass
fittings, and other related parts used for water meter service repairs /installations. It is
critical that the warehouse maintain the proper on -hand inventory levels to prevent an
interruption to these vital services. Most items used in conjunction with water service
needs are considered a revolving inventory item, and must be replenished to continue a
smooth day -to -day operation of the water services section.
LASER IMAGED
Mayor and City Council
September 16, 2003
Page 2
Bids were solicited and bid packages were distributed to interested vendors. Three (3)
bids were received on June 30, 2003 with the following results:
BIDDER LOCATION BID AMOUNT
Western Water Works Chino $140,000.00
S & J Supply Santa Fe Springs Partial Bid
Westburne Supply Santa Ana Disqualified
Western Water Works was the only qualified bidder, but their bid amount was
exceedingly high. S & J Supply did not bid for all items identified on the bid sheet and
failed to bid most of the brass fittings. Westburne Supply, last year's successful bidder,
was disqualified,due to late submittal of their bid.
Based on the limited amount of bids received, with one (1) bidder quoting an
exceedingly high amount, staff is recommending that the City Council reject the bid and
instruct staff to rebid the contract the purchase - ot valves brass fittings and water
related materials for the Public Works Services Department's warehouse.
FISCAL IMPACT
Sufficient funding is available in the 2003 -2004 budget to cover the cost of this
acquisition.
RECOMMENDATION
Reject bid submitted by Western Water Works for the purchase of valves,
brass fittings, and water related materials for the Public Works Services
Department's warehouse and direct staff to re -bid the contract
Approved by: `W-'A
William R. Kelly, City Manager
PM: GFL:JB:dw
1G S,
*c�Rp�RATS9 �,0o� STAFF REPORT
Public Works Services Department
September 16, 2003
TO: MAYOR AND THE CITY COUNCIL
FROM: Pat Malloy: Public Works Services Direct r
Prepared by: Gary F. Lewis, General Services M nager
Jim Brophy, Warehouse Manager
SUBJECT: Purchase of Janitorial Supplies
Recommendation: Award a one (1) year contract extension in the
amount of $75,000.00 to Delta Distributing Inc. for the purchase of
janitorial supplies for various City facilities
SUMMARY
On July 31, 2002, the City Council approved a one -year Agreement with optional
contract extensions to Delta Distributing Inc. for the purchase of Janitorial supplies for
various City facilities. Delta is reaching the end of their first year of the contract
agreement and has submitted a written offer to extend the existing contract for an
additional year in accordance with the existing agreement. Delta Distributing has
agreed to hold firm the current prices for the next fiscal year 2003 -2004.
Based on the excellent service provided by Delta Distributing Inc. during the last year,
staff recommends that the City Council award a one -year contract extension in the
amount of $75,000.00 to Delta Distributing Inc. for the purchase of Janitorial supplies for
various City facilities.
DISCUSSION
The warehouse is responsible for purchasing and distributing all janitorial supplies for
the City's facilities. It is .critical that the warehouse maintain the proper on -hand
inventory levels to prevent an interruption to these services. Most items used in
conjunction with janitorial services and facilities maintenance needs are considered a
revolving inventory item and must be replenished to continue smooth day -to -day
operations of the various City facilities.
LASER IMAGED
Mayor and City Council
September 2, 2003
Page 2
On July 31, 2002, the City Council approved a one -year Agreement with optional
contract extensions to Delta Distributing Inc. in the amount of $100,000 for the purchase
of Janitorial supplies for various City facilities. During the past year the City spent
$71,000 for the purchase of janitorial supplies and it is anticipated that the City will
maintain the same level of activity. Delta Distributing has agreed to hold firm the current
prices during fiscal year 2003 -2004.
Therefore, staff recommends that the City Council award a one (1) year contract
extension in the amount of $75,000.00 to Delta Distributing Inc for the purchase of
Janitorial supplies for various City facilities.
FISCAL IMPACT
Sufficient funding is available in the 2003 -2004 budget to cover the cost of this
acquisition.
RECOMMENDATION
Award a one (1) year contract extension in the amount of $75,000.00 to Delta
Distributing Inc: for the purchase of janitorial supplies for various City Facilities.
Approved by: r"
William R. Kelly, City Manager
PM: GFL:JB:dw
)G �4
STAFF REPORT
Public Works Services Department
September 16, 2003
TO: Mayor and City Council ��jy�
FROM: Pat Malloy, Public Works Services Direct r6 I i" �" �
Prepared by: Dave McVey, General Services Superintendent
Gary F. Lewis, General Services Manager
SUBJECT: Award of Contract — Construction Services Maintenance Contract
Recommendation: Authorize the City Manager to enter into a contract
with Vargas Olson Enterprises Inc. in the amount of $74,890.00 for
construction services at various City facilities
SUMMARY
As part of the City's ongoing facilities maintenance program, the Public Works Services
Department historically conducts a variety of scheduled and unscheduled building
improvements for various City facilities, through the Capital Improvement Program,
Departmental operating budgets and emergency repairs associated with water /sewer
damage. To ensure these projects are completed in a timely manner, staff conducted a
competitive bidding process for scheduled and unscheduled construction and repair
work at City facilities.
The City Clerk opened sealed bids on August 5, 2003. Staff has evaluated all of the bid
documents and found the most responsive /responsible bidder to be Vargas Olson
Enterprises Inc. Staff recommends that the City Council award a contract to Vargas
Olson Enterprises Inc. in the amount of $74,890.00 for the construction services at
various City facilities.
DISCUSSION
During the 2002103 fiscal year, $91,437.00 was spent on several medium sized projects
ranging in costs from $7,500.00 to $21,000.00. A similar level of miscellaneous
construction projects and repairs is anticipated during the 2003/04 budget year. Part of
the construction services contract pertains to emergency response required for any
after -hour water /sewer damage to public and private structures. The contract outlines
the costs associated with emergency restoration, repair, and new construction of
damaged areas.
LASER IMAGED 3P
Mayor and City Council
September 16, 2003
Page 2
The Public Works Services Department determined it would be advantageous to award
a multi -year contract with annual extensions, pending the City Council's approval, for all
facility construction services to one (1) qualified contractor to eliminate unnecessary
down time and ensure projects are started /completed in a timely manner.
City staff conducted a competitive bidding process for facility construction services.
Notices inviting bids were published in the adjudicated paper and bid packages were
distributed to four (4) area contractors. Sealed bids were opened on August 5, 2003
with the following results:
Bidder Location Amount
Vargas Olson Enterprise Inc. Baldwin Park $74,890.00
E.D. Nelson Construction Inc. Newhall $89,150.00
Staff has reviewed the bid documents for content and investigated the bidders'
background and recent projects for competency. Staff has also contacted both
_. ..
contractors- -regarding _ the..accu racy- ofAheir...bid_. and has.been.._assured.that. he bid
amounts are complete and accurate. During the past several years Vargas Olson
Enterprises Inc. has been awarded and successfully completed numerous projects for
the City.
It is staffs opinion that Vargas Olson Enterprises Inc. can satisfactorily perform the work
required. Therefore, staff recommends that the City Council award a contract to Vargas
Olson Enterprises Inc. in the amount of $74,890.00 for construction services at various
City facilities.
ENVIRONMENTAL ANALYSIS
The project is categorically exempt per Section 15302 (c) replacement from the
requirements of the California Environmental Quality Act (CEQA).
FISCAL IMPACT
Sufficient funds are budgeted in the 2003 -04 Facilities Maintenance Operating budgets
of Fire, Police, Library, Recreation and Community Service, Public Works Services
Departments and in the Capital Improvement Program for this contract.
Mayor and City Council
September 16, 2003
Page 3
RECOMMENDATION
1. Award a contract to Vargas Olson Enterprises Inc. in the amount of
$74,890.00 for construction services at various City facilities.
2. Waive any informality in the bid or bidding process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved by: -- k
William R. Kelly, City Manager
PM:GFL:DM:dw
STAFF REPORT
Development Services Department
September 16, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
By: Donna L. Butler, Community Development Administrator �
Prepared By: Joseph Lambert, Associate Planner �fS
SUBJECT: Consideration of Final Map No. 53864 for a 6 -unit residential
condominium project at 816 W. Fairview Avenue.
SUMMARY
Tentative maps and final maps are required for all subdivisions that result in five or more
parcels or condominiums. The City Council shall approve a final map if it conforms to all the
requirements of the subdivision regulations of the Municipal Code and the State Subdivision
Map Act. It is recommended that the City Council approve Final Map No. 53864 for a 6 -unit
residential condominium project at 816 W. Fairview Avenue.
DISCUSSION
Final Map No. 53864 has been reviewed by the Los Angeles County Department of Public
Works and the appropriate City Departments. Said map has been found to be in substantial
compliance with the tentative map, as approved by the Planning Commission on November
12, 2002, and is in compliance with the subdivision regulations of the Municipal Code and
the State Subdivision Map Act.
RECOMMENDATION
The Development Services Department recommends approval of Final Map No.
53864.
Attachments: 1. Land use map
2. Letter of compliance from Los Angeles County
3. Final Map No. 53864
Approved:
William R. Kelly, City Manager
LASER IMAGED
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M 53864
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
7o Enrich Lives Through£Becdve and Caring Service"
JAMES A. NOYES, Director
August,11, 2003
Mr. Phillip A. Wray
City Engineer
City, of Arcadia
240 West Huntington Drive
Arcadia, CA 91006- 6021,
Dear Mr. Wray:
TRACTNO. 53864
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803 -1331
Telephone! (626) 458 -5100.
w .ladpw.org .
ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802 -1460
IN REPLY PLEASE
REFER TO FI LD -2
The enclosed subject tract map. has been reviewed by Public Works. for mathematical
accuracy, survey analysis, title information, and for compliance with the Subdivision Map
Act. It is ready for your examination and certification as to compliance with the conditional
approval and applicable City Ordinances.
The City Council or Advisory Agency should make the findings required by the State
Environmental Quality Act and the Subdivision Map Act.
After your' approval, and the approval of the City Council or Advisory Agency, the map
should be returned to Land Development Division, Subdivision Mapping Section, for.filing
with, the Registrar- Recorder /County Clerk's Office.
If you have any questions, please contact Mr. Armando Aguilarof our Subdivision Mapping
Section at (626)458 4915.
Very ' truly yours,
JAMES A. NOYES
Director of Public Works
D NNIS HUNTER `
Assistant Division Engineer
Land Development Division
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TRACT NO. 53864
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TRACT NO. 53864
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STAFF REPORT
September 16, 2003 Development Services Department
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director*
By: Donna L. Butler, Community Development Administrator /��
Prepared by: Thomas P. Li, Assistant Planner -a- A/
SUBJECT:
SUMMARY
Tentative maps and final maps are required for all subdivisions that result in five or
more parcels or condominiums. The City Council shall approve a final map if it
conforms to all the requirements of the subdivision regulations of the Municipal
Code and the State Subdivision Map Act. It is recommended that the City Council
approve Final Map No. 53839 for an eight -unit residential condominium project at
15 -17 Alta Street.
DISCUSSION
Final Map No. 53839 has been reviewed by the Los Angeles County Department of
Public Works and the appropriate City Departments. Said map has been found to
be in substantial compliance with the tentative map, as approved by the Planning
Commission on August 13, 2002, and is in compliance with the subdivision
regulations of the Municipal Code and the State Subdivision Map Act.
RECOMMENDATION
The Development Services Department recommends approval of Final Map
No. 53839.
Attachments: 1. Aerial Photo with zoning information
2. Letter of compliance from Los Angeles County
33. j Fina�l Map No. 53839
��v4
Approved: W in
William R. Kelly, City Manager
LASER IMAGED
(18)
(
ME
(13)
( (17)
(15) (f 9)
HUNTINGTON 1
irr
1
Q
Q
(17)
G
(25) 100 0 V 100 Feet
(4)
(14)
(16)
(18-22)
(26)
(30)
7(32-34)
(44) (46 48)
(10)
(
(124)
1
Devdopmerd Services Deparhent °
Fngineering Division
0
i Prepe ed by R.S.6m¢ak�, 4#2002 ^.. ,m! ;rp'?�
r
1 -41 - I.d
15 -17 Alfa Street
TM 53839
ALTA ST
(16) {20) ( (26)
(32)
(34)
(38)
(42) (46)
(112)
(124)
1
Devdopmerd Services Deparhent °
Fngineering Division
0
i Prepe ed by R.S.6m¢ak�, 4#2002 ^.. ,m! ;rp'?�
r
1 -41 - I.d
15 -17 Alfa Street
TM 53839
ALTA ST
a
A
a
T
It is read for your examination, And certification as to cpprippaw
rovaj and'applip' a We City Ordinances.
xr your approval and the approval of the City Council or,:Advise
the
Registrat-kecorder/County Cl erk's ice.i
ive, any questioris, please contact Mr. Armando Aguilarof our Subdivision P
at.(62,6)458-4915-
it v(
V
J�
Works
DENNIS HUNTER
Assistant Division,Enginebr
Land Devel6ornent Division
SA:ca .
P:ILDPUBISUBDIVSN\MAPPINGTORMS\TRACT
Enc.
Oping
'.SO: FT :�
TRACT 53839
IN THE CITY OF ARCADIA
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
BEING A SUBDIVISION OF LOTS 4 AND 5, BLOCK 73 OF A PART OF
ARCADIA SANTA ANITA TRACT, AS PER MAP RECORDED IN BOOK 15,
PAGES 89 AND 90 OF MISCELLANEOUS RECORDS, IN THE OFFICE
OF THE COUNTY RECORDER OF SAID COUNTY.
FOR CONDOMINIUM PURPOSES
T
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"MISS HAW BEEN PPNPPTA T L� n ean AN MA MAY a PAS
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SHEET 2 OF 2 SHEETS
TRACT NO. 53839
IN THE CITY OF ARCADIA
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
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STAFF REPORT
Development Services Department
September 16, 2003
TO: Mayor and City Council 9
FROM: Don Penman, Assistant City Manager /Development Services Dire or.
By: Donna L. Butler, Community Development Administrator
Prepared By: Joseph Lambert, Associate Planner
SUBJECT: Consideration of Final Map No. 53755 for a 6 -unit residential
condominium project at 37-41 E. Alice Street.
SUMMARY
Tentative maps and final maps are required for all subdivisions that result in five or more
parcels or condominiums. The City Council shall approve a final map if it conforms to all the
requirements of the subdivision regulations of the Municipal Code and the State Subdivision
Map Act. It is recommended that the. City Council approve Final Map No. 53755 for a 6 -unit
residential condominium project at 37-41 E. Alice Street.
DISCUSSION
Final Map No. 53755 has been reviewed by the Los Angeles County Department of Public
Works and the appropriate City Departments. Said map has been found to be in substantial
compliance with the tentative map, as approved by the Planning Commission on May 28,
2002, and is in compliance with the subdivision regulations of the Municipal Code and the
State Subdivision Map Act.
RECOMMENDATION
The Development Services Department recommends approval of Final Map No..
53755.
Attachments: 1. Land use map
2. Letter of compliance from Los Angeles County
3. Final Map No. 53755
Approved: Qff
William R. Kelly, City Manager
LASER IMAGED
rAA
VA ST
FT (625)
(33) (45) (419) (53) L—
GENOA ST
--
(16-18) (20) (22) (26) (34) (40) (42) (46) (50) T 54)
ICE ST
(701)
(70S)
(711),
ALICE ST
LUCILE ST
A
Development Seri4ces Department 37=41 fice St
Etigineefing DWsion
Preparedby. R "'AT S.Gonzalez, Ma ygL TM 53755
(
f2O)
(24)
(30) (36
(42)
(44)
(46)
(48)
(50) (54)
(803)
15)
( (15)
(19)
(19)
(25)
(27)
(31)
(33)
(35-3
(45)
(41)
(
(8f 7)
(
LUCILE ST
A
Development Seri4ces Department 37=41 fice St
Etigineefing DWsion
Preparedby. R "'AT S.Gonzalez, Ma ygL TM 53755
ITI . ... .... T
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1.OF 2 SHEETS
TRACT NO 53755
IN THE CITY OF ARCADIA
COUNTY OF LOS ANGELES. STATE OF CALIFORNIA
BEING A SUBDIVISION OF LOTS 13 AND 14, BLOCK 1, OF TRACT NO. 101,
AS PER MAP RECORDED IN BOOK 13, PAGE 52 OF MAPS, IN THE OFFICE
OF THE COUNTY RECORDER OF SAID COUNTY.
FOR CONDOMINIUM PURPOSES
TATEMENT
W HFREHY EAR MAT W ME ME ESET9 E W AE N1ID4IIf0 w ME
I.NDS NaASIED NMN 114 EE01YRa1 NOw1 al Mm" YTN M
01EDIIow TDrofR LIM Aim E Cal t m ME P ARAwm Alm "a
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SURVEYOR'S STATEMENT
ME IMP WAS PEPARm NY E OR naER W EIR CTd AND 15 NAYS 001
A REm ■EIRr a ad1aNMCE MM ME ENa®IR E M EYYIMYON
YM W ND IOCAL a1ElANE AT ME EnIEBT E PAEC FAME FNEBOE IT
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wlxlrmN.WLY m ME TRTATIE MM Nm ALL AFF= &VOIA NS
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CITY TREASURER'S CERTIFICATE
I HEREBY ARMY THAT AL TEON. AE9 Tlll IAME aIDETI ME
4JMOcTd V ME an OF MCAOA m WIN ME WID wal N M
NTw1 EBONYN M MY PMT MEaE a 91D .. AM 'Iral WAY E PAID
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PLANNING COMMISSION CERTIFICATE
MIS R m MM MAT ME TENRIINE wM E MALT XG E W
AMEa40 AT A EEMO HEW d ME 99TH MY E MY 9101 I IEIEY
WA MAT MO WM aD9tANTAALY CawiEE wM Mk PNEl1 Y
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FAX EOENMY OF ME RIRmp aTNmwd
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FINANCE DIRECTOR'S CERTIFICA
� MS IIEEI P� TO ME ME ON�.AaIIN ECTd OIISA R M[ WnnaPK
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RmEET w OwER9 E ME NPR a M !AE 1 Xa0 M daODE
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ACfLE AND mw EAENENTS fal ME aaTE
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ME E[AI NE Y Ilm HEELII ME NA= dN ME EXTMR E hl E
STINT VE N M NBS'SEEE d EILT Na ] Y8 9m-M-N.
SIONATLIRF OMISSIONS NOTES
ME OdATEE 4 4 TAIOMI. FAEFOENt lMOER Fal PIPEI111FE PUOPOE!
EOamED N BOE a1 N2 9 Q: D®A RFCEO! E IM [Nl�alyES aaNlY
1 E A M T IP ILA. M ATA RID6TT HUMPED ME tNNM lIOCT.
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9TH GESENf R rfLTMNAT MME
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CERTIFICATE
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MT an a - an OF MEATH
'SCALE: 1 ='20' SHEET 2 OF 2 SHEETS
TRACT NO.. 53755
IN THE CITY OF ARCADIA
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
ate' � m°wQ�a
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ALICE STREET
80110 9611 \OFD 9Y TNS M/A.
STAFF REPORT
Office of the City Manager
September 16, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City Manager
By: Cindy Flores, Special Assistant to the City Manager
SUBJECT: Renewal of Professional Services Agreement with Joe A. Gonsalves &
Son For Legislative Advocacy Services
Recommendation: Approve
SUMMARY
For the past five years the City has contracted with Joe A. Gonsalves & Son to provide
legislative advocacy services in support of the City's legislative efforts. Gonsalves &
Son is a Sacramento lobbying firm with representatives who are diligent in their contact
with legislators on issues important to the Arcadia community.
DISCUSSION
When the City takes a position on proposed legislation, notice is sent to Gonsalves
& Son and Arcadia's support or opposition is noted. Representatives from the firm
then make personal contact with legislators during the legislative process to ensure
that Arcadia's position is communicated.
Gonsalves and Son has proven to be accessible, knowledgeable and extremely helpful
not only in making these important contacts and tracking the proposed legislation we
request, but also in alerting the City to changes in legislation that may be either
beneficial or detrimental to local government. Additionally, the firm has provided
guidance regarding potential grant opportunities.
FISCAL IMPACT
The annual cost to retain Joe A. Gonsalves & Son is $36,000.00. This amount reflects
no increase over previous contracts and is budgeted as follows: $8,000.00 from the
Redevelopment Fund, $8,000.00 from the Water Fund and $20,000.00 from the
General Fund.
\® k_
LASER IMAGED
Gonsalves & Son
September 16, 2002
Page two
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to enter into a
Professional Services Agreement with Joe A. Gonsalves & Son for legislative
advocacy services, and appropriate of $36,000 as noted above.
n, t I
�= �L�:w �'srl: r3�r
to l 4
Development Services Department
September 16, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services.Director
SUBJECT: Award of Contract for Police Facility Phase II Landscaping and Site Work
Improvements to Mariposa Horticultural Enterprises Inc and appropriate
$240.000 from project interest earnings toward this work and other project
related costs
Recommendation: Award contract and appropriate funds
SUMMARY
The Police Department staff moved into their new facility on August 11. Though there
were still a few elements of the construction to be completed, occupancy of the new
building allowed staff to proceed with the asbestos remediation and demolition of the old
police station. The next phase (Phase II) of the project involving the completion of the
site work and landscaping around the new facility would follow. Remediation and
demolition are underway and the Phase II improvements were advertised for bid on
August 7 and August 14 with the bid opening on September 8. A total of five (5)
contractors submitted bids, with Mariposa Horticultural Enterprises, Inc. being the low
bidder with a total price of $393,602. Staff is recommending that the City Council direct
the City Manager to enter into a contract with Mariposa Horticultural Enterprises for
construction of Phase II Police facility landscaping and site improvements and
appropriate $240,000 from the Police Facility Project interest earnings to finance this
cost as well as rehabilitation of the parking lot and public art in a subsequent phase.
BACKGROUND
Construction of the new Police facility commenced on March 1, 2002 and the schedule
anticipated a seventeen (17) month construction period, to July 31, 2003. The Police
Department staff moved into the new facility on August 11, 2003. Once the Police staff
moved into the new building, City staff removed salvageable items and then the
asbestos remediation and demolition contract work commenced, which was authorized
by the City Council on July 15, 2003. This work is anticipated to be completed the week
of September 15.
LASER IMAGED
.1. P
Mayor and City Council
September 16, 2003
Page 2
Because the old Police facility could not be demolished until the new building was
occupied, certain components of the overall project construction could not take place
until the demolition was accomplished. Specifically, the Phase II work includes
landscaping, concrete pathways in front of the new building, an outdoor space adjacent
to the EOC /Community Room, some outdoor lighting and plastering of the site walls.
DISCUSSION
In anticipation of the completion of the demolition work, staff advertised for these Phase
II improvements on August 7 and 14, with a bid opening on September 8. Eleven (11)
firms obtained plans on the project, with five (5) submitting bids. There were two (2) bid
alternates, with contractors asked to submit alternate prices for sod turf in lieu of seed
(Alternate1) and installation of a concrete cap on the site perimeter walls in lieu of a
plaster finish on top of the wall (Alternate 2). The bid results are provided below:
Contractor
Base Bid
Alternate 1
Alternate 2
Mariposa Horticultural Enterprises
$393,602
$18,054
$13,863
DMA Contracting
$399,300
$15,105
$27,810
Thomsen Landscape
$479,340
$12,000
$17,600
Bennett Landscape
$491,797
$32,636
$24,000
American Landscape Companies
$528,400
$16,500
$20,000
The low bidder, Mariposa Horticultural Enterprises, is a company that has provided
satisfactory services to the City of Arcadia in the past. Their most recent project was
the completion of the Library landscaping project, including the installation of the bus
shelter. Staff was very pleased with their work on this project.
For alternate bid item No. 1, a separate price was requested for installation of sod in lieu
of seed for an approximate 44,000 square foot area. The primary benefit to this
alternate is that the landscape will have an almost immediate completed appearance
and there will be a shorter period of time to fence the area and keep people from
walking on the grass thus resulting in fewer maintenance problems.
Alternate No. 2 would involve the placement of a concrete cap on top of all the site
perimeter walls that would match the lower "garden" style wall cap in front of the
building. If a cap were not to be used on the site wall, the top of the wall would have a
plaster finish.
The total project budget, including staff recommended bid alternate No. 1 would be as
follows:
• Construction $411,656
• Contingency @ 5% 20,583
• Project inspection 10.290
TOTAL $442,529
Mayor and City Council
September 16, 2003
Page 3
BUDGET
The City Council established a budget of $16 million for the project when it was
conceptualized in 1999. To that end, a number of decisions and changes were made
throughout the planning phases and during construction in an effort to stay within this
budget. These included eliminating the rehabilitation of the public parking lot, not
equipping the firing range building, eliminating landscaping walls and the sidewalk along
Centennial Way and not providing any new street level signage for the new Police
facility along both Huntington Drives. (A new funding source was found to construct the
sidewalk.)
The Police facility construction project was bid in November 2001 with a bid opening on
December 18, 2001. On January 15, 2002 the City Council awarded a contract to
Mallcraft Inc., which included two (2) bid alternates for a total contract price of
$12,844,000. It should be noted that Mallcraft's base bid was $219,000 lower than the
next lowest bidder. In considering the overall budget, it was estimated at that time that
the total costs of the project would be approximately $16.2 million. There were a
number of reasons why the costs exceeded the original $16 million budget, including
installation of a state of the art heating and air conditioning system that included a
thermal storage energy saving unit and the general bidding climate at that time.
Additionally, the two bid alternates included in the contract -- construction of the training
room and firing range building at $562,000 and voice and date cabling in the building at
$77,000 - -while bringing the total budget over $16 million, were cost effective because
the pricing on those alternates was very reasonable.
In reviewing the overall project revenues at that time, two additional revenue sources
were identified that Would not involve any additional demands on City resources that
would more than cover the costs above $16 million. These were a Federal grant for
communications equipment ($150,000) and interest earnings from bond proceeds and
other project revenues ($350,000). This total of $500,000 was then added as revenue
to the project budget. The final reconciliation on the costs of the communications
equipment has determined that $162,000 of the Federal grant will be eligible for these
project related costs. Additionally, staff anticipates receiving a Southern California
Edison energy grant of approximately $12,000 as a result of the energy saving features
of the building.
With the construction of the main building and the maintenance and firing rangeltraining
room buildings now essentially complete (though the range is not finished), it appears
that the 4% project contingency will be utilized for construction related activities and
various inspection services required due to the complexity of the construction.
Therefore, no additional funds are available in the contingency fund to finance the
Phase 11 work.
Mayor and City Council
September 16, 2003
Page 4
Based on an analysis of the anticipated total project costs (Phase I and II), it appears
that an additional $140,000 is needed to finance these Phase Il activities (including bid
alternate No. 1). There are alternatives that could be pursued to reduce this amount,
which would involve changing the scope of work for Phase Il. This could include
painting all site walls rather than plastering them, eliminating the low "garden" style
walls (in the front of the building), reducing the amount of pedestrian passages to the
facility, and eliminating the new landscaping along East Huntington Drive adjacent to
the public parking lot. Staff estimates that these cutbacks would reduce the Phase II
costs, and therefore the additional funds needed, by $125,000. However, this would
likely require re- bidding the Phase II improvements.
Another option to meet this need is to allocate additional interest earnings from the
project budget. The $16 million in project revenues were appropriated and placed in a
project fund after the sale of the General Obligation (G.O.) bonds in June of 2001.
These funds included the $8 million in G.O. bonds, $4 million in Redevelopment funds
and $4 million in Capital Outlay funds. Since that time they have accumulated interest
totaling approximately $1.1 million. The City Council, as noted above, previously
allocated $350,000 of these funds to the project when the contract was awarded to
Mallcraft. The City Council could allocate an additional $140,000 from these interest
earnings to the project to complete the Phase II work as planned.
There are a few items that have not been financed as part of the project that staff is
recommending at this time. First, the public parking lot is in poor condition and needs to
be refurbished and the interior landscaping in the lot needs renovation. The estimated
cost for these two items is $50,000. Second, the design concept for the building
suggested some form of public art near the front entrance.. Space has been allocated
for public art though no funds have been budgeted. Previously the City Council
discussed attempting to retain the Blind Justice tile work on the front of the old Police
station but due to costs and the size of the work, the decision was made not to preserve
it. Staff still believes some type of public art is appropriate for the front entrance area
and recommends that the City Council allocate $50,000 for this purpose.
The third item is the firing range. While the building shell and portions of the interior
including the training room and armory were included in the construction contract with
Mallcraft through an alternate bid item, the actual firing range equipment was not
funded. The Police Department estimates that this could cost between $250,000 and
$300,000 depending on the final design and equipment selected. The Police
Department has received verbal approval to fund this work with Asset Seizure monies,
and is.awaiting written approval. Once that approval is provided in writing, plans for the
range can proceed.
Finally, it should be noted that since the project is not complete, staff does not know.if
there will be any disputed costs that cannot be resolved without another appropriation.
This would need to be addressed at the end of the project.
Mayor and City Council
September 16, 2003
Page 5
RECOMMENDATION
It is recommended that the City Council:
1. Award a contract to Mariposa Horticultural Enterprises, Inc. in an amount of
$411,656 for the base bid work and Alternate No. 1 and authorize the City
Manager to execute said contract in a form approved by the City Attorney;
2. Establish a Phase 11 5% project contingency totaling $20,583;
3. Appropriate $240,000 of Police Facility Project interest earnings for the Phase
II improvements and for renovation of the public parking lot and provision of
public art at the entrance of the new Police facility;
Approved:
William R. Kelly, City Manager
Lr
CHRONOLOGY OF POLICE FACILITY
FINANCIAL HISTORY
December 21, 1999 City Council establishes $16 million project budget
June 5, 2001 General obligation bonds totaling $8 million were
competitively sold along with Redevelopment Bonds, of
which $4 million were set aside for the facility. The City
Council also earmarked $4 million in Capital Outlay
monies for the project. The $16 million in project funds
was placed in a separate project fund
January 15, 2002 The City Council awarded a contract to Mallcraft in the
amount of $12,844,000 for the construction of the Police
facility. The overall project expenses were estimated at
that time at $16,243,790, including anticipated Phase II
expenses for demolition, landscaping and site work. At
that meeting the City Council approved staff's
recommendation to allocate $350,000 in anticipated
project interest earnings and $150,000 in a Federal
communications grant to the project, resulting in a new
estimated local contribution of $15,743,700 ($350,000 +
$150,000 + $15,743,790 = $16,243,790).
City Council awards a furnishings contract to Systems
April 1, 2003 Source and also allocates $256,210 back into the project
(this is the amount remaining in the project budget after
the interest of $350,000 and Federal grant of $150,000
were allocated for the project).
Summary of Project Budget
Original Budget $16,000,000
Revised Budget when Mallcraft awarded contract
• G.O. bond funds $ 8,000,000
• Redevelopment bonds $ 4,000,000
• Capital Outlay funds $ 3,743,790
• Interest earnings $ 350,000
• Federal Communications Grant $ 150.000
Total $16,243,790
Over
Additional allocation at time of Furnishings contract award
Additional Federal communications grant funds
New Project Total
Total anticipated expenses including completion of Phase II
Funds to rehabilitate parking lot and provide public art
FUNDS NEEDED
New Project Expense Estimate
Total Interest earnings
Interest allocated previously
Interest Available
$ 256,210
$ 12,000
$16,512,000
$16,648,857
$ 100,000
$16,748,857
$ 236,857
or
$ 240,000
$ 1,100,000
$ 350,000
$ 750,000
7— z o—
-5,,-V,���
;. 4 \\
STAFF REPORT
JTS '
Development Services Department
Date: September 16, 2003
To: Mayor and City Council
From: Don Penman, Assistant City Manager /Development Services Director
By: Martha Eros, Transportation Services Office IV
Subject: Resolution No. 6395 designating Arcadia City Council elected officials to
Recommendation: Designate Principal and Alternate Representatives.
SUMMARY
On July 15, 2003, the Arcadia City Council adopted Resolution No. 6372 approving a
Joint Powers Authority (JPA) agreement creating a new Gold Line Phase II Construction
Authority to represent the local interests of the eleven (11) Phase II cities involved with
the extension of the Gold Line light rail. The eleven Phase II cities include Arcadia,
Monrovia, Duarte, Irwindale, Azusa, Glendora, San Dimas, La Verne, Pomona,
Claremont and Pasadena.
A fifteen (15) member Governing Board composed of one elected official from each
Phase II city, the cities of Los Angeles and South Pasadena, and the Metropolitan
Transportation Authority and San Gabriel Valley Council of Governments will be formed
to engage in joint oversight of the Gold Line Phase II as it is planned, funded, designed
and constructed through the San Gabriel Valley. The JPA will be in effect for the
estimated 15 -year life of the Gold Line Phase II light rail construction project.
BACKGROUND
The Joint Powers Authority will create the Gold Line Phase II Construction Authority
(Authority) to work collaboratively with the Blue Line Construction Authority (BLCA).
The fifteen (15) member Governing Board will give each Phase II city the same voting
and management privilege that was granted to the agencies involved with Phase I. The
goal and intent of the JPA is to create a partnership between the existing BLCA Board
and the Phase II cities, and to provide each city with a vote and active administration on
matters impacting local jurisdictions.
LASER I1M ►GED
3e
Currently, eight (8) of the ten (10) Phase II cities have adopted the JPA by City Council
resolutions, along with the City of South Pasadena. The City of Claremont Council
action is anticipated shortly and the City of San Dimas has postponed its decision based
on further analysis of Authority annual dues. The cities of Los Angeles and Pasadena,
and the Metropolitan, Transportation Authority (MTA) have not taken action on joining
the JPA at present. The San Gabriel Valley Council of Governments (COG) will forfeit
its seat on the Authority Board to the San Bernardino Associated Governments
(SANBAG) if the light rail line is extended beyond the City of Claremont to the City of
Montclair in San Bernardino County. SANBAG will represent the City of Montclair.
DISCUSSION
As stipulated in Section 32, Effective Date, of the Joint Powers Authority document
dated July 3, 2003, the Authority will go into effect when eight (8) of the fifteen (15)
eligible public entities in Phase II adopt the JPA by City Council action.
Each Phase II entity (Member) will designate a Principal and Alternate governing board
(Board) representative to serve a four•(4) -year term on the Authority Board . The
Authority Board will elect a Chairperson and Vice - Chairperson at its first regular meeting
on September 18, 2003, to serve a one -year term. The representative must be an
elected" official who will vote on behalf of their city /agency. Each voting Phase II Board
Member may cast only one vote for each action item before the Board through its
representatives. The Alternate representative may participate on the Board and vote on
actions only in the absence of the Principal representative. A Principal or Alternate
representative seated on the Board shall be entitled to participate and vote on matters
pending before the Board only if such person is physically present (no proxy voting) at
the meeting of the Board and if the Phase II Member has timely and fully paid dues
ENVIRONTAL IMPACT
Not applicable with selection of representatives.
FISCAL IMPACT
Each Authority Board Representative (or Alternate) may be. compensated by the Gold
Line Phase II Authority 'a maximum of one hundred fifty dollars ($150.00) per regular
meeting, adjourned regular meeting or special meeting of the Authority plus expenses if
the Authority Board authorizes compensation and payment of expenses. Compensation
shall not exceed one thousand eight hundred dollars ($1,800.00) per year per Member.
Gold Line Joint Powers Authority dated July 3, 2003. Section 32, Effective Date.
a Gold Line JPA. Section 5, Creation of Governing Board.
Gold Line JPA. Section 7.a., Functioning of Governing Board -Voting and Participation.
4 t '.7 — }1 \A. n!, ,c•T"
Mayor and City Council
September 16, 2003
Page 3
RECOMMENDATION
Adopt Resolution No. 6395 designating Arcadia City Council elected official(s) to
serve as Principal and Alternate representative(s) to the Gold Line Phase II Joint
Powers Authority Governing Board to act and vote on all matters impacting the
City of Arcadia and the Gold Line Phase II light rail system.
Approved by: INJA
William R. Kelly, City Manager
Attachments:
Resolution No. 6395, Phase II Gold Line JPA Principal and Alternate Governing
Board. Representatives
RESOLUTION NO. 6395
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DESIGNATING ARCADIA CITY COUNCIL ELECTED
OFFICIALS TO SERVE AS PRINCIPAL AND ALTERNATE
REPRESENTATIVES TO THE GOLD LINE PHASE R JOINT POWERS
AUTHORITY GOVERNING BOARD
WHEREAS, the Blue Line Construction Authority (`BLCA') was formed in 1998 in
accordance with Public Utilities Code Section 132400, et seq. for the purpose of planning,
designing and constructing the Los .Angeles- Pasadena Metro Blue Line light rail project
extending from Union Station in the City of Los Angeles to the City of Claremont; and
WHEREAS, the Los Angeles- Pasadena Metro Blue Line was renamed the Gold Line by
the Los Angeles County Metropolitan Transportation Authority ( "MTA ") in November 2001;
and
WHEREAS,.the BLCA expects to terminate or conclude all of its Gold Line Phase I
contracts and activities no later than December 31, 2003; and
WHEREAS, the cities of Arcadia, Monrovia, Duarte, Irwindale, Azusa, Glendora, San
Dimas, La Verne, Pomona, Claremont, Montclair and Pasadena (collectively known as the
"Phase II Cities') in concert with the San Gabriel Valley Council of Governments ( "COG ") and
the BLCA have begun the planning for the next phase of construction between Pasadena and
Montclair, California ( "Gold Line Phase II "); and
WHEREAS, it is the intention of most or all of the Phase H Cities to create by means of a
Joint Powers Authority ( "JPA ") agreement a separate legal entity within the meaning of Section
6503.5 of the Government Code known as the Gold Line Phase II Construction Authority
1 . LASER IMAGED
3�
( "Authority") to support and participate in the planning, design and construction of the Gold
Line Phase II in cooperative efforts with the BLCA; and
WHEREAS, the City of Arcadia City Council adopted Resolution No. 6372 adopting a
Joint Powers Authority Agreement by and among the Gold Line Phase II entities creating the
Gold Line Phase lI Construction Authority.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council authorizes and assigns the following elected officials to
serve as Principal and Alternate Representatives to the Gold Line Phase II Joint Powers
Authority Governing Board until their'respective successors are appointed by the City Council:
Gary A. Kovacic John Wuo
Principal Alternate
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 16th day of September, 2003.
GARY A. KOVA
Mayor of the City of Arcadia
0 JUNE D
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
A- IFJa"
City Attorney of the City of Arcadia
2
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, . hereby certifies that
the foregoing Resolution No. 6395 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 16th day of September, 2003 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
W
September 16, 2003
TO: Mayor and City Council
STAFF REPORT
Development Services Department
FROM: *on Penman, Assistant City Manager /Development Services Director
Prepared by: Pete Kinnahan, Economic Development Administrator
v
SUBJEC City Council Ordinance 2181. an Ordinance of the Citv Council of the Ci
of Arcadia eliminating the debt incurrence deadline for the Redevelopment
Plan for the Central Redevelopment Project Area (Amendment No. 6 to
the ARA Central Redevelopment Plan)
Recommendation: Introduce Ordinance
SUMMARY
The Redevelopment Agency will no longer be able to "incur debt" after January 1, 2004.
SB 211, which took effect January 1, 2002, permits the City Council to extend or
eliminate this date by the adoption of an ordinance. By adoption of the ordinance, the
Agency will be able to expend future tax increment for purposes other than paying
existing debt. In other words, the Agency can pay for new projects arising in future
years. However, following such adoption, the Agency is required by statute to forward
25% of the growth in tax increment over and above the year 2003 property tax receipts
to other taxing agencies, and every year for the remaining life of the Redevelopment
Plan. Staff recommends adoption of the ordinance.
DISCUSSION
AB 1290 adopted by the State Legislature in 1993 established certain new "limits" on
redevelopment agencies. One of these "limits" was the termination of this Agency's
ability to incur debt after January 1, 2004. This effectively means that all tax increment
received after that date could only be spent for paying pre- existing debt, e.g., annual
principal and interest on the 2001 Bond Issue, and /or the principal and interest on the
$4 million owed to the Low /Moderate Income Housing Fund. The Agency could not
even pay for administrative costs (e.g., staff salaries) or reimburse the City General
Fund for overhead costs incurred after January 1, 2004.
LASER IMAGED
i;?-P
Mayor and City Council
September 16, 2003
Page 2
Based upon discussions with Agency Counsel, the Administrative Services Department,
and the Agency's property tax consultant, HdL Coren & Cone, the Agency /City Council
have three options for extending the limit: 1) the Agency can presently (before January
1, 2004) borrow sufficient funds from another source, i.e., the City, to meet future
staffing Capital Improvement Program (CIP), and Business Incentive Program
expenses; 2) the City Council can adopt an SB 211 Ordinance eliminating the "incur
debt" limit; or 3) do nothing at this time and adopt the SB 211 ordinance at such time in
the future as the Agency determines such is needed.
Staff estimates the Agency's potential need for the ten -year period from January 2004 to
January 2014 is approximately $10 million. None of the following Agency projects,
programs or activities would be eligible for continued Agency funding after January 1,
2004 without either a City loan or passage of an SB 211 ordinance.
10 Year Total FY 2003 -04
Redevelopment Agency operational needs
(staff, supplies, services, consultants,
overhead costs to the City, related annual
operating costs (plus 2% annual inflation) $6,360,000 $530,000 /yr.
• Agency Capital Improvement Program
(estimated annually $200,000, plus
2% inflation) $2,400,000 $200,000 /yr.
• Business Incentive Program (annual
Commercial Fagade Rehabilitation Program,
marketing, etc., plus 2% inflation) $1,200.00 0 100 000
Total $9,960,000 $830,000
(say $10 million)
The Agency currently is working on a possible Morlan Place commercial project which
could, if ultimately approved, utilize all of the taxable 2001 bond proceeds, e.g., $8
million. Other possible future projects could include acquisition and redevelopment of
properties around the proposed Gold Line station, or other acquisition and
redevelopment opportunities that emerge over the remaining eleven years of the
Redevelopment Plan, e.g., Santa Anita, Inn, U.S. Forest Service site, industrial
properties, etc. Additionally, there will be probable street and traffic signal capital
improvement needs in the downtown 'project area over the next eleven years. These
have been "lump sum" estimated at $200,000 per year, plus 2% inflation.
The Agency currently has approximately $1,400,000 left in tax - exempt bond money.
$700,000 has been allocated by the Agency for a new fire station and the balance is
available- for CIP projects.- Staff - estimates that- $400 -of- the - remaining - balance could - - --
Mayor and City Council
September 16, 2003
Page 3
be used for proposed Santa Anita Entry Corridor improvements, if such are ultimately .
approved by the Agency Board. Once. the balance of the tax - exempt bond funds are
exhausted, the Agency can no longer pay for future similar needed CIP projects using
tax increment, unless an SB 211 Amendment is passed.
The Business Incentive Program has several components. The Agency spent $71,000
in FY 2002 -03 for the Commercial Fagade Rehabilitation Program. Although five
Commercial Fagade Rehabilitation Program applications for an estimated $100,000 are
pending in FY 2004, staff believes that the recent changes in State law requiring the
payment of prevailing wages by applicants for the Commercial Fagade Rehabilitation
Program may result in a drop in applications. The Agency has paid a total of $25,000
for two Business Retention Program applicants and anticipates one a year ($15,000
maximum). Marketing costs include the biennial Lease Rate Survey, advertising,
special events (Lucky Baldwin Day picnic), Geographic Information Systems, Web
page /Internet, special signage or displays, aerial photos, special publications, etc.
Option 1 - Borrow from the City or Other Lender
As a practical matter, this alternative will be difficult to implement. Based upon the
CitVs Capital Improvement Program budget, there will be few City funds available for
loan to the Agency because of future facility construction needs. And the Agency could
not repay a $10 million loan because of existing demands on annual tax increment
receipts, i.e., 20 %, or $600,000, to the Low Moderate Income Housing Set Aside Fund;
$1,700,000 to annual Debt Service on the 2001 bonds, $530,000 to annual Agency
operational costs (total - $2,830,000). Based upon annual tax increment of $3 million,
this would leave only $170,000 for CIP projects, the Business Incentive Program, and
repayment of any loan. (The first year debt service on a $10 million City loan at 5%
would be $500,000.) Finally, there may8 not be enough growth in the project area to
generate sufficient revenue to pay back the loan.
This $10 million amount can, of course be reduced by transferring more of the annual
administrative operating costs (Fund 703) to the Low /Moderate Income Housing
Program (Fund 708), reducing staff, cutting administrative expenses, or reducing or
dropping completely the CIP and /or Business Incentive programs. In any event, the
principal amount borrowed must be repaid by January 25, 2014, with interest. Interest
could be at the LAIF rate (currently 1.65 %) or at any reasonable rate below 12 %.
Option 2 — SB 211 Amendment — City Council Ordinance
By adopting the ordinance (see Attachment 1 — City Council Ordinance 2181), the
Agency will be able to pay for annual operating costs, an annual CIP program, and a
Business Incentive program, if the Agency Board so decides, out of annual tax
increment. However, the Agency. must every year thereafter pay 25% of the -growth in
annual-tax _ increment -from ._the__adjusted__base ... year,_ i.e.,_FY_200.4__to_FY 2005,_after_
Mayor and City Council
September 16, 2003
Page 4
deduction of the 20% housing set aside. `For example, if the Agency's net tax increment
increases from .$3.0 million in FY 2004 to $3.1 million in FY 2005, the Agency must pay
the County 25% of the $100,000 increase, or $25,000. If the net tax increment
increases from $3.1 million in FY 2005 to'$3.3 million in FY 2006, the-Agency must pay
the other taxing agencies 25% of $200,000, or $50,000. The annual payment would be
made in September after receipt of the August fiscal year reconciliation figures from the
County.
There is a possibility of significant tax increment revenues coming to the Agency from
land sales, new construction, and development in the project area over the next ten
years, e.g., "the Santa Anita Inn, the Morlan Place area, and the area around the
proposed Gold Line station. The Agency can then utilize this tax increment for new
projects as well as to pay down debt, at the Agency's option.
As stated above, the Agency after January 1, 2004 could not fund Agency operations,
the CIP projects, 'or the Business Incentive Program. These could be funded out of
available taxable bond proceeds, but this would correspondingly reduce funds available
for larger projects, e.g., Morlan Place, or a Gold Line area opportunity.
At such time as the City and Agency elected to adopt the SB 211 ordinance, the Agency
would be required to pay 25% of the growth in tax increment from FY 2003 to the date
one year after adoption of the SB 211 Amendment.: - Say for example the Agency
elected to adopt: the SB 211 ordinance in FY 2007. Assuming the growth in tax
increment from FY 2003 to FY 2008 is $400,000 (FY 2003 -'$3 million; FY 2008 - $3.4
million). The Agency would have to pay 25% (or•$100,000 in FY 2008) to the taxing
agencies, and 25% of the difference annually thereafter.
After the adoption of an SB 211 ordinance, the Agency would be able to spend all of its
tax increment for Agency operations, CIP projects, and'the Business Incentive Program,
as well as new projects.` It could, of course, elect to use these funds to pay down debt,
e.g., 2001 Bond Issue, $4 million loan from the Low /Moderate Housing Set Aside fund,
and /or any loan to the Agency made before January 1, 2004.
The Agency currently has significant affordable housing responsibilities. The American
Senior Living 54 -unit senior project to which the Agency will contribute $1.8 million in
progress payments, is under construction. The Agency recently selected a developer to
implement an affordable multi - family housing project on Live Oak Avenue. The Agency
has approximately $1.3 million available this year in its Low /Moderate Housing Set
Aside Fund. (The Agency still owes the fund $4 million as well.) While the Agency can
no longer contribute to an affordable senior project, there is still a need to assist the City
in meeting its General Plan Housing Element goals, e.g., multi - family housing.
Mayor and City Council
September 16, 2003
Page 5
For purposes of clarity, an SB .211 Amendment would be designated "Amendment No.
6.
ENVIRONMENTAL IMPACT
The adoption of an SB 211 Amendment is statutorily exempt from CEQA, per State
CEQA Guidelines, Section 15378 (b) (see Attachment 2 — CEQA Preliminary
Exemption).
FISCAL IMPACT
The Agency's financial advisor on the 2001 bond issue, HdL Coren & Cone, has
prepared an analysis of the Agency's current and estimated future tax increment
revenues. This indicates the Agency will have sufficient revenues to meet the
requirements of the 2001 Bond Indenture. Pursuant to Section 5.10 of the Indenture,
and as recommended by the Agency's 2001 bond counsel, Stradling; Yocca, Carlson &
Rauth, a copy of the HdL analysis (Attachment 3) has been sent to the bond insurer,
MBIA, and to the trustee, BNY Western Trust, for their comment six weeks prior to this
meeting. Neither has raised any concern or objection.
If the SB 211 Ordinance (Attachment 1 - City Council Ordinance 2181) is adopted, the
Agency will be required to forward to Los Angeles County and the other taxing agencies
25% of the growth of the net !tax increment after deduction of the 20% Housing Set
Aside from 2004 to the net amount received in each fiscal year thereafter. This is
estimated to be $25,000, for the first year. The Agency would receive $75,000, which
can be used for any eligible redevelopment purpose.
RECOMMENDATION
That the City Council introduce City Council Ordinance 2181, an Ordinance of the
City Council of the City of Arcadia eliminating the debt incurrence deadline for
the Redevelopment Plan for the Central Redevelopment Project Area
(Amendment No. 6 to the Central Redevelopment Plan).
Approved: U "
William R. Kelly, City Manager
Attachments:
Attachment 1 — Ordinance No. 2181
Attachment 2 — Preliminary Exemption Assessment
Attachment 3 —Alternate Projection showing Statutory Tax Sharing Payments Per SB 211
1.
2.
3.
PRELRvDNARY EXEMPTION ASSESSMENT
(Certificate of Determination
When Attached to Notice of Exemption)
Name or description of project:
SB.211 Amendment eliminating "Incurrence of Debt" limit
Location: City of Arcadia
Entity or person undertaking project:
x A. Arcadia Rddevelopment Agency
B. Other (Private)
(1) Name:
(2) Address:
4. Staff Determination:
The Agency's Staff, having undertaken and completed a preliminary review of this project in
accordance with the Agency's "Local Guidelines for Implementing the California Environmental
. Quality Act (CEQA)" has concluded that this project does not require further environmental
assessment because:
a. The proposed action does not constitute a project under CEQA.
b. The project is a Ministerial Project.
C. The project is an Emergency Project.
d. The y constitutes a feasibilit or planning study,
e., The project is categorically exempt.
Applicable Exemption Class:
f. x The project is statutorily exempt.
Applicable Exemption: CEQA Guidelines 15378(b)
g. The project is otherwise exempt on the following basis:,
h. The project involves another public agency which constitutes the Lead
Agency. Name of Lead Agency:
Staff
AGCY2003/RV PUB /312855
FORM "A"
ATTACHMENT 2
NOTICE OF EXEMPTION
TO: Clerk of the Board of Supervisors FROM: Arcadia Redevelopment Agen
Or. 240 W. Huntington Drive
X_ County Clerk Arcadia. CA 91006
County of
Los Angeles
1. Project Title: SB 211 Amendment eliminating "Incurrence of Debt" limit
2. Project Location - Specific: Arcadia Redevelopment Agency Central Redevelopment Project
3. (a) Project Location - City: of Arcadia
(b) Project Location - County: Los Angeles
4. Description of nature, purpose, and beneficiaries of Project: Extend "incur debt" lim it
from January 1 2004 to January 25 2014
5. Name of Public Agency approving project: City Council City of Arcadia
6. Name of Person or Agency carrying out project: Arcadia Redevelopment Agency
7. Exempt status: (Check one)
(a) Ministerial project.
(b) Not a project.
(c) Emergency Project.
(d) Categorical Exemption. State type and class number:
(e) Declared Emergency.
(f) .X _ Statutory Exemption. State Code section number: CEOA 15378(b)
(g) Other. Explanation:
8.
a
Reas why pro was exempt: Eliminatin limit constitutes. creation of a funding
mec ants an or other governmen sca ac v ty w c oes not Involve any
comment next to any specific project which may s r! ca i a ' � a mpact o n _gptent e jn1environ lflro m ant
�.
Contact Person: Peter Kinnahan _
Telephone: (626) 574 -5408
10. Attach Preliminary Exemption Assessment (Form "A ") before filing.
Date Received for Filing:
(Clerk Stamp Here)
Signature (Lead Agency Representative)
Title
AGCY/2003/RVPUB /313782 FORM "B"
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