Loading...
HomeMy WebLinkAbout06/05/201254:0061 -- CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 5, 2012 CALL TO ORDER - Mayor Harbicht called the meeting to order at 5:00 p.m. ROLL CALL OF CITY COUNCIL: PRESENT: Council Member Amundson, Kovacic, Segal, Wuo and Harbicht ABSENT: None A motion was made by Council Member Kovacic, seconded by Council Member Wuo to excuse Mayor Pro Tern Segal. STU ^Y SESSION /CLOSED SESSION PUBLIC CO1►AMFNTS 15 minutes per person) — No one appeared. Mayor Pro Tern Segal arrived at 5:10 p.m. STUDY SESSION a. Report, discussion and direction regarding the Proposed 2012 -13 Fiscal Year Budget. (continued meetings from May 15, 2012, and May 29, 2012) Mr. Lazzaretto provided a brief overview of the direction given by the City Council at the meeting of May 15 and May 29 Budget Study Sessions regarding the proposed Fiscal Year 2012 -13 Budget; and . It was moved by Mayor Pro Tern Segal, seconded by Council Member Kovacic, and carried on roll call vote to bring back to the June 19 meeting, the appropriate resolutions for City Council action to adopt the Fiscal Year 2012 -13 Budget. AYES: Council Member Segal, Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: None a. Report, discussion and direction on City Hall Exterior Renovations — Phase 3 of the City Hall Rehabilitation Project. Jason Kruckeberg, Assistant City Manager /Development Services Director, and Phil Wray, Deputy Director of Development Services /City Engineer, provided the staff report regarding the City Hall Exterior Renovations including baseline improvements, upgrade options, the murals and upgrade landscape options around City Hall and City Council Chambers. It was moved by Council Member Kovacic, seconded by Council Member Segal, and carried on roll call vote to proceed with Phase 3 of the City Hall Rehabilitation Project including the restoration of the tile mural. 06 -05 -12 54:0062 AYES: Council Member Kovacic, Segal, Amundson, and Harbicht NOES: Council Member Wuo ABSENT: None The Mayor adjourned the Study Session at 6:40 p.m. to Closed Session. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(x) to confer with legal counsel regarding the case of Alex Spencer Kristy Reed Sondra Berry - Young, Barbara Irvina. Jeffrev Fee, Marlvne St. Justin, Donald _Mundt Antoinette Raines and Ismael Alonso collectively and on behalf of themselves v. HVM L.L.C. Management Company d /b /a Extended Stay Hotels a corporation, City of Arcadia and Does 1 -100 inclusive (Los Angeles County (Pasadena) Superior Court Case No. GC047629). Mayor Harbicht adjourned the Closed Session at 6:55 p.m. CITY COUNCIL REGULAR MEETING Mayor Harbicht called the meeting to order at 7:00 p.m. INVOCATION Pastor Terrence Shay, Mandarin Baptist Church PLEDGE OF ALLEGIANCE Tony Trabbie, Arcadia Fire Chief ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council Member Amundson, Kovacic, Segal, Wuo and Harbicht ABSENT: None REPORT FROM CITY ATTORNEY ON STUDY SESSION /CLOSED SESSION ITEMS City Attorney Deitsch reported that the City Council met in a Study Session, prior to the regular meeting, to hear a report from staff regarding the proposed 2012 -13 Fiscal Year Budget; that the City Council directed staff to bring back the proposed 2012 -13 Fiscal Year budget for possible adoption at the June 19, 2012, meeting; and that the City Council also heard a report from staff regarding the City Hall Exterior Renovations —Phase 3 of the City Hall Rehabilitation Project and after discussion, the City Council directed staff to proceed with Phase 3 of the City Hall project including restoration of the the murals. In addition, Mr. Deitsch reported that the City Council also met in a Closed Session to consider the one (1) item listed on the posted agenda regarding pending litigation; no reportable action was taken. 2 06 -05 -12 54:0063 �- -� RMIN - I Mr. Lazzaretto announced that the staff report regarding Consent Calendar Item 2.d. was missing page 2 in the agenda binder and was redistributed; he requested that Consent Calendar Item 2.0 be pulled for discussion; and that City Manager Item 3.b. is tabled to a future meeting. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS WAIVE READING IN FULL A motion was made by Council Member Amundson, seconded by Mayor Pro Tern Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of a Mayor's Certificate to Arcadia resident Erica Wu for competing in 2012 Olympics in London. 1. PUBLIC HEARING a. A Council Member call up for review of Arcadia Planning Commission approval of Conditional Use Permit Application No CUP 12 -02 to revise the operational Conditions of Approval of Conditional Use Permit 97 -002 that approved the existing Extended Stay America Hotel at 401 East Santa Clara Street. Recommended Action: Overturn the Planning Commission's decision and adopt the amendment to CUP 97 -002 with the original Conditions of Approval Jim Kasama, Community Development Administrator, presented the staff report. Mayor Harbicht opened the public hearing. Tim McOsker, Attorney with the law firm of Mayer -Brown representing HVM L.L.C, appeared and requested the City Council leave the Planning Commission's decision in place; and the City's requirement of adding indemnification language which would address potential liability to Conditional Use Permit (CUP) 12 -02; he discussed the City's policy of requiring indemnification language, but noted that CUP 97 -002 did not include an indemnification clause and felt it was unfair to now ask ESA (Extended Stay America) to indemnify the City for litigation that was already filed prior to their request for an amendment; and he urged the City Council to uphold the decision made by the Planning Commission including the indemnity language prepared for Resolution No. 1851. A motion to close the public hearing was made by Mayor Pro Tern Segal, seconded by Council Member Kovacic, and seeing no further objection, Mayor Harbicht declared the public hearing closed. Mayor Harbicht suggested the public hearing be continued to June 19, 2012, to allow Mr. Deitsch and Mr. McOsker to prepare and agree on language that accomplishes what the City is requesting. It was moved by Mayor Pro Tem Segal, seconded by Council Member Amundson, and carried on roll call vote to reopen and continue the public hearing to the June 19, 2012, City Council meeting. 3 06 -05 -12 54:0064 AYES: Council Member Segal, Amundson, Kovacic, Wuo and Harbicht NOES: None ABSENT: None PUBLIC COMMENTS Amy Wang, an Arcadia High School student, appeared with other students from different Arcadia schools and acknowledged that they feel very lucky to have grown up in Arcadia and would like to get more involved and give back to the community. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK Council Member Amundson announced the dedication of the plaque honoring Milton Sonnevic, former Principal of Baldwin Stocker Elementary School for 20 years, on Friday, June 8, and encouraged everyone to attend, especially the Baldwin Stocker Alumni. Mayor Pro Tem Segal announced that he recently attended an event at Baldwin Stocker honoring Jim and Margret Barrows. Council Member Kovacic congratulated Council Member Amundson regarding his vision of honoring Milton Sonnevik; he commended and thanked the Arcadia students for attending the City Council and encouraged them to get involved in the community and stay involved; he congratulated Arcadia High School Coach Jon Dimalante on his retirement and for 17 years of commitment to the Arcadia Apaches; he commented on the thoughtful words of Pastor Shay regarding the passing of Jackie Faust - Moreno and sent his heartfelt condolences on behalf of him and his wife Barb to her family. Council Member Wuo thanked the County of Los Angeles and Supervisor Antonovich for the Veteran's Memorial Day Celebration honoring our Veterans; he noted voting day today and hoped that everyone voted; he also thanked the Arcadia students for attending the City Council meeting; he commented on the academic ranking in California of Arcadia High School; and noted that school will be out for the summer on June 15; and wished all fathers a Happy Father's Day. City Clerk Glasco also commented on the passing of Jackie Faust - Moreno and sent condolences to the family on behalf of the Arcadia Historical Society. Mayor Harbicht announced that he also attended the Veteran's Memorial Day Celebration at the County Park and other Memorial Day events. 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of April 17 2012 and May 1, 2012. Recommended Action: Approve b. Adopt Resolution No 6828 initiating proceedings for the annual levy and collection of assessments for the Arcadia Citywide Lighting District No. 1 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report. Recommended Action: Adopt 4 06 -05 -12 II• Adopt Resolution No. 6829 approvina the Preliminary Engineer's Report of Wilidan Financial Services for the Arcadia Citywide Lighting District No 1 Recommended Action: Adopt Adopt Resolution No. 6830 declaring its intention to levy and collect assessments within the Arcadia Citywide Lighting District No 1 for Fiscal Year 2012-13 and setting a time and place fora public hearing Recommended Action: Adopt C. Adopt Ordinance No. 2298 amending Section 1903 of Chapter 9 of Article I of the Arcadia Municipal Code relating to class action claims against the City. Recommended Action: Adopt d. Authorize and direct the City Manager to execute a contract with Doug Martin Contracting, Inc. for the 2011 -2012 Slurry Seal Project in the amount of $357,283. Recorr:manded Action: Approve e. Accept the donation of 150,000 from the Friends of the Arcadia Public Library for programs and materials for the Library. Recommended Action: Approve f. Authorize and direct the City Manager to execute an agreement with Baker & Taylor for primary materials for a period of three (3) years with an option to renew for a maximum of three (3) additional one (1) year terms Recommended Action: Approve g. Authorize and direct the City Manager to execute a contract with Arcadia Unified School District for transportation services for recreation activities from June 18 2012 through June 1, 2013 in an amount not to exceed $43,000. Recommended Action: Approve h. Authorize and direct the City Manager to execute a purchase order contract with Corporate Business Interiors for the purchase delivery, and installation of furniture for the Community Center, in an amount not to exceed $48,000. Recommended Action: Approve i. Accept all work performed by ACE Restoration and Waterproofing Inc for the Baldwin Reservoir 2 and 3 Repair Project as complete; and authorize final payment to be made in accordance with the contract documents Recommended Action: Approve j. Authorize and direct the City Manager to renew the Professional Services Agreement with Inter -Con Security Systems Inc for parking enforcement services from July 1 2012, to June 30, 2013, in an amount not to exceed $162,249.52. Recommended Action: Approve k. Authorize and direct the City Manager to renew the Professional Services Agreement with Pasadena Humane Society & SPCA for animal control services from July 1 2012, through June 30 2013 in the amount of $72 564 84 Recommended Action: Approve 06 -05 -12 Authorize and direct the City Manager to renew the Professional Services Agreement with Executive Information Services (EIS) for PS NET public safety software system support services from July 1 2012 through June 30 2013 in the amount of $24,640. Recommended Action: Approve M. Authorize and direct the City Manager to renew the Professional Services Agreement with All City Management Services for crossing guard services from July 1, 2012, through June 30 2013 in the amount of $154,867. Recommended Action: Approve n. Approve the revised classification specification for Police Records Manager. Recommended Action: Approve o. Set a public hearing for the June 19 2012 City Council meeting regarding the Planning Commission's denial of an appeal of the Santa Anita Oaks Homeowner s Association Architectural Design Review Board's denial of a new home at_1101 San Carlos Road. Recommended Action: Approve It was moved by Council Member Segal, seconded by Council Member Kovacic, and carried on roll call vote to approve Consent Calendar items 2.a through 2.n. AYES: Council Member Segal, Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: None As requested by Mr. Lazzaretto, Consent Calendar Item 2.o was pulled to provide additional information which became available after the agenda was posted; he noted that Council Member Kovacic will not be in attendance at the public hearing on June 19 and solicited input from the City Council regarding a continuance of the public hearing; and it was also noted that the applicant may not be available for the July 3 meeting. It was moved by Council Member Segal, seconded by Council Member Kovacic, and carried on roll call vote to set the public hearing for June 19, 2012. AYES: Council Member Segal, Amundson, Kovacic, Wuo and Harbicht NOES: None ABSENT: None 3. CITY MANAGER ITEMS a. Report discussion and direction concerning financial support for the San Gabriel Valley Housing and Homeless Coordinating Council. Recommended Action: Approve Jason Kruckeberg, Assistant City Manager /Development Services Director, presented the staff report. 6 06 -05 -12 54:0067 Scott Chamberlain of the San Gabriel Valley Housing & Homeless Coordinating Council appeared and provided additional information regarding their request for financial support from the City of Arcadia. It was moved by Council Member Segal, seconded by Council Member Wuo, and carried on roll call vote to approve the request of the San Gabriel Valley Housing and Homeless Coordinating Council of a grant in the amount of $2,500. AYES: Council Member Segal, Wuo, Amundson, Kovacic, and Harbicht NOES: None ABSENT: None b. Report, discussion and direction regarding the San Gabriel Valley Council of Governments. Recommended Action: Provide Direction, if any City Manager Item 3.b was pulled from the agenda and tabled to a future meeting. C. Adopt Resolution No. 6831 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water Svstem Recommended Action: Adopt Adopt Resolution No. 6832 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Sewer Svstem Recommended Action: Adopt Adopt Resolution No. 6833 setting the service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code Recommended Action: Adopt Tom Tait, Public Works Services Director and Vanessa Hevener, Environmental Services Officer presented, the staff report. It was moved by Council Member Segal, seconded by Council Member Kovacic, and carried on roll call vote to adopt Resolution No. 6831 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Water System. AYES: Council Member Segal, Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: None It was moved by Council Member Segal, seconded by Council Member Kovacic, and carried on roll call vote to adopt Resolution No. 6832 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City Sewer System. AYES: Council Member Segal, Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: None 06 -05 -12 � It•: It was moved by Council Member Segal, seconded by Council Member Kovacic, and carried on roll call vote to adopt Resolution No. 6833 setting the services rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. AYES: Council Member Segal, Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: None d. Introduce Ordinance No 2297 amending Part 9 of Chapter 2 Article IV of the Arcadia Municipal Code by adding a new Section 4290.1 prohibiting the use of tobacco products at City parks recreation areas and entertainment events. Recommended Action: Introduce Ryan Wright, Assistant Director of Recreation and Community Services, presented the staff report. It was moved by Council Member Segal, seconded by Council Member Amundson and carried on roll call vote to introduce Ordinance No. 2297 amending Part 9 of Chapter 2, Article IV of the Arcadia Municipal Code by adding a new Section 4290.1 prohibiting the use of tobacco products at City parks, recreation areas and entertainment events. AYES: Council Member Segal, Amundson, Kovacic, and Wuo NOES: Council Member Harbicht ABSENT: None ADJOURNMENT There being no other business, the Mayor adjourned this meeting in memory of Arcadia resident Gerry Plessner and Director of Library and Museum Services Jackie Faust - Moreno at 8:45 p.m. to June 19, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Robert C. Harbicht, Mayor ATTEST: ene co, City C erk 06 -05 -12