HomeMy WebLinkAboutC-2094 \tom-10
AMENDMENT NO. 18 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 18 ("Amendment No. 18") is hereby entered into on this
day of:J1 2021, by and between the City of Arcadia, a charter city organized under
the Constitution and laws of the State of California, and Executive Information Services,
Inc. a Nevada Corporation, with respect to that certain Professional Services Agreement
between the parties dated July 13, 2004 (the "Agreement"), as amended by Amendment
No. 1, dated October 4, 2005, as further amended by Amendment No. 2, dated August 8,
2006, as further amended by Amendment No. 3, dated June 12, 2007, as further
amended by Amendment No. 4, dated June 17, 2008, as further amended by Amendment
No. 5, dated June 16, 2009, as further amended by Amendment No. 6, dated December
13, 2010, as further amended by Amendment No. 7, dated June 29, 2011 , as further
amended by Amendment No. 8, dated June 27, 2012, as further amended by Amendment
No. 9, dated July 24, 2013, as further amended by Amendment No. 10, dated July 9,
2014, as further amended by Amendment No. 11 , dated July 8, 2015, as further amended
by Amendment No. 12, dated August 26, 2015, as further amended by Amendment No.
13, dated July 27, 2016, as further amended by Amendment No. 14, dated July 5, 2017,
as further amended by Amendment No. 15, dated June 20, 2018, as further amended by
Amendment No. 16, dated July 10, 2019, and as further amended by Amendment No. 17,
dated July 21, 2020.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from
July 1, 2021, through June 30, 2022 (the "Extended Term").
2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit "C".
2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
[SIGNATURES ON NEXT PAGE]
1
In witness whereof the parties have executed this Amendment No. 18 on the date
set forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
Domi Lazzarett• 1 David Hieb
City Manager Vice President, Client Services
Date: `�v l �,I ) 2A24 Date:
ATTEST:
J/4—
City Clerk Justin Davis
Vice President, Research &
Development
APPROVED AS TO FORM: Date:
pCONCUR:
Stephen P. Deitsch
City Attorney
Roy Nakamura
Chief of Police
2
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended Term
from July 1, 2021, through June 30, 2022, shall not exceed Thirty-Five Thousand Four
Hundred Forty-Hour Dollars and Zero Cents ($35,444.00), as referenced in the attached
support quote dated February 5, 2021.
3
Quote QT000002
Date 2/5/2021 tIIIIIIIIIVillIllIllIllr
AMIPAPr110
Due Date 2/5/2021
Customer No. ARC1700
Page 1 of 1
Bill To Ship To
Arcadia Police Department Arcadia Police Department
Attn:Audree Luevano 250 West Huntington Drive
250 West Huntington Drive Arcadia,CA 91066
Arcadia,CA 91066 United States
United States
Contract/Project Number Purchase Order Payment Terms Currency
Start of Maint Period HARRIS-US$
Item No Description Quantity Unit Price Amount
NOTE Annual EIS Support Quote 1.00 0.00 0.00
MAINT Law Records Management,CAD 1.00 35,444.00 35,444.00
Subtotal 35,444.00
Misc 0.00
Remit To:
Executive Information Services, Inc. Taxes 0.00
PO BOX 74008484 Total 35,444.00
Chicago, IL 60674-8484
4111N Invoice Questions? Please call 888-847-7747 or email ar@goeis.net
t, -,I Tax Exempt? Please send your exemption certificate to the email address above.
, <vi:,
Thank you for your business!
C-2019
McO-
AMENDMENT NO. 17 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
-his Amendment No. 17 ("Amendment No. 16") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 (the "Agreement"), as amended by Amendment No. 1, dated October 4,
2005, as further amended by Amendment No. 2, dated August 8, 2006, as further
amended by Amendment No. 3. dated June 12, 2007, as further amended by
Amendment No. 4, dated June 17, 2008, as further amended by Amendment No. 5.
dated June 16. 2009. as further amended by Amendment No. 6, dated December 13,
2010, as further amended by Amendment No. 7, dated June 29, 2011, as further
amended by Amendment No. 8. dated June 27, 2012, as further amended by
Amendment No. 9, dated July 24, 2013, as further amended by Amendment No. 10,
dated July 9, 2014, as further amended by Amendment No. 11, dated July 8, 2015, as
further amended by Amendment No. 12, dated August 26, 2015, as further amended by
Amendment No. 13, dated July 27, 2016, as further amended by Amendment No. 14.
dated July 5, 2017. as further amended by Amendment No. 15, dated June 20, 2018.
no as further amended by Amendment No. 16. dated July 10, 2019.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement. the Term is amended by extendina the term iron:
July 1, 2020, through June 30, 2021 (the"Extended Term",
2. Section 3.3.1 of the Aareement. the Compensation is amended for the Extended
Term as referenced in the attached Exhibit"C".
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed
;SIGNATURES ON NEXT PAGE]
n witness whereof the parties have executed this Amendment No. 17 on the
nate set forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES.
INC.
•
Dominic Lazzaretto David Hieb
.;ity Manager Vice President,Client Services
Dater # 2-1 7� __ Date. C:
ATTEST V
v Clerk /
gal 11— L*
.itJustin Davis
'lice President. Research &
Deveioomen:
APPROVED AS TO FORM: Date: "-7—/f-2-4°
44, 1- JONCUR:
Stephen P. Deitsch
City Attorney Aa'
R••ert Guthrie
ief of Police
: nit,it"C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2020, through June 30, 2021. shall not exceed Thirtv-Tnree
Thousand Seven Hundred Fifty-Seven Dollars ($33,757.00). as referenced in the
attached support services letter dated May 20, 2020.
Wit-
411:2=0
May 20.202(
Arcadia Police Department
Attention: Audree Luevano
250 West Huntington Drive
Arcadia.CA 91066
Dear Ms.Luevano:
This letter is to confirm that our support rate for the 2020-21 support year will remain
533,757.00.
Thank you for your continued support and we look forward to working with you in the
coming year. If you have any questions about the support plans or would like to discuss
other support options,please feel free to contact us.
Best regards.
David Hieb
VP Client Services
Executive Information Services.Inc.
1396 NE 20th Ave..Suite 100
Ocala.FL 34470
Tel:352-236-4500
Fax:209-370-9921
Rachelle Arellano
From: Stephen Deitsch <Stephen.Deitsch@bbklaw.corn>
Sent: Tuesday, July 21, 2020 10:44 AM
To: Rachelle Arellano
Subject: RE: City Attorney Review Folder 7-21-2020
Rachelle, I have reviewed and approve as to form amendment No. 17 to the PSA with Executive Information Services,
Inc., re PSNET Project. Please use my stamped signature for this purpose.
Thanks.
Steve
x = Stephen Deitsch
Partner
stephen.deitsch@bbklaw.corn
1":(909)483-6642 C:(951)662-9343
www.BBKClaw.coA L -C7_
BB&K eCommunications changed July 1.Subscribe for Legal Alerts,Webinar invitations and more!
Stay at home and public health orders issued in multiple counties across the U.S. require our offices to be
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From: Rachelle Arellano [mailto:rarellano@arcadiaca.gov]
Sent: Tuesday, July 21, 2020 10:18 AM
To: Stephen P. Deitsch
Cc: City Attorney
Subject: City Attorney Review Folder 7-21-2020
CAUTION L EXTERNAL SENDER.
Hi Steve,
Attached is a folder with the following items for your review:
1. Covenant— 1225 Holly Avenue - Planning
2. Amendment No. 3 — PSA for Radio Communications — PD
3. Amendment No. 17 — PSNET Public Safety System Project- PD
4. PSA— Senior Meals —Trio Community Meals — RCSD
Thank you,
1
C-2DcLI
\\ I°
AMENDMENT NO. 16 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 16 ("Amendment No. 16") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 (the "Agreement"), as amended by Amendment No. 1, dated October 4,
2005, as further amended by Amendment No. 2, dated August 8, 2006, as further
amended by Amendment No. 3, dated June 12, 2007, as further amended by
Amendment No. 4, dated June 17, 2008, as further amended by Amendment No. 5,
dated June 16, 2009, as further amended by Amendment No. 6, dated December 13,
2010, as further amended by Amendment No. 7, dated June 29, 2011, as further
amended by Amendment No. 8, dated June 27, 2012, as further amended by
Amendment No. 9, dated July 24, 2013, as further amended by Amendment No. 10,
dated July 9, 2014, as further amended by Amendment No. 11, dated July 8, 2015, as
further amended by Amendment No. 12, dated August 26, 2015, as further amended by
Amendment No. 13, dated July 27, 2016, as further amended by Amendment No. 14,
dated July 5, 2017, and as further amended by Amendment No. 15, dated June 20,
2018.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from
July 1, 2019, through June 30, 2020 (the "Extended Term").
2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit "C".
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
1
In witness whereof the parties have executed this Amendment No. 16 on the
date set forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
4 id
ominic zzaretto Adam Missler
City Ma ager CEO
Date: Date: -20// , 6-26 2vr
y
ATTEST:
II Lai
Cit Clerk i
Y David Hieb
Director 6---„26
APPROVED AS TO FORM: Date: Gj /
( CONCUR:
4_4
Stephen P. Deitsch •
City Attorney :: 74)111P1-1!
Rob-rt Guthrie
Chief of Poli
2
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2019, through June 30, 2020, shall not exceed Thirty-Three
Thousand Seven Hundred Fifty-Seven Dollars ($33,757.00), as referenced in the
attached support services letter dated February 12, 2019.
3
Executive Information Services,Inc.
1396 NE 20th Avenue,Suite 100
Ocala,FL 34470
352\236-4500
Everrdire/irfurruutiou Services,Inc.
February 12,2019
City of Arcadia
Police Department
250 West Huntington Drive
Arcadia,CA 91066-6021
Attention: Jennifer Brutus
Senior Management Analyst
RE: Support Services Budget
Dear Ms. Brutus,
Our records show that your current annual support services for the EIS systems installed in the
Arcadia Police Department are set to expire on June 30,2019. EIS Support Services are invoiced on
an annual basis. This letter provides information you may find helpful in preparing your next annual
budget.
Date of Renewal: July 1,2019
Term: 12 months
Installed Systems: CAD
Records Management
Mobile Digital
Los Angeles County Interface
Citizen Service Portal
Current Amount: $32,150.00 (2018-19)
Renewal Amount: $33,757.00 (2019-20)
As always, if you have any questions or problems with support services budget or require additional
information,please feel free to contact me or your EIS Account Manager.
V ry truly yours,
Thomas S.King, I
AMENDMENT NO. 15 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 15 ("Amendment No. 15") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 ("the Agreement"), as amended by Amendment No. 1, dated October 4,
2005, as further amended by Amendment No. 2, dated August 8, 2006, as further
amended by Amendment No. 3 dated June 12, 2007, as further amended by
Amendment No. 4, dated June 17, 2008, as further amended by Amendment No. 5,
dated June 16, 2009, as further amended by Amendment No. 6, dated December 13,
2010, as further amended by Amendment No. 7, dated June 29, 2011, as further
amended by Amendment No. 8, dated June 27, 2012, as further amended by
Amendment No. 9, dated July 24, 2013, as further amended by Amendment No. 10,
dated July 9, 2014, as further amended by Amendment No. 11, dated July 8, 2015, as
further amended by Amendment No, 12, dated August 26, 2015, as further amended by
Amendment No. 13, dated July 27, 2016, and as further amended by Amendment No.
14, dated July 5, 2017.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term to July 1,
2018, through June 30, 2019 ("Extended Term").
2. Section 3.3.1 of the Agreement is amended to provide that for the Extended
Term of July 1, 2018, to June 30, 2019, the City agrees to pay Executive
Information Services, Inc. a total sum not to exceed thirty-two thousand one
hundred fifty dollars ($32,150.00), as referenced in the attached "Exhibit C".
3. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
1
In witness whereof the parties have executed this Amendment No. 15 on the date set
forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
Dominic Lazzare' Alvin "Ja ' ortcinskEO
City Manager
Date: ---S:D2-C1 2-0 l$ Date: _6;40r
ATTEST:
•
�'�' aft//014)Crty ClerkDavid Hieb, erector
APPROVED AS TO FORM: Date: (
/)-eA,-- 1 CONCUR:
Stephen P. Deitsch
City Attorney
Rob rt Guthrre
Chia of Police
2
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2018, through June 30, 2019, shall not exceed thirty-two thousand
one hundred fifty dollars ($32,150.00), as referenced in the attached support services
letter dated January 19, 2018.
3
MIMI
411111411111111P Executive Information Services,Inc.
ing101101396 NE 201'Avenue,Suite 100
Ocala,FL 34470
352\236-4500
£vecutipe Information Services, ILtc.
January 19,2018
City of Arcadia
Police Department
250 West Huntington Drive
Arcadia, CA 91066-6021
Attention: Robert T Guthrie
Chief of Police
RE: Support Services Budget
Dear Chief Guthrie,
Our records show that your current annual support services for the EIS systems installed in the
Arcadia Police Department are set to expire on June 30,2018. EIS Support Services are invoiced on
an annual basis. This letter provides information you may find helpful in preparing your next annual
budget.
Date of Renewal: July 1,2018
Term: 12 months
Installed Systems: CAD
Records Management
Mobile Digital
Los Angeles County Interface
Citizen Service Portal
Current Amount: $32,150.00 (2017-18)
Renewal Amount: $32,150.00 (2018-19)
We are renewing support services at the same annual rate as we have charged for the past two support
years.However, as our costs have been rising please budget for a modest increase not to exceed 5%
for the 2019-20 support year on currently supported services, As always,if you have any questions or
problems with support services budget or require additional information,please feel free to contact
me or your local Account Manager.
1
Vcy truly yo ,
il IVsomas S.Kind,
\\00 . 1 n
AMENDMENT NO. 13 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 13 ("Amendment No. 13") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 (the "Agreement"), as amended by Amendment No. 1 dated October 4,
2005, as further amended by Amendment No. 2 dated August 8, 2006, as further
amended by Amendment No. 3 dated June 12, 2007, as further amended by
Amendment No. 4 dated June 17, '2008, as further amended by Amendment No. 5
dated June 16, 2009, as further amended by Amendment No. 6 dated December 13,
2010, as further amended by Amendment No. 7 dated June 29, 2011, as further
amended by Amendment No. 8 dated June 27, 2012, as further amended by
Amendment No. 9 dated July 24, 2013, as further amended by Amendment No. 10
dated July 9, 2014, as further amended by Amendment No. 11 dated July 8, 2015, and
as further amended by Amendment No. 12 dated August 26, 2015.
The parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term from July 1,
2015 through June 30, 2016 to July 1, 2016, through June 30, 2017 ("Extended
Term").
• 2. Section 3.3.1 of the Agreement is amended to provide that for the Extended
Term from July 1, 2016, to June 30, 2017, the City agrees to pay Executive
Information Services, Inc. a total sum not to exceed thirty-two thousand one ,
hundred fifty dollars ($32,150.00), as referenced in the attached Exhibit"C".
3. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
In witness whereof the parties have executed this Amendment No. 13 on the
date set forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
1
Dominic Lazzare o Atvin 'Jay%Gortcinsky
City Manager CEO
Date: . L•�'Z1 y vot4 Date: :
ATTEST: +
d .` . y f + di
'per ,�,; at OM �/�'//��'/,(/'YGj�/V 1
Ci 'C irk - l Nancy Jo r _sIer
Secretary
APPROVED AS TO FORM: Date: .1/10
CONCUR:
Stephen P. Deitsch
City Attorney
alert T. O th ri e
C'•"t • 1 . ice
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2016, through June 30, 2017, shall not exceed thirty-two thousand
one hundred fifty dollars ($32,150.00), as referenced in the attached support services
letter dated January 19, 2016.
•
Executive Information Services,Inc.
4ffiboiNINIP 1396 NE 20th Avenue,Suite 100
Ocala,FL 34470
352\236-4500
L-:veculire Infin.nration.Cervices,Inc.
January 19,2016
City of Arcadia
Police Department •
250 West Huntington Drive
Arcadia,CA 91066-6021
Attention: Robert Guthrie
Chief of Police
RE: Support Services Budget
Dear Chief Guthrie,
Our records show that your current annual support services for the EIS systems installed in the
Arcadia Police Department are set to expire on June 30,2016. EIS Support Services are invoiced on
an annual basis. This letter provides information you may find helpful in preparing your next annual
budget.
Date of Renewal: July 1,2016
Term: 12 months
Installed Systems: CAD
Records Management
Mobile Digital
Los Angeles County Interface
Citizen Service Portal
Current Amount: $25,872.00 (2015-16)
Renewal Amount: $32,150.00 (2016-17)
As always,if you have any questions or problems with support services budget or require additional
information,please feel free to contact me or your local Account Manager.
Very truly yo ,
•
Thomas . '4!
- 10 n+7 qp,—Opt
OC
AMENDMENT NO. 12 TO THE PROFESSIONAL SERVICES
AGREEMENT WITH EXECUTIVE INFORMATION SERVICES, INC. FOR PSNET
PUBLIC SAFETY SYSTEM PROJECT
This Amendment No. 12 ("Amendment No. 12") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 ("the Agreement").
The parties agree as follows:
1. Section 3.1 of the Agreement is amended to provide that the Consultant will
complete a new upgrade to the Department's existing PS.NET Public Safety
Suite system during FY2015-16 and promises and agrees to furnish to the City
the Services described in the attached Exhibit"A".
2. Section 3.2.2 of the Agreement is amended to provide that the Consultant shall
perform the upgrade and have installation completed within six to nine months
from the date of execution. The Schedule of the Services shall be performed on
an annual basis, and may be extended by mutual agreement of the Parties on a •
year-by-year basis, as referenced in the attached Exhibit"B".
3. Section 3.3.1 of the Agreement is amended to provide that for the upgrade, the
City agrees to pay Executive Information Services, Inc. a total sum not to exceed
eighty-one thousand three hundred forty dollars ($81,340.00), as referenced in
the attached Exhibit"C".
4. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed. -
[SIGNATURES ON NEXT PAGE]
7 -
In witness whereof the parties have executed this Amendment No. 12 on the d ate set
forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION
SERVICES, INC.
Dominic Lazzaretto Alvin Jay"' ortcinsky'
City Manager CEO
Dated: Pa,z3.4-241 2-D 6" Dated:
ATTEST:
_ - p0 „46,24.16,..
z __
_ _ Nancy Jo�f�sler
i/ � 1:J-/.` I. 1h..,� ..0 Secretary
fr� I J I Dated: g"--7-.�5
APPROVED AS TO FORM:
CONCUR:
Stephen P. Deitsch
City Attorney Robe tG •
Police Chief
EXHIBIT"A"
SCOPE OF SERVICES
Consultant shall provide the following components and services:
• Project Management including Planning, Coordination, Implementation
Management. EIS will develop an implementation plan following the project
initiation meeting.
• Installation Services including services provided by EIS installation staff
required to install, configure and prepare the provided EIS software for daily use.
Installation services related to Third party software is not included unless
specifically specified within this. proposal. Installation includes application
software installation on user supplied computing platform, all table configuration,
end-user training, network configuration, and similar activity. Installation also
includes general network design consulting, network configuration, and
installation and/or configuration of operating system software; including the
Windows operating system and Microsoft SQL Server database management
system.
• Data Migration Services including services provided by EIS technical staff
= required to migrate the existing EIS system data from the legacy platform for use
within the new system. Data Migration services related to Third party software is
not included unless specifically specified within this proposal.
• Training as mutually agreed by agency and . EIS. EIS will provide a
recommended training plan. Agency is responsible for insuring that personnel
are available and free of regular duty assignments during scheduled training
periods. Training will require approximately 8 hours per person.
• Software- EIS system upgrade software.
• Support Services. This software upgrade is provided under the existing support
services agreement with the agency. Agencies not maintaining a current support
agreement with EIS are not eligible for system upgrades.
• CLETS/JDIC Entry Key Development for entries into the Automated Firearm
System, Automated Property System, Missing Person System, and Stolen
Vehicle System
A-1
• RMS to CopLink Data Extraction Service this interface extracts records from
EIS applications and generates an export file that can be read and used by
CopLink. Export file to conform to the CopLink,XML 63 standard in accordance
with the "CoplinkXMLXchemaVersion63" document provided by CopLink.
The City will provide the following:
• Adequate training location with agreed upon number of training workstations to
accommodate the number of personnel within the EIS time frame allocated for
training.
• Training location must be free from distractions and scheduling of staff will be
uninterrupted for the duration of the training.
• Remote access to agency network for installation and support.
• On-Site work space to accommodate 4-5 EIS personnel while on-site, to include:
100V power, internet access, network access, printer access.
• Agency dedicated project manager dedicated to the project during planning and
installation phases.
• Agency IT support.
. • All required hardware conforming to EIS hardware specifications, unless
specifically noted in this proposal, including servers, workstation hardware and
peripheral support equipment, etc.
• All required third party software conforming to EIS software specifications, unless
specifically noted in this proposal, including operating systems, database
licensing, peripheral support software, etc.
A-2
Exhibit"B"
SCHEDULE OF SERVICES
Consultant shall perform the Upgrade during FY2015-16 and have installation
completed within six to nine months from the date of execution.
Consultant represents that it has the professional and technical personnel required to
perform the services in conformance with project conditions. In order to facilitate .
Consultant's conformance with the Schedule, City shall respond to Consultant's
submittals in a timely manner. Upon request of the City, Consultant shall provide a more
detailed schedule of anticipated performance to meet the Schedule of Services.
The Schedule of the Services shall be performed on an annual basis, and may be
extended by mutual agreement of the Parties on a year-by-year basis, pursuant to
Section 3.1.2 of this Agreement.
•
B-1
e 5
Exhibit"C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the upgrade shall
not exceed eighty-one thousand three hundred forty dollars ($81,340.00), as referenced
in the attached proposal dated July 12, 2015.
The City will maintain its current Agreement with Consultant titled "Agreement for
PSNET Public Safety System Project", dated July 13, 2004. This active Agreement for
standard support services does not include elevated support services or fees related to
the newly licensed software incorporated in the FY2015-16 Upgrade. However,
Consultant shall provide support services on the newly licensed software'components,
provided as part of the FY2015-16 Upgrade project, during the first year of,operation
(FY2015-16) at no additional cost. The new annual support services fee will be $32,150
beginning FY2016-17, which incorporates support services for the Upgraded software
into the standard support services Agreement.
•
C-1 .
r - 1o9N -10
AMENDMENT NO. 10 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 10 ( "Amendment No. 10 ") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 ( "the Agreement ").
The parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term to July 1,
2014, through June 30, 2015 ( "Extended Term ").
2. Section 3.3.1 of the Agreement is amended to provide that the total
compensation for the Extended Term July 1, 2014, to June 30, 2015, shall not
exceed Twenty -Five Thousand Eight Hundred Seventy -Two Dollars
($25,872.00), as referenced in the attached "Exhibit "C ".
3. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
1
In witness whereof the parties have executed this Amendment No. 10 on the date set
forth below.
CITY OF ARCADIA
' or
ominic t_azzarei
City Manager
Date: --.S'v
APPROVED AS TO FORM:
EXECUTIVE INFORMATION SERVICES,
INC.
Thomas S. King
CFO of Executive Information Services, Inc.
Title
Date:
"2c ( 4
Steph n P. Deitsch Nancy Jo Missler
City Attorney
Date: 7 y
CONCUR:
Ro uthrie
Police Chief
Date:
Secretary
Title
Date: �`' ✓��'i�
2
Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2014, through June 30, 2015, shall not exceed Twenty -Five
Thousand Eight Hundred Seventy -Two Dollars ($25,872.00), as referenced in the
attached Invoice dated June 5, 2014.
K
I1GO -70
AMENDMENT NO. 9 TO AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM
PROJECT BY AND BETWEEN THE CITY OF ARCADIA AND EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 9 ( "Amendment No. 9 ") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 ( "the Agreement ").
The parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term from June 30,
2013 to June 30, 2014 ( "Extended Term ").
2. Section 3.3.1 of the Agreement is amended to provide that the total
compensation for the Extended Term shall not exceed Twenty -Four Thousand
Six Hundred Forty Dollars ($24,640.00) without prior written approval of the City's
Police Chief or Interim Police Chief.
3. Section 3.3.2 of the Agreement is amended by to provide that the total
compensation amount of $24,640.00 shall be paid in full at the beginning of the
Extended Term.
4. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
In witness whereof the parties have executed this Amendment No. 9 on the date set
forth below.
CITY OF ARCADIA
ominic Lazz etto
City Manager
Date:
APPROVED AS TO FORM:
f
Stephen P. Deitsch
City Attorney
Date: -7/1,3 b 3
CONCUR:
bert G hrie
Po ' ief
Date: —2 ` 8'
r 3
CONSULTANT
Executive Information Services, Inc.
Thomas S. Kin
CFO of Executive Information Services, Inc.
Title
Date: b11 112A 3
Name of S106nd Board Member
Title
Date:
Y
This Amendment No. 8 ( "Amendment No. 8 ") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, a Nevada Corporation, with
respect to that certain Professional Services Agreement between the parties dated July
13, 2004 ( "Agreement ").
im
1. Section 3.1.2 of the Agreement is amended by extending to June 30, 2013 (the
period July 1, 2012, through June 30, 2013, is hereafter referred to as the
"Extended Term ").
2. Section 3.2.5 of the Agreement (City's Representative) is hereby amended by
substituting as the City's Representative Robert Guthrie, Chief of Police, or his
designee.
3. Section 3.3.1 of the Agreement is amended to provide that the total
compensation for the Extended Term shall not exceed Twenty -Four Thousand
Six Hundred Forty Dollars ($24,640.00) without prior written approval of the City's
Chief of Police.
4. Section 3.3.2 of the Agreement, the total annual compensation amount of
$24,640.00 will be paid in full at the beginning of the Extended Term.
5. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
o a.
In witness whereof the parties have executed this Amendment No. 8 on the date set
forth below.
[4111 W01 W.111 Nola 0]
Dominic o���
City Manager
Date: -:S��
ATTEST:
'Clity ( �Irk
"i
---• " go] -.1 LVA I
Stephen P. Deitsch
City Attorney
CONSULTANT
Executive Information Services, Inc.
Title: CFO
—
Date: Z_
'Clancy J/Missler
Title: SecretarV,
Date:
Rob (q_ rie
Chief of Police
A3 -
AMENDMENT NUMBER 7 TO AGREEMENT FOR PSNET PUBLIC SAFETY
SYSTEM PROJECT BY AND BETWEEN THE CITY OF ARCADIA AND
EXECUTIVE INFORMATION SERVICES, INC.
This Amendment Number 7 ( "Amendment Number 7 ") is hereby entered into by
and between the City of Arcadia, a charter city organized under the Constitution and laws
of the State of California, and Executive Information Services, Inc. a. Nevada
Corporation, with respect to that certain Professional Services Agreement between the
parties dated July 13, 2004 ( "the Agreement ").
The parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending to June 30, 2012 (the
period July 1, 2011, through June 30, 2012, is hereafter referred to as the
"Extended Term ").
2. Section 3.2.5 of the Agreement (City's Representative) is hereby amended by
substituting as the City's Representative Robert Guthrie, Interim Chief of Police,
or his designee.
3. Section 3.3.1 of the Agreement is amended to provide that the total compensation
for the Extended Term shall not exceed Twenty -Four Thousand Six Hundred
Forty Dollars ($24,640.00) without prior written approval of the City's Police
Chief or Interim Police Chief.
4. Section 3.3.2 of the Agreement, the total annual compensation amount of
$24,640.00 will be paid in full at the beginning of the Extended Term.
5. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
In witness thereof the parties have executed this Amendment No. 7 on the date set forth
below.
CITY OF ARCADIA
Icy: s
Don Penman, City Manager
Dated: ��Ra� ,2011
ATTEST:
A.
kwn
City Cle
APPROVED AS TO FORM:
c-
A /)ta"
Stephen P. Deitsch, City Attorney
CONSULTANT
Hy:_ �
Thomas S. King 1 FO of
Executive Informa on Services, Inc.
CONCUR:
Rob rie, Interim Chief of
Police
00-
F
A,j " LW
This Amendment No. 6 ("Amendment No. 6") is hereby entered into by and between the
City of Arcadia, a charter city organized under the Constitution and laws of the State of
California, and Executive Information Services, a Nevada Corporation, with respect to that
certain Professional Services Agreement between the parties dated July 13, 2004 ("Agreement").
The parties agree as follows:
1. Section I of the Agreement is hereby amended by changing the address to read "1396 NE
20t" Avenue 4100, Ocala, FI, 33470-8228."
2, Section 3.1,2 of the Agreement is amended by extending to June 30, 2011 (the period
July 1, 2010, through June 30, 2011, is hereafter referred to as the "Extended Term").
3. Section 3.2.9.1 1 of the Agreement (Immigration Reform and Control Act) is hereby added
to read, "Consultant acknowledges that Consultant, and all subcontractors hired by
Consultant. to perform services under this Agreement, are aware of and understand the
Immigration Reform and Control Act ("IRCA"). Consultant is and shall remain in
compliance with the IRCA and shall ensure that any subcontractors hired by Consultant
to perform services under this Agreement are in compliance with the IRCA. In addition,
Consultant agrees to indemnify, defend and hold harmless the City, its agents, officers
and employees, from any liability, damages or causes of action arising out of or relating
to any claims that Consultant's employees, or the employees of any subcontractor hired
by Consultant, are not authorized to work in the United States for Consultant or its
subcontractor and/or any other claims based upon alleged IRCA violations committed by
Consultant or Consultant's subcontractor(s)."
4. Section 3.3.1 of the Agreement is amended to provide that the total compensation for the
Extended Term shall not exceed Twenty-One Thousand Eight Hundred Dollars
($21,800.00) without prior written approval of the City's Police Chief
5. Section 33.2 of the Agreement, the total annual compensation amount of $21,800.00 will
be paid in full at the beginning of the Extended Term,
6. Section 3.5.2 of the Agreement (Delivery of Notices) is hereby amended to read as
follows: Consultant: Alvin J. Gortcinsky, Executive Information Services, Inc., 1396
NE 20'h Avenue #100, Ocala, FL 33470-8228."
7, All of the remaining terms and provisions of the Agreement are hereby reaffirmed,
[SIGNATURES ON NEXT PAGE]
In witness whereof the parties have executed this Amendment No. 6 on the date set forth below.
CITY OF ARCADIA
c"I
By,�� --- -_
Don Penman, City Manager
Dated-, 2010
ATTEST:
City Cterk
APPROVED AS TO FORM:
Stephen P. Deitsch, City Attorney
CONSULTANT
By
,,k1v'i'n _�76_ortcins President
CONCUR:
Robert P. Sanderson, Chief of Police
'cj
Way L11qL1WY&V1WjV&_W&1V1LM F_1M,WVW1V1_
This Amendment No. 5 ("Amendment No. 5") is hereby entered into by and between the
City of Arcadia, a charter city organized under the Constitution and laws of the State of
California, and Executive Information Services, a Nevada Corporation, with respect to that
certain Professional Services Agreement between the parties dated July 13, 2004 ("Agreement").
The parties agree as follows:
Section 3.1.2 of the Agreement is amended by extending to June 30, 2010 (the period
July 1, 2009, through June 30, 2010, is hereafter referred to as the "Extended Term").
2. Section 3.2.9.1 of the Agreement (Immigration Reform and Control Act) is hereby added
to read, "Consultant acknowledges that Consultant, and all subcontractors hired by
Consultant to perform services under this Agreement, are aware of and understand the
Immigration Reform and Control Act ("MCA"). Consultant is and shall remain in
compliance with the IRCA and shall ensure that any subcontractors hired by Consultant
to perform services under this Agreement are in compliance with the IRCA. In addition,
Consultant agrees to indemnify, defend and hold harmless the City, its agents, officers
and employees, from any liability, damages or causes of action arising out of or relating
to any claims that Consultant's employees, or the employees of any subcontractor hired
by Consultant, are not authorized to work in the United States for Consultant or its
subcontractor and/or any other claims based upon alleged IRCA violations committed by
Consultant or Consultant's subcontractor(s)."
Section 3.3.1 of the Agreement is amended to provide that the total compensation for the
Extended Term shall not exceed Twenty-One Thousand Eight Hundred Dollars
($21,800.00) without prior written approval of the City's Police Chief.
4. Section 3.3.2 of the Agreement, the total annual compensation amount of $21,800.00 will
be paid in full at the beginning of the Extended Term.
5. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
IN
1111 Ilk, F01,11''I I , E �
In witness whereof the parties have executed this Amendment No. 5 on the date set forth below.
By J>g-r, pe�1VIVIrIk-9—
Don Penman, City Manager
Dated: J--, I L .2009
ATTEST:
City erk
ity
APPROVED AS TO FORM: I
Stephen P. Deitsch, City Attorney
,!�W
B
AT'%In J. 6or-tcins` President
V ,
Robert P. Sand rson, Chief of Police
AMENDMENT NO. 4 TO AGREEMENT FOR PSNET PUBLIC
SAFETY SYSTEM PROJECT BY AND BETWEEN THE CITY OF
ARCADIA AND EXECUTIVE INFORMATION SERVICES, INC.
If
This Amendment No. 4 ("Amendment No. 4") is hereby entered into by and between the
City of Arcadia, a charter city organized under the Constitution and laws of the State of
California, and Executive Information Services, a Nevada Corporation, with respect to that
certain Professional Services Agreement between the parties dated July 13, 2004 ("Agreement").
The parties agree as follows:
1. Pursuant to Section 3.1.2 of the Agreement, the term is extended to June 30, 2009 (the
period July 1, 2008, through June 30, 2009, is hereafter referred to as the "Extended
Term").
2. Pursuant to Section 3.3.1 of the Agreement, the total compensation for the Extended
Term shall not exceed Twenty Thousand Dollars ($20,000.00) without written approval
of the City's Police Chief.
3. Pursuant to Section 3.3.2 of the Agreement, the total annual compensation amount of
$20,000.00 will be paid in full at the beginning of the Extended Term.
4. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
By&
Don Penman, City Manager
Dated: 2008
ATTEST:
City Cl rk
N:A17
Stephen P. Deitsch, City Attorney
."INIFORM
By
Alvin J � 60rtcinskydp'resident
Robert P. Sand rson, Chief of Police
This Amendment No. 3 ("Amendment No. 3") is hereby entered into by and between the
City of Arcadia, a charter city organized under the Constitution and laws of the State of
California, and Executive Information. Services, a Nevada Corporation, with respect to that
certain Professional Services Agreement between the parties dated July 13, 2004, as amended by
Amendment No. 2 dated August 8, 2006 (collectively, "Agreement").
The parties agree as follows:
1. Pursuant to Section 3.1.2 of the Agreement, the term is extended to June 30, 2008 (the
period July 1, 2007, through June 30, 2008, is hereafter referred to as the "Extended
Term").
2. All of the remaining terms and provisions of the Agreement are hereby reaffirmed.
In witness whereof the parties have executed this Amendment No. 3 on the date set forth
below.
CITY OF ARCADIA
By_o--V--W
William R. Kelly, City Manager
Dated: �f, I e- .2007
A TTEST:
City Clerk
Evoi JI-6-TIM I a - j M
�y I
Stephen P. Deitsch, City Attorney
14 IN LN I I lffl.-Tel to]
Bye
Alvin J/Gortcinsky,�'/President
CONCUR:
Robert P. Sanderson, Chief of Police
AMENDMENT
SAFETY SYSTEM PROJECT BY r.., BETWEEN THE CITY
OF ARCADIA AND EXECUTIVE INFORMATION
This Amendment No. 2 ( "Amendment No. 2] ") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws
of the State of California, and Executive Information Services, a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004, as amended by Amendment No. 1 dated October 4, 2005 (collectively,
"Agreement ").
The parties agree as follows:
1. Pursuant to Section 3.1.2 of the Agreement, the term is extended to June 30,
2007 (the period July 1, 2006 through June 30, 2007 is hereafter referred to
as the "Extended Term ").
2. Section 3.3.1 of the Agreement is hereby amended by adding the following
sentence: "For the Extended Term, as defined in Amendment No. 2 to the
Agreement, the Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this Agreement in an
amount not to exceed Eighteen Thousand Dollars ($18,000.00) without
written approval of the City's Police Chief."
3. Section 3.3.2 of the Agreement is hereby amended by adding thereto the
following: "the total annual compensation amount of $18,000.00 for the
Extended Term as defined in Amendment No. 2 to the Agreement, will be
paid in full at the beginning of the Extended Term."
4. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
In witness whereof the parties have executed this Amendment No. 2 on the date set
forth below.
[SIGNATURES ON NEXT PAGE]
City Clerk
APPROVED AS TO FORM:
City Attorney
By
Alvin J. G'orteinsky, r plsident
Is
3TOINam"I'M
Robert P. Sand6rson, Chief of Police
AMENDMENT NO. I O AGREEMENT FOR
PSNET PUBLIC SAFETY SYSTEM PROJECT BETWEEN
THE CITY OF ARCADIA AND THE
EXECUTIVE INFORMATION SERVICES, INC.
This Amendment No. I ( "Amendment No. I") is hereby entered into this j'ti day
of � "
� �
v r " , , 2005, by and between the City of Arcadia, a municipal corporation in
the State of California, and the Executive Information Services, Inc. with respect to that certain
Agreement between the parties dated July 13, 2004 ( "Agreement ").
The parties agree as follows:
1. Section 1 of the Agreement is hereby amended by changing the address to
read "2320 NE 2"d Street, Suite 313, Ocala, FL 34470."
2. Section 3.1.2 of the Agreement (Term) is hereby amended to extend the term
of the Agreement from July 1, 2005 to June 30, 2006.
3. Section 3.2.5 of the Agreement (City's Representative) is hereby amended by
substituting as the City's Representative Robert P. Sanderson, Chief of Police,
or his designee.
4. Section 3.3.2 of the Agreement (Payment of Compensation) is hereby
amended to read in its entirety as follows: "The total annual compensation
amount of $14,980.00 will be paid in full at the begins ing of the term of the
agreement."
5. Section 3.5.2 of the Agreement (Delivery of Notices) is hereby amended to
read as follows: Consultant: Alvin J. Gor-teinsky, Executive Information
Services, Inc. 2320 NE 2 "a Street, Suite 313, Ocala, FL 34470; City: City of
Arcadia, 240 West Huntington Drive, Arcadia, CA 91066 -6021, Attn: Robert
P. Sanderson, Chief of Police.
6. All of the remaining terms and provisions of the Agreement are hereby
reaffinned.
1
In witness whereof the parties have executed this Amendment No. I as of the date set
forth hereinabove.
CITY OF ARCADIA
By Wngy
William R. Kelly, City Manager
Dated: 0+60
ATTEST:
V1
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch, City Attorney
0
CONCUR:
Robert P. Sanderson, Chief of Police
CITY OF ARCADIA
This Agreement is made and entered into this /,
day of tjm, Pi 2004 by and between
the City of Arcadia, a municipal organization organized under the laws of the State of California
with its principal place of business at 240 West Huntington Drive, Arcadia, California 91066-
6021 ("City") and Executive Information Services, Inc. a —Nevada Corporation. with its principal
place of business at 350 South Center Street, Reno, NV 89501 ("Consultant"). City and
Consultant are sometimes individually referred to as "Party" and collectively as "Parties."
mvnnnl��
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing information support
services to public clients, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the PSNET Public Safety
System Project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City the Services described in Exhibit "A" attached hereto and incorporated herein by
reference. All Services shall be subject to, and performed in accordance with, this Agreement,
the exhibits attached hereto and incorporated herein by reference, and all applicable local, state
and federal laws, rules and regulations.
3.1.2 Tenn. The term of this Agreement shall be from July 1, 2004 to June 30,
2005, unless earlier terminated as provided herein. Consultant shall complete the Services
within the term of this Agreement, and shall meet any other established schedules and deadlines
3.2.1 Control and Payment of Subordinates Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "A" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Kev Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Alvin J. Gorteinsky, Nancy J. Missler, David Hieb, Clara Askew, Brian Corbin.
3.2.5 City's Representative. The City hereby designates David Hinig, Police
Chief, or his or her designee, to act as its representative for the performance of this Agreement
("City's Representative"). City's Representative shall have the power to act on behalf of the
City for all purposes under this Contract. Consultant shall not accept direction or orders from
any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Alvin J.
Gortcinsky, or his or her designee, to act as its representative for the performance of this
Agreement ("Consultant's Representative"). Consultant's Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal/OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
3.2.1.0 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code I (any auto);
and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required occurrence limit;
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by
the Labor Code of the State of California. Employer's Liability limits of $ 1,000,000 per accident
for bodily injury or disease.
3.2.10.3 Professional Liability. [INTENTIONALLY OMITTED]
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insured with respect to the Work or operations
performed by or on behalf of the Consultant, including materials, parts or equipment furnished in
connection with such work; and (2) the insurance coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall
stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage. Any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall
not be called upon to contribute with it in any way.
(B) Automobile Liability. [INTENTIONALLY OMITTED]
(C) Workers' Compensation and Employers _Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement. The total
compensation shall not exceed$159000.001 ($ Fifteen Thousand and 00/100) without written
approval of City's Police Chief . Extra Work may be authorized, as described below, and if
authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Total compensation will be divided into 12
equal monthly installments. Consultant shall submit to City a monthly statement. City shall,
within forty-five (45) days of receiving such statement, review the statement and pay all
approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall riot be reimbursed for any
expenses unless authorized in writing by City.
"I I I IF I I III
3 ®5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
refflINTIMMM,
Alvin J. Gorteinsky
Executive Information Services, Inc.
350 South Center Street, Suite 500
Reno, NV 89501
City®
City of Arcadia
240 West Huntington drive
Arcadia, CA 91066-6021
Attn: David Hinig, Police Chief
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data-, Licensing of Intellectual Property. This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, or reuse
any and all copyrights, designs, and other intellectual property embodied in plans, specifications,
studies, drawings, estimates, and other documents or works of authorship fixed in any tangible
medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by
Consultant under this Agreement ("Documents & Data"). Consultant shall require all
subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for
any Documents & Data the subcontractor prepares under this Agreement. Consultant represents
and warrants that Consultant has the legal right to license any and all Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data which
were prepared by design professionals other than Consultant or provided to Consultant by the
City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City
3.5.9 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination. Consultant shall also comply with all relevant provisions of City's Minority
Business Enterprise program, Affirmative Action Plan or other related programs or guidelines
currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF ARCADIA Executive Information Services, -'.M
'it IV M &A
City Clerk
Stephen P. Deitsch
City Attorney
By:
Alvin J. VoAtcinsky
President
Dated: 6-12, .92004
re��
CD, -
---Department Head Date
The Standard Service Plan imdesigned to provide core services that will keep EIS supplied law enforcement
software systems u(a site operational. These services, for example, could hm used 0o supplement the services ofo
local data processing department m other local contractor.
Standard yerniuca cover all EIS application software. Standard plans do not cover computer hardware, operating
systems, e-mail systems, network operating systems, or other computer or network components whether or not they
were provided by EIS. Services do include diagnostic services and coordination with hardware support vendors,
communications vendors, EVll vendors, radio console vendors, and other involved third parties. All ohmgoo by
third parties for system software licenses, cabling, bmni*onc components, cXo. are the responsibility of the Agency.
Custom service plans can be configured to meet individual agency requirements.
Standard Maintenance Services
* Unlimited Telephone Based Support
* Unlimited use uf the EIS Support WEB site. The EIS WEB site ia the preferred support medium and
preferred contact point with EIS.
° Remote /\uuomo Support—This may be done via Internet aonnou or custom dial o, other communications
facilities. Customer provides modem if required, copy of control software compatible with local system,
and outside bn*iooum line. Setup must be done at time of system installation or during routine scheduled
site visits cx time and materials charges may apply.
�
Remote and on-site support, if required, for failures that render the system inoperable or seriously
degrade system performance. Support b/obudem diagnostic services to determine the cause of
failure (i.e. hardware, software, communications, oto.) and remedial repair ufEIS software related
problems. EIS will also work c|vme|v with Agency personnel or coordinate repair efD)mim
involved in hardware or communications failures. On-site emergency service is generally
restricted ho CAD system failures only. Response time io dependent on distance, severity ofthe
errors, and other factors and iu coordinated with Agency personnel.
• System IVodfioationService
• General systems consulting, including system evaluation, recommendations oo upgrades and
enhancements, and budgetary costing ouupgrades.
• 8un'ioc includes periodic on-site visits to check system hcuhb, install updated software, install operating
system and system software service punka, and provide update training for new operators ornew system
features. Visits are scheduled bn advance by mutual agreement with Agency. Customer caused delays oo
scheduled upgrades or training may result in time and materials charges if visits must be re-scheduled.
• Software Updates. Minor updates are included in standard service plans. Major updates that require
significant database changes, data conversions, re-installation of software systems, or extensive operator
training are subject to additional charges and are scheduled with each Agency on a case-by-case basis.
Charges for major upooul ndepesdmothuaizeofthcogeuuy,/eqoirrdduymonako,uudothcrfaxtom
related to implementation costs. Due to variables in scheduledftature sets andprogram development, no
guarantees (?frmleuxooames/or any software are made. Software updates will generally hcdone in
conjunction with regularly scheduled site visits. Agencies have the option of accepting o«rejecting
upgrades.
• WEB Hosting ou the protected EIS support servers
• E-mail services
EIS assumes no responsibility for third party software including operating systems, communications circuits,
electronic mail systems, overall network performance, user profiles, and other network management functions.
7
11L, "a
If problems are traced to operating systems, computer hardware, or causes other than EIS application
software, any on-site services requested by Agency will be billable at the standard time and materials
rates plus direct travel expenses. Agency has the option of approving all on-site service in advance. All
maintenance plans are based on payment in advance at the beginning of the maintenance period.
The System Notification Service is an electronic distribution (e-mail or fax) of application notes, training
bulletins, problem reports, documentation updates, and other information that may be of general use to the
agency. Agencies can place as many members as desired on the distribution lists. Requests should be e-
mailed or faxed to the numbers listed in this document. Please supply agency, name, title, and fax
number or e-mail address.
Service
• State Interface Gateways includes programming modifications mandated by State Agencies.
Routine on-site visits are not made on State Gateways if not installed as part of a CAD, mobile digital, or
Records System,
Each EIS site is assigned a personal site engineer. In general, the assigned individual is the primary point of contact
for routine service and generally will perform any required on-site services. This individual is backed up with
support from various other sites and central service locations. In addition, EIS maintains central support numbers
that are monitored on a 24 hour basis and a fax number for routine submissions.
EIS maintains a support WEB site for installed systems. Private areas include release notes, documentation and
program updates, and other information for self support.
Customers have the option of dealing with the local site engineer, calling the central support numbers, or using any
of the other electronic addresses available. Each site must designate a primary service contact to receive official
correspondence and act as central coordinator.
EIS will accept routine calls from designed representatives at each site or emergency calls on CAD systems from
any Department personnel. Any Department personnel can submit electronic submissions and any Department
personnel can sign up for electronic distributions.
Mailing Address:
Main Support Number:
Fax Number:
WEB Address:
E-Mail Address:
Executive Information Services, Inc.
350 South Center Street, Suite 500
Reno, NV 89501
(801) 791-9973
(800) 667-0576
www.goeis.net
support@gocis.fiet
City
Business Phone:
Primary Contact:
Title:
Phone:
FAX:
E-Mail
Desired System Evaluation delivery date:
System Notification Service List
Nam
Please return this information to:
Executive Information Services, Inc.
35O South Center Street, Suite 500
Reno, NV 89501
FAX: 800\667-0576
Agency Information
State___ Zip
Extension
8-Mail Fax Number