HomeMy WebLinkAboutOctober 7, 2003f/
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED, AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
October 7, 2003
45:0180
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, October 7, 2003 at 6;00 p.m. in the Council Chambers Conference Room.
ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
1. CLOSED SESSION
1a. Conference with Real Property Negotiations (Government Code Section 54956.8)
Property:
55 West Huntington Drive
21 Morlan Place
28 West Santa Clara
41 West Huntington Drive
35 West Huntington Drive
27 West Huntington Drive
Property Owner:
Paul Rusnak
Hann Ling Shaw (Church of Arcadia)
Don and Ray Dahlgren
Robert Johannsen
Gary and Dan Braun (35 W. Huntington Dr.)
Richard Fisher (Tempelkadian)
Negotiation Parties — Agency
Under Negotiation:
Deputy Executive Director, Don Penman and
Economic Development Administrator, Pete
Kinnahan
Price and terms of payment
The Closed Session ENDED at 7:05 p.m. Following a 10 minutes RECESS, the Regular
Meeting RECONVENED at 7:15 p.m. in the Council Chambers.
INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church
PLEDGE OF Boy Scout Troop 104 and Cub Scout, Pack 22
ALLEGIANCE
ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
1 LASER IMAGED 1017103
11(
2.
45:0181
City Attorney Deitsch announced the subject discussed at the earlier Closed Session. No
reportable action was taken.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
The City Manager requested the removal of Agenda Item 15d.
ORD. & RES. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and
READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be
TITLE ONLY WAIVED.
PRESENTATIONS
3.
CITIZEN OF Mayor Kovacic presented the October, 2003 Citizen of the Month Award to Roger Chandler,
THE MONTH an Arcadia resident and Councilmember for two terms (1986 — 1990 and 1998 — 2002) and
AWARD former Arcadia Mayor (1989 -90 and 1999 -00). Mayor Kovacic expressed appreciation to
(Chandler) Roger Chandler for his persistence and efforts to make the new police station project a
reality, stating in part, that he realized that a total community commitment was required in
order to pass the necessary bond issue to provide half of the funds needed for the
construction of a new police station, and he was able to gather support for the bond issue
and for its passage.
4.
CITIZEN OF Mayor Kovacic presented the October, 2003 Citizen of the Month Certificates to Members of
THE MONTH the Steering Committee, Citizens Organized for a Police Station (COPS).
CERTIFICATES
(COPS)
5.
BOY SCOUTS Mayor Kovacic presented a proclamation to Boys Scouts of America, declaring the week of
OF AMERICA October 5 through October 11, 2003 as Boy Scout Week.
WEEK
FIRE Mayor Kovacic presented a proclamation to David Lugo, Fire Chief, declaring the month of
PREVENTION October as Fire Prevention Month.
MONTH
(David Lugo)
rl
WHITE Mayor Kovacic presented a proclamation to the Arcadia Lions Club declaring the months of
CANE DAYS October and November 2003 as White Cane Days.
(Arcadia Lions
Club)
8.
RED RIBBON Mayor Kovacic presented a proclamation to the Arcadia Police Department, declaring the
WEEK week of October 23 through 31, 2003 as Red Ribbon Week. David Hinig, Police Chief,
(Chief Hinig) accepted the proclamation on behalf of the Department.
9.
H.R. COMSN. Outgoing Human Resources Commissioner, Perry Cope, was not present this evening to
(Cope) receive a plaque for outstanding services.
a . , ,
2
r' - r, r 10/7/03
45:0182
10. PUBLIC HEARINGS
10a.
LAW ENFORC. The City has applied for and received approval for the 2003 Local Law Enforcement Block
BLOCK GRANT Grant Funds ( LLEBG) in the amount of $21,853.00. This grant is administered by the
FUNDS — PD Bureau of Justice Assistance (BJA), U.S. Department of Justice (DOJ) and is provided to
(APPROVED) assist local governments with programs to reduce crime and improve public safety.
Local jurisdictions are required to conduct a public hearing to receive input on the use of the
proposed funds.
Once the funds have been formally approved, staff recommended that the grant in the
amount of $21,853.00 (plus a required match by the City of $2,428.00) be used in
partnership with the Arcadia Unified School District to continue the position of Youth and
Educational Support (Y.E.S.) Officer at Arcadia High School.
Mayor Kovacic OPENED the Public Hearing. No one came forward to address the City
Council.
It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and
CARRIED to CLOSE the public Hearing.
It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and
CARRIED roll call vote as follows to APPROVE the use of the proposed LLEBG funds for
the Y.E.S. Officer Program; and, APPROPRIATE $2,428.00 from the General Fund as
required by the DOJ; and, AUTHORIZE the City Manager to EXECUTE the agreements, as
approved by the City Attorney.
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
10b.
APPEAL OF
On September 3, 2003, Hang Jong, Engineer, on behalf of the property owner, Joseph Win,
PLNG. COMSN.
riled an appeal of the Planning Commission's 2 -2 vote, resulting in a denial of Tentative
DENIAL OF
Parcel Map 03 -017 to subdivide one (1) lot into two (2) lots at 460 West Walnut Avenue, one
TOM 2003 -017
lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive.
(Creating Two
Residential
Rosemarie Drive is a unique street that terminates in dead ends at the easterly and westerly
Lots From
side of the through lots at 460 West Walnut and 461 Palm Drive. The westerly extension of
One — 460
Rosemarie ends in a cul -de -sac terminus, approximately 4 lots west of Florence Avenue and
W. Walnut Ave.)the
easterly section of Rosemarie extends to Holly Avenue.
The easterly portion of Rosemarie was created in 1953 (Tract 18991) by subdividing the rear
portion of the lots fronting on Walnut Avenue and Palm Drive and providing access to the
new street from Holly Avenue. The subdivision was approved subject to the dedication of a
future street strip at the west end of the street. The westerly portion of Rosemarie Drive as
well as the northerly extension of Florence Avenue was created in 1955 (Tract 21924) by
subdividing the lots fronting on Palm Drive and Walnut Avenue. Access to the new lots was
provided by the extension of Florence Avenue that dog legs off of Palm Drive. Rosemarie
Drive does not have access to Baldwin Avenue.
At the time of these subdivisions not all the lots fronting on Palm Drive and Walnut Avenue
participated in the subdivision. In 1964, the rear portion of 501 Palm was subdivided,
10/7/03
45:0183
creating 500 Rosemarie. In 1973, 536 Walnut was subdivided creating 541 Rosemarie and
in 1991, 469 Palm was subdivided creating 468 Rosemarie.
The existing lot at 460 West Walnut contains 36,716 square feet and is zoned single - family
residential: (R-1 ) with a minimum lot size of 12,500 square feet. On August 26, 2003, the
Planning Commission considered an application to subdivide the existing 100' wide by
'367.15 -foot deep lot fronting on Walnut Avenue into two lots; creating one lot fronting on
Walnut Avenue and the other lot fronting on Rosemarie Drive. The new lots would be
17,309 sq. ft. for Parcel 1 fronting on Walnut Avenue and 16,407 sq. ft. for Parcel 2 fronting
on Rosemarie Drive. Each lot would have 100' of frontage' and exceed all code
requirements.
It was noted that, as a condition of approval, Engineering Services was requiring that the
southerly 30'4' of the property be dedicated for street purposes. This dedication includes a
12 -foot wide parkway, and an 18 -foot wide street, which includes a one -foot strip along the
southerly portion of the proposed street.
Arcadia Police Chief, Hinig and Fire Chief, Lugo commented on safety issues relating to the
proposed project, stating in part that, the lot split will not effect the response time of
emergency units coming to that particular. area. From the Fire Departments perspective it
was . noted that the dead -end of both directions of Rosemarie does not meet the
requirements for fire apparatus turning. The proposed project will eventually open the street
and will allow easier fire apparatus access. Currently Rosemarie Drive has one fire hydrant
in the middle of each block, by' opening the.street the number of fire hydrants will double,
giving the fire department an additional hydrant location in either direction to travel.
In response to a Council question staff noted that Rosemarie Drive is a 60' -0" dedicated
street both east and west of the subject property. If and when the property to the south,
fronting Palm Drive is subdivided, an additional 30' dedication would be required to provide a
standard street width and Rosemarie would become a through street. At this time, the
proposed lot split will not change the status quo of the street with the exception of providing
access for the new lot onto Rosemarie Drive.
Mayor Kovacic OPENED the Public Hearing.
Hang Jong project Civil Engineer, representing the property owner, Joseph Win, expressed
appreciation to City'staff, Fire and Police Department personnel for spending lots of time
reviewing this issue. Mr. Jong noted that the proposed development complies with City
regulations and they will comply with all the conditions of approval.
Craig Lucas 853 Balboa Drive, spoke in support of the appeal and felt this application brings
a wonderful opportunity for some creative land use planning to preserve the two
neighborhoods of Rosemarie Drive by not causing any harm to the applicant and his
objective reasonable use of the property. Unlike other circumstances, in this case the City
Council will control the turf in the middle and will have complete discretion over what to do
with the section of this property that needs to be dedicated for City use.
Alana Scanlon owner of property located at 461 Palm Drive that is blocking Rosemarie
Drive. Her family did not want an access to Rosemarie Drive 50 years ago or now. Ms.
Scanlon expressed concern with regard to the traffic and the safety of children and the
neighbors.
Yee Ena 2333 Florence Avenue, moved to this area because the Rosemarie Drive situation
created'a very quiet and safe environment for all the neighbors to enjoy. She felt that
10/7/03
45:0184
making Rosemarie Drive a.through street will create danger and will increase traffic. She
urged Council to keep this street, the way it is.
Dr. Philinda Gruen 422 Rosemarie Drive, felt that.the residents of Rosemarie Drive could
not use the street the way they do if it was open to through traffic. The opening of the street
will create more traffic. Dr. Gruen submitted petitions signed by many residents opposing
the opening of Rosemarie Drive.
Linn Maooffin 2325 Florence Avenue, stated that anyone in Arcadia would like to have a
neighborhood as they have in that area. It is quiet and peaceful... He urged the City Council
to figure out a way to approve the lot split, but keep the street closed to through traffic
Victor Pan 448 Rosemarie Drive, felt that there would be no benefit for the residents of that
area by opening Rosemarie Drive. He noted that they did not have any problems in the past
with regard to emergency vehicles accessing that area.
Christina Wood 530 Rosemarie Drive, did not remember a child being hurt while playing on
Rosemarie Drive and it is because of the unique situation of that street. She agreed with all
the comments made by the previous speakers.
Susanne Spandau 423 Rosemarie Drive, has been through different emergency situations
during the past 27 years and never had a complaint with regard to the fire or police response
time. .
Jonathan Young 500 Rosemarie Drive, wanted to keep the street closed
Sylvia Straka 607 Rosemarie Drive, cannot see any advantage by opening Rosemarie Drive
to through traffic. This is a very safe area for children and by opening the street to through
traffic they would lose their safety.
Lane Leidio 439 Rosemarie Drive, spoke in opposition to opening the street.
Mrs. Chen 501 Rosemarie Drive, urged the Council to not open their street to through traffic.
Donna Lindberg "Rosemarie Drive resident for 40 years, does not have any objection to the
lot split. She would not want to see the dead end go away.
Charles Choi 480 Rosemarie Drive, moved here because. of the unique situation of the
street. He also expressed concerns with regard to safety and traffic.
No one else desiring to be heard, it was MOVED by Councilmember Segal, seconded by
Councilmember Marshall and CARRIED to CLOSE the Public Hearing.
Considerable discussion ensued. Councilmembers were in favor of the proposed
subdivision but would like to have a permanent solution for the dead -end section of
Rosemarie Drive. Some members were in favor of a double cul -de -sac; others were not
happy with asking property owners to dedicate a portion of their property to create a double
cul -de -sac.
Following discussion it was MOVED by Councilmember Segal, seconded by Councilmember
Marshall to DIRECT staff to maintain the dead -end nature of Rosemarie Drive; and,
APPROVE the subdivision as long as it can be done, and the dead -end nature of the street
can be maintained with the cooperation of the property owner.
5
10/7/03
45:0185
City Attorney Deitsch stated at this time the City Council should make a motion to
disapprove the proposed subdivision map and direct staff to go back with the applicant to the
Planning Commission with a revised subdivision map, with the direction also to create a
"condition that would eliminate the through street, that otherwise might be part of the street
plan in the future.
Councilmember Chang MOVED to APPROVE the motion suggested by City Attorney. The
motion DIED for lack of a second.
Mayor Kovacic noted that it was the consensus of some Councilmembers that the
subdivision take place, and preserve the dead -end nature of west and east Rosemarie Drive,
but it did not seem right that the applicant should suffer denial of the entire map.
The City Attorney noted, if the applicant consents for the record, to the continuance of this
matter then the Council could direct staff to work with the applicant to finalize all conditions
and make changes to the tentative map.
A BRIEF RECESS WAS ANNOUNCED.
City Manager Kelly clarified that, during the recess the applicant, staff and City Attorney met
to discuss the issues and alternatives. The applicant requested continuance of this matter to
the November 18, 2003 Council Meeting. During that time frame the staff and applicant and
the neighbors will discuss numerous alternatives and present the ideal plan back to the
Council that the applicant and neighbors have agreed to, consistent with the Council's desire
and City standards, that Rosemarie Drive remaima closed street.
It was, MOVED by Councilmember Segal, seconded by Mayor Pro tern Wuo and CARRIED
on roll call vote as follows to CONTINUE the Public Hearing to the November 18, 2003
Regular Meeting.
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT:` None
AUDIENCE PARTICIPATION
11.
MARSHALL
(Award
Recipients)
Jan Brown President, Hugo Reid Elementary School PTA, commented on the achievements
and programs.which have taken place at Hugo Reid Elementary School in her `What's Right
With Arcadia Kids" presentation.
MATTERS FROM ELECTED OFFICIALS
Councilmember Marshall expressed congratulations to recipients of the Citizen of the Month
Awards.
(Whiskers'n Ms. Marshall attended the "Whiskers Tails Animal Care Adoption Day ". It was a successful
Tails) event. Ms. Marshall expressed appreciation to Kristen Olafson, the City Community and
Marketing Specialist, for coordinating this event.
(New Police Ms. Marshall expressed appreciation to Connie Schacatano, City Manager's Office, for
Station) organizing the police station dedication event last week. She also expressed appreciation
to the voters for voting in the bond issue. '
10/7/03
45:0186
(Events)
Ms. Marshall encouraged everyone to attend various events during the months of October
and November, such as, the Water Fest' 2003 on October 11th at Arcadia County Park; U.S.
Marine Corps Band concert, October 18th at the'City Hall west lawn; Craft Fair and Carnival,
October 17 thru 19 at the Arcadia County Breeder's Cup Day October 25th; and, the
Lucky Baldwin Day Community Picnic, November 2, 2003 at the Arcadia County Park.
(Food for
Ms. Marshall shared a food for thought by Jack Nicholson "temper is one thing you can not
Thought)
get rid of by loosing it".
SEGAL
Councilmember Segal expressed congratulations to all parties responsible for the new police
(New Police
station.
Station)
(Breeder's Councilmember Segal encouraged everyone to be part of the Breeder's Cup Day on October
Cup) 25, 2003. Mr. Segal also reminded everyone to be aware of the heavy traffic on that day.
(Lucky Baldwin Mr. Segal encouraged everyone to attend the Lucky Baldwin Day Picnic, November 2, at the
Picnic) Arcadia County Park.
WUO Mayor Pro tem Wuo congratulated Roger Chandler and the COPS Committee for their effort
(Police Facility) in seeing the of the new police facility. He encouraged everyone to visit the
facility and take a tour.
(Oak Tree Mr. Wuo cautioned everyone to try to avoid the heavy traffic during the Oak Tree Racing
Racing — season and encouraged everyone to attend the Lucky Baldwin Day Picnic.
Lucky Baldwin
Picnic)
CHANG Councilmember Chang expressed congratulations to recipients of the Citizen of the Month
(Award Awards.
Recipients)
( Kovacic) Dr. Chang expressed congratulations to Mayor Kovacic, the recipient of the 2003
Distinguished Citizen Award by the Lucky Baldwin addition of the San Gabriel Valley Counsil
of Boy Scouts.
( Kiwanis Dr. Chang expressed appreciation to Kiwanis Club of Arcadia and explained their goals and
Club) achievements in working with the UNICEF on behalf of the children of the world.
(New Police Dr. Chang attended the grand opening of the new police station on Friday October 3, 2003
Station) It is an impressive facility. It is something that the entire community will be proud of.
(Arcadia & Dr. Chang expressed appreciation to Congressman David Dreier for his efforts to have the
Sierra Madre House approve a twenty-year grant for the Arcadia and Sierra Madre water system. These
Water Grant) funds could be used to help deliver an ample supply of water, construct reservoirs and
improve parking situations, construct additional wells and develop system enterprises in
Arcadia.
(Methodist Dr. Chang expressed congratulations to Arcadia Methodist.Hospital for being recognized as
Hospital) one of the five distinguished hospitals in the nation.
( Soundwall) Dr. Chang referred to a letter published in the letter to the editor section of the newspaper.
The writer complained about the noise from the 210 Freeway. Dr. Chang hoped that the
passage of Proposition C will make more funds available for the soundwall project to move
7 1017/03
45:0187
forward in the near future
(Gold Line) Dr. Chang noted that SIB 1847, which was introduced by Adam Schiff in December, will
establish a Pasadena Blue Line Construction Authority for the purpose of awarding a design
and construction contract for completion of the Los Angeles, Pasadena Metro Blue Line
Light Rail Project from Union Station in the City of Los Angeles, to Sierra Madre Villa. Dr.
Chang expressed appreciation to Mayor Kovacic for representing Arcadia at the Gold Line
Phase II JPA meeting.
KOVACIC Mayor Kovacic congratulated Arcadia fire fighter Craig Stogner for being selected Fire
( Stogner) Fighter of the Year,
(Accident) Mayor Kovacic announced that donations are being accepted for the Dana Middle School
eight grade student who was injured in a terrible automobile accident.
(ALFORD) City Clerk Alford announced that she will retire at the end of her term in April 2004.
12. CITY CLERK
12a
HUMAN City Clerk June Alford presented the report and recommendation to fill one unexpired term of
RESOURCES Human Resources Commissioner Perry Cope, who advised the City that he is moving to
COMMISSION Colorado and will therefore no longer be available to serve on this Commission.
(Lachelt)
Councilmember Marshall nominated Lowell. Lachelt to fill out the unexipred term of Perry
Cope to June 30, 2006. Hearing no other nominations, a roll call vote was taken.
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
By majority vote of the Council, Lowell Lachelt was APPOINTED to the Human Resources
Commission to fill out the unexipred term of Perry Cope to June 30, 2006.
13. THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL PRESENT: Agency Members Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
14.
CONSENT ITEM
14a.
MINUTES It was MOVED by Agency Member Marshall, seconded by Agency Member Segal and
(Sept. 16, 2003) CARRIED on roll call vote as follows to APPROVE the Minutes of September 16, 2003
Regular Meeting.
8 1017103
45:0188
AYES: Agency Members Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
.ABSENT: None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to October 21, 2003 at
6:30 p.m., in the Council Chambers Conference Room for a Joint Meeting with Senator Bob
Margett.
THE CITY COUNCIL RECONVENED
ROLL CALL
15.
15a.
MINUTES
(Sept. 16, 2003)
15b.
ORDINANCE
NO. 2181
(ARA Central
Redev. Plan —
Amendment
No. 6)
15c.
CONTINUE
EMERGENCY
ACTION
(Underground
Tanks — City
Service Ctr. &
Fire Stations
105 & 106)
PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
CONSENT ITEMS
APPROVED the Minutes of the September 16, 2003 Regular Meeting.
ADOPTED ORDINANCE NO. 2181 entitled: "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, ELIMINATING THE DEBT INCURRENCE
DEADLINE FOR THE REDEVELOPMENT PLAN FOR THE CENTRAL REDEVELOPMENT
PROJECT AREA." ,
DETERMINATION to CONTINUE emergency action with regard to Resolution No. 6385,
which was adopted August 19, 2003, and authorized an emergency contract to remove
underground tanks and install above ground tanks and /or related facilities at the City Service
Center and Fire Stations 105 and 106.
15d.
FINAL TR. MAP Withdrawn.
NO. 53457
(827 -833
La Cadene)
15e.
VEHICLE APPROVED the purchase of six (6) 2004 black and white patrol cars in the amount of
PURCHASE $156,236.59 from Downtown Ford Sales; and, WAIVED the formal bidding process and
(PD) authorize a cooperative purchase using the State of California's General Services
Department bid.
15f.
VEHICLE APPROVED the purchase of one (1) Chevrolet Suburban truck in the amount of $35,324.81
PURCHASE from Lake Chevrolet; and, WAIVED any informalities in the bid or bidding process.
(PD)
9 10/7103
45:0189
15g.
EQUIPMENT APPROVED the purchase of water meter boxes and accessories in the amount of
PURCHASE $54,451.20 from Armacast Products Company; and, WAIVED any informalities in the bid or
(Water Meter bidding process.
Boxes)
15h.
STREET APPROVED the closure of certain City streets for the 50th Annual Festival of Bands on
CLOSURE Saturday, November 15, 2003.
(Arc. Festival
of Bands)
15i.
STREET APPROVED the closure of Second Avenue from Huntington Drive. to Santa Clara Street
CLOSURE from 4:00 p.m. to 9:00 p.m. for the NASCAR Toyota Street Festival on Wednesday,
( NASCAR November 5, 2003.
Toyota St.
Festival)
THE PRECEDING CONSENT ITEMS 15a, b, c, e, f, g, h and i APPROVED ON MOTION
BY COUNCILMEMBER CHANG SECONDED BY COUNCILMEBMER SEGAL, AND
CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
16. CITY MANAGER
16a.
FILLING THE City Clerk June Alford has announced that she will retire at the end of.her term in April 2004.
POSITION OF As specified in the City Charter, the Arcadia City Clerk is an elected position for a four -year
CITY CLERK term and a salary set by the City Council. The only qualifications required to run for City
Clerk are that a person must be an Arcadia resident and a registered voter. The Charter
does not require any experience, training, certification or education.
With the announcement of June Alford's retirement, the City of Arcadia needs to make
arrangements to fill the position of City Clerk. In the past there has been a tradition of
Deputy City Clerks moving (by election) to the position of City Clerk upon the incumbent's
retirement. At this time that is not possible because none of the current City Clerk staff live
in Arcadia.
It was recommended that the City Council provide direction on the position of City Clerk in
the form of one of the options set forth in the October 7, 2003 staff report or another as
determined by the City Council.
The fiscal impact on all of the options is relatively insignificant, according to the City Manger.
There are sufficient funds available in the operating budget and/or the General Fund
Reserve to cover any costs associated with the change.
It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and
CARRIED on roll call vote as follows: Option No. 1, KEEP the City Clerk an elected position
with the understanding that the position is more of a figurehead. The monthly compensation
for the City Clerk would be set at $500.00 per month, no benefits. The position of Chief
10 10/7/03
45:0190
Deputy City Clerk/Record Manager would be established to handle many of the City's
records management needs and to handle other "City Clerk" functions as assigned.
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
ADJOURNMENT Councilmember Segal adjourned the meeting in memory of Paul Ravesies. "Paul Ravesies
(In Memory of served as Senior Vice President of Atlantic Richfield Company. Prior to retirement in 1988,
Paul Ravesies) Mr. Ravesies was President of Arco Oil and Gas Company, a division of Atlantic Richfield
Company. Mr. Ravesies began his business career with Seaboard Oil Company, working in
various capacities for nine years prior to joining the Atlantic Richfield Company in 1958. He
became the Manager of Technical Services for Venezuela Atlantic Refining Company (a
subsidiary in Caracas). In 1963, he returned to the United States as Manager of Operations
in the Foreign Exploration Department of ARCO, and later became Eastern Manager of
Exploration and Production. In 1969, Mr. Ravesies was elected Vice - President and General
Manager of the Division's Exploration and Production Department. In 1977, he was
appointed head of the International Division. In 1979, he became President of ARCO Oil
and Gas, as well as Senior Vice - President of the parent company ARCO. A long time
supporter of Arcadia Methodist Hospital, Mr. Ravesies was first elected to its Board of
Directors in 1979 and served for 18 years, ten of those as Chairman. Mr. Ravesies was
actively involved with many other non - profit organizations, serving on the Board of Directors
of the National Health Foundation and the Boards of.the Norwegian- American Chamber of
Commerce, the National Committee for United States - China Trade, the Los Angeles -
Guangzhou Sister City Association, and the Advisory Council of the International Business
Studies of Texas A &M. Service in the United States Army in World War 11 interrupted Mr.
Ravesies college career for three years. Most of his military career was spent in European
Theater of Operations, where he received the Purple Heart. Following his military
commitment, he earned a BS degree in Petroleum Engineering from Texas A &M University.
Mr. Ravesies was actively involved in the Arcadia /Pasadena community where he lived for
the past 30 years. Paul is survived by his wife, Nedra; sons, Paul and Haywood; daughters,
Kathleen and Allison, as well as 13 grandchildren and 3 great grandchildren ".
ADJOURNMENT Mayor Kovacic adjourned the meeting in memory of Susan Hawkes Koons. "She was a
(In Memory of marvelous woman, an attorney and .lobbyist by trade, who bravely battled the devastating
Susan Hawkes effects of ALS (Lou Gehrig's disease) for several years. She is survived by her parents Iry
Koons) and Fran Gordon, her husband John, sister and brothers, nieces and nephews, and many
loving friends and colleagues. She was an avid gardener, a wonderful cook and a dear
person. She will be missed by all.
ADJOURNMENT At 10:45 p.m. the City Council Regular Meeting ADJOURNED to October 21,. 2003 at 6:30
(Oct. 7, 2003) p.m. in the Council Chambers Conference Room for a Joint Meeting with Senator Bob
Margett.
Y Q� u. June D. Alford, k
11 10/7/03
10q,
AR , / \ yp��,��1 REP OR T
f�00RAORAT69��0oA STA F 1
Administrative Services Department
DATE: October 7, 2003
TO: Mayor and City Council
FROM: David Hinig, Police Chie
Prepared by: Chris Ludlum, anagement Analyst
SUBJECT: Utilize Local Law Enforcement Block Grant funds for the Y.E.S. Officer
Program
Recommendation: Approve
SUMMARY
The City applied for and received approval for the 2003 Local Law Enforcement Block
Grant (LLEBG) in the amount of $21,853.00. This grant is administered by the Bureau
of Justice Assistance (BJA), U.S. Department of Justice (DOJ) and is provided to assist
local governments with programs to reduce crime and improve public safety. Staff
recommends that the City Council approve the utilization of LLEBG funds for the Youth
and Educational Support (Y.E.S.) Officer Program.
DISCUSSION
The 2003 Local Law Enforcement Block Grant (LLEBG) application has been
preliminarily approved, pending final approval by the U.S. Department of Justice (DOJ).
Additionally, the grant requires a public hearing to receive input on the use of the
proposed funds.
Once the funds have been formally approved, staff has recommended that the grant in
the amount of $21,853.00 (plus a required match by the City of $2,428.00) be used in
partnership with the Arcadia Unified School District to continue the position of the Y.E.S.
Officer at Arcadia High School. The Y.E.S. Officer has had a positive impact on the
high school campus and this LLEBG will carry the Y.E.S. program through its fifth year
of operation.
LASER IMAGED
Mayor and City Council
October 7, 2003
Page 2
The primary responsibility of the Y.E.S. Officer will again be:
1. Serve as a liaison between the high school and the Police Department
2. Interact with students, teachers, and administrators
3. Promote campus safety
4. Administer awareness programs
Staff recommends that the City Council approve the utilization of LLEBG funds for the
Youth and Educational Support (Y.E.S.) Officer Program.
FISCAL IMPACT
It is anticipated that the only impact to the General Fund will be the required matching
funds of $2,428.00 and funding for overtime as needed.
RECOMMENDATION
1. Conduct a public hearing and receive public comments
2. Approved the use of the proposed LLEBG funds for the Y.E.S. Officer
Program
3. Appropriate $2,428.00 from the.General Fund as required by the DOJ
4. Authorize the City Manager to execute the agreements, as approved by the
City Attorney
Approved:
DH:CL
William R. Kelly, City Manager
ARCADIA TRIBUNE
affiliated with
SGV Newspaper Group
1210 N. Azusa Canyon Road
West Covina, CA 91790
RECEIVED
OCT 2 0
CITY OF ARCADIA
CITY CLERK
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Los Angeles
Proof of Publication of
1 am a citizen of the United States, and a resident
of the county aforesaid; I am over the age of
eighteen years, and not a party to or interested in
the above - entited matter. I am the principal clerk of
the printer of ARCADIA TRIBUNE, a newspaper of
general circulation which has been adjudicated as a
newspaper of general circulation by the Superior
Court of the County of Los Angeles, State of
California, on the date of May 11, 1931, Case
Number 320077. The notice, of which the annexed
is a true printed copy, has been published in each
regular and entired issue of said newspaper and not
in any supplement thereof on the following dates,
to wit:
9/a, % /SIB
I declare under penalty of perjury that the
foregoing is true and correct.
Executed at West Covina, LA Co. California
this � day of �• 2t�
A
signature
(Space below for use of County Clerk only) J
AS !�
A
o�TmD STAFF REPORT
Development Services Department
October 7, 2003
TO: Mayor and City Council
FROM: 4 Don Penman, Assistant City Manager /Development Services Director
By: Donna L. Butler, Community Development Administrator
SUBJECT: Consideration of an appeal of the Planning Commission action on
Tentative Parcel Map 03 -017 to subdivide one (1) lot into two (2) lots at
460 W. Walnut Avenue
Recommendation: Approve
SUMMARY
On September 3, 2003, Hang Jong, Engineer, on behalf of the property owner,
Joseph Win, filed an appeal of the Planning Commission's 2 -2 vote, resulting in a
denial of Tentative Parcel Map 03 -017 to subdivide 460 W. Walnut Avenue into two
lots; one lot fronting on Walnut Avenue and the other lot fronting on Rosemarie
Drive.
The Development Services Department recommends approval of the tentative parcel
map.
BACKGROUND
Rosemarie Drive is a unique street that terminates in dead ends at the easterly and
westerly side of the through lots at 460 W. Walnut and 461 Palm Drive (Exhibit 1).
The westerly extension of Rosemarie ends in a cul -de -sac terminus, approximately 4
lots west of Florence Avenue and the easterly section of Rosemarie extends to Holly
Avenue.
The easterly portion of Rosemarie Drive was created in 1953 (Tract 18991) by
subdividing the rear portion of the lots fronting on Walnut Avenue and Palm Drive
and providing access to the new street from Holly Avenue. This Subdivision was
TPM 03 -017 (Map No. 60058)
LASER IMAGED October 7, 2003
Page 1
2�P
approved "subject to the dedication of a future street strip at the west end`of the
street ".
The westerly portion of Rosemarie Drive as well as the : northerly extension of
Florence Avenue was created in 1955 (Tract 21924) by subdividing the lots fronting
on Palm Drive and Walnut Avenue. Access to the new lots were provided by the
extension of Florence Avenue that dog legs off of Palm Drive. Rosemarie Drive does
not have access to Baldwin Avenue.
Both of these subdivisions were proposed by private owners within the area and not
a developer and it is noted in the minutes relating to the subdivision of the westerly
portion of Rosemarie that "it had been impossible to pool all the land" and as a result
the lots that were being subdivided "followed closely present holdings, making
several of the lots less than 75-0" but more than 7500 sq. ft. in area."
At the time of these subdivisions not all the lots fronting on Palm Drive and Walnut
Avenue participated in the subdivision. In 1964, the rear portion of 501 Palm was
subdivided,_ creating 500 Rosemarie: In 1973, 536 Walnut was subdivided creating
541 Rosemarie and in 1991, 469 Palm was subdivided creating 468 Rosemarie.
Based on the condition of Tract 18991 noted above and the fact that the street "dead
ends ", into other properties rather than designed with a cul -de -sac terminus similar to
the most westerly terminus of Rosemarie, it can be assumed that Rosemarie was
intended to become a through street to Holly Avenue at some time in the future.
DISCUSSION
The existing lot at 460 W. Walnut contains 36,716 square feet and is zoned single -
family residential (R -1) with a minimum lot size of 12,500 square feet. There is an
existing 2,781 sq. ft. dwelling on the site that was constructed in 1941. If the parcel
map is approved, all the structures will be removed to allow for new development on
both lots.
On August 26, 2003, the Planning Commission, considered an application to
subdivide the existing 100' wide by 367.15 foot deep lot fronting on Walnut Avenue
into two lots; creating one lot fronting on Walnut Avenue and the other lot fronting on
Rosemarie Drive. The new lots would be 17,309 sq. ft. for Parcel 1 fronting on
Walnut Avenue and 16,407 sq. ft. for Parcel 2 fronting on Rosemarie Drive. Each lot
would have 100' of frontage and exceed all code requirements.
The Arcadia Municipal Code requires that lots within the R -1 zone must have a
minimum of 75' -0" of frontage on a public street; therefore, as a condition of
approval, Engineering Services is requiring the southerly 30' -0" of the property be
dedicated for street. purposes. This dedication includes a 12 -foot wide parkway, and
an 18 -foot wide street, which includes a one -foot strip (i.e., a control lot) along the
southerly portion 'of the proposed street. The purpose of this one -foot strip is to
prevent the neighbor to the south from accessing this substandard portion of
TPM 03 -017 (Map No. 60058)
C1 dA. fl FI-33M October 7, 2003
Page 2
Rosemarie Avenue. The 18 -foot street improvement will serve as the required street
frontage as well as provide driveway access to the new lot. Due to the substandard
18' -0" wide street width, this easterly side of the "street" will be barricaded, per City
standards, to prevent through traffic on Rosemarie Drive.
Rosemarie Drive is a 60' -0" dedicated street both east of west of the subject
property. If and when the property to the south, fronting on Palm Drive, is
subdivided, an additional 30' dedication would be required to provide a standard
street width and Rosemarie would become a through street.
At this time, the proposed lot split will not change the status quo of the street with the
,exception of providing access for the new lot onto Rosemarie Drive.
Tree Preservation
There are numerous mature trees on the site that contribute to the character of the
property and neighborhood. Staff is recommending that the proposed subdivision be
subject to a Tree Preservation Plan to assure that the character of the neighborhood
is not adversely affected by the unnecessary removal of mature and healthy trees. A
detailed Tree Preservation Plan with evaluations of all. the mature trees (i.e., those
with trunk diameters of at least 6 inches) shall be provided by a certified arborist for
review and approval before any demolition is allowed. The approval of the Tree
Preservation Plan may alter the building envelope that might otherwise be allowed by
the zoning regulations.
PLANNING COMMISSION ACTION
The Planning Commission at its August 26, 2003 meeting voted 2 -2 with one
member absent to approve the project. As a result of the tie vote, the project was
not approved.
Several residents in the neighborhood spoke against the subdivision, because they
wanted to maintain the "dead end street" and keep Rosemarie closed to through
traffic. Many felt it would be a safety issue if the street were to be opened to through
traffic.
It was noted at the meeting that approval of this parcel map would not, at this time,
result in opening up Rosemarie to the east because the 30' -0" dedicated street area
would be barricaded along the easterly side. If and when in the future, the property
at 461 Palm Drive is subdivided, the street could potentially open up to through
traffic.
There was considerable discussion among the Commissioners regarding the lot split
and the impact on the neighborhood. The Commission, however, never addressed
in any detail the possible opening of the street.
TPM 03 -017 (Map No. 60058)
October 7, 2003
Page 3
Commissioner Hsu made a motion to approve the parcel map with the requirement
that barricades provide a more permanent solution. The motion died due to lack of a
second.
It was moved and seconded by Commissioner Lucas and Chairman Baderian to
approve the parcel map subject to the conditions in the staff report.
Commissioner Lucas indicated that every resident on Rosemarie is benefiting from the
anomaly that owners of the property at 460 Walnut that abuts the property at 461 Palm
decided to not participate in the subdivision at that time. For the last 45 years, the
residents of Rosemarie have enjoyed the fact that two property owners have held out,
otherwise Rosemarie would have been a through street many years ago. As a
consequence, the community has grown accustomed to that type of a situation
because of residents on Palm and Walnut. Now, those people have property rights
and would like to make use of their property similar to the property owners 50 years
ago.
He went on to say that the community of Rosemarie could not hold the property owner
on Walnut hostage to maintain their lifestyle and thereby deny the property owner on
Walnut his rights to develop his property.
Commissioner Lucas did express concern regarding preserving the neighborhood and
at the same time not frustrate the property rights of the applicant. He was not
especially in favor of seeing Rosemarie become a through street and noted that with
the proposed action that would not happen but he felt that it was inevitable.
Commissioner Hsu said the design for the temporary guardrail would be aesthetically
unpleasing and that is why he proposed his original motion.
Commissioner Wen agreed with Commissioner Hsu regarding the barricade because it
would be more pleasing. He had reservations on property rights because of the zone.
Looking at the neighborhood only these two properties could be subdivided. He
wondered if they could add thecondition to the motion made by Commissioner Lucas
to add the barricade such as greenery or landscaping, something that would be more
visually pleasing.
Based on the above action, the Planning Commission's voted 2 -2 with one member
absent, resulting in denial of the project.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the requirements of the California
Environmental Quality Act per section 15315.
RECOMMENDATION
TPM 03 -017 (Map No. 60058)
October 7, 2003
Page 4
The Development Services Department recommends approval of TPM 03 -017
(60058) subject to the following conditions:
1. A Tree Preservation Plan shall be submitted to the Community Development
Division and must be approved by the Community Development Administrator
prior to any demolition or removal of any structures, trees and /or landscaping, or
other site improvements. The Tree Preservation Plan shall show all trees with a
trunk diameter of at least six inches in diameter and shall include evaluations of
all such trees by a certified arborist.
2. That the easterly portion of the 30' -0" street dedication shall be barricaded to
prohibit through access along Rosemarie. Said barricade design shall be
submitted to and approved by the City Engineer prior to installation. Installation
shall take place as part of the street improvement.
3. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and
its officers, employees, and agents from and against any claim, action, or
proceeding against the City of Arcadia, its officers, employees or agents to
attack, set aside, void, or annul any approval or condition of approval of the City
of Arcadia concerning this project and /or land use decisions, including but not
limited to any approval or condition of approval of the City Council, Planning
Commission, or City Staff, which action is brought within the time period
provided for in Government Code Section 66499.37 or other provision of law
applicable to this project or decision. The City shall promptly notify the applicant
of any claim, action, or proceeding concerning the project and /or land use
decision and the City shall cooperate fully in the defense of the matter. The City
reserves the right, at its own option, to choose its own attorney to represent the
City, its officers, employees, and agents in the defense of the matter.
4. Approval of TPM 03 -017 (60058) shall not take effect until the property owner
and applicant have executed and filed the Acceptance Form available from the
Community Development Division to indicate acceptance of the conditions of
approval.
CITY COUNCIL ACTION
Approval
Approve Tentative Parcel Map No. 03 -017 based on the following findings and
directions:
A.I. That the project and the provisions for its design and improvements are
consistent with the General Plan, and that the discharge of sewage from the
TPM 03 -017 (Map No. 60058)
October 7, 2003
Page 5
project into the public sewer system will not violate any requirements of the
California Regional Water Quality Control Board for this region.
A.2. Find that this project will not have a significant effect on the environment and
that this project is categorically exempt from CEQA per Section 15315.
A.3. Authorize and direct the Development Services Director (or designee) to
approve and execute, if necessary, a subdivision agreement for this project.
A.4. Approve this project subject to any revisions required by the Planning
Commission, and any conditions of approval set forth in the staff report or as
added to, or modified by the Planning Commission.
Denial
If the City Council takes action to deny TPM 03 -017 the Council should make specific
findings based on the evidence presented and move to deny the subdivision. The
Council may wish to consider the following findings, any one of which is adequate for
a denial, but which must be expanded upon with specific reasons to support the
denial:
D.1. That the proposed map is not consistent with applicable general and specific
plans as specified in the Subdivision Map Act.
D.2. That the design or improvement of the proposed subdivision is not consistent
with applicable general and specific plans.
D.3. That the site is not physically suitable for the type of development.
DA. That the site is not physically suitable for the density of development.
D. 5. That.the design of the subdivision or the proposed improvements are likely to
cause substantial environmental damage.
D.6. That the design of the subdivision or the types of improvements are likely to
cause substantial environmental damage or substantially and avoidably injure
fish or wildlife or their habitat.
D.7. That the design of the subdivision or the type of improvements are likely to
cause serious public health problems.
D.B. That the proposed subdivision injuriously affects the neighborhood wherein
said property is located.
TPM 03 -017 (Map No. 60058)
October 7, 2003
Page 6
D.9. That the design of the subdivision or the type of improvements will conflict with
easements acquired by the public at large, for access through or use of
property within the proposed subdivision. In connection with this, the
legislative body may approve a map if it finds that alternate easements for
access or for use, will be provided and that these will be substantially
equivalent to ones previously acquired by the public. This provision shall apply
only to easements of record or to easements established by judgment of a
court of competent jurisdiction and no authority is hereby granted to a
legislative body to determine that the public at large has acquired easements
for access through or use of property within the proposed subdivision.
Approved by: +l"
William R. Kelly, City Manager
Attachments: Letter of Appeal
Exhibit 1 Vicinity Map
Aerial Photograph with Zoning
Tentative Parcel Map No. 60058
Photos of the street and surrounding property
Minutes of the August 26, 2003 Planning Commission
Environment Information
TPM 03 -017 (Map No. 60058)
October 7, 2003
Page 7
EGL ASSOCIATE.
11823 Slauson Avenue, Unit 18; Santa Fe Springs, CA 90
Ph: 562 - 945 -0689; Fax: 562 - 945 -0364; E -mail: EGL88 @Aol.Com PAGE 1 OF 1
September 2, 2003
City of Arcadia
Planning Department
240 West Huntington Dr.
Arcadia, 91066 -6021
Subject: Tentative Parcel Map Application TPM 03 -017 (No. 060058)
460 W. Walnut Avenue
Ladies and Gentlemen:
This letter requests an appeal of Tentative Parcel Map Application No, TPM 03 -017.
Attached please see 10 copies of the Tentative Parcel Map.
Please contact the undersigned person at 562 - 945 -0689 if you have any comments.
Sincerely,
Hank Jong, P
Civil Engineer
Q
C 100 0 IN
TR 200 300 400 wo RN
LONGDEM AVE
� i M nW TP i� O J � m
C,
mN
WALNUTAVE
T XT- 1 -- t
ryX
ryn
Rn ROSEMARIE DR
ROSEMARIE OR
LU
ryR � O �� I R rR I „n IRV ,RR M9 ,rN Mn we xn N N
a
U.
O
LroS �ALIW`
4
I S
Development Services Department AR AR
Engineering Division
Preparadby. P.&Gonzalez, Seplenibw2003 a PORATSO'
60 W Walnut A venue
TPM 03 -0 17
ENE
Aq
460 W Walnut Avenue
ices Department A D
TPM 1).1w 07
a
ENE
Aq
460 W Walnut Avenue
ices Department A D
TPM 1).1w 07
o hsro-sw (xss) '.3. 6990 —SY6 (ss) 1+1 L0016 VO 'VlayDW
Q ugm YJ %bu.A oj muds b
e m y n uMa umn05 csau 3IN3AV 111N1VM 'M 097 _
'ONI `SUMIOOSSM 103 Nolslnwens
R
ws z
U', so°
°af il 5d
W
< ° ga
o
Lu
` ey
w
W v I d a
o
9 02 za bm p I
W °�� 11;!z:E060 M� m3 ad �p'F�
m
a =�
LU VFm°V
Z ....
g IS ° M
0
I a� • ° g" g � w� a 5r'� � e �" a ,dam a � i d�
8 _� y _ a i �c "6 • F
"a- I
m ,
�il� rt
{
i ^ syy r
�A
Z L Y A 9 • � f r ,�1 F
> N ♦ P I � 1} �,� � �� y r
s'r
T
Looking west on Rosemane' rive onto subject property •°
' ���as i }i yv ".'�'�"arr. �. �ui`�" � :.� br �}�• � ri � 1 ' s o: a �'
-
�.�
t � �• F� t; ;,�' -. � t5.*J+a�, ,w 5: uc,�,�,� � i . € ,, + , .: � �y� 4 � b�'T3i?. r� rl ..,f,.,. w��tl,e'�,+ °�
4
r�.
1
I
iv 4
r s
1
1
Looking east or
a
i
l 1 "
a-
C
.,
1 I
1,
:)semarie Drive onto subject property i~
1. PUBLIC HEARING TPM 2003 -017
460 W. Walnut
Hank Jong
Consideration of a tentative parcel map creating two lots from one.
The staff report was presented.
In reply to a question by Commissioner Lucas, Mr. Li said that the barricade will block off vehicular
traffic, yet allow pedestrian traffic. If not approved, the 18' strip would remain more like a driveway
and would not be opened up for through access. There has not been any plans proposed to develop the
southerly property, but there is the potential to develop it. Although, it has adequate depth, the width
may be substandard.
Ms. Butler indicated that the condition of the street would not change from the existing situation.
Access will not be for through traffic. The only change will be the new lot that will have access to
Rosemarie. This is not an unusual situation. It will allow for the future development of the other lot.
Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in
the staff report.
1-100 �- �N
Linn Magofein, 2325 Florence Ave., said that similar proposals have been suggested several times,
where it has been proposed to make Rosemarie a through street and most of the neighbors have been
opposed to it primarily because this is a unique situation in their immediate area. He felt that this
situation should be addressed so similar type proposals are not made. He felt that it would be simple to
have a driveway from the east end of the west section of Rosemarie to the lot facing Walnut. He did not
think that it would be wide enough to split up. The neighbors would like to keep that a dead end street
similar to what has been done along Michillinda. He wanted to have Rosemarie remain closed to
through traffic. He thought there would be a safety issue if it would be opened up.
Ms. Butler remarked that the ultimate goal of the city would be to see Rosemarie as a through street.
Code requires that there be a minimum 75' street frontage, and that the City does not allow flag or back
lots.
Philinda Gruen, 422 Rosemarie Dr., the dead end street provides safety and if this is made into a through
street property values will decline.
Yee Eng, 2333 Florence Ave., moved here because the streets are beautiful and quite. She indicated that
she has three young children who like to play outside and making this street a through street would be
more dangerous and increase traffic.
Joe Mackowiak, 536 Rosemarie, their street is unique and wanted to keep it as is.
Angelica Leidig, 439 Rosemarie, stated that the only reason they purchased here was because they were
'looking for a cul -de -sac because it is quiet and safer for the kids due to minimum traffic. They oppose
the lot split because it will reduce property values and the safety of all the children and the neighbors. It
Arcadia City Planning Commission 3 M6/03
is a quiet neighborhood. There are elderly who walk in the area and their safety should also be
considered.
Lane Leidig, 439 Rosemarie, echoed what the other speakers have stated. There is no sidewalk for the
residents and he saw very little benefit if this is approved.
Joan Mackowiak, 536 Rosemarie, said they have enjoyed their quiet and safe neighborhood. Approving
this would be wrong.
Chiu Lan Chiang, 600 Rosemarie, said she has young children and, she feels that their area is safe for
them to go out and play but if this is approved and the street is put through they would lose that safety.
Victor Pan, 448 Rosemarie, said they do not mind driving around to get to Baldwin. If they open up
Rosemarie and connect the east and west side, there would be no benefit. He did not object to the lot
split but wanted to keep the street closed.
Jonathan Young, 500,Rosemarie, opposed the lot split because it would take away their current safe
neighborhood.
Name unclear, said Rosemarie is not as wide as Palm. There is no sidewalk there. They drive slowly in
the area because they know that their neighbors have young children. This approval would reduce the
amount of safety that they currently feel they have in the area.
Tony,Chen, 501 Rosemarie, said he moved into this area recently. His previous neighborhood was very
noisy and if this street is opened up it will increase traffic and the noise level.
Alanna Scanlon, 461 Palm Dr., said she is the owner of property at the end who is blocking the street
and she is ;not ready to sell. By her not selling her property, she is blocking the street. She agreed with
all the comments made by the previous speakers.
No one else spoke in favor of or in opposition to this item.
Chairman Baderian closed the public hearing.
In answer to a question by Commissioner Wen, Ms. Butler said there would not be through traffic as a
result of this approval. The road will be barricaded. Currently, the residents of that area who do not go
to Rosemarie because it is not a through street are diverting traffic on Palm or Walnut.
Phil Wray, City Engineer, said that obviously. connecting these two streets would change the character
of the street. , The City is recommending approval of this because there is no measurable traffic impact
that they can see. The traffic is average for a residential street. Anything less than 2,000 trip is very
common for Arcadia as a residential street. This is not a typical cul -de -sac situation where, it is
permanent, it is a finished street with curb and gutter. This is truly a dead end street. He believed that
the long term plan was that the streets would connect. It looks like the water has to flow through to the
other. He felt that the connection was intended. He did not think that it is out of character for what is
around the neighborhoods to the north and south. The advantages by making this a through would
be that there would be better neighborhood circulation. Relative .to emergency responses it would
provide them a little quicker access as opposed to circling the area.
Arcadia City Planning Commission 4 8126/03
In answer to a question by Commissioner Hsu, Mr. Wray said that they are proposing to have the
barricades up and do not have another project before the City, thus, do not know what would be
proposed.
Ms. Butler explained that there will be a half of street developed in front of the lot which would end on
the east side, so there would not be through traffic but there would be an 18' wide right -of -way. There
will be frontage on Rosemarie, so eventually if the property to the south is sold and developed, the
barricades could come down and the other half developed. There would be no through access to
Rosemarie unless the other side is developed.
Commissioner Lucas asked what would happen if the Scanlon property dedicated their 18' to make it a
whole street. If so, how would they go about closing it off similar to Hugo Reid. He felt uncomfortable
in saying to the property owner that because he has provided a public benefit at his personal expense and
because he has chosen to use his property in a certain way that was acceptable, but if he wanted to use
his property in another way, he cannot because the area residents have enjoyed what he has given them,
even though the property owners on Rosemarie did not have to pay for the benefit of a dead end street.
So, if they chose to reasonably exercise their right as property owners and divide their lot what can the
city do to protect or try to retain the neighborhood of it by not turning Rosemarie into a street.
Mr. Wray said that could be done and they could accept the dedication. What was done on Hugo Reid
was as a result of a unique situation. Any special situation like that would be reviewed and alternatives
would be considered. There is a unique aspect, which would need investigation.
Ms. Butler remarked that she was working in the City when Hugo Reid was closed. That was a
particularly unique situation because of race traffic where traffic would cut through the Village area out
to Sunset. There was race traffic compounding a very difficult situation. This was a major policy
decision on the City Council's behalf because they diverted traffic to other neighborhoods. It is a very
delicate situation. They need to see the General Plan designation which looks at it as a neighborhood
street. The City takes a very hard look before a street is closed off because traffic is diverted on other
streets as a result of a closure.
Commissioner Hsu made a motion to approve the TPM with the requirement that barricades provide a
more permanent solution. The motion died due to lack of a second.
MOTION:
It was moved by Commissioner Lucas, seconded by Chairman Baderian to approve TPM
2003 -017 subject to all the conditions listed in the staff report.
Commissioner Lucas indicated that every resident on Rosemarie is benefiting from two things that some
property owners on Palm and Walnut did when they agreed to subdivide their lots thereby creating
Rosemarie. The anomaly that exists here is that one property on Walnut which abuts another on Palm
decided to not go along with the subdivision. For the last 45 years, the residents of Rosemarie have
enjoyed the fact that two property owners have held out, otherwise Rosemarie would have been a
through street many years ago. As a consequence, the community has grown up being used to that type
of a situation because of residents on Palm and Walnut. Now, those people have property rights and
Arcadia City Planning Commission 5 &26103
would like to make use of their property similar to the property owners 50 years ago. Unfortunately, the
creation of this neighborhood is in conflict with this development and the opening of Rosemarie.
He went on to say that the community of Rosemarie could not hold the property owner on Walnut
hostage to maintain their lifestyle and thereby deny the property owner on Walnut his rights to develop
his property. He wanted to keep a community and the neighborhood. and that is why he was asking the
City Engineer how they could preserve, this neighborhood and at the same time not frustrate the property
rights of the applicant. He felt they have an opportunity to do both; to preserve the neighborhood and
permit reasonable use of property by the owner. He said he would mostly side with the neighborhood
but did not want to deny the rights of the owner on Walnut to develop his property. He 'did not want
Rosemarie to be a through street. With the proposed action that would not happen but he felt that it was
inevitable.
Commissioner Hsu said, the design for the temporary guardrail would be aesthetically unpleasing and
that is why he proposed his original proposal.
Commissioner Wen agreed with Commissioner Hsu regarding the barricade because it would be more
pleasing. He had reservations on property rights because of the zone. Looking at the neighborhood only
these two properties could be subdivided. He wondered if they could add the condition to the motion
made by Commissioner Lucas to add the barricade such as greenery or landscaping, something that
would be more visually pleasing.
Commissioner Lucas felt the barricade would be on public property so that would need to be maintained
and irrigated by the City. He wondered if that would be practical?
Mr. Wray said that indeed that would be a public street and the north side a contiguous public street.
The recommendation was to put a standard barricade over the north half and there would still be
vegetation on the south half. One reason is that if this is done the street would be visible from one side
to the other and someone may try to run through the barricade or not see it. The intent of a wood
barricade is that it would give before a car would give up vs. concrete which is less forgiving. So, the
wood barricade is intended to be permanent but have the ability to break away in an accident. Striping
would be reflective so it would be visible whether during the day or night. Obviously some greenery
would be more aesthetically pleasing but it would be on a public street.
Ms. Butler said that if there is a dedication, the City Council would need to approve it. It is difficult to
address what could happen. If this is approved, the street would remain as is and there would be no
through access. Because'this becomes a public right of way, the City would have certain responsibilities
to have barriers that are required for safety reasons.
Commissioner Lucas asked if they could limit the frontage and leaving the balance of the property on
the easterly side not dedicated to the City, thereby creating a green strip, that would remain under the
ownership of the property owner.
Ms. Butler said that they could get an irrevocable offer to dedicate for the future. Eventually the goal of
the City would be to see this as a through street because it is a residential street.
Mr. Wray said this would be a residential street that takes traffic from those streets and distributes them
onto collector streets. In keeping with the character of the surrounding neighborhoods, staff
Arcadia City Planning Conunission 6 8/26/03
recommends requiring the entire dedication. The City looks at it as the opportunity to get this dedication
through this process.
ROLL CALL:
AYES:
Commissioners Lucas, Baderian
NOES:
Commissioner Hsu, Wen
ABSENT:
Commissioner Olson
Ms. Butler indicated that because it is a split vote, the project is denied. The applicant or any Council
Member may appeal this decision to the City Council. She noted that there is a ten -day appeal period.
Arcadia City Planning Commission 7 8/26/03
3 1 _ .
CITY OF ARCADIA
240 WEST HUNTINGTON DRIVE
ARCADIA, CA 91007
w e (626) 574 -5400
°O asoaetso�� s
ENVIRONMENTAL INFORMATION FORM
Date Filed:
General Information
1.. Name and address of developer or project sponsor:
Joseph Win
5009 Walnut Grove Avenue
San Gabriel, CA 91776
2. Address of project (Location):
460 W Walnut Avenue, Arcadia, CA 91007
3. Name, address and telephone number of person to be contacted concerning this project:
Hank Jong, EGL Associates, Inc.
.n Avenue, Unit ,. . . 90670
4. List and describe any other related permits and other public approvals required for this
project, including,those required by city, regional, state and federal agencies:
N/A
Zoning: R -1
General Plan Designation: single family residential
Proiect Description
Proposed use of site (project description):
Subd vid;ncr the existing 1 lot into 2 lots" Demolishing of the
houses.
8. Site Size: z r r -71 r Sq. Ft.1 n RA (grn.; g 1 Acre(s)
(gross)
9. Square footage per building:
unit 1: 7.200 SF. unit 2: 7.200 SF
10. Number of floors of construction:
11. Amount of off - street parking provided:
N/A
12. Proposed scheduling of project:.
6 months
13. Associated projects:
N/A
14. Anticipated incremental development:
N/A
15. If residential, include the number of units, schedule of unit sizes, range of sale prices or
rents, and type of household sizes expected:
2 units. unit size =7,200 SF sale prices depend on market
conditions, built for single family use only.
16. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square
footage of sales area, and loading facilities, hours of operation:
N/A
17. If industrial, indicate type, estimated employment per shift, and loading facilities:
N/A
18. If institutional, indicate the major function, estimated employment per shift, estimated
occupancy, loading facilities, and community benefits to be derived from the project:
N/
19. If the project involves a variance, conditional use permit or zoning application, state this
and indicate clearly why the application is required:
N /A,.
EnvironlnfoForm -2- 4101
20. Are the following items applicable to the project or its effects? Discuss below all items
checked yes (attach additional sheets as necessary).
YES NO
❑ 0 21. Change in existing features of any hills, or substantial alteration of ground
contours.
❑ 22. Change in scenic views or vistas from existing residential areas or public
lands or roads:
❑ ® 23. Change in pattern, scale or character of general area of project.
❑ ® 24. Significant amounts of solid waste or litter.
❑ 0 25. Change in dust, ash, smoke, fumes or odors in vicinity.
❑ 0 26. Change in ground water quality or quantity, or alteration of existing drainage
patterns.
❑ ® 27. Substantial change in existing noise or vibration levels lathe vicinity.
❑ . 0 28. Is site on filled land or on any slopes of 10 percent or more?
❑ 0 29. Use or disposal of potentially hazardous materials, such as toxic substances,
flammable or explosives
❑ 0 30. Substantial change in demand for municipal services (police, fire, water,
sewage, etc.)
❑ 0 31. Substantial increase in fossil fuel consumption (electricity, oil, natural gas,
etc.)
❑ ® 32. Relationship to a larger project or series of projects
❑ ® 33. Has a prior environmental impact report been prepared for a program, plan,
policy or ordinance consistent with this project?
❑ ❑ 34. If you answered YES to question no. 33, may this project cause significant
effects on the environment that were not examined in the prior EIR?
- Environmental Setting
35. Describe (on a separate sheet) the project site as it exists before the project, including
information on topography, soil stability, plants and animals, any cultural, historical or
scenic aspects. Describe any existing structures on the site, and the use of the
structures, Attach photographs of the site. (Snapshots or Polaroid photos will be
accepted.)
EnvironlnfoForm - - 4/01
36. Describe (on a separate sheet) the. surrounding properties, including information on
plants, animals, any cultural, historical or scenic aspects. Indicate the type of land uses
(residential, commercial, etc.), intensity of land use (one - family, apartment houses,
shops, department stores, etc.), and scale of development (height, frontage, set - backs,
rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will
be accepted.
Certification
I hereby certify that the statements furnished above and in the attached exhibits present the
data and information required for this initial evaluation to the best of my ability, and that the
facts, statements, and information presented are true and correct to the best of my knowledge
and belief.
Date bty*f `*
if %' �Y
(Signature)
For
EnwonlnfoForm -4- 4V
Environmental Settine
35. The project site is located on the south side of W. Walnut Avenue. One existing 1 -story
single - family house and its associated structures are currently located on the project site. Several
trees are located on the site. None of them are oak trees. Besides the residential structures, the
site is generally covered with concrete pavement and landscape area. No known cultural,
historical and scenic elements are located on the site. The site photos are attached.
36. The surrounding properties of the project site consist of residential houses. Existing 1 -story
house and its associated structures are currently located east and north of the project site. An
existing 2 -story house is located west of the project site. The vicinity site is generally covered
with concrete pavement, asphalt and landscape area. No know cuhural, historical and scenic
elements are located on the vicinity. The vicinity photos are attached.
PRELIMINARY EXEMPTION ASSESSMENT
CV FPV 8AT 6V' Bap
(Certificate of Determination when attached to Notice of Exemption)
1. Name or description of project: TPM 2003 -017
2. Location: 460 W. Walnut Avenue
3. Entity or person undertaking project:
A.
X B. Other (Private)
(1) Name: Hank Jong
(2 )
4. Staff Determination:
The City's Staff, having undertaken and completed a preliminary review of.this project in
accordance with the City's "Local Guidelines for Implementing the California
Environmental Quality Act (CEQA)" has concluded that this project does not require
further environmental assessment because:
a. The proposed action does not constitute a project under CEQA.
b. The project is a Ministerial Project.
C. The project is an Emergency Project.
d. The project constitutes a feasibility or planning study.
e. X The project is categorically exempt.
Applicable Exemption Class: 15
f. The project is statutorily exempt.
Applicable Exemption:
g. The project is otherwise exempt on the following basis:
h. The project involves another public agency which constitutes the
Lead Agency: Name of Lead Agency
Date: July 15, 2003 Thomas P. Li
Staff
7102
i � iL
r
r rr 9� ry
� , p i ,
IN
A l
so
't!�a , `y��s�f A'� y "'w<.8r'��i�.�„'E ..:��ri #�yr� ,d.� k' �t` a" Y �" �' n ` '�'s5 a �� e :'�xvhl'`�+�.2,➢� " `'h a.�.� vc � s �^:.r ti
is
4 i
v
it
R
s
r, r r
•e
R
s
r, r r
.. F
r
?;.
r �
i♦
3
r �
"� STAFF REPORT
OFFICE OF THE CITY CLERK
DATE: October 7, 2003
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JUNE D. AL FORD, CITY CLERK
SUBJECT: REPORT AND RECOMMENDATION TO FILL ONE UNEXPIRED TERM ON THE
HUMAN RESOURCES COMMISSION
SUMMARY
Recently, Human Resources Commissioner Perry Cope advised the City that he is moving to
Colorado and will therefore no longer be available to serve on this Commission. Commissioner
Cope's term ends June 30, 2006.
The City of Arcadia Human Resources Commission is comprised of five (5) members who meet on
the second Thursday of each month and act in an advisory capacity to the City Council on policies
concerning personnel administration, such as:
• Recommends to the City Council, after public hearing thereon, the adoption, amendments or
repeal of Personnel Rules and Regulations;
• Recommends to the City Manager and the City Council the adoption of revisions of the
position classification plan and class specifications;
• Hears appeals of any person in the Classified Service relative to any suspension, demotion
or dismissal and makes recommendations to the City Manager;
• Makes any investigation which it may consider desirable concerning the administration of
personnel in the municipal service and reports its findings to the City Manager or the City
Council;
• Performs such other duties as may be prescribed by the City Council.
The list of applicants is as follows:
Cynthia Armstrong
Annemarie Cavallaro
John Davis
David Holt
Janet Lohmann- Klekner
Shawn Tsai
RECOMMENDATION
Joann Bradvice
Charly Cheung
Dolores Foley
Lowell Lachelt
Jeffrey Meyer
LASER IMAGED
Move to APPOINT a member to the Human Resources Commission from the Citizen Service
Resumes attached to this report to fill -out the unexpired term of Commissioner Perry Cope to June
30, 2006, or;
Conduct interviews with each applicant at a future time and date as determined by the Council.
aNP
CITY OF ARCADIA
Citizeh Service Resume
Office of the City Clerk
240 Wo HyntlnQ�tqn Drive
Arcadia, CA 91007
(625)` 31/4-5410
RECEIVED
JUN 2 2003
CITY OF ARCADIA
CITY CLERK
4f
Voluntary advisory boards and commissions are ilif6d b6
Arcadia,BeautifUl Commission Parking, District Commission
Historical Musemm Comm . Isslon Planning Commission
Human Resources Commission Recreation and Parks Commission
Library Board of Trustees Senior Cltlzep$' Commission
Date of Appi IcWtlon
Roard/Commlsslon a:lYpiled for: �AkLMR- Ka t5 I
Piame
Pirst, st OWN'
Address Acj R wR
4
Home Phone Business Phone
How long have you been a resident of Arcadia? ko N
Are you a registered voter? Yes
Occupation_
Employer
Education (include professional or vocational licenses OF
CoMunity Involvement (list organization member . shinr a * and committee assignments)
CA U.4� Or
k P�, OL 117 cx� lkN�k
(over)
No
is there In.your background,
. .A.._ L n I
that qualifies
hat do you see as the objectives and goals of th.e adviso'r'y B'dafd of
1 . --in n ) ' .-9 . -, . �, it .
0
as an appointee? ++��
t rvmtt o` „'' l...J�
which'you are applying?
re you aware of the time cofiirtiltment necessary to. fulfill the obligations of an appointment to this.position?
Yes i No_
re you aware that financial disclosure may be required annually, (e.g. sources of Income, loanf, gifts,
vestments, Interest In real property as requlred by state ).7. n A ;Yes +/ No.”
'hat special quality can you bring to an Arcadid advisory body?
hereby certify that the foregoing Information is correct to the best of my knowledge.
Signature Date
'lease attach additional pages if necessary and return to the address listed on the reverse side
U
4 1V I . - I
Voluntary adrisiay,be k anal coinrMsslons OM listed b
A seautiful Commission
Historical Museum Commission
Huraw Resources Commission
1.1hrarf.5"940
Date of Apgjkatlon May 2 2
Joann
First
P
Planning Commission
Recreation and Parks Commission
El
Bradvica
Last
G .
�7 M-
MUIR
0 �6 0065
. Hom e ' Bu si nes s
How lono M44 VdVIbiaen a resident of ArcAdl 1972 -��I 988 �002 Present
Are - yo u I a register I vot er? I ye$Ax� No
Occupatt*fL—Business Owner
Employer, The Brogoa Com . an
Education (include Professional or vocational licenses or certificates
1983 Graduated from Arcadia High School
1988 C ftin Cafi%mia State University Los Angeles with &Bachelor's Degree in
Political Spience.
Commurft involvement Olst organization memberships and committee assignments)
Z, Although my community involvement has been limited to delivering Meals on Wheels for the
Arcadia Chapter of the American Red Cross, I am currently in a position to offer more of my
time, expertise and energy to the City o I f Arcadia. I see this opportunity as the beginning of
many years of community involvement. (over)
hat Is theca in your background, training, education or Interests that qualifies you as an appointee ?°
a
As a format Deputy Ctt�. Manager
ei ot�m � iy of A mb� � 1 a�v@:an ex€a�ive working lose o gf Nadal
govnmed4 is ftmetidiis, its funding and{its limitations especially those of a full service city ' e 4 all Arcadi &:
Specific to t4e 1 ItimaII Resources Commission, I acted as lead negotiator m Alhambra's M
Process with•its'Misablliineous Employees s acx41$oii •. 1d?, uI#IY appointed to e
final decisions on employee grievances that wet�e appealed 6 the City: gar: Specific to the,
Recreation Comnpsioti; trot only am I familiar with its fumtions and dudes, my own children hA1<o'$t a tfad
from Arcadia's parka and tiie many classes they bayv tike Avm tho Recreation Department.
hat do you see as the objectives and goats b s i6rntwsshsn for which you are applying?
The goals and objectives of the Human Resources Cominieaio>i' to offer input and make fair and educated
decisions regarding personnel administration acid employee diaciplinaa: d grievances. The goals and objectives
of the Recreation and Parka Commission is to offer fresh ideas for mzproved recreational opportunities for the
city's residents Wimp entato its park 13 tth
commissions work closely wi$i.t wk fcspeetive department chairs and staff.
J ! li � RY '.. p.. .
re you awttir4a Oc illa ?lilac dii snlE necessary to fulfill the obligations of an appolr6*11i*16 tbis'potttion?
. ,. •.. .fib.. .9: ... i'n R'e.9iw. ..k .�. .. >a . . /i a. ..
yesy No—
re you aware that,flrtancl'at dlscWure iria'-be ' `i ' .
yt requited annua'tly, Ce.g. sourced of intorZie, loans, gifts,
ivestiid6tlt�ei` Hife►§l ltttl '.[�'aoplk.rAd.Gy`st8tllu+sit __, "t;.:aror_•
!hat specla! quAy can vou. bring to an la advisory body?
A *
"
mosYspecisi quality I can brinjg.t4 as Arcadia advisory,bod is the i5tneft of h8g'nultipe Persp9ctives.
I am a long time resident of Arcadia; I am_a patent of dl ee childreli; l` am a business owner, I am a former
Deputy City Manager with a wealth of "enence.in public adii inistratiom Iii' addition, I am hard, worlang,
honest and dedicated. Above all, I love public service and welcome the opportunity to improve the quality of
life for Arcadia residents.
hereby certify that the foregoing Inforriiatioit Is correct to'tht - lA ;t of rhy kKovA ge.
• .. ^Q'��
Lute '
lease attach additional pages If necessary and return to the address listed on the reverse side
_i
,,
Joann G. Bradvica
2038 Elkins Place _
Arcadia, Califbrriia 9IOQ6
(6217) 8210908 X626) 447 =0230 fax
May 23, 20U3
'the Honorabie Dr. Shang Ching
and Metnberg of the City. Council
City of Arcadia
240 West liuntingtonDrive
Arcadia, Cali fornia 91007.
Re: Consideration of Coinmialoner Appointment on ..
Recreation and Parrs Commission or
Human Resourees Commission
Dear iiomrable.lvlayor Chang and Members of the City Council:
Thank you for the ol>rtunity.of submitting aCitizen.SeYVice Resume for a commissrotaer's
position on either the Recreation and Parks;Commission or the Human Resources Commission
I have been aresident of Arcadia for many years. My arents located.to Arcadia in 1972'and
enrolled my siblings and myQelf in Holy Angels School Upon graduatiou,6om Holy Angels I :
proceeded to Dana Middle School and then on to Arcadia High SctiooL I received a Bachelgrs
Degree in Politicai Science 8om California State University I:os;Angeles:` Shortly after that, I
pursued a career in public administration with the City of AIbainbra
I have eight challenging' and; wonderful years of professional experience in local governmetlt. I...
began as an Administrative Aide in the Cityof dhambra% City Manager's Office in I900: In'
poei
less•tharl -$ve yearg.I went from, a non - management don to M nagement Assistant
to
.Assistant to the City,Manager to Deputy City Manager My quick ascension in rank •was the•
result of my hard Work,' integrity and my love for publid service.
M responsibilities. as a Deputy City Manager were many and diverse. I obtained a wealth.of
knowledge ui the workings of the oity Couincil and all.city departments: I had the honor to serve.
under a very challenging; proactive and seasoned City Manager who trusted me at the Helm of
th0.city in his absence. I left Alhaitibra sitar 8 wonderful years to pursue a lbooining horiie -based
business that allowed tie, to retairt my salary level and raise my small 'children at the same time
no
ft 0 It
CITY of ARCADIA ���
i
Citizen Service kesdr'rle REC�tt►�n
�,�, ,;::: ,,.. f - ,. • r is .. .
Office, of the C1ty Clerk:< plgy
240 W. Huntington Drive WYCLERK
Arcadia, CA 91007
r (626) 574_ 54.10
Voluntary atdW1soryboards and commi'ssion's are listed' below: " Yli1'
Arcadia Beautiful Commission
Arcadia Historical Museum Commission Parking District Commission
Building and.Flre Code kppeafs Board ' Planning Co4irilssion
Handicapped Accessibility Appeals Board ` Recreation 'arid Parks Commission
Human Resources Commission Senior Citizens' Commission
Library Board of Trustees Sister City Commission
Date of Application
and /Com mission applied for: rr
�m:ission
Name Ann sY a6 ie [Alla tb alaSC9
Addr..essI tgQpr . -
Home P hone Business Phone L ) A
How long have you been a resident of Arcadia? 1 ve t
Are you a registered voter? Yes x No
Occupation i(
Employer
Education (Include professional or vocational licenses or certificates) 0 \raC \U a SoLn Golorie.l
A\ssxon I�iti b sc1ncol; [z� -o A Ca Lak Ar�o,�l�_
Community involvement (fist organization memberships and committee assignments) nf>
9
(over)
What is there in your background,, training, education or Interests that qualifies you as an appointee? ? A p-
�Yo�ac�ylttjd �'Kw9arnan� Q hts ��lrou�it ;1�� Amer'�cnr� ACb+tra�on A�sed,anm�wrid
ColleAve t�tn .lri 'rlubiic Seckor and' r a eaitra�} rh+tiu _Ih Los Angeles �noA-Tecl .
What do yoirse a's• the objectives and goals of the advisory board or commi for which you are applying?
\
�le) Q C IS �O �Y�k i� F�l� n ICi �S FIL vr, "' RaVx c qsp 'Qi6d � � ,. •�,..
E_� �tY1ca'1'I �g 0.na P-6ssraedbcm +er gj .�kA aniyo 1a w,.,e , ar� discs h r
yy e ors N at].�he.�.i '.. n `�'ablo M44rle'q 0 paxmmiiees on armbae � a-
wl� cj„ Att ,`' C'% serAcel -Vn roush 0.?fr,Pr,�, use. 4 'As ?soonr.a,`.
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position?
Yes-X No_
Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans, gifts,
investments, interest in real property as required by state,dawV ? Yes,- No_
y
What special, quality can you bring to an 'A d1dia advisory body ? — I - n!tS Ave 1ssu�os I t�6lvP_
I hereby certify that the foregoing Information is correct to the best of my knowledge.
Signature
,
� raaa
Date
Please attach additional pages if necessary and. return to the address listed on the reverse side
;s
/m 3
CITY OF ARCADIA
Citizen Service Resume . -,.JUN 7? 8.. .
CITY OF ARCADIA
CITY CLERIf
Office of the City Clerk
240 W. Huntington Drive ulul
Arcadia, CA 91007
(626) 574- 5410.
d1 z��63 4A
Voluntary advisory boards and commissions are listed below: l
Arcadia Beautiful Commission
Building and Fire Code Appeals Board — -- Planning Commission
Human Resources Commission Recreation Commission
/Library Board of Trustees Senior Citizens' Commission
Parking District Commission Sister Cry Commission
♦ eeieteeererr+ f�eterre�eeaa+ rrre< rc�rriarerereta+ reer�resreertrrer. eeerarwse :rrtera►trrererr.eer
Date of Application -2
Education (include professional or vocational licenses or certificates)
v
involvement Qist organization memberships and committee assignments)
A
f
What is there i{t -%bur background, training, education or interests that qualifies you as an appointee?
ii v
V
What do you see as the objectives and goals
advis board or commission for which you are applying
A s. I / r . /J A. n
.z .
U .A
Are yqu aware.of-the,time commitment necessary to fulfill the obligations of an appointment to thi ptrsition?
Yes No_
Are you aware that financlal disclosure may be required annually, (erg, sources _of income, loans, gift s, .
investment! � Ipterest,i,n tea) prop �erty;as required: by stt>te :law )? Yes l% No
What speual t uaiit� can you bring too an Arcadia advisory bodyl
.. .....
I hereby certify that the foregoing information is''correct to the best of my knowledge.
_ J
CO 7 CiJ
gnature Date
Y
ti J T4
Charly Y.C. Cheung (Investment Cansultaml
® e Director. Senior Vice President
E -W INVESTMENTS, INC.
139 E. LAS TUNAS DRIVE, SAN GABRIEL. CA 91%76
TEL: (213) 283 -2211 (62q285-0606 FAX: 1526) 285 -7146
Personal Bactgrounll.,
.Name: Charly Yuk Chia Cheung Age: 65
Mr. "Cheung was born in Xwungtui:g province of China, naturalization
4 .citizen of United States of America, graduated Fran National. Chung
Hsing University of Taiwan. B.A. Degree in-law and M.A. Degree of.
f„ Seton Hall University New Jersey.
Social Service: Mr. Cheung has been devoted his time in many
communities service, especially in educational
field, in order to help the children of new
immigrant from Taiwan, Hong long and Indochina
to solve their educational problems. Be was the
past president of National Chung Hsing University
Alnsni Association, president of Chinese American
Parent and Teacher Association, member of Alhambra
School District eiling"1 2ducation Advisory
committee, the Indochinese Refugee Social Service
community Advisory Board and director of many
community and family Associations. Member of
Republican Presidental'Task Force Committee.
Awards: He also has been awarded by National Association for
Bilingual Education, California State Senate, Alhambra
School District, Chinese 9ietnam Friendship Association,
Monterey Park City councial for recognition of his out-
standing service and contribution to the community.
YOUR ACCOUNT IS INSURED UP TO 2,500,000 �-7- ■,,.,. M
CITY OF ARCADIA
V �Ir6/o
MAY 10 �$
0 1Y Or ggCqOW
CrN (I f.FRN
J
�V
Citizen Service Resume c ,�,
Office of the Qty Clerk
240 W. HunAngtary DVkVe i6
A .fitl 7
(622) 574 -500 !
Vakwtary advisory boards and commissions are fisted below:
Arcadia Beautiful Commission Parking District Commission
SWiWing and Fire Code Appeals Board Planning Commission
Handicapped Accessibility Appeals Board Recreation and Parks Commission
Mkm,an Resources Commission Senior Citizens' Commission
Library 111 %rd of Trustees Sister City Commission
,Date of Application
Board/ Commi'ssIon applied for: H c m oin 12 e J o rc a s' t ®+. 141 n r,
Aame
sot)7 D V,°f
First Last Middle
Address 1't9 QekA rt Lar e —
Home Phone � L "7 - 9 q7 Business Phone 6 161 ED 3 21 iT 1
How long have you been a resident of Arcadiat
Are you a registered voter? Yes No
Occupation 'Af F, NAN r a 1
Employer h4 t -F, rr2 Ca / Z"P
Education (include professional or vocational licenses or certificates)
p
Community involvement (list organization memberships and committee assignments)
(over)
a
La � 2 10
CITY OF ARCAOw
CITY CLERK
CITY OF ARCADIA
GJ ,,IOJ�
Citizen Service Resume
Office of the City <Cierk
240 W. Huntington, Drive
Arcadia, CA 41007 H lvk' o: )
(626) 574-5410:
Voluntary advisory boards and - commissions are listed below:
Arcadia Beautiful Commission
Building and Fire Code Appeals Board
Human Resources Commission
Library Board of Trustees
Parking District Commission
Planning Commission
Recreation Commission
Senior Citizens' Commission
Sister City Commission
y v
Employer
Education (Include professional or vocational licenses or certificates)
Commu
involvement (list organization memberships and committees a
:�c�Q�F —~ /%CG�C�GIJ�•l�. � (-ems
v
(oveA
How long have you been a.resident of Arcadia? / �
Are you a registered voter? Yes No
V r '
What is there in your background, training, education or interests that qualifies you as an appointee?
What do you see as the objectives and goals of the advisory board or commission for which you are applying?
ZI �,
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position?
Yes X No
Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans, gifts,.
investments, interest in real property as required by state law )? Yes_;,,�LL„--No_
What special quality can you bring to an Arcadia advisory body? y.Ca&L,,
. _ . w A w AEI
I hereby. certify that the foregoing information is correct to the best of my knowledge.
�07
Date
Please attach additional pages if necessary and return to the address listed on the reverse side
Signature
Resume of Dolores Foley
I was employed for 31 years at the Los Angeles City
Department Water and Power (DWP), the largest
municipally -owned utilityin the United States. Duringmy
career at DWP,1 worked 28 years in the Human Resources
Division.
Prior to my retirement in 1995, I was Manager ofthe DWP's
Health Care Administration Office, overseeing the health and
dental plans benefits for 11, 000 active employees and 7, 000
retirees, managing a staff of 12, and responsible for an annual
budget of$68 million.
My responsibilities included.•
+ negotiating the employee /retiree health and dental plans
contracts with the. carriers
+ participating in discipline and grievance meetings with
management and the employee unions
+ setting policies for the Health Care Administration Ofli'ce
+ formulatingposition descriptions andparticipatingin the
classification ofsaid positions
• chairing the committee responsible for arbitration of
employee complaints relating to benefits
• managementliaison to theDWPJointLabor /Management
Health Care Committee
11 1.1 r ' f Gi
CITY OF ARCADIA
Cit2en.Service Resume
Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007.
(626j -04-S410 Kiz��o
Recam
MAY 2 3 20,62
arr a
Voluntary advisory boards and commissions are listed below:
Arcadia Beautiful Commission -
Arcadia Historical Museum Commission Parking District Commission
f Building and Fire Code Appeals Board i!E Planning Commission
f Handicapped Accessibility Appeals Board *Recreation and Parks Commission
P a16Senlor Citizens' Commission
Library Board of Trustees Sister City Commission
Date of Application 5- 14 - 0Z
"nard/Commission applied for: See 2660*4e
Address_;(.,
Middle
Home Phone (blbl 447- 4Z'Ll Business Phone (f9 h'I - 1'lDU.
How long have you been a resident of Arcadia? L axs
Are you a registered vooterZ p 1 Yes -_ No
Occupation 20y eA. AlyiStv'_` Mon" M
Employer el &yiL o1TrmE
Education (Include professional or vocational licenses or certificates) . A-+s scbmA _
8 ,
N
a popt 9 Ito
a su�•.�e► gas L;c.exa.�«s a'
Community involvement (list organlz�tlon memberships and committee a
oca1 Csva�d5e> nYS< a ..ergd�._�ga�= nonS,Gwt- �cre�c�- �!'o
rl al.l - b&vAt�i- t4tt 4& e �S ko <Al .
I
(over)
What is there in your background, training, education or Interests that qualifies you as an appointee?
r
c�2► �n'�c� � �', s��S 'c�+rn;n.< <� 4's��r�' td� 1�� S11ria��ll�P— s.as�.s`s� .
s e s t t+s g� . e o.ehr��x w+ a'ers .)= s c �i,11► ?1tt�o�we.� Laet� ,
What do you see as the objectives and goals of the advisory board or commission for which you are applying?
�11 `
�, e�ejen� a. �. ��`re 5��.�' a-� eensls}e�� eti�nys success•
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position?
Yes Z No_
Are you aware that financial disclosure may be required annually, (e.g. sources of Income, loans, gifts,
investments, Interest in real property as required by state law )7 Yes✓ No_
I
What special quality can you bring to an Arcadia advisory body? _ 1f`1p,'ALC' 1Y1
I hereby certify that the foregoing Information Is correct to the best of my knowledge.
Signature Date
Please attach additional pages if necessary and. return to the address listed on the reverse side
CITY OF ARCADIA
Cititen Service Resurrie
Office, of the City Clerk
A40 W. Huntington! ., , ve "
Arcadia, CA 91007
(626)" 574"5410>
k:
Voluntary advisory boards and commisslons are listed below:
Arcadia Beautiful Commission Parking District Commission
Historical Museum Cnnlmission Planning Commission
Human Resources Commission Recreation and Parks Commission
Library Board -of Trustees Senior Citizens' Commission
Date of Appltcatlon S f 0 3 _
Board /Commtstlon applied for: L, 1''Ik1^Id o !Q_ 4 l nk�
. lk I U V/
ILA A,A�
-rc, T
lame d Pcn F-O N rrah a MWAr
last Middle'
Home Phone cry Business Phone (foX1 Co 1Lo -mil
How long have you been a resident. of Arcadla70d/ - d&& -- '
Are you a registered voter? Yes No
joiiu.O a t1 lRrs
Occupation iz'�
Employer ,.
Education (include professional or vocational licenses or certificates) - 9 1 4.D
Pa - )3 R, A ki,4rA UGS
. v
Community Involvement (list organization memberships and committee assign
<7i> or,('nPA AI w U1 Annnne 3)C CLbdOA
IA-
(over)
Nhat Is there In.your background, training, education or Interests that qualifies you as an appointee?
I
par + N .
a" &UW a-
What do you see
R
1vW 4 _
ich you are applying?
1iLe...VM, e..i AA -_
4;\1 I ) .
AAV
f f? e tt, 4o c Qn I -04 aid
Are you aware of the time c , mitrtfent necessary to ful t e obligations of an appointment to this position?
Yes No_
Are you aware that financial disclosure may be required annually, (e.g. sources of lndome, loans, gl €fs;
Investments, IMMist Whiai pYooerty as requited'by'state law)? Yes- - No
i I
What special quality can you bring to an Arcalila advisory body
t _�, n �_ ye , A —�f .._ ,�.:. c.� 'r.. \_ t\... JL .. w...
hereb certify k=
ego
lttionn Is
s V' .3 V-xo 1kAzL-
z
to the best of my knowledge. 4 4� Ma q c:c 4 1
ta� e{o3
Date
Please attach additlonal'pages if necessary and return to the address listed on the reverse side
CITY OF ARCADIA
Citlizen_Service Resume
Office of the City Clerk
240 W. Huntington Drive
Arcadia, CA 91007
(626) 574 -5410
Voluntary advisory boards and commissions are listed below:
Arcadia Beautiful Commission _ Parking District Commission
Historical Museum Commission Planning Commission
Human Resources Commission Recreation and Parks Commission
Library Board of Trustees Senior Citizens' Commission
Date of Application
t
5oardjCommission app peed for: A 4 �P�OIL e
Name e- (� �1 ev VI V1
First. La t nn Middle n n /
to
Address 1 ? � � (moo P i7 � A' ����f a�A CA o u o 0
Home Phone �� �� S S ^�'/ 9� Business Phone ( )
How long have you been a resident of Arcadia?
Are you a registered voter? Yes V No Occupation :T ,k v es +0 cam'
Employer . 5- ci
Education (Include professional or vocational licenses or certificates). Bel `e e
r:?, fZA- /M n Y%,3 a e wee 04 B, (1- / To u r VLa s oh_
_1 1(�+ s w, 4L w,2h
, v, o Te *-a-S c-+ in
niry involvement (list organization membersl'
committee assignment
(over)
':'that is there in.your I
i
round, training, education or Interests that qualifies you as an appoi
i r` ced - D tt
c7 (14 MV - k4l 005:0,
� , li See
« Cea i�w h o we . w � a' . 4-A
What do you see as the objec Ives and goals of the advisory'board or commission for wAch you are apply! ?
i .
r
1 1'L
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position?
Yes_ Noy
Are you aware that financial disclosure may be required annually, (e.g. sources of Income, loans, gifts,
Investments, Interest In real property as required by state law )7 Yes_ No_�-
What special quality c n you bring to an Arcadia advisory body? `rte k 5
l Vn j S +i 5 c (--t
e h V- ':�kQF
/)-r i Ywt� Gx�� i tr'
V-ya I hereby certify that the foregoing Information is correct to the best of my knowledge.
1� 4-3
atu 4 , Date
Please attach additional pages if necessary and return to the address listed on the reverse side
=Jun -04 -03 12:40P
JrJ 1l�W��VJ 1V G�.� r+• �aV ru �. r r.y �. .or n Vr:.V +r i JLY. �.. 4L
UCEIVED
CITY OF ARCADIA
JUN 42003—
GrTY0FARcAwA.
Citize Service ReSUrhe CITYQLERK
Of flea of the city Clerk
240 W. Huntington Drive - `h
Arcadia, CA 91007
(626) 574.5410
Voluntary advisory beards and commissions are listed below:
Arcadia Beautl(ui Commission Parking District Corrunission
Historical Museum Commission Planning commission
Human Resources Commission Recreation and Pork$ commission
Library Board of Trustees Senior Citizens' Commission
•M* *�*HH qwY• *w*w *Nf *4Hi * * *NYf�� *ww YYYY•M.Iw V*. ww *w.H�1••w*YJ iwii *��HYI YYw I
Date of Application %, l ane
Board /Commission applied fd
First Last Middle
Address.l1-� GDAJGAC -1V - aO/ C'�} 91 eq6_ _ _...-- -• - --.
Home Phon — Business Phone ( bb)
How long have you been a resident of Arcadia? —._
Are you a registered voter? Yes No —
Occupatlon --
Employer —
Educatlon (Include professional or vocational licenses or certifica I tes) 4e Ve(MAk ` ' � H!�!�'J•__
444 w. R vo *CPU:rfi� N&j VPJL 4414' r;�f�, , BS �N E���i -� y, �;� 4 f
ljftic, p b ;r ;ne,( -L%r- A✓RP Sstta 7 6 360 /t cticed /$A r' itSwr owe
Community Involvement (list organizatlon memberships and committee assignments)_ __.. -. -. -
1003 CA&"bpr cSOr>r`cG�Wnref, Aran& am.0 bor e/ Gpmmerce. /Oy _
, Q&4bv .
!r VP
v
(over)
Jun -04 -03 12:40P . P-02
Jun -04 -03 10:21A Arcadia City Clark 626 447 7524 P:03 "
What is there in youebackground, training, education or Interests that qualifies you as an appointoe�
i" /r0 eA.:.lz`n,,s14Wr1 ih ef44 ' int- zP1
nr trc�t CLv� a - --
- >�ic doa+�' m. ctam•nissivfl
What do you see as the objectives and
.A-I _ r ,
SJ I i
or theadylsory boarder commission for which you are apptyti,gt
4 Our ap hunk l mea"ree-
aA4
r
M
uS<.rs.
n tvr ¢a enrrcaw s.q,,o.
Are you t are�thme om tment necessary �oulP�ll4fie obltgatibns of an appointlfiertt to this pofition
Yes z No.—
Are you aware that financial >disciosure may be required anrually. (eg sonrces;of income, ioa ^3. guts,
Investments, Interest In real property as required by state law )7 yef,__✓ No._
what special quality can you bring to an Arcadia advisory body? ._ -. -- - - --
i n '` t e J. %mac
I hereby certify that the foregoing Information Is correct to the bast of my knowledge.
T' 1
Signature Date
Please atuch additional pages if necessary and return to the address listed on the reverve s;c%
fM��BSOn Tel STAFF REPORT
Development Services Department
October 7, 2003
TO: Mayor and City Council
FROM: Con Penman, Assistant City Manager /Development Services Director
P , / Prepared by: Pete Kinnahan, Economic Development Administrator
SUBJECT: Ci�_oun Ordinance 2181, an Ordinance of the Citv Council of the
Plan for the Central Redevelopment Project Area (Amendment No. 6 to
the ARA Central Redevelopment Plan)
Recommendation: Adopt Ordinance
SUMMARY
The City Council introduced Ordinance 2181 at your September 16, 2003 meeting.
The Redevelopment Agency will no longer be able to "incur debt' after January 1, 2004.
SB 211, which took effect January 1, 2002, permits the City Council to extend or
eliminate this date by the adoption of an ordinance. By adoption of the ordinance, the
Agency will be able to expend future tax increment for purposes other than paying
existing debt. In other words, the Agency can pay for new projects arising in future
years. However, following such adoption, the Agency is required by statute to forward
25% of the -growth in tax increment over and above the year 2003 property tax receipts
to other taxing agencies, and every year for the remaining life of the Redevelopment
Plan. Staff recommends adoption of the ordinance.
DISCUSSION
AB 1290 adopted by the State Legislature in 1993 established certain new 'limits" on
redevelopment agencies. One of these 'limits" was the termination of this Agency's
ability to incur debt after January 1, 2004. This effectively means that all tax increment
received after that date could only be spent for paying pre- existing debt, e.g., annual
principal and interest on the 2001 Bond Issue, and /or the principal and interest on the
$4 million owed to the Low /Moderate Income Housing Fund. The Agency could not
even pay for administrative costs (e.g., staff salaries) or reimburse the City General
Fund for overhead costs incurred after January 1, 2004.
LASER IMAGED
5(
Mayor and City Council
September 16, 2003
Page 2
Based upon discussions with Agency Counsel, the Administrative Services Department,
and the Agency's property tax consultant, HdL Coren & Cone, the Agency /City Council
have three options for extending the limit: 1) the Agency can presently (before January
1, 2004) borrow sufficient funds from another source, i.e., the City, to meet future
staffing; Capital Improvement Program (CIP), and Business Incentive Program
expenses; 2) the City Council can adopt an SB 211 Ordinance eliminating the "incur
debt" limit; or 3) do nothing at this time and adopt the SB 211 ordinance at such time in
the future as the Agency determines such is needed.
Staff estimates the Agency's potential need for the ten -year period from January 2004 to
January 2014 is approximately $10 million. None of the following Agency projects,
programs or activities would be eligible for continued Agency funding after January 1,
2004 without either a City loan or passagebf an 'SB 211 ordinance.
10 Year Total FY 2003 -04
• Redevelopment Agency operational needs
(staff, supplies, services, consultants,
overhead costs to the City, related annual
operating costs (plus 2% annual inflation) $6,360,000 $530,000 /yr.
• Agency Capital Improvement Program
(estimated annually $200,000, plus
2% inflation) $2,400,000 $200,000 /yr.
Business Incentive Program (annual
Commercial Fagade Rehabilitation Program,
marketing, etc., plus 2% inflation) $1.200.000 $100,000
Total
$9,960,000 $830,000
(say $10 million)
The Agency currently is working on a possible Morlan Place commercial project which
could, if ultimately approved, utilize all of the taxable 2001 bond proceeds, e.g., $8
million. Other possible future projects could include acquisition and redevelopment of
properties around the proposed Gold Line station, or other acquisition and
redevelopment opportunities that emerge over the remaining eleven years of the
Redevelopment Plan, e.g., Santa -Anita Inn, U.S. Forest Service site, industrial
properties, etc. Additionally; there will be probable street and traffic signal capital
improvement needs in the downtown project area over the next eleven years. These
have been "lump sum" estimated at $200,000 per year, plus 2% inflation.
The Agency. currently has approximately $1,400,000 left in tax - exempt bond money.
$700,000 has been allocated by the Agency for a new fire station and the balance is
Mayor and City Council
September 16, 2003
Page 3
available for CIP projects. Staff estimates that $400,000 of the remaining balance could
be used for proposed Santa Anita Entry Corridor improvements, if such are ultimately
approved by the Agency Board. Once the balance of the tax - exempt bond funds are
exhausted, the Agency can no longer pay for future similar needed CIP projects using
tax increment, unless an SB 211 Amendment is passed.
The Business Incentive Program has several components. The Agency spent $71,000
in FY 2002 -03 for the Commercial Facade Rehabilitation Program. Although five
Commercial Fagade Rehabilitation Program applications for an estimated $100,000 are
pending in FY 2004, staff believes that the recent changes in State law requiring the
payment of prevailing wages by applicants for the Commercial Fagade Rehabilitation
Program may result in a drop in applications. The Agency has paid a total of $25,000
for two Business Retention Program applicants and anticipates one a year ($15,000
maximum). Marketing costs include the biennial Lease Rate Survey, advertising,
special events (Lucky Baldwin Day picnic), Geographic Information Systems, Web
page /Internet, special signage or displays, aerial photos, special publications, etc.
Option 1 - Borrow from the City or Other Lender
As a practical matter, this alternative will be difficult to implement. Based upon the
Citv's Capital Improvement Program budget, there will be few City funds available for
loan to the Agency because of future facility construction needs. And the Agency could
not repay a $10 million loan because of existing demands on annual tax increment
receipts, i.e., 20 %, or $600,000, to the Low Moderate Income Housing Set Aside Fund;
$1,700,000 to annual Debt Service on the 2001 bonds, $530,000 to annual Agency
operational costs (total - $2,830,000). Based upon annual tax increment of $3 million,
this would leave only $170,000 for CIP projects, the Business Incentive Program, and
repayment of any loan. (The first year debt service on a $10 million City loan at 5%
would be $500,000.) Finally, there may8 not be enough growth in the project area to
generate sufficient revenue to pay back the loan.
This $10 million amount can, of course, be reduced by transferring more of the annual
administrative operating costs (Fund 703) to the Low /Moderate Income Housing
Program (Fund 708), reducing staff, cutting administrative, expenses, or reducing or
dropping completely the CIP and/or Business Incentive programs. In any event, the
principal amount borrowed must be repaid by January 25, 2014, with interest. Interest
could be at the LAIF rate (currently 1.65 %) or at any reasonable rate below 12 %.
Option 2 — SB 211 Amendment — City Council Ordinance
By adopting the ordinance (see Attachment 1 — City Council Ordinance 2181), the
Agency will be able to pay for annual operating costs, an annual CIP program, and a
Business Incentive program, if the Agency Board so decides, out of annual tax
increment. However, the Agency must every year thereafter pay 25% of the ra owth in
Mayor and City Council
September 16, 2003
Page 4
annual tax increment from the adjusted .base year, i.e., FY 2004 to FY 2005, after
deduction of the 20% housing set aside. For example, if the Agency's net tax increment
increases from $3.0 million in FY 2004 to $3.1 million in FY 2005, the Agency must pay
the County 25% of the $100,000 increase, or $25,000. If the net tax increment
increases from $3.1 million in FY 2005 to $3'.3 million in FY 2006, the Agency must pay
the other taxing agencies. 25% of $200,000, or $50,000. The annual payment would be
made in September after receipt of the August fiscal year reconciliation figures from the
County.
There is a possibility of significant tax increment revenues coming to the Agency from
land sales, new construction, and development in the project. area over the next ten
years, e.g., the Santa Anita Inn, the Modan Place area, and the area around the
proposed Gold Line station. The Agency can then utilize this tax increment for new
projects as well as to pay down debt, at the Agency's option.
As stated above, the Agency after January 1, 2004 could not fund Agency operations,
the CIP projects; or the Business Incentive Program. These could be funded out of
available taxable bond proceeds, but this would correspondingly reduce funds available
for larger projects, e.g., Morlan Place, or a Gold Line area opportunity.
At such time as the City and Agency elected to adopt the SB 211 ordinance, the Agency
would be required to pay 25% of the growth in tax increment from FY 2003 to the date
one year after adoption of the SB 211 Amendment. Say for example the Agency
elected to adopt`the SB 211 ordinance in FY 2007. Assuming the growth in tax
increment from FY 2003 to FY 2008 is $400,000 (FY 2003 - $3 million; FY 2008 - $3.4
million). The Agency would have to pay 25% (or $100,000 in FY 2008) to the taxing
agencies, and 25% of the difference annually thereafter.
After the adoption of an SB 211 ordinance, the Agency would be able to spend all of its
tax increment for Agency operations, CIP projects, and the Business Incentive Program,
as well as new projects. It could, of course, elect to use these funds to pay down debt,
e.g., 2001 Bond Issue, $4 million loan from the Low /Moderate Housing Set Aside fund,
and /or any loan to the Agency made before January 1, 2004.
The Agency currently has significant affordable housing responsibilities. The American
Senior Living 54 -unit senior project to which the Agency will contribute $1.8 million in
progress payments, is under construction. The Agency recently selected a developer to
implement an affordable multi - family housing project on Live Oak Avenue. The Agency
has approximately $1.3 million available this year in its Low /Moderate Housing Set
Aside Fund. (The Agency still owes the fund $4 million as well.) While the Agency can
no longer contribute to an affordable senior project, there is still a need to assist the City
in meeting its General Plan Housing Element goals, e.g., multi - family housing.
Mayor and City Council
September 16, 2003
Page 5
For purposes of clarity, an SB 211 Amendment would be designated "Amendment No.
6.
The City Council introduced Ordinance 2181 at your September 16, 2003 meeting.
ENVIRONMENTAL IMPACT
The adoption of an SB 211 Amendment is statutorily exempt from CEQA, per State
CEQA Guidelines, Section 15378 (b) (see Attachment 2 — CEQA Preliminary
Exemption).
FISCAL IMPACT
The Agency s financial advisor on the 2001 bond issue, HdL Coren & Cone, has
prepared an analysis of the Agency's current and estimated future tax increment
revenues. This indicates the Agency will have sufficient revenues to meet the
requirements of the 2001 Bond Indenture. Pursuant to Section 5.10 of the Indenture,
and as recommended by the Agency's 2001 bond counsel, Stradling, Yocca, Carlson &
Rauth, a copy of the HdL analysis (Attachment 3) has been sent to the bond insurer,
MBIA, and to the trustee, BNY Western Trust, for their comment six weeks prior to this
meeting. Neither has raised any concern or objection.
If the SB 211 Ordinance (Attachment 1 - City Council Ordinance 2181) is adopted, the
Agency will be required to forward to Los Angeles County and the other taxing agencies
25% of the growth of the net tax increment after deduction of the 20% Housing Set
Aside from 2004 to the net amount received in each fiscal year thereafter. This is
estimated to be $25,000 for the first year. The Agency would receive $75,000, which
can be used for any eligible redevelopment purpose.
That the City Council adopt City Council Ordinance 2181, an Ordinance of the City
Council of the City of Arcadia eliminating the debt incurrence deadline for the
Redevelopment Plan for the . Central Redevelopment Project Area (Amendment
No. 6 to the Central Redevelopment Plan).
Approved: ""_` '
William R. Kelly, City Manager
Attachments:
Attachment 1— Ordinance No. 2181
Attachment 2 — Preliminary Exemption Assessment
Attachment 3 — Alternate Projection showing Statutory Tax Sharing Payments Per SB 211
Ve 1/- 7- 03
ORDINANCE NO. 2181
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ELIMINATING THE DEBT
INCURRENCE DEADLINE FOR THE REDEVELOPMENT
PLAN FOR THE CENTRAL REDEVELOPMENT PROJECT
AREA
WHEREAS, the Redevelopment Agency ( "Agency ") of the City of Arcadia
( "Agency ") has adopted a redevelopment plan ( "Redevelopment Plan") for the
Central Redevelopment Project Area ( "Project Area ") pursuant to the provisions of
the California Community Redevelopment Law ( "CRL ") (Health and Safety Code
Section 33000 et seq.); and
WHEREAS, the Redevelopment Plan currently provides, among other
things, that the Agency's authority to establish loans, advances or other
indebtedness to be paid with the proceeds of property taxes received by the Agency
shall expire on January 1, 2004 ( "Debt Incurrence Deadline "); and
WHEREAS, pursuant to CRL Section 33333.6(e)(2), the Debt Incurrence
Deadline may be eliminated pursuant to an ordinance ( "Ordinance ") of the City
Council of the City acting in its capacity as the Agency's legislative body; and
WHEREAS, pursuant to CRL Section 33333.6(e)(2), when adopting the
Ordinance, neither the City Council of the City or the Governing Board of the
Agency is required to comply with CRL Sections 33354.6 or 33450 et seq. or any
other provision relating to the amendment of the Redevelopment Plan; and
LASER IMAGED
Fri
WHEREAS, the Agency desires to eliminate its Debt Incurrence Deadline in
accordance with CRL Section 33333.6; and
WHEREAS, subsequent to the elimination of the Debt Incurrence Deadline,
the Agency must make the payments to affected taxing entities required by CRL
Section 33607.7; and
WHEREAS, City staff has determined that eliminating the Debt Incurrence
Deadline is exempt from the requirements of the California Environmental Quality
Act ( "CEQA "), pursuant to State CEQA Guidelines Section 15378(b), because
such elimination constitutes the creation of a funding mechanism and/or other
governmental fiscal activity which does not involve any commitment to any
specific project which may result in a potentially significant physical impact on the
environment.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council of the City of Arcadia hereby
eliminates the Debt Incurrence Deadline from the Redevelopment Plan.
SECTION 2. Section 501 of the Redevelopment Plan is hereby
amended by deleting the second to last paragraph of Section 501 and replacing it
with the following:
"The Agency shall not establish or incur any loan,
advance or indebtedness to be repaid from the allocation
of taxes to the Agency pursuant to Health and Safety
Code Section 33670 after the expiration of the term of
the Redevelopment Plan as established pursuant to
Section 102 hereof, unless this Redevelopment Plan is
amended to provide a different time limit permitted under
the Redevelopment Law."
SECTION 3. The City Council finds and determines that the
amendment to the Redevelopment Plan as provided in Ordinance is in compliance
with CRL Section 33333.6(e)(2).
SECTION 4. The Redevelopment Plan, as amended, shall remain in
full force and effect, unmodified except to the extent of the amendment expressly
set forth in this Ordinance.
SECTION 5. The City Manager is hereby authorized and directed to
undertake such actions and execute such documents as may be reasonably
necessary or convenient to the carrying out and administration of the actions
authorized by this Ordinance.
3
SECTION 6. The City Council hereby directs City staff to file a Notice
of Exemption in accordance with CEQA within five (5) days of the adoption of
this Ordinance.
SECTION 7. The City Clerk shall certify to the adoption of this
Ordinance and shall cause a copy of same to be published in the official newspaper
of said City within fifteen (15) days upon its adoption. This Ordinance shall take
effect on the thirty-first (3 l') day after its enactment.
Passed, approved and adopted this 7th
ATTEST:
City Clerk
APPROVED AS TO FORM:
9 . P 1)4z"
City Attorney
day of October ,2003.
/s/ GA RY A. KOVACIC
Mayor of the City of Arcadia
4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the
foregoing Ordinance No. 2181 was passed and adopted by the City Council of the City
of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting
of said Council held on the 7th day of October, 2003 and that said Ordinance was
adopted by the following vote, to wit:
AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
W
1k;
A AD
, � OOR PORATS 0�001 STAFF REPORT
Public Works Services Department
October 7, 2003
TO: Mayor and City Council ///
FROM: Pat Malloy, Public Works Services Director �
Prepared by: Gary F. Lewis, General Services Manager
SUBJECT: Determine Continuation of Emergency Action - Resolution no 6385
SUMMARY
On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City
Council of the City of Arcadia, California, authorizing an emergency contract to remove
underground tanks and install above ground tanks and /or related facilities at the City
Service Center and Fire Stations 105 and 106.
Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public
Contract Code, the City Council is required at every Council meeting until project
completion to determine that the emergency continues concerning the public works
project to remove underground tanks and install above ground tanks and /or related
facilities at the City Service Center and Fire Stations 105 and 106. The City Council is
required to determine by at least a four -fifths (4/5) vote that there is need to continue
this emergency action.
DISCUSSION
As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168
& 22050 of the Public Contract Code, in the case of an emergency, the City Council
may pass a resolution by at least a four -fifths (4/5) vote declaring that in the public
interest and necessity demand the immediate expenditure of money to safeguard life,
health or property. It is recommended that the City Council determine, by at least a
four -fifths (4/5) vote, that there is need to continue this emergency action.
LASER IMAGED
M
Recommendation: City Council to determine by at least a four -fifths
(4/5) vote, that there is need to continue this emergency action
Mayor and City Council
October 7, 2003
Page 2
FISCAL IMPACT
Funds for this project are provided in the 2003 -2004 Capital Improvement Program
Budget in the amount of $345,000. Funds have also been appropriated in the amount
of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund,
for construction and contingencies for a total budget amount of $467,000.
RECOMMENDATION
City Council to determine by at least a four -fifths (415) vote, that there is need
to continue this emergency action
Approved: —L' ""'�
William R. Kelly, City Manager
PM:GFL:dw
Attachment: Resolution No. 6385
RESOLUTION NO. 6385
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, AUTHORIZING
AN EMERGENCY CONTRACT TO REMOVE UNDER-
GROUND TANKS AND INSTALL ABOVE GROUND
TANKS AND/OR RELATED FACILITIES AT THE
CITY SERVICE CENTER AND FIRE STATIONS 105
AND 106
WHEREAS, California Senate Bill 989 and regulations promulgated
thereunder ( "the Law ") require that all fuel pumps have a double walled fuel pump
with a holding tank equipped to provide containment if the fuel pumps malfunction
or leak; and
WHEREAS, the Law further requires that all piping be upgraded to a full
double wall piping containment system; and
V THEREAS, the County of Los Angeles Department of Public Works
submitted a Notice of Non - Compliance to the City of Arcadia on April 7, 2003
indicating that the City is required to bring into compliance with the Law by May
7, 2003 certain underground storage tanks located at the City Service Center at
11800 E. Goldring Road in the City of Arcadia; and
WHEREAS, on June 16, 2003, the County of Los Angeles Department of
Public Works extended to September 30, 2003 the deadline for the City to bring
into compliance the underground storage tanks at the City Service Center; and
1
WHEREAS, the City believes that the City must also bring into compliance
with the Law certain tanks located at Fire Stations 105 and 106, although these
tanks have not been made subject to any notice of non- compliance by the County
of Los Angeles Department of Public Works to date; and
WHEREAS, the City has twice published a Notice Inviting Bids in order to
accomplish bringing into compliance with the Law the tanks and related facilities
at the City Service Center and Fire Stations 105 and 106, but has twice rejected the
sole bid received on each occasion due to the high bid proposal and the lack of
additional bidders; and
WHEREAS, the City Council reasonably believes that it is necessary, based
on a four - fifths (4/5) vote of the City Council, to declare an emergency in order to
repair or replace the above described facilities at the City Service Center and Fire
Stations 105 and 106 and to procure the necessary equipment, services and
supplies for those purposes without giving notice for bids to let contracts, all in
accordance with Section 1212 of the Charter of the City of Arcadia and Section
2842.5 of the Arcadia Municipal Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
2
SECTION 1. Pursuant to Public Contract Code Sections 20168 and
22050, the City Council finds that an emergency exists with respect to the removal
and installation of underground and above ground fuel tanks and related facilities
(the "Project') at the City Service Yard and Fire Stations 105 and 106 for the
following reasons and based on the following facts. The City of Arcadia is
required to undertake and complete the removal and installation of fuel pumps and
related facilities at the City Service Center by September 30, 2003. In the event
that the City fails to do so, the City is subject to the imposition of fines and to the
prohibition of delivery of petroleum products into the subject facilities. Petroleum
products at the subject facilities are critical for purposes of the City providing life
and health related maintenance of City property, and of persons and property
within the City of Arcadia. Bringing those facilities at the City Service Center and
also those facilities at Fire Stations 105 and 106, into prompt compliance with the
Law will protect the public health, safety and welfare by reducing or eliminating
the possibility of malfunction or leaks in the tanks and related facilities, which
could cause severe health risks to the public and extensive damage to the soils and
improvements on the real property upon which such facilities are located. The
City has in good faith published notice inviting bids on two occasions in order to
accomplish the Project, but has received and rejected unsatisfactory bids from a
sole bidder on each occasion due to high bid price. The commencement and
3
J
completion of the Project at the City Service Center and Fire Stations 105 and 106
are estimated to take approximately four (4) to six (6) weeks, thereby prohibiting
the City from having sufficient time to publish notice inviting bids for a third time
in order to receive competitive bids and enter into contracts for the completion of
this project by September 30, 2003 or a reasonably short period thereafter.
Additional facts which constitute the basis for finding that an emergency exists are
set forth in the recitals of this Resolution and in that certain Staff Report which
accompanied this Resolution for presentation to the City Council.
SECTION 2. By at least a four -fifths (415) vote of the City Council the
City Council hereby finds and determines that there is an emergency which
requires that City repair or replace the above described facilities at the City Service
Center and Fire Stations 105 and 106, and take any directly related and immediate
action required by this emergency, and procure the necessary equipment, services
and supplies for these purposes, without giving notice for bids to let contracts. The
Citv Council further finds and determines that the emergency will not permit a
delay resulting from a competitive solicitation for bids, and that the action is
necessary to respond to the emergency.
SECTION 3. The City Council hereby delegates to the City Manager,
or his designee, the authority to order any action pursuant to this declaration of an
emergency including, without limitation, the authority to enter into contracts to
4
accomplish the Project. The City Council further authorizes the City Manager to
substitute another form of security in lieu of a payment bond if, in the
determination of the City Manager, it is not feasible or reasonable under the
circumstances to require that the contractor provide to the City a payment bond in
order to complete the Project.
SECTION 4. The City Council shall review this emergency action at
its next regularly scheduled meeting and at every regularly scheduled meeting of
the City Council thereafter until the project is completed, in order for the City
Council to determine by a four - fifths (415) vote, that there is need to continue this
emergency action.
SECTION 5. This Resolution shall take effect upon its adoption.
SECTION 6. The City Clerk shall certify to the adoption of this
Resolution.
[SIGNATURES ON NEXT PAGE]
5
Passed, approved and adopted this 19th day of August , 2003.
/s/ GARY A. KOVACIC
Mayor of the City of Arcadia
ATTEST:
:s to 4 1
City Clerk
APPROVED AS TO FORM:
City Attomey
3
STATE OF CALIFORNI -A )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I. JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6385 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 19th day of August, 2003 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
7
A
STAFF REPORT
`NOOR
Public Works Services Department
October 7, 2003
TO: Mayor and City Council
FROM: Pat Malloy: Public Works Services Direc or
Prepared by: Gary F. Lewis, General Services Ma ager
Dave McVey, General Services Superintendent
SUBJECT: Purchase- six (6) 2004 black and white Patrol cars
Recommendation: Approve the purchase of six (6) 2004 black and white
patrol cars in the amount of $156,236.59 from Downtown Ford Sales
SUMMARY:
Staff is recommending that the City Council award a purchase contract to Downtown
Ford Sales for the purchase of six (6) 2004 Ford Crown Victoria 4-door black and white
police patrol cars in the amount of $156,236.59. Funds in the amount of $210,000 have
been budgeted for vehicle acquisition, emergency lighting, and telecommunication
equipment in this fiscal year's Equipment Replacement Budget.
DISCUSSION:
Six (6) 2004 Ford Crown Victoria black and white police patrol cars will be purchased to
replace patrol units 60001 (1994), 60008 (1994), 80041 (1999), 80055 (1999), 80097
(2001) and 80098 (2001). All these existing patrol cars have high mileage and meet the
City Vehicle Replacement Criteria schedule for police patrol units.
Staff investigated cooperative purchase agreements (also known as "piggy- backing ")
with other larger municipalities for vehicles with specifications that are equal to or
greater than the City of Arcadia's. The State of California's Department of General
Services, in cooperation with Downtown Ford Sales, has authorized the City of Arcadia
to piggy -back with their purchase order. Currently, the purchase of these vehicles
allows the City to benefit by receiving brand new 2004 model vehicles for the price of
the 2003 models.
LASER IMAGED
Mayor and City Council
October 7, 2003
Page 2
Public agencies often utilize other agencies' formal bidding results to effect cooperative
purchases when the agreement between the agency and the vendor meets the
specifications of the using agency. Staff has determined that Downtown Ford Sales is a
qualified company providing vehicles that meet City specifications and therefore,
recommends that the City Council award a purchase contract to Downtown Ford Sales
for the purchase of six (6) 2004 Ford Crown Victoria 4 -door black and white police patrol
cars in the amount of $156,236.59.
FISCAL IMPACT:
The total cost to purchase six (6) patrol vehicles is $156,236.59. Funds in the amount
of $210,000.00 have been budgeted in the 2003 -04 Equipment Replacement Fund for
vehicle acquisition, emergency lighting, and telecommunication equipment. The account
balance of $53,763.41 will be used to equip the patrol units with new emergency
lighting, and telecommunication equipment.
RECOMMENDATION:
1. Approve the r purchase of six (6) 2004 black and white patrol cars in the
- - - -- amount -of- $156;236.59 from - Downtown Ford - -- - --- _- --
2. Waive the formal bidding process and authorize a cooperative purchase
using the State of California's General Services Department bid.
Approved: I 0 _ 4
William R. Kelly, City Manager
PM:GLF:DRM:dw
V; F,
E��ys
STAFF REPORT
Public Works Services Department
October 7, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direct r
Prepared by: Gary F. Lewis, General Services Manager
Dave McVey, General Services Superintendent
SUBJECT: Purchase - 2004 Chevrolet Suburban
Recommendation: Approve the purchase of one (1) Chevrolet Suburban in
the amount of $35,324.81 from Lake Chevrolet
SUMMARY
The 2003 -04 Equipment Replacement Fund provides for the replacement of one (1)
Chevrolet Suburban for the Police Department. This vehicle will be equipped as a
mobile field command post and outfitted for transporting SWAT personnel.
As advertised, three (3) sealed bids were received and opened by the City Clerk on
April 21, 2003 with the lowest responsible bid submitted by Lake Chevrolet. Therefore, it
is recommended that the City Council award a purchase contract in the amount of
$35,324.81 for a 2004 Chevrolet Suburban from Lake Chevrolet.
DISCUSSION
The 2003 -04 Equipment Replacement Fund provides for the replacement of one (1)
Chevrolet Suburban for the Police Department. This vehicle will replace a 1991
Chevrolet Suburban, presently used as a traffic control vehicle, and will be equipped as
a mobile field command post and outfitted for transporting SWAT personnel.
The 1991 Chevy Suburban scheduled for replacement exceeds vehicle replacement
criteria in years of the City's vehicle replacement policy.
The new 2004 Chevrolet suburban will have the capabilities of moving SWAT personnel
and equipment from various crime scene locations. The Vehicle will also be equipped
with portable command post communications and field equipment.
LASER IMAGED
Mayor and City Council
October 7, 2003
Page 2
Notices inviting bids were sent to (4) dealerships and published in the adjudicated
paper. As advertised, the City Clerk publicly opened the sealed bids on August 21,
2003 with the following results.
Bidder Location Amount
Lake Chevrolet Lake Elsinore $35,324.81
Wonderies Chevrolet Alhambra $36,199.47
Rotolo Chevrolet Fontana $36,268.75
Ed Butts Ford La Puente No Bid
Staff is recommending that the City Council award a purchase contract to the lowest
bidder, Lake Chevrolet, for one (1) Chevrolet Suburban for the Police Department in the
amount of $35,324.81.
FISCAL IMPACT
-- - - - - - --- - - - -
The total cost to purchase (1) one Chevrolet Suburban truck is $35,324.81. Funds in
the amount of $45,000.00 are budgeted in the 2003 -04 Equipment Replacement Fund
for this acquisition. The remaining $9,675.19 will be used to purchase a new mobile
communication radio, command post equipment and emergency lighting equipment for
the vehicle.
RECOMMENDATION
1. Approve the purchase of one (1) Chevrolet Suburban truck in the
amount of $35,324.81 from Lake Chevrolet.
2. Waive any informalities in the bid or bidding process.
Approved: k�
William R. Kelly, City Manager
PM:GFL:dw
n b w • S '1 !'1 IS
1S (�.
� � i
October 7, 2003
STAFF REPORT
Public Works Services Department
TO: MAYOR AND THE CITY COUNCIL
FROM: Pat Malloy: Public Works Services Dire
of
or '
Prepared by: Gary F. Lewis, General Services Ma ager
Jim Brophy, Warehouse Operations
SUBJECT: Purchase: Water Meter Boxes and Accessories
Recommendation: Approve the purchase of water meter boxes and
accessories in the amount of $54,451.20 from Armacast Products
__._Company. .. -
SUMMARY
The City warehouse maintains water meter boxes and accessories to supply the Water
Services Section and developers for their water meter repairs and installations. Based
on last year's usage, it is estimated that the warehouse will purchase approximately
775 -meter boxes during the 2003/2004 fiscal year.
As advertised, three (3) sealed bids were received and opened by the City Clerk on
September 10, 2003 with the lowest responsible bid submitted by Armacast Products
Company. Therefore, it is recommended that Council award a purchase contract in the
amount of $54,451.00 to Armacast Products Company.
DISCUSSION
The warehouse is responsible for purchasing and distributing all water meter boxes and
accessories to the Water Services Section and developers for water meter repairs and
installations. It is critical that the warehouse maintain proper on -hand inventory levels to
prevent an interruption to these important services. Most items used in conjunction with
water service needs are considered a revolving inventory item, and must be replenished
to continue smooth day -to -day operations of the Water Services Section.
LASER IMAGED
Mayor and City Council
October 7, 2003
Page 2
Notices inviting bids were published in the adjudicated paper. As advertised, the City
Clerk publicly opened the sealed bids on September 10, 2003 with the following results.
BIDDER LOCATION BID AMOUNT
Armacast North Hollywood $54,451.20
J &R Concrete Products Perris $55,453.44
S &J Supply La Mirada $67,814.40
Staff is recommending that the City Council award a purchase contract to Armacast
Products Company, the low bidder, for water meter boxes and accessories in the
amount of $54,451.20.
FISCAL IMPACT
Sufficient funding is available in the 2003 -2004 budget to cover the cost of this
acquisition.
RECOMMENDATION
1. Approve the purchase of water meter boxes and accessories in the
amount of $54,451.20 from Armacast Products Company.
2. Waive any informalities in the bid or bidding process.
Approved by: "
William R. Kelly, City Manager
PM: GFL:dw
Police Department
DATE: October 7,2003
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Polic0l
By: Nancy Chik, Management An lys - z
SUBJECT: Street Closures for the Arcadia Festival of Bands
Recommendation: Approve
SUMMARY
This report requests the City Council approve the closure of specific City streets for
the Arcadia High School Music Club's 50th Annual Festival of Bands on Saturday,
November 15, 2003.
DISCUSSION '
Fifty -three of the top California high school bands have been invited to attend and
participate in the 50th Annual Festival of Bands. We have confirmed with the City
Attorney that the appropriate insurance binders have been issued to properly
protect the City.
The proposed route will have the bands exit Gate 1 from the Racetrack onto
westbound Huntington Drive, southbound on Baldwin Avenue to eastbound Duarte
Road to Lovell Avenue. At this point, the bands board their buses on the
residential streets between Duarte Road and Norman Avenue and are taken to
Arcadia High School. Parade awards are given at the High School and then the
bands move to Citrus College in Glendora for the field competition.
Arrangements have been made for the temporary posting of "no parking" signs in
the staging and ending areas of the parade. Posting will occur the evening before
the event.
The Police Department provides parade route security for the event and Public
Works Services supplies barricades and assistance in preparation for street
closure and traffic diversion.
LASER IMAGED
IMPACT AREA
The request covers the closure of Baldwin Avenue from Huntington Drive to Duarte
Road, the residential streets bordered by Duarte Road and Norman Avenue, and
Holly Avenue and Baldwin. The closure in west Arcadia will be from 8:30 a.m. to
approximately 1:00 p.m. Closure of Campus Drive is required from 1:00 p.m. until
4:00 p.m.
This year's parade route will be the same as last year to acclimate participants,
businesses, and residents in the area to the possible pending road construction on
Baldwin Avenue, south of Duarte Road. The Police Department will make
personal notifications to all affected merchants and businesses on Duarte Road,
between Baldwin and Lovell.
The Arcadia High School Music Club will notify the other businesses, as well as
the affected residential area by delivering letters to all who are impacted by this
event.
FISCAL IMPACT
The police budget allows for an expenditure of $7,500 to cover Police Department
overtime expenses for this activity. The actual cost cannot be determined until the
event is complete, as salaries differ from employee to employee, but the expense
should not exceed the budgeted amount.
RECOMMENDATION
Approve the closure of certain City streets for the 50th Annual Festival of
Bands on Saturday, November 15, 2003.
Approved:
Uhl 1"
William R. Kelly, City Manager
MAJ
""°. �•� STAFF REPORT
Police Department
DATE: October 7, 2003
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Poll
By: Bob Sanderson, Captai +`
SUBJECT: Street Closure for the NASCAR Toyota Street Festival
Recommendation: Approve
SUMMARY
This report requests the City Council approve the closure of Second Avenue from
Huntington Drive to Santa Clara Avenue for the NASCAR Toyota Street Festival
on Wednesday, November 5, 2003, from 4:00 p.m. to 9:00 p.m.
DISCUSSION
On November 6, 7, and 8, Irwindale Speedway will run the NASCAR Toyota All-
Star Showdown racing event. In conjunction with this event, NASCAR and
Irwindale Speedway have requested to stage a motor racing4hemed "street
festival" between the hours of 4:00 p.m. and 9:00 p.m. on Wednesday. November
5, 2003. Racecars and crewmembers will be present. The sponsors of the street
festival are Irwindale Speedway and the Arcadia Chamber of Commerce.
"Speed,Vision" will film the event as part of their, four -hour live show on Saturday
night, November 8. They will have a national cable channel viewing audience.
The proposed street closure will be on Second Avenue from Huntington Drive to
Santa Clara Avenue. Mr. Doug Stokes, representing Irwindale Speedway, has
made personal contacts with the hotels on Second Avenue and informed them of
their intents. They were all very receptive of the idea and are looking forward to
the event. Access to the Hilton Garden Inn will be off Santa Clara and to the
Embassy Suites off of Huntington Drive via their existing entranceways. Access to
the Spring Hill Suites will be assured by creating a "lane" on the west edge of
Second Avenue from Huntington Drive to their first (southernmost) entrance
driveway.
LASER IMAGED
Adjacent businesses have been notified of the street festival and they are all very
supportive of the event. Parking, will be made available on Santa Clara,
Huntington Drive, and Second Avenue (north of Santa Clara). Based on the likely
attendance to this event, no parking issues or secondary impact to businesses is
anticipated.
The Police Department will provide traffic control assistance by use of barricades,
which will be provided by Public Works Services. The barricades will be placed
across Second Avenue, blocking northbound traffic at Huntington Drive and
southbound traffic at Santa Clara Avenue. It is anticipated that only 12 barricades
will be needed, and staff recommends that Public Works Services should impose
no charge for pickup and delivery'of the barricades. Reserve Officers and our VIP
volunteers will be assigned to these barricade positions and handle traffic diversion
for the event.
Only one street vendor will be permitted at the event, and the City's Business
License is currently reviewing whether an independent license is required or if the
vendor can work through the Chamber of Commerce. Cleanup after the event will
be the responsibility of the event promoters, Irwindale Speedway and the Arcadia
Chamber of Commerce.
The City is also in the process of evaluating the insurance requirements for the
event, and all requirements must be met before the street festival will be allowed to
take place.
FISCAL IMPACT
There is no fiscal impact to the Police Department budget for this event. Traffic
diversion will be handled through the voluntary services of our Reserve Officers
and Police Volunteers, Police Command Staff members will also be present at the
event to monitor crowd and traffic situations.
RECOMMENDATION
Approve the closure of Second Avenue from Huntington Drive to Santa Clara
Street from 4:00 p.m. to 9:00 p.m. for `the NASCAR Toyota Street Festival on
Wednesday, November 5, 2003.
Approved:
'kJ
William R. Kelly, City Manager
STAFF REPORT
Office of the City Manager
DATE: October 7, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City Manage"
SUBJECT: FILLING THE POSITION OF CITY CLERK
Recommendation: Provide direction
SUMMARY
City Clerk June Alford has announced that she will retire at the end of her term in April
2004. As specified in the City Charter, the Arcadia City Clerk is an elected position with
a four -year term and a salary set by the City Council. The only qualifications required to
run for City Clerk are that a person must be an Arcadia resident and a registered voter.
The Charter does not require any experience, training, certification or education.
This report discusses the role of the Arcadia City Clerk and gives the City Council three
choices with regard to filling the position.
BACKGROUND
The duties of City Clerks vary throughout the State. Some are appointed, some
elected; some are full -time, some part-time; some are primarily records managers,
others have additional administrative duties. In many cases the responsibilities of the
City Clerk are spelled out in a Charter or other documents initiated in the early days of
incorporation. Newer cities, or those that have updated their Charter in recent years,
tend to have appointed City Clerks and more current "job descriptions" as they have
been able to define the role of the Clerk based on present needs.
The Arcadia City Charter mandates an elected City Clerk. The eligibility requirements
and functions of the Arcadia City Clerk have been in place a long time and are defined
in the City Charter as follows:
SECTION 500 There shall be a City Clerk who shall be elected for a term of
four years, commencing on the first Tuesday following his election, and who shall serve
until his successor qualifies.
LASERIMAGED
\ 6 C ,
�7r
Mayor and City Council — City Clerk
October 7, 2003
Page 2
SECTION 501 The City Clerk in office at the time this Charter takes effect,
or his successor, shall continue in office during the term which commenced April 16,
1968, and shall serve until his successor qualifies.
SECTION 502 No person shall be eligible to hold the office of City Clerk
unless he is a legally registered voter and resident of the City. The City Clerk shall
engage in no other business or occupation except as` may be permitted by the
affirmative vote of four members of the Council.
SECTION 503 The provisions of Section 403, subdivisions (a) and (b)
hereof, relating to vacancies on the Council, shall apply to the office of City Clerk in the
same manner as they apply to the office of.Council Member. After declaring a vacancy,
the Council by a majority vote of its members shall fill such vacancy by appointment.
Said appointee shall serve until the expiration of the unexpired term or until the next
municipal election, whichever shall occur first. At said election a clerk shall be elected
to serve for the remainder of any unexpired term.. (Note: this section is not relevant to
the discussion at hand.)
SECTION 504 Compensation for the City Clerk shall be set by the Council
and shall not be increased or decreased after his election or during'his term of office.
SECTION 505 The City Clerk shall:
a) Attend all meetings of the Council and be responsible for the recording
and maintaining of a full and true record of all of the proceedings of the
Council in books that shall bear appropriate titles and be devoted to such
purpose.
b) Maintain separate books, in which shall be recorded all ordinances and
resolutions, with the certificate of the Clerk annexed to each document
stating that said documents Is the original or a correct copy, and with
respect to an ordinance, stating that said ordinance has been published or
posted in accordance with this Charter; all of said books shall be properly
indexed and open to public inspection when not in actual use.
c) Maintain separate books, in which a record shall be made of all written
contracts and official bonds.
d) Be the custodian of the seal of the City.
e) Administer oaths or affirmations, take affidavits and depositions pertaining
to the affairs and business of the City and certify copies of all records.
f) Be the City Assessor, if the Council so requires.
g) Sign all checks, except payroll checks.
h) Conduct all City elections.
i) Perform such other duties as may be prescribed by the Council.
Mayor and City Council — City Clerk,
October 7, 2003
Page 3
The salary for the City Clerk is currently $5,684.00 per month. The position is entitled to
the same benefits and cost of living increases as other management employees.
DISCUSSION
With the announcement of June Alford's retirement, the City of Arcadia needs to make
arrangements to fill the position of City Clerk. Since Mrs. Alford has served the City for
many years, this is going to be quite a change for Arcadia and for the City organization.
It is my understanding that in the past there has been somewhat of a tradition of Deputy
City Clerks moving (being elected) to the position of City Clerk upon the incumbent's
retirement. That is not a possibility today because none of the current City Clerk office
staff live in Arcadia.
The City Council has a few options with regard to the City Clerk position. One of the
options is to leave the position and its responsibilities as is, with an election for a full -
time City Clerk taking place in April 2004. While this fulfills the requirements of the City
Charter, it also leaves the City open to the possibility of someone winning the election
who has no experience in City Clerk matters such as running elections, filing Fair
Political Practices Commission reports or the legal requirements of maintaining the
Municipal Code and other official documents (e.g. resolutions, ordinances, Council and
Commission meeting minutes, contracts and insurance documents). In addition, the
City Clerk serves as a Division Head responsible for office operations and two full -time
employees and as such it is important that this person have managerial and supervisory
experience.
As is the case with all positions that come vacant, staff always reviews the situation to
ensure that the job description is consistent with current practice and to see if any
modifications are necessary with regard to responsibilities or eligibility requirements. In
this case, given the importance of the position, the legal ramifications and its historical
role as an elected official, this analysis was even more extensive. Below is a summary
of three alternatives for Council consideration. While all three are possible, staff
believes Option 1 is the best for the community.
Option 1
Consistent with the City Charter, the City Clerk remains an elected position with the
understanding that it is primarily a ceremonial position. The Clerk would sign official
documents, attend City Council meetings, administer oaths and carry out other duties of
the office, and /or designate these matters as well as the day -to -day responsibilities to
the newly created position of Chief Deputy City Clerk/Records Manager. The monthly
compensation for the City Clerk would be set at $500.00 per month. Benefits would not
be provided.
Mayor and City Council — City Clerk
October 7, 2003
Page 4
The new position .of Chief Deputy City Clerk/Records Manager would serve as the
Division Head responsible for some or most of the City Clerk office functions as outlined
in the City Charter or assigned by the City Manager. The Chief Deputy would work
closely with the City Clerk, but would be hired by and report to the City Manager. The
existing two clerical positions in the office would remain the same and they would report
to the Chief Deputy.
Making the City Manager responsible for the City Clerk's office will provide consistency
within the City's organizational structure and is similar in one sense to how we handle
the City Attorney. Although both of these people (the City. Clerk and City Attorney) work
for and with the City Council, the work is managed by and coordinated through the City
Manager. This alternative maintains an elected City Clerk and there is no need to
amend the City Charter. The Chief Deputy City Clerk to be hired will have the
experience, skills and education necessary to manage what needs to be done and
he /she will be able to hit the ground running without a substantial training period.
If the Council wishes to pursue this option the job specification would have to be
approved by both the Human Resources Commission and the City Council. To achieve
parity with similar positions in and outside the City, we expect the salary will be within
the range of $4,997.00 to $6,241.00 per month. Recruitment would begin at the earliest
opportunity with the goal being to have a Chief Deputy on board early next year so that
this individual will have the opportunity'to spend some time with Mrs. Alford before she
retires.
Attached to this report is an organization chart showing how the City Clerk's Office
would be incorporated into the City Manager's Department.
Option 2
Leave the situation as is — keep the City Clerk a full -time elected position with the
monthly salary of $5,684.00 (plus benefits) or as set by the City Council. An election to
fill the position would take place in April 2004.
As noted elsewhere, because of the limited eligibility requirements, the winner of the
election may or may not be someone equipped to successfully fulfill the role of the City
Clerk.
Mayor and City Council — City Clerk
October 7, 2003
Page 5
Option 3
Place on the April 2004 ballot a measure asking voters to decide whether to amend the
City Charter to make the City Clerk appointed instead of elected, and a second measure
asking them to vote for a particular individual (in the event the answer to question one is
that the position should remain elected).
If the answer to the first question is that the Charter should be amended to make the
position appointed, the second question becomes moot. If the answer to the first
question is that the position should remain elected, then the City Clerk will be
determined by the response to question two. Compensation would remain as it is today
or as otherwise set by the City Council.
For your information, based on the recommendation of the Charter Revision Committee,
a ballot measure suggesting that the City Clerk's position be changed from elected to
appointed by the City Council was submitted to Arcadia voters on April 9, 1996 and was
defeated. If we were to try a similar measure in 2004 we would need a citizen's
committee and broad based support from the community for the change.
FISCAL IMPACT
The fiscal impact on all of the options is relatively insignificant. There are sufficient
funds available in the operating budget and /or the General Fund Reserve to cover any
costs associated with the changes outlined in Option 1 and/or the ballot measures
outlined on Option 3.
RECOMMENDATION
It is recommended that the City Council provide direction on the position of City
Clerk. Direction may be in the form of one of the following options, or another as
determined by the City Council:
1. Keep the City Clerk an elected position with the understanding that the
position is more of a figurehead. The monthly compensation for the City
Clerk would be set at $500.00 per month, no benefits.. The position of Chief
Deputy City Clerk/Records Manager would be established to handle many
of the City's records management needs and to handle other "City Clerk"
functions as assigned.
2. Leave the situation as is — keep the City Clerk a full -time elected position
with the monthly salary of $5,684.00 (plus benefits) or as set by the City
Council. An election to fill the position would take place in April 2004.
Mayor and City Council — City Clerk
October 7, 2003
Page 6
3. Place on the April 2004 ballot a measure asking voters to decide whether to
amend the City Charter to make the City Clerk appointed rather than
elected and a second measure asking them to vote for a particular
individual (in the event the answer to question one is that the position
should remain elected). Compensation for the City Clerk would stay as it is
today or as otherwise set by the City Council.
Attachment: Proposed organization chart of the City Manager's office
\� \
P,,m
\
.� \ }\
�
P,,m