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HomeMy WebLinkAboutOctober 7, 2003f/ CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED, AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING October 7, 2003 45:0180 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, October 7, 2003 at 6;00 p.m. in the Council Chambers Conference Room. ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None AUDIENCE PARTICIPATION None. 1. CLOSED SESSION 1a. Conference with Real Property Negotiations (Government Code Section 54956.8) Property: 55 West Huntington Drive 21 Morlan Place 28 West Santa Clara 41 West Huntington Drive 35 West Huntington Drive 27 West Huntington Drive Property Owner: Paul Rusnak Hann Ling Shaw (Church of Arcadia) Don and Ray Dahlgren Robert Johannsen Gary and Dan Braun (35 W. Huntington Dr.) Richard Fisher (Tempelkadian) Negotiation Parties — Agency Under Negotiation: Deputy Executive Director, Don Penman and Economic Development Administrator, Pete Kinnahan Price and terms of payment The Closed Session ENDED at 7:05 p.m. Following a 10 minutes RECESS, the Regular Meeting RECONVENED at 7:15 p.m. in the Council Chambers. INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church PLEDGE OF Boy Scout Troop 104 and Cub Scout, Pack 22 ALLEGIANCE ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None 1 LASER IMAGED 1017103 11( 2. 45:0181 City Attorney Deitsch announced the subject discussed at the earlier Closed Session. No reportable action was taken. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS The City Manager requested the removal of Agenda Item 15d. ORD. & RES. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be TITLE ONLY WAIVED. PRESENTATIONS 3. CITIZEN OF Mayor Kovacic presented the October, 2003 Citizen of the Month Award to Roger Chandler, THE MONTH an Arcadia resident and Councilmember for two terms (1986 — 1990 and 1998 — 2002) and AWARD former Arcadia Mayor (1989 -90 and 1999 -00). Mayor Kovacic expressed appreciation to (Chandler) Roger Chandler for his persistence and efforts to make the new police station project a reality, stating in part, that he realized that a total community commitment was required in order to pass the necessary bond issue to provide half of the funds needed for the construction of a new police station, and he was able to gather support for the bond issue and for its passage. 4. CITIZEN OF Mayor Kovacic presented the October, 2003 Citizen of the Month Certificates to Members of THE MONTH the Steering Committee, Citizens Organized for a Police Station (COPS). CERTIFICATES (COPS) 5. BOY SCOUTS Mayor Kovacic presented a proclamation to Boys Scouts of America, declaring the week of OF AMERICA October 5 through October 11, 2003 as Boy Scout Week. WEEK FIRE Mayor Kovacic presented a proclamation to David Lugo, Fire Chief, declaring the month of PREVENTION October as Fire Prevention Month. MONTH (David Lugo) rl WHITE Mayor Kovacic presented a proclamation to the Arcadia Lions Club declaring the months of CANE DAYS October and November 2003 as White Cane Days. (Arcadia Lions Club) 8. RED RIBBON Mayor Kovacic presented a proclamation to the Arcadia Police Department, declaring the WEEK week of October 23 through 31, 2003 as Red Ribbon Week. David Hinig, Police Chief, (Chief Hinig) accepted the proclamation on behalf of the Department. 9. H.R. COMSN. Outgoing Human Resources Commissioner, Perry Cope, was not present this evening to (Cope) receive a plaque for outstanding services. a . , , 2 r' - r, r 10/7/03 45:0182 10. PUBLIC HEARINGS 10a. LAW ENFORC. The City has applied for and received approval for the 2003 Local Law Enforcement Block BLOCK GRANT Grant Funds ( LLEBG) in the amount of $21,853.00. This grant is administered by the FUNDS — PD Bureau of Justice Assistance (BJA), U.S. Department of Justice (DOJ) and is provided to (APPROVED) assist local governments with programs to reduce crime and improve public safety. Local jurisdictions are required to conduct a public hearing to receive input on the use of the proposed funds. Once the funds have been formally approved, staff recommended that the grant in the amount of $21,853.00 (plus a required match by the City of $2,428.00) be used in partnership with the Arcadia Unified School District to continue the position of Youth and Educational Support (Y.E.S.) Officer at Arcadia High School. Mayor Kovacic OPENED the Public Hearing. No one came forward to address the City Council. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and CARRIED to CLOSE the public Hearing. It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and CARRIED roll call vote as follows to APPROVE the use of the proposed LLEBG funds for the Y.E.S. Officer Program; and, APPROPRIATE $2,428.00 from the General Fund as required by the DOJ; and, AUTHORIZE the City Manager to EXECUTE the agreements, as approved by the City Attorney. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 10b. APPEAL OF On September 3, 2003, Hang Jong, Engineer, on behalf of the property owner, Joseph Win, PLNG. COMSN. riled an appeal of the Planning Commission's 2 -2 vote, resulting in a denial of Tentative DENIAL OF Parcel Map 03 -017 to subdivide one (1) lot into two (2) lots at 460 West Walnut Avenue, one TOM 2003 -017 lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive. (Creating Two Residential Rosemarie Drive is a unique street that terminates in dead ends at the easterly and westerly Lots From side of the through lots at 460 West Walnut and 461 Palm Drive. The westerly extension of One — 460 Rosemarie ends in a cul -de -sac terminus, approximately 4 lots west of Florence Avenue and W. Walnut Ave.)the easterly section of Rosemarie extends to Holly Avenue. The easterly portion of Rosemarie was created in 1953 (Tract 18991) by subdividing the rear portion of the lots fronting on Walnut Avenue and Palm Drive and providing access to the new street from Holly Avenue. The subdivision was approved subject to the dedication of a future street strip at the west end of the street. The westerly portion of Rosemarie Drive as well as the northerly extension of Florence Avenue was created in 1955 (Tract 21924) by subdividing the lots fronting on Palm Drive and Walnut Avenue. Access to the new lots was provided by the extension of Florence Avenue that dog legs off of Palm Drive. Rosemarie Drive does not have access to Baldwin Avenue. At the time of these subdivisions not all the lots fronting on Palm Drive and Walnut Avenue participated in the subdivision. In 1964, the rear portion of 501 Palm was subdivided, 10/7/03 45:0183 creating 500 Rosemarie. In 1973, 536 Walnut was subdivided creating 541 Rosemarie and in 1991, 469 Palm was subdivided creating 468 Rosemarie. The existing lot at 460 West Walnut contains 36,716 square feet and is zoned single - family residential: (R-1 ) with a minimum lot size of 12,500 square feet. On August 26, 2003, the Planning Commission considered an application to subdivide the existing 100' wide by '367.15 -foot deep lot fronting on Walnut Avenue into two lots; creating one lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive. The new lots would be 17,309 sq. ft. for Parcel 1 fronting on Walnut Avenue and 16,407 sq. ft. for Parcel 2 fronting on Rosemarie Drive. Each lot would have 100' of frontage' and exceed all code requirements. It was noted that, as a condition of approval, Engineering Services was requiring that the southerly 30'4' of the property be dedicated for street purposes. This dedication includes a 12 -foot wide parkway, and an 18 -foot wide street, which includes a one -foot strip along the southerly portion of the proposed street. Arcadia Police Chief, Hinig and Fire Chief, Lugo commented on safety issues relating to the proposed project, stating in part that, the lot split will not effect the response time of emergency units coming to that particular. area. From the Fire Departments perspective it was . noted that the dead -end of both directions of Rosemarie does not meet the requirements for fire apparatus turning. The proposed project will eventually open the street and will allow easier fire apparatus access. Currently Rosemarie Drive has one fire hydrant in the middle of each block, by' opening the.street the number of fire hydrants will double, giving the fire department an additional hydrant location in either direction to travel. In response to a Council question staff noted that Rosemarie Drive is a 60' -0" dedicated street both east and west of the subject property. If and when the property to the south, fronting Palm Drive is subdivided, an additional 30' dedication would be required to provide a standard street width and Rosemarie would become a through street. At this time, the proposed lot split will not change the status quo of the street with the exception of providing access for the new lot onto Rosemarie Drive. Mayor Kovacic OPENED the Public Hearing. Hang Jong project Civil Engineer, representing the property owner, Joseph Win, expressed appreciation to City'staff, Fire and Police Department personnel for spending lots of time reviewing this issue. Mr. Jong noted that the proposed development complies with City regulations and they will comply with all the conditions of approval. Craig Lucas 853 Balboa Drive, spoke in support of the appeal and felt this application brings a wonderful opportunity for some creative land use planning to preserve the two neighborhoods of Rosemarie Drive by not causing any harm to the applicant and his objective reasonable use of the property. Unlike other circumstances, in this case the City Council will control the turf in the middle and will have complete discretion over what to do with the section of this property that needs to be dedicated for City use. Alana Scanlon owner of property located at 461 Palm Drive that is blocking Rosemarie Drive. Her family did not want an access to Rosemarie Drive 50 years ago or now. Ms. Scanlon expressed concern with regard to the traffic and the safety of children and the neighbors. Yee Ena 2333 Florence Avenue, moved to this area because the Rosemarie Drive situation created'a very quiet and safe environment for all the neighbors to enjoy. She felt that 10/7/03 45:0184 making Rosemarie Drive a.through street will create danger and will increase traffic. She urged Council to keep this street, the way it is. Dr. Philinda Gruen 422 Rosemarie Drive, felt that.the residents of Rosemarie Drive could not use the street the way they do if it was open to through traffic. The opening of the street will create more traffic. Dr. Gruen submitted petitions signed by many residents opposing the opening of Rosemarie Drive. Linn Maooffin 2325 Florence Avenue, stated that anyone in Arcadia would like to have a neighborhood as they have in that area. It is quiet and peaceful... He urged the City Council to figure out a way to approve the lot split, but keep the street closed to through traffic Victor Pan 448 Rosemarie Drive, felt that there would be no benefit for the residents of that area by opening Rosemarie Drive. He noted that they did not have any problems in the past with regard to emergency vehicles accessing that area. Christina Wood 530 Rosemarie Drive, did not remember a child being hurt while playing on Rosemarie Drive and it is because of the unique situation of that street. She agreed with all the comments made by the previous speakers. Susanne Spandau 423 Rosemarie Drive, has been through different emergency situations during the past 27 years and never had a complaint with regard to the fire or police response time. . Jonathan Young 500 Rosemarie Drive, wanted to keep the street closed Sylvia Straka 607 Rosemarie Drive, cannot see any advantage by opening Rosemarie Drive to through traffic. This is a very safe area for children and by opening the street to through traffic they would lose their safety. Lane Leidio 439 Rosemarie Drive, spoke in opposition to opening the street. Mrs. Chen 501 Rosemarie Drive, urged the Council to not open their street to through traffic. Donna Lindberg "Rosemarie Drive resident for 40 years, does not have any objection to the lot split. She would not want to see the dead end go away. Charles Choi 480 Rosemarie Drive, moved here because. of the unique situation of the street. He also expressed concerns with regard to safety and traffic. No one else desiring to be heard, it was MOVED by Councilmember Segal, seconded by Councilmember Marshall and CARRIED to CLOSE the Public Hearing. Considerable discussion ensued. Councilmembers were in favor of the proposed subdivision but would like to have a permanent solution for the dead -end section of Rosemarie Drive. Some members were in favor of a double cul -de -sac; others were not happy with asking property owners to dedicate a portion of their property to create a double cul -de -sac. Following discussion it was MOVED by Councilmember Segal, seconded by Councilmember Marshall to DIRECT staff to maintain the dead -end nature of Rosemarie Drive; and, APPROVE the subdivision as long as it can be done, and the dead -end nature of the street can be maintained with the cooperation of the property owner. 5 10/7/03 45:0185 City Attorney Deitsch stated at this time the City Council should make a motion to disapprove the proposed subdivision map and direct staff to go back with the applicant to the Planning Commission with a revised subdivision map, with the direction also to create a "condition that would eliminate the through street, that otherwise might be part of the street plan in the future. Councilmember Chang MOVED to APPROVE the motion suggested by City Attorney. The motion DIED for lack of a second. Mayor Kovacic noted that it was the consensus of some Councilmembers that the subdivision take place, and preserve the dead -end nature of west and east Rosemarie Drive, but it did not seem right that the applicant should suffer denial of the entire map. The City Attorney noted, if the applicant consents for the record, to the continuance of this matter then the Council could direct staff to work with the applicant to finalize all conditions and make changes to the tentative map. A BRIEF RECESS WAS ANNOUNCED. City Manager Kelly clarified that, during the recess the applicant, staff and City Attorney met to discuss the issues and alternatives. The applicant requested continuance of this matter to the November 18, 2003 Council Meeting. During that time frame the staff and applicant and the neighbors will discuss numerous alternatives and present the ideal plan back to the Council that the applicant and neighbors have agreed to, consistent with the Council's desire and City standards, that Rosemarie Drive remaima closed street. It was, MOVED by Councilmember Segal, seconded by Mayor Pro tern Wuo and CARRIED on roll call vote as follows to CONTINUE the Public Hearing to the November 18, 2003 Regular Meeting. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT:` None AUDIENCE PARTICIPATION 11. MARSHALL (Award Recipients) Jan Brown President, Hugo Reid Elementary School PTA, commented on the achievements and programs.which have taken place at Hugo Reid Elementary School in her `What's Right With Arcadia Kids" presentation. MATTERS FROM ELECTED OFFICIALS Councilmember Marshall expressed congratulations to recipients of the Citizen of the Month Awards. (Whiskers'n Ms. Marshall attended the "Whiskers Tails Animal Care Adoption Day ". It was a successful Tails) event. Ms. Marshall expressed appreciation to Kristen Olafson, the City Community and Marketing Specialist, for coordinating this event. (New Police Ms. Marshall expressed appreciation to Connie Schacatano, City Manager's Office, for Station) organizing the police station dedication event last week. She also expressed appreciation to the voters for voting in the bond issue. ' 10/7/03 45:0186 (Events) Ms. Marshall encouraged everyone to attend various events during the months of October and November, such as, the Water Fest' 2003 on October 11th at Arcadia County Park; U.S. Marine Corps Band concert, October 18th at the'City Hall west lawn; Craft Fair and Carnival, October 17 thru 19 at the Arcadia County Breeder's Cup Day October 25th; and, the Lucky Baldwin Day Community Picnic, November 2, 2003 at the Arcadia County Park. (Food for Ms. Marshall shared a food for thought by Jack Nicholson "temper is one thing you can not Thought) get rid of by loosing it". SEGAL Councilmember Segal expressed congratulations to all parties responsible for the new police (New Police station. Station) (Breeder's Councilmember Segal encouraged everyone to be part of the Breeder's Cup Day on October Cup) 25, 2003. Mr. Segal also reminded everyone to be aware of the heavy traffic on that day. (Lucky Baldwin Mr. Segal encouraged everyone to attend the Lucky Baldwin Day Picnic, November 2, at the Picnic) Arcadia County Park. WUO Mayor Pro tem Wuo congratulated Roger Chandler and the COPS Committee for their effort (Police Facility) in seeing the of the new police facility. He encouraged everyone to visit the facility and take a tour. (Oak Tree Mr. Wuo cautioned everyone to try to avoid the heavy traffic during the Oak Tree Racing Racing — season and encouraged everyone to attend the Lucky Baldwin Day Picnic. Lucky Baldwin Picnic) CHANG Councilmember Chang expressed congratulations to recipients of the Citizen of the Month (Award Awards. Recipients) ( Kovacic) Dr. Chang expressed congratulations to Mayor Kovacic, the recipient of the 2003 Distinguished Citizen Award by the Lucky Baldwin addition of the San Gabriel Valley Counsil of Boy Scouts. ( Kiwanis Dr. Chang expressed appreciation to Kiwanis Club of Arcadia and explained their goals and Club) achievements in working with the UNICEF on behalf of the children of the world. (New Police Dr. Chang attended the grand opening of the new police station on Friday October 3, 2003 Station) It is an impressive facility. It is something that the entire community will be proud of. (Arcadia & Dr. Chang expressed appreciation to Congressman David Dreier for his efforts to have the Sierra Madre House approve a twenty-year grant for the Arcadia and Sierra Madre water system. These Water Grant) funds could be used to help deliver an ample supply of water, construct reservoirs and improve parking situations, construct additional wells and develop system enterprises in Arcadia. (Methodist Dr. Chang expressed congratulations to Arcadia Methodist.Hospital for being recognized as Hospital) one of the five distinguished hospitals in the nation. ( Soundwall) Dr. Chang referred to a letter published in the letter to the editor section of the newspaper. The writer complained about the noise from the 210 Freeway. Dr. Chang hoped that the passage of Proposition C will make more funds available for the soundwall project to move 7 1017/03 45:0187 forward in the near future (Gold Line) Dr. Chang noted that SIB 1847, which was introduced by Adam Schiff in December, will establish a Pasadena Blue Line Construction Authority for the purpose of awarding a design and construction contract for completion of the Los Angeles, Pasadena Metro Blue Line Light Rail Project from Union Station in the City of Los Angeles, to Sierra Madre Villa. Dr. Chang expressed appreciation to Mayor Kovacic for representing Arcadia at the Gold Line Phase II JPA meeting. KOVACIC Mayor Kovacic congratulated Arcadia fire fighter Craig Stogner for being selected Fire ( Stogner) Fighter of the Year, (Accident) Mayor Kovacic announced that donations are being accepted for the Dana Middle School eight grade student who was injured in a terrible automobile accident. (ALFORD) City Clerk Alford announced that she will retire at the end of her term in April 2004. 12. CITY CLERK 12a HUMAN City Clerk June Alford presented the report and recommendation to fill one unexpired term of RESOURCES Human Resources Commissioner Perry Cope, who advised the City that he is moving to COMMISSION Colorado and will therefore no longer be available to serve on this Commission. (Lachelt) Councilmember Marshall nominated Lowell. Lachelt to fill out the unexipred term of Perry Cope to June 30, 2006. Hearing no other nominations, a roll call vote was taken. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None By majority vote of the Council, Lowell Lachelt was APPOINTED to the Human Resources Commission to fill out the unexipred term of Perry Cope to June 30, 2006. 13. THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None AUDIENCE PARTICIPATION None. 14. CONSENT ITEM 14a. MINUTES It was MOVED by Agency Member Marshall, seconded by Agency Member Segal and (Sept. 16, 2003) CARRIED on roll call vote as follows to APPROVE the Minutes of September 16, 2003 Regular Meeting. 8 1017103 45:0188 AYES: Agency Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None .ABSENT: None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to October 21, 2003 at 6:30 p.m., in the Council Chambers Conference Room for a Joint Meeting with Senator Bob Margett. THE CITY COUNCIL RECONVENED ROLL CALL 15. 15a. MINUTES (Sept. 16, 2003) 15b. ORDINANCE NO. 2181 (ARA Central Redev. Plan — Amendment No. 6) 15c. CONTINUE EMERGENCY ACTION (Underground Tanks — City Service Ctr. & Fire Stations 105 & 106) PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic ABSENT: None CONSENT ITEMS APPROVED the Minutes of the September 16, 2003 Regular Meeting. ADOPTED ORDINANCE NO. 2181 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ELIMINATING THE DEBT INCURRENCE DEADLINE FOR THE REDEVELOPMENT PLAN FOR THE CENTRAL REDEVELOPMENT PROJECT AREA." , DETERMINATION to CONTINUE emergency action with regard to Resolution No. 6385, which was adopted August 19, 2003, and authorized an emergency contract to remove underground tanks and install above ground tanks and /or related facilities at the City Service Center and Fire Stations 105 and 106. 15d. FINAL TR. MAP Withdrawn. NO. 53457 (827 -833 La Cadene) 15e. VEHICLE APPROVED the purchase of six (6) 2004 black and white patrol cars in the amount of PURCHASE $156,236.59 from Downtown Ford Sales; and, WAIVED the formal bidding process and (PD) authorize a cooperative purchase using the State of California's General Services Department bid. 15f. VEHICLE APPROVED the purchase of one (1) Chevrolet Suburban truck in the amount of $35,324.81 PURCHASE from Lake Chevrolet; and, WAIVED any informalities in the bid or bidding process. (PD) 9 10/7103 45:0189 15g. EQUIPMENT APPROVED the purchase of water meter boxes and accessories in the amount of PURCHASE $54,451.20 from Armacast Products Company; and, WAIVED any informalities in the bid or (Water Meter bidding process. Boxes) 15h. STREET APPROVED the closure of certain City streets for the 50th Annual Festival of Bands on CLOSURE Saturday, November 15, 2003. (Arc. Festival of Bands) 15i. STREET APPROVED the closure of Second Avenue from Huntington Drive. to Santa Clara Street CLOSURE from 4:00 p.m. to 9:00 p.m. for the NASCAR Toyota Street Festival on Wednesday, ( NASCAR November 5, 2003. Toyota St. Festival) THE PRECEDING CONSENT ITEMS 15a, b, c, e, f, g, h and i APPROVED ON MOTION BY COUNCILMEMBER CHANG SECONDED BY COUNCILMEBMER SEGAL, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None 16. CITY MANAGER 16a. FILLING THE City Clerk June Alford has announced that she will retire at the end of.her term in April 2004. POSITION OF As specified in the City Charter, the Arcadia City Clerk is an elected position for a four -year CITY CLERK term and a salary set by the City Council. The only qualifications required to run for City Clerk are that a person must be an Arcadia resident and a registered voter. The Charter does not require any experience, training, certification or education. With the announcement of June Alford's retirement, the City of Arcadia needs to make arrangements to fill the position of City Clerk. In the past there has been a tradition of Deputy City Clerks moving (by election) to the position of City Clerk upon the incumbent's retirement. At this time that is not possible because none of the current City Clerk staff live in Arcadia. It was recommended that the City Council provide direction on the position of City Clerk in the form of one of the options set forth in the October 7, 2003 staff report or another as determined by the City Council. The fiscal impact on all of the options is relatively insignificant, according to the City Manger. There are sufficient funds available in the operating budget and/or the General Fund Reserve to cover any costs associated with the change. It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and CARRIED on roll call vote as follows: Option No. 1, KEEP the City Clerk an elected position with the understanding that the position is more of a figurehead. The monthly compensation for the City Clerk would be set at $500.00 per month, no benefits. The position of Chief 10 10/7/03 45:0190 Deputy City Clerk/Record Manager would be established to handle many of the City's records management needs and to handle other "City Clerk" functions as assigned. AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None ADJOURNMENT Councilmember Segal adjourned the meeting in memory of Paul Ravesies. "Paul Ravesies (In Memory of served as Senior Vice President of Atlantic Richfield Company. Prior to retirement in 1988, Paul Ravesies) Mr. Ravesies was President of Arco Oil and Gas Company, a division of Atlantic Richfield Company. Mr. Ravesies began his business career with Seaboard Oil Company, working in various capacities for nine years prior to joining the Atlantic Richfield Company in 1958. He became the Manager of Technical Services for Venezuela Atlantic Refining Company (a subsidiary in Caracas). In 1963, he returned to the United States as Manager of Operations in the Foreign Exploration Department of ARCO, and later became Eastern Manager of Exploration and Production. In 1969, Mr. Ravesies was elected Vice - President and General Manager of the Division's Exploration and Production Department. In 1977, he was appointed head of the International Division. In 1979, he became President of ARCO Oil and Gas, as well as Senior Vice - President of the parent company ARCO. A long time supporter of Arcadia Methodist Hospital, Mr. Ravesies was first elected to its Board of Directors in 1979 and served for 18 years, ten of those as Chairman. Mr. Ravesies was actively involved with many other non - profit organizations, serving on the Board of Directors of the National Health Foundation and the Boards of.the Norwegian- American Chamber of Commerce, the National Committee for United States - China Trade, the Los Angeles - Guangzhou Sister City Association, and the Advisory Council of the International Business Studies of Texas A &M. Service in the United States Army in World War 11 interrupted Mr. Ravesies college career for three years. Most of his military career was spent in European Theater of Operations, where he received the Purple Heart. Following his military commitment, he earned a BS degree in Petroleum Engineering from Texas A &M University. Mr. Ravesies was actively involved in the Arcadia /Pasadena community where he lived for the past 30 years. Paul is survived by his wife, Nedra; sons, Paul and Haywood; daughters, Kathleen and Allison, as well as 13 grandchildren and 3 great grandchildren ". ADJOURNMENT Mayor Kovacic adjourned the meeting in memory of Susan Hawkes Koons. "She was a (In Memory of marvelous woman, an attorney and .lobbyist by trade, who bravely battled the devastating Susan Hawkes effects of ALS (Lou Gehrig's disease) for several years. She is survived by her parents Iry Koons) and Fran Gordon, her husband John, sister and brothers, nieces and nephews, and many loving friends and colleagues. She was an avid gardener, a wonderful cook and a dear person. She will be missed by all. ADJOURNMENT At 10:45 p.m. the City Council Regular Meeting ADJOURNED to October 21,. 2003 at 6:30 (Oct. 7, 2003) p.m. in the Council Chambers Conference Room for a Joint Meeting with Senator Bob Margett. Y Q� u. June D. Alford, k 11 10/7/03 10q, AR , / \ yp��,��1 REP OR T f�00RAORAT69��0oA STA F 1 Administrative Services Department DATE: October 7, 2003 TO: Mayor and City Council FROM: David Hinig, Police Chie Prepared by: Chris Ludlum, anagement Analyst SUBJECT: Utilize Local Law Enforcement Block Grant funds for the Y.E.S. Officer Program Recommendation: Approve SUMMARY The City applied for and received approval for the 2003 Local Law Enforcement Block Grant (LLEBG) in the amount of $21,853.00. This grant is administered by the Bureau of Justice Assistance (BJA), U.S. Department of Justice (DOJ) and is provided to assist local governments with programs to reduce crime and improve public safety. Staff recommends that the City Council approve the utilization of LLEBG funds for the Youth and Educational Support (Y.E.S.) Officer Program. DISCUSSION The 2003 Local Law Enforcement Block Grant (LLEBG) application has been preliminarily approved, pending final approval by the U.S. Department of Justice (DOJ). Additionally, the grant requires a public hearing to receive input on the use of the proposed funds. Once the funds have been formally approved, staff has recommended that the grant in the amount of $21,853.00 (plus a required match by the City of $2,428.00) be used in partnership with the Arcadia Unified School District to continue the position of the Y.E.S. Officer at Arcadia High School. The Y.E.S. Officer has had a positive impact on the high school campus and this LLEBG will carry the Y.E.S. program through its fifth year of operation. LASER IMAGED Mayor and City Council October 7, 2003 Page 2 The primary responsibility of the Y.E.S. Officer will again be: 1. Serve as a liaison between the high school and the Police Department 2. Interact with students, teachers, and administrators 3. Promote campus safety 4. Administer awareness programs Staff recommends that the City Council approve the utilization of LLEBG funds for the Youth and Educational Support (Y.E.S.) Officer Program. FISCAL IMPACT It is anticipated that the only impact to the General Fund will be the required matching funds of $2,428.00 and funding for overtime as needed. RECOMMENDATION 1. Conduct a public hearing and receive public comments 2. Approved the use of the proposed LLEBG funds for the Y.E.S. Officer Program 3. Appropriate $2,428.00 from the.General Fund as required by the DOJ 4. Authorize the City Manager to execute the agreements, as approved by the City Attorney Approved: DH:CL William R. Kelly, City Manager ARCADIA TRIBUNE affiliated with SGV Newspaper Group 1210 N. Azusa Canyon Road West Covina, CA 91790 RECEIVED OCT 2 0 CITY OF ARCADIA CITY CLERK PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles Proof of Publication of 1 am a citizen of the United States, and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entited matter. I am the principal clerk of the printer of ARCADIA TRIBUNE, a newspaper of general circulation which has been adjudicated as a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, on the date of May 11, 1931, Case Number 320077. The notice, of which the annexed is a true printed copy, has been published in each regular and entired issue of said newspaper and not in any supplement thereof on the following dates, to wit: 9/a, % /SIB I declare under penalty of perjury that the foregoing is true and correct. Executed at West Covina, LA Co. California this � day of �• 2t� A signature (Space below for use of County Clerk only) J AS !� A o�TmD STAFF REPORT Development Services Department October 7, 2003 TO: Mayor and City Council FROM: 4 Don Penman, Assistant City Manager /Development Services Director By: Donna L. Butler, Community Development Administrator SUBJECT: Consideration of an appeal of the Planning Commission action on Tentative Parcel Map 03 -017 to subdivide one (1) lot into two (2) lots at 460 W. Walnut Avenue Recommendation: Approve SUMMARY On September 3, 2003, Hang Jong, Engineer, on behalf of the property owner, Joseph Win, filed an appeal of the Planning Commission's 2 -2 vote, resulting in a denial of Tentative Parcel Map 03 -017 to subdivide 460 W. Walnut Avenue into two lots; one lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive. The Development Services Department recommends approval of the tentative parcel map. BACKGROUND Rosemarie Drive is a unique street that terminates in dead ends at the easterly and westerly side of the through lots at 460 W. Walnut and 461 Palm Drive (Exhibit 1). The westerly extension of Rosemarie ends in a cul -de -sac terminus, approximately 4 lots west of Florence Avenue and the easterly section of Rosemarie extends to Holly Avenue. The easterly portion of Rosemarie Drive was created in 1953 (Tract 18991) by subdividing the rear portion of the lots fronting on Walnut Avenue and Palm Drive and providing access to the new street from Holly Avenue. This Subdivision was TPM 03 -017 (Map No. 60058) LASER IMAGED October 7, 2003 Page 1 2�P approved "subject to the dedication of a future street strip at the west end`of the street ". The westerly portion of Rosemarie Drive as well as the : northerly extension of Florence Avenue was created in 1955 (Tract 21924) by subdividing the lots fronting on Palm Drive and Walnut Avenue. Access to the new lots were provided by the extension of Florence Avenue that dog legs off of Palm Drive. Rosemarie Drive does not have access to Baldwin Avenue. Both of these subdivisions were proposed by private owners within the area and not a developer and it is noted in the minutes relating to the subdivision of the westerly portion of Rosemarie that "it had been impossible to pool all the land" and as a result the lots that were being subdivided "followed closely present holdings, making several of the lots less than 75-0" but more than 7500 sq. ft. in area." At the time of these subdivisions not all the lots fronting on Palm Drive and Walnut Avenue participated in the subdivision. In 1964, the rear portion of 501 Palm was subdivided,_ creating 500 Rosemarie: In 1973, 536 Walnut was subdivided creating 541 Rosemarie and in 1991, 469 Palm was subdivided creating 468 Rosemarie. Based on the condition of Tract 18991 noted above and the fact that the street "dead ends ", into other properties rather than designed with a cul -de -sac terminus similar to the most westerly terminus of Rosemarie, it can be assumed that Rosemarie was intended to become a through street to Holly Avenue at some time in the future. DISCUSSION The existing lot at 460 W. Walnut contains 36,716 square feet and is zoned single - family residential (R -1) with a minimum lot size of 12,500 square feet. There is an existing 2,781 sq. ft. dwelling on the site that was constructed in 1941. If the parcel map is approved, all the structures will be removed to allow for new development on both lots. On August 26, 2003, the Planning Commission, considered an application to subdivide the existing 100' wide by 367.15 foot deep lot fronting on Walnut Avenue into two lots; creating one lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive. The new lots would be 17,309 sq. ft. for Parcel 1 fronting on Walnut Avenue and 16,407 sq. ft. for Parcel 2 fronting on Rosemarie Drive. Each lot would have 100' of frontage and exceed all code requirements. The Arcadia Municipal Code requires that lots within the R -1 zone must have a minimum of 75' -0" of frontage on a public street; therefore, as a condition of approval, Engineering Services is requiring the southerly 30' -0" of the property be dedicated for street. purposes. This dedication includes a 12 -foot wide parkway, and an 18 -foot wide street, which includes a one -foot strip (i.e., a control lot) along the southerly portion 'of the proposed street. The purpose of this one -foot strip is to prevent the neighbor to the south from accessing this substandard portion of TPM 03 -017 (Map No. 60058) C1 dA. fl FI-33M October 7, 2003 Page 2 Rosemarie Avenue. The 18 -foot street improvement will serve as the required street frontage as well as provide driveway access to the new lot. Due to the substandard 18' -0" wide street width, this easterly side of the "street" will be barricaded, per City standards, to prevent through traffic on Rosemarie Drive. Rosemarie Drive is a 60' -0" dedicated street both east of west of the subject property. If and when the property to the south, fronting on Palm Drive, is subdivided, an additional 30' dedication would be required to provide a standard street width and Rosemarie would become a through street. At this time, the proposed lot split will not change the status quo of the street with the ,exception of providing access for the new lot onto Rosemarie Drive. Tree Preservation There are numerous mature trees on the site that contribute to the character of the property and neighborhood. Staff is recommending that the proposed subdivision be subject to a Tree Preservation Plan to assure that the character of the neighborhood is not adversely affected by the unnecessary removal of mature and healthy trees. A detailed Tree Preservation Plan with evaluations of all. the mature trees (i.e., those with trunk diameters of at least 6 inches) shall be provided by a certified arborist for review and approval before any demolition is allowed. The approval of the Tree Preservation Plan may alter the building envelope that might otherwise be allowed by the zoning regulations. PLANNING COMMISSION ACTION The Planning Commission at its August 26, 2003 meeting voted 2 -2 with one member absent to approve the project. As a result of the tie vote, the project was not approved. Several residents in the neighborhood spoke against the subdivision, because they wanted to maintain the "dead end street" and keep Rosemarie closed to through traffic. Many felt it would be a safety issue if the street were to be opened to through traffic. It was noted at the meeting that approval of this parcel map would not, at this time, result in opening up Rosemarie to the east because the 30' -0" dedicated street area would be barricaded along the easterly side. If and when in the future, the property at 461 Palm Drive is subdivided, the street could potentially open up to through traffic. There was considerable discussion among the Commissioners regarding the lot split and the impact on the neighborhood. The Commission, however, never addressed in any detail the possible opening of the street. TPM 03 -017 (Map No. 60058) October 7, 2003 Page 3 Commissioner Hsu made a motion to approve the parcel map with the requirement that barricades provide a more permanent solution. The motion died due to lack of a second. It was moved and seconded by Commissioner Lucas and Chairman Baderian to approve the parcel map subject to the conditions in the staff report. Commissioner Lucas indicated that every resident on Rosemarie is benefiting from the anomaly that owners of the property at 460 Walnut that abuts the property at 461 Palm decided to not participate in the subdivision at that time. For the last 45 years, the residents of Rosemarie have enjoyed the fact that two property owners have held out, otherwise Rosemarie would have been a through street many years ago. As a consequence, the community has grown accustomed to that type of a situation because of residents on Palm and Walnut. Now, those people have property rights and would like to make use of their property similar to the property owners 50 years ago. He went on to say that the community of Rosemarie could not hold the property owner on Walnut hostage to maintain their lifestyle and thereby deny the property owner on Walnut his rights to develop his property. Commissioner Lucas did express concern regarding preserving the neighborhood and at the same time not frustrate the property rights of the applicant. He was not especially in favor of seeing Rosemarie become a through street and noted that with the proposed action that would not happen but he felt that it was inevitable. Commissioner Hsu said the design for the temporary guardrail would be aesthetically unpleasing and that is why he proposed his original motion. Commissioner Wen agreed with Commissioner Hsu regarding the barricade because it would be more pleasing. He had reservations on property rights because of the zone. Looking at the neighborhood only these two properties could be subdivided. He wondered if they could add thecondition to the motion made by Commissioner Lucas to add the barricade such as greenery or landscaping, something that would be more visually pleasing. Based on the above action, the Planning Commission's voted 2 -2 with one member absent, resulting in denial of the project. ENVIRONMENTAL ANALYSIS This project is categorically exempt from the requirements of the California Environmental Quality Act per section 15315. RECOMMENDATION TPM 03 -017 (Map No. 60058) October 7, 2003 Page 4 The Development Services Department recommends approval of TPM 03 -017 (60058) subject to the following conditions: 1. A Tree Preservation Plan shall be submitted to the Community Development Division and must be approved by the Community Development Administrator prior to any demolition or removal of any structures, trees and /or landscaping, or other site improvements. The Tree Preservation Plan shall show all trees with a trunk diameter of at least six inches in diameter and shall include evaluations of all such trees by a certified arborist. 2. That the easterly portion of the 30' -0" street dedication shall be barricaded to prohibit through access along Rosemarie. Said barricade design shall be submitted to and approved by the City Engineer prior to installation. Installation shall take place as part of the street improvement. 3. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and its officers, employees, and agents from and against any claim, action, or proceeding against the City of Arcadia, its officers, employees or agents to attack, set aside, void, or annul any approval or condition of approval of the City of Arcadia concerning this project and /or land use decisions, including but not limited to any approval or condition of approval of the City Council, Planning Commission, or City Staff, which action is brought within the time period provided for in Government Code Section 66499.37 or other provision of law applicable to this project or decision. The City shall promptly notify the applicant of any claim, action, or proceeding concerning the project and /or land use decision and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own option, to choose its own attorney to represent the City, its officers, employees, and agents in the defense of the matter. 4. Approval of TPM 03 -017 (60058) shall not take effect until the property owner and applicant have executed and filed the Acceptance Form available from the Community Development Division to indicate acceptance of the conditions of approval. CITY COUNCIL ACTION Approval Approve Tentative Parcel Map No. 03 -017 based on the following findings and directions: A.I. That the project and the provisions for its design and improvements are consistent with the General Plan, and that the discharge of sewage from the TPM 03 -017 (Map No. 60058) October 7, 2003 Page 5 project into the public sewer system will not violate any requirements of the California Regional Water Quality Control Board for this region. A.2. Find that this project will not have a significant effect on the environment and that this project is categorically exempt from CEQA per Section 15315. A.3. Authorize and direct the Development Services Director (or designee) to approve and execute, if necessary, a subdivision agreement for this project. A.4. Approve this project subject to any revisions required by the Planning Commission, and any conditions of approval set forth in the staff report or as added to, or modified by the Planning Commission. Denial If the City Council takes action to deny TPM 03 -017 the Council should make specific findings based on the evidence presented and move to deny the subdivision. The Council may wish to consider the following findings, any one of which is adequate for a denial, but which must be expanded upon with specific reasons to support the denial: D.1. That the proposed map is not consistent with applicable general and specific plans as specified in the Subdivision Map Act. D.2. That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans. D.3. That the site is not physically suitable for the type of development. DA. That the site is not physically suitable for the density of development. D. 5. That.the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. D.6. That the design of the subdivision or the types of improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. D.7. That the design of the subdivision or the type of improvements are likely to cause serious public health problems. D.B. That the proposed subdivision injuriously affects the neighborhood wherein said property is located. TPM 03 -017 (Map No. 60058) October 7, 2003 Page 6 D.9. That the design of the subdivision or the type of improvements will conflict with easements acquired by the public at large, for access through or use of property within the proposed subdivision. In connection with this, the legislative body may approve a map if it finds that alternate easements for access or for use, will be provided and that these will be substantially equivalent to ones previously acquired by the public. This provision shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. Approved by: +l" William R. Kelly, City Manager Attachments: Letter of Appeal Exhibit 1 Vicinity Map Aerial Photograph with Zoning Tentative Parcel Map No. 60058 Photos of the street and surrounding property Minutes of the August 26, 2003 Planning Commission Environment Information TPM 03 -017 (Map No. 60058) October 7, 2003 Page 7 EGL ASSOCIATE. 11823 Slauson Avenue, Unit 18; Santa Fe Springs, CA 90 Ph: 562 - 945 -0689; Fax: 562 - 945 -0364; E -mail: EGL88 @Aol.Com PAGE 1 OF 1 September 2, 2003 City of Arcadia Planning Department 240 West Huntington Dr. Arcadia, 91066 -6021 Subject: Tentative Parcel Map Application TPM 03 -017 (No. 060058) 460 W. Walnut Avenue Ladies and Gentlemen: This letter requests an appeal of Tentative Parcel Map Application No, TPM 03 -017. Attached please see 10 copies of the Tentative Parcel Map. Please contact the undersigned person at 562 - 945 -0689 if you have any comments. Sincerely, Hank Jong, P Civil Engineer Q C 100 0 IN TR 200 300 400 wo RN LONGDEM AVE � i M nW TP i� O J � m C, mN WALNUTAVE T XT- 1 -- t ryX ryn Rn ROSEMARIE DR ROSEMARIE OR LU ryR � O �� I R rR I „n IRV ,RR M9 ,rN Mn we xn N N a U. O LroS �ALIW` 4 I S Development Services Department AR AR Engineering Division Preparadby. 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PUBLIC HEARING TPM 2003 -017 460 W. Walnut Hank Jong Consideration of a tentative parcel map creating two lots from one. The staff report was presented. In reply to a question by Commissioner Lucas, Mr. Li said that the barricade will block off vehicular traffic, yet allow pedestrian traffic. If not approved, the 18' strip would remain more like a driveway and would not be opened up for through access. There has not been any plans proposed to develop the southerly property, but there is the potential to develop it. Although, it has adequate depth, the width may be substandard. Ms. Butler indicated that the condition of the street would not change from the existing situation. Access will not be for through traffic. The only change will be the new lot that will have access to Rosemarie. This is not an unusual situation. It will allow for the future development of the other lot. Scott Chang, 11823 Slauson, Santa Fe Springs, said they are in agreement with all of the conditions in the staff report. 1-100 �- �N Linn Magofein, 2325 Florence Ave., said that similar proposals have been suggested several times, where it has been proposed to make Rosemarie a through street and most of the neighbors have been opposed to it primarily because this is a unique situation in their immediate area. He felt that this situation should be addressed so similar type proposals are not made. He felt that it would be simple to have a driveway from the east end of the west section of Rosemarie to the lot facing Walnut. He did not think that it would be wide enough to split up. The neighbors would like to keep that a dead end street similar to what has been done along Michillinda. He wanted to have Rosemarie remain closed to through traffic. He thought there would be a safety issue if it would be opened up. Ms. Butler remarked that the ultimate goal of the city would be to see Rosemarie as a through street. Code requires that there be a minimum 75' street frontage, and that the City does not allow flag or back lots. Philinda Gruen, 422 Rosemarie Dr., the dead end street provides safety and if this is made into a through street property values will decline. Yee Eng, 2333 Florence Ave., moved here because the streets are beautiful and quite. She indicated that she has three young children who like to play outside and making this street a through street would be more dangerous and increase traffic. Joe Mackowiak, 536 Rosemarie, their street is unique and wanted to keep it as is. Angelica Leidig, 439 Rosemarie, stated that the only reason they purchased here was because they were 'looking for a cul -de -sac because it is quiet and safer for the kids due to minimum traffic. They oppose the lot split because it will reduce property values and the safety of all the children and the neighbors. It Arcadia City Planning Commission 3 M6/03 is a quiet neighborhood. There are elderly who walk in the area and their safety should also be considered. Lane Leidig, 439 Rosemarie, echoed what the other speakers have stated. There is no sidewalk for the residents and he saw very little benefit if this is approved. Joan Mackowiak, 536 Rosemarie, said they have enjoyed their quiet and safe neighborhood. Approving this would be wrong. Chiu Lan Chiang, 600 Rosemarie, said she has young children and, she feels that their area is safe for them to go out and play but if this is approved and the street is put through they would lose that safety. Victor Pan, 448 Rosemarie, said they do not mind driving around to get to Baldwin. If they open up Rosemarie and connect the east and west side, there would be no benefit. He did not object to the lot split but wanted to keep the street closed. Jonathan Young, 500,Rosemarie, opposed the lot split because it would take away their current safe neighborhood. Name unclear, said Rosemarie is not as wide as Palm. There is no sidewalk there. They drive slowly in the area because they know that their neighbors have young children. This approval would reduce the amount of safety that they currently feel they have in the area. Tony,Chen, 501 Rosemarie, said he moved into this area recently. His previous neighborhood was very noisy and if this street is opened up it will increase traffic and the noise level. Alanna Scanlon, 461 Palm Dr., said she is the owner of property at the end who is blocking the street and she is ;not ready to sell. By her not selling her property, she is blocking the street. She agreed with all the comments made by the previous speakers. No one else spoke in favor of or in opposition to this item. Chairman Baderian closed the public hearing. In answer to a question by Commissioner Wen, Ms. Butler said there would not be through traffic as a result of this approval. The road will be barricaded. Currently, the residents of that area who do not go to Rosemarie because it is not a through street are diverting traffic on Palm or Walnut. Phil Wray, City Engineer, said that obviously. connecting these two streets would change the character of the street. , The City is recommending approval of this because there is no measurable traffic impact that they can see. The traffic is average for a residential street. Anything less than 2,000 trip is very common for Arcadia as a residential street. This is not a typical cul -de -sac situation where, it is permanent, it is a finished street with curb and gutter. This is truly a dead end street. He believed that the long term plan was that the streets would connect. It looks like the water has to flow through to the other. He felt that the connection was intended. He did not think that it is out of character for what is around the neighborhoods to the north and south. The advantages by making this a through would be that there would be better neighborhood circulation. Relative .to emergency responses it would provide them a little quicker access as opposed to circling the area. Arcadia City Planning Commission 4 8126/03 In answer to a question by Commissioner Hsu, Mr. Wray said that they are proposing to have the barricades up and do not have another project before the City, thus, do not know what would be proposed. Ms. Butler explained that there will be a half of street developed in front of the lot which would end on the east side, so there would not be through traffic but there would be an 18' wide right -of -way. There will be frontage on Rosemarie, so eventually if the property to the south is sold and developed, the barricades could come down and the other half developed. There would be no through access to Rosemarie unless the other side is developed. Commissioner Lucas asked what would happen if the Scanlon property dedicated their 18' to make it a whole street. If so, how would they go about closing it off similar to Hugo Reid. He felt uncomfortable in saying to the property owner that because he has provided a public benefit at his personal expense and because he has chosen to use his property in a certain way that was acceptable, but if he wanted to use his property in another way, he cannot because the area residents have enjoyed what he has given them, even though the property owners on Rosemarie did not have to pay for the benefit of a dead end street. So, if they chose to reasonably exercise their right as property owners and divide their lot what can the city do to protect or try to retain the neighborhood of it by not turning Rosemarie into a street. Mr. Wray said that could be done and they could accept the dedication. What was done on Hugo Reid was as a result of a unique situation. Any special situation like that would be reviewed and alternatives would be considered. There is a unique aspect, which would need investigation. Ms. Butler remarked that she was working in the City when Hugo Reid was closed. That was a particularly unique situation because of race traffic where traffic would cut through the Village area out to Sunset. There was race traffic compounding a very difficult situation. This was a major policy decision on the City Council's behalf because they diverted traffic to other neighborhoods. It is a very delicate situation. They need to see the General Plan designation which looks at it as a neighborhood street. The City takes a very hard look before a street is closed off because traffic is diverted on other streets as a result of a closure. Commissioner Hsu made a motion to approve the TPM with the requirement that barricades provide a more permanent solution. The motion died due to lack of a second. MOTION: It was moved by Commissioner Lucas, seconded by Chairman Baderian to approve TPM 2003 -017 subject to all the conditions listed in the staff report. Commissioner Lucas indicated that every resident on Rosemarie is benefiting from two things that some property owners on Palm and Walnut did when they agreed to subdivide their lots thereby creating Rosemarie. The anomaly that exists here is that one property on Walnut which abuts another on Palm decided to not go along with the subdivision. For the last 45 years, the residents of Rosemarie have enjoyed the fact that two property owners have held out, otherwise Rosemarie would have been a through street many years ago. As a consequence, the community has grown up being used to that type of a situation because of residents on Palm and Walnut. Now, those people have property rights and Arcadia City Planning Commission 5 &26103 would like to make use of their property similar to the property owners 50 years ago. Unfortunately, the creation of this neighborhood is in conflict with this development and the opening of Rosemarie. He went on to say that the community of Rosemarie could not hold the property owner on Walnut hostage to maintain their lifestyle and thereby deny the property owner on Walnut his rights to develop his property. He wanted to keep a community and the neighborhood. and that is why he was asking the City Engineer how they could preserve, this neighborhood and at the same time not frustrate the property rights of the applicant. He felt they have an opportunity to do both; to preserve the neighborhood and permit reasonable use of property by the owner. He said he would mostly side with the neighborhood but did not want to deny the rights of the owner on Walnut to develop his property. He 'did not want Rosemarie to be a through street. With the proposed action that would not happen but he felt that it was inevitable. Commissioner Hsu said, the design for the temporary guardrail would be aesthetically unpleasing and that is why he proposed his original proposal. Commissioner Wen agreed with Commissioner Hsu regarding the barricade because it would be more pleasing. He had reservations on property rights because of the zone. Looking at the neighborhood only these two properties could be subdivided. He wondered if they could add the condition to the motion made by Commissioner Lucas to add the barricade such as greenery or landscaping, something that would be more visually pleasing. Commissioner Lucas felt the barricade would be on public property so that would need to be maintained and irrigated by the City. He wondered if that would be practical? Mr. Wray said that indeed that would be a public street and the north side a contiguous public street. The recommendation was to put a standard barricade over the north half and there would still be vegetation on the south half. One reason is that if this is done the street would be visible from one side to the other and someone may try to run through the barricade or not see it. The intent of a wood barricade is that it would give before a car would give up vs. concrete which is less forgiving. So, the wood barricade is intended to be permanent but have the ability to break away in an accident. Striping would be reflective so it would be visible whether during the day or night. Obviously some greenery would be more aesthetically pleasing but it would be on a public street. Ms. Butler said that if there is a dedication, the City Council would need to approve it. It is difficult to address what could happen. If this is approved, the street would remain as is and there would be no through access. Because'this becomes a public right of way, the City would have certain responsibilities to have barriers that are required for safety reasons. Commissioner Lucas asked if they could limit the frontage and leaving the balance of the property on the easterly side not dedicated to the City, thereby creating a green strip, that would remain under the ownership of the property owner. Ms. Butler said that they could get an irrevocable offer to dedicate for the future. Eventually the goal of the City would be to see this as a through street because it is a residential street. Mr. Wray said this would be a residential street that takes traffic from those streets and distributes them onto collector streets. In keeping with the character of the surrounding neighborhoods, staff Arcadia City Planning Conunission 6 8/26/03 recommends requiring the entire dedication. The City looks at it as the opportunity to get this dedication through this process. ROLL CALL: AYES: Commissioners Lucas, Baderian NOES: Commissioner Hsu, Wen ABSENT: Commissioner Olson Ms. Butler indicated that because it is a split vote, the project is denied. The applicant or any Council Member may appeal this decision to the City Council. She noted that there is a ten -day appeal period. Arcadia City Planning Commission 7 8/26/03 3 1 _ . CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 w e (626) 574 -5400 °O asoaetso�� s ENVIRONMENTAL INFORMATION FORM Date Filed: General Information 1.. Name and address of developer or project sponsor: Joseph Win 5009 Walnut Grove Avenue San Gabriel, CA 91776 2. Address of project (Location): 460 W Walnut Avenue, Arcadia, CA 91007 3. Name, address and telephone number of person to be contacted concerning this project: Hank Jong, EGL Associates, Inc. .n Avenue, Unit ,. . . 90670 4. List and describe any other related permits and other public approvals required for this project, including,those required by city, regional, state and federal agencies: N/A Zoning: R -1 General Plan Designation: single family residential Proiect Description Proposed use of site (project description): Subd vid;ncr the existing 1 lot into 2 lots" Demolishing of the houses. 8. Site Size: z r r -71 r Sq. Ft.1 n RA (grn.; g 1 Acre(s) (gross) 9. Square footage per building: unit 1: 7.200 SF. unit 2: 7.200 SF 10. Number of floors of construction: 11. Amount of off - street parking provided: N/A 12. Proposed scheduling of project:. 6 months 13. Associated projects: N/A 14. Anticipated incremental development: N/A 15. If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of household sizes expected: 2 units. unit size =7,200 SF sale prices depend on market conditions, built for single family use only. 16. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square footage of sales area, and loading facilities, hours of operation: N/A 17. If industrial, indicate type, estimated employment per shift, and loading facilities: N/A 18. If institutional, indicate the major function, estimated employment per shift, estimated occupancy, loading facilities, and community benefits to be derived from the project: N/ 19. If the project involves a variance, conditional use permit or zoning application, state this and indicate clearly why the application is required: N /A,. EnvironlnfoForm -2- 4101 20. Are the following items applicable to the project or its effects? Discuss below all items checked yes (attach additional sheets as necessary). YES NO ❑ 0 21. Change in existing features of any hills, or substantial alteration of ground contours. ❑ 22. Change in scenic views or vistas from existing residential areas or public lands or roads: ❑ ® 23. Change in pattern, scale or character of general area of project. ❑ ® 24. Significant amounts of solid waste or litter. ❑ 0 25. Change in dust, ash, smoke, fumes or odors in vicinity. ❑ 0 26. Change in ground water quality or quantity, or alteration of existing drainage patterns. ❑ ® 27. Substantial change in existing noise or vibration levels lathe vicinity. ❑ . 0 28. Is site on filled land or on any slopes of 10 percent or more? ❑ 0 29. Use or disposal of potentially hazardous materials, such as toxic substances, flammable or explosives ❑ 0 30. Substantial change in demand for municipal services (police, fire, water, sewage, etc.) ❑ 0 31. Substantial increase in fossil fuel consumption (electricity, oil, natural gas, etc.) ❑ ® 32. Relationship to a larger project or series of projects ❑ ® 33. Has a prior environmental impact report been prepared for a program, plan, policy or ordinance consistent with this project? ❑ ❑ 34. If you answered YES to question no. 33, may this project cause significant effects on the environment that were not examined in the prior EIR? - Environmental Setting 35. Describe (on a separate sheet) the project site as it exists before the project, including information on topography, soil stability, plants and animals, any cultural, historical or scenic aspects. Describe any existing structures on the site, and the use of the structures, Attach photographs of the site. (Snapshots or Polaroid photos will be accepted.) EnvironlnfoForm - - 4/01 36. Describe (on a separate sheet) the. surrounding properties, including information on plants, animals, any cultural, historical or scenic aspects. Indicate the type of land uses (residential, commercial, etc.), intensity of land use (one - family, apartment houses, shops, department stores, etc.), and scale of development (height, frontage, set - backs, rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will be accepted. Certification I hereby certify that the statements furnished above and in the attached exhibits present the data and information required for this initial evaluation to the best of my ability, and that the facts, statements, and information presented are true and correct to the best of my knowledge and belief. Date bty*f `* if %' �Y (Signature) For EnwonlnfoForm -4- 4V Environmental Settine 35. The project site is located on the south side of W. Walnut Avenue. One existing 1 -story single - family house and its associated structures are currently located on the project site. Several trees are located on the site. None of them are oak trees. Besides the residential structures, the site is generally covered with concrete pavement and landscape area. No known cultural, historical and scenic elements are located on the site. The site photos are attached. 36. The surrounding properties of the project site consist of residential houses. Existing 1 -story house and its associated structures are currently located east and north of the project site. An existing 2 -story house is located west of the project site. The vicinity site is generally covered with concrete pavement, asphalt and landscape area. No know cuhural, historical and scenic elements are located on the vicinity. The vicinity photos are attached. PRELIMINARY EXEMPTION ASSESSMENT CV FPV 8AT 6V' Bap (Certificate of Determination when attached to Notice of Exemption) 1. Name or description of project: TPM 2003 -017 2. Location: 460 W. Walnut Avenue 3. Entity or person undertaking project: A. X B. Other (Private) (1) Name: Hank Jong (2 ) 4. Staff Determination: The City's Staff, having undertaken and completed a preliminary review of.this project in accordance with the City's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that this project does not require further environmental assessment because: a. The proposed action does not constitute a project under CEQA. b. The project is a Ministerial Project. C. The project is an Emergency Project. d. The project constitutes a feasibility or planning study. e. X The project is categorically exempt. Applicable Exemption Class: 15 f. The project is statutorily exempt. Applicable Exemption: g. The project is otherwise exempt on the following basis: h. The project involves another public agency which constitutes the Lead Agency: Name of Lead Agency Date: July 15, 2003 Thomas P. Li Staff 7102 i � iL r r rr 9� ry � , p i , IN A l so 't!�a , `y��s�f A'� y "'w<.8r'��i�.�„'E ..:��ri #�yr� ,d.� k' �t` a" Y �" �' n ` '�'s5 a �� e :'�xvhl'`�+�.2,➢� " `'h a.�.� vc � s �^:.r ti is 4 i v it R s r, r r •e R s r, r r .. F r ?;. r � i♦ 3 r � "� STAFF REPORT OFFICE OF THE CITY CLERK DATE: October 7, 2003 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JUNE D. AL FORD, CITY CLERK SUBJECT: REPORT AND RECOMMENDATION TO FILL ONE UNEXPIRED TERM ON THE HUMAN RESOURCES COMMISSION SUMMARY Recently, Human Resources Commissioner Perry Cope advised the City that he is moving to Colorado and will therefore no longer be available to serve on this Commission. Commissioner Cope's term ends June 30, 2006. The City of Arcadia Human Resources Commission is comprised of five (5) members who meet on the second Thursday of each month and act in an advisory capacity to the City Council on policies concerning personnel administration, such as: • Recommends to the City Council, after public hearing thereon, the adoption, amendments or repeal of Personnel Rules and Regulations; • Recommends to the City Manager and the City Council the adoption of revisions of the position classification plan and class specifications; • Hears appeals of any person in the Classified Service relative to any suspension, demotion or dismissal and makes recommendations to the City Manager; • Makes any investigation which it may consider desirable concerning the administration of personnel in the municipal service and reports its findings to the City Manager or the City Council; • Performs such other duties as may be prescribed by the City Council. The list of applicants is as follows: Cynthia Armstrong Annemarie Cavallaro John Davis David Holt Janet Lohmann- Klekner Shawn Tsai RECOMMENDATION Joann Bradvice Charly Cheung Dolores Foley Lowell Lachelt Jeffrey Meyer LASER IMAGED Move to APPOINT a member to the Human Resources Commission from the Citizen Service Resumes attached to this report to fill -out the unexpired term of Commissioner Perry Cope to June 30, 2006, or; Conduct interviews with each applicant at a future time and date as determined by the Council. aNP CITY OF ARCADIA Citizeh Service Resume Office of the City Clerk 240 Wo HyntlnQ�tqn Drive Arcadia, CA 91007 (625)` 31/4-5410 RECEIVED JUN 2 2003 CITY OF ARCADIA CITY CLERK 4f Voluntary advisory boards and commissions are ilif6d b6 Arcadia,BeautifUl Commission Parking, District Commission Historical Musemm Comm . Isslon Planning Commission Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Cltlzep$' Commission Date of Appi IcWtlon Roard/Commlsslon a:lYpiled for: �AkLMR- Ka t5 I Piame Pirst, st OWN' Address Acj R wR 4 Home Phone Business Phone How long have you been a resident of Arcadia? ko N Are you a registered voter? Yes Occupation_ Employer Education (include professional or vocational licenses OF CoMunity Involvement (list organization member . shinr a * and committee assignments) CA U.4� Or k P�, OL 117 cx� lkN�k (over) No is there In.your background, . .A.._ L n I that qualifies hat do you see as the objectives and goals of th.e adviso'r'y B'dafd of 1 . --in n ) ' .-9 . -, . �, it . 0 as an appointee? ++�� t rvmtt o` „'' l...J� which'you are applying? re you aware of the time cofiirtiltment necessary to. fulfill the obligations of an appointment to this.position? Yes i No_ re you aware that financial disclosure may be required annually, (e.g. sources of Income, loanf, gifts, vestments, Interest In real property as requlred by state ).7. n A ;Yes +/ No.” 'hat special quality can you bring to an Arcadid advisory body? hereby certify that the foregoing Information is correct to the best of my knowledge. Signature Date 'lease attach additional pages if necessary and return to the address listed on the reverse side U 4 1V I . - I Voluntary adrisiay,be k anal coinrMsslons OM listed b A seautiful Commission Historical Museum Commission Huraw Resources Commission 1.1hrarf.5"940 Date of Apgjkatlon May 2 2 Joann First P Planning Commission Recreation and Parks Commission El Bradvica Last G . �7 M- MUIR 0 �6 0065 . Hom e ' Bu si nes s How lono M44 VdVIbiaen a resident of ArcAdl 1972 -��I 988 �002 Present Are - yo u I a register I vot er? I ye$Ax� No Occupatt*fL—Business Owner Employer, The Brogoa Com . an Education (include Professional or vocational licenses or certificates 1983 Graduated from Arcadia High School 1988 C ftin Cafi%mia State University Los Angeles with &Bachelor's Degree in Political Spience. Commurft involvement Olst organization memberships and committee assignments) Z, Although my community involvement has been limited to delivering Meals on Wheels for the Arcadia Chapter of the American Red Cross, I am currently in a position to offer more of my time, expertise and energy to the City o I f Arcadia. I see this opportunity as the beginning of many years of community involvement. (over) hat Is theca in your background, training, education or Interests that qualifies you as an appointee ?° a As a format Deputy Ctt�. Manager ei ot�m � iy of A mb� � 1 a�v@:an ex€a�ive working lose o gf Nadal govnmed4 is ftmetidiis, its funding and{its limitations especially those of a full service city ' e 4 all Arcadi &: Specific to t4e 1 ItimaII Resources Commission, I acted as lead negotiator m Alhambra's M Process with•its'Misablliineous Employees s acx41$oii •. 1d?, uI#IY appointed to e final decisions on employee grievances that wet�e appealed 6 the City: gar: Specific to the, Recreation Comnpsioti; trot only am I familiar with its fumtions and dudes, my own children hA1<o'$t a tfad from Arcadia's parka and tiie many classes they bayv tike Avm tho Recreation Department. hat do you see as the objectives and goats b s i6rntwsshsn for which you are applying? The goals and objectives of the Human Resources Cominieaio>i' to offer input and make fair and educated decisions regarding personnel administration acid employee diaciplinaa: d grievances. The goals and objectives of the Recreation and Parka Commission is to offer fresh ideas for mzproved recreational opportunities for the city's residents Wimp entato its park 13 tth commissions work closely wi$i.t wk fcspeetive department chairs and staff. J ! li � RY '.. p.. . re you awttir4a Oc illa ?lilac dii snlE necessary to fulfill the obligations of an appolr6*11i*16 tbis'potttion? . ,. •.. .fib.. .9: ... i'n R'e.9iw. ..k .�. .. >a . . /i a. .. yesy No— re you aware that,flrtancl'at dlscWure iria'-be ' `i ' . yt requited annua'tly, Ce.g. sourced of intorZie, loans, gifts, ivestiid6tlt�ei` Hife►§l ltttl '.[�'aoplk.rAd.Gy`st8tllu+sit __, "t;.:aror_• !hat specla! quAy can vou. bring to an la advisory body? A * " mosYspecisi quality I can brinjg.t4 as Arcadia advisory,bod is the i5tneft of h8g'nultipe Persp9ctives. I am a long time resident of Arcadia; I am_a patent of dl ee childreli; l` am a business owner, I am a former Deputy City Manager with a wealth of "enence.in public adii inistratiom Iii' addition, I am hard, worlang, honest and dedicated. Above all, I love public service and welcome the opportunity to improve the quality of life for Arcadia residents. hereby certify that the foregoing Inforriiatioit Is correct to'tht - lA ;t of rhy kKovA ge. • .. ^Q'�� Lute ' lease attach additional pages If necessary and return to the address listed on the reverse side _i ,, Joann G. Bradvica 2038 Elkins Place _ Arcadia, Califbrriia 9IOQ6 (6217) 8210908 X626) 447 =0230 fax May 23, 20U3 'the Honorabie Dr. Shang Ching and Metnberg of the City. Council City of Arcadia 240 West liuntingtonDrive Arcadia, Cali fornia 91007. Re: Consideration of Coinmialoner Appointment on .. Recreation and Parrs Commission or Human Resourees Commission Dear iiomrable.lvlayor Chang and Members of the City Council: Thank you for the ol>rtunity.of submitting aCitizen.SeYVice Resume for a commissrotaer's position on either the Recreation and Parks;Commission or the Human Resources Commission I have been aresident of Arcadia for many years. My arents located.to Arcadia in 1972'and enrolled my siblings and myQelf in Holy Angels School Upon graduatiou,6om Holy Angels I : proceeded to Dana Middle School and then on to Arcadia High SctiooL I received a Bachelgrs Degree in Politicai Science 8om California State University I:os;Angeles:` Shortly after that, I pursued a career in public administration with the City of AIbainbra I have eight challenging' and; wonderful years of professional experience in local governmetlt. I... began as an Administrative Aide in the Cityof dhambra% City Manager's Office in I900: In' poei less•tharl -$ve yearg.I went from, a non - management don to M nagement Assistant to .Assistant to the City,Manager to Deputy City Manager My quick ascension in rank •was the• result of my hard Work,' integrity and my love for publid service. M responsibilities. as a Deputy City Manager were many and diverse. I obtained a wealth.of knowledge ui the workings of the oity Couincil and all.city departments: I had the honor to serve. under a very challenging; proactive and seasoned City Manager who trusted me at the Helm of th0.city in his absence. I left Alhaitibra sitar 8 wonderful years to pursue a lbooining horiie -based business that allowed tie, to retairt my salary level and raise my small 'children at the same time no ft 0 It CITY of ARCADIA ��� i Citizen Service kesdr'rle REC�tt►�n �,�, ,;::: ,,.. f - ,. • r is .. . Office, of the C1ty Clerk:< plgy 240 W. Huntington Drive WYCLERK Arcadia, CA 91007 r (626) 574_ 54.10 Voluntary atdW1soryboards and commi'ssion's are listed' below: " Yli1' Arcadia Beautiful Commission Arcadia Historical Museum Commission Parking District Commission Building and.Flre Code kppeafs Board ' Planning Co4irilssion Handicapped Accessibility Appeals Board ` Recreation 'arid Parks Commission Human Resources Commission Senior Citizens' Commission Library Board of Trustees Sister City Commission Date of Application and /Com mission applied for: rr �m:ission Name Ann sY a6 ie [Alla tb alaSC9 Addr..essI tgQpr . - Home P hone Business Phone L ) A How long have you been a resident of Arcadia? 1 ve t Are you a registered voter? Yes x No Occupation i( Employer Education (Include professional or vocational licenses or certificates) 0 \raC \U a SoLn Golorie.l A\ssxon I�iti b sc1ncol; [z� -o A Ca Lak Ar�o,�l�_ Community involvement (fist organization memberships and committee assignments) nf> 9 (over) What is there in your background,, training, education or Interests that qualifies you as an appointee? ? A p- �Yo�ac�ylttjd �'Kw9arnan� Q hts ��lrou�it ;1�� Amer'�cnr� ACb+tra�on A�sed,anm�wrid ColleAve t�tn .lri 'rlubiic Seckor and' r a eaitra�} rh+tiu _Ih Los Angeles �noA-Tecl . What do yoirse a's• the objectives and goals of the advisory board or commi for which you are applying? \ �le) Q C IS �O �Y�k i� F�l� n ICi �S FIL vr, "' RaVx c qsp 'Qi6d � � ,. •�,.. E_� �tY1ca'1'I �g 0.na P-6ssraedbcm +er gj .�kA aniyo 1a w,.,e , ar� discs h r yy e ors N at].�he.�.i '.. n `�'ablo M44rle'q 0 paxmmiiees on armbae � a- wl� cj„ Att ,`' C'% serAcel -Vn roush 0.?fr,Pr,�, use. 4 'As ?soonr.a,`. Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes-X No_ Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans, gifts, investments, interest in real property as required by state,dawV ? Yes,- No_ y What special, quality can you bring to an 'A d1dia advisory body ? — I - n!tS Ave 1ssu�os I t�6lvP_ I hereby certify that the foregoing Information is correct to the best of my knowledge. Signature , � raaa Date Please attach additional pages if necessary and. return to the address listed on the reverse side ;s /m 3 CITY OF ARCADIA Citizen Service Resume . -,.JUN 7? 8.. . CITY OF ARCADIA CITY CLERIf Office of the City Clerk 240 W. Huntington Drive ulul Arcadia, CA 91007 (626) 574- 5410. d1 z��63 4A Voluntary advisory boards and commissions are listed below: l Arcadia Beautiful Commission Building and Fire Code Appeals Board — -- Planning Commission Human Resources Commission Recreation Commission /Library Board of Trustees Senior Citizens' Commission Parking District Commission Sister Cry Commission ♦ eeieteeererr+ f�eterre�eeaa+ rrre< rc�rriarerereta+ reer�resreertrrer. eeerarwse :rrtera►trrererr.eer Date of Application -2 Education (include professional or vocational licenses or certificates) v involvement Qist organization memberships and committee assignments) A f What is there i{t -%bur background, training, education or interests that qualifies you as an appointee? ii v V What do you see as the objectives and goals advis board or commission for which you are applying A s. I / r . /J A. n .z . U .A Are yqu aware.of-the,time commitment necessary to fulfill the obligations of an appointment to thi ptrsition? Yes No_ Are you aware that financlal disclosure may be required annually, (erg, sources _of income, loans, gift s, . investment! � Ipterest,i,n tea) prop �erty;as required: by stt>te :law )? Yes l% No What speual t uaiit� can you bring too an Arcadia advisory bodyl .. ..... I hereby certify that the foregoing information is''correct to the best of my knowledge. _ J CO 7 CiJ gnature Date Y ti J T4 Charly Y.C. Cheung (Investment Cansultaml ® e Director. Senior Vice President E -W INVESTMENTS, INC. 139 E. LAS TUNAS DRIVE, SAN GABRIEL. CA 91%76 TEL: (213) 283 -2211 (62q285-0606 FAX: 1526) 285 -7146 Personal Bactgrounll., .Name: Charly Yuk Chia Cheung Age: 65 Mr. "Cheung was born in Xwungtui:g province of China, naturalization 4 .citizen of United States of America, graduated Fran National. Chung Hsing University of Taiwan. B.A. Degree in-law and M.A. Degree of. f„ Seton Hall University New Jersey. Social Service: Mr. Cheung has been devoted his time in many communities service, especially in educational field, in order to help the children of new immigrant from Taiwan, Hong long and Indochina to solve their educational problems. Be was the past president of National Chung Hsing University Alnsni Association, president of Chinese American Parent and Teacher Association, member of Alhambra School District eiling"1 2ducation Advisory committee, the Indochinese Refugee Social Service community Advisory Board and director of many community and family Associations. Member of Republican Presidental'Task Force Committee. Awards: He also has been awarded by National Association for Bilingual Education, California State Senate, Alhambra School District, Chinese 9ietnam Friendship Association, Monterey Park City councial for recognition of his out- standing service and contribution to the community. YOUR ACCOUNT IS INSURED UP TO 2,500,000 �-7- ■,,.,. M CITY OF ARCADIA V �Ir6/o MAY 10 �$ 0 1Y Or ggCqOW CrN (I f.FRN J �V Citizen Service Resume c ,�, Office of the Qty Clerk 240 W. HunAngtary DVkVe i6 A .fitl 7 (622) 574 -500 ! Vakwtary advisory boards and commissions are fisted below: Arcadia Beautiful Commission Parking District Commission SWiWing and Fire Code Appeals Board Planning Commission Handicapped Accessibility Appeals Board Recreation and Parks Commission Mkm,an Resources Commission Senior Citizens' Commission Library 111 %rd of Trustees Sister City Commission ,Date of Application Board/ Commi'ssIon applied for: H c m oin 12 e J o rc a s' t ®+. 141 n r, Aame sot)7 D V,°f First Last Middle Address 1't9 QekA rt Lar e — Home Phone � L "7 - 9 q7 Business Phone 6 161 ED 3 21 iT 1 How long have you been a resident of Arcadiat Are you a registered voter? Yes No Occupation 'Af F, NAN r a 1 Employer h4 t -F, rr2 Ca / Z"P Education (include professional or vocational licenses or certificates) p Community involvement (list organization memberships and committee assignments) (over) a La � 2 10 CITY OF ARCAOw CITY CLERK CITY OF ARCADIA GJ ,,IOJ� Citizen Service Resume Office of the City <Cierk 240 W. Huntington, Drive Arcadia, CA 41007 H lvk' o: ) (626) 574-5410: Voluntary advisory boards and - commissions are listed below: Arcadia Beautiful Commission Building and Fire Code Appeals Board Human Resources Commission Library Board of Trustees Parking District Commission Planning Commission Recreation Commission Senior Citizens' Commission Sister City Commission y v Employer Education (Include professional or vocational licenses or certificates) Commu involvement (list organization memberships and committees a :�c�Q�F —~ /%CG�C�GIJ�•l�. � (-ems v (oveA How long have you been a.resident of Arcadia? / � Are you a registered voter? Yes No V r ' What is there in your background, training, education or interests that qualifies you as an appointee? What do you see as the objectives and goals of the advisory board or commission for which you are applying? ZI �, Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes X No Are you aware that financial disclosure may be required annually, (e.g. sources of income, loans, gifts,. investments, interest in real property as required by state law )? Yes_;,,�LL„--No_ What special quality can you bring to an Arcadia advisory body? y.Ca&L,, . _ . w A w AEI I hereby. certify that the foregoing information is correct to the best of my knowledge. �07 Date Please attach additional pages if necessary and return to the address listed on the reverse side Signature Resume of Dolores Foley I was employed for 31 years at the Los Angeles City Department Water and Power (DWP), the largest municipally -owned utilityin the United States. Duringmy career at DWP,1 worked 28 years in the Human Resources Division. Prior to my retirement in 1995, I was Manager ofthe DWP's Health Care Administration Office, overseeing the health and dental plans benefits for 11, 000 active employees and 7, 000 retirees, managing a staff of 12, and responsible for an annual budget of$68 million. My responsibilities included.• + negotiating the employee /retiree health and dental plans contracts with the. carriers + participating in discipline and grievance meetings with management and the employee unions + setting policies for the Health Care Administration Ofli'ce + formulatingposition descriptions andparticipatingin the classification ofsaid positions • chairing the committee responsible for arbitration of employee complaints relating to benefits • managementliaison to theDWPJointLabor /Management Health Care Committee 11 1.1 r ' f Gi CITY OF ARCADIA Cit2en.Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007. (626j -04-S410 Kiz��o Recam MAY 2 3 20,62 arr a Voluntary advisory boards and commissions are listed below: Arcadia Beautiful Commission - Arcadia Historical Museum Commission Parking District Commission f Building and Fire Code Appeals Board i!E Planning Commission f Handicapped Accessibility Appeals Board *Recreation and Parks Commission P a16Senlor Citizens' Commission Library Board of Trustees Sister City Commission Date of Application 5- 14 - 0Z "nard/Commission applied for: See 2660*4e Address_;(., Middle Home Phone (blbl 447- 4Z'Ll Business Phone (f9 h'I - 1'lDU. How long have you been a resident of Arcadia? L axs Are you a registered vooterZ p 1 Yes -_ No Occupation 20y eA. AlyiStv'_` Mon" M Employer el &yiL o1TrmE Education (Include professional or vocational licenses or certificates) . A-+s scbmA _ 8 , N a popt 9 Ito a su�•.�e► gas L;c.exa.�«s a' Community involvement (list organlz�tlon memberships and committee a oca1 Csva�d5e> nYS< a ..ergd�._�ga�= nonS,Gwt- �cre�c�- �!'o rl al.l - b&vAt�i- t4tt 4& e �S ko <Al . I (over) What is there in your background, training, education or Interests that qualifies you as an appointee? r c�2► �n'�c� � �', s��S 'c�+rn;n.< <� 4's��r�' td� 1�� S11ria��ll�P— s.as�.s`s� . s e s t t+s g� . e o.ehr��x w+ a'ers .)= s c �i,11► ?1tt�o�we.� Laet� , What do you see as the objectives and goals of the advisory board or commission for which you are applying? �11 ` �, e�ejen� a. �. ��`re 5��.�' a-� eensls}e�� eti�nys success• Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes Z No_ Are you aware that financial disclosure may be required annually, (e.g. sources of Income, loans, gifts, investments, Interest in real property as required by state law )7 Yes✓ No_ I What special quality can you bring to an Arcadia advisory body? _ 1f`1p,'ALC' 1Y1 I hereby certify that the foregoing Information Is correct to the best of my knowledge. Signature Date Please attach additional pages if necessary and. return to the address listed on the reverse side CITY OF ARCADIA Cititen Service Resurrie Office, of the City Clerk A40 W. Huntington! ., , ve " Arcadia, CA 91007 (626)" 574"5410> k: Voluntary advisory boards and commisslons are listed below: Arcadia Beautiful Commission Parking District Commission Historical Museum Cnnlmission Planning Commission Human Resources Commission Recreation and Parks Commission Library Board -of Trustees Senior Citizens' Commission Date of Appltcatlon S f 0 3 _ Board /Commtstlon applied for: L, 1''Ik1^Id o !Q_ 4 l nk� . lk I U V/ ILA A,A� -rc, T lame d Pcn F-O N rrah a MWAr last Middle' Home Phone cry Business Phone (foX1 Co 1Lo -mil How long have you been a resident. of Arcadla70d/ - d&& -- ' Are you a registered voter? Yes No joiiu.O a t1 lRrs Occupation iz'� Employer ,. Education (include professional or vocational licenses or certificates) - 9 1 4.D Pa - )3 R, A ki,4rA UGS . v Community Involvement (list organization memberships and committee assign <7i> or,('nPA AI w U1 Annnne 3)C CLbdOA IA- (over) Nhat Is there In.your background, training, education or Interests that qualifies you as an appointee? I par + N . a" &UW a- What do you see R 1vW 4 _ ich you are applying? 1iLe...VM, e..i AA -_ 4;\1 I ) . AAV f f? e tt, 4o c Qn I -04 aid Are you aware of the time c , mitrtfent necessary to ful t e obligations of an appointment to this position? Yes No_ Are you aware that financial disclosure may be required annually, (e.g. sources of lndome, loans, gl €fs; Investments, IMMist Whiai pYooerty as requited'by'state law)? Yes- - No i I What special quality can you bring to an Arcalila advisory body t _�, n �_ ye , A —�f .._ ,�.:. c.� 'r.. \_ t\... JL .. w... hereb certify k= ego lttionn Is s V' .3 V-xo 1kAzL- z to the best of my knowledge. 4 4� Ma q c:c 4 1 ta� e{o3 Date Please attach additlonal'pages if necessary and return to the address listed on the reverse side CITY OF ARCADIA Citlizen_Service Resume Office of the City Clerk 240 W. Huntington Drive Arcadia, CA 91007 (626) 574 -5410 Voluntary advisory boards and commissions are listed below: Arcadia Beautiful Commission _ Parking District Commission Historical Museum Commission Planning Commission Human Resources Commission Recreation and Parks Commission Library Board of Trustees Senior Citizens' Commission Date of Application t 5oardjCommission app peed for: A 4 �P�OIL e Name e- (� �1 ev VI V1 First. La t nn Middle n n / to Address 1 ? � � (moo P i7 � A' ����f a�A CA o u o 0 Home Phone �� �� S S ^�'/ 9� Business Phone ( ) How long have you been a resident of Arcadia? Are you a registered voter? Yes V No Occupation :T ,k v es +0 cam' Employer . 5- ci Education (Include professional or vocational licenses or certificates). Bel `e e r:?, fZA- /M n Y%,3 a e wee 04 B, (1- / To u r VLa s oh_ _1 1(�+ s w, 4L w,2h , v, o Te *-a-S c-+ in niry involvement (list organization membersl' committee assignment (over) ':'that is there in.your I i round, training, education or Interests that qualifies you as an appoi i r` ced - D tt c7 (14 MV - k4l 005:0, � , li See « Cea i�w h o we . w � a' . 4-A What do you see as the objec Ives and goals of the advisory'board or commission for wAch you are apply! ? i . r 1 1'L Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this position? Yes_ Noy Are you aware that financial disclosure may be required annually, (e.g. sources of Income, loans, gifts, Investments, Interest In real property as required by state law )7 Yes_ No_�- What special quality c n you bring to an Arcadia advisory body? `rte k 5 l Vn j S +i 5 c (--t e h V- ':�kQF /)-r i Ywt� Gx�� i tr' V-ya I hereby certify that the foregoing Information is correct to the best of my knowledge. 1� 4-3 atu 4 , Date Please attach additional pages if necessary and return to the address listed on the reverse side =Jun -04 -03 12:40P JrJ 1l�W��VJ 1V G�.� r+• �aV ru �. r r.y �. .or n Vr:.V +r i JLY. �.. 4L UCEIVED CITY OF ARCADIA JUN 42003— GrTY0FARcAwA. Citize Service ReSUrhe CITYQLERK Of flea of the city Clerk 240 W. Huntington Drive - `h Arcadia, CA 91007 (626) 574.5410 Voluntary advisory beards and commissions are listed below: Arcadia Beautl(ui Commission Parking District Corrunission Historical Museum Commission Planning commission Human Resources Commission Recreation and Pork$ commission Library Board of Trustees Senior Citizens' Commission •M* *�*HH qwY• *w*w *Nf *4Hi * * *NYf�� *ww YYYY•M.Iw V*. ww *w.H�1••w*YJ iwii *��HYI YYw I Date of Application %, l ane Board /Commission applied fd First Last Middle Address.l1-� GDAJGAC -1V - aO/ C'�} 91 eq6_ _ _...-- -• - --. Home Phon — Business Phone ( bb) How long have you been a resident of Arcadia? —._ Are you a registered voter? Yes No — Occupatlon -- Employer — Educatlon (Include professional or vocational licenses or certifica I tes) 4e Ve(MAk ` ' � H!�!�'J•__ 444 w. R vo *CPU:rfi� N&j VPJL 4414' r;�f�, , BS �N E���i -� y, �;� 4 f ljftic, p b ;r ;ne,( -L%r- A✓RP Sstta 7 6 360 /t cticed /$A r' itSwr owe Community Involvement (list organizatlon memberships and committee assignments)_ __.. -. -. - 1003 CA&"bpr cSOr>r`cG�Wnref, Aran& am.0 bor e/ Gpmmerce. /Oy _ , Q&4bv . !r VP v (over) Jun -04 -03 12:40P . P-02 Jun -04 -03 10:21A Arcadia City Clark 626 447 7524 P:03 " What is there in youebackground, training, education or Interests that qualifies you as an appointoe� i" /r0 eA.:.lz`n,,s14Wr1 ih ef44 ' int- zP1 nr trc�t CLv� a - -- - >�ic doa+�' m. ctam•nissivfl What do you see as the objectives and .A-I _ r , SJ I i or theadylsory boarder commission for which you are apptyti,gt 4 Our ap hunk l mea"ree- aA4 r M uS<.rs. n tvr ¢a enrrcaw s.q,,o. Are you t are�thme om tment necessary �oulP�ll4fie obltgatibns of an appointlfiertt to this pofition Yes z No.— Are you aware that financial >disciosure may be required anrually. (eg sonrces;of income, ioa ^3. guts, Investments, Interest In real property as required by state law )7 yef,__✓ No._ what special quality can you bring to an Arcadia advisory body? ._ -. -- - - -- i n '` t e J. %mac I hereby certify that the foregoing Information Is correct to the bast of my knowledge. T' 1 Signature Date Please atuch additional pages if necessary and return to the address listed on the reverve s;c% fM��BSOn Tel STAFF REPORT Development Services Department October 7, 2003 TO: Mayor and City Council FROM: Con Penman, Assistant City Manager /Development Services Director P , / Prepared by: Pete Kinnahan, Economic Development Administrator SUBJECT: Ci�_oun Ordinance 2181, an Ordinance of the Citv Council of the Plan for the Central Redevelopment Project Area (Amendment No. 6 to the ARA Central Redevelopment Plan) Recommendation: Adopt Ordinance SUMMARY The City Council introduced Ordinance 2181 at your September 16, 2003 meeting. The Redevelopment Agency will no longer be able to "incur debt' after January 1, 2004. SB 211, which took effect January 1, 2002, permits the City Council to extend or eliminate this date by the adoption of an ordinance. By adoption of the ordinance, the Agency will be able to expend future tax increment for purposes other than paying existing debt. In other words, the Agency can pay for new projects arising in future years. However, following such adoption, the Agency is required by statute to forward 25% of the -growth in tax increment over and above the year 2003 property tax receipts to other taxing agencies, and every year for the remaining life of the Redevelopment Plan. Staff recommends adoption of the ordinance. DISCUSSION AB 1290 adopted by the State Legislature in 1993 established certain new 'limits" on redevelopment agencies. One of these 'limits" was the termination of this Agency's ability to incur debt after January 1, 2004. This effectively means that all tax increment received after that date could only be spent for paying pre- existing debt, e.g., annual principal and interest on the 2001 Bond Issue, and /or the principal and interest on the $4 million owed to the Low /Moderate Income Housing Fund. The Agency could not even pay for administrative costs (e.g., staff salaries) or reimburse the City General Fund for overhead costs incurred after January 1, 2004. LASER IMAGED 5( Mayor and City Council September 16, 2003 Page 2 Based upon discussions with Agency Counsel, the Administrative Services Department, and the Agency's property tax consultant, HdL Coren & Cone, the Agency /City Council have three options for extending the limit: 1) the Agency can presently (before January 1, 2004) borrow sufficient funds from another source, i.e., the City, to meet future staffing; Capital Improvement Program (CIP), and Business Incentive Program expenses; 2) the City Council can adopt an SB 211 Ordinance eliminating the "incur debt" limit; or 3) do nothing at this time and adopt the SB 211 ordinance at such time in the future as the Agency determines such is needed. Staff estimates the Agency's potential need for the ten -year period from January 2004 to January 2014 is approximately $10 million. None of the following Agency projects, programs or activities would be eligible for continued Agency funding after January 1, 2004 without either a City loan or passagebf an 'SB 211 ordinance. 10 Year Total FY 2003 -04 • Redevelopment Agency operational needs (staff, supplies, services, consultants, overhead costs to the City, related annual operating costs (plus 2% annual inflation) $6,360,000 $530,000 /yr. • Agency Capital Improvement Program (estimated annually $200,000, plus 2% inflation) $2,400,000 $200,000 /yr. Business Incentive Program (annual Commercial Fagade Rehabilitation Program, marketing, etc., plus 2% inflation) $1.200.000 $100,000 Total $9,960,000 $830,000 (say $10 million) The Agency currently is working on a possible Morlan Place commercial project which could, if ultimately approved, utilize all of the taxable 2001 bond proceeds, e.g., $8 million. Other possible future projects could include acquisition and redevelopment of properties around the proposed Gold Line station, or other acquisition and redevelopment opportunities that emerge over the remaining eleven years of the Redevelopment Plan, e.g., Santa -Anita Inn, U.S. Forest Service site, industrial properties, etc. Additionally; there will be probable street and traffic signal capital improvement needs in the downtown project area over the next eleven years. These have been "lump sum" estimated at $200,000 per year, plus 2% inflation. The Agency. currently has approximately $1,400,000 left in tax - exempt bond money. $700,000 has been allocated by the Agency for a new fire station and the balance is Mayor and City Council September 16, 2003 Page 3 available for CIP projects. Staff estimates that $400,000 of the remaining balance could be used for proposed Santa Anita Entry Corridor improvements, if such are ultimately approved by the Agency Board. Once the balance of the tax - exempt bond funds are exhausted, the Agency can no longer pay for future similar needed CIP projects using tax increment, unless an SB 211 Amendment is passed. The Business Incentive Program has several components. The Agency spent $71,000 in FY 2002 -03 for the Commercial Facade Rehabilitation Program. Although five Commercial Fagade Rehabilitation Program applications for an estimated $100,000 are pending in FY 2004, staff believes that the recent changes in State law requiring the payment of prevailing wages by applicants for the Commercial Fagade Rehabilitation Program may result in a drop in applications. The Agency has paid a total of $25,000 for two Business Retention Program applicants and anticipates one a year ($15,000 maximum). Marketing costs include the biennial Lease Rate Survey, advertising, special events (Lucky Baldwin Day picnic), Geographic Information Systems, Web page /Internet, special signage or displays, aerial photos, special publications, etc. Option 1 - Borrow from the City or Other Lender As a practical matter, this alternative will be difficult to implement. Based upon the Citv's Capital Improvement Program budget, there will be few City funds available for loan to the Agency because of future facility construction needs. And the Agency could not repay a $10 million loan because of existing demands on annual tax increment receipts, i.e., 20 %, or $600,000, to the Low Moderate Income Housing Set Aside Fund; $1,700,000 to annual Debt Service on the 2001 bonds, $530,000 to annual Agency operational costs (total - $2,830,000). Based upon annual tax increment of $3 million, this would leave only $170,000 for CIP projects, the Business Incentive Program, and repayment of any loan. (The first year debt service on a $10 million City loan at 5% would be $500,000.) Finally, there may8 not be enough growth in the project area to generate sufficient revenue to pay back the loan. This $10 million amount can, of course, be reduced by transferring more of the annual administrative operating costs (Fund 703) to the Low /Moderate Income Housing Program (Fund 708), reducing staff, cutting administrative, expenses, or reducing or dropping completely the CIP and/or Business Incentive programs. In any event, the principal amount borrowed must be repaid by January 25, 2014, with interest. Interest could be at the LAIF rate (currently 1.65 %) or at any reasonable rate below 12 %. Option 2 — SB 211 Amendment — City Council Ordinance By adopting the ordinance (see Attachment 1 — City Council Ordinance 2181), the Agency will be able to pay for annual operating costs, an annual CIP program, and a Business Incentive program, if the Agency Board so decides, out of annual tax increment. However, the Agency must every year thereafter pay 25% of the ra owth in Mayor and City Council September 16, 2003 Page 4 annual tax increment from the adjusted .base year, i.e., FY 2004 to FY 2005, after deduction of the 20% housing set aside. For example, if the Agency's net tax increment increases from $3.0 million in FY 2004 to $3.1 million in FY 2005, the Agency must pay the County 25% of the $100,000 increase, or $25,000. If the net tax increment increases from $3.1 million in FY 2005 to $3'.3 million in FY 2006, the Agency must pay the other taxing agencies. 25% of $200,000, or $50,000. The annual payment would be made in September after receipt of the August fiscal year reconciliation figures from the County. There is a possibility of significant tax increment revenues coming to the Agency from land sales, new construction, and development in the project. area over the next ten years, e.g., the Santa Anita Inn, the Modan Place area, and the area around the proposed Gold Line station. The Agency can then utilize this tax increment for new projects as well as to pay down debt, at the Agency's option. As stated above, the Agency after January 1, 2004 could not fund Agency operations, the CIP projects; or the Business Incentive Program. These could be funded out of available taxable bond proceeds, but this would correspondingly reduce funds available for larger projects, e.g., Morlan Place, or a Gold Line area opportunity. At such time as the City and Agency elected to adopt the SB 211 ordinance, the Agency would be required to pay 25% of the growth in tax increment from FY 2003 to the date one year after adoption of the SB 211 Amendment. Say for example the Agency elected to adopt`the SB 211 ordinance in FY 2007. Assuming the growth in tax increment from FY 2003 to FY 2008 is $400,000 (FY 2003 - $3 million; FY 2008 - $3.4 million). The Agency would have to pay 25% (or $100,000 in FY 2008) to the taxing agencies, and 25% of the difference annually thereafter. After the adoption of an SB 211 ordinance, the Agency would be able to spend all of its tax increment for Agency operations, CIP projects, and the Business Incentive Program, as well as new projects. It could, of course, elect to use these funds to pay down debt, e.g., 2001 Bond Issue, $4 million loan from the Low /Moderate Housing Set Aside fund, and /or any loan to the Agency made before January 1, 2004. The Agency currently has significant affordable housing responsibilities. The American Senior Living 54 -unit senior project to which the Agency will contribute $1.8 million in progress payments, is under construction. The Agency recently selected a developer to implement an affordable multi - family housing project on Live Oak Avenue. The Agency has approximately $1.3 million available this year in its Low /Moderate Housing Set Aside Fund. (The Agency still owes the fund $4 million as well.) While the Agency can no longer contribute to an affordable senior project, there is still a need to assist the City in meeting its General Plan Housing Element goals, e.g., multi - family housing. Mayor and City Council September 16, 2003 Page 5 For purposes of clarity, an SB 211 Amendment would be designated "Amendment No. 6. The City Council introduced Ordinance 2181 at your September 16, 2003 meeting. ENVIRONMENTAL IMPACT The adoption of an SB 211 Amendment is statutorily exempt from CEQA, per State CEQA Guidelines, Section 15378 (b) (see Attachment 2 — CEQA Preliminary Exemption). FISCAL IMPACT The Agency s financial advisor on the 2001 bond issue, HdL Coren & Cone, has prepared an analysis of the Agency's current and estimated future tax increment revenues. This indicates the Agency will have sufficient revenues to meet the requirements of the 2001 Bond Indenture. Pursuant to Section 5.10 of the Indenture, and as recommended by the Agency's 2001 bond counsel, Stradling, Yocca, Carlson & Rauth, a copy of the HdL analysis (Attachment 3) has been sent to the bond insurer, MBIA, and to the trustee, BNY Western Trust, for their comment six weeks prior to this meeting. Neither has raised any concern or objection. If the SB 211 Ordinance (Attachment 1 - City Council Ordinance 2181) is adopted, the Agency will be required to forward to Los Angeles County and the other taxing agencies 25% of the growth of the net tax increment after deduction of the 20% Housing Set Aside from 2004 to the net amount received in each fiscal year thereafter. This is estimated to be $25,000 for the first year. The Agency would receive $75,000, which can be used for any eligible redevelopment purpose. That the City Council adopt City Council Ordinance 2181, an Ordinance of the City Council of the City of Arcadia eliminating the debt incurrence deadline for the Redevelopment Plan for the . Central Redevelopment Project Area (Amendment No. 6 to the Central Redevelopment Plan). Approved: ""_` ' William R. Kelly, City Manager Attachments: Attachment 1— Ordinance No. 2181 Attachment 2 — Preliminary Exemption Assessment Attachment 3 — Alternate Projection showing Statutory Tax Sharing Payments Per SB 211 Ve 1/- 7- 03 ORDINANCE NO. 2181 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ELIMINATING THE DEBT INCURRENCE DEADLINE FOR THE REDEVELOPMENT PLAN FOR THE CENTRAL REDEVELOPMENT PROJECT AREA WHEREAS, the Redevelopment Agency ( "Agency ") of the City of Arcadia ( "Agency ") has adopted a redevelopment plan ( "Redevelopment Plan") for the Central Redevelopment Project Area ( "Project Area ") pursuant to the provisions of the California Community Redevelopment Law ( "CRL ") (Health and Safety Code Section 33000 et seq.); and WHEREAS, the Redevelopment Plan currently provides, among other things, that the Agency's authority to establish loans, advances or other indebtedness to be paid with the proceeds of property taxes received by the Agency shall expire on January 1, 2004 ( "Debt Incurrence Deadline "); and WHEREAS, pursuant to CRL Section 33333.6(e)(2), the Debt Incurrence Deadline may be eliminated pursuant to an ordinance ( "Ordinance ") of the City Council of the City acting in its capacity as the Agency's legislative body; and WHEREAS, pursuant to CRL Section 33333.6(e)(2), when adopting the Ordinance, neither the City Council of the City or the Governing Board of the Agency is required to comply with CRL Sections 33354.6 or 33450 et seq. or any other provision relating to the amendment of the Redevelopment Plan; and LASER IMAGED Fri WHEREAS, the Agency desires to eliminate its Debt Incurrence Deadline in accordance with CRL Section 33333.6; and WHEREAS, subsequent to the elimination of the Debt Incurrence Deadline, the Agency must make the payments to affected taxing entities required by CRL Section 33607.7; and WHEREAS, City staff has determined that eliminating the Debt Incurrence Deadline is exempt from the requirements of the California Environmental Quality Act ( "CEQA "), pursuant to State CEQA Guidelines Section 15378(b), because such elimination constitutes the creation of a funding mechanism and/or other governmental fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. The City Council of the City of Arcadia hereby eliminates the Debt Incurrence Deadline from the Redevelopment Plan. SECTION 2. Section 501 of the Redevelopment Plan is hereby amended by deleting the second to last paragraph of Section 501 and replacing it with the following: "The Agency shall not establish or incur any loan, advance or indebtedness to be repaid from the allocation of taxes to the Agency pursuant to Health and Safety Code Section 33670 after the expiration of the term of the Redevelopment Plan as established pursuant to Section 102 hereof, unless this Redevelopment Plan is amended to provide a different time limit permitted under the Redevelopment Law." SECTION 3. The City Council finds and determines that the amendment to the Redevelopment Plan as provided in Ordinance is in compliance with CRL Section 33333.6(e)(2). SECTION 4. The Redevelopment Plan, as amended, shall remain in full force and effect, unmodified except to the extent of the amendment expressly set forth in this Ordinance. SECTION 5. The City Manager is hereby authorized and directed to undertake such actions and execute such documents as may be reasonably necessary or convenient to the carrying out and administration of the actions authorized by this Ordinance. 3 SECTION 6. The City Council hereby directs City staff to file a Notice of Exemption in accordance with CEQA within five (5) days of the adoption of this Ordinance. SECTION 7. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of same to be published in the official newspaper of said City within fifteen (15) days upon its adoption. This Ordinance shall take effect on the thirty-first (3 l') day after its enactment. Passed, approved and adopted this 7th ATTEST: City Clerk APPROVED AS TO FORM: 9 . P 1)4z" City Attorney day of October ,2003. /s/ GA RY A. KOVACIC Mayor of the City of Arcadia 4 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2181 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 7th day of October, 2003 and that said Ordinance was adopted by the following vote, to wit: AYES: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia W 1k; A AD , � OOR PORATS 0�001 STAFF REPORT Public Works Services Department October 7, 2003 TO: Mayor and City Council /// FROM: Pat Malloy, Public Works Services Director � Prepared by: Gary F. Lewis, General Services Manager SUBJECT: Determine Continuation of Emergency Action - Resolution no 6385 SUMMARY On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City Council of the City of Arcadia, California, authorizing an emergency contract to remove underground tanks and install above ground tanks and /or related facilities at the City Service Center and Fire Stations 105 and 106. Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public Contract Code, the City Council is required at every Council meeting until project completion to determine that the emergency continues concerning the public works project to remove underground tanks and install above ground tanks and /or related facilities at the City Service Center and Fire Stations 105 and 106. The City Council is required to determine by at least a four -fifths (4/5) vote that there is need to continue this emergency action. DISCUSSION As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168 & 22050 of the Public Contract Code, in the case of an emergency, the City Council may pass a resolution by at least a four -fifths (4/5) vote declaring that in the public interest and necessity demand the immediate expenditure of money to safeguard life, health or property. It is recommended that the City Council determine, by at least a four -fifths (4/5) vote, that there is need to continue this emergency action. LASER IMAGED M Recommendation: City Council to determine by at least a four -fifths (4/5) vote, that there is need to continue this emergency action Mayor and City Council October 7, 2003 Page 2 FISCAL IMPACT Funds for this project are provided in the 2003 -2004 Capital Improvement Program Budget in the amount of $345,000. Funds have also been appropriated in the amount of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund, for construction and contingencies for a total budget amount of $467,000. RECOMMENDATION City Council to determine by at least a four -fifths (415) vote, that there is need to continue this emergency action Approved: —L' ""'� William R. Kelly, City Manager PM:GFL:dw Attachment: Resolution No. 6385 RESOLUTION NO. 6385 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING AN EMERGENCY CONTRACT TO REMOVE UNDER- GROUND TANKS AND INSTALL ABOVE GROUND TANKS AND/OR RELATED FACILITIES AT THE CITY SERVICE CENTER AND FIRE STATIONS 105 AND 106 WHEREAS, California Senate Bill 989 and regulations promulgated thereunder ( "the Law ") require that all fuel pumps have a double walled fuel pump with a holding tank equipped to provide containment if the fuel pumps malfunction or leak; and WHEREAS, the Law further requires that all piping be upgraded to a full double wall piping containment system; and V THEREAS, the County of Los Angeles Department of Public Works submitted a Notice of Non - Compliance to the City of Arcadia on April 7, 2003 indicating that the City is required to bring into compliance with the Law by May 7, 2003 certain underground storage tanks located at the City Service Center at 11800 E. Goldring Road in the City of Arcadia; and WHEREAS, on June 16, 2003, the County of Los Angeles Department of Public Works extended to September 30, 2003 the deadline for the City to bring into compliance the underground storage tanks at the City Service Center; and 1 WHEREAS, the City believes that the City must also bring into compliance with the Law certain tanks located at Fire Stations 105 and 106, although these tanks have not been made subject to any notice of non- compliance by the County of Los Angeles Department of Public Works to date; and WHEREAS, the City has twice published a Notice Inviting Bids in order to accomplish bringing into compliance with the Law the tanks and related facilities at the City Service Center and Fire Stations 105 and 106, but has twice rejected the sole bid received on each occasion due to the high bid proposal and the lack of additional bidders; and WHEREAS, the City Council reasonably believes that it is necessary, based on a four - fifths (4/5) vote of the City Council, to declare an emergency in order to repair or replace the above described facilities at the City Service Center and Fire Stations 105 and 106 and to procure the necessary equipment, services and supplies for those purposes without giving notice for bids to let contracts, all in accordance with Section 1212 of the Charter of the City of Arcadia and Section 2842.5 of the Arcadia Municipal Code. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 2 SECTION 1. Pursuant to Public Contract Code Sections 20168 and 22050, the City Council finds that an emergency exists with respect to the removal and installation of underground and above ground fuel tanks and related facilities (the "Project') at the City Service Yard and Fire Stations 105 and 106 for the following reasons and based on the following facts. The City of Arcadia is required to undertake and complete the removal and installation of fuel pumps and related facilities at the City Service Center by September 30, 2003. In the event that the City fails to do so, the City is subject to the imposition of fines and to the prohibition of delivery of petroleum products into the subject facilities. Petroleum products at the subject facilities are critical for purposes of the City providing life and health related maintenance of City property, and of persons and property within the City of Arcadia. Bringing those facilities at the City Service Center and also those facilities at Fire Stations 105 and 106, into prompt compliance with the Law will protect the public health, safety and welfare by reducing or eliminating the possibility of malfunction or leaks in the tanks and related facilities, which could cause severe health risks to the public and extensive damage to the soils and improvements on the real property upon which such facilities are located. The City has in good faith published notice inviting bids on two occasions in order to accomplish the Project, but has received and rejected unsatisfactory bids from a sole bidder on each occasion due to high bid price. The commencement and 3 J completion of the Project at the City Service Center and Fire Stations 105 and 106 are estimated to take approximately four (4) to six (6) weeks, thereby prohibiting the City from having sufficient time to publish notice inviting bids for a third time in order to receive competitive bids and enter into contracts for the completion of this project by September 30, 2003 or a reasonably short period thereafter. Additional facts which constitute the basis for finding that an emergency exists are set forth in the recitals of this Resolution and in that certain Staff Report which accompanied this Resolution for presentation to the City Council. SECTION 2. By at least a four -fifths (415) vote of the City Council the City Council hereby finds and determines that there is an emergency which requires that City repair or replace the above described facilities at the City Service Center and Fire Stations 105 and 106, and take any directly related and immediate action required by this emergency, and procure the necessary equipment, services and supplies for these purposes, without giving notice for bids to let contracts. The Citv Council further finds and determines that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency. SECTION 3. The City Council hereby delegates to the City Manager, or his designee, the authority to order any action pursuant to this declaration of an emergency including, without limitation, the authority to enter into contracts to 4 accomplish the Project. The City Council further authorizes the City Manager to substitute another form of security in lieu of a payment bond if, in the determination of the City Manager, it is not feasible or reasonable under the circumstances to require that the contractor provide to the City a payment bond in order to complete the Project. SECTION 4. The City Council shall review this emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting of the City Council thereafter until the project is completed, in order for the City Council to determine by a four - fifths (415) vote, that there is need to continue this emergency action. SECTION 5. This Resolution shall take effect upon its adoption. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 5 Passed, approved and adopted this 19th day of August , 2003. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: :s to 4 1 City Clerk APPROVED AS TO FORM: City Attomey 3 STATE OF CALIFORNI -A ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I. JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6385 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 19th day of August, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic NOES: None ABSENT: None City Clerk of the City of Arcadia 7 A STAFF REPORT `NOOR Public Works Services Department October 7, 2003 TO: Mayor and City Council FROM: Pat Malloy: Public Works Services Direc or Prepared by: Gary F. Lewis, General Services Ma ager Dave McVey, General Services Superintendent SUBJECT: Purchase- six (6) 2004 black and white Patrol cars Recommendation: Approve the purchase of six (6) 2004 black and white patrol cars in the amount of $156,236.59 from Downtown Ford Sales SUMMARY: Staff is recommending that the City Council award a purchase contract to Downtown Ford Sales for the purchase of six (6) 2004 Ford Crown Victoria 4-door black and white police patrol cars in the amount of $156,236.59. Funds in the amount of $210,000 have been budgeted for vehicle acquisition, emergency lighting, and telecommunication equipment in this fiscal year's Equipment Replacement Budget. DISCUSSION: Six (6) 2004 Ford Crown Victoria black and white police patrol cars will be purchased to replace patrol units 60001 (1994), 60008 (1994), 80041 (1999), 80055 (1999), 80097 (2001) and 80098 (2001). All these existing patrol cars have high mileage and meet the City Vehicle Replacement Criteria schedule for police patrol units. Staff investigated cooperative purchase agreements (also known as "piggy- backing ") with other larger municipalities for vehicles with specifications that are equal to or greater than the City of Arcadia's. The State of California's Department of General Services, in cooperation with Downtown Ford Sales, has authorized the City of Arcadia to piggy -back with their purchase order. Currently, the purchase of these vehicles allows the City to benefit by receiving brand new 2004 model vehicles for the price of the 2003 models. LASER IMAGED Mayor and City Council October 7, 2003 Page 2 Public agencies often utilize other agencies' formal bidding results to effect cooperative purchases when the agreement between the agency and the vendor meets the specifications of the using agency. Staff has determined that Downtown Ford Sales is a qualified company providing vehicles that meet City specifications and therefore, recommends that the City Council award a purchase contract to Downtown Ford Sales for the purchase of six (6) 2004 Ford Crown Victoria 4 -door black and white police patrol cars in the amount of $156,236.59. FISCAL IMPACT: The total cost to purchase six (6) patrol vehicles is $156,236.59. Funds in the amount of $210,000.00 have been budgeted in the 2003 -04 Equipment Replacement Fund for vehicle acquisition, emergency lighting, and telecommunication equipment. The account balance of $53,763.41 will be used to equip the patrol units with new emergency lighting, and telecommunication equipment. RECOMMENDATION: 1. Approve the r purchase of six (6) 2004 black and white patrol cars in the - - - -- amount -of- $156;236.59 from - Downtown Ford - -- - --- _- -- 2. Waive the formal bidding process and authorize a cooperative purchase using the State of California's General Services Department bid. Approved: I 0 _ 4 William R. Kelly, City Manager PM:GLF:DRM:dw V; F, E��ys STAFF REPORT Public Works Services Department October 7, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct r Prepared by: Gary F. Lewis, General Services Manager Dave McVey, General Services Superintendent SUBJECT: Purchase - 2004 Chevrolet Suburban Recommendation: Approve the purchase of one (1) Chevrolet Suburban in the amount of $35,324.81 from Lake Chevrolet SUMMARY The 2003 -04 Equipment Replacement Fund provides for the replacement of one (1) Chevrolet Suburban for the Police Department. This vehicle will be equipped as a mobile field command post and outfitted for transporting SWAT personnel. As advertised, three (3) sealed bids were received and opened by the City Clerk on April 21, 2003 with the lowest responsible bid submitted by Lake Chevrolet. Therefore, it is recommended that the City Council award a purchase contract in the amount of $35,324.81 for a 2004 Chevrolet Suburban from Lake Chevrolet. DISCUSSION The 2003 -04 Equipment Replacement Fund provides for the replacement of one (1) Chevrolet Suburban for the Police Department. This vehicle will replace a 1991 Chevrolet Suburban, presently used as a traffic control vehicle, and will be equipped as a mobile field command post and outfitted for transporting SWAT personnel. The 1991 Chevy Suburban scheduled for replacement exceeds vehicle replacement criteria in years of the City's vehicle replacement policy. The new 2004 Chevrolet suburban will have the capabilities of moving SWAT personnel and equipment from various crime scene locations. The Vehicle will also be equipped with portable command post communications and field equipment. LASER IMAGED Mayor and City Council October 7, 2003 Page 2 Notices inviting bids were sent to (4) dealerships and published in the adjudicated paper. As advertised, the City Clerk publicly opened the sealed bids on August 21, 2003 with the following results. Bidder Location Amount Lake Chevrolet Lake Elsinore $35,324.81 Wonderies Chevrolet Alhambra $36,199.47 Rotolo Chevrolet Fontana $36,268.75 Ed Butts Ford La Puente No Bid Staff is recommending that the City Council award a purchase contract to the lowest bidder, Lake Chevrolet, for one (1) Chevrolet Suburban for the Police Department in the amount of $35,324.81. FISCAL IMPACT -- - - - - - --- - - - - The total cost to purchase (1) one Chevrolet Suburban truck is $35,324.81. Funds in the amount of $45,000.00 are budgeted in the 2003 -04 Equipment Replacement Fund for this acquisition. The remaining $9,675.19 will be used to purchase a new mobile communication radio, command post equipment and emergency lighting equipment for the vehicle. RECOMMENDATION 1. Approve the purchase of one (1) Chevrolet Suburban truck in the amount of $35,324.81 from Lake Chevrolet. 2. Waive any informalities in the bid or bidding process. Approved: k� William R. Kelly, City Manager PM:GFL:dw n b w • S '1 !'1 IS 1S (�. � � i October 7, 2003 STAFF REPORT Public Works Services Department TO: MAYOR AND THE CITY COUNCIL FROM: Pat Malloy: Public Works Services Dire of or ' Prepared by: Gary F. Lewis, General Services Ma ager Jim Brophy, Warehouse Operations SUBJECT: Purchase: Water Meter Boxes and Accessories Recommendation: Approve the purchase of water meter boxes and accessories in the amount of $54,451.20 from Armacast Products __._Company. .. - SUMMARY The City warehouse maintains water meter boxes and accessories to supply the Water Services Section and developers for their water meter repairs and installations. Based on last year's usage, it is estimated that the warehouse will purchase approximately 775 -meter boxes during the 2003/2004 fiscal year. As advertised, three (3) sealed bids were received and opened by the City Clerk on September 10, 2003 with the lowest responsible bid submitted by Armacast Products Company. Therefore, it is recommended that Council award a purchase contract in the amount of $54,451.00 to Armacast Products Company. DISCUSSION The warehouse is responsible for purchasing and distributing all water meter boxes and accessories to the Water Services Section and developers for water meter repairs and installations. It is critical that the warehouse maintain proper on -hand inventory levels to prevent an interruption to these important services. Most items used in conjunction with water service needs are considered a revolving inventory item, and must be replenished to continue smooth day -to -day operations of the Water Services Section. LASER IMAGED Mayor and City Council October 7, 2003 Page 2 Notices inviting bids were published in the adjudicated paper. As advertised, the City Clerk publicly opened the sealed bids on September 10, 2003 with the following results. BIDDER LOCATION BID AMOUNT Armacast North Hollywood $54,451.20 J &R Concrete Products Perris $55,453.44 S &J Supply La Mirada $67,814.40 Staff is recommending that the City Council award a purchase contract to Armacast Products Company, the low bidder, for water meter boxes and accessories in the amount of $54,451.20. FISCAL IMPACT Sufficient funding is available in the 2003 -2004 budget to cover the cost of this acquisition. RECOMMENDATION 1. Approve the purchase of water meter boxes and accessories in the amount of $54,451.20 from Armacast Products Company. 2. Waive any informalities in the bid or bidding process. Approved by: " William R. Kelly, City Manager PM: GFL:dw Police Department DATE: October 7,2003 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Polic0l By: Nancy Chik, Management An lys - z SUBJECT: Street Closures for the Arcadia Festival of Bands Recommendation: Approve SUMMARY This report requests the City Council approve the closure of specific City streets for the Arcadia High School Music Club's 50th Annual Festival of Bands on Saturday, November 15, 2003. DISCUSSION ' Fifty -three of the top California high school bands have been invited to attend and participate in the 50th Annual Festival of Bands. We have confirmed with the City Attorney that the appropriate insurance binders have been issued to properly protect the City. The proposed route will have the bands exit Gate 1 from the Racetrack onto westbound Huntington Drive, southbound on Baldwin Avenue to eastbound Duarte Road to Lovell Avenue. At this point, the bands board their buses on the residential streets between Duarte Road and Norman Avenue and are taken to Arcadia High School. Parade awards are given at the High School and then the bands move to Citrus College in Glendora for the field competition. Arrangements have been made for the temporary posting of "no parking" signs in the staging and ending areas of the parade. Posting will occur the evening before the event. The Police Department provides parade route security for the event and Public Works Services supplies barricades and assistance in preparation for street closure and traffic diversion. LASER IMAGED IMPACT AREA The request covers the closure of Baldwin Avenue from Huntington Drive to Duarte Road, the residential streets bordered by Duarte Road and Norman Avenue, and Holly Avenue and Baldwin. The closure in west Arcadia will be from 8:30 a.m. to approximately 1:00 p.m. Closure of Campus Drive is required from 1:00 p.m. until 4:00 p.m. This year's parade route will be the same as last year to acclimate participants, businesses, and residents in the area to the possible pending road construction on Baldwin Avenue, south of Duarte Road. The Police Department will make personal notifications to all affected merchants and businesses on Duarte Road, between Baldwin and Lovell. The Arcadia High School Music Club will notify the other businesses, as well as the affected residential area by delivering letters to all who are impacted by this event. FISCAL IMPACT The police budget allows for an expenditure of $7,500 to cover Police Department overtime expenses for this activity. The actual cost cannot be determined until the event is complete, as salaries differ from employee to employee, but the expense should not exceed the budgeted amount. RECOMMENDATION Approve the closure of certain City streets for the 50th Annual Festival of Bands on Saturday, November 15, 2003. Approved: Uhl 1" William R. Kelly, City Manager MAJ ""°. �•� STAFF REPORT Police Department DATE: October 7, 2003 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Poll By: Bob Sanderson, Captai +` SUBJECT: Street Closure for the NASCAR Toyota Street Festival Recommendation: Approve SUMMARY This report requests the City Council approve the closure of Second Avenue from Huntington Drive to Santa Clara Avenue for the NASCAR Toyota Street Festival on Wednesday, November 5, 2003, from 4:00 p.m. to 9:00 p.m. DISCUSSION On November 6, 7, and 8, Irwindale Speedway will run the NASCAR Toyota All- Star Showdown racing event. In conjunction with this event, NASCAR and Irwindale Speedway have requested to stage a motor racing4hemed "street festival" between the hours of 4:00 p.m. and 9:00 p.m. on Wednesday. November 5, 2003. Racecars and crewmembers will be present. The sponsors of the street festival are Irwindale Speedway and the Arcadia Chamber of Commerce. "Speed,Vision" will film the event as part of their, four -hour live show on Saturday night, November 8. They will have a national cable channel viewing audience. The proposed street closure will be on Second Avenue from Huntington Drive to Santa Clara Avenue. Mr. Doug Stokes, representing Irwindale Speedway, has made personal contacts with the hotels on Second Avenue and informed them of their intents. They were all very receptive of the idea and are looking forward to the event. Access to the Hilton Garden Inn will be off Santa Clara and to the Embassy Suites off of Huntington Drive via their existing entranceways. Access to the Spring Hill Suites will be assured by creating a "lane" on the west edge of Second Avenue from Huntington Drive to their first (southernmost) entrance driveway. LASER IMAGED Adjacent businesses have been notified of the street festival and they are all very supportive of the event. Parking, will be made available on Santa Clara, Huntington Drive, and Second Avenue (north of Santa Clara). Based on the likely attendance to this event, no parking issues or secondary impact to businesses is anticipated. The Police Department will provide traffic control assistance by use of barricades, which will be provided by Public Works Services. The barricades will be placed across Second Avenue, blocking northbound traffic at Huntington Drive and southbound traffic at Santa Clara Avenue. It is anticipated that only 12 barricades will be needed, and staff recommends that Public Works Services should impose no charge for pickup and delivery'of the barricades. Reserve Officers and our VIP volunteers will be assigned to these barricade positions and handle traffic diversion for the event. Only one street vendor will be permitted at the event, and the City's Business License is currently reviewing whether an independent license is required or if the vendor can work through the Chamber of Commerce. Cleanup after the event will be the responsibility of the event promoters, Irwindale Speedway and the Arcadia Chamber of Commerce. The City is also in the process of evaluating the insurance requirements for the event, and all requirements must be met before the street festival will be allowed to take place. FISCAL IMPACT There is no fiscal impact to the Police Department budget for this event. Traffic diversion will be handled through the voluntary services of our Reserve Officers and Police Volunteers, Police Command Staff members will also be present at the event to monitor crowd and traffic situations. RECOMMENDATION Approve the closure of Second Avenue from Huntington Drive to Santa Clara Street from 4:00 p.m. to 9:00 p.m. for `the NASCAR Toyota Street Festival on Wednesday, November 5, 2003. Approved: 'kJ William R. Kelly, City Manager STAFF REPORT Office of the City Manager DATE: October 7, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Manage" SUBJECT: FILLING THE POSITION OF CITY CLERK Recommendation: Provide direction SUMMARY City Clerk June Alford has announced that she will retire at the end of her term in April 2004. As specified in the City Charter, the Arcadia City Clerk is an elected position with a four -year term and a salary set by the City Council. The only qualifications required to run for City Clerk are that a person must be an Arcadia resident and a registered voter. The Charter does not require any experience, training, certification or education. This report discusses the role of the Arcadia City Clerk and gives the City Council three choices with regard to filling the position. BACKGROUND The duties of City Clerks vary throughout the State. Some are appointed, some elected; some are full -time, some part-time; some are primarily records managers, others have additional administrative duties. In many cases the responsibilities of the City Clerk are spelled out in a Charter or other documents initiated in the early days of incorporation. Newer cities, or those that have updated their Charter in recent years, tend to have appointed City Clerks and more current "job descriptions" as they have been able to define the role of the Clerk based on present needs. The Arcadia City Charter mandates an elected City Clerk. The eligibility requirements and functions of the Arcadia City Clerk have been in place a long time and are defined in the City Charter as follows: SECTION 500 There shall be a City Clerk who shall be elected for a term of four years, commencing on the first Tuesday following his election, and who shall serve until his successor qualifies. LASERIMAGED \ 6 C , �7r Mayor and City Council — City Clerk October 7, 2003 Page 2 SECTION 501 The City Clerk in office at the time this Charter takes effect, or his successor, shall continue in office during the term which commenced April 16, 1968, and shall serve until his successor qualifies. SECTION 502 No person shall be eligible to hold the office of City Clerk unless he is a legally registered voter and resident of the City. The City Clerk shall engage in no other business or occupation except as` may be permitted by the affirmative vote of four members of the Council. SECTION 503 The provisions of Section 403, subdivisions (a) and (b) hereof, relating to vacancies on the Council, shall apply to the office of City Clerk in the same manner as they apply to the office of.Council Member. After declaring a vacancy, the Council by a majority vote of its members shall fill such vacancy by appointment. Said appointee shall serve until the expiration of the unexpired term or until the next municipal election, whichever shall occur first. At said election a clerk shall be elected to serve for the remainder of any unexpired term.. (Note: this section is not relevant to the discussion at hand.) SECTION 504 Compensation for the City Clerk shall be set by the Council and shall not be increased or decreased after his election or during'his term of office. SECTION 505 The City Clerk shall: a) Attend all meetings of the Council and be responsible for the recording and maintaining of a full and true record of all of the proceedings of the Council in books that shall bear appropriate titles and be devoted to such purpose. b) Maintain separate books, in which shall be recorded all ordinances and resolutions, with the certificate of the Clerk annexed to each document stating that said documents Is the original or a correct copy, and with respect to an ordinance, stating that said ordinance has been published or posted in accordance with this Charter; all of said books shall be properly indexed and open to public inspection when not in actual use. c) Maintain separate books, in which a record shall be made of all written contracts and official bonds. d) Be the custodian of the seal of the City. e) Administer oaths or affirmations, take affidavits and depositions pertaining to the affairs and business of the City and certify copies of all records. f) Be the City Assessor, if the Council so requires. g) Sign all checks, except payroll checks. h) Conduct all City elections. i) Perform such other duties as may be prescribed by the Council. Mayor and City Council — City Clerk, October 7, 2003 Page 3 The salary for the City Clerk is currently $5,684.00 per month. The position is entitled to the same benefits and cost of living increases as other management employees. DISCUSSION With the announcement of June Alford's retirement, the City of Arcadia needs to make arrangements to fill the position of City Clerk. Since Mrs. Alford has served the City for many years, this is going to be quite a change for Arcadia and for the City organization. It is my understanding that in the past there has been somewhat of a tradition of Deputy City Clerks moving (being elected) to the position of City Clerk upon the incumbent's retirement. That is not a possibility today because none of the current City Clerk office staff live in Arcadia. The City Council has a few options with regard to the City Clerk position. One of the options is to leave the position and its responsibilities as is, with an election for a full - time City Clerk taking place in April 2004. While this fulfills the requirements of the City Charter, it also leaves the City open to the possibility of someone winning the election who has no experience in City Clerk matters such as running elections, filing Fair Political Practices Commission reports or the legal requirements of maintaining the Municipal Code and other official documents (e.g. resolutions, ordinances, Council and Commission meeting minutes, contracts and insurance documents). In addition, the City Clerk serves as a Division Head responsible for office operations and two full -time employees and as such it is important that this person have managerial and supervisory experience. As is the case with all positions that come vacant, staff always reviews the situation to ensure that the job description is consistent with current practice and to see if any modifications are necessary with regard to responsibilities or eligibility requirements. In this case, given the importance of the position, the legal ramifications and its historical role as an elected official, this analysis was even more extensive. Below is a summary of three alternatives for Council consideration. While all three are possible, staff believes Option 1 is the best for the community. Option 1 Consistent with the City Charter, the City Clerk remains an elected position with the understanding that it is primarily a ceremonial position. The Clerk would sign official documents, attend City Council meetings, administer oaths and carry out other duties of the office, and /or designate these matters as well as the day -to -day responsibilities to the newly created position of Chief Deputy City Clerk/Records Manager. The monthly compensation for the City Clerk would be set at $500.00 per month. Benefits would not be provided. Mayor and City Council — City Clerk October 7, 2003 Page 4 The new position .of Chief Deputy City Clerk/Records Manager would serve as the Division Head responsible for some or most of the City Clerk office functions as outlined in the City Charter or assigned by the City Manager. The Chief Deputy would work closely with the City Clerk, but would be hired by and report to the City Manager. The existing two clerical positions in the office would remain the same and they would report to the Chief Deputy. Making the City Manager responsible for the City Clerk's office will provide consistency within the City's organizational structure and is similar in one sense to how we handle the City Attorney. Although both of these people (the City. Clerk and City Attorney) work for and with the City Council, the work is managed by and coordinated through the City Manager. This alternative maintains an elected City Clerk and there is no need to amend the City Charter. The Chief Deputy City Clerk to be hired will have the experience, skills and education necessary to manage what needs to be done and he /she will be able to hit the ground running without a substantial training period. If the Council wishes to pursue this option the job specification would have to be approved by both the Human Resources Commission and the City Council. To achieve parity with similar positions in and outside the City, we expect the salary will be within the range of $4,997.00 to $6,241.00 per month. Recruitment would begin at the earliest opportunity with the goal being to have a Chief Deputy on board early next year so that this individual will have the opportunity'to spend some time with Mrs. Alford before she retires. Attached to this report is an organization chart showing how the City Clerk's Office would be incorporated into the City Manager's Department. Option 2 Leave the situation as is — keep the City Clerk a full -time elected position with the monthly salary of $5,684.00 (plus benefits) or as set by the City Council. An election to fill the position would take place in April 2004. As noted elsewhere, because of the limited eligibility requirements, the winner of the election may or may not be someone equipped to successfully fulfill the role of the City Clerk. Mayor and City Council — City Clerk October 7, 2003 Page 5 Option 3 Place on the April 2004 ballot a measure asking voters to decide whether to amend the City Charter to make the City Clerk appointed instead of elected, and a second measure asking them to vote for a particular individual (in the event the answer to question one is that the position should remain elected). If the answer to the first question is that the Charter should be amended to make the position appointed, the second question becomes moot. If the answer to the first question is that the position should remain elected, then the City Clerk will be determined by the response to question two. Compensation would remain as it is today or as otherwise set by the City Council. For your information, based on the recommendation of the Charter Revision Committee, a ballot measure suggesting that the City Clerk's position be changed from elected to appointed by the City Council was submitted to Arcadia voters on April 9, 1996 and was defeated. If we were to try a similar measure in 2004 we would need a citizen's committee and broad based support from the community for the change. FISCAL IMPACT The fiscal impact on all of the options is relatively insignificant. There are sufficient funds available in the operating budget and /or the General Fund Reserve to cover any costs associated with the changes outlined in Option 1 and/or the ballot measures outlined on Option 3. RECOMMENDATION It is recommended that the City Council provide direction on the position of City Clerk. Direction may be in the form of one of the following options, or another as determined by the City Council: 1. Keep the City Clerk an elected position with the understanding that the position is more of a figurehead. The monthly compensation for the City Clerk would be set at $500.00 per month, no benefits.. The position of Chief Deputy City Clerk/Records Manager would be established to handle many of the City's records management needs and to handle other "City Clerk" functions as assigned. 2. Leave the situation as is — keep the City Clerk a full -time elected position with the monthly salary of $5,684.00 (plus benefits) or as set by the City Council. An election to fill the position would take place in April 2004. Mayor and City Council — City Clerk October 7, 2003 Page 6 3. Place on the April 2004 ballot a measure asking voters to decide whether to amend the City Charter to make the City Clerk appointed rather than elected and a second measure asking them to vote for a particular individual (in the event the answer to question one is that the position should remain elected). Compensation for the City Clerk would stay as it is today or as otherwise set by the City Council. Attachment: Proposed organization chart of the City Manager's office \� \ P,,m \ .� \ }\ � P,,m