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HomeMy WebLinkAboutItem 2a: Minutes of June 19 & July 3, 201254:0069 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 19, 2012 CALL TO ORDER - Mayor Harbicht called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL: PRESENT: Council Member Amundson, Segal, Wuo and Harbicht ABSENT: Council Member Kovacic A motion was made by Mayor Pro Tern Segal, seconded by Council Member Wuo to excuse Council Member Kovacic. CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) — No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54956.8, conference with real property negotiators. Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue, Assessor Parcel No. 5775 - 025 -908 (property along Santa Clara Street). Successor Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager /Development Services Director Jason Kruckeberg, Administrative Services Director Hue Quach, and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Successor Agency and Rusnak /Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment The Closed Session adjourned at 6:30 p.m. CITY COUNCIL REGULAR MEETING Mayor Harbicht called the regular meeting to order at 7:00 p.m. INVOCATION Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE Tom Tait, Public Works Services Director ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council Member Amundson, Segal, Wuo and Harbicht ABSENT: Council Member Kovacic 06 -19 -12 54:0070 A motion was made by Mayor Pro Tern Segal, seconded by Council Member Wuo to excuse Council Member Kovacic. REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEM City Attorney Deitsch reported that the Successor Agency to the Arcadia Redevelopment Agency met in a Closed Session to consider the one (1) item listed on the posted agenda; no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that, at the request of Council Member Amundson, a revision was made to the May 15, 2012, City Council minutes and redistributed; and the staff report relating to Public Hearing item 1.a was redistributed. Mr. Lazzaretto also announced that the Cable T.V. channel was experiencing some technical difficulties earlier which have been corrected. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Mayor Pro Tern Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of the 2012 Arcadia Beautiful Awards. Mayor Harbicht and Janalee Shimmin, Chairperson of the Arcadia Beautiful Commission, made presentations to those 2012 Award Beautiful Award recipients as follows: 440 S. Old Ranch Road Robert & Linda Martinetto 1055 Panorama Drive Colleen Grohs 30 W. Orange Grove Ave Joanne Chinn 410 E. Camino Real Ave Betty & Johnson Chen 1811 S. Seventh Ave Stan & Cristen Schover 2530 Lee Ave Roger & Jane Chandler & Bautista Gardening Service 1800 Louise Ave Evelyne Glaser 1608 Holly Ave Sung & Jung Han 471 W. Winnie Way Larry & MaryAnn Smith 333 Fairview Ave The Cheung Family 166 W. Las Flores Ave Bob & Marian Hauerwaas 170 Sandra Avenue Gary & Janet Campbell 322 Arbolada Drive Vickie Zertuche 1220 Rodeo Road 917 E. Camino Real Ave 06 -19 -12 2 54:0071 1. PUBLIC HEARINGS a. A Council Member call up for review of Arcadia Planninq Commission approval of Conditional Use Permit Application No. CUP 12 -02 to revise the operational Conditions of Approval of Conditional Use Permit 97 -002 that approved the existinq Extended Stay America Hotel at 401 East Santa Clara Street. Recommended Action: Overturn the Planning Commission's decision and adopt the amendment to CUP 97 -002 with the original Conditions of Approval (Public hearing continued from June 5, 2012) Jim Kasama, Community Development Administrator, presented the staff report. Mayor Harbicht opened the public hearing. Tim McOsker, Attorney with the law firm of Mayer -Brown representing HVM L.L.C, appeared and advised that his client is not willing to accept the additional language regarding indemnification as requested by the City Attorney. He expressed appreciation to the City Council and staff for their time and professionalism throughout the process. A motion to close the public hearing was made by Council Member Amundson, seconded by Council Member Wuo, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Council Member Wuo, seconded by Council Member Amundson, and carried on roll call vote to overturn the Planning Commission's decision; and adopt the Amendment to CUP 97 -002 with the original Conditions of Approval as recommended by the City Attorney. AYES: Council Member Wuo, Amundson, Segal, and Harbicht NOES: None ABSENT: Council Member Kovacic b. Appeal of the Planning Commission's denial of an appeal of the Santa Anita Oaks Homeowner's Association Architectural Design Review Board's denial of a new home at 1101 San Carlos Road. Recommended Action: Approve Jim Kasama, Community Development Administrator, presented the staff report. Mr. Lazzaretto stated that a petition had been signed and submitted by property owners and neighbors living in the Santa Anita Oaks area opposing the appeal requesting the City Council deny the appeal and uphold the Planning Commission's denial; he also noted that copies of a -mails received by the City supporting denial of the proposal were also distributed to the City Council. Mayor Harbicht opened the public hearing and announced a 3 minute time limit for public comments. Robert Tong, the Applicant of Sanyao International Inc., appeared and discussed the denial and findings of the Santa Anita Oaks Architectural Design Review Board; he stated that the three dimensional, computer -model that the Architectural Design Review Board had prepared by an outside consultant was not an accurate depiction of the proposed new home; and stated that the 06 -19 -12 54:0072 design of the home is architecturally consistent with the City's design guidelines for single family residences. Sylvia Baghdadlian, daughter of the owner of the property, Houring Baghdadlian, appeared and commented on the denial and findings of the Santa Anita Oaks Architectural Review Board. George Voight, appeared and expressed his support with the development. The following individuals appeared and spoke in opposition of the proposed new development. Vince Vargas Alan Crawford Mike Perez Raymond Riordan Donna Perez Charles Duffy Hank Voznick Robert Jackson Richard Midgley Steven Hawkins Larry Daines Don Weber Mary Dougherty, President of the Santa Anita Oaks Homeowners Association, appeared and commented on the Architectural Review Board's denial of the proposed new development and urged the City Council to follow its policies as set forth in Resolution No. 6670 and support its Planning Commission's decision to deny the appeal. Mr. Tong, the Applicant, provided rebuttal testimony and comments. A motion to close the public hearing was made by Mayor Pro Tern Segal, seconded by Council Member Amundson, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Mayor Pro Tern Segal, seconded by Council Member Amundson to re -open and continue the public hearing to the City Council meeting of July 17, 2012, in an attempt to allow the parties to resolve their issues. The City Council allowed Mr. Baghdadlian, owner of the property to speak. Mr. Baghdadlian urged the City Council to make a decision regarding the new proposed development tonight. After hearing comments from the owner of the property, Mr. Baghdadlian, Mayor Pro Tern Segal withdrew his motion. It was moved by Council Member Wuo, seconded by Mayor Harbicht, and carried on roll call vote to approve the appeal to overturn the Planning Commission's decision, and conditionally approve the proposed design, subject to the Conditions of Approval provided on page five of the staff report. AYES: Council Member Wuo and Harbicht NOES: Council Member Amundson and Segal ABSENT: Council Member Kovacic 06 -19 -12 11 54:0073 Mayor Harbicht announced that due to the tied vote, the Public Hearing is automatically continued to the next regularly scheduled City Council meeting of July 3, 2012. C. Adopt Resolution No. 6836 confirmina the Enaineer's Report for the levv and collection of the Arcadia Citywide Lighting District No. 1 and the assessment diagram connected therewith; and ordering the levy and collection of assessments for Fiscal Year 2012 -13. Recommended Action: Adopt Maria Taylor, Public Works Services Department Senior Management Analyst, presented the staff report. Mayor Harbicht opened the public hearing. No one appeared. A motion to close the public hearing was made by Mayor Pro Tern Segal, seconded by Council Member Amundson, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Mayor Pro Tern Segal, seconded by Council Member Amundson, and carried on roll call vote to adopt Resolution No. 6836 confirming the Engineer's Report for the levy and collection of the Arcadia Citywide Lighting District No. 1 and the assessment diagram connected therewith; and ordering the levy and collection of assessments for Fiscal Year 2012 -13. AYES: Council Member Segal, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Kovacic d. Adoption of Resolutions related to the 2012 -13 Fiscal Year Budget: Resolution No. 6837 adopting a Budget for Fiscal Year 2012 -13, and appropriating the amounts specified therein as expenditures from the funds. Recommended Action: Adopt Resolution No. 6838 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2012 -13, through 2016 -17. Recommended Action: Adopt City Manager Lazzaretto presented the staff report. Mayor Harbicht opened the public hearing. No one appeared. A motion to close the public hearing was made by Mayor Pro Tern Segal, seconded by Council Member Wuo, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Mayor Pro Tern Segal, seconded by Council Member Wuo, and carried on roll call vote to adopt Resolution No. 6837 adopting a Budget for Fiscal Year 2012 -13, and appropriating the amounts specified as expenditures from the funds. AYES: Council Member Segal, Wuo, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic 06 -19 -12 5 54:0074 It was moved by Mayor Pro Tern Segal, seconded by Council Member Amundson, and carried on roll call vote to adopt Resolution No. 6838 adopting a Capital Improvement and Equipment Plan for Fiscal Years 2012 -13 through 2016 -17. AYES: Council Member Segal, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Kovacic PUBLIC COMMENTS Scott Hettrick, Chairperson of the Library Board of Directors appeared and provided Library statistics. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK Council Member Wuo commented on the light traffic around town due to the school summer vacation; he urged residents to participate in parks and recreation activities; and noted that the Planning Commission will conduct a public hearing on June 26 regarding changing the City's parking and storage regulations for recreational vehicles. Mayor Pro Tern Segal made some comments regarding the 1101 San Carlos Road public hearing item; and stated that in his twelve years, this was one of the saddest days that he has been involved in. Council Member Amundson commented on a press release he received regarding suspicious persons knocking on doors; and urged everyone to be cautious of their surroundings. At the request of Council Member Amundson, Police Chief Guthrie provided some summer safety tips. Mayor Harbicht also commented on the public hearing regarding the San Carlos Road proposed development and expressed his concern that the Homeowner Association and Architectural Review Board are not acting responsibly. City Clerk Glasco provided a brief report on boards and commissions. Mayor Harbicht called for nominations and appointments Arcadia Beautiful Commission (2 positions open) Council Member Wuo nominated Edward Huang and Sheryl Lopez for reappointment to the Arcadia Beautiful Commission. Seeing no other nominations, Edward Huang and Sheryl Lopez were reappointed to the Arcadia Beautiful Commission for four (4) year terms ending June 30, 2016. 06 -19 -12 G 54:0075 Historical Museum Commission 0 position open) Council Member Wuo nominated Vince Foley for reappointment to the Historical Museum Commission. Seeing no other nominations, Vince Foley was reappointed to the Historical Museum Commission for a four (4) year term ending June 30, 2016. Human Resources Commission (2 positions open) Mayor Pro Tern Segal nominated Timothy Murphy for reappointment to the Human Resources Commission. Council Member Wuo nominated Lyn Tom for appointment to the Human Resources Commission. Mayor Harbicht nominated James Dolan for appointment to the Human Resources Commission. Seeing no other nominations, Council Members casted their votes as follows: Roll Call: Council Member Amundson Council Member Wuo: Mayor Pro Tern Segal: Mayor Harbicht: Timothy Murphy and James Dolan Timothy Murphy and Lyn Tom Timothy Murphy and James Dolan Timothy Murphy and James Dolan By majority vote, Timothy Murphy was reappointed and James Dolan was appointed to the Human Resources Commission for four (4) year terms ending June 30, 2016. Library Board of Trustees (1 position open) Council Member Wuo nominated Denise Gellene Bates for appointment to the Library Board of Trustees. Seeing no other nominations, Denise Gellene Bates was appointed to the Library Board of Trustees for a four (4) year term ending June 30, 2016. Planning Commission 0 position open) Council Member Amundson nominated Sam Falzone for appointment to the Planning Commission. Seeing no other nominations, Sam Falzone was appointed to the Planning Commission for a four (4) year term ending June 30, 2016. Recreation and Parks Commission (2 positions open) Council Member Amundson nominated Dolores Foley and Lyn Tom for appointment to the Recreation and Parks Commission. Seeing no other nominations, Dolores Foley and Lyn Tom were appointed to the Recreation and Parks Commission for four (4) year terms ending June 30, 2016. 06 -19 -12 7 54:0076 Senior Citizens' Commission (1 At Large City Council Appointment, 1 At Large Appointment and 3 Service Club Appointment positions open) Mayor Pro Tern Segal nominated Carol Curtis for reappointment to the Senior Citizens' Commission Assistance League (Service Club position) as recommended by the Assistance League. Seeing no other nominations, Carol Curtis was reappointed to the Senior Citizens' Commission Assistance League (Service Club appointment) for a two (2) year term ending June 30, 2014. Mayor Pro Tern Segal nominated Betty Dos Remedios for appointment to the Senior Citizens' Commission (Service Club position) as recommended by the Golden Age Club. Seeing no other nominations, Betty Dos Remedios was appointed to the Senior Citizens' Commission Golden Age Club (Service Club appointment) to a two (2) year term ending June 30, 2014. Mayor Pro Tern Segal nominated Steve Sherman for appointment to the Senior Citizens' Commission (Service Club position) as recommended by the Senior Men's Club, to fill an unexpired term ending June 30, 2013. Seeing no other nominations, Steve Sherman was appointed to the Senior Citizens' Commission (Service Club appointment) to fill an unexpired term ending June 30, 2013. Mayor Pro Tern Segal nominated Mary Ball for appointment to the Senior Citizens' Commission At- Large position. Seeing no other nominations, Mary Ball was appointed to the Senior Citizens' Commission At -Large position for a two (2) year term ending June 30, 2014. Council Member Harbicht nominated Monty Lindsey for reappointment to the Senior Citizens' Commission At -Large position (City Council appointment). Seeing no other nominations, Monty Lindsey was reappointed to the Senior Citizens' Commission (City Council) At -Large position for a two (2) year term ending June 30, 2014. 3. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of May 15, 2012, the Special Meetinq Minutes of May 29, 2012, and the Regular Meeting Minutes of June 5, 2012. Recommended Action: Approve b. Adopt Resolution No. 6835 establishing an appropriation limit for Fiscal Year 2012- 13. Recommended Action: Adopt C. Adopt the Statement of Investment Policy for Fiscal Year 2012 -13. Recommended Action: Adopt 06 -19 -12 54:0077 d. Authorize the California Insurance Pool Authority (CIPA) to enter into a three -year agreement with Carl Warren & Company on behalf of the City of Arcadia for Third Party Administrator Services for General and Auto Liability Claims in the amount of $19,800 for FY 2012 -13 and $20,390 annually for Fiscal Years 2013 -14 and 2014- 15. Recommended Action: Approve e. Adopt Ordinance No. 2297 amendinq Part 9 of Chapter 2, Article IV of the Arcadia Municipal Code by adding a new Section 4290.1 prohibiting the use of tobacco products at City Parks, Recreation areas, and Entertainment events. Recommended Action: Adopt f. Award a one (1) year purchase order contract to Waterline Technologies, Inc. for Sodium Hypochlorite to be used for the disinfection of the City's municipal water supply in the amount of $42,891. Recommended Action: Approve g. Award a one (1) year purchase order contract extension to 10 -8 Retrofit Inc. for the installation of emergency related equipment and lighting for City vehicles, in an amount not to exceed $35,000. Recommended Action: Approve h. Authorize and direct the City Manager to execute a lease agreement with the Citv of Alhambra for 2,000 acre feet of Fiscal Year 2011 -12 water production rights in the main San Gabriel Basin for a total cost of $1,152,000. Recommended Action: Approve L Authorize and direct the City Manager to execute a professional services agreement with Pun & McGeady for the City's Financial Auditing Services for the Fiscal Year ending June 30, 2012, in the amount of $37,600. Recommended Action: Approve j. Accept the donation of $1,000 to the Arcadia Public Library from the Arcadia Masonic Lodge #278 for a library school intern at the Library. Recommended Action: Approve k. Authorize and direct the City Manager to execute a contract with Los Angeles Air Conditioning. Inc. to re- design the Fire Station 105 boiler room heating system in the amount of $38,941. Recommended Action: Approve I. Authorize and direct the City Manager to execute an agreement with Liebert Cassidy Whitmore for Fiscal Year 2012 -13 in an amount not to exceed $42,000 for personnel legal services. Recommended Action: Approve M. Direct the City Manager to review the City's Conflict of Interest Code pursuant to the Political Reform Act of 1974. Recommended Action: Approve 06 -19 -12 54:0078 n. Authorize and direct the City Manager to transmit a Letter of Indemnification to Santa Anita Park regarding use of Santa Anita Park property for Fire and Police Department training and other City Activities /Events. Recommended Action: Approve o. Authorize and direct the City Manager to execute a three -year agreement with PoliceReports.US to provide online access for the distribution of certain police reports to authorized involved parties. Recommended Action: Approve It was moved by Council Member Amundson, seconded by Mayor Pro Tern Segal, and carried on roll call vote to approve Consent Calendar items 3.a through 3.0. AYES: Council Member Amundson, Segal, Wuo and Harbicht NOES: None ABSENT: Council Member Kovacic ADJOURNMENT There being no other business, the Mayor adjourned this meeting at 10:40 p.m. to July 3, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Gene Glasco, City Clerk I� iN l By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 06 -19 -12 10 54:0079 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JULY 3, 2012 CALL TO ORDER - Mayor Harbicht called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL PRESENT: Council Member Amundson, Kovacic, Segal, Wuo and Harbicht ABSENT: None CLOSED SESSION /STUDY SESSION PUBLIC COMMENTS (5 minutes per person) — No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54956.8 — Conference with real property negotiators Property: Corto Road Property — Assessor Parcel Number 5777 - 002 -900 City Negotiators: Dominic Lazzaretto, City Manager and Jason Kruckeberg, Assistant City Manager /Development Services Director Negotiating Parties: City of Arcadia and Property Owner City of Arcadia Under Negotiation: Price and Terms of Payment STUDY SESSION a. Report, discussion, and direction regarding Gold Line Transit Plaza Design Concepts and Funding. Jason Kruckeberg, Assistant City Manager /Development Services Director, Phil Wray, Deputy Director of Development Services /City Engineer, and Linda Hui, Transportation Services Manager, presented the staff report. It was moved by Council Member Kovacic, seconded by Council Member Amundson to accept the Los Angeles County Metropolitan Transportation Authority (MTA) 2009 Call for Projects funding for the Gold Line Station Transit Plaza Enhancements in the amount of $318,400 with the City's match of $136.000 and to use the funds as leverage to match the federal funding obtained by the Authority for the bus /pedestrian interface enhancements; and selected the Town Square design (Concept A) as preferred design concept for further refinement; and that the design of the benches be refined and the transit plaza have a water feature. AYES: Council Member Amundson, Kovacic, Segal, Wuo and Harbicht NOES: None ABSENT: None The Mayor adjourned the Study Session at 6:40 p.m. 07 -03 -12 54:0080 CITY COUNCIL REGULAR MEETING Mayor Harbicht called the regular meeting to order at 7:00 p.m. INVOCATION Reverend Jolene Cadenbach, Arcadia Congregational Church PLEDGE OF ALLEGIANCE Mary Beth Hayes, Director of Library and Museum Services ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council Member Amundson, Kovacic, Segal, Wuo and Harbicht ABSENT: None REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEM Mr. Deitsch, City Attorney, reported that the City Council met in a Closed Session to consider the one item listed on the posted agenda; no reportable action was taken. Mr. Deitsch also reported that the City Council met in a Study Session to hear a report from staff regarding the Gold Line Transit Plaza Design Concepts and Funding; and that on motion by Council Member Kovacic, seconded by Council Member Amundson, the City Council unanimously accepted the Los Angeles Metropolitan Transportation Authority (MTA) 2009 Call for Projects funding for the Gold Line Station Transit Plaza Enhancements in the amount of $318,000 with the City's match of $136,000, and use the funds as leverage to match the federal funding obtained by the Authority for the bus /pedestrian interface enhancements; and that the Town Square Design Concept A be the preferred design concept. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS Mr. Lazzaretto stated there was no supplemental agenda information; and he welcomed and congratulated Mary Beth Hayes, the new Director of Library and Museum Services. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Mayor Pro Tem Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. City Clerk to administer the Oath of Office to newly appointed Board and Commission Members. Mayor Harbicht recognized the outgoing Board and Commission Members with a plaque; and acknowledged those outgoing Board and Commission Members who were not present. 07 -03 -12 2 54:0081 The City Clerk administered the Oath of Office to the new incoming Board and Commission Members. 1. PUBLIC HEARINGS a. Appeal of the Planning Commission's denial of an appeal of the Santa Anita Oaks Homeowner's Association Architectural Design Review Board's denial of a new home at 1101 San Carlos Road. (Public hearing continued from June 19, 2012) Recommended Action: Approve Director Kruckeberg, presented the staff report. In response to a question by Mayor Harbicht, Council Member Kovacic responded that he had viewed the June 19, 2012, tape regarding the Public Hearing item relating to 1101 San Carlos Road. Mayor Harbicht opened the public hearing. Robert Tong, (the Applicant) of Sanyao International Inc., appeared and discussed the revised building footprints, and revised elevations from the front and rear of the property. The following individuals appeared and spoke in opposition of the proposed new development. Vincent Vargas Francis Chen Donna Perez David Sullivan Jean Voznick Linda Semain Ms. Frederick Ruth Bell Don Weber Bob Jackson Richard Midgley Mary Dougherty, President of the Santa Anita Oaks Homeowners Association Mr. Tong, provided rebuttal testimony and comments. Hector Amesquita, of Sanyao International Inc., provided additional information regarding the proposed new development. Sylvia Baghdadlian, daughter of the owner of the property, Houring Baghdadlian, appeared and commented on the denial and findings of the Santa Anita Oaks Architectural Review Board and urged the City Council to allow them to build their home. A motion to close the public hearing was made by Council Member Wuo, seconded by Council Member Kovacic, and seeing no further objection, Mayor Harbicht declared the public hearing closed. 07 -03 -12 3 54:0082 It was moved by Council Member Wuo, seconded by Mayor Pro Tem Segal, and carried on roll call vote to approve the appeal to overturn the Planning Commission decision, approve the proposed design, Modification No. MA 12 -22; and Oak Tree Encroachment Permit No. THE 12 -16, subject to the following conditions of approval 1) the proposed design shall be revised to provide a minimum 35-0" setback from the southerly street side property line and the revised design shall be subject to approval by Planning Services; 2) the applicant shall comply with all of the recommendations listed in the May 5, 2012, report from Certified Arborist, Mr. Michel Crane; and 3) a certified arborist shall provide a written follow -up report to Planning Services to verify fulfillment of the conditions of approval prior to issuance of a Certificate of Occupancy. AYES: Council Member Wuo, Segal, and Harbicht NOES: Council Member Amundson, Kovacic ABSENT: None b. Adopt Resolution No. 6827 amending and adopting Local Guidelines for Implementing the California Environmental Quality Act (Public Resources Code Section 21000 et seg.). Recommended Action: Adopt City Manager Lazzaretto, and Jim Kasama, Community Development Administrator, presented the staff report. Mayor Harbicht opened the public hearing. A motion to close the public hearing was made by Council Member Segal, seconded by Council Member Amundson, and seeing no further objection, Mayor Harbicht declared the public hearing closed. It was moved by Council Member Segal, seconded by Council Member Wuo, and carried on roll call vote to adopt Resolution No. 6827 amending and adopting Local Guidelines for Implementing the California Environmental Quality Act (Public Resources Code Section 21000 et seq.). AYES: Council Member Segal, Wuo, Kovacic, and Harbicht NOES: Council Member Amundson ABSENT: None PUBLIC COMMENTS No one appeared. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK Mr. Glasco, City Clerk, congratulated Allison Chan, who graduated last month from Arcadia High School, and received the first Arcadia Police Officers Association Officer Albert Mathias Memorial Scholarship; he announced Sierra Madre's Annual Fourth of July Parade; he noted that he will be driving Mayor Harbicht and his wife, Patsy in the 1959 Ford Galaxy 500 Police vehicle; and he wished everyone a happy and safe Fourth of July. 07 -03 -12 0 54:0083 Council Member Amundson commented on the recent publicity in the newspaper of the San Gabriel Valley Council of Governments; he announced Fourth of July festivities and locations around the San Gabriel Valley; the Marine Marching Band on July 5 in the front lawn at Arcadia City Hall and encouraged everyone to attend; and stated that he would like to see an Arcadia Fourth of July celebration next year. Mayor Pro Tern Segal congratulated the Arcadia Chinese Association on their 30 year anniversary; and he wished every a happy and safe Fourth of July. Council Member Kovacic thanked Mr. Glasco for driving the Mayor in the Sierra Madre Fourth of July Parade; and noted that he will be driving in the car behind the Mayor; he announced that he and Mayor Pro Tern Segal are working on an announcement that has to do with the Performing Arts Center at the High School and may result in a patriotic concert next year; he congratulated Mary Beth Hayes on her appointment as Director of Library and Museum Services; he announced that his recent 10 day trip to China was hosted by the Chinese People's Association for Friendship with Foreign Countries and did not cost the City of Arcadia any money; he congratulated all incoming and outgoing board and commission members; and he wished everyone a happy and safe Fourth of July. Council Member Wuo thanked Mayor Pro Tern Segal on a great job representing the City of Arcadia at the Chinese Association Installation Dinner; he acknowledged and thanked outgoing President Josephine Louie for a great year and welcomed the incoming President Joanna Liang; and he wished everyone a happy Fourth of July. Mayor Harbicht thanked Mayor Pro Tern Segal for filling in for him at the Arcadia Chinese Association Installation Dinner; and commented on the Southern California Morman Choir and encouraged the public to attend if given the opportunity. He expressed his concerns regarding the Santa Anita Oaks Homeowners Association and Architectural Review Board and their handling of matters; and noted that if the Homeowners Association is sued the City of Arcadia would have to defend them and spend taxpayer money. 2. CONSENT CALENDAR a. Authorize and direct the City Manager to execute an agreement with the Arcadia Chamber of Commerce for $62,000 for Fiscal Year 2012 -13. Recommended Action: Approve It was moved by Mayor Pro Tern Council Member Segal, seconded by Council Member Kovacic, and carried on roll call vote to approve Consent Calendar item 2.a. AYES: Council Member Segal, Kovacic, Amundson, Wuo and Harbicht NOES: None ABSENT: None 3. CITY COUNCIL a. Report, discussion and consideration of policy regarding property address changes. Recommended Action: Customer - requested address changes should not be reinstated 07 -03 -12 54:0084 Director Kruckeberg, Assistant City Manager /Development Services Director presented the staff report. It was moved by Council Member Wuo, seconded by Council Member Amundson, and carried on roll call vote not reinstate customer - requested address changes. AYES: Council Member Wuo, Amundson, Kovacic, Segal, and Harbicht NOES: None ABSENT: None ADJOURNMENT There being no other business, the Mayor adjourned this meeting at 10:20 p.m. to July 17, 2012, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. By: Gene Glasco, City Clerk Lisa Mussenden Chief Deputy City Clerk/Records Manager 07 -03 -12 6