HomeMy WebLinkAboutItem 2c: Contract extension with Great Cleaning Service, Inc. for Janitorial and Porter ServicesSTAFF REPORT
Public Works Services Department
DATE: July 17, 2012
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director!
By: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR
CONTRACT EXTENSION WITH GREAT CLEANING SERVICE INC. FOR
JANITORIAL AND PORTER SERVICES AT VARIOUS CITY FACILITIES
IN THE AMOUNT OF $239,817
Recommendation: Approve
SUMMARY
On July 5, 2011, the City Council approved a one year contract with optional annual
contract extensions with Great Cleaning Services Inc. (GCS) to perform janitorial and
porter services at various City facilities. Great Cleaning Services Inc. is reaching the
end of their second contract extension and has submitted a written offer to extend the
contract for an additional one year in accordance with the existing agreement. The
contractor's offer of extension does not reflect a change in price and all other conditions
of the agreement are to remain in effect.
Based on the excellent level of janitorial and porter services provided by GCS during
previous years, it is recommended that the City Council authorize the City Manager to
execute a one year contract extension with Great Cleaning Service Inc. for janitorial and
porter services at various City facilities in the amount of $239,817.
DISCUSSION
The Public Works Services Department (PWSD) is responsible for maintaining all City
facilities. Contract services are utilized to provide janitorial and porter services to keep
all facilities clean and tidy for general use by both the public and City employees.
Janitorial services include cleaning all common areas, restrooms, and offices at various
City facilities. Porter services include cleaning the light fixtures, public restrooms, and
helping office staff with routine services such as setting up for special events, and
cleaning and stocking public restrooms. Janitorial and porter services are performed at
Honorable Mayor and City Council
July 17, 2012
Page 2 of 2
City Hall, Community Center, Museum, Library, Public Works Services, Police
Department, Fire Station 105, Civic Center Soccer Field, Dana Gym, and restrooms at
Bonita and Eisenhower parks.
On July 21, 2009, the City Council approved a one year contract to GCS with the option
to renew on a year -by -year basis subject to the City Council's approval. GCS is
reaching the end of their second contract extension and has submitted a written offer to
extend the contract for an additional one year in accordance with the existing
agreement. The contractor's offer of extension does not reflect a change in price and all
other conditions of the agreement are to remain in effect.
Based on the excellent level of janitorial and porter services provided by GCS from
previous years, it is recommended that the City Council authorize the City Manager to
execute a one year contract extension with Great Cleaning Service Inc. for janitorial and
porter services at various City facilities in the amount of $239,817.
FISCAL IMPACT
Sufficient funds are budgeted in Fiscal Year 2012 -13 Facilities Maintenance Operating
budgets for Fire, Police, Museum, Library, Recreation, Community Center, and Public
Works Services Departments for these services.
RECOMMENDATIONS
It is recommended that the City Council approve the following:
Award a one year contract extension to Great Cleaning Services Inc. for
janitorial and porter services at various City facilities in the amount of
$239,817.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
APPROVED:
ominic Lazza
City Manager