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HomeMy WebLinkAboutItem 2c: Contract extension with Great Cleaning Service, Inc. for Janitorial and Porter ServicesSTAFF REPORT Public Works Services Department DATE: July 17, 2012 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director! By: Dave McVey, General Services Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH GREAT CLEANING SERVICE INC. FOR JANITORIAL AND PORTER SERVICES AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $239,817 Recommendation: Approve SUMMARY On July 5, 2011, the City Council approved a one year contract with optional annual contract extensions with Great Cleaning Services Inc. (GCS) to perform janitorial and porter services at various City facilities. Great Cleaning Services Inc. is reaching the end of their second contract extension and has submitted a written offer to extend the contract for an additional one year in accordance with the existing agreement. The contractor's offer of extension does not reflect a change in price and all other conditions of the agreement are to remain in effect. Based on the excellent level of janitorial and porter services provided by GCS during previous years, it is recommended that the City Council authorize the City Manager to execute a one year contract extension with Great Cleaning Service Inc. for janitorial and porter services at various City facilities in the amount of $239,817. DISCUSSION The Public Works Services Department (PWSD) is responsible for maintaining all City facilities. Contract services are utilized to provide janitorial and porter services to keep all facilities clean and tidy for general use by both the public and City employees. Janitorial services include cleaning all common areas, restrooms, and offices at various City facilities. Porter services include cleaning the light fixtures, public restrooms, and helping office staff with routine services such as setting up for special events, and cleaning and stocking public restrooms. Janitorial and porter services are performed at Honorable Mayor and City Council July 17, 2012 Page 2 of 2 City Hall, Community Center, Museum, Library, Public Works Services, Police Department, Fire Station 105, Civic Center Soccer Field, Dana Gym, and restrooms at Bonita and Eisenhower parks. On July 21, 2009, the City Council approved a one year contract to GCS with the option to renew on a year -by -year basis subject to the City Council's approval. GCS is reaching the end of their second contract extension and has submitted a written offer to extend the contract for an additional one year in accordance with the existing agreement. The contractor's offer of extension does not reflect a change in price and all other conditions of the agreement are to remain in effect. Based on the excellent level of janitorial and porter services provided by GCS from previous years, it is recommended that the City Council authorize the City Manager to execute a one year contract extension with Great Cleaning Service Inc. for janitorial and porter services at various City facilities in the amount of $239,817. FISCAL IMPACT Sufficient funds are budgeted in Fiscal Year 2012 -13 Facilities Maintenance Operating budgets for Fire, Police, Museum, Library, Recreation, Community Center, and Public Works Services Departments for these services. RECOMMENDATIONS It is recommended that the City Council approve the following: Award a one year contract extension to Great Cleaning Services Inc. for janitorial and porter services at various City facilities in the amount of $239,817. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. APPROVED: ominic Lazza City Manager