HomeMy WebLinkAboutItem 2h: Approve Quartermaster as the uniform vendor for the Police DepartmentVIII
STAFF REPO"PT
Police Department
DATE:
July 17, 2012
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Polic4z-0\
By: Roy Nakamura, Lieutenant
Nancy Chik, Senior Management Anal�ts
SUBJECT: UNIFORM VENDOR — POLICE DEPARTMENT
Recommendation: Waive the formal bid process and approve
Quartermaster as the uniform vendor for the Police Department in an
amount not to exceed $54,200
SUMMARY
The Police Department allocated $54,200 to purchase uniforms, leather gear, and
related support equipment for employees, reserve officers, and volunteers. The City
Council authorized the purchase of new modified uniforms for the Police Department
from Quartermaster in February 2012.
The City of Arcadia's purchasing guidelines require City Council approval for open
purchase order expenditures exceeding $5,000 with any single vendor. The
Department requests approval to continue to use Quartermaster as the uniform vendor
for Fiscal Year 2012 -13.
DISCUSSION
For over 18 years, the Police Department has maintained multiple uniform vendors
during a single fiscal year. In recent years, however, the quality of the inventory of
products and workmanship from the various vendors has been on the decline, which
has resulted in the varying degrees of mismatched uniforms. A Uniform Committee was
formed, and it was determined that a single vendor capable of maintaining a large
inventory of uniforms and related support equipment would better serve the needs of
the Department. A vendor that is able to provide "one -stop shopping" would prove to be
more efficient and cost effective for the Department and its personnel.
Uniform Vendor
,July 17, 2012
Page 2 of 2
After a formal bid process, the City Council authorized the Department to purchase new
uniforms from Quartermaster in FY 2011 -12. The project to outfit Department personnel
was recently completed according to schedule. The uniforms and its accessories were
also obtained without delay due to the vast inventory maintained by Quartermaster.
The experience with Quartermaster has been positive and the product pricing has been
competitive. Therefore, it is recommended that the City Council waive the formal bid
process and approve Quartermaster as the Police Department's uniform vendor for FY
2012 -13.
FISCAL IMPACT
The amount of $54,200 has been allocated in the Police Department budget for
uniforms and related support equipment for FY 2012 -13.
RECOMMENDATION
It is recommended that the City Council waive the formal bid process and approve
Quartermaster as the uniform vendor for the Police Department in an amount not to
exceed $54,200.
Approved:
Dominic Lazz tto
City Manager