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HomeMy WebLinkAboutItem 2h: Approve Quartermaster as the uniform vendor for the Police DepartmentVIII STAFF REPO"PT Police Department DATE: July 17, 2012 TO: Honorable Mayor and City Council FROM: Robert Guthrie, Chief of Polic4z-0\ By: Roy Nakamura, Lieutenant Nancy Chik, Senior Management Anal�ts SUBJECT: UNIFORM VENDOR — POLICE DEPARTMENT Recommendation: Waive the formal bid process and approve Quartermaster as the uniform vendor for the Police Department in an amount not to exceed $54,200 SUMMARY The Police Department allocated $54,200 to purchase uniforms, leather gear, and related support equipment for employees, reserve officers, and volunteers. The City Council authorized the purchase of new modified uniforms for the Police Department from Quartermaster in February 2012. The City of Arcadia's purchasing guidelines require City Council approval for open purchase order expenditures exceeding $5,000 with any single vendor. The Department requests approval to continue to use Quartermaster as the uniform vendor for Fiscal Year 2012 -13. DISCUSSION For over 18 years, the Police Department has maintained multiple uniform vendors during a single fiscal year. In recent years, however, the quality of the inventory of products and workmanship from the various vendors has been on the decline, which has resulted in the varying degrees of mismatched uniforms. A Uniform Committee was formed, and it was determined that a single vendor capable of maintaining a large inventory of uniforms and related support equipment would better serve the needs of the Department. A vendor that is able to provide "one -stop shopping" would prove to be more efficient and cost effective for the Department and its personnel. Uniform Vendor ,July 17, 2012 Page 2 of 2 After a formal bid process, the City Council authorized the Department to purchase new uniforms from Quartermaster in FY 2011 -12. The project to outfit Department personnel was recently completed according to schedule. The uniforms and its accessories were also obtained without delay due to the vast inventory maintained by Quartermaster. The experience with Quartermaster has been positive and the product pricing has been competitive. Therefore, it is recommended that the City Council waive the formal bid process and approve Quartermaster as the Police Department's uniform vendor for FY 2012 -13. FISCAL IMPACT The amount of $54,200 has been allocated in the Police Department budget for uniforms and related support equipment for FY 2012 -13. RECOMMENDATION It is recommended that the City Council waive the formal bid process and approve Quartermaster as the uniform vendor for the Police Department in an amount not to exceed $54,200. Approved: Dominic Lazz tto City Manager