HomeMy WebLinkAboutItem 2j: Contract with Beacon Media for Legal Advertising ServicesC.-t
DATE: July 17, 2012
Office of the City Clerk
TO: Honorable Mayor and City Council
FROM: Gene Glasco, City Clerk
By: Lisa Mussenden, Chief Deputy City Clerk/Records Manag r
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH BEACON MEDIA, INC. FOR LEGAL ADVERTISING
SERVICES FOR FISCAL YEAR 2012 -13 IN AN AMOUNT NOT TO
EXCEED $8,000.
Recommended Action: Approve
SUMMARY
The City currently contracts with Beacon Media, Inc. for legal advertising services.
According to the City Charter Section 420, prior to the beginning of each fiscal year, the
City is required to solicit bids and enter into an agreement for the publication of all legal
notices or other matters required to be published in a newspaper of general circulation
in the City.
DISCUSSION
The Purchasing Officer solicited bids from the three adjudicated newspapers, the
Pasadena Star News, Beacon Media, Inc. (the Arcadia Weekly), and Mid Valley News.
The only bid received was from Beacon Media, Inc. The bid was reviewed by the
Purchasing Officer and the Chief Deputy City Clerk/Records Manager, who recommend
the City enter into an agreement with Beacon Media, Inc. for legal advertising services.
FISCAL IMPACT
The fiscal impact to the General Fund is approximately $8,000 which is budgeted in the
City Clerk's operating budget for Fiscal Year 2012 -13 which will be used for legal
advertising services. Special projects such as capital improvement projects are paid
directly from the specific project fund.
Mayor and City Council
July 17, 2012
Page 2 Of 2
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute an agreement with Beacon Media, Inc. for legal advertising services for Fiscal
Year 2012 -13 in an amount not to exceed $8,000.
Approved:
Dominic Lazz tto
City Manager