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HomeMy WebLinkAboutItem 2j: Contract with Beacon Media for Legal Advertising ServicesC.-t DATE: July 17, 2012 Office of the City Clerk TO: Honorable Mayor and City Council FROM: Gene Glasco, City Clerk By: Lisa Mussenden, Chief Deputy City Clerk/Records Manag r SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BEACON MEDIA, INC. FOR LEGAL ADVERTISING SERVICES FOR FISCAL YEAR 2012 -13 IN AN AMOUNT NOT TO EXCEED $8,000. Recommended Action: Approve SUMMARY The City currently contracts with Beacon Media, Inc. for legal advertising services. According to the City Charter Section 420, prior to the beginning of each fiscal year, the City is required to solicit bids and enter into an agreement for the publication of all legal notices or other matters required to be published in a newspaper of general circulation in the City. DISCUSSION The Purchasing Officer solicited bids from the three adjudicated newspapers, the Pasadena Star News, Beacon Media, Inc. (the Arcadia Weekly), and Mid Valley News. The only bid received was from Beacon Media, Inc. The bid was reviewed by the Purchasing Officer and the Chief Deputy City Clerk/Records Manager, who recommend the City enter into an agreement with Beacon Media, Inc. for legal advertising services. FISCAL IMPACT The fiscal impact to the General Fund is approximately $8,000 which is budgeted in the City Clerk's operating budget for Fiscal Year 2012 -13 which will be used for legal advertising services. Special projects such as capital improvement projects are paid directly from the specific project fund. Mayor and City Council July 17, 2012 Page 2 Of 2 RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute an agreement with Beacon Media, Inc. for legal advertising services for Fiscal Year 2012 -13 in an amount not to exceed $8,000. Approved: Dominic Lazz tto City Manager