HomeMy WebLinkAboutOctober 21, 2003;. ,
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDEQ AND ON FILE IN THE OFFICE OF
THE C1TY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
October 21, 2003
45:0191
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, October 21, 2003 at 6:30 p.m. in the Council Chambers Conference Room.
ROLL CALL PRESENT. Councilmembers Chang, Marshall, Segal,'Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
~, STUDY SESSION
1a
JOIM'CRY The City Council discussed the importance of City Council and Planning Commission joint
COUNCII~PWG meetings. The Planning Commission is one of the most important commissions in the City
COMM~SICN and it will be healthy for the Commissions to get input as to how the Council thinks about
Iv1EE"11NG different issues. .
(Afla41344 ~
(1tyE7edion) Following discussion the Council decided to schedule a joint meeting with the Planning
Commission after the April 13, 2004 City election.
The City CounciFRECESSED AT 6:53 and RECONVENED in the Council Chambers for the
Regular Meeting at 7:00 p.m.
INVOCATION Reverend Charlie Wang, Lutheran Church of The Cross
PLEDGE OF Jennifer Wuo .
ALLEGIANCE
ROLL CALL PRESENT: Councilmembers Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
The City Manager requested the removal of Agenda Items Sa. and 9a.
ORD. & RES. It was MOVED by Councilmember Segal, seconded by Counciimember Marshall and
READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be
TITLE ONLY WAIVED:
LASER IMAG~D
1
10/21/03
~fP
45:0192
Cily Attorney"Deitsch reported that item ta. was discussed at the 6:30 p.m. Study Session.
PRESENTATIONS
3.
PROCLAMATION Mayor Kovacic presented a Proclamation to Methodist Hospital, declaring October 21, 2003
(Methodist as Methodist Hospital Day. Dennis Lee, accepted the proclamation on behaff of the
Hospital) Methodist Hospital.
4.
PROCLAMATION p.qayor.Kovacic presented a ProclamaYion to Soroptimist International, declaring the month of
(Soroptimist October 2003 as End Domestic Violence Month. Emily Mayorga, Soroptimist international
International) District Director, accepted the proclamation on behalf of the organization.
AUDIENCE PARTICIPATION
Bob Hoherd, requested that Council discuss in detail Agenda Item 9f. Resolution No. 6397
adopting a Memorandum of Understanding with the Los Angeles County Metropolitan
Transportation Authority to establish a Capital Reserve account for a future mass transit
station.
Mayor Kovacic pulled Agenda Item 9f. for further discussion and to allow Mr. Hoherd and
others to ask questions at that time.
Jerome Sefiner, Library Board Trustee, spoke on behalf of the board and expressed
appreciation to the City Council for lwo projects which have recently been completed at the
Library. Phase I of the landscaping project at the front of the library, and Phase I of the
construction project which provided new executive offices and'a new conference room.
Antoinette Klinakis, owner, Aqua Doro SPA, 130 East Foothill Boulevard, spoke with regard
to her "A" frame sign and wanted to know what the City's concerns ware about the "A" frame
sidewalk sign.
Cify Manager Keily stated tfiat tfie A frame sign is part of. the sign code review. The
Planning Commission and the City Council will discuss this.issue at a future date during a
public forum.
5. MATTERS FROM ELECTED OFFICIALS
MARSHALL Councilmember Marshall expressed appreciation to Mayor Kovacic for a job well done
(Mayor) during his three month term as Mayor. She also congratulated Mayor Pro tem John Wuo as
he takes over the gavel for the next three months.
(U.S Marine Ms: Marshall attended the U.S. Marine Corps Band Concert, October 18th at the City Hall
Corps Bahd west lawn: It was a very successful event with 300 attendees. Ms. Marshall expressed
Concert) appreciation to staff member Roberta White, and Betty Flippen for going an extra mile to put
this concert on.
(Breeder's Ms. Marshall encouraged everyone to attend the Breeder's Cup Day, October 25, at the
Cup) Race Treck. _
(NASCAR) Ms. Marshall encouraged everyone fo attend the NASCAR Race, at the Invindale
Speedway; and reminded everyone that second Avenue between Huntington and Santa
Clara will be closed on race day.
t,i~L.~i~~'',':~ ~~C..i~..i
2 ' 10/21/03
45:0193
.(AHS . Ms. Marshall encouraged everyone to support the Arcadia High School Footbail Team by
~ Homecoming) attending the Homecoming Game on Friday, October 24, 2003.
(Lucky Baldwin Ms. Marshall encouraged everyone to attend the Lucky Baldwin Day Picnic, November 2, at
Picnic) the Arcadia County Park.
(Food for Ms. Marshalf shared a food for thought by Dolly Parton, "A peacock that rests on his feathers
Thought) is just another turkey".
(Mayors Cup . Councilmember Marshall noted that she, represented Arcadia at the "Mayors Cup Race", at
Race) the Irwindale Speedway, It was a wonderful event with participation of at least twenty cities
from San Gabriel Valley. Ms. Marshall won the "Mayors Trophy" for the seeond year.
SEGAL Councilmember Segal expressed congratulations to Mayor Kovacic for th~ee months well
(Kovacic) served.
(BreedePs Councilmember Segal encouraged everyone to be.part of the Breeder's Cup Day,Actober
Qup) 25, 2003. Mr. Segal also reminded everyone to be aware of the heavy tra~c on that day.
(Halloween) Mr. Segal cautioned parents and drivers to be careful on Halloween night when moving
through the City.
(Lucky Baldwin Mr. Segal encouraged everyone to attend the Lucky Baldwin Day Picnic, November 2, at the
Picnic) Arcadia County Park. It has grown su6stantially with lot more activities for kids. .
WUO Mayor Pro tem Wuo expressed congratulations to the Methodist Hospital and Soroptimist
(Award International for their dedication to the community.
Recipients)
(Kovacic) Mr. Wuo congratulated Mayor Kovacic for his leadership during the past three months. He
~ also expressed appreciation to Gary and Barbara Kovacic for their hard work editing the City
book, "Visions of Arcadia: A Centennial Anthology".
{Gaines) Mr. Wuo expressed congratulations to Mildred Gaines on her 1DOth birthday.
(Lucky Baldwin Mr. Wuo encouraged everyone to attend the Lucky Baldwin Day Picnic, November 2, 2003,
Picnic) at the Arcadia County Park. He further expressed congratulations to the finalists for ttie
Mayor's Spelling Bee contest.
CHANG Councilmember Chang thanked Mayor Kovacic for his service the past three months.
(Kovacic)
(Award Councilmember Chang expressed congratulations to the Methodist Hospital and Soroptimist
Recipients) Intemational for their service to the community~
{Fire Station Dr. Chang hoped that WestFleld ShoppingTown would donate some parking spaces adjacent
No. 5) to Fire Station No. 6 orr Baldwin Avenue, to accommodate Fire Station No. 5 staff during the
construction of the Santa Anita Avenue (No. 5) station.
(Westfeld Dr. Chang noted that the Westfield Works Wonders Project will be held on Sunday
Works November 16 from 6:00 p.m. to 9:OO.p.m. Last year this project raised more than $40,000.
Wonders) Proceeds from this event wiil beneflt different charity projects in the community.
3 10/21/03
45:0194
(FAR) ' Dc Chang refered to phone calls he receiVed with regard to Floor Area Ratio (FAR). Council
had a discussion with regard to Floor Area Ratio in a previous meeting antl unanimously
rejected the idea
(Sign) Dr. Chang also noted the signage issue, stating in part that, the'City can not legally regulate
content of a sign. He wamed merchants that, using all foreign language signs could be
offensive and could result in loss of customers.
(Chinese Moon Dr. Chang expressed appreciation to Winnie Ng, Senior Citizens Department Administ~ative
Festival) Assistant, for coordinating the Chinese Moon Festival. It was a successful event.
(Water Dept. Dr. Chang referred. to letters from Arcadia residents complimenting City Manager, William
& Public Works Kelly, Public Works Services Director, Pat Malloy and Water Department employees for their
Employees) efficiency and a job well done.
(815 W. Naomi Dr. Chang referred to a letter from the owner of a coffee shop located at 815 West Naomi
Avenue) Avenue complaining about the number of outside tables and the hours of operation, sta4ing
that his store can be'open until midnight while the adjacent stores in the same shopping
center can be open until 1:30 or 2:00 a.m.
City Manager Kelly noted that the staff is in the process of reviewing this specific application.
KOVACIC Mayor Kovacic expressed congratulations to Arcadia Lutheran Church of the Cross for their
(Anniversary)- 65th anniversary celebration; the Arcadia Historical Society for celebreting their 50th
anniversary; and, forme~ City Councilmember Peter Ulrich and his wife Carol for their 59th
wedding anniversary celebration.
(Arcadia Rotary Mayor Kovacia also congratulated the Arcadia Rotary Club and its president, Rotiert
Club) Harbicht, for dedicating "Fort Rotary" at the Boy Scout Camp Trask in the Monrovia foothills.
(And~ew Segal) Mayor Kovacic sent get wel6wishes to Andrew Segal, who injured his knee.
(Breeder's Mayor Kovacic reminded everyone that the nation will be watching Arcadia on Saturday,
Cup) October 25, while the Breeder's Cup will be run at Santa Anita Race Track. He encouraged
everyone to try extra hard to keap Arcadia looking beautiful as ever. It will be a great day in
tFie life of Arcadia.
6• CITY CLERK
6a. .
OATH OF City Clerk, June Alford administered the oath of O~ce to Lowell Lachelt, Human Resources
OFFICE Commission. Mayor Kovacic expressed congratulations and presented the new
(Lachelt) commissioner with a City pirrand an identifcation "card:
7. THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT"AGENCY'
ROLL CALL PRESENT: Agency Members Chang, Marshall, Segal, Wuo and Kovacic
ABSENT: None
AUDIENCE PARTICIPATION
None.
4 10/21/03
45:0195
14. CONSENT ITEM
14a.
MINUTES Withdrawn.
(Oct. 7, 2003)
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to November 4, 2003 at
6:00 p.m., in the Council Chambers Conference Room.
THE CITY COUNCIL RECONVENED
PRESENTATION TO OUTGOING MAYOR GARY A. KOVACIC
Presentation by Mayor Pro tem John Wuo on behalf of the City of Arcadia.
Presentation by Steve Gutierrez, President, Arcadia Chamber of Commerce
REMARKS BY OUTGOING MAYOR GARY A. KOVACIC
"Thank you John for the kind words about what has been a very exciting three monihs for
me as a life long Arcadian. It has been an honor to represent my hometown once again as
Mayor. My wife Barb and mother Florence who are the most loyal fans of mine and are out
there in T.V. land so, hi Barb, hi mom. Our daughter Kelly is still teaching high school in San
Diego and our son Casey is going to get his degree in English at the University of Oregon
this spring, so, they don't get this on cable, anyway, they will see a tape.
" I want to thank all my friends new and old who offered their support throughout this term.
And I want to thank my colleagues on the City Council for their support and of course the
excellent employees at the City Hall for everything they do to keep this City running
smoothly.
"When the rotation system for centennial Mayor's was adopted over a year ago, and I was
assigned summer months, I thought I would have a rather quiet tertn, rypically they are not a
lot of events during the summer, at least a year ago nobody knew for sure when our actual
birthday was, and we were not quite certain when the police station would open. The last
three months turned out to be a very exciting time in the life of our City, and as we've all
mentioned tonight, there where a number of special events: We published the centennial
book, we dedicated two statues, a new peacock statue at peacock corner and an oid Hugo
Reid family statue that found a new home at the Historical Museum. We broke ground on a
new senior housing project down on Las Tunas, we threw two great parties; lhe one Hundred
birthday party on August 5th and the Centennial Ball on September 13th. We hosted some
great summe~ concerts at City Hall and we held our grend opening of the new police station.
In future months, as we've heard, we will bring even more excitement for John and future
Mayors. Breeder's Cup is this Saturday, we'll have a Veterans Day celebration at the
Community Center, the Festival of Bands parade down Baldwin Avenue is coming up, the
Lucky Baldwin Day community picnic, the annual holiday snow festival, the Mayor's Prayer
Breakfast, and the opening of the expanded mall are just a few of the many events that are
in our nearfuture.
"But, our job on the City Council is hopefully more than cutting ribbons and just showing up
at events. During these last months, not just the last three, but the last six that this Council
has been in existence we continue to work with the balanced budget, to implement various
master plans, to protect our infrastructure, we worked on revising our zoning and bUilding
regulations concerning signage, parking, and residential development. We reached
5 10/21/03
45:0196
agreement with all of our bargaining units representing Arcadia's employees; we continued
to pursue and negotiate for compatible commercial development and affo~dable housing.
We set in motion strategy for a new fire station, a building on Santa Anita and hopefully a
youth center here on the City Hall campus. We built up our code enforcement, public safety
capabilities, and other public services including those offered by the library, the museum and
the recreation department. We provided a strong support for Phase II of the Gold Line
project through Arcadia and on to Montclair. We also continued our commitment to keep an
open line of communication with the Board of Education so that we all make sure that our
kids are alright.
"As we reorganized as a City Council, encourage each Arcadian out there to also organize
your lives so that you can benefit our community, embrace our rich diversity, make a
connection with your neighbor. If you don't know your neighbo~ there is no excuse for that,
knock on the door and say hello and introduce yourself and get involved and stay involved.
Our focus as Arcadians must always be on the community as a whole not just one segment
so that we can bring all Arcadians together for the common good and promote a real sense
of community here in Arcadia.
"John, congratulations on becoming our next Mayor, I am sure you will continue to attend the
many events and ceremonies that take place in our City. As you know, attendance sends
the message thatyou are committed to the community and also provides an opportunity for
knowledge; knowledge that comes from listening and not just talking. You'll learn a lot just
by listening to what Arcadians have to say. I wish you three months of efficient and effective
City Council meetings filled with open communication, mutual respect, consensus building
and problem solving:
"Thank you Arcadia for letting me be Mayor and i feel very positive about the future of
Arcadia and someday I may be back in this seat, Thank you very much".
Mayor Wuo was seated as Mayor according to the approved Mayor Rotation Schedule for
the Centennial Year.
REMARKS BY MAYOR JOHN WUO
°Good evening, I would like to introduce a few people who are here tonight to see that I take
over the Mayor position. First of all I would like to introduce my mom, and of course my wife
Jane, my son Jeff and my daughter Jennifer, my older brother Steve and my younger 6rnther
George. And I also would like to thank Gordon Maddock, who is the president of Baldwin
Realty, who is my boss, and who is here, thank you very much for your support. I would just
like to say a few words before we go on to the next item on the agenda. I have been on the
Council for a little over a year, about a year and slx rrionths, and I have~learned a l04 both
from my Council and my colleagues. I can promise you that I will continue to be humble and
will continue to listen to people. I am not going to be able to make everyone happy with ttie
decisions I make but you can be sure that decision or the vote I cast is after ca~eful study
and listening, and also wtiat is best for our community. If I do hurt somebody when i make a
decision, I hope you understand that my decision and my vote is for the best of the entire
community. I would definitely try to continue to work with rest of the Councilmembers, my
colleagues, and try to bring Arcadia a community that is very diverse. But I think we need to
get together and work together so that we are a community of one, and i think we are
working very good toward that direction right now. And, our City is very financially sound
and thanks to lhe staff and Councilmembers we will continue to work toward that goal and
we will continue to do preventive work. I am excited, I think I am very lucky to be able to take
the Mayor position in such a short period of time. I wiil continue to work hard and thank
you".
10/21/03
/ 9.
9a.
MINU7ES . Withdrawn.
(Oct. 7, 2003)
9b.
ORDINANCE
NO. 2176
(3-YR Term
Extension -
Adelphia
Comm.} ~
9c.
CONTINUE
EMERGENCY
ACTION
(Underground
Tanks - City
Service Ctr. &
Fire Stations
105 & 106}
9d.
RESOLUTION
NO. 6393.
(Calif. Clean
Wtr., Air, Safe
Neighborhootl
Parks & Coastal
Protection
Act of 2002 -
GrantFund)
CONSENTITEMS
45:0197
INTRODUCED ORDINANCE NO. 2176 entided: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, GRANTING APPROVAL OF A
THREE,YEAR TERM EXTENSION TO ADELPHIA COMMUNICATIONS CORPORATION,
PURSUANT TO SECTION 4 OF THE CABLE TELEVISION FRANCHISE AGREEMENT
(ORDINANCE NO. 2084) AND AMENDING SECTION 3{A) OF THE FRANCHISE
ACCORDINGLY."
DETERMINATION to CONTINUE emergency action with regard to Resolution No. 6385
which was adopted August 19, 2003, and authorized an emergency contract to remove
underground tanks and instafl above ground tanks andior retated facilities at the City Service
Center and Fire Stations 105 and 106.
ADOPTED RESOLUTION NO. 6393 entitled: "A RESOLUTION OF THE CITY COUNCIL
OF. THE CITY OF ARCADIA, CALIFORNIA, APPROVING THE APPLICATION FOR
GRANT FllNDS FOR THE ROBERTf-ZBERGHARRIS BLOCK GRANT PROGRAM
UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD
PARKS, AND COASTAL PROTECTION ACT OF 2002".
9e.
RESOLUTION ADOPTED RESOLUTION NO. 6396 entitled: "A RESOLUTION OF THE CITY COUNCIL
NO.6396 OF THE CITY OF ARCADIA, CAL{FORNfA, TO ADOPT A MEMORANDUM OF
(MTA-Prop. UNDERSTANDING WITH THE LOS ANGELES COUNTY METROPOLITAN
C 5°~ Trans. TRANSPORTATION AUTHORITY TO RECEIVE PROPOSITION C 5% TRANSIT
Security Funds) SECURITY FUNDS AS DEFINED IN THE ARCADIA POLICE DEPARTMENT'S FISCAL
YEAR 2003-2004 TRANSIT SECURITY PLAN FOR ARCADIA TRANSIT'.
9f.
RESOLUTION See page 9
NO. 6397
(MTA - Prop. A
8~ Prop. C
Capital Res.
Account)
7
10/21 /03
45:0198
9g.
1-YR
CONTRACT
EXTENSION
(Landscape
Maint. Svcs. -
City Facilities)
9h.
VEHICLE
PURCHASE
(PWS)
9i.
ACCEPT
WORK
(T~affic Signal
Mod: - Santa
Anita Ave.,
Colorado Blvd.
& Colorado PI.)
In response to a Council question, City Manager Kelly stated"that the extension includes all
the landscaped aree south of the Colorado overpass, going down towards the Arboretum. It
includes all of the lanes on both north and south bound Baldwin Avenue to Golorado
Boulevard.
AWARDED.a one (1) year contract extension in the amount of $449,954 to CLS Landscape
Management Inc., for Landscape Maintenance Services at City Facilities; and
APPROPRIATED $13,049 from the General Fund to cover the additional landscape
maintenance work; and, AUTHORIZED the City Manager and City Clerk to EXECUTE a
contrect extension in a form approved by the City Attorney.
City Manager noted that the project does not include on and off freeway ramps. The City
requested a consulting company to look at the cost of renovation and maintenance of all
on/off ramps of the City. When the report is ready it will be before the Council for policy
direction. Cal Trens will allow the City to take over the maintenance if the City pays for it.
APPROVED the purchase of two (2) 2004 Ford pick up trucks in the amount of $47,196.18
to Pasadena Ford; and, AUTHORIZED the Purchasing Officer to issue a purchase order tor
one (1) Ford full size pick up with utility body and one (1) Ford 3/4 ton pick up truck with
standard body in the amount of $47,196.18 to Pasadena Ford.
ACCEPTED all work pertormed by Steiny and Company, Inc., for traffic signal maintenance
at Santa Anita Avenue and Colorado Boulevard and at Cobrado Boulevard and Colorado
Place as complete; and, AUTHORIZED final payment to be made in accordance with
contracYdocuments subject to a retention of $14,675.26.
9j.
FINAL TR. MAP APPROVED Final Map No. 53457 for a six-unit residential condominium project at 827-833
NO. 53457 La Cadena Avenue.
(827-833
La Cadena
Avenue)
9k.
ACCEPT ACCEPTED the donation of $10,078.92 to the Arcadia Public Library from the Arcadia
DONATIONS Puplic Library Foundation for shelving and a ceiling-mounted projector in the newly
{Arc. Public remodeled Rev, Paul Johenk Conference Room at the Library.
Library
Foundation) Councilmembers expressed appreciation to the Arcadia Public Library Foundation for their
donations to the various projects at the library.
91.
ACCEPT ACCEPTED all work performed by Mariposa Horticuitural Enterprises, Inc., for the Arcadia
WORK Library-Phase I Project as complete; and, AUTHORIZED final payment to be made in
(Arc. Library - accordance with contract documents.
Phase I)
g 10121 /03
45:0199
9m.
JOB CLASS. &: APPROVED the job classification and compensation level for Chief Deputy City Clerkl
COMPENS. ;: ; Records Manager.
(Chief Deputy
City Clerk/
Record Mgr.)
9n.
RESOLUTION ADOPTED RESOLUTION NO. 6399 entitled: "A RESOLUTION OF THE CITY COUNCIL
NO. 6399 OF THE CITY OF ARCADIA, CALIFORNIA, SETTING COMPENSATION FOR THE CITY
(Compensation- CLERK POSITION".
City Clerk)
In response to a Council question, City Manager Kelly noted that the duties of the elected
City Clerk are outlined in the City Charter.
90:
RENEW RENEWED the Weed Abatement Services Agreement between the City of Arcadia and the
AGREEMENT Los Mgeles Agrfculturel Commissioner/Weights and Measurements Department to provide
(Weed weed abatement services for an additional five years; July 1, 2004 through June 30, 2009,
Abatement as set forth in the Agreement; and, AUTHORIZED the Mayor and City Clerk to sign lhe
Services) Agreement on a form approved by the City Attorney.
9p.
EQUIPMENT APPROVED the acceptance of the grant funds in the amount of $158,760 on behalf of the
PURCHASE City of Arcadia for" the FY03 (Part 1) State Homeland Security Grant Program; and,
GRANT FUND APPROPRIATED $158,760 to a Homeland Security Fund, for implementation of the State
(Office of Homeland Security Grant Program; and, AUTHORIZED the City Manager to EXECUTE any
Justice FY03 necessary forms and/or documents necessary to implement this grent.
Grant Prog.)
9q.
GRANT APPROVED the acceptance of the Congressionally Mandated Grant Award from the Bureau
AWARD of Justice Assistance:(BJA) in the amount of $298,000; and, APPROPRIATED $298,000 to
(Bureau of, a BJA Congressionally Mandated Fund; and, AUTHORIZED the City Manager to EXECUTE
Justice Assist.) any necessary forms and/or documents necessary to implement this grant, subject to review
and approvai as to form by the City Attorney.
THE PRECEDING CONSENT ITEMS 9b, c, d, e, g, h, i, j: k. I. m. n. o. p. and q. APPROVED
ON MOTION BY COUNCILMEMBER MARSHALL SECONDED BY COUNCILMEBMER
SEGAL, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
9f.
RESOLUTION Consideration of the report and recommendation to adopt Resolution No. 6397 adopting a
N0.6397-MOU Memorendum of Understanding with the Los Angeles County Metropolitan Transportation
(MTA- Authority to establish a Capital Reserve Account for a future mass transit station.
Capital Res.
Account- With the expectation of developing the Gold Line light rail system through the San Gabriel
Mass Transit Valley, the City of Arcadia, began setting aside Proposition A and Proposition C funds in
Station) 1999 for the construction of a future mass transit station in the City. On June 18, 2003, the
Metropolitan Transportation Authority Board of Directors approved the City of Arcadia's
9 10/21/03
45:b200
request to establish a capital reserve account totaling $5 million dollars, $2 miliion in
Proposition A funds and $3 million Proposition C funds. In FY03, approximately $1.74
million in Proposition A and $2.89 mlllion in Proposition C funds (total $4.74 million) were
accumulated in a City reserve account.
Staff recommended an increase of $256,712 (approximately 13%) in Proposition A money,
and $104,218 (approximately 3%) in Propositlon C money, resulting in an even $5 million
Capital Reserve Account.
Councilmember Kovacic attended an organizational meeti~g,for the JPA. A chairman antl a
vice-chairman was appointed at that meeting. A negotiation team rriade up of three elected
officials and three City Managers were appointed. City Manager Keily was appointed as one
of the six members. There was discussion about the importance of providing a unified front
as far as the Phase II cities are concerned. So far there is nothing indicating that Phase II
cities are not unified. it was noted an amendment to the JPA will come before the Council
periodically for Council's approval.
Bob Hoherd, agreed with Cauncilmember Chang's suggestion at the previous meeting with
regard to setting up similar reserve furids for the bridges crossing over Santa Anita and First
Avenues.
Considerable discussion ensued. Some members where in favor of approving the proposed
extension, letting staff gather all the facts and then evaluating the need to reserve funds for
overpass bridges.
Staff noted that the rules required that the City have four years from receiving date to spend
the money. Then a request to reserve funds formajor capitai projects can be submitted.
Following discussion if was MOVED by Mayor Pro tem Segal, seconded by Councilmember
Kovacic and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6396
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING WITH THE LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY TO ESTABLISH
A CAPITAL RESERVE ACCOUNT FOR PROPOSITION A AND PROPOSITION C LOCAL
RETURN FUNDS FOR A FUTURE MASS TRANSIT STATION IN THE CITY OF
ARCADIA"; and, AUTHORIZE the City Manager to EXECUTE all necessary documents.
AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
10. CITY MANAGER
10a.
RESOLUTION Consideration of the report and recommendation to adopt Resolution No. 6398, supporting a
NO. 6398 statewide ballot initiative to require voter approval before State Govemment may take local
(Statewide tax funds.
Ballot Initiative)
(ADOPTED) Since 1991 more than $30 billion of local property tax funds have been taken from local
government to subsidize state spending. To address a growing concern about future loss of
revenue, local govemment associations have joined forces to sponsor a ballot initiative in
November 2004 to put the vaters in charge of whether local tax dollars shouid be used to
fund state services.
10 10/21/03
-.. ' , ~ 45:0201
On September 10, 2003, the General Assembly of Voting Delegates of the League of
California Cities unanimously voted to sponsor this ballot initiative. Resolution No. 6398
represents Arcadia's participation in this joint effort.
It was MOVED by Councilmember Chang, seconded by Mayor Pro tem Segal and
CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6396 entiGed: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL
BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS".
AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
ADJOURNMENT At 8:38 p.m. the City Council Regular Meeting ADJOURNED to November 4, 2003 at 6:00
(Nov. 4, 2003) p.m. in the Council Chambers Conference Room to conduct the business of the City Council
and Arcadia Redevelopment Agency and any Closed Session necessary to discuss
personnel, litigation matters or evaluation of properties.
~ ~..~~
~ :1une D. Alford, Ci lerk
~~
11 10/21/03
,
A
\ /.
STAFF REPORT
Off'ice of the City Manager
~
October 21, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City Managei~
By: Cindy. Flores, Special Assistant to the City Manager ~'~'
SUBJECT: Ordinance No. 2176 granting approval of a three-year term
extension to Adelphia Communications pursuant to Section 4
of the Cable Television Franchise Agreement (Ordinance No.
2084) and amending Section 3(A) of the Franchise accordingly
Recommendation: I ntroduce
SUMMARY
Q ~.
The adoption of Ordinance No. 208a in 1998, approved a seven-year cable television
franchise and included a three-year extension of the term if the franchisee upgraded the
cable system and had Internet capabilities in place by December 2000. At a public
hearing held in March, 2001, it was determined that the requirement had been met.
Adelphia Communications has requested the time extension be implemented at this time.
DISCU5SION
The cable television franchise entered into with TCI in 1998 and ultimately transferred to
Adelphia in 1999, was for a seven-year term, with a potential three-year extension if
Adelphia succeeded in upgrading the cable system and providing cable subscribers with
high-speed Internet services as outlined in Section 15 (b) of the Franchise.
On March 20, 2001, the City Council determined that Adelphia had met its contractual
obligations (see attached minutes), and Adelphia has now requested that the franchise
formally be extended (see attached letter). To do so requires the introduction and
subsequent adoption of Ordinance No. 2176 which will change Section 3(a) of the
Franchise to reflect a ten-year term to June 9, 2008.
LASER IMAGED
~~
Adelphia Extension
October2l, 2003
Pagetwo
DISCUSSION (continued
The City's cable consultant, John Risk of Communications Support Group, and the City's
special counsel from Best Best and Krieger, have ~eviewed and approved the term
extension based on Adelphia's demonstration of compliance.
FISCAL IMPACT
The adoption of Ordinance No. 2176 will have no fiscal impact.
RECOMMENDATION
It is recommended that the City Council introduce Ordinance No. 2176, an Ordinance
of the City Council of the City of Arcadia, California, granting approval of a three-
year term extension to Adelphia Communications Corporation, pursuant to Section
4 of the Cable Television Franchise Agreement (Ordinance No. 2084) and amending
Section 3(a) of the Franchise accordingly.
~~'.:,~~'i't~ii. l~i.~{~iti~ -
: . . 43:0061
tt was MOVED by-Councilmember Marshall, seconded by Mayo~ Piv tem $egal and
CARRIED on roll call vote as "follows to AWARD a contract for the purchase of one (1)
2001 KME Fire Pumper to KME Fire Apparatus for the F(re Department in the amount of
$333,612.00; and, AUTHORIZED the City Manager to EXECUTE a contract in a form
approved by the City Attomey.
AYES: Councilmembers Chandler, Chang, Marshall, Segaf and Kovacic
NOES: None
ABSENT: None
12. CITY MAMAGER
12a.
~~; _.. -~ CABLE N Dn February 20, 2001, a Public Hearing was held regarding Adelphia Communications
FRANCHISE Corporation and the possible default of Section 15(b) of the Cable Television Frenchise
(Two-way High between the City of Arcadia and Adelphia Communication Corporation regarding two-way
Speed Internet high-speed Intemet access. The City Council continued the item for°30 days to allow
Access) Adelphia time ta submit data that would confirm the availability of Intemet access in
Arcadia and their compliance with Section 15(b) of the Cable Television Franchise.
Staff stated that Adelphia completed the test, the City's cable consultant reviewed the
report and was satisfied that Adelphia has now complied with the terms and conditions of
the agreement.
It was MOVED by Councilmember Chandier, seconded by Mayor Pro tem Segal and
CARRIED on roll call vote as follows to DETERMINE ihat Adelphia has met its contractual
obligation under Section 15(b) of the Cable Television Franchise. No further aCtion was
taken.
AYES: Councilmembers Chandler, Chang, Marshall, Segal and Kovacic
NOES: None
ABSENT: None
ADJOURNMENT Mayor Kovacic adjourned the meeting in memory of the Honorable S. Clark Moore. "It is
po Memory of with great sadness that we were not'fiied of the passing of strong supporter of the Arcadia
S. Clark Moore) police Department. The Honorable S. Clark Moore, former preslding Judge of the Santa
Mita Municipal Court suffered a massive heart attack on March 15th while in his home in
Monrovia. Judge Moore was still an active judge at the age of 77. He sat at the Santa
Anita Court for more that 10 years and was always available to our staff at any hour of the
day and night to sign required court orders and subpoenas. Judge Moore was a strong
supporter of.law enforcement as his roots were in the Califomia Attomey General's Office
prior to his appointment as our local judge. .His frfendship will be missed.
ADJOURNMENT Mayor Kovacic ADJOURNED the March 20, 2001 Regular'Meeting of the Arcadia City
(April 3, 2001 Councii at 7:50 p.m. to April 3, 2001 at 6:00 p.m., in the Conference Room of the Council
6:00 p.m.) Chambers for a Regular Meetfng to conduct the business of the City Council and
Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation
matters or evaluation of properties.
A~JEST: ~
( , `~,
une D. Alford, Cit le k
,
A. Ko cic, Ma r of the City of Arcadia
3/20/01
~clelp~ia
Sept. 11, 2002
Ms. Cindy Rowe-Flores
Management Services Officer
City of Arcadia
240 W. Huntington Drive
Arcadia, CA 91066
RECEIVED
f iTV OF ARCADIA
SEP 1 6 2002
CITY MANAGER
Subiect• ReQUest for extension o' l,delphia Franchise Aareement (Ordinance No. 2084)
Dear Ms. Rowe-Flores:
I am writing to request the City extend Adelphia Communications' franchise for three
years in accordance with the provisions of our franchise agreement. Sections 4 and 15
specify the conditions for the franchise extension.
As you know, at its meeting of March 20, 2001 the City Council determined we were in
compliance with Section 15(b). As such, we respectfully request the City Council
formally extend our franchise three years.
Should you have any questions on this matter, please don't hesitate to contact me at
760-438-7741, e 241; orvia e-mail at phil.urbina@adelphia.com.
Respectfully,
~
Phil Urbina
Govemment Affairs Manager
Adelphia Communications
Enclosure
Cc: Mike Guise, General Manager, Adelphia
Larry Windsor, Regional Govemment Affairs Manager, Adelphia
5720 EI Cemino ReW
Cedsbad, CA 92008-7201
Business Oflice (780) 438-7741
Customer Service Q60) 931-7000
Fez (760) 438-6461
~c,
A
\ /
STAFF RE]PORT
Public Works Services Department
October 21, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire tor I
Prepared by: Gary F. Lewis, General Services Manager
SUBJECT: Determine Continuation of Emerpencv Action - Resolution no. 6385
Service Center and Fire Stations 105 and 106
Recommendation: City Council to determine by at least a four-fifths
(4/5) vote, that there is need to continue this emergency action
SUMMARY
On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City
Council of the City of Arcadia, California, authorizing an emergency contract to remove
underground tanks and install above ground tanks and/or related facilities at the City
Service Center and Fire Stations 105 and 106.
Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public
Contract Code, the City Council is required at every Council meeting until project
completion to determine that the emergency continues concerning the public works
project to remove underground tanks and install above ground tanks and/or related
facilities at the City Service Center and Fire Stations 105 and 106. The City Council is
required to determine by at least a four-fifths (4!5) vote that there is need to continue
this emergency action.
DISCUSSION
As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168
& 22050 of the Public Contract Code, in the case of an emergency, the City Council
may pass a resolution by at least a four-fifths (4/5) vote declaring that in the public
interest and necessity demand the immediate expenditure of money to safeguard life,
health or property. It is recommended that the City Council determine, by at least a
four-fifths (415) vote, that there is need to continue this emergency action.
LASER I,'~AG~D ~ p'
Mayor and City Council
October 21, 2003
Page 2
FISCAL IMPACT
Funds for this project are provided in the 2003-2004 Capital Improvement Program
Budget in the amount of $345,000. Funds have also been appropriated in the amount
of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outiay Fund,
for construction and contingencies for a total budget amount of $467,000.
RECOMMENDATION
City Council to determine by at least a four-fifths (4/5) vote, that there is need
to continue this emergencyaction
Approved: """' "Q"'
William R. Kelly, City Manager
PM:GFL:dw
Attachment: Resolution No. 6385
„ -~, ~. ' _~
~..:. _. :~~~ ~., . ~ .;,; i
RESOLUTION NO. 6385
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFOIZNIA, AUTH~RIZING
AN EMERGENCY CONTRACT TO REMOVE UNDER- .
GROUND TANI~S AND INSTALL ABOVE GROUND
TANKS ANll/OR RELATED FACILITIES AT THE
CITY SERVICE CENTER AND FIl2E STATIONS 105
AND 106
WHEREAS, California Senate Bill 989 and regulations promulgated
thereunder ("the Law") require that all fuel pumps have a double walled fuel pump
with a holding tank equipped to provide containment if the fuel pumps malfunction
or leak; and
WHEREAS, the Law further requires that all piping be upgraded to a full
double wall piping containment system; and
WHEREAS, the County of Los Angeles Department of Public Works
suUmitted a Notice of Non-Compliance to the City of Arcadia on April 7, 2003
indicating that the City is required ta bring into compliance with the Law by May
7, 2~03 certain underground storage tanlcs located at the City Service Center at
11800 E. Goldring Road in the City of Arcadia; and
WHEREAS, on June 16, 2003, the County of Los Angeles Department of
Public Works extended to September 30, 2003 the deadline for the City to bring
into compliance the underground storage tanlcs at the City Service Center; and
1
WHEREAS, the Ciry believes that the City must also bring into compliance
with the Law certain tanks located at Fire Stations 105 and 106, although these
tanlcs have not been made subject to any notice of non-compliance by the County
of Los Angeles Department of Public Works to date; and
WHEREAS, the City has twice published a Notice Inviting Bids in order to
accomplish bringing into compliance with the Law the tanks and related facilities
at the City Service Center and Fire Stations 10~ and 106, but has twice rejected the
sole bid received on eacli occasion due to the high bid proposal and the lack of
additional bidders; and
_____ __.._ . __.._ __. __. ___ __. .
WHEREAS, the City Council reasonably believes that it is necessary, based
on a four-fifths (4/5) vote. of the City Council, to declaze an emergency in order to
repair or replace the above described facilities at the City Service Center and Fire
Stations 105 and 106 and to procure the necessary equipment, services and
supplies for those purposes without giving notice for bids to let contracts, all in
accordance with Section 1212 of the Charter of the City of Arcadia and Section
.
2842.5 of the Arcadia Municipal Code.
NOW, THEREFORE, THE CITY COUNCIL OF TT3E CITY OF
ARCADIA, CALIFORr]IA, DOES HEREBY FIND, DETERMIr]E AND
RESOLVE AS FOLLOWS:
2
7
SECTION 1. Pursuant to Public Contract Code Sections 20168 and
22050, the City Councii finds that an emergency exists with respect to the removal
and installation of underground and above ground fuel tanks and related facilities
(the "Project") at the City Service Yard and Fire Starions 105 and 106 for the
following reasons and based on the following facts. The City of Arcadia is
required to undertalce and complete the removal and installarion of fuel purnps and
related faciliries at the City Service Center by September 30, 2003. In the event
that the City fails to do so, the City is subject to the imposirion of fines and to the
prohibition of delivery of petroleum products into the subject facilities. Petroleum
_ ....--._ ._ _- __ _ _ _._ ,__ _----_ __. _.._ ._._. _. . __.. . ~ .- - --
_. __ _ ~_,---- - _ .
products at the subject facilities are crirical for purposes of the City providing life
and health related maintenance of City property, and of persons and property
within the City of Arcadia. Bringing those facilities at the City Service Center and
also those facilities at Fire Stations 105 and 106, into prompt compliance with the
Law will protect the public health, safery and welfare by reducing or eliminating
the possibility of malfunction or lealcs in the tanks and related facilities, which
could cause severe health risks to the pubiic and extensiye damage to the soils and
improvements on the real property upon which such faciliries are located. The
City has in good faith published notice inviting bids on two occasions in order to
accomplish the Project, but has received and rejected unsarisfactory bids from a
sole bidder on each occasion due to high bid price. The commencement and
3
completion of the Project at the City Service Center and Fire Stations 105 and 106
are estimated to take approximately four (4) to six (6) weeks, thereby prohibiting
the City from having sufficient time to publish notice inviting bids for a third time
in order to receive comperitive bids and enter into contracts for the complerion of
this project by September 30, 2003 or a reasonably short period thereafter.
Additional facts which constitute the basis for finding that an emergency exists are
set forth in the recitals of this Resolution and in that certain Staff Report which
accompanied this Resolurion for presentation to the City Council.
SECTION 2. By at least a four-fifths (4/5) vote of the City Council the
__--- --_-- _. ___. -----
- --- - - _ _ ___.._. _. _ _--- -- _ _.. ,
_.
City Council hereby finds and determmes that there is an emergency which
requires that City repair or replace the above described facilities at the City Service
Center and Fire Stations 105 and 106, and take a~ry directly related and imrnediate
action required by this emergency, and procure the necessary equipment, services
and supplies for these purposes, without giving notice for bids to let contracts. The
City Council further fmds and determines that the emergency will not permit a
delay resulting from a competitive solicitation for bids, and that the action is
necessary to respond to the emergency.
SECTION 3. The City Council 17ereby delegates to the City Manager,
or his designee, the authority to order any action pursuant to this declaration of an
emergency including, without limitation, the authority to enter into contracts to
4
~
accomplish the Project. The City Council further authorizes the City Manager to
substitute another form of security in lieu of a payment bond if, in the
deternunation of the City Manager, it is not feasible or reasonable under the
circumstances to require that the contractor provide to the City a payment bond in
order to complete the Project.
SECTION 4. The City Council shall review this emergency action at
its next regularly scheduled meeting and at every regularly scheduled meeting of
the City Council thereafter until the project is completed, in order far the City
Council to determine by a four-fifths (4/5) vote, that there is need to continue this
emergency acnon.
SECTION 5
SECTION 6.
Resolution.
. ___ _ _ _
~.
This Resolution shall take effect upon its adoption.
The City Clerk shall certify to the adoption of this
[SIGNATURES ON NEXT PAGE]
5
Passed, approved and adopted this 19tn day of August , 2003.
/s/ GARY A. KOVACIC
Mayor of the City of Arcadia
ATTEST:
~ ~~~~ o
City Clerk
APPROVED AS TO FORM:
~ ~~~~~
c~ty
6
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JiJNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6385 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 19th day of August, 2003 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Members Chang, Marshall, Segal, Wuo and Kovacic
_ _ __. __ __ __ _
. . __._ ___ . ..... . ..
NOES: None
ABSENT: None
~ ~~ ~ ~~
City Clerk of the City of Arcadia
7
,
~_~.
~ ~
October 21, 2003
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dir tor ~
Prepared by: Gary F. Lewis, General Services Mana er
Maria P. Aquino, Management Analyst
SUBJECT: Resolution no,_6393 aparovinq the Roberti-Z'Bera-Harris Block Grant
Proqram aaplication, under Proqosition 40, reQUirina Citv match funds for
California Clean Water, Clean Air. Safe Neiqhborhood Parks. and Coastal
Protection Act of 2002.
Recommendation: Adopt
SUMMARY
On March 5, 2002, voters passed Proposition 40, the California Clean Water, Clean Air,
Safe Neighborhood Parks, and Coastal Protection Act of 20o2 (2002 Resources Bond
Act). In accordance with this Act, the City of Arcadia is eligible for $148,661 under its
Roberti-Z'Berg-Harris Urban Open Space and Recreation (RZH) Block Grant Program.
The RZH Block Grant Program is designed to help purchase new parklands, develop
new recreational facilities and to rehabilitate existing parks and facilities.
It is recommended that the City Council adopt Resolution No. 6393 approving the
application of grant funds for the RZH Block Grant Program under the 2002 Resources
Bond Act.
DISCUSSION
The RZH Block Grant Program is intended to meet the urgent need for safe, open, and
accessible local parks and recreational facilities for increased recreational opportunities
that provide positive alternatives to social problems. The RZH Block Grant Program
funds are allocated on a population-based formula to cities, counties and Districts.
Q ~~~.~~
LASER IP~iAGED
ca~. ~~
Mayor and City Council
October 21, 2003
Page 2
Allocated funds are appropriated primarily for eligible projects that accomplish the
following:
• Acquisition of park and recreation lands and facilities
• DevelopmenUrehabilitation of park and recreation lands and facilities
• Special Major Maintenance of park and recreation lands and facilities
• Innovative Recreation Programs
RZH Block Grant Program funds are distributed under the California Department of
Parks and Recreation with the mission to provide health, inspiration, and education to
residents by helping to preserve and protect biologicai diversity, natural and cultural
resources and create opportunities for quality outdoor recreation.
These grant applications require that the City Council approve resolutions authorizing
the filing of the applications and authorize the City Manager to execute any agreements,
contracts, and requests for payment regarding this matter on behalf of the City. These
grant funds will be used to fund capital projects outlined in the Parks & Piaygrounds
Master Plan.
FISCAL IMPACT
Over the term of the grant contract, the City of Arcadia is entitled to $148,661 in
Proposition 40 funds through its RZH Block Grant Program. The 2003/05 CIP budget
has proposed five (5) park improvement projects eligible for grant funding These grant
funds will be used to reimburse the City for the cost of the Parks Projects.
RECOMMENDATION
Adopt the Resolution No. 6393 approving the grant application for
RZH Block Grant Program under California Clean Water, Clean Air,
Safe Neighborhood Parks, and Coastal Protection Act of 2002.
Authorize the City Manager to execute and file on behalf of the City
of Arcadia all forms necessary regarding this Grant with the
California Department of Parks and Recreation.
Approved by: ~=='--"='.""7
William R. Kelly, City Manager
PM:GFL:MA:dw
Attachments: Resolution No. 6393
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Kdd.PJ'f'l -'L'"~Cr~S Ft~~S
J
RESOLUTION NO. 6393
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OP ARCADIA, CALIFORNIA, APPROVING THE
APPLICATION FOR GRANT FUNDS FOR THE
ROBERTI-Z'BERG-HARRIS BLOCK GRANT PROGRAM
UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIIZ,
SAFE NEIGHBORHOOD PARKS, AND COASTAL
PROTECTION ACT OF 2002
WHEREAS, the people of the State of California have enacted the
California Clean Water, Ciean Air, Safe Neighborhood Parks and Coastal
Protection Act of 2002 which provides funds for the Roberti-Z'Berg-Harris Block
Grant Program for grants to eligible applicants; and
WHEREAS, the California Department of Parks and Recrearion has been
delegated the responsibility for the administration of the Grant Program, setting up
necessary procedures;and
WHEREAS, said procedures established by the California Department of
Parks and Recrearion require an applicant's Governing Body to certify by
resolution the approval of the applicant to apply for the Roberti-Z'Berg-Harris
Bloek Grant Allocation, and
WHEREAS, the applicant will be required to enter into a contract with the
State of California upon approval of a grant of funds.
LASER IMAG~.D
~
~'~
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS
FOLLOWS:
SECTION 1. 'The City Council approves the filing of an application for
local assistance funds from the Roberti-Z'Berg-Harris Block Grant Program under
the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal
Protection Act of 2002.
SECTION 2. The City Council certifies that the City, as applicant, has
or will have sufficient funds to operate and maintain the project(s) for which funds
are sought.
SECTION 3. The City Council certifies that the City, as applicant, has
reviewed, understands and agrees to the general provisions contained in the form
of contract set forth in the Program's Procedural Guide.
SECTION 4. The City Council certifies that the Project conforms to
the recrearion element of any applicable city or county general plan.
SECTION 5. The.City Council appoints the City Manager, or his/her
designee, to conduct all negotiations and to execute and sulimit all documents
including, but not limited to applications, agreements; payment requests and the
like, which may be necessary for the approval of grant funds.
z
SECTION 7. The City Clerk shall certify to the adoprion of this
Resolution.
Passed, approved and adopted this 21st day of October , 2003.
/s/ JOHN WUO
Mayor of the City of Arcadia
ATTEST:
~ ~e
City Clerk
APPROVED AS TO FORM:
~.
~~ ~ ~
City Attorney
3
, ..:;
STATE OF CALIFOIZNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA }
I, JLJNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolurion No. 6393 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 21 st day of October, 2003 and that said Resolurion
was adopted by the following vote, to wit:
AYES: Council Members Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
~ ~ ~.
City Clerk of the City of Arcadia
4
~. ~P,
`"°°Rp~R.==~°°°~ STAFF REPORT
Development Services Deparhnent
DATE: October 21, 2003
TO: Mayor and City Council '.
FROM: Don Penman, Assistan4 City ManagedDevelo men Services Directo'i~'
Martha Eros, Transportation Services Office~~' "'/
SUBJECT: Resolution No. 6396 adopting a Memorandum of 'Understanding
with the Los Angeles County Metropolitan Transportation Authority
accepting Proposition C 5% Transit Security Funds
Recommendation: Approve
SUMMARY:
Attached for City Councii review and consideration is Resolution No. 6396 authorizing
the Arcadia City Council to adopt a Memorandum of Understanding (MOU) with the Los
Angeles County Metropolitan Transportation Authority (MTA} to accept terms and
conditions specific to Proposition C 5% Transit Security funds. The MOU wili be valid
for one (1) fiscal year (July 1 2003-June 30, 2004), with the City receiving $7,594 in
Transit Security funds in FY2003-04. Resolution No. 6396 authorizes the City Manager
to submit a financial claim and a Transit Security Plan stating that the Arcadia Police
Department will respond to security and safety issues affecting Arcadia Transit and all
transportation systems operating in its jurisdiction.
DISCUSSION:
The 1990 Proposition C ordinance is a countywide half-cent sales tax dedicated to
transportation services. Five percent of the Proposition C revenues are set aside by the
MTA for transit security purposes, including use of local police to ensure the safety and
protection of people and property onboard all transit systems in its jurisdiction.
On June 18, 2403, the MTA approved its FY03-04 budget and appropriated
approximately $25 million in Transit Security Funds to improve security on regional and
municipal operated transit systems. -Prop C 5°/a Transit Security funds are distributed
using a countywide formula allocation based on system ridership, with Arcadia Transit
receiving one-hundredth of one percent of the.formula, or $7,594. The City of Arcadia
has received an annual allocation of security funds since the program's inception in
fiscal yea~ 1999.
LASER IMAGED
C:'~PY04tS7A.PF_PRJFC:~596S~CURi'TY_t~-2i-U3 ~
P
...
FISCAL IMPACT:
In FY03-04, the=City of Arcadia .will receive $7,594 in Proposition C 5% Transit Security
funds for local police support on Arcadia Transit and all transit systems serving the City.
These funds are in lieu of usin'g Generai Fund monies for Arcadiaspolice service for
transportation security.
RECOMMENDATION:
THAT THE CITY COUNCIL ADOPT RESOLUTION NO. 6396-rADOPTING A
MEMORANDUM OF UNDERSTANDING WITH THE.'LOS ANGELES COUNTY
METROPOUTAN AUTHORITY TO ACCEP,T. PROPOSITION C 5% TRANSIT
SECURITY FUNDS, AND AUTHORIZE THE CI7Y MANAGER TO SUBMIT ANNUAL
CLAIMS AND NECESSARY DOCUMENTS TO RECEIVE OPERATING OR CAPITAL
SECURITY FUNDS FOR ARCADIA TRANSIT. _
Approved By: ~. "~:~']
William R. Kelly; City Manager
Attachment: . .
1: Arcadia Police D:epartment Arcadia Transit Security Plan, FY03-04
2. Resolution No.~6396, Prop C 5%TransifiSecurity Funds .,
3. Memorandum of Understanding #MOU.PC04ARC1
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ARCADIA POLICE DEPARTMENT
ARCADIA TRANSIT SECURITY PLAN
LOS ANGELES COUNTY METROPOLITAN TRANSIT AUTHORITY
FISCAL YEAR 2003-2004
This policy delineates the security plan of the Arcadia Police Department for interacting with
Arcadia Transit (and included operator) and the I.os. Angeles County Metropolitan
Transportation Authority in a policing partnership for transit activiries occurring within the.
jurisdictional boundaries of the City of Arcadia.
Intent:
It is the intent of the Arcadia Police Department to promote a safe environment for persons using
transit systems operated by the City, Foothill Transit and the MTA within the City of Arcadia.
In furtherance of transit safety, the Police Department commits to responding to calls for service,
investigation of criminal conduct occurring on transit systems or property, and interacting with
other police agencies having jurisdiction for transit operations.
Police Ouerations
Notification:
Whenever Arcadia Transit, Foothill Transit or the MTA determine assistance is needed within
Arcadia, transit agency dispatchers should contract the Arcadia Communications Center at (626)
574-5123. Arcadia Dispatchers will transmit the request for service to field units.
Response:
Arcadia Police Units wiil respond to any requests for assistance, traffic related activity, or
criminal violations occurring within the city limits. The priority of response will be directly
related to the nature of the reported problem. Reports of emergencies or crimes in progress will
be deemed high priority and will receive immediate attention based upon available manpower.
Field units will coordinate their response to intercept buses or other vehicles in transit, or
respond to a designated location if the problem is stationary.
Officers observing activity suggesting a need for assistance; i.e., emergency lights activated on
transit vehicles, disabled equipment, "call police" headsigns or verbal requests for help from an
equipment operator will initiate an investigation to deternune if police intervention is necessary.
Investigation:
Arcadia Police officers will conduct preliminary invesrigations of incidents and/or crimes, and
prepaze reports covering those investigations. Where necessary, they will forward the reports to
Arcadia Police detectives for follow-up in those cases where additional investigation, the filing
of crixninal complaints or additional police action is required.
C:\FY04\Transit Security Plan_10-21-03
~• -
Transit Security Plan
Fiscal Yeaz 2003-2004
Page 2
Arcadia Police inay iequest assistance from the Los Angeles County Sheriff's Metro Unit for
investigation of incidents where protracted investigation is necessary or where the scope of the
incident exceeds the resources of the Arcadia Police Deparhnent.
Report Availa6itity:
The Arcadia Police Department will make available to local transit or MTA Law Enforcement
representatives copies of all reports`pertaining to actions taken by Arcadia Police, pursuant to
applicable laws and policy dictating disclosure of police documents and/or investigations.
Training:
The Arcadia Police Department will provide training to its officers in the identification of transit
routes within the City of Arcadia. Arcadia officers currently receive on-going training on the
proper techniques for stopping and approaching transit vehictes. However, Arcadia Police may
request, updated..training from MTA Law Enforcement authorities as needed to maintain
proficiency or to incorporate riew techniques or concepts that arise in the law enforcement realm.
Coordination:
The Uniform Division Commander of the Arcadia Police Depaztment will be the agency
coordinator for policing issues conceming Arcadia Transit, Foothill Transit, and the MTA, as
welt as other Department functions.
C:\FY041Transit Security Flan_7 0-21-03
c83o- 3d
... • /rc~Q C' ~ei~<~[5
RESOLU'I'ION N0. 6396
A RESOLUTION OF TI-IE CTTY COUNCIL OF THE CITY OF ARCADIA,
CALIFOItIVIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING
WTTH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY TO RECEIVE PROPOSITION C 5%
TRANSTT SECURITY FUNDS AS DEFINED IN THE ARCADIA POLICE
DEPARTMENl"S FISCAL YEAR 2003-2004 TRANSTf SECURITY PLAN
FOR ARC.ADIA TRANSTT
WHEREAS, on November 6, 1990, the voters of the County of Los Angeles approved by
majority vote Proposition C, an ordinance establishing a one-half percent sales tax for public
transit purposes; and
WHEREAS, the Los Angeles County Metropolitan Transportation Authority ("MTA"), is
the agency responsible for administering the tax; and
WHEREAS, the MTA approved the Transit Funding Security Allocations including an
appropriation of $25 million in Proposition C 5% Transit Security funds for Fiscal Year 2003-
2004 using the formula allocation process for all operators that receive regional funds, for an
annual Countywide program to improve transit security; and
WHEREAS, City of Arcadia is an eligible operator and desires to receive the funds to
police the Arcadia Transit system; and
WHEREAS, the project will further MTA in meeting its goals of improved transit
services and increased quality of life for its constituents.
NOW, THEREFORE, THE CITY CQLTNCIL OF THE CITY OF ARCADIA,
CALIFOItNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
LASER I~PA~~D
~ 3~
SECTION 1. The City Council approves and authorizes the Mayor to execute a
Memorandum of Understanding with the MTA to accept Proposition C 5% Transit Security
funds for a period of one yeaz.
SECTION 2. The City Council authorizes and directs the City Manager or his/her
designee to execute and file a claim with the MTA for local transportation funds in an amount to
be determined by formula allocation based on preliminary estimates of funds available, and to
take any and all necessary further actions and execute any and all necessary documents in order
to receive such funds.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this Zlst day of October 2003.
/s/ Joxrr wuo
Mayor of the City of Arcadia
A1`TEST:
ia'~ ~1~d' ~.
Clerk of the City of Arcadia
APPROVED AS TO FOIZM:
~,~.p. ~~-~~
City Attorney of the City of Arcadia
2
STATE OF`CALIFOIZNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6396 was passed and adopted by the City Council of the
City of Arcadia, signed by the iVlayor and attested to by tlie City Clerlc at a regular
meeting of said Council held on the 21 st day of October, 2003 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Members Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
~ .~~ ~.
City Clerk of the City of Arcadia
3
w;~ _ .:
~F.
+~°°kra$.T~9~~g°° STAFF REPORT
Development Services Department
Date: October 21, 2003
To: Mayor and Gity Council
From: Don Penman, Assistant City Manager/Development ~S~e,y~ices Director~
By: Martha Eros, Transportation Services Officer~l~ p
Subject: Resolution No: 6397 adoatinq a Memorandum of Understandinq with th
Recommendatio
SUMMARY -
With the expectation of developing the Gold Line light rail system through the San
Gabriel Valley, the City of Arcadia began setting aside Proposition A and Proposition C
(Prop A&C) funds in 1999 for tlie construction of a future mass transit station for the
city. On June 18, 2003; the MTA Board of Directors approved the City of Arcadia's
request to establish a capital reserve account totaling $5 miliion dollars: $2 million in
Proposition A furids and $3 million in Proposition C. As stipulated in the Prop A&C
Local Retum Program Guidelines, local jurisdictions' seeking to reserve funds are
required to execute a Memorandum of Understanding (MOU) with the regional Los
Angeles County Metropo{itan Transportation Authoriry (MTA) authorizing the reserve
and accumulation of funds.
BACKGROUND
The Blue Line Construction Authority (BLCA) was created in 1998 to build 13.7 miles of
the Gold Line light rail system from Los Angeles Union Station to eastern Pasadena
(Phase 1). Phase 1 of the Gold Line was completed in 2003 and the MTA commenced
passenger service on July 21; 2003. The Arcadia City Council has continuously
supported the construction of light rail through the San Gabriel Valley, and with the
--- - -compietion-e#--P-Mass-1,-await-the e*tension-of-the~o4d-L-ine#hroug#-Arcadia-eut-to the-- --
City of Montclair.
On October 16, 2001, the Arcadia City Council approved designating the parcel located
on Front Street between St. Josepli and Santa Clara Streets, adjacent to the MTA rail
LASER IMAG~D
~~
Mayor and City Council
October 21, 2003
Page 2
1~ ~
right-of-way, as the site for the City's proposed mass transit station. The station will
serve the Gold: Line light rail system, both MTA and Foothill Transit bus routes, _Arcadia
Transit and local dial-a-ride systems, cyclists, and pedestrians. Design and engineering
has not been addressed to date, but in anticipation "of the rail'e~ension, the City is
preparing "for the construction of an aesthetically pleasing station structure and/or
enhancements to the rail line (i:e., grade separations, "electrical posts, etc.).
DISCUSSION
The Proposition A and Proposition C Local Retum programs are funded from two (2)
haif-cent sales tax measures that Los Angeles County voters approved in 1980 and
1990, respectively. Twenty-five percent (25%) `of;Froposition A revenues and twenty
percent (20%) of Proposition C revenues are allocated and distributed to local
jurisdictions on a"per capita" basis by the MTA and returned to the cities and
uniricorporated areas' of Los Angeles; County ;for developmenf of public transit,
paratransit and related transportation infrastructure:`.Prop A&C Local-Retum Program
Guidelines require,Los Angeles County jurisdictions to expend local return funds within
four years of allocation year, otherwise funds are subjecY~to lapsing.. • ~
As the regional authonty, the MTA may approve a city's request to extend a Capital
Reserve account an additional three years. and avoid returning to funds foc regional
reallocafion. The MOU allow cities to retain and accumulate funds for major capital
projects that require more money (than-the annual allocation) to build or purchase, and
provides three additional years to"expend those dollars.-.
The MTA Board approved a Capital Reserve account for the City of Arcadia in fiscal
year 2000 totaling $1.5 million dollars (Prop A$1 million, Prop C$500,000) for a Mass
Transit Station. Additionally, $1 rriillion in Proposition C Local Return funds were placed
in reserve for Mass Transportation Planning the same.year. The four year eligible use
period is subject to lapse this.year,.thus a new MOU must be executed with the MTA to
extend the reserve period an additional three years .for. the mass transit station. The
City will combine the Mass Transportation Planning into the Mass Transit Station capital
reserve account. ~ ~ ~
City staff has been setting aside funds over the past three years to prepare for the
construction of a mass transit.station. In year-end FY03, approximately $1,74 million in
Proposition A and $2.89 <million in Proposition C funds (total; $4.74 million) were
accumulated in a City reserve account.' Staff is recommending an increase of $256,712
(approximately 13%) in, Proposition A money, and~ $104,218 (approximately 3%) in
Propositiorr C money, resulting in an even $5 million Capital Reserve Account.
_ ENVIRDNMENTACfINPACT--- _
Not applicable at present time.
. ~.< ~r-~•,~,
~;.3k::7~1'iI ~i.~~::i~
. ~
U: Ci<dJ L.it~c/Sta(Y_IYtnl 610U,_ 1'ri~p 10-21~/13
~ ~ .~.. _ _
. ..
+ ~Mayor and City Council
October 21, 2003
Page 3
FISCAL IMPACT
Staff has calculated approximate fund balances for both Proposition A and
Proposition C accounts based on annual fund allocations and budgeted expenditures.
Based on FY03-04 budgeted projects consisting of road/traffic improvements, transit
enhancements, and Arcadia Transit operating costs, sufficient funds are available in
each fund account (respectively) to place into Capital Reserve. Prior to obligating
additional funds to the City's capital reserve account, an evaluation will be conducted
and a report prepared for City Council to establish priorities for use of future Proposition
A and Proposition C monies.
RECOMMENDATION
Adopt Resolution No. 6397 adopting a Memorandum of Understanding with the
Los Angeles County Metropolitan Transportation Authority to establish a$5
Million Capital Reserve Account for Proposition A and Proposition C funds for a
future mass transit station in the City of Arcadia; and authorize the City Manager
to execute all necessary documents.
Approved by: ~^^' '~
William R. Kelly, City Manager
Attachments:
A. Resolution No. 6397, Transit Station Capital Reserve
B. Memorandum of Understanding, Mass Transit Station Capital Reserve
_ _. _ _ _
__ _ .
~ . ~ U:Cio':ALinelStUffNailp-10U,_,1'top_IU-27-03
0830 - S~
' ° /~ro p ..'a ~ Cq
Loc+a ~.~le'lyr.~
- . - /i/l1L~3
RESOLUTION NO. 6397
A RESOLUTION OF ,TI-~ CTTY COUNCII, OF THE CITY OF ARCADIA,
CALIFORIVIA, TO ADOPT A MEMORANDUM OF UNDERSTANDING
WITH THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORTTY TO ESTABLISH A CAPITAL RESERVE
ACCOUNT FOR PROPOSTTON A AND PROPOSITION C LOCAL RETURN
FUNDS FOR A FUTURE MASS TRANSIT STA'I'ION IN THE CITY OP
ARCADIA
WHEREAS, in_ 1980, the voters of the County of Los Angeles approved by majority vote
Proposition A, an ordinance establishing a one-half percent sales tax for public transit purposes;
and
WHEREAS, in 1990, the voters of the County of Los Angeles approved by majority vote
Proposition C, an ordinance establishing a one-half percent sales tax for public transit purposes;
and
WHEREAS, the Los Angeles County Metropolitan Transportarion Authority ("NTTA"), is
the agency responsible for admiriistering the tax for the Proposition A and Proposition C I.ocal
Return programs; and
WHEREAS, the MTA as the administrator of Proposition A& C Local Return funds is
responsible for the enforcement of appropriate and timely use of local return funds; and
WHLREAS, the. City of Arcadia is an eligible operator and has received an annual
allocation of Proposition A and Proposition C Local Return funs; and
WHEREAS, the City of Arcadia is required by the Proposition A& C ordinances to use
local retum funds for developing and/or improving public transit service and transit related
projects and programs eligible under state or federal regulations; and
LASER IMAGED
N~
WHEREAS, the City of Arcadia is prepared to commit and accumulate Proposition A
and Proposition C Local Return funds to be used exclusively for a future mass transit station /
transit facility located along the MTA owned right-of-way as agreed to by the City and MTA;
and
WHEREAS, the MTA Boazd. of Directors approved the establishment of a Capital
Reserve Aceount on June 18, 2003, for a future mass transit station for the Gold Line light rail
system in the City of Arcadia.
NOV/, THEREFORE, Tf~ CTl'Y COUNCIL OF THE CITY OF ARCADIA,
CALIFO1tNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council approves and authorizes the Mayor to execute a certain
Memorandum of Understanding with the Los Angeles County Metropolitan Transportation
Authority to establish a Capital Reserve Account to reserve $2 million in Proposidon A and $3
million of Proposition C Local Return funds for a future mass transit station in the City of
Arcadia.
SECTION 2. The City Council authorizes and directs the City Manager or his/her
designee to take any and a11 necessary further actions and execute any and all necessary
documents in order to receive such funds.
2
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
21st
Passed, approved and adopted this_day of October 2003.
/a/ soxx wuo
Mayor of the City of Arcadia
ATI'EST:
0
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
.
C~~ / _ ~ I\ol-{,^u~
~ -~~. ~• ~~..~
City At orney of the City of Arcadia
3
~' STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6397 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 21 st day of October, 2003 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Members Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSEN'I': None
~ ~ ~o
City Clerk of the City of Arcadia
4
A
\ /.
STAFF REPORT
Public Works Services Department
October 21, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire or ~
Prepared by: Gary F. Lewis, General Services Ma ager
Clement L. Flores, Maintenance Contracts Officer
~~.
Subject: Award of Contract-Landscape Maintenance Services
Recommendation: Award a one-year contract extension in the amount of
$449,954 to CLS Landscape Management Inc. for landscape maintenance
services at city facilities and appropriate $13,049 from the General Fund
SUMMARY
On November 21, 2000, the City Council approved a one (1) year Agreement with optional
contract extensions to CLS Landscape Management Inc. (CLS) for landscape maintenance
services at City facilities. CLS is reaching the end of their second contract extension and has
submitted a written offer to extend the existing contract an additional one (1) year in accordance
with the existing agreement.
The contractor's offer of extension includes a 2°/a cost of living increase of $8,077 and $13,049
for three (3) change orders for additional work and modifications to the contract. The change
orders include the addition of the following areas:
• Baldwin Avenue median from Colorado to Stanford and the adjacent traffic loops
south of Colorado Blvd.
• New median on Huntington Dr. between Morlan PI. and Santa Anita Ave.
Additional lawn cutting and cleaning at the Bonita Skatepark.
Based on the excellent service provided by CLS during the last year, staff recommends that the
City Council award a one (1) year contract extension for $449,954 to CLS Landscape
Management Inc. for routine scheduled landscape maintenance services at City and
extraordinary maintenance.
DISCUSSION
The Public Works Services Department is responsible for the maintenance of all City owned
landscaped areas. These public properties typically include medians, parkways, parks, water
facilities, parking districts, and City owned facilities (e.g., Civic Center, Library, Community
Center, etc).
On November 21, 2000, the City Council awarded the Landscape Maintenance Contract with
optional annual extensions to CLS Landscape Management Inc. (CLS) for routine, day-to-day,
maintenance and care of all landscaped areas on City property.
LASER IMAGED
3~
Mayor and City Council
October21, 2003
Page 2
The contract also provides for extraordinary maintenance on a time and material basis
whenever landscape is damaged from a traffic accident, vandalism, storms, or for services not
specified in the Agreement. These services may also include the replacement of old plant
material, minor upgrades to irrigation systems, and other improvements that will enhance the
look of the landscaping. Based on past experience with this type of work, staff has concluded
that approximately $25,000 is needed each year for extraordinary maintenance.
The additional work o~ Baldwin Avenue involves landscape maintenance of the traffic loop
islands immediately south of Colorado Blvd., center median on Baldwin and the parkway
between Colorado and Stanford, City right-of-ways historically maintained by the Los Angeles
County Arboretum. There are no agreements between the agencies for the Arboretum to do this
work and a record search indicates that these islands are owned by the City of Arcadia. The
Arboretum has provided minimai maintenance to the islands and they have been in decline for
several years. Staff has made numerous requests to the Arboretum to improve maintenance
levels, to no avail. To improve the level of landscaping on these islands, staff is recommending
that this landscaping be added to the City's landscape maintenance contract as described
below.
CLS has submitted a written offer to extend the contract for an additional one (1) year in
accordance with the existing Agreement and the consideration of a 2% cost-of-living increase of
$8,077. The actual September-to-September change in the CPI is 2.5%. All other conditions of
the Agreement are to remain the same with the exception of the change orders issued to reflect
additional work on Baldwin Avenue, Huntington Dr. and Bonita Skatepark.
DESCRIPTION
AMOUNT
The cost to maintain the 59,063 square foot area on Baldwin $8,671
Avenue south of the Foothill Freeway currently maintained by the
County Arboretum
Maintenance for the new median island on Huntington Drive $286
between Morlan Place and Santa Anita Avenue
Bonita Park extra lawn cutting and cleaning
TOTAL COST OF CHANGEORDERS
$4,092
$13,049
Extending the existing Agreement will ensure a continued quality maintenance service of
landscape maintenance at City facilities throughout the next year. Staff recommends that the
City Council award a one (1) year contract extension in the amount of $449,954 to CLS
Landscape Management Inc. for Landscape Maintenance services at City facilities.
FISCAL IMPACT
Sufficient funds have been budgeted in the 2003-2004 Operating Budget for this contract with
the exception of the additional work on Baldwin Avenue, Huntington Dr., and the Bonita Skate
Park. Therefore, staff recommends that the City Council authorize an additional appropriation of
$13,049 for this work from the General Fund. The total amount of the service contract with CLS
Landscape Management, Inc. is $449,954.
Q1c.+~~~s~I r~~G~J
-
Mayor and City Council
October 21, 2003
Page 3
RECOMMENDATION
1. Award a one (1) year contract extension in the amount of $449,954 to CLS
Landscape Management Inc., for Landscape Maintenance Services at City
Facilities.
2. Appropriate $13,049 from the General Fund to cover the additional landscape
maintenance work.
3. Authorize the City Manager and City Clerk to execute a contract extension in a
form approved by the City Attorney.
Approved by: G'`°i-~''-=1
William R. Kelly, City Manager
PM:GL:MA:dw
- _ ~~~
,~c~RaoRwT89~~~0~ STAFF REPORT
Public Works Services Department
October 21, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Seroices Dire r ~
Prepared by: Gary F. Lewis, General Services Manager
Dave McVey, General Services Superintendent
SUBJECT: Purchase of two (2) Ford Pick Ua Trucks
Recommendation: Approve the purchase of two (2) 2004 Ford pick up
trucks in the amount of $47,196.18 from Pasadena Ford
SUMMARY:
Staff is recommending that the City Council award a contract for two (2) 2004 Ford
trucks in the amount of $47,196.18 to Pasadena Ford for the purchase of one (1) half
ton pick up truck with standard bed, and one (1) three - quarter ton pick up truck with
utility body.
These vehicles will repiace two (2) vehicles used by the Public Works Water Section.
$70,000.00 has been budgeted for this acquisition in this Fiscal Year's Equipment
Replacement Fund. The total cost for purchasing these trucks is $47,196.18.
DISCUSSION:
The 2003-04 Equipment Replacement Fund provides for the replacement of two (2)
vehicles for the Public Works Services Department Water Section. The vehicles
scheduled for replacement are 1994 and 1995 Chevrolet trucks. Each of these vehicles
meet the mileage and/or age requirement defined in the City's vehicle replacement
policy. Additionally, the vehicles will be equipped with new two-way mobile radios,
emergency lighting, and arrow message boards.
LASER IMAGED
Mayor and City Council
October 21, 2003
Page 2
Notices inviting bids were pubiished in the adjudicated paper and bid packages were
distributed to area vendors. The following two (2) sealed bids were received on October
6, 2003:
Pasadena Ford $47,196.18
Lake Chevrolet $47,762.32
Advantage Ford No Response
Ed Butts Ford No Response
Rotolo Chevrolet No Response
S&J Chevrolet No Response
Wondries Chevrolet No Response
FISCAL IMPACT:
Funds totaling $70,000.00 have been budgeted for this acquisition in this Fiscal Year's
Equipment Replacement Fund. The total cost for purchasing the trucks is $47,196.18.
The remaining $22,803.82 will be used to equip the vehicles with new mobile radios,
emergency lighting and arrow message boards.
RECOMMENDATION:
1. Approve the purchase of two (2) 2004 Ford pick up trucks in the
amount of $47,196.18 to Pasadena Ford.
2. Authorize the Purchasing Officer to issue a purchase order for one
(1) Ford full size pick up with utility body and one (1) Ford 3/4 ton
pick up truck with standard body in the amount of $47,196.18 to
Pasadena Ford.
Approved by: ~^'"0 ~ ~~_1''
William R. Kelly, City Manager
PM:DM:MA:dw
~.'" r. v p+ ~ r~~ .~
U..~k.. ~~~~. ~t_.v/~..
~~.
A
J~C~RApRATg9~~9oA STAFF REPORT
Development Services Department
DATE: October 21, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director~
Philip A. Wray, City Engineer/Engineering Services Administrator~tiJ .
By: Ramiro S. Gonzalez, Assisfant Engineer
SUBJECT: Acceptance - Traffic Siqnal Modifications at Santa Anita Avenue and
Colorado Boulevard and at Colorado Boulevard and Colorado Place
Recommendation: Accept all work performed by Steiny and Company,
Inc. as complete and authorize final payment to be made in accordance
with contract documents
SUMMARY
On July 16, 2002, the City Council awarded a contract to Steiny and Company, Inc. in
the amount of $138,210.00 to modify the traffic signal systems at Santa Anita Avenue
and Colorado Boulevard and at Colorado Boulevard and Colorado Place. Attached is a
location map for reference. Change orders were issued during the project in the amount
of $8,542.64.
The terms and conditions of this project have been complied with and the required work
has been performed to staffs satisfaction for a final project cost of $146,752.64. Staff is
recommending that the City Council accept the project as complete and authorize the
final payment in accordance with the approved contract documents, subject to a
retention of $14,675.26.
DISCUSSION
The work consisted of installing new traffic signal poles, vehicle and pedestrian
indications, intersection safety lighting, new conductor throughout the systems, new
service drops and enclosures, battery backup systems and vehicle detection loops.
There were four change orders totaling $8,542.64 issued due to unforeseen conditions
in the field that necessitated changes related to the electrical service connections and
cabinets. Change Order No. 1 changed the location of the service cabinet at Colorado
LtiSER iMA~ED
Staff Report
Acceptance -- Traffic Signal Modifications at Downtown Signals
October21, 2003
Page 2
Boulevard and Santa Anita Avenue. The original location conflicted with future plans to
improve the curb return on Santa Anita Avenue. The work included constructing a new
foundation and extending conduits. Change Order No. 2 directed the contractor to install
a service cabinet with a larger electrical capacity at Colorado Boulevard and Santa Anita
Avenue. The existing cabinet was discovered to also provide service for two street light
circuits. The electrical service for the circuits apparently had been installed without
noting the change on the "as-builY' plans. Change Orders No. 3 and 4 also provided for
extending the conduits and conductor for the street light circuits to the new service
cabinet and included appurtenant work such as a temporary service connection,
reconstructing sidewalk, and installing a pull box.
FISCAL IMPACT
Funds from the Redevelopment Agency totaling $231,000 have been budgeted in the
2001/02 Capital Improvement Program for the traffic signals modifications. Funds are
available to cover the cost of the construction contract, plus the change orders,
engineering and design, inspection, material testing, and contingencies.
RECOMMENDATION
That the City Council Accept all work performed by Steiny and Company, Inc. as
complete and authorize final payment to be made in accordance with contract
documents subject to a retention of $14,675.26.
Approved By: __ .~_l
WILLIAM R. KELLY, CITY MANAGER
DP:PAW:rsg:pa
Attachment
Project Location Map
`+ ^ (^• L < ~ i~~ -~ .'ti
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ARC
'"°~RP~R~~$~-~~°° STAFF REPO~ZT
Development Services Department
October 21, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Di~ector ~
By: Donna L. Butler, Community Development Administrator.,~~~~
Prepared by: Thomas P. Li, Assistant Planner ~(t~
SUBJECT: Consideration of Final Maq No. 53457 for a six-unit residential
condominium proiect at 827-833 La Cadena Avenue.
Recommendation: Approve Final Map
SUMMARY
Tentative maps and final maps are required for all subdivisions that result in five or
more parcels or condominiums. The City Council shall approve a final map if it
conforms to all the requirements of the subdivision regulations of the Municipal
Code and the State Subdivision Map Act. it is recommended that the City Council
approve Final Map No. 53457 for a six-unit residential condominium project at 827-
833 La Cadena Avenue.
DISCUSSION
Final Map No. 53457 has been reviewed by the Los Angeles Gounty Department of
Public Works and the appropriate City Departments. Said map has been found to
be in substantial compliance with the tentative map, as approved by the Planning
Commission on February 26, 2002, and is in compliance with the subdivisiori
regulations of the Municipal Code and the State Subdivision Map Act.
RECOMMENDATION
The Development Services Department recommends approval of Final Map
No. 53457.
Attachments: 1. Aerial Photo with zoning information
2. Letter of compliance from Los Angeles County
3. Final Map No. 53457
Approved: - ~~e~
William R. Kelly, City Manager
LASER IMAGED
~P
Q
° N
i0 0 50 100 Feet
Seale:l "=100'
Subject
~ 827-833 La Cadena
Q Arcadia
R-2 Zone
S
Development Services Departrnem
Engineering Drvision
,.-...„~.~~ ,-•-en
Repa~edtiyR.SGonzakz'Fab 2002 r`
..`_..... ~r.,~ .._lv
~_ _3 ~ 827-~33 La Cadena Ave
~~ m ~ TM 53457
\ ~
HUNTINGTON DR
(526f (514) {500)
(800)
(802)
////~~~` ~
~ Q (804)
N Z ~~06~
50 0 50 100 Feet Q
~ t._ ~~, (811) (815) U
(813) (817)
(821) ~
(823)
(826)
(861)
(909)
(907)
(911)
~S
Developmerrt Services Deparbner~t
Engineering Division
R'epaed6y: R.3.Ga2akz, Feb 2002
(990J
(468)
(464)
I (475) (463j (461463J
(~3~ (481j
~5'S, FqIRViEW AVE
(4~ (460)
lll
827-833 La Cadena Ave
~ `~ TM 53457
~ _>
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
7o Enrich Lives Through EHecfive and Caring Service"
]AMFS A. NOYES, ~Irccmr
August 25, 2003
900 SOUTH FREMONT AVEN[7E
ALIIAM~RA, CALIFORNIA 91801-1331 .
Telephore: (626) 458-5100 .
~'w'w~~~P`~'~~~6 ADDRL55 ALL CORRESPONDENCG TO:
P.O. BOX 1460
AL}7AMBRA, CALIFORMA 91802-1460
IN REPLV
Mr. Phillip Wray
City Engineer
City of Arcadia
240 West Huntingtan Drive
Arcadia, CA 91006-6021
Dear Mr. Wray:'
TRACT NO. 53457
The enclosed subject tract map has been reviewed by Public Works for mathematical
accuracy, survey analysis, title information, and for compliance with the Subdivision
Map Act. It is ready for your examination and certification as to compliance with the
conditional approval and applicable City Ordinances.
The City Council or Advisory Agency should make the findings required by the State
Environmental Quality Act and the Subdivision Map Act.
After your approval and the approval of the City Council or Advisory Agency, the map
should be returned to Land Development Division, Subdivision Mapping Section, for
filing with the Registrar-Recorder/County Clerk's O~ce.
If,you have any questions, please contact Mr. Armando Aguilar of our Subdivision
Mapping Section at (626) 458-4915.
Very truly yours,
JAMES A. NOYES
Director of Public Works
(~~G~ ~..~,-,.1 ~I ~ u
DENNIS HUNTER v
~ Assistant Division Engineer
Land Development Division
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SHEET 1 OF 2 SHEETS
TRACT NO. 53457
IN THE QTY OF ARCADIA
COUNTY OF LOS ANGELES, STATE OF CALIFORNtA
BEING A SUBDIVISION OF PORTIONS OF LOTS 19 AND.20 OF
TRACT N0. 2828 AS PER MAP RECORDED IN BOOK 33 PAGE 63
OF MAPS,IN THE OFRCE OF THE COUN7Y RECORDER OF SAID
COUNTY.
FOR CONDOMINIUM PURPOSES
OWNER'S STAIEMENT
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TRACT lVO. 53457
~ IN THE CITY OF ARCADIA ~
COUNTY OF LOS ANGE~ES, STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
SURVEYOR'S NOTES:
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SHEET 2 OF 2 SHEETS
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Library and Museum Services Deparhnent
October 21, 2003 ~
TO: Mayor and City Council
FROM: Janet Sporleder, Director of Library and Museum Services ~
SUBJECT: Acceptance• $10 078.92 from the Arcadia Public LibrarV Fouudation for shelvinQ
and for a ceilinQ-mounted proiector in the newlv remodeled Rev. Paul Johenk
Conference Room at the Librarv
Recommendation: Accept the donation
Summarv: The Arcadia Public Librazy Foundation, as part of its ongoing mission to support the
Librazy's goals and objectives, is donating $10,078.92 to the Library for additional shelving and for a
new, ceiling-mounted projector for the newly remodeled Reverend Paul Johenk Conference Room.
Discussion: The Library recently completed a remodel project that added office space, created areas to
accommodate backfiles of newspapers and large, oversize books, and built a new Conference Room
which serves as a meeting room for the Library Boazd of Trustees, City staff and the publia The
original Conference Room, dedicated to the Reverend Paul Johenk, had a ceiling-mounted projector that
was connected to the Library's computer network and was used to demonstrate computer and Internet
proa ams, to show training videos and to access cable television prograxnming. The original projector,
purchased by the Arcadia Public Library Foundation, no longer functioned properly and needed to be
replaced. The Foundation agreed to purchase the new projector and to pay to have it installed. The
Foundation also agreed to purchase new shelving for books in the remodeled area that will house
oversize books and in the New Book section near the front door that will allow for a better display of
new items.
Shelving 5,532.00
Projector 4,546.92
Total $10,078.92
All gifts to the Library are subject to approval by the City Council pursuant to City Charter article VIII
section 809 (d).
Fiscal Impact: The Librazy wiil experience an added $1Q078.92 to its budget allocation.
Recommendation: It is recommended that the City Council approve the receipt of the S10,078.92
donation to the Ascadia Public Librazy From the 4scadia Public Librarp• Feuudation.
Approvedby: William~~ityManager LASER Ii~P;~G~~
~ ~,
~R~'ORA2mfl~~~Og STAFF REPORT
Development Services Deparhnent
DATE: October 21. 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director~
Philip A. Wray, City Engineer/Engineering Services Administrator~~
By: Tim O. Kelleher, Senior Engineering Assistant
SUBJECT: Acceatance - Arcadia Public Librarv -- Phase I
Recommendation: Accept all work performed by Mariposa Horticultural
Enterprises, Inc. as complete and authorize final payment to be made in
accordance with contract documents
SUMMARY
On March 18, 2003, the City Council awarded a contract'to Mariposa Horticultural
Enterprises, Inc. in the amount of $152,126.03 for the Arcadia Public Library--Phase I
landscaping improvements. Eight (8) change orders were issued during the project in the
amount of $9,190.10
On July 29, 2003, the contractor completed the construction phase of the project to the
City's satisfaction. The final construction cost is $161,317.13. The contractor is currently in
the maintenance and establishment period which will be completed November 25, 2003.
Staff is ~ecommending that the City Council accept the work as complete and authorize the
City Clerk to file a Notice of Completion with the County Recorder and staff to make the final
payment 35 days after said filing.
BACKGROUND
The 2001/02 CIP budget included funding for a covered shelter for library patrons waiting
for transportation. As staff began the process of preliminary design for.the shelter, the
overall condition of the existing landscaping and vehicular and pedestrian circulation
became an issue. As a result, Council awarded a Professional Services Agreement to EPT
Design, a landscape architectural firm to resolve the circulation and landscape issues. EPT
developed a Library Master Plan resolving the pedestrian and vehicular circulation problems
as well as a landscape theme. Phase I of the Master Plan included the covered shelter and
re-landscaping the front of the library.
LASER Il~AGED
Mayor and City Council
Staff Report
October 21, 2003
Page Two
Phase I construction plans were approved by the City in February 2003. Bids were
received and Council awarded the contract for Phase I at its March 18, 2003 meeting.
DISCUSSION
On March 18, 2003, the Council awarded the Library Phase I contract to Mariposa
Horticultural Enterprises, Inc. in the amount of $152,126.03. The. scope of the project
included a covered shelter, irrigation, landscaping, turf steps, concrete walks, curbs, asphalt
paving.and striping. The project created a drop-off area in the west parking lot, created a
gathering space between the new shelter and the west side of the library with turf step
seating and strengthened the pedestrian walkway from the west parking lot as well.as
revitalized existing gathering area with new planters.
Mariposa successfully completed the project with quality workmanship in a timely manner;
however, there.were several changes. The changes included additional soil, additional
labor and materials for irrigating, replacement of transplanted tree, modifications to the new
shelter and additional areas to be re-sodded. The changes added $9,191.10 to the original
contract making the total construction costs $161,317.13.
FISCAL IMPACT
Funds were appropriated in the fiscal year 2002/03 Capital Improvement Project budget in
the amount of $300,000 fo~-this project. Tlie original contract amount was $152,126.03.
With the added change orders, the final construction cost of the project is $161,317.13 and
funds are available to cover the contract costs, contract administration, inspection and
contingencies.
RECOMMENDATION
That the City Council. accepts all work performed by Mariposa Horticultural
Enterprises, Inc. for the Arcadia Library--Phase I Project as complete and authorize
final payment to be made in accordance with contract documents.
Approved By: `^^• '~
WILLIAM R. KELLY, CITY MANAGER
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~~°°~poA.T~9-~°°~ STAFF REPORT
Administrative Services Department
DATE: October 21, 2003
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Direct~
SUBJECT: Job classification and compensation level for Chief Deputv Citv
Clerk/Records Manaqer
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve the new classification and
compensation level of Chief Deputy City Clerk/Records Manager in the City Clerk's
Office.
DISCUSSION
As a result of the City Clerk's announcement to retire and the City Council's action of
keeping the City Clerk an elected position with the understanding that the position is
more of a figurehead, a job classification for Chief Deputy City Clerk/Records Manager
needs to be established. The creation of this new position will result in a more accurate
reflection of the duties and activities that are coordinated through the City Clerk's Office.
Staff is recommending the City Council approve the new position as a management
position at salary range 69 ($4,997 -$6,241). The job classification and specifications
were presented and approved by the Human Resources Commission at their regularly
scheduled meeting on October 9, 2003.
FISCAL IMPACT
The fiscal impact of this recommendation is minimal. There are sufficient funds
available in the operating budget to fund this new position.
l~iSE~ I~~~GED
~~
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RECOMMENDATION
Approve .the job classification and compensation level for Chief Deputy City
Clerk/Records Manager.
Approved: -~..]
William R. Kelly, City Manager
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CITY OF ARCADIA
CI~EF DEPUTY CITY CLERK/RECORDS MANAGER
Under administrarive direcrion of the City Manager, to support, coordinate, and oversee the
activities and operations of the City Clerk's Office including department adminislration, public
informarion, election management, and City records management; to coordinate assigned acrivities
with other City departments and outside agencies; and to provide adminish~ative support to the City
Manager and City Council as assigned
Exercises direct supervision over technical and administrative support staff.
FXAMPT FS C1F iMPnRTANT A1Vn F.CSF.NTTAT, DiiTTF:S
Assume management responsibility for City Clerk's Office services and activiries; recommend and
administer policies and procedures.
Manage the development and implementarion of City Clerk's Office goals, objecHves, policies, and
priorities for each assigned service area; establish, within City policy, appropriate service and
staffing levels; allocate resources accordingly.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and
procedures; assess and monitor work load, administrative and support systems, and intemal
reporting relarionships; identify opporiuniries for impmvement; direct the implementation of
changes.
Manage and participate in the development and administration of the City Clerk's Office budget;
direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct
the monitoring of and approve expenditures; direct the prepararion of and implement budgetary
adjushnents as necessary.
Coordinate City Clerk's Office activiries with those of other deparknents and outside agencies and
organizations; as assigned, provide staff assistance to the City Manager and City Councii; prepare
and present staff reports and other necessary correspondence.
Assume responsibility for the preparation, organizarion, prinring and distriburion of the agenda and
agenda packet materials for City Council and other meetings.
Manage the central phone call in system for public information:
Ciry ofArcadda
Attend City Council meetings and record a11 official proceedings; prepaze minutes and other
documents; direct the publication, filing, indexing and safekeeping of all proceedings of the City
Council.
Plan and conduct municipal elecrions; ensure conformance to election and goyemment code; advise
candidates, City officials, and designated employees of Polirical Reform Aot filing requirements;
serve as filing officer for the Fair Political Pracrices Commission; administer the City's Conflict of
lnterest Code; maintain documents for public inspection; order and maintain election supplies and
equipment.
Receive and process formal petitions relating to initiatives, referendums, or recalls; examine and
certify results; receive and prooess petitions relating to matters pertaining to the City.
Maintain the City's Municipal Code; determine placement and assign new article/secrion numbers
to new revisions/additions to the Municipal Code; assist departments in format of resolufions and
ordinances; attest, publish, index and file ordinances and resolutions.
Maintain custody of official records and azcluves of the City including ordinances, resolutions,
contracts, agreements, deeds, insurance, and minutes; certify copies as required; oversee the
inde~cicig, filing, and scheduling of documents for microfilming or other technological record
keeping systems.
Provide official norifica6on to the public regazding public hearings including legal advertising of
notices.
Execute official City documents; maintam custody of City Seal; administer and file oaths of office
and oaths of allegiance.
Officiate at bid openings; direct the prepararion of contracts and agreements between the Ciry and
bidders. •
Respond to cirizen inquiries.
Research and prepaze data for City Council, staff members, other govemmental agencies, cirizens,
and news media; answer questions and give out information on the telephone, by correspondence,
and in person.
Attend anii participate in professional group meetings; stay abreast of new trends and innovations in
the field of municipal government.
• k "
City ojArcadia
ChiejDeputy Citv Clerk/Records ManaQer (Continued) PaQe 3 of S
C1T'RF.R JnR RF.i,ATF.n i1ii7TF.S
Perform related duties and responsibilities as assigned
Pertinent Federal, State, and local laws, codes and reguladons.
Organization and funcrion of municipal govemment.
Elecrion laws, political reform requirements, and procedures for administering municipal
elecrions.
Records management functions and the City's official record keeping system.
Modern principles and practices of program development and administrarion.
Principles and practices of municipal budget preparation and administcation.
Principles and pracrices of records management including records retention laws.
Principles and methods of record keeping and report writing.
English usage, spelling, vocabulary, grammar, and punctuarion.
Pracrices used in minute taking and prepazation.
Modern.office procedures, methods and computer equipment.
Principles of supervision, training, and performance evaluation.
Principles and pracdces used in dealing with the public.
Safe driving principles and practices.
Ckill tn:
Take and transcribe shorthand or speed writing notes at a speed necessary for successful job
performance.
Operate modem office equipment including computer equipment.
e .
City ojArcadia
Chief Deputy Ciry ClerklRecords ManaQer (Continued) Pa~e 4 oj5
Operate a motor vehicle safely.
Select, supervise, hain, and evaluate assigned staff.
Provide information and organize materia] in compliance with laws, regularions and
policies.
D'uect the retention/destruction of official records in accordance with applicable laws and
regularions.
Gain cooperation through discussion and persuasion.
Prepaze and administer a budget.
Plan and organize work to meet schedules and deadlines.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing
effecdve and efficient City Clerk's Office services.
Analyze problems, identify altemarive solurions, pioject consequences of proposed ac6ons
and implement recommendations in support of goals.
Research, analyze, and evaluate,new service delivery methods, procedures and techniques.
Prepaze and maintain accurate and complete records.
Plan, coordinate, and conduct municipal elections.
Prepaze official minutes, resolurions, and ordinances.
Meet and deal tactfully and effectively with the public.
Communicate cleazly and concisely, both orally and in writing.
Establish, maintain, and foster positive and hazmonious working relarionslups with those
contacted in the course of work.
Type at a speed of 60 words per minute is desira6le.
/ ~
City ofArcadia
ChiefDeputv Citv Clerk/Records Mana~er (Continued) ' Pa,Qe S oj5
Five years of increasingly responsible complex administrative support experience in
a City Clerk's office.
Equivalent to the compledon of the twelfth gtade. An Associate's degee with
major course work in public administration, business administration, or a related
field is desirable. A Bachelor's degree from an accredited college or university in
public administrarion, business administrarion, or a related field is highly desirable.
T 1 ence nr Cerfifirate;
Ability to obtain certification by the Intemational Insritute of Municipal Clerks as a
Certified Municipal Clerk.
Certification or ability to be a Notary Public is required.
Possession of, or ability to obtain, an appropriate, valid driver's license.
Snerial ~irrmentc:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travei to different sites and
locations; availability to attend evening meetings.
Effective Date: October 2003
~r `
~ ,
DATE: October 21, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City M
STAFF l~EPC)R'T
Office of the City Manager
SUBJECT: RESOLUTION NO. 6399 SETTING COMPENSATION FOR THE
CITY CLERK POSITION
Recommendation: Adopt
SUMMARY
At the October 7, 2003 meeting, the City Council approved a reorganization of the City
Clerk's O~ce that involves a change in the salary of the position of City Clerk as well as
a change in how the elected Clerk will approach his/her duties. The Arcadia City
Charter mandates that compensation for the City Clerk be set by the City Council and
that it not be changed after the person has been elected or during the term of office.
Resolution No. 6399 establishes a new salary for the position of City Clerk, effective
April 2004. Staff recommends approval.
DISCUSSION
Section 504 of the Arcadia City Charter states that compensation for the City Clerk shall
be set by the City Council and shall not be increased or decreased after his/her election
or during the term of office. As a result of the action taken on October 7, 2003, staff is
presenting the City Councii with the attached resolution setting the compensation for the
position of City Clerk at $500 per month, without employment benefits or.cost of living
adjustments. This salary wili take effect in April 2004 and is in keeping with the
transition of the elected City Clerk from a full-time, hands-on managerial position to a
ceremonial position, with the day-to-day operation of the o~ce faliing to the Chief
Deputy City Clerk/Records Manager.
RECOMMENDATION
Staff recommends adoption of Resolution No. 6399, a resolution of the City
Council of the City of Arcadia, California, setting compensation for the City Clerk
position.
~ ~.
,acta~nment: Resoi~t~o~ rvo. ssss LASER IMAGED
; ~-a--::,
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RESOLUTION NO. 6399
v z3 b-so
C,'~Y c~rtr~c
A RESOLUTION OF THE CITY COUNCTL OF THE CITY
OF ARCADIA, CALIFORNA, SETTING COMPENSATION
FOR THB CITY CLERK POSITION
WHEREAS, Section 504 of the City Charter of the City of Arcadia provides
that compensarion for the City Clerk shall be set by resolurion of the City Council
and shall not be increased or decreased after the election of or during the term of
the office of the City Clerk; and
WHEREAS, the current term of the City Clerk expires following the general
municipal election in the City of Arcadia to be held on April 13, 2004; and
WHEREAS, after considering the duties and responsibiliries of the City
Clerk under the City Charter and the prospective reorganization of the office of the
City Clerk following the expiration of the current term of the City Clerk, the City
Council desires and intends to establish new compensarion for the City Clerk, :
commencing with the next term of the City Clerk.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY F1ND, DETERMINE . AND
RESOLVE AS FOLLOWS:
SECTION 1. Effective upon commencement of the new term of office
for the position of City Clerk following the April 13, 2004 election in the City of
Arcadia (the "Effective Date"), the following compensation shall be paid to the
~~h
~ ~ LASER~ i~A~~~~~ ~ ~ ~ 3r
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~
City Clerk: Monthly salary of $500.00 without any employment benefits or
automatic salary adjustments.
SECTION 2. The compensation provided herein shall be full
compensation for all duties required by law, by the Charter of the City, by the
Arcadia Municipal Code and by all applicable resolutions of the City of Arcadia.
All other compensarion and fringe benefits heretofore established for the City
Clerk by the City of Arcadia are hereby repealed and superseded by this
Resolution, effective upon the Effective Date.
SECTION 3. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this 2ist day of October , 2003.
/ s / Jorar wUo
Mayor of the City of Arcadia
ATTEST:
D
City Clerk
APPROVED AS TO FORM:
~
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~~~A~~ ~' 1 ~~
-• City Attorney
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, NNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolurion No. 6399 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 21 st day of October, 2003 and that said Resolurion
was adopted by the following vote, to wit:
AYES: Council Members Chang, Kovacic, Marshall, Segal, and Wuo
NOES: None
ABSENT: None
~ ~
City Clerk of the City of Arcadia
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STAFF REPORT
Fire Department
DATE: October 21, 20~3
TO: Mayor and City Council
FROM: David R Lugo, Fire Chief
By: Kenneth J. Marston, Battalion Chief
SUBJECT: Renewal of the Weed Abatement Services A~eement Between the City of
Arcadia and the Los Angeles County A~ricultural Commissioner/Weights and
Measures Department
Recommendation: Approve
SUMMARY
The existing Weed Abatement Services Agreement between the City of Arcadia
and the County of Los Angeles is scheduled to expire on June 30, 2004. Staff is therefore
requesting the City Council renew the Weed Abatement Services Agreement between the City of
Arcadia and Los Angeles County to provide weed abatement services for an additional five year
period; July 1, 2004 through June 30, 2009, as set forth in the attached Agreement.
Under the terms of the existing Agreement, wYuch has been in effect for the last five years, the
County Agricultural Commissioner performs weed abatement functions within the City as
directed by the Fire Department. All unimproved property thaf is not adequately maintained by
the property owner is cleared of all weeds, trash, rubbish, etc., on an annual basis. The cost for
all work performed, is then placed on the tax roll properties as authorized by Title 4 of the
Government Code; sections 39560 through 39588 thereof.
There is no direct cost to the City of Arcadia for this service and minimal stafftime is required to
administer this Agreement. This program has functioned very effectively in the past in providing
weed abatement services for the removal of weed growth and debris from vacant properties and
it is recommended by staff that we continue to contract with the County for this service.
LAS~R IMAG'fD
~O ,
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Mayar and City Council
October 2I, 2003
Page 2
FISCAL IMPACT
There is no direct cost to the City for this service and minimal staff time is required to administer
this agreement.
RECOMMENDATION
Staff therefore recammends the City Council renew the Weed Abatement Services
Agreement between the City of Arcadia and the Los Angeles Agricultural
Commissioner/Weights and Measurements Department to provide weed abatement
services for an additional five years; July 1, 2004 through June 30, 2009, as set forth in the
attached Agreement and authorize the Mayor and City Clerk to sign on a form approved
by the City Attorney.
Approved: "_ " '~
William R. Kelly, City Manager
DRL:kjm
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3 II AGREEMENT
4 WEED ABATEMENT
5 ~~ THIS AGREEMENT, dated for purposes of reference only Julv 1, 2004, is made by and between
6~I the Counry of Los Angeles, hereinafter referred to as "County," and the CITY OF ARCADIA, hereinafrer
7 II referred to as "City."
8 II RECITALS:
9 ~I (a) The City is desirous of contracting with the County for the performance of weed abatement
10 ~~ functions within its boundaries on unimproved properties, by the County of Los Angeles, acting through
11 ~~ its Agricultural Commissioner/Director of Weights and Measures.
12 (b) The County is agreeable to rendering such weed abatement services on the terms and conditions
13 hereinafter set forth.
14 (c) Such contracts are authorized and provided for by the provisions of Section 56 '/~ of the Cl~arter
15 of the County of Los Angeles and Article 1, Chapter 1, Part 2, Division 1, Title 5 of the Government
16 II Code.
17 THEREFORE, THE PARTIES AGREE AS FOLLOWS:
18 1. The County agrees, through the Agricultura] Commissioner/Director of Weights and
19 Measures, to provide weed abatement services within the corporate limits of the City .in accordance with
20 the provisions of Article 2, Chapter 13, Part 2, Division 3, Title 4 of the Government Code, being
21 Sections 39560 through 39588 thereof.
22 Such services shall encompass die weed abatement duties and functions of the type coming witrun
23 the jurisdiction of and customarily rendered by the Agricultural Commissioner/Weights and Measures
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Department of the County of Los Angeles under the Chazter of said Counry and the statutes of the State
2 II of California.
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The level of service shall be the same basic level of weed abatement service that is and shall be
hereinafter during the term of this agreement provided for in the unincorporated areas of the County of
Los Angeles by said Agricultural Commissioner/Director of Weights and Measures.
The County shall have the discretion to terminate services on tax default parcels.
The rendition of such services, the standard of performance, and other matters incidental to the
performance of such services, and the conuol of personnel so employed shall remain in the County.
2. To facIlitate the performance of said functions, it is hereby agreed that the County shall have
full cooperation and assistance from the City Council and other City officer, agents, and employees.
3. For the purpose of performing said functions, County shall furnish and supply all necessary
labor, supervision, equipment, and supplies necessary to maintain the,level of service to be rendered
hereunder.
4. The County shall perfortn the work"contemplated with resources available within its own
organization and no portion of the work shall be subcontracted with the following exceptions:
County may subcontract specialized equipment and/or services pursuant to County procurement
procedures using a competitive bidding process.
No City Employee as such shall be taken over by said County, and no person employed hereunder shall
have any City pension, civil service, or any status or right.
For the purpose of performing such services and functions, and for the purpose of giving official
status to the performance thereof where necessazy, every County off'icer and employee engaged in the
performance of any service hereunder shall be deemed to be an officer or employee of said City while
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1 performing services for said City, which services are within the scope of this agreement and aze purely
2 municipal functions.
3 5. City shall not be called upon to assume any liability for the direct payment of any salaries,
4 wages, or other compensation to any County personnel performing services hereunder for said County,
5 or any liability other than that provided for in this agreement.
6 Except as herein otherwise specified, the City shall not be liable for compensation andlor
7 indemnification to any County employee for any injury or sickness arising out of their employment.
8 6. The parties hereto have executed an Assumption of Liability Agreement approved by the Board
9 of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of
10 Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is
11 currently in effect and is hereby made a part of an incorporated into this agreement as if set out in full
12 herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and
13 the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede
14 the agreement previously in effect between the parties hereto.
15 7. Unless sooner terminated as provided for herein, this agreement shall be effective 7ulv 1. 2004
16 and shal] extend to June 30. 2009. At the option of the City Council of said City, with the consent of the
17 Boazd of Supervisors of said County, [his agreement shall be renewable for successive periods not to
18 exceed five (5) years.
19 Tn the event Ciry desires to renew this agreement for any succeeding five-year period, the City
20 Council, not later than December 30, 2008, shall notify the Boazd of 5upervisors of County that it wishes
21 to renew the same, whereupon said Board of Supervisors, not later than July 1, 2009, shall notify said
22 City Council in writing of its willingness to accept such renewal for an additional five-year period or such
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other term as it deems advisable, otherwise such agreement shall finally terminate at the end of such five-
2 ~~ Year period.
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Notwithstanding the provisions of this pazagraph hereinbefore set forth, flie City may terminate
this agreement as of the thirty-first day of December of any year upon notice in writing to the County on
or before September 30 of the same year. The County may terminate this agreement at any time upon
thirty (30) days prior written notice to the City.
8. Notwithstanding anything to the contrazy herein contained, this contract shall be sooner
terminated upon the failure of the City to adopt a resolution declaring that weeds upon parcels of property
located within said City to be a public nuisance as provided for in Section 39571 of the Government Code.
9. It is the intent of this agreement that the Agricultural Commissioner/Director of Weights and
Measures of the County shall constitute the public officer designated by the ciry council to perform the
duties unposed by Article 2, Chapter 13, Part 2, Division 3, Title 4 of the Government Code, and that
the City Council of said City shall perform the duties of the legislative body as set forth in said azticle.
10. For and in consideration of die rendition of the foregoing services by the County, City agrees
that the costs of abating such weeds shall be assessed in the manner set forth in Article 2, Chapter 13,
Part 2, Division 3, Title 4 of the Government Code, and that upon collection of such assessment, they will
be paid over to the County.
11. The parties hereto contemplate that the services of the Counry are limited to weed abatement
work and agree that such services aze for no other or additional work.
IN WITNESS HEREOF, the CITY OF ARCADIA, by motion duly adopted by its City Council,
caused this agreement to be signed by its Mayor and attested by its Clerk, and the County of Los Angeles,
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1 II by order of its Board of Supervisors, has caused these presents to be subscribed by the Chair of said Board
2 and seal of said Board to be affixed thereto and attested by the Clerk of the Board.
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CITY OF ARCADIA
By
Mayor
AYPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney~ City of Arcadia
ATTEST:
By
City Clerk
VIOLBT VARONA-LUKENS, Executive Officer
Clerk ofthe Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
LLOYD W. PELLMAN, Counry Counsel
By.
Deputy
COUNTY OF LOS ANGELES
By
Chair, Boud of Supervisors
RNUSYRAG.FRM
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,HCOAP~~T$9 ,eo~ STAFF REPORT
Fire Deparhnent
DATE: October 21, 2003
TO: Mayor and City Council „
),`;
FROM: David R. Lugo, Fire Chief;G~ ~`' `
By: Heather McDowell, Management Analyst
SUB7ECT: Acceptance of Grant Funds £or the Purchase of Equipment Approved in the O(fice
O~Justice FY03 (Part I) Grant Pro~ram and Apnropriate $158,760 to a Homeland
Securitv Fund
Recommendation: Approve
SUMMARY
On May 6, 2003, the Arcadia Fire Department submitted a grant application for the Los Angeles
County Operatianal Area - FY03 (Part I) 5tate Homeland Security Grant Program. This
application was a joint request of the Fire and Police Departments of the cities of Arcadia,
Monrovia, San Gabriel, and City of San Marino. .On May 14, 2003, an equipment list was
approved by the Los Angeles County Operational Area. State approval was received on June 18,
2003.
The Fire Department is requesting that the City Council authorize staff to accept the grant award
and appropriate $158,760 to a Homeland Security Fund to implement the State Homeland
Security Crrant Program.
BACKGROUND
The threat of chemical and biological terrorism has become a pressing public safety concem that
no community is immune. Acts of terrorism transcend all geographic and demographic
boundaries. These acts, which aze also known as Weapons of Mass Destruction ("WNID"), have
created an urgent need to provide protection for first responders. Because of this need, the
Office of Homeland Security has dedicated funds towazd the enhancement of existing programs
for first responders.
L~irJ~i~ ~~~r~~aC~
5p
Mayor and City Council
October 21, 2003
Page 2
The goal of the FY03 (Part I) State Homeland Security Grant Program is to provide financial
assistance for the purchase of specialized equipment to enhance the capabilities of state and local
agencies to respond to incidents of tenorism involving the use of weapons of mass destnzction;
for the protection of critical infrastructure; for costs related to the design, development, conduct
and evaluation of WNID exercises; and for administrative costs associated with the
implementation of the program.
The Cities of Arcadia, Monrovia, San Gabriel, and San Marino Fire and Aolice Deparhnents
have been working closely with other agencies within the Operational Area (Area C) to develop
standardized equipment and training related to domestic preparedness including mass casualty
incident management and mass decontamination. The risk to firsf responders not only includes
sensitive targets within the City of Arcadia, but also to other major attractions within our
automatic and mutual aid response area.
Police and Fire resources may be requested through the Master Mutual Aid system to respond
and assist. Personnel must be equipped with proper equipment and training to respond to these
types of situations.
The City of Arcadia Fire Deparhnent submitted an application for this grant program during the
FY01 Program and received $36,892.80 for respiratory protecfion. During the FY02 State
Domestic Preparedness Equipment Program, the City was awarded $16,135.20 for personat
protective equipment and chemical detection equipment.
DISCUSSION
The FY03 (Part I) State Homeland Securiry Grant Program was submitted as a joint application
with the Fire and Police Departments for the cities of Arcadia, Monrovia, San Gabriel, and San
Marino. The total amount of grant funds awarded as a result of this grant is $266,865. Each
agency will be responsible for purchasing their own approved equipment. The City of Arcadia's
portion of this equipment totals $158,760.
The equipment list appro.ved for the FY03 (Part I) program is as follows:
A ene -e artment Cate or Descri tion Cost t Total Tax Item Tatal
Arcadia Fire PPE Closed-Cirouit $ 5,000.00 6 $ 30,000.00 $ 2,400.00 $ 32,400.00
Rebreather ,
Arcadia Fire Detection Equipment Multi-gas meter $ 2,000.00 2 $ 4,000.00 $ 320.00 S 4,320.00
w/minimum oC02 &
LEL
Arcadia Fire Detection Equipment Personal Dosimeter $ 390.00 100 $ 39,000.00 S 3,120.00 $ 42,120.00 -
Arcadia Fire Medicat Supplies & Mark l Auto Injecror $ 25.00 150 $ 3,750.00 $ 300.00 $ 4,050.00
Phatmaceu[ica(s ~
fvcadia Fire Medical Supplies & Mark 1 Auto Injector $ 25.00 I50 $ 3,750.00 S 300.00 $ 4,050.00
Pharmaceulicals
~::~'f;~vk6 3`a~fGt~1
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~ Mayor and City Cauncil
October 21, 2003
Page 3
Equipment list continued:
A en De artment Cate o Descri tion Cost To[al Tax ItemTo[al
Arcadia Fire CBRNE Search & Listening Devices; $ 17,000.00 1 $ 17,000.00 $ t,360.00 $ 18,360.00
Rescue Equip. hearing prolection
Arcadia Fire CBRNE Search & Seazch Cameras $ 6,500.00 1 $ 6,500.00 ~ $ 520.00 $ 7,020.00
Rescue Equip. (including thermal &
in£ared imaging)
Arcadia Fire CBRNE Search & Breaking devices 3 1,500.00 2 $ 3,000.00 $ 240.00 $ 3,240.00
Rescue Equip. (including spreaders,
~ saws & hammers)
Arcadia Fire CBRNE Search & Breaking devices $ 2,000.00 1 S 2,0OO.OD $~ 160.00 $ 2,160.00
Xescue Fquip. (including spreaders,
saws & harmnere)
Amadia Fire CBRNESearch& Liftingdevicw $10,000.00 1 $ 10,0~Q.W $ 800.00 $ 1Q800.00
Rescue Equip. (including air bag
systems, hydraulic
rams, jacks, ropes &
blocks & tackle)
Arcadia Fire Detection Equipment M-18 Series Chem $ I,000.00 1 $ 1,000.00 $ 80.00 $ 1,080.00
Agrnt Detector Kit
Arcadia Fire CBRNE Search & Hydreulic [ools; $ 22,000.00 1 $ 22,000.00 $ 1,760.00 $ 23,760.00
Rescue Pquip. hydraulic powar unit
Amadia Firo CBRNE Search & Ven6laHon fans S 2,000.00 1 $ 2,000.00 $ 160.00 $ 2,160.00
Rescue Fquip.
Arcadia Fire CBRNE Logistical Sm generators to $ 3,000.00 1 3 3,000.00 $ 240.00 $ 3,240.00
Support Equip. opemte light sets, water -
-
pumps for decon
Monrovia Fire PPE Liquid Chemical Splash $ 85.00 l30 $ 11,050.00 $ 884.OD $ 11,934.00
~ Resistant Clothing
Monrovia Fire Detection Fquipmen[ Personal Dosimeter $ 390.00 20 $ 7,800.00 S 624.00 S 8,424.00
Monrovia Fire CBRNE Search & Listening Devices; $ 17,000.00 1 $ 17,000.00 $ I,360.00 $ 18,360.00
RescueEquip. hearingpm[ection -
Monrovia Fire CBRNE Search & Search Cameras $ 15,000.00 1 $ 15,000.00 $ 7,200.00 $ 16,200.00
Rescue Fquip. (induding thermal &
infared imaging)
Monrovia Fire Detec[ion Equipment M-18 Series Chem ~ 3 1,000.00 2 $ 2,000.00 $ 160.00 $ 2,160.00
Agent Detec[or Kit
Monrovia LAW PPE Liq~idChemicalSplash S 55.00 170 S 14,450.00 $ 1,156.00 $ 15,606.00
Resistant Clothing
San Gabriel Fire PPE Liquid Chemical Splash $ 35.00 24 $ 840.00 $ 6720 5 907.20
Resistan[ Clothing
San Gabne] Fire PPE Cartidges $ 27.00 50 $ I,350.00 $ 108.00 S 1,458A0
San Gabrid Fire Detection Fquipmen[ Personal Dosimeter $ 390.00 18 $ 7,020.00 $ 561.60 $ 7,581.60
San Gebriel Fire Detection Equipmen[ M-18 Series Chem $ I,000.00 3 $ 3,000.00 $ 240.00 $ 3240.00
Agen[ Detector Kit
Mayor and City Council
October 21, 2003
Page 4
Equipment list continued:
A encv D ar[ment Cate o Descri 8on Cost [ Totnl Taz Item Total
San Gabriel
~ LAW PPE Liquid Chemical Splazh $ 35.00 130 $ 4,55~.00 $ 364.00 $ 4,914.00
Resistant Clo[hing ~
San Gabriel LAW PPE Cartidges $ 27.00 195 $ 5,265.00 $ 421.20 $ 5,68620
San Gabriel LAW PPE Tight-fitting, full $ 130.00 43 $ 5,590.00 $ 44710 S 6,03720
facepiece,negative
~ ' pressureairpurifying
respira[or
San Marino I,AW . PPE Liquid Chemical Splash $ 35.00 20 $ 700.00 $ 56.00 $ 756.00
Resistan[ Clo[hing
SanMarino I.P.W PPE Carfidges $ 27.00 60 $ 1,620.00 $ 129.60 $ 1,749.60
San Marino I.P.W PPE Tight-fifling, full $ 130.OD 20 $ 2,600.00 $ 208.00 $ 2,808.00
facepiece,negative
pressure air punfying
respirator
$ 246,835.00 $ 19,746.80 $ 266,581.80
The FY03 (Part I) State Homeland Security Grant Program is a reimbursemenf grant program
that requires us to purchase the equipment priar to receiving the grant funding. Adequate
funding does not exist in the Fire DepartmenYs Equipment Replacement Plan, and therefore,
staffrequests that $158,760 be appropriated to a Homeland Security Fund to implement the State
Homeland Security Grant Program.
FISCAL IMPACT
Funds expanded for these acquisitions will be returned to the City tl~rough grant reimbursement.
Because of Homeland Security Grants, it is anticipated that the City will realize savings of at
least $22,500 to the general fund, for equipment previously included in the FY03-04 budget.
_, '
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Mayor and City Council
October 21, 2003
Page 5
RECOMMENDATION
It is recommended that the City Council approve
(1) the acceptauce of the grant funds in the amount of $158,760 on behalf of the City of
Arcadia for the FY03 (Part I) State Homeland Security Grant Program;
(2) appropriate $158,760 to a Homeland Security Fund, for implementation of the
State Homeland Security Grant Program; and
(3) to authorize the City Manager to execute any necessary forms andlor documents
necessary to implement this grant.
DL:hm
Approved: --=-~
William R. Kelly, City Manager
~:;
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`*c~RP~RAT&9~,BO~ STAFF REPORT
Fire Deparhnent
DATE: October 21, 2003
TO: Mayor and City Council
FROM: David R. Lugo, Fire Chief,Wh~~
By: Heather McDowell, Management Analyst
SUBJECT: Acceatance of Coneressionally Mandate_d_Grand Award from the Bureau of
Justice Assistance in the Amount of $298,000, to Develou and Conduct
Reeional First Resnonder TraininQ, and to Approuriate $298,000 to a BJA
Congressionallv Mandated Fund
Recommendation: Approve
SUMMARY
On September 19, 2003, the City of Arcadia was awazded a FY03 BJA Congressionally
Mandated Grant, from the Bureau of Justice Assistance in the amount of $298,000 for
development of a regional trainingprogram.
In the past, the City has explored the idea of developing a public safety training facility that
wouid be built on US Forestry property within the City of Arcadia. This training facility would
support the development of a multi-agency training program. Because discussions with the
Angeles National Forest have failed to produce meaningful results, construction of this facility at
the proposed site is not likely during the project period specified for this grant progam.
Therefore, staff recommends that the City move ahead with a regional training program that this
grant was intended for without the construction of a training facility.
The Fire Department is requesting that the City Council authorize staff to accept the grant awazd
to begin implementation of the Congressionally Mandated Grant program managed by the
Bureau of Justice Assistance.
BACKGROUND
The City of Arcadia submitted its grant application on or about 7une 30, 2003 for the FY2003
BJA Congressionally Mandated Awazds program.
Due to the pressing need to train first responders to be prepazed to manage incidents of terrorism
or Weapons of Mass Destruction ("WMD"), the Office of Homeland Security and the
Department of Justice has dedicated funds towazd the enhancement of existing programs and
training for first responders. This grant program addresses these concems.
LASER IMAGED 3P
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` 0.
Mayor and Ciry Council
October 21, 2003
Page 2
Federal homeland security efforts have provided funding for specialized equipment to protect
first responders related to incidents of terrorism and/or weapons of mass desmzction. Recently,
the City of Arcadia and surrounding communities have received various amounts of federal
funding for equipment purchases related to this need. Although the region has been provided
with equipment, there remains a need far adequate training. Because adequate training has not
been provided, and because our region works off a master mutual aid agreement if a neighboring
community was the site of a WNID incident, one or more of the first responder agencies in the
region would be called to assist but effectiveness would most likely be impaired. Many of the
police and fire agencies have also coordinated requests in order to purchase the same types of
equipment, allowing for consistent capabilities. If an incident is limited to one city or region,
neighboring communities would probably send equipment, as well as personnel to assist with the
disaster. Because many of the regional agencies are purchasing the same or similar equipment,
regional training will ensure that all first responders aze adequately prepazed in the consistent use
and application utiiizing the personal protective equipment, urban seazch and rescue equipment,
and other WMD equipment.
This grant will allow coordination of regional training to include the cities of Arcadia, Alhambra,
Monrovia, Monterey Park, San Gabriel, San Marino, Siena Madre, and South Pasadena. There
is a preliminary consensus to form a regional committee that will oversee regional training of all
first responders. This approach would benefit a large number of agencies and the populations
within them. It will also provide for flexibility to deliver the training in various azeas and to
modify the cumculum based on current needs.
Arcadia has been working closely with othar agencies within the Operational Area to develop
standardized equipment and training related to domestic prepazedness including mass casualty
incident management and mass decontamination.
DISCUSSION
The FY2003 BJA Congressionally Mandated Awards program is a reimbursement grant program
that requires the grantee to advance funds and pay for training salaries or purchase equipment
and supplies, before funding is drawn down. Equipment costs and supplies for training will
provide the City a cost savings of $24,000 toward the cost of our Urban Seazch & Rescue
vehicle, hydraulic rescue tools, and equipment trailer. The grant funds will also fund the
purchase of technical equipment including lap top computers, visual data projectars, portable
screens, computer programs, and accessories. It is also intended to cover the cost of the personal
protective equipment used in training and the costly luxnber component of shoring and confined
rescue training and drills. It is also intended to cover travel expenses, other training materials,
and rental costs for training facilities.
This program will be comprised of both classroom style training, and skills training and
assessment. Courses will include WMD, agent identification and detection, WMD
decontamination procedures (equipment & procedures), WMD personal protective equipment
and Urban Search and & Rescue ("USAR"). Exercises will include practice in confined space
rescue, building & trench rescue, and response to WMD incidents.
~l~C1~il~i I~~L.t1J
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Mayor and City Council
October 2I, 2003
Page 3
The Regional Training Program will be designed to prepare our first responders and those in the
neighboring communities of Alhambra, Monrovia, Monterey Park, San Gabriel, San Marino,
Sierra Madre, and South Pasadena so that all of our regional first responders meet the training
needs to respond to an incident of tenorism.
This grant program is admnustered by the Bureau of Justice Assistance and the curriculum and
training materials will require approval in advance of performing the training and exercises. In
addition, the Bureau of Justice intends to incorporate site visits and evaluations to monitor our
program and its results. This evaluation process is designed to assess effectiveness, improve the
program, assure compliance with the Government Performance and Results Act and to utilize a
Program Assessment Measurement Tool.
FISCAL IMPACT
Funds expended for these acquisitions will be retumed to the City through grant reimbursement.
Because of this Congressionally Mandated Grant Award, it is anticipated that the City will
realize savings of at least $24,000 to the general fund, for equipment included in the FY03-04
budget.
RECOMMENDATION
It is recommended that the City Council approve
(1) the acceptance of the Congressionaily Mandated Grand Award from the Bureau of
Justice Assistance in the Amount of $298,000;
(2) appropriate $298,000 to a BJA Congressionally Mandated Fund; and
(3) to authorize the City Manager to exewte any necessary forms and/or documents
necessary to implement this grant, subject to review and approval as to form by the
City Attorney.
DL:hm
Approved: " " ' ~
William R. Kelly, City Manager
i y.
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STAFF REPORT
Office of the City Manager
October2l, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City Manager ~~
By: Cindy Flores, Special Assistant to the City Manager ~""
SUBJECT: Resolution No. 6398, Supporting a Statewide Ballot
Initiative to Require Voter Approval Before State Government
May Take Local Tax Funds
SUMMARY
On September 10, 2003, the General Assembly Voting Delegates of the League of
California Cities voted to sponsor a statewide ballot initiative that would require
voter approval prior to the state taking or shifting local tax funds. Resolution No.
6398 supports that action.
Since 1991 more than $3Q billion of local property taxes have been taken from
local government to subsidize state spending. To address a growing concern
about future loss of revenue, local government associations have joined forces to
sponsor a ballot initiative in November 2004 to put the voters in charge of whether
local tax dollars should be used to fund state services. It would not prevent
structural reform of the fiscal system, but rather require that structural changes be
planned collaboratively by state and local leaders and approved by the voters.
It would not raise taxes, repeal laws the state had already passed, or require the
return of property taxes already taken. It would 1) require approval by a majority of
the electorate before a proposed state law may take effect that appropriates,
reallocates, redistributes, reduces or suspends the payment of local tax revenues
(sales, property and VLF) to cities, counties and special districts; and 2) clarify that
the state must reimburse local governments for a new mandated program or higher
level of service, protecting local governments from cost shifts.
10G
.
flRSERiMAGED
~,~.~--
Resolution No. 6398
October2l, 2003
Page two
DISCUSSION Icontinuedl
On September 10, 2003, the Generaf Assemb(y of Voting Delegates of the League
of California Cities unanimously voted to sponsor this ballot initiative. Resolution
No. 6398 represents Arcadia's participation in this joint effort.
FISCAL IMPACT
Resolution No. 6398 precludes the use of public funds to campaign for or against
the initiative, therefore, there will be no fiscal impact in the implementation of this
resolution. If the state is aliowed to continue to divert or delay payment of local
tax revenues, however, Arcadia stands to lose millions of dollars each year.
RECOMMENDATION.
It is recommended that the City Council adopt Resolution No. 6398, a
Resolutlon of the City Council of the City of Arcadia, California; supporting
a statewide ballot initiative to require voter approval before state .
government may take local tax funds.
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RESOLUTION NO. 6398
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, SUPPORTING A STATEWIDE
BALLOT IN{71ATIVE TO REQUIRE VOTEF[ APPROVAL
BEFORE STATE GOVERNMENT MAY TAKE
LOCAL TAX FUNDS
WHEREAS, the State of California annuaily seizes over $800 million of city
property tax funds (ERAF) statewide, costing cities over $6.9 billion in lost
revenues over the past 12 years and seriously reducing resources available for
local public safety and other services; and
WHEREAS, in adopting the FY 2003-04 State budget the Governor and the
Legisiature appropriated local vehicle license fee backfill and redevelopment
property tax funds that ara needed to finance critical city services such as public
safety, parks, street maintenance, housing and economic development; and
WHEREAS, the deficit financing plan in the State budget depends on a local
property and sales fax swap that leaves city services vulnerable if the State's
economic condition fails to improve; and
WHEREAS, it is clear that State leaders will continue to use locai tax funds
to balance the State budget unless the voters limit the power of the Governor and
the Legislature to do so; and
WHEREAS, the General Assembly of Voting Delegates of the League of
California Cities at its September 10, 2003 meeting voted to sponsor a statewide
ballot initiative to empower the voters to limit fhe ability of State government to
confiscate local tax funds to fund State government.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALfFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS
FOLLOWS:
SECTION 1. The City Council expresses strong support for a statewide ballot
initiative to allow voters to decide whether local tax funds may be taken, confiscated,
shifted, diverted, or otherwise used to fund State government operations and
responsibilities.
SECTION 2. The City staff is authorized to provide impartial informational materials
on the initiative as may be lawfully provided, but no pubfic funds shall be used to campaign
for or against the initiative.
SECTION 3. The residents of the City of Arcadia are encouraged to become well
informed on the initiative and its possib{e impacts on the critical 1oca1 services upon which
they rely.
SECTION 4. The City Clerk shall forward a copy of this Resolution to the Executive
Director of the League of California Cities and to local legislative representatives.
Passed, approved and adopted this 21 st day of October, 2003.
/s/ Jo~ wvo
Mayor of the City of Arcadia
ATTEST:
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City Clerk of the City of Arcadia
APPROVED AS TO FORM:
CT~~'ry,~:., 6" ~~~i~~~
City Attorney of the City of Arcadia
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STATE OF CALIFORNIA )
COUNTY OF L03 ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6398 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 21 st day of October, 2003 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Members Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
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City Clerk of the City of Arcadia