HomeMy WebLinkAboutNovember 4, 2003CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
November 4, 2003
45:0202
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on
Tuesday, November 4, 2003 at 6:00 p.m. in the Council Chambers Conference Room.
ROLL CALL PRESENT: Council /Agency Members Chang, Kovacic, Marshall, Segal and Wuo
ABSENT: None
AUDIENCE PARTICIPATION
None.
At 6:05 p.m. the City Council /Agency RECESSED to Closed Session.
1. CLOSED SESSION
1a
1b.
Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding
potential litigation — one (1) case.
Conference with Real Property Negotiations (Government Code Section 54956.8)
Property: Property Owner:
55 West Huntington Drive Paul Rusnak
21 Morten Place Hann Ling Shaw (Church of Arcadia)
28 West Santa Clara Don and Ray Dahlgren
41 West Huntington Drive Robert Johannsen
35 West Huntington Drive Gary and Dan Braun (35 W. Huntington Dr.)
27 West Huntington Drive Richard Fisher (Tempelkadien)
The Closed Session ENDED at 6:45 p.m. and the Study Session COMMENCED in the
Conference Room of the City Council Chambers.
2. STUDY SESSION
Council briefly discussed the five- minute time limit per person during audience participation
and public hearings at Council meetings. Mayor Wuo noted that he would continue
promoting the five- minute time limit for people in the audience to address the City Council.
1 LASER IMAGED 11/4/03
45:0203
2a
CE13f1FICAlES In response to the City Council direction to look into changing the design of City certificates
AND and proclamations, staff retained an artist to draft a design that incorporates three major
PROCLAM� Arcadia symbols: the peacock, an oak tree and the azalea.
It was noted that the current certificate design has been in place for at least ten years.
There are over 1,000 certificates /proclamations in stock, with a value of at least $1,000.00,
which could be used for less ceremonial activities, and the proposed new certificates would
be presented at formal activities. The cost could not be determined until a final design and
quantity is decided: The printer's preliminary estimate is between .75 cents and $1.25 per
certificate.
Following the staff presentation, it was MOVED by Councilmember Marshall, seconded by
Councilmember Chang and CARRIED on roll call vote as follows to DIRECT staff to change
the design of City certificates and proclamations as set forth in the November 4, 2003 staff
report; and, produce 1,000 new certificates and proclamations in a size the computer will
accommodate in order to print the certificates and proclamations; and, use a dark green
color for the background.
AYES:
Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
NOES:
None
ABSENT:
None
The City_Council RECESSED at 6:54 p.m.; and RECONVENED in the Council Chambers for
the Regular Meeting at 7:00 p.m.
INVOCATION Rabbi Alan Lachtman, Temple Beth David
PLEDGE OF David Lee
ALLEGIANCE
ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
ABSENT: None
3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
City Manager Kelly noted a correction of the title of Consent Item 11d. The ordinance
number should be changed to 2184.
City Attorney Deitsch announced the subjects discussed at the earlier Closed Session. No
reportable action was taken.
ORD. & RES. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and
READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be
TITLE ONLY WAIVED.
PRESENTATIONS
4.
PROCLAMATION Mayor Wuo presented a Proclamation to Arcadia Festival of Bands, declaring the month of
(Arcadia November 2003 as Arcadia Festival of Bands Month. David Lee, Chairman accepted the
Festival of Proclamation on behalf of the band members.
Bands)
•r r? P• ,, ! ., .., n
11/4103
2
45:0204
5.
CITIZEN.OF Mayor Wuo presented the November 2003 Citizen of the Month Certificate to Mickey Ball, an
THE MONTH active participant in the Arcadia scene for decades and a welcome and valuable asset to her
CERTIFICATE numerous community endeavors which included four -years as a member of the Centennial
(Mickey Ball), Historical Committee. The Mayor noted that she can be proud of her part in the selection of
the motif for the Centennial afghan; the note cards featuring pen and ink drawings by
students from Arcadia High School; and, the collection of recipes and publication of the
Centennial Cook Book.
6.
CITIZEN OF Mayor Wuo presented, the November 2003 Citizen.,of the, Month Certificate to Robert
THE MONTH Harbicht, President of Arcadia Rotary Club. Arcadia Rotary worked in conjunction with the
CERTIFICATE Monrovia and Sierra Madre clubs and other friends of scouting to help in the construction of
(Arcadia Fort Trask, with 80 -85% of the work being completed by Arcadia Rotary. The facility, which
Rotary) Is located in Monrovia's Canyon Park, serves 5,000 young people per year for periods
ranging from one day -to one week. -Fort Trask was turned over to the Boy Scouts on
October 19, 2003.
7. PUBLIC HEARING
7a:
APPEAL TO On October 22, 2002, the Planning Commission adopted Resolution No. 1681, granting
THE PLNG Conditional Use Permit (C.U.P.) 2002 7018 and approving the architectural design review for
COMSN. a new CVS drug store at 9952 Las Tunas Drive.
DENIAL —
ADR 2003 -051 Condition No. 5 of Resolution 1681 required that the two freestanding pylon signs that were
(9952 Las originally proposed for the CVS drug store be replaced with monument signs not exceeding
Tunas Drive) 6' -0" in height. Staff recommended this condition because the City's Architectural Design
(DENIED) Guidelines encourage monument signs for new construction and renovations. Also, it was
staffs opinion that the original proposal for one of the pylon signs to be on Baldwin Avenue
would promote visual clutter within the area since it would be approximately 125 feet south
of the existing freestanding sign of the neighboring, eating establishment (EI Pollo Loco),
located at the southwest corner of Las Tunas and Baldwin Avenue.
On July 15, 2003, the applicant submitted Architectural Design Review Application No.
SADR 2003 -051 for a,-proposed freestanding, multi- tenant pylon sign which would be
primarily for the new CVS drug store at 9952 Las Tunas Drive, The application was denied
by the Development Services Department on July 31, 2003, because of its non - compliance
with Condition No. 5 of Planning Commission Resolution No. 1681.
The applicant filed an appeal of staffs denial to the Planning Commission. On September
23, 2003, the Planning Commission considered the appeal at which time the applicant
informed the Commission that it was his contention that the existing freestanding sign for the
neighboring eating establishment would be removed if the proposed pylon sign were
approved. The applicant could not confirm that the removal of the sign had been discussed
with the owner of the eating establishment. The appeal was denied due to a split vote of 2 to
2 with one member absent. Two commissioners concurred with staffs recommendation to
deny the appeal, and two supported the appeal because they felt that the approval would
constitute an appropriate use and development of the property provided that the freestanding
sign for El Pollo Loco be removed.
On September 30, 2003, the, applicant filed an appeal to the City Council regarding the
Planning Commission's action because CVS Pharmacy believes that the Commission's
decision was impaired by the absence of one Commissioner.
,
1114/03
45:0205 '
It was noted that the proposed multi- tenant pylon sign is intended to replace a previously
approved monument sign on Baldwin Avenue. Its overall height would be 20' -0" with a sign
area of approximately 94 sq. ft. per face; whereas, the monument sign that was permitted
under C.U.P. 2002 -016 would be no greater than 6'-0" in height with a sign area of
approximately 22 sq. ft. per face. The design of the proposed sign is massive in comparison
with the existing El Pollo Loco sign, which is 16' -0" in height with a smaller sign area and
support base.
The Development Services Department recommended denial of Architectural Design
Review Application No. SADR 2003 -051. However, if the City Council moved to approve
SADR 2003 -051, staff recommended the conditions of approval set forth in the November 4,
2003 staff report.
Mayor Wuo OPENED the Public Hearing.
Douglas Merritt 3699 West Lathrop, South Bend, Indiana, referred to CVS signage
previously approved. These signs are designed to provide information to motorists and must
be adequate in size. The proposed signs are more like directional signage. The existing
pole sign is 16' high, and'the proposed sign is 20' high located along Baldwin Avenue. Mr.
Merritt noted that his company worked with the El Pollo Loco corporate and franchise owner
on an agreement to remove the current sign on Las Tunas Drive and replace it with a shared
combination 'sign at the Baldwin Avenue entrance. ` The second sign for CVS Pharmacy
would be on Rowland Avenue and Las Tunas Drive.
It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and
CARRIED to CLOSE the Public Hearing.
In response to a Council question it was noted that staff is working toward addressing the
massive appearance of pole signs and eliminating pole signs for most businesses from the
code and only allow monument signs. The pole or pylon signs have a great potential to be
cluttered. Staff also`noted' that the City Council adopted a resolution that states that
monument signs are the City's'preference for signage and not pole signs.
Considerable discussion ensued. Some members felt that the proposed monument sign
would not be visible from Baldwin Avenue and preferred a new nice looking pylon sign
displaying:the logos of three businesses: CVS Pharmacy, El Pollo Loco and Foster Freeze.
Others felt that the new proposed sign is too big and were concerned that the pole sign
would create sign clutter in that area
It was MOVED by Councilmember Kovacic, seconded by Mayor Pro tem Segal and
CARRIED on roll call vote as follows to DENY the appeal based" on the finding that the
proposed project is not architecturally acceptable and uphold the Development Services
Department denial of SADR 2003 -051.
AYES: Councilmembers Kovacic, Segal and Wuo
NOES: Councilmembers Chang, Marshall
ABSENT: None
AUDIENCE PARTICIPATION
Dave Wilcox Treasurer, 44th Assembly District Republican Central Committee, and a State
Assembly candidate introduced himself and asked for the help of the City Council on a
possible ballot initiative to eliminate the vehicle license fee, which is not a tax. He felt that
passing this bill would give local governments a more stable source of funding from sales
4 11/4/03
45:0206
tax which, is constitutionally protected.
8. MATTERS FROM ELECTED OFFICIALS
MARSHALL Councilmember Marshall expressed appreciation to Mr. Lee for his time and effort in putting
(Lee, Ball & together the bandseview. She also congratulated Mickey Ball, the recipient of the Citizen of
Rotary'Club) the Month Award and the Arcadia Rotary Club upon completion of the Boy Scout Fort Trask.
(Lucky Baldwin Ms. Marshall thanked the City Hall employees for all their hard work on the Lucky Baldwin
Picnic) Day Picnic. It was a wonderful event.
(Food for Ms. Marshall shared a food for thought, "live your life in the manner that you would like your
Thought) kids to live theirs"
SEGAL Mayor Pro tem Segal congratulated tonight's honorees and expressed appreciation to City
(Honorees & staff for a wonderful job on the Lucky Baldwin Picnic.
City Staff)
(Fire) Mr. Segal expressed appreciation to the Arcadia Fire Fighters and all the other fire fighters
who were involved in the fires last week. He noted that the City truly got to see how
important the fire fighters are and the effort that they make to protect both property and
people.
(Breeder's Mr. Segal congratulated the Oak Tree Association and Santa Anita for the Breeder's Cup
Cup) Day. It was a great event and certainly a great showcase for the community.
CHANG Councilmember Chang expressed congratulations to recipients of the Citizen of the Month
(Award Awards, Mickey Ball and the Arcadia Rotary Club. He also thanked David Lee for his hard
Recipients) work on the Festival of Bands.
(Fire) Dr. Chang saluted the brave firemen for their devoted effort to save the lives of people and
property during the California fires.
(Hale & Dr. Chang referred to a letter addressed to Police Chief Hinig, complimenting Police Officer
Pawlicki) Mike Hale and Scott Pawlicki for their assistance.
(Breeder's Dr. Chang congratulated Santa Anita Race Track for Breeder's Cup Day, and expressed
Cup) appreciation to Mrs. Ruth Glib and 250 volunteers who helped that day.
(Highlander Dr. Chang congratulated the Highlander's Homeowner Association for publishing a
HOA) newsletter with lots of important information regarding community events.
(ARB) Councilmember Chang advised that the Homeowners Association's Architectural Review
Boards, are, not only advisory committees, they have decision power and once they make a
decision, the property owners have to obey it, unless they appeal
KOVACIC. Councilmember Kovacic endorsed all the kind words offered to the honorees tonight, and the
(Award community picnic and public safety employees.
Recipients,
Picnic &
Safety Employ.)
5 11/4/03
48:0207
(Arcadia Mr. Kovacic complimented the Arcadia Centennial Historical Committee for publishing
Snapshots of book entitled "Arcadia Snapshots of History" and encouraged everyone to purchase it.
History)
(AHS Mr.,Kovacic.thanked the Council and City for allowing the Arcadia High School Constitution
Constitution Team to use the Council Chambers to practice for the State National Competition.
Team)
WUO Mayor Wuo expressed appreciation to City Manager Kelly and City staff for a wonderful and
(Picnic) successful community picnic. He also thanked all the service clubs and organizations that
participated in this event.
(Xu and He) Mayor Wuo congratulated the Mayor's Spelling Bee winner, Christine Xu, from Highland
Oaks Elementary School and second place winner, Jessica He, Hugo Reid Elementary
School.
(Centennial Mayor Wuo thanked Carol Libby for presenting each Councilmember with an "Arcadia
Celebration Snapshots of History" book. He also expressed appreciation to the Historical Committee of
Commission) the Centennial Celebration Commission for donating $1,161:00 for restoration of the Hugo
Reid Statue.
(Events) Mayor Wuo announced some of the activities for the month of November: Veterans Day,
November 11th; Westfield Works Wonders, hosted by Westfield ShoppingTown November
16th; and, the intercultural Dinner hosted by the Arcadia Chamber of Commerce and
Arcadia Unified School District, November 19, 2003.
ALFORD . City Clerk June 'Alford announced that a City election will be +held on April 13, 2004.
(City 1 Nominations for this election will open for two members of the City Council and a City Clerk
Election) on December 22, 2003.
9. THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL PRESENT: Agency Members Chang, Kovacic, Marshall, Segal and Wuo
ABSENT: None
AUDIENCE PARTICIPATION
None.
10. CONSENT ITEM
10a.
MINUTES It was MOVED :by Agency Member Segal, seconded by Agency Member Kovacic and
(Oct. 7 & CARRIED on roll call vote as follows to APPROVE the Minutes of October 7, 2003 and
Oct 21, 2003) October 21, 2003 Regular Meetings.
AYES: Agency Members Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to November 18, 2003 at
6:00'p:m., in the Council Chambers Conference, Room.
11/4103
45:0208
THE CITY COUNCIL RECONVENED
CONSENT ITEMS
11a.
MINUTES
(Oct. 7 & Oct.
21,2003)
11b.
ORDINANCE
NO. 2176
(3 -YR Term
Extension —
Adelphia
Comm.)
11 c.
ORDINANCE
NO. 2182
(Parking Dist.
Comsn.)
11 d.
ORDINANCE
NO. 2184
(1 YR Time
Limit Ezten. —
Central Redev.
Plan &
Agency's
Receipt of Tax
Increment)
1le..
CONTINUE
EMERGENCY
ACTION
(Underground
Tanks — City
Service,Ctr. &
Fire Stations
105 & 106)
111f.
APPROVED the Minutes of the October 7, 2003 and October 21, 2003 Regular Meetings.
ADOPTED ORDINANCE NO. 2176 entitled: "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA, GRANTING APPROVAL OF A THREE -YEAR
TERM EXTENSION TO ADELPHIA COMMUNICATIONS CORPORATION, PURSUANT TO
SECTION 4 OF THE CABLE TELEVISION FRANCHISE AGREEMENT (ORDINANCE NO.
2084) AND AMENDING SECTION 3(A) OF THE FRANCHISE ACCORDINGLY."
INTRODUCED ORDINANCE NO. 2182 entitled: "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARCADIA, CALIFORNIA,. DISSOLVING THE PARKING DISTRICT
COMMISSION."
INTRODUCED ORDINANCE NO. 2184 entitled: "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARCADIA EXTENDING FOR ONE YEAR THE TIME LIMIT ON THE
EFFECTIVENESS OF THE CENTRAL REDEVELOPMENT PLAN AND THE TIME LIMIT
ON THE AGENCY'S RECEIPT OF TAX INCREMENT."
DETERMINATION to CONTINUE emergency action with regard to Resolution No. 6385
which was adopted August 19, 2003, and authorized an emergency contract to remove
underground tanks and install above ground tanks and /or related facilities at the City Service
Center and Fire Stations 105 and 106.
ACCEPT ACCEPTED all work performed by Gentry Brothers, Inc. for the construction of curb, gutter,
WORK - and sidewalk on Centennial Way Project as complete; and, AUTHORIZED final payment to
(Curb, Gutter be made in accordance with contract documents.
& Sidewalk
Const. —
Centennial Way)
7
1114/03
4510209 "
11g.
ACCEPT ACCEPTED all work performed by Gentry Brothers, Inc. for the street rehabilitation of
WORK Northbound Baldwin Avenue and Huntington Drive as complete; and, AUTHORIZED final
(St. Rehab. payment to be made in accordance with the contract documents.
Norhtbound
Baldwin Ave:
& Htg. Dr.)
11 h.
ACCEPT ACCEPTED all work performed by DMA Greencare. Contracting for the construction of
WORK landscaped median on Huntington Drive between Morlan Place and Santa Anita Avenue
(Landscaped project as complete; and, AUTHORIZED as complete 'final payment to be made in
Median Const = accordance with contract documents.
Htg. Dr.)
11i
1YR AWARDED a one (1) year contract extension in the amount of $36,000.00 to Daniels Tire
CONTRACT Service for the purchase of tires and associated accessories for the City vehicles.
EXTENSION
(Tires & Assoc.
Accessories —
City Vehicles) .
11j.
PROF. SVCS. AWARDED Professional Services Agreement in the amount of $72,026.00 to Civiltec
AGREEMENT Engineering, Inc. for engineering design services for the design of Camino Real and Sixth
(Design Avenue` Sewer Relief Line; and AUTHORIZED the City Manager - and City Clerk to
Camino Real & EXECUTE a contract in a form approved by the City Attorney.
Sixth Ave.
Sewer Relief
Line) .
11k
ACCEPT ACCEPTED all work performed by 4 -Con, Engineering, Inc. for the Arcadia Skate Park and
WORK Rehabilitation of Bonita Park Project as complete;. and, AUTHORIZED final payment to be
(Bonita Park — made in accordance with the contract documents, subject to a retention'of'$54,607.56.
Arcadia Skate
Park)
THE PRECEDING CONSENT ITEMS 11a, b, c, d, e, f, g, h, i, j and k APPROVED ON
MOTION BY COUNCILMEMBER CHANG SECONDED BY COUNCILMEMBER
MARSHALL, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT:', None
ADJOURNMENT At 8:47p.m. the City Council Regular Meeting ADJOURNED to November 18, 2003 at 6:00
(Nov. 18, 2003) p.m. in the Council Chambers Conference Room for a Regular Meeting to conduct the
business of the City Council- and Arcadia Redevelopment Agency and any Closed Session
necessary to discuss personnel, litigation matters or evaluation of properties.
w _
Ju a D. Alfo d, Ci erk
8 11/4/03
' *°o8p�$.T�9 °° STAFF REPORT
Office of the City Manager
DATE:
November 4, 2003
TO: Mayor and City Council ��� j�
FROM: William R. Kelly, City Manager V
By: Linda Garcia, Communications, Marketing and Special
Projects Manager
SUBJECT: CITY CERTIFICATES AND PROCLAMATIONS
Recommendation: Provide Direction
SUMMARY
In response to the City Council's direction to look into changing the design of City
certificates and proclamations, staff hired an artist to prepare a draft design that
incorporates three major Arcadia symbols — the peacock, oak tree and the azalea. A
photocopy of the artist's design is attached; the color version will be shown to you at
your meeting. Staff recommends that you provide direction as to whether or not to
initiate a change in City certificates and proclamations.
BACKGROUND
The current certificate design has been in place for at least ten years. We have over
1,000 certificates /proclamations in stock, with a value of at least $1,000.00. If the
Council wishes to change to a new design, it would be prudent to wait until the existing
inventory has been used.
DISCUSSION
When the Council asked staff to look into changing the design of certificates and
proclamations, the direction was to "jazz them up a bit." Accordingly, the instruction
given to the artist (Nancy Norcross - White) was to come up with something that would
involve a peacock, an oak tree and an azalea (the City's official, bird, tree and flower),
color and 'fine art" or watercolor rather than computer generated art. We are pleased
with what Nancy came up with and even if the City Council decides not to use it on
certificates, we may try to use it on a City event invitation,. notecards for the City store or
some other document.
LASER IMAGED .
zr
Mayor'and City Council— certificates and proclamations
November 4, 2003
Page 2
A couple of notes regarding the proposed new design:
• When viewing the original artist's concept please keep in mind that this would
not be the size of the new certificates and proclamations. In order to be able
to print them via computer the size of both items will stay the same as they
are today.
• The detail and intricacy of color on the original art may or may not transfer to
the printing process.
• Additional work will need to be done by the artist and the printer to ready the
art for printing.
• If we go with the design presented to you on Tuesday staff recommends that
we move to a lighter color paper stock than what is now used — something
along the lines of off white or light cream.
• As proposed, the new certificates would not contain any foil stamping and the
only City of Arcadia identification would be in the text and on the gold foil
sticker that is placed in the bottom left corner (the City seal).
We anticipate still mounting the items on thicker paper; however, while the blue backing
we currently use for certificates will probably look fine, the red folders used for
proclamations will probably not look very good with the new colors and we will therefore
need to order new folders.
FISCAL IMPACT
The fiscal impact cannot be determined until we have a final design and quantity. There
are a number of variables including the cost to create final art and turn it into digital
form; the number of colors; quality of paper; and printer set =up charges. The printer's
extremely preliminary estimate is between .75 and $1.25 per certificate, plus the charge
to have the artist prepare final art and the cost of new folders.
RECOMMENDATION
Staff recommends that the City Council provide direction as to whether or not
you would like to change the design of City certificates and proclamations. If the
Council wishes to pursue a new design it is recommended that you provide
comments /direction as to any changes you want to.see in the proposed concept.
Attachment
I
AR'
0 RP °RaTS ° STAFF REPORT
Development Services Department
November 4, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Service Directo
By: Donna L. Butler, Community Development Administrator
Prepared by: Corkran W. Nicholson, Planning Services Manager
SUBJECT: An appeal of the Planning Commission's action in upholding the
Development Services Department's denial of Architectural Design
Drive.
• Recommendation: Deny the appeal
SUMMARY
The applicant, Kyle Bach, on behalf of CVS Pharmacy is appealing the Planning
Commission's action in denying his appeal and upholding the Development Services
Department's denial of Architectural Design Review Application No. SADR 2003 -051
for a proposed freestanding, multi - tenant pylon sign for the new'CVS drug store at
9952 Las Tunas Drive. Staff denied, the design review application because the
proposed pylon sign violates Condition No. 5 of Planning Commission Resolution
No. 1681, which requires that the freestanding pylon signs that were originally
proposed for the CVS drug store be replaced with low monument signs not to
exceed 6' -0" in height.
The Development Services Department is recommending denial of the applicant's
appeal.
BACKGROUND
On October 22, 2002, the Planning Commission adopted Resolution No. 1681,
granting Conditional Use Permit (C.U.P.) 2002 -018 and approving the architectural
design review for the new CVS drug store at 9952 Las Tunas Drive. This new
• development is nearing completion, and should be open for business in a few
months.
LASER IMAGED
Condition No. 5 of Resolution No. 1681 (copy attached) requires that the two
freestanding pylon signs that were originally proposed for the CVS drug store be
replaced with monument signs not exceeding 6' -0" in height (see the locations for
such signs on the submitted "Existing Signage" site plan). Staff recommended this
condition because the City's Architectural Design Guidelines encourage monument
signs for new construction and renovations. Also, it was staff's opinion that the
original proposal for one of the pylon signs to be on Baldwin Avenue would promote
visual clutter within the area since it would be approximately 125 feet south of the
existing freestanding sign for the neighboring eating establishment (El Polio Loco),
located on the southwest corner of Las Tunas and Baldwin Avenue. The current
sign regulations allow an additional, freestanding sign on a site, provided that the two
signs are 200 feet apart.
On July 15, 2003, the applicant submitted Architectural Design Review Application
No. SADR 2003 7051 for a proposed freestanding, multi- tenant pylon sign that would
be primarily for the new CVS drug store at 9952 Las Tunas Drive. The application
was denied by the Development Services Department on July 31, 2003, because of
its non - compliance with Condition No. 5 of Planning Commission Resolution No.
1681.
The applicant filed an appeal`of staffs denial to the Planning Commission on August
7, 2003, because of his client's desire to pursue having the larger sign for visibility
purposes. Also, the applicant believes that the architectural design of the pylon sign
is visually harmonious with the surrounding development. .
On September 23, 2003, the Planning Commission considered the appeal at which
time the applicant informed the Commission that it was his contention that the
existing freestanding sign for the neighboring eating establishment (El Polio Loco)
would be removed if the proposed pylon sign is approved. The applicant could not
confirm that the removal of the sign had been discussed with the owner of the eating
establishment. The appeal was denied due to a split vote of 2 to 2 with one member
absent. Two Commissioners concurred with staff's recommendation to deny the
appeal, and two supported the appeal because they felt that the approval would
constitute an appropriate use and development of the property provided that the
freestanding sign for El Polio Loco be removed.
On September 30, 2003, the applicant filed an appeal to the City Council regarding
the Planning Commission's action because CVS Pharmacy believes that the
Commission's decision was impaired by the absence of one Commissioner.
DISCUSSION
The proposed multi- tenant pylon sign is intended to replace a previously approved
monument sign on Baldwin Avenue, as shown on the submitted site plan and sign
elevations. ,lts'overall height would be 20' -0" with a sign area of approximately 94
sq. ft. per face; whereas, the monument sign that was permitted under C.U.P. 2002- .
Appeal
November 4, 2003
Paget
l
018 would be no greater than 6-0" in height with a sign area of approximately 22 sq.
• ft. per face.
The design of the proposed sign is massive in comparison with the existing El Polio
Loco sign, which is 16-0" in height with a smaller sign area and support base (see
the submitted site plan, sign and building elevations). It is staff's opinion that the
monument sign, as approved, provides a more appropriate scale in reference to the
surrounding development, and is consistent with the City Design Guidelines that
were adopted in February 2002. Also, staff believes that the new CVS drug store
provides sufficient exterior signing that is clearly visible from the surrounding streets,
which should minimize the need for a larger perimeter freestanding sign. A photo
board will be provided at the public hearing to show the visibility of the new CVS
building.
ENVIRONMENTAL IMPACT
This project is categorically exempt from the requirement of the California
Environmental Quality Act per Section 15311.
RECOMMENDATION
The Development Services Department recommends denial of Architectural Design
Review Application No. SADR 2003 -051. If the City Council should move to
• approve SADR 2003 -051, staff recommends the following conditions of approval:
1. That the existing freestanding sign for the neighboring eating establishment (El
Polio Loco), which is on the southwest corner of Las Tunas and Baldwin Avenue,
shall be removed prior to the installation of the proposed pylon sign.
2. That the proposed pylon sign shall not exceed sixteen feet (16-0 ") in height,
which is consistent with the scale of the adjacent building and the same height
as the existing El Polio Loco sign.
3. That a landscape and irrigation plan shall be prepared by a licensed landscape
architect for the purpose of providing a landscape planter around the base of the
pylon sign, which shall be subject to the review and approval of the Community
Development Administrator prior to the issuance of a sign permit.
4. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and
its officers, employees, and agents from and against any claim, action, or
proceeding against the City of Arcadia, its officers, employees or agents to
attack, set aside, void, or annul any approval or condition of approval of the City
of Arcadia concerning this project and /or land use decision, including but not
limited to any approval or condition of approval of the City Council, Planning
Commission, or City Staff, which action is brought within the time period p rovided
for in Government Code Section 66499.37 or other provision of law applicable to
this project or decision. The City shall promptly notify the applicant of any claim,
Appeal
November 4, 2003
Page 3
action, or proceeding concerning the project and /or land use decision and the
City shall cooperate fully in the defense of the matter. The City reserves the
right, at its awn option, to choose its own attorney to represent the City, its
officers, employees, and agents in the defense of the matter.
5. That SADR 2003 -051 shall not take affect until the owner and applicant have
executed an Acceptance Form, available at the Development Services
Department, indicating awareness and acceptance of the conditions of approval.
FINDINGS AND MOTIONS
Approval
If the City Council intends to approve the appeal, the Council should find that the
proposed sign is architecturally acceptable, move to approve the appeal subject to
the conditions set forth above, or as modified by the Council, and overrule the
Development Services Department's denial.
Denial
If the City Council intends to deny the appeal, the Council should find that the
proposed project is not architecturally acceptable, move to deny the appeal and
uphold the Development Services Department's denial.
Approved by: •
William R. Kelly, City Manager
Attachments:.
1. Applicant's letter of appeal
2. Planning Commission Minutes of September 23, 2003
3. Planning Commission Resolution No. 1681
4. Land use map,
5. Aerial photo with zoning information
6. Preliminary Exemption Assessment
7. Site plan, sign and building elevations
Appeal
November 4, 2003
Page 4
NATIONAL TOLL FFIEE ?.8M276. =2'822
RAx 5;4,237,.61S
September 29, 2003
Development Services Center
City of Arcadia
Attn: Corkan W. Nicholson
Re: Sign Design Review — Application No. SADR 2003 - -0051
9952 Las Tunas Drive
Dear members of the development services center:
The purpose of this document is to appeal.the. decision of the of the Planning
. Commission to approve a multi- tenant pylon sign for the primary use of the new CVS
pharmacy located at 9952 Las Tunas Drive.
CVSipharrnacy feels that the decision was impaired by the absence of one planning
commission member. CVS /pharmacy would greatly appreciate an opportunity to present
our situation in front of the City Council to provide additional information and answer
any questions that might arise.
Thank you for your consideration and efforts.
Sin / ce er rely,
K �� /6411`
Kyle Bach
Site Enhancement Services
1- 888 - 276 -7065
o
#ga&9
q,
3699 WEST LATHROP
SOUTH BEND, INDIANA 46828
9. PUBLIC HEARING SADR 2003 -051
9952 Las Tunas •
Kyle Back on behalf of CVS Pharmacy
Consideration of an appeal of the Development Services Department's denial for a proposed
freestanding, multi- tenant pylon sign.
The staff report was presented.
Ms. Butler indicated that there have not been any pole signs approved since February. Design
guidelines do not promote pole signs. The sign at Sav -On is a monument sign. The City is reviewing
the sign regulations and will have a consultant prepare new regulations. The City Council is leaning
toward prohibiting pole signs. It is felt that monument signs provide adequate signage and will
eliminate clutter. Staff will be looking at alternatives for signage for renovations and new projects. A 6'
high monument sign has been standard. Staff has been moving away from pole signs and
recommending monument signs. With respect to the sign at Rusnak, she indicated that the monument
sign exceeds the height limitation and that was a decision that was made due to the type of use. The
Redevelopment Agency felt that would be appropriate. She noted that the new service station at the
corner of Foothill and Santa Anita has monument signs as well as the one at the SE corner of Huntington
and First.
Mr. Nicholson said that the President Square Shopping Center is in the process of remodeling their
center and one of the conditions of approval is that the pylon sign be replaced with a low profile
monument sign. 0
Chairman Pro Tem Lucas remarked that if they are permitted to have this monument sign then there
would be two monument signs in very close proximity to one another; El Polio Loco/Foster Freeze and
the new CVS signs.
The public hearing was opened.
Kyle Bach, 3699 W. Lathrop, S. Bend, Indiana, had a Power Point presentation and explained what was
previously approved. He explained that the El Polio. Loco/Foster Freeze sign is 16' high. The proposed
share pile one sign would eliminate the one at the comer and also replace the monument sign proposed
along Baldwin Ave. The approved monument sign has very limited visibility and is hard to see due to
traffic and the landscaping. The proposed signage is at an ideal height. The monument signs are more
like a directional sign. The pole signs are necessity and would make it more visible to their customers.
Without the sign, there is no initial exposure. These signs are designed to provide information to
motorists and must be adequate in size to allow for reaction time; to read and react to it. The existing
pole sign is 16' high, and the proposed would be 20' high and located along Baldwin Ave., 100' from
the existing monument sign, where it would be more visible. The parking lot south of El Pollo Loco
would be the entrance to CVS.
Mr. Nicholson clarified that that parking lot is not an actual parking lot for CVS.
They have a reciprocal driveway easement for cross over parking.
to
Arcadia City Planing Commission 13 9123(03
In his Power Point presentation, Mr. Bach showed how his sign would look and showed a small red
balloon, representing the monument sign as proposed by staff. He indicated that the sign proposed by
• staff would be much too small, as shown in the presentation, for anyone driving on Baldwin to see and
compared it with his 20' high pole sign which would be easy to see.
Ms. Butler asked if instead of a small red balloon to represent the monument sign, he had any pictures of
how a 6'x8' monument sign would actually look. The balloon is not an accurate depictions.
In answer to a question by Chairman Pro Tern Lucas, Mr. Bach indicated that they do not have approval
from El Pollo Loco and Foster Freeze to remove their sign but he was confident that he would be able to
obtain that approval.
Mr. Nicholson said that any additional signs would be subject to architectural design review. He
explained the proposed wall signs and their location. CVS's original request had an excessive amount
of signage and the Planning Commission concurred with staff regarding the signs.
Mr. Bach indicated that for someone traveling north on Baldwin Ave., it would be difficult to see the
sign as proposed by staff due to the trees and the setback of the building.
No one spoke in favor of or in opposition to this item
Chairman Pro Tern Lucas closed the public hearing.
In reply to a question by Chairman Pro Tern Lucas regarding the Burlington Coat signage, Mr.
• Nicholson said that the architectural tower and the proposed signs would replace the two existing free
standing signs at the corner of Duarte Rd. and Naomi. The sign on the tower is not approved and will be
removed. The sower is part of the building and is not a free standing sign. The proposed signs, at the
subject location, have been through the architectural design review process and staff was not aware that
the existing pole sign would be removed. This is the first time that staff has been notified of the removal
of that sign. Staff is adamant in supporting the current design and strongly encourages monument signs.
The comparison of the monument sign to a balloon is an unfair comparison. The proposed building has
more than enough signage.
Commissioner Wen could understand the applicant's desire to have a 20' high pole sign, especially
considering the fact that Big Lots and the gas station, which are both located across the street, have one.
He was sympathetic and could see why the applicant would want the exposure. The building is not
visible from Baldwin. He asked if staff was firm on their decision?
Ms. Butler indicated that all of their signs have gone through architectural design review. Staff feels
that they should have a monument sign and not a pole sign similar to other previously approved signs for
Sav -On and other uses. Staff is concerned that pole signs create sign clutter. Many cities are
encouraging monument signs and shying away from pylon signs. Staff is working toward eliminating
pole signs, for most businesses, from the Code and only allowing monument signs. The sign regulations
have not been adopted yet and staff is working on hiring a consultant to review the sign code.
Chairman Pro Tern Lucas remarked that every property is unique and should be treated as such. He did
not believe in sign pollution. They should deal with this property and its unique attributes. This is a
residential intersection with four comers of commercial activity. He was concerned with this type of a
Arcadia City Planning Commission 14 9/23103
variation. He thought that there was enough of a unique situation to warrant changing the conventional
rules. The sign between Duarte and Naomi is big but under the right set of circumstances there is
justification. He thought the same type of a reasoning applied here.' He did not think that they should
apply standards in this situation that would be applied to large streets. He thought they should give •
special consideration to unique situations. He felt that if CVS can remove the El Polio Loco/Foster
Freeze sign then this would be a good compromise.
In answer to a question by Commissioner Hsu, Ms. Butler indicated that as far as they knew, the pole
sign is not being removed, unless it became a condition of approval for this sign. Chairman Pro Tern
Lucas indicated that his intent was to remove the pole sign if this would be approved.
Commissioner Olson had mixed feelings. He agreed with Chairman Pro Tern Lucas relative to
eliminating the one sign. The building is located on Las Tunas and Rowland and not along Baldwin. A
6' high monument sign along Baldwin will suffice. He agreed with staff's recommendations. He felt
that it gets tiring seeing these types of signs and then other names are added to it.
Mr. Nicholson indicated that they would need a modification due to the proximity of the two signs or if
they wanted to increase the size of the pole sign. If approved, they could change the monument sign and
require architectural design review. The resolution approving the CUP required that the Planning
Commission review it 6- months after it has been in operation, which staff felt would be more
appropriate for this request but the applicant did not agree with staff.
Ms. Butler explained that any type of free standing signs must be 200' apart. They would need a
modification if they were to have a monument sign on Las Tunas. This does not amend the resolution
adopted by Planning Commission. If approved, that would be a separate action and would require that
all property owners within a 300' radius be notified of the public hearing.
Commissioner Wen was concerned that there was no agreement between El Polio Loco and CVS to
remove the sign. What would happen if they do not reach an agreement?
Ms. Butler said that if the Planning Commission is inclined to approve this then there should be a
condition of approval that they reach an agreement.
Commissioner Hsu wanted them to comply with the monument sign requirement
MOTION:
It was moved by Commissioner Lucas, seconded by Commissioner Wen to approve SADR
2003 -051 subject to all the conditions listed in the staff report with the additional condition
that the existing pole sign at the corner of Las Tunas and Baldwin be removed prior to
construction of the proposed custom pylon signs, and that such approval shall constitute an
appropriate use and development of this proper and not cause any detriment to any adjacent
propel'.
r
LJ
Arcadia City Planning Commission 15 9123/03
ROLL CALL:
• AXES:
NOES:
ABSENT
Commissioners Wen, Lucas
Commissioner Hsu, Olson,
Commissioner Baderian
Due to a tie vote the application is denied.
Chairman Pro Tem Lucas noted that there is a five working day appeal period. Appeals are to be
filed by September 30`
•
Arcadia City Planning Commission 16 9123/03
RESOLUTION NO: 1681
A RESOLUTION OF THE PLANNING COMMISSION OF •
THE CITY OF ARCADIA, CALIFORNIA, GRANTING
CONDITIONAL USE PERMIT NO. 2002 -018 AND
APPROVING ARCHITECTURAL DESIGN REVIEW NO.
2002 -020 TO CONSTRUCT A 13,600 SQ.FT. CVS DRUG
STORE WITH A DRIVE -THRU PHARMACY AND TO SELL
ALCOHOLIC. BEVERAGES WITHIN 150 FEET OF
RESIDENTIAL PROPERTY AT 9952 -9956 LAS TUNAS
DRIVE.
vVHEREAS, on August 14, 2002, Milestone Management on behalf of the
property owner, Larry Worchell, filed an application to construct a 13,600 sq.ft.
CVS drug store with a drive -thru pharmacy and to self alcoholic beverages within
150 feet of residential property, Community Development Division Case Nos.
C.U.P. 2002 -018 and A.D.R. 2002 -020 at property commonly known as 9952 -9956
Las Tunas Drive; and
WHEREAS, a public hearing was held on October 8, 2002, at which time all
interested persons were given full opportunity to be heard and to present evidence.
NOW THEREFORE, THE PLANNING COMMISSION OF THE CITY OF •
ARCADIA HEREBY RESOLVES AS = OLLOWS:
SECTION 1. That the factual data submitted by the Development Services
Department n the attached report, dated October 8, 2002, s true and correct.
SECTION 2. This Commisson finds for the reasons set forth in the above
report:
1. That the granting of such conditional use permit will not be detrimental to
the public health or welfare, or injurious to the property or improvements in such
zone or vicinity.
2. That the use applied for at the location indicated is a proper one for
which a Conditional Use Permit is authorized.
3. That the site for the proposed use,.is adequate in size and shape to
accommodate said use, and all yards, spaces, walls, fences, parking, loading,
landscaping and other features are adequate to adjust said use with the land and
uses in the neighborhood.
11
1
1681
4, That the site abuts streets and highways adequate in width and
• pavement type to carry the kind of traffic generated by the proposed use.
5. That the granting of such conditional use permit will not adversely affect
the comprehensive General Plan.
6. That the evaluation of the,environmental impacts as set forth in the initial
study is appropriate and that the project will have no significant effect upon the
environment within the meaning of the California Environmental
Quality Act of 1970, and, when considering the project as a whcle, there was no
evidence before the City that the proposed project would have any potentially
adverse effect on wildlife resources or the habitat upon which wildlife depends,
and, therefore, a Negative Declaration was approved.
SECTION 3. That for the foregoing reasons this Commission grants
Condition Use Permit 2002 -013 and approves Architectural Design Review No
A.D.R. 2002 -020, to construct a 13,600 sq.ft. CVS drug store with a drive -thru
pharmacy and to sell alcoholic beverages at 9952 -9956 Las Tunas Drive, subject
to the following conditions:
• 1 . That the hours of operation for the drug store and drive -thru pharmacy
shall be limited to 7:00 a.m. to 12:00 midnight.
2. That deliveries and mechanical parking lot sweeping equipment . are
limited to 7:00 a.m. to 9:00 p.m.
3. That the final landscaped plan shall be prepared by a licensed
Landscape Architect, and subject to the review and approval of the Development
Services Department.
4. That the signing on the new building is limited to the name of the
business only, with the exception that signing should be allowed for the drive -thru
pharmacy.
5. That the proposed freestanding pylon signs are replaced with monument
signs not exceeding 6' -0" in height.' The plans for the,new monument signs shall
be subject to the review and approval of the Development Services Department.
6. That "NO OVERNIGHT PARKING" signs shall be posted within the site's
parking lot per the Police Department standards.
2
1681
7. The parking lot shall be well lighted. Plans and specifications are to be
submitted for review and approval by the City Engineer and Chief of Police prior to •
occupancy.
8. That some form of a security system be installed that would include
camera surveillance with videotaping capabilities for inside the business, as well
as camera surveillance on the building to monitor the rear parking lot.
9. That the southerly and, easterly building elevations shall provide clear
window areas for public safety purposes.
10. That three 36 -inch box trees be planted in cutout areas within the
sidewalk area along Las Tunas Drive, and two 36 -inch box trees be planted in
cutout areas within the sidewalk area along Baldwin Avenue subject to the review
and approval of the Public Works Services Director.
11. The applicant shall defend, indemnify, and hold harmless the City of
Arcadia and its officers, employees, and agents from and against any claim,
action, or proceeding against the City of Arcadia, its officers, employees or agents
to attack, set aside, void, or annul any approval or condition of approval of the City
of Arcadia concerning this project and /or land use decision, including but not
limited to any approval or condition of approval of the City Council, Planning
Commission, or City Staff, which action is brcught'within the time period provided
for in Government Code Section 66499.37 or other provision of law applicable to
this project or decision. The City shall promptly notify the applicant of any claim,
action, or proceeding concerning the project and /or land use decision and the Citv
shall cooperate fully in the defense of the matter. The City reserves the right, at its
own option, to choose its own attorney to represent the City, its officers,
employees, and agents in the defense of the matter. Approval of C.U.P. 2002 -012
shall not take effect until the property owner applicant have executed and filed
the Acceptance Form that is available from the Development Services Department
to indicate awareness and acceptance of the conditions of approval.
12. Noncompliance with the provisions and conditions of this conditional use
permit shall constitute grounds for its immediate suspension or revocation of said
permit.
3
•
1681
13. That Conditional Use Permit 2002 -018 shall not take effect until the
owner and applicant have executed a form available at the Community
Development Division indicating awareness and acceptance of the conditions of
approval.
14. That a trellis over the proposed pedestrian walkway is added to the
southerly elevation for •additional visual enhancement and functional design
purposes. A revised building elevation that shows the requested trellis structure
shall be submitted for the review and approval of the Development Services
Department prior to the structural plan check.
15. That the existing landscaped buffer and masonry wa;l alone the site's
southerly property line shall remain, and be maintained in an appropriate condition
at all times.
16. That the Planning Commission shall review this permit six (6) months
after the opening date of the CVS drug store. If any problems are noted the
Planning Commission may modify or impose new conditions to mitigate any
negative impact.
SECTION 4. The decision, findings and conditions contained in this
Resolution reflect the Planning Commission's action of October 8, 2002, and the
following vote:
AYES: Commissioners Baderian, Hsu, Lucas, Olson
NOES: None
ABSENT: Commissioners Wen
SECTION 5. The Secretary shall certify to the adoption of this Resolution
and shall cause a copy to be forwarded to the City Council of the City of Arcadia.
E
a
1681
I HEREBY CERTIFY that the. forgoing Resolution was adopted at a regular
meeting of the Planning Commission held on October 22, 2002 .by the following
vote: .
AYES: Commissioners Badenan, Hsu, Lucas, Wen, Olson
NOES: None
ABSENT: None
Chairman, Planning Commission
City of Arcadia
ATT EST--:
Secretary, Planni I rl (�ommit'�'i cn
City of Arcadia
APPROVED AS TO PORNI:
Stephen P. Deitsch, City Attorney
City of Arcadia
•
5 0
1681
N
0 100 200 Feet
I
Single Family Residendal
JZ Duplex
S
� lopment Services Department
Engineering Division
Prepared by R. S Conzakz, October 2003
LAS
S DR
US
PHARMACY
(5935)
(5920)
(5931)
(620)
mm�N
( }710)
�s62r)
(SUN
(5623) i
(5621)
J- 1,
. (615)
(
�5611)
NAVE -_ - -- _-
WORKM ao (2806)
57 r
! Q neae)
(n
9952 Las Tunas Drive
sADR 2003 459
s
r
i
.
(625)
(621) (61S
9950)
Proposed sign
El Polio
Loco
m.
location
,
� ��
� (510)
( }710)
�s62r)
(SUN
(5623) i
(5621)
J- 1,
. (615)
(
�5611)
NAVE -_ - -- _-
WORKM ao (2806)
57 r
! Q neae)
(n
9952 Las Tunas Drive
sADR 2003 459
s
r
i
yl'V
�u7
� S
� C
R
i t
1
,
f
r ,
q
V q as =1 i
LAS TUNAS DR`;
�u7
�
R
t
IA N AVE ;, ,
W-
n .
SSA,
i�
9952 Las Tunas give
SAM 2003 -051
PRELIMINARY EXEMPTION. ASSESSMENT
• xORr°ast4 °i sex
(Certificate of Determination when attached to Notice of Exemption)
1. Name or description of project: An appeal of the Development Services
Department's denial of Architectural Design Review Application No. SADR 2003-
051 for a proposed freestanding, multi- tenant pylon sign at the subject location.
2. Location: 9952 Las Tunas Drive
3. Entity or person undertaking project:
A.
_X_ B. Other (Private)
(1) Name: Kyle Bach, on behalf of CVS Pharmacy
(2) Address: 3699 West Lathrop ST., South Bend IN 46628
4. Staff Determination:
The City's Staff, having undertaken and completed a preliminary review of this project in
• accordance with the City's "Local Guidelines for Implementing the California
Environmental Quality Act (CEQA)" has concluded that this project does not require
further environmental assessment because:
a. The proposed action does not constitute a project under CEQA.
b.. The project is a Ministerial Project.
C. The project is an Emergency Project.
d. The project constitutes a feasibility or planning study.
e. — X — The project is categorically exempt.
Applicable Exemption Class: 15311
f. The project is statutorily exempt.
Applicable Exemption:
g. __ The project is otherwise exempt on the following basis:
The project involves another public agency, which constitutes the
Lead Agency: Name of Lead Agency
Date: Auoust 12, 2003
n
U
Corkran W. Nicholson
Staff
7102
AR CAD IA, CA
Las Tunas Dr. & Baldwin Ave
ImagePoint,
"EXISTING.SIGNAGE
�l F�
0
r
� l
Z
m
,\ ay
°O
Z
a�
Mr �
kk r ' 1 I I I
`� °
Existing El Polo Loco Sign
-- �� -' -� • fM1OC1F 1 @AM
TUN DRIVE
e
LAS 892 VEH/0A�
G ^DT — ----�
1 �
I
mF.LLIW ® ® l
O 7
d PROPOSED IRE
` YTM PI CKUP 000 WNDOW r
--l- I
Imovft rt.
L.._
Arcadia, CA 6 -12 -03
'�d' PROPOSED`SIGNAGE _µ> � `'
Proposed Shared Sign ----,
TUNAS DRIVE —
J .
_ mrnxc
T
C
� �p ii V O
NZ
AN 3C
® M — �m
p f 41 PROPOSED RETAIL ♦ r �1 �1
WITH PICKUP WINDOW
Z I
C -
m O
,.
,4
1` 1I ou srz 11 11 r ' 13 T 1 1
1 1111 ��
x X51
�t
3=
l ANS 8 -7 -2003 CLIENT /STORE #: CVS
Imagepoin[,. DRAWN BV CMR
CNECKED BT: KB
DATE: 6 -12 -03 SHEET: 2
SCALE: NTS I OF: 6
�� EXISTINGnPYL`ON SIGN �
10' -0 II
Existing Sign Q
7
Q
° Jp'
`
_I
f/7EEZE®
O
I
CO
x
t
t .
k
IF.
J �..
.r �9♦ ...E l o'.
CA
ANS 6- 7.2003 CLIENT(STORE #: CVS
Imag@POlnt. DRAWN BY: CMR
CHECKED BY: KB
DATE: 6 -12 -03
SHEET..3
SCALE: 3/16 " =1' -0"
OF:6
Proposed 6' monument sign @ Baldwin Ave. Entrance
',.fi - �APPROVED 2 'MONUMENT SIGNS ,:
8' -5
5' -71�
co r'
N cvs
O � �
pharmacy
8' -5"
ZD
5 � L
N cvs
O ZD
[7
x
pharmacy
• CA
ANS B -7 -2003 CLIENT /STOREp: CVS
Imag8POIf1S- DRAWN BY CMR
CHECKED BY: KB
DATE: 6 -12-03 SHEET: 5
SCALE: 3/16 " =1' -0" OF:6
.
� PROPOSED PYLON SIGNAGE �;
Proposed Pylon A:
8'-5"
R
I
L
CV8
pharmacy
EL
Paw
s L1�Q. F
o � r
`R n fE' i f v.Y
f
k y
A y
Custom Pylon
ANS 8-7 -2003 •
CLIENTISTORE #: CVS
ImegePolM. DRAWN BY: CMR
CHECKED BY: KB
DATE: 6-12-03 SHEET.6
SCALE: 114 " =1' -0" OF:6
�
L�
@�
-
\
r ® j
: \\ §�° « �
�
Mal
! �
� � (
j
!|
\
.�
/
7
\
B
\
I
)
2
\
§
§�
/
/
4
|.
§
\
)
§ ��
-
STAFF REPORT
Office of the City Manager
November 4, 2003
TO,: Mayor and City Council
FROM: William R. Kelly, City Manager
By: Cindy Flores, Special Assistant to the City Manager
SUBJECT: Ordinance No. 2176 granting approval of a three -year term
extension to Adelphia Communications pursuant to Section 4
of the Cable Television Franchise Agreement (Ordinance
No. 2084) and amending Section 3(A) of the Franchise accordingly
Recommendation: Adopt
SUMMARY
On October 21, 2003, the City Council unanimously voted to introduce Ordinance No.
2176, extending the Cable Television Franchise Agreement with Adelphia
Communications to June 9, 2008.
DISCUSSION
On March 20, 2001, the City Council determined that Adelphia Communications had
met its contractual obligations that would grant a three -year term extension to the
original seven -year term granted through Ordinance No. 2084. On October 21, 2003,
the City Council introduced Ordinance No. 2176, formally approving that extension. The
adoption of Ordinance No. 2176 will extend the franchise term to June 9, 2008.
RECOMMENDATION
It is recommended that the City Council adopt Ordinance No. 2176, an Ordinance of
the City Council of the City of Arcadia, California, granting approval of a three -
year term extension to Adelphia Communications Corporation, pursuant to
Section 4 of the Cable Television Franchise Agreement (Ordinance No. 2084)
and amending Section 3(A) accordingly.
LASER IMAGED
ORDINANCE NO. 2176
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, GRANTING
APPROVAL OF A. THREE -YEAR TERM
EXTENSION TO ADELPHIA COMMUNICATIONS
CORPORATION, PURSUANT TO SECTION 4 OF
THE CABLE TELEVISION FRANCHISE
AGREEMENT (ORDINANCE NO. 2084) AND
AMENDING SECTION 3(A) OF THE FRANCHISE
ACCORDINGLY
WHEREAS, on or about June 9, 1998, the Arcadia City Council adopted
Ordinance No. 2084 authorizing the City of Arcadia to enter into an agreement
granting a nonexclusive franchise to Cablevision of Arcadia / Sierra Madre, Inc.
( "Cablevision ") to operate a cable television system in the City and setting forth
conditions accompanying the granting of the franchise (the "Franchise "); and
WHEREAS, on or about September 7; 1999, the Arcadia City Council
approved a transfer of the Franchise from Cablevision to Century-TCI California,
L.P., pursuant to Resolution No. 6134; and
WHEREAS, on or about November 3, 1999 the City Council approved a
transfer of the Franchise to Adelphia Communications Corporation; and
WHEREAS, pursuant to Section 4 of the Franchise, a three (3) year
extension shall be granted by the City of Arcadia upon the successful completion
and activation of the items described in Sections 15(a) and 15(b) of the Franchise;
Im
LASER IMAGED
, ll b-
1 �, p
WHEREAS, on or about March 20, 2001, the Arcadia City Council held a
duly noticed public hearing and determined that Adelphia had successfully met the
requirements of Section 15(a) and Section 15(b) of the Franchise.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. Pursuant to Section 4 of Ordinance No. 2084, the City
grants Adelphia Communications a three (3) year extension of the Franchise
(Ordinance No. 2084).
SECTION 2. Section 3(a) of Ordinance No. 2084 is hereby amended
in its entirety to read as follows:
"(a). The term of this Franchise shall commence upon
June 9, 1998 and shall remain in effect for ten (10) years
to June 9, 2008. The Effective Date shall be the date the
Certificate of Closing (described below) is issued by the
City Attorney. Upon and following, this Franchise
Agreement will be a binding agreement, with all rights
and privileges vested in the Grantee as described herein."
SECTION 3. Following the effective date of this Ordinance, the City
Manager or his designee is hereby directed to issue a letter to Adelphia advising
Adelphia that the term of the Franchise is hereafter extended pursuant to this
2
Ordinance.
SECTION 4. The provisions of this Ordinance are hereby expressly
made severable. If any provision(s) of this Ordinance or its application to any
person, material, place or circumstance is held to be invalid, that invalidity shall
not affect other provisions or application of this Ordinance which can be given
effect without the invalid provision or application.
SECTION 5. The City, as the lead agency under CEQA, determines
that this Ordinance is exempt from any further environmental review pursuant to
State CEQA Guidelines section 15378(b) because the Ordinance constitutes a,
continuing administrative activity of government and is therefore not a "project"
within the meaning of CEQA. Therefore, City staff is hereby directed to file a
notice of exemption within three (3) business days following the adoption of this
Ordinance.
SECTION 6. The City Clerk shall certify to the adoption of this
Ordinance and shall cause a copy of the same to be published in the official
newspaper of said City within fifteen (15) days after its adoption. The Ordinance
shall take effect thirty-one (31) days after its enactment, in accordance with the
provisions of California law.
3
Passed, approved and adopted this 4th day of November 2003.
/s/ JOHN WUO
Mayor of the City of Arcadia
ATTEST:
!ems JUNE Do AVOW
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
City Attorney
4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the
foregoing Ordinance No. 2176 was passed and adopted by the City Council of the City
of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting
of said Council held on the 4th day of November, 2003 and that said Ordinance was
adopted by the following vote, to wit:
AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
41
5
� •�
°' STAFF REPORT
Development Services Department
November 4, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
Sy: Pete Kinnahan, Economic Development Administrator
SUBJECT: City Council Ordinance 2182 dissolving the Parking District Commission
Recommendation: Introduce
DISCUSSION
The five (5) member Parking District Commission (PDC) was established in 1956 by the
City Council pursuant to the Vehicle Parking District Act of 1943. The PDC administers
the ongoing operations of the two (2) parking districts, and prior to FY 2002 -2003 has
made recommendations to the City Council to set tax rates for maintenance of the
respective districts. Since the City Attorney has advised that continued collection of the
maintenance assessment is questionable under Proposition 218, and the two districts
have been repaired and re- landscaped extensively in the past two years, the City
Council directed staff to consult with the Commission on the future role and
responsibility of the Commission. A quorum of the commission (Chairman — Dr. Mahlon
Chinn, Members — Gil Stromsoe, Martin Wood) recommended at their September 18
meeting the dissolution of the Parking District Commission. The Members felt that since
the maintenance functions were handled routinely by City staff and the Commission
could no longer legally recommend a tax rate, there was little, if anything, for the PDC to
do.
A memorandum summarizing the powers and authority of the Commission is attached
(Attachment A). This memo also describes the several projects and improvements the
Commission and City Council, at the Commission's recommendation, have
implemented.
The City Attorney has advised that there is no legal requirement to retain the
Commission. It is a policy matter forthe City Council.
LASER IMAGED
�e
i
ENVIRONMENTAL IMPACT
None
FISCAL IMPACT
The Commission meets only twice a year (February and June). There will be some
minor savings of staff time to prepare the agenda, minutes, and implement any follow -
up actions.
The Districts have the following reserve funds available: Parking District 1 - $81,000,
Parking District 2 - $98,000. When these .funds '(and any interest thereon) are
exhausted, payment of ongoing maintenance and capital repairs will be taken from City
General Fund revenues.
RECOMMENDATION
Should the City Council wish to dissolve the Commission, the City Attorney has
recommended that the City Council introduce Ordinance 2182 dissolving the
Parking District Commission (Attachment B).
Approved:
William R. Kelly, City Manager
n7-
`I
\ MID
MEMORANDUM
Development p.
July 15, 2003
T0; William R. Kelly, City Manager
FROM: Don Penman, Assistant City Manager /Development Services Director
6 y: Pete Kinnahan, Economic Development Administrator
SUBJECT: Report on Parking District Commission
Per your request, following is a report on the Parking District Commission. It is in two
parts — A. Formal authority of the Commission; B. Past practice /informal activities.
A. Formal Authority
1) Vehicle Parking District Law of 1943 (Streets and Highways Code, Chapter 8 —
Board of Parking Place Commissioners Sections 31770 — 31792)
The Mayor appoints up to three (3) members (either three or five members are
permitted by statute), for a term of three (3) years subject to confirmation by the
legislative body. „ Commissioners shall be persons of business experience and
ability,” and may be "an, owner or lessee of property... within the district."
"The board of commissioners shall have possession and complete charge,
supervision and control of all parking places:
(a) Acquired, constructed, and paid for, or be paid for by taxes upon land or
real property or assessments upon land in the district.
(b) Acquired or constructed for the use or benefit of the district and paid for in
any other manner."
"The board may operate, manage, and control the parking places and make and
enforce all necessary regulations for their use."
"The board shall fix, regulate, and collect rentals, fees, or charges for the parking
of vehicles in parking places under its control, and may provide different rates for
different classes of customers or users."
197r, A
William R. Kelly
July 15, 2003
Page 2
The board may restrict the parking to owners and tenants in the district. It can
establish rentals " rates, and charges for the members or others to use the district
or allow it to be-used by the public for free., (The. law was amended in 1969 to
increase membership from three to five members and lengthen terms.)
2) City Charter —Article VI II, Section 802
While the Parking District Commission is not specifically named, "the Council
may create by ordinance such other boards and commissions as in its judgment
are required and may grant to them such powers. and duties as are not
inconsistent with the provisions of this Charter."
3) Ordinances establishing the Commission
• City Council Ordinance 963 (December 18, 1956) — established Board of
Parking Place Commissioners of Vehicle Parking District One, per Vehicle
Parking, District Law of 1943 (Part 1; of Division 18. of CA Streets and
Highway Code)
City Council Ordinance 976 (December 18, 1956) — 'established Board of
Parking Place Commissioners of Vehicle Parking District Two (per 1943 Act)
• City Council Ordinance" 1128 (June 6; 1961) - abolishes previous Board,
creates 3- member Parking Place Commission, per 1943 Act, adds Chapter 2
'of Article II a new Part 8 t the Arcadia Municipal Code (Sections 2280-
2283)
• City Council Ordinance 1249 (July 13, 9964)'- increases Parking Place
Commission membership to five
• City Council Ordinance 1973 (July. 21 1992) Changes name to Parking
District Commission
• Other ordinances change the meeting date and time (City Council Ordinance
3396, 3551 4166, 5847)
4) Rules and Regulations (Bylaws) — adopted by the Council, August 1992
Section 1 Powers and Duties
'The Parking District Commission shall:
"A. Act in an advisory capacity to the City Council in matters pertaining to all
Vehicle Parking Districts established within the City under. the Vehicle
William R. Kelly
July 15, 2003
Page 3
Parking District Law of 1943 as amended, and in accordance with the
Charter of the City of Arcadia and other Ordinances and Resolutions of the
City.
"B. Exercise all of the powers and duties of Parking District Commissioners
appointed pursuant to the Vehicle Parking District Law of 1943 and act for
all Vehicle Parking Districts established within the City under that Law.
"C. Annually, on or before June 30` shall request an estimate of expenditures
required for maintenance, operation, repair, and improvement of the
parking places under its charge for the ensuing fiscal year, and required
during that year for the acquisition of additional parking places, if any. The
Commission shall also request the amount of revenues to be derived from
rentals, fees, or charges for the use of the parking places and the amount,
if any, to be raised by taxation. Such estimates together with other
recommendations shall be filed with the City Council prior to the time for
levying general taxes.
"D. Perform such other duties as may be prescribed by the City Council."
B. Past Practice /Informal Authority
The Commission generally meets twice a year on the second Thursday of February
and June at 12:30 p.m.
The actions of the Commission within the last three years have been:
• recommend the annual 10¢ per $100 A.V. tax rate for maintenance in Parking
Districts 1 and 2 (the assessment was discontinued at the recommendation of
the City Attorney, effective FY 2002 -2003 due to Prop. 218 conflicts)
• review the plans for and recommend the major re- landscaping of Parking
Districts 1 and 2
review and recommend a safety "speed hump" on East Wheeler in front of the
post office
• review and recommend the parking restrictions and signage (e.g., 30 minute,
handicapped) and speed limits in the alley and on East Wheeler (15 mph)
• review and recommend changing ballasts in the lights, and the trimming of trees
(prior to the re- landscaping project)
• review and recommend the striping of additional parking spaces (15) on the
east side of Indiana by the railroad tracks
I. . _.
William R. Kelly
July 15, 2003
Page 4
recommend approval, after bids, of the sweeping contractor and the
landscaping maintenance contractors
recommend approval of the annual Parking Districts 1 and 2 budget
review and recommend the reconstruction of the Parking District 1 east lot
corner of the alley and Indiana to permit better traffic flow, especially for large
trucks
The City Attorney has advised that there is no legal reason for the Commission to
continue to exist. It is a policy matter for the City Council. .
cc: Stephen P. Deitsch
�1d,
t �!11t \a\ ;;.
STAFF REPORT
Development Services Department
November 4, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
y: Pete Kinnahan, Economic Development A ministrator
Q I S 4
SUBJECT: Adoption of City Council Ordinance No. 2483 - extending for one vea
time limit on the effectiveness of the Central Redevelopment Plan and the
time limit on the Agency's receipt of tax increment
Recommendation: Introduce
DISCUSSION
In response to the State's fiscal crisis, SB 1045 was signed by Governor Davis requiring
all redevelopment agencies to (again) pay a predetermined percentage of their annual
tax increment to the Los Angeles County State Education Revenue Augmentation Fund
(ERAF) by May 10, 2004. In Arcadia's case this is $155,085. Likely as a concession to
this State "take- away" this legislation also permits the City to adopt an ordinance, which
extends both the time limit on plan effectiveness and the time limit on the Agency's
receipt of tax increment by one year.
Permitted by
Current Plan SBI045
Limit on plan effectiveness January 25, 2014 January 25, 2015
Limit on receipt of tax increment January 25, 2024 January 25, 2025
The City Attorney has prepared City Council Ordinance 2183 for consideration. Staff
recommends it for introduction and adoption.
FISCAL IMPACT
Adoption of Ordinance No. 2183 will add one more year of tax increment revenue to the
Agency. The Agency currently receives about $3 million in annual tax increment.
Twenty percent ($600,000) must be spent on low /moderate income housing. Staff
would expect an increase of at least 10% in tax increment revenues by 2014 or
$3,300,000 ($660,000 to the Low /Moderate Income Housing Set Aside Fund). As a
result, the Agency would receive this amount for one additional year.
LASER IMAGED
RECOMMENDATION
It Is recommended that the City Council introduce City Council Ordinance No.
2183, an Ordinance of the City Council of the City of Arcadia, California extending
for one year the time limit on the effectiveness of the Central Redevelopment Plan
and the time limit on the Agency's receipt of tax increment.
Approved:
William R. Kelly, City Manager
t} ^. q}
I +�
\`
A
+�OOR�'ORATffi9��909 STAFF REPORT
Public Works Services Department
November 4, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direc or
Prepared by: Gary F. Lewis, General Servic s Man ger
SUBJECT:
SUMMARY
On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City
Council of the City of Arcadia, California, authorizing an emergency contract to remove
underground tanks and install above ground tanks and /or related facilities at the City
Service Center and Fire Stations 105 and 106.
Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public
Contract Code, the City Council is required at every Council meeting until project
completion to determine that the emergency continues concerning the public works
project to remove underground tanks and install above ground tanks and/or related
facilities at the City Service Center and Fire Stations 105 and 106. The City Council is
required to determine by at least a four -fifths (4/5) vote that there is need to continue
this emergency action.
DISCUSSION
As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168
& 22050 of the Public Contract Code, in the case of an emergency, the City Council
may pass a resolution by at least a four -fifths (4/5) vote declaring that in the public
interest and necessity demand the immediate expenditure of money to safeguard life,
health or property. It is recommended that the City Council determine, by at least a
four -fifths (415) vote, that there is need to continue this emergency action.
LASER IMAGED
M
Service Center and Fire Stations 105 and 106
Recommendation: City Council to determine by at least a four- fifths
(4/5) vote, that there is need to continue this emergency action
Mayor and City Council
November 4, 2003
Page 2
FISCAL IMPACT
Funds for this project are provided in the 2003 -2004 Capital Improvement Program
Budget in the amount of $345,000. Funds have also been appropriated in the amount
of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund,
for construction and contingencies for a total budget amount of $467,000.
RECOMMENDATION
City Council to determine by at least a four -fifths (415) vote, that there is need
to continue this emergency action
Approved:
PM:GFL:dw
Attachment: Resolution No. 6385
M
William R. Kelly, City Manager
r1A.t`t,t
V� _
STAFF REPORT
Development Services Department
DATE: November 4, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
Philip A. Wray, City Engineer /Engineering Services Administrator �►°
By: Tim O. Kelleher, Senior Engineering Assistant k ,
SUBJECT: Acceptance — Construction of Curb. Gutter and Sidewalk on Centennial Wav '
Recommendation: Accept all work performed by Gentry Brothers, Inc. as
complete and authorize final payment to be made in accordance with contract'
documents
SUMMARY
On August 19, 2003, the City Council awarded a contract to Gentry Brothers, Inc. in the
amount of $33,519.00 for the Construction of Curb, Gutter and Sidewalk on Centennial Way
(Sidewalk Gap Closure) Project. Three (3) change orders were issued during the project in
the amount of $4,842.00.
On September 19, 2003, the contractor completed the construction of the project to the
City's satisfaction. The final construction cost is $38,361.00. Staff is recommending that
the City Council accept the work as complete and authorize staff to make the final payment
35 days after the City Clerk files a Notice of Completion with the County Recorder.
BACKGROUND
Currently there is a substantial volume of pedestrian traffic between bus stop at the
northeast corner of Huntington Drive East and Centennial Way and the entrance to Santa
Anita Racetrack. Prior to this project, there was no sidewalk; therefore, pedestrians were
walking in the street along the north side of Centennial Way. Staff agreed that a sidewalk
was needed; but complicating the issue was the existence of mature deodar trees adjacent
to the curb. To save the trees, the curb would have to be rebuilt closer to the center of the
street to create room for the sidewalk.
Another issue driving the completion of the Centennial Way sidewalk project was the
upcoming landscaping around the new police station. If sidewalk were to be built, it should
happen prior to the landscaping to avoid damaging and repairing sections of the new land-
scaping. Also, another consideration was the availability of funding. The City has
accumulated approximately $72,000 in Transportation Development Act local funds for
which this project was eligible. If a portion of these funds is not used, they will be lost this
year.
LASER IMAGED
Mayor and City Council
Staff Report
November 4, 2003
Page Two
In early August 2003, staff prepared plans and specifications for sidewalk along the north
side of Centennial Way. Bids were opened on August 19, 2003. At its September 2, 2003
meeting, the City Council awarded the contract for Centennial Way to Gentry Brothers, Inc.
for $33,519.00. Work began on September 15, 2003,
DISCUSSION
The construction of the sidewalk project on Centennial Way started on September 15, 2003
and was completed by September 19, 2003. The scope of the project was to rebuild the
curb to make room for anew sidewalk to be constructed. Consequently, the curb and gutter
was rebuilt closer to the center of the street,, making room for a sidewalk and saving the
mature trees.. Some of the construction included rebuilding an existing catch basin, asphalt
pavement to join the edge of the existing street with the new gutter, wheelchair ramps at
each end of the new sidewalk, and a driveway to the new police station.
The contractor successfully completed the work pursuant to the plans and specifications.
There were three (3) change orders issued on the project. The first change order involved
relocating an existing, bus stop on the Huntington Drive west from the Methodist Hospital to
across the street to the medical building. Apparently, the majority of bus riders that used
the bus stop when it was at the Methodist Hospital would cross Huntington Drive.
Therefore, it was felt it would be safer to have the bus stop across the street. The other two
change orders involved grinding asphalt and increases in the original contract bid items.
The total changes are $4,842.00 increasing the contract from $33,519 to $38,361
FISCAL IMPACT
Funds in the amount of $72,000 were appropriated in the fiscal year 2003/04 Capital
Improvement Projects budget for this project. The original contract amount was $33,519.
With the added change orders, the final construction cost of the project is $38,361. Funds
are available to cover engineering, inspection, and contract administration.
RECOMMENDATION , _
That the City Council accepts all work performed by Gentry Brothers, Inc. for the
Construction of Curb, Gutter, and Sidewalk on Centennial Way Project as complete
and authorizes final payment to be made in accordance with contract documents.
Approved By: l
WILLIAM R. KELLY, CITY MANAGER
DP:PAW:TOK:pa
AB a
J PORATg9',eoA STAFF REPORT
Development Services Department
DATE: November 4, 2003
TO: I Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
Philip A. Wray, City Engineer /Engineering Services Administrator r�FvnJ
C, -- By: Dan A. Lazo, Associate Civil Engineer
SUBJECT: Acceptance - Street Rehabilitation of Northbound Baldwin Avenue and
Huntington Drive
Recommendation: Accept all work performed by Gentry Brothers, Inc. as
complete and authorize final payment to be made in accordance with
contract documents
SUMMARY
On July 15, 2003, the City Council awarded a contract to Gentry Brothers, Inc. in the
amount of $756,298.60 to rehabilitate and reconstruct the asphalt pavement on
northbound Baldwin Avenue from Huntington Drive to Cambridge Drive and Huntington
Drive from Colorado Place to Santa Clara Street. Attached is a location map for
reference. A change order was issued during this project in the amount of $8,599.32.
The terms and conditions of this project have been complied with and the required work
has been performed to staff's satisfaction for a final project cost of $764,897.92. Staff is
recommending that the City Council accept the project as complete and authorize the
final payment in accordance with the approved contract documents.
DISCUSSION
As part of the City's ongoing Pavement Maintenance Program, the City completed the
street rehabilitation and reconstruction of northbound Baldwin Avenue from Huntington
Drive to Cambridge Drive and Huntington Drive from Colorado Place to Santa Clara
Street. The street rehabilitation and reconstruction included removal and replacement
of asphalt concrete pavement and portions of curb and gutter; cold milling of asphalt
concrete pavement and construction of asphalt concrete overlay; adjustment of sewer
LASER Wa bl
N
Mayor and City Council
Staff Report
November 4, 2003
Page 2
and storm drain manhole frames and covers grade; adjustment of water valve covers
to grade; application of pavement markers, legends and striping; construction of curb
ramps; installation of traffic .signal interconnect; construction of concrete bus pads;
reinstallation of traffic signal loop detectors; and construction of gutter on Huntington
Drive.
The change order was issued for the construction of an additional concrete bus pad at
the corner of Santa Anita Avenue and Diamond Street.
FISCAL IMPACT
Funds were appropriated in the FY 2002103 Capital Improvement Budget from
Proposition C transportation funds. The total construction cost of the original contract is
$756,298.60 base
ased on the actual quantities of the materials used on project. With the
change order in the amount of $8,599,32, the final contract construction was
$764,897.92 Funds are available to cover the contract cost, engineering and design,
material testing, inspections and contingencies.
RECOMMENDATION
That the City Council accepts the work performed by Gentry Brothers, Inc. for the
Street Rehabilitation of Northbound Baldwin Avenue and Huntington Drive as
complete and authorize final payment to be made in accordance with the contract
documents.
Approved By:
WILLIAM R. KELLY, CITY MANAGER
DP:PAW:dl
Attachment
\ \\ ,
STAFF REPORT
Development Services Department
DATE: November 4, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager /Development Services Director
Philip A. Wray, City Engineer /Engineering Services Administrator 3
By. Tim O. Kelleher, Senior Engineering Assistant
SUBJECT: Acceptan e - _ Construction of Landscaped Median on Huntingto D
Recommendation: Accept all work performed by DMA Greencare
Contracting as complete and authorize final payment to be made in
accordance with contract documents
SUMMARY
On July 1, 2003, the City Council awarded a contract to DMA Greencare Contracting in the
amount of $89,780.50 for the construction of a landscape median on Huntington Drive. Six
(6) change orders were issued during the project in the amount of $7,035.05.
On September 19, 2003, the contractor completed the construction phase of the project to
the City's satisfaction. The final construction cost is $96,815.55. Staff is recommending
that the City Council accept the work as complete and authorize the City Clerk to file a
Notice of:Completion with the County Recorder and staff to make the final payment 35 days
after said filing.
BACKGROUND
The City Council appropriated $150,000 in the 2002 -03 Capital Improvement Project budget
to construct a landscaped median on Huntington Drive between Morlan Place and Santa
Anita Avenue. Originally, this segment of median was not constructed as part of the
Downtown 2000 project in 1996 because of the uncertainty of future development of the
property now occupied by Rusnak. It has been the sentiment since the Downtown project
that this segment of Huntington Drive lacked the same character as the other areas of the
downtown area due to this missing section of landscaped median. Consequently, since the
Rusnak dealership has solidified that property's use, it was logical that the median be
constructed.
In June 2003, staff completed plans and specifications for the landscaped median on
Huntington Drive. Bids were received on June 17, 2003 and at its July 1, 2003 meeting, the
City Council awarded the contract to DMA Greencare Contractors for $89,780.50. Work to
construct the median began on July 25, 2003.
LASER IMAGED
Mayor and City Council
Staff Report
November 4, 2003
Page Two
DISCUSSION
Work to construct the landscaped median on Huntington Drive.between Morlan Place and
Santa Anita Avenue began on July 25, 2003 and was completed on September 19, 2003.
The median project involved extensive traffic diversion to maintain .two lanes in each
direction throughout the duration of the project. The project also involved excavating the
street down to a suitable soil to plant trees and also allow,proper,percolation of irrigation
water. The project also involved curb and gutter, backfilling with topsoil, irrigation, 36" and
48" box trees, sod, and 300 shrubs.
The contractor, DMA Greencare Contracting, satisfactorily completed the project pursuant
to the plans and specifications. There were several changes that occurred which increased
the projects' cost by $7,035.05. Staff decided to increase the traffic control beyond the
contractor's obligation. To eliminate traffic congestion. created by the construction, the
contractor was ordered to maintain two lanes in each direction at all times: In "order to do so
created significantly more work than originally bid. Consequently, increasing traffic
management cost the project an additional $4,200.00. Also, there were increases in the
original bid item quantities such as topsoil, depth of excavation and extra sod increasing the
cost of the project an additional $2,835.05. The total construction costs for the project is
$96,815.55 which takes into consideration the original bid:plus all.change. orders.
The contractor has already been paid 90% of the contract costs, which equals $87,134.00.
Thirty -five (35) calendar days after the City Clerk has filed the Notice of Completion, the
contractor will be paid the remaining 10 %, which is $9,681.56.
FISCAL IMPACT
The total construction contract costs for the Huntington Drive landscaped median is
$96,815.55. Funds in the amount of $150,000.00 were appropriated in the 2002-03 CIP
budget. There are adequate funds to cover the costs of engineering; inspections,
administration and construction costs.
RECOMMENDATION
That the. City Council accepts all work performed by DMA Greencare Contracting for
the Construction of Landscaped Median on Huntington Drive, between Morlan Place
and Santa Anita Avenue Project as complete and authorize final payment to be made,
in accordance with contract documents.
Approved By: UU--. ""
WILLIAM R. KELLY, CITY MANAGER .
DP:•PAW:TOK:pa i I
.
tv ei s./i'11�i1 di .r �.Fi i�
k*J STAFF REPORT
Public Works Services Department
November 4, 2003
TO: Mayor and City Council
FROM: Pat Malloy: Public Works Services Directo
Prepared by: Gary F. Lewis, General Services Manager
Jim Brophy, Warehouse Manager
SUBJECT: Purchase of tires and associated accessories
Recommendation: Award a one (1) year contract extension in the
amount of $36,000.00 to Daniels Tire Service for the purchase of
tires and associated accessories for City vehicles
SUMMARY
On July 31, 2002, the City awarded a one (1) year Agreement with optional contract
extensions to Daniels Tire Service for the purchase of tires and associated accessories
for City vehicles. Daniels is reaching the end of their first year of the contract agreement
and has submitted a written offer to extend the existing contract for an additional year in
accordance with the existing agreement. Daniels Tire Service has agreed to hold firm
the current prices for fiscal year 2003 -2004.
Based on the excellent service provided by Daniels Tire Service during the last year,
staff recommends that the City Council award a one (1) year contract extension in the
amount of $36,000 to Daniels Tire Service for the purchase of tires and associated
accessories for City vehicles.
DISCUSSION
Fleet services is responsible for purchasing and maintaining tires and accessories for all
City fleet vehicles. It is critical that we maintain the proper on -hand inventory levels to
prevent an interruption to these vital services. Most items used in conjunction with tire
maintenance are considered a revolving inventory item and must be replenished to
continue smooth day -to -day operations of the various City fleet.
LASER IMAGED
Mayor and City Council
November 4, 2003
Page 2
On July 31, 2002, the City issued a one -year Agreement with optional contract
extensions to Daniels Tire Service for the purchase of tires and associated accessories
for City vehicles. During the past year the City spent $36,000 for the purchase of tires
and associated accessories and it is anticipated that the City will maintain the same
level of activity, Daniels Tire Service has agreed to hold firm the current prices during
fiscal year 2003 -2004.
Therefore, staff recommends that the City Council award a one (1) year contract
extension in the amount of $36,000.00 to Daniels Tire Service for the purchase of tires
and associated accessories for City vehicles.
FISCAL IMPACT
Sufficient funding is available in the 2003 -2004 budget to cover the cost of this
acquisition.
RECOMMENDATION
Award a one (1) year contract extension in the amount of $36,000.00 to Daniels
Tire Service for the purchase of tires and associated accessories for City
vehicles.
Approved by: 1LA
William R. Kelly, City Manager
PM:GFL:JB:dw
.w•
ORATS
November 4, 00
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direct
Prepared by: Gary F. Lewis, General Servic Ma ager
Mark Rynkiewicz, Associate Engineer
SUBJECT: Professional Services Agreement - Engineerina services for the desian of
Camino Real and Sixth Avenue Sewer Relief Line
Recommendation: Authorize the City Manager to enter into a Professional
Services Agreement in the amount of $72,026.00 with Civiltec
Engineering, Inc.
SUMMARY
construction of a sewer relief line to alleviate this problem.
The City of Arcadia Sewer Master Plan (Plan) identified the sewer along Camino Real
between Eighth Avenue and Sixth Avenue, and along Sixth Avenue between Camino
Real and Live Oak Avenue as a top priority for improvement. The sewer line currently
flows well above capacity during peak hour flows. The Plan recommends the
Staff conducted a Qualification Based Selection (QBS) process and received two (2)
proposals to provide engineering design services for the design of Camino Real and
Sixth Avenue Sewer Relief Line. Civiltec Engineering, who has successfully completed
larger projects of this type for numerous cities in Southern California, submitted the
successful proposal. Staff recommends that the City Council authorize the City
Manager to enter into a Professional Services Agreement with Civiltec Engineering, Inc.
in the amount of $72,026.00 for the design of Camino Real and Sixth Avenue Sewer
Relief Line.
BACKGROUND
The Federal Clean Water Act and the National Pollution Discharge Elimination System
(NPDES) prohibit the discharge of pollutants onto streams and storm drains. Any
blockage or excessive sewer restriction that results in a spill into catch basins, channels
or streams can become costly and detrimental to the environment. Costs to the City
can include imposed fines by environmental regulatory agencies and cleanup for any
damages caused by the spill. Thus, it is in the City's best interest to properly and
consistently maintain its sewers within normal operational capacities.
LASER IMAGED
q
Mayor and City Council
November 4, 2003
Page 2
DISCUSSION
The sewer along Camino Real between Sixth Avenue and Eighth Avenue, and along
Sixth Avenue between Camino Real and Live Oak Avenue is currently flowing above
capacity during peak hours. The City's Sewer Master Plan also indicated that the
existing sewer line is running above 100% of its capacity during peak hour flow. This
section is at risk of overflowing if other forces or events such as a blockage, roots, or
excessive water infiltration occur. As a result, the Sewer. Master Plan identified this
section as top priority for improvement and recommends the construction of a sewer
relief line which will increase capacity and greatly reduce the risk of sewage spill.
Request for proposals were sent to five (5) qualified engineering firms. Two (2)
proposals were received, reviewed, evaluated, and ranked by staff in accordance with
Chapter 10 of the California Government Code, Section 4526 -4529 with the following
results:
RANK FIRM
LOCATION
1 Civiltec Engineering, Inc, Monrovia
2 Lee & Ro, Inc. Industry
Staff reviewed each proposal and ranked each firm according to experience, approach,
understanding of the project, and design effectiveness. Civiltec Engineering, Inc. was
rated the most qualified based on their successful completion of numerous sewer
design projects, adequate knowledge of Arcadia's sewer system, and thorough
understanding of the project. The other firm, Lee & Ro, Inc. provided an excellent
submittal, however the design hours, tasks, and associated costs needed to complete
the work were well above the City's estimate to do this design work. Civiltec
Engineering, Inc. was the best match for this project. The final phase of the selection
process included staffs review of the cost proposal and negotiation of a satisfactory
agreement with the consultant.
Staff recommends that the City Council authorize the City Manager to enter into a
Professional Services Agreement in the amount of $72,026.00 with Civiltec Engineering,
Inc. for engineering design services for the design of Camino Real and Sixth Avenue
Sewer Relief Line.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15302 (c) replacement from the
requirements of the California Environmental Quality Act.
C D. F3ZA.,
Mayor and City Council
November 4, 2003
Page 3
FISCAL IMPACT
$87,000 is budgeted in the 2003 -2004 Capital Improvement Program for this project.
RECOMMENDATION
1. Award a Professional Services Agreement in the amount of $72,026.00 to
Civiltec Engineering, Inc. for engineering design services for the design of
Camino Real and Sixth Avenue Sewer Relief Line.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved by: U 1 = A
William R. Kelly, City Manager
PM:GL:TL:CL:dw
CITY OF ARCADIA
SEWER RELIEF LINE PROJECT
,,,,,,,,:• CAMINO REAL AVENUE AND SIXTH AVENUE
y _S
lM1,00R
S TAFF R V 1. \ 1
Public. Works Services Department
November 4, 2003
TO Mayor and City Council
FROM: Pat Malloy, Public Works Services Directo
Prepared by: Gary F. Lewis, General Services Man ger
Ken Herman, Associate Civil Engineer
SUBJECT: Acceptance —Arcadia Skate Park and Park Rehabilitation at Bonita Park
Recommendation: Accept all work performed by 4 -Con Engineering, Inc.
as complete and authorize the final payment to be made in accordance
with the contract documents, subject to a retention of $54,607.56.
SUMMARY
On December 17, 2002, the City Council awarded a contract to 4 -Con Engineering, Inc.
in the amount of $540,256.00 for the construction of the Arcadia Skate Park and
rehabilitation of the Bonita Park play area. The terms and conditions of this project have
been complied with and the work has been performed to staff's satisfaction for a total
project cost of $546,075.62. This amount reflects the original contract amount of
$540,256.00 plus one (1) contract change order (CCO) in the amount of $5,819.62, or
1.1% of the original contract amount.
Staff recommends that the City Council accept all work performed by 4 -Con
Engineering, Inc. as complete and authorize the final payment to be made in
accordance with the contract documents, subject to a retention of $54,607.56.
BACKGROUND
The feasibility and design of the skate park began in December of 2000 with the award
of a Professional Service Contract to Purkiss Rose RSI. Community workshops were
held to collect and analyze data, develop conceptual alternatives, and to prepare final
construction and bid documents for a skate park in the City of Arcadia.
LASER IMAGED
3r
Mayor and City Council
November 4, 2003
Page 2
The design of the project, as developed by Purkiss -Rose, entailed a 10,700 concrete
skating area, utilizing features that are commonly encountered along city streets, such
as stairs, railings, concrete benches and walls, as well as straight and curved ramps.
The design of deep ramps and large jumps, combined with smaller features, such as
stairs, produced a park with a moderate to advanced challenge level, and one that is
unique to those built in neighboring communities.
Staff accepted bids for this project in March of 2002, and again in April of 2002. The City
Council rejected the single bid of $566,308 received from 4- Con - Engineering. Inc. in
March and — rejected - ali - bids in - May, with- - the lowest qualified bid coming from
Sundance Construction, Inc. for $611,112.
The plans and bid package were re- designed to include various value- engineering
modifications, and bids were accepted again in November of 2002, with the lowest
responsive bid coming from 4 -Con Engineering, Inc. for $540,256. In December of
2002, The City Council accepted this bid and construction of the park began in February
of 2003. Work was completed on the skate park, restroom, play area, and all amenities
in July, and the park was formally dedicated on July 9, 2003.
DISCUSSION
The final construction cost of the Arcadia Skate Park and Rehabilitation of the Bonita
Park Play Area is $546,075.62. This amount reflects the original contract amount of
$540,256.00 plus one (1) contract change order (CCO) in the amount of $5,819.62, or
1.1% of the original contract amount. A summary of the items included in the change
order is as follows: .
Change Order Summary
Substitution of the Prefab Restroom Bid to the Restroom
Specified
Modifications to the Existing Play Equipment to fit new location
and comply with current codes
Modifications to Water supply to accommodate. new restroom
and drinking fountain
Addition of electrical conduits for ball field and modification to
sump pump electrical system
TOTAL
$ (9,261.30)
$ 10,300.63
$ 3,145.43
$ 1,634.86
$ 5,819.62
Mayor and City Council
November 4, 2003
Page 3
The terms and conditions of this contract have been complied with and the work has
been performed to staffs satisfaction and to the satisfaction of the Building Section of
the Development Services Department. Staff recommends that the City Council accept
all work performed by 4 -Con Engineering, Inc. as complete and authorize the final
payment to be made in accordance with the contract documents, subject to a retention
of $54,607.56.
ENVIRONMENTAL IMPACT
- This - project - is categorically exempt per Section 15301 class from
of the California Environmental Quality Act (CEQA).
FISCAL IMPACT
On December 17, 2002, the City Council approved a construction budget for this
project, which included the bid cost of the lowest responsive bidder of $540,256 and a
contingency estimate of 10% of the bid cost equaling $54,000, for a total construction
budget of $594,256. Total cost to complete this work by the Contractor was
$546,075.62 and was within the project budget.
RECOMMENDATION
1. Accept all work performed by 4 -Con Engineering, Inc. for the Arcadia Skate
Park and Rehabilitation of Bonita Park Project as complete.
2. Authorize final payment to be made in accordance with the contract
documents, subject to a retention of $54,607.56.
Approved by:
William R. Kelly, City Manager
PM:GL:KH:dw