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Home My WebLink AboutNovember 18, 200345:0210 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY CO,UNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING Navember 18, 2003 The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, November 18, 2003 at 6:00 p.m. in the Council Chambers Conference Room. ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Marshali, Segal and Wuo ABSENT: None AUDIENCE PARTICIPATION Beth Costanza, Executive Director, Arcadia Chamber of Commerce, expressed appreciation to the Council for discussing the issue of banners on public light poles. This year, the City , has put up Centennial banners with sponsorships by individuals, families and businesses. Mrs. Costanza suggested a similar program could continue, with City banners carrying sponsor names and the Chamber would help coordinate the program. 1. STUDY SESSION 1a 6~NNERS Don Penman, Assistant City Manager/Development Services Director presented an (Comrerdal overview of the existing code and procedures relating to the banners on public light poles, Er~e) stating in part that banners across streets are limited to non-commercial events. The overhead ban~ers may only be used for singular events of a non-profiF nature sponsored by ~ non-profit or other similar community organizations, but there is no such limit on street light poles, the cotle does not distinguish between non-profit or profit organizations. Howe4er, there are a limited number of locations for such signs as the City is precluded of using Southern Califomia Edison light poles to hang banners. It was noted that in the past, the City has limited banners to specific events. Santa Anita Race Track, Methodist Hospital, and the Arboretum have put up banners. Following discussion it was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll'call vote as follows to DIRECT staff to develop a policy giving preference to Arcadia events, and to look at issues advertised on a case-by-case basis. AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None _ ABSENT: None The City Councli RECESSED at 620 p.m., and RECONVENED in the Council Chambers for the Regular Meeting aC7:00 p.m. 11/18l03 LASER:il~AGED 1., ~O 45:0211 IM/OCATION Rabbi Micah Caplan, Congregation Shaarei Torah PLEDGE OF Matthew McClain ALLEGIANCE ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo ABSENT: None 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. ORD. & RES. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and READ BY CARRIED on roil call-vote as follows that ordinances and resolutions be read by title only TITLE ONLY and that the reading in full be WAIVED. AYES; -: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None PRESENTATIONS 3. CERTIFICATE Mayor. Wuo presented the Mayor's Certificates of Commendation and extended OF congratulations to Janice Lee and Matthew McClain who were selected as Ambassadors for COMMENDATIONthe 2004 Pasadena Tournament of Roses Association Student Ambassador Program. The (Lee& program began in 1998 when the Tournament decided to expand its outreach to young McClain) people in the community. Mayor Wuo noted that these students have a unique opportunity to get behind the scenes and make significant contributions to one of the most celebrated traditions in California...the Tournament of Roses parade. 4. PUBLIC HEARINGS 4a TPM 03-017 On October 7, 2003, the City Council continued the public hearing on Tentative Parcel Map {CreatingTwo 03-017 to subdivide 460 West Walnut,Avenue into two lots,,one lot fronting on Walrtut Lots From .. Avenue and the other lot fronting.on Rosemarie Drive: The purpose of the continuance was One-460 to allow the Development Services Department, the applicant and the neighborhood to W. Walnut design an alternative for the parcel map that would effectively keep the easterly and westerly Avenue) extensions of Rosemarie as dead-ends. (APPROVED AS REVISED) The Development Services Department has been working with EGL Engineering, the applicanYs engineer, to, redesign the sulidivision, to create a terminus along both the easterly and westerly portions of Rosemarie abutting the subject property that would preclude the extension of Rosemarie Drive. The proposed design creates a partial cul-de-sac terminus on the westerly side of Rosemarie Drive. The new lot will have access to west Rosemarie Drive from this cul-de- sac. The cul-de-sac terminus will be offset to the north and has been designed so that the major portion of the terminus is located on the new lot and would not impact the properties at 467 and 468 Rosemarie Drive. If at some time in the future the property at 461 Palm (directly south of 460 Walnut) is subdivitled, the cul-de-sac terminus would be completed, providing eccess to a new lot that would front on the south side of the terminus of Rosemarie Drive. r , f~ 2 ~ ~ 11/18/03 ~ ... >_ . .. .' ! "t f'. A: ~ .d lt 45:0212 The easte~ly extension of Rosemarie Drive will terminate in a dead end similar to what currently exists. A decorative block wall and new concrete curb will be constructed along the easterly portion of the new lot to the rear lot line.of 461 Palm Drive to replace the existing wood fence. The Development Services Department.recommended paving of the ~arrow strip of land between the curb and.the fence with concrete to avoid weed growth and • potential maintenance problems. . Staff recommended.approval of TPM 03-017 subject to the conditions listed, and based on the findings and directions set forth in the November 18, 2003 staff report. Mayor Wuo OPENED the Public Hearing. Hang Jonp, project Civil Engineer, representing the Property owner, Joseph Win, expressed appreciation to City staff for time spent reviewing this issue and getting a concurrence of opinion regarding this project. He noted the new cul-de-sac wilf increase the frontage of the new property and this will result in increasing the required side yard set back. In the future, in order to maintain a 10' side yard set back, the applicant will submit a mod~cation ~ applicetion to the Development.Services Department.,. ,. City Manager Kelly noted that the Modification Committee would have to review the. 'requested application. However, he suggested that the Council consider waiving the $500 application fee, since the City, imposed a reconfiguration on the applicant to meet the City's new policy on this street. Council concurred. Linn Mapoffin, 2325 Florence Avenue, expressed appreciation to the City Council and staff for handling this issue professionally and giving residents what they wanted. - It..was MOVED by Councilmember Chang, seconded by Councilmember Marshall and CARRIED to CLOSE the Public Hearing. , ' R was MOVED by-Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to APPROVE Tentative Parcel Map No. 03-017 (60058) based on the findings and directions set forth in the November 18, 2003 staff report, A-1 thru A-4,.and the conditions so stated. . AYES: . Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None It- was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to WAIVE the $500.00 modification fee for this project. AYES:, Councilmembers Chang, Kovacic, Marsfiall, Segal and Wuo NOES: None ABSENT: None 4b. RESOLUTION On December 13, 2001, the Regional Board issued Order 01-182, which replaced the NO: 6394 previous Nationaf Pollution Discharge Ellinination System (NPDES) permit. This new permit (Storm Wtr. &.modified the existing categories, and added additional categories of new development UrbanRunoff projects,to he covered.under the Standard;Urban Stormwater Mitigation Plan (SUSMP) Service Fees) regulations. On August 6, 2002, the City Council adopted Resolution No. 6316 amending : (ADOPTE~) the City's SUSMP regulations to be in conformance with the new Regional Board permit. As a result of the new Order, the City is required to add additional categories to standard Urbsn g 11 /18/03 45:0213 Stormwater Mitigation Plan (SUSMP) listings The City's curtent plan check service fees, adopted by'the City Council on September 5, 2000, apply to 12 categories thaf were mandated under the previous NPDES Permit. Nine (9) of tfie twelve (12j categories show a decrease in fees due to §taff's irtcreased afficiency and knowledge of the plan check and inspection process. The new permit modified and added the urban storm water mitigation plan check fees; oonstruction storm water pollution prevention plan check and inspection fees; and, storm water inspection fees. Mayo~ Wuo OPENED the Public Hearing. No one came fonvard to address the City Council. It was MOVED by Meyor Pro tem Segal, seconded by Councilmember Marshali to CLOSE the Public Hearing. . IEwas MOVED by Councilmember Chang, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to ADOPT RESOLUITON NO. 6394 entitlecJ: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING STORM WATER AND URBAN RUNOFF. SERVICE FEES FOR NEW CONSTRUCTION:' AYES: CouncilmembersChang, KovaCic; Marshall, Segal and Wuo NOES: None ABSENT: None 4c. RESOLUTION In accordance with the Residential.Refuse and Recycling Agreement between the City of N0.6402 ' Arcadia and Waste Management Collection and Recycling, Inc., Waste Management (Service Rates- requested that the City Council adjust lfie service rates for residential refuse/recycling Residential collection to reflect the change in the Los Angeles Sanitation pistricYs solid waste disposal Refuse &' rate. Staff recommended thaf4he City follow the Los Angeles County Sanitation DistricYs Recyclables)' recommendation for a disposal adjustment of $0.40 per single-family residential unit. The (ADOPTED) impact of thi`s adjustment on a typical single-family,household with a standard 90-gallon collection service will.bring the standard monthly'service rate to $13.98, from the previous amount of $13.58. This service includes one refuse container, one recycling cart and one green waste cart. Waste Management has been able to provide refuse collection and recycling services to residents while keeping rates among the lowest in Los Angeles County. In October 2003, a rate survey was. conducted, indicating the City of Arcadia's refuse rates are among the lowest in Los Angeles County even with the proposed rate adjustments. Mayor Wuo OPENED ttie Publ'rCHearing. No one came tonvard to address the City Council. It was MOVED by Councilmember Chang, seconded by Councilmember Marshall to CLOSE the Public Hearing. It was MOVED by Councilmember Chang, seconded by Mayor Pro.tem Segal and CARRIED on roll call vote as follow to ADOPT RESOLUTION NO. 6402 entitled: A RESOLUTION OF THE CITY COUNCIC: OF THE CITY OF ARCADIA, CALIFORNIA, SETfING THE SERVICE RATES FOR THE COLLECTION OF RESIDENTIAL . REFUSE AND RECYCLABLES PURSUANT TO SECTION 5120.7 OF THE ARCADIA MUNICIPAL CODE." 4 11118/03 Councilmembers Chang, Kovacic, Marshall, Segal and Wuo None None , . AUDIENCE PARTICIPATION 45:0214 Beth Costanza, Executive Director, Arcadia Chamber of Commerce, announced the, establishment of a Chamber sign committee. The committee consists of a group of business owners and residents who are very interested in signage;issues.. The newly formed sign committee supports the current City code requiring that all signs have.a lwo-third English language.content. But, they did not agree with the City's position.against the taller pole signs and the mandatory monument signs. She also noted that the committee would like to be involvad in the City discussion over cfianges in the sign ordinance, and be informed of any meeting or work session with regard to this matter. . , ~ Daniel Tarakchian, business owner, commented thet his business,has been cited many times by Code Enforcement Officers. He is a new business owner in.town who is trying to get to know fhe City's r~les and regulations. He is operating a sma11 business and it is hard for him to pay the amount of these citations. He aiso stated that Code Enforcemenf has nevedissued a warning that he was not in compliance wfth the code before issuing a citation. 8. .-: MATTERS FROM ELECTED OFFICIALS MARSHALL ' Councilmember MarshalFexpressed congratulations to David Lee and all volunteers •for their (Festival of hard work on the Festival of Bands event. She also expressed congratulations to the Bands & AHS Arcadia High School football team for their undefeated league title under coach John Football Team) Dimalante. . . (City Seal) Ms. Marsfiall suggested staff study She City seal and come up with a- new City" seal that ` would fit today's Arcadia. Council concurred. City Manager Kelly stated that staff will bring back a report to the Council in Decem6er or - January with an outline on how to approach this process. (Food for Ms. Marshall shared a food foc thought, "do your little bit bf good where you are, its those Thought) little bits of good put together that overwhelm the world. SEGAL . Mayor.Pro tem Segal expressed congratulations to the Arcadia High School.Football Team. (AHS Foottiall This,is the first time in five years that they have had an'undefeated league season. Team) (Thanksgiving) Mr. Segal wished everyone a"Happy Thanksgiving". (White Mr. SegaFencouraged everyone to support the 1Nhite Christmas project by donating items Christmas) and toys. The program will serve between 200 and 300 families:on December 13th. CHANG Councilmember Chang expressed congratulations to Janice Lee and Matthew McClain for (Lee and '^, their wonderful job as Ambassadors for the Tournamenbof Roses Association. " McClain) . (CA Governor) Dr. Chang expressed congratulations to California Governor Arnold Schwarzenegger. He . hoped that with , reducing the Vehicle License Fee local governme~t funds will not be ' ' compromised. . g 11/18I03 45:0215 (Festival of Dr. Chang thanked the membe~s of the Arcadia High School PareriYs Booster Club for Bands and making the Festival of Bands a very successful event. He also expressed appreciation to Free Clinicp . the Methodist Hospital for hosting a freemedical Ginic on Sunday, November 16th, (Gold Line) Dr. Chang noted that the FY 2004 Appropriation Conference Committee of the Congress has approved $4 million for Gold Line Phase II efforts. He expressed appreciation'to United -- States Congressman David Dreier and San Gabriel-Valley Council of Govemment for their hard work on this matter: ~ (Peacocks) In response to Dr. Chang's, question, City. Manager Kelly stated that the City does not have any code prohibiting the feeding of peacocks. (Small World Councilmember Chang attended ,-the °Smalf World Fundraising Gala" at the Crisis Fundraising Pregnancy Center in Monrovia. He thanked Senator Dick Mountjoy for his effort irchelping to Galla) ~ establish thie ciinic. ~ ~ ~ - ~ ` ~ - ~ ~ ° (Aroadia Fire Dr. Chang expressed appreciation to Fire Engineer'Skip Loken; Captain Rick Braun and the Fighters), Division Chief Don' Shawver-who were among those who fought tfie, blazes in the San Bernardino Mountains. They:each save 14-16 homes. Dr. Chang would like to publicly present them with a certificate for their 6rave behavior. (Rec. & Parks Dc Chang read the "Mission Statement of Strategic Plan" for the Recreation and Community Commission) Services Department app~oved by the Recreation and Parks Commission at their last . meeting in November. (Community Councilmember Chang noted all the activities and classes that have taken :place at the Center) Arcadia Community Center. He felt that Arcadia has the'besf Senior Program in the San Gabriel Valley. (Thanksgiving) Dr. Chang wished a"Happy Thanksgiving" to Arcadians, Counbil and City staff. KOVACIC'. Councilmember Kovacic endorsed all the good words offered forall the volunteers at the (Volunteers) Festival of the Bands, the AHS Football Team, White Christmas and also the Red Cross ~: fundraising events at Santa Anita Race Track. (Signs) ' Mr. Kovacic would like staff to meet with the speaker who talked about sign issues during public comments and explain the City's direction and regulations regardi~g signage. This to avoid future violations. (Lee & Mr. Kovacic expressed congratulations to tonighPs honorees Janice Lee and Matthew McClain) McClain. (Thanksgiving) Mr. Kovacic wished everyone a"Happy Thanksgiving" and encouraged everyone to get together with fiamily and friends and think about the many blessings there are in this City. WUO Mayor Wuo expressed appreciation to the Arcadia Community Center for the "Tribute to the (Tribute to Veterans" luncheon-on November 7th. He afso encouraged everyone,to attend "Wes~eld Veterans & Works Wonders", hosted by Wesffield ShoppingTown on November 16th. Westfield Works Wonders) (Events) Mayor Wuo encouraged, everyone to attend the (nte~cuftural Dinner hosted by the Arcadia . Chainber of Commerce and Arcadia Unified School. District, November 19th.; also, the Interfaith Community Thanksgiving Service, November 24, 2003, at the Church of the Good g 11/18l03 ~ 45:0216 ' Shepherd. He also reminded everyone that the City of Arcadia Holiday Festival will be held ' on December 10, : 2003 from 3:30 p.m. to 6:00 p.m. in the parking lot of Westfield ShoppingTown, north of the Fire $tation on Baldwin Avenue. (Thanksgiving) Mayor Wuo wished everyone a"Happy Thanksgiving". ~ ALFORD ~' City Clerk June'' Alford announced that a City election will be held on April 13, 2004. (City'Election) Nominations for this election will open for two members of the City Council and a City Clerk on December 22, 2003. ~ 6. :, THE CITY COUNCIL RECESSED TO ACT AS THE ARCADIA REDEVECOPMENT AGENCY ROLL CALL PRESENT: Agency Members Chang, Kovacic, Marshall, Segal and Wuo ; ABSENT: None ~. ` AUDIENCE PARTICIPATION ' . ~ . ..A . . . . . . ' , - , None. - ~. 7. CONSENT ITEM . 7a' MINUTES • It was. MOVED by Agency Member Marshall, seconded. by Agency Member Segal and (Nov. 4, 2003) CARRIED on roll oall vote,as' follows to APPROVE the Minutes `of: the November 4, 2003 , ~ Regular Meefing. . , _ AYES: Agency Members Chang, Kovacic, Marshall, Segal and Wuo NOES: None ' ABSENT: None ~ , ~ ADJOURNMENT.'?he meeting of the Arcadia Redevelopment Agency ADJOURNED.;to Decemtier2, 2003 at , 6:00 p.m., in the Counci6 Chembers Conference Room. - THE CITY COUNCIL RECONVENED ~~ ~ ~. 8. - CONSENTITEMS ~ , , Sa. MINUTES ~~: APPROVED the Minutes of the November 4, 2003 Regular Meeting. (Nov. 4, 2003) ~ 8b: - ORDINANCE ADOPTED' ORDINANCE N0.;2182`entitled: "AN ORDINANCE OF THE CI7Y COUNCIL OF ' ~NO.2182' - THE CITY OF: ARCADIA; CALIFORNIA;' DISSOLVING THE PARKING DISTRICT' „(Parking Dist. COMMISSION.''~- • ~ : Comsn.) , , Sc. . , ORDINANCE ADOPTED ORDINANCE NO. 2184 entitled: "AN:ORDINANCE'OF THE CITY COUNCIL OF ' NO. 2184 •' THE" CITY OF ~ARCADIA. EXTENDING FOR ONE YEAR THE TIME LIMIT ON THE {1 YRTime . EFFECTIVENESS OF THE CENTRAL REDEVELOPMENT PL4N AND THE TIME LIMIT Limit Exten. - ON THE AGENCY'S RECEIPT OF TAX INCREMENT" - Central Redev. . . 7 _ 11I18/03' , . 45:0217 . Plan & ' Agency's Receipt of Tax Increment) ` Sd._ CONTINUE . DETERMINATION to CONTINUE~emergency"action with r,egard to Resolution No. 6385 EMERGENCY which was_ adopted August 19, - 2003, authorizing an emergency: contracf . to. remoye ACTION underground tanks and install above ground tanks and/or related facilities at the City Service (Underground Center and Fire Stations 1,05 and 106: Tanks - City - ` Service Ctr. & Fire Stations 105 & 106) _ . _ Se. . RESOLUTION ADOPTED RESOLUTION NO. 6400 entitled: `A RESOLUTION OF THE CITY COUNCIL N0. 6400 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE CITY `OF ARCADIA'S (Health Care HEALTH CARE SPENDING ACCOUNT PLAN (SECTION 729)"' Spending Plan) Sf GRANT APPROVED tfie ACCEPTANCE of the grant funds in the amount of $93,895.20 on behalf of FUND the'City, of Arcadia for the FY.03.(Part II) State Homeland ,Security Grant Program; and (Homeland:- ; APPROPRIATED $93,895.20 to a Homeland Security Fund for implementation of the State Security Grant Homeland Security Grant Program; and, AUTHORIZED the City.Manager to EXECUTE'any Program) necessary forms and/or documents necessary to implement this grent, ' 8g. ACCEPT ACCEPTED all work performed by Wheeler Paving Incorporeted for the 2002-2003 Annual WORK Slurry Seal Project' as complete; and, AUTHORIZED ' final payrrient to be made in (2002 2003 . accordance with the contract documents, subject to a retention of $18;579.53. * Annual Slurry , . Seal Proj.) . ` . Sh. REJECT REJECTED the bids submitted for the .Community . Center Re-roofing project; and, BIDS DIRECTED staff to rebid for the Community Center Re-roofing project. (Community ` Ctc Re-roofing) . . . . . 8i. 1YR AWARDEp a one (1) year contract extension in the amount of$267,776 to Grace Building CONTRACT Maintenance Company for janitorial and porter' services aY various City facilities for fiscal EXTENSION , year 2003-3004; and, APPROPRIATED an:additional $1D,800 from the Generel Fund; and, (Janitorial &: AUTHORIZED the City Manager and City CIeFk to EXECUTE a,contract in a form approved: Porter Svcs.) by the City Attomey: $~. _ ~ , ACCEPT •ACCEPTED'all work pertormed by"Insituform Technologies, Inc., for the Storm Drain Culver WORK '' ` Relining, Project .as complete; and, AUTHORIZED the. final payment to be ~ made in (Storm Drain '`accordance with the'contract documents, subject to a retention of $5,985.00. Culver q Relining Proj.) $ , 11/78/03 • . 45:0218 8k. ' - ACCEPT ACCEPTED all work.performed by Southland Construction for the Orange Grove Block Wall WORK Reconstruction as complete; and; AUTHORIZED the final payment to be made in (Orange Grove accordance with the contract documents, subject to a retention of $11,760.01. Block Wall Reconstruction) 8L ACCEPT.~ ACCEPTED all.work' pertormed by Rokni Electric for the replacement of the City Hall WORK Emergency Generator project as complete; and, AUTHORIZED the final payment to be (City Hall made in accordance with the contract documents, subject to a retention of $26,362.55. Emergency Generator) Replacement) 8m. ACCEPT. ACCEPTED all work performed by EC Construction Co. for the 2002-2003 Annual Asphalt WORK Concrete Overlay Project as complete; and, AUTHORIZED the final payment to ba made in (2002-02 accordance with the contract documents, subject to a retention of $36,169.08, Annual Asphaft Concrete Overlay Proj.) 8n: AUTHORIZED the City Manager to AWARD the contract for the communication equipment AWARD ' to the three (3) vendors for their respective Iow bid items: Motorola, $137,541.15; NIDA CONTRACT Companies, $34;866.78; and Communication Center, $13,253.71. Not to exceed $188,600, (Communication for the replacement and upgrade of communication equipment within the Fire Department. Equipment) , THE PRECEDING CONSENT ITEMS 8a, b, c, d, e, f, g, h, i, j, k, I, m and n APPROVED ON MOTION BY COUNCIIMEMBER SEGAL SECONDED BY COUNCILMEMBER CHANG, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None 9. CITY MANAGER 9a. EXTENDED On July 16, 2002, the City Council approved a pilot non-emergency medical transportation NON- program to provide transit to seniors and disabled persons to medical sites located outside EMERGENCY the Arcadia City limits. • The 12-month program was implemented in September 2002. The MEDICAL, service is currently being evaluated for permanent integration into the Arcadia Transit dial-a- TRANSPORT. ride system. The Arcadia Senior Citizens Commission requested a six (6) month extension PILOT PROG. of the pilot program in an effort to market the program to the medical community. (Approx. Six (6) Months) During its 12-month pilot period, the Medical Program provided a total of 222 one-way trips, S% of the projected 2,540 one-way passenger trips. A total of 73.60 revenue hours were expended during the year, providing an average 37-minute one-way trip. Based on the number of trips and net hours of revenue service expended, the City is currently subsidizing approzimately $17 per one-way trip. The most frequently requested destinations were Santa Teresita Hospital in Duarte and Huntington Memorial Hospital in Pasadena. g 11/18103 " 45:0219 ~ Councilmember Segal, Liaison, Senior Citizens Commission, noted that the Commission expressed concem that proper notification was not given among seniors. A number of the Cammissioners will go back to the various entities .that they represent, increase communication; along wifh trying to get doctors at the various sites to participate in ttiat communication process. The members will look at the program in six (6) months to see if there is any substantial increase in volume because if there is not, then the Commission will agree that it is a cost not worth continuing. Considerable discussion ensued. Some members suggested looking at the altematives at this time, and not wait for another six months; others were in favor of giving an opportunity to the Senior Citizens' Commission to try to increase and organize the program by marketing it to the medical community. It was MOVED by Councilmember Marshall, seconded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to APPROVE a six (6) month extension of the Non- emergency Medical Transportation Pilot Program to transport Arcadia senior citizens and disabled persons to medical facilities located,outside the Arcadia City limit. AYES: ~ Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None . . ABSENT: None. ADJOURNMENT At 8:35 p.m. the City Council Regular Meeting ADJOURNED to December 2, 2003 at 6:00 (Dec.2; 2003)~ p.m. in the Council Chambers Conference Room for a Regular Meeting to'conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaiuation of properties. , ~ ~ ~,'1'1 une D. Alford Ci erk I ' ~ p 11 /18/03 4a , ~ , STAFF REPORT Development Services Department November 18, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director~ By: Donna L. Butle~, Community Development Administrator ~'"`./ Phillip Wray, City Engineer~pv~ ` SUBJECT: Consideration of revised olans for Tentative Parcel Ma~ 03 017 to subdivide one (11 lot into two (21 lots at 460 W Walnut Avenue Recommendation: Approve as revised SUMMARY On October 7, 2003, the City Council continued the public hearing on Tentative Parcel Map 03-017 to subdivide 460 W. Walnut Avenue into two lots, one lot fronting on Walnut Avenue and the other lot fronting on Rosemarie Drive. The purpose of the continuance was to allow the Development Services Department, the applicant and the neighborhood to design an alternative for the parcel map that would effectively keep the easterly and westerly extensions of Rosemarie as dead- ends. The Development Services Department recommends approval of revised Tentative Parcel Map 03-017 based on the plan shown in Exhibit 4 and the conditions set forth in the staff report. BACKGROUND The Planning Commission at its August 26, 2003 meeting voted 2-2 with one member absent to approve an application to subdivide the existing 100' wide by 367.15-foot deep lot fronting on Walnut Avenue into two lots; creating one lot fronting on Walnut Avenue and the second lot fronting on Rosemarie Drive. The new lots would be 17,309 sq. ft. for Parcel 1 fronting on Walnut Avenue and 16,407 sq. ft. for Parcel 2 fronting on Rosemarie Drive. Each lot would have 100' of frontage and exceed all code requirements. Revised TPM 03-017 (Map No. 60058) November 18, 2003 LASER IMAG~ED Pa9e ~ 1 ~'p Rosemarie Drive is a 60'-0" wide dedicated street both east and west of the subject property. The street terminates in dead ends at the easterly and westerly side {see photos below) of the through lots at 460 W. Walnut (subject property) and 461 Palm Drive (Exhibit 1). As part of this subdivision, the Engineering Division was requiring a 30'-0" wide dedication along the south end of the new lot to provide for a future street widening, and if, and•when the propeRy to the south, fronting on Palm Drive, was subdivided, an additional 30' dedication would be required to provide a standard street width and Rosemarie would become a through street. Easterly terminus Westerly terminus As a result of the Planning Commission's tie vote, the project was not approved due to differences on how the street should be configured. On September 3, 2003, Hank Jong, the Engineer, on behalf of the property owner, Joseph Win, filed an appeal of the Planning Commission's.action to the City Council. On October 7, 2003 the City Council heid a public hearing to consider the proposed parcel map. At the public hearing, concern was expressed by many of the residents along both the east and west sides of Rosemarie regarding the potential of Rosemarie Revised TPM 03-017 (Map No. 60058) November 18, 2003 u~t.~€~,i1~~ ~~~G~.~ Page 2 becoming a through street in the future. The residents who spoke wanted to maintain the street as a"dead end" street. Based upon the testimony of the Rosemarie residents, the City Council directed staff to work with the developer and the residents to try to agree tb a solution that would address;the referenced concerns and continued the public hearing until November 18, 2003. DISCUSSION During the past month, the Development Services Department has been working with EGL Engineering the applicanYs engineer, to redesign the subdivision of the property to create a terminus along both the easterly and westerly portions of Rosemarie abutting the subject property that would preclude the extension of Rosemarie Drive. The proposed design (Exhibit 4) creates a partial cul-de-sac terminus on the westerly side of Rosema~ie Drive. The new lot will have access to west Rosemarie Drive from this cul-de-sac. ' The cul-de-sac terminus is offset to the north and has been designed so that the major portion of the terminus is located on the new lot and would not impact the properties at 467 and 468 Rosemarie. If at some time in the future the property at 461 Palm (directly south of 460 Walnut) is subdivided, the cul-de-sac terminus would be completed, providing access to a new lot that would front on the south side of the terminus of Rosemarie Drive. The easterly extension of Rosemarie Drive will terminate in a dead end similar to whaf currently exists (see photos on page 2). A decorative block wall and new concrete curb will be constructed along the easterly portion of the new lot to the rear lot line of 461 Palm to replace the existing wood fence. The Fire Department has reviewed the proposed design and has indieated that they can provide fire service within the constraints of the' design, The proposed street des'ign achieves the fol4owing: 1. Allows for the subdivision of the property at 460 Walnut Avenue and the future subdivision of the parcel at 461 Palm Drive; 2.. Addresses the concerns of the residents on the easterly and westerly portion of Rosemarie.by creating a terminus at both ends of Rosemarie Drive similar to what currently exists, prohibiting future developrrient of a through street; and 3. . Has no impact on the existing lots at 467, 468, 459 and.456 Rosemarie Drive. Revised TPM 03-017 (Map No. 60058) November 18, 2003 Page 3 On.October 29 the Engineering Division mailed notices along with a copy of the proposed street design to afl property owners on Rosemarie Drive and Florence Avenue (55 homeowners) advising them of a meeting to be held by the Development Services.Department on November 5, 2003 to present the proposal to the residents. The purpose of the meeting was.to explain the proposed design as well as receive ioput from the residents regarding,the street design. Six (6) persons attended the meeting: In general, the residents in attendance expressed agreement with the proposed design and were pleased that the City had acknowledged their concern about Rosemarie not becoming a through street. One of the questions raised by one of the attendees was the possibility of providing trees or some landscaping adjacent to the proposed wall on the easterly side of Rosemarie. As noted, the proposed design does not significantly change the appearance of Rosemarie from the easterly side, with the exception that the wood fence and rolled asphalt streeUcurbing will be replaced with a decorative block wall and new concrete curbing on one-half of the eastern side adjacent to the development. There will be no access from the new lot to the east side of Rosemarie. Currently there is one "volunteer" tree that is growing near the street gutter. It is the Development Services DepartmenYs recommendation to pave the narrow strip of land between the curb and the fence with concrete to avoid weed and potential, maintenance problems. If trees or some type, of landscaping are planted in this area, there are several potential' problems: (1) who will provide irrigation to the landscaping, (2) who will maintain the landscaping or tree(s) including clearance of weeds and (3) the area is so narrow it will not provide adequate space for Iandscaping. Typically, the adjoining property owners maintain parkway areas. In this case the property owner will not have access to this side of Rosemarie. The logistics of the maintenance to this area becomes problematic for the City as well as the fuYure owner of the new lot fronting on Rosemarie. ln addition, the maintenance of~a landscape area becomes a burden on the City's Public Works Services Department as well as a potential iiability issue. The plan as proposed does not change the status quo of the easterly side of Rosemarie and will actually enliance the overall appearance with the installation of concrete curbing and a new decorative wall. ' Another question raised was if a walkway could be provided connecting easterly Rosemarie with the westerly side. After discussion with the residents at the meeting, the general consensus was not to construct a sidewalk connecting the east and west sides of Rosemarie. Staff concurs with this conclusion. ln order to require conditions of a developer, the city must demonstrate that there is a"rough proportionality" to the developmenYs impact and that there is a°required ., Revised TPM 03-017 (Map No. 60058) November 18, 2003 Page 4 reasonable relationship" between the conditions to be imposed on a development permit and the developmenYs impact. In both of these cases, it is difficult for the Development Services Department to show a relationship between subdividing the property on Walnut Avenue and creating a new lot fronting on Rosemarie Drive and requiring trees to be planted on the easterly "dead end" of Rosemarie Drive or requiring the developer to provide a walkway between the east and west portions of Rosemarie Drive. • ENVIRONMENTAL ANALYSIS This project is categorically exempt from the requi~ements of the California Environmental Quality Act per section 15315. RECOMMENDATION The Development Services Department recommends approval of TPM 03-017 (60058) subject to the following conditions: A Tree Preservation Plan shall be submitted to the Community Development Division and must be approved by the Community Development Administrator prior to any demolition or removal of any structures, trees and/or.landscaping, or other site improvements. The Tree Preservation Plan shall show all trees with a trunk diameter of at least six inches in diameter and shall include evaluations of all such trees by a certified arborist. 2. The Owner shall dedicate the right-of-way necessary to provide a standard offset cul-de-sac subject to the approval of the City Engineer. 3. The Owner shali dedicate a thirty (30) feet wide easement along the balance of the southerly property line for public utilities and access. 4. Prior to the recordation of the final map, the owner shall construct or enter into an agreement and post security for 4he following improvements: a. The street improvements for the cul-de-sac on the owner's property to City standards. b. A concrete curb across the north half of Rosemarie Drive at the easterly property line and end-of-street reflective markers per City standards. c. A parkway drain to connect the street drainage. 5. The Owner shall dedicate to the City of Arcadia a one (1) foot wide control lot along the southerly lot line for the lengtli of the public street dedication. 6. The Owner shall construct a decorative block wali along the easterly property line and across the north half of Rosemarie Drive. Revised TPM 03-017 (Map No. 60058) November 18, 2003 Page 5 7. That a modification shall be granted for a decorative block wall not to exceed 6'- 0" in height along the easterly property line . and across the north half of Rosemarie Drive. ~ 8. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and its officers, employees, and agents from and against any claim, action, or proceeding against the City of Arcadia, its officers, employees or agents to attack, set aside, void, or annul any approval or condition of approval "of the City of Arcadia concerning this project and/or land use decisions, including but not limited to any approval or condition of approval of the City.Council, Planning Commission, or City Staff, which action is brought within the time period provided for in Government Code Section 66499.37 or other provision of law applicable to this project or decision. The City shall promptly notify the applicant of any claim, action, or proceeding concerning the project and/or land use decision and the City shall cooperate fully in the defense of the matter. The City reserves the right, at'its own option, to choose its own attorney to represent the City, its officers, employees, and agents in the defense of the matter. 9. Approval of l'PM 03-017 (60058) shall not take effect until the property owner and appiicant have executed and filed the Acceptance Form available from the Community Development Division to indicate acceptance of the conditions of approval. ~ CITY COUNCIL ACTION Approval Approve Tentative Parcel Map No. 03-017 based on the following findings. and directions: A.1. That the project and the provisions for its design and improvements are consistent with the General Plan, and that the discharge of sewage from the project into the public sewer system will not violate any requirements of the California Regional Water Quality Control Board for this region. A.2. Find that this project will not have a significant effect on the environment and that this project is categorically exempt from CEQA per Section 15315. A.3. Authorize and direct the Development Services Director (or designee) to approve and execute, if necessary, a subdivision agreement for this project. Revised TPM 03-017 (Map No. 60058) November 18, 2003 Page 6 A.4. Approve this project subject to any revisions required by the Planning Commission, and any conditions of approval set forth in the staff report or as added to, or modified by the Planning Commission. , Denial If the City Council takes action to deny TPM 03-017 the Council should make specific findings based on the evidence presented and move to deny the subdivision. The Council may wish to consider the following findings, any one of which is adequate for a denial, but which must be expanded upon with specific reasons to support the denial: D.1. That the proposed map is not consistent with applicable general and specific plans as specified in the Subdivision Map Act. D.2. That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans. D.3. That the site is not physically suitable for the type of development. D.4. That the site is not physically suitable for the density of development. D.5. That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. D.6. That the design of the subdivision or the types of improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habiYat. D,7. That the design of the subdivision or the type of improvements are likely to cause serious public health prob~ems. D.8. That the proposed subdivision injuriously affects the neighborhood wherein said property is located. D.9. That the design of the subdivision or the type of improvements will conflict with easements acquired by the ,public at large, for access through or use of property within the proposed subdivision. In connection with this, the legislative body may approve a map if it finds that alternate easements for access or for use, will be provided and that these will be substantially equivalent to ones previously acquired by the public. This provision shall appiy only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. Revised TPM 03-017 (Map No. 60058) November 18, 2003 Page 7 Approved by: ,~rt ~`r~r.w~ ./a1 William R. Kelly, Ci y Ma~ Attachments: Exhibit 1 Vicinity,Map Exhi6it 2 Aerial of Site - Exhibit 3 Aerial of specific property . Exhibit 4 Propased Terminus Design Revised Tentative Parcel Map No. 60058 (to be distributed at the Environment Information meeting) Revised TPM 03-017 (Map No. 60058) November 18, 2003 Page 8 0 fY ~ T ~ ~ ~ ~ ~ ~' ~ ~n l.n nn .F nn~. h ~ ~ ~:' s ~' ~ .. . - ~ ~ W . W ~„ g ~ ~ mi. m~. W N ..m MO I ' . ~ . N • . .. - 7G0 0 -' f00 IW 9W MO 100 Feel m~ .a nr y rw iw Pq ~ P,0 . M~ ~° . ~LONGDEN AVE Wl , . . ' . A ~~ Iwt M W IT W ~ A ~ O _ ~ . U A IA IY I lA iN,- ~ ~ ~ 1 . OI ~~ I T ~"^ mn mm mw ~ mm ~ 0 ~~Q m~~ ~ mn J 1 ~ , mw ~ ~ . ~ I . mn I ma Q 'w m+ mn J ~ :mn W m mu \ T9 . mm ms\ ns / ~ I ~ I ~ } 1na Q I ~ I ~ w M~ W~ A~ ~ ~Y I 0 ZI \ W TY M A9 M N9 ~ ~ M~ Ia9 pt ~ mm i W ~ ~ ~ - WALNU7AV a E ,m • ma ~ n+ :.~ A nro iw ~~ rs r. ~ w.I-T"'° w~ I iw - ia l ~.a ' I w+ w~ wa w~ r: w ~ ~ I ~ ~ I . ~ . ~ . ~ , I ~ ~ 1 ~° I ' ~ ~ ~. i "" " ~~~ ~~ p~~ w. ~ ru wu Wa ~w bv. . .wn ma r.n m+ DR I RO SEMA RIE DR R „~ OSE r MAR ,,, IE ,~. „.o ~, ~ '°° ~ n~. ~ ,v ~ .~ m+ i.n ~n as n~ m+ I I T ~ ~ I ~ ¢ ~ 4 NP I ~ W I ~ ! I W ~ . ~° ° . . . I I I I ~ ~ i 1 I I I ~ I . N9 ~ M M ~ N9 IN R9 N~Y '~V wi~~ .1u9 !ai !tl9 W~ I~~O ~. lw1 n~ M P. DR PALM DR ~ ~, W ~ ~ NI T P~~ ip MI IW M Ml ~ ` prV. P~~ NO nV . MY ~a9 IH 1 W9 [c~ ia9 , I ~ I . ; p ~. ~T I M17 I Q ~ • ~ d0 i uM - I ~ h I~ O I I ~ W~ NO .'N W O Mu IW (M (0 M N _ .` ~" ~. S °. AVE r.os ntTOS ave ALTOS LO ~ ~ ~, ,,, r r , ~, y. ~ I p W M M ~ ~ I ~ I ~ S ~ 460 W Walnut A venue ~ ~ Development Services Depadment Di i i ` nnc rPM 03~0 l~ v s on Engineenng Ba~ ,* Repaetl6y.'RSGonzeki,3eDfember1003 C~BPORATSD ~ . . . I EXHIBIT 1 ~ N ~on o ,oo mo wa ,oo sao rree~ Subject ~ 460W WalnutAve ~ Arcadia R ~ Zone S Development Servrces Department Engineering Dnnsion Aepaedby.' R.3Garzakz, Sepf. 2(p3 460 W Walnut Avenue TPM 03- 017 ~ EXHIBIT 2 IT 3 / : / ~I I ;=~ i' / / ; '~ ! !. ~ ~ Existing Block Wall . /~ __.._.1~ II =======~===== / ~ _ ,r --~.--~, / ; f / ; / i ; 30'EASEMENT . FOR PUBLIC UTILITIES AND EMERGENCY ACCESS ~ ---. a=====__ #45fi NORiH I - ~ , I/ //~ fT-- -, ~ ;j j ~ ~ ,~ ;!; ,% i / ~ EXHIBIT 4 ROW ~ ~ _.1_-- FUTURE STREET CURB ~~ j ' ~%. ~~ ' / ; ~; ~ %~ i / ~ , , ! . ~...... _._ _ '" . __ . . I:~ ~ ~ ~~ I ~~~ L~~°=~i °°°° F~~ ~ _ _ __ ~~e roo. _ - - ___ -L~' ~~~ ~o~ sg CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91067 (62s) s~a-saoo ENVIRONMENTAL INFORMATION FORM Date Filed: General Information 1. . Name and address of developer or project sponsor: Joseoh Win 5009 Walnut Grove Avenue San Gabriel. CA 91776 Address of project (Location): _ 460 W. Walnut Avenu , Arcadia. A 1007 Name, address and telephone number of person to be contacted concerning this project: Hank Jona, EGL Associates. Inc 11 A23 R1 a~con AvPn i [Ini 1 S ~ Santa Fa Sor~ ncfS CA 0670 (5621 045-0689 . 4. List and describe any other related permits and other public approvals required for this project, including those required by city, regional, state and fedetal agencies: N/A 5. Zoning:__R-i __ 6. General Plan Designation: sinale familv resiaential Proiect Descriqtion 7. - Proposed use of site (project description): Subdividina th x~ ~na 1 1ot into 2 lots• DemolishinQ of the houses. 8. Site Size: ~ti, ~, ~' Sq. Ft. ! n ae ,-„~~ iP,cre(s) ( gross) 9. Square footage per building: unit 1: 7,200 SF, unit 2: 7,200 SF 10. Number of floors of construction: 11. Amount of off-street parking provided: N/A 12. Proposed scheduling of project;. 6 months 13. Associated projects: N/'A 14. Anticipated incremerital development: N/A 75. If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of household sizes expected: 2 units, unit size=7,200 SF. sale orices deoend on market conditions, built for single family use only, 16. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square footage of sales area, and loading facilities, hours of operation: _ N/A 17. If industrial, indicate type, estimated employment per shift, and loading facilities: N/A 18, if institutional, indicate the major function, estimated employment per shift, estimated occupancy, loading facilities, and community benefits to be derived from the project; N/A 19. If the project involves a variance, conditional use permit or zoning application, state this and indicate clearly why the application is required: N/A. EnvironlnfoForm -2- ~ 4101 20. Are the following item5 applicable to the project or ifs effects? Discuss below ail items checked yes (attach additional sheets as necessary). YES NO ^ O 21. Change in existing features of any hilis, or substantial alteration of ground contours. ^~ 22. Change in scenic views or vistas from existing residential areas or public lands or roads. ^`~ 23. Change in pattern, scale or characteF of general area of project. ^~ 24. Significant amounts of solid waste or Iitter. ^ 0 25. Change in dust, ash, smoke, fumes or odors in vicinity. ^ 0 26. Change in ground water quality or quantity, or alteration of existing drainage pattems. ^~ 27. Substantial change in existing noise or vibration-leyels in the vicinity. ^ 0 28. Is site on filled land or on any slopes of 10 percent or more? ^ 0 29. Use or disposal of potentially hazardous materials, such as toxic substances, flammable or expfosives ^ 0 30. Substantial change in demand for municipal services (police, fire, water, sewage, etc.) ^ 0 31. Substantiai increase in fossii fuel consumption (electricity, oil, natural gas, etc.) ^~ 32. Relationship to a larger project or series of projects - ^~ 33. Has a prior environmental impact report been prepared for a program, plan, policy or ordinance consistent with this project? ^^ 34. If you answered YES to question no. 33, may this project cause significant effects on the environment that were not examined in the prior EIR? Environmental Settinq 35. Describe (on a separate sheet) the project site as it exists before the project, including information on topography, soil stability, plants and animals, any cultural, historical or scenic aspects. Describe any existing structures on the site, and the use of the structures. Attach photographs of the site. {Snapshots or Polaroid photos will be accepted.) EnvironlnfoForm -$- . 4/Ot 36. Describe (on a separate sheet) the surrounding properties, including .information on plants, animals, any cultural, historical or scenic aspects. Indicate the type of land uses (residential, commercial, etc.), intensity of land use (one-family, apartment houses, shops, department stores, etc.), and scale of developmenY (height, frontage, set-backs, rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will be accepted. Certification I hereby certify that the statements furnished aboye and in the attached exhibits present the data and information required for this initial evaluation to the best of my ability, and that the facts, statements,. and information presented are true and correct to the best of my knowledge and belief. - - Date ~1 ~~~'~ ) (Signatura) For EnvironlnfoForm . -4- 4fOf Environmental Settine 35. The project site is located on the south side of W. Walnut Avenue. One eacisting ]-story single-family house and its associated structures aze currently located on the project site. Several trees aze located on the site. None of them are oak trees. Besides the residential structures, the site is generally covered with concrete pavement and landscape area. No lmown cultural, historical and scenic elements are located on the site. The site photos aze attached. 36. The surrounding properties of the project site co~sist of residential houses. Existing 1-story house and its associated structures are currently located east and north of the project site. An existing 2-story house is located west of the project site. The vicinity site is generally covered with concrete pavement, asphalt and landscape area. No lrnow cultural, historical and scenic elements aze located on the vicuvty. The vicinity photos aze attached. PRELIMINARY EXEMPTION ASSESSMENT ~ °••o...~o^'° (Certificate of Determination when attached to Notice of Exemption) 1. Name or description of project: TPM 2003-017 2. Location: 460 W. Walnut Avenue 3. Entity or person undertaking project: A. X B. Other (Private) (1) Name: Hank Jonq (2) Address: 11823 Slauson Avenue #18 Santa Fe Sprinqs CA 90670 StafF Determination: The City's Staff, having undertaken and completed a preliminary review of this project in accordance with the City's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has concluded that this project does not require further environmental assessment because: e• _ The proposed action does not constitute a project under CEQA. b• _ The project is a Ministerial Project. ~• _ The project is an Emergency Project. d• _ The project constitutes a feasibility or planning study. e. X The project is categorically exempt. Applicable Exemption Class: 15 f~ _ The project is statutorily exempt. Applicable Exemption: g• _ The project is otherwise exempt on the following basis: h• _ The project involves another public agency which constitutes the Lead Agency: Name of Lead Agency Date: Julv 15. 2003 Thomas P. Li Staff ~io2 _ ~:. _ : . :. ~ ~ STAF~ REPORT Public Works Services Department November 18, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Thomas W. Tait, Field Services Manag ~r Susannah Turney, Environmental Services O icer SUBJECT: SUMMARY On December 13, 2001, the Regional Board issued Order 01-182, which replaced the previous National Pollutant Discharge Elimination System (NPDES) permit. This new permit modified the existing categories, and added additional categories of new development projects to be covered under the Standard Urban Stormwater Mitigation Plan (SUSMP) regulations. On August 6, 2002, the City Council adopted Resolution No. 6318 amending the City's SUSMP regulations to be in conformance with the new Regional Board permit. As a result of the new Order, the City is required to add additional categories to our SUSMP listings. The recommended amended Storm Water and Urban Runoff service fees for new construction are contained in Exhibit "A" of the proposed Resolution No. 6394. Staff also completed a review of existing fees and found that we will be able to lower nine (9) of the twelve (12) existing plan check service fees, which were adopted by the City Council on September 5, 2000. The decrease in fees are due to staff's increased knowledge and efficiency in the plan check and inspection process. These fees are also consistent with the City's Cost Allocation Program policy. Exhibit A reflects actual costs for all additional categories established by SUSMP regulations since its implementation. After conducting the public hearing, it is recommended that the City Council adopt Resolution 6394 amending the City's Storm Water and Urban Runoff Service Fees for new construction effective upon its adoption. In July of 1996, the California Regional Water Quality Control Board, Los Angeles Region issued a National Pollutant Discharge Elimination System (NPDES) permit to the County of Los Angeles. Eighty-four incorporated cities, including the City of Arcadia, were listed as co- permittees to this LA County permit, for the purpose of controlling and minimizing the discharge of pollutants associated with storm water and urban runoff. LASER IM~GED ~b, 3 ~' ~, - , Mayor and City Council November 18, 2003 Page 2 BACKGROUND In July of 1996, the California Regional Water Quality Control Board, Los Angeles Region issued a National Pollutant Discharge Elimination System (NPDES) permit to the County of Los Angeles. Eighty-four incorporated cities, including the City of Arcadia, were iisted as co- permittees to this LA County permit, for the purpose of controlling and minimizing the discharge of pollutants associated with storm water and urban runoff. By Resolution 6215, passed March 20, 2001, the City Council adopted Standard Urban Storm Water Mitigation Plan (SUSMP) regulations. From time to time, the California Regional Water Quality Control Board requires that revisions to SUSMP regulations be adopted and implemented. As a result, changes in the City's SUSMP service fees are necessary due to the modification and addition of the new categories. The City's current plan check service fees, adopted by the City Council on September 5, 2000, apply to 12 categories that were mandated under the previous NPDES Permit. Nine (9) of the twelve (12) categories show a decrease in fees due to staff's increased efficiency and knowledge of the plan check and inspection process. As cited in "Exhibit A, page A-1" the new permit modifies and adds the following categories and fees: URBAN STORM WATER MITIGATION PLAN CHECK FEES: " Modified existing: 1. "Home Subdivision" specific to single-family homes" modified to "Residential Dwelling Units" (10 or more residential housing developments) which include multi-family, senior housing, apartment and living unit complexes 2. "Two Hundred or more (200+) Space Parking Lot" modified to "Parking lots with more than or equal to 25 spaces or more than or equal to 5,000 square feeY' * Additionally classified categories: 1. Non-SUSMP Projects (minimum NPDES requirements) 2. Vehicle or equipment maintenance, washing, repair or fueling 3. Commercial or industrial waste handling or storage 4. Outdoor handling or storage of hazardous materials 5. Outdoor manufacturing areas 6. Outdoor food handling or processing 7. Outdoor horticulture activities 8. Projects over 2,500 square feet in environmentally sensitive areas referring specifically to either "Single Family Home or All Others". 9. New Single Family Hillside Home Less than one Acre One Acre or greater ~,,, . . <, ,.-~,, ~ Please refer-to ExHibif'"A"'for mended categories and/or new fees. 4+ ~ + '. ' ~ Mayor and City Council November 1 S, 2003 Page 3 CONSTRUCTION STORM WATER POLLUTION PREVENTION PLAN CHECK AND INSPECTION FEES: As a result of the lowering of the federally mandated construction threshold, projects less than 1 acre are no longer required to comply with the Order. Projects (currently referred as "At least .25 acres to 2 acres") will be referred to as "At least 1 acre but less than 2 acres". This fee along with two (2) other categories listed under this category was also reviewed and have been amended to reflect the actual cost of service. (Exhibit A, page A-2). STORM WATER INSPECTION FEES Staff also reviewed the fees under this schedule and amended the three (3) categories to reflect the actual cost of service. (Exhibit A, page A-2). FISCAL IMPACT Plan checking, inspection and enforcement costs are recovered through the fees established in Resolution No. 6394. 1. Conduct a Public Hearing and receive any Public Comments. 2. Adopt Resolution No. 6394 amending the City's Storm Water and Urban Runoff service fees for new construction. Approved by: ~~u William R. Kelly, City Manager PM:TWT:ST:MA:dw Attachments RESOLUTION N0. 6394 A RESOLUTION OF THE CITY COUNCIL OF THE CTTY OF ARCADIA, CALIFORNIA, AMENDING STORM WATER AND URBAN RUNOFF SERVICE FEES FOR NEW CONSTRUCTION WHEREAS, under the provisions of the Porter-Cologne Act, the State Water Resources Control Boazd ("SWRCB'~ and nine regional quality control boazds adopt policies and plans relating to water quality control ia the state, which together comprise the uniform water quality guidelines for Califomia; and WHEREAS, on September 5, 2000, the City Council adopted storm water and urban runoff controls for new construction, and imposed related service fees; and WHEREAS, in December 2001, the Regional Board exercising jurisdiction over the City of Arcadia adopted Order No. 01-182, which added additional categories of development projects requiring a Standazd Urban Stormwater Mitigation Plan ("SUSMP'~ and replaced the previous site visit with a requirement of site inspecrions; and WHEREAS, on August 6, 2002 the City Council adopted the additional SUSMP requirements of the Regional Boazd. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFOIZNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION i. The fees and chazges relative to the activities contained within the SUSMP regulations pursuant to Arcadia Municipal Code Section 7810 et seq., as set forth in the attached Exhibit "A", are hereby established and approved. In taking this action, the City Council finds and determines, in accordance with the provisions of Section 54954.6 of the Government Code, that the service fees and charges being established do not exceed the actual cost of performing the regulatory services and activities for which they are being collected. • LASER IMAG~~ ~P SECTION 2. All other Resolurions concerning the regulations and fees established by tlus Resolution aze hereby amended to the extent necessary to make the same conform herewith. SECTION 3. This Resolufion shall take effect upon its adoption. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 18th day Novemb~r ; 2003. /s/ JOHN W[JO Mayor of the. City of Arcadia ATTEST: ~~ ~ City Clerk APPROVED AS TO FORM: 1l.t~ r • / ~~~~ City Attomey 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CIT'Y OF ARCADIA ) I, JiTNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6394 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the lSth day of November, 2003' and that said Resolurion was adopted by the following vote, to wit: AYES:, Council Members Chang, Kovacic, Marshall, Segal and Wuo . NOES: None ABSENT: None ~ .~ ~• City Clerk of the City of Arcadia 3 EXHIBIT A CITY OF ARCADIA URBAN STORM WATER MITIGATION AND CONSTRUCTION STORM WATER POLLUTION PREVENTION PLAN CHECK AND INSPECTION FEES i~.y.. ~.s i i a* ~ y~~ a~~l .T iqi .~s"'~sy M1.r ~; k ~ ~~ ~. o~f'~ k~l~k'~~a~"~r''~N~ ,~~ir~~~'J~~~~~~~~~~~~~;~ri''~~i~~l^~~~~~!~~.:,~ +~~~4~& h 100+ residential dwellin units r• ! ~ a. ,~ ~ ~~~~ ' '~~.~_ ~a $1,578 Pro osedFee No Chan e. 50 - 99 residential dwellin units $1,060 No Chan e 10 - 49 residential dwellin units $733 No Chan e 1 acre industrial commercial ro'ect $684 No Chan e Auto Re air Facili $427 No Chan e Retail Gasoline Outlet $370 No Ch e Restaurant $334 No Chan e Outdoor animal caze, confinement or slau hter $427 No Chan e Pazkin lots with >25 s aces or >5,000 s uare feet $363 No Chan e Vehicle or equipment maintenance, washing, repair or fuelin azeas not classified above $427 No Change Commercial or industrial waste handling or storage (not dassified above $684 Outdoor handling or storage of hazardous materiaLs (not classified above $684 Outdoor manufacturin azeas not classified above $512 Outdoor food handling or processing (not classified . above $512 Outdoor horticuliure activities. not classified above $363 Projects over 2,500 square feet and located in, adjacent to or dischazging directly to an Environmentally Sensitive Area (ESA) and not classified above. 9ingle family home All others 170 $419 If more than one category of fees applies to a specific project use, then the single highest applicable category shall apply. For projects with multiple uses, a separate fee shall be assessed for each applicable use. The above fees, for projects that are simultaneously being reviewed for a City Industrial Waste Dischazge Permit as an integral pazt of the same project, shall be reduced by 50%. ' _~ ~-I~ ~ ~. ~R~'OgAT&O. +"° '0°~ STA~F REPORT Public Works Services Department November 18, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direc or Prepared by: Maria Aquino, Management Analys Toyasha Black, Management Aide SUBJECT: SUMMARY In accordance with the Residenfia! Refuse and Recycling Agreement Between the Cify of Arcadia and Waste Management Colfection and Recycling, lnc., Waste Management has requested that the City Council adjust the service rates for residential refuselrecycling collection to reflect the change in the Los Angeles Sanitation DistricYs solid waste disposal rate. Staff is recommending that the City follow the Los Angeles County Sanitation DistricYs recommendation for a disposal adjustment of $0.40 per single-family residential unit. The impact of this adjustment on a typical single-family household with a standard 90-gallon collection service will bring the standard monthly service rate to $13.98, up from the previous amount of $13.58. Attached is the revised rate schedule, which incorporates the recommended $.40 rate adjustment. Staff is recommending that the City Council review and discuss the proposed rate schedule (Exhibit "A"). Following the Public Hearing, staff is recommending that the City Council adopt Resolution No. 6402 setting the service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. LASER I~°~+~G~D Gp RECOMMENDATION: ADOPT ~c Mayor and City Council November 18, 2003 Page 2 BACKGROUND At the June 17, 2003 City Council meeting, staff presented a report on the proposed refuse rate adjustment of a 3.05 percent based on the previous year's Consumer Price Index (CPI) and a request to return in the Fall for an additional refuse rate adjustment subsequent to the Los Angeles Sanitation District adjustment of the solid waste disposal rate. On August 17, 1999, the City Council approved the transfer of the City of Arcadia's Residential Refuse/Recycling Service Agreement with NEWCO Waste Systems, Inc., to Waste Management Collection and Recycling, Inc. The Agreement contains specific provisions that entitle Waste Management to receive a 22 percent weighting factor in the Disposal Facility Index. During the past year, Waste Management has performed the services set forth in the terms of the Agreement. Along with standard residential refuse collection, they also provide a full range of residential recycling activities. These activities include: • Commingled curbside recycling • Greenwaste recycling • Free Backyard Service for Residents with a Physical Hardship • Holiday tree recycling • Sharps waste recycling More recently, the City of Arcadia and Waste Management plan to implement additional residential recycling programs that will help the City reduce the amount of waste being sent to local landfills. These programs include curbside electronic waste (e-waste) and household hazardous waste collection, DISCUSSION Waste ManagemenYs request for this year's refuse service rate adjustment was received by the City Manager's Office on May 1, 2003, per the terms of the Agreement. Rate increases are based on changes in the CPI and disposal fees. At the June 17, 2003 City Council meeting, staff presented a report on the proposed refuse rate adjustment of a 3.05 percent based on the previous year's Consumer Price Index (CPI) and a request to return in the Fall for an additional refuse rate adjustment subsequent to the Los Angeles Sanitation District adjustment of the solid waste disposal rate. Effective November 1, 2003 the Los Angeles County Sanitation District increased their solid waste disposal rates at the Puente Hills Landfill by $2.75 per ton (from $18.13 to $20.88). In fiscal year 1999/00 virtually all waste collected in the City of Arcadia went to either Puente Hills landfill, Spadra or Bradley landfills at a cost of $18.13 per ton. However, while Waste Manageme'n^has :outinely requested a portion of the CPI, they have not requested a disposal:: rate~;incre~ase since purchasing the franchise contract from NEWCO in 1999. In Spring 2009, Spadra landfill closed and last year, Bradley landfill Mayor and City Council November 18, 2003 Page 3 reduced its daily tonnage from 10,000 tons per day to 2,000 tons per day. This loss of capacity and limited availability of landfill space, combined with early daily closure at the Puente Hills Landfill, has forced Waste Management and other haulers to utilize other local transfer facilities with a much higher disposal cost. In addition, with the Sanitation DistricYs preparation for the Puente Hills Landfill closure within the next 10 years, disposal costs are forecasted to increase $1.50 per ton annually. For fiscal year 2002/03, due to the above-mentioned factors, Waste ManagemenYs average cost of disposal for the City of Arcadia is $24.15 per ton (Table One), which is considerably higher than the Puente Hills disposal cost of $20.88 effective November 1, 2003. Table One 2002l03 Dis osal Facili Tons % CosUton Total Puente Hilis landfill 8,458.79 46.33 $18.13 $153,357.86 Athens Transfer Station 2,898.62 31.54 $35.86 $103,944.15 WM Transfer Station 2,080.12 19.57 $31.00 $64,483.72 Valle Vista Transfer Station 234.65 2.56 $35.83 $8407.51 Totals Average cost per ton 13672.18 100°/0 $330,193.24 $24.15 Under the language of the existing contract, Waste Management may request a landfill rate adjustment based on the previous year's use, July to July. This change in the cost associated with disposing of refuse at disposal facilities is weighted by 22%. Based on the disposal costs identified in Table One, under the terms of the Agreement, Waste Management may request an adjustment of $1.32 per single-family unit per month as calculated in Table Two below. Table Two 2002/03 2001/02 Chan e Wei ht Total $24.15 $18.13 $6.02 22% $1.32 per single-family unit per month ', Staff has negotiated with Waste Management representatives and has thoroughly reviewed and verified all rate adjustment data. Staff has found the landfill disposal rate calculation, resulting in a$0.40 per single-family residential unit, to meet more with the intent of the Agreement and in compliance with the terms of the Agreement. Based on the contractors' service record and continuing satisfactory perFormance, staff is in concurrence with Waste ManagemenYs request for $0.40 per single-family residential unit rate adjustment. Waste Management has been able to provide refuse collection and recycling services to its residents while keeping rates among the lowest in Los Angeles County. In October 2003, a rate survey (Exhibit "B") was conducted, indicating the City of Arcadia's refuse rates are among the lowest in Los Angeles County even with the proposed rate adjustments. Mayor and City Councii November 18, 2003 Page 4 The impact of the solid waste disposal adjustment on a typical single-family household with a standard 90-gallon collection service will bring the standard monthly service rate to $13.98, up from the previous amount of $13.58. Staff recommends that following the Public Hearing the City Council adopt Resolution No. 6402 setting the service rates for the colleotion of residential refuse and recyclabies pursuant to Section 5120.7 of the Arcadia Municipal Code. ENVIRONMENTALIMPACT Refuse rates are exempt from the requirements of the California Environmental Quality Act as specified in Title 14, Section 15273 of the California Administrative Code. FISCAL IMPACT Residential refuse and recycling collection service rates are a fee-for-service that is paid directly to the contractor by the residential customer. The proposed rates will not impact the City's budget. RECOMMENDATION It is recommended to the City Council: 1. Conduct a Public Hearing and receive any public comments. 2. Adopt Resolution No. 6402 setting the service rates for the collection of residential refuse and recyclables. Approved: ~!~ tiV~w1 William R. Kelly, City Manager PM:MA:TB:dw Attachments ,, ~,. . , T C~ T I^ N O A p~ W N N~ N ~ n ~^ ~O ~ p ^ ~ ~C R ~ ~ C ~[V ~ th N t~ ^ V i[1 ~D [G 19 H y N N ~ O ~(l U d D O ~ M f9 W IN M IA Vf W H M 19 f9 N Yi W N N . ' ~ T O O O O O ~'i t") 1"> t~ CJ O C p O O M th f7 t7 t") O O O O O O O O p th O O O O O~~ O M y w d LL O O O O O M IA 1A 19 H O O O O O 19 f9 W 19 fA O O W IA O o N V! 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NOW; THEREFORE; THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: tASE~R INiAGED ~ ~r~ SECTION 1. Commencing December 1, 2003, the monthly rates for residential refuse and recycling collection services shall be those set forth in E~ibit "A" attached hereto. SECTION 2. All rates set forth in this Resolution shall be reflected on all refuse bills issued on and after December 1, 2003. SECTION 3. The City Clerk shall certify to the adoprion of this Resolurion. Passed approved and adopted this tscn day of November 2003. /5/ ,roxrr wuo Mayor of the City of Arcadia ATTEST: rS! JU ~ ~ - City Clerk APPROVED AS TO FORM: ~'." a- -- ' ~'~ ~~~ _ "' City Attorney 2 . ., , STATE OF CALIFORNIA ) COLJNTY OF LO5 ANGELES ) SS: CITY OF ARCADIA ) I, JLTNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolurion No. 6402 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of November, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None ~C~le~rk of the City of Arcadia 3 ~~~ ~ ~ DATE: November 18, 2003 TO: Mayor and City Council STAFF REPORT Development Services Department FROM: on Penman, Assistant City Manager/Development Services Director By: Pete Kinnahan, Economic Development Administrator SUBJECT: City Council Ordinance No. 2182 dissolvinq the Parkinq District Commission Recommendation: Adopt SUMMARY Because of the lack of need for a Parking District commission, the Commission members at their meeting of September 18, 2003 recommended that it be dissolved. RECOMMENDATION That the City Cauncil adopts City Council Ordinance No. 2182, an ordinance of the City Council of the City of Arcadia California, dissolving the Parking District Commission (attached) be adopted. Approved By: ~~~~+~~rsa.~ .~ WILLIAM R. KELLY, ITY MANAGER LASER IMAG~D D2,~~'ve I z- (S~a3 ORDINANCE NO. 2182 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORr1IA, DISSOLVING THE PARKING DISTRICT COMMISSION WHEREAS, the Parking Dislrict Commission has been advising the City Council on tax rates and operational needs of the City's two downtown parking districts since 1956 pursuant to the California Vehicle Parking District Law of 1943, the City Charter, and several City Council Ordinances; and WHEREAS, the City Council has determined that due to the termination of the collection of parking district assessments and the ability of the City Council to assume the other duties and responsibilities of the Parking District Commission, there is therefore no need to continue to have a Parking District Commission. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. The recitals above are true and correct. SECTION 2. The Arcadia Municipal Code is hereby amended by deleting in its entirety Part 8, Chapter 2 of Article II. SECTION 3. The ongoing operations, maintenance and budgeting oversight of the two parking districts shall be the responsibility of the City Manager, subject to City Council review and direction when required by law ~ LASER IMAGED ~d' SECTION 4. The City Clerk shall certify to the adoprion of this Ordinance and shall cause a copy of same to be published in the official newspaper of said City within fifteen (15) days after its adoption. This Ordinance shall take effect on the thiriy-first (315`) day after its adoption. Passed, approved and adopted this isch day of November , 2003. /S/ JOHN 41U0 Mayor of the City of Arcadia ATTEST: 9~ ~~ ~o City Clerk APPROVED AS TO FORM: . ~~,. P. ~~~ City Attorney z STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, Ciry Clerk of the City of Arcadia,'hereby certifies that the foregoing Ordinance No. 2182 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of November, 2003 and that said Ordinance was adopted by the following vote, to wit: AYES: Councilmembers Chang, Kovacic, Marshall, Sega1 and Wuo NOES: None ABSENT: None lv~l ai4/ ~. ~ City Clerk of the City of Arcadia 3 -- ~ ~~~~ ~~ ~ c , c~ n AR r"°°~~BST$°-'°°' STAFF REPORT Development Services Deparhnent November 18, 2003 , TO: Mayor and City Council FROM: ~Don Penman, Assistant City ManagedDevelopment Services Director }~,By: Pete Kinnahan, Economic Development Administrator i" SUBJECT: Adoption of Citv Council Ordinance No. 2184 extendinq for one vear the Recommendation: Adopt SUMMARY SB 1045 permits the Agency to extend its time limit on the effectiveness of the Redevelopment Plan and the time limit on the receipt of tax increment for one (1) yea~ as shown below. The City Attorney has approved City Council Ordinance 2184 and the City Council introduced it at your November 4, 2003 meeting. Permitted by Current Plan SB1045 Limit on plan effectiveness January 25, 2014 January 25, 2015 Limit on receipt of tax increment January 25, 2024 January 25, 2025 RECOMMENDATION It is recommended that.the City Councii adopt City Council Ordinance No. 2184, an Ordinance of the City Council of the City of Arcadia, California extending for one year the time limit on the effectiveness of the Central Redevelopment Plan and the time limit on the Agency's receipt of tax increment. Approved: ~+~~e..~..w.,.~ ,k~, William R. Kelly, C y~i Manager Lt'Sv~~ ~at^,4G~D :~~~,~,~, i z- i ~.o~ ORDINANCE NO. 2184 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORIVIA, EXTENDING FOR ONE YEAR THE TIME L,IMIT ON THE EFFECTIVENESS OF THE CENTRAL REDEVELOPMENT PLAN AND THE TIME LIMIT ON TI-~ AGENCY'S RECEIPT OF TAX INCREMENT WHEREAS, the State of California Legislature has passed and the Governor has signed SB 1045; and WHEREAS, SB 1045 requires the Arcadia Redevelopment Agency to pay a percentage of its FY 2003-4 tax increment revenue to the Los Angeles County Auditor Education Revenue Augmentation Fund (ERAF) by May 10, 2004, and the Agency has been advised by the State Department of Finance that this amount is $155,085; and WHEREAS, SB 1045 pernuts the legislative body of the City to extend for one year the time limit on the effectiveness of the Central Redevelopment Plan and the tune limit on the Agency's receipt of tax increment, and such can be done by the adoprion of an ordinance without the procedural requirements otherwise applicable to the adoption of a redevelopment plan amendment, as set forth in the California Health & Safety Code Section 33000 et seq.; and WHEREAS, the Ciry Attorney has prepared this Ordinance in compliance with the provisions of SB 1045 (Chapter 260, Statutes of 2003). LASER IMRGED `~ P r,,° -- . ., . . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES ORDAIN AS FOLLOWS: SECTION 1. T'he recitals above are true and correct.. SBCTION 2. In Part I, B(Section 102) of the Central Redevelopment Plan entitled "Term of Redevelopment Plan", the date "January 25, 2014" shall be amend"ed to read "January 25, 2015". SECTION 3. In Part V, A(Section 501) of the Central Redevelopment Plan entitled "General Description of the Proposed Financial Methods", in the seventh paragraph thereof, the date "January 25, 2024" shall be amended to read "January 25, 2025". SECTION 4. This Ordinance shall be called "Amendment Number 7 to the Central Redevelopment Plan." SECTION 5. The City Clerk shall certify to the adoprion of this Ordinance and shall cause a copy of same to be published in the official newspaper of said City within fifteen (15) days after its adoption. This Ordinance shall take effect on the thirty-first (315`~ day after its adoprion. [SIGNATURES ON NEXT PAGE] 2 Passed; approved and adopted this lath day of November , 2003. /s/ JOHN WUO Mayor of the City of Arcadia ATTEST: 1e~ c~~ ~e City Clerk APPROVED A5 TO FORM: ~ ~~ ~? T~-~~~ City Attomey 3 , - _ . STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JiJNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2184 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of November, 2003 and that said Ordinance was adopted by the following vote, to wit: AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None 1~1 JUi~~ ~4 City Clerk of the City of Arcadia 4 ~d. A ~ '~ STAFF REPORT Public Works Services Department November 18, 2003 TO: Mayor and City Council ',~ FROM: Pat Malloy, Public Works Services Dir to~i Prepared by: Gary F. Lewis, General Services Manager SUBJECT: Determine Continuation of Emergencv Action - and install above qround tanks andlor related facilities at the Citv Service Center and Fire Stations 105 and 106 Recommendation: City Council to determine by at least a four-fifths (4/5) vote, that there is need to continue this emergency action SUMMARY On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City Council of the City of Arcadia, California, authorizing an emergency contract to remove underground tanks and install above ground tanks and/or related facilities at the City Service Center and Fire Stations 105 and 106. Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public Contract Code, the City Council is required at every Council meeting until project completion to determine that the emergency continues concerning the public works project to remove underground tanks and install above ground tanks and/or related facilities at the City Service Center and Fire Stations 105 and 106. The City Council is required to determine by at least a four-fifths (4/5) vote that there is need to continue this emergency action. DISCUSSION As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168 & 22050 of the Public Contract Code, in the case of an emergency, the City Council may pass a resolution by at least a four-fifths (4/5) vote declaring that in the public interest and necessity demand the immediate expenditure of money to safeguard life, health or property. It is recommended that the City Council determine, by at least a four-fifths (4/5) vote, that there is need to continue this emergency action. LASER IMAGED ~~ Mayor and City Council November 18, 2003 Page 2 FISCAL IMPACT Funds for this project are provided in the 2003-2004 Capital Improvement Program Budget in the amount of $345,000. Funds have also been appropriated in the amount of $122,000, $64,000 from the Water Fund and $58,000 from the Capital Outlay Fund, for construction and contingencies for a total budget amount of $467,000. RECOMMENDATION City Council to determine by at least a four-fifths (415) vote, that there is need to continue this emergency action Approved: , ~" '~ Wiiliam R. Kelly, City Manager PM:GFL:dw Attachment: Resolution No. 6385 ~~- -. r . . ~ ri~+n 1 L:.. ~: S•. i l 7:~1V.r~ ge, A \ / Date: November 18; 2003 STAFF REPORT Administrative Services Department To: Mayor and City Council From: Tracey L. Hause, Administrative Services Directo~ SUBJECT: Resolution No. 6400 amendinct the Citv of Arcadia's Health Care Spendin4 Account Plan Recommendation: Adopt SUMMARY The City of Arcadia's Health Care Spending Account Plan assists employees in achieving tax benefits in making their health care expenditures for themselves and eligible family members. In a recent Internal Revenue Service (IRS) ruling, Health Care Spending Account Plans can now reimburse for over-the-counter drugs. Previously IRS rulings only allowed reimbursement for prescription drugs. DISCUSSION health care expenses. In January 1991, the City of Arcadia implemented Rlans under Internal Revenue Code programs that allow employees to voluntarily set aside funds on a pretax basis for health care premiums and dependent care expenses. In August 2001, the City amended the plan allowing employees to also set aside funds on a pretax basis for A recent IRS ruling clarified that reimbursement for medicine to treat a medical condition, whether prescribed or purchased over-the-counter, does qualify for reimbursement. Such medications include antacids, allergy medicines, pain relievers, and cold medicines. However medications that are for the general well being of the individual, such as nutritional and vitamin supplements, are not permitted. This ruling presents the City with an opportunity to expand the attractiveness of this plan to the employees by permitting reimbursement of the cost of over-the-caunter-non- LASER lM-AC~D prescription drug costs on a pretax basis, ultimately reducing the cost to the employees for these type of inedications. FISCAL IMPACT The amendment to the Health Care Spending Account Plan will not have a fiscal impact to the City. RECOMMENDATION: Adopt Resolution No. 6400 of the City Council of the City of Arcadia amending the City of Arcadia's Health Care Spending Account Plan. Approved: k"""='~'~ William R. Kelly, City Manager ~. _ „ . . . ,., -~ ,~•{ l.-+..+:lltiar' J~Ji.il"{~ RESOLUTION NO. 6400 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE CITY OF ARCADIA'S HEALTH CARE SPENDING ACCOUNT PLAN (SECTION 129) WHEREAS, the City of Arcadia's Internal Revenue Code ("IRC") Section 125 Plan and IRC Section 129 Plan were originally implemented on January 1, 1991; and WHEREAS, on March 23, 2000 and January 10, 2001, the Intemal Revenue Service adopted IRC Section 125 and Section 129 regularions modifying the administration of Section 125 Plans and Section 129 Plans; and WHEREAS, on August 21, 2001, the City of Arcadia adopted Resolufion No. 6529 amending the City of Arcadia's Section 125 and Section 129 plan documents in accordance with the Internal Revenue Service's (IRS) modifications to the administration of the Plans and implementing a Health Care Spending Account Plan; and WHEREAS, on Sepfember 22, 2003, the IRS published Revenue Ruling 2003-102 indicating reimbursements for medicines and drugs purchased by the employee without a physician's prescriprion are eligible for reimbursement under the Health Care Spending Account Plan, Section 129; and 1 LRSER IM~GED 3~' WHEREAS, reimbursement for medicine to treat a medical condirion, whether prescribed or purchased over-the-counter, will be allowed under the City of Arcadia's Health Care Spending Account Plan, Section 129. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFOItNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The amendments to the City of Arcadia's Section 129 Plan, as on file with the Administrative Services Deparhnent, are adopted, to become effecrive January 1, 2004. SECTION 2. The City Clerk shall certify to the adoprion of this Resolution. Passed, approved and adopted this iarn day of November , 2003. /s/ JOHN WUO Mayor of the City of Arcadia ATTEST: ~ .~ ~. City Clerk of the City of Arcadia APPROVED AS TO FORM: . ~' w~a~',~,,,, i~ . /c~i~%(~9~,e. City Attorney 2 ' '~'i . • STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, J[INE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6400 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of November, 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None ~ ~ City Clerk of the City of Arcadia 3 %:~ _, ~~'. C~S. ~ ARCADIA f*C~R~'ORAT69~+e0~ STAFF REPORT Fire Department DATE: November 18, 2003 TO: Mayor and City Council FROM: David R. Lugo, Fire Chief,(~~~ By: Heather McDowell, Management Analyst SUB7ECT: Acceptance of Grant Funds for the Purchase of Equi mp ent Approved in the O~ce OfJustice FY03 (Part II) Grant Program and Appronriate $93.895.20 to a Homeland Securitv Fund. Recommendation: Approve SUMMARY On June 12, 2003, the Fire Department submitted a grant application for the Los Angeles County Operational Area - FY03 (Part II) State Homeland Security Grant Program. This application was submitted on behalf of the City of Arcadia and included the needs of Law Enforcement, Fire Services and the jurisdiction at lazge. State approval was received on August 8, 2003. The Fire Department is requesting that the City Council authorize staff to accept the grant awazd and appropriate $93,895.20 to a Homeland Security Fund to implement the State Homeland Security Grant Program. BACKGROUND The threat of chemical and biological terrorism has become a pressing public safety concem that no community is immune. Acts of terrorism transcend all geographic and demo~aphic boundaries. These acts, which are also known as Weapons of Mass Destruction ("WMD"), have created an urgent need to provide protection for first responders. Because of this need, the Office of Homeland Security has dedicated funds toward the enhancement of existing programs for first responders. The goal of the FY03 (Part II) State Homeland Security Grant Program is to provide financial assistance for the purchase of specialized equipment to enhance the capabilities of state and local agencies to respond to incidents of tenorism involving the use of weapons of mass destruction; for the protection of critical infrastructure; for costs related to the design, development, and to conduct and evaluate WMD exercises; and for administrative costs associated with the implementation of the program. LASER IMAGED 3P Mayor and City Council November I8, 2003 Page 2 Our police and fire resources may respond to acts of tenorism within the City of Arcadia and may be requested, through the Master Mutual Aid system, to respond and assist in neighboring communities. Personnel must be equipped with proper equipment and training to respond to these types of situarions. The City of Arcadia Fire Department submitted an application for this grant program durtng the FY01 Program and received $36,892 for respiratory protection. The City was awarded $16,135 in the FY02 State Domestic Prepazedness Equipment Program for personal protective equipment and chemical detection equipment. During the FY03 (Part I) grant, the City was awarded $158,760 for personal protective equipment, detection equipment, medical supplies, and CBRNE Seazch and Rescue equipment. This award complements these other acquisitions and supports the City's disaster preparedness program. DISCUSSION The FY03 (Part II) State Homeland Security Grant Program is a reimbursement grant program that requires the sub-grantee to purchase and obtain the equipment, in order to obtain grant funds. The total amount of grant funds awarded as a result of this grant is $93,895.20. The equipment approved includes medical supplies, personal protective equipment, C$RNE logistical support equipment, and physical security enhancement equipment. The approved equipment list for the FY03 (Part II) program is as follows: Apenev Ceteeorv Descrintlon Cost l~yl Total ~, ItemTatal Emergency Medical Supplies & Automatic Biphasic $ 3,200.00 3 $ 9,60U.00 $ 768AU $ 10,368.00 Medical Service PharmaceuNcals Ex[emal Deftbrillators Fire PPE ~ Aio-Line System w/15 $ 5,000.00 2 $ I0,000.00 $ 800.00 $ IQ800.00 minute minimum escape SCBA Fire PPE Spare Cylinders/Bottles for $ 1,000.00 3 $ 3,000.00 $ 240.00 $ 3,240.00 re-breathers Fire PPE Approved Chemical $ 15.00 20 $ 300.00 $ 24.00 $ 324.00 Resislant Tape Fire PPE Open~cimuit Self- $ 4,000.00 6 $ 24,000.00 $ 1,920.00 $ 25,920.00 - ~ ContainedBreathing ApparaNS (SCBA) [aw CBRNE Logisiical Equipment Tmilers $ 4,600,00 1 $ 4,600.00 $ 368.00 $ 4,968.00 Enforcemrnt Support Fquipment Law Physical Security B1asdShock/Impact $33,000.00 1- $ 33,000.00 $ 2,640.00 $ 35,640.00 Enfomement Enhancement Resis~an[ Systema Equipmrnt Poblic Works CBRNELogistical ~ HAZMATGearBag/Boz . $ 40.00 61 $ 2,440.00 $ 19520 $ 2,63520 Services Support Fquipment ~ - $ 86,940.00 $ 6,955.20 $ 93,895.20 ~~c~~el~~~ ~~Gf~.~ .-.,` . Mayor and City Council November 18, 2003 Page 3 Adequate funding does not exist in the Fire DepaztmenYs Equipment Replacement Plan, and therefore, staff requests that $93,895.20 be appropriated to a Homeland Security Fund to implement the State Homeland Security Grant Program. FISCAL IMPACT Funds expended for these acquisitions will be retumed to the City through grant reimbursement. Because of this additional Homeland Security Grant, it is anticipated that the City will realize savings of at least $30,000 to the general fund, for equipment previously included in the FY03-04 budget. RECOMMENDATION It is recommended that the City Council approve (1) the acceptance of the grant funds in the amount of $93,895.20 on behalf of the City of Arcadia for the FY03 (Part II) State Homeland Security Crant Pragram; (2) appropriate $93,895.20 to a Homeland Security Fund for implementation of the State Homeland Security Grant Program; and (3) to authorize the City Manager to execute any necessary forms and/or documents necessary to implement this grant. DL:hm Approved: '~^^' ' ~ William R. Kelly, City Manager ~_ ~:. ~ g~. A ,~cOR+'ogea~~~leo9 STAFF REPORT Public Works Services Department November 18, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Gary F. Lewis, General Services Ma ager Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Acceptance - 2002/2003 Annual Slurrv Seal Proiect Recommendation: Accept all work performed by Wheeler Paving Inc. for the 2002-2003 Annual Slurry Seal Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $18,579.53. SUMMARY On May 20, 2003, the City Council awarded a contract to Wheeler Paving inc. in the amount of $181,228.00 for the construction of the 2002-2003 Annual Slurry Seal Project. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $185,795.34. This amount reflects the original contract amount of $181,228.00 plus five (5) contract change orders (CCO) totaling $4,567.34 or 2.5% above the original contract amount. Staff recommends that the City Council accept all work performed by Wheeler Paving Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $18,579.53. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all City streets and established an eight (8) year slurry seal program to efficiently prolong the life of City streets. The 2002/03 Capital Improvement Program includes the Annual Asphalt and Concrete Program for this work. The Department is scheduled to slurry seal approximately 18 miles of City residential streets per year. LASER IMAGED N~ Mayor and City Council November 18, 2003 Page 2 . ~ An asphalt slurry seal is a mixture of well-graded fine aggregate, emulsified asphalt and water applied to the street pavement as a surface treatment. It is designed for both preventive and corrective maintenance to older pavement surfaces where surFace cracks and loss of surface material are evident. This process makes the pavement impermeable to air, water and improves skid resistance. To reduce the need for more costly maintenance or construction work in the future, this application is repeated once every eight years. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. In addition to the work originally covered by the contract, the contractor also performed the following work. CCO # Description Amount $2,890.00 $2,249.00 $3,748.00 $9,925.00 <$14,244.66> $4,567.34 1 Slurry seal Bonita Park parking lot 2 Slurry seal, crack seal, and re-stripe First Avenue between Huntington Drive and Wheeler Avenue. 3 Re-stripe Duarte road in accordance with the latest striping master plan and modify striping as directed by City Traffic Engineer. 4 Re-stripe Huntington Drive in accordance with the latest striping master plan. 5 Change Order to reflect final tonnage quantities. Total Change Orders Staff recommends that the City Council accept all work performed by Wheeler Paving Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $18,579.53. This amount reflects the original contract amount of $181,228.00 plus five (5) contract change orders (CCO) for $4,567.34 or 2.5% above the original contract amount for a total contract arnount of $185,795.34. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15301 (c) replacement from the requirements of the California Environmental Quality Act. ~~~ 4 ~,j, ~,~.,,a ~..:0.~~'o(tiii A i,.J,._;a i `Mayor and City Council November 18, 2003 Page 3 FISCAL IMPACT Funds in the amount of $416,000 are budgeted in the 2002-2~03 Capital Improvement Program for the concrete repair program and the Annual Slurry Seal program. The total contract amount for the Concrete Repair Program was $82,486.76 and $185,795.34 for the Annual Slurry Seal Program for a total project cost of $268,282.00. Administration, engineering and inspection services costs were $37,000.00 for a total project cost of $305,282.00. The remaining balance of $110,718.00 will be returned to the Gas Tax fund account. RECOMMENDATION 1. Accept all work performed by Wheeler Paving Inc. for the 2002-2003 Annual Slurry Seal Project as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $18,579.53. Approved by: -~Nw-~ William R. Kelly, City Manager PM:GFL:dw Attachment CITY OF ARCADIA 2002-2003 STREET ANNUAL :~o..__ __...~• SLURRY-SEAL PROJECT NO SCALE ~CATIONS EXHIBIT "A" ~ ' 1 r \ /. November 18, 2003 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Gary F Lewis, General Services Man ger Dave McVey, General Services Superintendent SUBJECT: Reiect: Communitv Center Re-roof Recommendation: Reject bids and direct staff to rebid the Community Center Re-roof project SUMMARY The existing tile roof at the Community Center facility has experienced numerous leaks in various locations over the past four (4) years. Staff met with several qualified roofing contractors to evaluate the condition of the existing roof and solicit recommendations for repairing or replacing the existing roof. After inspecting the roof, it was determined that the skylights and all metal extrusions required new caulking material and that flashing be added in areas where none existed. Some existing concrete tiles were in need of replacement, and the actual roof inembrane has dried out allowing water to penetrate through the roofing underlayment. A Notice of Inviting Bids was published in local newspapers, Internet Bid Program and trade journals to contract the re-roof of this facility. On September 29, 2003, seven (7) contractors participated in the job walk. On October 9, 2003, two (2) contractors bid the project and the apparent low bidder was rejected due to a failure to comply with contract language pertaining to insurance requirements. The remaining bid was $31,000 over the Engineer's estimate to remove, repair and reinstall the existing roofing tiles. Based on inadequate number of bids and staff's opinion that remaining bid exceeded the engineers estimate, it is recommended that the City Council reject all bids and instruct staff to re-bid the Community Center Re-roof project. DISCUSSION The Public Works Department is responsible for the maintenance of all City facilities. Due to continuaf water leaks through the roof over the past year, it was determined to submit a 2003-04 Capital Improvement Project for the re-roof of the Community Center. LASER IMAGED Mayor and City Council November 18, 2003 Page 2 The scope of the project involves removing existing concrete tiles and replacing all wood sheeting displaying visible signs of water damage. The felt underlayment will be removed and replaced with two (2) new layers of 36 Ib. roofing felt. The flat roof areas will also be re-roofed with rubberized cap sheets, and all metal extrusion and skylights will be resealed. Once damaged sheeting and underlayment has been replaced, the old undamaged existing tiles will be re-installed on roof. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The foNowing (2) bids were received on October 9, 2003. Bidder Location Bid Amount Coast Roof Co. Fullerton CA $120,651 .00 (Non-Compliant) Best Inc. Gardena CA $131,495.00 Staff is not satisfied with the number of bids received based on seven (7) qualified companies participating in the job walk. Based on two (2) bids received and one (1) rejected bid due to non compliance with contract language pertaining to the insurance requirements, staff is recommendirtg that the City Council reject the bids and instruct staff to re-bid the Community Center Re-roofing project. ENVIRONMENTAL ANALYSIS Pursuant to Section 15302, Replacement or Reconstruction, of the Califomia Environmental Quality Act, this project is categorically exempt. FISCAL IMPACT Funds in the amount of $150,000.00 are budgeted in the 2002-03 Capital Improvement Budget for the replacement of Community Center Roof. RECOMMENDATIONS 1. Reject the bids submitted for the Community Center Re-roofing project 2. Direct stafF to rebid for the Community Center Re-roofing project Approved: PM:GFL:dw --~.""="°"a William R. Kelly, City Manager ~~L",~',sV°;i ~'i`~~A.1 v ~ STAFF REPORT Public Works Services Department November 18, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Gary F. Lewis, General 5ervices Ma ager Clement L. Flores, Maintenance Contracts Officer SUBJECT: Award of Contract - Janitorial and Porter Services Recommendation: Award a one (1) year contract extension in the amount of $267,776 to Grace Building Maintenance Company Inc. for janitorial and porter services at various City facilities SUMMARY On December 3, 2002, the City Council approved a one-year Agreement with Grace Building Maintenance Company (Grace Building) for $216,000 to perform janitorial and porter services at City facilities. This is the first requested e~ension, and if approved, will be effective on January 9, 2004. Grace Building has submitted a written offer to extend the contract in accordance with the existing Agreement. The contractor's offer of extension includes a 2.6% cost of living increase of $5,616 to help offset the cost of insurance. In addition, there have been two (2) change orders to the contract during the fiscal year at an additional cost to the City of $46,160.00. The two contract amendments reflect a modification to Eisenhower park restroom maintenance, addition of the Bonita Skate Park restroom maintenance and addition of a porter to the new police department facility. Staff recommends that the City Council approve a one (1) year contract extension in the amount of $267,776 with Grace Building Maintenance Company for janitorial and porter services at City facilities. DISCUSSION The Public Works Services Department is responsible for the janitorial and porter services at City facilities. Janitorial services include cleaning all common areas, restrooms, and offices at the City Hall, Community Center, Library, and Public Works Service Center. The contractor is also responsible for porter services to clean light fixtures, sanitize public restrooms, set-up for various City meetings, and help office staff with routine service requests (e.g., moving heavy boxes, taking records to storage, special cleanups, etc) at City Hall, Community Center, Library and Police Department. LASERIMAGED Mayor and City Council November 18, 2003 Page 2 Grace Building has submitted a written offer to renew their contract in accordance with the existing Agreement. The offer includes a 2.6% Consumer Price Index increase based on the previous twelve-month period, September 2002 to September 2003. In July 2003, Porter service was added to the Police Department to supplement. their janitorial services at the new police facility. Subsequently, Grace Building agreed to provide the Police Department with porter service for ten (10) hours per day four (4) days per week at a cost of $35,360.00 annually. Grace Building also agreed to add to their contract the nightly cleaning of both of the restrooms in Eisenhower and Bonita Parks for $900 per month. Originally, the cleaning of the Eisenhower Park restrooms was part of the landscape maintenance contract. However, during negotiations with the landscape contractor, staff realized that Grace Building could provide the service at a lower cost and are reflected in the new contract for landscape services. Staff recommends that the City Council award a one (1) year contract extension, in the amount of $267,776 to Grace Building Maintenance Company. FISCAL IMPACT Sufficient funding for all of this work is not available in this year's budget. Staff is recommending an additional appropriation of $10,800 from the General Fund to cover the balance of this work. RECOMMENDATION 1. Award a one-year contract extension in the amount of $267,776 to Grace Building Maintenance Company for janitorial and porter services at various City facilities for fiscai year 2003-2004. 2. Appropriate an additional $10,800 from the General Fund. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved by: ~---~~~ William R. Kelly, City Manager PM:GFL:dw ('~-x,-yanr,t ?~ t,~~_'.C~;is'dif ~.::eJ!`4~ , _ _ Public Works Services Department November 18, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Gary F. Lewis, General Services Manager Rafael Fajardo, Assistant Engineer SUBJECT: Acceatance - Storm Drain Culvert Relininq Proiect Recommendation: Accept all work performed by Insituform Technologies, Inc. for the Storm Drain Culvert Relining Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $ 5,985.00. SUMMARY On May 20, 2002, the City Council awarded a contract to Insituform Technologies, Inc. in the amount of $58,850.00 for the construction of the Storm Drain Culvert Relining Project. The terms and conditions of this project have been complied with and the work has been performed to staff's satisfaction for a total project cost of $ 59,850.00. This amount reflects the original contract amount of $58,850.00 plus one (1) contract change order (CCO) totaling $1;000.00 or 1.7% above the original contract amount. Staff recommends that the City Councif accept all work performed by insituform Technologies, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $ 5,985.00 An existing 420 foot long pipeline located within a 5 foot wide easement along the south property line of 1622 Highland Oaks Drive property was relined due to material fatigue and deterioration. A large portion of the bottom of the pipe was missing, creating potholes inside of the property, which required City crews to make temporary repairs. A CCTV inspection of the pipeline indicated heavy damage of the pipe that could only be repaired by replacing or relining the existing pipe. Due to the limited access of the existing pipe alignment, replacement would have been extremely difficult and expensive. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. One contract change order in the amount of $1,000.00 was issued to reflect the installation of a manhole cover at the catch basin on Highland Oaks, which will facilitate access to the catch basin and storm drain for cleaning or other maintenance. gJ. LASER IMAG~D 3P _ - ~ Mayor and City Council November 18, 2003 Page 2 Staff recommends that the City Council accept all work performed by Insituform Technologies, Inc. as complete and authorize the final payment to be rnade in accordance with the contract documents, subject to a retention of $5,985.00. ENVIRONMENTALIMPACT Replacement of existing facilities is categorically exempted per 15301 (b) of CEQA. FISCAL IMPACT Funds in the amount of $70,000 were budgeted in the 2002-2003 Capital Improvement Project from the sewer fund for Storm Drain Culvert Relining Project. The final construction cost to complete the Storm Drain Culvert Relining Project was $59,850.00. Sufficient funds are availabie in this project account to pay for this work. RECOMMENDATIONS 1. Accept all work performed by Insituform Technologies, Inc. for the Storm Drain Culvert Relining Project as complete. 2. Authorize the final payment to be made in accordance with the contract documents, subject to a retention of $5,985.00. Approved by: ~ William R. Kelly, City Manager PM:GL:dw Attachment ~nt'a ^w A q~ A l ~'e'~t A 0 ( ;.~..;;..:, r,.~~„~.1 CITY OF ARCADIA STORM DRAIN CULVERT RELINING b...e..,~..~ EXHIBIT "A" :,~ November 18, 2003 a ~ ~ STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo~ Prepared by: Gary F, Lewis, General Service~ Manager Rafael Fajardo, Assistant Engineer SUBJECT: Acceqtance - Orange Grove Block Wall Reconstruction Recommendation: Accept all work performed by Southland Construction for the Orange Grove Block Wall Reconstruction as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $ 11,760.01 SUMMARY On May 20, 2002, the City Council awarded a contract to Southland Construction in the amount of $ 117,848.00 for the construction of the Orange Grove Block Wall. The project included construction of approximately 400 feet of damaged wall along the north side of the plant and 211 feet of masonry block wall along the East side of the plant. The terms and conditions of this project have been complied with and the work has been pertormed to staff's satisfaction for a total project cost of $ 117,600.06. This amount reflects the original contract amount of $ 117,848.00 minus one (1) contract change order (CCO) totaling $247.94 or .21 % below the original contract amount. Staff recommends that the City Council accept all work performed by Southland Construction as complete and authorize the final payment to be made in accordance with the contract documents, subjectto retention of $ 11,760.01. DISCUSSION The windstorm of January 5, 2003 caused major damage throughout the City including damaged power poles, broken trees, and damaged structures. Included in the damage was the north wall of Orange Grove Water Plant. The absence of this structure posed a security risk to the water facility. Sections of this wall also act as a retaining wall along the adjacent properties. This repair was necessary to assure the safety of the adjacent residents and to secure the water facilities. LASER IMAGED g k, 3~ Mayor and City Council November 18, 2003 Page 2 This project constructed approximately 440 feet of damaged wall along the north side of the plant. Also, as a part of this project, an additional 211 feet of masonry block wall was built along the, East side of the plant. A masonry block wall matching other areas of the plant was needed to increase plant security. The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. One (1) Contract Change Order (CCO) was written to reflect the difference between the original bid and the actual amount of work performed. The following is a summary of the contract change orders: CCO # Description Bid Amount Actual Amount 1 Concrete Footing Masonry Block Wall Total $27,30a.00 $69,548.00 $96,848.00 $28,200.00 $68,400.06 $96,600.06 Staff recommends that the City Council accept all work performed by Southland Construction as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $ 11,760.01. FISCAL IMPACT $129,000.00 is provided in the Orange Grove Block Wali Reconstruction project budget from the Water Reserve Fund. The final construction cost to complete the Project was $117,600.06. 1. Accept all work performed by Southland Construction for the Orange Grove Block Wall Reconstruction as complete. 2. Authorize the final payment to be made in accordance with the contract documents, subject to a retention of $ 11,760.01 PM:GL:dw Attachment Approved by: '--'~`~ William R. Kelly, City Manager ~'3nP,G.t ~-",.^~~ 4 ~JPii~i:.~ ~S~Ii.>> , w. , "~a,ro. ...: r CITY OF ARCADIA ORANGE GROVE BLOCK WALL RECONSTRUCTION EXHIBIT "A" ~ ~. r ~ ~ November 18, 2003 STAFF REPORT Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direc~~ Prepared by: Gary F. Lewis, General Servic s anager Dave McVey, General Services Superintendent SUBJECT: Acceptance - Citv Hall qenerator reqlacement Recommendation: Accept all work performed by Rokni Electric as complete and authorize the final payment to' be made in accordance with the contract documents, subject to a retention of $26,362.55 SUMMARY On April 1, 2003, the City Council awarded a contract to Rokni Electric in the amount of $215,000 for the installation of new City Hall 800 KW emergency generator. The terms and conditions of this project have been complied with and the work has been perFormed to staff's satisfaction for a total project cost of $263,623.19. This amount reflects the original contract amount of $215,000.00 plus one (1) contract change order in the amount of $48,623.19 or 18 percent of the original bid amount. Staff recommends that the City Council accept al! work performed by Rokni Electric as compiete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $26,362.55. DISCUSSION The original 300 KW generator located at City Hali was unable to meet the amperage requirements of the new Police facility and the new central HVAC cooling system in the event of a power outage. The 2002-03 Capital Improvement Project provides funding for the replacement of the existing wiring, conduit, electrical circuits, materials and engineering required to match the additionai electrical load at the new Police facility and the centralized heating and cooling plant. The new larger 800 KW emergency generator is designed to meet the electrical demand of City Hall, Council Chambers, Police Facility and the centralized heating and cooling plant in the event of an extended power outage. The new generator included a soundproof enclosure to minimize the noise decibels, new communication conduits, and a 480-volt HVAC equipment service line for lower City Hall. LASER IMAGED Mayor and Council November 18, 2003 Page 2 Construction of the new Police facility resulted in three (3) separate projects progressing on parallel paths at one time. These projects had to culminate in sequence in order to complete the new police facility on time, demolish the old facility and at the same time, not interrupt power to the new facility and to City Hall. These three (3) projects included construction of the new Police facility, installation of the new 800 KW generator and demolition of the old police facility. Central to all three (3) projects was the task of redistributing electrical power to City Hall from the old PD. As the three (3) projects progressed, it became logisticaily apparent that the electrical generator project was the most logical and cost-effective project to complete the task of redistribution of electrical power to each facility. Time was of the essence in scheduling the interception and redistribution of the electrical feed from the old PD to City Hall. Therefore, a$48,623.19 change order was issued to Rokni Electric for installation of the infrastructure necessary to separate the electrical power supply for Lower City Hall from the old PD. The final cost reflects the original contract amount of $215,000.00 plus one (1) contract change order in the amount of $48,623.19 for the installation of a 480-volt electrical HVAC equipment service for lower City Hall, future outdoor lighting circuits and telephone communication conduits bringing the total project cost to $263,623.19. The terms and conditions of this project have been complied with and the work has been performed to staffs satisfaction for a total project cost of $263,623.19. Staff recommends that the City Council accept all work perFormed by Rokni Electric as complete and authorize the final payment to be made in accordance with the approved contract documents, subject to retention of $26,362.55 FISCAL IMPACT Funds in the amount of $314,979.88 were budgeted in the 2003-04 Capital Improvement Program (CIP) for the replacement of the City Hall emergency generator. RECOMMENDATION 1. Accept all work performed by Rokni Electric for the replacement of the City hall Emergency Generator project as complete. 2. Authorize the final payment to be made in accordance with the contract documents, subject to retention of $26,362.55. Approved: PM:GFL:DM:MA:dw --t,+~ 1~~1 William R. Kelly, City Manager ~n~''4~ ~~~'1~ ~~C.'i~sc~. .:::,~ ' ~ ~rn, c4~ A `NC~$~'ORAT&0~+00~ STAFF REPORT Public Works Services Deparhnent November 18, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo I Prepared by: Gary F. Lewis, General Services Man ger Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Acceptance - Annual Asphalt Concrete Overlav Proiect Recommendation: Accept all work performed by EC Construction Co. for the 2002-2003 Annual Asphalt Concrete Overlay Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $36,169.08. SUMMARY On May 20, 2003, the City Council awarded a contract to EC Construction Co. in the amount of $350,19Q.36 for the construction of the 2002-2003 Annual Asphalt Concrete Overlay Project. The terms and conditions of this project have been complied with and the work has been perFormed to staff's satisfaction for a total project cost of $361,690.75. This amount reflects the original contract amount of $350,190.36 plus two (2) contract change orders (CCO) totaling $10,500.39 or 3% above the original contract amount. Staff recommends that the City Council accept all work pertormed by EC Construction Co. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $36,169.08. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all City streets and established a five (5) year Pavement Management Plan to rehabilitate many of the lowest rated streets. The 2002/03 Capital Improvement Program includes the design and rehabilitation of 17 residential streets with approximately 12,400 lineal feet of asphalt. LASER IMAGED ~~ Mayor and City Council November 18, 2003 Page 2 An asphalt overlay is the application of a 2" thick mixture of'/:" and smaller aggregate and asphalt applied over the existing street pavement. This mixture, when combined with edge cold milling, is designed to rehabilitate older pavement surFaces where surface cracks and loss of surface material are evidenf. In addition to the work originally covered by the contract, the contractor also perFormed the following work. CCO # Description Amount 1 Construction of new sidewalks along McCulloch Avenue. $22,085.00 2 Change Orderto reflectfinal bid item quantities. <$~0,584.61> Total Change Orders $11,500.39 Staff recommends that the City Council accept all work performed by EC Construction Co. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $36,169.08. This amount reflects the original contract amount of $350,190.36 plus two (2) contract change orders (CCO) for $10,500.39 or 3% above the original contract amount for a total contract amount of $361,690.75. FISCAL IMPACT Funds in the amount of $452,724 were budgeted in the 2002-20o3 Capital Improvement Program for this project. RECOMMENDATION Accept all work perFormed by EC Construction Co. for the 2002-2003 Annual Asphalt Concrete Overlay Project as complete. 2. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $36,169.D8. Approved by: =" '='~ William R. Kelly, City Manager PM:GFL:dw Attachment .-- ~., r,-,~~ ! ii.,<..,.;,,,.it ~"+_:ii,r~.J LOCATIQN MAP SHEET 1 Y ~ ~ ~ ~ AY ELKI , 'L\ \ ~ , ~ J , o . cnnNO vicw nv , a n ~ a > 9 S ~ 6 i Z~ I f ~ Pj y w ~~ ~m ' o ~ n ~ <' 'P a a " u ~ P 2 ~A 'A(^ ? ` a on a Z r~ 3 ~ o y~ ANpPEa < ~ p Op . J > ; N Z . . ' W W . < Q O . ~~~ _^ LORALVN DR. a 5 N ' , N O R 0 'o < U < od z 5~ ' ~ ~ 8 0 . .. SIEFRn MADRE BL O Z S ~ ~ g ~ m ~ z z ~n viRCir~u , DR s~ F~ Q AV ~•9 ' t ' HIGMtANO OM(5 PAPN ~\ ~ a ~ ELEN = 90,P ~~ scNOO~ g F ~ 6 /\ , :~ < N.T.S. ' LOCATION MAP SHEET 2 ; 0 - ~ G 0 C S VZ/ ~ ~6 / oR nR50V.0A OR LL I ~ ~ ~ LL I U O \ ~ O U s ;. o ~ I ~~ 1= ~o~o~a . 0 ~ . .. ~ ~ BL Z O I I ~I SIEflFP ~ I .I ~ 1 ` Q J \ I I O ;~ ~ ~ ~ //U N.T.S. LOGATION MAP SHEET 3 m~ ~~ i~ > ~ L ~ i ~* ~~ S '~:' y ~ ~ ~ ~ ~ c ; a 1 ~uu5 W ! Ill I ~+."°'c ~ a : . ~ ~- ` a V ~e1 v ~ ~ .,~" a,` n ~ „ ~ 1` °1 a s ~ ~ . '~ ~ 11~ 3 7 ~ ~ ~ ~ ~ 1 1 ~ ~~ N.T.S. LOCATION MAP SHEET4 . , 2 r a -~ _F' °ES AV ~ Q VE ER Av COYLE _,J AV S r ~ LONG~EN ~ ~_ r ~ ~ 9 G Q ~ D C LL A~ LOVEJOY EDNUEI I ~ 'a W W I ~ I ~ W I ~ O ~ ~ ' Z ~ ¢ ~ ~ ¢ V = ~ SANDRA _.--~ F x N ~NE~ ~ ~ N ~ N.T.S. LOCATION MAP SHEETS ~ ~n, RPOHATDD~ f"°° '°°g STAF~ REPORT Fire Department DATE: November 10, 2003 TO: Mayor and City Council FROM: David R. Lugo, Jr., F~ Chief~j~~ By: Tony L, Trabbi , attalion Chief SUBJECT: Contract Award Recommendation - Communication Equinment Racommendation: Authorize the City Manager tn award the contract for communication equipment to three (3) vendors (Motorola, NIDA, and Communication Center) far their respective low bid items, not to exceed $188,600.00 for the repiacement and upgrade of communication equipment approved in the Capital Improvement Plan for FY 2003/2404. SUMMARY Approval of Staff's recommendation will allow the Fire Department to complete the first of three phases to upgrade/replace-obsolete communication equipment. Funds have been approved in the Capital Improvement and Equipment Plan for FY 2003/2004. Project numbers 187, 189, 191, and 193, in the Equipment Acquisition Pro~ram identify this plan. BACKGROUND In FY 2002/2003, the Verdugo Fire Communications Center announced it would be utilizing a new sophisticated communication format effective FY 2005/2006. This commtanication format is a Trunked Digital System that provides state-of-the-art emergency communications that will be utilized by all locai fire agencies. Communication equipment currently utilized by the Arcadia Fire Department will no longer be compatible in FY 2005/2006. Due to this transition, Fire Department Staff developed a three (3) yeaz plan that will a11ow the Department to be compatible with the Verdugo Dispatch Center and ali other local fire agencies by FY 2005YL006. DISCUSSION In Septembex 2003, Fire Department Staff solicited bids for communicarion equipment and accessories for the first phase of the three (3) year plan. Bid requests were sent to seventeen (17) vendors. Staff received six (6) responses, three (3) of which declined to bid, (Talley Communications, 911 Vehicle, and Radio Supply Corp.). Three (3) bids from Motorola, NIDA . Companies, and Communication Center resulted in low bids for certain items on a fourteen (14) item list. The vendors and their low bid items were as follows: LASERIMAGED ~l~ Mayor and City Council November 10, 2003 Page 2 MOTOROLA Item #1 Motorola ITHF Remote Mount Radios Item #2 Motorola IJHF Dash Radios Item #3 Motorola Dual Remote Mount Radios Item #6 Motorola X'I'S 3000 UHF' Portable Radios NIDA COMPANfES: Item #5 Motorola MT 2000 VHF Portable Radios Item #7 Vehicle Chargers XTS 3000 Item #7A Vehicle Chargers MT 2000 Item #10 Batteries.for MT 2000, Motorola Item #11 Batteries for EX 500, Motorola COMMUNICATION CENTER: Item #4 Kenwood~Radios Item #8 Six Unit Gang Chargers XTS 3000 Item #8A Six Unit Crang Chargers MT 2000 Item #9 Batteries for Visar Radio, Motorola Item #12 Batteries for XTS 3000, Motorola Item #13 Batteries for Analog Saber Radios, Motorola Item # 14 Batteries for Bendix King Radios After review; Staff recommends splitting the contract to the three (3) lowest bidders for their respective low bid items as listed above, and awarding the contract as follows: MOTOROLA: Item #1 Motorola LTHF Remote Mount Radios $3,982.73 X 18 =$71,689.14 Item #2 Motorola Uf~` Dash Radios $3,982.73 X 4 =$15,930.92 Item #3 Motorola Dual Remote Mount Radios $3,982.73 X 2 =$ 7,965.46 Item #6 Motorola XTS 3000 UFg' Portable Radios $3~934.16 X 8 =$31,473.28 Subtotal $127,058.80 Ta~c $ 10,42835 Total $137,541.15 Total Contract Award for Motorola: $137,541.15. !~-•rtt~y, ~i,a, ~-.'t5'~:'~~ ~..~:,,iX~~~ai~ i1.J~.ii Mayor and City Council Noveinlier I0, 2003 Page 3 NIDA CO1vIPANIES Item #5 Motorola MT 2000 VHF Portable Radios $1,177.50 X 21 = $24,727.50 Item #7 Vehicle Chargers XT3 3000 $ 300.00 X 0= 0 Item #7A Vehicle Chargers MT 2000 $ 257.00 X 0= 0 Item #10 Batteries for MT 200Q Motorola $ 63.00 X 114 = $ 7,182.00 Item #i l Batteries for EX 500, Motorola $ 75.00 X 4= $ 300.00 Subtotal: $32,209.50 Tax: $ 2.65728 Total: $34,866.78 Total contract award for NIDA Companies: $34,866.78. *Items #7 , and 7A are not needed at this time. COMMUNICATION CENTER: Item #4 Kenwood Radios '$924.36 X 10 = $9,243.60 Item #8 Six Unit Gang Chargers XTS 3000 $651.36 X 2 = $1,302.72 Item #8A Six Unit Gang Chazgers MT 2000 $651.36 X 0 = 0 Item #9 Batteries for Visar Radios $ 66.37 X 8 = $ 530.96 Item #12 Batteries for XTS 3000 Radios $106.20 X 8 = $ 849.60 Item #13 Batteries for Analog Saber Radios $ 76A1 X 1 = $ 76.01 Item #14 Batteries for Bendix King Radios $ 30.09 X 8 = $ 240.72 Subtotal $12,243.61 Tax $ 1.010.10 Total $13,253.71 Total contract award for Communication Center: $13,253.71. *Item #SA is not needed at this time. Motorola: $137,54115 NIDA Companies $ 34,866.78 Communication Center $ 13,253.71 TotaL• $185,661.64 for FY 2003/2004 _~,::-'~ . Mayor and City Council November 10, 2003 Page 4 FISCAL IMPACT The total cost to awazd.contracts to Motorola, NIDA Companies, and Communication Center is $185,661.64. A total of.$188;660.00 was approved by Council in the Gapital Improvement Plan for FY 2003/2004; under the Equipment Acquisition Program, and aze available for this request. REGOMMENDATION Stafl' recommends the City Council authorize the City Manager to award the contract for the communication equipment to the three (3) vendors (Motorola, NIDA Companies, and Communication Center) for their respective low bid items. Motorola: $137,54115; NIDA Companies: $34,866.78; and Communication Center:.$13,253.71. DRL:tIt Approved: `_]~ Ti.rwrs.,.+ ,~4~ Wiliiam R.. Kelly, Cit ager ~~~ . i STAFF REPORT Development Services Deparhnent Date: November 18, 2003 Ta Mayor and City Council From: Don Penman, Assistant City Manager/Development Services Director Martha Eros, Transportation Services Officer Subject: Recommendation: SUMMARY six (6) months On July 16, 2002, the Arcadia City Council approved a pilot non-emergency medical transportation program to provide transit to seniors and disabled persons to medical sites located outside the Arcadia.city limits. The 12-month program was implemented in September 2002 and the service is currently being evaluated for permanent integration into the Arcadia Transit dial-a-ride system. The Arcadia Senior Citizens Commission is requesting a six (6) month extension of the piVot program in an effort to market the program to the medical community. BACKGROUND Arcadia Transit has provided transportation to the general public to Methodist.Hospital and medical buildings located in the City since its inception in 1975. As a result of increasing costs associated with HMO health care systems and members being referred to medical professionals practicing in neighboring cities, the Arcadia Senior Citizens Commission (Commission) identified a need for transportation outside of the city limits to assist seniors and disabled persons to access health care providers. City staff, in cooperation with the Commission and the Recreation and Community Services Department, identified five facilities located beyond the Arcadia city limits to access medical appointments and outpatient treatment: Santa Teresita Hospital and City of Hope Medical Center in Duarte, Mountainview Dialysis Center in Monrovia, Kaiser Permanente Baldwin Park, and Huntington Memorial Hospital in Pasadena. The Non-Emergency Medical Transportation Program (Medical Program) was blended into Arcadia Transit dial-a-ride by increasing the level of contract service hours with, Southland Transportation Inc., the City's transportation provider. , The new program U MediaNi lrnelnn_Ccon. il Aqn.n_I L~I&03 LR~~R f~~~~;~GE~ ~~ utilizes existing vehicles, reservations and dispatch staff, trained drivers and administrative management. Appointments are available Monday through Friday, 8AM to 6PM, by advance appointment only in order to reserve a vehicle and accommodate regulardemand response:service. A total of 2;540 annual hours of service (10 hours x 254 weekdays) at a rate of $22.70 per hour and a flat passenger fare of $2.00 per one-way trip was programmed for the pilot program. Due to the location (distance) and travel time required to access the designated sites, each medical trip was projected at an average of one (1) one-way passenger trip per vehicle service hour, for a total annual productivity of 2,540 passenger trips. A$50,000 budget was approved to operate the pilot program for one year. DISCUSSION. During its 12-month pilot period, the Medical Program provided a total of 222 one-way trips, 8% of the projected 2,540 one-way passenger trips.' A total of 73.60 revenue hours were expended during the year, providing an average 37-minute one-way trip. Based on the number of trips and net hours of revenue service expended, the City of Arcadia is currently subsidizing approximately $17 per one-way trip. The most frequently requested destination were Santa Teresita Hospital in Duarte and Huntington Memorial Hospital in Pasadena: Location TrIqS Percent Distance Santa Teresita Hosp'ital 89 40% ` 5 miles Huntington Memorial Hospital 78 35% 10 miles Mountainview Dialysis 38 17% 4 miles Kaiser Permanente 15 7% 12 miles City of Hope 2 1% 6 miles Performance and ridership of the Medical Program is low. The Senior Citizens Commission is reque'sting an extension of the program in the hopes of raising awareness of the program to the Arcadia senior and disabled community and to medical centers: The Commission proposes identifying key medical offices {adjacent to the four hospitals) that clients are referred to and educating. office staff (at Methodist Hospital and private medical offices) of the available service. The Commission is also asking that private medical offices be added to the list of destinations-offices not included in the five approved medical sites. Depending on the location and distance of the site(s), staff will determine the feasibility of extending the service to other areas on an individual basis; though_other locatioris further away from the five approved "hubs" will likely lead to g~eater subsidies. - ~ Although the service demand and performance for the Medical Program is extremely low and the cost to operate the §ervice is high, City staff is recommending that the program be extended six (6) months to allow for additional ma~keting of the program to the community. City staff will 'return to the Arcadia City Council~ in March 2004 to recommend°the integration or termination of the Medical Program based on service 2 ^:MWicnVLnxnslun_Cnvna i I Itapuq, l I..I&03 _ . _,~ L.::..i:...~lta:.F i7~l..iY1 ` demand. Staff is suggesting that a significant increase in ridership must be experienced in order support the continued operation of the Non-Emergency Medical Transportation Program. FISCAL IMPACT $50,000 of Proposition C Discretionary funds is currently programmed in the Transit budget to support the non-emergency medical transportation seroice for senior and disabled residents of Arcadia. RECOMMENDATION THAT THE CITY COUNCIL APPROVE A SIX (6) MONTH EXTENSION OF THE NON- EMERGENCY MEDICAL TRANSPORTATION PILOT PROGRAM TO TRANSPORT ARCADIA SENIOR CITIZENS AND DISABLED PERSONS TO MEDICAL FACILITIES LOCATED OUTSIDE THE ARCADIA CITY LIMITS. Approved By: -`"-" "~ William R. Kelly, City Manager 3 ~, M~,~o,~~:..,z~~,~~ ~~~m,~ x,~„~_~,-~~-a,