HomeMy WebLinkAboutDecember 16, 2003
CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF
THE CITY CLERK
MINUTES
CITY COUNCIL OF THE CITY OF ARCADIA
and the
ARCADIA REDEVELOPMENT AGENCY
REGULAR MEETING
December 16, 2003
45:0229
The City Council and Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday,
December 16, 2003 at 6:00 p.m. in the Council Chambers Conference Room.
ROLL CALL PRESENT: Councilmembers Chang (arrived at 6:12 p.m.), Kovacic, Segal and Wuo
ABSENT: Councilmember Marshall
It was MOVED by Councilmember Kovacic, seconded by Councilmember Segal and
CARRIED on roll call vote to EXCUSE the absence of Councilmember Marshall.
AYES: Councilmembers Chang, Kovacic, Segal and Wuo
NOES: None
AUDIENCE PARTICIPATION
None.
1. STUDY SESSION
1a
REGIONAI.FlRE David Lugo, Arcadia Fire Chief, explained in detail the Regional Fi~e Training Program,
TR,4INING stating in part, on October 21, 2003, the City Council accepted a Congressionally Mandated
PROGR4M Grant of $298,000 from the Bureau of Justice Assistance (BJA) for development of a
regional training program. The training program addresses the pressing need to train first
responders to be prepared to manage incidents of terrorism or Weapons of Mass
DesVuction (WMD). The program will be comprised of both classroom style training, and
skills training and assessment. The Regional Training Program will be designed to prepare
Arcadia's first responders and those in the neighboring communities of Alhambra, Monrovia,
Monterey Park, San Gabriel, San Marino, Sierra Madre, and South Pasadena so that all
regional first responders meet the training needs to respond to an incident of terrorism.
The City Council RECESSED at 635 p.m., and RECONVENED in the Council Chambers for
the Regular Meeting at 7:00 p.m.
WVOCATION Reverend John Payton, Temple City Church of the Nazarene
PLEDGE OF Jim Barrows
ALLEGIANCE
ROLL CALL PRESENT: Councilmembers Chang, Kovacic, Segal and Wuo
ABSENT: Councilmember Marshall
ERSER (MAGED ~y16/03
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45:0230
It was MOVED by Councilmember Chang, seconded by Councilmember Kovacic and
CARRIED on roll call vote to EXCUSE the absence of Councilmember Marshall.
AYES: Councilmembers Chang, Kovacic, Segal and Wuo
NOES: None
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
None.
ORD. & RES. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Chang and CARRIED
READ BY on roll call vote as follows that ordinances and resolutions be read by title only and that the
TITLE ONLY reading in full be WAIVED.
AYES: Councilmembers Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Councilmember Marshall
PRESENTATIONS
3.
CHP Mayor Wuo, Police Chief Hinig, Califomia Highway Patrol and Auto Club representatives
(Officer Barley) presented an award honoring Arcadia Police Officer Robert Bartley, for arresting four car
thieves and recovering eight other slolen cars.
4.
PARKING Mayor Wuo presented plaques of appreciation, in recognition of their services to the
DIST. CMSN. community, to members of the Parking District Commission: Dr. Mahlon Chinn, Gilbert
(Chinn, Johns, Stromsoe, William Wong and Martin Wood. The Parking District Commission has been
Stromsoe, recently disbanded by the City at the request of the Commissioners. Commissioner Jeff
Wong and Johns was not present this evening.
Wood)
5.
CITIZEN OF Mayor Wuo presented the December, 2003 Citizen of the Month Award to Carol Libby, the
THE MONTH first Curator of the Arcadia Historical Museum, stating in part tfiat, Carol's marvelous
AWARD enthusiasm for things of an historical nature was exactly the characteristic tFie City was
(Libby) looking for in a Museum Curator. Carol's many extracurricular activities include founding of
the Alpha Auxiliary; involvement with the PTA; and, membership in the Arboretum's Los
Voluntarios. The City is very fortunate to have someone like Carol who can appreciate the
rich, historical legacy of the community and share her knowledge and insights with young
and old.
6. .
CITIZEN OF Mayor Wuo presented the December, 2003 Citizen of the Month Award to David Wang,
THE MONTH Presid.ent of the Arcadia Chinese Association for 2001-2002. Mayor Wuo noted ihat during
AWARD David's Presidency, the Association sponsored or participated in several community
(Wang) activities; including a voter registration drive; the Arcadia Chember of Commerce Festival of
Food; a fund-raiser for the Arcadia Red Cross; a Halloween candy give-away; a Candidate
Forum; the annual City staff appreciation luncheon; Lucky Baldwin Picnic; and, involvement
in Law Day.
On behalf of the Arcadia Chinese Association David Wang presented a painting to the City.
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7. PUBLIC HEARING
7a.
RESOLUTION Consideration of the report and recommendation to adopt Resolution No. 6409, authorizing
NO. 6409 the Arcadia Police Department to use funds ailocated from the Citizens' Option for Public
FUND ALLOC. Safety-Supplemental Law Enforcement Services Fund (COPS-SLESF) for the purpose of
COPS-SLESF front line police services.
(Front Line
Police Svcs.) Each year, the State Legislature considers supplemental funding for local police departments
(ADOPTED) under the COPS program. The annual decision to fund COPS is based upon budget
priorities and available funds. The COPS program distributes State funds to local cities on a
per capita basis. Recipient cities are required to deposit the State funds in a local
Supplemental Law enforcement Services Fund (SLESF) to be expended only for equipment
and services requested by the Chief of Police and approved by the City Council.
This year Arcadia received $100,000 in COPS-SLESF funds, and by the end of December
31, 2003, the department will have a balance of $19,730. Staff proposed to spend those
funds on the following equipment and services; 1- continue the existing Crime Anatyst
position ($73,700); and, 2- continue the existing Court Liaison position ($44,100). Even
though there is not enough money to fund both positions, the State will be making another
$100,000 allocation to the City next year which will provide enough funds to pay for salaries
and benefits.
Mayor Wuo OFENED the Public Hearing. No one came forward to address the City Council.
It was MOVED by Councilmember Chang, seconded by Mayor Pro tem Segal and CARRIED
on roll call vote to CLOSE the Public Hearing.
AYES: Cou~cilmembers Chang, Kovacic, Segal and Wuo
NOES: Nbne
ABSENT: Councilmember Marshall
It was MOVED by Councilmember Chang, seconded by Mayor Pro tem Segal and CARRIED
on roil call vote as follows to ADOPT RESOLUTION NO. 6409 entitled: "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE
ARCADIA POLICE DEPARTMENT TO USE FUNDS ALLOCATED FROM THE CITIZENS'
OPTION FOR PUBLIC SAFETY-SUPPLEMENTAL LAW ENFORCEMENT SERVICES
FUND (COPS-SLESF) FOR THE PURPOSE OF FRONT LINE POUCE SERVICES.
AYES: Councilmembers Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Councilmember Marshall
AUDIENCE PARTICIPATION
Jim Barrows, 611 West Camino Real, wished a Happy Holiday to everyone and expressed
congratulations to City staff for a wondertul Snow Festival. Mr. Barrows requested that
everyone give a special thought to American troops protecting American rights in Iraq. In
addition, Mr. Barrows announced his oandidacy for the City Clerk position in the April 2004
General Municipal Election and expressed appreciation to City Clerk, June Alford for her
many years of dedicated service.
John Wanq, Grand Executive, Chinese American Citizens Alliance, presented a brief
overview of the Chinese Exclusion Act, that took place in 1882, prohibiting Chinese people
from entering the United States, and requested the City Council commemorate the 60th
Anniversary of the Chinese Exclusion Act on December 17th.
12/16103
45:0232
Richard Sandona, retiring Police Captain, expressed appreciation to Councils, past and
present, staff and citizens for the support he received in his 33-year career with the Arcadia
Police Department.
Mav Lina Yu, President, First Avenue Middle School PTSA, invited the City Council to attend
the "Career Day Program", and be one of the guest speakers.
Natalia Porche, South Coast Air Quality Management District, introduced herself as the
liaison lo the San Gabriel Valley. Ms. Porche explained in detail the agency and its plans.
AQMD is a government agency responsible for leading this region to compliance with state
and federal clean air standards.
8. MATTERS FROM ELECTED OFFICIALS
CHANG Counciimember Chang expressed appreciation to Captain Richard Sandona for all he has
(Sandona & done for the Police Department and for the City. Dr.-Chang also expressed congratulations
Award to recipients of the Citizen of the Month Awards and Parking District Commissioners.
Recipients)
(VLF Backfill) Dr. Chang felt that the City should take an active role in handling the financial situation
created by lack of Vehicle License Fee backfill. He suggested a hiring freeze for new safety
staff and deferment of all non-essential capital projects.
(Altrio Comm.) Dr. Chang noted that citizens can address their concerns and questions with regard to Altrio
Communications to the City Manager's o~ce and talk to Cindy Flores, Special Assistant to
the CityManager.
(Child Health Dr. Chang encouraged everyone to support the Arcadia Child Health Council, an
Council) organization that helps.needy children. Dr. Chang presented a check to the Arcadia Child
Health Council stating that this organization will get continuous support from the Arcadia
Kiwanis Club which he is curtently serving as president.
(City Staf~ Dr. Chang expressed appreciation to City staff for their dedication and hard work and wished
everyone a happy holiday season.
KOVACIC Councilmember Kovacic extended best wishes to Councilmember Gail Marshall, and wished
(Marshall) her a speedy recovery.
(Award Mr. Kovacic congratulated Mayor Wuo for a wonderful grand finale of the Centennial Year
Recipients) this evening, which started off with a presentatlon for crime fighting to officer Bartley;
celebration of some leading actors in town including Carol Libby and David Wang; and,
presentations to Parking District Commissioners. He also expressed appreciation to Captain
Rick Sandona for his service to the City and his numerous accomplishments.
(New Year Mr. Kovacic suggested some new years resolutions for all to embrace. "Keep the community
Resolutions) spirit of the centennial alive in 2004 and beyond; not look to the City to solve all problems,
each should take the initiative to pick up tresh when they see it, retum shopping carts, report
gra~ti and basically become a team mate with the City in keeping this a beautiful community;
shop in Arcadia; get out and meet your neighbors; plan some street parties; get more
involved' in the City by volunteering; and, continue to support and promote school and
community events".
Mr. Kovacic noted his goals for 2004. "i would like to see Arcadia maintain its conservative
fiscal and budgetary policies, closely monitor spending and pursue compatible economic
development; finalize plans for three impoAant projects: converting Fire Station 106 to a
headquarters station and replacing the outdated Fire Station 105, building a youth center and
12/16/03
4
45:0233
upgrading City Hall facilities; consider available opportunities to build low income and senior
housing; continue to explore appropriate development at Santa Anita Park that is consistent
with the City's goal of maintaining live horse racing and the quality of life in Arcadia; keep, a
watchful eye on proposed legislation including the efforts to backflll VLF which is an
important asset for the City of Arcadia; also keep a watchful eye on the proposed initiative
that would permit slot machines at race tracks in California; continue to tighten up our
development and sign regulations and increase code enforceme~t; continue to initiate
community events and programs especially for seniors and youth; and, maintain a close
working relationship with the Arcadia Unified School DistricY'. Mr. Kovacic wished everyone
a Happy New Yeac
SEGAL Mayor Pro tem Segal congratulated the recipients of the Citizen of the month Awards.
(Award
Recipients)
(Marshall) Mr. Segal wished Councilmember Marshall his best and hoped to see her back as soon as
possible.
(Sandona) Mr. Segal wished Captain Sandona the best on his next endeavor in life.
(Holiday Mr. Segal encouraged everyone to find a reason to help others, and do something special for
Season) somebody else who is less fortunate. Mr. Segal wished everyone a healthy and happy
holiday and New Year.
WUO Mayor Wuo wished Councilmember Marshall a speedy recovery.
(Marshall)
(Altrio Comm.) Mayor Wuo referred to an article in the newspaper with regard to Altrio Communication and
reassured subscribers that their service wiil not be interrupted.
(Holiday Mayor Wuo expressed appreciation to City staff and volunteers for putting on all the events
Season) for the Centennial Celebration year. The Mayor wished everyone a happy holiday season
and a great 2004.
ALfORD City Clerk June Alford announced that nominations for the April 13, 2004 Ciry election will
(City open on December 22, 2003 tor two members of the City Council and a City Cierk.
Election)
9. THE CITY COUNCIL RECESSED TO ACT AS
THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL PRESENT: Agency Members Chang, Kovacic, Segal and Wuo
ABSENT: Agency Member Marshall
it was MOVED by Agency Member Segal, seconded by Agency Member Kovacic and
CARRIED on roll call vote to EXCUSE the absence of Agency Member Marshall.
AYES: Agency Member Chang, Kovacic, Segal and Wuo
NOES: None
AUDIENCE PARTICIPATION
None.
12l16/03
45:0234
10. CONSENT ITEMS
1Da. '
MINUTES APPROVED the Minutes of the December 2, 2003 Regular Meeting.
(Dec. 2, 2003)
10b.
FY 2002-03 APPROVED the State Mnual Report for FY 2002-2003 and the State Housing and
STATE Community Development Report for FY 2002-2003 and forward them to the City Council.
ANNUAL RPT.
& STATE
HOUSING &
COMMUNITY
DEV.REPORTS
THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 10a AND b
APPROVED ON MOTION BY AGENCY MEMBER CHANG, SECONDED BY AGENCY
MEMBER SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS.
AYES: Agency Members Chang, Kovacic, Segal and W uo
NOES: None
ABSENT: Agency Member Marshatl
ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to December 17, 2003 at
7:30 a.m., in the Council Chambers Conference Room for a meeting with Supervisor Michael
Antonovich.
THE CITY COUNCIL RECONVENED
11. CONSENT ITEMS
11a.
MINUTES APPROVED the Minutes of the December 2, 2003 Regular Meeting.
(Dec. 2, 2003)
11b.
CONTINUE DETERMINATION to CONTINUE the emergency action with regard to Resolution No. 6385
EMERGENCY which was adopted August 19, 2003, authorizing an emergency contract to remove
ACTION underground tanks and install above ground tanks and/or related facilities at the City Service
(Underground Center and Fire Stations 105 and 106.
Tanks - City
Service Ctr. &
Fire Stations
105 8 106)
11c.
ORDINANCE ADOPTED ORDINANCE NO. 2185 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF
NO. 2185 THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE BY
T.A. 2003-003 DELETING SECTION 9275.1.8 AND BY AMENDING SECTION 9275.1.43 AND ARTICLE
(Church uses) IX, CHAPTER 2, PART 2 PERTAINING TO CHURCH USES,"
11d.
RESOLUTION ADOPTED RESOLUTION NO. 6410 entitled: "A RESOLUTION OF THE CITY COUNCIL OF
N0.6410 THE CITY OF ARCADIA, CALIFORNIA, APPROVING AND ADOPTING A SIDEWALK
(Sidewalk TRANSITION PLAN PURSUANT TO THE AMERICANS WITH DISABILITIES ACT'.
Transition Plan)
12/'16/03
45:0235
11 e.
RESOLUTION ADOPTED RESOLUTION NO. 6411 entitled: "A RESOLUTION OF THE CITY COUNCIL OF
N0.6411 THE CITY OF ARCADIA, CALIFORNIA, SUPPORTING ASSEMBLY BILL 712 (LIU)
(AB712- AMENDING THE EXISTING lOS ANGELES TO PASADENA METRO BLUE LINE
L.A to CONSTRUCTION AUTHORIT'Y LEGISLATION TO PROVIDE THE CITIES LOCATED ON
Pasadena THE GOLD LINE PHASE II CORRIDOR WITH EQUAL REPRESENTATION ON THE GOLD
Metro Blue LINE GOVERNING BOARD."
Line)
In response to a Council query, City Manager Kelly noted that Assemblywoman Carol Liu
introduced Assembly Bill 712 (AB-712) before the California State Assembly in February
2003, proposing amendments to the existing Governing Board representation on the Los
Angeles to Pasadena Metro Blue Line Construction Authority.
11 f.
FY 2002-03 APPROVED the State Annual Report for FY 2002-2003 and the State Housing and
STATE Community Development Report for FY 2002-2003; and, AUTHORIZED staff to forward the
ANNUAL RPT. reports to the State Controller and the State HCD.
& STATE
HOUSING &
COMMUNITY
DEV.REPORTS
11g.
ACCEPT ACCEPTED all work performed by Ortco Inc. for the Replacement and Rehabilitation of
WORK Infrastructure and Playground Equipment at City Parks as complete; and, AUTHORIZED
(Replcmnt. 8 final payment to be made in accordance with the contract documents, subject to a retention
Rehab. of $8,021.43
Infrastructure &
Playground
Equipment)
11h.
PROF. SVCS. AWARDED a one (1) year Professional Services Agreement in the amount of $59,043 to
AGREEMENT Truesdail Laboratories, Inc. for water testing services; and, AUTHORIZED the City Manager
(Wtr. Testing and City Clerk to EXECUTE a contract in a form approved by the City Attorney.
Services)
11 i.
AWARD AWARDED a contract in the amount of $40,950.00 to CLS Landscape Management, Inc. for
CONTRACT the 2003-2004 Median Landscape Improvements; and, AUTHORIZED the City Manager and
(2003-2004 City Clerk to EXECUTE a contract in a form approved by the City Attorney.
Landscape
Improvement)
11j.
PAYMENT APPROVED a total payment of $16,843.59 to ATAC for professional air quality monitoring
(Hazardous services during the demolition of the former police station; and, AUTHORIZED staff to make
Waste Air a final payment to ACT of $10,433.34 for the balance owed.
Monitoring
Svcs.)
11 k.
AWARD AWARDED a contract in the amount of $239,475.50 to Layne Christensen Company for the
CONTRACT rehabilitation of the Orange Grove Well 1A and Live Oak Well; and, APPROPRIATED an
(Orange Grove additional $89,000.00 from the water fund to the project budget; and, AUTHORIZED the City
Well 1A & Manager and City Clerk to EXECUTE a contract in a form approved by the City Attorney;
12/16/03
7
45:0236
Live Oak Well and, WAIVED any informalities in the bid or bidding process.
Rehab.)
111.
VEHICLE AUTHORIZED the City Manager to EXECUTE a contract with Longo Toyota of EI Monte in
PURCHASE the amount of $46,588.63 for'the purchase of two (2) Toyota Prius Hybrid Altemative Fuel
(Hybrid Vehicles.
Alternative
Fuel Vehicles)
THE PRECEDING CONSENT ITEMS 11a, b, c, d, e, f, g, h, i, j, k and I APPROVED ON
MOTION BY COUNCILMEMBER SEGAL SECONDED BY COUNCILMEMBER KOVACIC,
AND CARRIED ON ROLL CALL VOTE AS FOLLOWS:
AYES: Councilmembers Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Councilmember Marshall
ADJOURNMENT At 8:10 p.m. the City Council Regular Meeting ADJOURNED to December 17, 2003 at 7:30
(Dec. 17, 2003) a.m., in the Council Chambers Conference Room for a meeting with Supervisor Michael
Antonovich.
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~' June D. Alfor , qiry Clerk
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12/16/03
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'"°°~~A.==~-~•°° STAFF REPORT
Police Deparhnent
DATE: December 16, 2003
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Police~_<~
By: Nancy Chik, Management Analys~~
SUBJECT: Resolution No. 6409 authorizina the Arcadia Police Department to use
funds allocated from the Citizens' Ontion for Public Safetv-
Recommendation: Adopt
Summarv
This steff report explains the Citizens' Option for Public 5afety (COPS) program
and requests approval of Resolution 6409, which will authorize expenditure of
funds for spec~c law enforcement purposes.
Backstround
Each year, the State Legislature considers supplemental funding for local police
departments, under the COPS program. The annual decision to fund the COPS
program is based upon budget priorities and available funds. Although the
program has been funded the past eight years, the COPS program funding
continues on a year-to-year basis.
The intent of the COPS program is to enable local police agencies to enhance
public safety by purchasing equipment and/or services otherwise unavailable to
them through their respective budgets.
The COPS program distributes State funds to local cities on a per capita basis.
Recipient cities are required to deposit the State funds in a local Supplementai
Law Enforcement Services Fund (SLESF) to be expended only for equipment and
services requested by the chief of police and approved by the City Council.
Each year, the police chief submits a list of the items and/or services to be
expended with COPS-SLESF funds. The City Council reviews and approves the
expenditures. The State has placed the following limitations on the funds:
LASER 1-d~h~~.i. EXHIBIT "A"
3p
,
1. They must be used for front line police services in accordance
with a plan submitted by the chief of police;
2. Their use must not supplant what has been or should be
general fund expenditures, and;
3. The spending plan must be submitted to the State for audit
purposes.
Discussion
in November, we received $100,000 in COPS-SLESF funds, and by the end of
December 31, 2003, we will have a balance of $91,730. The timing of the State
fund allocation coincides with our mid-year budget; therefore, the new funds
received will be integrated with our current account balance. Even though there is
not enough money to fund our positions requested below, the State will be making
another $100,000 altocation to the City next year, wliich will provide enough funds
to pay for the salaries and benefits.
We propose to use the grant to fund the following positions:
1. Continue the existing Crime Analyst position ..::..............................$73,700
2. Continue the existing Court Liaison position ...................................$44,100
Total ............................................................................................. $117,800
Crime Analvst Position. With Council approval in 1997,. the Department createii a
Crime Analysis Unit with COPS-SLESF funds. Since that time, the position has
proven itself to be highly effective in evaluating crime patterns and trends as well
as tracking criminal activities of known offenders and recidivists. The Department
proposes to continue funding the crime analyst position's salary and benefits from
the COPS-SLESF fund.
Court Liaison Position. The City Council, in the 1997 COPS funding, also
authorized ttie court liaison officer position. The Department staffs the position
with a non-sworn Community Service Officer (CSO) and proposes to continue
funding the.position's salary and benefits from the COPS-SLESF fund.
This position is responsible for coordinating the filing of cciminal cases with the
District Attorney's Office, monitoring the status of cases, and ensuring that
dispositions of cases are properly recorded for reporting to the Department of
Justice. The liaison position is critical because it frees police detectives to
dedicate their time to case investigation and follow-up. Without a court liaison
officer, detectives would have to spend valuable hours filing cases, tracking
dispositions, and the overall effectiveness of the Investigations Bureau would be
diminished.
Fiscallmaact .
None. These expenditures have no impact upon the City's General Fund.
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Recommendation
Adopt Resolution No. 6409 to use funds allocated from the Citizens' Option
for Public Safety-Supplemental Law Enforcement Fund (COPS-SLESF) for
the purpose of front line police services.
Attachment: Resolution No. 6409
Approved:
~
William R. Kelly, City Manager
RESOLUTfON NO. 64~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AUTHORIZING THE ARCADIA
POLICE DEPARTMEN7 TO USE FUNDS ALLOCATED
FROM THE Cft7ZENS' OPTION FOR PUBLIC SAFETY-
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND
(COPS-SLES~ FOR THE PURPOSE OF FRONT LINE
POLICE SERVICES.
WHEREAS, Citizens' Option for Public Safety-Supplemental Law Enforcement
Services ~und (COPS-SlESF) alfocates funds from the State to the City of Arcadia for
front line police services and requires the Chief of Police of the locai jurisdiction to submit
a plan for usirg tlie funcfs; and
WHEREAS, the Chief of Police has submitted a written request (attached
Exhibit A) to the Cily Council specifying frorrt line law enforcemerrt programs. that are
necessary to meet the needs of Arcadia, with information as to the personnel,
equipmerrt, and programs that are necessary to meet those needs.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. A duly noticed public hearing was conducted on December 16,
2003, to consider the Police ChiefS request for needed front line law enforcement
services.
SECTION 2, Having cbndacted a public hearing, the City Councii authorizes
the expend~ure of funds allocated from COPS-SLESF to continue funding the existing
crime analyst and court liaison positions.
LASERIMAGED
3p
SECTION 3. The City Council determines and finds that the requests as set
forth in Section 2 abbve comply with the requirements of Sections 30061 et seq. of the
Govemment Code.
SECTIOPI 4. The City Clerk shalt certify to the adoption of this Resolution.
Passed, approved arni adopted this 16th day of December , 2003.
/s/ Joxrr woo
Mayor of the City of Arcadia
ATfEST:
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City Clerk
APPROVED AS TO FORM:
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City Attomey
STATE OF CALIFORNIA )
COLTNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolurion No. 6409 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regulaz
meeting of said Council held on the 16th day of December, 2003 and that said
Resolurion was adopted by the following vote, to wit:
AYES: Council Member Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Council Member Marshall
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City Clerk of the City of Arcadia
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December 16, 2003
A
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STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director~~
Prepared by: Gary F. Lewis, General Servic s M nager
SUBJECT:
Recommendation: City Council to determine by at least a four-fifths
(415) vote, that there is need to continue this emergency action
SUMMARY
On August 19, 2003, the City Council adopted Resolution 6385, a resolution of the City
Council of the City of Arcadia, California, authorizing an emergency contract to remove
underground tanks and instali above ground tanks and/or related facilities at the City
Service Center and Fire Stations 105 and 106.
Pursuant to Section 4 of Resolution No. 6385 and pursuant to the California Public
Contract Code, the City Council is required at every Council meeting until project
completion to determine that the emergency continues concerning the public works
project to remove underground tanks and install above ground tanks and/or related
facilities at the City Service Center and Fire Stations 105 and 106. The City Council is
required to determine by.at least a four-fifths (4/5) vote that there is need to continue
this emergency action.
DISCUSSION
As provided for in Section 2842.5 of the Arcadia Municipal Code and in Sections 20168
& 22050 of the Public Contract Code, in the case of an emergency, the City Council
may pass a resolution by at least a four-fifths (4/5) vote declaring that in the public
interest and necessity demand the immediate expenditure of money to safeguard life,
health or property. It is recommended that the City Council determine, by at least a
four-fifths (4/5) vote, that there is need to continue this emergency action.
LASER l~JlAG~D
Mayor and City Council
December 16, 2003
Page 2
FISCAL IMPACT
Funds for this project are provided in the 2003-2004 Capital Improvement Program
Budget in the amount of $345,000. Funds have also been appropriated in the amount
of $122,000, $64,0~0 from the Water Fund and $58,000 from the Capital Outlay Fund,
for construction and contingencies for a total budget amount of $467,000.
RECOMMENDATION
City Council to determine by at least a four-fifths (4l5) vote, that there is need
to continue this emergency action
Approved:
PM:GFL:dw
Attachment: Resolution No. 6385
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William R. Kelly, City Manager
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Nc~R+'oaeTao.~°
~ °° STAFF REPORT
Development Services Department
December 16, 2003
TO: Mayor and City Council
FROM: Don Pen , Assistant City Manager/Development Services
Director ~
By: Donna Butler, Community Development Administrator~
G~ `--~
SUBJECT: ORDINANCE NO. 2185 - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA AMENDING
THE ARCADIA MUNICIPAL CODE BY DELETING SECTION
9275.1.8 AND BY AMENDING SECTION 9275.1.43 AND
ARTICLE 9. CHAPTER 2. PART 2 PERTAINING TO CHURCH
USES
Recommendation: Adopt Ordinance No. 2185
BACKGROUND
The City Council at its December 2, 2003 meeting voted 5-0 to introduce
Ordinance No. 2185 amending the Arcadia Municipal Code pertaining to church
uses.
The definition of Churches as set forth on Page 2 of Ordinance No. 2185 has
been revised to read:
"9220.16.1. 'Church or Place of Worship' is a building for regular
assembly for religious worship that is used primarily for such purpose,
which may or may not contain accessory activities that are customarily
associated therewith, and which may or may not contain the place of
residence for ministers, priests, nuns, rabbis or others who lead religious
worship on the premises. Church or place of worship shall not include
such nontraditional accessory uses as retail sales of non-religious and
non-church related goods, residential uses (other than as permitted
hereinabove), or sports and/or entertainment facilities when not used for
church purposes or when rented out for revenue purposes."
LAS~R I~IfiGED ~
Attached is City Council Ordinance No. 2185:
ORDINANCE NO. 2185 - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARCADIA. CALIFORNIA
AMENDING THE ARCADIA MUNICIPAL CODE BY
DELETING SECTION 9275.1.8 AND BY AMENDING
SECTION 9275.1.43 AND ARTICLE 9. CHAPTER 2, PART 2
PERTAINING TO CHURCH USES
RECOMMENDATION
That the City Council adopt Ordinance No. 2185.
APPROVED BY: """"='°'~
William R. Kelly, City Manager
Attachment: Ordinance No. 2185
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ORDINANCE N0. 2185
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA AMENDING THE ARCADIA MUNICIPAL
CODE BY DELETlNG SECTION. 9275.1.8 AND BY AMENDING
SECTION 9275.1.43 AND . ARTICLE IX, CHAPTER 2, PART 2
PERTAININGTO CHURCH USES.
_... _ . __ _ _ . _. ._ ._.
WHEREAS, this text amendment T.A. 2003-003 was initiated by the
Development Senrices Department to delete Section 9275.1.8 of the Arcadia Municipal
Code allowing churches in all zones with a conditional use permit and amending
Section 9275.1.43 to aliow churches in the R-O, R-1, R-2 and C-O zones with an
approved conditionat use permit and adding a definition of "Church or Place of
Worship" to Article IX; Chapter 2, Part 2"Definitions"; and
WHEREAS, on October 28, 2003 a public hearing was held before the Planning
Commission on said matter at which time all interested persons were given fuli
opportunity to be heard and to present evidence; and
WHEREAS, the Planning Commission at said meeting voted 4-0 with one
member absent to recommend to the City Council approval of T.A. 2003-003; and
WHEREAS, on December 2, 2003, the City Council held a public hearing on
said text amendment; and
WHEREAS, as part of the record of this hearing, the City Council reviewed and
considered:
• 1. All staff reports and related attachments and exhibits submitted by the
Community Development Division of the Development Services Department to the City
Council;.
2. The record of the Planning Commission hearing regarding text
amendment T.A. 2003-003; and
3. All letters, information and material presented as part of the public
testimony at the City Council public hearing on December 2, 2003, including the staff
reports and all documentation presented at the public hearing; and
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
LASER IMAGED
y~
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
Section 1. The factual data submitted by the Development Services Department
in the attached report is true and correct.
Section 2. The City Council finds:
_ L That the__a_pproval. of,this text amendment will_not_be detrimental to the public
_ _
health or welfare or injurious to the property or improvements in such zone or vicinity.
2. That the approva~ of this text amendment will not have the potential for
causing a significant effect on the environment and is, therefore, categorically exempt
from CEQA per Sections 15061(b)(3) and 15378(b)(2).
3. That approval of this text amendment provides religious uses a reasonable
opportunity to locate . within the City's borders and does not violate the First
Amendment or the Religious Land Use and Institutionalized Persons Act (RLUIPA).
Section 3. The Arcadia Municipal Code is amended by deleting Section
9275.1.8.
Section 4. Section 9275.1.43 of the Arcadia Municipal Code is amended to
read:
"9275.1.43. CHURCHES. R-O, R-1, R-2, R-3 and C-0 zones."
Section 5. Section 9220.16.1 is added to the Arcadia Municipal Code to read:
"9220.16.1. 'Church or Place of Worship' is a building for regular assembly for
religious worship that is used primarily for such purpose, which may or may not contain
accessory activities that are customarily associated therewith, and which may or may
not contain the place of residence for ministers, priests, nuns, rabbis or others who
lead religious worship on the premiseS. Church or place of worship shall not include
such nontraditional accessory uses as retail sales of non-religious and non-church
related goods, residential uses (other than as permitted hereinabove), or sports and/or
entertainment facilities when not used for church purposes or when rented out for
revenue purposes."
Section 6. The City Clerk shall certify to the adoption of this Or~linance and
shall cause a copy of the same to be published in the official newspaper of said City
within fifteen (15) days after its adoption.
-2- 2185
Passed, approved and adopted this lbthday of December , 2003.
/g/ soxx wuo
• Mayor of the City of Aroadia
_ _ _ _ __ __. _
ATTEST:
~~~~
City Clerk of the Ciry of Arcadia
APPROVED AS TO FORM:
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Stephen P. Deitsch, Ci4y Attorney
-3- 2185
STATE OF CALIFORNIA )
COLJNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the
foregoing Ordinance No. 2185 was passed and adopted by the City Council of the City
_ __ _ _ _ __ .
of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting
of said Council held on the 16th day of December, 2003, and that said Ordinance was
adopted by the following vote, to wit:
AYES: Councilmember Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Council Member Marshall
~~ ~
City Clerk of the City of Arcadia
4
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A
`"°°RP~~T~°-~•°~ STAFF REPORT
Public Works Services Department
December 16, 2003
To: Mayor and City Council
From: Pat Malloy, Public Works Services Director//_-~) ~
Prepared by: Gary F. Lewis, General Services/Man ger
Mark Rynkiewicz, Associate Civil Engineer
Subject: Resolution No. 6410. approvinq the Citv of Arcadia's ADA Sidewalk
Transition Policv
Recommendation: Adopt
Summarv
The Americans with Disabilities Act (ADA), with its recent interpretations by courts,
specifies that cities must provide and/or have a policy to provide overall access to its
existing sidewalks to all qualified individuals with disabilities. Currently, some of the
City's sidewalks have more limited access and obstructions, that may limit their use by
some disabled individuals (i.e. lacking ramps or having ohstructions caused by trees,
fire hydrants, etc.).
Most of the City's facilities were built before the ADA's enactment; therefore, they were
not required to be constructed into compliance with ADA standards. However, the ADA
requires that cities establish a"transition plan" to bring existing city facilities into
compliance as time permits, to provide access to the programs, facilities and services it
provides.
Staff recommends that the City Council adopt Resolution No. 6410 approving the City
of Arcadia's ADA Sidewalk Transition Policy to guide planning and construction for
modifying existing facilities and building new facilities to provide access.
Discussion
Title II of the Americans with Disabilities Act (ADA) prohibits discrimination by public
agencies against individuals with disabilities in all public services, programs, and
activities. Recent court decisions have determined that cities' sidewalks are a program
of cities and therefore when viewed in its entirety, must be accessible to individuals with
disabilities (i.e., grade/slope, and passage clearances around obstacles that would
impede the normal flow of traffic).
~~ d,
LASER I~°~AGED 3~
. .,.
Mayor and City Council
December 16, 2003
Page 2
Staff has followed ADA regulations in new construction as outlined in Title II of the
Americans with Disabilities Act. However, recent court decisions have interpreted the
Act to require modifications of existing sidewalks to provide overall accessibility. Courts
have recognized that not all modifications can be completed immediately, but will
require that a plan to complete an inventory of existing facilities and a policy to transition
them to provide overall access be established. To comply, staff developed the following
proposed policy and transition plan that addresses modifying existing sidewalks to make
them accessible in accordance with the current regulations for sidewalks, as funding
becomes available. A copy of the proposed policy and plan are available in the City
Managers office for review.
Policv
The proposed ADA Sidewalk Policy is a general guideline towards transitioning City
owned sidewalks into fully accessible sidewalks in compliance with current ADA
regulations. The policy addresses sidewalk access, sidewalk passage, and sidewalk
geometry (i.e., grade and slope), which directly impact disabled individuals' ability to use
sidewalks .
Additionally, this policy is designed to provide safe and accessible public facilities to as
many citizens as possible. The objective is to provide comfortable safe facilities with
unobstructed access and clear passage to all sidewalks. The plan for accomplishing
this transition plan will be based on the following priorities and availability of funds:
1. Govemment Offices/Facilities, Transportation Facilities, and any location
requested by a resident or individual with a disability
2. Hospitals, Health Care Organizations, Schools, Religious Facilities, and
Public Aid Agencies
3. Commercial/Retail Centers and Restaurants
4. Primary pedestrian pathways to facilities listed above
5. Secondary pedestrian pathways & residential streets
6. Existing ramps that cJo not comply with current code per Phase II criteria
This Policy will also ensure that ail public works improvements be constructed
consistent with the current ADA standard specifications. Access ramps will be installed
where none exist, sidewalk obstructions will be removed, and sidewalks will be
modified. The ADA access improvements will be done when any significant work
adjacent to a sidewalk which is not fully accessible is done within the City right-of-way.
Both City-administered work and private work will be required to comply with the Policy.
nayr~ r^7^', I
~~Utti;:,l l~~~r•~
Mayor and City Council
December 16, 2003
Page 3
Transition Plan and Cost Estimate
Last year, staff conducted a complete inventory of all City owned sidewalks to identify
locations which were not fully accessible as outlined in the current ADA regulations
applicable to new construction. This inventory was used to develop a transition plan
designed to accomplish the goals and objectives as proposed in the "Curb Ramp and
Sidewalk Passage Policy." This Plan is intended to bring all City-owned facilities into
compliance ($25,000 per year) which may be modified based on clarifications or
modifications of ADA regulations. The availablity of funding for this construction
necessitates an extended plan.
Based on the information gathered from this inventory, staff estimates that it will cost the
City approximately $2,200,250 in today's construction costs to all of the City's public
rights of way fully accessible. This cost estimate is divided into two (2) major categories
with construction cost estimates as follows:
Addition of 323 new wheel chair ramps $ 646,000
Remove sidewalk obstructions such as trees
fire hydrants, signs, and utility poles $1.554,520
Total projected costs
$2,200,520
To provide overall accessibility to City services, programs, and facilities in compliance
with the ADA, staff recommends that the City Council adopt Resolution No. 6410
establishing the City of Arcadia's ADA Sidewalk Transition Policy.
Fiscal Imaact
The schedule and cost for this transition plan will be defined by the availability of funds.
$25,000 per year has been budgeted starting with the 2003-04 Capital Improvement
Projects Budget. Additional construction of facilities may be added as funds are made
available.
Recommendations
Adopt Resolution No. 6410 approving the City of Arcadia's ADA Sidewatk
Transition Policy.
Approved by: ~
William R. Kelly, City Manager
PM: GFL:MR:dw
Attachment: Resolution No. 6410
RESOLUTION NO. 6410
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, APPROVING AND
ADOPTING A SIDEWALK TRANSITION PLAN
PURSUANT TO THE AMERICANS WITH DISABILITIES
ACT
W~IEREAS, Title II of the Americans with Disabilities Act ("ADA")
prohibits discriminarion by public agencies against qualified individuals ~ith
disabiliries in all public services, programs, and activities; and
WHEREAS, the "program accessibility" requirements of the ADA provide
that when viewed in their entirety, a public entity's services, programs and
activities must be readily accessible to and usable by individuals with disabilities
(28 C.F.R.& 35.149-35.151);and
WHEREAS, the ADA regularions specifically provide certain requirements
for the provision of curb ramps and all pedestrian walkways; and
WHEREAS,.all cities should complete a Self-Evaluation and a Transirion
Plan that would provide a schedule for installing curb ramps and other public
access improvements where pedestrian walks cross curbs, and at all newly
constructed or altered roads or walkways.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
LASE~ IMAGED
~
3~
SECTION 1. The City Council hereby approves and adopts the ADA
Sidewalk Transition Plan, a copy of which is on file in the Office of the City Clerk.
SECTION 2. The City Clerk shall certify to the adoprion of this
Resolution.
Passed,approved and adopted this 16th day of December ,2003.
/s/ Jo~sr wUo
Mayor of the City of Arcadia
ATTEST:
~ J~~~ ~
City Clerk
APPROVED AS TO FORM:
~
C~ ""L" "`v,.. 1~ - ''~~
City Attorney
2
I ' F
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JiJNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolurion No. 6410 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regulaz
meeting of said Council held on the 16th day of December, 2003 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Council Member Marshall
~ ~.
City Clerk of the City of Arcadia
3
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Development Services Deparhnent
Date: December 16, 2003
To: Mayor and City Council
From: Don Penman, Assistant City ManagedDevelopment Services Director~
By: Martha Eros, Transportation Services Officer ~19'D
Subject: Resolution No. 6411 supportinq Assemblv Bill 712 amendinq existinq Los
Anaeles to Pasadena Metro Blue Line Construction Authoritv leaislation
Recommendation: Adopt
SUMMARY
Assemblywoman Carol Liu introduced Assembly Bill 712 (AB-712) before the California
State Assembly in February 2003, proposing amendments to the existing Governing
Board representation on the Los Angeles to Pasadena Metro Blue Line Construction
Authority. AB-712 was approved by the State Assembly on May 23, 2003, and currently
resides with the State Senate Committee on Transportation. Proposed action on the
pending bill will take place when the State Senate reconvenes in January 2004.
BACKGROUND
In 1998, Senator Adam Schiff authored Senate Bill 1847 (SB-1847) to establish the Los
Angeles to Pasadena Metro Blue Line Construction Authority (BLCA) (PUC Section
132400 et seq.) The BLCA was given all necessary authority to plan, design, and
construct a light rail project from downtown Los Angeles to the City of Claremont. In
November 2001, the Los Angeles County Metropolitan Transportation Authority (MTA)
renamed the eastbound Pasadena Blue Line to the "Gold Line" to distinguish the route
from the existing Metro Blue Line that travels south to Long Beach.
Phase 1 of the Gold Line from downtown Union Station to Pasadena was completed in
2003 on schedule and under budget, with passenger service commencing on July 21s1.
Phase II of the Gold Line (from Pasadena to Claremont) will traverse ten (10) San
Gabriel Valley cities along the existing Burlington Northern Santa Fe rail right-of-way.
City officials and staff from the ten cities have actively participated in preliminary
engineering and financial planning efforts for the Gold Line during the past two (2)
years.
LASER IMAu~D
3 ~P
DISCUSSION
AB-712 (Liu) is co-authored by Senator Robert Margett, Senator Jack Scott and
Assemblyman Dennis Mountjoy. The bill has passed the State Assembly; but was held
in the Senate Committee on Transportation by Senator Kevin Murray. The author of the
bill and elected officials will work with the San Gabriel Valley legislative caucus to seek
its passage when the State Senate reconvenes in January 2004. While the light rail
project as defined in SB-1847 constitutes the entire right-of-way from Los Angeles to
Claremont, the composition of the existing BLCA Governing Board only includes
representation from Phase I entities: the Cities of Los Angeles, South Pasadena,
Pasadena, the MTA and the San Gabriel Valley Council of Governments (COG).
At the time SB-1847 was enacted, committed funding was available for Phase I
development and construction. Each of the ten Phase Il cities that plan to host a Gold
Line rail station will be required to fund that station. Phase I cities were not required to
provide that same level of funding. Each Phase II city would like active oversight and
participation in the decision making process on matters impacting their local jurisdiction,
similar to the control granted to each city in Phase I.
AB-712 (Liu) amends existing legislation as follows:
Add representatives to the Governing Board from the cities of Arcadia, Monrovia,
Duarte, Irwindale, Azusa, Glendora, San Dimas, La Verne, Pomona and
Claremont as voting members..
2. Replaces the COG representative with the San Bernardino Associated
Governments (SANBAG) as a voting member pending the execution of a
Memorandum of Understanding (MOU) regarding proposed project extension to
Montclair Plaza;
3. Changes the name of the BLCA to the Metro Foothills Gold Line Construction
Authority; and
4. Clarifies that a member appointed to serve on the Governing Board by their City
Councils can be removed and replaced by a majority vote of their City Council.
When the State Senate Committee on Transportation considered AB-712, the City of
Los Angeles opposed the bill. Therefore, it is important for the Phase II cities and the
COG to demonstrate strong support for this legislation.
ENVIRONTAL IMPACT
Not applicable.
, .~..a,~.a r,-s~:E 4 ~
~«~:/~`efiol ::..9~.le~i..!
7 U:("nildLind5tU17_A43712Support_12-1ti-03
FISCAL IMPACT
No fiscal impact associated with support of AB-712 legislation.
RECOMMENDATION
ADOPT RESOLUTION NO. 6411 SUPPORTING ASSEMBLY BILL 712 (LIU)
AMENDING THE EXISTING LOS ANGELES TO PASADENA METRO BLUE LINE
CONSTRUCTION AUTHORITY LEGISLATION TO PROVIDE THE CITIES LOCATED
ON THE GOLD LINE PHASE II CORRIDOR WITH EQUAL REPRESENTATION ON
THE GOLD LINE GOVERNING BOARD.
Approved by: `~
William R. Kelly, City Manager
Attachments:
A. Resolution No. 6411, Support Assembly Bill 712 (Liu)
3 . U: Gold I_inc/StuCQ. Af1712 Support_J11fiL3
. __ ti -
RESOLUTION NO. 6411
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, SUPPORTING ASSEMBLY BILL 712 (LI[~ AMENDING
THE EXISTING LOS ANGELES TO PASADENA METRO BLUE LINE
CONSTRUCTION AUTHORITY LEGISLATION TO PROVIDE THE
CTTIES LOCATED ON THE GOLD LINE PHASE II CORRIDOR WITH
EQUAL REPRESENTATION ON THE GOLD LINE GOVERNING BOARD
WHEREAS, Senate Bill i847 (Schiffl was enacted in 1998 by the California legislature
to create the Blue Line Construction Authority (`BLCA") in accordance with Public UtiliUes
Code Secrion 132400, et seq. for the purpose of plaiming, designing and constructing the Los
Angeles-Pasadena Metro Blue Line light rail project extending from Union Station in the City of
Los Angeles to the City of Glazemont; and
WHEREAS, Phase I of the Gold Line between Los Angeles and Pasadena opened
successfully this summer on schedule and below budget; and
WHEREAS, the Cities of Arcadia, Monrovia, Duarte, Irwindale, Azusa, Glendora, San
Dimas, La Verne, Pomona, Clazemont, Montclair and Pasadena (collectively known as the
"Phase II Cities") in concert with the San Gabriel Valley Council of Govemments ("COG") and
the BLCA have begun the planning for the next phase of construction between Pasadena and
Montclair, Califomia ("Gold Line Phase II"); and
WHP,REAS, it is in the best interest of the San Gabriel Valley cities to seek legislative
clarification regazding govemance of the completion of Gold Line Phase II; and
WHEREAS, existing law established the Los Angeles to Pasadena Metro Blue Line
Construction Authority, and subsequently the Los Angeles County Metropolitan Transportation
Authority ("MTA") changed the name of the project from the Blue Line to the Gold Line; and
l~SER IN~AG~D 3 ~
WHEREAS, Assembly Bill 712 (Liu) would change the name of the construction
authority to the "Metro Foothills Gold Line Construction Authorit}~'; and
WHEREAS, Assembly Bi11712 (Liu) would increase the membership of the construction
authority from five (5) members to fifteen (15) members by adding a boazd member
representative from the City Councils of the Ciries of Arcadia, Moni~ovia, Duarte, Irwindale,
Azusa, Glendora, San Dimas, La Verne, Pomona, and Clazemont; and
WHEREAS, although existing law provides that one member shall be the COG,
Assembly Bill 712 (Liu) would replace the COG representative with the appointrnent of one
member representing the San Bemazdino Association of Governments ("SANBAG") since the
COG cities would otherwise be directiy represented as noted above.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION i. The City Council hereby supports the adoption of Assembly Bi11712 (Liu)
by the Califomia Legislature.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
Passed, appmved and adopted tlvs 16th day of December 2003.
/s/ ,TOHN W[]0
Mayor of the City of Arcadia
ATTEST:
~- ''l.~b
City Clerk of the City of Arcadia
AP OVED AS TO FORM: ~
~} ~~• --
City Attomey of the Crty of ~adia
2
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, J[TNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that
the foregoing Resolution No. 6411 was passed and adopted by the City Council of the
City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 16th day of December, 2003 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Chang, Kovacic, Segal and Wuo
NOES: None
ABSENT: Council Member Marshall
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City Clerk of the City of Arcadia
3
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STAFF REPURT
Arcadia Redevelopment Agency
DATE: December 16, 2003
TO: Mayor and City Council •
Arcadia Redevelopment Agency Board
FROM: Don Penman, Assistant City Manager/Deputy Executive Directo~
~,~ By: Pete Kinnahan, Economic Development Administrator
Prepared By: Brian Saeki, Management Analys~
SUBJECT: FY2002-2003 Redevelopment Aaencv State Controller & State Housinq
and Communitv Development Reports
Recommendation: Approve and authorize transmittal to the State
SIJMMARY
The California Redevelopment Law requires the preparation of an annual report on an
Agency's financial transactiorts; including an audit, and a. detailed report on the
Agency's activities in low/moderate income housing for the previous fiscal year; (2002-
2003). These reports are to be forwarded by the Agency to the legislative body (City
Councii) for review and transmittal to the State Controller and the State Housing and
Community Development Department (HCD) prior to December 31, 2003.
Staff recommends approval of the 2002-2003 State Annual Report (Attachment 1) and
2002-2003 State Housing and Community Development Report (Attachinent 2) by the
City Council and authorize the transmittal of the reports to the State Controller and the
State HCD respectively.
DISCUSSION
The Agency annually submits a detailed report on the status of the Agency's previous
year's finances on forms provided by the State Controller. This years report has been
prepared by the Agency's audit firm, Conrad & Associates.
The housing component of the Annual Report has been prepared by both Conrad &
Associates (financial section) and staff (housing projects/programs).
Similar to last year, staff is able to transmit these reports to the State via the intemet.
The attached documents are copies of the information Conrad & Associates and staff
has prepared for internet transmittal to the State Controller and the State HC0.
LASER IMAGED
3°P
~ . ~ ~
Arcadia City Council/Redevelopment Agency Board
December16,2003
Page 2
Conrad & Associates has advised the Agency that both the financial status and the
administrative performance of. the Agency are in accordance with Federal and State
Guidelines.
FISCAL IMPACT
The Report and audit must be submitted to the State by December 31, 2003, to avoid a
potential financial penalty. :.
RECOMMENDATION
1) That the Arcadia Redevelopment Aqencv approve the State'Annual Report
for FY 2002-2003 (Attachment 1) and "the State Housing and Community
Development Report for FY 2002-2003 (Attachment 2) and forward them to
the.City Council. :
2) That the Citv Council approve the State Annual Report for FY 2002-2003
and the State Housing and Community Developmenf Report for FY 2002-
2003 and authorize' staff to forward them to'the State Controller and the
State HCD.
+,
Approved by: , -~~
William R. Kelly, Executive DirectodCity Manager
Attachments: 1. FY 02-03 State Annual.Report (audit*)
2. FY 02-03 State Housing and Community: Development Report`
"Available for:review at Developrrient Services Department
~ ;rEnrat ~-r•+q
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REDEVELOPMENT AGENCIES
FINANCIAL TRANSACTIONS REPORT
COVER PAGE
Arcadia Redevelopment Agency
Fiscal Year. 2003 ID Number: 13981902300
Submitted by:
Assistant City Manager/Dev. Serv. Dir.
Signature Title
Don Penman
Name (Please Print) Date
Per Nealth and Satety Code section 33080; this repoA is due within six montha afler the end of the fiscal year. The report is to
includa two (2) copies of the sgency's componenl uNt audlted financial stetemenls, and the repoA on the StaWa and Use of
the Low and-Modereta Inoome Housing Fund (HCD repoR). To meet lha filing requlremenis, ali portions must be recefvad by
the CaliTornia S1ate~Controllefs Office. ~~ ~ - .
To file electronically
1. Complete all forms as ~necessary.
2. Transmit the completed output file using a File
Transfer Protoco6 (FTP) program or via tliskette.
3. Sign this cover page and mail to~either address
below with 2~autlits and the~HCD report.
To file a paper report:
1. Complete all torms as necessary.
2. Sign this cover page, and mail complete report to either
address below with 2 audits and the HCD report. -
Report will notbe considered tiled until receipt of
`this signed cover page. ~ .
Mailing Address:
State Controller's Office
Division of Accounting and Reporting
Local Government Reporting Section
P. O. Box 942850
Sacramento, CA 94250 , .
Express Mailing Address:
State Controller's Office
Division of Accounting and Reporting
Local Government Reporting Section
3301 C Street, Suite 700
Sacramento, CA 95816
ATTACHMENT 1
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Copies of the
Development
Administrative
at the Library.
FY2003 Audit and California Housing and Community
Report are available at the o~ces of the City Cierk,
Services and Development Services Departments and
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, ,
STAFF REPORT
Public Works Services Department
December 16, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director(~f' /
Prepared by: Gary F. Lewis, General Services Manager
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT: Acceotance -
Recommendation: Accept all work performed by Ortco Inc. for the
Replacement and Rehabilitation of Infrastructure and Playground
Equipment at City Parks as complete and authorize the final payment to
be made in accordance with the contract documents, subject to a retention
of $8,021.43
SUMMARY
On June 17, 2003, the City Council awarded a contract to Ortco Inc. in the amount of
$81,260.50 for the construction of the Replacement and Rehabilitation of Infrastructure
and Playground Equipment at various City Parks. The terms and conditions of this
contract have been complied with and the work has been performed to staff's
satisfaction for a total project cost of $80,214.25. This amount reflects the original
contract amount of $81,260.50 plus one (1) contract change order totaling a reduction bf
($1,046.25) or 1% below the original contract amount.
Staff recommends that the City Council accept all work performed by Ortco Inc. as
complete and authorize the final payment to be made in accordance with the contract
documents, subject to a retention of $8,021.43.
DISCUSSION
The Public Works Services Department maintains parks within the City of Arcadia.
Many of these parks have playground equipment that must be maintained and updated
for function and safety.
The City conducted a playground safety audit and parks infrastructure analysis of
recreational areas using an outside consultant Purkiss-Rose-RSI. The audit indicated
the existence of various playground equipment safety hazards at many City parks.
LASER IMAG~D
~-
Mayor and City Council
December 16, 2003
Page 2
These hazards were rated and categorized by the consultant and documented in the
safety audit. The 2402-2003 capital improvement program indicated the repair of class
1 and class 2 safety hazards. This project corrected the applicable class 1 and class 2
safety hazards.
The contractor rehabilitated or replaced very old and safety substandard playground
equipment at Newcastle Park and Camino Grove Park. Much of the original equipment
had safety violations and was not frequently used by the children. The new equipment
meets current safety codes.
During the Bonita Skate Park construction, the contractor 4-Con Construction, ordered
excess wood chips for the playground area. The contractor offered the excess to the
City at no cost, which were stored in anticipation of this project to produce a savings to
the City. The following list indicates the change order summary:
CCO #
Description
1 Credit for City Furnished Fibar Play Surface Around Swings at
Camino Grove Park
Total Change Orders
Amount
<$1,046.25>
$1,046.25
Staff recommends that the City Council accept all work performed by Ortco Inc. as
complete and authorize the final payment to be made in accordance with the contract
documents, subject to a retention of $8,021.43. This amount reflects the original
contract amount of $81,260.50 plus one (1) contract change order for a reduction of
($1,~46.25) or 1% below the original contract amount for a total contract amount of
$80,214.25.
FISCAL IMPACT
Funds in the amount of $87,990 are appropriated in the 2002-03 Capital Improvement
Program for this project.
RECOMMENDATION
1. Accept all work perFormed by Ortco Inc. for the Replacement and
Rehabilitation of Infrastructure and Piayground Equipment at City Parks as
complete.
2. Authorize final payment to be made in accordance with the contract
documents, subject to a retention of $8,021.43.
Approved by: - I !~1 ~N
William R. Kelly, City Manager
PM:GFL:dw
AttachmepX~ j~„~f;~ f;~~fi~
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,MC~RpORATEO~~~o~ STAFF REPORT
Public Works Services Department
December 16, 2003
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director~ '' I
Prepared by: Thomas Tait, Field Services Manager
Susannah Turney, Environmental Services Officer
SUBJECT: PROFESSIONAL SERVICES AGREEMENT -
Recommendation: Authorize the City Manager enter into a Professional
Services Agreement with Truesdail Laboratories, Inc. in the amount of
$59,043 for laboratory testing services of City water samples
SUMMARY
All water purveyors are required by the State of California - Department of Health
Services (DOHS) to perform periodic quality testing of their local water supply. These
samples must be tested by a DOHS certified laboratory.
On August 20~h, 2Q02, Council approved a Professional Services Agreement (PSA) with
Clinical Laboratory of San Bernardino, Inc. for FY 20o2/03. Subsequently, on August
19~", 2003, Councii approved a one (1) year extension to this Agreement based upon
positive work performance. Unfortunately, Clinical Laboratory of San Bernardino, Inc.
can no longer meet the City's minimum insurance requirements, thus deeming them
non-compliant to render services to the City.
As a result, Truesdail Laboratories, Inc. and two (2) other laboratories submitted
proposals to perform water quality testing of the City's water supply. One laboratory
declined to submit a proposal. A staff committee reviewed and selected Truesdail
Laboratories, Inc. as the most qualified to perform the scope of work. The proposal
submitted by Truesdail Laboratories, Inc. is in the amount of $59,043.
Staff recommends that the City Council award a one (1) year Professional Services
Agreement with Truesdail Laboratories Inc., with annual extensions subject to Council's
approval, in the amount of $59,043 for laboratory testing services of City water samples.
LRvER {N;,'~GED
3~
Mayor and City Council
December 16, 2003
Page 2
DISCUSSION
The City of Arcadia Public Works Services Department collects water samples from the
City's welis, reservoirs and pipelines to ensure the effective delivery of high quality
potable water to the residents of Arcadia. The State of Califomia Domestic Water
Quality and Monitoring regulations require that samples be collected and tested weekly,
monthly, quarterly and annually by a DOHS certified laboratory (Chapter 15, Title 22,
California Code of Regulations).
The scope of services for this Professional Services Agreement includes fumishing all
labor, services, equipment, supplies and all other items and facilities necessary to
appropriately analyze domestic water samples as required by the State of California,
and special samples for discharge of water into the storm drainage system and special
samples as required by DOHS.
Request for proposals were sent to four (4) DOHS certified laboratories. Three (3)
proposals were received, reviewed, evaluated, and ranked by staff in accordance with
Chapter 10 of the California Government Code, Section 4526-4529 with the following
results:
RANK FIRM LOCATION
1 Truesdail Laboratories Tustin
2 Del Mar Analytical Colton
3 Montgomery Watson Pasadena
Staff reviewed each proposal and ranked each laboratory according to experience,
approach, location and certification with DOHS and US EPA to perform water sample
analysis. Truesdail Laboratories was rated the most qualified based on the evaluation
criteria and their experience. The final phase of the selection process included staffs
review of the cost proposal and negotiation of a satisfactory Agreement.
Staff recommends that the City Council authorize the City Manager to enter into a one
(1) year Professional Services Agreement with Truesdail Laboratories, with annual
extensions subject to Council's approval, in the amount of $59,043 for the analysis of
the City's water system samples.
ENVIRONMENTAL IMPACT
The environmental impact study is not necessary for this evaluation.
FISCAL IMPACT
Sufficient funds for this service are provided in the 2003/04 Water Operating Budget.
Truesdail Laboratories, Inc. submitted a proposal to provide water quality testing
services in the amount of $59,043.
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Mayor and City Council
December 16, 2003
Page 3
RECOMMENDATIONS
1. Award a one (1) year Professional Services Agreement in the amount of
$59,043 to Truesdail Laboratories, Inc. for water testing services.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved by: ~'~""
William R. Kelly, City Manager
PM:TWT:ST:dw
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ST'AFF REPORT
December 16, 2003
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director ~// ~(`~
Prepared by: Gary F. Lewis, General Services IUana er
Rafael Fajardo, Assistant Engineer
SUBJECT: Award of Contract - Median Landscape Imorovements
Recommendation: Authorize the City Manager to enter into a contract
with CLS Landscape Management, Inc. in the amount of $40,950.00 for
Median Landscape Improvements.
SUMMARY
This improvement is part of the City's Median Modification and Irrigation Upgrade
Program. The existing trees on the median along Baldwin Avenue from Camino Real
Avenue to the southerly city limit are no longer thriving and numerous dead trees have
been removed over the last two years. The new tree species to be installed will be
consistent with the City's Median Master Plan.
Staff recommends that the City Council award a contract in the amount of $40,950.00 to
CLS Landscape Management, Inc. for the removal of existing trees and installation of
65 new 36" box trees on the median along Baldwin Avenue from Camino Real Avenue
to the southerly city limit.
DISCUSSION
One goal of the City's Median Master Plan is to replace any tree that is no longer
thriving andlor is not consistent with the City's Tree Master Plan. This entails
replacement of old and dying trees with a new approved tree, which will improve the
aesthetic value of the adjacent residential and business communities.
The Median Improvement Project is specifically intended to replace the existing trees on
the medians along Baldwin Avenue from Camino Real Avenue to the southerly city limit.
Thirty-six (36) existing trees will be replaced by 65 new 36" box Chitalpa and Brisbane
Box trees. These trees are identified in the City's Median and Tree Master Plan.
LASE~ IMAGED
Mayor and City Council
December 16, 2003.
Page 2
Notice inviting bids was published in the papers and bid packages were made available
to contractors. As advertised by the City Clerk, three (3) sealed bids were received and
publicly opened on November 18, 2003.
BIDDERS BID AMOUNT
CLS Landscape Management, Inc. $ 40,950.00
Mariposa Horticultural Ent., Inc. $ 44,944.00
West Coast Arborist, Inc. $ 47,125.00
CLS Landscape Management, inc., the lowest responsive bidder submitted a bid in the
amount of $40,950.00 for the installation of 65 36" box Chitalpa and Brisbane Box Trees
including Traffic Control, Maintenance and appurtenances.
Staff has reviewed the bid documents for content, and has investigated the contractor's
background and recent project history for competency. CLS Landscape Management,
Inc. is properly licensed and competent to perform the job.
Staff recommends that the City Council award a contract in the amount of $ 40,950.00
to CLS Landscape Management, Inc. for installation of 65 36" box Chitalpa and
Brisbane Box trees.
ENVIRONMENTALIMPACT
Replacement of existing facilities is categorically exempted per 15301 (b) of CEQA.
FISCAL IMPACT
Funds in the amount of $44,300.00 are budgeted in the 2003-2004 Capital Improvement
Project from the Capital Outlay (CO) for Median Landscape Improvements. The project
amount reflects installation of 65 36-inch box trees. City staff will perform project
management and inspection services.
RECOMMENDATION
1. Award a contract in the amount of $40,950.00 to CLS Landscape
Management, Inc. for the 2003-2004 Median Landscape Improvements.
2. Authorize the City Manager and City Clerk to execute a contract agreement
in a form approved by the City Attorney.
Approved by: __UI'~~
William: R. Kelly, City Manager
PM:GL:dw
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STAFF REPORT
Development Services Department
December 16, 2003
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director
(1l fBy: Pete Kinnahan, Economic Development Administrator
SUBJECT~ Request to approve $16,843.59 for hazardous waste air monitoring
services bv ATC Associates, Inc. durinq the demolition of the former police
station
Recommendation: Approve
SUMMARY
The Development Services Department awarded a contract for $7,000 to ATC
Associates, Inc. of Arcadia for monitor+ng the removai of asbestos contaminated
materials and lead during the demolition of the old police station. The discovery of
significant additional asbestos irr the building flooring and walls, and particularly a large
subterranean air register duct increased ATC costs above the $15,OQ0 maximum that
staff can approve.
Staff recommends that the City Council approve $16,843.59 for payment of ATC's
services.
DISCUSSION
The City retained the services of ATC Associates, Inc., an Arcadia based company, to
provide asbestos and lead based paint air quality monitoring work in the former Armory
and old police station in 1999. The scope of services was separated into two phases:
1) the Armory and related structures, and 2) the old police station. In 2003, staff
awarded the second phase of the work, i.e., the old police station, to ATC for $7,000
($6,345.00 base bid; $655 contingency).
During the demolition of the old police station by Concrete Cutting Specialists, Inc.
(CCS) and their hazardous waste sub-contractor discovered significant additional
asbestos hidden behind walls and under carpet and floor tile. In addition, a large 145 ft.
long 3-4 ft. wide air duct running under the building containing significant asbestos was
LASE~ f 1P,AG~D
Mayor and City Council
December 16,"2003
Page 2
discovered. State law requires that air quality be monitored during the rerrioval of the
hazardous waste: This is done farthe protection'of the general public and the workers
doing the actual ~emediation. Because the remediation and demolition work by CCS
and their subcontractor was significantly increased, so was.the air quality monitoring
work by ATC. ' ,
The Phase 2 contract was for $7,000 (base proposal $6,345; 10%a contingency -$655).
The additional work by ATC increased costs above the $15,000 staff.maximum. The
total cost is $16,843.59.
FISCAL IMPACT
Contract amount - $Z,000 ($6,345 + $655, contingency). ' c
, _ Change Order #1
Change Order #2
Sub-Total
Plus, Paid to Date
Total Cost
Amount Owed ATC
$ 7,083.50
3.349.84
$10,433.34
6,410.25 ($3,755.25 & ~a2,655)
$16,843.59 (exceeds $t5,000)
$10,433.34
Sufficient funds are budgeted in the new police station project to pay for this work, so no
additional appropriation is needed at this time.
RECOMMENDATION
It is recommended that the City Council approve a total payment of $16;843.59 to
ATAC for their.professional air quality monitoring services, and authorize staff to
make a final payment to ATC of $10,433.34 for the balance owed.
Approved: ~~
William R. Kelly, City Manager
~., _ ~. * . "' -t `?;~1 _~
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December 16, 2003
TO: Mayor and City Council
S~'AFF REPORT
Public Works Services Department
FROM: Pat Malloy, Public Works Services Dire tor ~
Prepared by: Gary F. Lewis, General Services Ma ager
Lubomir Tomaier, Senior Civil Engineer
SUBJECT: Award - Rehabilitation of Oranqe Grove 1A and Live Oak Well
Recommendation: Authorize the City Manager to enter into a contract with
Layne Christensen Company, Inc. in the amount of $239,475.50 for the
Rehabilitation of Orange Grove 1A and Live Oak Well and appropriate
$89,000.00 from the water fund for the addition of the Live Oak Well to the
project
SUMMARY
The 2003-04 Capital Improvement Program provides funding for the rehabilitation of the
Orange Grove Well No. 1A (location map attached). As a result of this year's drought
condition, summer time pumping required full production from the Live Oak Well
resulting in increased pump vibrations and reduced pumping capacity prompting staff to
add Live Oak Well for rehabilitation. Therefore, staff is requesting an additional
appropriation of $89,000.00 from the water fund for the rehabilitation of the Live Oak
well (location map attached).
On December 3, 2003, sealed bids were opened for well rehabilitation. Three (3) bids
were received with Layne Christensen Company Inc. submitting the lowest bid. Staff
has reviewed their bid and found it to be satisfactory. Staff recommends that a contract
in the amount of $239,475.50 be awarded to Layne Christensen Company Inc. for this
project.
BACKGROUND
Recent drought conditions have had a negative impact on the underground water tables
serving Arcadia well production. Well production has diminished for most City wells and
in some cases the water table has dramatically dropped which necessitated the City to
shut down production. Orange Grove Well 1A was the first well to be removed from
production and to be shut down.
LASER i~'A~'~D
\\`~
~Ip
Mayor and City Council
December 16, 20Q3
Page 2
Orange Grove Well 1A was drilled in 1921 and has been rehabilitated multiple times
during its operational life. However, with lower level of underground water, the water
level in the well dropped below the pump intake, which severely reduced the well's
optimum performance in its production of water. As a part of the well rehabilitation
process, the contractor will extend the depth of the well pump to reach lowering ground
water table.
The wells in the southern area of the City provide for the most water production. When
the Capital Improvement Program (CIP) budget was created for 2003/04, the
DepartmenYs intentions were to rehabilitate only the Orange Grove Well. The Live Oak
Well was scheduled for rehabilitation in the 2004/05. However, due to consistent hot
weather conditions and the effects of localized drought, the Public Works Services
Department found it necessary to run several of the welis in the lower part of the City 24
hours a day, every day this past summer and fall, to keep up with the high demand.
Following this experience of intense water production, the Live Oak Well began to
experience mechanical problems that necessitate rehabilitation one year earlier than
planned.
The Live Oak well is the City's largest water producer. Since its construction in 1988; it
operated well above its capacity level. The well also has the highest quality of water of
all our sites and with such high quality, it is blended with the water from other City wells.
Operationally, the Live Oak well is the City's most critical well, for the present and the
future.
DISCUSSION
The Notice Inviting Bids was advertised and published in local papers and distributed to
five bidders from previous well rehabilitation projects. The City Clerk publicly opened
three (3) responses on December 3, 2003 with the following results:
Bidder Location Bid Amount
Layne Christensen Fontana $239,475.50
General Pump Company 5an Dimas $251,845.00
Beylik Drilling La Habra $396,000.00
After the public bid opening, it was discovered that the low bidder forgot to include
copies of hazardous materials and health department certifications in the package. The
company submitted the required certificates within 2 hours of the bid opening time.
General Pump submitted a letter of protest and staff has discussed this informality in the
bid process with the City Attorney and confirmed that the intent of bid process has been
met and the City can accept the bids as received.
i r •~ ,',.~c,,~_~
Mayor and City Council
December 16, 2003
Page 3
Staff has reviewed the bid documents for content, and has investigated the low bidder's
background and recent projects for competency. It is staff's opinion that the Layne
Christensen Company can satisfactorily perform the work required.
ENVIRONMENTALIMPACT
This project is categorically exempt per Section 15301 Class 1(c) from the
requirements af the California Environmental Quality Act.
FISCAL IMPACT
Funds in the amount of $175,000 were budgeted in the 2003-04 Capital Improvement
Program to cover the cost of rehabilitation, inspections, management and contingencies
for the rehabilitation of Orange Grove Well 1A. An additional appropriation of $89,000
from the water fund is required for the addition of the Live Oak Well. There is no impact
on the general fund.
RECOMMENDATION
1. Award a contract in the amount of $239,475.50 to Layne Christensen
Company for the rehabilitation of the Orange Grove Well 1A and Live Oak
W ell
2. Appropriate an additional $89,000.00 from the water fund to the project
budget
3. Authorize the City Manager and City Cierk to execute a contract in a form
approved by the City Attorney
4. Waive any informalities in the bid or bidding process
Approved by: ~ "" ••,
William R. Kelly, City Manager
PM:GL:LT:dw
Attachment
REHABILITATION OF ORANGE GROVE WELL 1A AND LIVE OAK WELL~ ~.
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Development Services DeparCment
Date: December 16, 2003
To: Mayor and City Council
From: Don Penman, Assistant City ManagerlDevelopment Services Director~
Martha Eros, Transportation Services Officer~}~'d"
Subject: Award Contract for the Purchase of Two (2) Hvbrid Alternative Fuel Vehicles
Recommendation: Authorize the City Manager to enter into a confract
with Longo Toyota in the amount of 46,588.63
SUMMARY
The City of Arcadia receives an annual appropriation'of AB-2766 Subvention Program
funds from the State of California to actively participate in programs thaf improve the air
quality in Los Angeles County. Witn these funds, City staff is proposing to purchase two
(2) alternative fuel vehicles for its fleet to assess vehicle performance for future vehicle
(replacement) purchases, and continue its efforts towards reducing air pollution.
Two City sponsored volunteer programs will be the first to benefit from the purchase of
the vehicles: the Volunteers In Patrol Support program and the soon to be created
Volunteer Code Enforcement Officer program. One vehicle will be designated to each
program to enable volunteers to patrol city streets while on duty.
The AB-2766 program was established in 1990 to coliect funds from the State of
California Departmentof Motor Vehicles vehicle registration fees to improve air quality
and reduce the production of harmful emissions generated by motor vehicles. Forty
percent of the funds- are allocated to local governments for transportation-related
projects that reduce air pollution; 30 percent discretionary funds are assigned to the
Mobile Source Air Pollution Reduction Review Committee (MSRC); the remaining 30
percent is allocated to the South Coast Air Quality Management District (SCAQMD) for
its own vehicle emission reduction programs.
The SCAQMD administers the funds and promotes clean air programs such as vehicle
fleet replacement from gasoline or diesel to alternative fuei options, rideshare and
shuttle services, and bicycle lanes. The City of Arcadia has accumulated approximately
$229,000 of AB-2766 funds during the past years that can be utilized for the purchase
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~.~'iSE~2~IMAGED
of the vehicles. Planned other uses of the fund balance include alternative fuel options
for th.e Arcadia Transit fleet and possible fueling station improvements at fhe Public
Works Services facility. '
The City of Arcadia issued a Notice Inviting $ids on October24, 2,003, requesting bids
for the procurement ofi two (2) alternative fuel vehicles-specifically, duei fuel hybrid
vehicles. Standard publication notice was issued and. bid notices were mailed to seven
(7) prospective vendors of hybrid vehicles. Two (2) formal bids were received by the
November"17, 2003, deadline: Longo Toyota of EI Monte submitted the low bid for two
(2) Toyota Prius hybrid vehicles at $21,519 base price plus tax. Due to the high
demand and recent popularity of hybrid vehicles, delivery of the Toyota Prius will take
approximately 3-6 months.
Bid Summary List
Emission
Dealer Vehicle Model Base Price Extended Reduction
Longo Toyota PRIUS $21,519 $46,588:63 97%
Honda of Pasadena CiVIC $22;546 $48,812.09 82%
Hybrid vehicles operate in either a gas and/or electric mode, and achieve an average of
60 miles per gallon in slower street traffic; 50 mpg on the freeway. It is expected that
volunteers will operate vehicles within the city using the electric mode of the vehicie.
The software technology in the hy6rid system directs the engine when to use gasoline,
when to switch to the noiseless electric motor, or when to use a combination of both to
operate the:.vehicle, The gasoline engine and a regenerative braking system that
captures heat "energy,"-produced by the braking motion charges the vehicle's electric
battery pack. A battery pack should last 6-8 years. In addition to reduced engine noise,
harmful fuel emissions are significantly reduced while operating in electric mode. Pub{ic
Works Services staff,wili be able to:maintain these duel fuel vehicles.
FISCAL IMPACT
The Arcadia City Couricil approved $50,000 in the FY03-04 budget for the purchase of
two (2) hybrid alternative fuel vehicles.
RECOMMENDATION
STAFF RECOMMENDS THAT THE ARCADIA CITY COUNCIL AUTHORIZE THE
CITY MANAGER TO EXECUTE A=CONTRACT WITH LONGO TOYOTA OF EL
MONTE IN THE AMOUNT OF $46,588.63 FOR THE PURCHASE OF TWO {2)
TOYOTA PRIUS ITYBRID ALTERNATIVE FUEL VEHICLES.
Approved by; _`_'~'_`^! ~'~'"i
William R. Kelly, City Manager
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ZTY OF
,�'����o$ RECEIVED
8q° DEC 17 2003
ARCADIA "'. - CITY OF ARCADIA
• Crnr CLERK
r1,0 0Rf'ORATE9' MEMORANDUM
JMORl IN D UM
Office of the City Manager
December 16, 2003
TO: Mayor and City Council
FROM: William R. Kelly, City Manager tclw VI,��
By: Cindy Flores, Special Assistant �d
to the City Manager
SUBJECT: Sale of Altrio
The attached letter from Altrio was received yesterday. It appears that an
inability to raise necessary capital will result in the sale of the company.
We have been in contact with our cable consultant, John Risk of Communi-
cations Support Group, and with our cable expert from Best Best and Krieger and
we are awaiting direction from them as to what we can expect in the upcoming
weeks.
John Risk has suggested that we begin to work on a public relations campaign
since there are approximately 5,000 Altrio subscribers in Arcadia who will
ultimately be affected. In the meantime, if you receive calls from citizens on this
issue, please feel free to forward them to Cindy at 574-5432.
We will keep you apprised as this issue moves forward.
Attachment
cc: City Attorney
City Clerk
•
I,,/ •
eLts-
David Rozzelle
President, Chief Executive Officer
ONE CONNECTION.INFINITE POSSIBILITIES.
December 10,-2003 • RECEIVED
CITY OF ARCADIA
•
Mr. Bill Kelly
City Manager CITY MANAGER
City of Arcadia
City Hall •
240 West Huntington Drive
Arcadia, CA 91007
•
Dear Mr. Kelly:
It is with profound sadness that we must inform you that the Board of Directors of Altrio
Communications, Inc. has voted to wind down the company.
The company has established a reputation for quality service and competitive pricing
within its service areas, and it has consistently exceeded its business goals for customers and
revenue. Unfortunately, the capital markets are not friendly to early stage telecommunication
companies today. After six months of effort, we have been unable to raise the necessary capital
to continue operations.
The company plans to continue to service its customers for the next 30-60 days in the
hopes that the business can be sold to one of the specialty investment firms that purchase
distressed companies. If a sale occurs, the company will continue to provide its services and will •
• provide you with a revised construction schedule, if appropriate. If a sale does not happen, the •
company plans to cooperate with its competitors to transfer customers of our video, voice and
data services in as customer friendly a manner as possible.
Altrio has hired Argus Management Corporation to assist the Board in this process. Peter
Sullivan of Argus will be responsible for handling the contractual obligations of the company in
• the future. Peter can be reached at 323-908-1388.
Both of us feel-hon-ored and privileged to have had the opportunity to partner with you
and your copmn pity. Our only wish is that it could have continued.
Very'truly yours, �= ( rL�
•( f. �( cjir-
Step ° R. Ross
2702 Media Center Drive
Los Angeles, CA 90065
phone 323-908-1323
fax 323-908-1304
•
• W w w.a l trio.net ,
/ . .
•
Altrio David Rozzelle
President,Chief Executive Officer .
ONE CONNECTION.INFINITE POSSIBILITIES.
September 4, 2003 •
Cindy Flores
Special Assistant to the City Manager
Arcadia City Hall
240 West Huntington Drive
Arcadia, CA 91007
Dear Ms. Flores:
A story appeared in yesterday's Pasadena Star News regarding a recent decision of a
California Public Utilities Commission("CPUC") Administrative Law Judge involving
Altrio and the Pasadena Neighborhood Coalition. The article does not represent the facts
clearly, and while this is a complicated issue, you deserve an accurate explanation of this
decision. You also need to know that there will be no halt to either our network construction
or provision of any services in your community.
In November of 2002, the Pasadena Neighborhood Coalition filed a complaint before the
CPUC seeking to stop the construction of our network and prohibit the placement of utility
• cabinets in Pasadena. Last Thursday, the Administrative Law Judge in the case issued her
. decision and categorically rejected PNC's request to halt construction of the network. As a
result, Altrio will continue to construct and operate our network in Pasadena and elsewhere. • .
•
• However, the Judge went further and reached an issue that was not addressed by the parties.
The Judge found that the authority granted to Altrio by the CPUC in 2001 was not sufficient
in her opinion. She believes that Altrio needs to seek additional authority from the
•Commission to sell telephone service to new customers in Pasadena.
• We believe that part of the decision is in error. Altrio has been offering telephone services
for almost two years, and we will continue to build and operate our network and serve our •
• customers while this issue is being resolved because under CPUC rules, the decision does not
become effective until the full Corrimission rules on Altrio's appeal.
•
•
•
2702 Media Center Drive
Los Angeles, CA 90065
phone 323-908-1323
fax 323-908-1304
www.altrio.net
•
•
Cindy Flores
September 4, 2003
Page 2
In summary,we will continue to serve the telecommunications needs of our customers in a
market place that is both highly competitive and highly regulated. In a recent City of
Pasadena survey, our customer satisfaction rating was reported at 94%;we will continue to
serve,the needs of your residents with the same high level of customer satisfaction that
characterizes the services of Altrio Communications.
Thank you for your time and, ntion.
Si •-rely,
•
_- -
President&CEO
•
ti