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Home My WebLink AboutJune 3, 2003CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING June 3, 2003 45:0088 The City Council and ,Arcadia Redevelopment Agency met in a Regular Meeting on Tuesday, June 3, 2003 at 4:30 p.m. in the Conference Room of the City Council Chambers., ROLL CALL PRESENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang ABSENT: None AUDIENCE PARTICIPATION None. At 4:30 p.m: the City Council RECESSED to Closed Session. CLOSED SESSION Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations — California Teamsters Public, Professional and Medical Employees' Union Local 911 (Confidential, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officer's Association, Arcadia Firefighter's Association, Management and non - represented employees (City, Negotiators Tracey Hause and William W. Floyd) The Closed Session ENDED at 4:57 p.m. and the Study Session COMMENCED in the Conference Room of the City Council Chambers. 2, STUDY SESSION 2a HISTORICAL Consideration of the report and recommendation to authorize staff to proceed with Historical MARI<ERS Markers Project - "History Lives Here ", and provide direction on the type of marker. PROJECT Linda Garcia, Communications, Marketing and Special Projects Manager, explained in detail the proposed Historical Markers Project, stating in part that, this is a plan to create and install a series of historical markers that would be placed throughout the City at the location of several famous and /or historically significant local landmarks. The project features a series of numbered markers that would correspond to a map or guide of important places in Arcadia. Two types of markers were presented for the Council's review: 1 — A contemporary information stand topped with a plexiglass cover which would be mounted on a 36 "48 metal base; and, 2 — A 12 "x24" inscribed piece of granite that would be installed in the sidewalk. LASER IMAGED 613103 isP 45:0089 The June 3, 2003 staff report explained in detail the pros and cons of each type of stand. While the granite markers are initially more expensive, they are, for the most part, maintenance free. With the stands there will be an ongoing maintenance cost associated with keeping the plexiglass and paper information documents in good condition. It was noted that staff has set aside $12,000.00 of the Centennial allocation for an historical marker program. The number of markers is predicated upon the Council's decision on the type of marker. Expense for ongoing maintenance will need to be included in future operation budgets. Following discussion, by Council consensus, directions were given to staff to bring back a report and provide additional design and material for Council's consideration. 20. PUBLICART— Consideration of the report and recommendation to receive direction from the City Council PCIJCE regarding the placement of art at the new police facility on or adjacent to the exterior of the FACILITY building. Since the design development phase of the project, a raised planter or some other type of barrier was planned at.the front entrance to the new Police building. The purpose of this barrier is to prevent someone from attempting to ram a vehicle into the front entrance of the building. Rather than simply construct a barrier or have bollards placed near the entrance, the design team believed a raised planter should be constructed that could incorporate some form of public art, or could have a landscape or water feature. The Arcadia Police Reserves and the COPS Committee have approached staff with the offer for them to fund a statue of a police officer, perhaps with a child, at this location. A local artist has volunteered to prepare an art piece, with more of a modern design, also contacted staff. The building can open without a public art element in place, but the type of art selected might affect the construction of the raised planter area in Phase It. The preservation of the existing "Blind Justice" tile art work and 'a resident's suggestion of having a mural placed on the site wall on east Huntington Drive was discussed. The preservation work would affect the overall schedule of demolishing the old Police building by one week. It was noted that no funds have been earmarked in the Police facility budget for these expenses and it is not possible to say at this time If funds will be available from the project budget because Phase II still must be bid. The City Council could determine to proceed with some public art; however, should adequate funds not be available for Phase 11, an additional appropriation may be necessary. Further, staff noted that a decision to have a front entrance special feature needs to be made within the next thirty (30) days to meet the Phase II bidding schedule. A decision to place a mural on the exterior of the east Huntington Drive site wall could be delayed until a much later date, as this would not impact the construction, completion or occupancy of the building. However, a decision on preservation of the "Blind Justice" the must be made now, as the bidding process for the demolition of the existing building should commence within the next couple of weeks. Considerable discussion ensued. Some members felt that a mural will not be appropriate for the site wall on east Huntington Drive from a graffiti point of view and felt that landscaping would be a softer way to handle it. 135i q, 32AJ 2 6/3/03 45:0090 It was MOVED by Mayor Pro tem Kovacic, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to: 1 - professionally archive and document the existing tile mural but not preserve it; 2 — landscape the walls but incorporate at some strategic point, some kind of focal point, the City seal or something like that, akin what we are doing on the sound walls; and, , 3 — endorse the idea of public art in front of the station to be determined at a later date, either a sculpture or a fountain, or a combination of both. AYES: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None 2c FY2003 -2005 City Manager Kelly presented the proposed budget report to the City Council /Redevelopment OPERATING Agency. The two -year budget accomplishes an enhanced planning perspective for the City's BUDGET& financial resources and ongoing costs of operations. The budget listed FY 2002 -2003 .2003-2008 accomplishments in keeping with the priorities previously identified by the Council and staff. CAPrrAL Substantial progress has been made during the past fiscal year including: continuing the IMPROVEMENT& construction of the new police facility with anticipated move -in date of fall of 2003; EQUIPMENT construction of a Skateboard Park at Bonita Park; on -going capital programs including PLAN numerous sewer, street and water projects; commercial development continues with the proposed expansion of Westfield Shoppingtown; a 54 -unit affordable housing project with completion scheduled for summer of 2004; continued cooperation with the School District on a number of projects including traffic safety, continued implementation of the Youth Master Plan, and important on- campus programs such as D.A.R.E (Drug Abuse Resistance Education) G.R.E.A.T (Gang Resistance Education) and YES (Youth Educational Support). The City has continued to provide excellent municipal and public safety services, hundreds of recreation programs and comprehensive senior programs. There is a concern that the State of California's anticipated budget deficit may have a negative impact on local government. It is unclear at this time when the State budget will be adopted. However, staff does not anticipate any resolve to the uncertainty in the near future because of the City's $6 million reserves funds, which were earmarked but never spent in a previous budget. The City is safe for at least the next two budget years. Mr. Kelly noted that the budget process adheres to the, recommendations of the Citizen's Financial Advisory Committee adopted by the City Council in December 1998. In order to comply with the Financial Advisory Committee's policies and ensure adequate reserve levels are being maintained in the City's self- insurance programs, additional surpluses are being directed to the Workers Compensation and Liability reserves. Estimated General Fund revenues from all sources for the 2003 -2004 FY total $31,040.725. This represents a 1.5% increase from original estimates for the 2002 -2003 FY of $446,201, This Increase is mainly in the area of sales tax, followed by property tax and hotel bed tax. The hotel fee's continue to be down, though the City is expecting a one -time spike. in the coming year for the Breeders Cup. The City will explore fee adjustments later in the year to increase income, including charging businesses for fire safety inspections, formerly provided free. Expenditures in the General Fund total $32,524,295, a $36,995 or 1.1% increase from the 2002 -2003 FY adopted budget. The increase if primarily due to unavoidable increases in operation expenses. The City is basically at a balanced budget with a $1.33 million surplus. Staff is proposing to add one clerical position in the police department, with the premise that this position will be 3 613103 45:0091 paid by parking control and traffic enforcement citations, and a half -time position in Development Services for a half time Business License Technician. If the revenues stream to support these positions does not develop in six months, the positions will not continue. CAPffAL City Manager Kelly reviewed the Capital Improvement and.. Equipment Plan (CIP) for 2003 - IMPROVEMENTB 2008. The CIP is a general financial plan for capital improvements, equipment replacement EQUIPMENT and the proposed means to finance them. PLAN 20032008 The proposed Capital Improvement Projects for the five -year period (2003 -2008) are segregated into the following major categories and estimated costs: Streets $ 5,776,048 Building and Grounds 21,637,005 Sewer /Storm Drains 2,186,750 Water 22,836,070 Parks 1,236,162 Total $ 53,672,035 Funding for these projects is obtained from numerous sources, including gas tax receipts, which are restricted for street maintenance and construction; water user charges to residents and businesses for water projects; race track receipts for projects to improve the City's infrastructure of buildings and grounds; development fees for parks and recreational facilities; as well as other related sources of revenue. The proposed projects for FY 2003 -2004 total to $14,627,801. Equipment acquisition is estimated at $2,217,700. Mr. Kelly reviewed various proposed five -year projects, including a citywide signage and banner program, street rehabilitation of Colorado; street rehabilitation of westbound Huntington Drive, Santa Anita Corridor design,, construction of a new gymnasium, construction of a new Fire Station and construction of a new City Hall The five -year plan also included proposed equipment acquisitions. Funding of equipment acquisitions are obtained primarily through the Equipment Fund. The Equipment Fund is used for the timely replacement of the City vehicles and equipment, excluding Water, Sewer and Transportation Fund acquisitions. Considerable discussion ensued with staff responding to, questions regarding the construction of a new City Hall, a gymnasium and a new fire station. With regard to the fire station it was noted that, it is less expensive to move fire headquarters to station 106 if the City can get additional parking spaces from the mall at no additional cost. The Issue of construction of a gymnasium and the location was discussed. City Manager Kelly felt that the City first should exhibit a center masterplan that includes the City Hall and a multi purpose facility to be used for different events. The City Manager noted that a public hearing addressing the FY 2003 -2005 budget will be held on June 17, 2003. The City Council RECESSED at 6:45 p.m. and RECONVENED in the Council Chamber for the Regular Meeting at 7:00 p.m. INVOCATION Reverend Robert Crowell, Village Presbyterian Church of Arcadia. 4 6/3/03 PLEDGE OF ALLEGIANCE ROLL CALL 3. John McClain PRESENT: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang ABSENT: None SUPPLEMENTAL INFORMATION FROM STAFF REGARDING'AGENDA ITEMS None. 45:0092 City Attorney Deitsch announced the subject discussed at the Closed Session held earlier this evening. No reportable action was taken. ORD. & RES. It was MOVED by Councilmember Marshall, seconded by Councilmember ., Wuo and READ BY CARRIED that ordinances and resolutions be read by title only and that the reading in full be TITLE ONLY WAIVED. PRESENTATIONS 4. CITIZEN OF Mayor presented•the June, 2003 Citizen of the.Month Award to Bob -Deao, Executive THE MONTH Director, American Red Cross, Arcadia Chapter. (American Red Cross, Arcadia Chapter) 5. CITIZEN OF Mayor Chang presented the June,. 2003 Citizen of the Month Award to Doug Failing, THE MONTH President, Arcadia Education Foundation. (Arcadia Education Foundation) 6:. CITIZEN OF ,Mayor Chang presented the June, 2003 Citizen of the Month Award to Paula Kline, THE MONTH President, and Chris McClain, Executive Director, Arcadia Child Health Council. (Arcadia Child Health Council) 7. CITIZEN OF Mayor Chang presented the June, 2003 Citizen of the Month Award to Barbara Kuhn, THE MONTH . President, the Arcadia Historical Society. (Arcadia Historical Soc.) 8. CITIZEN OF Mayor Chang presented the June, 2003 Citizen of the Month Award to David lee, President, THE MONTH . Arcadia High School Chinese Parents Booster Club. (AHS Chinese Parents Booster Club) 5 613103 45:0093 9. CITIZEN OF Mayor Chang presented the June, 2003, Citizen of the Month Award to Mel Giangrande, THE MONTH President, Arcadia Council PTA. (Arcadia Council PTA) 10. CITIZEN OF Mayor Chang presented the June, 2003 Citizen of the Month Award to Pat Wallace, THE MONTH Treasurer, the Arcadia Library Foundation. (Arc. Library Foundation) 11, CITIZEN OF, Mayor Chang presented• the June, 2003 Citizen of the Month Award to Beverly Sloan, THE MONTH President, the American Association of University Women, Arcadia Branch. (American Association of University Women) 12. PUBLIC HEARING 12a. APPEAL OF On January .27, 2003, the applicant, Frank Yang, the owner and operator of the Din Tai Fung PLNG. COMSN. Themed Restaurant at 1108 South Baldwin Avenue, submitted Conditional Use Permit APPROVAL OF Application No. 2003 -003 to build and operate a new two -story; 4,400 square foot restaurant C.U.P. with a dining capacity of 82 people on the southern portion of the Wells Fargo Bank site at 2003 -003 1038 South Baldwin. Avenue. On April 22; 2003, the Planning Commission adopted (Restaurant - Resolution No. 1692 approving the proposed restaurant with a limitation on the.hours of 1108 South operation, excluding the lunchtime business hours. On April 28, 2003, the applicant Frank Baldwin Ave.) Yang, appealed the Planning Commission's action. In particular, the exclusion of the (DENIED) lunchtime business hours. The proposal will remove the large overhang that covers the bank entry area on the south side of the building to provide room for the new restaurant. There will be'a new courtyard with 'a water feature between the two buildings and the parking. lot will be redesigned and expanded to provide a total of 65 on -site parking spaces. The proposal will result in a total of approximately 9,530 square feet of floor area (5;130 square foot bank and 4,400 square foot restaurant). The applicant requested that the restaurant be able to operate, from 11:00 a.m. to 2:30 p.m. and 6:00 p.m. to 10:00 p.m. Monday through Friday and 10:30 a.m. to 2:30 p.m. and 6:00 p.m. to 10:00 p.m. Saturday and Sunday. Wells Fargo Banks business hours are currently. 9:00 a.m. to 6:00 p.m. Monday to Friday and 9:00 a.m. to 4:00 p.m. on Saturday. The proposed parking plan requires three modifications from the City's commercial parking standards: 1 — the number of spaces,,2 — the design; and, 3 waiver of the requirement fora loading zone. Both the Development Services Department and Planning Commission were concerned with the requested 10 space parking deficiency primarily during the lunch hour when both the restaurant and bank would be open. The Wells Fargo Bank at this site is a major branch location and is especially busy during weekday lunch time. Based on staffs observation of the parking situation in this area, there is the potential for a significant parking problem and, therefore, staff recommended that the restaurant only be allowed to be open after the bank's current business hours. 613103 45:0094 The proposed restaurant design is contemporary. The building is shaped to complement the adjacent buildings. The signs shown on the proposed restaurant plans are conceptual. The actual sign design will be, subject to separate design review, and will be required to comply with the City's sign Regulations and Architectural Design Guidelines. Following the presentation,.Mayor Chang OPENED the public hearing. Joanne Yang owner, 1108 South Baldwin Avenue, requested that the City Council remove the limitation on the hours of operation and allow the restaurant be open during lunchtime. Mrs. Yang noted that In response to staffs concern regarding parking, an independent parking consultant was hired to conduct a survey of the use of the existing bank parking lot and the survey Indicated that during'the proposed lunch hours there was at least 10 to 15 spaces available every minute. In response to a Council question, 'Mr. Frank Yang, owner, Din Tai Fung Themed Restaurant, stated in part that no food would be delivered from this restaurant to other locations. He noted that the kitchen on the first floor, is a "show kitchen ". and will be used only to make dumplings. The second floor kitchen will be used to make the other menu items and for training new chefs. C.F. Young project architect, spoke in favor of the project and stated in part that they have been working on this project for 18 months. Several alternatives have been presented and the design has been modified and reduced in size. The owner would like to have an upscale restaurant and will invest over $2,000,000 to make these improvements. David Chi 127 East Arthur Avenue, stated in part that, when he first heard that the Din,Tai Fung Restaurant was opening in Arcadia he was very, thrilled. He felt that Arcadia deserves to have such a good quality and well -known restaurant. He asked the City Council to remove the approval condition and Include the lunchtime business hours. (Indecipherable) 31 California Street, encouraged the City Council to, approve the project. He felt that this restaurant is a new stage for Chinese restaurants. Philip' Chen, 43 West Woodruff Avenue, supported,_ the project and asked the Councilmembers to vote yes on this project. The food is really good and it creates a food culture in Arcadia. People from outside Arcadia will visit this restaurant and it will become a landmark for Arcadia. Chris Chu operating a real estate office in the same complex with the Din Tai Fung Restaurant, asked the City Council'to „approve the restaurant expansion project. She felt that the expansion project and creating extra parking spaces will solve the existing parking problems. Mayor Chang CLOSED the Public Hearing. City Attorney Deitsch suggested that the Council keep in mind that the type of operation in place today may not be the operation in place tomorrow. A Different type of restaurant may occupy the same premises. He suggested the City Council not concentrate on this specific user. The parking requirements are applied to all restaurants across the board not just one type. In discussion staff reiterated that operation of the restau rant, during evening hours with the requested 10 -space parking deficiency would be acceptable because there is not a conflict in the operation hours at that time with the bank. It has been staffs experience that there , 7 613103 45:0095 are high parking demands in this area during the lunch hour from the bank. Staff also - noticed that at the existing Din Tai Fung Restaurant in the adjacent Baldwin Plaza many costumers are willing to'walt long periods for tables to become available. It is staffs concern that notwithstanding the parking survey, the requested parking deficiency could cause an increase in traffic congestion and demand for curbside parking on Arcadia Avenue, as well as exacerbate the ongoing unintended sharing of the parking spaces at surrounding uses. Considerable discussion ensued. Mayor Pro tem Kovacic would like a condition imposed that the proposed project will serve as a restaurant and not as a central cooking area for other restaurants. It was MOVED by Mayor Pro tem Kovacic, seconded by .Councilmember Segal and CARRIED on roll call vote to DENY the appeal and uphold the Planning Commission's decision with an additional condition that it not be used as a food factory. AYES: Counclimembers Kovacic, Marshall, Segal and Wuo NOES: Mayor Chang ABSENT: None AUDIENCE PARTICIPATION None. 13. MATTERS FROM ELECTED OFFICIALS KOVACIC Mayor Pro ter Kovacic presented some photographs of the peacock statue, which !sunder (Peacock construction and will be placed in the middle of the fountain at the southwest corner of Santa Corner) Anita Avenue and Huntington Drive. The unveiling ceremony will be held on the City's Birthday, August 5, 2003. (Harker a)_ Mr. Kovacic expressed congratulations to Jill Herkema; Director,. Community Outreach, Methodist Hospital, who will be awarded the 2003 Heart and Hand Humanitarian Award, presented by Foothill Unity Center at its six Annual Golden Plate Awards Luncheon, Wednesday June 4, 2003 (Segal), Mr. Kovacic expressed congratulations to Mickey and Lee Segal who are going to be honored at the Crystal Ball, sponsored by the Methodist Hospital Foundation at Santa Anita Race Track, June 7, 2003. WUO Councilmember Wuo congratulated Mickey and Lee Segal, the Crystal Bail honorees. (Segal) (Leathery) Mr. Wuo expressed appreciation to Joan Leathery, Coordinating Council President and a City volunteer for many years, and wished her good luck in her relocation to the State of Colorado. The City will miss her. (Weiler) Mr. Wuo also expressed congratulations to the Coordinating Council's. new President Rowena Weiler. (Preserving Mr. Wuo encouraged everyone to attend the first of five series of "Preserving Family Family History", sponsored by' the Arcadia Public Library and Ruth and Charles 'Glib Arcadia History) Historical Museum, June 5th. in the Library Auditorium'at 10:00_a.m.' (Father's Day) Councilmember Wuo wished all fathers a Happy Father'spay.. 8 613103 MARSHALL (Classic Car Show) (Rose Parade Float Miniature Model) 45:0096 Councilmember Marshall encouraged everyone to attend a Classic Car Show sponsored by the Arcadia Fire Fighters. Association and City of Hope, Saturday June 7th. at the Los Angeles County Arboretum. Proceeds will benefit the City of Hope Cancer Center. Ms. Marshall announced that she is in charge of a project to collect donations to pay for.the cost of a' duplicate miniature model of Arcadia's trophy winner Rose Parade float. That would be a beautiful memory and an item in the historical museum for future generations to enjoy. The Citywill, match the donations. She expressed appreciation to the people who already send in donations. (Food for Councilmember Marshall shared a "food for thought" by Phyllis Diller. "Some people might Thought) say, who would want to be ninety and I say anyone who is eighty- nine ". Ms, Marshall wished a Happy 100 Birthday to Thelma Heaton. SEGAL Councilmember Segal expressed appreciation to everybody who supported the Methodist (Crystal Ball) Hospital Crystal Ball. (AHS Grad. Mr. Segal expressed appreciation to Santa Anita Race Track for allowing the Arcadia High Ceremony) School graduation ceremony take place at their facility, housing up to 10,000,people. That , could have never been done at a high school field. It. is amazing how different aspects,of our community get together to make all our lives better and easier. CHANG Mayor Chang read the name of the individuals who have shown remarkable achievement in ' (Award' various fields Including the.Arcadia High School National Merit Scholarship, finalists; National Recipients & Hispanic Scholar Recognition finalists; Arcadia :Poetry Contest Award' finalists; and, the Finalists) winners of the Arcadia Centennial Art Show:' 14. THE CITY COUNCIL RECESSED TO ACT AS ' THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL PRESENT: Agency Members Kovacic, Marshall, Segal, Wuo and Chang ABSENT: None AUDIENCE PARTICIPATION None. 15, CONSENT ITEMS 12a. APPROVED the Minutes of the May 20, 2003 Regular Meeting. MINUTES' (May 20;.2003)` 12b. DESIGN' APPROVED the design;review for 118 East St. Joseph Street subject to the conditions. REVIEW (118 East St. Joseph St.) THE PRECEDING REDEVELOPMENT AGENCY CONSENT ITEMS 15a AND b APPROVED ON -MOTION'BY AGENCY MEMBER SEGAL, SECONDED BY AGENCY MEMBER MARSHALL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: 613103 . 45:0097 AYES: Agency Members Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None ADJOURNMENT The meeting of the Arcadia Redevelopment Agency ADJOURNED to June 17, 2003 at 6:00 p.m., Council Chambers Conference Room. THE CITY COUNCIL RECONVENED 16. CONSENT ITEMS 16a. MINUTES APPROVED the Minutes of the May 20, 2003 Regular Meeting., (May 20, 2003) 16b. ORDINANCE ADOPTED ORDINANCE NO. 2180 entitled: "AN ORDINANCE OF THE CITY COUNCIL NO: 2180 OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING ARTICLE V, CHAPTER 1, PART 3 . (Recyclables & AND ARTICLE VI, CHAPTER 4, PART 3 OF THE ARCADIA MUNICIPAL CODE RELATING Rubbish Collec.' TO RECYCLABLES AND RUBBISH COLLECTION, HAULING AND DISPOSAL ". Hauling & Disposal) 16c. RESOLUTION ADOPTED RESOLUTION NO. 6359 entitled: "A RESOLUTION OF THE CITY COUNCIL NO..6369 OF' THE CITY OF ARCADIA, CALIFORNIA, REQUESTING AN ALLOCATION AND (County Aid PAYMENT OF COUNTY AID TO CITIES FUNDS ". Allocation) 16d. RESOLUTION ADOPTED RESOLUTION NO. 6360 entitled: "A RESOLUTION OF THE CITY COUNCIL NO. 6360 OF THE CITY. OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED RECREATION (Fee Schedule —.AND COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE (SENIOR CITIZENS)". Rec. & Comm. Svcs, Dept.) Counciimember Wuo,expressed appreciation to the Senior Citizen Commissioners for their input on this topic. No opposition to the proposed fee schedule was reported. 1Fje. REJECT BIDS (Pavement Repair of Utility Cuts Proj.) 16f. FEDERAL FUND APPLIC. (Wtr. System Improvement) REJECTED all bids; and,, DIRECTED staff to re -bid for the Maintenance Contract for Pavement Repair of Utility Cuts. AUTHORIZED the City Manager to EXECUTE an application for federal funds requiring City matching funds for.water system improvements: THE PRECEDING CONSENT ITEMS 16a, b, c, d, a and f APPROVED ON MOTION BY COUNCILMEMBER MARSHALL, SECONDED 'BY. COUNCILMEBMER SEGAL AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: 10 6/3/03 45:0098 AYES: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None 17, CITY MANAGER 17a. FUND ALLOC. On April 1, 2003 the City Council approved the retention of Old Mill Graphics to publish the (Centennial book "Visions of Arcadia: A Centennial Anthology" edited by Mayor Pro tem Gary Kovacic. Anthology) The Council also authorized an,ezpenditure of $15,350.00 to pay for the book. (APPROVED) The target day of publication for "Visions of Arcadia: A Centennial anthology' is August 1st, just in time for an "official presentation" at the City's birthday celebration on August 5th. In order to prepare promotional materials to publicize the book, and to be ready to sell it on August 5, staff requested that the City Council determine a sales price. Mayor Pro tern Kovacic has suggested $25.00 even, inclusive of sales tax (a shipping /handling fee will be charged when the book must.be mailed). Depending on how.many books the City Council decides to print, this amount would be enough to cover the cost of the printing as well as will help to publicize it. In addition staff recommended that the City Council appropriate an additional $2,500.00 to cover increased cost to date as well as possible future charges due to revisions or other modifications. Further staff noted that it is more cost - effective to do a larger first run than to request additional copies at a later date. For example, to increase the order now to 1,500 will cost an additional $4,202.12, including tax and shipping. To order an additional 500 at a later date would cost $8,131.30. On behalf of the City Council, Councilmember Segal expressed appreciation to Mayor Pro tern Kovacic for his efforts and his hard work in editing this book. Following the staff report considerable discussion ensued concluded by the following motion. It was MOVED by Councilmember Segal, seconded by Councilmember Wuo and CARRIED on roll call vote as follows to APPROPRIATE an additional $2,500.00 for "Visions of Arcadia: A Centennial Anthology "; and, APPROVE the use of donations and revenue from book sales to help fund publishing and promotional costs; and, APPROPRIATE $4,202.12 to increase the number of books to be printed to 1,500; and, SET the sales price of the book at $25.00 (plus shipping). AYES: Counciimembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None. 17b. WATER RATE Patrick Malloy, Public Works Services Director, presented the staff report and ADJUSTMENT recommendations regarding a proposed water rate adjustment, stating in part that, based on (PREPARE the Public Works Services Department proposed 2003 -04 Operating Budget, Capital RESOLUTION) Improvement Plan, and Updated Water Master Plan, it is recommended that the City Council (6 -17 -03 Public consider a 3.92% rate adjustment to the water rate from $1.17 to $1.22 per 100 cubic feet. Hearing) As a result, the adjustment would raise the average monthly water bill by $1.43 per month or $17.16 per year. Arcadia's new average monthly water bill would be $40.47 as compared to the current average bill of $39.04, a monthly increase of $1.43 or $17.16 per year. 11 6/3/03 45:0099 Each year as part of the.budget process, staff prepares a Two -year Operating Budget and a Five -year Capital Improvement Program. Part of this process includes an evaluation of operating and capital expenditures over 8 -year periods as compared to the projected revenue over the same period. The Operating Budget for FY 2003 -04 is $1,063,910, or 15.5% more than the current year's projected expenditures. The June 3, 2003 staff report explained in detail the fund balance, expenditure and revenue with a 3.92% cost of living adjustment for FY 2003 -04 and a 2% increase for the remaining seven years. It also included a survey of the water rates of neighboring water agencies and historical water rate adjustments. Each year, staff will reevaluate the rate and capital projects and return to the City Council with an appropriate recommendation. Annual proposed rate adjustments are predicated on a goal to maintain a twenty million dollar fund reserve. The value of the City's water, system Is estimated at $200 million and industry standards recommend a ten (10) percent reserve to offset costs in the event of a natural disaster. Following the eight (8) year planning horizon, the Water Fund balance will be approximately $20.0 million, or ten (10) percent of the total value of the water system. Following a brief discussion it was MOVED by Councilmember Segal, seconded by Mayor Pro tam Gary Kovacic and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a resolution authorizing the proposed water rate for fiscal year 2003 -04 for presentation to the City council. AYES: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None 17c. SEWER RATE Consideration of the report and recommendation regarding a proposed 3.92 percent sewer ADJUSTMENT rate adjustment based on the March 2002 to March 2003 Consumer Price index. (CPI). The (PREPARE proposed rate adjustment will change the existing residential sewer rates from $2.55 to RESOLUTION) $2.65 a month for residential property and from $7.64 to $7.94 a month for each connection (6 -17 -03 public on commercial property. Hearing) The Sewer Master Plan was formally approved by the City Council on May 5, 1998. The sewer rate structure, approved as part of the Sewer Master Plan, provides for annual review and cost of living rate adjustments N necessary. The long -range Sewer master Plan proposes over $3.8 million (in 1997 dollars) for future capital improvement projects. The 1997 Sewer Master Plan outlined a Capital Improvement Program that established a Fund Balance of $5 million, predicated on Consumer Price Index (CPI) increases and no changes In the CIP. plan over a 20 -year period. This equates to 5 percent of the City's $100 million sewer system for future operations and replacement costs. The proposed Capital Improvement Program for the next two (2) years will result in capital expenditures of $810,250 in 2003 -04 and $1,092,500 in 2004 -05. The-2003-04 Capital Improvement Program includes an update of the Sewer Master Plan to reaffirm the 1997 Sewer Master Plan's proposed capital improvement projects and budget outline. Even with a 3.92% CPI increase for fiscal year 2003 -04, and a subsequent CPI increase of 2% each year for the following four (4) fiscal years, the sewer fund balance still falls quite short of the anticipated $5 million benchmark. Staff noted, Arcadia's sewer rates are among the lowest in Los Angeles County. 12 6/3/03 17d. RESIDENTIAL REFUSE RATE ADJUSTMENT FY 2003 -2004 (PREPARE RESOLUTION) (6 -17 -03 Public Hearing) 45:00100 It was MOVED by Councilmember Marshall, seconded by Councilmember Segal and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a resolution authorizing the proposed sewer rate for fiscal year 2003 -04 for presentation to the City Council at the June 17, 2003 Council meeting.. AYES: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None Consideration of the report and recommendation regarding adjustments to service rates for the collection of residential refuse and recyclables. On August 17, 1999, the City Council approved the transfer of the City of Arcadia's Residential Refuse /Recycling Services Agreement with NEWCO Waste Systems, Inc., to Waste Management Collection and Recycling, Inc. The Agreement contains specific provisions that entitle Waste Management to receive annual rate adjustments, subject to staff review and the City Council's approval. The adjustments are calculated using two (2) categories, changes in the Consumer Price Index (CPI) and changes in landfill disposal costs. The contract provides .specific formulas to calculate annual rate adjustments including a weighting factor to determine the impact of each category. Waste Management's request for a rate adjustment was calculated per the formula provided in the Agreement. The impact of this adjustment on a typical single- family household with a standard 90- gallon collection service will be a CPI adjustment of 3.05 percent or .37 cents, bringing the standard monthly service rate to $13.58; up from the previous amount of $13.21. Standard bin service rates (3 -yard bin picked -up once per week) for multi- family residences will also be adjusted by 3.05 percent (CPI) or $2.41 a month, bringing the standard monthly service rate to $81.55, up from the previous amount of $79.14. The Los Angeles County Sanitation Districts have indicated they would increase solid waste disposal rates effective November 2003. This rate adjustment is a result of a desire to make the operation of the Puente Hills landfill more efficient. The proposed landfill disposal increase is $2.75 (from $18.05 to $20.80), pending District Board approval in November 2003. Because this number may change, staff requested to return to the City Council in November 2003 to review Waste Management's request for the anticipated landfill disposal adjustment. As an additional service, Waste Management proposed to provide a convenient and safe way for residents to dispose of "Sharps" biohazardous waste, such as needles, syringes, and other contaminated sharp objects. The cost for this program is on a per -order basis, and would be $28.50 and $37.28 (postage included) for the 1 -Quart and 1- Gallon sizes respectively. Additionally, Waste Management and staff will be partnering over the next year to look into the feasibility of instituting the following programs: Electronic Waste; Household hazardous waste; Greenwaste bin service contamination fees; Illegal hauler fees; and, Customer billing. It was MOVED by Councilmember Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to DIRECT the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a resolution authorizing the proposed refuse rate schedule for fiscal year 2003 -2004 for presentation to the City Council. i[c7 613/03 45:00101 AYES: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None ADJOURNMENT Mayor Pro tem Kovacic adjourned the meeting in memory of David Dever, a son of Arcadia. (In Memory of "Dave was born and raised here attending Arcadia schools and Church of the Good David Dever) Shepherd. He was a good friend of mine and a fellow member of Arcadia High School's Class of 1969. On Thursday, May 22, as he was driving to work, Dave who was at the time 52, was killed on a highway outside of Oceanside, California through no fault of his own. He was hit by an oncoming tractor- trailer whose driver swerved over the centerline: Dave is survived by his loving wife Yvonne, son David, daughter Jacqueline, who graduated this month from the high school, sister Susan and his remarkable mother Bernice Dever who is a long time resident of Arcadia. Use whatever description or phrase you want, marching to the beat of the different drummer, taking the road less traveled, being ones own person, they all applied to my friend Dave. Dave was unique among our close circle of friends, he was a Gold Seal Graduate and National Merit finalist at Arcadia High School and he double majored in mathematics and physics at Occidental College, but you wouldn't necessarily know it. For his profession, Dave chose to be a carpenter and then a construction supervisor. He left his talented mark on numerous schools, churches and other significant structures throughout Southern California. To his friends, Dave was a Renaissance man of sorts; he combined a brilliant mind, quick wit, mechanical prowess and self - effacing modesty with some of the goofiest thoughts and actions imaginable. He was part genius part James Dean, part Eddie Haskell and all friends. He was smart, generous, modest, honest, independent and hardworking. He had the ability to brighten the lives of others with his warm personality, keen sense of humor and uncompromising loyalty. His wife Yvonne said that she loved the way Dave's voice will fill the room with humor and warmth and that their life together had been filled with love, humor and family. His son David said, he was glad to have had such a wonderful father, who taught him the value of finding something you feel is important and working hard at it. And his' daughter Jackie said the following: 'My wonderful stubborn, irreverent, goofy, philosophical father left his mark-on each of us; we admired his hard work and many jobs successfully completed. We often laughed and sometimes shook our head with disbelief at the lengths to which he went to find our good humor. He never held back and always dedicated himself to the fullest. My father wanted to live fully and with meaning. He recognize the impermanence of life and still built his castle made of sand at waters edge, knowing that the tumult that gave him life and strength would someday take it away. His castle meant every required building code and its foundation was strong, the sand he leaves behind is fortified with the strength of his example and I know it will continue to aid each of us as we continue in our lives. We will always remember him, love, Jackie'. As we all remember the goodness of Dave Dever's life, I request that tonight's meeting be adjourned in his memory. He was a wonderful husband, father, brother, son and friend:' ADJOURNMENT Mayor Chang adjourned the meeting in memory of lone Bell Paradise. "lone Bell Paradise (In Memory of passed away at the age of 88 on May 10, 2003, lone was a long -time Arcadia resident lone Bell known for her leadership as past President of American Association of University Women Paradise) and support for the League of Women Voters, Southwest Museum, Cal Tech University, UCLA, Stanford University, the Sierra Madre Creative Arts Group, Pasadena Girl's Club, and the Los Angeles County Arboretum. lone joined the Folklorico Dance Group at Pasadena City College when she was over 60 years old and continued to perform with the group for 10 years. She is survived by her daughters Lisa Van Der Stadt and Carol Black and three granddaughters. A memorial service will be held on June 7 at 11:00 a.m. at the Church of the Good Shepherd." 14 6/3/03 45:00102 ADJOURNMENT Mayor Chang adjourned the meeting in memory of Patricia Eicherly. "Patricia Eicherly, a (In Memory of. long time resident and former member of the Arcadia Beautiful Commission, passed away Patricia Eicherly) on May 29th. Patricia was actively involved in the community throughout her career with the Arcadia Teacher's Association. She was an officer of Altrusa International, a professional women's organization; and worked with the Arcadia Tournament of Roses and the Auxiliary of Methodist Hospital. A member of the Arcadia Beautiful Commission from 1989 to 2001, she was passionate in her commitment to maintain the small town atmosphere of Arcadia and worked hard to ensure that everyone recognized the beauty and unique qualities of our community. A memorial service celebrating her life will be held on Monday, June 9th at Santa Anita Church at 2:00 p.m. ADJOURNMENT At 9:57 p.m. the City Council Regular Meeting ADJOURNED to June 17, 2003 at 6:00 p.m. (June 17, 2003) in the Council Chambers Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. w C D. Alford, Ci lerk 15 613/03 0 ORAT,fl ° STAFF REPORT Office of the City Manager DATE: June 3, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Manag By: Linda Garcia, Commu - a - ions, Marketing and Special Projects Manager Kristen Olafson, Communications & Marketing Specialist II SUBJECT: HISTORICAL MARKERS PROJECT - "HISTORY LIVES HERE" Recommendation: Authorize staff to proceed with the project and provide direction on the type of marker. �• u'�ITTi51_T;� ' The City of Arcadia has a rich, colorful history and thanks to the efforts of local i . historians, the Arcadia Public Library, Arcadia Historical Society and the Ruth and Charles Gilb Historical Museum, we have access to a large amount of information about the City's early days and teenage years. By way of this report, staff is proposing that we make use of this information to give the community a visual reminder /history lesson highlighting some of the famous and historically significant Arcadia landmarks. DISCUSSION Attached is a document outlining a plan < to create and install a series of historical markers that would be placed throughout the city at the location of several famous and/or historically significant local landmarks. The project is titled "History Lives Here" and features a series of numbered markers that would correspond to a map or guide of important places in Arcadia. Two types of markers are presented for the Council's review: A contemporary information stand topped with a plexiglass cover inside which we would place some background information about that particular location. The plexiglass cover would be mounted on a 36 "-48" metal base. 2. A 12" x 24" inscribed piece of granite that would be installed in the sidewalk. r � LASER IMAGED. S5 -�, - a, q9e Mayor and City Council, June 3; 2003 Page 2 The pros and cons of each type of stand are discussed in the attached report. While the granite markers are initially more expensive, they are, for the most part, maintenance free. With the stands there will be an ongoing maintenance cost associated with keeping the piexiglass and paper information documents in good condition. FISCAL IMPACT Staff has set aside $12,000.00 of the centennial allocation for a historical marker program. The number of markers we can install with this money is predicated upon the Council's decision on the type of marker and confirmation that Public Works Services staff can do the installation: The. costs, referenced in the attached document do not include installation. Expenses for ongoing maintenance will need to be included in future operating budgets. RECOMMENDATION It is recommended that the City. Council authorize staff to proceed with the • Historical Markers Program and select the type of marker that should be used. Attachment 03DANU 933AJ CC H is"tor io ' cal Mar*ers ro os p .lunc3, 21103 tiubmilti �l hv: Cily Rl�in�� er's OFticc �Cily ot'Arcadia Celebrati'n' g 100 Year's CITY of c,,kDt CST Y V. z TOM i.. m4 a �av 1. W goo 00 zl CST Y V. �av 1. CST Y V. History Lives Here The City of Arcadia enjoys a long and grand history spanning more than 100 years. From Hugo Reid to Lucky Baldwin and from a 500- person farming community to an upscale residential community with population more than 54,000, Arcadia looks proudly upon its past and optimistically towards its future. Historians and preservationists have been devoted to retaining much of Arcadia's rich history for future generations to study and admire. Many of Arcadia's famous places are still in existence today, while others are immortalized in pictures and memorabilia. In commemoration of the City's Centennial, markers have been proposed to highlight the famous and historically significant landmarks of Arcadia's past. This program would be entitled "History Lives Here" and feature numbered markers that would correspond with a general map or guide of important places around Arcadia. The following is a list of proposed sites: 1. Hiram Unruh's Home — First Ave. Huntington Dr. (S.E. Corner) 2• John Ott's Home — 124 E. Bonita St. 3. Ross Field — Used as the balloon school by the U.S. Army. Located on the side of Baldwin's Race Track, which is at the site of today's Arcadia County Park * 4. McCoy's General Merchandise and Grocery Store — 233 N. First Ave. 5. Arcadia Tribune Building — 104 N. First Ave. * 6. Seaquist's Drug Store First drug store in Arcadia — N. First Ave. near Santa Fe tracks 7. Baldwin's Racetrack — Located on the site of today's Arcadia County Park. In operation from • 1907 -1909 * 8. Santa Anita Rancho — Located where the arboretum is presently located 9. Hugo Reid Adobe — Built in 1840. First permanent structure built on the Santa Anita Rancho. Located across the lake from Queen Anne's Cottage * 10. Queen Anne's Cottage — Located in the Arboretum, next to the lake 11. Oakwood Hotel — S.W. Corner of First Ave. and Santa Clara St., across the tracks from the Arcadia I epot. Opened Dec. 7, 1889 and destroyed by fire Nov. 26, 1911. Served as office for newly formed city government * 12. Clara Baldwin Home — 291 W. Foothill Blvd. 13. Anoakia — Home of Anita Baldwin, built in 1913 — Corner of Baldwin and Foothill Blvd. 14. Pony Express Museum — Located where the Santa Anita Inn is now. In operation from 1935 -1955 15. Police and Fire Headquarters — 50 Wheeler St. * 16. Arcadia Engine Co. No. 2 — 1420 S. Baldwin Ave. — First Fire house that operated exclusively for the fire department * 17. Arcadia Public Library — First library — 25 N. First Ave. S.W. Corner of First Ave. and Wheeler St. * 18. First Building used as City Hall — A.W. Hibbard Bldg. — First St. and La Porte — Used June 1914 — April 1916. Previously, government services were held out of the Oakwood Hotel 19. First Real City Hall Building — First Ave. and Huntington Dr. * 20. Santa Anita Santa Fe Depot — Old Ranch Rd. and Colorado Blvd. 21. First wooden train station in Arcadia — Santa Fe railroad and First Ave. 22. First Building used as a school — A Packing shed given by E.J. Baldwin, on Santa Anita and Falling Leaf Dr. (Huntington Dr.) Used from 1903 -1907 • 23. First school built specifically to be used as a school —1170 South First Ave. Located where First Avenue School is presently situated * 24. Ainsworth Ranch — Just east of Santa Anita and Orange Grove. One sign could represent all of the ranches and farms located in Arcadia * • 25. Santa Anita Racetrack — Same location as present. Home to 1984 Olympic Equestrian events. Home to Japanese Internment camp during WWII 26. Carpenter's Santa Anitan— Popular drive -in restaurant in Arcadia in the 40's and 50's. Called "the place to be" Located at 125 W. Huntington Dr. * 27. Eaton's = Popular restaurant in Arcadia in the 40's through 60's. Located at 1130 W. Colorado Blvd. * 28. Arcadia Theatre — First movie theatre in Arcadia — Destroyed in a fire early in 1942. Located at 42-44 E. Huntington Dr. * 29. Arcadia Woman's Club — Located at 324 S. First Ave. Group formed in 1914 and is still active 30. The Wigwam — A fruit and refreshment stand in the 20's - 30's. Located at 141 E. Foothill Blvd. If necessary for financial constraints, the initial project could include these key sites and a combination of sites represented under one marker, reducing the total number of markers to 20. Option #1: A Contemporary Information Stand Description:. Each stand would be constructed of a 12- inch -by -24 -inch informational plaque mounted on a 36 to • 48 -inch metal stand. The informational plaque consists of a UV Satin Laminated paper mounted under a protective Lexan, plexiglass -type covering. The paper would be done in full color and would be large enough to fully explain and demonstrate the historical significance of the selected site. Color photographs could be used, as well as the City's new peacock logo. Advantages: - Would have ample room to fully explain the importance of the selected site. The use of photographs and other images would enhance the effect and purpose of the markers - Use of full color in photographs and logos - The stand would be raised above the ground 48 inches so it would be more noticeable - Lower cost than most alternatives - Metal would last a long time and be very durable Disadvantages: Lexan covering would need to be replaced every 2 -3 years depending on sun exposure and vandalism Being raised 48 inches creates problems of placement and willingness of businesses and residences to have such a stand placed in front of their property Cost: • Approximately $520 each, which includes custom welded aluminum base, UV Satin Laminated digital prints and a clear Lexan top with protective covering. This price does not include installation. 0 There would be a reoccurring cost of $22 each every 2 -3 years in replacing the Lexan top. Frequency of replacement would vary according to location and vandalism. Installation: Public Works would be able to assist with installation of each information stand. Installation would vary according to the surface in which it is being placed. Information Stand Design: aw tom" 0 E Option #2: Granite Markers Description: c�c�Wr if�oR- AA�Ttoh1 St�3D - APCADIA YIt%VRdCAL M04V Mtn r5 Each marker would consist of a 12- inch -by -24 -inch piece of granite placed at ground level in front of selected historical sites. The three -inch thick granite would be sand blasted both by machine and by hand in the tri -tone technique to create the desired design. Each marker would be able to have one etched image (created from a photograph), name of selected site, date, name of historical marker program and an etched image of the city's peacock logo. Advantages: - Very durable - Very upscale, classical look - Lower maintenance when compared to other proposed markers. Clearing of dirt and foot traffic debris is all that is required 3 I IY Rk�n+A 5, t+Udrr i 1 . bf�nq SN +92' « IAu w� tily'f�.blev. - �� lvrvTf.l.�� 61uo4..l Al� ae Yti I kA�u a T Each marker would consist of a 12- inch -by -24 -inch piece of granite placed at ground level in front of selected historical sites. The three -inch thick granite would be sand blasted both by machine and by hand in the tri -tone technique to create the desired design. Each marker would be able to have one etched image (created from a photograph), name of selected site, date, name of historical marker program and an etched image of the city's peacock logo. Advantages: - Very durable - Very upscale, classical look - Lower maintenance when compared to other proposed markers. Clearing of dirt and foot traffic debris is all that is required 3 Disadvantages: • Due to the sandblasting technique used in making the markers, it is difficult to fully describe the selected site and why it is historically significant. Only the name of the site, date and name of the historical marker program would be able to appear on the granite The markers would be placed on the ground. It would be difficult to locate the markers and would require people to bend over to read the markers Higher cost to produce when compared to other proposed markers Cost: Approximately $900 each, which includes the 3 -inch thick granite, use of the tri-tone sandblasting technique and creating etched images from photographs. This price does not include installation. Installation: Public Works would be able to assist with installation of each marker. Installation would vary • 0 according to the surface in which it is being placed. Possible granite marker design: Estimated time of completion: Both the granite markers and the information stands would require a minimum of 2 to 3 months to manufacture once the historical sites have been selected and accompanying information and photographs have been compiled. 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Ff y]y I - Y yf }f P Mpp att p� r x,� 7 , 0 � . �',� d r ., _.. vT ' i f r 3 Y �s � Yr N s id h�t } Y : + x ++ r w L + � t .f P nL 3 i z, t �fY 4 t + u r � G �� V! F I t � Yr N s id h�t } Y : + x ++ r w L + � t .f 11 • 4 ``, 55 x ..4 MEMORANDUM Development Services Department June 2, 2003 TO: William R. Kelly, City Manager FROM: Don Penman, Assistant City Manager /Development Services Director SUBJECT: PUBLIC ART AT THE NEW ARCADIA POLICE FACILITY SUMMARY With construction of the new Police facility nearing completion, some direction from the City Council is needed regarding the placement of art on or adjacent to the exterior of the building. In the original design concept for the building, some form of public art was contemplated at the entrance in a raised planter area, though no decision or direction was established at the time as to what this would entail. During the course,of construction, some questions were raised about the feasibility of preserving the Blind Justice tile work on the exterior of the existing Police station, and staff has studied this and previously forwarded information to the City Council on this subject. Most recently, a local resident approached the City Council and suggested that a mural be done on the exterior site wall along east Huntington Drive. Staff is seeking direction on these three items. BACKGROUND Building Entrance Art Since the design development phase of the project, a raised planter or some other type of barrier was planned at the front entrance to the new Police building. The purpose of this barrier is to prevent someone from attempting to ram a vehicle into the front entrance of the building. While this is not a likely possibility, it is a design feature incorporated into many new law enforcement buildings. Rather than simply construct a barrier or have bollards placed near the entrance, the design team believed a raised planter should be constructed that could incorporate some form of public art, or could have a landscape or water feature. The art could be in the form of a statue or of a piece of modern art; there are many options. The raised planter area is shown in the design plans to be constructed in Phase II of the project. LASER IMAGED Ss 2 6 bi' William R. Kelly June 2, 2003 Page 2 V ., o , The Arcadia Police Reserves and the COPS Committee have approached staff with the offer for them to fund a statue of a police officer, perhaps with a child, at this location. A local artist who volunteered to prepare an art piece, with more of a modem design, also contacted staff. The building can open without a public art element in place, but the construction of the raised planter area in Phase II might be affected by the type of art selected. Preservation of Blind Justice Tile The Blind Justice tile work was installed at the existing Police Station in 1958. There are approximately 800 tiles in the panel, with the design portion composed of 309 6" x 6" glazed tiles with the artwork painted and fired onto the tile. As a result of a reference from the L.A. Conservancy, staff solicited a proposal from Fine Arts Conservation for preservation of the tile work. The preservationist proposed to preserve 397 tiles; she would not propose to save the plain tiles with no design, other than a few on each side of the design. The project would involve saw - cutting the entire wall into individual panels; the panels would be relocated away from the building, and the tiles to be saved would then be.individually removed from the panels. The saw- cutting portion of the job would take about one week, while the entire removal process could take up'to two months. Therefore, this preservation work would affect the overall schedule of demolishing the old Police building by one week. The cost for the removal is proposed at $27,900, however, this does not include demolition necessary to gain access to the tile wall from inside the building. If additional tiles are damaged or broken during the removal . process, there would be an added charge to duplicate the tiles. Finally, the proposal does not include the cost to reinstall the tiles at another location. It is staffs estimate that the overall costs, including reinstallation, could range from $35,000. to $45,000. Another matter is where to relocate the Blind Justice design. The overall height is eleven (11) feet, and the tallest portion of an available wall at the new Police facility site is the perimeter wall on east Huntington Drive nearest Civic Center. Placing the tile work at this location would essentially extend it from the very bottom of the wall to the top, so it would be a very tight fit. There are no other locations on the site that could accommodate this work. No funds were budgeted in the Police facility budget for this expense. Mural on Site Wall on East Huntington Drive The site wall on east Huntington Drive is approximately 160 feet long and varies in height from 9 feet to 11 feet. It is proposed to have a plaster finish which will be applied in Phase 11 of the project. Landscaping, also to be included in Phase II, will soften the appearance of this wall. However, at a recent City Council meeting a local resident suggested that the City consider having a mural placed on this wall as a means of I Al William R. Kelly June 2, 2003 Page 3 improving its aesthetic appearance. The wall is very high (the inside height is closer to 7%: feet tall) for security reasons and the area near the middle of the wall will have less exterior landscaping due to the narrowness of the available planting area. No funds have been budgeted in the Police facility budget for this type of expense. BUDGET As indicated earlier, no funds have been earmarked in the Police facility budget for public art. It is not possible to say at this time if funds will be available from the project budget because Phase II still must be bid, which includes asbestos removal and demolition of the existing building, site walls, walkways, landscaping and irrigation. Additionally, staff suggests that the Phase II bid specifications include a bid alternate to rehabilitate the adjacent parking lot and provide some landscaping improvements, should funds be available. This lot is in very poor condition. The City Council could determine to proceed with some public art; however, should adequate funds not be available for Phase II, an additional appropriation may be necessary. RECOMMENDATION Staff believes that some type of public art or special feature should be placed near the front entrance to the new Police facility. It would serve the dual propose of being a focal .' point at the entrance to the building and as an impediment to anyone who may contemplate using a vehicle to ram the facility. A decision on having a front entrance feature needs to be made within the next thirty (30) days to meet the Phase II bidding schedule. A decision on placing a mural to the exterior of the east Huntington Drive site wall could be delayed until a much later date, as this would not impact the construction, completion or occupancy of the building. However, a decision on preservation of the Blind Justice tile must be made now, as the bidding.process for the demolition of the existing building should commence within the next couple of weeks. "�;�,,,,,r� Y t4 ' 4 0 • 1 � 3 f I��Yf�� ({ ,.. . d MS � I E' �M �� u � �� r � �'�z.�;�r 1 � . �� - , c, l„ t y s' 4 y � �' ' J � � S k�fi' �' � . �'. S i ♦i 5c 11 y A� I � Y � iy �. p _ 1v � �� _ .� '� Y '.�� e S � r .� �� t � a,. .. � � 1]t d ', t ,j � �'� f Y °i.., j . � x , ' •. _ .jj <. �,� A � 1i � � , , � n � µ � .. ^., a y .�` �. � �t R£. ke a '� i a ' �. s'.� Zt L i � i � S R a -: :' � t , . �� t� I �� -- .� r - i t , ., �"a., — w aswa+t .ri,tt � �� ro � � � � �, `�f I � � I � ��. � � ( 7 � � � �. �� . � ` � Fri �' ' _� � �h � � j � � � p u i , I e r. (( S l�� 5.1 C L � ,� b f x +�ry iF'"Jy�M'�yNMM^}.� 1R�' *1 �# 1 � A • 1 j . �. xr ! t w A > 1 J A � o I JJ s � ' i \1 �f 5 �L. � '` ! + F Y 1 �� / 5 �l 5 .. � .� � I \ 1 f ( f '�h ' � 3 . r, � � d iy7 45.61 y � �_ � ;f _ S it ,. � .y " T4 d d 7 V Cul ,�.I��,.�1 I � I �� -' fat �� !�! �! I I !` '� �! I�.... is I I LA 1 -7 7 1 1 . i June 3, 2003 TO: Mayor and City Council ,Q . FROM: `�"�Don Penman, Assistant City Manager/Development Services Director Donna L. Butler, Community Development Administrator Prepared By: James M., Kasama, Senior Planner SUBJECT: SUMMAR Frank Yang, the owner and operator of the Din Tal Fung Themed Restaurant at 1108 S. Baldwin Avenue is proposing to build and operate a new two -story, 4,400 square foot restaurant with a dining capacity of 82 people on the southern portion of the Wells Fargo Bank site at 1038 S. Baldwin Avenue (C.U.P. 2003 - 003). The Planning Commission on April 22, 2003, adopted Resolution 1692 (attached) approving the proposed restaurant with a limitation on the hours of operation as set forth below and excluding the lunchtime business hours. Mondays — Fridays 6:00 p.m. to 12:00 midnight Saturdays 4:00 p.m. to 12:00 midnight Sundays _ 9:00 a.m. to 10:00 p.m. Mr. Yang has appealed the Planning Commission's exclusion of the proposed lunchtime business hours. The Development Services Department is recommending denial of the "applicant's appeal. BACKGROUND Can January 27, 2003, Frank Yang submitted Conditional Use Permit Application No CUP 2003 -003 to build a new two -story; 4,400 square foot restaurant with seating for 82 diners, and to include beer and wine service with meals. The proposal will remove . currcuP2003- Mcoapaeai rvl#z Appeal — CUP 2003 -003 LASER IMAGED June 3, 2003 Panes 1 ,a - - - , the large overhang that covers the bank entry area on the south side of the building to provide roomfor the new restaurant... A new courtyard with a water feature is proposed between the two buildings. The parking lot will be redesigned and expanded to provide a total of 65 on -site parking spaces., The proposal will result in a total of approximately 9,530 square feet of floor area (5,130 square foot bank and 4,400 square foot restaurant) for a floor- area -ratio (FAR) of approximately 26 percent of the site. The applicant was requesting the following restaurant hours: Mondays — Fridays 11:00 a.m. to 2:30 p.m. & 6 :00 p.m. to.10 :00 p.m. Saturdays and Sundays 10:30 a.m. to 2:30 p.m. & 6:00 p.m. to 10:00 p.m. Wells Fargo Bank's business hours are currently as follows: Mondays — Fridays 9:00 a.m. to 6:00 p.m.. Saturdays 9:00 a.m. to. 4:60 p.m. the . proposed parking plan requires the following modifications from the City's commercial parking standards: A. 65 parking , spaces, with the 5 spaces closest to the automatic- teller- machines (ATMs) to be labeled, "BANK CUSTOMERS ONLY" in lieu of 75 spaces to be shared by the bank and restaurant (AMC Secs. 9269.4 and 9269.5) 13:; 55- degree angle parking stalls in accordance with the Recommended Guidelines for Parking Geometries per the Parking Consultants Council,. National Parking Association in lieu of the City's standards for commercial parking (AMC Sec. 9269.7.1), The City's = parking regulations allow for 30, 45, 60 and 90 degree parking only. C. Waiver of the requirement for a 10' x 25' loading zone. (AMC Sec. 9269.10) On April 22, 2003, the Planning Commission adopted Resolution .1692 approving Conditional Use, Permit No CUP 2003 -001 and Architectural Design Review No. ADR 2002 -041 with the limitation on the hours of operation. DISCUSSION Mr. Yang appealed the Planning Commission's action on April 28. In particular, Mr. Yang is appealing the-exclusion of the lunchtime business hours. As noted,.three, parking modifications are required for the project: (1) the number of spaces, (2) the design and (3) waiver of the requirement for a loading zone. The requested 10 space parking deficiency is the major concern for this proposal. The Wells Fargo. °,.bank,at this site is a major branch location and is especially busy during weekday=lunch times, in,particular on paydays, and in the evenings just before the 6:00 cuPicuP2003- 003ccaPPaai rpva Appeal CUP 2003 -003 030AN 932AJ June 3, 2063 Page 2 p.m. closing time. Also, this area is full of activity because of the surrounding uses including the bowling alley supermarket, and Baldwin Plaza. The lack of a physical barrier between the site and the surrounding uses allows for the Unintended sharing of the parking lots. As a result of the opening of the supermarket to the east of this site, the bank has hired a security guard to monitor the use of their parking lot during their business hours. In the evenings, after the bank closes, the existing parking lot is used by customers of the surrounding uses. The Development Services Department has been open to the concept of ' "shared parking" in mixed -use developments. However, "shared parking" only works when the peak hours for the uses are different. An APA (American Planning Association) parking study notes, "in order for shared parking to be successful, the parking requirements for individual,land uses must reflect the actual peak demand for parking as closely as possible.. If the parking requirement for a certain land use is too low, the reduction for shared parking will make the already low requirement even more deficient, thus creating a severe undersupply." Both the Development Services Department and Planning Commission were concerned . with the 10 space parking deficiency primarily during the lunch hour when both the restaurant and bank would be open. It has been staffs experience that there are high parking demands in this area during the lunch hour from the bank. Operation of the restaurant - during the evening hours with the requested 10 -space parking deficiency would be acceptable because there is not a conflict in the operating hours at that time with the bank. Also, reserving the five (5) spaces closest to the ATMs for "BANK CUSTOMERS ONLY" will alleviate some pressure on curbside parking on Arcadia Avenue. The approval of the restaurant with the restricted hours relies on the bank, or any other use that might occupy the existing building, being limited to business hours that do not conflict with the evening hours for the restaurant. In response to staffs concern regarding parking, the applicant hired an independent parking consultant (Walker Parking Consultants) to conduct a'surveyof the use of the existing bank parking lot during the week of February 24, 2003. The survey results are attached. The survey indicated that during the proposed lunch hours, there was an average of 16 parking spaces available, with -a high of as many as 25 at 11:00 a.m. on Thursday, and a low of only 6 spaces at 1:30 p.m. and 2 :00 p.m. on Friday.and Saturday.. These three instances, when only 6 spaces were available, were the only times when less than 10 spaces were available. According to the study, this indicates that at most times, the proposed 10 -space deficiency would not result in a lack of parking spaces during lunch times. Staff has noticed that at the existing Din Tai Fung Restaurant in the adjacent Baldwin Plaza that many customers are willing to wait long periods for tables to become cuPlcuP2003- 003ccappeal mcu2 Appeal — CUP 2003 -003 June 3, 2003 Page 3 available. This is also the case at the New Capital Seafood Restaurant at 855 S. Baldwin Avenue. Because so many customers are willing to endure long waits, staff is concerned that notwithstanding the parking survey, the requested parking deficiency could cause an .increase in the traffic congestion and demand for curbside parking on Arcadia Avenue, as well :as exacerbate the ongoing unintended, sharing of the parking . spaces at surrounding uses. Based on staff's observations of the parking situation in this area, there is the potential for a significant parking problem and, therefore, staff recommended that the restaurant only be allowed to be open after the bank's current business hours. In addition to the 10 space parking deficiency, the proposed parking lot does not include a 10' x 25' loading zone, which is required for uses that .involve the receipt or distribution of-materials and /or merchandise. The proposed restaurant will receive food and supplies from wholesalers, and the applicant has stated that the kitchen in the proposed restaurant will be used, to, prepare large batches of certain dishes for delivery to his other restaurants. Provided that all delivery activities occur before or after the business hours of the bank and restaurant, it was the consensus of the Planning Commission and staff that a specified loading zone'is; not ' necessary. Because there is an apartment complex nearby to the northeast across Arcadia Avenue, delivery and shipping activities were limited to the hours of 7 :00 a.m. to 9:00 a.m. and -9:00 p.m. to 11:00 p.m. Architectural DesidnReview Concurrent with the consideration of the Conditional Use Permit, the City Council may approve, - conditionally approve, or disapprove the applicant's architectural design concept plans. The proposed restaurant design is contemporary. The building is shaped to complement the adjacent buildings. The boxy shape of the restaurant is based on the shape of the'existing. bank building to the north, and around feature is included on the Baldwin Avenue side of the restaurant to complement the round towers at the Baldwin Plaza to the south: The round feature that accents the Baldwin Avenue elevation is intended to resemble the containers used to steam and serve dumplings; the applicant's specialty. The east elevation, which will face the parking lot, and which is anticipated to be the primary entrance to the restaurant, is accented by a modem oriental lantern. -like feature. The east side of the building also has large recesses to resemble the shape of the bank building. The existing large canopy that covers the bank entry area on the south side will be removed to provide room for the restaurant and a new courtyard. A water feature will be the focus of the courtyard. The remodeled south elevation of,the bank building and cuPrcuP2003- 603ccappeal rpM • Appeal,-- CUP 2003 -003 June 3, 2003 Page 4 the courtyard and water feature designs may be subject to separate Architectural Design Reviews. The restaurant will be set back a minimum of five feet from the Baldwin Avenue property line to provide space for landscaping. There will be minimal setback along the southerly property line, which is adjacent to the rear of; the northerly Baldwin Plaza building. This will screen the service doors and walkway of that building. The proposed parking lot will be landscaped in accordance with the City's regulations for parking lot landscaping, and. staff recommends'that "the final landscaping plan be prepared with consultation from one of the City's Landscape Architects. The proposed parking lot includes decorative pavers at the driveway entries (this was inadvertently omitted from the easterly driveway) and to highlight the pedestrian point of access. The signs shown on the proposed restaurant plans are conceptual. The actual sign. designs will be subject to separate design reviews, and will be required to comply with the City's Sign Regulations and Architectural Design Guidelines. Staffs opinion is that the proposed design provides substantial architectural relief, will 'be visually harmonious with surrounding developments, and finds the proposed architectural design concept to be in compliance with the City's Architectural Design Review Regulations. Colors and materials sample boards are available for review. Planning Commission Action At the public hearing on March 25, 2003, the Planning Commission considered Conditional Use Permit Application No. CUP 2003 -003 and Architectural Design Review No. ADR 2002 -041. The Planning Commission expressed concerns regarding the requested parking space deficiency and the lack of a loading zone. The Planning Commission voted three to one, with one Commissioner absent to adopt a Negative Declaration, approve Conditional Use Permit No. CUP 2003 -003 and approve Architectural Design Review No. ADR 2002 -041, subject to the conditions set forth in attached Resolution 1693 including the requirement for a six -month review. The minutes of the public hearing and Resolution 1693 are attached. ENVIRONMENTAL ANALYSIS Pursuant to the provisions of the California Environmental Quality Act (CEQA) the Development Services Department has prepared an Initial Study for the proposed project. Said Initial Study did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the project including land, air, water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic significance. When considering the record as a whole, there is no evidence that the proposed project will have any potential for adverse effect on wildlife cuwcua2003- 003ccappeatrpt#2 Appeal - CUP 2003 -003 June 3, 2003 Page 5 U resources or the habitat upon which the wildlife' depends. Therefore, a Negative Declaration has been prepared for this project. RECOMMENDATION It is recommended that,the City, Council: Deny this appeal and uphold the Planning;Commission's action, and.direct staff to prepare an appropriate'` resolution', for adoption at the next 'City Council meeting. Approved: William R. Kelly, City Manager Attachments: 1 Location Map and Aerial Photograph with Zoning 2. Appeal Letter with Attachments _.3. Proposed Plans 4. Parking Survey 5. Recommended Guidefinei for Parking. Geomefrics 6. Planning Commission Resolution 1692 7. Minutes of March 25, 2003'Public'Hearing B. Negative Declaration and Initial Study cUPicUP20OUO3emPPeal wiz Appeal — CUP 2003 -003 June 3, 2003 Page 6 19) 1038 S IWS s Engineedng z► .1 1, 1 (1929 -1/2) m ARCADIA AV 1029 . (103'54045) (71 7) 4 Y L' (1104) '14 to 722)' (1107), , (1113) r� . (649) 2 x671 c�a (66 p U AR f RD, ( 679, 1038 S IWS s Engineedng z► .1 1, 1 i'4 'I J; MIA�AVE 4 1 III Ili .......... 31 77 i'4 'I J; I MIA�AVE 4 1 III Ili 77 I m 4 1 III Ili 77 iy m "Pt Baldwin Ave 1038 S Arcadia Zone m DIN TAI FUNG THEMED RESTAURANT Established Since 1969 Taipei • Japan •Los Angeles • Hong Kong • Shanghai April 28, 2003 City Council Members City ofArcadia R le C 1 V 0 240 West Huntington Drive APR 2 8 2009 Arcadia, CA91066 -6021 Re: Appeal for Lunch Business Hours (11:09am to 2:30pm) on Resolution No. 1692 for Conditional Use Permit No. CUP 2003 -003 for a new restaurant at 1038 S. Baldwin Avenue Dear City Council Members, First of all, we would like to thank you sincerely for taking time to review our appeal upon this subject. According to the resolution, our business hours will be limited to dinner business hours only (from 6pm to 12am midnight) because of the shortage of parking spaces. We respectfully suggest that we need more discussion on this issue. Attached please find a Parking Survey Report by a certified Parking Consultant office to which it resulted the average usage on the existing parking lot is twenty five (25) out of thirty five (35) parking spaces. In the other words, there are always ten (10) parking spaces unused and available. Our new project is also. going to increase thirty (30) more spaces resulting in totally sixty five (65) parking spaces on this site. So, in addition to ten (10) unused spaces with the created 30 more spaces, we will have at least forty'(40) parking spaces that definitely meet the requirement for the dining capacity of eighty two (82) people. We do not think that it is reasonable to limit our business hours while we meet the requirement. DIN TAI FUNG THEMED RESTAURANT Established Since 1969 Taipei •Japan • Los Angeles • Hong Kong • Shanghai As you may have known, presently we are _already running a restaurant right next to the above site. (Attached please find a copy of an article on us by LA Times). The floor plan for this restaurant does not function very well because of the limited space. The main reason for the new building is only to create an extension to the existing restaurant for diluting the crowded customers, chefs and overloading storage from the old location. The new restaurant is not designed to increase more customers or employees but only to provide a roomy and nice working environment for the workers; tidy and well organized storage space for the inventory, and a pleasant ambience for our customers. The size of the new building is just right and moderate, both functional and aesthetically pleasing. We will still keep the old location after the new project built, so there will not be additional parking demand other than that we` have 'right now. Parking is absolutely not an issue for us in the future. As residents in Arcadia for ten years, we chose`to have our new restaurant built herewith pride. After three years' in business, we gained more experience and confidence`to Have the new project well = planned: We are really willing to do a good job, that's why we retained Langdon Wilson, one of the top ten architectural firms in the States, to design the whole project. We believe our new restaurant will definitely be a plus for our city. We sincerely hope you can review it and help us to run our business at regular lunch hours as well as dinner hours as we deserve. We really appreciate your reconsideration. Thank your Best Regards, Frank Yang and Joanne Yang, Owners Attached: Parking survey & article copy from LA Times " }' •. . WADS PAN24G CM42 MM �, _ _, 25M Hokumd rve„ ffift 303 8u6mk,G9t505 • >;�?; . - ' Vd = 818.957.9190 RM 818.959.9331 March, 3 =003` .James M. �asama . CHy of Services DeparhnW 240 We X}li"ngton Drive Arcadia,A 910666021 Ra taming Surrey of do V1 Sh Forgo tot 1038, $oA Botd%6 Araodio WWa9=r Project # 37- 9000 Dear Mr Xosama: r Walker Parking Consultants is pleased to present the results of our parking survey conducted at the above referenced address. The shut' was condlxted finnji Monday, Fury 24 Saturday. March 1 from 11:00 a m to 3;30 P.M, with the erme0lon of Salts Oay whim we were instructed to begin our counts at 10: ct We c9<uht osupieil parking spaces anent' half horror each of the six days. The msubs aft provided in ilie,enck Table 1.' AWeUs Fargo security guard wcR static W on the lot at al times during the survey to discourage non-bank cudoftns from parking. - However, we did notice dwt on a few atmsions customers parked Fos the bank, and then visited the bawhmg_al%* If you hovA any questions regarding our survey, plgase do'not hesitate to tail me. Sincerely William. '. Francis Vice Pre #dent tw: cc: CF 'Yfiong Frank Yang EnclosUrg r. �v?oopQas�rld�u�do�v t�A�,reososos�, .�«,�y,.d� \tR §m6hq 2K §m.»2k 6 Dk \# /2a §/\ /fk\\\\ /m1 � §mmm�m _�. $ � /� . I OL Re W Ph Mi Fe PC TI 4:, March 20, 2002 Home I Register I Home Delivery I Site M An Honditble House M " ft A ;ftz ld , 13 A loyal smoposadompfi4rooMmutinA=adiatDpreum his �fhib�y's. I reputation. Ads By YASMIN TONG, Special To The Times Photo da i , ' Night Us Before Frank Yang l(d Taipei for Los Angeles 15 lo. TV, Dlnln years ago, he promise his father and older brother �#Ofurws that he would hot open a new branch of the faihoylg internationally renowned Din Tai Fung Dumpling House. K so k "My family opposed it. You work very hard, very. Ight ns W I d of the Dumpling eadceis Tests late. recalls. "they said,Just get a A Og(ijarjpb wherq.y6u don!t have to work on the Times Headlines weekends.'" rid The salad eaters ton l fat' , ingfollowadhis' ad ' colate is so last Ya father' _yk* and for 13 yeiars Cho ked da ,", o b I LO= he Mon thrDugliffiday As a garment Weekend; try curd inspector. Meanwhile he watched tworestaurants -- From glee dish to star which had used _ungname attraction i u'h' (pronounced dean dalfi, .11 Is, Op-Ed g) without family's Cuba through Hollywood's tertain ent - Delights of the ancient Eventually Yang recognized that he had to Persian table r L family's more preserve Din'Tai Fung s:reputation and his - honor. He reluctantly his destiny and . o A Din Tai Fun a two years ago, h ua" E'lio the pen( g in Arcadia te . ' 1 8 F? A In addi to the Taipei t ti only one ohtsiae�' 'i, �r, - I , , - L , , click here ding Room headquarters that of the dumpling am am our houses in Japan and one n,_sn" another is.set K [to to open in Bong later 8 itil SL year. g oi L Medicine )Olnlon Dumpling hi b' - it throughout Asia oRm6 kewwwol (oOtlsm4 houses are u iqqi ous oughout gy dP and typi(ifty 'Wal ` "4du . mp ' FOCUS ecord and noodles. Difi Tai , Fung, ,which js building quite nu or, It , name f&'it§gM-ers4 �ohal Shanghainese r man ,aI - ly' noodles, [Yeur !7m;!' ion me composed noodl TIM Manage your kaywonds aromatic soups, , , , ncec, *es, steamed bunt and, of ea course, dumpli , , 1, With the 40.e, b icepti an of the -onnection vegetable dumplingsaervedin Arcadia, all Din aloe s rd' Fung restaurants offer the same menu with dim PIS different dumplings: onion-shaped juicy dumplings, sNaO mai and delicate soup dumplings, which are available only on weekends in very limited fie quantities. Me s I Print Edition I A it* Print netaned search from a long coil of dough that is pinched into small pieces and rolled into SITE MAP xwx XMT" �, Paper -thin disks. ABpoonfiil of filling. -pork with shrimp, vegetables or Sularcrlption Services Ctab —is added to the center; and the dough is pulled and crimped into a teem 252-9141 series of tiny swirling folds that are pinched closed at the top. Horne Delivery • cars • Rentals • Navvspeper Ads • Personals •Times Guides - Recycler.com LA Thrrs Irdthrthros Time in Education Reading by 8 LA Times Books LA Time Family Fund Tunes -Mirror Foundation Community Events Inside the Threes Partners When cooked, the result is an artfully pleated pouch holding a filling that has been steamed in its own succulent juice. It is salty and faintly sweet and mingles the flavors of ginger; soy vinegar and savory steamed pork. These dumplings are eaten in one bite to avoid losing any of the precious juice. The shtao mat (pronounced she-ow my) filling of pork with shrimp or sweet rice is nearly -identical to the juicy dumpling, except that the dough is formed into an hourglass - shaped cup that is gently packed with filling. With their open tops, these savory dumplings are more meaty than juicy and resemble the shiao mat in Cantonese dim sum. Din Tai Fumes soup dumplings, which provide an even more intense burst of flavor, are so delicate and complicated to make that Yang's staff only prepares 30 to 40 steamers of them on weekends. Bringing Din Tai Fung to Southern California without compromising the restaurant's reputation and high standards has been challenging for Yang. Din Tau Fung stands out from other dumpling houses in Taipei because of the Yang family's exacting commitment to providing excellent food and service. ' "You can see inside the [Taipei] kitchen and the quality is better and the taste is better [than the Taiwanese competition] says Sandy Liu, a Taiwanese immigrant who lives in Arcadia "I was very surprised when I ate there= -the waiter carried a disabled customer [on his back] up three stories because there was no elevator." Yang's opinion of what makes Din Tai Fung different is simpler. "It's the juice," he says, kissing the fingers of his right hand. But juice is only part of the Din Tai Fun success story. Yang and his family have replicated its popularity throughout China and Japan. With a commitment to preserving Chinese culinary traditions, the Yangs have turned their Taipei culinary landmark into a kind of McDonald's of Shanghainese cuisine, where every dumpling in every restaurant around the world is intended to taste the same as the original. Each dumpling is made by hand, however. Din Tai Fung began 30 years ago with Yang's mother and father, Li Pam Mae and' Pin Ying Yang, and their Din Tai Fung cooking oil business. As the oil processing and delivery enterprise lost business to self - service grocery stores in Taiwan the Yangs purchased a four -table restaurant from one of their former customers. Using the same brand name as their cooking oil, which translates roughly to "abundant ancient cookware," the Yangs opened the dumpling house with two cooks and, in the early days, relied on their six children to work in the restaurant. As Din Tai Furies dumplings grew in popularity, the duinnling house doubled in size, then doubled again and again, eventually Even with this rapid growth, the seating capacity could not keep pace with the thousands of customers lining up each day for Din Tai Fung's dumplings. TheYanga devised a system using video monitors,.wallde- talkies and computers to serve customers efficiently. When customers arrive in the Taipei restaurant, they take a number and menu from the hostess, place 'their orders and then wait an average of 30 minutes outside. After their number is called, customers are ushered through the kitchen past the chefs, and seated at'a table, where their order is brought to them immediately. Downtime 'at tables is eliminated and seating capacity is optimized in a city where space is at a premium. In Arcadia, where waits can be up to an hour on weekends, there's no high- tech equipment, but customers place their orders with the hostess when they arrive and receive their food soon after being seated, While the Yangs were achieving assembly -line efficiency in their Taipei . restaurant, they were also figuring out how to serve more customers abroad. A franchise agreement with Takashimaya, a Japanese department store, helped them expend Din Tai Fung to Japan and China without being involved in day -to -day operations. Although the Yangs continue to own and manage only the Taipei and Arcadia restaurants, they require chefs at each new location to complete a rigorous three -month training in their Taipei kitchen to learn the original "recipes: But for Frank Yangin Arcadia, living up to this original Taipei standard has required changing nearly every aspect of the way these world - famous dumplings are made. "I had to spend extra money to have, custom -made stainless steel steamers built in Taiwan to match exactly the shape and size of the bamboo ones we use," says Yang. The Los Angeles County Department of Health Services forbids using bamboo steamers. "Still, [the flavor's] not the same." Another challenge is the dry Southern California climate, which reduces the juiciness of the dumplings. "You have to eat them right away or they will dry 'out," he'says. Getting all the ingredients for the menu was easy enough, given Southern California's huge Asian population, but the flavors don't always match those of Taipei. "The pork here is different —not as sweet," says Yang. The Arcadia dumpling house has to mill a special combination of medium - and low- gluten flour to get the right texture for the dough. Yang's staff prepares and serves approximately 2,000 dumplings a day, in addition to noodles and steamed buns, all made by hand on site. Despite the hurried pace, a sense of controlled,calm prevails in the kitchen, which is visible through a big window at the entrance of the restaurant, set in a mini- mall a few blocks south of Santa Anita racetrack,, standing around a big chopping block furiously rolling out dumpling dough with a tiny rolling pin in one hand, or crimping the dough into an elegant swirl of folds around a savory filling of pork or crab. Chefs wear all white, including a tidy cap, in an immaculate and modern stainless steel kitchen where the only thing that seems out of place is a light dusting of flour on the chopping block. Even after making all these adjustments to the recipes, Yang is still not satisfied that Arcadia's Din Tai Fung mirrors the original. "The taste right now is only 80% like Taipei," he says. "We. are always asking our customers what they think. Some customers say it's close enough to Taipei. Others say the dumplings aren't as juicy." Yang now works 15 -hour days. "The first six' months [after opening], I really regretted it," he says. "But now I have good people working here. I am happy we did it." But like his father before him, Yang hopes his children do something else. Din Tai Fung Dumpling House, 110E S. Baldwin Ave., Arcadia. (626) 574 - 7068. Open daily 11 a.m. to 2:30 p.m. and S to 9:30 p.m. except Sunday, when the restaurant closes at 9 p.m. if u want other stories on this topic, search the Archives at latimes.comlarchives. Click here for article licensing and reprint options Shopping for anew car? rmvsarISDIcsuaaUr Copyright 2DO3 Los Angeles Times By visiting this site, you are agreeing to our Terms of Service. Privacy Policy. n is 4 IM p St 1 i n ! IF IF i ' iI d I _ /1 J L . fI — - I h IC i 4l • 4 I I I � I .: I IF c k 1 A o t 1 . I i I 1 I I I I F 1 t I ! i it r I r' I I 4� .a� �I I z ttl ill 1 ti �� I!,I i iiT V a �t N w � V D 1 O m ;1 4d LLJ Fl Is � E � 1� o < r V = � z C6 �� o- Z . y.. I I V I 3 nN3AV N IMC ,, ,, 7 cm O 4 Ld ce ce i i— > U. ce 1 a� OC Oo �y N O us a LL 6 Z O L Z _ 4 � � F y , O QQ V Q 1 m 3 ss,.ry O w "< 0 ° LL J W } Q < I. V) Ld J ° S ,• J 1n z Q e i w ]JE i -= _ ___ P-� F _ _ y $ W 7•x+5. ".}�.w,.yr I i' I 1 , ` - - - - _. 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LL WALKER PARKING CONSULTANTS WALKER 2550 Hollywood Way, Suite 303 PARKING CONSULTANTS IER _ Burbank, CA 91505 Voice: 818,953.9130 Fox: 818.953.9331 ..walkerporking.com March 3, 2003 James M. Kasama Senior Planner City of Arcadia Development Services Department 240 West Huntington Drive Arcadia, CA 91066 -6021 Re:. Parking Survey of the Wells Fargo Lot 1038, South Baldwin Boulevard, Arcadia Walker Project # 37- 9000.00 Dear Mr. Kasama: Walker Parking Consultants is pleased to present the results of our parking survey conducted at the above referenced address. The survey was conducted from Monday, February 24 through Saturday, March 1 from 11:00 a.m. to 2:30 P.M. with the exception of Saturday when we were instructed to begin our counts at 10:30 a.m. We counted occupied parking spaces every half hour on each of the six days. The results are provided in the enclosed Table 1. A Wells Fargo security guard was stationed on the lot at all times during the survey to discourage non-bank customers from parking. However, we did notice that on a few occasions customers parked for the bank, and then visited the bowling alley. If you have any questions regarding our survey, please do not hesitate to call me. Sincerely, William E. Francis Vice President cc: CF Yong Frank Yang Enclosure A J:\ 3 7- 90000OSmallJabs \LangdonWllson ArmdiaVn030303ikasama repgrkingsurvey.doc 7 J 0 7 J�1 j y U y U 2 c c M o �N �° Z y 0 V O J co O rf d' N 8 0 N 'O V O, N N 0 0 O w ^ N P S N m V N P P O -p C!? G N cn m N N N O CN N O C'? 'O r> w -zY 'O P N 10 10 O c7 m � Q Q Q Q Q+ Z Z Z Z Z N H M h h cn L cn h Cl) V) m h Cl) 2 R _C E A Parking Design Standards Figure 11-4 shows recommended parking design stand- ards for large and small cars. This exhibit has been adapted from the National Parking Association's 1989 Recommended Guidelines for Parking Geometrics,but 11-4 Typical Parking Dimensions small Cars it generally agrees with the dimensions established by the Institute of Transportation Engineers in its 1990 guidelines.' The primary differences are that the PI 1. See References 4 and 2, respectively, at the end of this chapter. Large Cars Interlock Vehicle Aisle Angle Reduction Overhang Projection Width Module Widths Ws i o VP AW Wt W2 W3 Wa 45° T -0" 1' -5" 15' -3" 1l' -6" 26'A" 42' -0" 40' -0" 38'-0" , .39' -2" 50" 1' - 10" V - 6" 15' -9" 12' -0" 27' -9" 43' -6" 41' -8" 39' -10 40' -6" 55" 1' -8" 1 16' -1" 12' -10" 28' -11" 45' -0" 43'-4" 4t' 8" 41' -8" 60" t' -5" 1'-9" 16' -4" 13' -4" 29' -8" 46' -0" 44' -7" 43' -2" 42'-6" 65 V -2" 1 16' -6" 14' -0" 30' -6" 47' -0" 45' -10" 44' -8" 43' -4" 70° 1' -0" 1' -11" 16-7" 14' -10" 3V -5" 48' -0" 4T -0" 46' -0" 44'-2" 75 0' -9" 1' -11" 16-6" 16' -0" 32' -6" 49' -0" 49' -3" 41*-6" 45'-2" 90" 0' -0" 2' -0" 15' -6" 20' -0" 35'-6" 51' -0" 51' -0" sV-O" 47' -2" Large Cars e Parking angle W1 Parking module width,(wall to wall), single - loaded aisle W2 Parking module width (wall to wall), double- loaded aisle W3 Parking module width (wall to interlock), double - loaded aisle W4 Parking module width (interlock to interlock), double- loaded aisle Ws Parking module width (curb to curb), double - loaded aisle AW Aisle width WP Stall width parallel to aisle VP Projected vehicle length, measured perpendicular to aisle Si. Stall length Sw Stall width o Overhang clearance i Interlock reduction Source: Parking Consultants Council, National Parking Association, Recommended Guidelines for Parking GeomeMa (Washington, D.C,: NPA, 1989). Interlock Vehicle Aisle Angle Reduction Overhang Projection Width Module Widths Ws 1 O VP AW Wl W2 W3 Wa 45° VAN 2' -1" 18' -0" 13' -0" 31' -0" 49' -0" 46' -8" 4-4" 44'-10" 50" 2' -1" 2'-4" 1B' -8" 13'-8" 32' -4" 51' -0" 48' -11" 46' -10" 46' -4" 48'- 5� ----- - - - I ON 2'-5" 19 2" - - 14'-8" 2 � 1_Q 35 "'-0' 55' -0" 51' 2" 53' -4" 42'-4- 51' -8" 49' -10" 60° 1' -8" 2' -7" 19' -6" 19' -9" 16'-0" 1T -0" -6" 36' -9" 56' -6" 55' -2" 53-10" 51 65 70 4" i' -1" T -9" T -10" 19' -10" MAN 38' -2" 58' -0" 56-11" 55' -10" 52 -4" 75 0' -10" T -11" 19' -9" 20' -0" 39' -9" 59'-6" 58' -8" 57' -10" 53' -8" 90° 0' -0" T -O" 18' -8" 24' -8" 43' -4" 62'-0" 62' -0" 62'-0" 56-0" e Parking angle W1 Parking module width,(wall to wall), single - loaded aisle W2 Parking module width (wall to wall), double- loaded aisle W3 Parking module width (wall to interlock), double - loaded aisle W4 Parking module width (interlock to interlock), double- loaded aisle Ws Parking module width (curb to curb), double - loaded aisle AW Aisle width WP Stall width parallel to aisle VP Projected vehicle length, measured perpendicular to aisle Si. Stall length Sw Stall width o Overhang clearance i Interlock reduction Source: Parking Consultants Council, National Parking Association, Recommended Guidelines for Parking GeomeMa (Washington, D.C,: NPA, 1989). RESOLUTION NO. 1692 A'RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARCADIA, CALIFORNIA, GRANTING CONDITIONAL USE PERMIT °NO. CUP 2003 -003 AND. APPROVING ARCHITECTURAL DESIGN REVIEW. NO. ADR 2002 -041 TO BUILD AND OPERATE A TWO- STORY, 4,400 SQUARE FOOT RESTAURANT WITH A DINING. CAPACITY OF 82 PEOPLE, AND WITH BEER AND WINE SERVICE WITH MEALS AT 1038 SOUTH BALDWIN AVENUE. WHEREAS,'on January 27, 2003, a Conditional Use Permit application was filed by Mr. Frank Yang to build and operate a two -story, 4,400 square foot restaurant with a dining capacity of 82 people; and with beer and wine service, with meals; Development Services Department Case Nos. CUP 2003 -003 and ADR 2002 -041, at 1038 South Baldwin Avenue, more particularly described in the attached Exhibit "A "; and WHEREAS, a public hearing was held on March 25, 2003, at which time all interested persons were given full opportunity to be heard and to present evidence. NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF ARCADIA HEREBY RESOLVES AS FOLLOWS: SECTION 1. That the factual data submitted by 1he Development Services Department in the attached report dated March 25, 2003 are true and correct. SECTION 2. This Commission finds: 1. That the granting of the Conditional Use Permit will not be detrimental to the public health or welfare, nor injurious to the property or. improvements in the'zone or vicinity. 2. That the use applied for at the location indicated is properly one for which' a Conditional Use Permit is authorized. 3. That the site for the proposed use is adequate in size and shape to accommodate said, use, and all yards, spaces, walls, fences, parking, loading, landscaping and other features required to adjust said use with the land and uses in the neighborhood. 4. That the site abuts, streets and highways in width and pavement type to carry the kind of traffic generated by the proposed use. 5. That the subject property is designated for commercial use in the General Plan, that the proposed use is consistent with that designation, and that the granting of the Conditional Use Permit will not adversely affect the comprehensive general plan. 6. That the evaluation of the environmental impacts.as set forth in the Initial Study is appropriate. and that the project will have no significant effect upon the environment within the meaning of the California Environmental Quality Act of 1970, and', when considering the project as a whole, there was no evidence before the City that the proposed project would have any potentially adverse effect on wildlife resources or the habitat upon which wildlife depends, and therefore, a Negative Declaration was'adopted. SECTION 3. That for the foregoing reasons this Commission grants Conditional Use Permit No. CUP 2003 -003 and approves Architectural Design Review No. ADR 2002 -041 to build and operate a two -story, 4,400 square foot restaurant with a dining capacity of 82 people, and with beer and wine service with meals at 1038 South Baldwin Avenue, subject to the following conditions: 1. The restaurant and the site shall be improved, operated and maintained in manners that are consistent with the proposal and plans (e.g., two -story, 4,400 square foot restaurant with seating for 82 diners, and beer and wine service with meals) submitted and conditionally approved for CUP 2003 -003 and /or ADR 2002- 041, subject to the satisfaction of the Development Services Director. 2. The business hours for the restaurant: shall be limited to within the following times: Mondays — Fridays 6:00p.m..to 12:00midnight Saturdays 4:00 p.m. to 12:00 midnight Sundays 9:00 a.m. to 10:00 P.M. 3. The business hours for the bank, or any other use that occupies that building, shall be limited to within the following- times: Mondays — Fridays 6:00 a.m. to 6:00 p.m. Saturdays 6:00 a.m. to 4 :00 p.m. Sundays Closed -2- 1692 4. This - approval of CUP 2003 -003 includes the following parking modifications, which are approved only for the specific combination of uses approved by CUP`2003 -003; and not for the building and /or site in general: A. 65 parking spaces with the 5 spaces closest to the automatic- teller- machines' (ATMs) to be labeled, "BANK CUSTOMERS ONLY" in lieu of 75 spaces to be shared by the bank and restaurant (AMC Secs. 9269.4 and 9269.5). This Modification is subject to the conditions that the 'restaurant hire a. security guard to monitor their parking lot during their evening business hours, and that a six -foot tall decorative fence and /or wall with landscaping be provided along the south and east properly lines of thesite. B. 55- degree angle parking stalls in accordance with the Recommended Guidelines for - Parking Geometrics per the Parking Consultants Council, National Parking Association in lieu of the City's standards for commercial parking (AMC Sec. 9269.7.1). This Modification is subject to the condition that the parking lot design be refined to the satisfactioni of the City Engineer (e.g:, the westerly row of parking spaces that are closest to the buildings should be at a 55- degree angle to ensure adherence to the counter- clockwise circulation pattern). C. Waiver of the requirement for a 10'x 25' loading zone in lieu of one such loading zone for the new restaurant (AMC Sec. .9269.10). This Modification is subject to the condition that' delivery activities be limited to the hours of 7:00 a.m. to 9:00 a.m. and 9:00 p.m'. to 11 :00 p.m. 5. The street trees in Baldwin Avenue and Arcadia Avenue rights -of -way adjacent to the restaurant site shall be retained or replaced, at the applicant's expense, as determined to be necessary,. to the satisfaction of the Public Works Services Director. 6. The construction plans shall include grading and drainage plans, and a separate erosion control plan; both to be prepared.`by registered civil engineers and subject to approval by the City Engineer. Cost estimates for any improvements in a public right -of -way (e.g., a new sewer lateral, new water service, reconstruction and /or abandonment of driveways, sidewalks, curb and gutter) shall be submitted to -3- 1692 the City Engineer for approval, and shall be constructed to the satisfaction of the City Engineer and Public Works Services Director. 7. The final landscaping and irrigation plans are subject to review and approval by the Community Development Administrator.. 8. The final design and method for the decorative paving and the highlighting of the pedestrian paths -of- travel shall be subject to review and approval by the Community Development Administrator. 9. Accenting of the driveways (e.g., decorative pavers or stamped, scored and /or colored concrete) shall be provided subject to the review and approval of the Community Development Administrator. 10. The applicant shall defend, indemnify, and hold harmless the City of Arcadia and its officers, employees, and agents from and against any claim, action, or proceeding against the City of Arcadia, its officers, employees or agents to attack, set aside, void, or annul any approval or condition of approval of the City of Arcadia concerning this project and /or land use decision, including but not limited to any approval or condition of approval of the City Council, Planning Commission, or City Staff, which action is brought within the time period provided for in Government Code Section 66499.37 or other provision of law applicable to this project or decision. The City shall promptly notify the applicant of any claim, action, or proceeding concerning the project and /or land use decision and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own option, to choose its own attorney to represent the City, its officers, employees, and agents in the defense of the matter. 11. Noncompliance with the plans, provisions and conditions of approval for CUP 2003 -003 and /or ADR 2002 -041 shall be grounds for immediate suspension and /or revocation of any approvals, which shall result in suspension of construction and /or the operation of the restaurant. 12. Approval of CUP 2003 -003 and /or ADR 2002 -041 shall not take effect until the property owner and applicant have executed and filed the Acceptance Form available from the Development Services Department to indicate awareness and acceptance of the conditions of approval, and that all conditions of approval shall be -4- 1692 satisfied prior to final inspection and issuance of a Certificate of Occupancy for the restaurant. 13. Six (6) months from the opening of the restaurant, a report by staff shall be presented to the Planning Commission. about any problems with the operation of the restaurant, the parking situation, and the site improvements. SECTION 4. The decision, findings, and conditions of approval contained in this Resolution reflect the Planning Commission's action of March 25, 2003 to grant Conditional Use Permit No. CUP 2003 -003 and approve Architectural Design Review No. ADR 2002 -041, by the following vote: AYES: Commissioners Baderian, Hsu, and Wen NO: ABSENT: SECTION Resolution. Commissioner Lucas Commissioner Olson 5. The Secretary shalt certify to the adoption of this I HEREBY CERTIFY that this Resolution No. 1692 was adopted at a regular meeting of the Planning Commission held on April 22, 2003, by the following vote: AYES: Commissioners Baderian, Hsu; Lucas, Wen and Olson NOES: None isiDavid K:.O /son Chairman, Planning Commission City of Arcadia ATTEST: isiDonna L. Butler Secretary, Planning Commission City of Arcadia APPROVED AS TO FORM: isr Stwhen P. Deitsch Stephen P. Deitsch; City Attorney City of Arcadia, -5- 1692 EXHIBIT 'A' Legal Description 1038 South Baldwin Avenue Lot 38, of Tract No. 3430, in the City of Arcadia County of Los Angeles,.State of California, as per map recorded in Book 42, Page(s) 32 of Maps, in the Office of the County Recorder of Said County. Except the westerly 15 feet, measured at right angles to the westerly line of said Lot, as granted to the City of Arcadia by deed recorded August 6, 1954, in Book 45261, Page 384, Official Records, for Street and Highway purposes. Also except therefrom the northerly 30 feet, measured at right angles to the northerly lot line of Lot 38, of Tract 3430, as per map recorded in Book 42, Page 32 of Maps, in the Office of the County Recorder of Said County. Also except the westerly 15 feet, as measured at right angles to the westerly lot line of said Lot 38, as granted to the City of Arcadia, by deed recorded January 6, 1961, as Instrument No. 3341. EXHIBIT 'A' -6- 1692 2. PUBLIC HEARING CUP 2003 -003 1038 S. Baldwin Ave. Frank Yang Consideration of a Conditional Use Permit and Architectural Design Review, and Parking Modifications to`build and operate a 2 -story 4,400 square foot restaurant with a dining capacity of 82 people,'and.with beer and wine service. The staff report was presented. In response to a question by Commissioner Wen, Mr. Kasama said that there is a clearance of up to 6' from the fountain to the existing overhang, which will be removed. The corridor that Commissioner Wen is referring, to is not heavily utilized and pedestrians are not using it. It is not a highly traveled area and is not congested. The bank has since redesigned and the doors are no longer at the location that is depicted on the plan Commissioner Wen was concerned about safety issues and what would happen during an emergency. He was concerned about the narrow corridor in between the buildings. With regard to the parking stalls, Mr. Kasama said that by redesigning the parking lot and angling the parking they are able to create more parking. They will be reducing the depth of the stalls from 20' to 18'. The existing parking is two -way and they are proposing to make it one-way. The combination of the reduced isle width and stalls enables them to provide 65 parking spaces. The conditions in the staff report were suggested by the traffic engineer. Staff has found that compact spaces are not necessarily used by smaller cars. He noted that the existing transformer would be able to accommodate both buildings. This entire parcel is owned by one person.. In reply to a question by Commissioner Hsu, Mr. Kasama stated that the existing Din Tai Fung restaurant would remain" open and this proposed restaurant would be adjacent to it. ' Based upon the 4,400 sq. ft, building, they would need 44 parking spaces. They need a total of 75 parking spaces for both the bank and the restaurant, but they are only providing 65 parking spaces. In answer to a question by Commissioner Lucas, Mr. Kasama said that the loading and unloading area would be" incidemal to the restaurant. Commissioner Lucas felt that the loading and unloading zones would be a major portion of this use and that could aggravate the existing parking situation even more. Mr. Kasama replied'that delivery times have been restricted as a condition of approval. If approved, staff would monitor this by any complaints that, are received and observing the property for non- compliance. The public hearing was opened. Frank Yang, 338 Whispering,Pines, said the loading dock is something that they are hoping to do in five years and it is not for the near future. They intend to have a branch in Irvine. C.F. Young, 1055 Wilshire Blvd, Los Angeles, the architect of the project, replied to a question by Commissioner Wen, by saying that they have been working on this project with staff for 18 months. Several alternatives have been presented and the design has been modified and reduced in size. He felt that they are already being penalized because the parking requirement takes into the consideration the Arcadia City Plammg Comminion 3 - - 325103 square footage of the second floor even though that area will be kitchen and office area only. There will be no dining area for customers on the second level. Approximately 1,200 sq. ft. will be for sit down dining. The owner would like to have an upscale restaurant and will be spending $1.5 million to make these improvements. So, it is understandable that he would like to squeeze in as much parking as possible. In reply to a question by Chairman Pro Tem Baderian regarding hours of operation, Mr. Young said that it would be financially difficult to only be open during dinner hours. He suggested that.the Planning Commission consider limited seating during' lunch hours. They have conducted two traffic studies; one in the beginning of the project and the other was conducted in February. Both reports indicated that the busiest day was Saturday and there were only` 29 cats at that time. They would not be creating a parking problem, although, Saturdays could be busy. This is the only issue that is of concern to them; - otherwise, they are in agreement with all of the conditions in the staff report. In answer to a question by Commissioner Hsu, Mr. Young said that 70% of the building would be kitchen and office area and not be utilized for dining purposes. A large area is needed to' prepare "the dumplings, which are made fresh, daily. " The Planning Commission should base the parking' on the dining area and not the square footage of the entire building. No one else spoke in favor of or in opposition to this item. MOTION: It was moved by Commissioner Lucas, seconded by Commissioner Wen close the public hearing. The motion passed by voice vote only with none dissenting. In reply to a question by Commissioner Wen, Ms. Butler stated that the City is conducting a parking survey and is finding that the City's requirements are much lower than other cities. There is a high turn over in eating establishments; therefore, less parking is required. The parking requirement is not based upon occupancy. After staff is done with the parking study, it is anticipated that the standards will be increased. Staff is concerned that that there will be a parking problem during the lunch hours and does not want to have this use impact the other uses in the area and that is why staff is recommending that they should not open during the lunch hours. Ms. Butler went on to say that the depth of compact spaces is less than what is allowed by code. Staff worked on a compromise with them to allow greater stall widths with less depth The new parking code will recommend the elimination of compact spaces. She indicated that tandem parking would not be permitted due to the layout. Commissioner Hsu said that Din Tai Fung is a quality restaurant and he was looking for the best resolution to this problem. Ms. Butler replied that staffs recommendation to resolve the parking issue was for the restaurant to be open during dinner hours. Mixed uses work well together if the uses operate at different hours and are not in conflict with one another. But in this case staff is concerned that if the restaurant would be open during lunch hours, it might exacerbate the parking. Staff has actually observed patrons utilizing this parking lot and walking across the alley to go to the bowling alley. `' There is no doubt that this is a busy center. Staff feels strongly that the parking would be compromised if they opened during lunch hours and that the other uses shall not be impacted by this use. The applicant could Arcadia City Planning Commission 4 3/25/03 always come back to the City and request an amendment to the application if the parking is under utilized. Commissioner < Lucas wondered if there are different requirements for the manufacturing of food vs. serving of it. He thought this was not what it appeared to be. Ms. Butler replied that if the preparation of food were incidental, then the parking requirement would be 511000. Their other restaurant has many. employees. Staff does not feel comfortable recommending approval for the.restaura nt portion, to be open during lunch hours. However, staff is not opposed to allowing them to open during dinner hours and see how busy they get and the status of the parking once they have opened and are:in operation. As previously. mentioned, they could come back to,the City to amend the hours of operation Ms. Butler went on to say that this is a restaurant that will be preparing food to be shipped out. Staff is classifying this as a restaurant. She indicated that the Planning Commission should not view this by the square footage that would be utilized for dining. The restrictions on the loading and unloading were placed so there would be minimal interference and inconvenience on the site. The trucks could park adjacent to the building during the early morning hours, since the bank will not be open. They are not required to provide truck loading area but feel that they could have a loading area without impacting the other uses. She noted that the CUP allows the City, to review the business if any problems arise and if other uses are impacted as a result of the use and they could take appropriate action at that time. Commissioner Hsu made a motion to approve the use but the motion died due to lack of a second. Chairman Pro Tem. Baderian understood the concerns relative to parking demands and needs. He felt they need to look at the overall parking constraints that are placed upon other businesses in the area. Staff has suggested revisiting this issue after they have been in operation to see if there are any parking problems. Commissioner Wen realized that the applicant has been working on this project for a longtime. He has visited the site and thought the courtyard area would be under utilized. He was in agreement with staffs recommendation of reviewing the project it has been in operation. .. Motion It was.moved by Commissioner Wen,, seconded by Commissioner Hsu to approve the CUP, file Negative Declaration,- direct staff to prepare the appropriate Resolution and to have a report brought back to the Planning Commission six months after they have been in operation. Commissioner Lucas remarked that the applicant has. indicated that he will be spending $1.5 million on this project. He could not see the: relevance of the review period. Commissioner Wen said that his reasoning was based upon staffs recommendation and the six month would. allow them to: open their, business and be in operation and allow, staff to observe the parking situation and their operation. The second issue is the manufacturing aspect of the business, which is unconventional to a normal restaurant, and it is unclear if that would impact the parking.. Commissioner Lucas asked if the six -month review would be to allow them to open during lunch hours? Arcadia City Planning Commission 5 3125103 Ms. Butler explained that similar conditions have been placed on other projects. It is simply to allow them to open, have staff observe the operation and to make a report after they have been in operation for six months as to how the business impacts other uses or on the parking. In some instances, it was determined that a business did impact the surrounding uses and additional conditions were imposed to mitigate any problems. This six-month period would also allow them the opportunity to open their business but would not give them the right to extend their hours at the end of the six-month period. If there are any concerns the project could be brought back at that time and the CUP could be revoked or additional conditions could be imposed. Of course, the Planning Commission could make a decision tonight, and the applicant could appeal the °decision to the City Council if they chose to do so.. She thought they should impose "a six-month review period after they have been in operation and at that time they could review it and impose additional conditions if necessary: This gives the City the flexibility to review the project. They could also request 'to open during lunch hours at that time. There would be a filing fee if they want an extension of their hours. Chairman Pro Tern Baderian re- opened the public hearing. Mr. Young remarked that his client has expressed concerns over the discussion and has indicated that if he is unable to be open during lunch hours, he may reconsider the project. He will be spending a substantial amount of money on the building. He suggested possibly opening during lunch hours with reservation only policy, which would allow them to control seating. Chairman Pro Tern Baderian closed the public hearing. The P lannin e Commission voted on the motion that was previously made by Commissioner Wen approving the CUP with a six-month review period after they have been in operation. ROLL CALL: AYES: Commissioners Hsu, Wen, Baderian NOES: Commissioner Lucas ABSENT: Commissioner Olson Chairman Pro Tern Baderian noted that there is a five working day appeal period after the adoption of the Resolution The resolution will be adopted on April 22 Appeals are to be fled by April 29` Arcadia City Planning Commission 6 _ 3125/03 Flle No.: Appeal — CUP 2003 -003 CITY OF ARCADIA . 240 W, HUNTINGTON DRIVE ARCADIA, CA 91007 CALIFORNIA ENVIRONMENTAL QUALITY ACT NEGATIVE DECLARATION A. Name, If. any'.and a brief description of the. project: Conditional Use Permit Application No. `CUP 2003- 003• "'— A Conditional Use Permit with Architectural Design Review and Parking Modifications to build and operate,a 2- story, 4,400 square foot restaurant with a,dining capacity, of 82 people, and with beer and wine service. B. Location of Project: 1038 S. Baldwin Avenue (next to an existing bank) in the City of Arcadia, County of Los Angeles ..C. Name of= Applicant, Sponsor or Person Undertaking Project: A. X B. Other (Private) (1) Name: Mr. Frank Yang (2) Address: 1108 S. Baldwin Avenue, Arcadia, CA 91007 The City Council, having reviewed the Initial Study of this proposed project and having reviewed the written comments received prior to the public meeting of. the City Council, including the recommendaiton of the City's staff,, does hereby find and declare that the proposed project will not, have a siginificant effect on the environment A brief statement of the reasons supporting the City Council's findings are as follows: • Approval of a Conditional Use Permit for the proposed project will ensure conformance with the City's General Plan, and conformance with the City's Zoning Ordinance. The City Council hereby finds that the Negative Declaration reflects its independent judgement. A oopy,of the Initial Study may be obtained at: City of Arcadia Community Development Division 240 W. Huntington:Dr. Arcadia, CA 91007 (626) 574 -5423 The location and custodian of the documents and any other material which constiture the record of proceedings upon which the City based its decision to adopt this Negative Declartion are as follows: City of Arcadia — Community Development Division 240 W. Huntington Dr, Arcadia, CA 91007 (626) 574 -5423 " Date: Date Received for filing: Form "E" 4103 File No.: Appeal— CUP 2003 -003 CiTY OF ARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 CALIFORNIA ENVIRONMENTAL QUALITY ACT ENVIRONMENTAL CHECKLIST FORM 1. Project Title: Conditional Use Permit Application No. CUP 2003 -006 2. Project Address (Location): 1038 S. Baldwin Avenue (next to an existing bank) in the City of Arcadia, County of Los Angeles 3. Project Sponsor's Name, Address & Telephone Number: Mr. Frank Yang 1108 S. Baldwin Avenue Arcadia, CA 91007 Contact: Mr. C. F. (ChaiFung) Yong at Langdon Wilson (213) 250 -1186 x258 4. Lead Agency Name & Address: City of Arcadia — Development Services Department Community Development Division — Planning Services 240 W. Huntington Dnve Post Office Box 60021 Arcadia, CA 91066 -6021 5. Lead Agency Contact Person & Telephone Number: Donna Butler, Community Development Administrator (626) 574 -5442 6. General Plan Designation: Commercial with a maximum floor -area -ratio (FAR) of 50 percent 7. Zoning Classification: General Commercial — C -2 CECA Env. Checklist Part 1 -1- 4/03 File No.: Appeal — CUP 2003 -003 8. Description of Project: (Describe the whole action involved; including but not limited to later phases of the project and any secondary, support, or off -site features necessary for Its implementation. Attach additional sheets if necessary.) A Conditional Use Permit with Architectural Design Review and Parking Modifications to. build and operate a 2 -story, 4,400 square foot restaurant with a dining capacity of 82 people, and with beer and wine service with meals. 9. Surrounding Land Uses and Setting: (Briefly describe the projects surroundings.) The subject property is at the southeast corner of S. Baldwin and Arcadia Avenues, and is a commercially zoned lot developed with a bank. To the north, across Arcadia Avenue is a bowling alley with a cocktail lounge. To the east is a supermarket. To the south is a neighborhood commercial center. And, to the west, across Baldwin Avenue is another neighborhood commercial center. 10. Other public agencies whose approval Is required: (e.g., permits, financing approval, or participation agreement) The City Building Services, City Engineer, Fire Marshall, Public Works Services and Development Services will review the construction plans for compliance with all applicable construction safety, and pollution control and reduction codes, and will oversee construction and installation of any necessary infrastructure or improvements. This project (a restaurant) is also 'subject to: review, inspection, and oversight by the Los Angeles County Environmental Health Department. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant .Impact' as indicated by the checklist on the following pages: [ ] Aesthetics [ ] Agriculture Resources [ ] Air Quality [ ] Biological Resources. [ ] Cultural Resources [ ] Geology and Soils [ ] Hazards and Hazardous Materials [ ] ,Land Use and Planning Noise Public Services [ ] Transportation/Traffic [ ] Mandatory Findings of Significance [ ] Hydrology and Water Quality [ ] Mineral Resources [ ] Population and Housing ( ] Recreation [ ] Utilities and Service Systems CEQA Env. Checklist Part 1 -2- 4103 File No.: Appeal — CUP 2003 -003 DETERMINATION (To be completed by the Lead Agency) On the basis of this initial evaluation: [XJ I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. [ ) I find that although the proposed project could have a significant effect on the environment, there will not be a significant, effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. [ ] I find that the, proposed project MAY have a significant effect on the environment, an ENVIRONMENTAL IMPACT REPORT is required. [ ] I find that the proposed project MAY have a significant effect on the environment, but that at least one effect has been adequately analyzed in an earlier document pursuant to applicable legal standards and has been addressed by mitigation measures based on that earlier analysis as described on attached sheets, and if any remaining effect is a "Potentially Significant Impact' or "Potentially Significant Unless Mitigated," an ENVIRONMENTAL IMPACT REPORT is required, but it only needs to analyze the effects that have not yet been addressed. [ ] I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially, significant effects have been analyzed adequately in an earlier Environmental Impact Report pursuant to applicable standards and have been avoided or mitigated pursuant to that earlier El R, including revisions or mitigation measures that are imposed upon the proposed project. Signature James M. Kasama: Sr. Planner Printed Name May 7, 2003 Date Donna Butler, Comm. Dev. Administrator. For CEQA Env. Checklist Part 1 -3- 4103 File No.: Appeal — CUP 2003 -003 EVALUATION OF ENVIRONMENTAL IMPACTS: 1. A brief explanation is required for all answers except "No Impact' answers that are adequately supported by the information sources ,a lead agency cites 1n the. parentheses following each question. A "No Impact" answer is adequately supported if the referenced Information sources show that the impact simply does not apply, to projects such as the one involved (e.g.,, the project is not within a fault rupture zone). A "No answer should be explained where it is based on project - specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project - specific screening analysis). 2. All answers must take account of the whole action involved, Including off - site as well as on -site, cumulative as well as project- level; Indirect as well as direct, and construction related as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more,'"Potentially Significant Impact' entries when the determination is made, an Environmental Impact Report Is required: 4. "Potentially Significant Unless Mitigation Incorporated" applies where the Incorporation of mitigation measures has reduced an effect from "Potentially" Significant Impact" to a "Less Than Significant Impact" The lead agency must describe the.mltigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section 17 "Earlier Analyses" may be cross - referenced).: 5. Earlier analyses may be used where; pursuant to the fiering, program Environmental Impact Report, or other CEQA process, an effect has been, adequately analyzed in an earlier EIR or Negative Declaration (Section 11 5063(c)(3)(D)). Earlier analyses are discussed in Section 17`at the end of the checklist. a) Earlier Analyses Used: Identify and state where they are available forreview. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope. of and adequately analyzed in an earlier document pursuant to applicable legal standards; and state whether such effects were addressed by mitigation measures based on the earlier. analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures that were incorporated or refined from the earlier document and the extent to which they address site-specific conditions for the project. 6. Lead agencies are encouraged to incorporate into the checklist, references to information. sources for potential Impacts (e.g., general plans, zoning ordinances): Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting'Information ouroes. A source list should be attached; and other sources used or individuals contacted should be cited In the discussion. 8. The explanation of each Issue should identify: a) The significance criteria or threshold, if any, used to evaluate each question; and b) The mitigation measure identified, if any, to reduce the impact to less than significant. CEQA Env, Checklist Part 1 -4- 4/03 File No.: Appeal — CUP 2003 -003 . Less Than Significant Potentially With Less Than Signifcant Mitigation Significant No Impact Incorporation Impact Impact 1. AESTHETICS — Would the project: a) Have a substantial adverse effect on a scenic vista? ❑ ❑ ❑ b) Substantially damage scenic resources, including; but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? ❑ ❑ ❑ c) Substantially degrade the existing visual character or quality of the site and its surroundings? ❑ ❑ ❑ d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? ❑ ❑ ❑ The proposed restaurant will be between existing commercial buildings and the parking lot will be in the same area as an existing parking lot. Lighting is regulated by Code. This project will not have any of the above impacts. 2. AGRICULTURE RESOURCES — In determining whether impacts to agriculture resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Dept..of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Conflict with or obstruct implementation of the applicable air Statewide Importance (Farmland) to non- agricultural use? (The quality plan? ❑ ❑ Farmland Mapping and Monitoring Program in the California b) Violate any air quality standard or contribute substantially to an Resources Agency to non - agricultural use? ❑ ❑ ❑ existing or projected air quality violation? b) Conflict with existing zoning for agricultural use, or a Williamson ❑ ❑ c) Act contract? ❑ ❑ ❑ c) Involve other changes in the existing environment which, due to pollutant for which the project region is non - attainment under an their location or nature, could result in conversion of Farmland to applicable federal or state ambient air quality standard (Including non - agricultural use? ❑ ❑ ❑ There are no agriculture resources at or near the project site. ozone precursors)? 3. AIR QUALITY — Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable air quality plan? ❑ ❑ ❑ b) Violate any air quality standard or contribute substantially to an existing or projected air quality violation? ❑ ❑ ❑ c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (Including releasing emissions which exceed quantitative thresholds for ozone precursors)? ❑ ❑ ® ❑ d) Expose sensitive receptors to substantial pollutant concentrations? ❑ ❑ ❑ CEQA Checklist 5 4 -03 Potentially Significant Impact e) Create objectionable odors affecting a substantial number of people? ❑ 4. File No:: Appeal — CUP 2003 -003 Leas Than The project will not create objectionable odors. Significant BIOLOGICAL RESOURCES — Would the project: With Less Than - Mitigation Significant No Incorporation Impact Impact ❑ ❑ The project will create a new emission source, but will not be a source for non - attainment criteria pollutants, nor be a source for pollutant concentrations, and will be regulated by the South Coast Air Quality Management District. The project will not create objectionable odors. ❑ BIOLOGICAL RESOURCES — Would the project: b) Cause a substantial adverse change in the significance of an a) Have a substantial adverse Impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, ❑ policies, or regulations, or by the California Department of Fish El and Game or U.S. Fish and Wildlife Service? ❑ ❑ ❑ b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, and regulations or by the California Department of ❑ Fish and Game or U.S. Fish and Wildlife Service? ❑ ❑ ❑ c) Have a substantial adverse effect on federally protected wetlands d) Disturb any human remains, including those interred outside of as defined by Section 404 of the Clean Water Act (including but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological Interruption or other means? ❑ ❑ ❑ d) Interfere substantially with the movement of any native resident ❑ or migratory fish or wildlife species or with established resident or There are no cultural resources known to be at or near the project site. migratory wildlife corridors, or impede the use of wildlife nursery `. sites? ❑ ❑ 11 z e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? ❑ ❑ ❑ f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other, approved local, regional or state habitat conservation plan? ❑ ❑ ❑ There are none of the above - mentioned biological resources at or near the project site. 5. CULTURAL RESOURCES —Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined In §15064.5? ❑ ❑ ❑ b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to §15064.5? ❑ El El z c) Directly or indirectly destroy a unique paleontological resource or- site or unique geologic feature? ❑ ❑ ❑ d) Disturb any human remains, including those interred outside of formal cemeteries? ❑ ❑ ❑ There are no cultural resources known to be at or near the project site. CEQA Checklist 6 4 -03 File No.: Appeal — CUP 2003 -003 d) Be located on expansive soil as defined in Table 18 -1 -B of the Uniform Building Code (1994), creating substantial risks to life or property? ❑ ❑ ❑. e) Have soils incapable of adequately supporting the use of septic tanks or altemative waste water disposal systems where sewers are not available for the disposal of waste water? ❑ ' ❑ ❑ The project site is not within an Alquist -Priolo Earthquake Fault Zone, is not subject to extraordinarily strong seismic ground shaking, seismic - related ground failure, liquefaction, or landslides according to the `Seismic Hazard Zone Maps for this area. The project will not affect the soil, and the project site is not known to have unstable or expansive soil. The site has access to the local sewer system, and the project will include any necessary connection upgrades. 7. HAZARDS AND HAZARDOUS MATERIALS —Would the project: Less Than a) Create a significant hazard to the public or the environment Significant through the routine transport, use, or disposal of hazardous Potentially With Less Than materials? ❑ Significant Mitigation Significant No Create a significant hazard to the public or the environment Impact Incorporation Impact Impact 6. GEOLOGY AND SOILS —Would the project: a) Expose people or structures to potential substantial adverse effects, Including the risk of loss, injury, or death involving: environment? ❑ i) Rupture of a known earthquake fault, as delineated on the ❑ c) Emit hazardous emissions or handle hazardous or acutely most recent Alquist-Pdolo Earthquake Fault Zoning Map hazardous materials, substances, or waste within one - quarter issued by the State Geologist for the area or based on mile of an existing or proposed school? ❑ other substantial evidence of a known fault? Refer to ❑ d) Be located on a site which is included on a list of hazardous Division of Mines and Geology Special Publication 42. ❑ ❑ CEQA Checklist 7 ii) Strong seismic ground shaking? ❑ ❑ ®' ❑ iii) Seismic - related ground failure, including liquefaction? ❑ ❑ ❑ iv) Landslides? ❑ ❑ ❑ b) Result in substantial soil erosion or the loss of topsoil? ❑ ❑ ❑ c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? ❑ ❑ ❑ d) Be located on expansive soil as defined in Table 18 -1 -B of the Uniform Building Code (1994), creating substantial risks to life or property? ❑ ❑ ❑. e) Have soils incapable of adequately supporting the use of septic tanks or altemative waste water disposal systems where sewers are not available for the disposal of waste water? ❑ ' ❑ ❑ The project site is not within an Alquist -Priolo Earthquake Fault Zone, is not subject to extraordinarily strong seismic ground shaking, seismic - related ground failure, liquefaction, or landslides according to the `Seismic Hazard Zone Maps for this area. The project will not affect the soil, and the project site is not known to have unstable or expansive soil. The site has access to the local sewer system, and the project will include any necessary connection upgrades. 7. HAZARDS AND HAZARDOUS MATERIALS —Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? ❑ ❑ El E b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? ❑ ❑ ❑ c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one - quarter mile of an existing or proposed school? ❑ ❑ ❑ d) Be located on a site which is included on a list of hazardous CEQA Checklist 7 4-03 materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would It create a significant hazard to the "public or the environment? File No.: Appeal — CUP 2003 -003 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ❑ e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working In the project area? ❑ ❑ ❑ f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area ?' ❑ ❑ ❑ g) Impalr implementation of or physically Interfere with an adopted emergency response plan or emergency evacuation plan? ❑ ❑ ❑ h) Expose people or structures to a sigificant risk of loss, injury or death involving wildiand fires, including where wiidiands are adjacent. to urbanized areas or where residences are intermixed with wildlands? ❑ ❑ ❑ The project will not Involve the transport, use, or disposal of hazardous materials; will not emit hazardous emissions; and there• Is no reasonably foreseeable upset and/or accident conditions that could involve the release of hazardous materials. The site is not on a list of hazardous materials sites; is not within an airport land use plan; nor is it within two miles of an airport or airstrip; and the site is not near any urban- wildlands interface area. The project will comply with all applicable emergency evacuation and response requirements. 8. HYDROLOGY AND WATER QUALITY— Would the project: a) Substantially deplete groundwater :supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre - existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? ` ❑ ❑ ❑ b) Substantially alter the existing drainage pattern of the site or area,, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? ❑ ❑ ❑ c) Substantially alter the existing drainage pattern of the site or area, Including through the alteration of the course of a stream or river, or substantially increase the rate or amount of `surface runoff In a manner which would result in flooding on- or offsite ?; ❑ ❑ ❑ d) Create or contribute runoff water which would exceed the capacity of existing or planned storm water drainage systems or provide substantial additional sources of polluted runoff? ❑ ❑ ❑ e) Otherwise substantially degrade water quality? ❑ ❑ ❑ f) Violate any other water quality standards or waste discharge CEQA Checklist 8 4 -03 File No.: Appeal — CUP 2003 -003 j) Expose people or structures to inundation by seiche, tsunami or Less Than mudflow? ` k) Significant water that would violate any water quality standards or waste Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact requirements? ❑ ❑ ❑ ❑ ❑ ❑ g) Place housing within a 100 -year flood hazard area, as mapped Allow polluted stormwater runoff from delivery areas or loading docks or other areas where materials are stored, vehicles or on a federal Flood Hazard Boundary or Flood Insurance Rate equipment are fueled or maintained, waste is handled, or Map or other flood hazard delineation map? ❑ ❑ ❑ ❑ ❑ ❑ h) Place within a 100- yearfloodplain structures which would impede Potential for discharge of stormwater to cause significant harm on the biological integrity of the waterways and water bodies or redirect flood flows? ❑ ❑ ❑ 1) Expose people or structures to a significant risk of loss, injury or ❑ ❑ ❑ o) Discharge stormwater so that significant harm is caused to the death Involving flooding, including flooding as a result of the biological integrity of waterways or water bodies? ❑ ❑ ❑ p) Significantly alter the flow velocity or volume of storm water runoff failure of a levee or dam? ❑ ❑ ❑ q) j) Expose people or structures to inundation by seiche, tsunami or mudflow? ❑ ❑ ❑ k) During project construction, will it create or contribute runoff water that would violate any water quality standards or waste discharge requirements, including the terms of the City's municipal separate stormwater sewer system permit? ❑ El El 1) After the project is completed, will it create or contribute runoff water that would violate any water quality standards or waste dischrage requirements, including the terms of the City's municipal separate stormwater sewer system permit? ❑ ❑ ❑ m) Allow polluted stormwater runoff from delivery areas or loading docks or other areas where materials are stored, vehicles or equipment are fueled or maintained, waste is handled, or hazardous materials are handled or delivered, or other outdoor work areas, to impair other waters? ❑ ❑ ❑ n) Potential for discharge of stormwater to cause significant harm on the biological integrity of the waterways and water bodies including municipal and domestic supply, water contact or non- contact recreation and groundwater recharge? ❑ ❑ ❑ o) Discharge stormwater so that significant harm is caused to the biological integrity of waterways or water bodies? ❑ ❑ ❑ p) Significantly alter the flow velocity or volume of storm water runoff that can cause environmental harm? ❑ ❑ ❑ q) Significantly increase erosion, either on- or off -stie? ❑ ❑ ❑ The site has access to the local sewer system and the project will comply with all applicable NPDES requirements, including industrial wastewater discharge control requirements. The project will not have an affect on groundwater supplies or recharge, and will not significantly alter the existing drainage of the site. There are no Special Flood Hazard Areas in the City of Arcadia (FEMA Zone 'D') and the site is not within a dam inundation area. The project will not expose people to any additional or Increased hazard levels. The project will include all required NPDES BMPs so as not to adversely affect storm water runoff, and to prevent erosion. CEQA Checklist 9 4 -03 File No.: Appeal — CUP 2003 -003 Construction of the project will generate additional noise and groundborne vibration, but not in excess of acceptable levels. The project, when completed, will not result in an increase in the ambient noise levels. The site CEQA Checklist 10 4 -03 Less Than - Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact 9. LAND USE AND PLANNING — Would the project: a) Physically divide an established community? ❑ ❑ El 0 b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (Including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? ❑ ❑ ❑ c) Conflict with any applicable habitat conservation plan or natural community conservation plan? ❑ ❑ ❑ The project is at an existing commercial site and is consistent with the General Plan. The project will not result in any of the above impacts. 10. MINERAL RESOURCES — Would the project:' a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? ❑ ❑ ❑ b) Result in the loss of availability of a locally- important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? ❑ ❑ ❑ There are no mineral resources known to be at or near the project site. 11. NOISE —Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? ❑ ❑ ® ❑ b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? ❑ ❑ ® ❑ c) A substantial permanent increase in ambient noise levels In the project vicinity above levels existing g' without the project? ❑ ❑ ❑ d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? ❑ . ❑. ® ❑ e) For a. project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive; noise levels? ❑ ❑ ❑ f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? ❑ ❑ ❑ Construction of the project will generate additional noise and groundborne vibration, but not in excess of acceptable levels. The project, when completed, will not result in an increase in the ambient noise levels. The site CEQA Checklist 10 4 -03 File No.: Appeal - CUP 2003 -003 Less Than Significant Potemalty With Less Than Significant Mftigatlon Significant No Impact Incorporation Impact Impact is not within an airport land use plan, nor is it within two miles of a public airport or public use airport nor is it in the vicinity of a private airstrip. 12. POPULATION AND HOUSING -Would the project: a) Induce substantial population growth in an area, either directly . ❑ El z (for example, by proposing new homes and businesses) or Cl ❑ ❑ indirectly (for example, through extension of roads or other ❑ ❑ ❑ infrastructure)? ❑ ❑ ❑ b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? ❑ ❑ El 0 c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? ❑ ❑ ❑ z The project is at an existing commercial site in a fully developed suburban commercial area, and will not induce any population growth, nor will it displace any housing or residents. 13. _ PUBLIC SERVICES - Would the project: Result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? ❑ ❑ ❑ Police protection? ❑ ❑ ❑ Schools? ❑ El z Parks? Cl ❑ ❑ Other public facilities? ❑ ❑ ❑ The project will not need any new, additional, or altered public services. 14. RECREATION - Would the project: a) Increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? El El 11 z b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which have an adverse physical effect on the environment? ❑ ❑ The project Is at an existing commercial site and will not result in any increased use or, need for new, additional, or altered recreational facilities. 15. TRANSPORTATIONITRAFFIC -Would the project: a) Cause an increase in traffic which is substantial in relation to the CEQA Checklist 11 4 -03 existing traffic load and capacity of the street system (i.e., result In a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at Intersections)? File No.: Appeal — CUP 2003-003 Less Than Significant Potentially With Less Than Significant Mitigation Significant No Impact Incorporation Impact Impact ❑ ..❑ ❑ b) Exceed, either individually or cumulatively, a level of service Regional Water Quality Control Board? standard established by the county congestion management ❑ ❑ b) Require or result in the construction of new water or wastewater agency for designated roads or highways? ❑ ❑ ❑ c) Result in a change in air traffic patterns, including - either an construction of which could cause significant environmental Increase in traffic levels or a change in location that results `in effects?' ❑ ❑ El Z c) substantial safety risks? ❑ ❑ ❑ d) Substantially increase hazards due to a design feature (e,g., Which could cause significant environmental effects? ' ❑ sharp curves or dangerous Intersections) or incompatible uses d) Have sufficient water supplies available to serve the project from (e.g., farm equipment)? ❑ ❑ ❑ e) Result in-inadequate emergency access ?, ❑ ❑ f) Result in inadequate parking capacity? ❑ ❑' ® 0 g) Conflict with adopted policies, plans or programs supporting alternative transportation (e.g.,' bus turnouts, bicycle racks) ? ❑ ❑ ❑ The project will result in an increase in vehicle trips to the site, but these trips should not exceed the capacity of the adjacent streets and nearby intersections., are no roads or highways under the City of Arcadia's jurisdiction for which LOS standards have been established by the Los Angeles `County Metropolitan Transportation Agency. The project will not create any new traffic hazards or incompatible uses. The project will comply with all required emergency access requirements. The proposed number of parking spaces complies with the City's requirements for the proposed combination of uses (he:, a restaurant and a bank) even though the City's parking regulations do not include any adjustment for shared - parking by multiple uses. A parking study by an independent consultant indicates that the proposed number of parking spaces will be adequate. The project will not conflict with any altemative transporation policies, plans or programs. 16. UTILITIES AND SERVICE SYSTEMS — Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? ❑ ❑ ❑ b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects?' ❑ ❑ El Z c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of Which could cause significant environmental effects? ' ❑ ❑ d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? In making this determination, the City shall consider whether the project is subject to the: water supply CEQA Checklist 12 4 -03 17 MANDATORY FINDINGS OF SIGNIFICANCE a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? ❑ ❑ ❑ Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects) ❑ ❑ ® ❑ c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? ❑ ❑ ❑ The project is at an existing commercial site in a fully developed suburban commercial area. Traffic and parking impacts could become cumulatively considerable when considering past, present and future projects, and the existing situations at surrounding sites, but not to the extent that they would result In air qualify, noise, public services, or transportationRrafc impacts. The Inconvenience of traffic congestion and lack of parking would be the only potentially adverse effects, direct or indirect upon human beings, but not to the extent that such would be a significant environmental Impact. CEQA Checklist 13 4 -03 File No.: Appeal — CUP 2003 -003 Less Than Significant Potentially with Less Than Significant Mitigation Significant No - Impact Incorporation Impact impact assessment requirements of Water Code Section 10910, at seq. (SB 610), and the requirements of Government Code Section 66473.7 (SB221). ❑ ❑ ❑ e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? ❑ ❑ ❑ f) Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? ❑ ❑ ❑ g) Comply with federal, state and local statues and regulations related to solid waste? ❑ ❑ ❑ The project will not result in a significant increase in wastewater or stormwater generation. The project site has adequate water supply, and solid waste disposal services. The project will be required to comply with all federal, state and local solid waste statutes and industrial wastewater discharge regulations. 17 MANDATORY FINDINGS OF SIGNIFICANCE a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? ❑ ❑ ❑ Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects) ❑ ❑ ® ❑ c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? ❑ ❑ ❑ The project is at an existing commercial site in a fully developed suburban commercial area. Traffic and parking impacts could become cumulatively considerable when considering past, present and future projects, and the existing situations at surrounding sites, but not to the extent that they would result In air qualify, noise, public services, or transportationRrafc impacts. The Inconvenience of traffic congestion and lack of parking would be the only potentially adverse effects, direct or indirect upon human beings, but not to the extent that such would be a significant environmental Impact. CEQA Checklist 13 4 -03 iJ r - i u4 File No. CA P 03- (:b CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE ARCADIA, CA 91007 (626)57 NVIRONMENTAL INFORMATION FORM Date Filed: General Information 1. Name and address of developer or project sponsor: 2. Address of project (Location): *RckDiA cA 911)0 1 Name, address�annd telephone number of person to be contacted concerning this project: G lOi lass GJiISh�re f�fuoQ, i5 oo: Los At re3.) 2 13 - 2S0 -1186 4. List and describe any other related permits and other public approvals required for this project, Including those required by city, regional; state and federal ageneles: .k ,., 5. B. General Plan Designation: rom ' Proieot Description 7. Proposed use of site (project description): 'Two -S'�ru Ret — ' G-�,.o �.�& _ f {,oar ►Z.e s- �.v�•t _¢ loo SF 2"" f RC4- S. sit size: _3.'1 8q, Ft. / D, g S Acre(s) 9. Square footage per building: .�, 10. Number of floors of construction: I 11. Amount of off- street parking provided: 12. Proposed scheduling of project: , 5uwtW* - K e 2003 COAU. C Tic a 412... 0 13. Associated projects: 14. Anticipated incremental development: t)112 15. If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of household''sizes expected: N•�. 16. If commercial, indicate the type, Le Gel hborho*OCperati city or regionally oriented, square footage of sales area, and loading facili es, ours 82 ,ie f - r`e -% MOAf~ F�F-i i - . oe A YA -- �py� S:.0 pM iT � •[w I • �r �Ma �- 2 L' 4O _Fp,► 1 1094 17. If industrial, indicate type, estimated employment per shift, and loading facilities: 18. If institutional, indicate the major function, estimated employment per shift, estimated occupancy, loading facilities, and community benefits to be derived from the project: 19, if the project involves a variance, conditional use permit or zoning application, state this and indicate clearly why the application is required: 'rws K44V W4 9k EnuironlnfOForm -2- 4101 20. Are the following items applicable to the project or, its effects? Discuss below'all items checked yes (attach additional sheets as necessary). YES ,NCO( 13 X 1W El �4 ! R 21. Change in, existing features of any hills, or substantial alteration of ground contours, 22. Change in scenic views or vistas from existing residential areas or public lands or roads: 23. .Change in pattern, scale or character of general area of project 24. Significant amounts of solid waste or litter. 25. Change in dust, ash, smoke, fumes or odors in vicinity. 26. Change in ground water quality or quantity, or alteration of existing drainage patterns. 27. Substantial change in existing noise or vibration levels in the vicinity. 28. is site on filled land or on any slopes of 10 percent or mare? 29. Use or disposal of potentially hazardous materials, such as toxic substances, flammable or explosives ❑ 30. Substantial change in demand for. municipal ervices (police, fire, water, sewage, etc.) 31. Substantial Increase in fossil fuel consumption (electricity, oil, natural gas, etc.) ❑ 32. Relationship to a larger project or series of projects ❑ 33. Has a prior environmental Impact report been prepared for a program, plan, policy or ordinance consistent with this project? ❑ ( 34. if you answered YES to question no. 33, may this project cause, significant effects on the environment that were not examined In the prior E1R? Environmental. Sattina 35, Describe (on a separate sheet) the project site as It exists before the project, including information on topography, soil stability, plants and animals, any cultural, historical or scenic aspects. Describe any existing structures. on the site, and the use of the structures:_ Attach photographs of the site. (Snapshots or Polaroid photos will be accepted.) Env onlnfoForm _3. 4101 36. Describe (on a separate sheet) the surrounding properties, including information I on plants, animals, any cultural, historical or scenic aspects. Indicate the type of I land uses (residential, commercial, etc.), Intensity of land use (one- famlly, apartment. houses shops, department stores, etc.), and scale of development (height, frontage, set - backs, rear yards, etc.). Attach photographs of the vicinity Snapshots or Polaroid photos will be accepted. Certification I hereby certify that the statements furnished above and in the attached exhibits present the data and Information required for this initial evaluation to the best of my ability, and that the facts, statements, and information presented are true and correct to the best of my knowledge and belief. Date . 1I I 03 (Signature) n Ir F WronWoForm -4— 4101 A RC HIT ECTUA E P L A N N I N 0 1 N T E R 1 0 R S 9038 BALDWIN AVENUE, ARCADIA This property is 3,7,500 square feet, fairly flat.- It is in , a C -2 commercial'zone. The west side of the property fronts Baldwin Avenue while the north side fronts Arcadia Avenue. Traffic ingress and egress are accessed to and from Arcadia Avenue. There. are some existing trees on the parking lot. On the northwest corner of the property there,is an existing Wells Fargo Bank facility. An empty space separates the bank building and the adjacent shopping center: There is a 28 -foot overhang above the south side of the bank building. Woo =ffipropertydewripdcn0t2303,doo i i T .l kAl I IIrY' � , N� t lip . 1 t r{ 4�� 1 k a4 �T f i'1 I s a ONE 1 L I OfJ �¢t f { I �� 14 11 4 I, r 4 I I II 1 1 ' r I 7i I I I t Lf i I F 1 , e I I J I I ,� 1 "j I I :}� rj' {" i ��rwm v 'S4 i. �� i. !, ...i ' �i' T � 4 a ;'I 1 41 "I � I 1� + l ! ' 1 1 � Ivl I 1 1 " I r'r z I f I ,. , , .." . • . r' [ l I 1 ,I. Ja y f � I 1 I I !r jll I S I I I �• 1 �L r'1' � AI ! li'! I I i �1JI I+ ,I o I ,I I ! r I a. L' ':.t I I ': �? }•1~I 1 g : ^, F I 4 r 6 II A [ 1 I 1 , h ; r P r � 1 A I i (p J y ct, I I II •. i I 1 t 7 I 1 h STAFF REPORT Arcadia Redevelopment Agency DATE: June 3, 2003 TO: Chairperson and Agency Board FROM: g �Don Penman, Deputy Executive Director P � ;y: Peter P. Kinnahan, Economic Development A inistrator Prepared by: Brian Saeki, Management Analyst SUBJECT: Design Review— 118 E. St. Joseoh Street Recommendation: Approve SUMMARY The Applicant is proposing to construct a new 5,000 square foot warehouse and office building at 118 E. St. Joseph Street. The lot is currently vacant. Staff is recommending approval of this Design Review subject to conditions. BACKGROUND WORK PROPOSED: APPLICANT: LOCATION: EXISTING LAND USE: ZONING: GENERALPLAN DESIGNATION: Construct a new 5,000 square foot warehouse and office building (3,750,s.f.twarehouse, 1,250 s.f. /office) J. Don Crenshaw & Associates 118 E. St. Joseph (Location Map, Attachment No. 1) The site is currently vacant. Planned Industrial District (M -1) Industrial SURROUNDING LAND USES AND ZONING: North: Industrial — zoned M -1 South: Alley & Industrial — zoned M -1 Last: Office - zoned M -1 West: Industrial — zoned M -1 R lPR LASER IMAGED ,�' C, Al . / n '� , q74 FA Chairman and Agency Board June 3, 2003 Page 2 SITE AREA: 7 Sq. Ft. PARKING PROVIDED: 10 spaces PARKING REQUIRED: 10 spaces PURPOSE OF USE AND DESIGN REVIEW The purpose of the Agency's Design-Review is to adopted. and Agency standards and design criteria: ensure that proposed projects meet guidelines based upon the following 1. The general, use and design considerations, including the character, scale, and quality of designers consistent with the Redevelopment Plan, the Zoning Ordinance, and adopted use and design'guidelines;: 2. The use and architectural design of structures and their materials and colors are visually compatible with surrounding .development and improvements on the site, and design elements (i.e., screening of equipment,'.exterior lighting, signs, awnings, etc.) have been incorporated to further ensure the compatibility of the structures with the character. and uses of adjacent development; 3. The location and configuration of structures are compatible with their site and with surrounding sites and structures, an_ d do not dominate their, surroundings to an extent inappropriate to their use;, and 4. The use, design and layout of the proposed project will not unreasonably interfere with the, use and enjoyment of neighboring existing or future development, and will not result in vehicular and/or pedestrian hazards. AN LYSIS A. DESIGN FEATURES The Applicant, J. Don Crenshaw and Associates, has prepared and provided a materials sample board and colored elevation of the new building for staffs review. It is available for review in the Economic Development Office and will be on display at the Agency meeting of June 3, 2003. The proposal is to construct a new 5,000 square foot warehouse /office building - 3,750 square feet of warehouse and 1,250 square feet of office. The design of the building is consistent .with. the CBD Design 'Guidelines and the surrounding developments. It incorporates the use of natural earth tone colors with tan stucco®walls'and'$tane brown brick Veneer." The entry to the building is recessed with pop- i• Fl niif' two' pop window elements on either side. The windows arid. doorframes are Chairman and Agency Board June 3, 2003 Page 3 accented with a chrome clad steel frames and have a bronze glass tint. The applicant is also proposing an ivory metal parapet roof. Landscaping planters are proposed to provide a buffer between the front of the building and parking lot and will screen the backflow preventer. The proposed project provides ten (10) parking spaces (9 standard and 1 handicap) which is consistent with the Development Code. Seven (7) are proposed to be in the front of the building and 3 at the rear. B. STAFF CONDITIONS OF APPROVAL • The building colors and materials shall be consistent with the colored elevation, sample materials board and the plans (Attachment 2 — dated May 21, 2003). The Applicant shall carry the molding detail beneath the fagade windows to the rear of the building beneath the proposed rear windows. • The Applicant shall comply with ARA Reso. 126 - which approves this design review for a period of one year. ENVIRONMENTAL FINDINGS This project is categorically exempt from the requirement of the California Environmental Quality Act per Section 15061(b)(3). RECOMMENDATION THAT THE ARCADIA REDEVELOPMENT AGENCY APPROVE THE DESIGN REVIEW FOR 118 E. ST. JOSEPH STREET SUBJECT TO THE CONDITIONS. William R. Kelly, Executive Attachments: 1. Location Map 2. Plans for 118 E. St. Joseph Street (by J. Don Crenshaw & Associates dated May 21, 2003) Attachment No. 1 �s T W Attachment No. 1 ORDINANCE NO. 2180 EFFECTIVE JULY 4, 2003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OFARCADIA, CALIFORNIA, AMENDING ARTICLE V, CHAPTER 1, PART 3 AND ARTICLE VI, CHAPTER 4, PART 3 OF THE ARCADIA MUNICIPAL CODE RELATING TO RECYCLABLES AND RUBBISH COLLECTION, HAULING AND DISPOSAL THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Section 5130 of Article V, Chapter 1, Part 3 of the Arcadia Municipal Code is amended by re- lettering subsections "(c)" and "(d)" to become subsections "(d)" and "(e "), respectively, and by adding new subsections "(c), "(f), and "(g)" to read as follows: "(c) "Putrescible waste" means wastes that are capable of being decomposed by microorganisms with sufficient rapidity as to cause nuisances because of odors, vectors, gases or other offensive conditions, and include materials such as, but not limited to food waste, offal and dead animals." "(f) "Residue" means solid waste destined for chipping and grinding, composting, transfer /processing, or transformation, which remains after processing has taken place and is calculated in percent as the weight of residue divided by the total incoming weight of materials. Residue also 1 LASER IMAGED includes all putrescible wastes received regardless of the destination to which it is sent." "(g) "Source separated recyclables" means materials, including commingled recyclables, that have been separated or kept separate from the solid waste stream, at the point of generation, for the purpose of additional sorting or processing those materials for recycling or reuse in order to return them to the economic mainstream in the form of raw materials for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace. Source separated materials do not exceed ten percent residue content by weight." SECTION 2. Section 5130.1 of Article V, Chapter 1, Part 3 of the Arcadia Municipal Code is hereby deleted in its entirety, and a new Section 5130.1 is substituted therefor to read in its entirety as follows: "Section 5130.1. COMMERCIAL /INDUSTRIAL WASTE HAULER REQUIREMENTS. Any recycling company or waste hauler as permitted pursuant to Article VI, Chapter 4, Part 3, Division 4 of the Arcadia Municipal Code shall: (a) Work with customers in the City to recycle and educate customers about the need to recycle. Within ninety (90) days of the issuance of the hauler's business license, the hauler shall submit to the Public Works 2 Services Director a strategy and methodology for increasing diversion and recycling within the City; (b) Achieve annual diversion rates, as provided under applicable state law, for all commercial waste as defined in the City's Source Reduction and Recycling Element including, but not limited to; varieties of paper, plastics, glass, as well as wood, yard and other greenwaste, manure, and construction and demolition debris, collected or removed within the City; (c) Report to the City all materials considered diverted or recycled resulting in source reduction, recycling, composting and/or transformation from the commercial and industrial waste stream by using the diversion formula set forth in Section 5130.1(d); (d) In calculating the annual diversion rate achieved, each hauler shall utilize the following formula and definitions incorporated by reference from Title 14, California Code of Regulations, Article 6.1 Solid Waste Generation Study, Section 18722 et seq. The following equation defines the "Integrated Waste Management (AB 939) Generation -Based Diversion Quantification Methodology: Generation = Disposal + Diversion Diversion Rate ( %) = Diversion Tons Generation Tons k] A hauler may only claim diversion tonnages resulting from source reduction, recycling, composting, and transformation activities. Diversion shall be quantified on an "avoided disposal" basis. The overall calculated annual diversion tonnage to be reported to the City by a hauler may include a combination of the diversion quantities achieved by the customers serviced by the hauler, and the tonnage diverted by the hauler. Diversion quantities achieved by a customer may include those resulting from the customer's internal source reduction practices, and may further include recycling tonnage given to an independent third party recycler. Diversion quantities and practices shall be subject to audit by an independent third party approved by the Public Works Services Director, at the. cost and expense of the hauler. A hauler may petition the City to use a different calculation methodology to determine diversion tonnage upon showing, based upon substantial evidence, that the above methodology cannot be accomplished due to lack of available data, or other circumstances. The approval of the City's Public Works Services Director shall be required for any alternative method of calculation. (e) A hauler that does not achieve at least an annual 50% diversion rate may petition the City for continuation of its commercial refuse permit if the hauler provides to the Public Works Services Director substantial evidence, in a form and content deemed satisfactory by the Public Works Services Director, that shows 1) the disposed solid waste does not consist of readily recyclable materials, or 2) refusal by the hauler's customers to cooperate in recycling programs, or 3) the cost of recycling is unreasonably prohibitive, or 4) other reasons "for failure to achieve at least an annual 50% diversion rate (e.g., space limitations, refusal by business to report internal business recycling, etc.), and by demonstrating "good faith" in implementing other waste reduction and recycling programs. The City's Public Works Services Director may approve the continuation of the permit if the Director finds that there is a reasonable basis for doing so, and that the hauler has demonstrated "good faith" in implementing other waste reduction and recycling programs. The City may require an alternative annual diversion goal and impose additional conditions for the continuation of the commercial refuse permit. A hauler can demonstrate "good faith" waste reduction and recycling programs by 1) providing documentation of other program(s) that the hauler is implementing, and/or 2) participating in cooperative waste reduction and recycling programs with the City. (f) Each permitted commercial hauler servicing an entity shall provide a recycling container for the customer's source separated recyclables 5 at no additional charge to the commercial customer upon request of the commercial customer." SECTION 3. Section 6434.2 of Article VI, Chapter 4, Part 3 of the Arcadia Municipal Code is hereby amended by deleting the first paragraph and by substituting therefor a new first paragraph to read as follows: "No more than three (3) permits for the collection, hauling or disposing of commercial refuse in the City shall be in effect at any one time; provided, however, that no permit renewal shall be denied to a hauler holding a permit as of June 30, 2003, if the hauler meets and complies with all applicable City requirements." SECTION 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of same to be published in the official newspaper of the City within fifteen (15) days after its adoption. This Ordinance shall take effective on the thirty-first (31 ) day after its enactment. [SIGNATURES ON NEXT PAGE] 0 Passed, approved and adopted this 3rd day of June , 2003. /s/ SHENG CHANG Mayor of the City of Arcadia ATTEST: 0 JUNE D, MYWD City Clerk APPROVED AS TO FORM: City Attomey 7 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2180 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 3rd day of June, 2003 and that said Ordinance was adopted by the following vote, to wit: AYES: Councilmembers Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None 0 JUKE 0. WOW City Clerk of the City of Arcadia D STAFF REPORT Development Services Department DATE: June 3, 2003 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director Philip A. Wray, City Engineer SUBJECT: RECOMMENDATION: ADOPT SUMMARY The Los Angeles County Department of Public Works has funding in the amount of $80,670 available to the City of Arcadia through the County Aid -to- Cities program for regionally significant traffic and transportation projects. The City proposes several street resurfacing projects this summer including Baldwin Avenue from Naomi Avenue to Duarte Road, Baldwin Avenue from Huntington Drive to Cambridge Drive and Huntington Drive from Santa Clara Avenue to Colorado Place. The City proposes to include underground conduit in each of these streets to facilitate traffic signal interconnection and eventual signal synchronization. This improvement is eligible for funding through the County Aid -to- Cities program. The City proposes to use the County Aid -to- Cities funding for the underground conduit. The County has reviewed the request and is in concurrence. In order to gain approval for use of the funding, staff recommends that the City Council adopt the resolution proposing the use of the funds. DISCUSSION In 1989, the Los Angeles County Department of Public Works made funding available to the cities of the County through the County Aid -to- Cities program for regionally significant traffic and transportation projects. Arcadia's share is $80,670. LASER IMAGED C o v /4 .c , Staff Report Resolution No. 6359 June 3, 2003 Page 2 The City currently has a network of underground conduit in some of its key arterial streets for future traffic signal interconnection and signal synchronization. Whenever possible with street rehabilitation projects, underground conduit is added to expand the network for signal interconnection use. This summer, the City proposes pavement rehabilitation projects for Baldwin Avenue from Huntington Drive to Cambridge Drive and Huntington Drive from Santa Clara Avenue to Colorado Place and next spring Baldwin Avenue from Naomi Avenue to Duarte Road. These projects are currently in design and provisions are being made to include underground conduit. Traffic signal interconnection improvements are an eligible use of the County Aid -to- Cities funds. The County has reviewed the City's request for use of the Aid -to -City funds and is in concurrence. The first step in the process is for the City to adopt a resolution requesting the use of the funds. With the adoption of this resolution, staff will file a formal application for funding and make all the necessary arrangements. FISCAL IMPACT The Baldwin Avenue Improvements from Duarte Road to Naomi Avenue are budgeted with Capital Outlay funds. Approximately $20,000 in County Aid -to- Cities funding will added to this project to install the signal interconnection conduit. No Capital Outlay funds will be used for this purpose. The project to rehabilitate Baldwin Avenue northbound from Huntington Drive to Cambridge Avenue and Huntington Drive from Santa Clara Avenue to Colorado Place is budgeted with Proposition C funding.. The balance of..the County Aid -to- Cities funding, approximately $60,000, will be assigned to this project to offset the cost of interconnection conduit. RECOMMENDATIONS That the City Council Adopt Resolution No. 6359 requesting an allocation and payment of County aid to cities fund. APPROVED: --tea William R. Kelly, City Manager DP:PW:pa G3'0 12 a( A RESOLUTION NO. 6369 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA REQUESTING AN ALLOCATION AND PAYMENT OF COUNTY AID TO CITIES FUNDS WHEREAS, the County of Los Angeles has appropriated certain monies to the City of Arcadia as County Aid to Cities; and WHEREAS, the Los Angeles County Board of Supervisors has adopted policies limiting the use of said monies to regional traffic signal synchronization projects, transportation system management (TSM), and congestion management (CM) projects that improve regional traffic mobility; or the design and acquisition of right -of -way, and construction of city streets on the County's highway plan which are of general County interest and regional significance; and WHEREAS,'the City Council of the City of Arcadia desires to expend the amount of $80,670 of the funds which are available for allocation to the City, for the improvement of Baldwin Avenue from Duarte Road to Naomi Street, and Baldwin Avenue northbound from Huntington Drive to Cambridge Drive, in accordance with the County's policies; and WHEREAS, this project includes the installation of conduit for traffic signal interconnect wiring within the project limits; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The County of Los Angeles is hereby requested to allocate to the City of Arcadia $80,670 of the Aid To Cities funds apportioned to the City for the work specified above which will improve regional traffic mobility in accordance with the Los Angeles County Board of Supervisors' policy regarding the use of Aid To Cities funds. SECTION 2. After the Board of Supervisors approves the allocation to the City, the County is requested to send such allocated amount to the City when claimed. The City will begin using the funds for the above described project according to the terms of the allocation. LASER IMAGED �i1 SECTION 3. The City Clerk shall certify to the adoption of this Resolution and shall forward a certified copy to the Los Angeles County Director of Public Works for processing. Passed, approved and adopted this 3rd day of June ' 2003. /s/ SHENG Mar, Mayor of the City of Arcadia ATTEST: June Alford City Clerk of the City of Arcadia APPROVED AS TO FORM: �� b", 4tN� Stephen P. Deitsch City Attorney -2- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6359 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 3rd day of June 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None a City Clerk of the City of Arcadia 3 " �F 11698 \Lti afflaWANIGNM Recreation and Community Services Department DATE: June 3, 2003 TO: Mayor and City Council p FROM: David A. Lewis, Director of Recreation and Community Services QN— SUBJECT: Resolution No. 6360 establishing a revised Recreation and Community Services Department Fee Schedule (Senior Citizens) Recommendation: Adopt SUMMARY The City of Arcadia establishes and/or modifies fees for City programs and services on an as needed basis, by way of a resolution. Resolution No. 6360 establishes fees for Recreation and Community Services Department classes and activities within the Senior Citizens Division beginning June 15, 2003. BACKGROUND On April 1, 2003 the City Council conducted a public hearing and considered a proposal to revise the complete schedule of fees for classes, activities and facility rentals administered by the Recreation and Community Services Department. The Council adopted the entire revised fee schedule as proposed with the exception of those fees relating to classes and activities provided by the Senior Citizens Division, The Council directed that this issue be formally reviewed and considered by the Senior Citizens Commission and that a recommendation be brought back to the Council from the Commission. Per City Council direction this matter was placed on the Senior Citizens Commission meeting agenda at its regular meeting held on May 1, 2003. Discussion at the meeting reflected that each Commissioner had received input on this topic from program participants, Community Center visitors, friends and neighbors. No opposition to the proposed fee schedule was reported. Several Commissioners stated that most input was supportive of updating the level of cost recovery as well as the compensation for class instructors. At the conclusion of the discussion the Commission voted unanimously to recommend that the City LASER IMAGED Co"Y. it.-W Council adopt the revised fee schedule for classes and activities within the Senior Citizens Division as proposed. ENVIRONMENTAL ANALYSIS Pursuant to Section 15273(1) of the CEQA guidelines, rates, tolls, fares and charges are exempt from CEQA if the purpose of said fee is to cover the cost of operating expenses. FISCAL IMPACT " The new fees will enable the City to recover a majority of the cost of providing the referenced services. The exact amount of increased revenue is unknown at this time because it is dependent on the number of people who actually participate in the activities. RECOMMENDATION Adopt Resolution No. 6360, a resolution of the City Council of the City of Arcadia, California, establishing a revised Recreation and Community Services Department Fee Schedule (Senior Citizens). Approved by: William R. Kelly City Manager Attachment: Resolution No. 6360 1930,,; 23CAa RESOLUTION NO. 6360 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING A REVISED RECREATION AND COMMUNITY SERVICES DEPARTMENT FEE SCHEDULE (SENIOR CITIZENS) THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Administrative Services Department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution and said fees do not exceed the estimated costs for providing the service; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains from paying the fees or the burden caused; and the fees are not being imposed for general revenue purposes, but instead for partially recovering the cost of providing said services. Said fees are to cover the costs of the Recreation and Community Services Department services set forth in the Fee Schedule, Attached hereto as Exhibit "A ". SECTION 2. The City Council hereby adopts the fees set forth in Exhibit "A" attached hereto. SECTION 3. This Resolution shall become effective June 15, 2003. -1- LASER IMAGED SECTION 4. Any provisions set forth in Resolution No. 5989 of the City Council or any other resolution adopted prior to this Resolution which are inconsistent herewith are hereby repealed. SECTION 5. That the City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this 3rd day of June , 2003. /s/ SHENG CHANG Mayor of the City of Arcadia ATTEST: IV Ds XFOW City Clerk of the City Arcadia APPROVED AS TO FORM: R Ste�e itsch P City Attorney -2- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6360 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 3rd day of June 2003 and that said Resolution was adopted by the following vote, to wit: AYES: Council Members Kovacic, Marshall, Segal, Wuo and Chang NOES: None ABSENT: None City Clerk of the City of Arcadia 3 Comparative Fee Schedule , ' 17ft.M), ,; M ` - luJ',..'a .;iti! i ';iul� `��,i i u 4uk AiAQ ?�� `.; .i �i M The following are fees charged for classes and activities. Classes may range from 1 hour to 3 hours per meeting. Fees are listed on a per class basis, unless otherwise noted. AEROBICS Senior Citizens 1 hr. 2.00 2.50 3.00 BALLET/TAP /JAZZ Senior Citizens Q hr. 2.00 2.50 3.00 BALLOOM DANCE Senior Citizens 1 hr. 2.00 2.50 3.00 LANGUAGE CLASS Senior Citizens 1 hr: 2.00 2.50 3.00 LINE DANCE Senior Citizens 1 -1/2 hrs. 2.50 3.00 3.50 OIL PAINTING Senior Citizens 3 hrs.) 4.00 4.50 5.00 SENIOR CITIZEN DANCES Senior Citizens 2 -1/4 hours 3.00 3.00 3.00 STRENGTH TRAINING Senior Citizens 1 hr. - 2.50 3.00 TAI CHVQI KUNG Senior Citizens (1 'hr.) - 2.50 3.00 WATERCOLOR PAINTING Senior Citizens 1 hr. 3.00 3.50 4.00 YOGA Senior Citizens (2 hrs.) 3.00 3.50 4.00 Senior Citizens 3 hrs. 4.00 1 4.50 1 5.00 Note: In addition to the above fees, Senior Citizens who take fee & charge classes pay a $2.00 per person registration fee each session. EXIMIT "A" STAFF REPORT Public Works Services Department June 3, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dir ctor 1 Prepared by: Gary F. Lewis, General Services Manager Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Pavement Repair of Utility Cuts Recommendation: Reject bids and direct staff to rebid for the Pavement Repair of Utility Cuts. SUMMARY City street crew's current workloads prohibit timely repair of utility cuts within the roadway. The logistical complexity of dealing with perishable hot mix asphalt paving material, load size, labor intensity of the work, combined with relatively small isolated repairs results in a highly unproductive operation for City Street crews. Private companies who deal with pavement repair of utility cuts, on a daily basis, for other utility companies and municipalities in adjacent cities are readily mobilized and tooled to provide this service at cost effective rates. Based on staffs analysis, contracting this type of work to a private contracting company will provide complete utility cut asphalt repairs in a timely and cost effective manner. A Notice Inviting Bids was published in local newspapers and trade journals to contract the repair of these utility cuts. On May 13, 2003, the City received two (2) bids, each of which are well above the Engineer's Estimate of $80,000. Based on the inadequate number of bids and staffs opinion that the submitted bids are extremely high, it is recommended that the City Council reject all bids and instruct staff to re -bid the Maintenance Contract for Pavement Repair of Utility Cuts, DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. Most of the City water and sewer lines lie within the roadways. Often a small section of the pavement surface is removed to access broken water and sewer pipelines or to upgrade water services resulting from new construction or building remodels. When developers or a resident pull a permit for work in the public right of way, they are required to provide a deposit to cover the cost associated with asphalt repairs to compensate the City for repairs not completed by the permit holder during construction. Because of the high cost and unavailability of qualified asphalt contractors for small asphalt repairs, most permit holders opt for the City to complete the asphalt repairs, which are deducted from their deposit. ea 'I � LASER IMAGED 6 v n/. / L -.P" Mayor and City Council June 3, 2003 Page 2 City maintenance crews repair and maintain road pavement, concrete hardscape, trees, storm drains and sewers. Pavement repairs in small quantities as targeted by this contract require an excessive mobilization effort and take away capacity from the other work activities. It is therefore, recommended that a private company, tooled and mobilized to do this type of work, repair utility cuts for the City. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following three (3) bids were received on May 13, 2003: Bidder Location Bid Amount International Pavement Solutions San Bernardino, CA $124,074.18 Palp, Inc. DBA Excel Paving Co. Long Beach, CA $219,487.00 G.M Sager Const. Co. Pomona, CA Delivered Late, Not Opened Staff is not satisfied with the number of bids received based on the five (5) qualified firms participating in the two (2) job walks. Based on the two (2) bids received and the high bid amounts, staff is recommending that the City Council reject the bids and instruct staff to the Maintenance Contract for Pavement Repair of Utility Cuts in an attempt to attract more bidders and a lower bid price. ENVIRONMENTAL ANALYSIS Pursuant to Section 15302, Replacement or Reconstruction, of the California Environmental Quality Act, this project is categorically exempt. FISCAL IMPACT There is no fiscal impact on the budget. This work is funded from the fee deposit collected from each permit. RECOMMENDATIONS Reject all bids and direct staff to re -bid for the Maintenance Contract for Pavement Repair of Utility Cuts. Approved: William R. Kelly, City Manager PM:KH:dw U 1-11 RICE A STAFF REPORT ° COF PORAT� 9 �, Public Works Services Department June 3, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director SUBJECT: Application for Receipt of Federal Funds Reauirina City Match Funds Recommendation: Authorize the City Manager to execute and sign on behalf of the City of Arcadia an application for receipt of federal funds requiring City match funds for water system improvements SUMMARY The City of Arcadia has jointly pursued federal grant funds with the City of Sierra Madre over the past eight (8) years. The cities have been successful in receiving federal grant funds for planning, design and construction of water system improvements to upgrade the cities' water systems to reduce detrimental impacts due to major seismic events. This year the City of Arcadia has again received a federal grant in the amount of $650,500 through the U.S. Environmental Protection Agency (EPA). As a condition of the grant, EPA requires that the city provide matching funds in the amount of $532,227. The City is required to complete an Application for Federal Assistance to release the grant funds. The submittal of this application and subsequent award of funds by EPA, commits the City of Arcadia to provide the required matching funds. It is requested that the City Council authorize the City Manager to execute the Application for Federal Assistance committing the City to its participation of the required matching funds ($532,227) in order to release the federal grant funds. DISCUSSION In 2002, the Cities of Arcadia and Sierra Madre requested federal grant funding from the United States Environmental Protection Agency (EPA) for funds to be distributed in 2003. This request is a continuation of our pursuit to acquire additional grant funds for water system improvements in both our cities. LASER IMAGED c 0 ,v . / G -/. 3e i. Mayor and City Council June 3, 2003 Page 2 In the last three (3) years alone, the cities have received a combined total of over $6.5 million in federal funds for design and construction of water system improvements, resulting in over $4.4 million for the City of Arcadia. Recently, EPA notified the City of Arcadia that FY 2003 federal grant funds are to be awarded to both cities from EPA's State and Tribal Assistance Grant (STAG) program. The total amount of federal funds available to the cities under this program is $1,301,000 to be shared equally; a total of $650,000 in federal grant funds is available to the City of Arcadia. These federal funds have become available through the assistance and cooperation of key members of the California Congressional delegation in concert with City staff, the Ferguson Group (City's' legislative advocates), and Bucknam & Associates (Grant Manager). As part of the grant agreement terms, the City of Arcadia must provide local matching funds of $532,227. Thus, the total amount (federal + City match) for expenditure by the City of Arcadia under this grant program is $1,182,727. These funds will enable the City of Arcadia to commence the following three important projects: 1. Replacement of Orange Grove Booster Pump Station (Design) 2. Rehabilitation of Baldwin Reservoir, and 3. East Raymond Basin Study As a part of the EPA process to release the grant funds, the City is required to complete an Application for Federal Assistance, including project budget data, description of projects, program plan and description of program tasks, program plan schedule, and assurance certifications. The submittal of this application and subsequent award of funds by the EPA, commits the City of Arcadia to providing the required matching funds in accordance with the terms and conditions of the grant. As indicated above, the City's matching funds are $532,227 over the course of the grant period. The grant period will be approximately three (3) years. During this time, the City of Arcadia will complete as many of the three (3) projects as funding allows. To fully complete all projects identified above it may still require additional local funds and/or additional federal grant funds with local matching funds. Mayor and City Council June 3, 2003 Page 3 FISCAL IMPACT Sufficient funds are in the Water Facilities Replacement Fund for the required grant matching funds. RECOMMENDATION Authorize the City Manager to execute an application for federal funds requiring City matching funds for water system improvements. Approved: William R. Kelly, City Manager PM:dw STAFF REPORT Office of the City Manager DATE: June 3, 2003 TO: Mayor and City Council FROM: William R. Kelly, City Manager By: Linda Garcia, Commumca ions, a�keting and Special Projects Manager SUBJECT: VISIONS OF ARCADIA: A CENTENNIAL ANTHOLOGY Recommendation: Approve an additional allocation of $2,500; approve the use of donations and revenue from book sales to help pay printing and promotional costs; determine the quantity of books to be ordered and set the price for which the book will be sold SUMMARY On April 1, 2003 the City Council approved the retention of Old Mill Graphics to publish the book 'Visions of Arcadia: A Centennial Anthology" edited by Mayor Pro Tern Gary Kovacic. The Council also authorized an expenditure of $15,350.00 to pay for the book. This report addresses the issues of sales price, quantity, and requests additional funds to cover costs resulting from revisions and the addition of photographs. DISCUSSION SALES PRICE "Visions of Arcadia: A Centennial Anthology" should be completed by August 1, just in time for an "official presentation" at the City's birthday celebration on August 5. In order to prepare .promotional materials to publicize the book, and to be ready to sell it on August 5, staff is asking the City Council to determine a sales price. Council Member Kovacic has suggested $25.00 even, inclusive of sales tax (a shipping /handling fee will be charged when the book must be mailed). Depending on how many books the City Council decides to print, this amount would be enough to cover the cost of the book and possibly to assist with paying for promotional materials and /or the books that will likely be given away by the City Council as a gesture of goodwill. QUANTITY On May 22, 2003 Old Mill Graphics provided the City with information showing that the -cost of printing 1,000 books has increased from the original estimate of $14,350.00 to $15,733.69 due to text revisions and the addition of photographs. At the same time, the idea of ordering an additional 500 -1,000 books was raised based upon the fact that should there be a great demand for the books, it is more cost - effective to do a larger LASER IMAGED c - /)?. ,- ,q Mayor and City Council — Centennial Anthology June 3, 2003 Page 2 . first run than to request additional copies at .a later date.. For example, to increase the order now'to 1,500 will cost (an additional) $4,202.12, including tax and shipping. To order an additional 500 at a later date will cost $8,131.30. Increasing the order now by 1400 will cost $7,746.03; at a later date it,-will cost $11,689.47: ( Please note: all of ADDITIONALALLOCATION OF FUNDS On April 1,'2003 the City Council authorized an expenditure of $15,350.00 (printing and studio work was estimated at $14,350.00 plus a, $1,000.00 .contingency). Revisions made to the book thus.far have increased 'the cost by $1,383.00, bringing the total (as of May 22, 2003) to $15,733.69. As a, result, staff. is recommending that the City Council approval an additional,expenditure of $2,500.00 to coverthe increased cost to date as well as possible future charges due to revisions or other modifications. Should the City Council wish to order more than 1,000 books at this time, the appropriate amount of money (either $4,202.12 or $7,746.03) will need to be authorized at tonight's meeting. FISCAL IMPACT The additional $2,500.00 needed ,to publish 1,000 copies,of the book, as well as any additional money that would be necessary if the City Council increases the print run (i.e. to 1,500 or 2;000) will .come from the donations the City has received to date ($2,095:00) followed by future book sale revenue. It is hoped that money raised from book sales will eventually cover the entire cost. If, however, that does not happen, money from the General Fund will be used to cover any gap To- achieve a true accounting of the'project, expenses for publicizing the book, with the exception of information included in th Cit N or another existing publication, will -be charged to—the--book project. -- - - -- RECOMMENDATION It is recommended that the City Council: 1. Appropriate an additional $2,500.00 for "Visions of Arcadia: A Centennial Anthology" 2. Approve the use of donations and revenue from book sales to help fund publishing and promotional costs 3. Determine the, number of,books to be printed and if the number is over 1,000 increase the abovd by the amount referenced in this report CJ" 4, Set sales price,of the book at $25.00 (plus shipping) 03DAMI TO2A1. •.':714 \ \ \r• -. E STAFF REPORT Public Works Services Department June 3, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire for Prepared By: Tom Tait, Field Services Manager SUBJECT: REPORT AND RECOMMENDATION REGARDING A PROPOSED WATER RATE ADJUSTMENT SUMMARY Based upon the Public Works Services Department's proposed 2003 -04 Operating Budget, Capital Improvement Plan, and Updated Water Master Plan, it is recommended that the City Council consider adjusting the water rate by the Consumer Price Index of 3.92% from $1.17 to $1.22 per 100 cubic feet. This proposed rate adjustment is predicated on annual operating budget, capital improvement projects outlined in the Water Master Plan and maintenance of a twenty million dollar fund reserve, which may be used in case of an emergency or catastrophic event that would affect the water system's infrastructure. At the direction of the City Council, the proposed rate adjustment will be formally presented at a public hearing on June 17. Following the public hearing, the required resolution will be presented to the City Council for approval. BACKGROUND It has been City Council's policy to have staff project future infrastructure and financial needs to operate and maintain a reliable water system. This policy allows the City to generate necessary funding through smaller rate adjustments on an annual basis as opposed to larger adjustments at less frequent intervals. The City's water system was last re- evaluated during an update of the Water Master Plan that was approved by the City Council in 2001. The Water Master Plan update incorporates the results from the U.S. Army Corps of Engineers study, in addition to making recommendations for other required improvements to the water system. The results of these improvements will ensure proper service during normal operation and adequate protection following a significant earthquake or other natural disasters. Exhibit "A" is a graph showing the projected annual Capital Improvement Project and Operation & Maintenance costs for the next eight (8) years. LASER IMAGED ,--, In, 1-7 6, ;f Mayor and City Council June 3, 2003 Page 2 The proposed expenditures for the Water Operating Budget for 2003 -04 are $7,911,390. In preparation of this budget, staff has evaluated each account, and where possible, reduced operation and maintenance expenditures while maintaining the reliability of the water system, complying with water quality standards and retaining the existing level of service. The Operating Budget for 2003 -04 is $1,063,910, or 15.5% more than the current year's projected expenditures; this includes depreciation, which is a non -cash item. The primary reasons for the increase in the operating budget are due to increased Edison rates, lower pumping levels and the need to purchase a substantial amount of replacement water during the next year. Staff estimates that the City will need to purchase approximately 3,000 acre -feet from the Main San Gabriel Basin next year at a cost of approximately $750,000, a direct result of the current drought condition facing the San Gabriel Valley and the depletion of the City's water reserve in the Basin. Staff is exploring new and creative solutions to acquire and produce additional sources of potable, water. Additionally, staff is looking at the feasibility of using reclaimed water to irrigate large green belts and median strips within the City. Staff is also looking at new ways to conserve water and aid customers in water conservation. The Water Master Plan, which was presented to the City Council in 2001, outlined a Capital Improvement Program (CIP) over a ten (10) year planning horizon. Annual capital expenditures outlined. in Exhibit "A" will maintain the water system at the "Class 1" rating and continue to improve seismic reliability in the event of an earthquake, as well as provide system improvements recommended in the Water Master Plan Update over the next eight (8) year period. Assuming no significant changes in the economy or major failures in the water system, staff is recommending that the City Council approve a 3.92% water rate adjustment, based on the Consumer Price Index from March 2002 to March 2003. Additionally, staff projects the need for annual cost of living rate adjustments for the next eight (8) fiscal years. Projected fund balances, as shown in Exhibit "A -2 ", include a 2% adjustment in rates to maintain the $20 million fund reserve. However, each year staff will re- evaluate the rate schedule and return to the City Council with an appropriate recommendation. Even with 2% annual adjustments, the average annual fund balance is $14 million. Annual proposed rate adjustments are predicated on the annual operating budget, completion of capital improvement projects outlined °in the Water Master Plan, and the goal to maintain a reserve fund. The value of the City's water system is estimated at $200 million and industry standards recommend a ten (10) percent reserve to offset costs in the event of a natural disaster. Following the eight (8) year planning horizon, the Water Fund balance will be approximately $20.0 million, or ten (10) percent of the total value of the water system. Based on this information, staff is recommending that the City Council approve a 3.92% water rate adjustment. This would adjust the existing rate of $1.17 to $1.22 per 100 cubic feet (748 gallons). As a result, the adjustment would raise the average monthly water bill by $1.43 per month or $17.16 per year. G Mayor and City Council June 3, 2003 Page 3 Federal funding has been secured for projects through fiscal year 2002 -03 only and is included in next year's revenue projections. Should Federal Funding become available in future years for other seismic system improvements, these funds will be included in future rate analysis to help reduce rate adjustments Exhibits "B ", "C" and "D" are presented for the City Council's information. Exhibit "B" summarizes the 2003 -04 Operating, Equipment Replacement and Facilities Replacement budgets and ending Fund Balances for the next fiscal year. Exhibit "C" shows the total revenue that would be received, should the City Council approve staffs recommended rate adjustment for the next fiscal year and Exhibit "D" is a historical chart of water rate increases. WATER RATE SURVEY Staff conducted a survey of the water rates of nine (9) neighboring water agencies. This survey is a comparison, based upon 28.5 units of water (1 unit = 100 cubic feet), which is approximately the average monthly consumption of a residential customer in Arcadia. The results of this survey are shown on Exhibit "E ". As shown in the survey, Arcadia's new average monthly water bill would be $40.47 as compared to the current average bill of $39.04, a monthly increase of $1.43 or $17.16 per year. The average water bill for the nine (9) neighboring water agencies is $46.96. The rates shown in this exhibit are today's rates. ENVIRONMENTAL IMPACT The water rate is exempt from the requirements of the California Environmental Quality Act as specified in Title 14, Section 15273 of the California Administrative Code. FISCAL IMPACT If the proposed water rate were approved, the City would be able to maintain the goal of $20.0 million in the Water Fund at the end of the eight (8) year period. If the water rate is not approved, completion of proposed capital projects recommended in the approved Water Master Plan would have to be re- evaluated, or the Water Fund balance would be significantly lowered. RECOMMENDATION Direct the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a Resolution authorizing the proposed water rate for fiscal year 2003 -04 for presentation to the City Council. Approved by: WnA William R. Kelly, City Manager PM:TT:dw Attachments rd X w N C O O a c m a k W LL w C 0 O M O LL tu C D N c m »r 0- 0 N 07 M L W d ca N t6 L V C 01 R L 41 f+ O N �w U 0 0 U d m _w m U O !/ ° - O Z c' O O% �O O C , 6 O 0 ° °i" ° ° °z `OO u N LL O °cl9 °° 9 ° clS, 0 c' S 0 d S °Oc, EXHIBIT B Public Works Services Department Annual Budget Water Fund 2003 -04 Beginning Fund Balance ESTIMATED REVENUE: Transfers In Grants (EPA) Maps and Publications Water Sales Service to Customers Meter Service Public Works Inspection Property Rental Miscellaneous Engineering Charges Interest Earnings Total Revenues 2003 -04 With 0% Rate Increase Equipment Facilities Divisions Reserve Reserve $8,500,000 $875,000 $7,400,000 $7,000,000 $3,533,750 $2,000 $9,000,000 $1,000 $100,000 $30,000 $10,080 $50,000 $175,000 $575,000 $50,000 $475,000 113,476,830 $50,000 $7,475,000 ESTIMATED FUNDS AVAILABLE $21,976,830 $925,000 $14,875,000. PROPOSED EXPENDITURES: Capital Outlay Operating Costs Transfers Out Total Expenditures ENDING FUND BALANCE $245,360 $7,250,320 $7,161,390 $7,000,000 $14,161,390 $245 $7,250,320 $7,815,440 $679,640 $7,624,680 2003.04 With 3.92 %Rate Increase Equipment Facilities Divisions Reserve Reserve $8,500,000 $875,000 $7,400,000 $7,000,000 $3,533,750 $2,000 $9,344,124 $1,000 $100,000 $30,000 $10,080 $50,000 $175,000 $575,000 $50,000 $475,000 $13,820,954 $50,000 $7,475,000 $22,320,954 $925,000 $14,875,000 $245,360 $7,250,320 $7,161,390 $7,000,000 $14,161,390 $245,360 $7,250,320 $8,159,564 $679,640 $7,624,680 . Includes add back of depreciation ($750,000) which is a non cash item. U _ F- m X W N R d V C d w cc o< 0 N (7) M L d 7 C d d L d cc .F+ LL 0 1 M O O N le LO Ci M d' r �T d 7 C d d lQ w O O O O fA N_ V M i ttS L U U) Q :3 0 w c cu U U c N 7 M El U) CO W C 4� L C V, ri O H m_ 2 X W Q 0 0 N m c p m m N G CD E c H M O � O Q N y >- R u' � C Y C R N M Vw N 2 0 0 N - O 0 0 0 N co V 8 rn R d V rn N LL IUGDJad rn Y 4 f F '- w r ? rn 2'' rgT r 4' 1 rh o o m N O IUGDJad EXHIBIT E Public Works Services Department Water Rate Survey May 2003 Comparison Based Upon 28.5 Units of Water Average % Above Monthly Current Water Bill Arcadia Rate San Gabriel Valley Water $58.56 19.52% (Serves portions of Arcadia, El Monte, Baldwin Park, Industry, La Puente, Irwindale, Monterey Park, Rosemead, West Covina, Whittier, Pico Rivera, South El Monte, Santa Fe Springs) City of Pasadena $58.43 19.39% Southern California Water Company $55.69 16.65% (Serves portions of Arcadia, Temple City, Duarte, Monrovia, San Gabriel Rosemead, North El Monte) California American Water /Duarte District $48.00 8.96% (Serves portions of Duarte, Monrovia, Irwindale) East Pasadena Water Company $46.56 7.52% (Serves portions of Arcadia, Pasadena, Temple City, San Gabriel) California American Water /San Marino District $42.22 3.18% (Serves portions of Pasadena, Rosemead, San Marino, San Gabriel, El Monte City of Arcadia Proposed Rate* $40.47 1.43% City of Sierra Madre $39.62 0.58% NOTE: Rate doesn't include 40% increase effective 07/01/03 City of Arcadia's Current Rate $39.04 0.00% City of Monrovia $37.94 -1.11% Sunny Slope Water Company $35.65 -3.39% (Serves portions of Arcadia, Temple City, San Gabriel, San Marino, Pasadena "Proposed increase includes the CPI percent increase of 3.92°/x. Resident fees will have an increase from $1.17 to $1.22 per HCF. Z STAFF REPORT Public Works Services Department June 3, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo? Prepared by: Tom Tait, Field Services Man Susannah Turney, Environmental Services Officer SUBJECT: REPORT AND RECOMMENDATION REGARDING A PROPOSED SEWER RATE ADJUSTMENT SUMMARY Based upon the proposed 2003 -04 Operating Budget, Capital Improvement Program and the Sewer Master Plan, it is recommended that the City Council consider adjusting the sewer rate by 3.92 percent from $2.55 to $2.65 a month for residential property and from $7.64 to $7.94 a month for each connection on commercial property. This proposed rate adjustment is based on the March 2002 to March 2003 Consumer Price Index. At the direction of the City Council, the proposed rate adjustment will be formally presented at a public hearing on June 17, 2003. Following the public hearing, the required resolution will be presented to the City Council for approval. BACKGROUND In February 1998, the Sewer Master Plan, a comprehensive report outlining a long - range program of capital improvements and preventative maintenance measures to upgrade and maintain the City's sewer system, was presented to the City Council. The Sewer Master Plan was formally approved by the City Council on May 5, 1998. At that time, Ordinance No. 2086 was adopted amending various sections of Chapter 6, Article Il, of the Arcadia Municipal Code relating to the Sewer Service Charge. Subsequently, Ordinance No. 2122, amended, Chapter 6, Article II on July 18, 2000. The sewer rate structure, approved as part of the Sewer Master Plan, provides for annual review and cost of living rate adjustments if necessary. LASER IMAGED Mayor and City Council June 3, 2003 Page 2 DISCUSSION Sewer rates were last increased July 1, 2002. The proposed expenditures for the Sewer Operating Budget for 2003 -04 are $416,500. In preparation of this budget, staff evaluated each account and where possible, reduced operation and maintenance expenditures while maintaining the reliability of the sewer system. In order to fund the annual Sewer Operating Budget, the Capital Improvement Program and future projects as outlined in the Sewer Master Plan, staff is recommending that the City Council approve a 3.92 percent sewer rate adjustment based upon the March Consumer Price Index (CPI). This would increase sewer rates from the existing $2.55 to $2.65 a month for residential property and from $7.64 to $7.94 a month for each commercial connection. The long -range Sewer Master Plan proposes over $3.8 million (in 1997 dollars) for future capital, improvement projects. The 1997 Sewer Master Plan has outlined a Capital Improvement Program that establishes a Fund, Balance of $5 million, predicated on CPI increases and no changes in the CIP plan over a 20 -year period. This equates to 5 percent of the City's $100 million sewer system for future operations and replacement costs. Exhibit A shows the 2003 -04 Sewer Fund Budget with and without the cost of living rate adjustment. The proposed Capital Improvement Program for the next two (2) years will result in capital expenditures of $810,250 in 2003 -04 and $1,092,500 in 2004 -05. The 2003 -04 Capital Improvement Program includes an update of the Sewer Master Plan to reaffirm the. 1997 Sewer Master Plan's proposed capital improvement projects and budget outline. As can be seen in Exhibit B, even with a 3.92 CPI increase for fiscal year 2003/04, and a subsequent CPI increase of 2% each year for the following four (4) fiscal years, the sewer fund balance still falls quite short of the anticipated $5 million benchmark. Staff conducted a survey of sewer rates for ten neighboring cities (Exhibit C). The survey shows that even considering the proposed sewer rate adjustments, Arcadia's sewer rates are among the lowest in Los Angeles County. Storm water programs, better known as the National Pollutant Discharge Elimination System ( NPDES), have been transferred from the Sewer Budget to a General Fund account for the 2002/03 fiscal year. This change was subsequent to the Salinas case, where the City of Salinas, California had created a Storm Water Management Utility fee to pay for stormwater treatment and controls. This fee was challenged, and found unconstitutional based upon Proposition 218, which stipulates voter requirements for such fees, excluding only water, sewer and refuse efforts. For this reason, NPDES has been re- budgeted Swe e ping Budget in the General Fund. Currently, the City has :sent a Tetter` of support to Assembly Member Tom Harmon, for Assembly Constitutional Amendment 10 (ACA 10), which would allow for storm water to be exempt along with water, sewer and refuse (Exhibit D). Mayor and City Council June 3, 2003 Page 3 ENVIRONMENTAL IMPACT Sewer rates are exempt from the requirements of the California Environmental Quality Act as specified in Title 14, Section 15273 of the California Administrative Code. FISCAL IMPACT Approval of the proposed rate adjustment will allow the City to continue operating as outlined in the Sewer Master Plan. Should the City Council decide not to approve the proposed rate adjustment, staff estimates that this will negatively impact the Sewer Fund Balance $28,420 for FY 2003/04 alone. These dollars will be set aside for future capital improvement projects. RECOMMENDATION Direct the Public Works - Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a Resolution authorizing the proposed sewer rate for fiscal year 2003 -04 for presentation to the City Council meeting. Approved: l - ) William R. Kelly, City Manager PM:ST:dw Attachments Annual Budget Sewer System Service Fund FY 2003 -04 Beginning Fund Balance Estimated Revenue: Estimated Funds Available Proposed Expenditures: Ending Fund Balance Without Rate With 3.92% Rate Adjustment Adjustment 1,667,000 1,667,000 Public Works Inspection Fee Sewer System Charge Industrial Waste Fee Interest Earnings Total Revenues 0 0 725,000 753,420 15,000 15,000 90,000 90,000 830,000 858,420 2,497,000 2,525,420 Operating Costs 416,500 416,500 Capital Projects 810,250 810,250 Equipment Purchases 27,840 27,840 Total Expenditures 1,254,590 1,254,590 1,242,410 1,270,830 Exhibit A N C O V d . L a d C A A m C LL L d 3 d N 00 0 0 N O O N n 0 O N 07 O O N 0 O N (f) O O N 0 O N O O N O O N O N EXHIBIT B O O O O O O O O O 6 O O O O O O O O O O O O O O O O O O 0 ( N N O 0 � � N V! 69 <T EA 6l9 69 69 69 (A Public Works Services Department Sewer Rate Survey - Monthly May 2003 i SII AltC'AmA w, Resldential.Rate CompansonFBased Upon 28 5 Units of Morithl" Wate`Usa e;.' Duarte,(LA County San. Dist.) $ 7.17 Price cap is $86.00 per year Glendora (LA County San. Dist.) $ 7.17 Price cap is $86.00 per year Temple City (LA County San. Dist.) $ 7.17 Price cap is $86.00 per year Sierra Madre $ 5.00 Pasadena $ 4.56 Whittier $ 3.34 Price cap is $40.00 per year Alhambra $ 3.14 Arcadia Proposed Rate $ 2.65 Arcadia Current Rate $ 2.55 Monrovia $ 2.01 West Covina $ 1.83 El Monte No Charge Commercial Rate :Measurement'Methods "vary betvueen cities -, .. ` Ranked hi hest>to,lowest within each method West Covina $1.83/ 667 SF of floor space Glendora $2.72/ 1000 SF of floor space (LA County San. Dist.) Duarte $2.6311000 SF of floor space (LA County San. Dist.) Temple City $2.63/ 1000 SF of floor space (LA County San. Dist.) Sierra Madre $20.00/ each 1 st -5th connections- plus $2.50 each additional Arcadia Proposed Rate $7.94 /month per connection Arcadia Current Rate $7.64 1month per connection Monrovia $4.02 / first connection- plus $2.92 each additional Whittier $0.20/ HCFof water usage Pasadena $0.16/ HCF of water usage Alhambra $0.16/ HCF of water usage El Monte No Charge 1 Unit (water) = HCF HCF = 100 cubic feet = 748 gallons SF = Square Foot/Feet (of floor space) EXHIBIT "C' Revised: 5119/03 4:30 PM Arcadia Sewer Rate Survey May 6, 2003 Gail A. Marshall Mayor Tnuary - April 2003 Dr. Sheng Chang Mayor April -Judy 2003 Gary A. Kovacic Mayor July - October 2003 John Wno Mayor October -January 2004 Mickey Segal Mayor January - April 2004 Assembly Member Tom Harman State Capitol, Room 5158 Sacramento CA 95814 RE: ACA 10 (Harman). Storm Water Fees. / �, NOTICE OF SUPPORT � 4 Dear Assembly Member Harman: On behalf of the City of Arcadia, I am pleased to inform you that our City supports ACA 10. This legislation would allow NPDES permittees to gain revenue for the prevention, treatment, disposal and reuse of storm water and urban runoff the same way we do for other essential public services. Proposition 218 language is quite clear, providing for the exemption of sewer, refuse and water rates from the public voting process. The. addition of stormwater management would ensure fair and equitable fee based assessments to property owners (industrial, commercial and residential), based upon property size and land -use. As a co- permittee of the Los Angeles County NPDES permit, we truly realize the enormous responsibility we have to contribute to the compliance of all mandates. An established income from storm water fees, would further enable our City to find solutions through education, best management practices (BMPs), structural controls, etc. Thank you for introducing ACA 10, Sincerely, /0 4' 1 - Sheng ang Mayor c: Coalition for Practical Regulation Susannah Turney, Environmental Services Officer, City of Arcadia 240 West Huntington Drive Post Office Box 60021 Arcadia, CA 91066 -6021 (626) 574.5403 EXHIBIT D rpliphrnt-Pq 100 Fears + S it FF RE P ORT 0 Rl'ORATSO� Public Works Services Department June 3, 2003 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct r Prepared by: Susannah Turney, Environmental S rvices Officer Toyasha Black, Management Aide SUBJECT: RECOMMENDATION REGARDING ADJUSTMENTS TO SERVICE RATES FOR COLLECTION OF RESIDENTIAL REFUSE AND %'RECYCLABLES SUMMARY In accordance with the Residential Refuse and Recycling Agreement Between the City of Arcadia and Waste Management Collection and Recycling, Inc., Waste Management has requested that the City Council adjust the service rates for residential refuse /recycling collection to reflect the change in the Consumer Price Index (CPI) for the period of March 2002 to March 2003. The impact of this adjustment on a typical single - family household with a standard 90- gallon collection service will be a CPI adjustment of 3.05 percent or .37 cents, bringing the standard monthly service rate to $13.58, up from the previous amount of $13.21. Standard bin service rates (3 -yard bin picked up once per week) for multi - family residences will also be adjusted by 3.05 percent (CPI) or $2.41 a month, bringing the standard monthly service rate to $81.55, up from the previous amount of $79.14. In addition, the Los Angeles Sanitation District indicated they would increase solid waste disposal rates in November 2003. Therefore, for the purposes of appropriately calculating rate adjustments effective July 1, 2003, staff is requesting to return to the City Council in November 2003 to review Waste Management's request for a landfill disposal adjustment. Waste Management proposes to provide a convenient and safe way for residents to dispose of biohazardous "Sharps" waste, i.e.- needles, syringes, and other contaminated sharp objects. A more responsible way to dispose of these wastes - to avoid their placement to landfills or worse yet, their handling by line workers at Materials Recovery Facilities (MRF). LASER IMAGED` toe Mayor and City Council June 3, 2003 Page 2 Staff is recommending that the City Council review and discuss the proposed rate schedule (Exhibit "A "). At the direction of the City Council, the proposed rate adjustment will be formally presented at a public hearing on June 17, 2003, to receive public comments. Following the public hearing, the required resolution will be presented to the City Council for approval. BACKGROUND On August 17, 1999, the City Council approved the transfer of the City of Arcadia's Residential Refuse /Recycling Service Agreement with NEWCO Waste Systems, Inc., to Waste Management Collection and Recycling, Inc. The Agreement contains specific provisions that entitle Waste Management to receive annual rate adjustments, subject to staff review and the City Council's approval. The adjustments are calculated using two (2) categories — changes in the Consumer Price Index (CPI) and changes in landfill disposal costs. The contract provides specific formulas to calculate annual rate adjustments including a weighting factor to determine the impact of each category. During the past year, Waste Management has performed the services set forth in the terms of the Residential Refuse and Recycling Agreement. Along with standard residential refuse collection, they also provide a full range of residential recycling activities. These activities include: • Commingled curbside recycling • Greenwaste recycling • Free Backyard Service for Residents with a Physical Hardship • Holiday tree recycling Additionally, Waste Management provides, 64- gallon greenwaste and refuse containers for residents who are senior citizens or have a physical hardship (i.e., disabled or container will not fit through gate). Last year, 40 residents participated in the free backyard service for residents with a physical hardship. More recently, the City of Arcadia and Waste Management have implemented additional residential programs that will help the City reduce the amount of waste being sent to local landfills. These programs include fully automated greenwaste collection for single - family homes and a refuse -to- energy program for multi - family units. Mayor and City Council June 3, 2003 Page 3 DISCUSSION Waste Management's request for this year's refuse service rate adjustment was received by the City Manager's Office on May 1, 2003, per the terms of the Agreement. Rate increases are based on changes in the CPI and disposal fees. The actual March - to -March change in the CPI is 3.92 percent. However, Waste Management's request was calculated per the formula provided in the Agreement (see Table 1). The CPI changes were measured from March 2002 to March 2003 and are specific to the Los Angeles- Riverside - Orange County statistical area in accordance with the Agreement. The impact of this adjustment on a typical single - family household with a standard 90- gallon collection service will be a CPI adjustment of 3.05 percent or .37 cents, bringing the standard monthly service rate to $13.58, up from the previous amount of $13.21. Standard bin service rates (3 -yard bin picked -up once per week) for multi - family residences will also be adjusted by 3.05 percent (CPI) or $2.41 a month, bringing the standard monthly service rate to $81.55, up from the previous amount of $79.14. The Los Angeles County Sanitation Districts have indicated they would increase solid waste disposal rates effective November 2003. This rate adjustment is a result of a desire to make the operation of the Puente Hills landfill more efficient. The proposed landfill disposal increase is $2.75 (from $18.05 to $20.80), pending District Board approval in November 2003. Because this number may change, staff is requesting to return to the City Council in November 2003 to review Waste Management's request for the anticipated landfill disposal adjustment. Table I Rate Adjustment Formula Category Change Weight Final Factor Total Consumer Price Index *Landfill Disposal Costs 3.92% 78% 3.05% $2.75 22% $0.60 ( *Staff will return November 2003 to present the landfill disposal cost adjustment) Based on the change in the CPI, and the formula provided in the Agreement, the total adjustment that is being requested by Waste Management is a 3.05 percent CPI for standard single - family collection services and multi - family collection services. Mayor and City Council June 3, 2003 Page 4 Staff has worked with Waste Management representatives and has thoroughly reviewed and verified all rate adjustment data. Staff has found the CPI rate calculation, resulting in a 3.05 percent increase for Waste Management, to be in compliance with the terms of the Agreement. Based on the contractors' service record and continuing satisfactory performance, staff is in concurrence with Waste Management's request for rate adjustments as provided for in the Agreement. As an additional service, Waste Management is proposing to provide a convenient and safe way for residents to dispose of "Sharps" biohazardous waste, i.e.- needles, syringes, and other contaminated sharp objects. This simple program would enable Arcadia residents to call Waste Management to order the service, choosing either a 1- Quart or a 1- Gallon size receptacle. Each container would come with a full set of instructions and return box for mailing. Once the "Sharps" container is filled, the resident would then securely package according to the directions, and hand to their postal carrier, who then delivers to the appropriate location. , The cost for this program is on a per -order basis, and would be $28.50 and $37.28 (postage included) for the 1- Quart and 1- Gallon sizes respectively (Exhibit "C "). Additionally, Waste Management and Staff will be partnering over the next year to look into the feasibility of instituting the following programs: • Electronic waste (E- waste) — curbside program for residents, adding an additional service for disposal of computers, televisions, etc. that are restricted from disposal at regular class III landfills. • Household hazardous waste — Waste Management, at staffs request, is proposing door -to -door pick -up of residential hazardous waste, i.e., pesticides, latex paints, fluorescent tubes, automotive fluids, batteries, etc. • Greenwaste bin service contamination fees — establish fees for residents who contaminate their greenwaste bin with unapproved materials. • Illegal hauler fees — A program to implement fees and raise revenue from unauthorized refuse collection of non - permitted haulers. This program would also act as a deterrent for illegal haulers in the City and will help document actual refuse charged to the City's diversion program. • Customer billing —Staff, with the assistance of Waste Management, is considering the possibility of combining residential water and refuse bills. This program should raise additional revenue for the Solid Waste Fund & decreasing refuse bill abandonment, while giving the City control over billing changes. Mayor and City Council June 3, 2003 Page 5 Waste Management has been able to provide refuse collection and recycling services to its residents while keeping rates among the lowest in Los Angeles County. In May 2003, a rate survey (see Exhibit 'B ") was conducted, indicating the City of Arcadia's refuse rates are among the lowest in Los Angeles County even with the proposed rate adjustments. Staff recommends that the City Council review and discuss the proposed rate schedules (Exhibits "A "). At the direction of the City Council, the proposed rate adjustment will be formally presented at a public hearing on June 17, 2003. Following the public hearing, the required resolution will be presented to the City Council for approval. ENVIRONMENTAL IMPACT Refuse rates are exempt from the requirements of the California Environmental Quality Act as specified in Title 14, Section 15273 of the California Administrative Code. FISCAL IMPACT Residential refuse and recycling collection service rates are a fee - for - service that is paid directly to the contractor by the residential customer. The proposed rates will not impact the City's budget. Direct the Public Works Services Department to conduct a public hearing at the June 17, 2003 meeting and prepare a Resolution authorizing the proposed refuse rate schedule for fiscal year 2003 -2004 for presentation to the City Council. Approved: `^^"___!'°.-� William R. Kelly, City Manager PM:dw Attachments 2003 CPI ADJ. ( +3.05 %) EXHIBIT "A" 2003 LANDFILL 0 CITY OF ARCADIA FEE ADJUSTMENT SINGLE AND MULTI - FAMILY TOTAL ADJ. ( +3.05 %) RATE SCHEDULE Number of Bins STAB RATE and size NUMBER OF PICK-UPS PER -WEEK 1 2 .3 4 5 6 1 - 1.5 Yard $58.09 $116.18 $174.28 $232.38 $290.47 $348.56 2. 1.5 yard $105.62 $211.24 $316.86 $422.47 $528.10 $633.72 3 - 1.5 yard $158.43 $316.87 $475.30 $633.74 $792.17 $950.61 4. 1.5 yard $211.25 $422.51 $633.75 $845.00 $1,056.26 $1,267.51 5.1.5 yard $264.06 $528.13 $792.20 $1,056.27 $1,320.33 $1,584.40 1 - 3 yard $69.21 $128.51 $207.63 $276.83 $346.05 $415.26 2 - 3 yard $123.57 $257.05 $370.71 $494.27 $617.84 $741.41 3. 3 yard $177.97 $385.56 $533.88 $711.64 $889.80 $1,067.76 4 -3yard $232.34 $514.08 $696.99 $929.32 $1,161.65 $1,393.98 5.3 yard $286.72 $642.60 $860.14 $1,146.84 $1,433.56 $1,720.26 1 - 6 yard $129.70 $259.41 $389.11 $518.81 $648.52 $778.22 Number of Bins DISMOUNT RATE and Size NUMBER OF PICK -UPS PER WEEK 1 2 3 4 5 6 1 - 1.5 yard $65.49 $131.00 $196.49 $261.99 $327.48 $392.99 2 -.1.5 yard $119.09 $238.18 $357.27 $476.36 $595.44 $714.54 3 - 1.5 yard $178.62 $357.25 $535.87 $714.50 $893.12 $1,071.73 4- 1.5yard $238.17 $476.34 $714.51 $952.67 $1,190.84 $1,429.01 5- 1.5yard $297.72 $595.42 $893.14 $1,190.85 $1,488.56 $1,786.28 1 - 3 yard $75.38 $142.13 $226.14 $301.45 $376.90 $452.27 2 - 3 yard $137.18 $284.21 $411.52 $548.70 $685.87 $823.05 3 - 3 yard $198.96 $426.05 $596.87 $795.83 $994.79 $1,193.76 4 -3yard $260.74 $568.46 $782.23 $1,042.97 $1,303.72 $1,564.45 5 -3yard $322.54 $710.59 $967.61 $1,290.16 $1,612.69 $1,935.23 1 - 6 yard $141.98 $283.99 $425.95 $567.94 $709.92 $851.91 Number of Bins STAGE RATE and Size NUMBER OF PICK -UPS PER WEEK 1 2 3 4 5 6 1 - 1.5 yard - $71.66 $143.34 $215.00 $286.66 $358.33 $430.00 2 - 1.5 yard $130.32 $260.64 $390.96 $521.28 $651.60 $781.92 3 - 1.5 yard $195.49 $390.97 $586.46 $781.94 $977.43 $1,172.91 4- 1.5yard $260.65 $521.30 $781.95 $1,042.60 $1,303.26 $1,563.91 5- 1.5 yard $325.81 $651.61 $977.42 $1,303.22 $1,629.03 $1,954.84 1 - 3 yard $81.55 $154.46 $244.68 $326.24 $407.80 $489.36 2. 3 yard $150.76 $308.95 $452.27 $603.03 $753.79 $904.55 3 - 3 yard $219.97 $463.42 $659.91 $879.88 $1,099.84 $1,319.81 4 -3yard $289.19 $617.90 $867.57 $1,156.76 $1,445.94 $1,735.14 5 -3yard $358.38 $772.37 $1,075.14 $1,433.50 $1,791.88 $2,150.26 1 - 6 yard $154.14 $308.33 $462.42 $616.56 $770.69 $924.84 EXHIBIT A (I of 3) ° o w ° o w N M S 4! H N O H O Lri H d d H A A m .m O A A O N N � N N N N t9 N c c O O 0 a a v 'v w a Q Q r O J N Q 0 C C N N p � M (A N m n c t ¢ m cg m N L6 My . 5 N (9 H H p (7 (SkN! O (q D O O N O O OH _ n W W W H N U1 Yl N E OI U O� T c U T tc fpp T c m r L d a i C ( cl t p v ( d N M Mw a E O Cf n V LL m 0 �, 0 a W H H rH W H H 5 '° m m c a E C Q d IL 0 R' h — w — — "� w — ' H 'HH C — H H G1 U rn w d 0 0 0 0 0 0 0 0 0 0 O O W m Q LL M M M M M M M M M M O O M q O O N OH of d OH r r n n n o 0 'O Cg OH E m o 0 o c o H H H H H H d N W 609 � W W W N N � L m LL Orl LQ 1• N M pN N H p( m m m m m m m m m m o 0 C d r r r n r n r r r r o 0 y W a 0 0 0 0 0 0 0 0 0 0 0 0 W T A H H H H H H H.H H H H H L U W W W N O> 0 0 0 0 0 G o � K y W W W W tl N m C M LU O t( pp m N N O n ( N U C y O (A N (V (V H (h H f9 H (V H N H M H �{ 1H LU U { ; A N W N U M M M M M n r n r r o pp V C 0 0 0 0 0 O) OI Q! M rn rn m m 1qp H H H H H H H H H H H H W N m C U) W C ° o w ° o w N M S 4! H N O H O Lri H d d H A A m .m O A A O N N � N N N N t9 N c c O O 0 a a v 'v w a Q Q r O J N Q 0 C C N N p � M (A N m n c t ¢ m cg m N L6 My . 5 N (9 H H p (7 (SkN! O (q D O O N O O OH _ O O A A N N W W H ° o w ° o w N M S 4! H N O H O Lri H d d H A A m .m O A A O N N � N N N N t9 N c c O O 0 a a v 'v w a Q Q r O J N Q 0 C C N N p � M (A N m n $ a Q d U E 0 v p c t ¢ m cg m d a m cg m w cr U j n m V ro d (7 (SkN! O (q d m � T t _ O O A A N N O O � OH y � N N m 0: U1 Yl E OI U O� T c U T tc fpp T c m r ' a 'Op U A y i C �' d p v U d n E c Mw a E O Cf n V LL m 0 �, 0 a W H H rH W H H 5 '° m m c a E C Q d IL - 0 IL o LL C L y T O $ a Q d U E 0 v p c t ¢ m cg m d a m cg m w cr U j n m V ro ( (7 (SkN! O (q d m � T t O O (Ci O O O A A N N O O � OH O � N N m 0: U1 Yl (0 A C O N 1 w N q T L O < N A N T f0 M W O p �Nci �j Mw '`�- ° rnE LL U ~ E Z, U w H w w H W H H rH W H H A 01 a E C Q N A IL C O IL O LL C L y T O C C A p p1 C M M M M M M M M M M O O G1 U rn w d 0 0 0 0 0 O O O O O 0 0 (n ¢ d U d H H H H H H H H H H H H N W m Q LL C7 c m m m m m m m m m m m O O N ¢ of d r r r n r r r n n n o 0 'O Cg m cLn E m o 0 o c o H H H H H 0 0 o c c H H H H H o 0 H H � V L Orl LQ 1• N M pN N H �+ m H N f9 H w ( Vi 7 UA W N N W W W N O> 0 0 0 0 0 G o � y W W W W tl N m C M O $ a Q d U E 0 v p c t ¢ m cg m d a m cg m w n m V ro ( N d m � T t O O (Ci O O O A A N N O O � OH O � N N � U1 Yl (0 A C O O H W N N N N Q 9Q � O � t0 d � d d O O N N fA in M M O O m n m m m m (9 (9 MH H H N N N H NH U > N H N •� H N C T C m y O F r a A O o $ c ii 6 Q O p d U E 9' Y m d d a d d N � T t a � � N C T T C o'p o d p E '`�- ° rnE U E E Z, U 2 U E a E C Q N A IL C O IL O LL C L y T O m A p N C C C T y U rn w E or ¢ d U E F W C7 c m in r= ¢ a Cg m cLn U > N H N •� H N C T C m y O F r a A O o $ c ii 6 Q O p d U E 9' Y m d d a d d N EXHIBIT A (2 of 3) t v � N C T T C o'p o 0 M ONO A A m A cM �o E F EXHIBIT A (2 of 3) 2003 CPI ADJ. ( +3.05 %) EXHIBIT "A" 2003 LANDFILL 0 CITY OF ARCADIA FEE ADJUSTMENT SINGLE AND MULTI- FAMILY TOTAL ADJ. ( +3.05 %) RATE SCHEDULE Single Family Bin Serve Rate for Green Waste Curbside Service for Refuse & Recycling Carts Backyard Service for Green Waste Bin, Refuse & Recycling Carts Number of Bins and Size Number of pick ups per week 1 2 3 4 5 6 1 - 1.5 yard $86.40 1 - 3 yard $ INEM EXHIBIT A (3 of 3) Number of Bins and Size Number of pick ups per week Solid Waste Survey - May 2003 Residential Rates Ai?2(.'AP11 City Rank Total Monthly Rate South Pasadena $27.66 Claremont $22.07 Pomona $21.64 West Covina $19.03 Covina $18.68 Montebello $18.32 Glendora $18.17 Monterey Park $18.13 Walnut $17.71 El Monte $17.51 Baldwin Park $17.16 San Dimas $17.10 Alhambra $16.56 Pasadena $16.32 La Verne $15.53 La Puente $15.48 Azusa $15.26 Diamond Bar $14.96 Sierra Madre $14.68 Arcadia (proposed rate) $13.58 Duarte $13.36 Arcadia (current rate) $13.21 Rosemead $11.14 Monrovia $10.60 EXHIBIT B U LL Q 0 r Iu H � Z W W H � N Q � d W ® Q N UJ W U Q W. W / � V / VI ) LL LLI O V O O m N CL LL m 3 (n m h� O CL U) a L c� 4 - O c O E O N L ^ 0 W . 0 Q A V W � N C O � U O �i a� L Q t4 L C fl1 O � C C Q Q '•O .�. U L X W W O O ^� O O "a O) C N N (B O O N (n 0 O N U CO ti C U m L O j O O c) } U) Q . N O C6 N a) cn U) .�. U L X W