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HomeMy WebLinkAbout3455 . RESOLUTION NO. 3455 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS. ~HE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That the following records dated prior to July 1, 1956 are no longer required. That the City Treasurer has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not pro- hibited by law and particularly by Section 34090 of the CaU,fornia Government Code. That the City Treasurer be and she is hereby authorized to destroy all of the following records under her charge dated prio~ to July 1, 1956, to wit: Street Improvement Bond Items Bank Statements Bond Ledger (receipts and payments - duplicate) Check Stubs General Obligations Bonds & Coupons 1914 Water Bonds 1914 Street Bonds 1924 Street Bonds Property Taxes Tax Receipt Stubs Veteran Exemption Claim Forms Card File on Veteran Exemption Claims Cash Receipts Business Licenses Bicycle Licenses Dog Licenses Cash Register Tapes Cancelled Checks - Active Account Bank Statements - Active and Inactive Accounts Miscellaneous Correspondence (not vital records) Time Books, Police & Fire Departments Check Stubs (No account indicated) Check Stubs Duplicate Deposit Slips 1939-1940 1932-1938 1~42-l945 1947 through 1955 1950 1950 1934 through 1936 through June 1956 through June 1956 Prior to 7-1-56 1905 through 1924 1939-1940 1939-1952 1944-1950 1932-1933 1942-1946 1940 to July 1956 SECTION 2. That the following records dated prior to -1- 3455 July 1, 1956, are no longer required. That the Superintendent of Building and Safety has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and part.1cularly by Sec- tion 34090 of the California,Gover~ent Code. That the Superin- tendent of Building and Safety be and he is hereby authorize,d to destroy all of the following records under his charge dated prior to July 1, 1956, to wit: Applications for Building Permits Building Permits Applications for Electrical Permits Electrical Permits Applications for Plumbing Permits Plumbing Permits Applications for Sewer Connections Sewer Connection Permits Miscellaneous Permits, Curb Cuts, House Moving, etc. Copies of Building Department Cash Receipts PriOr .to 7-1-56 II II 7-1-56 " II 7- 1-56 II II 7-1-56 " " 7-1-56 " II 7-1-56 II II 7-1-56 II II 7-1-56 II II 7-1-56 II II 7-1-56 SECTION 3. That the following records dated prior ,to July 1, 1956, are no longer required. That the Business License Officer has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such rec- ords is not prohibited by law and particularly by Section 34090 of the California Government Code. That the Business License Officer be and he is hereby authorized to destroy all of the following rec- ords under his charge dated prior to July 1, 1956, to wit: Applications for Business Licenses Business Licenses - File Copies Prior to 7-1-56 " II 7-1-56 SECTION 4. That the Controller's Monthly Statement Work Sheets for the fiscal year 1955-1956 are no longer required. That the Controller has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and particularly by Section 34090 of the California Government Code. That the Controller be and he -2- 3455 is hereby authorized to destroy the Controller's Monthly Statement Work Sheets for the fiscal year 1955-1956. SECTION 5. That the following records dated prior to 1942 are no longer required. That the Personnel Officer has re- quested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and particularly by Section 3~090 of the Cali- fornia Government Code. That the Personnel Officer be and he is hereby authorized to destroy all of the following records under his charge dated prior to 1942, to wit: Examinations Personnel Records - Individual Employees 1940s Prior to 1942 SECTION 6. That the following records dated prior to July 1, 1956, are no longer required. That the Purchasing qfficer has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and particularly by Section 34090 of the Cali- fornia Government Code. That the ,Purch~sing Officer be and he is hereby authorized to destroy all of the following records under his charge dated prior to July 1, 1956, to wit: Purchase Orders Purchase Orders Purchase Orders Requisitions Numerical - Chronological - Alphabetical 7-1-48 through 12-31-53 1-1-54 through 6-30-56 1950 through 1952 7-1-51 through 6-30-53 SECTION 7. That Applications for Water Service dated prior to 19(9 are no longer required. That the Water Superintend- ent has requested permission to destroy the same and the City At- torney has consented thereto; that the destruction of such records is not prohibited by law and particularly by Section 34090 of the California Government Code. That the Water Superintendent be and he is hereby authorized to destroy Applications for Water Service dated prior to 1940. -3- 3455 SECTION 8. That miscellaneous correspondence in the Engineering Department from 1932 to 1938, inclusive, is no longer required. That the City Engineer has requested permission to de- stroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and par- ticularly by Section 34090 of the California Government Code. That the City Engineer be and he is hereby authorized to destroy mis- cellaneous correspondence from 1932 to 1938, inclusive. SECTION 9. That miscellaneous correspondence in the Planning Department prior to 1947 is no longer required. That the Planning Director has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and particularly by Section 34090 of the California Government Code. That the Planning Director be and he is hereby authorized to destroy miscellaneous corres- pondence prior to 1947. SECTION 10. That miscellaneous correspondence in the City Manager's office prior to 1955 is no longer required. That the City Manager has requested permission to destroy the same and the City Attorney has consented thereto; that the destruction of such records is not prohibited by law and particularly by Section 34090 of the California Government Code. That the City Manager be and he is hereby authorized to destroy miscellaneous correspondence prior to 1955. SECTION 11. The City Clerk shall certify to the adoption of this resolution. I HEREBY CERTIFY that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Arcadia held -4- 3455 . on the 6th day of February , 1962, by the affirmative vote of at least three Councilmen, to wit: AYES: Councilmen Butterworth, Camphouse, Phillips, Reibold and Balser NOES: None ABSENT: None ~ .~~ C Y G~he City 0 rea ~ SIGNED AND APPROVED this 6th day of February , 1962. .f.?;r~ad1' ATTEST: (SEAL) -5- 3455