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HomeMy WebLinkAboutJanuary 15, 200850:0001 ' CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JANUARY 15, 2008 CALL TO ORDER Mayor Segal called the Special Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Wuo and Segal ABSENT: None CLOSED 5ESSION(STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the workers' compensation case of Ken Marston. STUDY SESSION ' a. Report, discussion and direction regarding the Management of Operations and Maintenance at the Arcadia Par 3 Golf Course. Public Works Services Director Pat Malloy provided an overview of the management and operation of the Arcadia Par 3 Golf Course. He noted that American Golf Corporation has leased the operations and maintenance of the golf course from the City for the past 20 years and the lease expires June 30, 2008. He further noted that since last August, the City has met on numerous occasions with American Golf and received several proposals as part of extending the lease. He reported that the course has averaged just over $1 million dollars a year in revenue and collected most recently about $148,000 a year. Management Aid Marie Rodriguez presented 5 options for consideration of the operation and management of Arcadia Par 3 Golf Course. She discussed that the City Council can choose to (1) accept the renewal proposal as is or negotiate further with American Golf Corporation, (2) operate and manage the golf course through the City only, (3) maintain the golf course and lease the operations to a golf pro and lease the food and beverage service to another vendor, (4) bid the golf course operations and maintenance in the open market, and (5) sell the golf course and property at fair market value. She further discussed the extension proposal from American Golf Corporation, revenue and rent forecast, and a forecast of revenues and expenditures. She noted that if the City Council chooses to pursue Option 2 and 3, staff recommends hiring a consultant to evaluate the earning potential. ' John Martin, Kare Youth League appeared and noted that Kare Youth League is willing, if possible, to purchase any of the bottom acres of the golf course at fair market price or lease any portion for after school sport programs. 01-15-2008 50:0002 A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Chandler and carried on roll call vote to direct staff to send out Request for Proposals for the maintenance and operation of the Arcadia Par 3 Golf Course and report back to the City Council. AYES: Council/Agency Member Harbicht, Chandler, Amundson, Wuo and Segal NOES: None b. Report, discussion and direction regarding residential fire sprinkler system ordinance. Fire Chief Tony Trabbie reported that the Fire Code Ordinance dealing with residential fire sprinklers adopted at the November 20, 2007 City Council meeting is currently not being enforced because of some concerns expressed at that time. He noted that a couple of alternatives have been prepared by the Fire Marshall for consideration. Fire Marshall Mark Krikorian noted that the alternatives for City Council consideration are to keep the 2,500 square foot limit, but add exceptions for small additions based on percentage and place time limits on homes that are already greater than 2,500 or raise the limit to 3,000. He commented that if changes are to be made, staff recommends the flat limit because it makes it clear what the problem is and it meets the intent of the fire sprinkler ordinance regarding fire load and suppression hazards and it also maintains clarity for homeowners/developers regarding enforcement. It was the consensus of the City Council to continue with the recently approved changes and ' monitor the situation and report back in 6 months. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Regular Meeting at 7:00 p.m. in the Council Chamber. INVOCATION Don Penman, City Manager PLEDGE OF ALLEGIANCE Council Member John Wuo ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Wuo and Segal ABSENT: None REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Steve Deitsch reported that the City Council/Redevelopment Agency Board met in ' a closed session meeting to consider the one (1) item listed on the posted agenda under closed session. No reportable action was taken. 01-15-2008 50:0003 ' In addition, Mr. Deitsch reported that a study session was conducted to consider the two items listed on the posted agenda. He reported that the first item, the City Council upon motion by Council Member Harbicht, seconded by Council Member Chandler, unanimously directed staff to solicit proposals for the operation and maintenance of the Arcadia Par 3 Golf Course; and the second item dealt with residential fire sprinkler system regulations found in Section 903.6 of the California Fire Code as adopted by Arcadia Municipal Code Section 3124.4. He noted that the City Council, by consensus, gave direction to staff to maintain in place the existing regulations pertaining to fire sprinklers in existing buildings. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. Mayor Segal announced that the City has reached an agreement with the Arcadia Police Officers Association; also Mayor Segal apologized to the police officers and the police officer association regarding information he read from a prepared statement at the December 4, 2007 ' City Council meeting regarding police officer and sergeant compensation; he noted that the information was incorrect and overstated by about 15%. City Manager Don Penman also apologized for the incorrect information given to the Mayor by staff. PRESENTATIONS a. Presentation of Proclamation to Red Cross in honor of National Blood Donor Month. b. Presentation of Proclamation to Arcadia Red Cross for 60'" Anniversary. PUBLIC HEARING CITY COUNCIL ITEMS: a. 2008-2009 STATEMENT OF OBJECTIVES AND PROJECT USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBGI FUNDS. Recommended Action: Approve Jason Kruckeberg, Development Services Director provided the staff report regarding the 2008- 2009 Statement of Objects and Project Use of Community Development Block Grant (CDBG) ' funds; he reported that the City has participated in this program for approximately 34 years; that the objective of the program is to provide assistance to low and moderate-income families enabling them to participate in various community activities including improvement of their property. He further reported that the City will receive approximately $411,637 in block grant 01-15-2008 50:0004 funds for fiscal year 2008-09 which will fund single family housing rehabilitation, meals on wheels, meals for seniors, youth services and information and referral services for the community. Mr. Kruckeberg commented that staff proposes to fund the programs noted in the staff report for 2008-09 in addition to $50,000 for sidewalk repair and handicap ramp improvements which will come from the housing rehabilitation allocated amount. A motion to close the public hearing was made by Council/Agency Member Chandler, seconded by Council/Agency Member Wuo, and seeing no further objection, the Mayor closed the public hearing. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to approve the allocation of funds as outlined in Table 1 and authorize the City Manager to modify the program allocation should amendments become necessary -and execute the Memorandum of Understanding with the Los Angeles County Community Development Commission, which are submitted to the County at a later date. AYES: Council/Agency Member Chandler, Harbicht, Amundson, Wuo and Segal NOES: None PUBLIC COMMENTS Troy Hernandez appeared and thanked the City Council and City Manager in reaching an agreement with the Arcadia Police Officers Association and thanked the public for their support. REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK ' Council Member Amundson thanked the City Manager and the Mayor for reaching an agreement with the Arcadia Police Officers Association and congratulated Don Penman. In response to an inquiry by Council Member Amundson regarding the status of the Shops at Santa Anita, Mr. Kruckeberg responded that a court date is set for April 17 to hear the case. Mr. Penman further responded that the Judge assigned to hear this matter is retiring at the end of January and the City is not aware if the scheduled court date will be delayed. Council Member Amundson further announced that the Chamber of Commerce is having an e- waste event on February 2nd and 3rd at the north parking of City Hall; and noted that Election Day is on February 5th and on the ballot is an initiative that will once again try to keep Sacramento from taking money out of the transportation fund and using it for other purposes. Council Member Chandler commented on reaching an agreement with the Arcadia Police Officers Association and thanked Mayor Segal and Mr. Penman. Council Member Wuo welcomed and congratulated Don Penman as the City's new City Manager; he commented on the settlement agreement with the Arcadia Police Officers Association; he announced that opening day for the Bejing Olympics is August 8th at 8:00; he wished everyone a Happy New Year and announced that the Chinese New Year is February , 7th. 01-15-2008 50:0005 In response to an inquiry by Council Member Harbicht regarding the signal timers being switched back to traffic actuated, City Engineer Phil Wray responded that the signal timers should be switched back soon. He noted that the City's contractors need to cut the loops and then the signal maintenance contractors to complete the readjusting in the controllers. Mayor Segal thanked the Police Officers Association and fellow council members and the efforts by both sides in reaching an agreement; he announced that on January 26 from 2-4pm at the Chapter House, the Arcadia Chapter of the American Red Cross will be having a reception and announced that the City received a letter from the National Arbor Day Foundation that the City has been named "Tree City USA" again. City Clerk Barrows announced that the Arcadia High School Music Department will have its annual Spaghetti Dinner on January 19th from 4-gpm and invited everyone to attend. 2. ARCADIA REDEVELOPMENT AGENCY EXECUTIVE DIRECTOR REPORT a. Recommended Action: Approve ' City Manager Don Penman provided an overview of the negotiations with the Church of Arcadia over the past 2 years to acquire their property and relocate them to an alternate site; he noted that the alternate site is on Live Oak adjacent to the water facilities and the golf course. He further noted that the Agency previously instructed staff to proceed and acquire properties in the event the Rusnak expansion project proceeds. Mr. Penman explained that as part of the negotiations- and process with the Church, the City must sell the Live Oak site to the Redevelopment Agency with the Agency eventually conveying the property to the Church. He further explained that staff recommends the Agency execute a promissory note in the amount of $2,247,000 and then under the City Council agenda, staff will be recommending that the City execute a quitclaim deed to quitclaim the property to the agency. A motion was made by Agency Member Harbicht, seconded by Agency Member Chandler and carried on roll call vote to authorize the Executive Director to execute a Promissory Note for the Arcadia Redevelopment Agency in an amount of $2,247,000 for real property located at 630 E. Live Oak Avenue in exchange for execution of a Quitclaim Deed from the City of Arcadia; and approve an appropriation of funds to complete the acquisition of the Church in Arcadia property located at 21 Moran Place in the amount of $500,000. AYES: Agency Member Harbicht, Chandler, Amundson, Wuo and Segal NOES: None 01-15-2008 CITY OF ARCADIA AND APPROVE APPROPRIATION OF FUNDS TO 50:0006 3. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. SPECIAL MEETING MINUTES OF NOVEMBER 28. 2007. REGULAR MEETING MINUTES OF DECEMBER 4. 2007 AND SPECIAL MEETING MINUTES OF DECEMBER 18. 2007. Recommended Action: Approve CITY COUNCIL ITEMS: b. c. e. 9• h. SPECIAL MEETING MINUTES OF NOVEMBER 28. 2007 REGULAR MEETING Recommended Action: Approve ORDINANCE NO. 2235 AMENDING SECTION 6418.24 OF THE ARCADIA Recommended Action: Adopt ORDINANCE NO. 2237 AMENDING THE ARCADIA MUNICIPAL CODE RELATING TO PARK FACILITIES IMPACT FEES. Recommended Action: Adopt ORDINANCE NO. 2238 REGULATING CABLE. VIDEO SERVICES AND TELECOMMUNICATIONS SERVICE. Recommended Action: Introduce Recommended Action: Approve Recommended Action: Approve 01-15-2008 Recommended Action: Approve Recommended Action: Approve 50:0007 0 j. APPROVE THE PURCHASE OF COMPUTER EQUIPMENT, RELATED PERIPHERALS AND OPERATING SYSTEMS. Recommended Action: Approve k. Recommended Action: Approve Council Member Harbicht noted that he abstains from the November 28, 2007 and December 4, 2007 minutes. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to approve items 3.a through 3.1 on the City Council/Agency Consent Calendar. AYES: Council Member Chandler, Harbicht, Amundson, Wuo and Segal NOES: None ABSTAIN: Council Member Harbicht (November 28, 2008 and December 4, 2007) CITY MANAGER a. CONCERNING EARLY MORNING PARKING HOURS. Recommended Action: Introduce r Police Chief Sanderson presented the staff report recommending that the Arcadia Municipal Code be amended relating to overnight parking restrictions with a change in time from 3:00 a.m. and 6:00 a.m. to 3:00 a.m. and 5:00 a.m.; he noted that the current overnight parking restrictions has been in existence for over 35 years and due to longer commute times and changes in work schedules of residents, a change in the overnight parking restrictions time is being proposed. A motion was made by Council Member Harbicht seconded by Council Member Wuo and carried on roll call vote to Introduce Ordinance No. 2236 amending Section 3214.1 of the Arcadia Municipal Code relating to the Uniform Traffic Ordinance concerning early morning parking hours. AYES: Council Member Harbicht, Wuo, Amundson, Chandler and Segal NOES: None 01-15-2008 7 Recommended Action: Approve 50:0008 b. RESOLUTION NO. 6602 ESTABLISHING PARK FACILITIES IMPACT FEES (CONTINUED FROM DECEMBER 4, 20071. , Recommended Action: Adopt Deputy Public Works Services Director Tom Tait presented the staff report and provided a summary of the proposed Park Facilities Impact Fees; he noted that the current fee structure for park charges was adopted in 1963 and have not been updated; he noted that the Parks and Recreation Master Plan adopted November 6, 2007 recommends updating the current fees in order to provide funding to develop and expand park facilities for new development. Mr. Tait further noted that as a result of public input, 3 options are presented for consideration for the establishment of Park Facilities Impact fees which include the original recommended fee, a modified fee and maintain the existing fee structure in place. A motion was made by Council Member Chandler, seconded by Council Member Harbicht and carried on roll call vote to adopt Resolution No. 6602 (Option 1) establishing City of Arcadia Park Facilities Impact Fees. AYES: Council Member Chandler, Harbicht and Segal NOES: Council Member Amundson and Wuo c. UPDATE ON THE ESTABLISHMENT OF A CITYWIDE AND AREA 8 STREET LIGHTING ASSESSMENT DISTRICTS. Recommended Action: Provide Direction Pat Malloy, Public Works Services Director provided an update on the proposed citywide and Area 8 street lighting assessment districts; provided a brief summary of City Council direction at past study sessions and the public hearing; and discussed the timelines and schedules of phases for completing the process by July 2008. He reported that the City is on schedule and. preparing to move into the next phase of the process which is public notification and workshops with the public. Tom Tait, Deputy Public Works Services Director presented a PowerPoint presentation on the progress made regarding the establishment of the citywide and Area 8 Street Lighting Assessment Districts; he explained that areas are proposed to be assessed based on the level of benefit from street lighting, proposed budget assessments for each zone and the maximum proposed assessment that each assessed parcel will pay for 2008-09 property tax rolls. He further explained that the distribution breakdown is 68% City responsibility and 32% is the property owner's responsibility. He noted that notices to all property owners will be sent out in February for public workshops in March and May, ballots will be mailed out mid-May and a public hearing scheduled for July 15 to receive public comments. Maria Aquino, Management Analyst, Public Works Services Department provided an update regarding the upgrade of street lighting poles and fixtures requested by Area 8, Santa Anita Home Owner's Association. She noted that Area 8 will be paying, if approved, the proposed annual maintenance and operations including the cost of the new street light poles, material and construction; she explained the payment plan, assessment methodology, property owner workshops and ballot process. She explained that if Area 8 is unsuccessful, the light poles would remain the same and at a later time, would be able to participate in the city wide assessment. She noted that staff seeks direction on the citywide and Area 8 proposed budget , assessments be included in the Engineer's Report for the 2008-2009 property tax and authorize 01-15-2008 50:0009 ' staff to proceed with public outreach efforts and property owner works for the citywide and Area 8 Districts. A motion was made by Council Member Segal, seconded by Council Member Harbicht and carried on roll call vote that the City continue to fund street lights at the current level from the General Fund with the balance to be paid by the property owners with cost of living adjustments to be applied annually on a proportional basis; and authorize staff to proceed with public outreach efforts and property owner workshops for the Citywide and Area 8 Districts. AYES: Council Member Segal, Harbicht, Amundson, Chandler and Wuo NOES: None d. AUTHORIZE THE CITY MANAGER EXECUTE A JOINT USE AGREEMENT BETWEEN THE ARCADIA UNIFIED SCHOOL DISTRICT AND THE CITY OF ARCADIA FOR A JOINT USE GYMNASIUM AT DANA MIDDLE SCHOOL AND APPROPRIATE $69.500 FROM THE GENERAL FUND RESERVE FOR PAST AND FUTURE WORK ON THIS PROJECT. Recommended Action: Approve Pat Malloy, Director of Public Works Services provided an update regarding the proposed gymnasium at Foothills Middle School; he noted that in 2006, the School District and the City jointly applied for State funding for the project and agreed to share equally costs associated with the grant application process; he reported that the grant was approved and consultants hired by the school district suggested that an active fault may be present in the vicinity of the proposed ' gymnasium; he further reported that current standards for new educational construction would not permit the proposed gymnasium at this site. He explained the 3 options available for the City to pursue and recommends that the City reapply for a new grant for a gymnasium at Dana Middle School. He explained that the State will still contribute up to $1.5 million dollars for the construction of the gymnasium. He further explained that the estimated cost of construction is $5.5 million dollars; that the District and the City would equally share the remaining cost if funding is approved of up to $2 million dollars, which is $500,000 more than previously approved. He noted that all conditions of the agreement would remain the same; he further noted that the School District has requested that the City share in the cost to complete the geological assessment at Foothills Middle School; and that staff recommends that the City Council authorize the City Manager to execute a new Joint Use Agreement between the Arcadia Unified School District and the City at the Dana Middle School site and appropriate $69,500 from the general fund reserve for past and future work on this project. A motion was made by Council Member Harbicht, seconded by Council Member Wuo and carried on roll call vote to authorize the City Manager to execute a Joint Use Agreement between the Arcadia Unified School District and the City of Arcadia for a joint use gymnasium at Dana Middle School and appropriate $69,500 from the General Fund Reserve for past and future work on this project and direct the City Manager to contact the School District Superintendent to explore the possibility of sharing the cost of a new gymnasium equally should the grant not be available. AYES: ' NOES: Council Member Harbicht, Wuo, Amundson, Chandler and Segal None 01-15-2008 50:00010 e. AUTHORIZE THE CITY MANAGER TO EXECUTE A QUITCLAIM DEED FOR ' REAL PROPERTY OWNED BY THE CITY OF ARCADIA LOCATED AT 630 E. LIVE OAK IN EXCHANGE FOR A PROMISSORY NOTE FROM THE CITY OF sore nlA ~CnC\/CI lI~~ACAIT e(_C AIrV IAI T4C e~~/ll IAIT hC NO OA9 !1(1!1 Recommended Action: Approve A motion was made by Council Member Harbicht, seconded by Council Member Wuo and carried on roll call vote to authorize the City Manager to execute a Quitclaim Deed for real property owned by the City of Arcadia located at 630 E. Live Oak in exchange for a Promissory Note from the City of Arcadia Redevelopment Agency in the amount of $2,247,000. AYES: Council Member Harbicht, Wuo, Amundson, Chandler and Segal NOES: None ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 9:35 p.m. to February 5, 2008 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ~ZE Mickey Segal, M yor ' ATTEST: .~-~ James H. Barrows, City Clerk C 01-15-2008 10