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HomeMy WebLinkAboutFebruary 5,20085o:oot ~ ' CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, FEBRUARY 5, 2008 CALL TO ORDER Mayor Segal called the Study Session Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Chandler, Harbicht, Wuo and Segal ABSENT: Council/Agency Member Amundson A motion was made by Council/Agency Member Wuo seconded by Council/Agency Member Harbicht to excuse Council/Agency Member Amundson. CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None STUDY SESSION a. Report, discussion and direction regarding Schematic Design for Proposed New City Hall Project. City Engineer Phil Wray provided the City Council with a brief update and visual presentation of the proposed new City Hall Project and explained the site plan restrictions of the proposed location. Development Services Director Jason Kruckeberg provided a presentation of the existing internal functions and layout of the current City Hall and explained the proposed new City Hall layout and format. He also provided a preview of where departments would be located in order to better serve the public. Steinberg and Associates provided a presentation on the elevation and materials being proposed for the new City Hall. He explained how the proposed design fits into the current civic center area, the view and how the building would be perceived by the public. He also explained the purpose of the use of glass, the openness, columns and the overall design of the building. The City Council directed staff to bring back modifications at a future study session meeting. b. Report, discussion and direction concerning a community "signature" event. Linda Garcia, Communications, Marketing and Special Projects Manager explained that last year, the City Council approved a community signature event for early summer to be paid with City and sponsor funds. She further explained that as the planning began finding a suitable ' location for the size of an event the City Council wanted was difficult. She commented that because of the delay in securing a location to accommodate the type of event the City Council budgeted for and due to staff transition issues, staff recommends rescheduling the June event to a future date to be held at a City facility. 02-05-2008 50:0012 The City Council asked the Mayor and City Manager to meet with the School Superintendent and President of the School Board to discuss use of the athletic field for a future event. Linda Garcia announced that a Mayor's Community Breakfast will be held on Friday, April 11th at the Community Center and the cost will be about $5 per person which will help off set the costs. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Segal convened the Regular Meeting at 7:10 p.m. in the Council Chamber. INVOCATION Reverend Daniel Earp, Amazing Grace Congregational Church PLEDGE OF ALLEGIANCE Fire Chief Tony Trabbie ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Chandler, Harbicht, Wuo and Segal ABSENT: Council/Agency Member Amundson A motion was made by Council Member Wuo, seconded by Council Member Harbicht to excuse Council Member Amundson. REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Steve Deitsch reported that a study session was conducted to consider the two items listed on the posted agenda. He reported that direction was given to City staff and the City selected Architect regarding the design of the proposed new City Hall project and that the second item was to give direction to City staff to meet with the School District regarding the possibility of conducting a Community Signature Event at the High School. SUPPLEMENTAL INFORMATION FROM CITY MANAGERlEXECUTIVE DIRECTOR REGARDING AGENDA ITEMS City Manager Don Penman reported that Consent Calendar Item (e) be pulled from the agenda, no action will be taken. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Wuo and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 1 02-05-2008 50:0013 PRESENTATIONS a. Presentation of Certificate to Rose Queen Dusty Gibbs. b. Presentation to city employees by the Arcadia Chinese Association. 1. PUBLIC HEARING CITY COUNCIL/REDEVELOPMENT AGENCY ITEMS: JOINT PUBLIC HEARING TO CONSIDER ASALE/EXCHANGE OF REAL PROPERTY BETWEEN THE REDEVELOPMENT AGENCY AND THE CHURCH IN ARCADIA. RESOLUTION NO. 6605 APPROVING THE CONVEYANCE OF CERTAIN 1 I~I, He noted that this is the last formal action of the City Council and Agency in finalizing this transaction where the property on Live Oak Avenue will be conveyed to the Church where a new church will be built. City Manager Don Penman announced that this is a joint public hearing between the Redevelopment and the City Council to consider the conveyance of certain property from the Redevelopment Agency to the Church in Arcadia pursuant to previously signed Agreements. Economic Development Administrator Mary Cynar explained the process of the purchase by the Agency of 21 Morlan Place in exchange for the conveyance of 630 East Live Oak Avenue to the Church in Arcadia. She explained that the Agency will purchase the Church site at 21 Morlan Place for $3.6 million dollars. The Agency will convey to the Church the property at 630 East Live Oak Avenue. The Agency will provide up to 18 months rent subsidy for the Church and the Church is responsible for the application and all costs associated with applying for and receiving approval for a Conditional Use Permit and Architectural Design Review for the new Church meeting hall at the relocation site. She noted that Planning Commission found that the sale and conveyance of the properties were consistent with the General Plan; and further noted that the Agency is conveying a blighted vacant parcel on Live Oak Avenue in exchange for an underutilized parcel in the project area which has a potential for a higher and better commercial use. 02-05-2008 Recommended Action: Adopt BY AND BETWEEN THE REDEVELOPMENT AGENCY AND THE CHURCH IN ARCADIA AND MAKING CERTAIN FINDINGS REQUIRED BY LAW. Recommended Action: Adopt 50:0014 In response to an inquiry from Council Member Chandler, Ms. Cynar responded that the Live Oak Avenue property was acquired from the City by the Agency for about $2,247,000 million dollars. Wendy Doo, attorney representing the Church in Arcadia appeared and read a letter dated January 29, 2008 from Pastor David Dong, President of the Church in Arcadia who is currently out of the country. In the letter, Pastor David Dong thanked the City Council and City staff for a smooth transaction. Ms. Doo also thanked the City Council and City staff for a smooth transaction. Linda Dong, a member of Church in Arcadia appeared and spoke in favor of the transaction for both parties. Leonora Edmunston, a member of the Church in Arcadia appeared and spoke in favor of the transaction. (name inaudible) lives in the Highland Oaks Homeowner Association appeared and thanked the City for supporting the Church in Arcadia. (name inaudible) a member of the Church in Arcadia and attends Arcadia High School appeared and thanked the City. A motion to close the public hearing was made by Council/Agency Member Chandler, seconded by Council/Agericy Member Harbicht, and seeing no further objection, the Mayor closed the public hearing. A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to adopt Resolution No. 6605 approving the conveyance of certain real property from the Redevelopment Agency to the Church in Arcadia pursuant to that certain Purchase and Sale Agreement and Joint Escrow Instructions by and between the Redevelopment Agency and the Church of Arcadia and making findings required by law. AYES: Council/Agency Member Chandler, Harbicht, Wuo and Segal NOES: None ABSENT: Council/Agency Member Amundson A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Wuo and carried on roll call vote to adopt ARA Resolution No. 25 approving the conveyance of certain real property from the Redevelopment Agency of the City of Arcadia to the Church in Arcadia pursuant to that certain Purchase and Sale Agreement and Joint Escrow Instructions by and between the Redevelopment Agency and the Church of Arcadia and making certain findings required by law. AYES: Council/Agency Member Harbicht, Wuo, Chandler and Segal NOES: None ABSENT: Council/Agency Member Amundson 1 02-05-2008 4 50:0015 ' PUBLIC COMMENTS Pam Garfield, Principal Longley Way School appeared with 3 students and teachers Sandy Birch and Jane Nichols to report on various activities by "Arcadia Kids." REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK Council Member Wuo congratulated Rose Queen Dusty Gibbs; he thanked the Arcadia Chinese Association for the gifts to the City employees; and he wished everyone a Happy Chinese New Year. Mayor Pro Tem Harbicht discussed green waste and recommended that a resolution supporting continued AB 929 diversion credit for use of green waste as an alternative daily cover at landfills be placed on the next City Council agenda and congratulated and thanked the Principal and teachers at Longley Way for their presentation. Council Member Chandler announced that he would like placed on a future City Council agenda an item to discuss guidelines for projects currently in plan check that would be impacted by the new Park Impact fee. Mr. Penman commented that the new fee goes into effect March 14 and recommends that this ' item be placed on the March 4`" City Council agenda. Mayor Segal read a prepared a statement regarding the need for Spanish, Chinese and Vietnamese poll workers for the April 8, 2008 General Municipal Election; he also read a letter from the City of Poway thanking the Arcadia Fire Department for their assistance at the October 22, 2007 fires. Mayor Segal also thanked the Fire Chief and the Fire Department. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES OF JANUARY 15, 2008. Recommended Action: Approve b. CITY COUNCIL ITEMS: c. REGULAR MEETING MINUTES OF JANUARY 15. 2008. Recommended Action: Approve 02-05-2008 CITY'S GENERAL PLAN UPDATE. Recommended Action: Approve 50:0016 d. ADOPT ORDINANCE NO. 2236 AMENDING SECTION 3214.1 OF THE , ARCADIA MUNICIPAL CODE RELATING TO THE UNIFORM TRAFFIC ORDINANCE CONCERNING EARLY MORNING PARKING HOURS. Recommended Action: Adopt e. ADOPT ORDINANCE NO. 2238 REGULATING CABLE. VIDEO SERVICES AND TELECOMMUNICATIONS SERVICE. Recommended Action: Adopt PUBLIC EMPLOYEES' RETIREMENT SYSTEM. INTRODUCE ORDINANCE NO. 2240 AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF ARCADIA Recommended Action: Introduce ADOPT RESOLUTION NO. 6607. A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF ARCADIA. Recommended Action: Adopt g. ADOPT RESOLUTION NO. 6604 DESIGNATING THE SOLID WASTE MANAGEMENT PROGRAM TO ACT AS THE LOCAL ENFORCEMENT AGENCY FOR SOLID WASTE MANAGEMENT WITHIN THE CITY OF ARCADIA. Recommended Action: Adopt h. ACCEPT ALL WORK PERFORMED BY BOND BLACKTOP, INC. FOR THE 2006-07 ANNUAL SLURRY SEAL PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. Recommended Action: Approve AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH B & Action: Approve APPROVE FINAL MAP NO. 62234 FORA 78 UNIT SENIOR CONDOMINIUM PROJECT AT 161 COLORADO PLACE. Recommended Action: Approve 02-05-2008 50:0017 n Action: Approve m. AUTHORIZE THE CITY MANAGER TO ACCEPT THE QUITCLAIM DEED FOR WATER LINE EASEMENTS AND FACILITIES AT SANTA ANITA FASHION PARK LP. Recommended Action: Approve k. ACCEPT ALL WORK PERFORMED BY D & J FOOTHILL ELECTRICAL AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. Recommended Action: Approve AWARD A PURCHASE ORDER TO PASADENA FORD FOR THE PURCHASE n. 1 o. AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH CONTRACT DOCUMENTS. Recommended Action: Approve AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH CONTRACT DOCUMENTS. Recommended Action: Approve p. AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Harbicht and carried on roll call vote to approve items 2.a through 2.d and 2.f through 2.p on the City Council/Agency Consent Calendar. AYES: Council Member Chandler, Harbicht, Wuo and Segal NOES: None ABSENT: Council Member Amundson 3. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. 02-05-2008 7 Recommended Action: Approve UPDATE PROJECT IN THE AMOUNT OF $843.130. Recommended Action: Approve 50:0018 Jason Kruckeberg, Development Services Director provided an overview of the proposed City's ' General Plan update; he noted that the City last completed a comprehensive update of the current General Plan in 1996 and the City's Housing Element was revised in 2001. He noted that state law requires local government agencies review and revise its general plans as often as deemed necessary or appropriate with the exception of Housing Elements which are required to be revised every 5 years; he noted that the General Plan will address the Downtown area, residential neighborhoods, traffic along the City's major arterials, affordable housing, mixed uses for properties around the Gold Line light rail station, loss of small but critical industrial uses and revitalize business areas and corridors such as Live Oak Avenue. He commented that the proposal received from Hogle-Ireland meets the needs in creating a General Plan that will be reflective of the community's goals and should take 18-24 months to complete. He noted that the schedule will include a number of community workshops, design meetings and the formation of a steering committee to guide the focus and development of the Plan. In response to an inquiry by Council Member Harbicht, Laura Stetson, Hogle-Ireland provided examples of what can happen if the City does not update the City's General Plan. She also explained that the worst case scenario for not having an adequate and consistent General Plan is that development can halt. It was the consensus of the City Council that individuals from the community be recruited to serve on a steering committee regarding the General Plan update. A motion was made by Council Member Chandler seconded by Council Member Wuo and carried on roll call vote to authorize the City Manager to enter into a contract with Hogle-Ireland, ' Inc. for planning and consulting services associated with the City's General Plan Update Project in the amount of $843,130. AYES: Council Member Chandler, Wuo, Harbicht and Segal NOES: None ABSENT: Council Member Amundson b. APPROVE FEDERAL LEGISLATIVE ADVOCACY PRIORITIES FOR 2008. Recommended Action: Approve Linda Garcia, Communications, Marketing and Special Projects Manager provided a brief report on federal legislative advocacy priorities for 2008. She discussed several projects and alternatives for approaching the City's funding requests in order to meet federal criteria and suggested that the City's on-going water projects remain the top priority. She noted that staff is seeking approval to pursue federal funding for the Joint Water Infrastructure Project that will safeguard the quality and reliability of the drinking water supply for Arcadia and Sierra Madre in the event of a major seismic event and the second water project is designed to assure water supply reliability and protect the water quality in our domestic wells. She further noted that the second tier of projects for approval include construction of a joint fire suppression/emergency preparedness training facility, the purchase of a tactical logistics vehicle, two license plate readers, computer based parking ticket devices and police in-car video. She commented that there is no fiscal impact associated with the request. 02-05-2008 50:0019 ' A motion was made by Council Member Harbicht seconded by Council Member Wuo and carried on roll call vote to authorize staff to direct The Ferguson Group to work on behalf of the City of Arcadia to seek funding for the projects listed in the staff report, with primary focus on the water system improvements; and further authorize staff to submit any documents or application forms for federal funding that may be needed for each project. AYES: Council Member Harbicht, Wuo, Chandler and Segal NOES: None ABSENT: Council Member Amundson c. APPROVE CLASSIFICATION SPECIFICATIONS AND COMPENSATION LEVELS FOR ASSISTANT CITY MANAGER/PUBLIC WORKS SERVICES City Manager Don Penman reported that as a result of his appointment to City Manager and City Charter authority, he recommends Pat Malloy be appointed Assistant City Manager. He further reported that as a result of his appointment and the appointment of the Public Works Services Director to the position of Assistant City Manager/Public Works Services Director, a departmental reorganization was conducted and resulted in recommendations that involve revisions to current job specifics, changes in titles and some changes to salary ranges. Mr. Penman recommends approval of the classification specifications and compensation levels for Assistant City Manager/Public works Services Director, Development Services Director, Deputy Development Services Director/City Engineer, Community Development Administrator, Transportation Services Manager, Senior Planner, Building Maintenance Technician and Street Light Technician, approve a $350 car allowance for the Development Services Director and confirm the appointment of the Public Works Services Director as City Manager Pro Tempore (Assistant City Manager). A motion was made by Council Member Harbicht seconded by Council Member Chandler and carried on roll call vote to approve classification specifications and compensation levels for Assistant City Manager/Public Works Services Director, Development Services Director, Deputy Development Services Director/City Engineer, Community Development Administrator, Transportation Services Manager, Senior Planner, Building Maintenance Technician and Street Light Technician. AYES: Council Member Harbicht, Chandler, Wuo and Segal NOES: None ABSENT: Council Member Amundson 1 02-05-2008 AND STREET LIGHT TECHNICIAN. Recommended Action: Approve 50:0020 ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting in memory of Richard P. Knerr, Melvin Hindin, Gerald Haynes and Dale Turner at 8:40 p.m. to February 19, 2008 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ~~~~~' Mickey Segal, Mayor Robert C. Harbicht, Mayor Pro Tem ATTEST: / James H. arrows, City Clerk 0 02-05-2008 10