HomeMy WebLinkAboutMay 20,200850:0058
' CITY COUNCIL/REDEVELOPMENTRGENCY
REGULAR MEETING MINUTES
TUESDAY, MAY 20, 2008
CALL TO ORDER
Mayor Harbicht called the Regular Meeting to order at 4:00 p.m. in the Arcadia Police
Department EOC Room.
ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht
ABSENT: None
STUDY SESSIONlCLOSED SESSION PUBLIC COMMENTS (5 minutes per person)
None
STUDY SESSION
a. Report, discussion and direction regarding Fiscal Year 2008-2009 and 2009-2010
Budgets.
Don Penman, City Manager noted that the operating budget will be reviewed with the primary
focus on the General Fund; he said that a future date will be scheduled to discuss Capital
Improvement Programs and the Equipment Fund; he noted that each department will
summarize their department budgets and a presentation by Administrative Services staff on
GASB 45 regarding retirement health care benefits and retirement.
Mr. Penman provided a brief summary of the General Fund, projected revenues and
expenditures; he noted that expenditures exceed revenues by $1.3 million dollars in Fiscal Year
2007-08 which is due to a transfer to the equipment fund of about $1.35 million dollars which
was authorized by the City Council last year when the budget was adopted; he noted that if the
equipment costs were not included, we would have a balanced budget for the current fiscal
year. He explained projected mall expansion revenue and salary increases based on MOU's
with all bargaining groups.
Shannon Huang, Financial Services Manager/City Treasurer provided a detailed summary of
the General Fund including beginning balances, estimated revenue, proposed expenditures,
ending fund balances, estimated revenue by source, general fund department summary and
general fund expenditure summary. She provided a detailed line by lirie report on estimated
revenues by source; and noted the legal expenses and reimbursements in the Caruso/Westfield
litigation. She provided a general fund department summary and expenditures and noted that
out of the $46.7 million dollars, $33.8 million dollars is for personnel related costs which will
increase by 7.1%; supplies and services will increase by 1.7%; 48% of the total general fund
' expenditures is used to pay for police and fre personnel; 24% is for other; and 28% is for
supplies and services for the entire City.
05-20-2008
50:0059
Each department presented their proposed operating budget for Fiscal Years 2008-09 and '
2009-10 including work plans and department budget highlights for 2008-09.
Mr. Penman provided a summary of revenue/expenditure options for fiscal year 2008-09 budget
which would be a possible savings of $670,000 including possible revenue increases and other
options.
The City Council directed staff to come up with revenue enhancements and/or expenditure
reductions totaling 3.8% and report back to the City Council.
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
Mayor Pro Tempore Wuo convened the Regular Meeting at 7:05 p.m. in the Council Chamber.
INVOCATION
Reverend Thomas Shriver, Emmanuel Assembly of God
PLEDGE OF ALLEGIANCE
Fire Chief Tony Trabbie
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht '
ABSENT: None
REPORT FROM CITY ATTORNEYfAGENCY COUNSEL ON CLOSED SESSION ITEMS
City Attorney Steve Deitsch reported that the City Council met in a Study Session in order to
receive a proposed budget report from staff and noted that the City Council will reconvene to the
budget Study Session after the open meeting. He further reported that a proposed budget will
be presented to the City Council for adoption and public hearing at a future meeting. He noted
that the City Council will convene to a closed session prior to adjourning the open session to
consider the one (1) item listed on the posted agenda under closed session. Mr. Deitsch noted
that it is presently anticipated that there will be no reportable action.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by CouncillAgency Member Amundson, seconded by Council/Agency
Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only
and waive the reading in full. ,
05-20-2008
2
50:0060
PRESENTATIONS
a. 2008 Arcadia Beautiful Awards
Mayor Harbicht and Jan Torrington, Chairperson of the Arcadia Beautiful Commission made the
presentations. Award recipients were:
1130 Singing Wood Drive -Dave & Grace Cashion
875 Hampton Road -Unable to attend
990 Hampton Road -Dorothy Marconi
527 N. Altura Road -Ray Gornto
1026 Encanto Drive -Paul & Cathy Martinet
917 Monte Verde Drive - Pachorek Family
284 Renoak Way -Steven & Susan Tietz
414 S. Second Avenue -Dean & Wilma Johnson
2117 Louise Avenue -Jim and Norma Miller
1564 S. Santa Anita Avenue -Mark and Debbie Morel
72 W. Camino Real Avenue -Unable to attend
182 W. Camino Real -Gaetano and Sylvia D'Aquino
431 W. Camino Real Avenue - Rosina Rose (unable to attend)
471 W. Winnie Way -Larry and Mary Ann Smith
1717 Holly Avenue - Cuoi & Xuan Cao
5i9-605 Fairview Avenue -Huntington Downs (unable to attend)
PUBLIC COMMENTS
Tobias E. Vargas appeared and spoke regarding the removal of the oleanders by the City
between Colorado Street and Colorado Boulevard that were dying; he noted that the City is
going to put in 5 gallon plants which will take years to grow and requested that the City replace
with 15 gallon plants instead of 5 gallon.
At the request of Mayor Harbicht, Tom Tait, Deputy Public Works Services Director explained
that the oleanders were removed as part of a CIP program; the oleanders were dying due to a
beetle bug; he noted that an irrigation system is currently being installed and 5 and 15 gallons
plants will be replaced.
Kris McNamara appeared and spoke regarding the removal of the oleanders on Colorado which
were used as a natural barrier for the peacocks and traffic which now creates a hazard for the
community; she requested that a plant be replaced that would be more aesthetic for the area.
Michael O'Connor appeared and spoke regarding the removal of the oleanders on Colorado; he
noted that several residents did not receive notice; that the residents would really like some kind
of sound barrier; he discussed incidents that have occurred in the area over the years; and
noted the letter he distributed earlier to the City Council regarding safety and security concerns.
Bill Vagenas appeared and spoke regarding his concerns by the removal of the oleanders on
Colorado.
Barbara Huang appeared and spoke regarding safety issues related to the removal of the
oleanders.
05-20-2008
50:0061
Mayor Harbicht explained that the Brown Act prohibits the City Council to act or discuss this
matter since it is not on the agenda, however, he did note that the removal of the oleanders was '
a necessity because of the sharp shooter beetle; he noted for staff consideration, that maybe 15
gallon plants can be planted since it would take 2-3 years less to get to a 6-8 foot height than
using 5 gallon plants.
Council Member Kovacic briefly discussed the importance of giving notice and receiving input
from residents.
Mr. Penman noted that staff can make the decision to upgrade to 15 gallon plants and any other
options would have to be agendized; he further noted that placing a sound wall would cost
about $225,000 and-the landscape budget is only $16,000.
REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK
Council Member Kovacic noted that he is liaison to the Library Board and would like to
acknowledge several significant donations made to the Library. He announced that Carol Libby,
Jenna Ball, Scott Hettrick and Jack McCrea wrote a book about Arcadia and the Historical
Society donated 11 of them to the Library; the Arcadia Lions Club Foundation donated $250 for
the purchase of large printed materials, the Arcadia Chinese Association donated $1,400 to the
annual children's summer reading program and to assist with training and tutors who teach in
the Library's weekly language conversation class, the Library Foundation donated $3,700 for
English language learners collection and memorial books, and the Friends of the Library
donated $40,000 to purchase books and other materials for programs for the children, teens
and adults at the Library. He thanked everyone for their donations.
Council Member Amundson thanked the Mayor for his appointment as liaison to the Historical '
Museum; he noted that the Historical Museum has a "snap shot" exhibit on display through the
end of the month and encouraged everyone to stop by; he also encouraged everyone to attend
the 11th Annual "Remember our Veterans" ceremony and the different exhibits on display at the
County Park on Saturday from 10 a.m. to 3 p.m.; he announced that individuals can visit
ancestry.com to research family military history; he noted that last year he requested staff to
look into the "e-verify" program which verifies employment eligibility of new employees and
contractors; he acknowledged a memorandum he received from the City Manager regarding this
matter and requested that this matter be placed on a future agenda for discussion.
Council Member Chandler commented on the different levels of backgrounds conducted on City
employees and does not feel there is a need to explore this matter any further.
Mayor Harbicht noted that he is in favor of verifying that contractors and employees hired by
contractors are legally allowed to work in the United States.
In response to an inquiry by Council Member Kovacic regarding the City's current process, Mr.
Penman responded that current contracts have generic language requiring "compliance with all
federal and state laws" and noted that there is not specific language regarding legal status. City
Attorney Steve Deitsch confirmed the comments made by Mr. Penman.
In response to a request by Council Member Kovacic regarding language being included in the
contracts regarding legal status, Mr. Deitsch confirmed that language can be added.
Council Member Wuo noted that he was in favor of placing this matter on a future agenda.
05-20-2008
50:0062
Council Member Chandler commented on the historical marker recently dedicated near the
fountain at Santa Anita and Huntington Drive which gives a history and pictures of events that
occurred at that location and congratulated the Arcadia Historical Society and L.A. County
Department of Parks and Recreation on a job well done.
Mayor Harbicht noted that the first historical marker was put up at First Avenue Middle School
and several more will be put up in the next year or two at different locations.
Council Member Wuo also announced the Veterans Day ceremony at the County Park; he
noted the recent earthquake in China and that many Arcadia residents are from China; he
expressed sympathy and condolences to the victims and their families and reported that in 4
days, over $100 million dollars was raised.
City Clerk Barrows had nothing to report.
In response to a complaint received by Mayor Harbicht regarding the issuance of ovemight
parking permits, Police Chief Sanderson responded that overnight parking permits are issued
on the date needed, they have never been issued in advance; he explained the process and
reason why they do not issue overnight parking permits in advance.
Mr. Penman suggested that staff check with the vendor to see if software is available that would
allow overnight parking permits to be issued in advance.
In response to an inquiry by Council Member Chandler regarding overnight parking permit grace
permit, Police Chief Sanderson explained that only during the Christmas and New Year period,
the issuance of overnight parking citations are suspended.
Mayor Harbicht noted comments made at the last City Council meeting regarding cell towers
and reported that the residents of San Marino feel the cell towers are an eyesore in their
community based on a staff report provided by staff.
1. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. JOINT MEETING MINUTES WITH AUSD OF APRIL 29. 2008 AND REGULAR
MEETING MINUTES OF MAY 6. 2008.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. JOINT MEETING MINUTES WITH AUSD OF APRIL 29. 2008 AND REGULAR
MEETING MINUTES OF MAY 6. 2008.
Recommended Action: Approve
05-20-2008
50:0063
c.
d
e.
f
9•
h.
k.
TO FIRE REGULATIONS AND ADOPTING BY REFERENCE THE VERY HIGH ,
FIRE HAZARD SEVERITY ZONE MAP PRODUCED BY THE CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION.
Recommended Action: Introduce
INTRODUCE ORDINANCE NO. 2242 AMENDING THE ARCADIA MUNICIPAL
CODE BY ADDING A CHAPTER 10 TO ARTICLE III PERTAINING TO
FLOODPLAIN MANAGEMENT.
Recommended Action: Introduce
ADOPT RESOLUTION NO. 6620 AUTHORIZING DEPARTMENTAL
ADMINISTRATORS TO ACCEPT GIFTS AND DONATIONS TO THEIR
RESPECTIVE CITY DEPARTMENTS HAVING A VALUE OF $1 000 OR LESS.
Recommended Action: Adopt
Action: Approve
05-20-2008
J
i
6
OF X526.400.
Recommended Action: Approve
Recommended Action: Approve
AMOUNT NOT TO EXCEED $30.000.
Recommended Action: Approve
50:0064
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
' Member Kovacic and carried on roll call vote to approve items 1.a through 1.k on the City
Council/Agency Consent Calendar.
AYES: Council/Agency Member Amundson, Kovacic, Chandler, Wuo and Harbicht
NOES: None
Recommended Action: Introduce
2. CITY MANAGER
ADOPT RESOLUTION NO. 6618 ADOPTING A REVISED CITY OF ARCADIA
URBAN FOREST MASTER PLAN.
Recommended Action: Adopt
Tom Tait, Deputy Public Works Services Director provided a brief summary of the Street Tree
Master Plan adopted in 2002 and explained that revisions are being proposed to meet Arcadia's
changing environment. He noted that at the direction of the City Attorney, the proposed
revisions will reduce the City's exposure to litigation; the proposed changes will clarify the intent
of the Master Plan and the renaming of the Street Tree Master Plan to the City of Arcadia Urban
Forest Master Plan is also being proposed.
A motion was made by Council Member Chandler, seconded by Council Member Amundson to
adopt Resolution No. 6618 adopting a revised City of Arcadia Urban Forest Master Plan.
AYES: Council/Agency Member Chandler, Amundson, Kovacic, Wuo and Harbicht
NOES: None
1 b. INTRODUCE ORDINANCE NO. 2243 AMENDING VARIOUS SECTIONS OF
ARTICLE III. CHAPTER 9 OF THE ARCADIA MUNICIPAL CODE
CONCERNING FALSE SECURITY ALARMS.
Sergeant Ortiz of the Arcadia Police Department provided the staff report explaining the various
amendments being proposed relating to false security alarms; he noted that during 2007, 97°/°
of the alarms responded to were false; that the proposed amendments will clarify who the
responsible party is for alarm activations, establish an annual permit fee to operate an alarm in
the City and hold any alarm company that services anon-permitted or ordered disconnected
alarm liable; that the amendments will change the grace period of allowable alarms, make false
panic alarms chargeable activations, fee assessments be increased, a registration fee be
charged annually and the grace period be reduced to limit the number of false security alarm
responses by the Police Department. Sgt. Ortiz noted that a fee resolution will be placed on a
future agenda for consideration.
A motion was made by Council Member Kovacic, seconded by Council Member Wuo to
introduce Ordinance No. 2243 amending various sections of Article III, Chapter 9 of the Arcadia
Municipal Code concerning False Security Alarms.
AYES: Council/Agency Member Kovacic, Wuo, Amundson, Chandler and Harbicht
NOES: None
05-20-2008
50:0065
c.
_~
Pat Malloy, Assistant City Manager/Public Works Services Director provided a summary and
update on the formation of the Citywide Street Lighting Assessment District initiated by the City
Council on March 4, 2008; staff has been working on public outreach programs however with
1,600 parcels to be assessed, he noted that it is important that extensive public outreach efforts
be accomplished; he reported that it was intended that this be completed and ready for next
year's tax assessment however with a very short window of time, staff is proposing that the
public hearing scheduled for July 15, 2008 be rescheduled to the last meeting in October or first
meeting in November 2008; that this would allow additional time to improve public outreach
effects to the community. Mr. Malloy noted that an informational meeting is scheduled for May
22, 2008.
It was the consensus of the City Council to extend the public outreach efforts and move the
balloting process to the fall for the Citywide Street Lighting Assessment process.
d. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
ENVIRONMENTAL CONSTRUCTION. INC. FOR THE CONSTRUCTION OF
Ken Herman, Associate Civil Engineer provided an overview of the construction of the Colorado '
Well Wellhead Facilities project and bidding process; he reported that the 2001 Water Master
Plan recommended the drilling of new wells in the Raymond Basin to replace existing wells that
are reaching the end of their productive life and to meet the growing demand for water in the
City; and explained the different phases of the project.
A motion was made by Council Member Chandler, seconded by Council Member Kovacic to
award a contract in the amount of $595,172 to Environmental Construction, Inc. for the
construction of the Colorado Well Wellhead Facilities; authorize the City Manager and City Clerk
to execute a contract in a form approved by the City Attorney and appropriate $235,000 from
the Water Fund to the project account.
AYES: Council/Agency Member Chandler, Kovacic, Amundson, Wuo and Harbicht
NOES: None
CLOSED SESSION
a. PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONFERENCE
WITH REAL PROPERTY NEGOTIATORS:
Pro e : 41 W. Huntington Drive
Agencv Negotiator: Agency Executive Director
Prooertv Owner: Manuel Romero
Under Negotiation: Price and Terms of Payment
05-20-2008
Recommended Action: Provide Direction
Recommended Action: Approve
50:0066
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting in memory of Edward Myron
Jaffarian, Lee Grover, Gene Gaffney and Charles Gilb at 11:10 p.m. to Tuesday June 4, 2008,
6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia
~~~~
Robert C. Harbicht, Mayor
ATTEST:
James H. Barrows, City Clerk
[1
05-20-2008
1