HomeMy WebLinkAboutMay 6, 2008,.m..~..
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City of
Arcadia
Office of the
City Clerk
NOTICE OF SPECIAL MEETING
As authorized by California Government Code Section 54956 and Arcadia City
Charter Section 408, a Special Meeting of the Arcadia City Council/Redevelopment
Agency is hereby called to be held at the City of Arcadia Council Chamber Conference
Room, 240 W. Huntington Drive, Arcadia, California at 5:00 p.m. on Tuesday, May 6,
2008.
At this Special Meeting, the following matters will be discussed, considered and
acted upon:
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal
counsel regazding anticipated litigation: Two (2) cases
b. Pursuant to Government Code Section 54956(a) to confer with legal
counsel regazding the case of Susannah and Patrick Howard v. City of
Arcadia, et al. (Los Angeles Superior Court Case No. GC037061).
Jim Bazrows
City Clerk
c. Pursuant to Govemment Code Section 54956(a) to' confer with legal
counsel regarding the case of Peck Entertainment, et al. v. City of Arcadia
(United States District Court Case No. CV06-4631 PJWx).
d. Pursuant to Govemment Code Section 54956(a) to confer with legal
counsel regazding the case of Taboo Gentlemen's Club, et al. v. City of
Arcadia (Califomia Superior Court 2"d Appellate District Court Case No.
B203060).
e. Pursuant to Government Code Section 54956(a) to confer with legal
counsel regarding the case of Ken Harper v. City of Arcadia, et al. (United
States District Court Case No. CV08-02286 MANx).
f. Pursuant to Government Code Section 54956.9(a) to confer with legal
counsel regazding the case ofMueller v. City of Arcadia, et al. (Los Angeles
Superior Court Case No. BC389475).
Prior to going into closed session, there will be time reserved for those who wish to
address the City CounciURedevelopment Agency regarding the above items.
No further business other than the above will be considered at this meeting.
240- West Huntington Drivc
PoscOffice Box 60021
Arcadia, CA 91066-6021
(626)574-5455
Dated: May 1, 2008
Fi!.-C~.P~szl-~~,1
Mayor of the City of Arcadia
Pursuant to the Americans with Disabilities Act, persoas with a disability who require a disability reiated
modificafion or accommodation in order to participate in a meeting, including auxiliary aids or services, may
request such modification or accommodation from the City Clerk at (626) 574-5455. Notificafion 48 hours
prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the
meeting.
~LPe""ti CITY OF ARCADIA D
CITY COUNCIUREDEVELOPMENT AGENCY
REGULAR MEETING
sa"°"''°"~°~"" TUESDAY, MAY 6, 2008
AGENDA
7:00 p.m.
Location: City Council Chamber, 240 W. Huntington Drive
CALL TO ORDER
INVOCATION
Reverend Melissa MacKinon, Church of the Good Shepherd
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIUREDEVELOPMENTRGENCY MEMBERS:
Robert Harbicht, Mayor/Agency Chair
John Wuo, Mayor Pro Tem/Agency ice Chair
Peter Amundson, Council/Agency Member
Roger Chandler, Council/Agency Member
Gary Kovacic, Council/Agency Member
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PRESENTATIONS
a. Presentation of Proclamation in honor of "Arcadia Day of the Teacher"
PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or
testimony concerning the proposed items of consideration. You are hereby advised that should
you desire to legally challenge any action taken by the City Council with respect to any Public
Hearing item on this agenda, you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the Public Hearing.
Any wntfngs or documents provided to a majority of the City Councfl regarding any item on this agenda will be made available for
public inspection fn the City Clerk's once located at 240 W Huntington Odve, Arcadia, Cali/omia, during normal business hours.
CITY COUNCIL ITEMS:
a. CONSIDER ALL PROTESTS AND CLOSE THE BALLOT PROCEEDINGS AT
Recommended Action: Conduct Public Hearing and Provide Direction under City
Manager reports based on the ballot results.
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council/Redevelopment Agericy during the Public
Comments period is asked to complete a "Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p.m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Couhcil/Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
Announcement of City Council Boards and Commissions Liaison Assignment by
Mayor.
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no separate discussion of these items unless
members of the City Council/Redevelopment Agency request specific items be removed from
the Consent Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
REGULAR MEETING MINUTES OF APRIL 1 AND APRIL 15, 2008.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES OF APRIL 1 AND APRIL 15. 2008.
Recommended Action: Approve
c.
d.
Action: Approve
Any wdtings or documents provided to a majodty of the City Council regarding any ttem on this agenda will be made available /or
public /nspecdon in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, dudng normal business hours.
Recommended Action: Adopt
APPROVE A CHANGE ORDER TO A PURCHASE ORDER WITH BASIC
CHEMICAL SOLUTIONS LLC FOR THE PURCHASE OF SODIUM
HYPOCHLORITE TO DISINFECT THE CITY'S DOMESTIC WATER SUPPLY IN
THE AMOUNT OF $5.000.
Recommended Action: Approve
ACCEPT ALL WORK PERFORMED BY SILVIA CONSTRUCTION INC FOR
THE STREET REHABILITATION OF ALICE STREET AND GENOA STREET
BETWEEN SANTA ANITA AVENUE AND FIRST AVENUE PROJECT AS
COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN
ACCORDANCE WITH THE CONTRACT DOCUMENTS
Recommended Action: Approve
g. DESIGNATE MAYOR ROBERT HARBICHT AS THE CITY OF ARCADIA'S
DELEGATE TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS AND MAYOR PRO TEM JOHN WUO AS THE
ALTERNATE DELEGATE.
Recommended Action: Approve
3. CITY MANAGER
a.
Recommended Action: Provide Direction
b. UPON SUCCESSFUL BALLOTING RESULTS ORDER THE FORMATION OF
THE SANTA ANITA OAKS STREET LIGHTING ASSESSMENT DISTRICT FOR
FISCAL YEAR 2008/09 BY ADOPTING THE FOLLOWING RESOLUTIONS•
RESOLUTION N0. 6623 DECLARING THE RESULTS OF THE PROPERTY
OWNER PROTEST BALLOT PRODEEDINGS CONDUCTED FOR THE
PROPOSED LEVY OF ASSESSMENTS RELATED TO THE SANTA ANITA
OAKS LIGHTING DISTRICT COMMENCING IN FISCAL YEAR 2008/09
Recommended Action: Adopt
RESOLUTION NO. 6624 AMENDING AND/OR APPROVING THE ENGINEER'S
REPORT FOR THE FORMATION AND ANNUAL LEVY OF NEW
ASSESSMENTS CONNECTED THEREWITH FOR THE SANTA ANITA OAKS
LIGHTING DISTRICT COMMENCING IN FISCAL YEAR 2008/09
Recommended Action: Adopt
RESOLUTION NO. 6625 ORDERING THE FORMATION OF THE SANTA
ANITA OAKS LIGHTING DISTRICT AND ORDERING THE IMPROVEMENTS
AND LEVY OF ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL YEAR
2008/09.
Recommended Action: Adopt
.~
IF MAJORITY PROTEST EXITS BASED ON THE BALLOT RESULTS
ABANDON THE FORMATION OF THE SANTA ANITA OAKS STREET
LIGHTING ASSESSMENTS DISTRICT FOR FISCAL YEAR 2008/09 BY
ADOPTING THE FOLLOWING RESOLUTION•
Any writings or documents provided to a ma%odty of die City Council /agarding any Item on this agenda will be made available for
public Inspection !n the City Clerk's ofice located at 240 W. Huntington Drive, Arcadia, California, dudng normal business hours.
Recommended Action: Adopt
c.
ADJOURNMENT
The City Council/Redevelopment Agency will adjourn this meeting in memory of Doug Smith to
Tuesday May 20, 2008, 4:00 p.m. at the Arcadia Police Department EOC Room.
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY
WHO REQUIRE ADISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER
TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY
REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626)
574-5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY
TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE
MEETING.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. HunG'ngton Ddve, Arcadia, California, during normal business hours.
PROPERTY AND THE PUBLIC RIGHT-OF-WAY.
Recommended Action: Provide Direction
_.
50:0041
CITY COUNCIL/REDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, APRIL t, 2008
CALL TO ORDER
Mayor Segal called the Study Session Meeting to order at 5:00 p.m.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Wuo and Segal
ABSENT: Mayor Pro Tem Harbicht
A motion was made by Council/Agency Member Amundson seconded by Council/Agency
Member Wuo to excuse Mayor Pro Tem Harbicht.
CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None
STUDY SESSION
a. Report, discussion and direction regarding options for refunding the 2001
redevelopment tax allocation bonds with a new 2008 bond issue.
City Manager Don Penman provided a brief summary regarding the options for the refunding of
the 2001 Redevelopment Tax Allocation Bonds and the issuance of new 2008 Tax Allocation
Bonds.
Mr. Fabian, the City's financial consultant from Fieldman Rolapp & Associates discussed the
2001 Tax Allocation Bonds issued by the Agency and whether they can be refunded in order to
save the Agency money. He further discussed existing revenue of the Agency to see if there is a
potential for new money based upon revenue the agency is collecting from tax increment; and
also the need to fund the Agency's Housing Fund cumulative obligation. Mr. Fabian provided
an overview of the 2001 Tax Allocation Bonds and refunding the 2001 Tax Allocation Bonds; he
provided a refunding analysis as of March 31, 2008, the issuance of New Money Taxable
Bonds, and discussed the Agency's Housing Fund cumulative obligation. Mr. Fabian noted that
due to current bond market conditions, it may not be prudent to move forward with the refunding
of the 2001 Tax Allocation Bonds. Mr. Fabian concluded by providing recommendations for
consideration.
The City Council unanimously (4-0, Council Member Harbicht having an excused absence)
unanimously directed staff to monitor bond market conditions in order to determine if tax-exempt
and taxable interest rates improve enough to warrant moving forward with a refunding of the
2001 Tax Allocation Bonds in late summer of this year and move forward with the issuance of
additional bonds to generate taxable new money proceeds for the Redevelopment Agency in
conjunction with the refunding of the 2001 Tax Allocation Bonds after receipt of the Agency
2008-09 assessed values from the County; and prepare a plan to address the Redevelopment
Agency's Affordable Housing Fund cumulative obligation.
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50:0042
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
City Negotiators: Don Penman and Mike Casalou.
Employee Organization: Safety Management Employees (Fire and Police).
b. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel
regarding the case of Westfield LLC et al (Petitioners} v. City of Arcadia et al.
(Respondents) - (Los Angeles County Superior Court Case No. BS111834)
c. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel
regarding the case of Westfield LLC et al (Petitioners) v City of Arcadia, et al.
(Respondents) -Caruso Property Management Inc et a1 tReal Parties in
Interest . (Los Angeles County Superior Court Case No. BS108923)
d. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel
regarding the case of Arcadia First! (Petitioner) v. City of Arcadia (Respondent) -
Ma na Entertainment Cor oration et al. Real Parties in Interest . - (Los Angeles
County Superior Court Cast No. BS108937)
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SE5510N
Mayor Segal convened the Regular Meeting at 7:05 p.m. in the Council Chamber.
INVOCATION
Reverend Thomas Shriver, from Emmanuel Assembly of God delivered the invocation.
PLEDGE OF ALLEGIANCE
Mayor Mickey Segal led the flag salute.
ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Wuo and Segal
ABSENT: Mayor Pro Tem Harbicht
A motion was made by CouncillAgency Member Chandler seconded. by Council/Agency
Member Amundson to excuse Mayor Pro Tem Harbicht for his absence.
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION ITEMS
City Attorney Steve Deitsch reported that the City Council conducted a study session to
consider options for refunding the 2001 Redevelopment Agency's Tax Allocation Bonds and the
possible issuance of a new 2008 Tax Allocation Bond; he further reported that the City Council
unanimously directed staff to monitor bond market conditions in order to determine if tax-exempt
and taxable interest rates improve enough to warrant moving forward with a refunding of the
2001 Tax Allocation Bonds in late summer of this year, authorized staff to move forward with the
Issuance of additional bonds to generate taxable new money proceeds for the Redevelopment
04-01-2008
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50:0043
Agency in conjunction with the refunding of the 2001 Tax Allocation Bonds and to prepare a
plan to address the Redevelopment Agency's Affordable Housing Fund cumulative obligation.
City Attorney Steve Deitsch also reported that the City Council also met in a closed session to
consider the four items listed on the posted notice of special meeting agenda. Mr. Deitsch
announced no reportable was action taken.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only
and waive the reading in full.
PRESENTATIONS
Presentation of Certificate to Kevin Fox and Arcadia High School Constitution
Team.
PUBLIC HEARING
a.
Don Penman, City Manager provided the staff report regarding approval of tax-exempt bond
financing to be issued by the California Statewide Communities Development Authority to
benefit Methodist Hospital of Southern California; he explained that the Hospital would like to
use the proceeds of the bond to upgrade existing facilities and develop a new tower that will
include a new emergency department, critical care units and expand medical and surgical
capacity. Mr. Penman further explained the City must conduct a public hearing and approve the
bond; and noted that the City of Arcadia will not incur any financial liability as a result of the
bond issuance.
Steve Deitsch, City Attorney explained the purpose of the TEFRA hearing and process; he
further explained that federal regulations mandate that the City of Arcadia must conduct a public
hearing to provide consent for the issuance of bonds.
Mayor Segal opened the public hearing and invited Dennis Lee from Methodist Hospital to
speak.
04-01-2008
Recommended Action: Adopt
50:0044
Dennis Lee, President; Methodist Hospital of Southern California provided a brief overview of
the proposed project; he explained the new parking structure, main entrance, new five-story
patient tower, new ambulance bay and ambulatory entrance.
Kevin Hale, Bond Counsel, Orrick, Herrington & Sutcliff provided information regarding the
issuance of the Bonds and the law that authorizes the issuance of the Bonds.
A motion to close the public hearing was made by Council Member Chandler, seconded by
Council Member Wuo, and seeing no further objection, the Mayor closed the public hearing.
A motion was made by Council Member Chandler, seconded by Council Member Wuo and
carried on roll call vote to adopt Resolution No. 6617 approving atax-exempt bond financing to
be issued by the California Statewide Communities Development Authority to benefit Methodist
Hospital of Southern California.
AYES: Council Member Chandler, Wuo, Amundson and Segal
NOES: None
ABSENT: Council Member Harbicht
PUBLIC COMMENTS
Jose Estrada, State Farm Insurance in Arcadia, appeared and spoke regarding the costs
associated with being relocated by the Redevelopment Agency.
City Manager Penman indicated he would call Mr. Estrada to discuss his issues.
Vince Vargas appeared and spoke requesting the matter of the proposed cell tower in the Santa
Anita Oaks area be placed on a future City Council agenda.
Mr. Penman suggested that staff meet with Mr. Vargas to discuss the process .and provide a
report to the City Council regarding cell towers in the public right of way.
Mr. -Malloy from Public Works reported that the design has been sent back to the
communication company for revisions.
Council Member Wuo made a motion, seconded by Council Member Chandler to conduct a
study session on May 4, 2008.
REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK
Council Member Wuo announced the upcoming Election and encouraged everyone to come out
and vote.
Council Member Amundson announced that he attended the Chamber of Commerce dinner
installing Judy Ponds as President and recognized Gail Jensen as Citizen of the Year; he
congratulated. both individuals for their honors; he also discussed the water shortages facing the
State and encouraged conservation; and requested an update on police recruits.
04-01-2008
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50:0045
Chief Sanderson reported that seven new officers were recently sworn in; three of which speak
Chinese; he further announced an additional four new officers are in the Academy and
anticipates the City should be fully staffed by January.
Council Member Chandler noted that a victim came to the Police Department reporting an
individual stealing U.S. Mail and the police conducted a sting operation and apprehended a
suspect and obtained a search warrant and discovered truck loads of mail from Arcadia and
Sierra Madre; Mr. Chandler congratulated Officer Stan Flores grid the Police Department on a
job well done; he also praised another Arcadia officer who disrupted a residential burglary ring
that spanned from San Bernardino to Pasadena and referenced a criminal identified by Chief
Sanderson two years ago that was apprehended in Monrovia; he praised Police Department
efforts on all of these cases. He also congratulated Gail Jensen on becoming Citizen of the
Year and the Constitution Team of Arcadia High School. He thanked the Republican Women
group for his new tie.
City Clerk Barrows announced that this week the Civitan Club and City of Arcadia Recreation
Services are hosting the 2nd Annual Civitan Track Meet for Middle School Student:
Mayor Segal encouraged everyone to participate in Derby Day at the Race Track; he
announced Friday, April 11 is Breakfast with the Champions and encouraged community
attendance; he also discussed a proposal from a charitable organization to purchase a portion
of the Arcadia Par 3 Golf Course and requested the Gity Manager study the concept with the
proposed buyer at the expense of the buyer.
Council Members Chandler, Wuo, and Amundson supported studying the proposal at the
expense of the buyer.
Mr. Penman indicated he would meet with the organization and stipulate that professional
outside services be consulted at the expense of the developer and bring back a report back to
the City Council.
2. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
REGULAR MEETING MINUTES OF MARCH 18. 2008.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES OF MARCH 18. 2008.
Recommended Action: Approve
c.
d.
04-01-2008
Recommended Action: Adopt
50:0046
e.
9~
k.
Recommended Action: Adopt
Recommended Action: Approve
Recommended Action: Approve
AUTHORIZE CITY STAFF TO CONTINUE USING THE MBIA ASSET
__ _.._ ___ .. .. ..-..r..~.ir unwinnrnnCnlT CCD1/I!`FC Fr1R
Recommended Action: Approve
APPROVE THE REALLOCATION OF 100 000 IN THE FY 2007-OS CIP
_ __ __ _... __ .., .,. .....rc,r nin ri cnnnn~r evcTFAA AT
Recommended Action: Approve
After a brief discussion regarding items "i" and "j", a motion was made by Council/Agency
Member Chandler, seconded by Council/Agency Member Amundson and carried on roll call
vote to approve items 2.a through 2.k on the City Council/Agency Consent Calendar.
AYES: Council/Agency Member Chandler, Amundson, Wuo and Segal
NOES: None
ABSENT: Council/Agency Member Harbicht
04-01-2008
Recommended Acticn: Approve
WAIVE THE FORMAL BID PROCESS AND APPROVE THE PURCHASE OF A
_ _ _ . _ _ ... . '..a.~. i!. nvnrrnn i iononnG CnR THE
Recommended Action: Approve
50:0047
3. CITY MANAGER
a.
Pat Malloy, Assistant City Manager/Public Works Services Director provided a summary on the
Proposition 218 balloting procedures for water, sewer and refuse rates; he noted that a public
hearing must be conducted June 17, 2008.
Tom Tait, Deputy Public Works Services Director reported on water and sewer rate adjustments
proposed to meet reserve requirements; he discussed the 2008-10 capital improvement
programs, the water master plan and noted that Arcadia has the lowest water rates (even with
the rate adjustments) in the San Gabriel Valley.
Marie Rodriguez, Management Aid reported on the Residential Refuse and Recycling
Agreement and noted that the current agreement has calculated an increase in rates based on
a formula that is a balance between the CPI and disposal fees. She further noted that Arcadia
has the second lowest rates in the San Gabriel Valley.
Mr. Malloy commended department efforts, City Council support and federal grants which have
allowed the City to keep costs down; he pointed out a more equitable way to bill commercial
sewer rates was incorporated into the plan and will be based on a fixed rate charge plus water
consumed.
A motion was made by Council Member Chandler, seconded by Council Member Wuo and
carried on roll call vote to authorize the Public Works Services Department to follow Proposition
218 balloting procedures for the increase of water, sewer and refuse rates and conduct a public
hearing at the June 17, 2008 City Council meeting and prepare the appropriate resolutions to
adopt the proposed rate increases for fiscal year 2008-09.
AYES: Council Member Chandler, Wuo, Amundson and Segal
NOES: None
ABSENT: Council Member Harbicht
b. ADOPT RESOLUTION NO. 6621 APPROVING A SIXTH AMENDMENT TO
Recommended Action: Adopt
City Attorney Steve Deitsch provided a summary of a Sixth Amendment to Agreement and
Lease with Methodist Hospital in order to assist them in obtaining FHA financing for purposes of
updating and expanding the Hospital.
04-01-2008
Recommended Action: Approve
50:0048
Mr. Deitsch explained that the amendment proposes the following changes:
1) An extension of the original 99-year lease term by seven years;
2) Future use of the premises upon any foreclosure by FHA may include either profit or
non-profit hospitals or other public uses permitted by then current City zoning
restrictions;
3) Pursuant to the lease amendment, the City will be able to use the hospital's auditorium
during evening hours for City sponsored events;
4) The lease amendment includes new and updated insurance obligations to be met by the
hospital;
5) The proposed lease amendment is conditioned upon and will be effective at the time of
the closing of the currently proposed loan; and
6) In the event that the premises are ever used as other than anon-for-profit hospital, the
rent payable would be adjusted to market rent rather than the $1 per year current rate:
A motion was made by Council Member Chandler, seconded by Council Member Wuo and
carried on roll call vote to adopt Resolution No. 6621 approving a Sixth Amendment to
Agreement and Lease by and between the City of Arcadia and Methodist Hospital of Southern
California.
AYES: Council Member Chandler, Wuo, Amundson and Segal
NOES: None
ABSENT: Council Member Harbicht
City Manager Penman thanked Sally Duff for her services as the Interim Recreation &
Community Services Director and announced that Jim Kasama was promoted and appointed as
the Community Development Administrator.
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting at 8:30 p.m. to April 15, 2008.
at 7:00 p.m. in the City Council Chamber located at 240 W. Huntington Drive, Arcadia.
James H Barrows City Clerk
By:
Lisa Mussendeh, Chief Deputy City Clerk/
Records Manager
04-01-2008
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50:0048
CITY COUNCIUREDEVELOPMENT AGENCY
' REGULAR MEETING MINUTES
TUESDAY, APRIL 15, 2008
CALL TO ORDER
Mayor Segal called the meeting to order at 7:00 p.m.
INVOCATION
Reverend Daniel Earp of the Amazing Grace Congregational Church delivered the invocation.
PLEDGE OF ALLEGIANCE
Carolyn Lahiney, assisted by her mother led the flag salute.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Wuo and Segal
ABSENT: None
SUPPLEMENTAL INFORMATION FROM CITY MANAGERfEXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only
and waive the reading in full.
PUBLIC COMMENTS
None
1. CITY CLERK'S REPORT
a. RESOLUTION NO. 6622 RECITING THE FACT OF THE GENERAL
Recommended Action: Adopt
Mr. Deitsch noted that Section 3 of Resolution No. 6622 is revised by deleting the words "and
for and against the measure" since there was no measure on this ballot and recommended
adoption of the Resolution with the minor change.
James Barrows, City Clerk presented the staff report declaring the results of the General
Municipal Election held on April 8, 2008 and certifying that the returns were canvassed with
votes cast as follows:
04-15-2008
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50:0049
For the Office of City Council Member:
• Roger Chandler: 2,857 votes
• George Young: 798 votes
• Gary Kovacic: 3,066 votes
Mr. Barrows further noted that pursuant to the Arcadia City Charter, those individuals obtaining
the majority of votes are elected as City Council members; he announced that the two
candidates elected to a four-year term on the Arcadia City Council are Roger Chandler and
Gary Kovacic.
He further noted that for the Office of the City Clerk, James Barrows received 2,749 votes
without opposition, thereby electing Mr. Barrows to a four-year term.
A motion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Harbicht and carried on roll call vote to adopt Resolution No. 6622 reciting the fact of
the General Municipal Election held on April 8, 2008, declaring the results thereof and such
other matters as provided by law.
AYES: Council/Agency Member Chandler, Harbicht, Amundson, Wuo and Segal
NOES: None
2. PRESENTATIONS
a. Presentations to outgoing Mayor Mickey Segal
Presentations were made by the following:
• Mayor Pro Tem Robert C. Harbicht on behalf of Governor Schwarzenegger
• Donna Jimenez on behalf of Congressman David Dreier
• Cory Calaycay on behalf of Senator Bob Margett
• Bill Hackett on behalf of Assemblymember Anthony Portantino
• Steve Johnson on behalf of Assemblymember Anthony Adams
• Brian Mejia on behalf of Supervisor Michael Antonovich
• Maryann Gibson on behalf of Arcadia Board of Education
• Judy R. Pons on behalf of Arcadia Chamber of Commerce
• Alice Wang on behalf of Arcadia Chinese Association
• Dennis Lee on behalf of Methodist Hospital
Sue Francis on behalf of Methodist Hospital Foundation
Mayor Pro Tem Robert C. Harbicht on behalf of Mayor Rob Hammond, City of Monrovia
• Mayor Pro Tem Robert C. Harbicht on behalf of the City of Arcadia
b. Remarks by outgoing Mayor Mickey Segal
Mayor Segal thanked everyone who presented awards to him; he commented on the following
significant events during his tenure on the City Council: opening of the Ruth and Charles Glib
Historical Museum; redevelopment projects on 2nd. & Santa,Clara, North First Avenue and Fifth
Avenue; the opening of the Rusnak dealership; the CentenniaF+ Celebration; opening of the
Skate Board Park; the 100`" anniversary celebration of the City; launching of the Hot Sheet and
the new City Website; opening of Heritage. Park Senior Housing; expansion of Westfield
Shopping Center; opening of Arcadia Dog Park; dedication of Hugo Reid and Police Department
statues; new entry and directional City signs; the Tile Tapestry at the Public Library; the First
04-15-2008
•~:~
50:0050
July 4'" Fireworks show; disaster relief preparation and neighborhood events; $8 million bond
approval for the Gold Line expansion; approval of the second expansion of the Westfield mall;
the shops at Santa Anita; change of City Manager; police negotiations; the redevelopment
project on Alta; the Breakfast with Champions event, and the dedication of Fire Station 105.
Mayor Segal noted the projects he took the lead in getting approved by the City Council during
his tenure including partial funding of the new football field and track surface at Arcadia High
School and new, large, reflective street signs which make it easier to drive at night. He thanked _
fellow Council Members, City staff and his family for their support.
3. ADMINISTRATION OF THE OATH OF OFFICE TO NEWLY ELECTED COUNCIL
MEMBERS AND CITY CLERK
Mayor Mickey Segal administered the Oath of Office to re-elected City Clerk, James Barrows.
City Clerk James Barrows administered the Oath of Office to re-elected Council Member Roger
Chandler and newly elected Council Member Gary Kovacic.
REORGANIZATION OF THE CITY COUNCIL FOR 2008-2009
a. The City Clerk called for nominations for the Office of Mayor.
Council/Agency Member Wuo nominated Mayor Pro Tempore Robert Harbicht for Mayor.
Noting no further names, the nomination was closed.
Roll Call: AYES: Amundson, Chandler, Harbicht, Kovacic and Wuo
NOES: None
b. Mayor Harbicht called for nominations for the Office of Mayor Pro Tempore.
Council/Agency Member Chandler nominated Council/Agency Member Wuo for Mayor Pro
Tempore. Noting no further names, the nomination was closed.
Roll Call: AYES: Amundson, Chandler, Harbicht, Kovacic and Wuo
NOES: None
c. Remarks and Introductions by Mayor Harbicht.
Mr. Harbicht thanked his wife for her support and shared his goals for the year; he thanked and
commended City staff for their efforts to keep Arcadia a well run city; he indicated he would like
to see the City Hall design completed with financing secured and ready to go out to bid by the
end of the his year as Mayor; he also congratulated Council Members Kovacic and Chandler for
their election to the City Council and thanked outgoing Mayor Segal for his efforts and thanked
the City Council for selecting him as Mayor.
d. Remarks and Introductions by Mayor Pro Tempore
Council Member Wuo congratulated Mayor Harbicht and thanked his wife for her continued
support and complimented Mr. Segal for his contributions to the City. He welcomed Gary
Kovacic back to the City Council and congratulated Council Member Chandler on his re-
election.
04-15-2008
50:0051
e. Remarks and Introductions by remaining City Council Members and the City Clerk
Council Member Chandler introduced and thanked his wife for her continued support; he
thanked Mr. Gilb and Vince and Dolores Foley for their continued support; he also thanked his
Treasurer Joe Fagalli, Ken and Mary..Lindgren, Harvey and Beth. Tinman, Paul Yeh, Dorothy
Denne, and former Mayor Gail Marshall; he also thanked the Fire and Police Associations for
their endorsements and he congratulated Gary Kovacic. He thanked Mr. Segal for contributions
to street signs, labor negotiations and fostering a working relationship with the school board.
Council Member Amundson thanked Mr. Segal for his leadership and expertise; he noted that
Mr. Segal was recently recognized by Supervisor Antonovich; he congratulated Mr. Harbicht on
his selection as Mayor and Jim Barrows on his re-election as City Clerk and congratulated Gary
Kovacic on his election to the City Council.
Council Member Kovacic congratulated Mr. Harbicht and Mr. Wuo; he introduced his wife,
Barbara and his mother; and introduced his children who were not present. He thanked his
campaign workers, the Constitution Team and all who voted for him and those who just voted.
He noted the low voter turnout and other issues related to the election. He thanked Mr. Segal
for his leadership and community efforts. He noted his aims for his term in office: "keep an
open mind, remain independent, try to build consensus, listen and work for the common good".
City Clerk James Barrows congratulated Mayor Harbicht and Mayor Pro Tempore Wuo; he
thanked and congratulated Mickey Segal and his family; he thanked his wife Margaret for her
continued support; he welcomed Roger Chandler and Gary Kovacic to the City Council and
thanked the voters and City Clerk staff. He announced that he will be the incoming PTA
President at Baldwin Stocker and thanked the City Council for all their support.
City Manager Don Penman noted that the April 18, 2008 meeting has been cancelled
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting at 8:20 p.m. to a special joint
meeting with the Arcadia Board of Education on Tuesday, April 29 at the Arcadia Unified School
District Office at 234 Campus Drive, Arcadia, California at 7:00 p.m.
James H. Barrows, City Clerk
~SGt ~ ~.S%
By:
Lisa Mussenden, Chief Deputy City Clerk/
Records Manager
04-15-2008
~~,~
DATE: May 6, 2008
STAFF REPORT
Administrative Services Department
TO: Mayor and City Council
FROM: Mike Yelton, Interim Administrative Services Director
Prepared by: Michael A. Casalou, Human Resources Ad nistrator'~'~q-~-
SUBJECT: RESOLUTION NO. 6626 ESTABLISHING COMPENSATION AND
RELATED BENEFITS FOR EXECUTIVE MANAGEMENT AND SAFETY
MANAGEMENT EMPLOYEES AND APPROVE AN APPROPRIATION OF
$54,500 FROM UNAPPROPRIATED FUND BALANCES TO COVER
THESE COSTS IN FISCAL YEAR 2007/08
Recommendation: Adopt
SUMMARY
It is recommended that the City Council adopt Resolution No. 6626 establishing
compensation and related fringe benefits for Executive Management and Safety
Management employees and approve an appropriation of $54,500 from unappropriated
fund balances for these costs in fiscal year 2007/08.
BACKGROUND
This past year, salary and benefit increases were provided to Executive Management
and Management employees and multi-year labor contracts were reached with all four
of the City's bargaining groups. Over the years, compaction between the compensation
of Safety Management and the Arcadia Police Officers' Association (APOA) and
Arcadia Firefighters' Association (AFFA) has increased. The contracts reached this
past year with each of these groups further erodes the separation in total compensation
over the next three years and has created scenarios where subordinate employees earn
as much or more than their supervisors when special assignment and educational pay
is considered in addition to salaries.
The compaction stated above was not unforeseen and staff discussed this with the City
Council during contract negotiations. In those discussions, the City Council agreed that
compaction should be examined and staff has since completed analysis of the
compaction issue.
Additionally, the City Manager is recommending the Director of Recreation and
Community Services be provided a car allowance of $350 per month rather than
continuing the practice of assigning a vehicle to the Director that was used for business
as well as commuting to and from work.
Mayor and City Council
May 6, 2008
Page 2 of 3
DISCUSSION
In an effort tc lessen the compaction between Safety Management employees and
members of the APOA and AFFA, staff is recommending the following improvements to
salary and benefits for Safety Management (these are in addition to improvements
already approved by the City Council):
FY 2007/08
Police Fire
Salary Increase Police Lieutenant 5%' Battalion Chief 5%'
Police Captain 5%" Deputy Fire Chief 5%'
Police Chief 2.5%" Fire Chief 5%
Optional Safety Increase amount from
Equipment (Only Captain $350/yr to $750/yr'
& Lieutenant receive this
benefit
' Retroactive to January 1, 2008
FY 2008-09
Police Fire
Salary Increase Police Lieutenant 5% Battalion Chief 0%
Police Captain 5% Deputy Fire Chief 0%
Police Chief 2.5% Fire Chief 0%
Holidays (Only Captain & Option of cashing out
Lieutenant to receive this Floating Holidays (currently
benefit) 24 hours) in lieu of taking
time off
Amount reported as Increase amount reported
special compensation to from $308/yr to $600/yr
PERS for uniforms
Vacation Accrual Police Chief max vacation Fire Chief and Deputy Fire
accrual increased to that of Chief max vacation accrual
Captain and Lieutenant increased to that of Police
Safet Mana ers
FY 2009-10
Police Fire
Salary Increase Police Lieutenant 2.5% Battalion Chief 2.5%
Police Captain 2.5% Deputy Fire Chief 2.5%
Police Chief 2.5% Fire Chief 2.5%
Mayor and City Council
May 6, 2008
Page 3 of 3
FISCAL IMPACT
The cost to provide the recommended changes for Safety Management is $54,500 in
FY 2007/08; $134,000 in FY 2008/09; and $64,600 in FY 2009-10, for a total cost over
the three years of $253,100. Staff is recommending the City Council appropriate
$54,500 from unappropriated fund balances to cover these costs in FY 2007/08.
Sufficient funds exist in the FY 2007/08 budget to cover the cost of the car allowance for
the Recreation and Community Services Director, and the annual cost of this allowance
will be offset by the cost savings associated with elimination of the ability to take home
the vehicle.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 6626 of the City Council of the City of Arcadia, California,
establishing compensation and related benefits for Executive Management and
Safety Management employees and approve an appropriation of $54,500 from
unappropriated fund balances to cover these costs in fiscal year 2007/08.
2. Authorize a car allowance of $350.00 per month for the Director of Recreation
and Community Services in lieu of an assigned vehicle to that position.
APPROVED:
Donald Penman, City Manager
RESOLUTION NO. 6626
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ESTABLISHING COMPENSATION
AND RELATED BENEFITS FOR EXECUTIVE
MANAGEMENT AND SAFETY MANAGEMENT
EMPLOYEES AND APPROVING AN APPROPRIATION OF
$54,500 FROM UNAPPROPRIATED FUND BALANCES FOR
THE COSTS ASSOCIATED WITH THESE INCREASES IN
FISCAL YEAR 2007/08
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. Effective January 1, 2008, the salary schedule for Safety
Management employees shall be revised as specified in the attached Exhibit "A" to
this Resolution. The revised schedule reflects the results of the City's compaction
study for Safety Management and includes salary increases already authorized by
the City Council in Resolution No. 6584. Effective January 1, 2008, July 1, 2008
and July 1, 2009, the salary schedule for Police Chief will be increased by 2.5%,
2.5% and 2.5% respectively. Effective January 1, 2008, July 1, 2008 and July 1,
2009, the salary schedule for Police Lieutenant and Police Captain will be
increased by 5%, 5% and 2.5% respectively. Effective January 1, 2008 and July 1,
2009, the salary schedule for Fire Chief will be increased by 5% and 2.5%
respecfively. Effective January 1, 2008 and July 1, 2009, the salary schedule for
Deputy Fire Chief and Fire Battalion Chief will be increased by 5% and 2.5%
respectively.
SECTION 2. Effective January 1, 2008, the amount provided at the
beginning of the fiscal year to Police Captains and Police Lieutenants for the
purchase of optional safety equipment will be increased from $350 to $750. For
Fiscal Year 2007/08, this amount will be prorated accordingly.
SECTION 3. The City Council hereby authorizes an appropriation of
$54,500 from unappropriated fund balances for the items mentioned in Section 1 &
2 above for Fiscal Year 2007/08.
SECTION 4. Effective July 1, 2008, Police Captains and Police
Lieutenants will have the option. of either cashing out 24 hours of Floating Holiday
or taking the time off.
SECTION 5. Effective July 1, 2008, the amount reported as Special
Compensation to CALPERS for Uniform Allowance for the Fire Chief, Deputy
Fire Chief and Fire Battalion Chiefs will be $150 per quarter.
SECTION 6. Effective July 1, 2008, the maximum vacation accrual
rate for Police Chief, Fire Chief and Deputy Fire Chief is 7.69 hours per pay
period.
SECTION 7. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this day of , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~'-c~,~, P 2e~
City ttorney
-,
CITY OF ARCADIA SALARY RANGE
JAN.1, 2008 TO JUNE 30, 2008
Safety Management
o v„ ,;~
Range
Number
Title
Ste A
Ste B
Ste C
Ste O
Ste E
Ste F
Step G
Ste H
Ste I
Ste .d
820 $6,894 $ 7,066 $ 7,243 $7,424 $ 7,610 $7,801 $7,995 $8,195 $8,401 $$,6~
830 $7,066 $ 7,243 $ 7,424 $ 7,610 $ 7,801 $7,995 $8,195 $8,401 $8,611 $ 83
840 $7,243 $ 7,424 $ 7,610 $7,801 $ 7,995 $8;195 $8,401 $8,611 $8,826 $4.04
850 $7,424 $7,610 $7,801 $7,995 $8,195 $8,401 $8,611 $8,826 $9,047 $x,27$
860 $7,610 $ 7,801 $ 7,995 $8,195 $8,401 _._$8,611 $8,826 $9,047 $9,273 $950.
670 $7,801 $ 7,995 $ 8,195 $8,401 $ 8;611 :$8,826 $9,047 $9,273 $9,505 $8,7 '
880 Police Lieutenant $7,995 . $ 8,195 $ 8,401 $ 8,611 $ 8,826 $9;047 $9,273 $9,505 $9,742 $i :9$5'
890 $8,195 $ 8,401 $ 8,611 $ 8,826 $ 9,047 $9,273 $9,505 $9,742 $9,985 $1
900 $8,401 $ 8,611 $ 8,826 $ 9,047 $ 9,273 $9,505 $9,742 $9,985 $10,235 $1
910 Fire Battalion Chief $8,611 $ 8,826 $ 9,047 $ 9,273 $ 9,505 $9,742 $9,985 $10,235 $10,491 $ ,75
920 $8,826 $ 9,047 $ 9,273 $ 9,505 $ 9,742 $9,985 $10,235 $10,491 $10,753 $1 ,0
930 Police Ca tain $9,047 $ 9,273 $ 9,505 $ 9,742 $ 9,985 $70,335 $10,491 $10,753 $11,022 $1 2
940 $9,273 $ 9,505 $ 9,742 $ 9,985 $10,235 $10,491 $10,753 $11,022 $11,297 $1 ,5812
950 De ut Fire Chief $9,505 $ 9,742 $ 9,985 $10,235 $10,491 $10,7b3 $11,022 $11,297 $11,580 $11,82
960 $9,742 $ 9,985 $10,235 $10,491 $10,753 $11,022 $11,297 $11,580 $11,870 $12,167
970 $9,985 $10,235 $10,491 $10,753 $11,022 $11,297 $11,580 $11,870 $12,167 $12,471
trJ
x
a`
:.:
9
JANUARY 1, 2008 TO JUNE 30, 2008
Safety Executive Management
96SE $10,036 $10,286 $10,543 $10,807 $11,077 $11,354 $11,638 $11,929 $12,227 $12,533
97SE $10,286 $10,543 $10,807 $11,077 $11,354 $11,638 $11,929 $12,227 $12,533 $12,846
98SE Police Chief $10,543 $10,807 $11,077 $11,354 $11,638 $11,929 $12,227 $12,533 $12,846 $13,167
Fire Chief
99SE $10,807 $1'!,077 $11,354 $11,638 $11,929 $12,227 $12,533 $12,846 $13,167 $13,496
CITY OF ARCADIA SALARY RANGE
JULY 1, 2008 TO JUNE 30, 2009
Safety Management
Range
Number
Title
Ste A
Ste B
Step C
Ste D
Step E
Step F
Ste G
Step H
Ste I
Ste J
820 $ 7,101 $7,278 $7,460 $7,647 $7,838 $8,035 $8,235 $8,441 $8,653 $8,869
830 $7,278 $7,460 $7,647 $7,838 $8,035 $8,235 $8,441 $8,653 $8,869 $9,091
840 $7,460 $7,647 $7,838 $8,035 $8,235 $8,441 $8,653 $8,869 $9,091 $9,318
850 $7,647 $7,838 $8,035 $8,235 $8,441 $8,653 $8,869 $9,091 $9,318 $9,551
860 $7,838 $8,035 $8,235 $8,441 $8,653 $8,869 $9,091 $9,318 $9,551 $9,790
870 $ 8,035 $8,235 $8,441 $8,653 $8,869 $9,091 $9,318 $9,551 $9,790 $10,034
880 $ 8,235 $8,441 $8,653 $8,869 $9,091 $9,318 $9,551 $9,790 $10,034 $10,285
890 $ 8,441 $8,653 $8,869 $9,091 $9,318 $9,551 $9,790 $10,034 $10,285 $10,542
900 Police Lieutenant $ 8,653 $8,869 $9,091 $9,318 $9,551 $9,790 $10,034 $10,285 $10,542 $10,806
910 Fire Battalion Chief $ 8,869 $9,091 $9,318 $9,551 $9,790 $10,034 $10,285 $10,542 $10,806 $11,076
920 $ 9,091 $ 9,318 $9,551 $9,790 $10,034 $10,285 $10,542 $10,805 $11,076 $11,353
930 $ 9,318 $ 9,551 $9,790 $10,034 $10,285 $10,542 $10,805 $11,076 $11,353 $11,636
940 $ 9,551 $ 9,790 $10,034 $10,285 $10,542 $10,805 $11,076 $11,353 $11,637 $11,927
950 Depu Fire Chief $ 9,790 $10,034 $10,285 $10,542 $10,806 $11,075 $11,353 $11,637 $11,927 $12,225
Police Ca fain
960 $10,034 $10,285 $10,542 $10,806 $11,075 $11,352 $11,637 $11,928 $12,225 $12,531
970 $10,285 $10,542 $10,806 $11,075 $11,352 $11,637 $11,928 $12,225 $12,531 $12,844
980 $10,542 $10,806 $11,075 $11,352 $11,637 $11,928 $12,225 $12,531 $12,844 $13,165
990 $10,806 $11,075 $11,352 $11,637 $11,928 $12,226 $12,531 $12,844 $13,165 $13,494
JULY 1, 2008 TO JUNE 30, 2009
Safety Executive Management
96SE $10,337 $10,595 $10,859 $11,131 $11,409 $11,695 $11,987 $12,287 $12,593 $12,909
97SE $10,595 $10,859 $11,131 $11,409 $11,695 $11,987 $12,287 $12,593 $12,909 $13,232
98SE Fire Chief $10,859 $11,131 $11,409 $11,695 $11,987 $12,287 $12,593 . $12,909 $13,232 $13,563
99SE Police Chief $11,131 $11,409 $11,695 $11,987 $12,287 $12,593 $12,909 $13,232 $13,563 $13,902
CITY OF ARCADIA SALARY RANGE
JULY 1, 2009 TO JUNE 30, 2010
Safety Management
.,
Range
Number
Title
Ste A
Ste B
Step C
Ste D
Ste E
Step F
Step G
Step H
Step 1
Ste J
820 $7,247 $7,428 $ 7,614 $7,805 $7,999 $8,201 $8,405 $8,615 $8,831 $9,052
830 $7,428 $7,614 $7,805 $7,999 $8,201 $8,405 $8,615 $8,831 $9,052 $9,278
840 $7,614 $7,805 $ 7,999 $8,201 $8,405 $8,615 $8,831 $9,052 $9,278 $9,510
850 $7,805 $7,999 $ 8,201 $8,405 $8,615 $8,831 $9,052 $9,278 $9,510 $9,748
860 $7,999 $8,201 $ 8,405 $8,615 $8,831 $9,052 $9,278 $9,510 . $9,748 $9,992
870 $8,201 $ 8,405 $ 8,615 $8,831 $9,052 $9,278 $9,510 $9,748 $9,992 $10,241
880 $8,405 $ 8,615 $ 8,831 $9,052 $9,278 $9,510 $9,748 $9,992 $10,241 $10,497
890 $ 8,615 $ 8,831 $ 9,052 $9,278 $9,510 $9,748 $9,992 $10,241 $10,497 $10,759
900 $ 8,831 $ 9,052 $ 9,278 $9,510 $9,748 $9,992 $10,241 $10,497 $10,759 $11,029
910 Police Lieutenant $ 9,052 $ 9,278 $ 9,510 $9,748 $9,992 $10,241 $10,497 $10,759 $11,029 $11,304
920 Fire Battalion Chief $ 9,278 $ 9,510 $ 9,748 $9,992 $10,241 $10,497 $10,759 $11,029 $11,304 $11,587
930 $ 9,510 $ 9,748 $ 9,992 $10,241 $10,497 $10,759 $11,029 $11,304 $11,587 $11,877
940 $ 9,748 $ 9,992 $10,241 $10,497 $10,759 $11,029 $11,304 $11;587 $11,877 $12,174
950 $ 9,992 $10,241 $10,497 $10,759 $11,029 $11,304 $11,587 $11,877 $12,174 $12,478
960 De u Fire Chief $10,241 $10,497 $10,759 $11,029 $11,304 $11,587 $11,877 $12,174 $12,478 $12,790
Police Ca tain
CITY OF ARCADIA SALARY RANGE
JULY 1, 2009 TO JUNE 30, 2010
Safety Executive Management
96SE $10,550 $10,813 $11,083 $11,360 $11,644 $11,936 $12,234 $12,540 $12,852 $13,175
97SE $10,813 $11,083 $11,360 $11,644 $11,936 $12,234 $12,540 $12,852 $13,175 . $13,505
98SE $11,083 $11,360 $11,644 $11,936 $12,234 $12,540 $12,852 $13,175 $13,505 $13,843
99SE Fire Chief $11,360 $11,644 $11,936 $12,234 $12,540 $12,852 $13,175 $13,505 $13,843 $14,189
100SE Police Chief $11,644 $11,936 $12,234 $12,540 $12,852 $13,175 $13,505 $13,843 $14,189 $14,544
4 .tud
~lr llp
• //
May 6, 2008
STAFF REPORT
Library and Museum Services Department
TO: Mayor and City Council ~
FROM: Janet Sporleder, Director of Library and Museum Services
Prepared by Dana Dunn, Museum Curator
SUBJECT: Getty Foundation Grant for $4.000 to the Ruth and Charles Gilb Arcadia Historical
Museum for a summer intern
Recommended action: Accept the $4,000 grant funds
SUMMARY
The Ruth and Chazles Gilb Arcadia Historical Museum applied for and has been awazded a
Multicultural Undergraduate Summer Internship Grant from the Getty Foundation. The $4,000 grant
will cover the intern''-s salary plus administrative costs.
The Getty Foundation offers Multicultural Undergraduate Internship: Grants that enable students to gain
broad exposure to cazeer possibilities at museums and visual arts organizations in Los Angeles. The
internships are designed for outstanding undergraduate students who are members of groups currently
underrepresented in museum professions and fields related to the visual arts and humanities.
The Ruth and Charles Gilb Arcadia Historical Museum has received internship grants from the Getty
Foundation for the past six summers. During the previous internships, the Museum received essential
assistance with program planning, visitor services, collections organization, and exhibit installation In
what will be the sixth yeaz of working with the Getty Foundation, the Museum will receive
programmatic support from the intern. The work experience provided by the Museum will allow the
intern to gain "real life" skills and a better understanding of the museum field.
FISCAL IMPACT
The Ruth and Charles Gilb Arcadia Historical Museum will experience an added $4,000 to its budget
allocation.
RECOMMENDATION
Accept the grant funds.
Approved by: ~''+-~ Ptx.w-e,...~
Donald Penman, City Manager
i..
c°mm°°~°Y°tN°~°~ STAFF REPORT
Public Works Services Department
Recommendation: Approve
DATE: May 6, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager/Public Works Services Dire or'
Prepared by: Tom Tait, Deputy Public Works Services Director '
Craig Clark, Utilities Superintendent
SUBJECT: APPROVE A CHANGE ORDER TO A PURCHASE ORDER WITH
BASIC CHEMICAL SOLUTIONS LLC FOR THE PURCHASE OF
SODIUM HYPOCHLORITE TO DISINFECT THE CITY'S DOMESTIC
WATER SUPPLY IN THE AMOUNT OF SS 000
SUMMARY
The disinfection of drinking water by public water agencies is essential to eliminating
water quality problems. In December 2006, the Utilities Section removed all chlorine
gas injection systems at the well sites and replaced them with liquid sodium
hypochlorite solution to treat the water pumped from the underground basins. This
method of treatment is most appropriate for Arcadia's water quality conditions and
alleviates some of the safety concerns associated with storing and using gaseous
chlorine. Due to staff's limited knowledge and unfamiliarity with sodium hypochlorite
solution, quantities were not accurately estimated for FY 2007-08. Therefore, staff
recommends that the City Council approve a change order to a purchase order with
Basic Chemical Solutions, LLC for the purchase of sodium hypochlorite to disinfect the
City's domestic water supply in the amount of $5,000. The original purchase order was
issued in the amount of $29,000 and the $5,000 will pay for the next delivery of sodium
hypochlorite.
DISCUSSION
Chlorination is an accepted method of water treatment for domestic water supplies as
specified by the water purveyors permit issued by the California Department of Public
Health. The City of Arcadia has used gaseous chlorine to disinfect the City's drinking
water supply pumped from underground basins. However, chlorine gas is toxic and
corrosive. For this reason, as part of a Capital Improvement Project, the Utilities
Section removed all chlorine gas injection systems at the well sites and replaced them
Page 1 of 2
Mayor and City Council
May 6, 2008
with liquid sodium hypochlorite solution in December 2006. Liquid sodium hypochlorite
(commonly referred to as chlorine bleach) is much less toxic than gaseous chlorine and
has the same effect and residual protection as chlorine gas.
Due to the short period of time that sodium hypochlorite was used for water treatment,
staff was unable to accurately estimate the amount of usage for a purchase order in FY
2007-08. Additionally, the extremely dry and hot weather during the past summer
increased water demands therefore requiring more sodium hypochlorite to treat the
water distributed to residents.
Staff is in the process of soliciting bids to provide liquid sodium hypochlorite for FY
2008-09. In order to continue the mandated disinfection of Arcadia's potable water
supply for distribution, staff recommends that the City Council approve a change order
to a purchase order with Basic Chemical Solutions, LLC for the purchase of sodium.
hypochlorite to disinfect the City's domestic water supply in the amount of $5,000. The
original purchase order was issued in the amount of $29,000 and the $5,000 will pay for
the next delivery of sodium hypochlorite.
FISCAL IMPACT
Sufficient funds are available in the FY 2007-08 Water Fund to cover the cast of this
change order.
Approve a change order to a purchase order with Basic Chemical Solutions, LLC
for the purchase of sodium hypochlorite to disinfect the City's domestic water
supply in the amount of $5,000.
Approved:_ ~9-n,-cG
Donald Penman, City Manager
PM:TT:CC
Page 2 of 2
/.
STAFF REPORT
Development Services Deparhi~ent
DATE: May 6, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director ~Zj~
Philip A. Wray, Deputy Director of Development Services t~ ~c~~?
Prepared by: Tim Kelleher, Senior Engineering Assistant
SUBJECT: Acceptance -Street Rehabilitation of Alice Street and Genoa Street between
Santa Anita Avenue and First Avenue
Recommendation: Accept all work performed by Silvia Construction Inc. for the
Street Rehabilitation of Alice Street and Genoa Street between Santa Anita
Avenue and First Avenue Project as complete and authorize the final payment to
be made in accordance with the contract documents
SUMMARY
On December 18, 2007 the City Council awarded a contract to Silvia Construction, Inc. in the
amount of $199,989 for the Street Rehabilitation of Alice Street and Genoa Street between
Santa Anita Avenue and First Avenue Project. There was one (1) change order decreasing the
total contract by $8,279.97.
The terms and conditions of this project have been complied with and the required work has
been performed to staff's satisfaction for a final cost of $191,709.13. Staff is recommending that
the City Council accept the project as complete and authorize the final payment in accordance
with the approved contract documents.
BACKGROUND
The Development Services Department is responsible for the repair of approximately 147 miles
of paved streets within the community. As part of the City's annual Pavement Management
Program, staff rates the condition of all City streets and establishes a priority list of the lowest
rated streets. Each year the City budgets approximately $200,000 for rehabilitation of the
streets with the greatest need. The 2007/08 Fiscal Year Capital Improvement Program includes
the project to rehabilitate Alice Street and Genoa Street with approximately 1,800 linear feet of
asphalt.
Roadway analysis conducted as a part of the City's Pavement Maintenance Program indicated
that Alice and Genoa Street between Santa Anita Avenue and First Avenue were in poor
condition and were rated as a priority for rehabilitation. The proposed street rehabilitation
project included removal and replacement of asphalt concrete pavement and portions of curb
Mayor and City Council
Staff Report -Acceptance
May 6, 2008
Page 2
and gutter; cold milling of asphalt concrete and construction of asphalt concrete overlay;
planting of parkway trees, adjustment of sewer and storm drain manhole frames and covers to
grade; adjustment of water valve covers to grade; legends and striping; construction of curb
ramps and removal and replacement of concrete gutter along Santa Anita Avenue.
DISCUSSION
The purpose of the Alice and Genoa Street Rehabilitation project was to rejuvenate the
pavement so that with future follow-up slurry seals the life cycle of these streets can be
extended. The main scope of this project was to overlay the remaining good pavement with a 2-
inch thick rubberized asphalt. There was a section around the fire station where the pavement
had failed and required more extensive treatment. However, the structural integrity has been
restored and will accommodate future fire truck traffic.
Work began on February 4, 2008 and was completed by February 22, 2008. Silvia Construction
did a very good job coordinating their work with the new fire station construction and a new
development at the corner of Alice Street and First Avenue. Silvia also did a good job
coordinating with effected businesses and residents. Overall workmanship was very good.
There were no extra costs incurred and there was only one change order to adjust the final
quantities which reduced the construction contract by $8,279.97.
ENVIRONMENTAL ANALYSIS
The project is categorically exempt per Section 15301 Class 1(c) from the requirements of the
California Environmental Quality Act (CEQA).
FISCAL IMPACT
Funds in the amount of $300,000 from Gas Tax funds were budgeted in the 2007-OS Capital
Improvement Program for this project. The total cost of this project was $215,383.23 comprised
of $191,709.13 construction contract, $14,975 for inspection and materials testing, and
$8,699.10 for preparation of plans, specifications, and contract administration. Funds are
available to cover all costs.
RECOMMENDATION
That the City Council accept all work performed by Silvia Construction, Inc. as complete
and authorizes the final payment to be made in accordance with the contract documents.
Approved: ~ ,-, ~ ~t~,,,T-.+/
Donald Penman, City Manager
JK: PAW:TOK: pa
DATE: May 6, 2008
TO: Mayor and City Council
FROM: Don Penman, City Manager
By: Linda Garcia, Comm nications, Marketing and Special
Projects Manager
SUBJECT: APPOINTMENT OF AN ARCADIA CITY COUNCIL MEMBER
AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD
OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
The San Gabriel Valley Council of Governments ("COG") requires that the selection of a
Delegate and Alternate Delegate to their Governing Board be done by official action of
the City Council. Mayor Harbicht is currently the City of Arcadia's Delegate to the COG
and he is proposing that the Council keep him in this position and appoint Mayor Pro
Tem John Wuo as the Alternate Member.
RECOMMENDATION
It is recommended that the City Council designate Mayor Robert Harbicht as the
City of Arcadia's Delegate to the Governing Board of the San Gabriel Valley
Council of Governments and Mayor Pro Tem John Wuo as the Alternate Delegate.
Office of the City Manager
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c°mm°4,;Y°`"°~`• ~ STAFF REPORT
Public Works Services Department
DATE: May 6, 2008
TO' Mayor. and City Council
FROM: / Pat Malloy, Assistant City Manager/Public Works Services Directo~
//,
SUBJECT: UPDATE AND DIRECTION REGARDING THE (1PFRATIAIJ
Provide Direction
SUMMARY
The Arcadia+Par 3 Golf Course, located at 620 E. Live Oak Ave. Arcadia, CA, is owned
by the City and leased to American Golf Corporation (AGC) for complete operations and
maintenance. The current contract was entered July 1, 1998 and is due to expire June
30, 2008.! At the January 15, 2008 study session, the City Council directed staff to
solicit proposals from potential golf management firms to ensure the contract's fair
market value. The City received proposals from American Golf Corporation, Arcadia
Golf Partners, Billy Casper Golf, and All About Golf. The City Council also asked staff
to consider a proposal from the Kare Youth League to purchase or lease a portion of the
golf course. .
~~.-~,
BACKGROUND
On July 1, 1998, the City entered a contract lease agreement with AGC for the complete
operation and maintenance of the Arcadia Par 3 Golf Course. The existing contract
~-._ .
;allows rental payments from AGC to the City to be the greater of either:
1. Fifteen (15) percent of aIF green fees, cart fees, and range fee revenues (Total
Golf Revenue), and eight (8) percent on all other revenue (excluding green fees,
` cart fees and range fees); or
;~~ 2. $150,000 annual flat payment.
°' ` To date, the City has received approximately $1,400,000 in rent paid and the course
,` has generated $9,200,000 in revenue. .Although there were no costs associated with
the capital improvements stipulated in the contract, -staff estimates that AGC has
J%~ invested $700,000 in capital improvements 4o the golf course over the past ten (10)
years, which include driving range upgrades, the installation of an additional restroom
on the course, a sign that;can be seen on Live Oak Avenue, remodeling of the entrance,
Page 1 of 6,
Mayor and City Council '
May 6, 2008
and many other small.improVements. The contract with AGC is due to expire June 30,
2008, and the City Council directed staff to solicit proposals for complete operations and
maintenance of the Arcadia Par 3 Golf Course as well as explore options to sell or lease
a portion of the golf course to the Kare Youth League to be considered.
DISCUSSION \
As directed by the City Council, staff conducted a Request for Proposal (RFP) for
complete management of operations and maintenance for the Arcadia Par 3 Golf
Course. During this time, staff also explored additional options with the Kare Youth` ,
League in order to determine the. best utility of the course. Staff has opened and
evaluated all four (4) proposals received with the highlights of each offer listed below..
In three of the proposals, rent paid to the City will be the greater of either minimum rent
or the percentage of revenue. Kare's proposed plans are discussed briefly after the
summary of each proposal.
American Golf Corporation (AGC)
The firm's proposal includes Capital Improvements such as upgrading the driving range,
replacement of the irrigation system on the golf course, installation of a grill in the
clubhouse and construction of a concrete path along the first hole. The following table
summarizes AGC's proposal.
Term Minimum Rent per Year Revenue Share Rent per Year Capital Current
Investment Courses
•Year 1-2: $75 000 'Year 1-4: 15%TGR+g% OR
15 years
•Year 3-15: $150,000 •Year 5-10: 17%TGR+g% OR** $1,000,000 100+.
.Year 10-15: 79%TGR+g°/, OR`** -
TGR: Total Golf Revenue (Green Fees + Cart Rentals + Driving Range)
OR: Other Revenues (Food & Beverage Sales + Pro Shop Sales)
** If Gross Revenue exceeds $1,200,000 during prior twelve (12) months
«:« If Gross Revenue exceeds $1,350,000 during prior twelve (12) months
Conditions exist on the percent of revenue share for years 5-15, where gross revenues
must exceed $1,200,000 for years 5-10 or $1,350,000 for years 10-15 in order to
receive the higher percentage, otherwise TGR will remain at 15%. -
Arcadia Golf Partners IAGPI
Santa Anita~Golf Course and the Costa Mesa Country Club are currently operated by '\
AGP. They are proposing a fifteen (15) year minimum lease term in addition to a five
(5) year extension. The firm's proposal includes capital improvement projects such as '~
driving range renovation, construction of a new practice sand bunker at the south end of
the facility and gerieral upgrades to existing structures. However AGP has not offered
to upgrade the irrigation system, which staff believes should be included. AGP prefers
to assess the efficiency and effectiveness of the current irrigation system prior to
Page 2 of 6
f
/J"'
Mayor and City Council
May 6, 2008
immediately replacing it. AGP is a small firm with only 2 courses, but they have a
demonstrated ability to operate two courses, Santa Anita Golf Course (18 Hole) since
1985 and Costa Mesa Country Club (36 Hole) since 1992. The following table
summarizes AGP's proposal.
Term Minimum Rent per Year Revenue Share Rent per Year Capital
Investment Current
Courses
•Green Fees(< $420,000): 20%
•Green Fees(> $420,000): 25%
•Range Fees(< $240,000): 20%
20 ears
y 'Year 1-4: $768,000 •Range Fees(> $240,000): 25%
$820
000
2
•Year 5-15: $770,000 + ,
•Cart Rental: 20%
•Food 8 Beverage: 10%
•Merchandise: 6%
•Other Income: 8%
Billv Casper Golf (BCGI
BCG is proposing 2 different lease terms. The longer lease term offers the City a higher
percentage of the revenue for rent. The weakness to this proposal is that it does not
offer a minimum guaranteed annual rent amount and presents a significantly lower
percentage of revenue sharing than the other proposals. This is important because a
minimum rent clause ensures a steady flow of cash to the City and serves as an
incentive for the management firm to promote sales. The capital improvements they are
offering include upgrades to the irrigation system (not complete replacement), driving
range, and general renovation of the existing structures on the course. The following
table summarizes BCG's proposal.
Term Minimum Rent per Year Revenue Share Rent per Year Capital
Investment Current
Courses
•Year 1: 6% TGR + g% OR
•Year 2-5: 7%TGR + 8% OR
10 years None •Year 6-10: 8%TGR + 8% OR $670 000 94
•Golf Revenues > $900,000: 15%
•Year 1: 7% TGR + g% OR
.•Year 2-5: 8%TGR + g% OR
20 years None •Year 6-10: 9%TGR + 8% OR 7,190,000 94
•Golf Revenues > $900,000: 35%
TGR: Total Golf Revenue (Green Fees +Cart Rentals + Driving Range)
OR: Other Revenues (Food & Beverage Sales + Pro Shop Sales, excludes lesson income)
Page 3 of 6
\-
Mayor and City Council
May 6, 2008
In both options, the increased percentage share of revenue would only apply to the total
golf revenue that exceeds $900,000. For example in the 10 year option, if BCG
generated $1,000,000 Total Golf Revenue, then the City would receive 6% of the first
$900,000 and 15% of the remaining $100,000 plus 8% of Other Revenue in rent.
Overall, BCG has lower rental commitments, a lack of minimum rent promised, and
lower capital investments which make this proposal unfavorable to the City.
All About Golf IAAGI
AAG is a company with little experience in golf course management. It is offering a
management contract of 20 years. They have proposed turning the Arcadia Par 3 into a
"Golf Park". This proposal is very ambitious in that it proposes installing a miniature golf
facility by March 2009, a 2-tiered driving deck by December 2009, and a new 8,000
square foot clubhouse to replace the existing facility by December 2010. The following
table summarizes some of the AAG's key proposals.
Term Minimum Rent
per Year Revenue Share Rent per Year Capital
Investment Current
Courses
•Total Gross Revenue (<$1,000,000):
25% + 0.25% for every $100,000
not to exceed 30%
20 years $200,000 •Range Ball Fees (<$1,000,000): 1,350,000 None
20% + 0.25% for every $100,000
not to exceed 25%
•Total Clubhouse Revenue: 10%
Total Gross Revenue: Green Fees, Miniature Golf Fees, & Cart Rental
AAG has submitted an interesting proposal with significant investments, minimum rent
obligations, and changes to the Arcadia Par 3 Golf Course facility. However, this firm is
new and is not currently managing any courses.
Kare Youth League
City staff has also met with the Kare Youth League to explore additional opportunities at
the request of the City Council. A representative for the Youth League has made the
following recommendations for the City Council to consider:
Option A: Take the southern most hole (Hole #6) and move it to another location and
lease or sell that portion of the land to the Youth League
Option B: Divide the course in half or take a larger portion of land than Option A,
reconfigure the course into a 9 hole course and lease or sell the remaining
portion of land of the course to the Youth League.
Page 4 of 6
,~
t`
Mayor and City Council
May 6, 2008
Kare Youth League has offered an undisclosed sum of money for each option. The
money received could be used to fund improvements to the golf course in addition to
contributing to the City's General Fund.
The City Council has suggested that if the City is to consider either of the two options
proposed by Kare Youth League, a golf architectural design company should be hired to
perform a study on the operational and fiscal impact of a course reconfiguration and the
cost for this service should be paid for by Kare Youth League. Staff has conducted a
preliminary survey to find other jurisdictions that have reconfigured their course and
found that the cost of performing an analysis on the potential operational and fiscal
impacts of a golf course reconfiguration study could be $50,000 - $100,000. Staff has
also spoken to three (3) firms that indicated a willingness to make recommendations
and proposals for this study. Again, per the City Council, the cost should be funded by
the Kare Youth League because this study would be conducted to accommodate Kare's
expansion.
CONCLUSION
After a twenty (20) year lease with AGC, the City Council directed staff to solicit
proposals from different management firms because it seemed as though from AGC's
renewal proposal that rent paid to the City was not increasing proportionally with the
increase in revenues. The similarity in proposals from three of the firms that currently
operate courses in the Southern California market indicate that a minimum rent of
$150,000 for the Arcadia Par 3 Golf Course is reasonable. While the rent may seem
low in comparison to the amount of revenue generated by the Par 3, Capital
Improvement Projects have not yet been factored into the rent. For example, $820,000
is proposed in capital improvements by AGP, it may not be realized in cash flow, but the
City would be receiving $41,000 in improvement benefits annually in addition to the
minimum rent. There are few significant differences between the proposals with the
exception of AAG that has proposed a "Golf Park".
On the other hand, the City Council may consider exploring the options proposed by the
Kare Youth League. The study would take some time to conduct and the
reconfiguration of the course may cause revenues to drop due to the necessary
closures for construction of new holes and irrigation. Staff has talked with AGC to
negotiate a short term extension to the existing contract to allow additional time
necessary to evaluate Kare's proposal. AGC has indicated an interest in negotiating a
short term extension.
The Arcadia Par 3 Golf Course is a valuable recreational asset to the City and its
residents. With a benefit that is intangible, it is difficult to determine the best course of
action. While it is important to increase revenues to the City, it is also important to keep
the green fees affordable for golf patrons.
Page 5 of 6
Mayor and City Council
May 6, 2008
FISCAL IMPACT
Depending on the option the City Council chooses to pursue, minimum annual revenues
can range from $150,000 - $200,000. Another option to increase proposed rent
payments is to have the City pay for all Capital Improvement Projects. Without the
burden of paying for capital improvements, the management firms could potentially
increase their minimum rents and revenue sharing percentages. However, without a
specific source of funds, it would be difficult for the City to finance these improvements
up front.
On the other hand, the Kare Youth League is offering an undisclosed amount of money
that promises to compensate the City for the leasing or selling portions of land. This
amount would be accurately established with further professional analysis.
RECOMMENDATION
Provide direction to staff on how to proceed with the continued operation and
maintenance of the Arcadia Par 3 Golf Course.
Approved:.~~~ ~~-~~
Donald Penman, City Manager
PM:TT
Page 6 of 6
:::~;:
c°0m°°~~Y°tH°~~~ STAFF REPORT
Public Works Services Department
DATE: May 6, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager/Public Works Services Direc r I
Prepared by: Tom Tait, Deputy Director of Public Works Services
Maria P. Aquino, Management Analyst
SUBJECT:
7. Conduct a Public Hearing to consider all
the conclusion of the Public Hearing
Assessment District
Recommendation: Approve
protests and close the ballot proceedings at
for the Santa Anita Oaks Street Lighting
2. Upon successful balloting results, order the formation of the Santa Anita Oaks Street
Lighting Assessment District for fiscal year 2008/09 by adopting the following
Resolutions:
a.
Santa Anita Oaks Lighting District commencing in fiscal vear 2008/09
Recommendation: Adopt
b.
c.
3. If majority protest exits based on the ballot results, abandon the formation of the
Santa Anita Oaks Street Lighting Assessment District for fiscal year 2008109 by
adopting the following Resolution:
Resolution 6623 declaring the results of the propertv owner protest ballot
Recommendation: Adopt
Page 1 of 5
Recommendation: Adopt
Recommendation: Adopt Or
Mayor and City Council
May 6, 2008
SUMMARY
At the March 4, 2008 Council meeting, City Council initiated proceedings for the
formation of the Santa Anita Oaks Lighting District; directed the property owner balloting
process; and approved the preliminary Engineer's Report outlining the data regarding
the districts and their assessments (plans and specifications, budget, method of
apportionment, and assessment diagram and roll).
Staff is requesting that the City Council conduct a Public Hearing to consider all protests
to the proposed Santa Anita Oaks Street Lighting District and close the balloting
proceedings at the conclusion of the Public Hearing. Subsequently, based on
successful assessment balloting results, staff is requesting the Council to order the levy
of assessment far the formation of the Santa Anita Oaks Street Lighting Assessment
District via the Landscaping and Lighting Act of 1972 by adopting the following
Resolution numbers: 6623, 6624, and 6625.
However, if a majority protest exists based on the balloting results, staff is requesting
the City Council to abandon the formation of the Santa Anita Oaks Street Lighting
Assessment District and only adopt Resolution number 6623. As a result, the Santa
Anita Oaks will be included in the proposed Citywide Street Lighting Assessment District
balloting process and will be included in the next Public Hearing on July 15, 2008,
BACKGROUND
During the early 1970s, under the Street Lighting Act of 1919, the City's existing lighting
districts were consolidated into several districts. Since then, significant areas of
concern have developed: aging street lighting systems, inequity of assessments within
the City; and the approaching sunset date of the existing assessment districts on June
30, 2010. Additionally, the Santa Anita Oaks Homeowner's Association has requested
to upgrade their street lighting poles and fixtures and have asked to install an additional
13 street lights to improve lighting in the neighborhood.
Following several study sessions, the City Council awarded Munifinancial a contract to
assist staff with the establishment of Citywide and Santa Anita Lighting Assessment
Districts via the Landscaping and Lighting Act of 1972 (LLD 1972). The process
included the evaluation and analysis of approximately 16,500 parcels (including 206
parcels from the Santa Anita Oaks area).
DISCUSSION
At the March 4, 2008 Council meeting, City Council initiated proceedings for the
formation of the Santa Anita Oaks Lighting District; directed the property owner balloting
process; and approved the preliminary Engineer's Report outlining the data regarding
the districts and their assessments (plans and specifications, budget, method of
apportionment, and assessment diagram and roll).
Page 2 of 5
~I Mayor and City Council
'..May 6, 2008
'The Santa Anita Homeowner's Association has requested an upgrade of their street
light poles and fixtures to a more decorative type. The proposed Santa Anita Oaks
Street Lighting District (Attachment A) will be paying the proposed annual maintenance
and operations assessment plus the cost for their new street light poles, material and
construction, and District administration. There are 206 parcels to be levied in this
neighborhood and the construction cost to complete this work is approximately
$550,000.
On February 6, 2008, staff conducted a property owner workshop for the neighborhood
and a 10-year payment plan (with a 5% annual interest) was established. Each
assessed parcel is then expected to pay the following proposed budget assessment
(see Attachment B):
Payment
Plan Debt
Service' Operations and
Maintenance TOTAL
10 -Year $381 $26 $407 per year or $34 per month
- r ne aeor service rs ror street ~rghtrng construction and District administration expenses
and will remain fixed for fhe term of the loan.
Landscaping and Lighting Act of 1972 (LLD 1972) and Adoption of Resolutions
The LLD 1972 permits the establishment of assessment districts by agencies, for the
purpose of providing public improvements including maintenance, operations,
cbnstruction, and servicing of public street lights. Along with this, Proposition 218 also
requires a simple majority vote (based on the weight of the assessments) from the
property owners in order for a levy to be collected. Additionally, in accordance with
Proposition 218, ballots were mailed to the property owners during the week of March
17th, at least 45 days before the date of the Public Hearing.
Staff is requesting that the City Council conduct a Public Hearing to consider all protests
to the proposed Santa Anita Oaks Street Lighting District and close the balloting
proceedings at the conclusion of the Public Hearing. Based on successful assessment
balloting results, staff is requesting the Council to order the levy of assessment for the
formation of the Santa Anita Oaks Street Lighting Assessment District via the
Landscaping and Lighting Act of 1972 by adopting the following Resolution numbers:
6623, 6624, and 6625.
However, if a majority protest exists based on the balloting results, staff is requesting
the City Council to abandon the formation of the Santa Anita Oaks Street Lighting.
Assessment District and only adopt Resolution number 6623. As a result, the Santa
Anita Oaks will be included in the proposed Citywide Street Lighting Assessment District
balloting process and will be included in the next Public Hearing on July 15, 2008.
Page 3 of 5
Mayor and City Council
May 6, 2008
ENVIRONMENTAL IMPACT
The environmental assessment is not necessary for this evaluation.
FISCAL IMPACT
The Santa Anita Oaks Street Lighting District construction cost to upgrade its street
lighting poles is $550,000 plus administration of the District, and an annual maintenance
and operations cost (with annual inflationary adjustments based on the Consumer Price
Index). Annual assessments will be based on a 10-year payment plan for construction
costs, which will be initially funded by a loan from the City's general fund to the district.
Upon successful establishment of the Santa Anita Oaks Street Lighting Assessment
District, the LLD 1972 will allow the City to collect a special benefit assessment through
the property owners' annual property tax bill to fund the ongoing maintenance and
operational costs as well as the lighting district administration, improvements, and
upgrades.
RECOMMENDATION
1. Conduct a Public Hearing to consider all protests and close the ballot
proceedings at the conclusion of the Public Hearing for the Santa Anita Oaks
Street Lighting Assessment District
Recommendation: Approve
2. Upon successful balloting results, order the formation of the Santa Anita Oaks
Street Lighting Assessment District for fiscal year 2008/09 by adopting the
following Resolutions:
a. Resolution 6623 declaring the results of the orooertv owner protest ballot
Recommendation: Adopt
b.
c. Resolution 6625 ordering the formation of the Santa Anita Oaks Lighting
District. and ordering the improvements and levv of assessments within
said District for fiscal vear 2008/09
Recommendation: Adopt
Or
Page 4 of 5
LVVV/V ~
Recommendation: Adopt
Mayor and City Council
May 6, 2008
3. If majority protest exits based on the ballot results, abandon the formation of
the Santa Anita Oaks Street Lighting Assessment District for fiscal year
2008109 by adopting the following Resolution:
Resolution 6623 declaring the results of the property owner protest ballot
proceedings conducted for the proposed levy of assessments related to the
Recommendation:
Approved by: ~~ {~er,.,,.,~
Donald Penman, City Manager
PM:MA:ma
Attachments
Page 5 of 5
RESOLUTION NO. 6623
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DECLARING THE RESULTS OF
THE PROPERTY OWNER PROTEST BALLOT
PROCEEDINGS CONDUCTED FOR THE PROPOSED LEVY
OF ASSESSMENTS RELATED TO THE SANTA ANITA
OAKS LIGHTING DISTRICT COMMENCING IN FISCAL
YEAR 2008-2009
WHEREAS, the City Council on behalf of the Santa Anita Oaks
Lighting District (hereafter referred to as the "District") initiated proceedings
and declared its intention to conduct a protest balloting for the levy of
proposed new assessments within the proposed District commencing in
Fiscal Year 2008-2009 for the special benefits received by properties therein
from the improvements related thereto, pursuant to the provisions of the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets
and Highways Code of California, beginning with Section 22500; and,
WHEREAS, in accordance with the provisions of the California
Constitution, Article XIIID, the City Council has caused and conducted a
property owner protest ballot proceeding for the proposed new assessments to
be levied on properties within the proposed District; and,
WI~REAS, the assessments presented to each property owner of
record within the proposed District reflects each property's benefit and
proportional financial obligation for the costs and expenses of the
construction and installation of new street lighting improvements,
replacement of existing street light poles and for the ongoing maintenance,
servicing and operation of street lighting improvements and appurtenant
facilities related thereto that will provide special benefit to the properties
within the District. The ballots presented clearly identified the total amount
balloted to all properties, the proposed assessment rates, the property's
proportional annual amount commencing with Fiscal Year 2008-2009 and the
inflationary adjustment applicable to future assessments; and,
WHEREAS, upon the close of the Public Hearing held on May 6, 2008
the protest ballots returned by the landowners of record within the proposed
District, were opened and tabulated, the results of which are illustrated
below:
Yes:
No:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2 The protest proceedings were conducted with the
notices and ballots of the proposed new assessments presented to the
qualified property owners within the proposed District as required by law,
with a required receipt of the returned ballots to the City Clerk prior to the
close of the Public Hearing on May 6, 2008.
SECTION 3 The canvass of the protest ballots cast for the proposed
District and received prior to the close of the public hearing, weighted
according to the proportional financial obligation of the affected properties is
hereby approved and confirmed.
SECTION 4 The City Clerk is hereby directed to enter this
Resolution on the minutes of this meeting, which shall constitute the official
declaration of the result of such property owner protest ballot proceeding.
SECTION 5 This Resolution shall become effective immediately
upon its adoption.
3
SECTION 6 The City Clerk shall certify the adoption of this
Resolution.
Passed approved and adopted this day of 2008.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Mayor of the City of Arcadia
a
RESOLUTION NO. 6624
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA CALIFORNIA, AMENDING AND/OR
APPROVING THE ENGINEER'S REPORT FOR THE
FORMATION AND ANNUAL LEVY OF NEW
ASSESSMENTS CONNECTED THEREWITH FOR THE
ARCADIA SANTA ANITA OAKS LIGHTING DISTRICT,
COMMENCING IN FISCAL YEAR 2008-2009
WHEREAS, the City Council, pursuant to the provisions of Part 2 of
Division 15 of the California Streets and Highways Code, did by previous
Resolution order the Engineer, MuniFinancial, to prepare and file a report in
accordance with Article 4 of Chapter 1 of Part 2 of Division 15 of the
California Streets and Highways Code, commencing with Section 22565, in
connection with the formation and the levy of assessments for the Santa
Anita Oaks Lighting District (hereafter referred to as the "District") for the
fiscal year commencing July 1, 2008 and ending June 30, 2009; and,
WHEREAS, the Engineer has prepared and filed with the City Clerk of
the City of Arcadia and the City Clerk has presented to the City Council such
report entitled "City of Arcadia, Santa Anita Oaks Lighting District,
Engineer's Formation Report, Fiscal Year 2008/2009" (hereafter referred to
as "Report"); and,
WHEREAS, the City Council has examined and reviewed the Report
as presented, and is satisfied with each and all of the items and documents as
set forth therein, and finds that the expenses associated therewith and the
resulting levy of assessments have been spread in accordance with the special
benefits received from the improvements and services to be provided, as set
forth in said Report; and,
WHEREAS, the City Council called and duly held property owner
protest ballot proceedings for the proposed new assessments related to the
District in accordance with the provisions of the California Constitution
Article XIIID, the results of which have been presented and confirmed by
City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2 Based on testimony given, the results of the property
owner protest ballot proceedings and the documents and discussion
presented, the City Council has directed and confirmed any necessary
modifications or amendments to the Engineer's Report previously presented
2
and filed, and said modifications or amendments so reflected by the minutes
of this meeting shall by reference be incorporated into the approved
Engineer's Report.
SECTION 3. The Engineer's Report as approved, consists of the
following:
3a) Plans and specifications that describe the District and
Improvements.
3b) Method of Apportionment that outlines the special benefit
conferred on properties within the District from the improvements; and the
calculations used to establish each parcel's proportional special benefit
assessment commencing in fiscal year 2008/2009 including the establishment
of:
Assessment installments to repay the City loan and related expenses
for the construction and installation of the street light improvements; and,
> Annual assessments for the ongoing maintenance, servicing and
operation of street lighting improvements that provide special benefits to the
properties in the District; and,
~ An Assessment Range Formula that provides for inflationary
adjustments to the annual assessment for the ongoing maintenance, servicing
3
and operation of street lighting improvements, thereby .establishing the
maximum assessment rate authorized each fiscal year.
3c) The Budget that outlines the costs and expenses associated with
the City loan to the District and the estimated annual expenses to provide,
maintain, and service the improvements, including incidental expenses
authorized by the 1972 Act.
3d) An Assessment Diagram that identifies the boundaries of the
District and associated lots, parcels and properties included therein.
3e) An Assessment Roll containing each of the Assessor Parcel
Numbers that comprise the District and the proportional assessments
commencing Fiscal Year 2008/2009.
SECTION 4 All new assessments incorporated in the Engineer's
Report have been approved by the property owners of record pursuant to the
provisions of the California Constitution Article XIIID.
SECTION 5 The Engineer's Report as presented or amended is
ordered to be filed in the City Clerk's Department as a permanent record and
to remain open to public inspection.
SECTION 6 The City Clerk's Department shall certify to the
passage and adoption of this Resolution, and the minutes of this meeting shall
a
so reflect the approval of the Engineer's Report.
Passed approved and adopted this day of , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF ARCADIA
SANTA ANITA OAKS LIGHTING DISTRICT
ENGINEER'S FORMATION REPORT
FISCAL YEAR 2008/2009
ARCADIA
INTENT MEETING: MARCH 4, 2008
PUBLIC HEARING: Mav 6, 2008
MuniFinancial
Corporate Office:
27368 Via Industria
Suite 110
Temecula, CA 92590
Tel: (951) 587-3500
Tel: (800) 755-MUNI (6864)
Fax: (951) 587-3510
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www.muni.com
ENGINEER'S REPORT AFFIDAVIT
Formation of the
Santa Anita Oaks Lighting District
And establishment of Annual Assessments for said District
City of Arcadia,
County of Los Angeles,
State of California
This Report and the enclosed descriptions, budget and assessment diagram outline the
plans and specifications for the formation of the Santa Anita Oaks Lighting District and
establishment of the proposed assessments for each lot, parcel, and subdivision of land
within said District Reference is hereby made to the Los Angeles County Assessor's
maps for a detailed description of the lines and dimensions of pazcels within the District.
The undersigned respectfully submits the enclosed Report as directed by the Ciry
Council
Dated this day of , 2008.
MuniFinancial
Assessment Engineer
On Behalf of the City of Arcadia
By:
Jim McGuire
Senior project bfanager
Bv:
Richard Kopeclty
R. C. E. # 16742
TABLE OF CONTENTS
INTRODUCTION ......................................
3
PART I -PLANS AND SPECIFICATIONS .............................................................6
DESCRIPTION OF THE DISTRICT ...........................................................................................6
DESCRIPTION OF IMPROVEMENTS AND SERVICES ...............................................................6
Improvements and ServicesAuthorlZed by the 1972 Act ..................................................................7
Plans and Specifications (Facilities and Improvementr) ...................................................................... 8
Funding of the Improvements ..........................................................................................................10
PART II -METHOD OF APPORTIONMENT .....................................................11
BENEFIT ANALYSIS .....................................................................
Specz'al Ben~t ..................................................................................
Genera! Ben ~t .................................................................................
ASSESSMENT METHODOLOGY ....................................................
Equivalent Bent Unitr ..................................................................
Assessment Calculatians ...................................................................
ASSESSMENT RANGE FORMULA
.....12
.....12
............ 13
.........................
......................................... 13
......................................... 14
16
PART III -DISTRICT BUDGET ............................................................................18
ESTIMATED CONSTRUCTION COST SUMMARY .................................................................... 1S
ESTIMATED DEBT SERVICES SCHEDULE ............................................................................ 19
PROPOSED ANNUAL BUDGET AND ASSESSMENTS .............................................................. 20
PART IV -DISTRICT DIAGRAM .............................
...................... 21
PART V -ASSESSMENT ROLL .............................................................................23
City ofArtadia Engineer c Bepart
Santa Anita Oa,~s Lighting District
Introduction
The City Council of the City of Arcadia, County of Los Angeles, State of California
(hereafter referred to as "City"), has by previous resolution initiated proceedings that called
for the preparation and filing of an Engineer's Report to establish a special benefit
assessment district to be designated as:
Santa Anita Oaks Lighting District
(hereafter referred to as "District', for the purpose of funding the construction and
installation of new decorative street lights within the residential development known as Santa
Anita Oaks, including the removal and replacement of forty-five existing street lights, the
installation of thirteen additional street lights and related materials, equipment and facilities
within the boundaries of the District; and the ongoing maintenance, servicing and operation
of street light improvements and facilities, including associated incidental expenses,
authorized pursuant to the Landscape and Ilghting Act of 1972, Part 2 of Division 15 of the
California Streetr and Highways Code ff22500 and following (hereafter referred to as the "1972
Act's.
This Engineer's Report (hereafer referred to as "Report's has been prepared in connection
with the establishment of said District and the levy and collection of annual assessments
related thereto commencing in fiscal year 2008/2009, pursuant to Chapter 1, Article 4
beginning with §22565 of the 1972 Act. In conjunction with the provisions of the 1972 Act,
the proposed assessments shall be made in compliance with the substantive and procedural
requirements of the California State Constitution Article XIIID (hereafter referred to as the
"California Constitution") and as such, the District includes all lots and parcels of land that
will receive special bene&ts from the proposed improvements.
The word "parcel," for the purposes of this Report, refers to an individual property assigned
its own Assessor's Parcel Number (APN) by the Los Angeles County Assessor's Office. The
Los Angeles County Auditor/Controller uses Assessor's Parcel Numbers and specific Fund
Numbers to identify propetties to be assessed on the tax roll for the special benefit
assessments.
As part of this District formation, the City shall conduct a property owner protest ballot
proceeding for the proposed new assessments in accordance with the provisions of
Government Code, Section 53753 and California Constitution, Article }+IIID Section 4. In
conjunction with this ballot proceeding, the City Council shall conduct a public hearing to
consider public testimonies, comments and written protests regarding the formation of the
District and levy of assessments. Upon conclusion of the public hearing, property owner
protest ballots received will be opened and tabulated to determine whether majoring protest
exists (ballots shall be proportionally weighted based on each parcel's proposed assessment
obligation), and by resolution the City Council will confirm the results of the ballot
tabulation. If majority protest exists, the City Council shall abandon the formation of the
~MuniFinandal Fage 3
-- ~ City afArcadia Engineer'r Report
Santa Anita Oaks Lsghting Dirtnct
District, and the proposed improvements and assessments described herein. If majority
protest does not exist, the Ciry Council may, by resolution, adopt this Report (as submitted
or amended) including the assessment diagram; order the formation of the District; approve
the levy and collection of the assessments including the assessment range formula as
described herein; and order the improvements to be made. In such case, the assessments (as
pro~7ded herein or as amended) shall be submitted to the Los Angeles County
Auditor/Controller for inclusion on the property tax roll commencing in fiscal year
2008/2009.
Each subsequent fiscal year, an Engineer's Report shall be prepared and presented to the
City Council describing the District, any changes to the District or improvements, the
proposed budget and assessments for that fiscal year, and the City Council shall hold a
noticed public hearing regarding these matters prior to approving the annual levy of
assessments.
This Report consists of five (~) parts:
Part I
Plans and Specifications: A description of the District boundaries and the proposed
improvements associated with the District. The District is being formed with a single benefit
zone encompassing all properties that will receive special benefits from the proposed street
light improvements and associated maintenance, operation and servicing of those street light
improvements and facilities.
Part II
The Method of Apnordonment: This section of the Report provides a discussion of
benefits to properties within the District, the apportionment of the improvement costs, the
method of calculating each property's proportional special benefit and the calculation of
annual assessments. This section also identifies and outlines an Assessment Range Formula
that will provide for an annual adjustment to that portion of the assessments related to the
operation, maintenance and servicing of the lighting improvements, thereby providing fox
reasonable cost adjustments due to inflation without the added expense of additional
property owner protest ballot proceedings.
Part III
The District Budeet: An estimate of the annual funding required to repay the estimated
construction and financing costs associated with the installation of the street lighting
improvements, the annual administrative and incidental expenses for the District; and the
funding required for the estimated annual maintenance, servicing and operation of street
lighting improvements determined to be of special benefit to the parcels within the District.
The budget identifies the annual installments to repay the estimated cost of construction and
installation of the sneer light improvements, the financing cost for the project (hereafter
Pa£+e 4
~MuniFinancial
C:~~ ofArradia Engineer'r Report
Santa Anita Oaks Lsghtiog Dirtrict
referred to collectively as "Loan Repayment's and the annual administration expenses
associated with the District. These budget items establish the annual Debt Service expenses
for the District and the calculated assessment rate for these costs will remain fixed until the
original construction project costs have been repaid. In addition to the annual Debt Serc-ice
costs, the budget identifies an estimate of anticipated ongoing annual expenses to maintain,
service and operate street lighting improvements including, but not limited to servicing of
the street lights and related facilities, energy costs and related administration expenses and
collection of appropriate fund balances authorized by the 1972 Act (hereafter referred to
collectively as "O&M'~, which establish an initial calculated assessment rate for O&M.
Although the assessment rate calculated for the annual Debt Senrice will remain fixed for the
life of the Loan Repayment (ten years), the annual cost of maintaining the improvements will
clearly be affected by inflation over the years and therefore an annual inflationary adjustment
(Assessment Range Formula) will be applied in subsequent fiscal years to the assessment rate
established herein for O&M.
Part IV
District Diagram• A diagram showing the exterior boundaries of the District is provided in
this Report and includes all parcels of land that will receive special benefits from the
improvements and for which an assessment will be imposed as part of this District.
Reference is hereby made to the Los Angeles County Assessor's maps for a detailed
description of the lines and dimensions of each lot and parcel of land within the District.
Part V
Assessment Roll: A listing of each parcel's combined assessment obligation (amount) to be
presented to the property owners of record in the protest ballot proceedings. The total
assessment amount for each parcel is based on each parcel's proportional special benefit as
outlined in the method of apportionment and the combined assessment rate calculated from
the net annual cost for Debt Service and O&M.
~MuniFinaneial Page 5
' City afArcad:'a Engineer'r Report
,S'anta Anita Oaks Lighting Dirtnct
Part I -Plans and Specifications
Description of the District
The territory within the District consists of the lots, parcels and subdivisions of land in the
northern section of the City of Arcadia within the neighborhood known as Santa Anita
Oaks, generally located:
S• South of Orange Grove Avenue;
6• North of Foothill Boulevard;
:• East of Baldwin Avenue; and
q. West of Caballero Road.
Collectively, the District encompasses an area of land totaling approximately one hundred
four acres (104.45 acres) that includes a total of two hundred fourteen parcels representing
two hundred six (205) single-family residential units and one (1) single-family residential lot
that is currently vacant. These residential properties are located on the following sweets:
Arbolada Drive
Carmelita Place
Gloria Road
Hacienda Drive
Oaklawn Place
Hampton Road
Oaklawn Road
Oak Meadow Road
San Carlos Road
Eight (8) of the ttvo hundred six single-family residential properties axe comprised of two
parcels (one lot bifurcated by a tax rate area code) for which only one of the two parcels
associated with that residential lot shall be assessed.
The parcels within the District at the time this Report was prepared, are identified on the
Los Angeles County Assessor's Parcel Maps as:
All parcels shown in Book 5769 Pages 018 through 022;
:• A portion of the parcels shown in Book 5769 Pages 017, 023, 024 and 025;
:• All parcels shown in Book 5770, Pages 017, 022, 023, and 024;
:• A portion of the parcels shown in Book 5770, Pages 015, 016, 020 and 021.
A diagram identifying the boundaries of the District is provided in Part IV and a full hsting
of the parcels therein is provided in Paxt V of this Report.
Description of Improvements and Services
In response to the residents within the Santa Anita Oaks area to upgrade the sweet lighting
in their neighborhood, the Ciry has proposed the formation of this District as a mechanism
Page 6
~jMuniFnancial
City ofArtadia
Engineer's Report
Santa Anita Oakr Laghting Distract
for the property owners within the District to fund through annual installments, the
construction and installation of new sweet lighting improvements as well as the ongoing
maintenance, operation and servicing of those improvements including, but not limited to
the materials, equipment, utilities, labor, appurtenant facilities and incidental expenses related
thereto.
Improvements and Services Authorized by the 1972 Act
As generally defined b}' the Landscaping and Lighting Act of 1972 and apphca6le to this
District, the improvements and associated assessments may include but are not limited to
some or all of the following:
:• The installation or constmction of public lighting facilities;
:• The installation or construction of any facilities which are appurtenant to any of the
foregoing or which axe necessary or convenient for the maintenance or sera=icing
thereof, including, but not limited to, grading, clearing, removal of debris, the
installation or construction of curbs, gutters, walls, sidewalks, paving, or electrical
facilities;
:• The acquisition of any existing improvement otherwise authorized pursuant to the
Act;
:• Incidental expenses associated with the improvements including, but not limited to:
- The cost of preparation of the report, including plans, specifications, estimates,
diagram, and assessment;
- The costs of printing, advertising, and the publishing, posting and mailing of
notices;
- Compensation payable to the County for collection of assessments;
- Compensation of any engineer or attorney employed to render services;
- Any expenses incidental to the issuance of bonds or notes;
- Costs associated with any elections held for the approval of a new or increased
assessment.
- An}= other expenses incidental to the construction, installation, or maintenance
and servicing of the improvements;
:• The maintenance or servicing, of any of the foregoing including the furnishing of
senrices and materials for the ordinary and usual maintenance, operation, and
servicing of anp improvement including but not limited to:
- Repair, removal, or replacement of all or anv part of any improvements;
- The cleaning, sandblasting, and painting of improvements to remove or cover
graffiti;
- Electric current or other illuminating.agent for an}=public lighting facilities;
~MuniFinancial Pale 7
City ofArcadia
Engineer's Report
Santa Anita Oaks Isghting District
:• The collection and accumulation of funds as reserves for the purpose of ensuing
appropriate cash flow for operational activities and long-term maintenance expenses.
Plans and Specifications (Facilities and Improvements)
Detailed maps and descriptions of the location and extent of the proposed street lighting
improvements and estimated cost of construction and installation are on file in the Office of
Public Works Services Department, and by reference these documents are made part of this
Report. These improvements as summarized in the following description are based on
existing installation plans, however these plans and specifications may be modified as needed
to complete the construction and installation of the proposed street lighting system and
facilities to be funded by the District assessments.
:• Remove and dispose of the existing streetlights (luminaries) in forty-five (45)
locations, Furnish and install new street light pole, streetlight kits, lamps, wiring, and
fuses, and modify existing foundation. Paint Arcadia Green;
•A Install thirteen (13) new street light poles including foundation, sweeps, wiring, stud
outs and appurtenances. Paint Arcadia Green;
:• Install eighteen (18) #5 Caltrans pullbox;
• Intercept existing 1 "steel conduit, install sweeps to pull box, rewire conductors from
adjacent pulboxes (eight locations);
:• Install 1" Galvanized Steel Conduit including conductors 2-#4 AWG wire from pull
box to pull box (440 linear feet -Bored in)
:• Install necessary sweeps, conduit and conductors from the pullbox to the new
streetlight poles (13 locations);
:• Install ballast bracket at base of each streetlight (fifty-nine);
•:• Convert circuit to 240V and adjust existing wiring within controller cabinet (seven
locations);
:• Convert individual luminary to 240V and furnish ballast, lamps, wiring, fuses (1101
San Carlos Road);
:• General clearing and grubbing.
:• All appurtenant facilities, equipment, materials and utilities related to the
aforementioned improvements and activities.
The sample diagram on the following page provides an overview of the proposed street
lighting improvement plans fox the District. A full size copy of this map is on file in the
Office of Public Works Services Department, and by reference this map is made part of this
Report.
Page 8
~MuniFinancial
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G
7
City ofArcadia Engineer'r Deport
Santa Anita Oak r Lighting Distract
Funding of the Improvements
The cost of construction and installation of the new decorative street light improvements
described in the preceding has been estimated by the City to be approximately .6550,000. A
summary of the specific cost estimates associated with the proposed street light conversion
project is shown in the budget section of this Report. In order to expedite the street light
conversion project, the City proposes to loan the District the necessary funds for
construction and installation of the improvements. This cost estimate establishes the
maximum principal amount that is to be collected in annual installments as pan of the
proposed District assessments. This principal amount will be paid back to the City in equal
annual installments over a 10-year period at an interest rate of five percent (5%) as part of
the annual assessments. These annual installments for principal and interest along with the
estimated incidental expenses associated with the annual administration of the District are
referred to collectively as "Debt Service". The estimated annual Debt Service and the
resulting annual assessment rate per equivalent benefit unit for these costs axe outlined in the
budget section of this Report and this rate shall remain fixed (no inflationary adjustment)
until the original construction project costs have been repaid.
In addition to the Debt Service installments, the District budget identifies an estimate of
anticipated annual expenses associated with the ongoing operation, maintenance and
servicing of street lighting improvements that includes, but is not limited to servicing of the
street lights and related facilities, energy costs and incidental expenses (including the
collection of appropriate fund balances) that axe authorized by the 1972 Act (hereafrer
referred to collectively as "O&M"). In a separate but simIlar proceeding, the City is
proposing the formation of a citywide lighting district to partially fund the operation,
maintenance and servicing of street lighting improvements throughout the Ciry that provide
special benefits to properties within the City. This ciq~tvide district includes three zones that
reflect the proportional special benefits various properties and developments receive from
street lights within the City. In developing the proposed assessments for the citywide district,
the City plans to continue its current overall funding support for street lighting, which
significanti}' reduces the annual assessments that would otherwise be assessed to the
properties in the district for such services and activities. While it has been determined that
the street lighting improvements in this District axe entirely for the special benefit of the
properties within this District and the cost of those improvements axe clearly the fmancial
obligation of those properties, to ensure that the proposed assessments for operation,
maintenance and servicing are consistent with those planned fox the citywide district, the
budget and calculated assessment rate fox O&M for this District shall be given the same
funding support from the City.
Although the assessment rate calculated for the annual Debt Service will remain fixed fox the
life of the loan repayment (10-years), the annual cost of maintaining the improvements will
clearly be affected by inflation over the years and therefore an annual inflationary adjustment
(Assessment Range Formula) will be applied to the assessment rate for 08rM in subsequent
fiscal years. The application of an inflationary adjustment is outlined in the Assessment
Range Formula discussion in Part II of this Report.
Page 10
~MuniFinancial
City ofArcadia Engineer'r Report
Santa Anita Oaks Lighting District
Part II -Method of Apportionment
The 1972 Act permits the establishment of assessment districts by agencies for the purpose
of providing certain public improvements, which include the construction, maintenance, and
servicing of public street lights and appurtenant facilities. The 1972 Act further requires that
the cost of these improvements be levied according to benefit rather than assessed value:
`The net amount to be assessed upon lands within an assessment distract may be apportioned by any
formula or method which fairly distributes the net amount among adl assessable lots or panels in
proportion to the estimated bents to be received by each .ruck !ot orparcel from the amprovementr. "
The method of apportionment described in this Report for allocation of special benefit
assessments utilizes commonly accepted engineering practices and have been established
pursuant to the 1972 Act and the provisions of the Cahfoxnia Constitution. The formulas
used for calculating assessments reflects the composition of parcels within the District and
the improvements and services provided, to fairly apportion the costs based on the special
benefits to each parcel.
Benefit Analysis
In order to enhance the appearance of their neighborhood, a portion of the residents
(property owners) within the Santa Anita Oaks area have indicated fo the City, a desire to
have their existing street light fixtures converted from the current Cobra lights to a more
decorative fixture as well as to expand the street light coverage within their neighborhood.
Clearly, such a project would be solely for the benefit of the nearby properties (located on
the streets where the new decorative lights are to be installed) and these improvements aze
not required nor necessarily desired by any properties or developments outside the Santa Anita
Oaks area (proposed District boundary). Likewise, the ongoing operation, maintenance and
servicing of those improvements directly benefit only those properties and such activifies and
related expenses provide no measurable benefit to properties outside the District or to the public
at large. Therefore, the Ciry has proposed the formation of this District as a mechanism for
the property owners within that neighborhood to fund through annual assessments, the
construction and installation of the proposed decorative street lights as well as the ongoing
operation and maintenance of those improvements that provide a direct and special benefit
to those properties.
~MuniFinancial Pa~ae 11
City of Arcadia
Specla! Benefit
Engineers Report
Santa Anita Oakr Lghting Dirtnct
The method of apportionment (method of assessment) established herein is based on the
premise that each assessed parcel within the District receives special benefits from the
construction and installation of new decorative street lighting (enhancement project) as well
as the ongoing maintenance and sen'icing of those street light improvements. These special
benefits include, but are not limited to:
fi Increased sense of pride resulting from owning property within a neighborhood that
has a unique and upscale character that is reflected by decorative street lighting.
:• Increased nighttime safety on roads and streets for motorists providing better
visibility at intersections, of pedestrian traffic and ingress and egress to properties;
:• Improved night-time pedestrian accessibility, safety and ambiance;
:• Reduced property-related crimes (especially vandalism) against properties in the
District through well-maintained and adequatel}' lighted surroundings and amenities;
Enhanced deterrence of criminal activity and an aid to police protection;
Z• Improve reliability of the streetlight system resulting from the installation and
upgrade of the current lights, cables, connectors, access points and appurtenant
facilities
:• Improved traffic circulation and reduced nighttime accidents and personal property
loss;
:• Enhanced desirability of properties through the direct association with
improvements that provide a positive representation of the neighborhood and
aesthetic appeal of those properties;
All of the preceding special benefits contribute to the security, esthetic value and desirability
of each of the assessed parcels within the District and thereby provide a special enhancement
of the properties.
General Benefit
In reviewing the location and extent of the planned street light improvements and the
relationship these improvements have to the surrounding properties, it is evident that the
proposed improvements are a direct and special benefit to only the properties within the
Distract. Although these improvements may be available or visible to the public at large, the
installation of these improvements as well as the operation and maintenance of those
improvements are not required nor necessarily desired b}' any properties outside the boundaries
of the District or to the general public. Likewise because these improvements axe entirely within
a defined residential area, public access ox use of these specific improvements would typically be
a result of accessing those properties and any other public access or use would be considered
incidental. Therefore it has been detemilned that neither the cost of constructing the
improvements nor the ongoing maintenance of those improvements provide any measurable
Page 12
~MuniFinancial
City of Arcadia
Engineer's Report
Santa Anita Oaks Lighting Distrct
genera! bene&t and the costs and expenses associated with such improvements aze entirely the
financial obligation of the properties within the District.
Assessment Methodology
The method of apportionment established for this District and described herein, reflects the
proportional special benefit each property receives from the improvements and services. The
costs associated with the improvements shall be fairly distributed among the parcels based
upon the benefit received by each parcel. Additionally, in compliance with the California
Constitution Article XIIID Section 4, each parcel's assessment shall not exceed the
reasonable cost of the proportional special benefit conferred to that parcel. To identify and
determine the special benefit to be received b}' each parcel and their proportionate share of
the improvement costs it is necessary to consider the entire scope of the proposed
improvements as well as individual properties within the District. Upon review of the
planned improvements it has been determined that each of the properties to be assessed,
receives special benefits from the improvements and based on the overall development of
properties within the District a single zone of benefit is appropriate For the allocation of the
assessments and proportional benefit.
The benefit formula to be applied to this District reflects the composition of the parcels and
the improvements and services provided, to fairly apportion the costs based on the special
benefits to each assessable parcel.
Equivalent Benefit Units
The method of apportionment commonly used for districts formed under the 1972 Act is a
weighted method of apportionment known as an Equivalent Benefit Unit (EBU)
methodology (sometimes referred to as Equivalent Dwelling Units) that utilizes the single-
family home site as the basic unit of assessment. Asingle-family home site is assigned one
Equivalent Benefit Unit (EBU) with other land uses (mule-family residential properties, non-
residential properties, etc.) within the district being assigned a weighted EBU based on an
assessment formula that equates various property characteristics to that of the single-family
home site. The proportional weighting may be based on several factors that may include, but
are not limited to the type and status of development Qand use); size of the property'
location of the property; development plans or restrictions; vehicular trip generation; street
frontage; population densities or other measurable property related factors. Generally for
most districts, the calculation of each parcel's proportional special benefit can be reasonably
determined by applying one or more of these factors.
While the Equivalent Benefit Unit method of apportioning special benefit is commonly used
and applied to districts that have or may have a wide range of land use classifications (both
residential and non-residential use) or have significant variations in the phasing of
improvements and/or property development, this particular District involves only single-
family residential properties and it has been determined that each residential property will
receive proportionately the same special benefits from the street lighting improvements.
MuniFinancial Pad a 13
City afArcadia Engineer'a Report
Santa Anita Oakt Lighting District
Therefore, each single-family residential property shall be assigned one (1.00) EBU and
proportionately assessed for the improvements. The following land use designations and
proportional special benefit assignments are applicable to parcels within this District:
Single-Family Residential -This land use is defined as a fully subdivided residential home
site (residential lot) with or without a structure. This land use is assessed at 1.00 EBU per lot
or parcel. This is the base value that all other properties are compared and weighted against
(i.e. Equivalent Benefit Unit EBU).
Exempt Parcel -This land use classification identifies parcels that receive little or no
benefit from the improvements and are assigned 0.00 EBU. This land use classification may
include, but is not limited to lots or parcels identified as:
• Public streets and other roadways (typically not assigned an APN by the County);
• Public Easements including parkways, utility rights-of-ways or other public lands that axe
considered part of the District improvements or have similar characteristics; and
• Private properties that cannot be developed independently from an adjacent property,
such as common areas, sliver parcels or bifurcated lots or properties with very restrictive
development use.
Within this District, eight (S) of the two hundred six single-family residential lots are
bifurcated by a tax rate area codes, which means a single residential lot has been split into
two Assessor Parcel Numbers (APNs). For these residential lots, only one of the two APNs
shall be designated as aSingle-Family Residential parcel (assigned 1.00 EBU) and the
remaining APN shall be designated as an Exempt Parcel (assigned 0.00 EBL~.
The following is a summary of property types and the Equivalent Benefit Unit assignments
described above.
Property Type EBU Multiplier Total Parcels Total
EBU
Single-Family Residential 1.00 per parcel 206 206.00
Exempt Parcels 0.00 per parcel 8 0.00
214 206.00
Assessment Calculations
The benefit formula and assessment calculation applied to parcels within the District is based
on the parcel's special benefit received as compared to all other parcels benefiting from the
improvements. The net annual cost and assessments for Debt Service and U&M are
Page 14
~MuniFinancial
City afArcadta Engineer's Aepon
Santa Anita Oaks Lghting Distract
proportionately and equitably spread to all parcels that benefit from the District
improvements utilizing the proportional special benefit allocation outlined previously.
The following formulas axe used to calculate each parcel's proportional special benefit and
assessment.
Calculation of Annual Assessment Rates:
The total number of Equivalent Benefit Units (EBU's) is the sum of all individual EBU's
applied to parcels that receive special benefit from the improvements. An assessment
amount per EBU (Assessment Rate) far the improvements is established by taking the total
cost of the improvements and dividing that amount by the total number of EBU's of all
parcels benefiting from the improvements. For this District, a separate assessment rate is
calculated fox annual Debt Service Costs (Equal annual installments For the Loan Repayment
consisting of the principal, interest and incidental expenses); and for. the annual O&M
(Estimated annual operation and maintenance of the improvements and related incidental
expenses).
Annual Debt Service Budget _
Total Number of Benefit Units (EBU) -Debt Service Rate per EBU
Annual O&M Budget = O&M Rate per EBU
Total Number of Benefit Units (EBU)
Refer to the District Budget -Part III of this Report for the Assessment Rate calculations.
Calculation of each Parcel's Annual Assessment:
The Rates established for Debt Service and O&M aze applied to each parcel's individual
EBU to determine the parcel's proportional special benefit and annual assessment obligation.
Debt Service Rate x Parcel's EBU =Parcel's Annual Debt Service Amount
O&M Rate x Parcel's EBU = Pazcel's Annual O&M Amount
Debt Service Amount + O&M Amount = Pazcel's Annual Assessment
Refer to the Assessment Roll - Part V of this Report for the Annual Assessment for each
Parcel. (The initial maximum rate and corresponding assessments calculated for O&M as
identi&ed in this Report, shall 6e subject to an annual inflationary adjustment as described in
the following section).
~jMuniFinancial Pane 15
Cite of Arcadia Engineer's Report
,Santa Anita Oaks Lrgbting District
Assessment Range Formula
Pursuant to the California Constitution Article XIIID, the imposition of any new or
increased assessment requires certain noticing and meeting requirements. Prior to the
passage of Proposition 218 (Now Articles XIIIC and XIIID of the California Constitution),
legislative changes in the Brown Act defined a "new or increased assessment" to exclude
certain conditions. These conditions included "anv assessment that does not exceed an
assessment formula ox range of assessments previously adopted by the agency or approved
by the voters in the area where the assessment is imposed." This de&nidon and conditions
were later reaffirmed by Senate Bill 919 (Proposition 218 implementing legislation), which is
contained in Title 5, Division 2, Part 1, Chapter 4, Article 4.6 of the California Government
Code commencing with Section 53750 and referred to as the Proposition 218 Omnibus
Implementation Act.
As part of this Disttict formation and establishment of annual assessments to fund xhe
construction and installation of the planned street light improvements and the ongoing
operation and maintenance of those improvements, the proposed assessments submitted to
the property owners of record, shall include an annual inflationary adjustment referred to as
an Assessment Range Formula. The purpose of establishing such an Assessment Range
Formula is to provide fox reasonable increases and inflationary adjustment that are inevitably
associated with the ongoing maintenance and operation of such improvements, thereby
reducing the need for additional noticing and mailing procedures simply because of
inflationary factors. Therefore, the Assessment Range Formula described herein shall be
applied to only the costs and proportional assessments associated with the ongoing
operation and maintenance of the improvements and shall not be applied to the debt
services portion of the proposed assessments. This Assessment Range Formula is defined by
the following:
The "Proposed Maximum Levy per Benefit Unit" fox this District (Proposed Rates to be
Balloted) as presented in the Budget of this Report is comprised of two components: an
Assessment Rate for Debt Service and an Assessment Rate for O&M. The Assessment Rate
for Debt Service has been established based on an estimate of the costs associated with the
initial installation of the street light improvements and related expenses, and this rate shall
remain fixed for the term of the Loan Repayment (10-years). However, the Maximum
Assessment Rate for O&M ($26.00) shall be adjusted annually by the three percent (3%), to
establish the new Maximum Assessment Rate authorized fox the District each fiscal year.
This 3% adjustments is based on historical inflationary adjustments and is slightly less than
the average annual percentage change in the Consumer Price Index (CPI) identified by the
U.S. Department of Labor; Bureau of Labor Statistics fox "All Urban Consumers" in the Los
Angeles-Riverside-Orange County Area over the past twenty years. Together, the fixed
Maximum Assessment Rate for Debt Service ($381.00) plus the annually adjusted Maximum
Assessment Rate fox O&M shall constitute the new Maximum Assessment Rate authorized
fox the District each fiscal year.
Page i6
~MuniFinancial
City of Arcadia Engineer's Report
.Santa Anita Oaks Isgbting Distract
Beginning in the second fiscal year (Fiscal Year 2009/2010) and each fiscal year thereafter,
the Maximum Assessment Rate will be recalculated and a new Maximum Assessment Rate
(Adjusted Maximum Assessment) will be established for the fiscal year .utilizing the
Assessment Range Formula described above. The Maximum Assessment Rate shall be
calculated independently of the District's annual budget and proposed assessments. When
the Debt Service obligation for the District has been satisfied, the Maximum Assessment
Rate shall be based on the annually adjusted Maximum Assessment Rate fox O&M only.
To impose a new or increased assessment other than the annual inflationary adjustment
provided by the preceding Assessment Range Formula, the City must comply with the
provisions of the California Constitution Article XIIID Section 4c, that requires a public
hearing and certain protest procedures including mailed notice of the public hearing and
property owner protest balloting. Property owners, through the balloting process, must
approve a new or increased assessment before such an assessment may be imposed.
As part of the District formation, property owners shall be balloted for a special benefit
assessment necessary to fund the estimated annual Debt Service and O&M. Although this
Report establishes an assessment amount for each of the existing properties within the
District and this amount is used to determine majority protest, these assessments axe based
on the initial maximum assessment rate and method of apportionment described in this
Report. The notice and ballot presented to the propem~ owners shall identify the initial
maximum assessment rate and the Assessment Range Formula described above.
~jMuniFinancial Pate 17
City of Arcadia
Part III -District budget
Engineer'r Report
Santa Anita Oakt Lrgbtrng Dirtrict
Estimated Construction Cost Summary
The following outlines the City's estimate of the construction costs for the District's
proposed street Gght conversion project and is the basis upon which the proposed annual
debt service assessments and proposed Maximum Assessments have been determined. If the
final cost of construction is less than the $550,000 shown below, the annual installments for
debt services to be levied each year after the project has been completed shall be adjusted
accordingly based on the principal amount the Cite actually needed to loan the District for
the project. Should the final cost of consruction exceed the estimated $550,000, the City
shall fund the difference from other available revenue sources and this excess funding need
shall not be assessed against properties in the District either by increasing the maximum
assessment rate or extending the term of the loan repayment.
Item Unit Q ~eseri ion Unit Price Total
1 LS 1 Clearirg and Gruhbirg $ 17,OOD.00 $ 17,000.00
I ntercept e>osting 1"steel mnduit, install weeps to pull box, rewire $ 8 300 00 $ 6fi,4D0.00
2 EA B corxfudors from adjacent pulboxes
From pull box to pull box Install 1"Galvanized Steel Conduit $ 9000 $ 39,600.00
3 LF 440 i ncluding conductors 2~ff4 AWG wire. (Boring)
Remove and dispose of epsting lumiredes, furnish and install
4 F1+ 45 new luminaries, streetlight kits, lamps, wiring, and fuses, and $ 5,850.00 $ 263,250.00
modify existing foundation. Paint Arcadia Green
Install rewstreet light pole induding foundation, sweeps, wiring, $ 8,370.00 $ 82,610.00
5 EA 13 stud outs and appurtenances. Paint Arcadia Green
6 EA 1B Install fAi Cattrere pullbox $ 550.00 $ 9,900.00
Install necessary sweeps, mnduit and conductors from the $ 970,00 $ 11,310.00
7 ~ 13 pullboz to the new street light pole.
Cornert dreutt to 240V. Adjust existing wiring witltin coMrdler $ 730.00 $ 5,110.00
B FA 7 cabinet,
9 EA 59 Ballast Bracket at base $ 50.00 $ 2,950.00
Convert indiHdual Luminary to 240V. Furnish ballast, lamps, $ 1,670.00 $ 1.670.00
10 EA 1 wiring, fuses. 1101 San Cados Road
SUBTOTAL $ 500,000.00
$ 50000.00
10%CONTINGENCIES
Conetrue0on Total S 550,000.00
Page 18
~MuniRnancial
City ofArrada'a Engineera Report
Santa Anita Oaks I sghting District
Estarazated Debt Services Schedule
For purposes of establishing the annual Debt Services assessment installments to be levied,
the following annual debt services schedule has been developed based on a principal amount
of $%D,000 to be repaid over 10 years at an interest rate of five percent (5%). While this
debt service schedule reflects annual debt service payments that fluctuate from year to year,
an average annual principal and interest payment (equal annual installments) shall be applied
to the District budget in order to establish a fixed and constant assessment rate for Debt
Service expenditures.
Estimate Debt Service Projections
Annual Debt
Fiscal Year Principal Interest Service
2008/2009 $ 43,728 $ 27,500 $ 71,228
2009/2010 $ 45,914 $ 25,314 $ 71,228
2010(2011 $ 48,210 $ 23,018 $ 71,228
2011/2012 $ 50,620 $ 20,608 $ 71,228
2012/2013 $ 53,151 $ 18,077 $ 71,228
2013/2014 $ 55,809 $ 15,419 $ 71,228
2014/2015 $ 58,599 $ 12,629 $ 71,228
2015/2016 $ 61,529 $ 9,699 $ 71,228
2016/2017 $ 64,606 $ 6,622 $ 71,228
2017/2018 $ 67,836 $ 3,392 $ 71,228
Total $ 550,000 $ 162,278 $ 712,278
Average Annual $ ~ 00
Installment 0 $ 16,228 $ 71,228
~iMUnlFlnanciel Pam Il
City afArcadia Engineer'r Report
Santa Anita Oaks Lighting Dirtrict
Proposed Annual Budget and Assessments
The total amount to be collected annually for the improvements is based on the fallowing
budget information and results in a proposed Initial Maximum Assessment Rate of $407.00
per benefit unit per year ($381.00 for Debt Service and $26.00 for O&M).
Debt Service 0 & M Total
Direct Costs
Average Principal Payment 55,000 - 55,000
Average Interest Payment 16,228 - 16,228
Streetlight Maintenance & Utilities 6.924 6,924
Subtotal Direct Costs $ 71,228 $ 6,924 $ 78,152
Indirect Costs
Rehabilitation 8 Capital Improvements
District Administration
Reserve Collections
Subtotal Incidental Expenses
City Contribution for Maintenance
- 670 670
7,160 556 7,716
- 266 266
$ 7,160 $ 1,491 $ 8,851
(3,121) $ (3,121)
BALANCE TO LEVY (Budgeted)
Total Parcels
Total Parcels Levied
Total Equivalent Benefit Units
Calculated Levy per Benefit Unit
Proposed Maximum Levy per Benefit Unit
(ProOOSatl Rates to be Ballotetl)
$ 78,388 $ 5,294 $ 83,882
214 214 214
206 206 2D6
206.00 206.00 206.00
$ 380.52 $ 25.70 $ 406.22
$ 381.00 $ 26.00 $ 407,00
Page 2U
~MuniFinancial
City ofArcadia
Engineer's Report
Santa Anita Oaks Lighting District
Part YV -District
The parcels witlvn the District consist of the lots, parcels and subdivisions of land within the
residential development known as Santa Anita Oaks, generally located south of Orange
Grove Avenue; north of Foothill Boulevard; and east of Baldwin Avenue. The District
includes two hundred fourteen Assessor's Parcels Numbers that represent two hundred six
residential lots.
The Following District Diagram is based on the Los Angeles County Assessor's Maps and
the Los Angeles County Assessor's information that existed at the time this Report was
prepared. The combination of this Diagram and the Assessment Roll contained in Pan V of
this Report; coIlectively constitute the District's Assessment Diagram.
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~I
City of Arcadia Engineer'r &port
Santa Anita Oaks Lightimg Dtrtrict
Part V -Assessment 12011
Parcel identification for each lot ar parcel within the District is based on the District
Diagram presented herein and available parcel maps and property data from the Los Angeles
County Assessor's OFfice at the time this Report was prepared. A listing of the parcels to be
assessed within this District along with the assessment amounts are provided herein.
Non-assessable lots or parcels may include, but are not limited to public streets and other
roadways (typically not assigned an APN by the County); dedicated public easements, open
space areas, right-of--ways, common areas; small parcels vacated by the County, bifurcated
lots, and any other property that can not be developed ox has little or no value. These types
of parcels aze considered to receive little or no benefit from the improvements and are
therefore exempted from assessment.
If any parcel submitted for collection is identified by the County Auditor/Controller to be
an invalid parcel number for the fiscal year, a corrected parcel number and/or new parcel
numbers will be identified and resubmitted to the County Auditor/Controller. The
assessment amount to be levied and collected for the resubmitted pazcel or parcels shall be
based on the method of apportionment and assessment rates described in this Report as
approved by the City Council rather than a proportionate share of the original assessment.
The following is a list of the parcels and proposed assessment amounts for each of the
parcels within the District as determined by the assessment rates and method of
apportionment previously described.
Assessor
Parcel
Number
EBU Debt Service
Assessment
(FY08/09) O & M
Assessment
(FY08/09) Total
Assessment
(FY08/09) Balloted
Assessment
Amounts
5769-017-005 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-006 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-008 1.000 $380.52 $25. 70 $406.22 $407.00
5769.017-010 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-011 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-012 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-013 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-014 1.000 $380.52 $25. 70 $406.22 $407.00
5769-017-015 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-001 1.000 $380.52 $25. 70 $40.6.22 $407.00
5769-018-002 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-003 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-004 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-005 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-006 1.000 $380.52 $25. 70 $406.22 $407.00
~MUnlFinancial Page `3
City ofArcadia Engineer's Rej~ort
Santa Anita Oaks L.agbting Distrld
Assessor
Parcel
Number
EBU Debt Service
Assessment
(FP08/09) O & M
Assessment
(FY08/09) Total
Assessment
(FY08/09) Balloted
Assessment
Amounts
5769-018-007 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-008 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-009 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-010 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-011 1.000 $380.52 $25. 70 $406.22 $407.00
5769-018-012 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-001 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-002 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-003 1.000. $380.52 $25. 70 $406.22 $407.00
5769-019-004 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-005 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-006 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-007 1,000 $380.52 $25. 70 $406.22 $407.00
5769-019-008 0.000 $0.00 $0. 00 $0.00 $0.00
5769-019-011 1.000 $380.52 $25. 70 $406.22 $407.00
5769-019-012 1,000 $380.52 $25 .70 $406.22 $407.00
5769-019-013 1.000 $380.52 $25 .70 $406.22 $407.00
5769-019-014 1.000 $380.52 $25 .70 $406.22 $407.00
5769-019-015 1.000 $380.52 $25 .70 $406.22 $407.00
5769-019-016 0.000 $0.00 $0. 00 $0.00 $0.00
5769-019-017 1.000 $380.52 $25 .70 $406.22 $407.00
5769-019-018 1.000 $380.52 $25 .70 $406.22 $407.00
5769-019-019 1.000 $380.52 $25 .70 $406.22 $407.00
5769-019-020 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-001 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-002 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-003 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-004 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-005 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-006 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-007 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-008 1.000 $380.52 $25 .70 5406.22 $407.00
5769-020-009 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-010 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-013 0.000 $0.00 $0. 00 $0.00 $0.00
5769-020-014 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-015 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-016 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-019 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-020 0.000 $0.00 $0. 00 $0.00 $0.00
5769-020-021 1.000 $380.52 $25 .70 $406.22 $407.00
5769-020-022 0.000 $0.00 $0. 00 $0.00 $0.00
5769-020-023 1.000 $380.52 $25 .70 $406.22 $407.00
Page 24
~MuniFinancial
City of Arcadia
.Santa Anita Engineer'r Report
Oakt Ligbling Dictntt
Assessor Debt Service O & M Total Balloted
Parcel Assessment Assessment Assessment Assessment
Number EBU (F'I08/09) (FY08/09) (FY08/09) Amounts
5769-020-024 1.000 $380.52 $25.70 $406.22 $407.00
5769-020-025 1.000 $380.52 $25.70 $406.22 $407.00
5769-020-026 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-001 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-OD2 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-003 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-004 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-005 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-006 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-007 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-008 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-009 1.000 $380.52 $25.70 $406.22 $407.00
5769.021-010 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-011 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-012 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-013 1.000 $380.52 $25.70 $406.22 $407.00
5769-021-014 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-001 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-002 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-003 0.000 $0.00 $0.00 $0.00 $0.00
5769-022-004 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-005 0.000 $O.OD $0.00 $0.00 $0.00
5769-022-008 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-011 0.000 $0.00 $0.00 $0.00 $0.00
5769-022-012 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-013 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-014 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-015 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-016 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-017 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-018 1.000 $380.52 $25.70 $406.22 $407.00
5769-022-019 1.000 $380.52 $25.70 $406.22 $407,00
5769-022-020 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-001 1.000 $380.52 $25.70 $406.22 $407,00
5769-023-002 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-003 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-004 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-005 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-006 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-007 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-008 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-009 1.000 $380.52 $25.70 $406.22 $407.00
5769-023-013 1.000 $380.52 $25.70 $406.22 $407.00
~MuniRnancial Page 2'
City afArcadia
Engineer's Report
Santa Anita Oaks Lsghting Distract
Assessor
Parcel Assessment
Number EBil (FY08/09) (FY08/09) (FY08/09) Amounts
5769-024-001 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-024-002 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-024-003 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-024-004 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-024-005 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-024-006 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-024-007 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-001 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-002 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-003 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-004 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-005 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-012 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-013 1.000 $380. 52 $25. 70 $406.22 $407.00
5769-025-014 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-015-001 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-015-002 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-015-003 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-015-004 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-015-005 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-015-006 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-016-001 t.000 $380. 52 $25. 70 $406.22 $407.00
5770-016-002 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-016-003 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-016-004 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-016-005 1.000 $380. 52 $25. 70. $406.22 $407.00
5770-016-006 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-016-007 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-016-008 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-016-009 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-016-010 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-016-011 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-016-012 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-016-013 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-016-014 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-016-015 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-016-016 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-017-001 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-017-002 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-017-003 1.000 $380 .52 $25 .70 $406.22 $407,00
5770-017-004 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-017-DOS 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-017-006 1.000 $380 .52 $25 .70 $406.22 $407.00
Debt Service
O&M
Assessment Assessment Assessment
Total
Balloted
Page 26
~MuniFinancial
C'81y' OfAYCalILa
Engineer's Iiepart
.Santa Anita Oaks Lighting Dirtrict
Assessor
Parcel
Number
EBU Debt Service
Assessment
(FY08/09) O & M
Assessment
(FP08/09) Total
Assessment
(FY08/09) Balloted
Assessment
Amounts
5770-017-007 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-010 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-011 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-012 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-013 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-014 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-016 1.000 $380.52 $25.70 $406.22 $407.00
5770-017-017 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-001 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-002 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-003 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-004 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-005 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-006 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-007 1.000 $380.52 $25.70 $406.22 $407.00
5770-020-008 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-001 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-002 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-003 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-004 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-005 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-006 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-007 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-008 7.000 $380.52 $25.70 $406.22 $407.00
5770-021-OD9 1.000 $380.52 $25.70 $406.22 $407.00
5770-021-010 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-001 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-002 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-003 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-004 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-005 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-006 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-007 1.000 $380.52 $25.70 $406.22 $407,00
5770-022-008 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-009 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-010 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-01t 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-012 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-013 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-014 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-015 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-016. 1.000 $380.52 $25.70 $406.22 $407.00
5770-022-017 1.000 $380.52 $25.70 $406.22 $407.00
~MluniFinancial Pab a 27
City ofArcadia
Engineer'r Report
Santa Anita Oaks Lighting Dirtvict
Assessor Debt Service O & M Total Balloted
Parcel Assessment Assessment Assessment Assessment
Number EBU (FY08/09) (FY08/09) (FY08/09) Amounts
5770-022-018 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-022-019 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-023-001 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-002 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-003 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-023-004 1.000 $380. 52 $25. 70 $406.22 $407.00
5770-023-005 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-006 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-007 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-008 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-009 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-023-010 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-011 1.000 $380. 52 $25 .70 $406.22 $407.00
5770-023-012 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-023-013 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-001 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-002 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-003 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-004 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-005 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-006 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-007 1,000 $380 .52 $25 .70 $406.22 $407.00
5770-024-008 1,000 $380 .52 $25 .70 $406.22 $407.00
5770-024-009 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-010 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-011 1.000 $380 .52 $25 .70 $406.22 $407.00
5770-024-012 1.000 $380 .52 $25 .70 $406.22 $407.00
TOTALS 206.000 $78,387.12 $5,294.20 $83,681.32 $83,842.00
~MuniFinancial
Page 28
RESOLUTION NO. 6625
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA ORDERING THE FORMATION
OF THE SANTA ANITA OAKS LIGHTING DISTRICT, AND
ORDERING THE IMPROVEMENTS AND LEVY OF
ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL
YEAR 2008-09
WHEREAS, the City Council has by previous Resolutions declared its
intention to form the Santa Anita Oaks Lighting District (hereafter referred to
as "District") and to and special benefit assessments against parcels of land
within said District commencing in fiscal year 2008-2009; pursuant to the
provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division
15 of the California Streets and Highways Code, commencing with Section
22500 (hereinafter referred to as the "Act") to pay the costs and expenses of
the construction and installation of new street lighting improvements,
replacement of existing street light poles and for the ongoing maintenance,
servicing and operation of street lighting improvements and appurtenant
facilities related thereto; and,
WHEREAS, the City Council desires to levy and collect assessments
against parcels of land within the District for the fiscal year commencing July
1, 2008 and ending June 30, 2009, to pay the costs and expenses of the
construction and installation of new street lighting improvements, replacement
of existing street light poles and for the ongoing maintenance, servicing and
operation of street lighting improvements and appurtenant facilities related
thereto that will provide special benefit to the properties within the District;
and,
WHEREAS, the City Council has previously conducted a property
owner protest ballot proceeding for all District assessments, and said
assessments are described in the approved Engineer's Report, and the
assessments as described comply with all applicable provisions of the
California State Constitution Article XIIID.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2. Following notice duly given, the City Council has held
a full and fair Public Hearing regarding its Resolution approving or amending
the Engineer's Report prepared in connection therewith; the levy and
collection of assessments, and considered all oral and written statements,
protests and communications made or filed by interested persons. The City
Council has determined that the property owners in accordance with the
z
requirements of the California State Constitution, Article XIIID have
approved the assessments so presented.
SECTION 3. Based upon its review (and amendments, as applicable)
of the Engineer's Report, a copy of which has been presented to the City
Council and which has been filed with the City Clerk, the City Council
hereby finds and determines that:
3a). The land within District will receive special benefit by the
construction and installation of new street lighting improvements,
replacement of existing street light poles as well as the ongoing maintenance,
servicing and operation of street lighting improvements and appurtenant
facilities related thereto.
3b). The District includes all of the lands receiving such special
benefit.
3c). The net amount to be assessed upon the lands within the District
is in accordance and apportioned by a formula and method which fairly
distributes the net amount among all eligible parcels in proportion to the
special benefit to be received by each parcel from the improvements and
services for the fiscal year commencing July 1, 2008 and ending June 30,
2009.
3
SECTION 4. The Report and assessment as presented to the City
Council and on file in the City Clerk's Department are hereby confirmed as
filed.
SECTION 5. The City Council hereby orders the proposed
improvements to be made, which improvements are briefly described as the
construction and installation of new street lighting improvements,
replacement of existing street light poles as well as the ongoing maintenance,
servicing and operation of street lighting improvements and appurtenant
facilities related thereto that will provide special benefit to the properties
within the District.
SECTION 6. The County Auditor of Los Angeles County shall enter
on the County Assessment Roll opposite each parcel of land the amount of
levy, and such levies shall be collected at the same time and in the same
manner as the County taxes are collected. After collection by the County, the
net amount of the levy shall be paid to the City Treasurer.
SECTION 7. The City Treasurer shall deposit all money
representing assessments collected by the County for the District to the credit
of a fund for the Santa Anita Oaks Lighting District, and such money shall be
expended only for the maintenance, operation and servicing of the
a
improvements as described in Section 5.
SECTION 8 The adoption of this Resolution constitutes the
confirmation of the maximum assessment and inflationary formula applicable
to the District and properties, therein and the assessment amounts to be levied
within the District for in Fiscal Year 2008-2009 (commencing July 1, 2008
and ending June 30, 2009).
SECTION 9 The City Clerk's Department shall certify the adoption
of this Resolution and is hereby authorized and directed to cause the filing of
the Fiscal Year 2008-2009 levy with the County Auditor upon adoption of
this Resolution..
Passed approved and adopted this day of , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
5
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ATTACHMENT A
ATTACHMENT ~
Santa Anita Oaks Proposed Budget 10-Year Payment Plan
Debt Service O 8: M Total
Direct Costs
Average Principal Payment 55,000 - 55,000
Average Interest Payment 16.228 - 16,228
Streetlight Maintenance & Utilities 6.924 6.924
Subtotal Direct Costs $ 71,228 $ 6,924 $ 78,152
Indirect Costs
Rehabilitation & Capital Improvements
District Administration
Reserve Collections
Subtotal Incidental F~cpenses
City Contribution for Maintenance
- 670 670
7.160 556 7,716
- 266 266
$ 7,160 $ 1,491 $ 8,651
(3,121) $ (3,121)
BALANCE TO LEW (Budgeted)
Total Parcels
Total Parcels Levied
Total Equivalent Benefit Units
Calculated Levy per Benefit Unit
Proposed Maximum Levy per Benefit Unit
(Procosed ae~as ro m ae~iaea~
Total Estimate Loan Repayment per EBU
Total Maximum Loan Repayment per EBU
$ 78,388 $ 5,294 $ 83,682
214 214 214
206 206 206
206.00 206.00 206.00
$ 380.52 $ 25.70 $ 406.22
$ 381.00 $ 26.00 $ 407.00
$ 3,805.20
$ 3,810.00
STAFF REPORT
Public Works Services Department
DATE: May 6, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager/Public Works Services Director
Jason Kruckeberg, Development Services Director~~
Prepared by: Ken Herman, Associate Civil Engineer
SUBJECT:
SUMMARY
This is an informational report to provide the City Council with an overview of the
process of review and approval for installation of wireless telecommunications facilities
and equipment such as cellular antennas, cellular towers, and utility cabinets on private
property and the public right-of-way in the City of Arcadia.
BACKGROUND
The City does not have a Wireless Ordinance in the Zoning Code, but does require a
Conditional Use Permit for wireless telecommunications facilities on private property
and City-owned land. Wireless telecommunications facilities installed in the public right-
of-way must apply for an Encroachment Permit. These processes include regulatory
controls that are in compliance with the Federal and State regulations governing these
types of facilities. A general description of the relevant law is provided below. In
addition, Best Best & Krieger have provided legal advice in a separate memorandum.
Telecommunications Act of 1996
The Telecommunications Act of 1996 was passed by Congress to promote competition
and reduce regulation in order to secure lower prices and higher quality services for
American telecommunications consumers. Specifically in relation to the installation of
cell towers, local governments can regulate "the placement, construction, and
Page 1 of 5
PROPERTY AND THE PUBLIC RIGHT-OF-WAY
Mayor and City Council
May 6, 2008
modification" of service facilities with limitations. The City may not "unreasonably
discriminate among providers" or "prohibit or have the effect of prohibiting the provision
of personal wireless services." Furthermore, when a communications service provider
requests authorization to construct facilities, the City must act on the request "within a
reasonable period of time" and must support any decision to deny a request with
"substantial evidence contained in a written record." Any provider issued such a denial
or adversely affected by a failure to respond to such a request may, within thirty days,
commence an action in any court with jurisdiction. The Act also specifically prohibits the
City from regulating the placement and construction of communications facilities, like
antennas and towers, on the basis of the environmental effects of electromagnetic fields
if the facilities meet Federal Communication Commission (FCC) standards for
emissions. Aesthetic conditions are addressed in SB 1627.
Senate Bill 1627
SB 1627 limits the amount of discretionary review that cities can impose on wireless
telecommunications facilities but allows the City to create and enforce certain types of
standards such as height, location, bulk, size, and aesthetics.
Public Utilities Code Sections 7901f7901.1
Section 7901 of the California Public Utilities Code grants telephone corporations the
right to install facilities along public rights-of-way. Telecommunications providers are
permitted to install facilities in the public right-of-way without paying any franchise fees
or license fees. However, the City can exercise reasonable control as to the time,
place, and manner of this use of the right-of-way. The City can also regulate facilities in
the right-of-way on grounds such as safety, preservation of vehicular and pedestrian
lines of sight, and accessibility of streets and sidewalks.
Installation of a Cell, Tower on City-owned Progertv or other Private Proaerty
A Conditional Use Permit (CUP) is required for any freestanding wireless facility on City
property and other private property. This includes cell towers, and facilities disguised as
a tree or other camouflage. If panel antennas, dish antennas, and other building-
mounted facilities are proposed, only a design review application is required. The CUP
process allows for review of plans, notification of neighbors, and a public hearing where
neighbors can voice their concerns. This process is also subject to the requirements of
the California Environmental Quality Act (CEQA) which looks at potential impacts
created by the construction of a facility. The project is checked against specific findings
found in the Municipal Code and a detailed evaluation of the site and surrounding area
is conducted. The Development Services Department (DSD) is responsible for
processing CUPs, writing the staff report, mailing the notice, and giving a staff
presentation at a Planning Commission hearing for each application to install a wireless
Page 2 of 5
Mayor and City Council
May 6, 2008
facility on City or private property. In the case of city-owned property such as a park,
the Public Works Services Department (PWSD) is responsible for site location,
coordination with the carrier, negotiating terms of a lease, and other logistics. The
City's regulation does not extend to questioning the "need" for a facility. Each individual
telecommunications provider determines the need for a specific facility in a certain
geographic area based on customer base and usage levels, coverage pattern (based
on radio frequency maps), and other internal criteria. The City does not require a
provider to "prove" that a site is needed in a certain area.
DSD and PWSD staff worked together to identify 17 viable sites within the City where
antennas or cell towers could be installed on City-owned property. In return the City
would receive monthly lease payments for the use of the property and, in some cases,
additional benefits. Of these 17 locations 4 have been installed and are in operation, 1
has recently been approved by the Planning Commission, and 1 was denied by the
Planning Commission (Exhibit A).
If the Planning Commission denies a CUP for a cell tower to be installed on City-owned
property, the telecommunication company may appeal this decision to the City Council.
In addition, the carrier could potentially pursue installing the cell tower in the public right-
of-way.
Installation of a Cell Tower in the Public Right-of-Wav
Telecommunication facilities and equipment in the public right-of-way are governed by a
different set of rules in comparison to the CUP process. The public right-of-way is
defined as the land reserved for the City and used far the general public.
Municipalities have the right to exercise reasonable control as to the time, manner, and
place in which the public right-of-way is accessed for the installation of
telecommunication facilities and equipment. Legal Counsel for the City has advised
staff that a contractor cannot be denied utility access to public right-of-way for aesthetic
or public health reasons, but can exercise reasonable control over when work is
performed, how the work will be accomplished, and the location of equipment so that
the work and the final placement of the improvement does not interfere with other
utilities' use of the right-of-way, path of travel for vehicles or pedestrians, and public
safety.
In order for a company to perform work in the public right-of-way, an Encroachment
Permit must be obtained through the Public Works Services Department. An
encroachment permit regulates how the construction affects the continued use of the
right-of-way space in relation to the other uses of the space. This process is not subject
to CEQA because it is considered a "ministerial" project under the Public Resources
Code and not subject to discretionary review as outlined in the CUP process.
Applications for encroachment in the public right-of-way are assessed by PWSD using
the following course:
Page 3 of 5
Mayor and City Council
May 6, 2008
1. The proposed improvement is checked to make sure the work is entirely within
the public right-of-way. Work outside the right-of-way requires permission of the
property owner prior to the work taking place (and would require a CUP).
2. The improvement is reviewed according to its location and layout to make sure
the improvement does not interfere with existing or planned installation of utilities,
vehicular and pedestrian paths of travel and lines of sight, as well as accessibility
of streets and sidewalks.
3. If the improvement is thought to have an aesthetic or otherwise negative impact
an the surrounding envirohment, the project is referred to the City Engineer for
review where recommendations may be made as to requiring conditions of
landscaping or other amenities to be included in the project to soften the affect of
the improvement.
4. The construction of structures or other improvements is checked to conform to
applicable codes or standards.
5. The impact of the operational aspects of the improvement is assessed in terms of
any externalities such as noise, or glare. PWSD may also require the contractor
to notify residents in the surrounding neighborhood of the project and be
available to address questions and concerns.
6. A work plan or traffic plan may be required to properly manage the hours within
which work may be performed, the closure of streets or traffic lanes, the storage
of materials, oi- the replacement, or protection of existing property.
7. The work schedule is checked against any moratoriums or limitations, such as
Santa Anita f2ace Day restrictions.
Once the permit has been issued, the fees paid, and the contractor's qualifications and
insurance have been confirmed, the permit is forwarded to the. Public Works Inspector.
During construction, the Inspector will verify that the contractor is providing for public
safety, and protection of existing property and utilities; that the. plans, codes, and
conditions pertaining to the work are carried out according to the permit, and that the
work is completed to the satisfaction of the City Engineer and Public Works Services
Director.
FISCAL IMPACT
When a cell tower is installed on City-owned property, the City enters a lease
agreement subject to City Council approval with the carrier for the land the cell tower is
placed on. Typical rent received from each cell tower amounts to $24,000 annually,
which contributes directly to the General Fund. Currently, there are 4 operational cell
towers (Camino Grove Park, Longley Water Facility, Rancho 6 Water Facility, and the
Page 4 of 5
Mayor and City Council
May 6, 2008
Community Center) and one that has recently been approved by the Planning
Commission at Newcastle Park. On the other hand, the City cannot collect rent for cell
towers installed in the public right-of-way, such as the cell tower installed on Lemon
Street, as stated in the Public Utilities Code Sections 7901/7901.1.
Approved: ~ ~~cst ~~,..,,-~~
Donald Penman, City Manager
Attachments:
Exhibit A: List of Possible CeII Site Facilities
PM:J K: KH
Page 5 of 5
EXHIBIT A
Possible Cell Site Facilities
Facility Name Facility Type Zoning
Arcadia Community Center * City S-2
Public Works Services Department City M-1
Camino Grove Park * Park R-1
Eisenhower Memorial Park Park Unzoned
Forest Avenue Park Park R-1
Newcastle Park ** Park R-1
Par-3 Golf Course Park Unzoned
Tierra Verde Park Park R-1
Baldwin Reservoir *** Water Unzoned
Canyon Road Plant Water Unzoned
Live Oak Plant Water Unzoned
Longley Well * Water R-1
Orange Grove Plant Water Unzoned
Peck Well Water M-1
Rancho Well No. 6 * Water R-1
St. Joseph Plant Water CPD-1
Upper Canyon Reservoir Water Unzoned
* Wireless Facility in Operation
** Wireless Facility in Construction
*** Wireless Facility denied by Planning Commission
~._
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RESOLUTION NO. 6626
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ESTABLISHING COMPENSATION
AND RELATED BENEFITS FOR EXECUTIVE
MANAGEMENT AND SAFETY MANAGEMENT
EMPLOYEES AND APPROVING AN APPROPRIATION OF
$54,500 FROM UNAPPROPRIATED FUND BALANCES FOR
THE COSTS ASSOCIATED WITH THESE INCREASES IN
FISCAL YEAR 2007/08
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. Effective January 1, 2008, the salary schedule for Safety
Management employees shall be revised as specified in the attached Exhibit "A" to
this Resolution. The revised schedule reflects the results of the City's compaction
study for Safety Management and includes salary increases already authorized by
the City Council in Resolution No. 6584. Effective January 1, 2008, July 1, 2008
and July 1, 2009, the salary schedule for Police Chief will be increased by 2.5%,
2.5% and 2.5% respectively. Effective January 1, 2008, July 1, 2008 and July 1,
2009, the salary schedule for Police Lieutenant and Police Captain will be
increased by 5%, 5% and 2.5% respectively. Effective January 1, 2008 and July 1,
2009, the salary schedule for Fire Chief will be increased by 5% and 2.5%
respectively. Effective January 1, 2008 and July 1, 2009, the salary schedule for
,,
V
Deputy Fire Chief and Fire Battalion Chief will be increased by 5% and 2.5%
respectively.
SECTION 2. Effective January 1, 2008, the amount provided at the
beginning of the fiscal year to Police Captains and Police Lieutenants for the
purchase of optional safety equipment will be increased from $350 to $750. For
Fiscal Year 2007/08, this amount will be prorated accordingly.
SECTION 3. The City Council hereby authorizes an appropriation of
$54,500 from unappropriated fund balances for the items mentioned in Section 1 &
2 above for Fiscal Year 2007/08.
SECTION 4. Effective July 1, 2008, Police Captains and Police
Lieutenants will have the option of either cashing out 24 hours of Floating Holiday
or taking the time off.
SECTION 5. Effective July 1, 2008, the amount reported as Special
Compensation to CALPERS for Uniform Allowance for the Fire Chief, Deputy
Fire Chief and Fire Battalion Chiefs will be $150 per quarter.
SECTION 6. Effective July 1, 2008, the maximum vacation accrual
rate for Police Chief, Fire Chief and Deputy Fire Chief is 7.69 hours per pay
period.
SECTION 7. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this 6cn day of May , 2008.
1Sl ROBERT C, HARBICHT
Mayor of the City of Arcadia
ATTEST:
J
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~=, P ~~
City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6626 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 6th day of May, 2008 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Amundson, Chandler, Kovacic, Wuo and Harbicht
NOES: None
ABSENT: None
City Clerk of the City of Arcadia
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RESOLUTION NO. 6623
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DECLARING THE RESULTS OF
THE PROPERTY OWNER PROTEST BALLOT
PROCEEDINGS CONDUCTED FOR THE PROPOSED LEVY
OF ASSESSMENTS RELATED TO THE SANTA ANITA
OAKS LIGHTING DISTRICT COMMENCING IN FISCAL
YEAR 2008-2009
WHEREAS, the City Council on behalf of the Santa Anita Oaks
Lighting District (hereafter referred to as the "District") initiated proceedings
and declared its intention to conduct a protest balloting for the levy of
proposed new assessments within the proposed District commencing in
Fiscal Year 2008-2009 for the special benefits received by properties therein
from the improvements related thereto, pursuant to the provisions of the
Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets
and Highways Code of California, beginning with Section 22500; and
WHEREAS, in accordance with the provisions of the California
Constitution, Article XIIID, the City Council has caused and conducted a
property owner protest ballot proceeding for the proposed new assessments to
be levied on properties within the proposed District; and
i
WHEREAS, the assessments presented to each property owner of
record within the proposed District reflect each property's benefit and
proportional financial obligation for the costs and expenses of the
construction and installation of new street lighting improvements,
replacement of existing street light poles and the ongoing maintenance,
servicing and operation of street lighting improvements and appurtenant
facilities related thereto that will provide special ,benefit to the properties
within the District. The ballots presented clearly identified the total amount
alloted to all properties, the proposed assessment rates, the property's
proportional annual amount commencing with Fiscal Year 2008-2009 and the
inflationary adjustment applicable to future assessments; and
WHEREAS, upon the close of the Public Hearing held on May 6, 2008
the protest ballots returned by the landowners of record within the proposed
District, were opened and tabulated, the results of which are illustrated
below:
Yes: 21
No: izi
z
;, ._:. .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2. The protest proceedings were conducted with the
notices and ballots of the proposed new assessments presented to the
qualified property owners within the proposed District as required by law,
with a required receipt of the returned ballots to the City Clerk prior to the
close of the Public Hearing on May 6, 2008.
SECTION 3. The canvass of the protest ballots cast for the proposed
District and received prior to the close of the public hearing, weighted
according to the proportional financial obligation of the affected properties is
hereby approved and confirmed.
SECTION 4. The City Clerlc is hereby directed to enter this
Resolution on the minutes of this meeting, which shall constitute the official
declaration of the result of such property owner protest ballot proceeding.
SECTION 5. This Resolution shall become effective immediately
upon its adoption.
3
SECTION 6. The City Cleric shall certify the adoption of this
Resolution.
Passed approved and adopted this 6th day of May , 2008.
~ISI R013ERT Ce HAR®ICHT
Mayor of the City of Arcadia
ATTEST:
l~ J~ H. S
City Clerk
APPROVED AS TO FORM:
City Attorney
4
., , _~_~ .
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6623 was passed and adopted by the City Council
of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a
regular meeting of said Council held on the 6th day of May, 2008 and that said
Resolution was adopted by the following vote, to wit:
AYES: Council Member Amundson, Chandler, Kovacic, Wuo and Harbicht
NOES: None
ABSENT: None
JA . PARR
City Clerk of the City of Arcadia
5
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA ORDERING THE FORMATION
OF THE SANTA ANITA OAKS LIGHTING DISTRICT, AND
ORDERING THE IMPROVEMENTS AND LEVY OF
ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL
YEAR 2008-09
the City Council has by previous Resolutions declared its
intention to ~ the Santa Anita Oaks Lighting District (hereafter referred to
as "District") and~to levy and collect special benefit assessments against
parcels of land within
pursuant to the provisions
2 of Division 15 of the
RESOLUTION NO. 6625
District connnencing in fiscal year 2008-2009;
with Section 22500 (hereinafter
and Lighting Act of 1972, Part
bets and Highways Code, commencing
~to ass the "Act") to pay the costs and
expenses of the construction -and insta~ of new street lighting
improvements, replacement of existing street
maintenance, servicing and operation of street li
appurtenant facilities related thereto; and
WHEREAS, the City Council desires to levy and
and for the ongoing
improvements and
against parcels of land within the District for the fiscal year
1, 2008 and ending June 30, 2009, to pay the costs and related
assessments
July
the
construction and installation of new street lighting improvements,
'fir
of existing street light poles and the ongoing maintenance, servicing and
operation of street lighting improvements and appurtenant facilities related
thereto that will provide special benefit to the properties within the District;
and
WHEREAS, the City Council has previously conducted a property
owner protest ballot proceeding for all District assessments, and said
assessments are described in the approved Engineer's Report, and the
assessments as described comply with all applicable provisions of the
California State Constitution Article XIIID.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2. Following notice duly given, the City Council has held
a full and fair Public Hearing regarding its Resolution approving or amending
the Engineer's Report prepared in connection with the District, as well as the
levy and collection of assessments, and the City Council has considered all
oral and written statements, protests and communications made or filed by
interested persons. The City Council has determined that the property owners
z
~. ` .
in accordance with the requirements of the California State Constitution,
Article XIIID have approved the assessments so presented.
SECTION 3. Based upon its review of the Engineer's Report (and
amendments, as applicable), a copy of which has been presented to the City
Council and which has been filed with the City Clerk, the City Council
hereby finds and determines that:
3a). The land within District will receive special benefit by the
construction and installation of new street lighting improvements,
replacement of existing street light poles as well as the ongoing maintenance,
servicing and operation of street lighting improvements and appurtenant
facilities related thereto.
3b). The District includes all of the lands receiving such special
benefit.
3c). The net amount to be assessed upon the lands within the District
is in accordance and apportioned by a formula and method which fairly
distributes the net amount among all eligible parcels in proportion to the
special benefit to be received by each parcel from the improvements and
services for the fiscal year commencing July 1, 2008 and ending June 30,
2009.
3
SECTION 4. The Report and assessment as presented to the City
Council and on file in the Ciry Clerk's Department are hereby confirmed as
filed.
SECTION 5. The City Council hereby orders the proposed
improvements to be made, which improvements are briefly described as the
construction and installation of new street lighting improvements,
replacement of existing street light poles and related incidental expenses, as
well as the ongoing maintenance, servicing and operation of street lighting
improvements and appurtenant facilities related thereto that will provide
special benefit to the properties witlun the District.
SECTION 6. The County Auditor of Los Angeles County shall enter
on the County Assessment Roll opposite each parcel of land the amount of
levy, and such levies shall be collected at the same time and in the same
manner as the County taxes are collected. After collection by the County, the
net amount of the levy shall be paid to the City Treasurer.
SECTION 7. The City Treasurer shall deposit all money
representing assessments collected by the County for the District to the credit
of a fund for the Santa Anita Oaks Lighting District, and such money shall be
expended only for the costs associated with the improvements and District as
a
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described in the Engineer's Report as summarized and described in Section 5
of the Resolution.
SECTION 8. The adoption of this Resolution constitutes the
confirmation of the maximum assessment and inflationary formula applicable
to the District and properties therein, and the assessment amounts to be levied
within the District in Fiscal Year 2008-2009 (commencing July 1, 2008 and
ending June 30, 2009).
SECTION 9. The City Clerk shall certify the adoption of this
Resolution and is hereby authorized and directed to cause the filing of the
Fiscal Year 2008-2009 levy with the County Auditor upon adoption of this
Resolution.
Passed approved and adopted this
day of
2008.
ATTEST:
City Clerk
APPROVED A/S~TO\FORM:~
('. ~C~
City Attorney
Mayor of the City of Arcadia
s
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t
M°~ 6 ~ o2,oop
RESOLUTION NO. 6624
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA CALIFORNIA, AMENDING AND/OR
APPROVING THE ENGINEER'S REPORT FOR THE
FORMATION AND ANNUAL LEVY OF NEW
ASSESSMENTS CONNECTED THEREWITH FOR THE
SANTA ANITA OAKS LIGHTING DISTRICT,
COMI~4ENCING IN FISCAL YEAR 2008-2009
WHEREAS, ~e City,~C'quncil, pursuant to the provisions of Part 2 of
Division 15 of the Califch~"~S,treets and Highways Code, did by previous
Resolution order the Engineer~VluniF~
accordance with Article 4 of
California Streets and Highways Code,
to prepare and file a report in
i/o~Part 2 of Division 15 of the
with Section 22565, in
WHEREAS, the Engineer has prepared and filed with t i~+ Clerk of
the City of Arcadia and the City Clerk has presented to the City ~ until such
connection with the formation and the lev o'P'assessments for the Santa
Anita Oaks Lighting District (hereafter referred t as t}ae~istrict") for the
fiscal year commencing July 1, 2008 and ending June 3 X009• nd,
report entitled "City of Arcadia, Santa Anita Oaks Lighting
Engineer's Formation Report, Fiscal Year 2008/2009" (hereafter referre~to
as "Report"); and
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WHEREAS, the City Council has examined and reviewed the Report
as presented, and is satisfied with each and all of the items and documents as ,
set forth therein, and finds that the expenses associated therewith and the
resulting levy of assessments have been spread in accordance with the special
benefits received from the improvements and services to be provided, as set
forth in said Report; and
WHEREAS, the City. Council called and duly held property owner
protest ballot proceedings for the proposed new assessments related to the
District in accordance with the provisions of the California Constitution
Article XIIID, the results of which have been presented and confirmed by
City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The preceding recitals are all true and correct.
SECTION 2. Based on testimony given, the results of the property
owner protest ballot proceedings and the documents and discussion
presented, the City Council has directed and confirmed any necessary
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modifications or amendments to the Engineer's Report previously presented
and filed, and said modifications or amendments so reflected by the minutes
of this meeting shall by reference be incorporated into the approved
Engineer's Report.
SECTION 3. The Engineer's Report as approved, consists of the
following:
3a) Plans and specifications that describe the District and
Improvements.
3b) Method of Apportionment that outlines the special benefit
conferred on properties within the District from the improvements; and the
calculations used to establish each parcel's proportional special benefit
assessment commencing in fiscal year 2008/2009 including the establishment
of:
Assessment installments to repay the City loan and related expenses
for the construction and installation of the street light improvements; and,
> Annual assessments for the ongoing maintenance, servicing and
operation of street lighting improvements that provide special benefits to the
properties in the District; and,
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and operation of street lighting improvements, thereby establishing the
maximum assessment rate authorized each fiscal year.
3c) The Budget that outlines the costs and expenses associated with
the City loan to the District and the estimated annual expenses to provide,
maintain, and service the improvements, including incidental expenses
authorized by the 1972 Act.
3d) An Assessment Diagram that identifies the boundaries of the
District and associated lots, parcels and properties included therein. '
3e) An Assessment Roll containing each of the Assessor Parcel
Numbers that comprise the District and the proportional assessments
commencing Fiscal Year 2008/2009.
SECTION 4 All new assessments incorporated in the Engineer's
Report have been approved by the property owners of record pursuant to the
provisions of the California Constitution Article XIIID.
SECTION 5 The Engineer's Report as presented or amended is
ordered to be filed in the City Clerk's Department as a permanent record and
to remain open to public inspection.
SECTION 6 The City Clerk shall certify to the adoption of this
Resolution.
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Passed approved and adopted this day of , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney