HomeMy WebLinkAboutJuly 1, 2008-r
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0 "Iro CITY OF ARCADIA
CITY COUNCIL/REDEVELOPMENT AGENCY
REGULAR MEETING
c,A a•`
� of K° TUESDAY, JULY 1, 2008
AGENDA
6:00 p.m.
Location: City Council,Chamber Conference Room, 240 W. Huntington Drive
CALL TO ORDER
ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS:
Robert Harbicht, Mayor /Agency Chair
John Wuo, Mayor Pro Tem /Agency Vice Chair
Peter Amundson, Council /Agency Member
Roger Chandler, Council /Agency Member
Gary Kovacic, Council /Agency Member
CLOSED SESSION PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council /Redevelopment Agency during the Public Comments
period is asked to complete a "Public Comments' card available in the Council Chamber Lobby. The
completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed
Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments
are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be
practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from
discussing topics or issues unless they appear on the posted Agenda.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.8 conference with real property
negotiators:
Property: Arcadia Par 3 Golf Course (620 E. Live Oak Avenue, Arcadia)
City Negotiators: Assistant City Manager /Public Works Services Director and
City Attorney
Negotiating Parties: City of Arcadia and American Golf Course Corporation (Paul
Ballam and Scott Thompson, Esq.)
Under Negotiation: Price and Terms of Payment
b. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel
regarding potential litigation — one (1) case.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public Inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
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7:00 p.m., City Council Chamber
RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
INVOCATION
Reverend Jolene Cadenbach, Arcadia Congregational Church
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
Amundson, Chandler, Kovacic, Wuo and Harbicht
REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY
SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PRESENTATIONS
a. Presentations to outgoing Members and Administration of the Oath of Office to
newly appointed Board and Commission Members.
PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony
concerning the proposed items of consideration:' You are hereby advised that should you desire to legally
challenge any action taken by the City Council with respect to any Public Hearing item on this agenda,
you may be limited to raising only those issues and objections which you or someone else raised at or
prior to the time of the Public Hearing.
REDEVELOPMENT AGENCY ITEMS:
a.
EXPENDITURES FROM THE FUNDS INDICATED.
Recommended Action: Adopt
CITY COUNCIL ITEMS:
a
ADOPT RESOLUTION NO. 6634 ADOPTING A BUDGET FOR FISCAL YEAR
2008 -2009.
Recommended Action: Adopt
Any writings or documents' provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours.
ei
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ADOPT RESOLUTION NO. 6635 ADOPTING A CAPITAL IMPROVEMENT AND
EQUIPMENT PLAN FOR FISCAL YEARS 2008 -2009 THROUGH 2012 -2013
Recommended Action: Adopt
All matters listed under the Consent Calendar are
enacted by one roll call vote. There will be no s
members of the City Council /Redevelopment Agenc y
the Consent Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a.
Recommended Action: Adopt
CITY COUNCIL ITEMS:
rel
C.
Recommended Action: Adopt
PUBLIC COMMENTS (5 minutes per person)
Any. person wishing to address the City Council /Redevelopment Agency during the Public Comments
period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The
completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m.
Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments
are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be
practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from
discussing topics or issues_unless they appear on the posted Agenda. `
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
2. CONSENT CALENDAR
.1
considered to be routine and all will be
eparate discussion- of these items unless
request specific items be removed from
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public Inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours.
e.
AMOUNT OF $11.148.
Recommended Action: Approve
f:
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AMOUNT NOT TO EXCEED $45,000.
Recommended Action: Approve
h. APPROVE CLASSIFICATION SPECIFICATIONS AND COMPENSATION
LEVEL FOR RECREATION SPECIALIST.
Recommended Action: Approve
Recommended Action: Adopt
3. CITY MANAGER
a. ADOPT RESOLUTION NO. 6633 ADOPTING A REVISED CITY
Recommended Action: Adopt
b. REPORT • DIRECTION REGARDING THE HIS
Provide Direction
C.
Recommended Action: Approve
d. REPORT- AND DIRECTION REGARDING POSSIBLE SERVICE AREA
EXPANSION BY ARCADIA TRANSIT.
Recommended Action: Provide Direction
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection.in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
CITY ATTORNEY.
Recommended Action: Approve
AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR
CONTRACT WITH HENRY SCHEIN MATRIX MEDICAL FOR; THE
Recommended Action: Approve
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ADJOURNMENT
The City Council /Redevelopment Agency will adjourn this meeting to Tuesday July 15, 2008,,
6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia.
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY
WHO REQUIRE A DISABILITY - RELATED MODIFICATION OR ACCOMODATION IN ORDER
TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY
REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626)
574 -5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY
TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE
MEETING.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
1
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STAFF REPORT
Arcadia Redevelopment Agency
DATE: July 1, 2008
TO: Chairman and Agency Board
FROM: Donald Penman, Executive Director
SUBJECT: Resolution No. ARA -227 authorizing a budget for fiscal year 2008 -09
Recommendation: Adopt
SUMMARY
It is recommended the Arcadia Redevelopment Agency adopt the proposed budget for
the spending year. The recommended actions are necessary to implement the budget
for the Redevelopment Agency for the 2008 -2009 fiscal year.
BACKGROUND
The document presented for the fiscal years 2008 -2010 was distributed to the
Redevelopment Agency Board on May 8, 2008. On May 20 and June 24 of 2008, study
sessions were held to discuss the budget, respond to questions, and receive input.
DISCUSSION
There were no recommendations made for revisions to the proposed budget at the
study sessions. However, the Salaries and Benefits budget has been increased by
$5,602 based on the staff report approved by the Council on June 17, which changed
the compensation level of Economic Development Manager. Attachment "A" is a
summary that reflect the proposed budget. Staff is recommending adoption of the fiscal
year 2008 -2009 operating budget as presented
RECOMMENDATION
It is recommended that the Redevelopment Agency:
i
IN
1. Adopt Resolution No. ARA -227, a Resolution of the Arcadia
Redevelopment Agency of. the City of Arcadia, California, adopting a
budget for the fiscal year 2008 -2009 and appropriating the amounts
specified therein as expenditures from the funds indicated.
Approved r D 6,,40 Pe--r�
Donald Penman, Executive Director
Attachment: Attachment "A"
Resolution ARA -227
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Redevelopment Agency
Attachment A
08 -09 09 -10
Budget Budget
Beginning Fund Balance `
Estimated Revenue:
Tax Increment
3,156,000
3,218,000
Rental Income
100,000
100,000
Interest Earnings
150,000
162,500
Total Revenues
3,406,000
3,480,500
Estimated Funds Available
Proposed Expenditures:
Transfer to Debt Services fund
Capital Projects
Operating Costs
Total Expenditures
Ending Fund Balance
Purpose of Funds:
5,323,000 6,124,578
8,729,000 9,605,078
1,650,770
1
145,000
0
808,652
755,901
2,604,422
2,405,621
6,124,578 7,199,457
Redevelopment funds are used to eliminate blight, upgrade the physical condition and
increase the tax base within the City and Redevelopment Project Area.
. Excludes $4,045,715 debt owed to the Housing Fund and the Promissory Note of $2,247,000 owed to the City.
Redevelopment/Low and Moderate. Housing Fund
08 -09 09 -10
Budget Budget
Beginning Fund Balance • 3,971,000 4,676,628
Estimated Revenue:
Tax Increment Revenue
Interest Earnings
Total Revenues
Estimated Funds Available
Proposed Expenditures:
Operating. Costs
Projects
Total Expenditures
Ending Fund Balance
803,000
100,000
903.000
4,874,000
819,000
150,000
969,000
5,645,628
197,372 200,191
0 0
197,372 200,191
4,676,628 5,445,437
Purpose of Funds:
Redevelopment Low Moderate Income Housing funds are used by the Agency to increase the supply of affordable
housing via new construction, substantial rehabilitation, rent subsidies, and other programs.
Excludes $4,045,715 debt owed by the Tax Increment Fund.
A
,
V
Redevelopment Debt Service
08 -09 09 -10
Budget Budget
Beginning Fund Balance'
1,885,000 1,885,000
Estimated Revenue:
Transfer from Tax Increment
Interest Earnings
Total Revenues
Estimated Funds Available
1,650,770
1,649,720
31,000
31,000
1,681,770
1,680,720
3,566,770 3,565,720
Proposed Expenditures:
Principal
Interest
Total Expenditures
710,000
745,000
971,770
935,720
1,681, 770
1,680,720
Ending Fund Balance
Purpose of Funds :
1,885,000 1,885,000
The Redevelopment Debt Service Fund is used to facilitate the payment of principal and interest on
Redevelopment Debt Service issues Series 2001A & Series 2001 B.
The fund balance represents Cash held by Fiscal Agent.
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RESOLUTION NO. ARA 227
A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY
ADOPTING A BUDGET FOR FISCAL YEAR 2008 -2009 AND
APPROPRIATING THE. AMOUNTS SPECIFIED THEREIN AS
EXPENDITURES FROM THE FUNDS INDICATED
WHEREAS, on the 28 day of May, 2008, the Executive Director of the
Arcadia Redevelopment Agency submitted to the Arcadia RedevelopmentrAgency
( "Agency ") a proposed budget entitled, "City of Arcadia Budget, fiscal years 2008-
2010 ", which includes, in part, a proposed budget for the Agency; and
WHEREAS, said budget includes the budget for the ensuing fiscal year
2008 -09; and
WHEREAS, the Agency has considered said budget; and
WHEREAS, said budget, together with a record of any adjustments, is on
file in the office of the Secretary of the Agency; and
WHEREAS, the Agency has determined that the planning and
administrative expenses proposed in the budget are necessary for the production,
improvement, and preservation of low and moderate income housing in the City of
Arcadia as required by Section 33334.4(d) of California Community
Redevelopment Law and as detailed in the attached memorandum.
NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
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SECTION 1. That certain "City of Arcadia Budget, fiscal years 2008-
2010 ", as on file in the office of the Secretary of the Agency, together with any
approved amendments thereto, is hereby adopted, in pertinent part, as the official
budget of the Arcadia Redevelopment Agency for the fiscal year 2008 -2009 and
the amounts specified therein pertaining to the Agency as expenditures from the
funds indicated are hereby appropriated for the purposes specified therein.
SECTION 2. That the Secretary shall certify to the adoption of this
Resolution.
Passed, approved and adopted this day of , 2008.
Chairman of the
Arcadia Redevelopment Agency
ATTEST:
Secretary of the
Arcadia Redevelopment Agency
APPROVED AS TO FORM:
A� 1
Stephen P. Deitsch
Agency Attorney
2
MEMORANDUM
Arcadia Redevelopment Agency
DATE: July 1, 2008
TO: Don Penman, City Manager/Executive Director
FROM: Jason Kruckeberg, Development Services Director
SUBJECT: ARCADIA REDEVELOPMENT AGENCY PLANNING AND
ADMINISTRATIVE ACTIVITIES FOR FY 2008 -09
As required by Section 33334.4(d) of California Community Redevelopment Law, the Arcadia
Redevelopment Agency (Agency) has found that the planning and administrative expenses
proposed in the 2008 -09 budget are necessary for the production, improvement, and preservation
of low and moderate income housing in the City of Arcadia.
In general, staff has found that working on affordable housing projects (such as the recently
completed Alta Street Classics project) takes more time than other redevelopment activities due
to the specific regulations for such projects and the high volume of interaction between Agency
staff and those participating in the program. Despite the fact that the Alta Street Classics are
completed, we have ongoing technical assistance involvement with residents of the project. For
example:
• Agency staff is invited to Homeowners Association meetings in the coming Fiscal Year
to describe equity sharing agreement and other policies.
• Agency staff continues to work with the developer on finishes and post - construction
clean up/building issues.
Agency staff interfaces with the Management Company on CC &R development and
enforcement through the Homeowners Association.
In addition, the Agency has contracted with a consultant to complete a detailed Affordable
Housing Strategies paper which will be presented to the City Council in October, 2008. The
Agency is also assisting on a major update of the City's General Plan, which includes a detailed
Housing Element. The Housing Element will include the identification of opportunity sites for
affordable housing and a strategy on how to meet the Regional Housing Needs Assessment. Out
of these two planning efforts, the Agency anticipates a palette of options to provide, improve,
and preserve affordable housing including purchase and rehab options, senior affordable housing
options, affordable rentals, as well as new -built housing alternatives. We anticipate as a result of
these efforts to have significant planning and administrative costs on an on -going basis as we
focus on new affordable housing opportunities using our 20% set -aside funds.
8
A
STAFF REPORT
�
Administrative Services Department
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Donald Penman, City ManagervCJ
SUBJECT: APPROVE A BUDGET FOR FISCALYEAR 2008 -2009 AND A CAPITAL
IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2008-
2009 THROUGH 2012 -2013 BY ADOPTING THE FOLLOWING
RESOLUTIONS:
RESOLUTION NO. 6634 AUTHORIZING A BUDGET FOR FISCALYEAR
2008 -2009
Recommended Action: Adopt
RESOLUTION NO. 6635 OUTLINING A CAPITAL IMPROVEMENT AND
EQUIPMENT PLAN FOR FISCAL YEAR 2008 -2009 THROUGH 2012-
2013.
Recommended Action: Adopt
SUMMARY
By City Charter, the City Council must annually give notice and hold a public hearing for
consideration of the proposed Operating Budget and Capital Improvement Program for
the ensuing fiscal year, and consider Resolutions adopting an Operating Budget and
Capital Plan. The Charter requires that the Budget be adopted on or before July 1 of
each year for the ensuing fiscal year. The recommended actions herein are necessary
to implement the budget for the 2008 -2009 fiscal year.
BACKGROUND
Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public
hearing for the consideration of the proposed Operating Budget and the five year
Capital Program. Notice has been given and the public hearing is designed to seek
community input on the proposed budget and program of services for the upcoming
year. Staff is recommending adoption of the fiscal year 2008 -2009 operating budget.
The five -year capital improvement and equipment plan is also presented for approval.
This document is not a budget, but rather a general financial plan for improvements and
acquisitions, and the proposed means of financing them.
DISCUSSION
The Preliminary Budget for fiscal year 2008 -2009 and the Capital Improvement Plan
and Equipment Plan were distributed to the City Council on May 8, 2008. On May 20
the City Council held a study session and at its conclusion directed staff to prepare a list
of possible spending cuts and /or revenue enhancements that would eliminate a
potential General Fund Shortfall of $1,807,334, which represented 3.8% of the General
Fund Budget. The City Council conducted a second study session on June 24, 2008 at
which time staff presented a list of possible cuts and revenue increases that totaled
$2,834,175. As part of that process recommendations were provided as to which
options to implement and these were all included in a Budget Booklet dated June 24,
2008. The City Council reviewed these various options and recommendations and
approved them to be included in the Proposed General Fund Budget with the following
exceptions:
• City Manager's Office — Reduce Brochures amount by $5,300
• General City — Eliminate coyote management program $30,000
• Fire Department— Implement new service fees for various annual inspections -
$237,600
• Library — Reduce Library materials budget by $14,000 (not $26,000 as
recommended)
• Library — Increase internet guest fee from recommended $1 to $2
With these changes and the other recommendations, the FY 2008 -09 General Fund
Budget will have positive balance of $236,892.
The budget presents a level of services comparable to the prior fiscal year despite a
slow economy that has impacted several of the City's major revenue sources. The
community can expect this same high level of services with a continued emphasis on
outstanding customer service. It is a fiscally responsible budget which staff will closely
monitor and keep the City Council informed of its status due to the fiscal impact of the
uncertain economy and the fact that at this point there is no adopted State budget.
History has shown us that there can be significant impacts on local resources
depending on actions taken in Sacramento.
Attachment "A" is the Budget Summaries that reflect the proposed budget presented to
and modified by the City Council at the Study Session of June 24. Attachment "B"
summarizes the proposed five -year Capital Plan with the changes recommended by
staff at that meeting as well.
In accordance with Section 65403(c) of the Government Code, the Planning
Commission reviewed the Capital Improvement Plan on June 10, 2008 and determined
that the Plan is consistent with the City's General Plan.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 6634, a Resolution of the City Council of the City of
Arcadia, California, adopting a budget for fiscal year 2008 -2009 and
appropriating the amounts specified therein as expenditures from the
funds indicated.
2. Adopt Resolution No. 6635, a Resolution of the City Council of the City of
Arcadia, California, adopting a Capital Improvement and Equipment Plan
for the fiscal years 2008 -2009 through 2012 -2013, and finds that the Capital
Improvement Program adoption is exempt from the requirements of the
California Environmental Quality Act (as specified in Title 14, Section 15273
of the California Administrative Code).
Attachments: Attachment "A" - Revised Budget Summaries
Attachment "B" - Summary of Proposed Five Year Capital Programs
Resolution No. 6634
Resolution No. 6635
General Fund
Attachment A
07 -08 08 -09 09 -10
Estimates Budget Budget
Beginning Fund Balance
Estimated Revenue:
Revenues
Transfers -In from other funds
Total Revenues
Proposed Expenditures:
Transfers -Out to other funds
Expenditures
Total Expenditures
Revenue Over Expenditure
5,408,716 4,080,000 4,316,892
40,358,250 41,861,845 41,825,200
4,022,053 4,655,271 5,110,951
44,380,303 46,517,116 46,936,151
1.947,086 481,052 482,725
43,762,152 45,799,172 48,417,772
45,709,238 46,280,224 48,900,497
(1 -, ,328.935) 236,892 (1,964,346)
Ending Fund Balance 4,079,761 4,316,892 2,35 2,546
GENERAL FUND
ESTIMATED REVENUES BY SOURCE
Revenue Source
06 -07
Actual
07 -08
Budget
07 -08
Estimated
08.09
Budget
09 -10
Budget
Taxes
27,090,759
27,230,000
27,878,000
28,696,000
29,720,000
License & Permits
3,707,876
3,963,000
3,740,000
3,775,500
3,857,000
Fines & Penalties
251,039
355,500
565,500
537,000
537,000
Use Money & Property
856,855
655,000
705,000
931,000
576,000
Revenue Other Agency
4,154,307
4,294,000
4,301,000
4,360,000
4,360,000
Charge Current Services
2,482,927
1,915,500
2,261,600
2,509,961
1,793,600
Library
98,272
104,500
97,000
158,800
99,000
Recreation
705,675
718,000
768,150
809,584
798,600
Other Revenue
109,530
64,750
42,000
84,000
84,000
Transfer -In
3,882,960
3,933,395
4,022,053
4,655,271
5,110,951
Total Revenues Subtotal
43,340,200
43,233,645
44,380,303
46,517,116
46,936,151
Transfer -Out
(3,037,373)
(2,135,644)
(1,947,086)
(481,052)
(482,725)
Total Revenues
40,302,828
41,098,001
42,433,217
46,036,064
46,453,426
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GENERALFUND
ESTIMATED REVENUES BY OBJECT
06 -07 07 -08 07 -08 OB -09 09 -10
Revenue Source Actual Budget Estimated Budget Budget
Taxes
Property Taxes
8,324,630
8,240,000
8,800,000
9,180,000
9,455,000
Franchises
936,330
1,000,000
1,000,000
1,100,000
1,150,000
Sales Tax
9,415,160
9,800,000
9,661,000
9,710,000
10,098,000
Transient Taxes
2,762,001
2,600,000
2,900,000
3,045,000
3,197,000
Property Transfer
409,033
450,000
400,000
360,000
360,000
Utility Tax
5,243,605
5,140,000
5,117,000
5,301,000
5,460,000
Total
27,090,759
27,230,000
27,878,000
28,696,000
29,720,000
License & Permits
165,748
0
0
0
0
Business License
894,811
900,000
900,000
1,015,000
925,000
Parking Permit
192,178
190,000
265,000
265,000
265,000
Plan Check Fees
929,260
900,000
835,000
840,500
875,000
Building Permit Fee
961,550
1,200,000
1,000,000
950,000
1,050,000
Mach. Elect, Permit
229,564
280,000
250,000
230,000
265,000
Home Occupation Permit
11,462
8,000
12,000
11,000
11,000
Misc. Permit Fee
9,458
9,000
10,000
9,000
11,000
Planning Application
144,442
150,000
146,000
140,000
140,000
Fire Plan Check
141,065
135,000
135,000
135,000
135,000
Fire Permit Fees
96,249
100,000
100,000
95,000
95,000
Engineer Permit Fee
26,973
25,000
26,000
25,000
25,000
Fire Code Special Inspections
58,436
50,000
50,000
50,000
50,000
Landscape Plan Check Fees
180
1,000
0
0
0
Storm Water Plan Check Fees
12,248
15,000
11,000
10,000
10,000
Total - 3,707,876 3,963,000 3,740,000 3,775,500 3,857,000
Fines & Penalties
Miscellaneous Fines
49,455
50,000
62,000
62,000
62,000
Parking Citations
199,174
300,000
500,000
460,000
460,000
Code Enforcement
2,410
5,000
3,000
5,000
5,000
Fire Citations
0
500
500
10,000
10,000
Total -
251,039
355,500
565,500
537,000
537,000
Use of Money & Property
Interest Earnings
425,518
400,000
350,000
221,000
221,000
Unrealized Gain /loss
165,748
0
0
0
0
Rents & Royalties
208,689
200,000
290,000
645,000
290,000
Community Center
56,900
55,000
65,000
65,000
65,000
Total
856,855
655,000
705,000
931,000
576,000
GENERALFUND
ESTIMATED REVENUES BY OBJECT
Revenue Source
06 -07
Actual
07 -08
Budget
07 -08
Estimated
08 -09
Budget
09 -10
Budget
Revenue from Other Agencies
7,272
8,000
7,000
8,000
8,000
Motor Vehicle License
4,058,116
4,200,000
4,200,000
4,250,000
4,250,000
Homeowner Exemption
48,697
50,000
59,000
50,000
50,000
State Post
7,181
10,000
10,000
10,000
10,000
SB 90 refunds
2,537
2,000
0
0
0
Youth Plan Reimbursement
37,776
32,000
32,000
0
D
Prop A Maint & Service
0
0
0
50,000
50,000
Total
4,154,307
4,294,000
4,301,000
4,360,000
4,360,000
Charges for Current Services
Maps & Publications
2,603
5,000
9,000
5,000
5,000
Fire Services
171,507
50,000
52,600
127,261
75,000
Police Services
71,205
75,000
91,000
75,000
75,000
Park Lights
7,360
17,000
12,000
12,000
12,000
Engineering Charges
101,794
100,000
100,000
120,000
120,000
Street Sidewalk Curb
1,582
1,500
2,000
1,600
1,600
Ambulance Charges
878,470
900,000
900,000
1,100,000
900,000
Subdivision Fees
- 1,325
2,500
1,000
1,000
1,000
Police Service DUI
16,617
15,000
4,000
15,000
15,000
Police Service Inmate
13,850
15,000
20,000
15,000
15,000
Firearms Range Use Fees
0
6,000
0
0
0
Police Svs /False Alarms
67,735
70,000
70,000
195,000
70,OOD
Fire False Alarm
18,301
20,000
16,000
15,000
15,000
Public Works Service
93,759
70,000
70,000
75,000
75,000
Address Change Fee
8,000
9,000
9,000
9,000
9,000
Vehicle Impounds
114,760
80,000
100,000
120,000
120,OOD
Fire Services Filming
53,397
50,000
50,000
45,000
45,00D
Police Services Filming
68,731
66,000
65,000
50,000
50,000
Public Works Inspections
32,724
40,000
15,000
20,000
20,000
Fire Inspection Fees
0
0
0
237,600
0
Attorney Fees
390,539
136,500
500,000
51,500
0
Planning Services
144,731
0
0
0
0
Paramedic Subscription
156,347
160,000
160,000
160,000
160,000
Fire Donation /Reimbursement
61,385
22,000
15,000
5,000
5,000
Police Donation /Reimbursement
6,204
5,000
0
55.000
5,000
Total
2,482,927
1.915,500
2,261,600
2,509,961
1,793,600
Library
Art & Lecture Room
5,050
6,500
4,000
6,500
5,000
Lost Books
7,272
8,000
7,000
8,000
8,000
Fines
82,327
85,000
83,000
100,000
83,000
Donations/Reimbursed
3,623
5,000
3,000
42,300
3,000
Total
98,272
104,500
97,000
158,800
99,000
GENERAL FUND
ESTIMATED REVENUES BY OBJECT
Revenue Source
06.07
Actual
07.08
Budget
07 -08
Estimated
08 -09
Budget
09 -10
Budget
Recreation
3,195
2,750
0
21,000
21,000
Fees 8 Charges
384,396
335,000
382,000
395,984
385,000
Camping
108,608
105,000
121,000
121,000
121,000
Aquatics
63,715
68,000
69,000
69,000
- 69,000
Sr. Citizen Classes
118,353
144,000
144,000
166,200
166,200
Sr. Citizen Meals
0
21,000
0
0
0
Playgrounds
14,718
15,000
14,550
13,500
13,500
Youth Special Activities
13,150
20,000
27,600
27,600
27,600
Donations /Reimbursed
2,735
10,000
10,000
10,000
10,000
Special Event Cleaning
0
0
0
6,300
6,300
Total
705,675
718,000
768,150
809,584
798,600
Other Revenues
Miscellaneous Revenue
77,128
40,000
35,000
40,000
40,000
Cost Reimbursement
3,195
2,750
0
21,000
21,000
Court Appearance
2,795
1,000
- 2,000
2,000
2,000
Appeal Hearing
960
2,000
0
1,000
1,000
Sale of Property
25,453
19,000
5,000
20,000
20,000
Total
109,530
64,750
42,000
84,000
84,000
Total Outside Source Revenue
39,457,240
39,300,250
40,358,250
41,861,845
41,825,200
Transfers from Other Funds
Cost Allocation
1,647,711
1,502,558
1,502,558
1,657,902
1,715,548
Capital Fund reimbursement - Race Track
150,000
154,650
154,650
165,000
165,000
Traffic Safety
149,338
160,000
250,000
246,000
246,000
Gas Tax
631,924
737,687
768,095
820,949
867,381
Equipment Replacement
1,303,988
1,378,500
1,346,750
1,765,420
2,117,022
Total Transfers -In
3,882,960
3,933,395
4,022,053
4,655,271
5,110,951
Total Revenues Subtotal
43,340,200
43,233,645
44,380,303
46,517,116
46,936,151
Local Law Enforcement
(64,566)
(53,918)
(53,918)
0
0
Lighting Districts
(472,807)
(621,726)
(433,168)
(481,052)
(482,725)
Equipment Replacement
(1,500,000)
(1,460.000)
(1,460,000)
0
0
Emergency Reserve
(1,000,000)
0
0
0
0
Total Transfers -Out
(3,037,373)
(2,135,644)
(1,947,086)
(481,052)
(482,725)
Total Revenues
40,302,828
41,098,001
42,433,217
46,036,064
46,453,426
GENERALFUND
EXPENDITURE SUMMARY
Adjusted
06 -07 0748 07 -08 08 -09 09 -10
Expenditure Actual Budget Estimated Budget Budget
E
Employee Services 29,023,230 31,644,478 31,263,277 33,328,632 35,348,734
Supplies & Services 11,317,662 12,636,364 12,498,875 12,470,340 13,069,038
Total Appropriation 40,340,892 44,280,842 43,762,152 45,799, 48,41
GENERALFUND
DEPARTMENT SUMMARY `
7
06 -07
07 -08
07 -08
08 -09
09 -10
Expenditure
Actual
Budget
Estimated
Budget
Budget
City Council
185,332
213,775
209,625
213,900
232,394
City Manager
680,845
897,844
755,703
740,640
757,486
City Clerk
227,826
346,663
307,348
354,355
351,573
City Attorney
1,107,341
726,732
966,430
522,475
548,806
General City
1,235,428,
1,246,623
1,390,184
1,234,920
1,527,515
Administrative Services
2,262,430
2,493,558
2,400,018
2,543,387
2,676,507
Police
13,329,524
14,653,094
14,278,755
15,552,932
16,678,477
Fire ,.
10,398,371
11,041,846
11,041,451
11,682,196
11,832041
Public Works Services
3,561,661
4,274,889
4,214,842
4,643,507
5,485,146
Development Services,
2,472,448
3,114,000
2,950,162
2,868,090
2,677,020
Recreation & Community Services
2,104,937
2,262,367
2,249,642
2,310,397
2,402,001
Library & Museum Services -
2,774,749
3,009,451
2,997,992
3,132,373
3,248,804
Total
40,340,892
44,280,842
43,762,152
4 5,799,17 2
48,417,772
7
SUMMARY BY FUND
SOURCES OF FUNDS
Fund
Beginning
Balance 08 -09
Outside
S
Transfer
In
Total
General Fund
4,080,000
41,861,845
4,655,271
50,597,116
Narcotic Seizure Federal
1,134,000
47,000
0
1,181,000
COPS
33,000
101,200
0
134,200
Medical /Dental
148,000
3,207,343
0
3,355,343
Worker CompensationlLiability
1,137,000
0
1,491,800
2,628,800
Homeland Security
0
127,000
0
127,000
State Library Grant
100,000
49,400
0
149,400
Misc. P.E.R.S. Employee Retirement Fund
2,289,000
0
0
2,289,000
Life Insurance
130,000
0
0
130,000
Emergency Reserve
7,113,000
0
0
7,113,000
Parks & Recreation
(266,000)
70,000
0
(196,000)
Traffic Safety
0
246,000
0
246,000
Solid Waste
968,000
336,000
0
1,304,000
State Gas Tax
553,000
2,159,100
0
2,712,100
Air Quality Management District
325,000
65,000
0
390,000
Community Development Block Grant
0
411,241
0
411,241
Transit
0
1,240,300
1,033,719
2,274,019
Proposition A
1,854,000
945,000
0
2,799,000
Proposition C
751,000
770,000
0
1,521,000
Santa Anita Grade Separation
5,750,000
143,000
0
5,893,000
TDA Article 3 Bikeway
0
34,400
0
34,400
STPL & ITS Special Fund
0
88,530
0
88,530
Transportation Impact Fund
588,000
312,500
2,310,000
3,210,500
Capital Outlay
3,386,000
1,460,000
0
4,846,000
Lighting Maintenance
42,000
325,338
481,052
848,390
Parking Districts
107,500
2,600
0
110,100
Water Fund
28,772,000
12,139,000
0
40,911,000
Sewer Fund
1,514,000
1,082,500
0
2,596,500
Equipment Replacement
6,285,000
126,000
0
6,411,000
Redevelopment Agency
5,323,000
250,000
3,156,000
8,729,000
Redevelopment Low & Moderate Housing
3,971,000
100,000
803,000
4,874,000
Redevelopment Debt Service
1,885,000
31,000
1.650,770
3,566,770
General Obligation Debt Service
680,000
525,266
0
1,205,266
Total
78,652,500
68,256,563
15,581,612
162,490,675
8
SUMMARY BY FUND
SOURCES OF FUNDS
Appropriation Transfer Ending Fund
Fund Out Total Balance
FY 08 -09
General Fund
Narcotic Seizure
COPS
Medical /Dental
Worker Compensation /Liability
Homeland Security
State Library Grant
Misc. P.E.R.S. Employee Retirement Fund
Life Insurance
Emergency Reserve
Parks & Recreation
Traffic Safety
Solid Waste
State Gas Tax
Air Quality Management District
Community Development Block Grant
Transit
Proposition A
Proposition C
Santa Anita Grade Separation
TDA Article 3 Bikeway
STPL & ITS Special Fund
Transportation Impact Fund
Capital Outlay
Lighting Maintenance
Parking Districts
Water Fund
Sewer Fund
Equipment Replacement
Redevelopment Project
Redevelopment Low & Moderate Housing
Redevelopment Debt Service
General Obligation Debt Service
Total
45,799,172
481,052
46,280,224
4,316,892
305,697
0
305,697
875,303
108,938
0
108,938
25,262
3,192,313
15,030
3,207,343
148,000
1,469,737
0
1,469,737
1,159,063
127,000
0
127,000
0
75,000
0
75,000
74,400
0
0
0
2,289,000
0
0
0
130,000
0
0
0
7,113,000
0
0
0
(196,000)
0
246,000
246,000
0
355,737
0
355,737
948,263
1,576,000
820,949
2,396,949
315,151
290,050
0
290,050
99,950
411,241
0
411,241
0
2,274,019
0
2,274,019
0
161,192
1,035,559
1,196,751
1,602, 249
675,894
0
675,894
845,106
0
0
0
5,893,000
25,000
0
25,000
9,400
88,530
0
88,530
0
3,000,000
0
3,000,000
210,500
3,731,700
0
3
1,114,300
805,390
0
806.390
42,000
23,771
0
23,771
86,329
13,486,602
0
13,486,602
27,424,398
1,068,360
0
1,066,360
1,528,140
1,765,420
0
1,765,420
4,645.580
2,604,422
0
2,604,422
6,124,578
197,372
0
197,372
4,676,528
1,681,770
0
1,681,770
1,885,000
525,266
0
525,266
680.000
65,826,593 2,598,590 88,425,183 74,065,492
9
SUMMARY BY FUND
SOURCES OF FUNDS
Fund Beginning Fund Outside Transfer Total
Balance 09 -10 Sources In
General Fund
Narcotic Seizure Federal
COPS
Medical /Dental
Worker Compensation /Liabiiity
Homeland Security
State Library Grant
Misc. P.E.R.S. Employee Retirement Fund
Life Insurance
Emergency Reserve
Parks & Recreation
Traffic Safety
Solid Waste
State Gas Tax
Air Quality Management District
Community Development Block Grant
Transit
Proposition A
Proposition C
Santa Anita Grade Separation
TDA Article 3 Bikeway
STPL & ITS Special Fund
Transportation Impact Fund
Capital Outlay
Lighting Maintenance
Parking Districts
Water Fund
Sewer Fund
Equipment Replacement
Redevelopment Project
Redevelopment Low & Moderate Housing
Redevelopment Debt Service
General Obligation Debt Service
Total
4,316,892
41,825,200
5,110,951
51,253,043
875,303
47,000
0
922,303
25,262
101,200
0
126,462
148,000
3,588,220
0
3,736,220
1,159,063
0
1,498,500
2,657,563
0
0
0
0
74,400
43,710
0
118,110
2,289,000
0
0
2,289,000
130,000
0
0
130,000
7,113,000
D
0
7,113,000
(196,000)
200,D00
0
4,000
0
246,000
0
246,000
948,263
336,000
0
1,284,263
315,151
1,329,500
0
1,644,651
99,950
64,000
0
163,950
0
412,433
0
412,433
0
728,300
986,388
1,714,688
1,602,249
947,500
0
2,549,749
845,106
780,000
0
1,625,106
5,893,000
177,000
0
6,070,000
9,400
34,400
0
43,800
0
531,180
0
531,180
210,500
307,500
500,000
1,018,000
1,114,300
1,445,000
0
2,559,300
42,0130
329,988
482,725
854,713
86,329
2,400
D
88,729
27,424,398
10,814,000
0
38,238,398
1.528,140
1,112,500
0
2,640,640
4,645,580
93,000
0
4,738,580
6,124,578
262,500
3,218,000
9,605,078
4,676,628
150,000
819,000
5,645,628
1,885,000
31,000
1,649,720
3,565,720
680,000
522.066
0
1,202,066
74,065,492 66,461,597 14,265,284 154,792,373
10
SUMMARY BY FUND
USES OF FUNDS
Fund
Appropriations
Transfer
Out
Total
Ending Fund
Balance
FY09 -10
General Fund
48,417,772
482,725
48,900,497
2,352,546
Narcotic Seizure Federal
167,026
0
167,026
755,277
COPS
112,739
0
112,739
13,723
MedicallDental
3,572,672
15,548
3,588,220
148,000
Worker Compensation /Liability
1,476,663
- 0
1,476,663
1,180,900
Homeland Security
0
0
0
0
State Library Grant
75,000
0
75,000
43,110
Misc. P.E.R.S. Employee Retirement Fund
0
0
0
2,289,000
Life Insurance
0
0
0
130,000
Emergency Reserve
0
0
0
7,113,D00
Parks & Recreation
0
0
0
4,000
Traffic Safety
0
246,000
246,000
0
Solid Waste
371,868
0
371,868
912,395
State Gas Tax
753,000
867,381
1,620,381
24,270
Air Quality Manage.
86,D50
0
86,050
77,900
Community Development
412,433
0
412,433
0
Transit
1,714,688
0
1,714,688
0
Proposition
169,405
986,388
1,155,793
1,393,956
Proposition C
735,170
0
735,170
889,936
Santa Anita Grade Separation
0
0
0
6,070,000
TDA Article 3 Bikeway
25,000
0
25,000
18,800
STPL& ITS Special fund
531,180
0
531,180
0
Transportation Impact Fund
1,000,000
0
1,000,000
18,000
Capital Outlay
1,287,400
165,000
1,452,400
1,106,900
Lighting Maintenance
812,713
0
812,713
42,000
Parking Districts
23
0
23,882
64,847
Water Fund
13,346,262
0
13,346,262
24.892,136
Sewer Fund
1,118,586
0
1,118,586
1,522,054
Equipment Replacement
2,117,022
0
2,117,022
2,621,558
Redevelopment Project
2,405,621
0
2,405,621
7,199,457
Redevelopment Low & Moderate Housing
200,191
0
200,191
5,445,437
Redevelopment Debt Service
1,680,720
0
1,680,720
1,885,000
General Obligation Debt Service
522,066
0
522,066
680,000
Total
83,135,129
- 2,763,042
85,898,171
68,894,202
11
Attachment B
CITY OF ARCADIA
SUMMARY OF PROPOSED FIVE YEAR CAPITAL
PROGRAMS
FISCAL YEAR 2008 -09 THROUGH 2012
-13
ESTIMATED
ESTIMATED
PROPOSED
ESTIMATED
FUNDS
FIVE -YEAR
FIVE -YEAR
FUNDS
711/2008
REVENUE
EXPENDITURE
71112013
CAPITAL OUTLAY FUND
3,386,000
7,249,000
(8,206,771)
2,428,229
GAS TAX FUND
553,000
7,722,600
(9,768,330)
(1,492,730)
PROP C FUND
751,000
4,073,500
(3,921,064)
903,436
TRANSPORTATION IMPACT FUND 588,000
5,164,500
(5,126,000)
626,500
SEWER FUND
1,514,000
5,715,000
(6,613,313)
615,687
EQUIPMENT FUND
6,285,000
323,500
(7,723,579)
(1,115,079)
WATER FAC. RESERVE
18,261,000
17,889,000
(17,964,000)
18,186,000
WATER EQUIP.RESERVE
380,000
1,970,000
(952,715)
1,397,285
RESOLUTION NO. 6634
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET
FOR FISCAL YEAR 2008 -2009 AND APPROPRIATING
THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES
FROM THE FUNDS INDICATED
WHEREAS, on May 8, 2008, the City Manager submitted to the City
Council a proposed budget for fiscal years 2008 -2010, a copy of which is on file in
the Office of the City Clerk; and
WHEREAS, Section 1204 of the Arcadia City Charter requires notice and
hearing for consideration of a proposed operating budget and its adoption by
resolution; and
WHEREAS, the aforementioned proposed Budget includes the budget for
the ensuing fiscal year 2008 -2010; and
WHEREAS, notice of the public hearing on the proposed budget and a
summary of the proposed budget were published on June 9, 2008 and June 16,
2008. WHEREAS, the duly noticed public hearing was conducted by the City
Council on July 1, 2008.
NOW, THEREFORE, THE CITY COUNCIL OF THE: CITY OF
ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
1
SECTION 1. That certain "City of Arcadia Budget, fiscal years 2008-
2010 ", are on file in the office of the City Clerk, together with any approved
amendments thereto, is hereby adopted, in pertinent part, as the official budget of
the City of Arcadia for the fiscal year 2008 -2009 and the amounts specified therein
as expenditures from the funds indicated are hereby appropriated for the purposes
specified therein.
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this 1 st day of July, 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM
Y "
P
Stephen P. Deitsch
City Attorney
2
RESOLUTION NO. 6635
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL
IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL
YEARS 2008 -2009 THROUGH 2012 -2013
WHEREAS, on May 8, 2008, the City Manager submitted to the City
Council a proposed plan entitled, "Capital Improvement and Equipment Plan,
fiscal years 2008 - 2013 ", a copy of which is on file in the office of the City Cleric;
and
WHEREAS, Section 1205 of the Arcadia City Charter requires notice and
hearing for the consideration of a capital program and its adoption by resolution;
and
WHEREAS, notice of the public hearing on the proposed Capital
Improvement and Equipment Plan was published on June 9, 2008 and June 16,
2008; and
WHEREAS, the duly noticed public hearing was conducted by the City
Council on July 1, 2008.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. That certain "Capital Improvement and Equipment Plan,
fiscal years 2008 - 2013 ", is on file in the office of the City Clerk, together with any
approved amendments thereto, is hereby adopted, in pertinent part, for fiscal year
►11: 1`
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this 1 st day of July 2008.
Mayor of the City of Arcadia
ATTEST:
City Cleric
APPROVED AS TO FORM:
r
Stephen P. Deitsch
City Attorney
2
q
a
STAFF REPORT
DATE: July 1, 2008
Development Services Department
TO: Mayor and City Council
Chairman and Members, Arcadia Redevelopment Agency
FROM: Jason Kruckeberg, Development Services Director
Prepared by: Kathy Buckle, Sr. Administrative Assistant
SUBJECT: City Council Resolution No. 6631 authorizing the use of Redevelopment
Agency funds for Public Improvements
Recommendation: Adopt
Agency Resolution No. ARA -226 authorizing the use of Redevelopment
Agency funds for Public Improvements
Recommendation: Adopt
SUMMARY
Redevelopment Law (Health and Safety Code Section 33445) requires that if
redevelopment funds are to be used to pay for improvements which will be publicly
owned, both within and outside of the project area, the City Council and the Agency
Board must make three findings: 1) that the proposed improvements are of benefit to
the Project Area or the immediate neighborhood in which the project is located; 2) that
there are no other reasonable means of financing the proposed project available to the
community; and 3) that the project will assist in the elimination of blighting conditions
and is consistent with the adopted Implementation Plan.
A Summary Report describing the proposed Agency Capital Improvement Projects
(Attachment 1) has been prepared setting forth the amount of tax increment to be used
to fund the proposed capital improvements, setting forth the facts to support the three
findings citied above, and describing the redevelopment purposes for which the funds
are being used.
Staff is recommending that the City Council adopt City Council Resolution No. 6631
(Attachment 2) and the Redevelopment Agency adopt Resolution No. ARA -226
(Attachment 3) making findings pursuant to Health and Safety Code Sections 33445
and authorizing the use of Redevelopment Agency funds for Public Improvements
comprising the Agency's Capital Improvement Program.
Mayor and City Council
Chairman and Board Members
July 1, 2008
Page 2
DISCUSSION
The City -wide Capital Improvement Program (CIP) lists projects of a citywide nature and
projects serving a larger population in a specific area of the City. There are other
important projects near or in the Redevelopment Project Area for which no City funds
are available or where Redevelopment funds are needed to supplement the overall cost
of the project to the City. Together these projects constitute the Agency's proposed
annual CIP.
These proposed projects are listed below and are described in detail in the Summary
Report (Attachment 1):
1) Installation of Rubber Matting Material in Bonita Skate Park
The improvement will consist of removing the existing rubber matting and replacing it
with new rubberized matting and base material for the park's play equipment and
additional manufactured wood chips in the surrounding area. The existing rubber
matting is very soft due to exposure, has holes and tears in various areas, and is
also cracking and raveling. Its existing surface condition poses tripping hazards.
2) Video Detection System
The project consists of the installation of a video detection system at the intersection
of Huntington Drive and First Avenue. Four video cameras designed to detect motor
vehicles will be mounted on four traffic signal mast arms allowing the cameras to
monitor the four directions of travel. Video detection offers a broad range of traffic
management applications, including both intersection control and traffic
management systems. The image processing technology is capable of detecting
vehicle presence, counting and collecting speed, volumes and other traffic data.
3) Protected /Permissive Left Turn Signals and Protected Right Turn Signals
The improvement will consist of the installation of protected /permissive left turn and
protected right turn signals at various traffic signalized intersections to improve traffic
safety, traffic signal operations and public convenience.
ENVIRONMENTAL ASSESSMENT
The projects are categorically exempt per Section 15301 Class 1(d) of the California
Environmental Quality Act. Staff has prepared a Preliminary Exemption Assessment
and Notice of Exemption for the projects.
Mayor and City Council
Chairman and Board Members
July 1, 2008
Page 3
FISCAL IMPACT
As part of the FY 2008 -09 Capital Improvement Program, $145,000 in Redevelopment
Agency funds were approved for these projects.
RECOMMENDATION
That the City Council adopt Resolution No. 6631 (Attachment 2), making findings
pursuant to Health and Safety Code Section 33445 authorizing the use of
Redevelopment Agency funds for Public Improvements.
That the Redevelopment Agency adopt Resolution No. ARA -226 (Attachment 3)
making findings pursuant to Health and Safety Code Sections 33445 to authorize
the use of Redevelopment Agency funds for Public Improvements.
Approved: J>&r pc'yl�
Donald Penman, City Manager /Executive Director
Attachment 1 — Summary Report
Attachment 2 — City Council Resolution No. 6631
Attachment 3 — Arcadia Redevelopment Agency Resolution No. ARA -226
Attachment 1
SUMMARY REPORT
FISCAL YEAR 2008- 2009
AGENCY CAPITAL IMPROVEMENT PROJECTS
Introduction
This Summary Report has been prepared by the Arcadia Redevelopment Agency
( "Agency ") consistent with Health and Safety Code Section 33445 and serves to
describe several proposed capital improvement projects in and near the Project Area.
The Summary Report has been prepared in order to explain to the public why Agency
tax increment funds are to be used to pay for these public improvements.
The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An
Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan
and has included the projects or similar type projects listed below:
1) Installation of Rubber Matting Material in Bonita Skate Park $35,000
This public improvement will upgrade the current play equipment ground surface at
Bonita Skate Park, which is adjacent'to the Project Area. The current surface has
deteriorated due to exposure and poses a tripping hazard. The old surface will be
removed and replaced with new rubberized matting, base material and additional
manufactured wood chips in the surrounding areas.
2) Video Detection System, Huntington Drive and First Avenue $60,000
This project will upgrade traffic- related infrastructure in the Project Area, pursuant to
the Implementation Plan. The video detection system consists of four video
cameras mounted on the traffic signal mast arms to monitor traffic. Additional
equipment will be installed within the traffic signal controller cabinet and will consist
of four rack mounted detector amplifiers which will replace the existing vehicle
detector units in the street. Cabling will also be installed from the controller cabinet
to the video detector units mounted on the mast arms. The video detection system
offers a broad range of traffic management applications, including both intersection
control and traffic management. It is capable of detecting vehicle presence,
counting and collecting speed, volumes and other traffic data. The system
maintenance costs are minimal since it is not impacted by roadway resurfacing or
other surface conditions created by traffic that affect the in- ground loops currently in
this intersection.
3) Protected /Permissive Left Turn Signals and Protected Right Turn Signals at
Various Locations $50,000
This project will provide improved traffic safety, improved traffic signal operations
and public convenience. Protected /permissive left turn and protected right turn
signals will be installed at traffic signalized intersections within the Project Area
where there are an insufficient number of gaps in the opposing through traffic to
accommodate left turns, where left turn traffic impedes the through traffic lane,
where there is a left/right turn accident patterns, where there is a sight distance
problem between the left/right turn and through traffic, and where there is an unusual
geometric alignment. Vehicle detectors, vehicle detector amplifiers, wiring, and load
switches at the controller cabinet will be installed. Modifications to the traffic signal
heads, signal timing, software, signs and pavement striping are also included as part
of the project.
Grand Total
$145,000
2
RESOLUTION NO. 6631
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, MAKING FINDINGS PURSUANT TO
HEALTH AND SAFETY CODE SECTIONS 33445, AND
AUTHORIZING THE USE OF REDEVELOPMENT AGENCY
FUNDS FOR PUBLIC IMPROVEMENTS
WHEREAS, the Arcadia Redevelopment Agency ( "Agency ") proposes to
pay One Hundred Forty -five Thousand Dollars ($145,000) in the Agency's Capital
Improvement Program for improvements in the public right -of -way
( "Improvements ") in, adjacent to, and near the Central Redevelopment Project
Area ( "Project Area "), and within the original redevelopment survey area; and
WHEREAS, pursuant to Health and Safety Code Section 33445, the Agency
may with consent of the City Council of the City of Arcadia ( "City Council ") and
subject to the City Council's ability to make those certain factual determinations
set forth below, pay all or part of the Improvements if the City Council makes the
following three findings: a) that the proposed Improvements are of benefit to the
Project Area or the immediate neighborhood in which the project is located; b) that
there are no other reasonable means of financing the Improvements available to the
community; c) that the payment of Agency funds for the Improvements will assist
in the elimination of one or more blighting conditions inside the Project Area and
is consistent with the Implementation Plan adopted pursuant to Section 33490; and
WHEREAS, Agency staff have prepared a certain report ( "Summary ")
which sets forth the facts regarding the amount of property taxes to be used to pay
for the proposed improvements, sets forth the facts supporting the three
determinations to be made by the City Council pursuant to Health and Safety Code
Section 33445, and sets forth the redevelopment purpose for which such taxes are
being used; and
WHEREAS, the City Council has reviewed and considered the Summary
and the other written and oral testimony presented at or prior to the time of the City
Council's consideration of this Resolution; and
WHEREAS, pursuant to the State of California and local CEQA Guidelines,
staff has prepared a Preliminary Exemption Assessment for the projects listed in
the Summary, which are categorically exempt under the State CEQA Guidelines,
Sections 15300 to 15333 Categorical Exemptions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The facts set forth in the recitals are true and correct.
SECTION 2. The facts supporting those certain findings required by Health
and Safety Code Section 33445 are true and correct as set forth in the Summary,
Exhibit "A "attached hereto, and as set forth in the staff report submitted to and
considered by the City Council with reference to this Resolution.
E
SECTION 3. Based on the information made available in the Summary and
in the staff report accompanying this Resolution, the oral presentation of staff, and
other written and oral evidence as presented to the City Council, the City Council
hereby makes the following findings pursuant to Health and Safety Code Section
33445:
a) That the proposed Improvements both inside and outside the Project
Area are of benefit to the Project Area, or the immediate neighborhood
in which the project is located, because they improve the appearance of
the Project Area and thereby encourage greater patronage of local shops
and stores leading to increased economic benefits to property owners,
merchants, the Agency, and the City and will also encourage new
development.
b) That. there are no other reasonable means of financing the proposed
Improvements available to the community because of the large number
of other capital improvement needs in the City and the limited
availability of alternate funding sources.
c) That the payment of funds for the proposed Improvements will assist in
the elimination of one or more blighting conditions inside the Project
Area, and is consistent with the Implementation Plan adopted pursuant
to Health and Safety Code. Section 33490 because the Improvements
3
will improve service to the Project Area, and are set forth in the Five
Year Implementation Plan and Housing Program 2005 -2010 adopted by
Agency Resolution No. ARA -211 on December 7, 2004.
SECTION 4. Based upon the Preliminary Environmental Assessment, and
the determination by the City Council that the projects listed in the Summary are
categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333
Categorical Exemptions, City staff is authorized and directed to file a Notice of
Exemption with the Los Angeles County Clerk.
SECTION 5. The City Council hereby approves and consents to the
payment by the Arcadia Redevelopment Agency for all and any part of the public
Improvements which are part of the Agency's Capital Improvement Program.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this day of , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
4
Exhibit "A"
SUMMARY REPORT
FISCAL YEAR 2008- 2009
AGENCY CAPITAL IMPROVEMENT PROJECTS
Introduction
This Summary Report has been prepared by the Arcadia Redevelopment Agency
( "Agency') consistent with Health and Safety Code Section 33445 and serves to
describe several proposed capital improvement projects in and near the Project Area.
The Summary Report has been prepared in order to explain to the public why Agency
tax increment funds are to be used to pay for these public improvements.
The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An
Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan
and has included the projects or similar type projects listed below:
1) Installation of Rubber Matting Material in Bonita Skate Park $35,000
This public improvement will upgrade the current play equipment ground surface at
Bonita Skate Park, which is adjacent to the Project Area. The current surface has
deteriorated due to exposure and poses a tripping hazard. The old surface will be
removed and replaced with new rubberized matting, base material and additional
manufactured wood chips in the surrounding areas.
2) Video Detection System, Huntington Drive and First Avenue $60,000
This project will upgrade traffic- related infrastructure in the Project Area, pursuant to
the Implementation Plan. The video detection system consists of four video
cameras mounted on the traffic signal mast arms to monitor traffic. Additional
equipment will be installed within the traffic signal controller cabinet and will consist
of four rack mounted detector amplifiers which will replace the existing vehicle
detector units in the street: Cabling will also be installed from the controller cabinet
to the video detector units mounted on the mast arms. The video detection system
offers a broad range of traffic management applications, including both intersection
control and traffic management. It is capable of detecting vehicle presence,
counting and collecting speed, volumes and other traffic data. The system
maintenance costs are minimal since it is not impacted by roadway resurfacing or
other surface conditions created by traffic that affect the in- ground loops currently in
this intersection.
1
3) Protected /Permissive Left Turn Signals and Protected Right Turn Signals at
Various Locations $50,000
This project will provide improved traffic safety, improved traffic signal operations
and public convenience. Protected /permissive left turn and protected right turn
signals will be installed at traffic signalized intersections within the Project Area
where there are an insufficient number of gaps in the opposing through traffic to
accommodate left turns, where left turn traffic impedes the through traffic lane,
where there is a left/right turn accident patterns, where there is a sight distance
problem between the left/right turn and through traffic, and where there is an unusual
geometric alignment. Vehicle detectors, vehicle detector amplifiers, wiring, and load
switches at the controller cabinet will be installed. Modifications to the traffic signal
heads, signal timing, software, signs and pavement striping are also included as part
of the project.
Grand Total
$145,000
2
RESOLUTION NO. ARA 226
A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY
OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE
USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC
IMPROVEMENTS
WHEREAS, the Arcadia Redevelopment Agency ( "Agency ") proposes to
pay One Hundred Forty-five Thousand Dollars ($145,000) in the Agency's Capital
Improvement Program for improvements ( "Improvements ") in the public right -of-
way and on public property in, adjacent to, and near the Central Redevelopment
Project Area ( "Project Area "); and
WHEREAS, Health and Safety Code Section 33445 requires that if
redevelopment funds are to be used to pay for improvements which will be
publicly owned, the City Council of the City of Arcadia ( "City Council ") must
make the following findings: a) that the proposed Improvements are of benefit to
the Project Area or the immediate neighborhood in which the project is located; b)
that there are no reasonable means of financing the buildings, facilities, structures
or other improvements; c) that the Improvements will assist in the elimination of
one or more blighting conditions inside the Project Area or provide housing for
low -or moderate - income persons, and is consistent with the Implementation Plan
adopted pursuant to Section 33490; and
WHEREAS, the Agency has caused the preparation of, and the City Council
has reviewed and considered, a summary report (the "Summary "), attached hereto
as Exhibit "A ", setting forth the facts regarding the amount of property taxes to be
used to pay for the proposed improvements and facts supporting the foregoing
findings; and
WHEREAS, on December 7, 2004 by Resolution No. ARA -211, the Agency
adopted a Five Year Implementation Plan (2005- 2010), which describes remaining
blight in the Project Area, describes programs, projects, and activities which are or
will eliminate or reduce the blighting elements, and describes the projects in the
Implementation Plan; and
WHEREAS, the Agency has prepared and certified on November 20, 1973,
a program environmental impact report for the Redevelopment Plan for the Project
Area; and
WHEREAS, pursuant to the State of California and local CEQA Guidelines,
staff has prepared a Preliminary Exemption Assessment for the projects listed in
the Summary, which are categorically exempt under the State CEQA Guidelines,
Sections 15300 to 15333; and
WHEREAS, the Agency is relying on the finding by the City Council that
these projects are categorically exempt under State and local CEQA Guidelines.
2
NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the facts set forth in the recitals hereof are true and
correct.
SECTION 2. That the Summary attached hereto as Exhibit "A" is hereby
accepted and approved.
SECTION 3. Based on the information made available in the Summary and
in the staff report accompanying this Resolution, the oral presentation of staff, and
other written and oral evidence as presented to the Agency, the Agency hereby
makes the following findings pursuant to Health and Safety Code Section 33445:
a) That the proposed improvements both inside and outside the Project Area
are of benefit to the Project Area, or the immediate neighborhood in
which the project is located, because they improve the appearance of the
Project Area and thereby encourage greater patronage of local shops and
stores leading to increased economic benefits to property owners,
merchants, the Agency, and the City and will also encourage new
development.
b) That there are no other reasonable means of financing the proposed
Improvements available to the community because of the large number of
3
other capital improvement needs in the City and the limited availability
of alternate funding sources.
c) That the payment of funds for the proposed Improvements will assist in
the elimination of one or more blighting conditions inside the Project
Area, and is consistent with the Implementation Plan adopted pursuant to
Health and Safety Code Section 33490 because the Improvements will
improve service to the Project Area, and are set forth in the Five Year
Implementation Plan and Housing Program 2005 -2010 adopted by
Agency Resolution No. ARA -211 on December 7, 2004.
SECTION 4. That the Agency approves and authorizes the expenditure of
Two Hundred Seventy-four Thousand Dollars ($274,000) in the Agency's Capital
Improvement Program for the Improvements on public property and in the public
right -of -way in, adjacent to, and near the Project Area, and Agency staff are
directed to implement these projects.
SECTION 5. The Secretary of the Agency shall certify to the adoption of
this Resolution.
[SIGNATURES ON NEXT PAGE]
4
Passed, approved and adopted this day of , 2008.
Chairman
Arcadia Redevelopment Agency
ATTEST:
Secretary of the
Arcadia Redevelopment Agency
R Icy
Stephen P. Deitsch
Agency Attorney
Exhibit "A"
SUMMARY REPORT
FISCAL YEAR 2008- 2009
AGENCY CAPITAL IMPROVEMENT PROJECTS
Introduction
This Summary Report has been prepared by the Arcadia Redevelopment Agency
( "Agency') consistent with Health and Safety Code Section 33445 and serves to
describe several proposed capital improvement projects in and near the Project Area.
The Summary Report has been prepared in order to explain to the public why Agency
tax increment funds are to be used to pay for these public improvements.
The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An
Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan
and has included the projects or similar type projects listed below:
1) Installation of Rubber Matting Material in Bonita Skate Park $35,000
This public improvement will upgrade the current play equipment ground surface at
Bonita Skate Park, which is adjacent to the Project Area. The current surface has
deteriorated due to exposure and poses a tripping hazard. The old surface will be
removed and replaced with new rubberized matting, base material and additional
manufactured wood chips in the surrounding areas.
2) Video Detection System, Huntington Drive and First Avenue $60,000
This project will upgrade traffic - related infrastructure in the Project Area, pursuant to
the Implementation Plan. The video detection system consists of four video
cameras mounted on the traffic signal mast arms to monitor traffic. Additional
equipment will be installed within the traffic signal controller cabinet and will consist
of four rack mounted detector amplifiers which will replace the existing vehicle
detector units in the street. Cabling will also be installed from the controller cabinet
to the video detector units mounted on the mast arms. The video detection system
offers a broad range of traffic management applications, including both intersection
control and traffic management. It is capable of detecting vehicle presence,
counting and collecting speed, volumes and other traffic data. The system
maintenance costs are minimal since it is not impacted by roadway resurfacing or
other surface conditions created by traffic that affect the in- ground loops currently in
this intersection.
1
3) Protected /Permissive Left Turn Signals and Protected Right Turn Signals at
Various Locations $50,000
This project will provide improved traffic safety, improved traffic signal operations
and public convenience. Protected /permissive left turn and protected right turn
signals will be installed at traffic signalized intersections within the Project Area
where there are an insufficient number of gaps in the opposing through traffic to
accommodate left turns, where left turn traffic impedes the through traffic lane,
where there is a left/right turn accident patterns, where there is a sight distance
problem between the left/right turn and through traffic, and where there is an unusual
geometric alignment. Vehicle detectors, vehicle detector amplifiers, wiring, and load
switches at the controller cabinet will be installed. Modifications to the traffic signal
heads, signal timing, software, signs and pavement striping are also included as part
of the project.
Grand Total
$145,000
2
vi
ORDINANCE NO. 2244
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 08 -01
TO CHANGE THE ZONING OF THE SUBJECT PROPERTIES AT
240 -388 WEST HUNTINGTON DRIVE FROM "UNZONED" TO "S -2
PUBLIC PURPOSE ZONE" WITH AN "H8 SPECIAL HEIGHT'
OVERLAY ZONING ON THE METHODIST HOSPITAL SITE, 300
WEST HUNTINGTON DRIVE (CENTENNIAL WAY TO THE ARCADIA
WASH) AND APPROVING TEXT AMENDMENT NO. TA 08 -01 TO
AMEND CHAPTER 2 OF ARTICLE IX (ZONING REGULATIONS) OF
THE ARCADIA MUNICIPAL CODE.
WHEREAS, Zone Change No. ZC 08 -01 was initiated by the Development
Services Department to change the zoning of the subject properties, 240 & 250 West
Huntington Drive, 300 West Huntington Drive, and 376 & 388 West Huntington Drive
as described in Attachment "A" from "Unzoned" to "S -2 Public Purpose Zone" with an
"H8 Special Height" overlay zoning on the Methodist Hospital site, 300 West
Huntington Drive, as also described in Attachment "A ".
WHEREAS, Text Amendment No. TA 08 -01 was also initiated by the
Development Service Department to amend Chapter 2 of Article IX (Zoning
Regulations) of the Arcadia Municipal Code as follows:
1. Add to Section 9274.1.1 under Uses Permitted in the S -2 Public Purpose
Zone: "Hospitals, non - profit or for profit."
2. Amend Section 9276.2.2 under Height Limit in the H Special Height
Regulations to change Zone H8 as follows: "Eight (8) stories or eiy
ninety -five (95) feet."
3. Add to Section 9276.2.6 under Regulations for the H Special Height
Regulations: "ACCESSORY ROOFTOP ITEMS. An additional ten (10)
feet is allowed for architectural features, chimneys and vents, equipment,
and other rooftop structures. Such appurtenances not fully incorporated
as architectural features shall be adequately screened."
WHEREAS, on May 27, 2008, a public hearing was held before the Planning
Commission on Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01, at
which time all interested persons were given full opportunity to be heard and to
present evidence; and
WHEREAS, the Planning Commission voted 5 to 0 to recommend approval of
Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01 to the City Council;
and
WHEREAS, on June 17, 2008, a public hearing was held before the City
Council on Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01; and
WHEREAS, as part of the record of the City Council's public hearing, the City
Council reviewed and considered the following:
1. All staff reports and related attachments and exhibits submitted by the
Development Services Department to the City Council;
2. The record of the Planning Commission's decision and public hearing
regarding Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01; and
3. All letters, information and material presented as part of the public
testimony at the City Council public hearing on June 17, 2008, including the staff
reports, environmental documents, including the Initial Study and draft Negative
Declaration, and all documentation presented at the public hearing; and
WHEREAS, after the public hearing on June 17, 2008, the City Council
adopted the Negative Declaration pursuant to the California Environmental Quality
Act concerning Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01; and
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the approval of Zone Change No. ZC 08 -01 and Text Amendment
No. TA 08 -01 will not be detrimental to the public health or welfare, or injurious to the
property or improvements in such zone or vicinity.
2. That Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01
are consistent with the General Plan Land Use Designations for the subject
properties as herein described, and are compatible with the zoning of the
-2- Ord. 2244
surrounding properties.
3. That the evaluation of Zone Change No. ZC 08 -01 and Text Amendment
No. TA 08 -01 as set forth in the Initial Study is accurate and appropriate; that Zone
Change No. ZC 08 -01 and Text Amendment No. TA 08 -01 will not have a significant
effect on the environment and that a Negative Declaration has been prepared for
Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01 pursuant to the
provisions of the California Environmental Quality Act; and that when considering the
record as a whole, there is no evidence that Zone Change No. ZC 08 -01 and Text
Amendment No. TA 08 -01 will have any potential for adverse effect on the wildlife
resources or the habitat upon which wildlife depends; and therefore, the City Council
adopts the Negative Declaration that has been prepared pursuant to the provisions
of the California Environmental Quality Act.
Section 3. That for the foregoing reasons, the City Council approves Zone
Change No. ZC 08 -01 to change the zoning of the subject properties as previously
herein described from "Unzoned" to "S -2 Public Purpose Zone" with an "H8 Special
Height" overlay zoning on the Methodist Hospital site.
Section 4. The City Clerk shall certify to the adoption of this Ordinance and
shall cause a copy of the same to be published in the official newspaper of the City
of Arcadia within fifteen (15) days after its adoption.
Passed, approved and adopted this day of 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
R 6 & ta —
Stephen P. Deitsch, City Attorney
-3- Ord. 2244
ORDINANCE NO. 2244
Attachment "A"
240 & 250 West Huntington Drive — Civic Center
That portion of Lot 5, of Tract 949 in the City of Arcadia, County of Los Angeles, State of California, as per map recorded in
Book 17, Page 13 of Maps, in the Office of the County Recorder of said County, described as follows:
Beginning at a point in the southeasterly line of said Lot 5, distant thereon South 38° 33' 00" West 790.51 feet from the most
easterly corner of said lot; thence along the southeasterly line of said lot, South 38" 33' 00" West 983.42 feet thence North 51°
27'00" West 511.12 feet; thence North 38" 33'00" East 983.42 feet; and thence South 51" 27' 00" East 507.71 feet to the true
point of beginning, containing approximately 11.73 acres.
300 West Huntington Drive — Methodist Hospital site (Centennial Way to the Arcadia Wash)
That portion of Lot 5, of Tract 949, in the City of Arcadia. County of Los Angeles, State of California, as per map recorded in
Book 17,. Page 13 of Maps, in the Office of the County Recorder of said County, described as follows:
Beginning at the most westerly corner of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as
Parcel 2 in deed recorded in Book 12619, Page 275 of Official Records of said County; thence along the boundary of the land
described in said Parcel 2 as follows:
South 51° 27' 00" East 481.12 feet; South 38" 33' 00" West 150.00 feet; and South 51" 27' 00" East 30.00 feet to the
intersection with the southeasterly line of said Lot 5; thence southwesterly and westerly, along the southeasterly and southerly
line of said Lot 5, to its point of intersection with the southerly line of Huntington Drive, 80.00 feet in width, as the same is
described in deed to the City of Arcadia recorded in Book 9396, Page 145 of Official Records of said County; thence easterly
and northeasterly along the southerly and southeasterly line of said Huntington Drive, to the point of beginning, excepting
therefrom the northeasterly 260 feet, measured at right angles to the northeasterly line thereof, and also excepting therefrom
that portion thereof lying southwesterly of a line described as follows:
Beginning at a point on the southeasterly line of Huntington Drive, 80 feet wide, as described in Deed to City of Arcadia,
recorded in Book 9396 Page 145 of Official Records of said County, said point being southwesterly 1,859.00 feet from the
most westerly corner of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as Parcel 2 in Deed
recorded in Book 12619, Page 275, of Official Records of said County; thence southeasterly in a direct line to a point of
intersection with the southeasterly line of Lot 5 of Tract 949; said point of intersection being 4,043.00 feet southwesterly from
the northeast corner of said Lot 5, measured along the southeasterly lines of said Lot 5.
376 & 388 West Huntington Drive — Red Cross & Chamber of Commerce
That portion of Lot 5, of Tract 949, in the City of Arcadia, County of Los Angeles, State of California, as per map recorded in
Book 17, Page 13 of Maps, in the Office of the County Recorder of said County, described as follows:
Beginning at the most westerly corner of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as
Parcel 2 in deed recorded in Book 12619, Page 275 of Official Records of said County; thence along the boundary of the land
described in said Parcel 2 as follows:
South 51" 27' 00" East 481.12 feet; South 38" 33' 00" West 150.00 feet; and South 51" 27' 00" East 30.00 feet to the
intersection with the southeasterly line of said Lot 5; thence southwesterly and westerly, along the southeasterly and southerly
line of said Lot 5, to its point of intersection with the southerly line of Huntington Drive, 80.00 feet in width, as the same is
described in deed to the City of Arcadia recorded in Book 9396, Page 145 of Official Records of said County; thence easterly
and northeasterly along the southerly and southeasterly line of said Huntington Drive, to the point of beginning,
Lying southwesterly of a line described as follows:
Beginning at a point on the southeasterly line of Huntington Drive, 80 feet wide, as described in Deed to City of Arcadia,
recorded in Book 9396 Page 145 of Official Records of said County, said point being southwesterly 1,864.00 feet from the
most westerly corner of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as Parcel 2 in Deed
recorded in Book 12619, Page 275, of Official Records of said County; thence southeasterly in a direct line to a point of
intersection with the southeasterly line of Lot 5 of Tract 949; said point of intersection being 4,049.00 feet southwesterly from
the northeast corner of said Lot 5, measured along the southeasterly lines of said Lot 5.
Except that portion of Lot 5, described as follows:
Beginning at the intersection of the center lines of Holly Avenue 80 feet as described in Deed recorded in Book 13158, Page
291 of Official Records of said County, and Huntington Drive, 80 feet wide, as described in Deed recorded in Book 9356,
Page 319 of said Official Records; thence easterly 229.92 feet along the center line of Huntington Drive, said center line being
a curve, concave to the northwest and having a radius of 955.20 feet (radial line to said curve through said intersection bears
North 17" 46' 37" West); thence radially South 31" 34' 06" East 40 feet to the southeasterly line of said Huntington Drive and
the true point of beginning; thence southwesterly along a tangent curve concave to the southeast and having a radius of
774.60 feet to the easterly line of said Holly Avenue; thence northerly along said easterly line to the southeasterly line of said
Huntington Drive; thence northeasterly along the last mentioned line to the true point of beginning.
Attachment "A" Ord.2244
`E
STAFF REPORT
Development Services Department
June 17, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director Yf K
By0 orn Kasama, Community Development Administrator
SUBJECT: Consideration of Zone Change No. ZC 08 -01 and Text Amendment No.
TA 08 -01 for the City -owned properties at 240 -388 W. Huntington Dr. —
Civic Center, Methodist Hospital, Red Cross, and Chamber of Commerce.
Recommended action: Approval by introducing the following Ordinance:
Ordinance No. 2244 — An Ordinance of the City Council of the City of
Arcadia, California, approving Zone Change No. ZC 08 -01 to change the
zoning of the subject properties at 240 -388 West Huntington Drive from
" Unzoned to "S -2 Public Purpose Zone" with an "H8 Special Height"
overlay zoning on the Methodist Hospital site, 300 West Huntington Drive
(Centennial Way to the Arcadia Wash) and approving Text Amendment
No. TA 08 -01 to amend Chapter 2 of Article IX (Zoning Regulations) of the
Arcadia Municipal Code.
SUMMARY
In January 2006, the City Council approved Architectural Design Review No. ADR 05-
11 for the Methodist Hospital's current expansion. The expansion is being implemented
in three increments: 1) The new, four - level, employee parking structure that was
completed in July 2007; II) A new, five -story, 154,486 square -foot North Tower for
which site preparation is currently underway; and III) Seismic retrofitting of the older
buildings that should begin next year. Attached are pictures of this expansion project.
This expansion is being substantially financed through federally guaranteed bonds with
the hospital improvements as the collateral for the financing. The underwriter's opinion
is that the hospital needs to be in conformance with the zoning, and that having the site
unzoned could be problematic because in the case of a default, it could hinder the
transfer of the collateral. To accommodate the financing of the expansion, and
because it is not desirable in light of current planning and zoning laws to have property
unzoned, staff initiated these zone changes and text amendments for all of the unzoned
City -owned properties in the vicinity of the hospital. These properties are shown on the
attached aerial map.
These City -owned properties, including the hospital site have never been zoned, except
for the rear portion of the new Police Station. That property was formerly a National
Guard Armory that was established sometime around 1950. When the City
relinquished ownership, it was given an R -1 Single - Family Residential zoning. In 1987,
when the City re- acquired this property, it was zoned S -2 Public Purpose. This zoning
is consistent with the General Plan Land Use Designation for these properties, which
has been "Public Facilities" since adoption of the City's first General Plan in 1970.
The Development Services Department is recommending approval of Zone Change No.
ZC 08 -01 and Text Amendment No. TA 08 -01, and the Planning Commission, at their
May 27, 2008 meeting considered the proposed zone changes and text amendments,
and voted unanimously to recommend approval.
DISCUSSION
To remedy the unzoned status of the subject properties, and to avoid any
nonconforming conditions, the following zone changes and text amendments are
proposed:
1. Zone Change No. ZC 08 -01. to change the zoning of the subject properties from
" Unzoned" to "S -2 Public Purpose Zone" with an "H8 Special Height" overlay zoning
on the Methodist Hospital site — 300 W. Huntington Drive.
2. Text Amendment No. TA 08 -01 for the following changes to Chapter 2 of Article IX
(Zoning Regulations) of the Arcadia Municipal Code:
A. Add to Section 9274.1.1 under Uses Permitted in the S -2 Public Purpose
Zone: "Hospitals, non - profit or for profit."
B. Amend Section 9276.2.2 under Height Limit in the H Special Height
Regulations to change Zone H8 as follows: "Eight (8) stories or ei ninety -
five (95) feet."
C. Add to Section 9276.2.6 under Regulations for the H Special Height
Regulations: "ACCESSORY ROOFTOP ITEMS. An additional ten (10) feet is
allowed for architectural features, chimneys and vents, equipment, and other
rooftop structures. Such appurtenances not fully incorporated as architectural
features shall be adequately screened."
ZC 08 -01 & TA 08 -01
June 17, 2008
Page 2 of 6
Zone Changes
All of the subject properties, except the rear portion of the Police Station are currently
"Unzoned" per Section 9232.7 of the Arcadia Municipal Code, which states that,
"Property owned by the City shall, while so owned, be deemed unclassified for zoning
purposes." This provision was probably intended to give the City as much flexibility as
possible with regard to its properties. However, under current planning and zoning laws
this is not an acceptable practice because it cannot be foreseen how the property may
be used.
The General Plan Land Use Designation for the subject properties has been "Public
Facilities" since adoption of the City's first General Plan in 1970. This designation
provides areas for the construction of public and institutional activities, including, but not
limited to local, State, federal agencies, special districts, and public and private utilities.
Uses within this designation include institutional facilities such as hospitals, public and
private schools and colleges, public and private recreation facilities, City facilities, fire
stations, libraries, post offices, utility corridors and facilities, parks, and open space.
The proposed zone changes are consistent with this General Plan Land Use
Designation.
S -2 Public Purpose Zoning
It is proposed to zone the subject properties, which includes the hospital site, S -2 Public
Purpose since this would be consistent with the General Plan Land Use Designation,
and because the S -2 Public Purpose zoning is very limited as to other allowed uses,
which are as follows:
Section 9274.1.2 — Publicly owned and operated establishments or
enterprises specified in the following subsections:
9274.1.3. Public parks
9274.1.4. Public playgrounds
9274.1.5. Public administrative buildings
9274.1.6. Civic centers
9274.1.7. Utilities, publicly owned and operated
9274.1.8. Accessory buildings and uses incident to any of the uses specified
in this Title
9274.1.9. Any similar public enterprise not here enumerated when so
determined as provided in Part 1 of this Chapter.
ZC 08 -01 & TA 08 -01
June 17, 2008
Page 3 of 6
H Special Heioht Overlav Zonin
In addition to the S -2 Public Purpose Zone, an H8 Special Height overlay zoning is
proposed for the hospital site, which is that area between Centennial Way to the north
and the Arcadia Wash to the south. This overlay zoning will accommodate the multi-
storied portions of the hospital that exceed three (3) stories and /or forty (40) feet in
height. These include the new North Tower, the Berger Tower, the new employee
parking structure, the East and West Wings, and portions of the older central buildings.
Without the H8 Special Height overlay zoning, these improvements would be
nonconforming. However, for a development proposal to implement the provisions of
the Special Height overlay zoning, a Conditional Use Permit must be approved for the
proposal. Therefore, in addition to Architectural Design Review, approval of a
Conditional Use Permit would be required for future hospital additions or expansions
that would exceed the three (3) stories and/or 40 -foot maximum height limits of the S -2
Public Purpose zone. This does not apply to any portion of the current expansion,
which was approved in 2006 through Architectural Design Review No. ADR 05 -11.
These zone changes will be codified on the attached Zoning Map No. 9233.10 of the
Official Maps of the City.
Text Amendments
Text Amendment 'A' would specifically include hospitals as an allowed use to ensure
that the hospital is a conforming land use. In addition, because it is important that the
hospital's improvements also be in conformance with the zoning, Text Amendments 'B'
and 'C' are proposed to make changes to the H Special Height overlay zoning
regulations so that all of the hospital improvements will be in conformance with the
zoning. However, Text Amendment 'B' will apply to all properties that have an H8
Special Height overlay zoning (e.g., the Towne Center Building at 150 N. Santa Anita
Avenue, and the 612 Medical Building at 612 W. Duarte Road) and Text Amendment
'C' will apply to all properties that have an H Special Height overly zoning. These
changes will not allow for any additional floors or height by right because of the
Architectural Design Review process and the Conditional Use Permit requirement in the
H Special Height overly zoning.
Text Amendment A
This amendment proposes to add to Section 9274.1.1 under Uses Permitted in the S -2
Public Purpose Zone: "Hospitals, non - profit or for profit." This will ensure that the
hospital is a conforming use. The "non - profit or for profit. "language is being specifically
included at the request of the underwriter to avoid any ambiguity that a hospital as an
allowed use does not have to be a non - profit hospital.
ZC 08 -01 & TA 08 -01
June 17, 2008
Page 4 of 6
Text Amendment B
This amendment to Section 9276.2.2 under Height Limit in the H Special Height
Regulations will change the Zone H8 designation as follows: "Eight (8) stories or eijhty
ninety - five (95) feet."
H8 is the tallest height designation in the City's Zoning Ordinance, but the current limit
of 85 feet will not accommodate the proposed North Tower addition, which as approved
by Architectural Design Review No. ADR 05 -11 will have a total height of 105 feet
comprised of five (5) stories at a height of 80 feet, a penthouse and parapet extending
an additional 15 feet, and rooftop mechanical equipment that will extend an additional
10 feet. This amendment to increase the allowed height by ten (10) feet will
accommodate the proposed North Tower building. The following additional text
amendment will address the rooftop mechanical equipment.
Text Amendment C
This amendment proposes to add the following to Section 9276.2.6 under Regulations
for the H Special Height Regulations:
"ACCESSORY ROOFTOP ITEMS. An additional ten (10) feet is allowed for
architectural features, chimneys and vents, equipment, and other rooftop
structures. Such appurtenances not fully incorporated as architectural
features shall be adequately screened."
The total overall height of the new North Tower with rooftop elevator access will be
approximately 105 feet. This text amendment will allow an additional ten (10) feet for
rooftop appurtenances, which will assure that the new North Tower will be in
conformance with the proposed zoning.
PLANNING COMMISSION ACTION
The Planning Commission, at their May 27, 2008 meeting considered the proposed
zone changes and text amendments, and voted unanimously to recommend approval
of the applications.
ENVIRONMENTAL ANALYSIS
Pursuant to the provisions of the California Environmental Quality Act (CEQA) the
Development Services Department completed an Initial Study for the proposed project.
The Initial Study did not disclose any substantial or potentially substantial adverse
change in any of the physical conditions within the area affected by the project. Staff
has determined that when considering the record as a whole, there is no evidence that
the proposed project will have any potential for adverse effect on wildlife resources or
the habitat upon which the wildlife depends. Therefore, a Negative Declaration has
been prepared for this project.
ZC 08 -01 & TA 08 -01
June 17, 2008
Page 5 of 6
RECOMMENDATION
That the City Council approve Zone Change No. ZC 08 -01 and Text Amendment No.
TA 08 -01, and adopt the Negative Declaration by introducing the attached Ordinance
No. 2244.
Approved:
Don Penman, City Manager
Attachments: Pictures of Methodist Hospital Expansion
Aerial Map of Subject Properties w /300 -root radius
Zoning Map No. 9233.10
Negative Declaration & Initial Study
(Includes photos of Subject Properties and Surrounding Properties)
Ordinance No. 2244
ZC 08 -01 & TA 08 -01
June 17, 2008
Page 6 of 6
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ARCADIA MUNICIPAL CODE
F -
9233.10
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CITY OF ARCADIA
240 W. HUNTINGTON DRIVE
ARCADIA, CA 91007
NEGATIVE DECLARATION
Name or description of project:
Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01
File No.: ZC 08 -01 and TA 0&01
2. Project Location: — Identify street address and cross straets or attach a map showing project site (preferably a USGS War 7'/,' topographical
nip identified by cimc rangia name)
240 -388 W. Huntington Drive, Arcadia, CA 91007- Civic Center, Methodist Hospital, Red Cross,
and Chamber of Commerce - AINs 5775 -024 -910 & 912
3. Entity or Person undertaking project:
A. City of Arcadia - Development Services Department
240 W. Huntington Dr., Arcadia, CA 91007
B. Other (Private)
(1) Name:
(2) Address:
The City Council, having reviewed the Initial Study of this proposed project and having reviewed the
written comments received prior to the public hearing of the Planning Commission, including the
recommendation of the City's staff, does hereby find and declare that the proposed project will not have a
siginificant effect on the environment. A brief statement of the reasons supporting the City Council's
findings are as follows:
The City Council hereby finds that the Negative Declaration reflects its independent judgement. A copy of
the Initial Study may be obtained at:
City of Arcadia
Development Services Department
Community Development Division /Planning Services
240 West Huntington Drive
Arcadia, CA 91007
(626) 574 -5423
The location and custodian of the documents and any other material which constitute the record of
proceedings upon which the City based its decision to adopt this Negative Declaration are as follows:
Jason Kruckebert, Development Services Director
City of Arcadia
Development Services Department
Community Development Division /Planning Services
240 West Huntington Drive
Arcadia, CA 91007
(626) 574 -5414
Dale Received
for Filing: _
CEQA Negauve Dedarabon (Form 'P) U0'
File Nos. ZC 08 -01 & TA 08 -01
CITY OF ARCADIA
*—J 240 WEST HUNTINGTON DRIVE
ARCADIA, CA 91007
ENVIRONMENTAL CHECKLIST FORM
1. Project Title:
Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01
2. Lead Agency Name and Address:
City of Arcadia
Development Services Department
Community Development Division /Planning Services
240 West Huntington Drive - Post Office Box 60021
Arcadia, CA 91066 -6021
3. Contact Person and Phone Number:
Mr. Jason Kruckeberg, Community Development Administrator
Phone (626) 574 -5414
Fax (626) 447 -3309
4. Project Location:
240 -388 W. Huntington Drive, Arcadia, CA 91007 - Civic Center, Methodist Hospital,
Red Cross, and Chamber of Commerce - A1Ns 5775 - 024 -910 & 912
5. Project Sponsor's Name and Address:
City of Arcadia
Development Services Department
Community Development Division / Planning Services
240 West Huntington Drive - Post Office Box 60021
Arcadia, CA 91066 -6021
6. General Plan Designation:
Public Facilities
7. Zoning Classification:
Existing: Unzoned
Proposed: S -2 Public Purpose with an H8 Special Height Overlay on the Methodist
Hospital property - 300 W. Huntington Drive (Centennial Way to the
Arcadia Wash).
CEQA Env. Checklist (Form "J ") Part 1 -1- 6 /06
File Nos. ZC 08-01 & TA 0 8-01
8. Description of Project:
(Describe the whole action involved, Including but not limited to later phases of the project, and any secondary,
support, or off -site features necessary for its implementation. Attach additional sheet(s) if necessary.)
A. Zone Change No. ZC 08 -01 to change the zoning of the subject properties from
"Unzoned" to "S -2 Public Purpose Zone" with an "H8 Special Height" overlay zoning on
the Methodist Hospital property — 300 W. Huntington Drive (Centennial Way to the
Arcadia Wash).
B. Text Amendment No. TA 08 -01 for the following changes to Chapter 2 of Article IX
(Zoning Regulations) of the Arcadia Municipal Code:
1. Add to Section 9274.1.1 under Uses Permitted in the S -2 Public Purpose Zone:
"Hospitals, non - profit or for profit."
2. Amend Section 9276.2.2 under Height Limit in the H Special Height Regulations to
change Zone H8 as follows: "Eight (8) stories or eijhty ninety -five (95) feet."
3. Add to Section 9276.2.6 under Regulations for the H Special Height Regulations:
"ACCESSORY ROOFTOP ITEMS. An additional ten (10) feet is allowed for
architectural features, chimneys and vents, equipment, and other rooftop
structures. Such appurtenances not fully incorporated as architectural features
shall be adequately screened."
9. Surrounding Land Uses and Setting:
(Briefly describe the project's surroundings.)
The Subject Properties are between the two, three -lane, one -way roadways of W.
Huntington Drive, generally between Santa Clara Street to the northeast and Holly Avenue
to the southwest.
Northeast: Mixed commercial uses —a small parcel is zoned C -0 that is improved with an
old residence that has been converted into an office use, and there is a low -
rise hotel/motel with banquet, conference, reception, and extended -stay
facilities.
Southeast: Westerly portion of a Los Angeles County Regional Park at which are located
picnic grounds, athletic fields, the maintenance yard, and a portion of an 18-
hole golf course. There are also the City -owned Historical Museum and
Community Center.
Southwest: Multiple - family residential uses. The nearest of which is an assisted -
living/convalescent facility.
Northwest: . Open parking for the Santa Anita Park horseracing facility and a six -story
medical office building that is connected to the Methodist Hospital by an
overhead pedestrian bridge.
10. Other public agencies whose approval is required:
(e.g., permits, financing approval, or participation agreement)
While no other approvals are required for the implementation of this project. There is an
already approved project for which this project has been requested as being necessary for
the following:
• Federal Housing Administration financing guarantee (FHA -242)
• Approval of construction plans and permits by the State for medical the facilities, and
by the City for non - medical facilities.
CEQA Env. Checklist (Form "J ") Part 1 -2- 6106
File Nos. ZC 08.01 & TA 08 -01
ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED:
The environmental factors checked below would be potentially affected by this project, involving
at least one impact that is a 'Potentially Significant Impact" as indicated by the checklist on the
following pages.
[ ] Aesthetics [ ] Agriculture Resources [ ] Air Quality
[ ] Biological Resources [ ] Cultural Resources [ ] Geology/ Soils
[ ] Hazards & Hazardous Materials [ ] Hydrology / Water Quality [ ] Land Use/ Planning
[ ] Mineral Resources [ ] Noise [ ] Population/ Housing
[ ] Public Services [ ] Recreation [ ] Transportation/ Traffic
[ ]
Utilities/ Service Systems [ ] Mandatory Findings of Significance
DETERMINATION (To be completed by the Lead Agency)
On the basis of this initial evaluation:
[X] I find that the proposed project COULD NOT have a significant effect on the
environment, and a NEGATIVE DECLARATION will be prepared.
[ ] I find that although the proposed project could have a significant effect on the
environment, there will not be a significant effect in this case because revisions in the
project have been made by or agreed to by the project proponent. A MITIGATED
NEGATIVE DECLARATION will be prepared.
[ ] I find that the proposed project MAY have a significant effect on the environment, and
an ENVIRONMENTAL IMPACT REPORT is required.
[ ] I find that the proposed project MAY have a "potentially significant" or "potentially
significant unless mitigated" impact on the environment, but at least one effect 1) has
been adequately analyzed in an earlier document pursuant to applicable legal
standards, and 2) has been addressed by mitigation measures based on the earlier
analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is
required, but it must analyze only the effects that remain to be addressed.
[ ] I find that although the proposed project could have a significant effect on the
environment, because all potentially significant effects (a) have been analyzed
adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable
standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or
NEGATIVE DECLARATION, including revisions or mitigation measures that are
imposed upon the proposed project, nothing further is required.
nature
4' so-06
Date
Tom Li Associate Planner
Printed Name
For: City of Arcadia
Jason Kruckeberg, Development Services Director
CEQA Env. Checklist (Form "J ") Part 1 -3- 6106
File Nos. ZC 08 -01 & TA 08-01
EVALUATION OF ENVIRONMENTAL IMPACTS:
1) A brief explanation is required for all answers except "No Impact' answers that are adequately
supported by the information sources a lead agency cites in the parentheses following each question.
A "No Impact" answer is adequately supported if the referenced information sources show that the
impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault
rupture zone). A "No Impact" answer should be explained where it is based on project - specific
factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants,
based on a project - specific screening analysis).
2) All answers must take account of the whole action involved, including off -site as well as on -site,
cumulative as well as project - level, indirect as well as direct, and construction as well as operational
impacts.
3) Once the lead agency has determined that a particular physical impact may occur, then the checklist
answers must indicate whether the impact is potentially significant, less than significant with
mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial
evidence that an effect is significant. If there are one or more "Potentially Significant Impact' entries
when the determination is made, an EIR is required.
4) "Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the
incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact' to a
"Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly
explain how they reduce the effect to a less than significant level (mitigation measures from Section
XVII, "Earlier Analyses," may be cross - referenced).
5) . Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process,
an effect has been adequately analyzed in an earlier EIR or negative declaration. Section
15063(c)(3)(D). In this case, a brief discussion should identify the following:
a) Earlier Analyses Used. Identify and state where they are available for review
b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the
scope of and adequately analyzed in an earlier document pursuant to applicable legal
standards, and state whether such effects were addressed by mitigation measures based on
the earlier analysis.
c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures
Incorporated," describe the mitigation measures which were incorporated or refined from the
earlier document and the extent to which they address site - specific conditions for the project.
6) Lead agencies are encouraged to incorporate into the checklist references to information sources for
potential impacts (e.g. general plans, zoning ordinances). Reference to a previously prepared or
outside document should, where appropriate, include a reference to the page or pages where the
statement is substantiated.
7) Supporting Information Sources. A source list should be attached, and other sources used or
individuals contacted should be cited in the discussion.
8) This is only a suggested form, and lead agencies are free to use different formats; however, lead
agencies should normally address the questions from this checklist that are relevant to a project's
environmental effects in whatever format is selected.
9) The explanation of each issue should identify:
a) the significance criteria or threshold, if any, used to evaluate each question; and
b) the mitigation measure identified, if any, to reduce the impact to less than significance.
CEQA Env. Checklist (Form "J ") Part 1 -4- 6106
File Nos.: 2C 08.01 & TA 08.01
AESTHETICS —Would the project:
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
a) Have a substantial adverse effect on a scenic vista? ❑ ❑ ❑
The subject site is bordered by a hotel to the north, county park to the east, race track and medical building to the west,
community center and historical museum to the south. There are no adjacent properties where a potential scenic vista
would be obstructed. Furthermore, the project will be consistent with the existing developments. Therefore, there will be
no impacts to any scenic vistas.
b) Substantially damage scenic resources, including, but not limited ❑ ❑ ❑
to, trees, rock outcroppings, and historic buildings within a state
scenic highway?
There are no designated scenic highways within the City of Arcadia. The nearest designated state scenic highway is the
Angeles Crest Highway approximately 15 miles away. Therefore, there will be no impacts to state scenic highways or
scenic roadway corridors.
c) Substantially degrade the existing visual character or quality of ❑ ❑ ❑
the site and its surroundings?
The project is to accommodate existing and approved uses on the subject sites. Any changes to the buildings would be
subject to the City's Architecture[ Design Review procedure to assure that the changes complement the visual character
and quality of the site and its surroundings.
d) Create a new source of substantial light or glare which would ❑ ❑ ❑
adversely affect day or nighttime views in the area?
The Arcadia Municipal Code has a provision to prohibit glare upon any neighboring properties; any future changes in the
lighting arrangements for the subject sites must comply with this provision. Therefore, the project would not create a new
source of substantial light or glare which would adversely affect day or nighttime views in the area.
2. AGRICULTURE RESOURCES - In determining whether impacts
to agriculture resources are significant environmental effects, lead
agencies may refer to the California Agricultural Land Evaluation
and Site Assessment Model (1997) prepared by the California
Dept. of Conservation as an optional model to use in assessing
impacts on agriculture and farmland. Would the project:
a) Convert Prime Farmland, Unique Farmland, or Farmland of ❑ ❑ ❑
Statewide Importance (Farmland) to non - agricultural use? (The
Farmland Mapping and Monitoring Program in the California
Resources Agency to non - agricultural use?
There is no farmland in the City of Arcadia. Therefore, the project would not convert farmland to non - agricultural use.
b) Conflict with existing zoning for agricultural use, or a Williamson ❑ ❑ ❑
Act contract?
There is no agricultural use zoning or a Williamson Act contract in the City of Arcadia. Therefore, the proposed project
would not have the above impacts.
CEQA Checklist -5- 4 -03
File Nos.: ZC 08 -01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
c) Involve other changes in the existing environment which, due to ❑ ❑ ❑
their location or nature, could result in conversion of Farmland to
non - agricultural use?
There is no farmland in the City of Arcadia, and the project will not convert farmland to non- agricultural use.
3. AIR QUALITY - Where available, the significance criteria
established by the applicable air quality management or air
pollution control district may be relied upon to make the following
determinations. Would the project:
a) Conflict with or obstruct implementation of the applicable air ❑ ❑ ❑
quality plan?
►5
►o
The City of Arcadia is located within the South Coast Air Basin (SCAB), which includes Los Angeles and Orange Counties,
and portions of Riverside and San Bernardino Counties. The air quality in the SCAB is managed by the South Coast Air
Quality Management District ( SCAQMD), which funded the development of the West San Gabriel Valley Air Quality Plan.
In 1993, the City of Arcadia adopted Resolution 5725, accepting the principles of the plan and agreeing to use the plan in
the development of a local air quality program. Such a program is promoted through different approaches as outlined in the
City's General Plan under Public Information and Community involvement, Regional Coordination, Transportation
Improvements and Systems Management, Transportation Demand Management, Land Use, Particulate Emissions
Reduction, Energy Conservation, and Waste Recycling.
The subject site includes a hospital use, which is cited by SCAQMD as a sensitive receptor. However, the project would
not result in a significant net increase in density from existing and approved developments and uses. Furthermore, the
uses on the subject site are not listed as uses that emit odors and dust under the SCAQMD Air Quality Guidance
Document. The allowable uses on subject sites will remain consistent with the growth expectations for the region, and
would not have any impact that conflict with or obstruct implementation of the applicable air quality plan.
b) Violate any air quality standard or contribute substantially to an ❑ ❑ ❑
existing or projected air quality violation?
The South Coast Air Basin (SCAB) continued the trend of long -term improvement in air quality, however, air quality
measurements within this region exceed both the State and Federal air quality standards on a regular basis. In Arcadia,
local air quality problems are largely the result of pollutants upwind of the city. The project will accommodate existing and
approved uses on the subject site, and would not violate any air quality standard or contribute to an existing or projected air
quality violation.
c) Result in a cumulatively considerable net increase of any criteria ❑ ❑ ❑
pollutant for which the project region is non - attainment under an
applicable federal or state ambient air quality standard (including
releasing emissions which exceed quantitative thresholds for
ozone precursors)?
The South Coast Air Basin (SCAB) is a non - attainment area for Ozone (03), Fine Particulate Matter (PM Respirable
Particulate Matter (PM, and Carbon Monoxide (CO), and is in a maintenance area for Nitrogen Dioxide (NO,J. The
project will not result in a cumulatively considerable net increase of any criteria pollutant as the project will not increase the
intensity of the existing and approved uses.
d) Expose sensitive
concentrations?
receptors to substantial pollutant
❑ ❑ ❑
CEQA Checklist -6- 4 -03
File Nos.: ZC 08 -01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
The subject site includes a hospital use, which is cited by SCAQMD as a sensitive receptor. However, the project will not
result in a significant net increase in density from existing and approved developments and uses. Furthermore, the uses on
the subject properties are not listed as uses that emit odors and dust under the SCAQMD Air Quality Guidance Document.
The allowable uses on subject site will remain consistent with the growth expectations for the region, and will not have an
impact that conflicts with or obstructs implementation of the applicable air quality plan.
e) Create objectionable odors affecting a substantial number of ❑ ❑ ❑
people?
The subject properties do not contain uses that are listed as uses that emit odor and dust under the SCAQMD Air Quality
Guidance Document. Therefore, the project will not create objectionable odors affecting a substantial number of people.
4. BIOLOGICAL RESOURCES - Would the project:
a) Have a substantial adverse impact, either directly or through ❑ ❑ ❑
habitat modifications, on any species identified as a candidate,
sensitive, or special status species in local or regional plans,
policies, or regulations, or by the California Department of Fish
and Game or U.S. Fish and Wildlife Service?
in Arcadia, biological sensitive areas occur along existing creeks, upper watershed areas, existing flood control and
infiltration facilities, and in natural hillside areas within the northerly portion of the city. These areas have generally been
preserved as open space for public safety purposes or as wildlife habitat areas. The subject properties are located within a
fully- developed area that is not within close proximity to these biological resources, and is known to not contain any species
identified as a candidate, sensitive, or special status species. Therefore, the project will not have the above impacts.
b) Have a substantial adverse impact on any riparian habitat or other ❑ ❑ ❑
sensitive natural community identified in local or regional plans,
policies, and regulations or by the California Department of Fish
and Game or US Fish and Wildlife Service?
There are no designated riparian habitats or other sensitive natural communities within the City of Arcadia. The subject
properties are located within a fully- developed area that is not close proximity to sensitive biological resources. Therefore,
the project will not have the above impacts.
c) Have a substantial adverse effect on federally protected wetlands ❑ ❑ ❑
as defined by Section 404 of the Clean Water Act (including but
not limited to, marsh, vernal pool, coastal, etc.) through direct
removal, filling, hydrological interruption or other means?
There are no federally protected wetlands within the City of Arcadia. The subject properties are located within a fully -
developed area that is not close proximity to sensitive biological resources. Therefore, the project will not have the above
impacts.
d) Interfere substantially with the movement of any native resident or ❑
migratory fish or wildlife species or with established resident or
migratory wildlife corridors, or impede the use of wildlife nursery
sites?
❑ ❑
CEQA Checklist -7- 4 -03
i
File Nos.: ZC 08 -01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
There are no known native resident or migratory fish or wildlife species within the City of Arcadia. The project will
accommodate the existing and approved uses on the subject properties in a fully - developed area. Therefore, the project will
not have the above impacts.
e) Conflict with any local policies or ordinances protecting biological ❑ ❑ ❑
resources, such as a tree preservation policy or ordinance?
The City of Arcadia has an ordinance to protect oak trees within the city. The project will not conflict with that ordinance as
it does not interfere with the enforcement of the ordinance. Therefore, the project will not have the above impacts.
f) Conflict with the provisions of an adopted Habitat Conservation ❑ ❑ ❑
Plan, Natural Conservation Community Plan, or other approved
local, regional or state habitat conservation plan?
There are no adopted Habitat Conservation Plans, Natural Conservation Community Plans, or other approved habitat
conservation plan within the City of Arcadia. Therefore, the project will not have the above impacts.
5. CULTURAL RESOURCES - Would the project:
a) Cause a substantial adverse change in the significance of a ❑ ❑ ❑
historical resource as defined in § 15064.5?
There are no known historical resources on or adjacent to the site. If previously unknown cultural resources are discovered
during construction on the subject property, all work in the area would cease, and a qualified historian, archaeologist or
paleontologist shall be retained by the development sponsor to assess the significance of the rind, make recommendations,
and prepare appropriate field documentation.
b) Cause a substantial adverse change in the significance of an ❑ ❑ ❑
archaeological resource pursuant to § 15064.5?
The subject properties are within a fully - developed area and are not known to contain any archaeological resources.
Should any construction activity encounter any unrecorded archaeological resources, all work'in the area would cease and
a qualified archaeologist shall be retained by the development sponsor to assess the significance of the rind, make
recommendations, and prepare appropriate field documentation.
c) Directly or indirectly destroy a unique paleontological resource or ❑ ❑ ❑
site or unique geologic feature?
The subject properties are within a fully- developed area and are not known to contain any paleontological or unique
geological resources. Should any construction activity encounter any such unrecorded paleontological resources, all work
in the area would cease and a qualified paleontologist or geologist shall be retained by the development sponsor to assess
the significance of the rind, make recommendations, and prepare appropriate field documentation.
d) Disturb any human remains, including those interred outside of ❑ ❑ ❑
formal cemeteries?
There are no known human remains on the subject property. State Health and Safety Code Section 7050.5 requires that
development be halt. Should any remain be encountered, the County Coroner shall be contacted and has made the
necessary findings as to the origin and disposition of the remains pursuant to Public Resources Code Section 5097.98.
Compliance with these regulations would ensure the project would not result in impacts in disturbing human remains.
CEQA Checklist -8- 4 -03
File Nos.: ZC 08 -01 & TA 08.01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
6. GEOLOGY AND SOILS - Would the project:
a) Expose people or structures to potential substantial adverse ❑ ❑ ❑
effects, including the risk of loss, injury, or death involving:
i) Rupture of a known earthquake fault, as delineated on the ❑ ❑ ❑
most recent Alquist- Priolo Earthquake Fault Zoning Map
issued by the State Geologist for the area or based on other
substantial evidence of a known fault? Refer to Division of
Mines and Geology Special Publication 42.
ii) Strong seismic ground shaking? ❑ ❑ ❑
iii) Seismic - related ground failure, including liquefaction? ❑ ❑ ❑
iv) Landslides? ❑ ❑ ❑
The City of Arcadia contains two local fault zones: the Raymond Hill Fault and the Sierra Madre Fault. The extremely thick
alluvial deposits which underlie the seismic study area are subject to differential settlement during any intense shaking
associated with seismic events. This type of seismic hazard results in damage to property when an area settles to different
degrees over a relatively short distance, and almost all properties in this region are subject to this hazard, but building
design standards do significantly reduce the potential for harm.
The subject properties are not located within an Alquist Priolo Study Zone area, or any other earthquake hazard zone. Nor
are they located on a hillside where landslides may occur. Since the subject properties are located in a fully- developed
area, the project will not have a significant impact or expose people or structures to potential substantial adverse effects
involving fault rupture, strong seismic ground shaking, ground failure, and landslides.
b) Result in substantial soil erosion or the loss of topsoil? ❑ ❑ ❑
The project will not involve any activity to create unstable earth conditions. Prior to any construction, soil studies are
required to evaluate the potential impacts of the construction upon the sail.
c) Be located on a geologic unit or soil that is unstable, or that would ❑ ❑ ❑
become unstable as a result of the project, and potentially result
in on- or off -site landslide, lateral spreading, subsidence,
liquefaction or collapse?
The City of Arcadia is located on an alluvial plain that is relatively flat and expected to be stable. The project will not result
in on- or offsite landslide as it does not include any excavation, grading or filling.
d) Be located on expansive soil as defined in Table 18 -1 -B of the ❑ ❑ ❑
Uniform Building Code (1994), creating substantial risks to life or
property?
The subject site consists of alluvial soil that is in the low to moderate range for expansion potential as defined in Table 18 -1-
8 of the Uniform Building Code. The project will not have the above impact.
e) Have soils incapable of adequately supporting the use of septic ❑ ❑ ❑
tanks or alternative waste water disposal systems where sewers
are not available for the disposal of waste water?
CECIA Checklist -9- 4 -03
File Nos.: ZC 08-01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
The subject properties are in a fully - developed area that utilizes the local sewer system. Soil suitability for septic tanks or
alternative waste water disposal systems is not applicable to this project.
HAZARDS AND HAZARDOUS MATERIALS - Would the project:
a) Create a significant hazard to the public or the environment ❑ ❑ ❑
through the routine transport, use, or disposal of hazardous
materials?
The project does not include the routine transport, use or disposal of hazardous materials, and will not have the above
impact.
b) Create a significant hazard to the public or the environment ❑ ❑ ❑
through reasonably foreseeable upset and accident conditions
involving the release of hazardous materials into the
environment?
The project does not involve hazardous materials and will not create a significant hazard to the public or release hazardous
materials into the environment.
c) Emit hazardous emissions or handle hazardous or acutely ❑ ❑ ❑
hazardous materials, substances, or waste within one - quarter
mile of an existing or proposed school?
The project does not involve hazardous materials and would not emit hazardous materials, substances, or waste.
d) Be located on a site which is included on a list of hazardous ❑ ❑ ❑
materials sites compiled pursuant to Government Code Section
65962.5 and, as a result, would it create a significant hazard to
the public or the environment?
The subject properties are not included on a list of hazardous material sites and will not create a significant hazard to the
public or the environment.
e) For a project located within an airport land use plan or, where ❑ ❑ ❑
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project result in a safety
hazard for people residing or working in the project area?
The subject properties are not located within an airport land use plan or within two miles of a public airport or public use
airport. Therefore, there would not be any airport related safety hazards for people residing or working at the subject
properties.
f) For a project within the vicinity of a private airstrip, would the ❑ ❑ ❑
project result in a safety hazard for people residing or working in
the project area?
There is an existing helipad at the hospital. However, the project will not have any impact on the helipad since the uses on
the subject properties will not be changed. Therefore, the project will not result in a safety hazard for people residing or
working in the project area.
CEQA Checklist -10- 4 -03
File Nos.: ZC 08 -01 & TA 08-01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
g) Impair implementation of or physically interfere with an adopted ❑ ❑ ❑
emergency response plan or emergency evacuation plan?
The project is to accommodate the existing and approved uses on the subject properties, and will not interfere with an
adopted emergency response plan or evacuation plan.
h) Expose people or structures to a significant risk of loss, injury or ❑ ❑ ❑
death involving wildland fires, including where wildlands are
adjacent to urbanized areas or where residences are intermixed
with wildlands?
The subject properties are not located near wildlands where there is a high fire hazard and will not have the above impact.
8. HYDROLOGY AND WATER QUALITY - Would the project:
a) Substantially deplete groundwater supplies or interfere ❑ ❑ ❑ El
substantially with groundwater recharge such that there would be
a net deficit in aquifer volume or a lowering of the local
groundwater table level (i.e., the production rate of pre- existing
nearby wells would drop to a level which would not support
existing land uses or planned uses for which permits have been
granted)?
The project is to accommodate the existing and approved uses on the subject properties. It will not deplete groundwater
supplies or interfere with groundwater recharge as there will be no substantial increase in the intensify of the uses on the
subject properties as a result of the project.
b) Substantially alter the existing drainage pattern of the site or area, ❑ ❑ ❑
including through the alteration of the course of a stream or river,
in a manner which would result in substantial erosion or siltation
on- or off -site?
The project is to accommodate the existing and approved uses on the subject properties. The project does not involve
alteration of existing drainage patterns and will not result in substantial erosion or siltation on- or off -site.
c) Substantially alter the existing drainage pattern of the site or area, ❑ ❑ ❑
including through the alteration of the course of a stream or river,
or substantially increase the rate or amount of surface runoff in a
manner which would result in flooding on- or off -site?
The project is to accommodate the existing and approved uses on the subject properties. The project does not involve
alteration of existing drainage patterns and will not result in flooding on- or off -site.
d) Create or contribute runoff water which would exceed the capacity ❑ ❑ ❑
of existing or planned storm water drainage systems or provide
substantial additional sources of polluted runoff?
The project is to accommodate the existing and approved uses on the subject properties. The project will not intensify the
use of the subject properties and will not create or contribute runoff water which would exceed the capacity of existing or
planned storm water drainage systems or provide substantial additional sources of polluted runoff.
CEQA Checklist -11- 4 -03
File Nos.: ZC 08 -01 & TA 08 -01
e) Otherwise substantially degrade water quality?
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
❑ ❑ ❑
Runoff from streets, parking areas, and other developed lands often carries various levels of water pollutants. However,
the project is to accommodate the already existing and approved uses on the subject properties and will not intensify the
use of the subject properties. Any future development proposals for the subject properties will be subject to all NPDES
requirements to ensure protection of groundwater quality.
f) Violate any other water quality standards or waste discharge ❑ ❑ ❑
requirements?
The project does not involve any construction or increase in the intensity of uses on the subject properties and will not have
the above impact.
g) Place housing within a 100 -year flood hazard area, as mapped on ❑ ❑ ❑
a federal Flood Hazard Boundary or Flood Insurance Rate Map or
other flood hazard delineation map?
A series of flood control channels within the city convey storm water to regional facilities to the south. Due to this system,
there are currently no areas within the City that are within a 100 year floodplain. The City of Arcadia was located within
flood Zone D as identified by the Federal Emergency Management Agency (FEMA) map Community Number 065014.
Under this zone, no floodplain management regulations have been required. A small portion on the northeast corner of the
subject properties is within the Santa Anita Dam Inundation Area. Dam failure may be caused by a seismic event or an
unprecedented intense storm that lasts over an extended period of time. Such an event could lead to the inundation of that
portion of the subject properties but is highly unlikely to occur. The project will not allow housing on the subject properties
and therefore will not have the above impact.
h) Place within a 100 -year floodplain structures which would impede ❑ ❑ ❑ ED
or redirect flood flows?
As discussed above, there are currently no areas within the City that are within a 100 -year floodplain. Therefore, the
project will not have the above impact.
Expose people or structures to a significant risk of loss, injury or ❑ ❑ ❑
death involving flooding, including flooding as a result of the
failure of a levee or dam?
As mentioned, a small portion at the northeast portion of the subject properties is within the Santa Anita Dam inundation
Area. Dam failure could be caused by a seismic event or intense storm that lasts over an extended period of time. Such
an event could lead to the inundation of that portion of the subject properties, but is highly unlikely to occur. Therefore, the
proposal will not expose people to a significant risk of loss, injury or death involving flooding.
Expose people or structures to Inundation by seiche, tsunami or ❑ ❑ ❑
mudflow?
The City of Arcadia is not located within close proximity to any large inland bodies of water or the Pacific Ocean to be
inundated by a seiche or tsunami. The subject properties are on a relatively flat alluvial plain that is highly porous and is
unlikely to generate mudflow.
k) During project construction, will it create or contribute runoff water ❑
that would violate any water quality standards or waste discharge
requirements, including the terms of the City's municipal separate
stormwater sewer system permit?
❑ ❑
CEQA Checklist -12- 4 -03
File Nos.: ZC 08 -01 & TA 08-01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
Any future development proposals would be subject to NPDES requirements to ensure compliance with the water quality
standards and waste discharge requirements.
After the project is completed, will it create or contribute runoff ❑ ❑ ❑
water that would violate any water quality standards or waste
discharge requirements, including the terms of the City's
municipal separate stormwater sewer system permit?
Any future development proposals would be subject to NPDES requirements to ensure compliance with the water quality
standards or waste discharge requirements.
m) Allow polluted stormwater runoff from delivery areas or loading ❑ ❑ ❑
docks or other areas where materials are stored, vehicles or
equipment are fueled or maintained, waste is handled, or
hazardous materials are handled or delivered, or other outdoor
work areas, to impair other waters?
Any future development proposals would be subject to NPDES requirements to ensure compliance with the water quality
standards and waste discharge requirements.
n) Potential for discharge of stormwater to cause significant harm on ❑ ❑ ❑
the biological integrity of the waterways and water bodies
including municipal and domestic supply, water contact or non -
contact recreation and groundwater recharge?
Any future development proposals would be subject to NPDES requirements to ensure compliance with the water quality
standards and waste discharge requirements.
o) Discharge stormwater so that significant harm is caused to the ❑ ❑ ❑
biological integrity of waterways or water bodies?
Any future development proposals would be subject to NPDES requirements to ensure that stormwater discharge causes
no significant harm to the biological integrity of waterways or water bodies.
p) Significantly alter the flow velocity or volume of storm water runoff ❑ ❑ ❑
that can cause environmental harm?
Any future development proposals would be subject to NPDES requirements so as not to cause significant alteration of the
flow velocity or volume of storm water runoff that can cause environmental harm.
q) Significantly increase erosion, either on or off -site?
❑ ❑
*MOROM
The subject properties are located in a fully- developed area; the project will not increase erosion.
9. LAND USE AND PLANNING - Would the project:
a) Physically divide an established community?
❑ ❑
The subject site is bordered by a hotel to the north, county park to the east, race track and medical building to the west,
community center and historical museum to the south. The project would accommodate the existing and approved uses
on the subject property. Any potential future development would not physically divide an established community.
CEQA Checklist -13- 4 -03
File Nos.: ZC 08-01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
b) Conflict with any applicable land use plan, policy, or regulation of ❑ ❑ ❑
an agency with jurisdiction over the project (including, but not
limited to the general plan, specific plan, local coastal program, or
zoning ordinance) adopted for the purpose of avoiding or
mitigating an environmental effect?
The project is consistent with the Public Facilities land use designation of the subject properties and will not conflict with
any applicable land use plan, policy, or regulations.
c) Conflict with any applicable habitat conservation plan or natural ❑ ❑ ❑
community conservation plan?
There is no habitat conservation plan or natural community conservation plan on the subject properties. Therefore, the
project could not conflict with such plans.
10. MINERAL RESOURCES -Would the project:
a) Result in the loss of availability of a known mineral resource that ❑ ❑ ❑
would be of value to the region and the residents of the state?
There are no known mineral resources on the subject properties that would be of value to the region and the residents of
the state.
b) Result in the loss of availability of a locally- important mineral ❑ ❑ ❑ ED
resource recovery site delineated on a local general plan, specific
plan or other land use plan?
The subject properties are not designated in the General Plan as a mineral resource recovery site. Therefore, the
proposal would not have the above impact.
11. NOISE - Would the project result in:
a) Exposure of persons to or generation of noise levels in excess of ❑ ❑ ❑
standards established in the local general plan or noise
ordinance, or applicable standards of other agencies?
The project is to accommodate the existing and approved uses on the subject properties and will not increase noise levels
as the uses are to remain the same. Any future development of the site could create short term noise impacts resulting
from construction. Construction hours are limited to the hours between 7:00 a.m. and 7:00 p.m., Monday through Saturday.
b) Exposure of persons to or generation of excessive groundborne ❑ ❑ ❑
vibration or groundborne noise levels?
The project is to accommodate the existing and approved uses on the subject properties and will not increase noise levels
as the uses are to remain the same. Allowable uses as a result of this project will be limited to public facilities and
institutions, and do not include uses that would generate excessive groundborne vibration or groundborne noise levels.
c) A substantial permanent increase in ambient noise levels in the ❑ ❑
project vicinity above levels existing without the project?
�Rk
CEQA Checklist -14- 4 -03
File Nos.: ZC 08 -01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
The project is to accommodate the existing and approved uses on the subject properties and will not increase noise levels
as the uses are to remain the same. Without the project, the existing uses will remain, and it is likely that those uses that
are already approved will be implemented. Therefore, there is no substantial permanent increase in ambient noise levels in
the project vicinity above levels existing without the project.
d) A substantial temporary or periodic increase in ambient noise ❑ ❑ ❑
levels in the project vicinity above levels existing without the
project?
The project is to accommodate the existing and approved uses on the subject properties and will not increase noise levels
as the uses are to remain the same. Without the project, the existing uses will remain, and it is likely that those uses that
are already approved will be implemented. Therefore, there is no substantial permanent increase in ambient noise levels in
the project vicinity above levels existing without the project.
e) For a project located within an airport land use plan or, where ❑ ❑ ❑
such a plan has not been adopted, within two miles of a public
airport or public use airport, would the project expose people
residing or working in the project area to excessive noise levels?
The subject site is not located within an airport land use plan or within two miles of a public airport or public use airport.
f) For a project within the vicinity of a private airstrip, would the ❑ ❑ ❑
project expose people residing or working in the project area to
excessive noise levels?
There is already an existing helipad at the hospital, and the project will not have any impact on that helipad since the uses
on the subject properties will not be changed. Therefore, there will not be any impact on the noise levels for people residing
or working in the project area.
12. POPULATION AND HOUSING - Would the project:
a) Induce substantial population growth in an area, either directly (for ❑ ❑ ❑
example, by proposing new homes and businesses) or indirectly
(for example, through extension of roads or other infrastructure)?
The project is to accommodate the existing and approved public facilities on the subject properties, which do not induce
substantial population growth.
b) Displace substantial numbers of existing housing, necessitating ❑ ❑ ❑
the construction of replacement housing elsewhere?
There is no permanent housing on the subject properties.
c) Displace substantial numbers of people, necessitating the ❑ ❑ ❑
construction of replacement housing elsewhere?
There are no residents on the subject properties.
13. PUBLIC SERVICES — Would the project:
a) Result in substantial adverse physical impacts associated with the
CEQA Checklist -15- 4 -03
File Nos.: ZC.08 -01 & TA 08-01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
provision of new or physically altered governmental facilities, need
for new or physically altered governmental facilities, the
construction of which could cause significant environmental
impacts, in order to maintain acceptable service ratios, response
times or other performance objectives for any of the public
services:
Fire protection?
❑
❑
❑
Police protection?
❑
❑
❑
Schools?
❑
❑
❑
Parks?
❑
❑
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Other public facilities?
❑
❑
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The project is to accommodate existing and approved public uses on the subject properties, and will not affect the above
public services.
14. RECREATION - Would the project: .
a) Increase the use of existing neighborhood and regional parks or ❑ ❑ ❑
other recreational facilities such that substantial physical
deterioration of the facility would occur or be accelerated?
The project will not increase the use of existing neighborhood and regional parks or other recreational facilities. The
subject properties will remain for public uses only and will not adversely impact recreational facilities.
b) Does the project include recreational facilities or require the ❑ ❑ ❑ ID
construction or expansion of recreational facilities which have an
adverse physical effect on the environment?
The subject properties have an existing soccer field that is to remain unchanged. Other than that, the project is to
accommodate existing and approved public purpose uses on the subject properties and will not require the construction or
expansion of recreational facilities.
15. TRANSPORTATION/TRAFFIC - Would the project:
a) Cause an increase in traffic which is substantial in relation to the ❑ ❑ ❑
existing traffic load and capacity of the street system (i.e., result in
a substantial increase in either the number of vehicle trips, the
volume to capacity ratio on roads, or congestion at intersections)?
Arcadia's roadway network is nearly built out, consisting of the Foothill Freeway (1 -210), regional arterial roadways,
collectors and local streets. The subject properties are bordered by a Modified One -Way Primary Arterial with 3 lanes in
each direction. Based on the highway Capacity Manual, the capacity of a given street and the amount of traffic each street
actually carries is expressed in terms of levels of service (LOS), ranging from level A (Free Flowing) to F ( "Jammed "). The
City's Engineering Services has deemed this arterial servicing the subject site to be LOS A. The project will not change the
density of the uses on the property, and will not cause an increase in traffic in relation to the existing load and capacity of
the street system.
CEQA Checklist _16- 4.03
File Nos.: ZC 08 -01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
b) Exceed, either individually or cumulatively, a level of service ❑ ❑ ❑
standard established by the county congestion management
agency for designated roads or highways?
The Los Angeles County Metropolitan Transportation Authority (MTA) adopted their most recent Congestion Management
Program (CMP) in 2004. For the purposes of the CMP, a significant impact occurs when the proposed project increases
traffic demand on a CMP facility by 2% of capacity (V /C Z 0.02), causing LOS F (V /C > 1.00). If the facility is already at
LOS F, a significant impact occurs when the proposed project increases traffic demand on a CMP facility by 2% of capacity
(V /C Z 0.02). The lead agency may apply more stringent criteria if desired. The City's Engineering Services has deemed
this arterial servicing the subject site to be LOS A. The project will not change the density of the uses on the property, and
would not the above impact.
c) Result in a change in air traffic patterns, including either an ❑ ❑ ❑
increase in traffic levels or a change in location that results in
substantial safety risks?
The existing hospital on one of the subject properties generates periodic helicopter flights for emergency purposes.
However, the project will not change the density of the uses on the property, and will not cause an increase in air traffic.
d) Substantially increase hazards due to a design feature (e.g., ❑ ❑ ❑
sharp curves or dangerous intersections) or incompatible uses
(e.g., farm equipment)?
The project is to accommodate existing and approved uses on the subject properties. The project does not change the
density of the uses and does not include new design features or incompatible uses.
e) Result in inadequate emergency access?
❑ ❑ ❑
The project is to accommodate existing and approved uses, including a hospital, on the subject properties. The project will
not obstruct or reduce access to emergency services.
f) Result in inadequate parking capacity?
❑ ❑ ❑
The project is to accommodate existing and approved uses on the subject properties. The project does not change the
density of the uses, and there is more than adequate parking capacity.
g) Conflict with adopted policies, plans or programs supporting ❑ ❑ ❑
alternative transportation (e.g., bus turnouts, bicycle racks)?
The project is to accommodate existing and approved uses on the subject properties. The project does not change the
density of the uses and will not conflict with alternative transportation opportunities.
16. UTILITIES AND SERVICE SYSTEMS - Would the project:
a) Exceed wastewater treatment requirements of the applicable
Regional Water Quality Control Board?
❑ ❑ ❑
►5
CEQA Checklist -17- 4 -03
File Nos.: ZC OB -01 & TA OB -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
The California Regional Water Quality Control Board, Los Angeles Region, is the local board with jurisdiction over Arcadia.
This board has established the Basin Plan which (i) designates beneficial uses for surface and ground waters, (ii) sets
narrative and numerical objectives that must be attained or maintained to protect the designated beneficial uses and
conform to the state's antidegradation policy, and (iii) describes implementation programs to protect all wafers in the region.
The project is to accommodate existing and approved uses on the subject properties. The project will not change the
density of the uses and will not exceed the wastewater treatment requirements. Any future development is also subject to
the requirements as set forth in the Basin Plan.
b) Require or result in the construction of new water or wastewater ❑ ❑ ❑
treatment facilities or expansion of existing facilities, the
construction of. which could cause significant environmental
effects?
The project is to accommodate existing and approved uses on the subject properties. The project will not change the
density of the uses and will not result in the need for new water or wastewater treatment facilities or expansion of existing
facilities.
c) Require or result in the construction of new storm water drainage ❑ ❑ ❑
facilities or expansion of existing facilities, the construction of
which could cause significant environmental effects?
Local Stormwater management facilities, such as the storm drains within the area roadways, are the City's responsibility,
while regional facilities are the responsibility of the Los Angeles Department of Public Works (DPW). The City municipal
storm drain facilities will be maintained and improved in conformance with the City of Arcadia Drainage System Technical
Memorandum.
The project is to accommodate existing and approved uses on the subject properties. The project will not change the
density of the uses and will not result in the need for new storm water drainage facilities or expansion of existing facilities.
d) Have sufficient water supplies available to serve the project from ❑
existing entitlements and resources, or are new or expanded
entitlements needed? In making this determination, the City shall
consider whether the project is subject to the water supply
assessment requirements of Water Code Section 10910, at seq.
(SB 610), and the requirements of Government Code Section
664737 (SB221).
❑ ❑
CEQA Checklist -18- 4 -03
File Nos.: ZC 08 -01 & TA 08 -01
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
For the purposes of compliance with Senate Bill 690 and Senate Bill 221, the subject proposal does not qualify as a
"project ". A 'project" means any of the following:
1) A proposed residential development of more than 500 dwelling units.
2) A proposed shopping center or business establishment employing more than 1,000 persons or having more than
500, 000 square feet of floor space.
3) A proposed commercial office building employing more than 1,000 persons or having more than 250,000 square
feet of floor space.
4) A proposed hotel or motel, or both, having more than 500 rooms.
5) A proposed industrial, manufacturing, or processing plant, or industrial park planned to house more than 1,000
persons, occupying more than 40 acres of land, or having more than 650, 000 square feet of floor area.
6) A mixed -use project that includes one or more of the projects specified in this subdivision.
7) A project that would demand an amount of water equivalent to, or greater than, the amount of water required by a
500 dwelling unit project.
If a public water system has fewer than 5,000 service connections, then `project" means any proposed residential,
business, commercial, hotel or motel, or industrial development that would account for an increase of 10 percent or more in
the number of the public water system's existing service connections, or a mixed -use project that would demand an amount
of water equivalent to, or greater than, the amount of water required by residential development that would represent an
increase of 10 percent or more in the number of the public water system's existing service connections. The project is
consistent with the land use designation of Public Facilities for the subject properties, and will not conflict with any
applicable land use plan, policy, or regulation.
e) Result in a determination by the wastewater treatment provider ❑ ❑ ❑
which serves or may serve the project determined that it has
adequate capacity to serve the project's projected demand in
addition to the provider's existing commitments?
The project is to accommodate existing and approved uses on the subject properties. The project will not change the
density of the uses and will not increase the wastewater treatment demand. Any future development shall also be subject
to the requirements as set forth in the Basin Plan.
Be served by a landfill with sufficient permitted capacity to El ❑
accommodate the project's solid waste disposal needs?
The project is to accommodate existing and approved uses on the subject properties. The project will not change the
density of the uses and will not increase the need for landfill capacity.
g) Comply with federal, state and local statues and regulations ❑ ❑ ❑
related to solid waste?
The project is to accommodate existing and approved uses on the subject properties. The project will not change the
density of the uses and will not violate any federal, state or local statues and regulations relating to solid waste. Any future
development shall also be subject to the requirements as set forth in the Basin Plan.
17. MANDATORY FINDINGS OF SIGNIFICANCE
a) Does the project have the potential to degrade the quality of the
environment, substantially reduce the habitat of a fish or wildlife
species, cause a fish or wildlife population to drop below
❑ ❑ ❑
CEQA Checklist -19- 4 -03
File Nos.: ZC 08 -01 & TA 08 -01
self- sustaining levels, threaten to eliminate a plant or animal
community, reduce the number or restrict the range of a rare or
endangered plant or animal or eliminate important examples of
the major periods of California history or prehistory?
Less Than
Potentially Significant With Less Than
Significant Mitigation Significant No
Impact Incorporation Impact Impact
The project is consistent with the General Plan land use designation of Public Facilities for the subject properties, and does
not have the potential to degrade the quality of the environment. It will not reduce the habitat of a fish or wildlife species
since it is located in a fully - developed area.
b) Does the project have impacts that are individually limited, but ❑ ❑ ❑
cumulatively considerable? ( "Cumulatively considerable" means
that the incremental effects of a project are considerable when
viewed in connection with the effects of past projects, the effects
of other current projects, and the effects of probable future
projects)?
The project is consistent with the General Plan land use designation of Public Facilities for the subject properties, and will
not have negative impacts on the environment; neither individually limited, nor cumulatively considerable since it is located
in a fully- developed area.
c) Does the project have environmental effects which will cause ❑ ❑ ❑
substantial adverse effects on human beings, either directly or
indirectly?
The project is consistent with the General Plan land use designation of Public Facilities for the subject properties. The
project is to accommodate the existing and approved uses on the properties and will not have environmental effects that
will cause substantial adverse effects on human beings. It is located in a fully- developed area and no physical changes are
proposed by the project.
CEQA Checklist -20- 4 -03
a ,, File No. 4a 6-01 v %t 09.01
MY OF ARCADIA
240 ff 4THUNTTNGTONDRIVE
0 ARCAM, CA 91007
ENVIRONMENTAL INFORMATION FORM
Date Filed: A&vrA 2Y. Z o0 g
General Information
1, Applicant's Name: Gifu di� /`Jrr"X-M. - U- eVehr*,eerf 54 -dices A6
Address: 7- W lkofs<r'a� Or. .d -ot ® !a. 60L 91007
2. Property Address (Location): ZYO -38 d k/. A(� / o/:
Assessor's Number: 9 77 S - o z-� - I/O t 9
3. Name, address and telephone number of person to be contacted concerning this project:
-Io scu, krue/re 62rw . Deve /no�..e of Ser u i ers />lr cNrvr
//un/i "aeatan -r. Cea C4 9/007 (6a) 57rf- Si/ /S/
4. List and describe any other related permits and other public approvals required for this project, including those
required by city, regional, state and federal agencies:
/ f � [ _ � �'iae� Akt Ci�y CeturCil Ci/CD,�� ?GFhA �p
fAh9etr A�IP..S �r0�1'iw J 61%,_ S�'r.iwlaY7i�n a.r2s�Gifi
5. Zone Classification: Cx. %Z06Itd 6. General Plan Designation: PNLl1t Foci /i�7eS
prop oseo( - S Z r H$
Proiect Description
7. Proposed use of site (project description): &1 ard alrg&g�e 9pro a4 U 6-ce. -
r - /
9. Square footage per building: /7, q'.
10. Number of floors of construction: .SCe n J
11. Amount of off-street parking provided: V-e
12. Proposed scheduling of project: Sorinu Zr708
13. Anticipated incremental development: NoHe
14. . If residential, include the number of units, schedule of unit sizes, range of sale prices or rents, and type of
household sizes expected:
15. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square footage of sales area, and
loading facilities, hours of operation:
16. If industrial, indicate type, estimated employment per shift, and loading facilities:
17. If institutional, indicate the major function, estimated employment per shift, estimated occupancy, loading
facilities, and community benefits to be derived from the project:
18. If the project involves a variance, conditional use permit or zoning application, state this and indicate clearly
why the application is required:
14-4. - Nn o/t ,g 5- are Aft4&"Ar
1.
Are the following items applicable to the project or its effects? Discuss below all items checked yes (attach additional
sheets as necessary).
YES NO
19.
Change in existing features of any hills, or substantial alteratin of ground contours.
❑
20.
Change in scenic views or vistas from existing residential areas or publiclands or roads
❑
21.
Change in pattern, scale or character of general area of project.
❑
22.
Significant amounts of solid waste or litter.
❑
23.
Change in dust, ash, smoke, femmes or odors in vicinity.
❑
24.
Change in ground water quality or quantity, or alteration of existing drainage pattersn.
❑
.25.
Substantial change in existing noise or vibration levels in the vicinity.
❑
26.
Is site on filled land or on any slopes of 10 percent or more.
27.
Use or disposal of potentially hazardous materials, such as toxic substances, flammable
❑
a
or explosives.
E.I.R.
11/13/06
Page 2
YES NO
28. Substantial change in demand for municipal services (police, fire, water, sewage, etc.) ❑
29. Substantial increase in fossil fuel consumption (electricity, oil, natural gas, etc. ❑
30. Relationship to a larger project or series of projects. ❑
31. Storm water system discharges from areas for materials storage, vehicle or equipment ❑ 93
fueling, vehicle or equipment maintenance (including washing), waste handling, hazardous
materials handling or storage delivery or loading docks, or other outdoor work areas?
32. A significantly environmentally harmful increase in the flow rate or volume of storm ❑
water runoff?
33. A significantly environmentally harmful increase in erosion of the project site or surrounding ❑
areas?
34. Storm water discharges that would significantly impair the beneficial uses of receiving waters ❑
or areas that provide water quality benefits (e.g. riparian corridors, wetlands, etc.)?
35. Harm to the biological integrity of drainage systems and water bodies? 0
Environmental Settine
36. Describe (on a separate sheet) the project site as it exists before the project, including information on
topography, soil stability, plants and animals, any cultural, historical or scenic aspects, any existing structures
on the site, and the use of the structures. Attach photographs of the site. Snapshots or Polaroid photos will be
accepted.
37. Describe (on a separate sheet) the surrounding properties, including information on plants, animals, any cultural,
historical or scenic aspects. Indicate the type of land uses (residential, commercial, etc.), intensity of land use
(one - funnily, apartment houses, shops, department stores, etc.), and scale of development (height, frontage, set-
backs, rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will be accepted.
Certification
I hereby certify that the statements furnished above and in the attached exhibits present the data and information required
for this initial evaluation to the best of my ability, and that the facts, statements, and information presented are true and
correct to the best of my knowledge and belief.
Date
Si re
E.I.R.
11/13/06
Page 3
Environmental Setting:
36. The Subject Properties are between the one -way, three -lane roadways of eastbound and westbound
West Huntington Drive (see the attached aerial photo). The land is flat, the soils are stable, and the
properties are landscaped with typical southern California suburban trees, shrubs and lawns.
Drainage is generally to the southeast. There are two below -grade concrete flood control drainage
channels that cross the subject properties. There are views of the San Gabriel Mountains, the Santa
Anita Park horseracing facility, and the Arcadia County Park. The properties are improved as follows:
240 & 250 W. Huntington Dr. — Civic Center; includes a soccer field with a storage and snack stand,
parking areas, City Hall and Council Chambers, and Police Station
300 W. Huntington Dr. — Methodist Hospital
Environmental Information Form - Attachment
P. 115
376 W. Huntington Dr..— Red Cross, Women's Clinic, Outreach Offices, Diabetes Education Center, IT
Offices, and Nursery School
388 W. Huntington Dr. — Chamber of Commerce
37. The surrounding properties are as follows:
130 W. Huntington Dr. — The Santa Anita Inn is a low -rise hotel /motel with banquet, conference, reception
,and extended -stay facilities— Zoning is C -2 General Commercial
Environmental Information Form - Attachment p• 2/5
180 W. Huntington Dr. —The Salvation Army's Oakcrest Manor — Zoning is C -O Professional Office
405 S. Santa Anita Ave. — The Arcadia County Park. The portion that is across the roadway from the Subject
Properties includes picnic facilities, athletic fields, the maintenance yard, and the back portion of the 18 -hole
golf course — Zoning is S -2 Public Purpose
350 Campus Dr. & 380 W. Huntington Dr. — City Community Center and Recreation Department offices, and
the Ruth and Charles Glib Historical Museum — Zoning is S -2 Public Purpose
Environmental Information Form - Attachment p. 315
360 -370 Campus Dr. — Holy Angels Church and Elementary School — Zoning is R -1 -7,500 Single - Family
Residential with a minimum lot size of 7,500 square feet
414 W. Huntington Dr. — Assisted living and convalescent facility — Zoning is R -3 Multiple - Family Residential
301 W. Huntington Dr. — Six -story medical office building — Zoning is C -O Professional Office
285 W. Huntington Dr. — Santa Anita Park horseracing facility. The Westfield Santa Anita Shoppingtown
mall is visible in the background. The southerly parking lot is zoned R -1 -7,500 Single - Family Residential
with a minimum lot size of 7,500 square feet, and the northerly portion is zoned S -1 Special Use
Environmental Information Form - Attachment p. 4/5
Environmental Information Form - Attachment P. 5/5
ORDINANCE NO. 2244
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, APPROVING ZONE CHANGE NO. ZC 08 -01
TO CHANGE THE ZONING OF THE SUBJECT PROPERTIES AT
240 -388 WEST HUNTINGTON DRIVE FROM "UNZONED" TO "S -2
PUBLIC PURPOSE ZONE" WITH AN "H8 SPECIAL HEIGHT'
OVERLAY ZONING ON THE METHODIST HOSPITAL SITE, 300
WEST HUNTINGTON DRIVE (CENTENNIAL WAY TO THE ARCADIA
WASH) AND APPROVING TEXT AMENDMENT NO. TA 08 -01 TO
AMEND CHAPTER 2 OF ARTICLE IX (ZONING REGULATIONS) OF
THE ARCADIA MUNICIPAL CODE.
WHEREAS, Zone Change No. ZC 08 -01 was initiated by the Development
Services Department to change the zoning of the subject properties, 240 & 250 West
Huntington Drive, 300 West Huntington Drive, and 376 & 388 West Huntington Drive
as described in Attachment "A" from "Unzoned" to "S -2 Public Purpose Zone" with an
"H8 Special Height" overlay zoning on the Methodist Hospital site, 300 West
Huntington Drive, as also described in Attachment "A ".
WHEREAS, Text Amendment No. TA 08 -01 was also initiated by the
Development Service Department to amend Chapter 2 of Article IX (Zoning
Regulations) of the Arcadia Municipal Code as follows:
1. Add to Section 9274.1.1 under Uses Permitted in the S -2 Public Purpose
Zone: "Hospitals, non - profit or for profit."
2. Amend Section 9276.2.2 under Height Limit in the H Special Height
Regulations to change Zone H8 as follows: "Eight (8) stories or ek_#ty
ninety -five (95) feet."
3. Add to Section 9276.2.6 under Regulations for the H Special Height
Regulations: "ACCESSORY ROOFTOP ITEMS. An additional ten (10)
feet is allowed for architectural features, chimneys and vents, equipment,
and other rooftop structures. Such appurtenances not fully incorporated
as architectural features shall be adequately screened."
WHEREAS, on May 27, 2008, a public hearing was held before the Planning
Commission on Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01, at
which time all interested persons were given full opportunity to be heard and to
present evidence; and
WHEREAS, the Planning Commission voted 5 to 0 to recommend approval of
Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01 to the City Council;
and
WHEREAS, on June 17, 2008, a public hearing was held before the City
Council on Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01; and
WHEREAS, as part of the record of the City Council's public hearing, the City
Council reviewed and considered the following:
1. All staff reports and related attachments and exhibits submitted by the
Development Services Department to the City Council;
2. The record of the Planning Commission's decision and public hearing
regarding Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01; and
3. All letters, information and material presented as part of the public
testimony at the City Council public hearing on June 17, 2008, including the staff
reports, environmental documents, including the Initial Study and draft Negative
Declaration, and all documentation presented at the public hearing; and
WHEREAS, after the public hearing on June 17, 2008, the City Council
adopted the Negative Declaration pursuant to the California Environmental Quality
Act concerning Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01; and
WHEREAS, the above recitals are hereby incorporated as part of the findings
set forth below.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
Section 1. That the factual data submitted by the Development Services
Department in the attached report is true and correct.
Section 2. The City Council finds:
1. That the approval of Zone Change No. ZC 08 -01 and Text Amendment
No. TA 08 -01 will not be detrimental to the public health or welfare, or injurious to the
property or improvements in such zone or vicinity.
2. That Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01
are consistent with the General Plan Land Use Designations for the subject
properties as herein described, and are compatible with the zoning of the
-2- Ord. 2244
surrounding properties.
3. That the evaluation of Zone Change No. ZC 08 -01 and Text Amendment
No. TA 08 -01 as set forth in the Initial Study is accurate and appropriate; that Zone
Change No. ZC 08 -01 and Text Amendment No. TA 08 -01 will not have a significant
effect on the environment and that a Negative Declaration has been prepared for
Zone Change No. ZC 08 -01 and Text Amendment No. TA 08 -01 pursuant to the
provisions of the California Environmental Quality Act; and that when considering the
record as a whole, there is no evidence that Zone Change No. ZC 08 -01 and Text
Amendment No. TA 08 -01 will have any potential for adverse effect on the wildlife
resources or the habitat upon which wildlife depends; and therefore, the City Council
adopts the Negative Declaration that has been prepared pursuant to the provisions
of the California Environmental Quality Act.
Section 3. That for the foregoing reasons, the City Council approves Zone
Change No. ZC 08 -01 to change the zoning of the subject properties as previously
herein described from "Unzoned" to "S -2 Public Purpose Zone" with an "H8 Special
Height' overlay zoning on the Methodist Hospital site.
Section 4. The City Clerk shall certify to the adoption of this Ordinance and
shall cause a copy of the same to be published in the official newspaper of the City
of Arcadia within fifteen (15) days after its adoption.
Passed, approved and adopted this day of , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO //,,
Stephen P. Deitsch, City Attorney
-3- Ord. 2244
ORDINANCE NO. 2244
Attachment "A"
240 & 250 West Huntington Drive — Civic Center
That portion of Lot 5, of Tract 949 in the City of Arcadia, County of Los Angeles, State of California, as per map recorded in
Book 17, Page 13 of Maps, in the Office of the County Recorder of said County, described as follows:
Beginning at a paint in the southeasterly line of said Lot 5, distant thereon South 38" 33' 00" West 790.51 feet from the most
easterly corner of said lot; thence along the southeasterly line of said lot, South 38" 33' 00" West 983.42 feet thence North 51"
27' 00" West 511.12 feet; thence North 38" 33'00" East 983.42 feet; and thence South 51" 27 "00" East 507.71 feet to the true
point of beginning, containing approximately 11.73 acres.
300 West Huntington Drive — Methodist Hospital site (Centennial Way to the Arcadia Wash)
That portion of Lot 5, of Tract 949, in the City of Arcadia, County of Los Angeles, State of California, as per map recorded In
Book 17, Page 13 of Maps, in the Office of the County Recorder of said County, described as follows:
Beginning at the most westerly comer of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as
Parcel 2 in deed recorded in Book 12619, Page 275 of Official Records of said County; thence along the boundary of the land
described in said Parcel 2 as follows:
South 51" 27' 00" East 481.12 feet; South 38" 33' 00" West 150.00 feet; and South 51" 27' 00" East 30.00 feet to the
intersection with the southeasterly line of said Lot 5; thence southwesterly and westerly, along the southeasterly and southerly
line of said Lot 5, to its point of intersection with the southerly line of Huntington Drive, 80.00 feet in width, as the same is
described in deed to the City of Arcadia recorded in Book 9396, Page 145 of Official Records of said County; thence easterly
and northeasterly along the southerly and southeasterly line of said Huntington Drive, to the point of beginning, excepting
therefrom the northeasterly 260 feet, measured at right angles to the northeasterly line thereof, and also excepting therefrom
that portion thereof lying southwesterly of a line described as follows:
Beginning at a point on the southeasterly line of Huntington Drive, 80 feet wide, as described in Deed to City of Arcadia,
recorded in Book 9396 Page 145 of Official Records of said County, said point being southwesterly 1,859.00 feet from the
most westerly corner of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as Parcel 2 in Deed
recorded in Book 12619, Page 275, of Official Records of said County; thence southeasterly in a direct line to a paint of
Intersection with the southeasterly line of Lot 5 of Tract 949; said point of Intersection being 4,043.00 feet southwesterly from
the northeast corner of said Lot 5, measured along the southeasterly lines of said Lot 5.
376 & 388 West Huntington Drive — Red Cross & Chamber of Commerce
That portion of Lot 5, of Tract 949, in the City of Arcadia, County of Los Angeles, State of California, as per map recorded in
Book 17, Page 13 of Maps, in the Office of the County Recorder of said County, described as follows:
Beginning at the most westerly comer of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as
Parcel 2 in deed recorded in Book 12619, Page 275 of Official Records of said County; thence along the boundary of the land
described in said Parcel 2 as follows:
South 51" 27' 00" East 481.12 feet; South 38" 33' 00" West 150.00 feet; and South 51" 27' 00" East 30.00 feet to the
intersection with the southeasterly line of said Lot 5; thence southwesterly and westerly, along the southeasterly and southerly
line of said Lot 5, to its point of intersection with the southerly line of Huntington Drive, 80.00 feet In width, as the same is
described in deed to the City of Arcadia recorded in Book 9396, Page 145 of Official Records of said County; thence easterly
and northeasterly along the southerly and southeasterly line of said Huntington Drive, to the point of beginning,
Lying southwesterly of a line described as follows:
Beginning at a point on the southeasterly line of Huntington Drive, 80 feet wide, as described in Deed to City of Arcadia,
recorded in Book 9396 Page 145 of Official Records of said County, said point being southwesterly 1,864.00 feet from the
most westerly corner of that parcel of land conveyed to the Los Angeles Turf Club, Inc., and described as Parcel 2 in Deed
recorded in Book 12619, Page 275, of Official Records of said County; thence southeasterly in a direct line to a point of
intersection with the southeasterly line of Lot 5 of Tract 949; said paint of intersection being 4,049.00 feet southwesterly from
the northeast corner of said Lot 5, measured along the southeasterly lines of said Lot 5.
Except that portion of Lot 5, described as follows:
Beginning at the intersection of the center lines of Holly Avenue 80 feet as described in Deed recorded in Book 13158, Page
291 of Official Records of said County, and Huntington Drive, 80 feet wide, as described in Deed recorded in Book 9356,
Page 319 of said Official Records; thence easterly 229.92 feet along the center line of Huntington Drive, said center line being
a curve, concave to the northwest and having a radius of 955.20 feet (radial line to said curve through said intersection bears
North 17" 46' 37" West); thence radially South 31" 34' 06" East 40 feet to the southeasterly line of said Huntington Drive and
the true point of beginning; thence southwesterly along a tangent curve concave to the southeast and having a radius of
774.60 feet to the easterly line of said Holly Avenue; thence northerly along said easterly line to the southeasterly line of said
Huntington Drive; thence northeasterly along the last mentioned line to the true point of beginning.
Attachment "A" Ord. 2244
MEMORANDUM
Library and Museum Services Department
July 1, 2008
TO: Mayor and City Council
FROM: Janet Sporleder, Director of Library and Museum Services
By: Jackie Faust - Moreno, Library Services Manager
SUBJECT: AUTHORIZE THE CITY MANAGER TO AWARD A PURCHASE ORDER
CONTRACT TO BAKER & TAYLOR FOR THE PURCHASE OF BOOKS,
VIDEOS AND MUSIC PRODUCTS IN THE AMOUNT OF $140,000.
Recommendation: Approve
SUMMARY
Staff is recommending the City Council award a sole source purchase order contract with Baker &
Taylor, a supplier of library materials, for the purchase of books, videos and music products in the
amount $140,000. Sufficient funds are available in the 2008 -2009 FY Budget.
DISCUSSION
Li order to facilitate and expedite the acquisition of new library materials, the Library has been utilizing
the services of Baker & Taylor, a supplier of book, video and music products to libraries. Baker &
Taylor's thirteen million unit database of book and audiovisual titles is maintained continuously, with
more than one million updates each year from 75,000 publishers and the Library of Congress. Ordering
through the Baker & Taylor web site improves efficiency and expedites delivery in a timely fashion. As
a member of the Metropolitan Cooperative Library System, the Library is eligible for discounts
averaging about 40% per title.
Baker & Taylor services include: receipt of in -stock materials within two working days; free MARC (a
library standard for bibliographic records in machine readable form) downloads into our library
automation system; collection development tools; automatic services for best sellers, special collections,
and new editions of reference works; free shipping from their primary service center.
In May 2007, the Library conducted an informal evaluation process, including a written questionnaire
with three materials vendors: Baker & Taylor, Brodart and Ingram. It was deterniined that certain
services of vital interest to the Library are only available through Baker & Taylor. These include:
• Since last year, Baker & Taylor has been collaborating with OCLC, a vendor that the Library
uses for bibliographic information for the online catalog. This new service is called Cataloging
Cataloging Plus. This collaboration will allow a potential streamlining of our workflow by
submitting our holdings for the California Catalog and WorldCat. This service will only be
available through Baker & Taylor.
• Complete MARC - formatted bibliographic records for materials (both Brodart and Ingram
supply brief MARC records; full MARC records are available only for an additional per record
charge)
• Audio - visual materials ( Brodart does not supply music CDs and DVDs and Ingram does so only
from their Nashville distribution center which would delay delivery to the Library.)
• Duplicate checking, allowing staff to prevent double- ordering of materials, both in the current
order and across the customer's previous ordering history (Brodart's and Ingrain's systems will
only check the current order, not previously ordered or backordered titles)
• Faster delivery of new items (Baker & Taylor materials often arrive the next day; Brodart and
Ingram require 2 -4 working days, primarily because their shipping centers are farther away)
• Staff has found that discounts are equal for most categories of materials between the three
vendors. Free shipping is available from all vendors.
In addition, the Library had approximately twelve staff members undergo extensive training in the
use of Baker & Taylor's electronic services, including acquisitions and collection development
options for reviewing and selecting new materials on different subjects. Switching to another
vendor would result in extensive re- training and significant loss of staff productivity.
New books and other library materials are purchased directly from publishers and other sources when
they are not available through Baker & Taylor or if additional discounts are available by ordering direct.
However, using a distributor to coordinate and expedite the acquisition process is the most efficient and
cost - effective procedure, and staff will utilize Baker &Taylor's services whenever possible.
FISCAL IMPACT
The 2008 -2009 Operating Budget for the purchase of new library materials for adults and children,
provides adequate funds for the proposed purchases through the services of Baker & Taylor.
RECOMMENDATION
Authorize the City Manager to award a purchase order contract to Baker & Taylor for the purchase of
books, videos and music products in the amount of $140,000.
Approved by: Te-,•
Donald Penman, City Manager
v �
n.rv•• s,ifeo
c°°j , t y Of STAFF REPORT
Library and Museum Services Department
July 1, 2008
TO: Mayor and City Council
FROM: Janet Sporleder, Director of Library and Museum Services%
Prepared by Jackie Faust - Moreno, Library Services Manager
SUBJECT: Gift of $11,148 from the Arcadia Public Library Foundation for programs and
services at the Library
Recommended action: Accept the donation
SUMMARY
The Arcadia Public Library Foundation, as part of its ongoing mission to support the Library's goals and
objectives, is donating $11,148 to the Library for materials.
DISCUSSION
The funds being donated will be used for the following purposes:
Chamber music concert series. This series of four concerts on Wednesday evenings will feature
world -class musicians. The series coordinator, Paul Stein, is a violinist with the Los Angeles
Philharmonic. The free concerts will be followed by a reception with the musicians. Total cost:
$6,000.
Live Homework Help• This service is available daily from 1 p.m. to 10 p.m. seven days a week
for assistance in math, science and English. Spanish- language tutoring is available for math and
science. Students can access the service through the Library or from a remote computer using
their library card. This is the third and final year of the grant to cover some of the costs
involved. For the 2008 -09 year, the California State Library, through an LSTA grant, will pay
for half the cost of the service. The Arcadia Public Library Foundation will cover the rest of the
cost. Total cost: $3,168.
• ESL su pport . The English Conversation and English as a Second Language (ESL) classes held
at the Library each Monday have need for supplies and booklets to enrich the class experience.
In previous years the cost for these materials was paid through the State Library funds however
with those funds decreasing the Arcadia Public Library Foundation will pick up some of the
costs involved. Total cost: $1,970.
FISCAL IMPACT
No effect to the City's budget, the Library Board approves a budget for all donations.
RECOMMENDATION
Accept the donation.
Approved by: L � - R �
Donald Penman, City Manager
STAFF REPORT
Administrative Services Department
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Mike Yelton, Interim Administrative Services Director
Prepared by: Jan Steese, Purchasing Officer'
SUBJECT: Legal advertising
Recommendation: Authorize the City Manager to enter into a contract with
Beacon Media Inc. for legal advertising services
SUMMARY
It is recommended that the City Council award a contract to Beacon Media Inc.for legal
advertising services for the fiscal year 2008 -2009.
DISCUSSION
The City requested proposals from the only two adjudicated newspapers of general
circulation for the City of Arcadia in conformance with City Charter Section 420, which
states that each fiscal year bids must be solicited and a contract awarded by the City
Council.
A notice requesting proposals was advertised in the adjudicated newspaper and sealed
bids were opened and read on June 10, 2008, Staff received only one bid from Beacon
Media Inc. The result is as follows:
Beacon Media Inc.
Approx. number
of total Circulations: 26,000 Combined Monday/Thursday
Cost $.32 per line per column or $4.20 per inch
Mayor and City Council
July 1, 2008
Page 2
Beacon Media Inc. is the only bid received. The proposal was reviewed by the
Administrative Services Director and the Purchasing Officer and was found to be
satisfactory.
FISCAL IMPACT
Sufficient funds are budgeted in the General Fund of the City Clerk's operating budget,
for the 2008 -2009 fiscal year. Special projects pay for any advertising requirements
separately.
RECOMMENDATION
1. Award a contract for legal advertising to Beacon Media Inc. for fiscal year
2008 -2009.
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved:
Donald Penman, City Manager
MY:JS
STAFF REPORT
Fire Department
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Tony L. Trabbie, Fire Chief
By: David B. Odell, Battalion Chief O -P,
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (1) YEAR
CONTRACT WITH HENRY SCHEIN MATRIX MEDICAL, IN THE
AMOUNT NOT TO EXCEED $45,000.00, FOR THE REPLACEMENT OF
PARAMEDIC FIELD SUPPLIES UTILIZED DURING EMERGENCY
MEDICAL TREATMENT FOR FISCAL YEAR 2008 -2009
Recommended Action: Approve
SUMMARY
During the course of fiscal year 2008 -2009, the Fire Department has the need to
purchase paramedic field supplies to replace those utilized during emergency medical
treatment.
Staff recommends that the City Council authorize the City Manager to enter into a
contract with Henry Schein Matrix Medical, in the amount not to exceed $45,000.00, for
the replacement of paramedic field supplies utilized during emergency medical
treatment for fiscal year 2008 -2009.
BACKGROUND
The Fire Department maintains an inventory of paramedic field supplies used on a
regular basis during medical treatment of a patient and standard emergency operations,
such as medications, intravenous fluids, assorted needles, bandages, splints, tape,
gloves, oxygen masks, EKG paper and electrodes, and other miscellaneous medical
supplies. The department also maintains in its inventory additional paramedic field
supplies to mitigate larger -scale incidents in the event of a disaster. Traditionally,
emergency medical supplies utilized by the Fire Department are restocked using a
private medical supplier.
Mayor and City Council
July 1, 2008
Page 2 of 2
DISCUSSION
In May 2008, a notice inviting bids for paramedic field supplies was sent to nineteen
(19) vendors. Seven (7) bids were returned, of which two (2) were "no bid." Of the five
(5) remaining bids, Henry Schein Matrix Medical was the lowest bid that met the
specifications outlined in the contract.
By awarding the contract to Henry Schein Matrix Medical, the City of Arcadia has
ensured a quality inventory of paramedic field supplies at a fiscally responsible cost for
fiscal year 2008 - 2009. After June 30, 2009, the City is reserving its option to renew
this agreement as stipulated in the General Conditions of the Price Agreement for a
maximum of three (3) years thereafter.
FISCAL IMPACT
The funds for paramedic field supplies are included in the 2008 -2009 Fiscal Year
operating budget designated for paramedic supplies.
RECOMMENDATION
Authorize the City Manager to enter into a one (1) year contract with Henry Schein
Matrix Medical, not to exceed $45,000.00, for the replacement of paramedic field
supplies utilized during emergency medical treatment for Fiscal Year 2008 -2009.
TLT:dbo:yy
Approved:
Donald Penman, City Manager
~mi
Inaaerynl�J
S. in
DATE: July 1, 2008
STAFF REPORT
Administrative Services Department
TO: Mayor and City Council
FROM: Mike Yelton, Interim Administrative Services Director
Prepared by: Michael A. Casalou, Human Resources Administrator
SUBJECT: CLASSIFICATION SPECIFICATIONS AND COMPENSATION LEVEL
FOR RECREATION SPECIALIST
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve the new classification specifications
and compensation level for Recreation Specialist in the Recreation and Community
Services Department:
BACKGROUND
At the request of the Recreation and Community Services Director, a classification audit
was ._ conducted -.of-- two- -part _ time.. Activity_. Leader .__ II . -positions __responsible__for_ the
_coordination_ of._the._.City's__,Teen_.._ Programs_ and_.. Playground_.Programs. • -,.These--,two,-
_ positions play a ey r ole within the Department wi res pect to prog fo r hig schoo
middle school and elementary school students. These positions require a greater level
of responsibility and experience than that of the existing Activity Leader II positions.
These two positions are also responsible for the supervision of subordinate staff that
includes the supervision of other Activity Leader II staff members. These positions are
regularly scheduled for 20 -25 hours per week during the school -year and 40 hours per
week during the summer.
DISCUSSION
As part of the new Directors review of the Department of Recreation and Community
Services, a classification audit was initiated and completed on June 13, 2008. The
classification audit affirmed that the two incumbents are consistently performing job
functions beyond that of the Activity Leader II job specification. After reviewing job
functions currently required of these two employees, and a review of the labor market, a
new position of Recreation Specialist is being proposed. This new classification will
provide future Activity Leader II's the opportunity for promotion and will insure
Mayor and City Council
July 1, 2008
Page 2 of 2
employees providing these job functions are working within their classification
specifications. Staff is recommending the salary range for Recreation Specialist be set
at Range PT18 ($16 /hr to $19.46/hr) which will result in an increase of approximately
$8,000 annually.
The Recreation Specialist classification specification was approved by the Human
Resources Commission on June 18, 2008. Staff is recommending this change now so
the new classification can be incorporated into the FY 2008 -09 Budget.
FISCAL IMPACT
The additional cost associated with this request will be absorbed in the FY 2008 -09
Budget.
RECOMMENDATION
It is recommended that the City Council:
Approve classification specifications and the compensation level for Recreation
Specialist in the Recreation and Community Services Department.
APPROVED
Donald Penman, City Manager
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Don Penman, City Manager
By: Linda Garcia, Coma nications, Marketing and Special
Projects Manage
SUBJECT: AUTHORIZE THE RETENTION OF STUDIO SPECTRUM, INC. IN
AN AMOUNT NOT TO EXCEED $27,000.00 TO FILM,
PROGRAM AND PROVIDE ANCILLARY SERVICES RELATED
TO THE LIVE AND TAPED BROADCAST OF CITY COUNCIL
MEETINGS DURING FISCAL YEAR 2008 -2009
Recommendation: Approve
SUMMARY
Since the City of Arcadia began filming and televising City Council meetings we have
used the firm of Studio Spectrum, Inc. for these services due to their high quality of
work, responsiveness, experience with and knowledge of our system, and their
competitive rates. This staff report requests City Council approval to continue to use
Studio Spectrum in fiscal year 2008 -2009 to produce and program City Council
meetings.
DISCUSSION
Studio Spectrum designed and installed the City's original audiovisual system in the
Council Chambers as well as the upgrades that have been made over the years. They
have also conducted all of the maintenance and service for the video equipment, made
recommendations on efficient and cost - effective modifications to the system, and filmed
all of the City Council meetings since we first began providing this service. Their work,
both in terms of product knowledge and application, as well as their performance with
regard to the live broadcast, has been excellent.
For fiscal year 2008 -2009, the fee to broadcast live City Council meetings held in the
Council Chambers is $825.00 per meeting or $19,800.00 annually. Included in this fee
is a two- person crew for up to five hours to perform the following services:
Film City Council meetings twice monthly. Tasks include pre- meeting
creation of graphics; testing and calibration of required audio and video
equipment; notation of any required service issues; monitoring audio and
video levels during meetings; programming of meeting for future broadcast.
An hourly fee is assessed for meetings that go longer than five hours.
Office of the City Manager
Mayor and City Council - Studio Spectrum, Inc. 2008 -2009
July 1, 2008
Page 3
• Maintain equipment service records and coordinate required service.
• Prepare the City Clerk's area for audio and video recording.
• Provide support to staff with regard to any additional audio or video needs
they may have for presentations.
• Control the lighting during City Council meetings.
• Provide a live broadcast and a dvd copy of the City Council meeting.
• Provide on -call technical support (at a separate cost).
Other costs that would be included in this agreement with Studio Spectrum are related
to maintenance, repair and supplies.
Because there are a limited number of companies, that have the amount of experience
Studio Spectrum does in providing this type of service to local government, as well as
the fact that their record with Arcadia is excellent, staff" is recommending that we
continue to use Studio Spectrum to film City Council meetings in the coming year
without seeking proposals from other companies. They produce a quality product, have
been of considerable value to the City in terms of our particular cable
equipment/system /needs, and they endeavor to keep the cost as low as possible. Staff
did do some checking with other cities relative to the cost of broadcasting City Council
meetings and the results varied greatly from some cities not broadcasting their meetings
or discontinuing doing so due to budget difficulties to retaining in -house staff for this
purpose to having a cable company provide the service as part of a pre- existing
franchise agreement. In cases where there was an expenditure of funds for this service
Arcadia's cost was'on the low end.
For your information, although it is not part of this request, staff would like to point out
that in addition to using them to film City Council meetings, we occasionally use Studio
Spectrum to update the community bulletin board and for miscellaneous video
production. These services are outside the scope of work referenced in this staff report
and the cost for the upcoming year is expected to be below the professional services
threshold that triggers the need for specific Council approval.
FISCAL IMPACT
At $825.00 per meeting the annual cost to film City Council meetings is $19,800.00. On
occasion there are meetings that go extraordinarily long resulting in additional cost. The
remaining $7,200.00 is to pay for extended City Council meetings, any maintenance or
service that needs to be done on the cameras, microphones, lights, computers and
playback decks, and supplies. Only the services and materials necessary will be
purchased. Money not used will return to the General Fund at the end of the fiscal year.
Sufficient funds are included in the proposed fiscal year 2008 -2009 operating budget.
ko%_
Mayor and City Council - Studio Spectrum, Inc. 2008 -2009
July 1, 2008
Page 1
RECOMMENDATION
Staff recommends that the City Council authorize the retention of Studio
Spectrum, Inc. (on a sole source basis) in an amount not to exceed $27,000.00 to
film, program and provide ancillary services related to the broadcast of City
Council meetings during fiscal year 2008 -2009.
Y
nnc
0 RP�$�T$9 ° STAFF REPORT
Administrative Services Department
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Mike Yelton, Interim Administrative Services Director
Prepared by: Shannon Huang, Financial Services Mana r
SUBJECT: Resolution No. 6632 establishing an Appropriations Limit for fiscal year
2008 -2009
Recommendation: Adopt
SUMMARY
Article XIII -B of the State Constitution imposes a limit ( "the Gann Limit ") on tax proceeds
that can be appropriated for expenditures in any given fiscal year. Section 7910
requires the City to establish the limit by resolution. It is recommended that the City
Council approve a resolution establishing the annual adjustment factors and the
resultant Limit for fiscal year 2008 -2009.
BACKGROUND
In November 1979, the voters of the State of California approved Proposition 4,
commonly known as the Gann initiative. This proposition created Article XIII -B of the
State Constitution placing limits on the amount of revenue, which can be spent by City
Government. Proposition 4 became effective for the 1980 -81 fiscal year, but the
formula for calculating the Limit was based on the 1978 -79 "base year" revenues.
In June 1990, the voters of California approved Proposition 111, which, among other
things, provides new adjustment formulas, t hat make the Appropriation Limit more
responsive to local growth issues. Proposition 111 also implemented a requirement for
an annual review of the Limit calculation.
1
DISCUSSION
The Appropriation Limitation imposed by Propositions 4 and 111 creates a restriction on i
the amount of revenue, which can be appropriated in any fiscal year. The Limit is based
on actual City appropriations during the 1978 -79 fiscal year, and is increased each year
using the growth of population and inflation.
Proceeds of taxes are allowed to be spent on several types of appropriations, which do
not count against the Limit. The law allows a City to spend tax proceeds on voter -
approved debt and the costs of complying with Court orders and Federal mandates,
with certain restrictions. Proposition 111 expanded these exempt categories to include
expenditures for "qualified capital outlay" beginning in 1990 -91. Appropriations for
these excludable categories also do not count against the Limit.
In order to ensure that taxes are counted in the Appropriations Limit of only one agency
of government, Article XIII -B and Government Code Section 7903 require that if the
State provides funds to a local government with no strings attached, they will be
counted as "State Subventions" and will be included in the Appropriation Limit of the
City (i.e., Motor Vehicle In -Lieu Revenue). On the other hand, if the State specifies that
funds are restricted in their use then they are to be counted in the State's Limit (i.e.,
State Gas Tax).
Beginning with the 1990 -91 Fiscal Year, and as a result of the passage of Proposition
111, the annual adjustment factor in computing the limit has changed. Instead of using
the change in the California Per Capita Income or U.S. Consumer Price Index to
measure inflation, each City may now choose, the greater, of the growth in the
California Per Capita Income or the growth in the non - residential assessed valuation
due to new construction within the City.
At the present time, the data necessary to calculate the increase in the non- residential
assessed valuation is not available from the Los Angeles County Assessor. In the
absence of final information on this important factor, it is recommended that the City
adopt the 2008 -2009 Appropriation Limit on a provisional basis using the alternative
factor of per capita income for the inflationary adjustment. Once the City receives the
assessment data, the City may adjust the prior year's Limit accordingly.
The second factor and an important change authorized by the passage of Proposition
111 is, instead of using only the population growth of the City, the City may choose to
use the population within the County of Los Angeles.
For the 2008 -2009 Fiscal Year Limit, the population growth within the City of Arcadia,
based on the prior year, was 0.44% while the County growth was measured at .86 %.
The California per capita personal income factor for 2008 -2009 is 1.0429.
The attached exhibits A, B, C and D, demonstrate the City's compliance with Article XIII-
8 of the State Constitution for the fiscal year ending June 30, 2008. As calculated, the
City's Proceeds of Taxes net of exclusions is established at $34,587,455 (Exhibit C).
The 2008 -2009 Appropriation Limit is $64,595,976 (Exhibit A). Exhibit B shows that the
City of Arcadia is under the appropriation limit by $ 30,331,972.
RECOMMENDATION
1. Adopt Resolution No. 6632, a Resolution of the City Council of the City of
Arcadia, California, establishing an appropriations limit for the fiscal year 2008-
2009 pursuant to Article III -B of the California Constitution.
Approved: J i'.
Donald Penman, City Manager
3
EXHIBIT "A"
CITY OF ARCADIA
APPROPRIATIONS LIMIT
FISCAL YEAR 2008 -2009
AMOUNT
a
C.
ME
Last Year's Limit (2007 -2008) $61,666,803
Adjustment Factors
1. Population 1.0044
2. Per Capita 1.0429
Total Adjustment (1.0044 x 1.0429) 1.0475
Annual Adjustment (61,666,803 x 1.0475 — 61,666,803) 2,929,173
2007 -2008 Limit (61,666,803 +2,923,006) J64-595 976
E
EXHIBIT "A -1"
CITY OF ARCADIA
POPULATIONIINFLATIONARY ADJUSTMENT.
FISCAL YEAR 2008 -2009
PER CAPITA INFLATIONARY ADJUSTMENT 4.29%
POPULATION GROWTH - CITY OF ARCADIA 0.44%
SOURCE: DEPARTMENT OF FINANCE, STATE OF CALIFORNIA
I
EXHIBIT "B"
CITY OF ARCADIA
APPROPRIATIONS SUBJECT TO LIMITATION
FISCAL YEAR 2008 -2009
A. Proceeds of Taxes
B. Exclusions
C. Appropriations Subject to Limitation
D. 2008 -2009 Year Limit
E. Over (Under) Limit
AMOUNT SOURCE
$ 34,587,455 Exhibit "C"
( 323,451) Exhibit "D"
34,264,004
64,595,976 Exhibit "A"
($ 30,331,972)
n .
EXHIBIT "C"
CITY OF ARCADIA
( CALCULATION OF PROCEEDS
FISCAL YEAR 2008 -2009
REVENUE
PROCEEDS
OF TAXES
NON
PROCEEDS
OF TAXES
TOTAL
Property Tax
$
9,180,000
-
$
9,180,000
Sales & Use Tax
60,000
9,710,000
-
9,710,000
Transient Occupancy Tax
3,045,000
-
3,045,000
Property Transfer Tax
360,000
-
360,000
Utility Users Tax
5,301,000
-
5,301,000
Business License Tax
975,000
40,000
1,015,000
TOTAL TAXES
$
28,571,000
$ 40,000
$
28,611,000
FROM STATE
Motor Vehicle In Lieu
$
4,250,000
-
$
4,250,000
Gasoline Tax
-
$ 1,291,000
1,291,000
Homeowner's Exemption
50,000
-
50,000
POST
-
10,000
10,000
SB 90 Reimbursements
-
STC Program
-
TOTAL FROM STATE
$
4,300,000
$ 1,301,000
$
5,601,000
OTHER GOVERNMENTS
Charges to ARA
Community Development
(CDBG)
Other (PROP A &C) Taxes
PROP A Park Maint. & Services
AQMD (AB2766)
TOTAL OTHER GOVERNMENTS
LOCALLY RAISED
LICENSES AND PERMITS
$ 230,166 $ 230,166
411,241
411,241
1,650,000
1,650,000
50,000
50,000
- 60,000
60,000
$ 2,401,407 $
2,401,407
Franchise Fee - $ 1,100,000 $ 1,100,000
Parking Permits - 265,000 265,000
Plan Check Fees - 840,500 840,500
Building Permits - 950,000 950,000
Mechanical, Electrial & Plumbing - 230,000 230,000
Permits
IN
FINES & PENALTIES
Miscellaneous Fines
Parking Citations
Code Enforcement
Fire Citations
TOTAL FINES & PENALTIES
$ 172,000
$ 596,000
5,000
10,000
$ 783,000
$
NON
$
REVENUE
PROCEEDS
PROCEEDS
TOTAL
$
OF TAXES
OF TAXES
$
Home Occupantion Permits
- 11,000
11,000
Miscellaneous Permits
- 9,000
9,000
Planning Applications
- 140,000
140,000
Fire Plan Check
- 135,000
135,000
Engineering Permit Fees
- 25,000
25,000
Fire Code Permits
- 95,000
95,000
Fire Permit Inspections
- 50,000
50,000
Storm Water Plan Check Fees
- 10,000
10,000
Transpaction Impact fees
- 300,000
300,000
Solid Waste Assessments
310,000
310,000
Charges for Current Service
- 2,509,961
2,509,961
Recreation Activities
- 809,584
809,584
Library Charges
- 158,800
158,800
Rent & Royalty
- 710,000
710,000
Park /Dwelling Unit Fees
- 70,000
70,000
TOTAL LICENSES & PERMITS
- $ 8,728,845 $
8,728,845
FINES & PENALTIES
Miscellaneous Fines
Parking Citations
Code Enforcement
Fire Citations
TOTAL FINES & PENALTIES
$ 172,000
$ 596,000
5,000
10,000
$ 783,000
$
172,000
$
596,000
$
5,000
$
10,000
$
783,000
OTHER REVENUE
Parimutual Receipts
Admin. O/H Transit
Admin. O/H Water
Admin. O/H Solid Waste
Admin. O/H Sewer
Admin. O/H Prop A
Admin. O/H Prop C
Admin. Parking District
Miscellaneous Receipts
Court Appearances
Sale of Property
Solid Waste Assessments
TOTAL OTHER REVENUE
Total Estimated Revenues
Before Revenue from Use of Money
$ 1,400,000 - $
1,400,000
$ 152,079
152,079
- 1,083,095
1,083,095
- 60,396
60,396
- 77,870
77,870
- 18,714
18,714
- 17,381
.17,381
- 3,171
3,171
- 61,000
61,000
- 3,000
3,000
- 20,000
20,000
- 300,000
300,000
$ 1,400,000 $ 1,796,706 $
3,196,706
$ 34,271,000 $ 15,050,958 $ 49,321,958
L
REVENUE
Revenue Earned from Use of Money
Earned on Non - Proceeds
of Taxes: Funds 107, 118
142, 151, 155, 157 & 521,153
TOTAL REVENUE EARNED
FROM USE
GRAND TOTAL
PROCEEDS
OF TAXES
NON
PROCEEDS
OF TAXES
299,100
Proceeds of Taxes: Fund 302 60,000 -
General Fund 256,455 112,545
TOTAL
299,100
60,000
369,000
0
$ 316,455 $ 411,645 $ 728,100
$ 34,587,455 $ 15,462,603 $ 50,050,058
Exhibit "C -1"
CITY OF ARCADIA
INTEREST EARNINGS PRODUCED BY TAXES
FISCAL YEAR 2007 -2008
PROCEEDS OF TAXES (EXCLUDING INTEREST) $34,271,000
TOTAL REVENUE (EXCLUDING INTEREST) $49,321,958
PERCENT APPLICABLE TO PROCEEDS OF TAXES (69.5 %)
TOTAL INTEREST GENERAL FUND $ 369,000
INTEREST APPLICABLE TO PROCEEDS OF TAXES (69.5°/x) $ 256,455
INTEREST APPLICABLE TO NON- PROCEEDS OF TAXES (30.5 %) $ 112,545
INTEREST DIRECTLY IDENTIFIED TO FUNDS WHICH REVENUES
ARE IDENTIFIED AS NON PROCEEDS OF TAXES — FUNDS 107,
118,142, 151, 155, 157, 521,153, $ 299,100
INTEREST DIRECTLY IDENTIFIED TO FUNDS WHICH REVENUES
IDENTIFIED AS PROCEEDS OF TAXES — FUND 302 $ 60,000
10
EXHIBIT "D"
CITY OF ARCADIA
EXCLUSIONS
FISCAL YEAR 2007 -2008
FEDERAL MANDATED COSTS:
MEDICARE
11
$323,451
RESOLUTION NO. 6632
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ESTABLISHING AN
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2008 -2009
PURSUANT TO ARTICLE XIII -B OF THE CALIFORNIA
CONSTITUTION
WHEREAS, Article XIII -B of the Constitution of the State of California
imposes upon the City of Arcadia, as well as all cities, the obligation to limit each
fiscal year's appropriations in fiscal year 1978 -79 as adjusted for subsequent
inflation and population changes; and
WHEREAS, the City of Arcadia has opted to use, as the inflation adjustment
factor, the percentage change in California per capita personal income in lieu of the
growth in the non - residential assessed valuation; and
WHEREAS, at the time the appropriations limit calculations were prepared,
the date necessary to calculate the increase in the non - residential assessed
valuation was generally not available from the County Assessor; and
WHEREAS, there exists a possible need to adjust the appropriations limit
once the assessment date is available, and consequently this Resolution is being
adopted on a provisional basis; and
WHEREAS, the City of Arcadia has opted to use, as the population
adjustment factor, the growth in the population of the City of Arcadia in lieu of the
growth in the population of the County of Los Angeles; and
WHEREAS, pursuant to Article XIII -B of the California Constitution, the
City is required to set its appropriation limit for each fiscal year, and has made
available to the public the documentation used in the determination of said
appropriation limit.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. The appropriation limit for fiscal year 2008 -2009 for the
City of Arcadia shall be and is hereby set in the amount of $64,595,976.
SECTION 2. The City Cleric shall certify to the adoption of this
Resolution.
[SIGNATURES ON NEXT PAGE]
2
i
Passed, approved and adopted this I" day of July, 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
9 = lm
Stephen P. Deitsch
City Attorney
3
STAFF REPORT
Recreation and Community Services Department
Date: July 1, 2008
To: Mayor and City Council
From: Sara Somogyi, Director of Recreation and Community Services
Subject: Resolution No. 6633 adopting the revised Community Center Facility Use Policy
and Fee Schedule
Recommended Action: Adopt
SUMMARY
Questions continue to arise about the use of the Community Center and the hours of operation
dedicated to "Senior Use" and the "General Public." Currently the facility is designated for
senior use Monday through Friday from 8am -4pm and the general public can begin use after
4pm and on weekends.
Currently, senior programs are utilizing a majority of the facility until 4pm. However, there is
some time available for programming for the general public in the facility before 4pm. The areas
being reviewed for non - senior use would not displace any senior programs. Currently, the rooms
are empty for a period of the day.
If allowed, the Recreation and Community Services Department would be able to provide
additional services to the community that would still allow the seniors to operate their existing
programming as well as incorporate additional classes for the general public.
A request has been made to accommodate classes at the Community Center that are currently
being held in the Arcadia Historical Museum Classroom. The classes being held in the Museum
Classroom are not conducive to take place at that location because of the nature of the classes.
The classes are Chinese Brush Painting (Wednesdays 1 -3pm), Chinese Calligraphy (Wednesday
3 -4pm) and Ikebana/flower arrangement (Tuesdays 2 -3pm). These classes bring elements into
the Museum that could potential cause damage to the artifacts. If a suitable location for the
classes in not secured, they will have to be cancelled.
BACKGROUND
On January 21, 1992, the City Council of the City of Arcadia adopted the "Arcadia Community
Center Use Policy and Fee Schedule" ( "Policy ") and on February 2, 1993 the City Council
'a
W.
Mayor and City Council
July 1, 2008
Page 2
approve revisions to said Policy and on January 21, 1997, the City Council reaffirmed the Policy
as adopted on February 2, 1993.
The proposed revisions were presented to the Senior Citizens Commission and Parks and
Recreation Commission for input at their June meetings. Both Commissions unanimously voted
to approve the recommendation.
DISCUSSION
In March 2006 the Strategic Plan for Recreation and Community Services Department was
complete. The purpose of the Plan was to analyze the Department's operation including budget,
management, programs and facilities. With community input as well as the guidance of the
Recreation and Parks Commission. staff gathered data using a comprehensive process. The
information was used to develop the Mission Statement, Goals and Objectives and
recommendations.
Listed below are some of the goal and objectives from the Strategic Plan:
Goal 2: Enhance the quality of life in the community by providing positive recreation
programs, leisure opportunities and community services to meet the diverse need of City
residents.
Objective 3: Create activities that appeal to the "between" ages: 16 -30 and 45-
60. (Not teen or adults with families, not yet seniors).
Objective 4: Create more intercultural programs focusing on music, food, sports,
etc. of other cultures, which would foster intercultural understanding and
appreciation.
Goal 3: Build and maintain community partnerships.
Objective 3: Continue collaboration with all City departments including Library
& Museum Services and Public Works Services.
Also listed in the Strategic Plan were recommendation actions and expected results.
1. Improve existing recreation facilities and develop new parks and facility /buildings
that meet the community's needs. Look for creative and cost - effective ways to provide
recreation activity space.
1.1 Develop facilities that are multipurpose and flexible to insure maximum use
efficiency.
Expected Results: All residents will have access to adequate and well run recreation
facilities. Community resources would be used in a more efficient manner.
2. Continue to develop recreation programs and services that meet the expressed needs
of the community.
Expected Results: A wide variety of well- coordinated and cost effective programs and
services will be available to community residents.
..
Mayor and City Council
July 1, 2008
Page 3
If allowed, these classes would be able to continue and provide this service to the community
without displacing any current senior programming and accomplishing some of the goals and
objectives from the Strategic Plan.
FISCAL IMPACT
The classes being offered are by a contract instructor. Approximately $3000 in revenue per year
would be lost if the classes were cancelled in the future.
RECOMMENDATION
That the City Council adopt Resolution No. 6633 adopting a revised Community Center Use
Policy and Fee Schedule.
APPROVED:
Donald Penman
City Manager
Attachments
RESOLUTION NO. 6633
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ADOPTING A REVISED CITY OF
ARCADIA COMMUNITY CENTER USE POLICY AND FEE
SCHEDULE
WHEREAS, on January 21, 1992, the City Council of the City of Arcadia
adopted the "Arcadia Community Center Use Policy and Fee Schedule"
( "Policy "); and
WHEREAS, on February 2, 1993, the City Council approved revisions to
said Policy and on January 21, 1997, the City Council reaf n the Policy as
adopted on February 2, 1993.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves and adopts the revised
"City of Arcadia Community Center Use Policy and Fee Schedule" attached hereto
as Exhibit "A ".
SECTION 2. The City Cleric shall certify to the adoption of this
Resolution.
[SIGNATURES ON NEXT PAGE]
7
Passed approved and adopted this day of
2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
S CITY OF ARCADIA EXHIBIT "A"
RECREATION DEPARTMENT
626.574.5113
f ARCADIA COMMUNITY CENTER USE POLICY & FEE SCHEDULE
FACILITY.'USE General
. AIA _
The Community Center, under the administration of the Recreation Department will be made available to
Arcadia organizations for activities and programs that contribute to the social, cultural, human service,
recreational, and civic needs and interests of the citizens of Arcadia. The City may charge rental fees to help
defray maintenance, utilities, supervision, and administrative expenses. Reservations will be taken by the
Recreation Department following an application process. These rules will be distributed at time of application
and qualifying groups must read all rules and comply with all provisions stated.
FACILITYUSE
in User Groups ;
Priority I - Available at no charge to organizations as noted.
- Senior Citizens shall have th e exelusi priority use of the facility for their activities, 8:00 a.m. - 4:00 p.m.,
Monday through Friday. (Any exception must be approved by the City Council as outlined in this policy
statement.)
- Recreation Department Classes and Activities (late afternoons, evenings and on weekends).
- City of Arcadia (meetings /events /dinners).
- Arcadia Unified School District (District activities of community interest, not normally held on a school site).
- Arcadia Chamber of Commerce (Installation Dinner & Inter - Cultural Dinner).
- Arcadia Historical Society (Bi- monthly meetings).
- Arcadia Chinese Association (New Year's Luncheon for City employees).
Priority II - Available with charge for set -up /break down & supervision (Fee Schedule follows on next page).
- Community sponsored youth and adult activities including Arcadia based civic, service, non - profit and athletic
organizations (service clubs; schools; PTA's; churches; civic, community, general welfare, cultural, social and
character building organizations) that conduct non - profit community service activities, events and programs
which may be open to the general public.
- Public candidate forums open to all candidates or forums on local Ballot Measures.
- Retirement events for City employees (rate charged to cover costs).
Use of the large Banquet/Meeting Room (including kitchen) will be made available to each community
organization on a once a year basis, space permitting. Subsequent uses during same year may be considered if
date /space is available and may only be booked 60 days or less prior to usage.
USE_ Limitations''= The facility is iiotava "ilable for.
- Use that would conflict with regularly scheduled Senior Citizen and /or Recreation Department activities cannot
be accepted.
- Use that conflicts with stated hours available for reservations cannot be considered.
- No person shall use the facility for the purpose of furthering a campaign for public office (City Charter Section
905).
- Private parties, weddings, wedding receptions, birthdays, graduation parties, memorial services, retirement
dinners (except City sponsored) are prohibited.
- Use by organizations on a regular basis, i.e., every day, week, month (except for City sponsored classes and
events) cannot be accepted,
- Commercial organizations (for profit businesses or services) may not reserve the center.
- Use that could cause damage to the facility, due to type of event or set -up required, is not allowed.
FEE SSC_HEDULE
Organizations in Priority H will be charged a fee and will be required to post a security deposit for use of the
Community Center. A security deposit shall be required and is due when the reservation is made.
This security deposit shall be returned if the following conditions are met:
- The facility is left in satisfactory condition as determined by the Director of Recreation or designated
representative.
- No City property is missing or damaged.
- The group leaves on time.
a�uu 1..
Set u , break down & 5 hrs. Su ervision 300 $375 300
Size of room assigned (1/3, 2/3, or full) is 100 $250 200
Determined by group size. 100
of
1. Any activity held at the Community Center will be conducted according to all laws and will conform to the
written rules and regulations of the Recreation Department and this policy.
2. Any group violating the regulations and conditions governing the use of the facilities shall be subject to
immediate revocation of facility use privileges and all fees previously paid will be retained by the City.
3. The Director of Recreation shall have final authority regarding facility usage, fee schedule, and policy
interpretive decisions. Weekday use exceptions require City Council approval at a regularly scheduled
Council meeting. Applicant should file a waiver request a minimum of 8 weeks in advance of the date of
the requested exception.
4. Users shall agree that neither the City nor its employees shall be responsible or liable for property and
equipment of the users. Users shall execute Hold Harmless agreements in a form approved by the City
Attorney, and may be required to show proof of insurance or provide insurance coverage as determined by
the Director of Recreation.
5. Users shall obtain permits required for scheduled uses: ABC if alcohol is to be served; City dance permit
for dancing; and /or City fire permit if candles are to be used for table decorations. In addition, the caterer
used must have an agreement approved by the Director of Recreation and Community Services on file with
the Recreation Department.
*NOTE: The City reserves the right to charge to provide extra services and /or equipment.
FACILITYRULESAND:REGULATIONS .
1. The large Banquet /Meeting room must be rented for a minimum of five hours, which includes the kitchen if
booked for a dining function. All other rooms are booked in hourly increments with a two hour minimum.
Exceptions may be made with the approval of the Director of Recreation. All groups must leave the facility
in a clean and orderly fashion no later than 12:00 midnight, Fridays or Saturdays, and by 10:00 p.m., Sunday
through Thursday nights. No use of facilities may extend beyond 12:00 midnight without prior approval.
2. The refundable security deposit must be paid at time of reservation. A partial payment of 50% of the rental
cost will be required at least sixty days prior to usage. The balance of the rental charge must be paid thirty
days before the activity is scheduled, or it may result in the cancellation of the permit.
3. Rentals may be approved less than thirty days in advance; however, total rental cost and security deposit are
due at time of reservation.
4. In the event of the applicant's cancellation of the reservation:
a. If cancellation is made 61 days or more before the rental date payment will be refunded in full.
b. A cancellation made 31 to 60 days before the rental date will result in the City's retention of 25% of
the required room rental fee.
rental date will result in the City's retention of 50% of
c. A cancellation made 30 days before the room
the required room rental fee.
ntal fee and will be returned within two weeks after the
d. Security deposits are not part of the room re
event, if noted conditions are met.
5. A group permitted to use the Community Center shall accept full responsibility for:
a. The conduct of those in the group using the facility
b. Breakage or damage to equipment or facilities.
c. Leaving the facility in a clean and orderly condition.
Note: Non - compliance with the previously stated responsibilities may result in the retention of the
security deposit and possible additional restitution.
6 creation Department and State laws reserves the right of full access s to all activities, at any time, in order to insure
that all a
7. The user must obey instructions of the City employee(s) on duty.
8. The City reserves the right to request official Police Department personnel for security purposes, with
additional charge to renter, per the discretion of the Director of Recreation or designated representative.
9. All children attending an activity at the Community Center shall be supervised by their families or by a
designated adult chaperone.
10. Tables and chairs are provided by the City as part of the facility use; any other equipment used ai the rental
group must be approved by the Director of Recreation. A variety of audio - visual equipment is available at no
additional cost, if requested on facility diagram and if the item is available.
11. When tables are used for refreshments or dining they must be covered during use and left clean at end of
activity.
12. If decorations are contemplated for any program, they must be free standing le placed on the tables or or
attached to brick walls only (using duct tape). No
of any group ma y confetti are naotallowed k anything to the
floors, fabric walls or ceilings. Crepe paper, glitter z
13. Groups wishing to use candles as part of their decorations must obtain a permit from the Fire Prevention
Bureau of the Arcadia Fire Department.
14. Groups holding a dance as part of their activity must obtain a free dance permit from the Business License
Office at City Hall. (Applications shall be submitted to the Recreation Department for approval.)
15. Groups may not decorate the facility the night prior to their event unless advance permission is granted by
the Recreation Department. There will he an additional charge if said decorating is done after regular
working hours.
16. No wet containers may be placed on the hardwood floors.
17. The Community Center is a non - smoking facility. User groups not in compliance with the no smoking
policy are subject to loss of security deposit and future rental privileges may be revoked.
18. Caterers used at the facility must obtain and file a "Caterer's Agreement" with the Recreation Department
at least 30 working days prior to the event. The "Caterer's Agreement" includes City policy and license
requirements, County Fair Employment Practice laws, public Health Department regulations, and
insurance requirements. For the users convenience the City has a reference list of caterers that are
currently authorized to cater food functions in the Community Center.
19. Coffee and condiments are not provided by the Department. An industrial coffee maker and an ice
machine are available in the kitchen. The Recreation Department does not provide linens, china,
silverware, glassware, or serving dishes /utensils.
20. The City will not be responsible for lost or stolen items.
21. Articles may not be left unattended at the facility. Articles left may be subject to disposal at the rental
group's expense.
22. The user may not store any equipment in the facility prior to or after the approved period of use. Any
equipment left in the facility will be subject to rental fees.
23. The City Manager shall have the authority to cancel or postpone use of a facility if such action is deemed
necessary by the City Manager, in his /her discretion. Whenever possible, 24 hours notice will be given to
the applicant, and a full refund will be made.
24. Authorized organizations may request to serve alcoholic beverages as part of their use of the Community
Center. The applicant must agree to follow the requirements of the City of Arcadia Alcoholic Beverage
Policy and notify the Recreation Department of intent to serve alcohol when completing the facility
reservation form. Non -profit organizations may qualify for a one -day permit to serve alcohol from the
State of California Alcoholic Beverage Control. Permits must be obtained no more than 30 days in
advance, and no later than one week before the event. The permit fee is $25 and must be paid at ABC by
ment is also required and
cashiers check or money order. A permission letter from the Recreation Depart
must be requested at time of reservation. In addition, the applicant must provide a letter from the
applicant organization describing in detail the proposed event.
4
.;�i� ZW
STAFF REPORT
Library and Museum Services Department
July 1, 2008
TO: Mayor and City Council
FROM: Janet Sporleder, Director of Library and Museum Services
SUBJECT: Reconsider the Historical Commission membership
Recommended action: Provide direction
SUMMARY
A Historical Commission was established by Ordinance No. 2151 on November 6, 2001 for the purpose
of advising the City Council on matters relating to the Ruth and Charles Gilb Arcadia Historical
Museum, The Commission as created consists of seven members. At this time it may be appropri ate to
reconsider the size of the Commission and the process for selecting members.
BACKGROUND
Under direction from the Historical Commission, the Ruth and Charles Gilb Arcadia Historical Museum
has accomplished a lot in six years. The Corrunission developed a mission statement, a collections
policy, and a long range plan. Staff developed programs and curated exhibits and displays, creating
opportunities for the community to celebrate and preserve the history of Arcadia. The Arcadia
Historical Society continues to support the Museum financially and with volunteers who assist with
various Museum activities. Given the accomplishments of the Commission to date, this may be an
opportune time to reconsider the size of the Commission and the manner in which the Commissioners
are selected.
DISCUSSION
The City Council, at their meeting on June 17, 2008, considered appointing people to four vacancies on
the Commission. They appointed Ruth Gilb to fill an unexpired term and they appointed Marsha
Burkhalter to fill a vacant position. Three members (Margaret Barrows, Floretta Lauber and Joe
Feghali) are serving terms that expire in June 2010. Two members (Carol Libby and Bill Gleason) are
serving terms that will expire June 30, 2008. As those two upcoming vacancies were not filled on June
17, Mrs. Libby and Mr. Gleason will be asked to continue to serve until the City Council makes a
determination about the future makeup of the Commission.
Ordinance No. 2151 contains the following language in section 2290.1: "the City Council shall consider
the appointment of four (4) members suggested by the Arcadia Historical Society, two (2) members
suggested by the City Council, and one (1) member suggested by the Library Board of Trustees. The
inclusion of the Library Board in the appointment process will enhance communication and build a
network between the museum, the library and other organizations that share the same interests and
concerns regarding the preservation ofArcadia's history.
Options for consideration:
1) Amend Ordinance No. 2151 to reduce the size of the Historical Commission to five. A five
member Commission can effectively and efficiently manage the duties assigned.
If this option is chosen, it may be appropriate to reconsider the method by which the appointments
are made. Options are:
a. All appointments to be made by the City Council
b. City Council would consider the appointment of two (2) members of the Arcadia
Historical Society, two (2) members suggested by the City Council and (1) member
suggested by the Library Board of Trustees or
c. Some other version of the above two choices.
2) Retain the current language and appoint Commissioners to fill two vacancies.
FISCAL IMPACT
There is no fiscal impact to the budget.
Provide direction.
Approved by:
Donald Penman, City Manager
AYn �rt >)
°m�441tvot STAFF REPORT
Public Works Services Department
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Dirootor 1
SUBJECT:
THE ARCADIA PAR 3 GOLF COURSE
Recommendation: Approve
SUMMARY
The Arcadia Par 3 Golf Course, located at 620 E. Live Oak Ave. Arcadia, CA, is owned
by the City and leased to American Golf Corporation (AGC) for complete operations and
maintenance. The current contract was entered July 1, 1998 and will expire June 30,
2008. At the May 6, 2008 City Council Meeting, the City Council directed staff to
negotiate a three (3) month lease extension with AGC while staff evaluated the
proposals from other potential golf management firms and the Kare Youth League.
Therefore, staff recommends that the City Council authorize the City Manager to enter
into a three (3) month lease extension with American Golf Corporation for the
management of operations and maintenance of the Arcadia Par 3 Golf Course.
DISCUSSION
As directed by the City Council, staff conducted a Request for Proposal (RFP) for
complete management of operations and maintenance for the Arcadia Par 3 Golf
Course. During this time, staff also explored additional options with the Kare Youth
League in order to determine the best utility of the course. In order to thoroughly
evaluate all proposals, staff and the Kare Youth League needed more time than the
original lease allowed. The City Council directed staff to negotiate a three (3) month
lease extension with AGC while staff continued evaluation of the proposals.
On June 17, 2008, all three (3) firms were given an opportunity to present their
proposals to staff and answer additional questions and concerns from the City Council's
May 6, 2008 meeting discussion. If the City Council approves the lease extension, staff
will utilize the extra time to ensure that the most qualified and responsible management
firm is awarded the lease. Due to the length of the potential lease (15 -20 years) it is
Page 1 of 2
Mayor and City Council
July 1, 2008
important that a reliable and competent management firm is chosen to operate the
Arcadia Par 3. Staff is reviewing the results of the interviews and is preparing to have a
consultant review the pro forma's to ensure the financial feasibility of each company.
Additionally, during this time the Kare Youth League will be preparing a proposal to buy
or lease a portion of the golf course for the City Council to consider.
Therefore, staff recommends that the City Council authorize the City Manager to enter
into a three (3) month lease extension with American Golf Corporation for the
management and operations of the Arcadia Par 3 Golf Course. Rent paid to the City
will be based on a Percentage Rent calculation included in the existing agreement.
FISCAL IMPACT
During the lease extension, AGC will continue to make rental payments to the City
based on the percentage of revenues received from the operation of the Course in
accordance with the conditions of the lease amendment.
Authorize the City Manager to enter into a three (3) month lease extension with
American Golf Corporation for the management of operations and maintenance of the
Arcadia Par 3 Golf Course.
Approved by:
Donald Penman, City Manager
PM.jb
Page 2 of 2
�" 1
\V /.
STAFF REPORT
Development Services Department
DATE: July 1, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director
Philip A. Wray, Deputy Director of Development Services
By: Linda Hui, Transportation Services Manager
SUBJECT: ARCADIA TRANSIT SERVICES— POSSIBLE SERVICE AREA
EXPANSION
Recommendation: Provide Direction
SUMMARY
In February 2008, the City received a request to extend Arcadia Transit services to
Michillinda Park in the unincorporated Los Angeles County area along the City's westerly
boundary. The requestor, a senior citizen who resides in Michillinda Park is a frequent
visitor of the Arcadia Community Center. Currently, Arcadia Transit serves anyone who
wishes to travel to /from any destination within the City limits. Providing services to
Michillinda Park would set precedent for possible future expansions of services outside
the City limits. If a service area expansion is considered, there are several possible
options to explore including pickup /drop off at specific locations such as transit centers,
major intersections, etc. Staff recommends that direction be provided.
BACKGROUND
Arcadia Transit began its operations on April 21, 1975 at the direction of the City Council
with the intent of creating a demand - responsive system that would provide for the
transportation needs of individuals particularly seniors, disabled and transit dependents,
traveling within the City. Since its inception, Arcadia Transit has gone through several
major changes. Originally, four - passenger vehicles were used to transport riders limiting
the number of passengers and trips. Now Arcadia Transit utilizes 16 to 20 passenger
"cutaway" vans that comply with the Americans with Disabilities Act (ADA). The larger
vehicles allowed several passengers and trips to be combined, resulting in more service
miles and higher efficiency.
In 2003, at the request of the Senior Citizens Commission, the City instituted a non -
emergency medical transportation pilot program for seniors and disabled persons to
access area hospitals including Huntington Hospital in Pasadena, Kaiser Permanente
Staff Report
July 1, 2008
Page 2
Hospital in Baldwin Park, City of Hope in Duarte and Mountainview Dialysis Center in
Monrovia. After more than a year of the pilot program, Staff found that very few people
used the service making the program inefficient and unfeasible. The program was
discontinued at the City Council direction.
In the late 1990's, the program was expanded to include the transport of students to and
from Arcadia schools. This service proved to be extremely popular. However, the high
morning demand posed significant operating problems because the timeframe children
needed the service in the morning was restrictive — children could not be dropped off too
early but must arrive in time for the start of classes. Even with efforts to accommodate
the tight timeframe, complaints from parents and /or school officials about late school
arrivals were common. In addition, the full fleet, including reserved vehicles, was in
operation to meet the peak demand.
In 2005, the Federal Transit Administration (FTA) triennial audit found that providing
services to school children in the morning appeared to be an exclusive school bus
service which was in violation of both state and local transit funding requirements, and
was possibly causing the decrease in cost efficiency and service performance. As a
result the City stopped transporting students to any Arcadia -based school or adjacent
area during morning service hours. Additionally, the $22 general public monthly pass
was discontinued. These measures were taken to meet funding requirements and to
improve system performance.
Despite these changes, the original intent of providing services to the general public who
wish to travel to /from any destination within the City limits is still maintained.
DISCUSSION
In February 2008, Staff received a request from Ms. Joan Yacovone to extend the transit
service to Michillinda Park allowing Ms. Yacovone's 96 year old mother the use of the
transit service. Ms. Yacovone's mother has been visiting the Arcadia Community Center
two to three times a week. She has just relinquished her driver's license and is in need
of an alternative mode of transportation between her residence and the Arcadia
Community Center. In May 2008, Ms. Yacovone appeared before the City Council
requesting the City Council's consideration to extend the transit service to Michillinda
Park. At that time, the City Council requested this item to be reported back at an
upcoming meeting.
The unincorporated Los Angeles County area along the City's westerly boundary in which
Michillinda Park is located, is covered by Pasadena's Dial -A -Ride and the County of Los
Angeles, Department of Public Works' Dial -a -Ride services. However, Pasadena's Dial -
A -Ride only operates within the cities of Pasadena and San Marino, and the
unincorporated areas of Los Angeles County surrounding the City of Pasadena. The City
of Pasadena serves the unincorporated areas on an annual contractual basis where the
,,
r y Staff Report
July 1, 2008
Page 3
County pays the City of Pasadena based on an established percentage of total vehicle
service miles. The County's Dial -A -Ride operates only within the County's
unincorporated areas for elderly and persons with disabilities. Neither of these services
provides general trips to Arcadia.
The City has maintained — except for the 2003 institution of a non - emergency medical
transportation pilot program — a service area within the City limits. Establishing the City
limits as the transit service boundary serves several purposes. First, the service
boundary provides a defined scope of services, which is essential for system planning,
funding and operation. Second, it helps to determine the scope for contract service and
operating guidelines. Third, it gives a clear guidance in developing and implementing
transit service policies.
If the service boundaries are to be expanded to include areas outside of the City limits,
careful planning will be required as it may have impacts on capital and operating costs as
well as the existing policy. Allowing an expansion into Michillinda Park may open doors
for future requests for expansions into other areas. Without some planning, it will be
difficult for the City to determine the proper service limits. In order to avoid setting
arbitrary service limits, designating possible points of interest outside the City limits for
pick up /drop off may be an option. These points of interest may include transit centers,
city halls, community centers, major intersections, etc.
FISCAL IMPACT
Extending transit services outside the City limits may add to operating costs depending
on the scope of the expansion. Additionally, Arcadia Transit average cost per passenger
ranges from $8 to $9.25, which means the City subsidizes each ride. The City receives
Proposition A and C Local Return funds based on a per capita (of residents) formula as
opposed to per passenger. Therefore, the cost of transporting non - Arcadia residents will
not be compensated through Proposition A and C Local Return funds.
RECOMMENDATION
It is recommended that the City Council provide Staff with direction on this issue.
Approved By:
Donald Penman, City Manager
Attachment: Arcadia Transit Service Boundary Map
JK:PAW:LH:pa
Arcadia Transit Service Boundary
� l
f' T J
Development Services Department
Engineering Division
Prepared by. P &Go Ie; June 2008
%. Transit Service Area / City Boundary
i
M Unincorporated Areas of L. A. County •