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HomeMy WebLinkAboutJune 17,200850:0074 ' CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 17, 2008 CALL TO ORDER Mayor Harbicht called the Closed Session Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Wuo and Harbicht ABSENT: Council/Agency Member Kovacic A motion was made by Council/Agency Member Chandler seconded by CouncillAgency Member Amundson to excuse Council/Agency Member Kovacic. CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) None CLOSED SESSION a. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Prooerty: 41 W. Huntington Drive A-lcencv Negotiator: Agency Executive Director Prooertv Owner: Manuel Romero Under Negotiation: Price and Terms of Payment RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Harbicht convened the Regular Meeting at 7:10 p.m. in the Council Chamber. INVOCATION Reverend Bill Ledbetter, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE Janet Sporleder, Director of Library & Museum Services ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Wuo and Harbicht ' ABSENT: Council/Agency Member Kovacic A motion was made by Council/Agency Member Chandler seconded by Council/Agency Member Amundson to excuse Council/Agency Member Kovacic. 06-17-2008 1 50:0075 REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEMS , City Attorney Steve Deitsch reported that prior to going into closed session, the City Council in open session was provided a recommendation by the City Attorney that a closed session item be added; he noted that this was permissible under the Ralph M. Brown Act if the Council finds that there is a need to take action this evening; and that the need came to the attention of City staff after the agenda was posted. He reported that the City Council made both findings and voted unanimously to add the closed session item to the agenda; he noted that the item added under closed session was real property negotiations, the real property is the Arcadia Par 3 Golf Course located at 620 E. Live Oak Avenue, owned by the City of Arcadia, the real property negotiators on behalf of the City were the Assistant City Manager/Public Works Services Director and the City Attorney; negotiators on behalf of the Lessee were, Paul Ballam and Scott Thompson, Esq., and the subject of the negotiations was price and terms of payment. Mr. Deitsch then announced that the City Council considered the other item listed on the posted agenda under closed session and reported that no reportable action was taken in closed session. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS City Manager Don Penman announced that prior to the meeting the City Council was provided a copy of a Citizen Service Resume filed late with the City Clerk's Office for consideration under board and commission appointments. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE ' THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of Certificates to La Salle Tennis Team. 1. PUBLIC HEARING a. INTRODUCE ORDINANCE NO. 2244. APPROVING ZONE CHANGE NO ZC 08-01 TO CHANGE THE ZONING OF THE SUBJECT PROPERTIES AT 240- 388 WEST HUNTINGTON DRIVE FROM "UNZONED" TO "S-2 PUBLIC PURPOSE ZONE" WITH AN "H8 SPECIAL HEIGHT" OVERLAY ZONING ON THE METHODIST HOSPITAL SITE. 300 WEST HUNTINGTON DRIVE (CENTENNIAL WAY TO THE ARCADIA WASH) AND APPROVING TEXT ' AMENDMENT NO. TA 08-01 TO AMEND CHAPTER 2 OF ARTICLE IX (ZONING REGULATIONS) OF THE ARCADIA MUNICIPAL CODE 06-17-2008 2 Recommended Action: Introduce 50:0076 Jim Kasama, Community Development Administrator presented a staff report to change the zoning of City owned properties at 240-388 W. Huntington Drive (Civic Center, Methodist Hospital, Red Cross and the Chamber of Commerce); he reported that the Hospital is currently undergoing an expansion and is being financed through federally guaranteed bonds and since the property has never been zoned, the underwriter is requesting that the property be in conformance with the zoning; he further noted that since the City owned properties have never been zoned, staff initiated the zone changes and text amendments. He explained the purpose of each zone change and text amendment and reported that the proposed zone changes and text amendments are consistent with the General Plan, that a Negative Declaration was prepared for this project pursuant to the California Environmental Quality Act, and on May 27, 2008, the Planning Commission recommended approval and staff recommends that the City Council introduce Ordinance No. 2244 approving the zone change and text amendment. Mayor Harbicht opened the public hearing. A motion to close the public hearing was made by Council Member Wuo, seconded by Council Member Chandler and seeing no further objection, the Mayor declared the public hearing closed. A motion was made by Council Member Wuo, seconded by Council Member Chandler and carried on .roll call to introduce Ordinance No. 2244 approving Zone Change No. ZC 08-01 to change the zoning of the subject properties at 240-388 West Huntington Drive from "Unzoned" to "S-2 Public Purpose Zone" with an "H8 Special Height" Overlay Zoning on the Methodist Hospital site, 300 West Huntington Drive (Centennial Way to the Arcadia Wash) and approving Text Amendment No. TA 08-01 to amend Chapter 2 of Article IX (Zoning Regulations) of the Arcadia Municipal Code. AYES: Council Member Wuo, Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic b. ADOPT RESOLUTION NO. 6627 SETTING THE SEWER RATE SCHEDULE FOR FISCAL YEAR 2008/09. Recommended Action: Adopt ADOPT RESOLUTION NO. 6629 SETTING THE WATER RATE SCHEDULE FOR FISCAL YEAR 2008/09. Recommended Action: Adopt ADOPT RESOLUTION NO. 6630 SETTING RESIDENTIAL REFUSE RATE SCHEDULE FOR FISCAL YEAR 2008/09. Recommended Action: Adopt Pat Malloy, Assistant City Manager/Public Works Services Director reported that each year, as part of the budget process, revenue rates are reviewed to insure there is sufficient funding available to meet operational, capital improvements and preventative maintenance upgrades for the water and sewer systems; he noted that refuse and recyclable rates are reviewed in 06-17-2008 50:0077 accordance with the Residential Refuse and Recycling Agreement with Waste Management; that over 15,000 ballots were mailed to property owners in compliance with Proposition 218 balloting procedures; that the 82 ballots received were opposed to either some or all of the rate increases; he reported that a little over 7,500 ballots were needed to constitute a majority. Mr. Malloy provided an overview of each proposed cost of living adjustment, how Arcadia rates compare to other agencies, what happens to the fund balances in water and sewer, with or without the cost of living adjustment, and how the money is spent. He reported that there is a $1.4 million dollar sewer fund balance and without annual cost of living adjustments, there would be no sewer fund balance by 2015. Mr. Malloy noted that water and sewer rate increases are necessary to fund the Capital Improvement Project Operating Budget and to maintain a reserve fund balance in the case of a natural disaster or emergency; he further noted that lack of a rate increase would not allow the City to recover increasing operations and maintenance costs of running the City's water and sewer system and if there is no rate increase to refuse collection rates, the City would be in breach of contract according to the Agreement with Waste Management which entitles them to annual cost of living adjustments. Mayor Harbicht opened the public hearing. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Wuo and seeing no further objection, the Mayor closed the public hearing. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to adopt Resolution No. 6627 setting City sewer rates and finding the rates will not exceed the estimated amount necessary to fund operation of the City sewer system. AYES: Council Member Chandler, Amundson, Wuo and Harbicht NOES: None ABSENT: Council Member Kovacic A motion was made by Council Member Wuo, seconded by Council Member Amundson and carried on roll call to adopt Resolution No. 6629 setting City water rates and finding the rates will not exceed the estimated amount necessary to fund operation the operation of the City water system. AYES: Council Member Wuo, Amundson, Chandler, Harbicht NOES: None ABSENT: Council Member Kovacic A motion was made by Council Member Amundson, seconded by Council Member Chandler and carried on roll call to adopt Resolution No. 6630 setting the service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. AYES: Council Member Amundson, Chandler, Wuo and Harbicht NOES: None ABSENT: Council Member Kovacic 06-17-2008 50:0078 PUBLIC COMMENTS Ken Obst appeared and spoke regarding trash containers being left out for several days after trash picked up. At the request of Mayor Harbicht, the City Council directed staff to prepare a report regarding possible solutions of trash containers being left out longer than allowed and place on a future agenda. REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Chandler had nothing to report. Mayor Pro Tem Wuo commented on the light morning and evening traffic because school is out for the summer and encouraged residents to wear reflective clothing when taking walks in the evenings. Council Member Amundson noted slurry work will begin June 22 through August 4 from Lemon to the City border and from Santa Anita west to the City border and residents living in those areas should be aware of street parking restrictions; he commented on the Veteran's Room opening at the Ruth and Charles Gilb Museum and the exhibit displayed by the Honor's History Class from Arcadia High School; and shared a story about Mr. Gilb. ' City Clerk Barrows thanked the Historical Museum and everyone involved for the Veteran's In response to an inquiry by Mayor Harbicht regarding the Summer Reading Program, Janet Sporleder, Director of Library and Museum Services encouraged parents to enroll their children in the Library's Summer Reading Program where there are reading incentives and great programs. Mayor Harbicht expressed his concerns regarding the proposed toll lanes on the 210 freeway and requested, with the consensus of the City Council, that a resolution be placed on a future agenda for discussion and consideration. 2. CITY CLERK'S REPORTS a. ANNUAL BOARDS AND COMMISSIONS APPOINTMENTS. Recommended Action: Appoint Members 1 Room display City Clerk James Barrows gave a brief report on board and commission appointments. i I Nominations by the City Council were made to appoinUreappoint members to the following boards and commissions: Arcadia Beautiful Commission, Historical Museum Commission, Human Resources Commission, Library Board of Trustees, Planning Commission, Recreation and Parks Commission, and Senior Citizens' Commission. ~ 06-17-2008 5 50:0079 Nominations and Appointments: Arcadia Beautiful Commission (4 positions open): Council Member Chandler nominated Richard Cordano to fill the unexpired term ending June 30, 2009 and Janalee Shimmin to the unexpired term ending June 30, 2011. Seeing no other nominations, the City Council unanimously appointed Richard Cordano to fill the unexpired term ending June 30, 2009 and Janalee Shimmin to the unexpired term ending June 30, 2011 to the Arcadia Beautiful Commission. Mayor Harbicht nominated Edward Huang for appointment. Council Member Chandler nominated Sheryl Lopez for appointment. Seeing no other nominations, the City Council unanimously appointed Sheryl Lopez and Edward Huang to the Arcadia Beautiful Commission for four (4) year terms ending June 30, 2012. Historical Museum Commission (4 positions open - 1 position to fill unexpired term): Mayor Harbicht proposed that two (2) individuals be appointed at this time and continue the other two (2) termed out appointments until a decision is made whether to reduce the number of Commission members from seven (7) to five (5). Council Member Chandler , seconded, with the consensus of the City Council, that staff place this item on a future agenda for discussion. Council Member Chandler nominated Ruth Gilb to fill the unexpired term of Mr. Gilb which ends June 30, 2010. Mayor Harbicht nominated Marsha Burkhalter for appointment. Seeing no other nominations, the City Council unanimously appointed Ruth Gilb to fill the unexpired term of Mr. Gilb ending June 30, 2010 and appointed Marsha Burkhalter to a four (4) year term ending June 30, 2012 to the Historical Museum Commission. The City Council unanimously continued the other two (2) appointments which term out June 30, 2008 until a decision is made whether to reduce the number of members from seven (7) to five (5). City Attorney Steve Deitsch announced that according to the City Charter, the two (2) members whose terms end June 30, 2008 continue to serve on the Commission until such time as qualified successors are appointed. For the record, Mayor Harbicht noted that Bill Gleason and Carol Libby whose terms end June 30, 2008, and are not eligible for reappointment, will continue to serve on the Historical Museum Commission until a decision is made whether to reduce the number of members. ' 06-17-2008 6 50:0080 ' Human Resources Commission (2 position open): Mayor Harbicht nominated Dolores Foley for reappointment and Timothy Murphy for appointment. Seeing no other nominations, the City Council unanimously reappointed Dolores Foley and appointed Timothy Murphy to the Human Resources Commission for four (4) year terms ending June 30, 2012. ~ Librarv Board of Trustees (1 position open): Council Member Wuo nominated Scott Hettrick for appointment. Mayor Harbicht nominated Loretta Huang for appointment. Roll Call: Council Member Amundson -Scott Hettrick Council Member Chandler -Scott Hettrick Council Member Wuo -Scott Hettrick Mayor Harbicht -Scott Hettrick By unanimous vote of the City Council, Scott Hettrick was appointed to the Library Board of Trustees for a four (4) year term ending June 30, 2012. ' Plannino Commission (1 position open): Council Member Amundson nominated Bob Baderian for reappointment. Seeing no other nominations, the City Council unanimously reappointed Bob Baderian to the Planning Commission for a four (4) year term ending June 30, 2012. Recreation and Parks Commission (2 positions open): Council Member Chandler nominated both Steven Phillipi and Craig iTom for reappointment. I Seeing no other nominations, the City Council unanimously reappointed both Steven Phillipi and Craig Tom to the Recreation and Parks Commission for four (4) year terms ending June 30, 2012. Senior Citizens' Commission (2 At Large Citv Council Appointments and 2 Service Club Appointment positions open): Mayor Harbicht nominated Bee Hsu for reappointment to the City Council appointment At-Large Position. Council Member Wuo nominated Gene Glasco for appointment to the City Council appointment At-Large Position. Mary Harbicht nominated Mariam Carter for appointment to the City Council Appointment At-Large Position. 06-17-2008 7 50:0081 Roll Call: Council Member Amundson -Bee Hsu and Gene Glasco ' Council Member Chandler -Bee Hsu and Gene Glasco Council Member Wuo -Bee Hsu and Gene Glasco Mayor Harbicht -Bee Hsu and Gene Glasco By unanimous vote of the City Council, Bee Hsu was reappointed and Gene Glasco was appointed to the Senior Citizens' Commission City Council At-Large Positions for two (2) year terms ending June 30, 2010. Council Member Chandler nominated Kathy Valentine for reappointment to the Senior Citizens' Commission Assistance League Club and Ann larossi-Armenio for appointment to the Senior Citizens' Golden Age Club. Seeing no other nominations, the City Council unanimously reappointed Kathy Valentine to the Senior Citizens' Commission Assistance League Club and Ann larossi-Armenio for appointment to the Senior Citizens' Commission Golden Age Club for two (2) year terms ending June 30, 2010. 3. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: REGULAR MEETING MINUTES OF JUNE 3. 2008. Recommended Action: Approve b. CITY COUNCIL ITEMS: c. REGULAR MEETING MINUTES OF JUNE 3. 2008. Recommended Action: Approve d. SERVICES IN THE AMOUNT OF $38 035 Recommended Action: Approve e. ACT OF 1974. Recommended Action: Approve 06-17-2008 Recommended Action: Approve Recommended Action: Approve 50:0082 g. AUTHORIZE STAFF TO CONTINUE UTILIZING PERSONNEL LEGAL'SERVICES UNDER CURRENT LETTER AGREEMENTS AND AUTHORIZE NEW FISCAL TERMS FOR FISCAL YEAR 2008-09. h. ADOPT THE CITY OF ARCADIA STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2008-09. Recommended Action: Approve PARTS FOR CITY VEHICLES IN THE AMOUNT OF $45.000. Recommended Action: Approve k. Recommended Action: Approve m. At the request of Council Member Amundson, Consent Calendar Item h was pulled for clarification regarding language in the City's Investment Policy that states "the Administrative Services Director and City Treasurer may delegate the authority to conduct investment transactions and to manage the operation of the investment portfolio to other specifcally authorized staff members." DOCUMENTS. Recommended Action: Approve In response to a question by Council Member Amundson regarding language in the City's Investment Policy, Financial Services Manager/City Treasurer Shannon Huang responded that ' giving authority to other authorized staff members to conduct investment transactions and manage the operation of the investment portfolio would only occur when the Administrative Services Director and City Treasurer are out of the office and not available. 06-17-2008 9 Recommended Action: Approve Recommended Action: Approve Recommended Action: Approve AND AUTHORIZE THE CITY MANAGER TO EXTEND THE FUEL CONTRACT 50:0083 A motion was made by Council/Agency Member Chandler, seconded by Council/Agency ' Member Wuo and carried on roll call vote to approve items 3.a through 3.m on the City Council/Agency Consent Calendar. AYES: Council Member Chandler, Wuo, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 8:25 p.m. Tuesday June 24, 2008, 6:00 p.m. in the Arcadia Police Department EOC Room, 250 W. Huntington Drive ~-~~~~.~ Robert C. Harbicht, Mayor ATTEST: James H. Barrows, City Clerk ' 06-17-2008 10