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HomeMy WebLinkAboutJune 24,200850:0084 ' CITY COUNCILlREDEVELOPMENT AGENCY i~ ADJOURNED CONTINUED REGULAR MEETING MINUTES TUESDAY, JUNE 24, 2008 Arcadia Police Department EOC Room, 250 W. Huntington Drive CALL TO ORDER Mayor Harbicht called the Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: I PRESENT: Council/Agency Member Amundson, Chandler, Kovacic, Wuo and Harbicht ABSENT: None ' STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None STUDY SESSION a. Report, discussion and direction regarding Fiscal Year 2008-2009 and 2009- 2010 Budgets. j ' Don Penman, City Manager provided an overview of the May 20, 2008 Budget Study Session regarding the FY 2008-09 preliminary budget and noted that at the conclusion of the meeting, the City Council directed staff to bring back some alternative revenue enhancements or expenditure reductions in an effort to reduce the General Fund shortfall by 3.8% or $1,804,334. He noted that a list of potential expenditure reductions and/or revenue enhancements was prepared and totals $2,834,175 which exceeds the 3.8% direction given by the City Council and further noted that if all the alternatives were implemented, it would change the General Fund balance from a shortfall of $1,804.334 to a surplus of $1,029,841. He commented that the $2,834,175 represents expenditure reductions of $1,135,921 and revenue increases of $1,698,254. I Mr. Penman noted that upon reviewing each suggested revenue enhancement and expenditure reduction with staff, his recommendation is included next to each line item; he noted that the suggested recommendations include $946,045 in new revenues and $827,702 in expenditure reductions and that not all suggested revenue enhancements and expenditure reductions were recommended. He further commented that if all recommendations were implemented, there would only be a $30,587 shortfall in the 2008-2009 General Fund Budget; and brieflyexplained the reasons why all cuts and revenue increases were not being recommended. ' By consensus of the City Council, the following directions were given regarding suggested revenue enhancements and cost reductions to be included in the 2008-2009 Ger%eral Fund Budget in additional to those recommended by the City Manager. ~ ' Potential Revenue Enhancements and Cost Reductions 1. City Manager Office -reduce the brochures account $5,300; 2. General City -eliminate $30,000 for coyote management; d6-24-2008 50:0085 3. Fire Department -Implement new service fees $237,600; 4. Library and Museum Services -reduce library $26,000 as recommended); 5. Library -increase Internet guest pass fee from the for various annual inspections - materials budget by $14,000 (not recommended $1.00 to $2.00. The City Council directed the Recreation and Community Services Director to evaluate the expense of $23,000 for keeping the library open at the high school. Mr. Penman discussed the Capital Improvement Plan and recommends the elimination of the residential streets rehabilitation program which would mean Lucile Street would be rehabilitated in 08-09 because there would not be enough Gas Tax Funds over the next two years to fund the project; add the construction of a retaining wall on the access road to Wilderness Park for $450,000; add improvement drainage off of Santa Anita Canyon Road into an existing culvert for $100,000 and reduce the Library Facility Improvements from $60,000 to $50,000. He noted that the City received a request to contribute $10,000 out of a total of $25,000 to construct another ball field at Camino Grove School which was not included in the proposed CIP. The City Council agreed to those changes recommended by the City Manager including the ball field project. Mr. Penman reported that there is a total of $2,895,420 for new equipment in FY 2008-09 of which $1,765,420 would be funded by the Equipment Replacement Fund and the balance from the Water, Air Quality Management District, Transit and Narcotics Seizure Funds; and the Equipment Replacement reserve at the beginning of FY 2008-09 is projected at $6,285,000; with the proposed expenditures the balance would be reduced to $4,645,580. ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 9:00 p.m. Tuesday July 1, 2008, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ATTEST: James H. Barrows, City Clerk Robert C. Harbicht, Mayor ~~J [_ ll 06-24-2008