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HomeMy WebLinkAboutJuly 1,200850:0086 ' CITY COUNCILIREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JULY 1, 2008 CALL TO ORDER Mayor Harbicht called the Meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Kovacic, Wuo and Harbicht ABSENT: CounciVAgency Member Chandler A motion was made by Council/Agency Member Kovacic seconded by Council/Agency Member Wuo to excuse Council/Agency Member Chandler. CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) None CLOSED SESSION a. Pursuant to Government Code Section 54956.8 conference with real property ' negotiators: Property: Arcadia Par 3 Golf Course (620 E. Live Oak Avenue, Arcadial). City Negotiators: Assistant City Manager/Public Works Services Director and City Attorney Negotiating Parties: City of Arcadia and American Golf Course Corporation (Paul Ballam and Scott Thompson, Esq.) Under Negotiation: Price and Terms of Payment b. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding potential litigation -one (1) case. RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Harbicht convened the Regular Meeting at 7:00 p.m. in the Council Chamber. INVOCATION Reverend Jolene Cadenbach, Arcadia Congregational Church PLEDGE OF ALLEGIANCE Sara Somogyi, Director of Recreation & Community Services 07-1-2008 50:0087 ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: ' PRESENT: Council/Agency Member Amundson, Kovacic, Wuo and Harbicht ABSENT: Council/Agency Member Chandler A motion was made by Council/Agency Member Wuo seconded by Council/Agency Member Kovacic to excuse Council/Agency Member Chandler. REPORT FROM CITY ATTORNEYIAGENCYOOUNSEL ON CLOSED SESSION ITEMS City Attorney Steve Deitsch reported that the City Council met in a closed session to consider the two (2) items listed on the posted agenda and no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Wuo and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. a. Presentation to Sharon Wong, Arcadia resident, recipient of CVS Broadcasting , Scholarship by US Pan Asian American Chamber of Commerce and Education Foundation. Presentations to outgoing Members and Administration of the Oath of Office to newly appointed Board and Commission Members. PUBLIC HEARING REDEVELOPMENT AGENCY ITEMS: a. EXPENDITURES FROM THE FUNDS INDICATED. Recommended Action: Adopt City Manager Don Penman provided an overview and presentation of the Redevelopment Agency and City Budget; he discussed the various revisions made by all departments, expense reductions, revenue enhancements, general fund estimated revenues by source, general fund department summary, genera( fund expenditure summary, five year Capital Plan, including the final proposed budget amounts. He reported that at the May 20, 2009 study budget session, the City Council directed staff to come up with possible spending cuts and/or revenue enhancements that would eliminate a potential General Fund shortfall of $1,807,334 which , represented 3.8% of the General Fund balance. He then provided a summary of the second budget study session on June 24, 20D8 where staff provided a list of possible cuts and revenue increases which totaled $2,834,175. The City Council reviewed and discussed each option and 07-1-2008 50:0088 approved those spending cuts and/or revenue enhancements suggested by the City Manager to include in the proposed General Fund budget, except the City Council reduced the brochures amount in the City Manager's office budget by $5,300, eliminated the coyote management program in the amount of $30,000, implemented new service fees for various annual fire department inspections which could generate $237,600, reduced the library materials budget by $14,000 instead of the $26,000 recommended and increased the Internet guest fee from the recommended $1.00 to $2.00. Mr. Penman noted that with the changes and other recommendations by the City Council, the fiscal year 2008-2009 General Fund Budget will have a positive balance of $236,892. Chairman Harbicht opened the public hearing. A motion to close the public hearing was made by Agency Member Kovacic, sedonded by Agency Member Wuo and seeing no further objection, the Chairman declared the public hearing closed. A motion was made by Agency Member Kovacic, seconded by Agency Member Wuo and carried on roll call to adopt Resolution No. ARA-227 adopting a budget for fiscal year 2008-2009 and appropriating the amounts specified therein as expenditures from the funds indicated. AYES: Agency Member Kovacic, Wuo, Amundson and Harbicht NOES: None ABSENT: Agency Member Chandler ' CITY COUNCIL ITEMS: b. CONSIDERATIC 2008-2009. Recommended Action: Adopt Recommended Action: Adopt A motion was made by Council Member Wuo, seconded by Council Member Amundson and carried on roll call to adopt Resolution No. 6634 adopting a budget for fiscal year 2008-2009 and appropriating the amounts specified therein as expenditures from the funds indicated. AYES: Council Member Wuo, Amundson, Kovacic and Harbicht NOES: None ABSENT: Council Member Chandler A motion was made by Council Member Wuo, seconded by Council Member Kovacic and carried on roll call to adopt Resolution No. 6635 adopting a Capital Improvement and Equipment ' Plan for Fiscal Years 2008-2009 through 2012-2013. X07-1-2008 50:0089 AYES: Council Member Wuo, Kovacic, Amundson and Harbicht , NOES: None ABSENT: Council Member Chandler Mayor Harbicht commended City Manager Don Penman and staff for presenting a thorough and professional budget. City Manager Don Penman also thanked the staff, Shannon Huang, Financial Services Manager and thanked Mike Yelton for doing a great job in filling in as Interim Administrative Services Director. PUBLIC COMMENTS Scott Hettrick appeared on behalf of the Historical Museum Commission and invited the City Council and staff to attend the third marker dedication of the first Arcadia City Hall on July 13, 2008 at First and Huntington Drive and at the request of the Mayor, explained what "Arcadia's First" is about. REPORTS FROM THE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Kovacic asked City Manager Penman to provide an update on the MTA hearing that he attended last week with staff. In response to Council Member Kovacic's inquiry, Mr. Penman reported that at the hearing, it was hoped that the MTA Board would make some determinations concerning the long range ' transportation plan which would determine which projects would be funded and unfunded such as the Gold Line; he noted that there is a proposal to go before the voters on the November ballot for a half cent sales tax which would fund additional transportation improvements countywide and the issue was whether to proceed with the approval of the long range transportation plan now or wait to see if the half cent sales tax gets on the ballot and approved by the voters; he noted that the half cent sales tax can generate up to 40 billion dollars over 30 years for additional projects; he noted that the hearing was continued until after the November election. Council Member Kovacic provided some additional comments regarding the MTA hearing; and wished everyone a Happy Fourth of July and encouraged everyone to attend the City of Sierra Madre Fourth of July parade. Council Member Amundson announced that the Historical Museum will be honoring Arcadia Fire Fighters at a "Fearless Fighters" event on July 12`h from noon to 2 where they will be sharing stories and special equipment; he shared a reading from Dwight Eisenhower and Thomas Jefferson; and encouraged everyone to take time and celebrate what America stands for. Council Member Wuo wished everyone a happy Fourth of July; he announced the summer concerts will begin on July 10`h and encouraged residents to attend; he noted that last Friday the City Council attended Dr. Mimi Hennesey's reception at the home of Lori and Steve Phillipi and announced that Joel Shawn will be the new superintendent of the Arcadia Unified School District. City Clerk Barrows had nothing to report 07-1-2008 4 50:0090 ' Mayor Harbicht had nothing to report but noted that Joan Ycavonne presented a card and would allow her to speak at this time. Joan Yacovone appeared and spoke regarding the expansion of Arcadia Transit residents of Michillinda Park area. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Recommended Action: Adopt CITY COUNCIL ITEMS: b. Recommended Action: Adopt c. ADOPT RESOLUTION ~ d. e. f. Recommended Action: Adopt speaker ce to the vin~nc nnin nni icir oonni ir'rc GnR ARf ~nIA PI IRI IR I IRRARV IN THE AMOUNT OF 140 000. Recommended Action: Approve ACCEPT A MONETARY GIFT FROM THE ARCADIA PUBLIC LIBRARY FOUNDATION FOR PROGRAMS AND SERVICES AT THE LIBRAR Y IN THE AMOUNT OF $11,148. Recommended Action: Approve AWARD A CONTRACT FOR LEGAL ADVERTISING TO BEACON M EDIA INC. FOR FISCAL YEAR 2008-2009: AND AUTHORIZE THE CITY MANA GER AND CITY CLERK TO EXECUTE A CONTRACT IN A FORM APPROVE D BY THE CITY ATTORNEY. Recommended Action: Approve 5 ~i07-1-2008 50:0091 9 AMOUNT NOT TO EXCEED $45,000. Recommended Action: Approve h. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (11 YEAR ' CONTRACT WITH HENRY SCHEIN MATRIX MEDICAL FOR THE REPLACEMENT OF PARAMEDIC FIELD SUPPLIES UTILIZED DURING EMERGENCY MEDICAL TREATMENT FOR FISCAL YEAR 2008-2009 IN THE Recommended Action: Approve AUTHORIZE THE RETENTION OF STUDIO SPECTRUM INC. IN AN AMOUNT COUNCIL MEETINGS DURING FISCAL YEAR 2008-2009. Recommended Action: Approve j. ADOPT RESOLUTION NO. 6632 ESTABLISHING AN APPROPRIATION LIMIT FOR FISCAL YEAR 2008-2009. Recommended Action: Adopt Council Member Amundson requested that Consent Calendar Item 2.h. be pulled for discussion. A motion was made by Council/Agency Member Kovacic, seconded by Council/Agency Member Wuo and carried on roll call vote to approve items 2.a through 2.g, 2.i and 2.j on the City ' Council/Agency Consent Calendar. AYES: Council Member Kovacic, Wuo, Amundson, and Harbicht NOES: None ABSENT: Council Member Chandler In response to questions raised by Council Member Amundson regarding Consent Calendar Item 2.h, City Manager Don Penman explained the reason for the new classification and compensation change for the Recreation Specialist position. A motion was made by Council/Agency Member Kovacic, seconded by Council/Agency Member Wuo and carried on roll call vote to approve item 2.h on the City Council/Agency Consent Calendar. AYES: Council Member Kovacic, Wuo and Harbicht NOES: Council Member Amundson ABSENT: Council Member Chandler 3. CfTY MANAGER a. Recommended Action: Adopt 07-1-2008 50:0092 ' Sara Somogyi, Director of Recreation and Community Services provided the staff report regarding the use of the Community Center and the hours of operation dedicated to "senior use" and "general public" use; she noted that the current Community Center Use Policy designates senior use Monday through Friday from Sam to 4pm and the general public after 4pm and on weekends. She reported that a request has been made to use the Community Center for classes currently being held at the Historical Museum that are not conducive to take place at that location because of the nature of the classes and explained that the type of classes being held at the Museum bring in elements that could potentially cause damage to the artifacts; and noted that if a suitable location for the classes is not found, the classes would have to be cancelled and could be a potential loss to the City of approximately $3,000 in reveinue each year. City Attorney Steve Deitsch recommended that the Community Center Use Policy be 'revised to "Any exception must be approved by the Senior Citizens' Commission, subject to appeal by any interested person to the City Council upon payment of an appeal fee established byresolution of the City Council." A motion was made by Council/Agency Member Harbicht, seconded by Coi Member Wuo and carried on roll call vote to adopt Resolution No. 6633 adopting a of Arcadia Community Center Use Policy and Fee Schedule. AYES: Council Member Harbicht, Wuo, Amundson and Kovacic NOES: None ABSENT: Council Member Chandler b. REPORT AND DIRECTION REGARDING THE h COMMISSION MEMBERSHIP. Recommended Action: Provide Direction City Don Penman, City Manager reported that on June 17, 2008, the City Council made two of four appointments to the Historical Museum Commission and held two appointments over until a decision was made whether it was the desire of the City Council to reduce the size of members from 7 to 5. A motion was made by Council/Agency Member Harbicht to reduce the number of members on the Historical Museum Commission to 5 members; that the City Council shall appoint 2 members, the Historical Museum shall suggest 2 members and the Library Board shill suggest 1 member; the motion died for lack of a second. c. REGARDING ARCADIA PAR 3 GOLF COURSE. Recommended Action: Approve City Attorney Steve Deitsch reported that the City's current contract with Amerrican Golf Corporation expires June 30, 2008 and that staff is currently evaluating competing proposals for a new lease and operating agreement from potential golf management firms, including American Golf Corporation; he recommended that while staff evaluates the proposals, the City enter into a 3 month extension with American Golf Corporation for the period of July, 1 through September 30 and explained the provisions of the lease extension. 07-1-2008 7 50:0093 Pat Malloy, Assistant City Manager/Public Works Services Director provided a brief update , regarding the contract extension; he noted that the 3 months will also allow the City additional time to review the proposals submitted from potential golf management firms and to evaluate the proposal submitted by Kare Youth League. A motion was made by Council/Agency Member Kovacic, seconded by Council/Agency Member Wuo and carried on roll call vote to authorize the City Manager to execute a three (3) month lease extension with American Golf Corporation for the management of operations and maintenance of the Arcadia Par 3 Golf Course. AYES: Council Member Kovacic, Wuo, Amundson and Harbicht NOES: None ABSENT: Council Member Chandler d. REPORT AND DIRECTION REGARDING POSSII EXPANSION BY ARCADIA TRANSIT. Recommended Action: Provide Direction Phil Wray, Deputy Director of Development Services reported that a few months ago a request (from Ms. Joan Yacovone) was received by the City to extend Arcadia Transit services outside the city limits; he further reported that Ms. Yacovone's mother, who is 96 years old, resides in Michillinda Park and is a frequent visitor of the Arcadia Community Center; he noted that Michillinda Park is located in the Los Angeles County unincorporated portion of Arcadia and is 1 block outside the City limits. He provided background information regarding the City's Dial-A- Ride program and the City's policy; and noted that extending transit services outside the City ' limits may add to operating costs depending on the scope of the expansion; average cost per passenger which the City subsidizes each ride; and noted that the City receives Proposition A and C Local Return funds based on a per capita (of residents) formula as opposed to per passenger and the cost of transporting non-Arcadia residents would not be compensated through Proposition A and C funds. It was the consensus of the City Council that the current policy remain in effect. ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 9:20 p.m. to Tuesday, July 15, 2008, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ~~~c. Robert C. Harbicht, Mayor ATTEST: James H. Barrows,-City Clerk ' 07-1-2008