HomeMy WebLinkAboutAugust 5, 2008CITY OF ARCADIA E
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CITY COUNCIL/REDEVELOPMENT AGENCY
REGULAR MEETING
TUESDAY, AUGUST 5, 2008
AGENDA
7:00 p.m.
Location: City Council Chamber, 240 W. Huntington Drive
CALL TO ORDER
INVOCATION
Reverend Brenda Simonds, Arcadia Methodist Hospital Chaplain
PLEDGE OF ALLEGIANCE
Robert Sanderson, Arcadia Police Chief
ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS:
Robert Harbicht, Mayor /Agency Chair
John Wuo, Mayor Pro Tem /Agency Vice Chair
Peter Amundson, Council /Agency Member
Roger Chandler, Council /Agency Member
Gary Kovacic, Council /Agency Member
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide e✓idence or
testimony concerning the proposed items of consideration. You are hereby advised that should
you desire to legally challenge any action taken by the City Council with respect to any Public
Hearing item on this agenda, you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the Public Hearing.
CITY COUNCIL ITEMS:
a.
uny services.
Recommended Action: Adopt
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, Califomia, during normal business hours.
7
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council /Redevelopment Agency during the Public
Comments period is asked to complete a "Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p.m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council /Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
2. CITY CLERK'S REPORTS
a. Appointments to the Historical Museum Commission
Recommended Action: Make Appointments
3. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on
by one roll call vote. There will be no separate discussion of these items unless members of the
City Council /Redevelopment Agency request specific items be removed from the Consent
Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Regular Meeting Minutes of July 15, 2008.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b.. Approve the Regular Meeting Minutes of July 15 2008
Recommended Action: Approve
C.
Accept all work performed by American Asohalt South. Inc. for the 2007 -2008
Annual Slurry Seal Proiect as complete and authorize the final payment to be
made in accordance with the contract documents.
Recommended Action: Approve
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
Recommended Action: Adopt
Recommended Action: Adopt
e.
a
h.
4. CITY
a.
b.
C.
the Sidewalk Gar) Closure Proiect as comDlete and authorize the final bavment to
be made in accordance with the contract documents.
Recommended Action: Approve
Authorize the City Manager to execute a one (1) year contract extension w
with
CLS Landscape Management, Inc. for tree trimming maintenance services i
in the
amount of $309.000.
Recommended Action: Approve
Award a purchase order to Clippinger Fleet Sales for the purchase o
of one (1)
Chevrolet Tahoe for the Police Department in the amount of $36.600.
Recommended Action: Approve
Waive the formal bid process and approve the purchase and installation o
of four
Automated License Plate Recognition Systems into Patrol Vehicles (
(from PIPS
Technology. Inc. in the amount of $142,827.33 by utilizing Asset S
Seizure
Forfeiture Funds.
Recommended Action: Approve
Authorize the City Manager to execute a Professional Services Agreement w
with
MEA Forensic Engineers & Scientists for Design Engineering Services i
in the
amount of $54.800 and authorize a ten (10 %) percent contingericv s
should
additional service be necessary.
Recommended Action: Approve
Recommended Action:
removal of trash receptacles from streets.
Recommended Action: Introduce
Recommended Action: Concur with Planning Commission Action
ADJOURNMENT
The City Council /Redevelopment Agency will adjourn this meeting to Tuesday
5:00 p.m. in the City Council Chamber Conference Room located at 240 W.
Arcadia.
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related
or accommodation in order to participate in a meeting, including auxiliary aids or services, may n
modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the
enable the City to make reasonable arrangements to assure accessibility to the meeting.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal t
19, 2008,
:on Drive,
such
7 will
available for
rs hours.
a."Sa
STAFF REPORT
Administrative
DATE:
August 5, 2008
TO: Mayor and City Council
FROM: Hue C. Quach, Administrative Services Director
SUBJECT:
SUMMARY
services charges for City services
Recommendation: Adopt
On May 20, 2008, the City Council conducted a study session for the FY
preliminary budget. At the meeting staff presented a plan of preliminary e
and revenue enhancements in an effort to reduce the General Fund's FY
budget shortfall. City Council directed staff to prepare a list of potent
increases and expenditure cuts for Council's consideration for the June 24, 2
study session. During that study session, City Council approved sever
enhancements as recommended by the City Manager. In order for the imp
of those recommended fees to be in effect, it is necessary the City Council h
hearing, receive testimony and adopt Resolution No. 6636.
Staff is recommending that the City Council approve Resolution No. 6636,
forth in the attached Exhibit A, establishing various fees and charges for (
effective September 1, 2008. The approval of various fees and charges is
generate $511,992.00 that is intended to be use to offset the FY 2008
shortfall.
BACKGROUND
Department
revenue
I budget
revenue
entation
a public
fees set
services
ected to
I budget
At the June 24, 2008 budget study session, staff presented to Council a list of proposed
fees as revenue enhancements in part to the overall plan of reducing the General
Fund's FY 2008 -2009 budget shortfall. Recommendations for those revenue increases
from the City Manager were generally approved by the City Council which successively
authorized staff to proceed with the process of implementing those proposed fees.
For Council's consideration and approval tonight, staff has prepared and summarized
those various fees in the attached Exhibit A. A cost analysis was conducted to
determine the actual cost of services for each of the proposed fees. The study ensures
that City fees and charges are directly proportionate to the cost of providing the service.
These fees are not imposed for general revenue purposes, but instead for recovering
cost of providing those special services. The proposed fees also takes into
consideration the potential impact to.the end users and is sensitive to the current state
of the economy as implementing full revenue increases at this time could create
hardship to some in the community. Staff has proposed phasing in these recovery fees
as oppose to recommending a full 100% recovery rate. Staff believes the proposed
rates are reasonable and prudent in recovering some of those cost to mitigate the FY
2008 -2009 budget shortfall.
As Council may recall, at the June 24 meeting, the sum of those recommended
revenue enhancement totaled $946,045.00. This report does not include all of those
revenue enhancements as some of those fees are presented with special situations that
calls for them to be presented in a separate staff report. Listed below are items that are
not included in'this report and will be reported to Council at later time:
• Police False Alarm - $125,000.00 (this was brought to Council on July 15,
2008)
• Reimbursement from Arcadia Unified School District for the Police Officer at
the High School campus - $50,000.00
• Leasing city -owned water facilities to Water Fund - $355,000.00
With the exclusion of the three revenue enhancement items above, total projected fee
increase discussed in this report and listed in the attached Exhibit A totals $511,992.00.
DISCUSSION
City Attorney
The City Attorney's office has proposed two fees for Council's consideration:
Covenants and Agreements for Accessory Buildings: This fee involves
preparation, review and approval of covenants and agreements. For this service,
staff is requesting to adjust the current fee from $215.00 to $315.00.
City Attorney pass through fee: The fee for this service reflects the actual time
and cost for any document that as a condition of approval imposed by the City
requires City Attorney preparation, review and or approval. This is a new service
fee and is currently proposed at a rate of $387.00.
Fee Type
Current Fee ($)
Proposed Fee ($)
($)
Covenant and agreements for
$215.00
$315.00
accessory buildings
$30.00
$40.00
Day Camp and Sports
Camp Fees
$100.00
City Attorney priva�e
law rate
City Attorney pass through
$0.00
minus a 10%
discount.
fee
(Current proposed
rate of
$387.00
Recreation and Community Services
Recreation and Community Services has requested to modify two existing
one new fee. Proposed adjustments on two current service fees are in
Swim Class Fee and Day camp and Sports camp fees.
Swim class fee has been proposed to be increased from $30.00 to
program has only been increased by $4.00 within the last eight ye
includes 10 lessons.
and add
areas of
)0. This
The fee
a Day Camp and Sports Camp Fees current rate is $100.00 /per week. (Staff has
proposed a $10.00 increase to the weekly rate which would increase the current
rate to $110.00 /per week. These programs operate over the summer months.
A new fee that has been proposed is the Class Registration Administration. Currently a
similar type of fee is already in place with senior programs that are offered by the City.
Staff has proposed to apply this fee uniformly to all recreational programs to help offset
related administrative cost in administering those programs.
Fee Type
Current Fee ($)
Proposed Fe
($)
Class Registration
Administration Fee
$0.00
$2.00
Swim Class Fee
$30.00
$40.00
Day Camp and Sports
Camp Fees
$100.00
$110.00
Fire Department
The Fire Department is proposing fee revisions on existing fire services that re under
the class of California Fire Code Permits. The department provides residents and
business owners an array of life safety services for which a fee is charged in order to
recover the administrative, overhead, and personnel costs associated with providing
each service. These services include the issuance fire code permits, the performance
of various construction inspections and fire safety services, the performance of state
mandated inspections, and the review of constructions plans to verify compliance with
building, fire, and national standards.
Due to the extensive list of services under this group, please refer to the Fire
Department's fee schedule listed within the attached Exhibit A. In general, staff has
proposed fee increases of $10.00 - $20.00 for each service provided.
In addition to the proposed fee adjustments, the Fire Department is also requesting
approval to establish these new fees:
• Title 19 sprinkler system certifications: The department is proposing the
collection of a $55.00 fee for every Title 19 sprinkler system certification issued
as a cost recovery mechanism. This service is currently provided free of charge.
Approximately fifty (50) Title 19 sprinkler system certifications are issued
annually.
• Annual Fire Inspections: The department conducts annual inspections of
businesses and apartment buildings to ensure compliance with mandated fire-
related building codes and regulations. Annual inspections also provide an
avenue for the City to educate the public on fire and life safety principles.
Currently, annual inspections are performed at no charge. Fees for the type of
occupancy will vary and is listed in the table below.
Fee Type
Current Fee ($)
Proposed Fee ($)
Title 19 Sprinkler System
$0.00
$55.00
Certifications
Annual Fire Inspections:
Apartments
$0.00
$75.00
Business Occupancy
$0.00
$75.00
Business Restaurant
$0.00
$95.00
Occupancy
Manufacturing /Industrial
$0.00
$75.00
Storage Occupancy
Mercantile Occupancy
$0.00
$75.00
Commercial Rental
$0.00
$95.00
Occupancy
Public Works
Currently, the City does not charge stormwater inspections fees for projects li
acre. However, the contract with the City's NPDES contractor was renewed it
2008 which includes a cost for performing stormwater inspection fee fo
regardless of project size. In consideration to the current economic time,
proposed fees that are essentially a pass through to cover the consultant's
cost and does not include the cost of staffs time in administering this manda
fees are necessary to fund the NPDES program in order to maintain compl
Federal and State regulations. Listed in the table below are the propose
various types of stormwater inspections.
ss than 1
February
all sites
staff has
. These
nce with
fees for
Fee Type,
Current Fee ($)
Proposed Fee
($)
Stormwater Inspection Fees:
Restaurants
$0.00
$105.00
Auto Service Businesses
$0.00
$130.00
Industrial Commercial
$0.00
$150.00
General Industrial Activities
Stormwater Permit (GIASP) Sites
$0.00
$300.00
Development Services Department
Business License Processing Fee: In September 2003, the Developmentl Services
Department recommended adoption of a fee of $25.00 to cover the processin costs of
a new Business License. New Business Licenses require approval of Planning, Fire,
Redevelopment (when in the Redevelopment area) and in some cases review by Public
Works Services to determine compliance with Industrial Wastewater l ischarge
requirements. The fee was established to partially recover the cost of the i 'reviewing
process conducted by one or more of the departments involved.
Staff is recommending adding a $10.00 fee to the current processing rate to apply to
new and renewal businesses. This fee is independent of the $25.00 service fee noted
above. The recommended $10.00 increase partially recovers the cost of a Business
License Officer and an Administrative Assistant who accepts and re iews the
application, and generates new licenses as well as processing of renewal , licenses
annually.
Planning:
Under this division, staff is proposing to adjust various planning fees to be more closely
in line with market rates and to better recoup the cost of service for projects using those
planning services. Due to the extended list of fees in this group, please refer to the
Development Services Department proposed fees schedule in the attached Exhibit A:
Design Review Fees: Arcadia's single family homes are very large and often
there are three to four iterations of design review. Staffs experience over the
years has shown that the City is not recouping nearly the cost of work provided in
the design review process. Based on the cost analysis, staff proposes increasing
the single - family design review fee, multi - family design review fee and
commercial projects from $510.00 to $1,225.00. Additionally, staff is also
recommending to adjust the different fees charged for "additions and alterations"
to one standard fee of $510.00 regardless of the type of project. Staff had
surveyed seven other cities and these fees are within the range of what those
cities charges.
Grading Permit Fee and Grading Plan Review Fee: Historically the City has had
a low grading permit fee collecting $50.50 for a typical permit and $50.25 for the
grading plan review of that project. Recently, environmental laws related to
water quality and drainage has made it essential for the City to review grading
plans for nearly all projects. With this mandate in place, it is necessary that a fee
can be adopted to lessen the cost in providing such service. Staff has estimated
that engineering staff spends an average of 5 hours on grading plan reviews. Of
relating to grading permits, efforts between Engineering, Building, and Planning
personnel expends an average of 5 hours on the inspections associated with
grading permits. Due to the hours associated with these services, staff has
proposed the following increases:
o Grading Plan Review: Increase from $50.25 to $250.00
o Grading Permit Fee: Increase from $50.50 to $250.00
Environmental Initial Study and Categorical Exemption (CEQA) Fees: Currently,
the City does not charge for environmental review of projects. Other cities
charge as much as $6,500.00 for an initial study. The majority of cities that were
surveyed charged $500.00 - $1,400.00 for this service. Based on Staffs
experience it is estimated that the time required for conducting an environmental
review for most projects takes approximately 10 hours. Staff has proposed a fee
of $500.00 for projects that require CEQA review. Additionally, staff also
proposes adding a $50.00 fee for Categorical Exemptions or Negative
Declarations.
Public Improvement Plan Check: The Public Improvement Plan Check fee is
currently in the City's fee schedule but is currently not being administered. This
review includes street tree review, street work, parkway improvements, utility
connections and other public work associated with a private project. No fee
increase has been proposed. Upon approval of the attached resolution and in
conjunction with the effective date of fees in the attached Exhibit P�, staff will
begin collecting fees when this service is rendered.
Library and Museum Services Department
The Library and Museum Services Department has proposed increases to s me of the
current fees that are use to defray costs associated with overdue materials supplies,
and collection cost. In general, increases of $5.00 or $10.00 have been proposed for
the following fees:
• Maximum fine on overdue materials: Staff has proposed to increase this from
$5.00 to $10.00. The increase of maximum fine for each overdue item will help
defray the rising costs associated with efforts to recover overdue library
materials, including labor, postage and supplies involved in the proces .
• Referral fee to collection agency: Staff is recommending an incr ase from
$10.00 per item to $15.00 per item. This fee applies to accounts whi h require
repeated attempts to have the patron return extremely overdue mat rials. As
those attempts become ineffective, the account is sent to a collecti n agency.
The increase fee will help offset the associated cost of collection, including labor,
-a and supplies.
• Auditorium fees: These proposed increases are primarily to help offsel the rising
operating cost of maintaining and cleaning of the Auditorium for rental urposes.
o Auditorium rental fee: Staff has proposed to increase the rental rate of
$70.00 /per hour to $80.00 /per hour with a 2 hour minimum rental time.
o Auditorium cleaning fee: Staff has proposed to increase the cl aning fee
from $40.00 to $50.00 per use when food is served. When g oups that
rent the Auditorium serve food, there are additional costs for cl aning the
kitchen, carpet, tables, and chairs.
• Inter- Library loan fee: This fee is collected when the Library borro s an item
from another library on behalf of a patron. This increase will help defray the
rising labor, postage, and supplies associated with the loans. Staff hasl proposed
increasing the fee from $2.00 /per item to $3.00 /per item.
In addition to adjustments for those fees above, two (2) new fees have been proposed
to help mitigate the cost for providing internet computer use and mainte ance and
upkeep for the Auditorium piano.
• Staff has proposed a $2.00 charge for a pass that would allow two hours of
internet access for those users who do not hold a library card. Internet use is
free for holders of Arcadia Public Library cards.
• Staff proposes a fee of $50.00 for the rental of Library's Bosendorfer piano. This
fee would be used to offset the cost of tuning, specialized maintenance, and
repairs.
FISCAL IMPACT
Should Council approve Resolution 6636 establishing various fees for City services as
presented, the fiscal impact from the increase in fees is projected to be $511,992.00.
RECOMMENDATION
It is recommend the City Council adopt:
Resolution No. 6636 establishing various fees for City services.
Approved by:
Don Penman, City Manager
RESOLUTION NO. 6636
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ESTABLISHING AND OR
ADJUSTING FEES AND CHARGES FOR CITY SERVICES
WHEREAS, at the May 20, 2008 budget study session, staff
plan of preliminary expenditures and revenue enhancements in an effort
the General Fund's FY 2008 -2009 budget shortfall; and
WHEREAS, the City Council directed staff to prepare a list of
revenues and revenue increases for City Council consideration at the June
budget study session; and
WHEREAS, the City Council generally approved the City
recommended revenue enhancements and authorized staff to proceed
process of implementing new or increased fees; and
WHEREAS, the City Council desires to ensure that the fees
City accurately reflect the current costs of providing such special and
services, programs or products; and
WHEREAS, pursuant to Government Code Section 54994.1,
fees to be charged for services must be adopted by resolution of the
M
reduce
new
2008
s
the
by the
specific
Council
after providing notice and holding a public hearing; and
WHEREAS, it would be reasonable and appropriate to adopt a schedule of
fees and charges to be paid by those requesting certain City services so that the
City might carry into effect its policies.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND
SECTION 1. Based on the cost allocation study performed by the
Administrative Services Department, the fees set forth in this Resolution are
necessary for the purposes set forth in this Resolution. Said fees do not exceed the
estimated costs for providing the applicable service or programs; the fees set forth
in this Resolution bear a reasonable relationship to the cost of the respective
service or program involved; the fees bear a fair and reasonable relationship to the
benefit the payer obtains or the burden caused to the City in providing the service
or programs; and the fees are not being imposed for general revenue purposes, but
instead for full or partial recovery of the cost of providing said services and
programs. Said fees are to cover the costs of various services and programs set
forth in the Fee Schedule, attached hereto as Exhibit "A ".
SECTION 2. The City Council hereby adopts the fees set forth in
Exhibit "A" attached hereto.
SECTION 3. This Resolution shall become effective upon
provided, however, the fees set forth in Exhibit "A" shall take effect on S
1, 2008.
SECTION 4. Any fees adopted prior to this Resolution w
inconsistent herewith are hereby repealed effective upon the date that the
forth in Exhibit "A" take effect.
SECTION 5. The City Clerk shall certify the adoption
Resolution.
Passed, approved and adopted this day of ,
Mayor of the City of
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
HE
fees set
of this
3
EXHIBIT A
CITY ATTORNEY
CURRENT
REVENUE
TOTAL
FEE
FEE
PROPOSED FEE
INCREASE
REVENUE
DESCRIPTION /JUSTIFICATION
Preparation, review and approval of Covenants and
Covenants and Agreements for
215
$ 315
$ 1,500
$ 4,725
Agreements
Accessory Buildings
City Attomey
This fee for this service would reflect the actual time
Private Law rate
and cost for any document that as a condition of
City Attorney Pass Through Fee
-0-
minus a 10%
5,805
5,805
approval imposed by the City requires City Attorney
discount (currently
preparation, review and or approval.
387
Total
7,305
10,530
EXHIBIT A
RECREATION AND COMMUNITY SERVICES
CURRENT
PROPOSED
REVENUE
TOTAL
FEE
FEE
FEE
INCREASE
REVENUE
DESCRIPTION /JUSTIFICATION
CLASS REGISTRATION
This fee would be added to offset administrative costs. Our
ADMINISTRATION FEE
0
$2
$10,984
$10,984
senior programs already have this fee associated with their
class registration.
SWIM CLASS FEE
$30
$40
$19,830
$79,320
The program has only had a $4 increase within the last eight
years. Fee includes 10 lessons.
DAYCAMP AND SPORTS CAMP
$100
$110
$12,000
$132,000
This fee would increase $10 per week. These programs
FEES
operate over the summer months.
Total
$42,814
$222,304
EXHIBIT A
FIRE DEPARTMENT
FEE
CURRENT FEE
PROPOSED FEE
ANTICIPATED
ANNUAL#
REVENUE
INCREASE
TOTAL
REVENUE
DESCRIPTION /JUSTIFICATION
Revised existing fire service fees
$ 27,208
$ 386,227
The department provides residents and business
owners an array of life safety services for which a fee is
California Fire Code Permits
charged in order to recover the administrative,
Aerosol Product
$ 350
$ 370
$ 40
$ 740
overhead, and personnel costs associated with
Asbestos Removal
$ 180
$ 200
0
$
$ -
providing each service. These services include the
Assembly
$ 240
$ 260
83
$ 1,660
$ 21,580
issuance of California Fire Code permits, the
Auto Wrecking Yard
$ 240
$ 260
0
$ -
$ _
performance of various construction Inspections and
$ 350
$ 370
2
$ 40
$ 740
fire safety services, the performance of State mandated
Battery Systems
Inspections, and the review of construction plans to
Candles/Open Flame in Assembly
$ 70
$ 80
16
$ 160
$ 1,280
verify compliance with building, fire, and national
Carnivals B Fairs
$ 350
$ 370
3
$ 60
$ 1,110
stanrdards.
Combustible Fiber Storage
$ 240
$ 260
1
$ 20
$ 260
Combusfible Material Storage
$ 240
$ 260
2
$ 40
$ 520
These fire service fees need to be revised to reflect
Commercial Rubbish
$ 350
$ 370
- 0
$ -
$ -
Increased personnel cost due to the City's latest labor
contractual agreements. Based on the annual
Compressed Gases
$ 295
$ 320
21
$ 525
$ 6,720
anticipated number of provisions for each of the service
Covered Mall
$ 180
$ 210
6
$ 180
$ 1,260
listed below, It is estimated that this proposal will
Cryogens
$ 240
$ 260
4
$ 80
$ 1,040
generate $47,761 in potential additional revenue for the
Dry Cleaning Plants
$ 250
$ 270
9
$ 180
$ 2,430
City every year.
Dust Producing Operations
$ 240
$ 260
4
$ 80
$ 1,040
ExplosivesBlasting
$ 180
$ 210
0
$
$ -
Fireworks/Aerial Display
$ 570
$ 600
0
$ -
$ -
Flammable/Combustible Liquids
S 307
$ 330
3
$ 828
$ 11,880
Hazardous Materials 1 to 3 Chemicals
$ 240
$ 260
56
$ 1,120
$ 14,560
Hazardous Materials 4 to 6 Chemicals
$ 295
$ 310
2
$ 30
$ 620
Hazardous Materials z 7 Chemicals
$ 350
$ 370
8
$ 160
S 2,960
Helimpter/Helistop
$ 80
$ 80
1
$ -
$ 80
High Piled Combustible Materials
$ 350
$ 380
18
$ 540
$ 6,840
Hot -Work Operations
$ 240
$ 260
37
$ 740
$ 9,620
Industrial Baking/Drying Oven
$ 240
$ 260
9
$ 180
$ 2,340
Liquified Petroleum Gases = 1 125 gallons
$ 180
$ 210
11
$ 330
$ 2,310
Liquid/Gas Fueled Vehicle in Assemblies
$ 180
$ 210
9
$ 270
$ 1,890
Lumberyard
$ 240
$ 260
0
$ -
$ -
Magnesium Working
$ 240
$ 260
0
$
$ -
Motor Vehicle Fuel Dispensing Stations
S 240
$ 260
9
$ 180
$ 2,340
Open Burning
$ 240
$ 260
0
$ -
$
Organic Coatings
$ 240
$ 260
0
$
$ -
- Pyrotechnical& Special F#ecfsAAater
350
370-
-$ 40 --
Radioactive Materials
$ 240
$ 260
0
$
$ -
Refrigeration Equipment
$ 240
$ 260
18
$ 360
$ 4,680
Repair Garage
$ 240
$ 260
41
$ 820
$ 10,660
Spraying /Dipping
$ 240
$ 260
6
$ 120
$ 1,560
Tent/Canopy/remporary Air Supported Structure
$ 240
$ 260
26
$ 520
S 6,760
Tire Sturage
$ 240
$ 260
8
$ 160
$ 2,080
EXHIBIT A
FIRE DEPARTMENT
FEE
CURRENT FEE
PROPOSED FEE
ANTICIPATED
ANNUAL#
REVENUE
INCREASE
TOTAL
REVENUE
DESCRIPTION/JUSTIFICATION
Wood Products
$ 240
$ 260
0
$
$ -
Inspections and Services
Chief Officer Standby
$188.001hr.
$185.00/hr.
1
$ (3)
$ 185
Enginerrruck Co Standby
$170.00/hr.
$265.00/hr.
5
$ 475
$ 1,325
Fxpedlte/After Hours Inspection
$ 295
$ 310
_ 5
$ 75
$ 1,550
Failure to Receive Fire Construction Permit
Double Permit Fee
Double Permit Fee
n/a
n/a
Iva
False Alarm Response
$ 200
$ 265.
112
$ 7,280
S 29,680
Fire Code Compliance Inspection
$ 100
$ 120
75
$ 1,500
$ 9,000
Fire Extinguisher Demonstration
$ 165
$ 165
3
$ -
$ 495
Fire Inspector Movie Standby
$110.00/hr.
$120.00/hr.
1
$ 10
$ 120
Fire Standby (Fire Marshal)
$115.00/hr.
$140.00/hr.
1
$ 25
$ 140
Fire Standby (Fire Inspector)
$100.00/hr.
$95.00/hr.
1
$ (5)
$ 95
Key Box
$ 40
$ 45
40
$ 200
$ 1,800
Missed Appointment
$ 125
$ 130
6
$ 30
$ 780
Pump Job
$ 169
$ 260
5
$ 455
$ 1,300
Re- Inspections (Engine/Truck Co.)
$ 96
$ 165
5
$ 3,450
$ 8,250
Re- Inspections (FPB)
$ 152
$ 160
75
$ 600
$ 12,000
Rescue Ambulance Standby
$50.001hr.
$175.00/hr.
1
$ 125
$ 175
Roof Covering
$ 339
$ 530
10
$ 1,910
$ 5,300
Weed Abatement
$ 96
$ 96
157
$ -
$ 15,072
State Mandated Inspections
CCR Title 19 — High Rise
S 475
$ 555
1
$ 80
$ 555
CCR Title 19— Hospital
$ 1,000
$ 1,095
1
$ 95
$ 1,095
CCR Title 19 —Mist. Occupancy
$ 180
$ 230
24
$ 1,200
$ 5,520
CCR Title l9— Public School
$ 293
$ 310
13
$ 221
$ 4,030
Plan Check
Architectural Design Review
$ 130
$ 130
6
$
$ 780
Expedite/OTC Plan Check
$ 125
$ 130
6
$ 30
$ 780
Flammable/Combusfible Tank (Install /Removal)
$ 180
$ 210
0
$
$
In -House Plan Check
$200/hr.
$2001hr.
825
$ -
$ 165,000
Tract Application
$ 142
$ 140
4
$ (8)
$ 560
EXHIBIT A
FIRE DEPARTMENT
FEE
CURRENT FEE
PROPOSED FEE
ANTICIPATED
REVENUE
TOTAL
DESCRIPTION/JUSTIFICATION
ANNUAL #
INCREASE
REVENUE
New service fee for Title 19 sprinkler system
$ -
$ 55
50
$ 2,750
$ 2,750
The department is proposing the collection of a $55 fee
certifications
for every Title 19 sprinkler system certification issued
as a cost recovery mechanism. This service is currently
provided free of charge. Approximately fifty (50) Title 19
sprinkler system certifications are issued annually, so
the anticipated revenue for this proposal is $2,750 per
year.
New service fee for annual fire inspections
$ 223,025
$ 223,025
The department conducts annual inspections of
businesses and apartment buildings to ensure
Apartments
$ -
$ 75
500
$ 37,500
$ 37,500
compliance with mandated fire - related building codes
and regulations. Annual inspections also provide an
Business Occupancy
$ -
$ 75
180
$ 135,000
$ 135,000
avenue for the City to educate the public on fire and life
safety principles. Currently, annual Inspections are
Business Restaurant Occupancy
$ -
$ 95
140
$ 13,300
$ 13,300
performed at no charge. Based on the anticipated
number of annual inspections from each of the category
Manufacturing/Industrial Storage Occupancy
$ -
$ 75
145
$ 10,875
$ 10,875
listed below, it is estimated that this proposal will
Mercantile Occupancy
$ -
$ 75
250
$ 18,750
$ 18,750
generate $223,025 in potential revenue for the City every
year.
Commercial Rental Occupancy
$ -
$ 95
80
$ 7,600
$ 7,600
Total
$ 252,983
$ 612,002
EXHIBIT A
PUBLIC WORKS
FEE
CURRENT
FEE
PROPOSED
FEE
REVENUE
INCREASE
TOTAL
REVENUE
DESCRIPTION /JUSTIFICATION
Stormwater Inspection Fees:
Currently, the City does not charge stormwater
inspection fees for projects under 1 acre. However,
Restaurants (38 @ 1 hr)
$ 105
$ 3,990
$ 3,990
the contract with the City's NPDES contractor was
Auto Service Businesses (10 @ 1.25
$ 130
$ 1;300
$ 1,300
renewed in February 2008 which includes a cost for
hrs)
.
performing stormwater inspection fee. These
Industrial Commercial (32 @ 1.5 hrs)
$ 150
4,800
$ 4,800
Proposed fees are a complete pass through to the
developer with no net profit. These fees are
necessary to fund the NPDES program in order to
'GIASP sites (14 @ 2.5 hrs)
$ 300
$ 4,200
$ 4,200
maintain compliance with Federal and State
Total
$ 14
$ 14290
regulations. The fees are based on an hourly rate
,
charged by the consultant plus an additional 20% for
City administrative costs. The number beside each
category represents the estimated number of
inspections that take place per year. Additionally, the
`GIASP sites are large complex
number of hours spent on each site is an average
industrial projects
amount of time the consultant has spent on each
specific category.
EXHIBIT A
DEVELOPMENT SERVICES DEPARTMENT
PROPOSED
REVENUE
TOTAL
FEE
CURRENT FEE
FEE
INCREASE
REVENUE
DESCRIPTION /JUSTIFICATION
Grading Plan Review Fees:
$36,000
$36,000
We have a low grading permit fee, collecting $50.50 for a
typical permit and $50.25 for plan check of that project.
There is a sliding scale for projects that propose more
grading but it is ineffective as amount of earth moved is not
necessarily an indicator of complexity of the project.
0 cubic yards to 1,000 cubic
$50.25 (typical
$250
Recently, environmental laws related to water quality and
yards
project
drainage have made it imperitive for the City to review
grading plans for nearly all projects. We estimate that
Engineering staff spends an average of 5 hours on grading
Fee specific to
plan review and Engineering, Building and Planning Staff
1,001 cubic yards or more
different levels
The applicant shall reimburse the
spend an average of 5 hours on the inspections associated
of cubic yards
City for 100% of actual costs and
with the grading permit. This equates to a new charge of
and based on a
expenditures incurred by the City
$250 for grading plan review and $250 for grading permit.
"sliding scale."
relative to said project.
This fee was originally proposed to Council as $250 for plan
review and $100 for the permit. We have evaluated this
again and are now recommending $250 for the permit. This
Grading Permit Fee
$50.50 (typical
increases the revenue estimate ($26,000 to $36,000).
project)
$250
Currently, we charge nothing for environmental review of
projects. Other cities charge as much as $6,500 for an
$500 for Initial
Initial Study. The majority of cities we surveyed charge
Environmental Initial Study
Study. $50 for
between $500 - $1400 for this work. Since we have not had
and Categorical Exemption
$0
Cat Exemption
$9,250
$9,250
an Initial Study charge in the past and most of these
(CEQA) Fees
and Negative
projects take approximately 10 hours, we are proposing to
Declarations
add a fee of $500 for projects that require CEQA review.
We have no posting fee for Categorical Exemptions or
Negative Declarations. We propose adding a $50 fee.
The Public Improvement Plan Check fee is curr in the
At cost. Based
At cost. Based
fee schedule bads noYbeimg adminised. - This review
Public Improvement Plan
on hours of
on hours of
$3,000
$3,000
includes street tree review, street work, parkway
Check Fee
improvements, utility connections and other public work
review
review.
associated with a private project. We will begin charging for
this review.
Total
$129,250
$129,250
ION:n ]rr_i
DEVELOPMENT SERVICES DEPARTMENT
FEE
CURRENT FEE
PROPOSED
FEE
REVENUE
INCREASE
TOTAL
REVENUE
DESCRIPTION /JUSTIFICATION
Business License Processing
Currently there is a related Business License fee of $25.00
Fee
$40,000
$40,000
but this fee is specifically for the cost of Planning Review
of a new business. The existing fee does not cover the cost
associated with processing of new and renewal business
New Application
$25
$35
licenses. Many cities have a processing fee for both
renewals and original licenses. Staff has proposed a $10.00
processing fee to be applied to new and renewal licenses.
The impact to the business owner is that for a new license
an owner would pay $70.90 for the license and $35
processing for a total of $105.90. In the case of an annual
Renewal
$0
$10
renewal, the applicant would pay $70.90 and a $10
processing fee for a total of $80.90. We surveyed five other
cities and this proposal is within the range of these cities'
charges.
Design Review Fees
$41,000
$41,000
Arcadia's single family homes are very large, and often
there are 3 to 4 iterations of design review. After
approximately 2 1/2 years of work with these projects, it is
New Multiple Family Projects
$510
$1,225
clear that we are not recouping nearly the cost of work on
these projects. The same is true of multi - family projects,
Alterations or Additions to
although they are much less common. Given the amount of
Multiple Family Projects
$245
$510
time spent on design review, we propose increasing the
single - family design review cost and multi - family design
Alterations or Additions to
review to $1225, the same as Commercial projects. We are
Commercial /Industrial Projects
$405
$510
also recommending that additions /alterations to all projects
have the same fee ($510) The revenue estimate is based
on a conservative estimate of how many projects we will
New Single-Family
g y Projects
$500
$1,225
process in the coming year. We surveyed seven other
cities and these fees are within the range of those cities'
Additions or Alterations to
$500
$510
charges. The Council requested a higher fee and this is
Single - Family Projects
reflected in a larger revenue estimate ($26,000 to $41,000).
EXHIBIT A
LIBRARY AND MUSEUM SERVICES DEPARTMENT
CURRENT
PROPOSED
REVENUE
TOTAL
FEE
FEE
FEE
INCREASE
REVENUE
DESCRIPTION /JUSTIFICATION
This increased maximum fine for each overdue item will help
Maximum fine on overdue
$5 per item
$10 per item
$20,500
000
$41, overdue
defray the rising costs associated with efforts to recover
materials
library materials, including labor, postage and
supplies involved in the process.
After repeated attempts have been made to get a patron to
Referral fee to collection agency
$10 per item
$15 per item
$2,000
$6,000
return extremely overdue materials, the account is sent to a
collection agency. This increased fee will help defray the
associated costs, including labor, supplies, and utilities.
The Auditorium is available for rental to non - profit groups.
$70 per hour
$80 per hour
The fee increase will help defray the rising labor, utility and
Auditorium rental fee
with a 2 hour
with a 2 hour
$750
$6,000
maintenance costs associated with booking, preparing, and
minimum
minimum
cleaning the Auditorium.
$40 per use
$50 per use
When groups that rent the Auditorium serve food, there are
Auditorium cleaning fee
when food is
when food is
$400
$2,400
additional costs for cleaning the kitchen, carpet, tables and
served
served
chairs.
This fee is collected when the Library borrows an item from
Interlibrary loan fee
$2 per item
$3 per item
$300
$900
another library on behalf of a patron. This increase will help
defray the rising labor, postage, and supplies associated with
the loans.
EXHIBIT A
LIBRARY AND MUSEUM SERVICES DEPARTMENT
CURRENT
PROPOSED
REVENUE
TOTAL
FEE
FEE
FEE
INCREASE
REVENUE
DESCRIPTION /JUSTIFICATION
Guest pass fee for Internet
Internet use is free for holders of Arcadia Public Library
computer use
$2
$39,000
$39,000
cards. This charge will only apply to those without library
cards. The pass allows two hours of Internet access.
Auditorium piano rental use fee
$50
$2,500
2,500
The Library's Bosendorfer piano requires frequent tuning and
specialized maintenance and repairs.
Total
$65,450
$97,800
STAFF
PO RT
Development Services Department
August 5, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Directors
By: im Kasama, Community Development Administrator
Pre red By: 'homas Li, Associate Planner
SUBJECT: CONSIDERATION OF RESOLUTION NO. 6638 FINDINC; TIAP CITY
LOCAL DEVELOPMENT REPORT (LDR).
Recommendation: Adopt
SUMMARY
Each city in the State of California is required to submit annually a Local
Development Report (LDR) and certify by resolution to the local Co gestion
Management Agency that it is in compliance with the local Congestion Man gement
Program (CMP).
For the City of Arcadia, the report and resolution are sent to the Los AngeleE County
Metropolitan Transportation Authority (MTA) as the local Congestion Management
Agency. The report is due each year by September. Staff is recommending that the
attached Resolution No. 6638 be adopted and sent to the MTA with the Local
Development Report.
BACKGROUND
The Los Angeles County Metropolitan Transportation Authority (MTA) Congestion
Management Program (CMP) was developed in response to the passage of
Proposition 111 in 1990. Proposition 111 provided an increase in the State Gas Tax
to fund regional transportation improvements (Streets and Highways Code, Section
2105) and included the CMP to monitor regional transportation conditions.
Conformance with the CMP assures that local agencies are providing transportation
improvements to offset the traffic congestion resulting from new development. If a
city does not conform to the CMP, that city's share of the Gas Tax increase provided
Reso. 66 8 — CMP
Augu t 5, 2008
Pagel
by Proposition 111 may be withheld and allocated to the County to use on regional
transportation projects. To assure conformance with the CMP, local agencies must
perform the following actions:
1. Implementation of a Transportation Demand Management (TDM) Ordinance
(Ord. 1984) and a Land Use Analysis (LUA) Program (Reso. 5780).
2. Submit to the Local Congestion Management Agency, by September of each
year, a resolution finding that the City is in conformance with the CMP, and a
Local Development Report (LDR) showing that the City is meeting its traffic
congestion mitigation responsibilities. For the City of Arcadia, the resolution and
LDR must be submitted to the MTA, and the LDR consists of a Deficiency Plan
Status Summary; a New Development Activity Report; and Exempted
Development Activity.
The requirements of the TDM Ordinance (Ord. 1984) and the LUA Program (Reso.
5780) are being applied to relevant projects, and the attached Resolution No. 6638
and LDR verify that the City of Arcadia is in conformance with the CMP.
DISCUSSION
Compliance Action No. 1
The City Council adopted a Transportation Demand Management (TDM) Ordinance
(Ord. 1984) and a Land Use Analysis (LUA) Program (Reso. 5780) in 1994. The
TDM Ordinance is applied to new, non - residential developments of 25,000 or more
gross square feet. The LUA Program is applied to any project that is subject to an
Environmental Impact Report (EIR) under the California Environmental Quality Act
(CEQA).
Compliance Action No. 2
Annually, a resolution and Local Development Report (LDR) must be submitted to
the MTA by September to show that the City is meeting its traffic congestion
mitigation responsibilities. The CMP requires that cities mitigate traffic congestion
resulting from new development. Historically, cities are required to track all new
development activity and the CMP assesses debits and credits based on new
development and demolition activity. In addition, cities may submit to the MTA a list
of transportation projects that reduce local and/or regional traffic congestion for
credits. This year,. the only requirement for CMP compliance is to report on all new
development activity using the LDR and adopt the self- certifying Resolution.
The attached Resolution No. 6638 finds the City of Arcadia to be in conformance
with the CMP and adopts the Local Development Report (LDR) in accordance with
Reso. 6638 — CMP
August 5, 2008
Page 2
California Government Code Section 65089. For the current reporting
1, 2006 to May 31, 2007) the LDR consists of the following:
Deficiency Plan Summary
This form (Section 1, Page 1) summarizes the LDR and shows
development totals.
Part 1: New Development Activity
(June
e City's
This form (Section 1, Page 2) shows the number of residential units built and
other development activity based on building permits that were issued d ring the
current reporting period.
Part 2: New Development Adjustments
This form (Section 1, Page 3) shows the adjustments to the new development
debits based on demolition permits that were issued during the current eporting
period.
Part 3: Exempted Development Activity
This form (Section 1, Page 4) shows that development which is exempt from
being reported as "new development activity" such as low- income how and
reconstruction of earthquake damaged buildings.
ENVIRONMENTAL ANALYSIS
Reporting on compliance with a local congestion management program is no subject
to the California Environmental Quality Act (CEQA). The development or ad ption of
transportation improvement programs is exempt by statute (CEQA G idelines
Section 15276).
FISCAL IMPACT
Nonconformance with the CMP could jeopardize Gas Tax funds. If t e MTA
determined that a city is not in conformance with the CMP, the State Co troller is
notified to withhold from that jurisdiction its annual allocation of the State Gas Tax
increase enacted by Proposition 111 (Streets and Highways Code, Section 2105). If,
after 12 months, a city still has not conformed to the CMP, the withheld Gas Tax
funds will be allocated to the County. The City of Arcadia, however, is in
conformance with the CMP, so these funds are not in jeopardy.
Reso. 6 38 — CMP
Aug st 5, 2008
Page 3
RECOMMENDATION
It is recommended that the City Council:
A. Adopt Resolution No. 6638: A Resolution of the City Council of the City of
Arcadia, California, finding the City of Arcadia to be in conformance with
the Congestion Management Program (CMP) and adopting the CMP Local
Development Report (LDR) in accordance with California Government
Code Section 65089; and,
B. Direct the City Clerk to transmit a fully executed copy of Resolution
No. 6638 and the Local Development Report to the Los Angeles County
Metropolitan Transportation Authority by September 1, 2008.
Attachments: Resolution No. 6638
Local Development Report
Approved:
D
Donald Penman, City Manager
Reso. 6638 — CMP
August 5, 2008
Page 4
RESOLUTION NO. 6638
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
ARCADIA, CALIFORNIA, FINDING THE CITY OF ARCM
TO BE IN CONFORMANCE WITH THE CONGESTI
MANAGEMENT PROGRAM (CMP) AND ADOPTING THE C
LOCAL DEVELOPMENT REPORT, IN ACCORDANCE W]
CALIFORNIA GOVERNMENT CODE SECTION 65089.
WHEREAS, CMP statute requires the Los Angeles County
Transportation Authority ( "LACMTA "), acting as the Congestion
Agency for Los Angeles County, to annually determine that the County and cities
within the County are conforming to all CMP requirements; and
WHEREAS, LACMTA requires submittal of the CMP Local
Report by September l of each year; and
WHEREAS, the City Council held a noticed public hearing on August 5,
11:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City of Arcadia has taken all of the
actions, and that the City is in conformance with all applicable requirements of the
2004 CMP adopted by the LACMTA Board on July 22, 2004.
The City has locally adopted and continues to implement a
demand management ordinance, consistent with the minimum
identified in the CMP Transportation Demand Management chapter.
The City has locally adopted and continues to implement a land use analysis
program, consistent with the minimum requirements identified in the CMP Land
Use Analysis Program chapter.
The City has adopted a Local Development Report, attached hereto and
made a part hereof, consistent with the requirements identified in the 2004 CMP.
This report balances traffic congestion impacts due to growth within the City with
transportation improvements, and demonstrates that the City is meeting its
responsibilities under the Countywide Deficiency Plan consistent with the
LACMTA Board adopted 2003 Short Range Transportation Plan.
SECTION 2. That the City Clerk shall certify to the adoption of this
Resolution and shall forward a copy of this Resolution to the Los Angeles County
Metropolitan Transportation Authority.
Passed, approved and adopted this 5 day of August, 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
City Attorney of the City of Arcadia
ENTER JURISDICTION NAME Date Prepared: July 23 �2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Contact: Thomas Li
Phone Number: 626 - 574 -5447
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
* IMPORTANT: All "#valuel" cells on this page are automatically calculated
Please do not enter data in these cells.
DEVELOPMENT TOTALS
RESIDENTIAL DEVELOPMENT ACTIVITY Dwelling Units
Single Family Residential 21.00
Multi - Family Residential 15.00
Group Quarters 0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Commercial (less than 300,000 sq.ft.)
Commercial (300,000 sq.ft. or more)
Freestanding Eating & Drinking
1,000 Net S .Ft 2
119.20
0.00
0.00
NON - RETAIL DEVELOPMENT ACTIVITY
Lodging
Industrial
Office (less than 50,000 sq.ft.)
Office (50,000- 299,999 sq.ft.)
Office (300,000 sq.ft. or more)
Medical
Government
Institutional /Educational
University (# of students)
OTHER DEVELOPMENT ACTIVITY
ENTER IF APPLICABLE
ENTER IF APPLICABLE
Net
0.00
0.00
0.00
ME
MM
MM
MM
Daily Trips
0.00
0.00
EXEMPTED DEVELOPMENT TOTALS
Exempted Dwelling Units 0
Exempted Non- residential sq. ft. (in 1,000s) 0
1. Note: Please change dates on this form for later years. Section i, Page 1
2. Net square feet is the difference between new development and adjustments entered on pages 2 and 3.
ENTER JURISDICTION NAME Date Prepared: July 23, 2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0"
OADEVELOP
RESIDENTIAL DEVELOPMENT ACTIVITY
Category
Dwelling
Units
Single Family Residential
70.00
Multi-Family Residential
20.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Category
1,000 Gross'
Square Feet
Commercial less than 300,000 s .ft.
119.20
Commercial 300,000 s .ft. or more
0.00
Freestanding Eating & Drinking
0.00
NON - RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
Industrial
0.00
Office less than 50,000 s .ft.
0.00
Office 50,000 - 299,999 s .ft.
0.00
Office 300,000 s .ft. or more
0.00
Medical
0.00
Government
0.00
Institutional /Educational
0.00
University # of students
0.00
OTHER DEVELOPMENT ACTIVITY
Description
Attach additional sheets if necessary)
Daily Trips
Enter "0" if none
ENTER IF APPLICABLE
0.00
ENTER IF APPLICABLE
0.00
Section I, Page 2
ENTER JURISDICTION NAME Date Prepared: Jul
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
123, 2008
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
... DEVELOPMENT
IMPORTANT: Adjustments may be claimed only for 1) development permits that were both
issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of
structure with the reporting eriod.
any
RESIDENTIAL DEVELOPMENT ADJUSTMENTS
Category
Dwelling
Units
Single Family Residential
49.00
Multi-Family Residential
1
5.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Category
1,000
S qpare
Gross
Feet
Commercial less than 300,000 s .ft.
0.00
Commercial 300,000 s .ft. or more
0.00
Freestanding Eating & Drinking
0.00
NON - RETAIL DEVELOPMENT ACTIVITY
Category
1,0)0
Square
Gross
Feet
Lodging
0.00
Industrial
0.00
Office less than 50,000 s .ft.
0.00
Office 50,000 - 299,999 s .ft.
0.00
Office 300,000 s .ft. or more
0.00
Medical
1 0.00
Government
1 0.00
Institutional /Educational
0
University # of students
0.00
OTHER DEVELOPMENT ACTIVITY
Description
Attach additional sheets if necessary)
Da
Ente
ly Trips
"0" if none
ENTER IF APPLICABLE
0.00
ENTER IF APPLICABLE
0.00
1, Page 3
ENTER JURISDICTION NAME
Date Prepared: July23,2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
• ' DEVELOPMENT
(NOT INCLUDED IN NEW DEVELOPMENT ACTIVITY TOTALS)
LowNery Low Income Housing
Dwelling Units
High Density Residential
Dwelling Units
Near Rail Stations
Mixed Use Developments
0
1,000 Gross Square Feet
Near Rail Stations
01
Dwelling Units
Development Agreements Entered
1,000 Gross Square Feet
into Prior to July 10, 1989
1 01
Dwelling Units
Reconstruction of Buildings
1,000 Gross Square Feet
Damaged in April 1992 Civil Unrest
0
Dwelling Units
Reconstruction of Buildings
1,000 Gross Square Feet
Damaged in Jan. 1994 Earthquake
1 01
Dwelling Units
Total Dwelling Units
0
Total Non - residential sq. ft. (in 1,000s)
1 0
Section 1, Page 4
Exempted Development Definitions:
1. LowNery Low Income Housing: As defined by the California Department of Housing and Community
Development as follows:
- Low - Income: equal to or less than 80% of the County median income, with adjustments for family size.
- Very Low - Income: equal to or less than 50% of the County median income, with adjustments for family size.
2. High Density Residential Near Rail Stations: Development located within 1/4 mile of a fixed rail passenger
station and that is equal to or greater than 120 percent of the maximum residential density allowed under
the local general plan and zoning ordinance. A project providing a minimum of 75 dwelling units per acre
is automatically considered high density.
3. Mixed Uses Near Rail Stations: Mixed -use development located within 1/4 mile of a fixed rail passenger
station, if more than half of the land area, or floor area, of the mixed use development is used for high
density residential housing.
4. Development Agreements: Projects that entered into a development agreement (as specified under Section
65864 of the California Government Code) with a local jurisdiction prior to July 10, 1989.
5. Reconstruction or replacement of any residential or non - residential structure which is damaged or destroyed,
to the extent of > or = to 50% of its reasonable value, by fire, flood, earthquake or other similar calamity.
6. Any project of a federal, state or county agency that is exempt from local jurisdiction zoning regulations and
where the local jurisdiction is precluded from exercising any approval /disapproval authority. These locally
precluded projects do not have to be reported in the LDR.
f
STAFF REPORT
Library and Museum
Date:
TO: Mayor and City Council
FROM: James Barrows, City Clerl(
Janet Sporleder, Director of ibrary and Museum Services
Prepared by: Lisa Mussenden, Chief Deputy City Clerk/Records
SUBJECT: Historical Museum Commission Appointments
Recommended action: Appoint two members
SUMMARY
At its meeting on June 17, 2008, the City Council made annual board and
appointments for positions whose terms were to expire June 30, 2008. At that mec
appointments were to be made to the Historical Museum Commission; however, at
of the City Council, only two (2) appointments were made and the other two (2) we
until a decision was made whether to reduce the size of the membership from sev
(5). On July 1, 2008, the City Council concluded that the membership of t
Museum Commission not be changed, thereby requiring the appointment of two I
appointments.
The Historical Museum Commission was established by ordinance in 2001, w
members for purposes of advising the City Council on matters relating to the Rutl
Gilb Arcadia Historical Museum. Pursuant to the Arcadia Municipal Code, the
appoints all seven (7) members to serve on the Historical Museum Commissi!
purpose, the City Council shall consider the appointment of four (4) members sug
Arcadia Historical Society, two (2) members suggested by the City Council and on
suggested by the Library Board of Trustees. In addition, the Arcadia Municipal
states that the Commission shall have one (1) ex- officio non - voting member, wl
member of City staff, appointed by the City Manager or her/her designee.
Department
commission
ing, four (4)
the direction
-e postponed
n (7) to five
!e Historical
21 additional
:h seven (7)
and Charles
- -ity Council
n. For this
vested by the
(1) shall be
-ode further
o shall be a
Attached is the letter from the Arcadia Historical Society suggesting Alice Wang and Vince
Foley be appointed to the Historical Museum Commission. The terms for these two (2)
appointments will be full four (4) year terms ending June 30, 2012.
Also, attached is one Citizen Service Resume that was left over from the pool of resumes
submitted during the annual appointment process. The applicant is still interested in serving on
a City board or commission.
FISCAL IMPACT
There is no fiscal impact.
RECOMMENDATION
It is recommended that the City Council make two (2) appointments to the Historical Museum
Commission to serve full four (4) year terms ending June 30, 2012.
APPROVED:
Donald Penman
City Manager
LM
Attachments
380 West Huntington Drive • P.O. Box 60021 RE"alVhb _
Arcadia, CA 91066 -6021 APOADIA
(626) 446 -8512 '�'� -10 3 2W6
CITY
July 8, 2008
Arcadia City Council
P.O. Box 60021
Arcadia, CA 91066 -6021
Dear Members of the Arcadia City Council,
The Arcadia Historical Society recommends the appointments of Alice Wong and
Foley to the Arcadia Historical Museum Commission.
Sincerely,
Lis fiu
Caro ��
Arcadia Historical Society President
CITY OF ARCADIA
Citizen Service Resume RECE
VED
JUL 2 1
2008
Office of the City Clerk
8.T8° 240 W. Huntington Drive CITY OF AX,
Arcadia, CA 91007 CITY C
(626)S74 -5410
CADIq
RK
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOU
APPLY (You may make more than one selection):
LIKE TO
Arcadia Beautiful Commission _
Historical Museum Commission CZ Planning Commission —
Human Resources Commission _ Recreation and Parks Com
Ission _
Library Board of Trustees Senior Citizens' Commisslo
Date of Application 1 a
Name 0A1 h A-L ;-�-6
Last First Middle
Address
Home Phone usiness Phone ( 1
How long have you been a resident of Arcadia? 5714ce 9�
Are you a registered voter? Yes X No
Occupation RbTiRb� {,Qo jnrPoQj ,Bd�jyd5}
Employer
Education (Include professional or vocational licenses or certificates)
• GvLL�4E DEFR��
Community involvement (list organization memberships and committee assignments)
1 LI cL p ✓OIVA
Please describe any background, training, education or interests that qualify you as an appointee
laµo��ra�P . r,�n�id�rrre� a v id 4-,// e?x4Z.•s1e1 0 rJ vzr�c flip (
oeAe.&5'evs
5y/J�
(PLEASE COMPLETE THE REVERSE SIDE OF THIS FORM)
What do you see as the objectives and goals of the advisory board or commission for which you are
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_
I hereby certify that t e foregoing information is correct to the best of my knowledge.
L 8
Signature
Please attach additional pages If necessary and return
Date
Are you awafe of the .time Sommitment necessary to fulfill the obligations of an appointment to this
position? Yes No`b
CITY OF ARCADIA RECEIVED
Citizen Service Resume
JUL 10 2008
Office of the City Clerk
b ++oasrsp''� 240 W. Huntington Drive CITY F ARCADIA
Arcadia, CA 91007 CITY CLERK
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOU LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission❑
Historical Museum Commission Planning Commission ❑
Human Resources Commbrsionri Recreation and Parks Cam Ission[3
1�1 xs�9 :�e4�s�ssssrsss:ss::ssrsssssa «sass *�l�e��R+
Date of Application
Name
First
John
Middle
HomePhoneleflo Business Phone (
How long have you been a resident of Arcadia'
Are you a registered voter? Yee 11 No ❑
Occupation
Education (Include professional or vocational licenses or certificates)
Community Involvement (list organtiation memberships and committee assignments)
Please describe any background, training, education or interests that qualify you as an
What do you see as the objectives and goals of the advisory board or commission for which you are
applying ? To further interest in Arcadia's rich history through edur= tional pmgramg and displays at the Historical M ucwura
Are you aware of the time commitment necessary to fulfill the obligations of an appointment to this
position? Yes ✓❑ No ❑
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes a No
that the fore going information is correct to the best of my knowledge.
Signature
q �, dye
Juivf3' 2008
Date
Please attach additional pages if necessary and return to the address listed on the reverse side
CITY OF ARCADIA RE1 = E�
Citizen service Resume ` ED
MAY 2 9 2008
Office of the City Clerk
TV 240 240 W. Huntington Drive MVCI ARCgp
Arcadia, CA 91007 C CLERK
(626) 574 -5410
PLEASE PLACE A CHECK MARK NEXT TO THE BOARD /COMMISSION FOR WHICH YOU WOUL LIKE TO
APPLY (You may make more than one selection):
Arcadia Beautiful Commission
Historical Museum Commission Planning Commission.
Human Resources Commission _ Recreation and Parks Com Ission _
Library Board of Trustees — Senior Citizens' Commisslo
x***** x* x**** x* x**** xx**** x**** xxxx*** x** * * * * * * * * * * * *xx *x * *xx * * *x *xx * * ** *x * *x * * * * **
Date of Application _
Name G n 4
Last First Middle
Address
Home Phan Business Phone
if long have you been a resident of Arcadia?
Are you a registered voter? Yes N
h I 1 _ 1
'C oA'0C
Education (In lude.professional or vo( atio al llcen or certificates)
a n (o
x�l
C mruni inv Iveme t organization memberships and committee
o
Dr7r V i ice K ccx V �lsS 12 J v e
h�
a descri a any bac �q un�i; trainiI�cS tioh o� �Fi�e?ests that quad r �rou a3
Vat-
'�22 - `=Qm l f u I'4F ' r;14r-j (-K 4, I +s n " r A ( "d - -&2�
•Ceti fltsC.�� • • . i — _ _ ��. ,Q� -
r
S
What do you see as the objectives and goals of the advisory board or commission
applying?.
which you are
Are you ayvare of the'Eie commitment necessary to fulfill the obligations of an appointment to this
position? Ye
�� o
State law and the City Conflict of Interest Code requires you to file a statement of economic interests
annually as well as related forms when you assume and leave your appointed office (e.g. sources of
income, loans, gifts, investments, interest in real property as required by state law). Do you agree to file
all required forms in a timely manner as proscribed by the City's filing official? Yes_ No_
I certify that the foregoing information is correct to the best of my knowledge.
Signature Date
Please attach additional pages if necessary and return to the address listed on the reverse side
l
50:0094
CITY COUNCILIREDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, JULY 15, 2008
CALL TO ORDER
Mayor Harbicht called the Study Session to order at 6:00 p.m.
ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council /Agency Member Amundson, Chandler, Kovacic, Wuo and
ABSENT: None
STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None
STUDY SESSION
a. Report, discussion and direction regarding False Security Alarm
Fees.
and
Police Chief Sanderson provided the City Council with an overview of the False Sec rity Alarm
ordinance and fee resolution. He discussed options listed in the staff report on the agenda
regarding the $40 annual permit fee, false alarm response fees, penalties, grace period and
reinstatement fee, the verified response process that is used by other cities, billing alarm
companies versus the homeowner paying an annual permit fee and he provided a summary of
how other cities handle false security alarms.
The Study Session adjourned at 6:55 p.m.
RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN
Mayor Harbicht convened the Regular Meeting at 7:00 p.m. in the Council Chamber.
INVOCATION
Reverend Thomas Shriver, Emmanuel Assembly of God
PLEDGE OF ALLEGIANCE
Hue Quach, Administrative Services Director
ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS:
PRESENT: CounciVAgency Member Amundson, Chandler, Kovacic, Wuo and
ABSENT: None
-15 -2008
50:0095
REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION ITEMS
City Attorney Steve Deitsch reported that the City Council conducted a study session
concerning the proposed false security alarm ordinance listed on the posted agenda in two (2)
separate places. The City Council received a preliminary report from Police Chief Sanderson
regarding various issues related to the false alarm ordinance.
SUPPLEMENTAL INFORMATION FROM CITY MANAGERIEXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
Don Penman, City Manager noted that the City Council was given two (2) a -mails regarding the
false security alarm fees public hearing item, and a corrected page 4 of the July 1 minutes. He
also introduced and welcomed the City's new Administrative Services Director Hue Quach.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council /Agency Member Amundson, seconded by Council/Agency
Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only
and waive the reading in full.
PUBLIC HEARING
CITY COUNCIL ITEMS:
a.
Recommended Action: Adopt
Sergeant Brian Ortiz of the Arcadia Police Department noted that in November 2005, the City
Council established false alarm penalty assessments for residents and businesses with more
than 3 false alarm activations in a consecutive 365 day period; he reported that the Police
Department responded to approximately 3,500 false alarm calls received in 2005 and about
2,600 in 2007. He noted that even though there has been a 25% decrease, the number of
responses continue to be high, that some repeat offenders have as many as 19 false alarm
activations in a 365 day period and that the average repeat offender has more than 19 false
alarm activations in a 365 day period. He explained that false alarm activations affect the
overall safety of the community and take officers away from actual emergencies and other calls
for service and further explained the purpose of the proposed increase in the false alarm
response fees, false alarm cost assessment and grace period, annual security alarm permit and
the reinstatement fee. He noted that adoption of the proposed resolution will help reduce the
number of false alarm activations and recoup a portion of monies spent by the City. He
discussed the false alarm response fees, the annual security alarm permit, the reinstatement
fee, and explained the three fee options for City Council consideration. He further explained the
verified response process and how other cities handle false security alarm fees.
07 -15 -2008
50:0096
Mayor Harbicht opened the public hearing.
Al Consolvi, Arcadia resident, appeared and spoke in opposition of the false security alarm fees.
Vince Foley, Arcadia resident, appeared and spoke regarding the false security alarm $ fees and
penalties.
A motion to close the public hearing was made by Council Member Chandler, seconded by
Mayor Pro Tem Wuo and seeing no further objection, the Mayor declared the public hearing
closed.
A motion was made by Council Member Chandler, seconded by Council Member HE rbicht and
carried on roll call to adopt Resolution No. 6628 amending Resolution No. 6489 relatir g to False
Security Alarm Fees for the Police Department.
AYES: Council Member Chandler, Harbicht and Kovacic
NOES: Council Member Amundson and Wuo
ABSENT: None
b. APPROVE THE ANNUAL WEED ABATEMENT CHARGE LIST.
Recommended Action: Approve
City Clerk Jim Barrows provided the staff report regarding the County of Los Angeles annual
weed abatement charge list. He reported that the County Agricultural Commission mails notices
to properties in the City that require weeds to be abated from their property and that the only
role the City plays in this process is to conduct a public hearing because the prope ies on the
abatement charge list are located in the City of Arcadia. He noted that the $44.86 on he charge
list represents the County's reinspection fee of the property and those fees in exc ss of the
reinspection fee represent work performed by the County to abate the nuisance that xist on the
property and will be assessed against the property through the property tax rolls.
The Mayor opened the public hearing.
No members of the public appeared.
A motion to close the public hearing was made by Council Member Chandler, se onded by
Council Member Amundson and seeing no further objection, the Mayor declared the public
hearing closed.
A motion was made by Council Member Kovacic, seconded by Council Member Ch ndler and
carried on roll call vote to approve the charge list as provided by the County of Los Angeles
Department of Agricultural Commissioner/Weights and Measures so that the County Auditor
may enter the amounts of the respective assessment against the respective parcels of land as
they appear on the current assessment roll.
AYES: Council Member Kovacic, Chandler, Amundson, Wuo and Harbicht
NOES: None
ABSENT: None
PUBLIC COMMENTS
None
50:0097
REPORTS FROM THE MAYOR, CITY COUNCIL AND CITY CLERK
Council Member Chandler had nothing to report.
Mayor Pro Tern Wuo noted that he recently attended the Independent Cities Association
Conference and noted that the topic of Character Counts was discussed and would like the City
to look into and possibly become a member.
Council Member Amundson noted that last week he attended with Council Members Wuo and
Kovacic the placement of the third Historical Marker at Huntington Drive and First Avenue where
the first City Hall was located and encouraged everyone to stop by and see it; he announced
that the Ruth and Charles Gilb Arcadia Historical Museum is having an exhibit called " Arcadia's
First" where Arcadia's first resolution, ordinance, deed, minutes and photographs are on display
and encouraged everyone to attend. He noted that these documents are allover 100 years old
and never seen before. He noted that on tonight's agenda there is an item accepting about
$20,000 in donations in honor of Charles Gilb for the Ruth and Charles Glib Arcadia Historical
Museum and that donations are always accepted.
Council Member Kovacic thanked Mr. Amundson for mentioning the ceremony on Sunday; he
noted that all the signs say "History Lives Here" and further noted that the first sign celebrates
the 100 anniversary of First Avenue School, the second sign is at Peacock Corner and notes
all the historic events that took place at the County Park and the third sign is the site of the first
City Hall. He noted that the goal is to put historic signs all around town to remember some of
the locations where great buildings were that no longer exist and to celebrate some of the
buildings that still exist; he announced that if anyone has any ideas about locations that should
be recognized to contact the Historical Museum and reminded everyone to bring lawn chairs
and attend the free summer concerts currently taking place in front of City Hall.
Mayor Harbicht commented on Arcadia's history; he noted that awhile back he had asked staff
to look into an ordinance regarding the number of garages required depending on the size of the
home. With the consensus of the other Council Members, the City Council directed staff to draft
up an ordinance for Planning Commission consideration.
Council Member Kovacic commented that he has heard complaints regarding large recreational
vehicles and buses parked in driveways.
Mr. Penman responded that recreational vehicles, buses and boats are allowed to be parked in
the driveway as long as they are registered and parked on a paved surface.
City Clerk Barrows had nothing to report
Mr. Penman reported that the Marine Corps. band played on Saturday night and the Recreation
staff and the Republican Women do a good job putting that together; he reported that it was a
jazz ensemble and was well received.
07 -15 -2008
2. CONSE
REDE\
a.
CITY C
b.
C.
d.
e.
91
h.
.NT CALENDAR
IELOPMENT AGENCY ITEMS:
APPROVE THE REGULAR MEETING MINUTES OF JUNE 17.
50:0098
2008
ADJOURNED CONTINUED REGULAR MEETING MINUTES OF JUNE
24 2008
AND THE REGULAR MEETING MINUTES OF JULY 1. 2008.
V. 2008
Recommended Action: Approve
OUNCIL ITEMS:
APPROVE THE REGULAR MEETING MINUTES OF JUNE
ADJOURNED CONTINUED REGULAR MEETING MINUTES OF JUN
24 2008
AND THE REGULAR MEETING MINUTES OF JULY 1 2008.
OF
Recommended Action: Approve
ADOPT ORDINANCE NO. 2243 AMENDING VARIOUS SECTIONS
ARTICLE III CHAPTER 9 OF THE ARCADIA MUNICIPA
CODE
CONCERNING FALSE SECURITY ALARMS.
Recommended Action: Adopt
ACCEPT DONATIONS IN THE AMOUNT OF $19,635.00 IN MEMORY
OF
CHARLES GILB TO THE RUTH AND CHARLES GILB ARCADIA HISTORICAL
MUSEUM.
Recommended Action: Approve
AWARD A PURCHASE ORDER TO WATERLINE TECHNOLOGIES
INC. FOR
THE PURCHASE OF SODIUM HYPOCHLORITE TO DISINFECT THE
CITY'S
DOMESTIC WATER SUPPLY IN THE AMOUNT OF $45.000.
I INSERTS
Recommended Action: Approve
APPROVE THE SOLE SOURCE PURCHASE OF 75 CATCH BASIN
TO CAPTURE TRASH AND DEBRIS TO BE IN COMPLIANCE WITH
THE
TRASH TMDL IN THE AMOUNT OF $69,376 FROM ADVANCED SOL
JTIONS.
Recommended Action: Approve
AWARD A PURCHASE ORDER TO UNITED RENTALS FOR THE PURCHASE
OF ONE 1 ASPHALT ROLLER WITH TRAILER FOR THE PUBLIC
WORKS
SERVICES DEPARTMENT IN THE AMOUNT OF $43.782.80.
1 YEAR
Recommended Action: Approve
AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE
CONTRACT EXTENSION WITH TRAFFIC OPERATIONS INC. FOF
STREET
STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT
OF
$ 79,000.
Recommended Action: Approve
07
-15 -2008
50:0099
AMOUNT NOT TO EXCEED $129.467.
Recommended Action: Approve
A motion was made by Council /Agency Member Amundson, seconded by Council /Agency
Member Wuo and carried on roll call vote to approve items 2.a through 2.j on the City
Council /Agency Consent Calendar, as corrected.
AYES: Council /Agency Member Amundson, Wuo, Chandler, Kovacic and Harbicht
NOES: None
ABSENT: None
ABSTAIN: Council Member Chandler (Consent Items 2.a and 2.b, July 1, 2008 minutes) and
Kovacic (Consent Items 2.a and 2.b, June 17, 2008 minutes)
3. CITY MANAGER
a.
Recommended Action: Approve
Sergeant Brian Ortiz of the Arcadia Police Department presented the staff report waiving the
formal bid process relating to false alarm tracking and billing services with Public Safety
Corporation (PSC). Sgt. Ortiz provided a summary of what types of services PSC will be
providing; he noted that PSC will be providing the tracking and billing services on a profit
sharing basis (23% to PSC and 77% to the City); he further noted that there is no start up or
maintenance fee required; he discussed the Police Department's response to false alarm
activations; he further noted that currently, tracking false alarms, issuance of warning letters,
authorizations to bill and dealing with citizen complaints has been the responsibility of the
Community and Youth Services Sergeant. He discussed other companies contacted by staff
that offer similar services and provided additional background information and based upon
research conducted and the companies contacted, staff recommends contracting with PSC
since they are the only alarm company with the experience and level of service needed to
operate this program. He explained that the contract will be for a 2 year period and noted that
with the introduction of an alarm permit fee and a recommended rise in false alarm fees, it is
estimated that the City will receive an increase in fees of more than $125,000 from 2007.
A motion was made by Council Member Chandler, seconded by Council Member Kovacic and
carried on roll call to waive the formal bid process and authorize the City Manager to execute a
Professional Services Agreement with Public Safety Corporation (PSC) for false alarm tracking
and billing services from July 1, 2008 through June 30, 2010.
07 -15 -2008
$ 300,000.
Recommended Action: Approve
50:00100
AYES: Council Member Amundson, Chandler, Kovacic, and Harbicht
NOES: Council Member Wuo
ABSENT: None
b. APPROVE SCHEMATIC DESIGN FOR CITY HALL AND PROVIDE DIRECTION
ON DESIGN DEVELOPMENT AND FUNDING OPTIONS.
Recommended Action: Approve and Provide Direction
Phil Wray, Deputy Director of Development Services presented a summary on what has been
accomplished regarding the new City Hall building; he noted that the schematic desig I package
includes a construction cost estimate of $12,225.505 and the total project cost in luding all
design and soft costs is $15,368,036. He explained that the next step will be to complete the
design development which will address the ultimate size, design style, finishes and design
details. He noted that since the schematic design is complete, a comprehensive cot estimate
can be now be determined; he further noted that the schematic design and estimate including
the building, the landscape and hardscape around the building to the edge of the pa king lot is
$15,368,036; that building construction costs have gone up severely over the pat several
years; that estimators have cautioned staff that the accuracy of their estimates is b sed on a
firm project schedule with a contract award date of June 2009 and if the project is n t bid and
awarded by that date, the estimate will no longer be valid; and assuming a monthly escalation
rate of 0.42% and a building cost at the project award date of $12,225,505, the construction
costs could escalate approximately $51,400 each month. He discussed Steinberc Architect
Services proposal at $1,342,031, the budget and capital outlay reserve funds. He not d that the
City Council would have to consider financing options utilizing a Certificate of Parti ipation to
make up the funding difference; he discussed examples of payback options witi different
borrow amounts and payment periods. He further discussed the Design Developm ant Phase
and the next steps of the project and provided three options for City Council conside ation. He
reported that staff recommends that the City Council approve the schematic design p ackage for
the new City Hall and direct staff to amend the Professional Services Agreement with Steinberg
Architects to $357,009 and proceed with the design development; authorize a 10% contingency
for any additional or unforeseen design issues; direct staff to investigate further options for
financing and bring back financing and funding proposals on or before the completio of design
development.
City Manager Don Penman discussed financing options.
A motion was made by Mayor Pro Tern Wuo, seconded by Council Member Ch ndler and
carried on roll call to approve the schematic package; amend the Professiona Services
Agreement with Steinberg Architects to include the design development phase at $3E7,009 and
proceed with the Design Development Phase; authorize a 10% contingency for any a ditional or
unforeseen design issues, investigate further the options for financing and bring back the
options for financing and bring back financing/funding proposals on or before the completion of
design development.
AYES: Council Member Wuo, Chandler, Amundson, Kovacic and Harbicht
NOES: None
ABSENT: None
C. REPORT. DISCUSSION AND DIRECTION REGARDING _TH_ E_ PO IC FOR
Recommended Action: Approve and Provide Direction
5 -2008
50:00101
Jim Kasama, Community Development Administrator reported that at meeting of June 17, 2008,
the City Council directed staff to bring back an ordinance reflecting a change in the time frame
for removal of trash and recycling bins from the parkway or public right -of -way. Mr. Kasama
provided the requirements for the placement and removal of trash and recycling bins in the
public right -of -way. He noted that bins may be placed out for collection 24 hours prior to pick -up
and may not be left out for more than 36 consecutive hours. He explained that the City Council
could direct staff to amend the current ordinance to reflect that trash bins must be removed from
the street by midnight of the same day of trash pick -up or by 5:00 a.m. the day after pick -up
since residential street sweeping begins at that time the following day. He further explained that
the amendment to the code would also provide a clear violation period for Code Services staff to
enforce. He noted that with the current 36 hour requirement, it is difficult for code services to
know when the trash containers were brought out. He further noted that if Option 1 is the City
Council's desire, an ordinance will be prepared and brought back to a future meeting for
introduction and Option 2 would be to keep the current ordinance in place but increase the
enforcement penalties.
The City Council directed staff to prepare an ordinance which reflects a change in the time
frame that trash and recycling bins can be placed and removed from the parkway or public right -
of -way consistent with Option 1 and suggested that the ordinance be reviewed to reflect current
practices consistent with the City's code.
ADJOURNMENT
The City Council /Redevelopment Agency adjourned this meeting at 9:40 p.m. in memory of Bill
Lofthouse to August 5, 2008, 6:00 p.m. in the City Council Chamber Conference Room located
at 240 W. Huntington Drive, Arcadia.
James H. Barrows, City Clerk
0
Lisa Mussenden, Chief Deputy City Clerk/
Records Manager
07 -15 -2008
I
STAFF REPORT
Development Services Department
DATE: August 5, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director �K
Philip A. Wray, Deputy Director of Development Services )
By: Linda Hui, Transportation Services Manager
SUBJECT: Resolution No. 6640 authorizing the City Manager to execute a.
funds for Municipal Operator Service Improvement Program.
Recommendation: Adopt
SUMMARY
Arcadia Transit is eligible to receive Proposition C Municipal Operator Service
Improvement Program ( MOSIP) funds. In order to receive MOSIP funds, tie City of
Arcadia is required to enter into a Memorandum of Understanding (MOU) wi h the Los
Angeles County Metropolitan Transportation Authority ( LACMTA). The MOU s valid for
one fiscal year (July 1 2007 - June 30, 2008). Attached for the City Council's
consideration is Resolution No. 6640 authorizing the City Manager to execu e a MOU
with the LACMTA to receive the Proposition C MOSIP funds, and to submit a financial
claim to this funding. Staff recommends that the City Council adopt Resolution No.
6640.
BACKGROUND
The 1990 Proposition C ordinance is a countywide half -cent sales tax de icated to
iste
public transportation and transit service improvement. Funds are admin ed by the
LACMTA and allocated based on five categories: 5% transit security, 10% M trolink rail
operations and facilities, 20% Local Return, 25% freeway /highway improvem nts, 40%
discretionary funding.
In addition to the allocation of funds based on the five categories, on April 26, 2001, the
LACMTA Board of Directors (Board) approved the creation of a municipa operator
service improvement program ( MOSIP) to improve service to the transit cependent
countywide by reducing overcrowding and expanding services. As one of the regional
Staff Report
August 5, 2008
Page 2
transit operators, Arcadia Transit is eligible to receive MOSIP funds. The formula is
based on vehicle mileage expended and fare units generated by each transit operator.
DISCUSSION
Forty percent of the Proposition C revenues are reserved by the LACMTA for
discretionary uses such as bus and rail service improvement programs. The LACMTA
Board approved policy and administrative procedures for a five -year Municipal Operator
Service Improvement Program ( MOSIP) in April 2001 utilizing the Proposition C 40%
Discretionary Funds. The MOU expired on June 30, 2006,
On July 26, 2007, the LACMTA Board of Directors (Board) approved the continuation of
the MOSIP program for one year through FY2008. The LACMTA Board appropriated
$17.9 million in Proposition C 40% Discretionary Funds for MOSIP in FY2008, and
Arcadia Transit receives $57,352. A Memorandum of Understanding (MOU) between
the LACMTA and local municipalities is required to ensure compliance and
accountability of use of funds.
FISCAL IMPACT
In FY2007 -2008, the City of Arcadia will receive a total of $57,352 in Proposition C
Discretionary funds through the Municipal Operator Service Improvement Program
( MOSIP) for the continued operation of the Arcadia Transit dial -a -ride program. This
allocation represents approximately 2.6% of the total Arcadia Transit budget, which
allows the system to operate with transit specific funds instead of General Fund monies.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6640 authorizing the City
Manager to execute a Memorandum of Understanding with the Los Angeles County
Metropolitan Transportation Authority to receive Proposition C Funds for the Municipal
Operator Service Improvement Program and to execute claims and necessary
documents to receive operating funds for Arcadia Transit.
Approved By: maw- p`""�
Donald Penman, City Manager
Attachment:
1. Resolution No. 6640, Proposition C MOSIP Funds
RESOLUTION NO. 6640
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
ARCADIA, CALIFORNIA, EXECUTING A MEMORANDUM
UNDERSTANDING WITH THE LOS ANGELES COUI
METROPOLITAN TRANSPORTATION AUTHORITY TO RECE
PROPOSITION C FUNDS FOR MUNICIPAL OPERATOR SERV
IMPROVEMENT PROGRAM
WHEREAS, on November 6, 1990, the voters of the County of
approved Proposition C, an ordinance establishing a one -half percent
public transit purposes; and
WHEREAS, the Los Angeles County Metropolitan Transportati
( "LACMTA "), is the agency responsible for administering the tax revenue; and
WHEREAS, on April 26, 2001, the LACMTA Board of Di
approved the creation of an ongoing municipal operator service im
( MOSIP) beginning FY 2002 to improve service to the transit dependent
reducing overcrowding and expand services; and
WHEREAS, the Board approved $17.9 million in Proposition
Discretionary funds for the Municipal Operators Service Improvement
( "MOSIP ") for Fiscal Year 2007 -2008; and
WHEREAS, the City of Arcadia is an eligible operator and desires to
MOSIP funds in the amount of $57,352 for the Arcadia Transit dial -a -ride
WHEREAS, the Arcadia City Council has adopted a budget for
for Fiscal Year 2007 -2008 evidencing the need for financial assistance; and
WHEREAS, the project will further LACMTA's goal of improved
OF
OF
s Angeles
?s tax for
Authority
( "Board ")
t program
tywide by
C 40%
Program
1�ceive the
m; and
is Transit
i services
and increased quality of life for its constituents.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council approves and authorizes the City Manager to
execute Memoranda of Understanding with the LACMTA, in the form and substance as
on file in the Office of the City Clerk and as approved by the City Attorney, to accept
Proposition C MOSIP funds for FY2007- 2008:
SECTION 2. The City Council authorizes and directs the City Manager or his /her
designee to execute and file a claim with the LACMTA for local transportation funds in
the amounts allocated by the countywide formula allocation process, and to take any
and all necessary further actions and execute any and all necessary documents in order
to receive such funds.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this day of August 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
fir ; P. T\�
City Attorney of the City of Arcadia
-2-
STAFF REPORT
Public Works Services Department
DATE: August 5, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services D
Prepared by: Lubomir Tomaier, Principal Civil Engineer
Mark Rynkiewicz, Associate Civil Engineer
SUBJECT:
ACCORDANCE WITH THE CONTRACT DOCUMENTS
Recommendation: Approve
SUMMARY
On April 1, 2008, the City Council awarded a contract to American Asphalt E
the amount of $374,376.50 for the construction of the 2007 -2008 Annual
Project. The terms and conditions of this project have been complied with ,
has been performed to staff's satisfaction for a total project cost of $364,4
amount reflects the original contract amount of $374,376.50 minus quan
totaling $9,894.24 or 3% below the original contract amount.
th, Inc. in
urry Seal
the work
26. This
changes
Staff recommends that the City Council accept all work performed by American Asphalt
South, Inc. as complete and authorize the final payment to be made in accordan a with the
contract documents.
DISCUSSION
The Public Works Services Department is responsible for the maintenance a
approximately 147 miles of pavement within the community. In 1999, as
Pavement Management Program, staff prioritized the condition of all City
established an eight (8) year slurry seal program to efficiently prolong the
streets. The 2007/2008 Capital Improvement Program includes the Annual .
Concrete Program for this work. The Department is scheduled to slurry seal aK
18 miles of City residential streets per year. The attachment is a map of the
the work was performed for 2007 -2008.
repair of
rt of the
;ets and
a of City
halt and
where
Page 1 of 2
Mayor and City Council
August 5, 2008
An asphalt slurry seal is a mixture of well - graded fine aggregate, emulsified asphalt and
water applied to the street pavement as a surface treatment. It is designed for both
preventive and corrective maintenance to older pavement surfaces where surface cracks
and loss of surface material are evident. This process makes the pavement impermeable
to air, water and improves skid resistance. To reduce the need for more costly
maintenance or construction work in the future, this application is repeated once every
eight years.
The terms and conditions of this contract have been complied with and the work has been
performed to staffs satisfaction. Therefore, staff recommends that the City Council accept
all work performed by'American Asphalt South, Inc. as complete and authorize the final
payment to be made in accordance with the contract documents, subject to a retention of
$36,448.23.
The Slurry Seal Project is awarded on an amount based on the engineer's estimate of
quantities and the low bidder's unit bid prices. The final contract amount is based on actual
installed quantities based on specific field conditions; such as, pavement surface texture,
undulations, and indentations; therefore, the awarded contract amount and final contract
amounts vary. The final contract amount has been determined to be $364,482.26. This
amount reflects the original contract amount of $374,376.50 minus quantity changes
totaling $9,894.24 or 3% below the original contract amount.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt per Section 15301 (c) replacement from the
requirements of the California Environmental Quality Act.
FISCAL IMPACT
Funds in the amount of $625,000 are budgeted in the 2007 -2008 Capital Improvement
Program for the Annual Asphalt & Concrete Repair Program ($600,000) and ADA
Sidewalk Access Program ($25,000). $191,359.00 has been spent on concrete repairs
leaving a balance of $433,641.00 for this portion of the project. The remaining project
balance will be returned to the Gas Tax fund balance.
RECOMMENDATION
1. Accept all work performed by American Asphalt South, Inc. for the 2007 -2008
Annual Slurry Seal Project as complete.
2. Authorize final payment to be made in accordance with the contract
documents, subject to a retention of $36,448.23.
Approved by: �8► b- rL���w,�o. —�
Donald Penman, City Manager
PM:LT:jb
Attachment
Page 2 of 2
2007/2008 ANNUAL
SLURRY SEAL
PROJECT
PROJECT LOCATION MAP
] � WORK AREA
/r
�t
STAFF REPORT
Development Services Department
DATE: August 5, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director S4K
Philip A. Wray, Deputy Director of Development Services���
Prepared by: Tim Kelleher, Senior Engineering Assistant
SUBJECT: Acceptance —
Project
Recommendation: Accept all work performed by Gentry Brothers Inc. for
the Street Rehabilitation of Westbound Huntington Drive from the Westerly
City Limit to Baldwin Avenue and Sidewalk Gap Closure Project as
complete and authorize the final payment to be made in accordance with
the contract documents
SUMMARY
On May 20, 2008 the City Council awarded a contract to Gentry Brothers, nc, in the
amount of $526,400 for the Street Rehabilitation of Westbound Huntington rive from
the Westerly City Limit to Baldwin Avenue and Sidewalk Gap Closure Proj ct. There
were three (3) change orders decreasing the total contract by $1,705.13.
The terms and conditions of this project have been complied with and the rep ired work
has been performed to staffs satisfaction for a final cost of $524,694.87 Staff is
recommending that the City Council accept the project as complete and au horize the
final payment in accordance with the approved contract documents.
BACKGROUND
Westbound Huntington Drive was identified by the City's Pavement M nagement
System as a priority street to resurface. Also on the same street there was segment
with no sidewalk forcing pedestrians to walk in the street or through private property.
The City approved expenditures of $600,000 in Proposition C funds ard another
$25,000 in Transportation Development Act (TDA) funds to construct both pro ects.
Mayor and City Council
Staff Report — Acceptance
August 5, 2008
Page 2
Staff prepared plans and specifications, advertised the project, and opened bids on May
6, 2008. Gentry Brothers, Inc. was the low bid and was awarded the contract for
$526,000 on May 20, 2008. Work began on June 9, 2008 and was substantially
complete by June 27, 2008.
DISCUSSION
The objective of this project was to extend the serviceable life of the pavement and
create a safe pedestrian passage. To this end, the top two inches of the existing
asphalt pavement was ground off and replaced with a rubberized asphalt pavement.
This process will seal the underlying road bed from moisture and air intrusion which
cause premature failure.
Previous to this project there were gaps between the existing sidewalk on the north side
of Huntington Drive between Old Ranch Road and Golden West Drive. Pedestrians
would either have to walk through private property or in the street. This project
constructed 2,410 square feet of sidewalk linking the existing sidewalks.
Staff designed the pavement to include a fibrous interlayer to reduce stresses that
caused extensive deterioration to the number four lane. Typically the preferred method
to resolve extensive pavement damage is to remove and replace the asphalt to
subgrade. However, due to budget constraints removing the entire lane was not
feasible. Therefore, staff opted for an alternative, less expensive method.
Prior to construction of the new sidewalk, eight -foot high oleanders dominated the
parkway. The oleanders were removed to accommodate the sidewalk. Removing the
oleanders and simplifying the landscape with walkway and grass has improved the
character of the streetscape.
Work started on June 9, 2008 and was complete by June 27, 2008. There were three
change orders that reduced the total construction contract by $1,705.13. The first
change order was for $20,000 to do extra work adding landscaping and irrigation in the
parkway. The second change order was to reconstruct and expand the bus stop
concrete landing on westbound Huntington Drive at Centennial Way. The third change
order adjusted the final bid item quantities to actual field measurements which was a
reduction of $30,655.13.
Staff was extremely pleased with the overall performance of the contractor. The project
was completed in less than the specified contract time reducing inconvenience and
saving administrative costs. Also, staff was happy with the quality of work delivered.
Mayor and City Council
Staff Report — Acceptance
August 5, 2008
Page 3
ENVIRONMENTAL ANALYSIS
The project is categorically exempt per Section 15301 Class 1(c) from the
of the California Environmental Quality Act (CEQA).
FISCAL IMPACT
irements
Funds in the amount of $600,000 from Proposition C funds and $25,000 from TDA
funds were budgeted in the 2007 -08 Capital Improvement Program for this project. The
total cost of this project was $543,694.87 comprised of $524,694.87 construction
contract and $19,000.00 for preparation of plans, specifications, and contract
administration. Funds are available to cover all costs.
RECOMMENDATION
That the City Council accepts all work performed by Gentry Brothe , Inc. as
complete and authorizes the final payment to be made in accordanc with the
contract documents.
Approved: 'Z)Un--t�2 pe'�
Donald Penman, City Manager
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1
STAFF REPORT
Public Works Service Department
DATE: August 5, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Direr or
Prepared by: Tom Tait, Deputy Public Works Services Director
Dave Thompson, Streets Superintendent
SUBJECT:
Recommendation: Approve
SUMMARY
On September 7, 2004, the City Council awarded a one (1) year contract to CLS
Landscape Management Inc. (CLS) with optional contract extensions to perform tree -
trimming maintenance services for the City. CLS is reaching the end of their third
contract extension and has submitted a written offer to extend the existing contract for
an additional one (1) year. The contractor's offer of extension reflects a 3/o Cost of
Living Adjustment (COLA) to help offset the increasing costs of fuel and operations. All
other conditions of the agreement will remain in effect. The total amount oft a contract
also includes $25,000 for Crown Restoration of large majestic trees which i a Capital
Improvement Project.
Based on the excellent level of tree trimming services provided by LS, staff
recommends that the City Council award a one (1) year contract extens, n to CLS
Landscape Management Inc. for tree trimming maintenance services in the mount of
$309,000.
DISCUSSION
The Public Works Services Department is responsible for the care and main nance of
approximately 17,000 trees located in City parks, right -of -ways, medians, and public
facilities throughout the City. Currently, CLS is the contractor responsible fo following
the Grid Tree - Trimming Program. This program is intended to provide a fot r (4) year
tree trimming cycle where all trees in the City are trimmed at least once eve Y four (4)
years. City crews mainly respond to the vast amounts of service requestE from the
residents as well as aid in the daily care and maintenance of trees in the City. City
Page 1 of 2
Mayor and City Council
August 5, 2008
crews in conjunction with CLS work to provide the general upkeep of the existing tree
stock, mitigate immediate public safety hazards, and allow for minimal tree replacement.
Many of the existing large Stone Pine and Ash trees are losing limbs due to the age of
the trees. As a result, the City Council approved a $25,000 Capital Improvement
Project (CIP) for Crown Restoration. This is a pruning method that would help alleviate
the loss of large limbs and preserve the health of the large aging trees. Crown
restoration would also reduce the potential for legal claims due to large tree limbs
falling. Additionally, this pro - active approach would cut down on potential legal claims,
and give residents comfort that these trees are being trimmed in proper manner. CLS
has agreed to perform the Crown Restoration CIP as part of this year's contract
extension in the amount of $25,000, which is included in the contract amount. CLS has
the expertise and experience in performing crown restorations properly for the City.
CLS has submitted a written offer to extend the existing contract with a 3% COLA for
2008 -09. The requested COLA increase is due to the fact that all of the tree trimming
and disposal equipment are completely dependent on gasoline powered engines; staff
is recommending the contract extension with the suggested 3% adjustment in rates.
The contract amount also includes additional funds for emergency assistance to remove
trees or tree limbs in the event of a windstorm or other natural disaster.
Staff recommends that the City Council award a one (1) year contract extension to CLS
Landscape Management Inc. for tree trimming maintenance services in the amount of
$309,000.
FISCAL IMPACT
Sufficient funds are available in the 2008 -09 Operating Budget for annual tree trimming
maintenance services in the amount of $285,000. Additionally, $25,000 is budgeted in
the Capital Improvement Project budget for tree crown restoration.
RECOMMENDATION
1. Award a one (1) year contract extension in the amount of $309,000 to CLS
Landscape Management Inc. for tree trimming maintenance services.
2. Authorize the City Manager and City Clerk to execute a contract extension
in a form approved by the City Attorney.
Approved by: 4"
Donald Penman, City Manager
PM:TT:DT:jb
Page 2 of 2
`t
STAFF REPORT
DATE: August 5, 2008
TO: Mayor and City Council
Public Works Services
FROM: Pat Malloy, Assistant City Manager /Public Works Services Di
SUBJECT:
Approve
SUMMARY
Staff is recommending that the City Council award a purchase order
Clippenger Fleet Sales for the purchase of one (1) 2008 Police Edition Che
in the amount of $36,600. Funds in the amount of $37,000 have been I
'act to
Tahoe
ted for
vehicle acquisition. Funds in the amount of $3,000 for emergency lighting,
telecommunication equipment, and other police outfitting for the Tahoe have Iso been
budgeted in the 2008 -09 Equipment Replacement Budget.
DISCUSSION
One (1) 2008 Police Edition Chevrolet Tahoe will be purchased to replace one (1) 2001
Chevrolet Tahoe that has high mileage and meets the City Vehicle Replacement
Criteria schedule for Sport Utility vehicles. The total amount to purchase on (1) new
Chevrolet Tahoe is $36,600. An additional $3,000 has been budgeted in the 2008 -09
Equipment Replacement Budget to equip the Tahoe with tire safety bands, r ush bar,
fueling transmitter packages and contracted installation of all emergency and
telecommunication equipment.
Staff investigated cooperative purchase agreements (also know as "piggy-backing") with
other larger municipalities for vehicles with specifications that are equal to or greater
than the City of Arcadia's. The County of Los Angeles Sheriff Department, in
cooperation with Clippenger Fleet Sales, has authorized the City of Arcadia to receive
the same price as their purchase order for the 2008 Chevrolet Tahoe. This benefits the
City by allowing the purchase of this vehicle at a low competitive price per unit.
Page 1 of 2
Mayor and City Council
August 5, 2008
Staff has determined that this vendor is a qualified company providing vehicles that
meet City specifications and therefore, recommends that the City Council award a
purchase order to Clippenger Fleet Sales for the purchase of one (1) 2008 Police
Edition Chevrolet Tahoe in the amount of $36,600.
FISCAL IMPACT
Funds in the amount of $40,000 have been budgeted in the 2008 -09 Equipment
Replacement Fund to purchase and equip the vehicle.
RECOMMENDATION
1. Approve the purchase of one (1) 2008 Police Pursuit Chevrolet Tahoe unit
from Clippenger Fleet Sales in the amount of $36,600.
2. Waive the formal bidding process and authorize a cooperative purchase
agreement with Clippenger Fleet Sales using the Los Angeles County
Sheriff Department 2008 purchase order unit price.
Approved by: Oe - n&GS'
Donald Penman, City Manager
PM:jb
Page 2 of 2
STAFF REPORT
Police
DATE: August 5, 2008
TO: Mayor and Members of the City Council
FROM: Robert P. Sanderson, Chief of Po i
By: Paul Foley, Lieutenant
Nancy Chik, Managem nt Anal s
SUBJECT: Automated License Plate Recognition System for the wouce Uepart
Recommendation: Waive the formal bid process and app
purchase and installation of four automated license plate re
systems into patrol vehicles from PIPS Technology, Inc. in the E
$142,827.33 by utilizing Asset Seizure Forfeiture Funds.
SUMMARY
Staff recommends that the City Council approve the purchase of four
License Plate Recognition (ALPR) systems to be installed into patrol vehicles
Technology. The ALPR system will enhance police officers' abilities to comt
activities in the City and enhance productivity. Asset Seizure Forfeiture fu
used for this project.
BACKGROUND
Department
rove the
cognition
mount of
itomated
om PIPS
t criminal
Is will be
For the past two years, staff has been monitoring a new technology called A tomated
License Plate Recognition (ALPR). ALPR is rapidly growing as an effecti a tool to
combat criminal activity, enhance productivity, and improve officer safety. The ALPR
system consists of three to four infrared cameras mounted to the roof of a patrol car,
and the cameras automatically capture license plates from vehicles that drive by the
patrol car and those that are parked on the streets and in parking lots. The cameras
use advanced Optical Character Recognition (OCR) and then translate the captured
images into text, which is instantly processed by an on -board computer databa e.
Once the license plate is processed, the officer operating the ALPR is noti ed within
seconds of the following possible applications: stolen vehicle; identification of vehicles
connected to wanted felons, amber alerts, or any other search criteria seen fit for the
Arcadia Police Department. The system retains the captured license plates and
photographs of every vehicle it "sees." For example, if the ALPR system recorded a
license plate in March while it was parked in the driveway of a house, the system would
retain the GPS coordinates of the location as well as a digital photograph of the vehicle.
If that same vehicle were used in a serious crime in June when the suspect vehicle's
license plate was entered into the database, the system would immediately alert the
officer with a digital photo image of the vehicle and illustrated pinpoint mapping of the
exact location where it was previously parked.
The system also serves as a force multiplier. A very busy officer during the course of a
12 -hour shift may manually enter 100 to 200 license plates per shift, while the ALPR
system easily captures and records 3,000 to 4,000 plates in the same time and with no
physical effort from the officer.
DISCUSSION
The Arcadia Police Department has reviewed the research that has been conducted by
the California Highway Patrol concerning the manufacturers of ALPR systems. It
became clear from the research that one manufacturer, PIPS Technology, which has an
ALPR system referred to as PAGIS, meets the following criterion that suits the needs of
the City of Arcadia:
1. Maintain a company headquarters or office in the Southern California area.
2. Have. well documented use in the San Gabriel Valley. and Los Angeles
County area -
3. Provide evidence of formal testing with specific standards of performance
that have been met.
4. Be the primary manufacturer of the main components (hardware and
software) of its own system (design, build, sell, and support), rather than a
distributor of sorts, assembling a product that consists of components from
various other manufacturers with some based in other countries.
a. Additionally, the ALPR system should be the manufacturer's primary
business or product, rather than a collateral product line amongst
hundreds of other products.
5. The ALPR system should have State (California) specific read databases to
increase accuracy and avoid mistaken positive hits, thus preventing
execution of high -risk stop tactics on vehicles that are not wanted or stolen.
6. The system software must allow for data sharing with other law enforcement
agencies. The more agencies that use the same system, the more effective
each individual system can be through data sharing.
PIPS Technology has an area office located in Anaheim, California in v r O 80 law
enforcement agencies in California are either using the systems or in the rocess of
purchasing the PIPS ALPR, and the number of agencies are increasing on a weekly
basis. It is currently being used by many Southern California law en orcement
agencies, including: Long Beach, Beverly Hills, Burbank, Glendale, La Verne, San
Gabriel, West Covina, Riverside County Sheriffs, Los Angeles County Sheriff , and the
California Highway Patrol. Three other San Gabriel Valley police agencies ar d the Los
Angeles Police Department are currently in the process of acquiring the same pystem.
PIPS Technology has demonstrated favorable performance results in sev ral case
studies from the Long Beach Police Department and the California Highway Patrol. For
example, the Long Beach Police Department deployed 4 PIPS systems and in the first 6
months had the following results: 1.4 million plates read, 929 lost or stolen plates
identified, 275 vehicles recovered, and 50 arrests.
PIPS Technology is the most experienced ALPR vendor in the industry stems
to 1993. ALPR systems are the only product PIPS handles and they are th
Equipment Manufacturer (OEM), which means that all PIPS related ALPR eq
produced by PIPS. The company designs, builds, sells, and supports their pn
it is the only vendor that utilizes State specific ALPR read databases, th
increasing plate read accuracy. PIPS has also coordinated with the
Department of Justice to ensure the accuracy in order to avoid mistaken
searching the specific read databases.
PIPS Technology's back office software is designed for the sharing of A
among agencies that deploy the same system. Because so many local
California agencies are using the PIPS system, the information sharing wouk
greater than that of other systems. The more information is shared (hot sh
wanted lists, etc.) the more effective the system is. Currently, PIPS is the (
vendor that provides the capability to share data with other Los Angeles C
enforcement agencies. This capability coincides with the County's e
regionalize the records management systems of all law enforcement agencie
a data sharing network named "Coplink ".
PIPS Technology has also passed a rigorous 5- protocol day and night testing
by the CHP with successful capture and plate interpretation rates of 92% c
speeds up to 110 miles per hour in various conditions that simulate the i
enforcement environment.
Staff has reviewed recent research conducted by the Scottsdale Arizor
Department, where five different ALPR vendors were tested by the City of IC
personnel. The five ALPR's tested were Vigilant Video, Gentetic Autov
Platescan, Remington Elsag, and PIPS Technology. Scottsdale ultimately
purchase the PIPS ALPR system due to its superior performance compared to
four vendors. The other four ALPR's were disregarded for a number of rea
included: the vendor had no current ALPR in use by law enforcement, no b
ng back
Original
>ment is
uct, and
greatly
when
PR data
be much
ats, local
fly ALPR
runty law
:empt to
, through
ure
I at
law
Police
Civica
)se to
other
is that
office
system to store information, poor electronic hardware that failed during the, testing, and
none of the systems could match PIPS' accuracy rate of 92 %. The closest system was
Civica Platescan that could only achieve 74% accuracy.
Based on staffs collective research, PIPS Technology is the only company that meets
and/or exceeds all of the specified criterion. PIPS also lacks many of the problematic or
negative aspects of other ALPR systems. Therefore, staff recommends waiving the
formal bid process and approve the purchase of the ALPR PAGIS units from PIPS
Technology.
The total cost to purchase and install four PIPS ALPR PAGIS units will be $142,827.33.
The cost will also include an extended service maintenance agreement and for
upgrades and improvements.
FISCAL IMPACT
The expenditure of $142,827.33 of Asset Seizure Funds has no impact upon the
General Fund of the City.
RECOMMENDATION
Waive the formal bid process and approve the purchase and installation of four
automated license plate recognition systems into patrol vehicles from PIPS
Technology, inc. in the amount, of ,$142,827.33 ,by : utilizing Asset. Seizure
Forfeiture Funds.
Approved:
—D a - ri cn�.�
Don Penman, City Manager
STAFF REPORT
Development Service Department
DATE: AUgL st 5, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Directors
Philip A. Wray, Deputy Director of Development Services
SUBJECT: Professional Services Agreement — Design Engineering Se vices for
Wilderness Park Access Road Proiect
Recommendation: Authorize the City Manager to enter into a P ofessional
Service Agreement with MEA Forensic Engineers & Scientists or design
engineering services in the amount of $54,800 and authorize a ten (10 %)
percent contingency should additional services be necessary
SUMMARY
During the heavy rainstorms of January 2005, the rear yard slope at 2248 High and Oaks
Drive failed, causing a landslide onto the adjacent Wilderness Park Access Road below.
The property owner sued the City over the slope failure. After several years of litigation
between the property owner and the City, a settlement agreement was reached in July
2008. As part of the agreement, the City agreed to build a retaining wall structure and
restore the slope.
Through the litigation process, MEA Forensic Engineers and Scientists, Inc. (MEA) assisted
the City in the review and assessment of damages and the preparation of a scop of repair
and restoration. MEA proposed a retaining wall structure to protect both the private
property and the City's park access road. MEA provided the City with a pr posal for
engineering services to design the wall and the slope grading and drainage.
Staff recommends entering into a Professional Service Agreement with MEA Forensic
Engineers & Scientists, Inc. for engineering services in the amount of $5 ,800 and
authorizing a ten (10 %) percent contingency for any additional services as necess ry.
BACKGROUND
Wilderness Park Access Road was constructed in 1957 as part of the developrnent of the
park. At the same time, the subdivision adjacent to the park was developed which included
Highland Oaks Drive and the houses adjacent to the park access road. Through ut the fifty
Staff Report
August 5, 2008
Page 2
years of its existence, the park access road has experienced occasional minor rock fall and
mud slides.
In January of 2005, heavy rainstorms caused the slope in the rear yard at 2248 Highland
Oaks Drive to fail creating a landslide of material onto the Wilderness Park Access Road.
Subsequent to the rainstorms, the owner of the property at 2248 Highland Oaks Drive sued
the City over the slope failure. The City retained the services of MEA Forensic Engineers
and Scientists, Inc. to assist the City in the review and assessment of damages and the
preparation of a scope of repair and restoration.
DISCUSSION
MEA proposed a retaining wall to protect both the private property and the road. The wall
consists of steel "I" beams placed 10 feet apart with wood lagging in between. In addition to
the retaining wall, MEA proposed restoring the slope above the retaining wall at a more
gradual grade of a 2:1 ratio, which is the maximum allowed by current code. The slope
restoration includes a drainage system to safely convey the drainage from the top of slope
down to the roadway and beyond.
In July of 2008, a settlement agreement was reached with the property owner for the
proposed improvements. The City agreed to build the retaining wall structure and restore
the slope with the drainage system. MEA has provided the City with a proposal for the
design of the improvements in the amount of $54,800.
FISCAL IMPACT
The 2008/09 Fiscal Year Capital Improvement Program includes a project to construct a
retaining wall and restore the slope at 2248 Highland Oaks Drive adjacent to the Wilderness
Park Access Road with a budget of $450,000. The budget is intended to include all design
costs.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to enter into a
Professional Service Agreement with MEA Forensic Engineers & Scientists for
design engineering services for the Wilderness Park Access Road Project in the
amount of $54,800 and authorize a ten (10 %) percent contingency should additional
services be necessary
Approved By: DJr-a4O R i
Donald Penman, City Manager
J K: PAW:pa
J STAFF RE 0RT
Public Works Service Department
DATE: August 5, 2008
TO: Mayor and City Council
FROM: Pat Malloy, Assistant City Manager /Public Works Services Direc r
Prepared by: Tom Tait, Deputy Public Works Services Director
SUBJECT:
Recommendation: Adopt
SUMMARY
After two years of below average rain fall, low snowmelt runoff and a cou - ordered
restriction on water transfers, California Governor Schwarzenegger proclaimed a
statewide drought and issued an Executive Order effective immediately to ac dress the
situation on June 4, 2008. In response to the statewide drought and before he City is
required to enforce mandatory water conservation, staff recommends tha the City
Council adopt Resolution No. 6637 formally implementing a volunta Water
Conservation Program to reduce water consumption in the City by ten percent.
BACKGROUND
The City of Arcadia is dependent on three (3) main sources of water two (2)
groundwater basins (Raymond Basin and Main San Gabriel Basin) and Metropolitan
Water District (MWD). Due to the drought in Southern California and over pumping of
the groundwater basins by local water purveyors, groundwater levels are low, which has
an affect on water wells being able to meet system demands. As a result, the City must
be prepared to purchase higher priced water from MWD.
Additionally, MWD's main sources of water are also depleting as a result of a an eight
(8) year drought along the Colorado River and court ordered pumping restrictions on the
California Delta to protect the endangered Smelt fish. This may become a ong term
problem and Californian's must be prepared to deal with a diminishing supply and a
higher cost of water. MWD has already announced that the cost of imported water will
Page 1 of 3
Mayor and City Council
August 5, 2008
increase 14.3% on July 1, 2009. Additionally, MWD has informed the Main San Gabriel
Basin Watermaster that replenishment water may not be available, depending on
drought conditions. The City of Arcadia is dependent on replenishment water to make
up for over - pumping in the Main San Gabriel Basin. The City has used this resource to
meet our water demands since Watermaster was formed in 1972.
DISCUSSION
On June 4, 2008, Governor Schwarzenegger proclaimed a statewide drought and
issued an Executive Order effective immediately to address the situation. One week
later, on June 10, 2008, MWD declared a Water Supply Alert in Southern California in
order to preserve the region's water storage reserves. MWD has asked water agencies
to adopt and enforce a drought ordinance to increase water conservation awareness by
reducing water use and eliminating waste.
In light of the current regional situation, a water supply shortage in Arcadia is imminent.
Staff is recommending that the City Council adopt Resolution No. 6637 implementing a
voluntary water conservation program to reduce water consumption in the City by ten
percent in cooperation with MWD's request to address current drought conditions in
Southern California. The duration of the voluntary water conservation phase could last
through the winter months during which staff would evaluate whether mandatory
conservation will be required depending on the amount of rainfall and the water levels in
the groundwater basins.
The voluntary water conservation program will entail an aggressive public education
campaign utilizing media sources such as the internet, newspaper, newsletter, and the
water bills. Staff intends to work with schools, residents and businesses to make sure
the public is aware of the voluntary water conservation program. Advertisements and
educational brochures will provide the community with strategies to conserve water in
order to achieve the ten percent reduction in water use desired. Progress will be
monitored by City staff to make sure that public outreach efforts are effective and that
the City is attaining the ten percent reduction goal.
If water conditions worsen in the State and elsewhere from which the City obtains its
water supplies staff may return to City Council with a recommendation to re- implement
Arcadia's Water Conservation Plan (Plan), which was adopted in 1991. The Plan was
intended for the conservation of available water supply to minimize the adverse impacts
of a water supply shortage or other water supply emergency conditions. Staff has
reviewed the Plan to ensure that it will meet today's needs and will provide adequate
measures to protect the community.
Page 2 of 3
Mayor and City Council
August 5, 2008
ENVIRONMENTAL IMPACT
Voluntary water conservation will soften the impact of a water shortage it drought
conditions worsen in 2009 and will help prepare our community for the next ph se in the
event mandatory water conservation becomes a reality.
RECOMMENDATION
Adopt Resolution No. 6637 implementing a voluntary Water (
Program to reduce water consumption in the City by ten (90) percent.
Approved by:
PM:TT
Donald Penman, City Man
Page 3 of 3
RESOLUTION NO. 6637
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, IMPLEMENTING
A VOLUNTARY WATER CONSERVATION TO
REDUCE WATER CONSUMPTION IN THE CITY BY
TEN (10 %) PERCENT
WHEREAS, the Governor of the State of California proclaimed a statewide
drought on June 4, 2008 and issued an Executive Order directing all state agencies and
departments to take immediate action to address the serious drought conditions and
water delivery reductions; and
WHEREAS, the Metropolitan Water District declared a Water Supply Alert in
Southern California in order to preserve the region's water storage reserves on June 10,
2008 and has asked water agencies to adopt and enforce a drought measures to increase
water conservation awareness by reducing water use and eliminating waste; and
WHEREAS, after two (2) years of below average rain fall, low snowmelt runoff
and a court - ordered restriction on water transfers, the City of Arcadia may face a water
shortage in 2009; and
WHEREAS, the City Council of the City of Arcadia has the power and authority
to adopt water conservation measures within its City's boundaries.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS
FOLLOWS:
1
1
SECTION 1. The Assistant City Manager /Public Works
or his /her designee is authorized to implement a voluntary water conservation
with the goal of reducing water use by ten (10 %) percent, to reduce the
severity of water shortages should the drought continue in 2009.
SECTION 2. An extensive publicity campaign will be
public media to inform the public of the impending water shortage. The
encouraged to voluntarily reduce water usage by ten (10 %) percent from
period by adhering to the following guidelines:
1. Limit car washing;
2. Limit landscape watering to the minimum necessary for
survive and reuse household water when possible;
3. Eliminate continuous running of water while shaving
dishes;
4. Limit flushing of toilets by multiple usage;
5. Use biodegradable and/or disposable dishes;
6. Limit showers to four (4) minutes when possible;
7. Check plumbing, faucets, and toilets for leaks and repair
8. Wash full loads in clothes washers and dishwashers;
9. Use flow restriction and other water - saving devices where
f
Director
)rogram,
risk and
A using
shall be
the base
to
rinsing
2
�J
10. Delay new landscape work until the water shortage has ended.
SECTION 3. The City of Arcadia finds that a phased program beginning
with voluntary measures to reduce consumption will best achieve the goal of
conserving the water supply without causing unnecessary adverse economic
consequences.
SECTION 4. If voluntary measures do not achieve the goal of a ten (10 %)
percent reduction in water use, or if drought conditions worsen, the City of Arcadia
will consider the implementation of mandatory water conservation.
SECTION 5. The City Clerk shall certify to the adoption of this
Resolution.
Passed approved and adopted this day of 1 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
3
1 0 I 1� •
DATE: August 5, 2008
Development Services
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director, 57.,J<
SUBJECT:
removal of trash receptacles from streets
Recommendation: Introduce
SUMMARY
At the June 17, 2008 meeting, the City Council directed staff to agendize th issue of
how long trash bins and recycling bins may be left out in the parkway or public right -of-
way. Currently the Municipal Code allows for bins to be placed out for pickup within
twenty -four hours of collection and allows for bins to be in the right -of -way for no more
than thirty -six consecutive hours. At the July 15, 2008 meeting the City Council
discussed the issue and found that the Arcadia Municipal Code should be amended to
include more enforceable time limits.
Ordinance No. 2245 is proposed to amend the Arcadia Municipal Code to
clear standards for the removal of trash containers from the right -of -way.
DISCUSSION
The City has requirements for the placement and removal of trash and recycli g bins in
the public right -of -way. The Development Services Department, Code Services Division
is responsible for regulation. Periodically, the City receives complaints from residents
that certain households are not complying with these regulations by leaving their bins on
the street for extended periods of time. In addition to the aesthetic issues this raises,
trash and recycling bins in the street can also impede parking and lead to prob ems with
street sweeping and cleaning. At the June 17, 2008 City Council meeting, in nswer to
a resident's concerns, the Council asked that this issue be agendized f r further
discussion.
The Municipal Code currently lists the following regulations for placement an removal
of bins:
5120.5.1.
Garbage and refuse may be placed on a parkway within twenty -four (24) hours of the
date and time specified by the Manager for the collection of such refuse by the City or
Staff Report — August 5, 2008
Ordinance No. 2245
Page Two
by any person under contract with the City for such collection if placed in containers or
tied in bundles in accordance with the provisions of this Part. (Amended by Ord. 1517
adopted 2- 18 -75)
5120.5.2. REMOVAL
Notwithstanding the provisions of Section 5120.5.1, no person shall permit any garbage,
rubbish or refuse can, receptacle or container to remain on any public street, sidewalk
or parkway adjacent to property owned or occupied by him for a period of thirty -six (36)
consecutive hours or more. (Added by Ord. 1139 adopted 9- 19 -61)
Based on these regulations, bins may be placed out for collection 24 hours before
pickup and may not be left out for more than thirty -six consecutive hours. The intent of
the Code language is that the cans must be removed by the evening of the day of trash
collection. However, the way the Code is written does not necessarily state this and
makes enforcement difficult as there is no finite time for removal. There are several
potential options for modifications to the Code language and /or changes in enforcement
that could be pursued.
On July 15, 2008, the Council discussed this issue in open session. The Council found
that the current ordinance was vague and difficult to administer and concluded that the
language should be amended to provide clear and enforceable time frames. As a result,
the Council concluded that all trash receptacles or containers must be removed from the
public right of way by 5 a.m. on the day following trash collection. This provides Code
Services with a clear time frame for establishing violations and also allows for street
sweeping services to occur without the hindrance of receptacles in the street. Ordinance
No. 2245 is presented to effectuate this change by modifying Sections 5120.3,
5120.5.1 and 5120.5.2 of the Arcadia Municipal Code.
FISCAL IMPACT
There is no fiscal impact of this Ordinance. The provisions of the Ordinance will be
administered through the normal enforcement activities of the Development Services
Department, Code Services Division.
RECOMMENDATION
That the City Council introduce Ordinance No. 2245 amending the Arcadia Municipal
Code by limiting the time that trash receptacles may be left in the public right -of -way.
Approved By: J)0"'0_ P""
Donald Penman
City Manager
Attachment: Ordinance No. 2245
ORDINANCE NO. 2245
AN ORDINANCE OF THE CITY COUNCIL OF THE
OF ARCADIA, CALIFORNIA, AMENDING THE AR
MUNICIPAL CODE CONCERNING REMOVAL OF
RECEPTACLES FROM STREETS
THE CITY COUNCIL OF THE CITY OF ARCADIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1. Article V, Chapter 1, Part 2, Section 5120. of the
Arcadia Municipal Code is hereby amended to read in its entirety as
"5120.3. SEGREGATION. To be collected by the City or by any
person under contract with the City, residential refuse shall be placed in
sturdy containers not exceeding a gross weight of sixty (60) pounds."
SECTION 2. Article V, Chapter 1, Part 2, Section 5120.5.1 of the
Arcadia Municipal Code is hereby amended to read in its entirety as folio s:
"5120.5.1. SAME. EXCEPTION. Garbage and refuse may be planed on a
parkway within twenty-four (24) hours prior to the date and time specifi�d by the
Manager for the collection of such refuse by the City or by any person under
contract with the City for such collection if placed in containers in accordance with
the provisions of this Part."
1
SECTION 3. Article V, Chapter 1, Part 2, Section 5120.5.2 of the
Arcadia Municipal Code is hereby amended to read in its entirety as follows:
"5120.5.2. 'SAME. SAME. REMOVAL. Notwithstanding the provisions of
Section 5120.5.1, no person shall permit any garbage, rubbish or refuse can,
receptacle or container to remain on any public street, sidewalk or parkway
adjacent to property owned or occupied by that person past 5:00 a.m. on the day
following collection."
SECTION 4. The City Clerk shall certify to the adoption of this
Ordinance and shall cause a copy of same to be published in the official newspaper
of said City within fifteen (15) days after its adoption. This Ordinance shall take
effect on the thirty-first (31 ") day after its adoption.
Passed, approved and adopted this day of
11:
Mayor of City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
2
STAFF REPORT
Development
August 5, 2008
TO: Mayor and City Council
FROM: Jason Kruckeberg, Development Services Director 5�-K
By: Jim Kasama, Community Development Administrator
SUBJECT: Review of Planninq Commission Resolut No. 1774 —
Recommended action: Concurrence with Planning Commission
Department
The Planning Commission adopted the attached resolution no. 1774 at their July 22, 2008 regular
meeting disapproving a request for a Determination of Allowed Use by the Arcadia Teachers
Association. The Planning Commission staff report (with attachments) and an excerpt from the
minutes of their July 8, 2008 meeting are also attached.
The Arcadia Teachers Association's request was submitted in response to the cenial of the
Association's business license application to relocate to 126 E. Santa Clara Street (sae the Aerial
Map attached to the Planning Commission staff report). The Association's request is for their
office to be allowed to remain at an M -1 Planned Industrial District Zone property. Their request is
detailed in the letter attached to the Planning Commission staff report.
The opinion of the Development Services Department is that the M -1 Zone clearly tii
of office uses allowed (a list is attached to the Planning Commission staff report) ai
Arcadia Teachers Association to be allowed to have their office at 126 E. Santa
either a text amendment or a zone change is necessary; either of which could be apr
Planning Commission concurred with this opinion, but felt that neither a text amer
zone change is warranted. The Commission voted 4 -0 to take no action, thus dis
Association's request.
Approved: �T
Don Penman, City Manager
Attachments: Planning Commission Resolution No. 1774
Planning Commission Staff Report with the following attachments:
Aerial Map of 126 E. Santa Clara Street
Letter from the Arcadia Teachers Association
List of Permitted Uses in the M -1 Zone
CEQA Document — Preliminary Exemption Assessment
Photos of Subject Property
Excerpt from the Minutes of the July 8, 2008 Planning Commission
z the types
that for the
lara Street
priate. The
nent, nor a
drovinq the
RESOLUTION NO. 1774
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ARCADIA, CALIFORNIA, DISAPPROVING A REQUEST
FOR A DETERMINATON OF ALLOWED USE FOR OFFICE
SPACE IN THE M -1 ZONE AT 126 EAST SANTA CLARA
STREET.
WHEREAS, a request for a determination of allowed use was submitted
by the Arcadia Teachers Association on May 30, 2008 for their office at 126 East
Santa Clara Street in the M -1 zone; and
WHEREAS, pursuant to the provisions of the California Environmental
Quality Act, Public Resources Code Section 21000 et seq. ( "CEQA "), and the
State's CEQA Guidelines, the City of Arcadia prepared a Preliminary Exemption
Assessment determining that this project does not require and is exempt from
further environmental assessment because the project is a Class 1, Section
15301 Categorical Exemption for existing facilities; and
WHEREAS, a public hearing was held by the Planning Commission on
July 8, 2008, at which time all interested persons were given full opportunity to
be heard and to present evidence.
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF
ARCADIA HEREBY RESOLVES AS FOLLOWS:
SECTION 1. That the factual data submitted by the Development
Services Department in the attached report is true and correct.
SECTION 2. This Commission finds:
1. That there is an inadequate amount of industrially zoned property in
the City;
2. That non - industrial uses should not be deemed to be allowed in the
M -1 zone; and
3. That any further studies or considerations to allow the office of the
Arcadia Teachers Association at 126 East Santa Clara Street in the M -1 zone
are not warranted.
- 1 - 1774
SECTION 3. That for the foregoing reasons this
disapproves the request for a determination that the office at 126
Clara Street is an allowed use in the M -1 zone.
SECTION 4. The Secretary of the Planning Commission sl
to the adoption of this Resolution.
Passed, approved and adopted this 22nd day of July, 2008.
Chairperson, Planning
ATTEST:
2,
Se ry, Planning Commission
APPROVED AS TO FORM:
Stephen P. Deitsch, City Attorney
emission
Santa
certify
-2- 1774
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JAMES M. KASAMA, Secretary of the Planning Commission of the City of
Arcadia, hereby certify that the foregoing Resolution No. 1774 was passed and
adopted by the Planning Commission of the City of Arcadia, signed by the Chairperson
and attested to by the Secretary at a regular meeting of said Planning Commission held
on the 22nd day of July, 2008 and that said Resolution was adopted by the following
vote, to wit:
AYES: Commissioners Baderian, Baerg, Hsu, and Parrille
NOES: None
ABSTAIN: Commissioner Beranek
STAFF
(PORT
Development: Services Department
July 8, 2008
TO: Arcadia Planning Commission
FROM: Jim Kasama, Community Development Administrator
SUBJECT: Determination that office space for the Arcadia Teachers Ass ciation be
considered an allowed use in the M -1 Zone at 126 E. Santa Cla a Street
SUMMARY
This request was submitted by the Arcadia Teachers Association in resp nse to the
denial of their business license application to relocate to 126 E. Santa Cla a Street —
see the attached Aerial Map.
The request is that the office for the Arcadia Teachers Association be allowe to remain
at an M -1 Planned Industrial District Zone property. The Association's request is
detailed in the attached letter.
The opinion of the Development Services Department is that the M -1 Planned Industrial
District Zone clearly limits the types of office uses allowed, and that forte Arcadia
Teachers Association to be allowed to have their office at 126 E. Santa Cl ra Street,
either a text amendment or a zone change is necessary.
PROPOSAL AND ANALYSIS
As explained in the Association's letter, the application for a business li ense was
denied because the new location is at an M -1 Planned Industrial District Zon property,
which does not allow for general offices. The Association submitted t is request
because the M -1 Planned Industrial District Zone allows offices for Arc itects and
Engineers (Section 9266.1.1) and for Governmental Offices (Section 9266 1.4). The
Uses Permitted in the M -1 Planned Industrial District Zone are listed un er Section
9266.1 et seq. A copy of these Sections is attached.
Section 9213 of the Zoning Ordinance provides the following:
If any "use" is for any reason omitted from the lists of those specified as
permissible in. each of the various zones herein designated, or if ambiguity
arises concerning the appropriate classification of a particular use ... it shall
be the duty of the Planning Commission to ascertain all pertinent facts
concerning said use and by resolution of record set forth its findings and
reasons therefor. Such findings and resolutions shall be referred to the
Council and, if approved by the Council, thereafter such interpretation shall
govern.
This Section is an antiquated provision of the Zoning Regulations, and is in conflict with
current State Planning and Zoning laws. While this Section and its process can be
utilized to clarify minor ambiguities, it is not an appropriate process for adding to, or
expanding upon the permitted uses within a zone. The correct procedure to add office
uses to the list of permitted uses in the M -1 Planned Industrial District Zone so that the
Arcadia Teachers Association's office may remain at 126 E. Santa Clara Street is a
properly noticed Text Amendment.
The other process that could allow the Arcadia Teachers Association's office to remain
at 126 E. Santa Clara Street is to change the zoning of the subject property. The
following zones include general offices as permitted uses:
C -O Professional Office Zone
C -1 Limited Commercial Zone
C -2 General Commercial Zone
C -M Commercial- Manufacturing Zone
CBD Central Business District Zone
CPD -1 Commercial Planned Development -1 Zone
The Development Services Department is not sure whether a text amendment or a
zone change would be a good solution in this case. The Development Services
Department does not want to allow general office uses in the M -1 Planned Industrial
District Zones because locations for industrial uses in the City of Arcadia are very
limited, and a zone change of just the subject property may be an inappropriate case of
spot-zoning.
Provided that the Commission determines and the City Council agrees that a text
amendment or zone change is warranted, the Development Services Department would
like to further examine these alternatives on behalf of the Arcadia Teachers
Association. It may be possible to craft a narrow text amendment so that only a few
additional types of office uses like the Association's would be allowed in the M -1
Planned Industrial District Zone, or a zone change of the properties that front on this
Arcadia Teachers Association
126 E. Santa Clara Street
July 8, 2008
Page 2 of 3
block of East Santa Clara Street might be appropriate because the areas
and west of this block are zoned for commercial uses.
ENVIRONMENTAL ANALYSIS
Pursuant to the provisions of the California Environmental Quality Act (
Development Services Department has prepared a Preliminary Exemption P
finding that the proposed project is a Class 1 Categorical Exemption ur
Guidelines Section ,15301, which consists of the operation, repair, m�
permitting, leasing, licensing, or minor alterations of existing public or private
facilities, mechanical equipment, or topographical features, involving negli
expansion of use beyond that existing at the time of the lead agency's detern
RECOMMENDATION
If the Planning Commission is of the opinion that the Arcadia Teachers
office should be allowed to remain at 126 E. Santa Clara Street; and that ei
Planned Industrial District Zone regulations should be amended, or that
suitable for a zone change, the Development Services Department recor
the Planning Commission direct staff to prepare the appropriate resolution t
the City Council.
PLANNING COMMISSION ACTION
The Planning Commission should move to direct staff to prepare a
adoption at the next meeting that incorporates the categorical exem
Commission's findings, and reasons for the decisions.
If any Planning Commissioner, or other interested party has any questions or
regarding this matter prior to the July 8th meeting, please contact Jim Kasan
574 -5423 orjkasama @ci.arcadia.ca.us.
Attachments: Aerial Map
Letter from the Arcadia Teachers Association
M -1 Permitted Uses
Preliminary Exemption Assessment
Photos of the subject property
the east
the
er CEQA
ructures,
,le or no
ation.
;r the M -1
is area is
ends that
referral to
ition for
and the
mments
at (626)
Arcadia Teacher Association
126 E. Santa Clara Street
July 8, 2008
Page 3 of 3
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�GPpkP.tSACHERSAS% 126 E. Santa Clara Street
p Arcadia, CA 91006
(626) 574 -9609
ata @ausd.net
� u' .Lb
Mr. Jim Kasama
Comm. Development Administrator
City of Arcadia 6fGY $ C 1000
240 W. Huntington Drive
PO BOX 60021 'tS'ltiill +G
Arcadia, CA 91066-6021
RE: Denial of Business License 043098
Arcadia Teachers Association
Mr. Kasama, Arcadia Planning Commission & Arcadia City Council,
Let it be known that Arcadia Teachers Association (ATA) filed articles of incorporation wi h the State of
California in 1963. ATA has always had an office in the city of Arcadia since their incorpo ation, at
several locations, but never had a business license until I contacted the city in 2003 when I ecame the
office manager for ATA. The city recommendation at that time for ATA as a non -profit ass ciation
located within the city limits was to apply for a license and there is no `fee' required. The fling was done
and a license was issued to ATA for the first time.
Because of new ownership and escalating rental fees, ATA was forced to seek another location for their
office this year after 20 years at 735 W. Duarte Rd, Suite 202, Arcadia. After exhausting their search for
affordable office space in the city of Arcadia, ATA rented a 300 sq ft office at 126 E. Santa Clara Street,
Arcadia from Link Industrial.
As a non -profit association representing 450 teachers in the AUSD, ATA has an Executive
and a Representative Council of 35 teachers who meet once each month at the Arcadia Cha
Conference room. ATA employs one part-time office manager who works 15 hours maxim
in the ATA office.
ATA is requesting a review of the denial of their new business license application submitt
the move to 126 E. Santa Clara Street. ATA is requesting for a review of the M -I planned
District Zoning of that office and ATA is requesting to be allowed to remain in their new
would like to add that the currently zoned M -1 area does allow offices for architects and e
State and /or Federal government officials. The ATA office is 300 sq ft and was rented bec
part-time needs of the ATA employee and the budget of the Association. The California T
Association Regional One office in Monrovia approved the office space.
If the review by the Arcadia Planning Dept and the Arcadia City Council does not change
Denial of Business License 043098, ATA will be forced to move from 126 E. Santa Clara
possibly relocate to a neighboring city as the rental rates in Arcadia are no longer affordat
budget. It would be unfortunate for the teachers of ATA to loose their visible presence in
they teach.
Thank you for your re- consideration,
of 10
per week
because of
on. ATA
ers, and
it fits the
e decision of
Teet and
for the ATA
city where
Cindy Stewart, ATA President
Helen Dahlstrom, ATA Office Manager
M -1 PLANNED INDUSTRIAL DISTRICT ZONE
9266.1. USES PERMITTED.
No building or land shall be used and no building shall be hereafter erected, constructed
or established, except for the uses specified and such other uses as the City Council
may deem to be included in the following subsections. (Amended by Ord. 1664 adopted
1- 16 -79)
9266.1.1. SAME.
Architects and Engineers. (Amended by Ord. 1254 adopted 8- 18 -64)
9266.1.2. SAME.
Emergency Hospitals, Clinics. (Amended by Ord. 1264 adopted 8- 18 -64)
9266.1.3. GAME MACHINES.
No more than seven (7) game machines shall be considered as an accessory use in
each eating establishment and restaurant. (Added by Ord. 1763 adopted 2- 15 -83)
9266.1.4. GOVERNMENTAL OFFICES.
Local offices for elected State and /or Federal governmental officials. The number of
required parking spaces for such uses shall be the same as required for an industrial
use of the same square footage. (Added by Ord. 1869 adopted 8- 18 -87)
9266.1.5. INCIDENTAL OFFICE AREA.
Not more than twenty -five percent (25 %) of the floor area of a building utilized for a
business engaged in the processing, assembling, manufacturing, warehousing or storing
of products or merchandise may be set aside for office space for the industrial use.
EXCEPTION: If the floor area set aside for the office space is in excess of twenty -five
percent (25 %), the required parking for the additional area will be calculated at a ratio of
four (4) spaces per one thousand (1,000) square feet or fraction thereof of additional
floor area. (Former Section was repealed by Ord. 1372 adopted 1 -6 -68 and a new
Section was added by Ord. 1874 adopted 1 -5 -88)
9266.1.6. SAME.
Maintenance Services. (Amended by Ord. 1254 adopted 8- 18 -64)
9266.1.7. SAME.
Supply Houses. (Amended by Ord. 1254 adopted 8- 18 -64)
9266.1.8. SAME.
Any business engaged in processing, assembling, manufacturing warehousing or storing
of products or merchandise which complies with the regulations and performance
standards of this Division in addition to all regulations and performance standards that
may be specified for another Zone in which such use is specifically permitted by this
Article. In cases of duplication of regulations or performance standards, the more
restrictive regulation or standard shall apply. (Amended by Ord. 1254 adopted 8- 18 -64)
9266.1.9. ACCESSORY BUILDINGS.
Accessory buildings and uses customarily included within any of the uses specified in
this Part when located on the same site. (Amended by Ord. 1254 adopted 8- 18 -64)
PRELIMINARY EXEMPTION ASSESSMENT
(Certificate of Determination When Attached to Notice of Exemption)
1. Name or description of project:
Determination that office space for the Arcadia Teachers Association be considered an allowed
Zone at 126 E. Santa Clara Street
2. Project Location — Identify street address and cross streets or attach a map showing project site:
(preferably a USGS 15' or 7%d topographical map identified by quadrangle name) -
126 E. Santa Clara Street between N. First Avenue and N. Second Avenue
3. Entity or person undertaking project: A.
B.
Other (Private)
(1) Arcadia Teachers Association
(2) 126 E. Santa Clara Street, Arcadia, CA 91006
(3) (626) 574 -9609
4. Staff Determination:
The City's Staff, having undertaken and completed a preliminary review of this project in accore
City's "Local Guidelines for Implementing the California Environmental Quality Act (CEQA)" has
this project does not require further environmental assessment because:
a. [ ] The proposed action does not constitute a project under CEQA.
b. [ ] The project is a Ministerial Project.
C. [ ] The project is an Emergency Project.
d. [ ] The project constitutes a feasibility or planning study.
e. [X] The project is categorically exempt. Applicable Exemption Class: 1
Section No.: 15301
f. [ ] The project is statutorily exempt. Applicable Exemption:
Section No.:
g. [ ] The project is otherwise exempt on the following basis:
h. [ ] The project involves another public agency which constitutes the Lead Agency.
Name of Lead Agency:
Date: June 16, 2006 Staff:
in the M -1
with the
ded that
CEQA Preliminary Exemption Assessment (Form "A ") 6106
126 E. Santa Clara Street
The following is an excerpt from the minutes of the July 8, 2008, Planning
meeting.
CONSENT ITEMS
Due to a conflict of interest on the first item, Chairman Beranek left the
Chambers and Vice Chairman Parrille assumed the Chair.
1. DETERMINATION OF USE
126 E. Santa Clara St.
Arcadia Teachers Association
Determination that office space for the Arcadia Teachers Association be
an allowed use in the M -1 Zone.
Jim Kasama presented the staff report.
Chairman Pro Tempore Parrille asked if a vote was required on this type f issue.
Mr. Kasama said that no vote is requried but that staff would prepare a Re olution
based on the determination of the Planning Commission.
Commissioner Baderian asked what factors should be considered to determine
whether a Text Amendment or a Zone Change would be more appropriate. Mr.
Kasama said that a Text Amendment could be used to allow general offices in the
M -1 zone but whether it would be possible to limit that to the Association's type of
office is questionable. A Zone Change would mean changing the zoning to one that
allows general offices. There are industrial uses in this area and it is generally not
advisable to create a block of nonconforming uses by changing the I zoning.
However, there is one transitional zone, the C -M, Commercial/Manufacturi g Zone,
that allows a combination of commercial uses and very light industrial us This
could be appropriate as there is commercial zoning on the blocks to the ast and
west of this block. Mr. Kasama noted that properties zoned for industria use in
Arcadia are quite limited and careful consideration should be given before r zoning
those existing industrial properties.
Commissioner Baderian asked about the timeframe required for a zone change. Mr.
Kasama said that it would take a couple of months to research and p epare a
recommendation for the Planning Commission, and then it would be pres nted to
the City Council.
Commissioner Baderian said that he is not in favor of recommending I a Text
Amendment or Zone Change because of the limited commercial /industrial roperty
in the city.
Commissioner Hsu said that he visited the site and saw commercial property to the
east and west of the site. He said that the placement of the site may warrant a zone
change to Commercial to be consistent with the rest of the street.
Commissioner Baerg said that he felt it was not a good use of city resources to
implement a Text Amendment or Zone Change to accommodate a single tenant and
that he was not aware of greater need for office space in the city.
Commissioner Hsu asked if the Municipal Code requires a specific ratio of
industrial space to commercial space within the city. Mr. Kasama said it does not,
however, industrial uses are underrepresented because Arcadia is a desirable
address and the types of rents limits the types of tennants.
Commissioner Baderian noted that the Commissioners had two options, i.e.,
recommend a Text Amendment or Zone Change, or make no recommendation at all.
Chairman Pro Tempore Parrille called for a motion. Hearing no motion, the item
was dismissed with no recommendation.
Chairman Beranek rejoined the meeting and Vice Chairman Parrille relinquished
the chair to him.