HomeMy WebLinkAbout6636RESOLUTION NO. 6636
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ESTABLISHING AND OR
ADJUSTING FEES AND CHARGES FOR CITY SERVICES
WHEREAS, at the May 20, 2008 budget study session, staff presented a
plan of preliminary expenditures and revenue enhancements in an effort to reduce
the General Fund's FY 2008-2009 budget shortfall; and
WHEREAS, the City Council directed staff to prepare a list of proposed new
revenues and revenue increases for City Council consideration at the June 24, 2008
budget study session; and
WHEREAS, the City Council generally approved the City Manager's
recommended revenue enhancements and authorized staff to proceed with the
process of implementing new or increased fees; and
WHEREAS, the City Council desires to ensure that the fees charged by the
City accurately reflect the current costs of providing such special and regulatory
services, programs or products; and
WHEREAS, pursuant to Government Code Section 54994.1, the specific
fees to be charged for services must be adopted by resolution of the City Council
after providing notice and holding a public hearing; and
WHEREAS, it would be reasonable and appropriate to adopt a schedule of
fees and charges to be paid by those requesting certain City services so that the
City might carry into effect its policies.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
SECTION 1. Based on the cost allocation study performed by the
Administrative Services Department, the fees set forth in this Resolution are
necessary for the purposes set forth in this Resolution. Said fees do not exceed the
estimated costs for providing the applicable service or programs; the fees set forth
in this Resolution bear a reasonable relationship to the cost of the respective
service or program involved; the fees bear a fair and reasonable relationship to the
benefit the payer obtains or the burden caused to the City in providing the service
or programs; and the fees are not being imposed for general revenue purposes, but
instead for full or partial recovery of the cost of providing said services and
programs. Said fees are to cover the costs of various services and programs set
forth in the Fee Schedule, attached hereto as Exhibit "A".
SECTION 2. The City Council hereby adopts the fees set forth in
Exhibit "A" attached hereto.
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SECTION 3. This Resolution shall become effective upon adoption;
provided, however, the fees set forth in Exhibit "A" shall take effect on September
1, 2008.
SECTION 4. Any fees adopted prior to this Resolution which are
inconsistent herewith are hereby repealed effective upon the date that the fees set
forth in Exhibit "A" take effect.
SECTION 5. The City Clerk shall certify the adoption of this
Resolution.
Passed, approved and adopted this 5th day of August , 2008.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS:
CITY OF ARCADIA )
I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies
that the foregoing Resolution No. 6636 was passed and adopted by the City Council of
the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular
meeting of said Council held on the 5th day of August, 2008 and that said Resolution
was adopted by the following vote, to wit:
AYES: Council Member Amundson, Chandler and Harbicht
NOES: None
ABSENT: Council Member Kovacic and Wuo
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TCity Clerk of the City of Arcadia
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6636
EXHIBIT A
CITY ATTORNEY
CURRENT REVENUE TOTAL
FEE FEE PROPOSED FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION
Covenants and Agreements for Preparation, review and approval of Covenants and
Accessory Buildings 215 $ 315 $ 1,50D $ 4,725 Agreements
City Attorney
Private Law rate This fee for this service would reflect the actual time
City Attorney Pass Through Fee -0- minus a 10% 5,805 5,805 and cost for any document that as a condition of
discount (currently approval imposed by the City requires City Attorney
preparation, review and or approval.
Total 7,305 10,530
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EXHIBIT A
RECREATION AND COMMUNITY SERVICES
CURRENT PROPOSED REVENUE TOTAL
FEE FEE FEE INCREASE REVENUE .DESCRIPTION/JUSTIFICATION
CLASS REGISTRATION This fee would be added to offset administrative costs. Our
ADMINISTRATION FEE 0 $2 $10,984 $10,984 senior programs already have this fee associated with their
class registration.
SWIM CLASS FEE $30 $40 $19,830 $79
320 The program has only had a $4 increase vnthin the last eight
, years. Fee includes 10 lessons.
DAYCAMP AND SPORTS CAMP $100 $110 $12
OD0 $132
000 This fee would increase $10 per week. These programs
FEES, , , operate over the summer months.
Total $42,814 $222,304
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EXHIBIT A
FIRE DEPARTMENT
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FEE CURRENT FEE PROPOSED FEE ANTICIPATED
ANNUAL# REVENUE
INCREASE TOTAL
REVENUE DESCRIPTION/JUSTIFICATION
Revised existing fire service fees $ 27,208 S 366,227 The tlepartment provides residents and business
owners an array of life safety services for which a fee is
California Fire Code Permits charged in order to recover the administrative,
Aerosol Product $ 350 $ 370 2 $ 40 $ 740 overhead, and personnel costs associatetl with
Asbestos Removal $ 180 $ 200 0 $ - $ - providing each service. These services include the
Assembly $ 24D $ 260 83 $ 1,660 $ 21,580 issuance of California Fire Code permits, the
Auto Wrecking Yartl $ 240 $ 260 0 $ - $ pertormance of various construction inspections and
Battery Systems $ 350 $ 370 2 $ 40 $ 740 ire safety services, the pertormance of State mandated
inspections, and the review of construction plans to
Candles/Open Flame in Assembly $ 70 $ 80 76 $ 160 $ 1.260 verity compliance with building, fire, antl national
Carnivals & Fairs $ 350 $ 370 3 $ 60 $ 1,110 stanrdards.
Combustible Fiber Storage $ 240 $ 260 1 $ 20 $ 260
Combustible Material Storage $ 240 $ 260 2 $ 40 $ 520 These fire service fees need to be revisetl to reflect
Commercial Rubbish $ 350 $ 370 0 $ g _ increased personnel cost due to [he City's latest labor
contractual agreements. Based on the annual
Compressed Gases $ 295 $ 320 21 $ 525 $ 6,720 anticipated number of provisions for each of the service
Coveretl Mall $ 180 $ 210 6 $ 180 $ 1,260 listed below, R is estimated that this proposal will
Cryogens '$ 240 $ 260 4 $ BO $ 1,040 generate $47,767 in potential additional revenue for the
Dry Cleaning Plants $ 250 $ 270 9 $ 180 $ 2,430 City every year.
Dust Producing Operations $ 240 $ 260 4 $ 80 $ 1,040
Explosives/Blasting $ 180 $ 270 0 $ - $
Fireworks/Aedal Display $ 570 $ 6D0 0 $ - $ -
Flammable/Combustible Liquids $ 307 $ 330 36 $ 828 $ 11,880
Hazardous Materials 1 [0 3 Chemicals $ 240 $ 260 56 $ 1,720 $ 14,560
Hazardous Materials 4 to 6 Chemicals $ 295 $ 310 2 $ 30 $ 620
Hazardous Materials ? 7 Chemicals $ 350 $ 370 8 $ 160 $ 2,96D
Helicopter/Helistop $ 80 $ 80 7 $ - $ BO
High Piled Combustible Materials $ 350 $ 380 1 B $ 540 $ 6,840
', Hot-Work Operations $ 240 $ 260 37 $ 740 $ 9,620
Industrial Baking/Drying Oven $ 240 $ 260 9 $ 180 $ 2,340
Liquified Petroleum Gases =>125 gallons $ 180 $ 210 11 $ 330 $ 2,310
Liquitl/Gas Fueled Vehicle in Assemblies $ 180 $ 210 9 $ 270 $ 1,890
LumberyarU $ 240 $ 260 0 $ $
Magnesium Working $ 240 $ 260 0 $ - $ -
Motor Vehicle Fuel Dispensing Stations $ 240 $ 260 9 $ 180 $ 2,340
Open Burning $ 240 $ 260 0 $ - $ -
Organic Coatings $ 240 $ 260 0 $ - $ -
Pyrotechnical & Special Effects Material $ 350 $ 370 2 $ 40 $ 740
Radioactive Materials $ 240 $ 260 0 $ - $ -
Refdgeration Equipment $ 240 $ 260 18 $ 360 $ 4,680
Repair Garage $ 240 $ 260 41 $ 620 $ 70,660
Spraying/Dipping $ 240 $ 260 6 $ 120 $ 1,560
TenUCanopy/Temporary Air Supported Structure $ 240 $ 260 26 $ 520 $ 6,760
Tire Storage $ 240 $ 2fi0 8 $ 160 $ 2,080
EXHIBIT A
FIRE DEPARTMENT
FEE CURRENT FEE PROPOSED FEE ANTICIPATED
ANNUAL# REVENUE
INCREASE TOTAL
REVENUE DESCRIPTION/JUSTIFICATION
Wood Products $ 240 $ 260 0 $ $ -
Insoections and Services
Chief Officer Standby $188.00/hr. $185.00/hr. 1 $ (3) $ 185
Engine(fruck Co Standby $170.00/hr. $265.00/hr. 5 $ 475 $ 1,325
Expedite/After Hours Inspection $ 295 $ 370 5 $ 75 $ 1,550
Failure to Receive Fire Construction Permit Double Permit Fee Double Permit Fee n/a Na n/a
False Alarm Response $ 200 $ 265 112 $ 7,260 $ 29,680
Fire Cotle Compliance Inspection $ 700 $ 120 75 $ 1,500 $ 9,000
Fire EMinguisher Demonstration $ 165 $ 765 3 $ $ 495
Fire Inspector Movie Standby $110.00/hr. $120.00/hr. 1 $ 70 $ 120
Fire Slandby (Fire Marshal) $115.00/hr. 5140.00/hr. 1 $ 25 $ 140
Fire Sfandby (Fire Inspector) $100.00/hr. $95.00lhr. 1 $ (5) $ 95
Key Box $ 40 $ 45 40 $ 200 S 1,800
Missed Appointment $ 125 $ 130 6 $ 30 $ 780
Pump Job $ 169 $ 260 5 $ 455 $ 1,300
Re-Inspections (Engine/imck Co.) $ 96 $ 165 50 $ 3,450 $ 8,250
Re-Inspections (FPB) $ 152 $ 1fi0 75 $ 600 $ 12,000
Rescue Ambulance Standby $50.00/hr. $t75.00lhr. 1 $ 125 $ 175
Rool Covering $ 339 $ 530 10 $ 1,910 $ 5,300
Weed Abatement $ 96 $ 96 157 $ $ 15,072
State Mandated Inspections
CCR Title 79 -High Rise $ 475 $ 555 1 $ 80 $ 555
CCR Title l9-Hospital $ 1,000 $ 1,095 1 $ 95 $ 1,095
CCR Title 79-Misc. Occupancy $ 180 $ 230 24 $ 1?00 $ 5,520
CCR Title 19-Public School $ 293 $ 370 73 $ 221 $ 4,030
Plan Check
Architectural Design Review $ 130 $ 130 6 S - $ 780
Expedite/OTC Plan Check $ 125 $ 130 6 $ 30 $ 760
Flammable/Combustible Tank (Install/Removal) $ 180 $ 210 0 $ - $ -
In-House Plan Check $200/hr. $200/hr. 825 $ - $ 765,000
Tract Application $ 142 $ 140 4 $ (8) $ 560
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EXHIBIT A
FIRE DEPARTMENT
FEE CURRENT FEE PROPOSED FEE ANTICIPATED REVENUE TOTAL DESCRIPTION/JUSTIFICATION
ANNUAL# INCREASE REVENUE
New service fee for Title 79 sprinkler system $ $ 55 50 $ 2,750 $ 2,750 The department is proposing [he collection of a $55 tee
certifications for every Title 19 sprinkler system certification issued
as a cost recovery mechanism. This service is currently
providetl free of charge. Approximately Ofty (50) Title 19
sprinkler system certifications are issued annually, so
[he anticipated revenue for this proposal is 52,750 per
year.
New service tee for annual fire Inspections $ 223,025 E 223,025 The department conducts annual inspections of
businesses and apartment buildings to ensure
Apartments $ - $ 75 500 $ 37,500 $ 37,500 compliance with mandated fire-related building codes
antl regulations. Annual inspections also provitle an
Business Occupancy $ - $ 75 1800 $ 135 000 S 135 000 avenue for the City to educate the public on fire and life
safety principles. Currently, annual inspections are
Business Restaurant Occupancy S - $ 95 140 $ 13,300 $ 13,300 pertormed at no charge. Based on the anticipated
number of annual inspections from each of the category
Manufacturing/Industrial Storage Occupancy $ - $ 75 145 $ 10,875 $ 10,975 listed below, it is es[ima[etl [hat this proposal will
Mercantile Occupancy $ - $ 75 250 $ 18,750 $ 18,750 Generate $223,025 in potential revenue for the City every
year.
Commercial Rental Occupancy $ - $ 95 80 $ 7,600 $ 7,600
Total S 252,983 $ 812,002
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EXHIBIT A
PUBLIC WORKS
FEE CURRENT
FEE PROPOSED
FEE REVENUE
INCREASE TOTAL
REVENUE
DESCRIPTION/JUSTIFICATION
stormwater Inspection Fees: Currently, the City does not charge stormwater
inspection fees for projects under 1 acre. However,
Restaurants (38 @ 1 hr) - $ 105 $ 3,990 $ 3,990 the contract with the City's NPDES contractor was
Auto Service Businesses (10 @ 1.25 _ $ 130 $ 1
300 $ 1,300 renewed in February 2008 which includes a cost for
hrs) , performing stormwater inspection fee. These
proposed fees are a complete pass through to the
Industrial Commercial (32 @ 1.5 hrs) - $ 150 $ 4,800 $ 4,800 developer with no net profit. These fees are
necessary to fund the NPDES program in order to
'GIASP sites (14 @ 2.5 hrs) - $ 300 $ 4,200 $ 4,200 maintain compliance with Federal and State
regulations. The fees are based on an hourly rate
Total $ 14,290 $ 74,290 charged by the consultant plus an additional 20 /o for
City administrative costs. The number beside each
category represents the estimated number of
inspections that take place per year. Additionally, the
'GIASP sites are large complex number of hours spent on each site is an average
industrial projects amount of time the consultant has spent on each
specific category.
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EXHIBIT A
DEVELOPMENT SERVICES DEPARTMENT
FEE CURRENT
FEE PROPOSED
FEE REVENUE
INCREASE TOTAL
REVENUE
DESCRIPTION/JUSTIFICATION
Business License Processing $40,000 $40,000 Currently there is a related Business License fee of $25.00
Fee but this fee is specifically for the cost of Planning Review of
anew business. The existing fee does not cover the cost
associated with processing of new and renewal business
New Application $25 $35 licenses. Many cities have a processing fee for both
renewals and original licenses. Staff has proposed a $10.00
processing fee to be applied to new and renewal licenses.
The impact to the business owner is that for a new license an
owner would pay $70.90 for the license and $35 processing
R
l $0 $10 for a total of $105.90. In the case of an annual renewal, the
enewa applicant would pay $70.90 and a $10 processing fee for a
total of $80.90. We surveyed five other cities and this
proposal is within the range of these cities' charges.
Design Review Fees $41,D00 $41,000 Arcadia's single family homes are very large, and often there
are 3 to 4 iterations of design review. After approximately 2
1/2 years of work with these projects, it is clear that we are
New Multiple Family Projects $510 $1,225 not recouping nearly the cost of work on these projects. The
same is true of multi-family projects, although they are much
less common. Given the amount of time spent on design
Alterations or Additions to
$245
$510
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Multiple Family Projects nd multi family desiyn
reviewto
$122519he
review ost a
same as Commercial projects. We are also recommending
Alterations or Additions to $405 $510 that additions/alterations to all projects have the same fee
Commercial/Industrial Projects ($510) The revenue estimate is based on a conservative
estimate of how many projects we will process in the coming
New Single-Family Projects $5D0 $1,225 year. We surveyed seven other cities and these fees are
within the range of those cities' charges. The Council
Additions or Alterations to
$500
$510 requested a higher fee and this is reflected in a larger
Single-Family Projects revenue estimate ($26,000 to $41,000).
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EXHIBIT A
DEVELOPMENT SERVICES DEPARTMENT
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PROPOSED REVENUE TOTAL
FEE CURRENT FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION
F 000
$36 $36
000 We have a low grading permit fee, collecting $50.50 for a
ees:
Grading Plan Review , , typical permit and $50.25 for plan check of that project.
There is a sliding scale for projects that propose more
grading but it is ineffective as amount of earth moved is not
necessarily an indicator of complexity of the project.
0 cubic yards to 1,000 cubic $50.25 (typical $250 Recently, environmental laws related to water quality and
yards project drainage have made it imperative for the City to review
grading plans for nearly all projects. We estimate that
Engineering staff spends an average of 5 hours on grading
Fee specific to plan review and Engineering, Building and Planning Staff
1,001 cubic yards or more different levels The applicant shall reimburse the spend an average of 5 hours on the inspections associated
of cubic yards City for 100% of actual costs and with the grading permit. This equates to a new charge of
and based on a expenditures incurred by the City $25D for grading plan review and $250 for grading permit.
"sliding scale," relative to said project. This fee was originally proposed to Council as $250 for plan
review and $100 for the permit. We have evaluated this
again and are now recommending $250 for the permit. This
Grading Permit Fee $50.50 (typical increases the revenue estimate ($26,000 to $36,000).
project) $250
Currently, we charge nothing far environmental review of
projects. Other cities charge as much as $6,500 for an
$500 for Initial Initial Study. The majority of cities we surveyed charge
Environmental Initial Study Study. $50 for between $500 - $1400 for this work. Since we have not had
and Categorical Exemption $0 Cat Exemption $9,250 $9,250 an Initial Study charge in the past and most of these
(CEQA) Fees and Negative projects take approximately 10 hours, we are proposing to
Declarations add a fee of $500 for projects that require CEQA review.
We have no posting fee for Categorical Exemptions or
Negative Declarations. We propose adding a $50 fee.
The Public Improvement Plan Check fee is currently in the
fee schedule but is not being administered. This review
Public Improvement Plan At cost. Based
on hours of At cost. Based
on hours of
000
$3
$3
000 includes street tree review, street work, parkway
Check Fee , , improvements, utility connections and other public work
review review.
associated with a private project. We wilt begin charging for
this review.
Total $129,250 $129,250
EXHIBIT A
LIBRARY AND MUSEUM SERVICES DEPARTMENT
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CURRENT PROPOSED REVENUE TOTAL
FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION
This increased maximum fine for each overdue item will help
Maximum fne on overdue
$5 per item
$10 per item
$20,500
$41,000 defray the rising costs associated with efforts to recover
materials overdue library materials, including labor, postage and
supplies involved in the process.
After repeated attempts have been made to get a patron to
return extremely overdue materials, the account is sent to a
Referral fee to collection agency $10 per item $15 per item $2,000 $6,000 collection agency. This increased fee will help defray the
associated costs, including labor, supplies, and utilities.
The Auditorium is available for rental to non-profit groups.
$70 per hour $80 per hour The fee increase will help defray the rising labor, utility and
Auditorium rental fee with a 2 hour with a 2 hour $750 $11,000 maintenance costs associated with booking, preparing, and
minimum minimum
cleaning the Auditorium.
$40 per use $50 per use When groups that rent the Auditorium serve food, there are
Auditorium cleaning fee when food is when food is $400 $2,400 additional costs for cleaning the kitchen, carpet, tables and
served served chairs.
This fee is collected when the Library borrows an item from
another library on behalf of a patron. This increase will help
Interlibrary loan fee $2 per item $3 per item $300 $900 defray the rising labor, postage, and supplies associated with
the loans.
EXHIBIT A
LIBRARY AND MUSEUM SERVICES DEPARTMENT
CURRENT PROPOSED REVENUE TOTAL
FEE FEE FEE INCREASE REVENUE DESCRIPTION/JUSTIFICATION
Internet use is free for holders of Arcadia Public Library
Guest pass fee for Internet - $2 $39,000 $39,000 cards. This charge will only apply to those without library
computer use cards. The pass allows two hours of Internet access.
The Library's Bosendorter piano requires frequent tuning and
Auditorium piano rental use fee - $50 $2,500 2,500 specialized maintenance and repairs.
Total $65,450 $97,800
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