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Home My WebLink AboutAugust 19, 2008.,!' °FP ~~ CITY OF ARCADIA CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING ' .. TUESDAY, AUGUST 19, 2008 AGENDA 5:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER ROLL CALL OF CITY COUNCIUREDEVELOPMENTRGENCY MEMBERS: Robert Harbicht, Mayor/Agency Chair John Wuo, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Roger Chandler, Council/Agency Member Gary Kovacic, Council/Agency Member STUDY SESSION/CLOSED SESSION PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed Session/Study Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. CLOSED SESSION a. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Pro a :Arcadia Par 3 Golf Course (620 E. Live Oak Avenue, Arcadia) Citv Negotiators: City Manager and Assistant City Manager/Public Works Services Director Negotiating Parties: City of Arcadia and Kare Youth League (John Martin) Under Negotiation: Price and Terms of Payment b. Pursuant to Govemment Code Section 54956(a) to confer with legal counsel regarding the case of Westfield, LLC, et al. v. Citv of Arcadia. et al. and Caruso Prooertv Manaoement. Inc. et al. (Real Parties in Interestl (Los Angeles Superior Court Case No. BS108923) and the case of Arcadia First! v. City of Arcadia and Superior Court Case No. (Los Angeles Any wddngs or documents provided to a majority of the City Council regarding any item on this agenda will 6e made available for public inspection in the City Clerk's otrice located at 240 W Huntington Odve, Arcadia, Caliromia, during normal business hours. c. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Prooertv: 21 Morlan Place, 37 W. Huntington Drive and 55 W. Huntington Drive Agency Negotiators: Agency Executive Director Negotiating Parties: Arcadia Redevelopment Agency and Paul Rusnak and Wendy Doo and David Dong (Church in Arcadia) Under Neootiation: Price and Terms of Payment STUDY SESSION a. Report, discussion and direction regarding the establishment of Citywide Street Lighting Assessment District. 7:00 p.m., City Council Chamber RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION CALL TO ORDER INVOCATION Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: Amundson, Chandler, Kovacic, Wuo and Harbicht REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON STUDY SESSION/CLOSED SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Administration of the Oath of Office to newly appointed Historical Museum Commission Members. b. Presentation of Certificate of Commendation to Blanca Woods, Maria Kocharian and Andre Nalbandian for rescue assist of drowning victim. c. Presentation to the City by Kare Youth League to purchase 2.71 acres of the Arcadia Par 3 Golf Course. Any writings or documents provided to a majodty o/the City Council regaNing any item on this agenda will be made available for public inspection in the City Clerk's once located at 240 W. Huntington Ddve, Arcadia, Celi/omia, dudng normal business hours. PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. Open Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. Approve the Reoular Meetino Minutes of August 5. 2008. Recommended Action: Approve b. CITY COUNCIL ITEMS: c. Approve the Reoular Meeting Minutes of Auoust 5 2008 Recommended Action: Approve d. Adopt Resolution No 6639 fixino the amount of revenue to be raised from Liohtinp District. Recommended Action: Adopt e. Adopt Ordinance No 2245 amendino the Arcadia Municipal Code concerning removal of trash receptacles from streets. Recommended Action: Adopt Recommended Action: Approve g. Accept donations in the amount of $1 200 from the Rotary Club for Children's Books at the Library. Recommended Action: Approve Any writings or documents provided to a majodty of the City Councif regarding any item on this agenda will be made available for public inspection in fhe Crty Clerk's price located at 240 W. Hunfingfon Drive, Arcadia, California, during normal business hours. Issuance. Recommended Action: Approve ~~ Accent donations from the community in support of the Summer Reading Program at the Library. Recommended Action: Approve Authorize the Citv Manaoer to execute a one (11 veer contract extension with Recommended Action: Approve Award a purchase order to McPeeks Dodge of Anaheim for five (5) 2008 Dodoe Recommended Action: Approve k. Recommended Action: Approve 2. CITY MANAGER a. Recommended Action: Approve ADJOURNMENT The City Council/Redevelopment Agency will adjourn this meeting to Tuesday September 2, 2008, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modifcation or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Any wdtings or documents provided to a majority of the City Council regarding any item on this agenda will be made available /or public inspection in the City Clerk's once located at 240 W Huntington Onve, Arcadia, California, dudng normal business hours. Recommended Action: Approve 50: 0102 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, AUGUST 5, 2008 Pursuant to the foregoing adjournment of the July 15, 2008 Regular Meeting of the City Council and Arcadia Redevelopment Agency, the City Clerk appeared at the time and place of adjournment at 6:00 p.m. and announced that no quorum was present until 7:00 p.m. Mayor Harbicht called the Regular Meeting to order in the Council Chamber at 7:00 p.m. INVOCATION Arcadia Methodist Hospital Chaplain Reverend Brenda Simonds PLEDGE OF ALLEGIANCE Arcadia Police Chief Robert Sanderson ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler and Harbicht ABSENT: Council/Agency Member Kovacic and Wuo A motion was made by Council/Agency Member Chandler seconded by Council/Agency Member Amundson to excuse Council/Agency Member Kovacic and Mayor Pro Tem/Agency Vice Chair Wuo. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARING CITY COUNCIL ITEMS: a. Adopt Resolution No. 6636 establishing and or adiustino fees and charoes for City Services. Recommended Action: Adopt Administrative Services Director Hue Quach reported that at the May 20, 2008 budget study session, staff presented a plan of preliminary expenditures and revenue enhancements in an effort to reduce the General Fund's FY 2008-2009 budget shortfall; he noted that staff was 08-OS-2008 50: 0103 directed to prepare a list of potential revenue increases and expenditure reductions for consideration at the June 24, 2008 budget study session. Mr. Quach noted that on June 24, 2008, the City Council approved several revenue enhancements that were recommended by the City Manager for a total amount of $946,045; he reported that the police false security alarm fees, reimbursement from the Arcadia Unified School District for a police officer at the high school campus and the leasing of city-owned water facilities to the Water Fund were not included in the proposed fee schedule for adoption and will be presented.in a separate report to the City Council: He further reported that with the exclusion of the three revenue enhancements, the total projected revenue enhancement is $511,992. He summarized the proposed fees by departments and noted that if the City Council adopts the proposed revenue enhancement fees they will become effective September 1, 2008 and the fiscal impact from the increase in fees is projected to be $511,992. Mayor Harbicht opened the public hearing. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Amundson and seeing no further objection, the Mayor declared the public hearing closed. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to adopt Resolution No. 6636 establishing and/or adjusting fees and charges for City Services. AYES: Council Member Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo b. Development Services Director Jason Kruckeberg reported that every year each city in the State of California is required to submit a Local Development Report (LDR) and certify by resolution to the local Congestion Management Agency that the City is in compliance with the Congestion Management Program (CMP) and noted that the report and a certified resolution must be sent to the Los Angeles County Metropolitan Transportation Authority (MTA) as the local Congestion Management Agency by September. He provided background information on haw the MTA Congestion Management Program was developed as a result of the passage of Proposition 111 in 1990 which provided an increase in the State Gas Tax to fund regional transportation improvements and includes the CMP to monitor regional transportation conditions. He noted that the City is in conformance with all requirements of the Congestion Management Program and recommends adoption of Resolution No. 6638. The Mayor opened the public hearing. A motion to close the public hearing was made by Council Member Chandler, seconded by Council Member Amundson and seeing no further objection, the Mayor declared the public hearing closed. 08-05-2008 Recommended Action: Adopt 50: 0104 A motion was made by Council Member Amundson, seconded by Council Member Chandler and carried on roll call vote to adopt Resolution No. 6638 finding the City of Arcadia to be in conformance with The Congestion Management Program (CMP) and adopting the CMP Local Development Report (LDR) in accordance with California Government Code Section 65089 and direct the City Clerk to transmit a fully executed copy of Resolution No. 6638 and the Local Development Report to the Los Angeles County Metropolitan Transportation Authority by September 1, 2008. AYES: Council Member Amundson, Chandler and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo PUBLIC COMMENTS Judy McKinley appeared and spoke regarding an incident that occurred at the Westfield Mall and the dissatisfaction of the police dispatcher's response to her. REPORTS FROM 7HE MAYOR. CITY COUNCIL AND CITY CLERK Council Member Chandler had nothing to report. Council Member Amundson commented on a letter signed by Mayor Pro Tem John Wuo to reject the raid of local government revenues to temporarily fix the State budget's deficit and encouraged everyone to call or write letters to Senator Margett, Assemblyman Portantino and Assemblyman Adams to leave Arcadia's budget alone; he announced that the City is looking for a Code Enforcement volunteer; and commented that he is very excited about the automated license plate recognition system on the agenda tonight that will be installed in police vehicles and enhance the police officer's ability to combat criminal activity in the City and enhance productivity and will be paid for by asset seizure forfeiture funds. City Clerk Barrows noted that at last Thursday's summer concert he received a few comments regarding the condition of the flags and before he left for home that evening he had sent an e- mail to Mr. Penman; he thanked Mr. Penman for taking care of the flags so quickly; he reported that there are 3 concerts remaining and noted that this Thursday is also the 105`h birthday of Arcadia and the Ladies of Alturso will be serving cake provided by the Arcadia Historical Society. In response to an inquiry by Mayor Harbicht regarding the number of people in attendance at the concerts, Mr. Barrows reported that there has been an average of 350-400 people at each event. Mayor Harbicht encouraged residents to attend the concert series on Thursday evenings in the front of City Hall; he noted a letter from Foothill Transit Authority including the City of Pasadena in the Joint Powers Authority which needs to be agendized.. 2. CITY CLERK'S REPORTS a. Appointments to the Historical Museum Commission Recommended Action: Make Appointments 08-05-2008 50: 0105 City Clerk Jim Barrows reported that on June 17, 2008, the City Council during the annual board and commission appointments continued the appointment of two commissioners to the Historical Museum until a decision was made whether to reduce the size of the membership from seven to five and further reported that on July 1, 2008, the City Council concluded that the membership of the Historical Museum Commission should not be changed thereby requiring the appointment of two additional commissioners. Mr. Barrows noted that the Arcadia Municipal Code states that four of the seven members are suggested by the Arcadia Historical Society and appdinted by the City Council and that the Arcadia Historical Society has suggested to the City Council that Alice Wang and Vince Foley be appointed with their terms ending June 30, 2012. Council Member Chandler nominated Alice Wang and Vince Foley for appointment to the Historical Museum Commission. Seeing no other nominations, the City Council unanimously appointed Alice Wang and Vince Foley to the Historical Museum Commission with terms ending June 30, 2012. 3. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: Approve the •Regular Meeting Minutes of July 15,.2008. Recommended Action: Approve CITY COUNCIL ITEMS: Approve the Regular Meeting Minutes of Julv 15 200B. Recommended Action: Approve c. "C" Funds for Municipal Operator Service Improvement Program. Recommended Action: Adopt Accept all work performed by American Asphalt South, Inc. for the 2007-2008 Annual Slurry Seal Project as complete and authorize the final payment to he made in accordance with the contract documents. Recommended Action: Approve e. the Sidewalk Gap Closure Project as complete and authorize the final bavment to be made in accordance with the contract documents. Recommended Action: Approve Authorize the City Manaoer to execute a one (11 year contract extension with CLS Landscape Management Inc. for tree trimming maintenance services in the amount of $309.000. Recommended Action: Approve OS-05-2008 50: 0106 9~ Recommended Action: Approve h. Waive the formal bid process and approve the purchase and installation of four Automated License Plate Recognition Systems into Patrol Vehicles from PIPS Technology. Inc. in the amount of $142,827.33 by utilizing Asset Seizure Forfeiture Funds. Recommended Action: Approve Authorize the City Manager to execute a Professional Services Agreement with MEA Forensic Engineers & Scientists for Design Engineering Services in the amount of $54,800 and authorize a ten (10%) percent contingency should additional service be necessary. Recommended Action: Approve A motion was made by Council/Agency Member Amundson, seconded by Council/Agency Member Chandler and carried on roll call vote to approve items 3.a through 3.i on the City Council/Agency Consent Calendar. AYES: Council Member Amundson, Chandler and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo 4. CITY MANAGER a. Recommended Action: Adopt Assistant City Manager/Public Works Services Director Pat Malloy reported that the City has been following voluntary water conservation for many years, however water is becoming scarce and the City is having a difficult time bringing water in to meet the City's needs; he noted that after two years of below average rain, not a lot of snow runoff and a court ordered injunction restricting the release of water from the Delta down to Southern California, the Governor has proclaimed an immediate statewide drought and before the City is required to enforce mandatory water conservation, staff is recommending that the City Council adopt Resolution No. 6637 implementing a voluntary water conservation program to reduce water consumption in the City by ten (10%) percent. Deputy Public Works Services Director Tom Tait reported that the City will be able to meet customer needs for portable water that meets federal and state safe drinking water standards through the next fiscal year; that costs associated with delivering water may increase in the future if the drought continues and if necessary will report back to the City Council with a recommendation for mandatory water conservation at that time. He provided a slide presentation showing the 3 main sources of water the City depends on and reported that due to the drought in Southern California and the over pumping of the groundwater basins by local water purveyors, groundwater levels are low which has an affect on water wells being able to meet system demands. Mr. Tait additionally reported that Metropolitan Water District's (MWD's) main sources of water are also depleting as a result of an 8 year drought and due to the court ordered pumping restrictions on the California Delta to protect the endangered Smelt fish, staff 08-05-2008 50: 0107 recommends that formal action be taken by the City Council to implement a voluntary water conservation program to reduce water consumption in the City by 10% in cooperation with MW D's request to address current drought conditions. He did note that last year residents cut reductions by 6% and staff feels that 10% can easily be achieved. Marie Rodriguez provided a slide presentation on water saving tips to lower water usage and noted that the City will launch a water conservation campaign to educate the community on how to save water. She went over a list of guidelines that residents can follow to reduce water usage. Mr. Malloy noted that if voluntary measures do not achieve the goal of a 10% reduction in water usage, or if drought conditions worsen, staff will return to the City Council with a recommendation to re-implement the City's Water Conservation Plan which was adopted in 1991. Mr. Penman noted that the City has done its part by installing water saving devices in and around the City including restrooms. A motion was made by Council Member Amundson, seconded by Council Member Chandler and carried on roll call to adopt Resolution No. 6637 implementing a Voluntary Water Conservation Program to reduce water consumption in the City by ten (10%) percent. AYES: Council Member Amundson, Chandler and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo b. Introduce Ordinance No. 2245 amendino the Arcadia Municioal Code concerning removal of trash receptacles from streets Recommended Action: Introduce Mr. Penman noted that at the request of the City Council to agendize the issue of how long trash receptacles may be left out in the public right-of-way before and after collection, staff has prepared Ordinance No. 2245 for introduction allowing trash receptacles to be placed on the parkway within 24 hours of trash collection and removed from the park way by 5:00 a.m. the day following trash collection. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to Introduce Ordinance No. 2245 amending. the Arcadia Municipal Code concerning removal of trash receptacles from streets. AYES: Council Member Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo c. Santa Clara Street (Applicant: Arcadia Teachers Association) Recommended Action: Concur with Planning Commission Action Mr. Kruckeberg reported that the Planning Commission on July 22, 2008 disapproved a request fora "Determination of Allowed Use" for office space in the M-1 Zone filed by the Arcadia 08-05-2008 50: 0108 Teachers Association. He noted that staff denied their business license application to relocate their offices to 126 E. Santa Clara Street when it was determined that the M-1 Zone did not allow for the Arcadia Teachers Association to remain at an M-1 Zone and would require either a text amendment or zone change. He further noted that the Planning Commission concurred with staff's opinion that neither a text amendment or zone change was a good solution and unanimously voted to take no action on the Arcadia Teachers Association. A motion was made by Council Member Chandler, seconded by Council Member Amundson and carried on roll call to concur with the Planning Commissions action of July 22, 2008 to take no action thus disapproving the Arcadia Teachers Association. AYES: Council Member Chandler, Amundson and Harbicht NOES: None ABSENT: Council Member Kovacic and Wuo ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 8:30 p.m. in memory of Catherine M. Krall to August 19, 2008, 5:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk ~~ ~~~ By: Lisa Mussenden, Chief Deputy City Clerk/ Records Manager 08-05-2008 ^o^ STAFF REPORT Arcadia Redevelopment Agency DATE: August 19, 2008 TO: Chairman and Agency Board Members FROM: Hue Quach, Treasurer "~'~/P Prepared by: Shannon Huang, Financial Services Manager SUBJECT: SUMMARY The Redevelopment Agency has considered refunding its 2001 Tax Allocation Bonds and possibly the issuance of additional Tax Allocation Bonds. Based upon the preliminary study of the current bond market, the refunding of the agency's 2001 Tax Allocation Bonds could result in sufficient savings in debt services payments. In addition, the Agency has capacity to issue additional bonds due to growth in the City's Central Redevelopment Project Area that resulted in higher tax increment revenues. The Agency must engage a team of specialists to determine the feasibility of issuing new debts. These specialists would provide services in the capacity of financial analysis, legal opinions, various preliminary studies and the preparation of bond documents. Accordingly, the agency would like to enter into professional services agreements with a Financial Advisor, Bond Counsel and Fiscal Consultant for potential refunding and issuance of additional Tax Allocation Bonds. Payment of any fees under these agreements is contingent upon the successful sale of bonds. DISCUSSION On May 16, 2001, the Agency issued its 2001 Tax Allocation Bonds at the principal amount of $20,895,000. The proceeds were used for the defeasance of the 1989 Tax Allocation Bonds and financed redevelopment projects including the construction of a new police station. The current outstanding bond principal is $16,570,000 and can be refunded after May 1, 2008. Due to the growth in the Central Redevelopment project area, increment revenue to incur additional Allocation Bonds. the Agency has capacity in its tax debt, such as issuance of new Tax Redevelopment Agency Board Members held a study session on April 1, 2008 to discuss the options for refunding the 2001 Tax Allocation Bonds and issuing new 2008 Tax Allocation Bonds. At its conclusion, Agency Board Members directed staff to monitor bond market conditions and move forward with the refunding of 2001 bonds and the issuance of additional bonds. Based on the consultant's financial analysis dated January 15, 2008, the refunding of existing debt would result in 3.75% of net value savings, which is more than the 3% savings threshold the Bond Industry uses to determine the feasibility of refunding. But since that initial analysis, interest rates in the current market have moved higher. A more recent analysis dated July 11, 2008, has shown that the refunding would not surpass the 3% savings measure and therefore the prospect for refinancing will be delayed until market conditions improve. However, the circumstance is such that the agency continues to have the capacity to issue new taxable debt up to $8,575,000. For that reason, staff would like to proceed in engaging a team of specialist to begin the evaluation process and leading up to the point of bond issuance. Staff has worked with the following consultants for the 2001 Tax Allocation Bond issue. The issue was sold with very favorable results, therefore, staff would like to select the same consultants for this potential new issuance. Their names and schedule of fees are listed below: Financial Advisor Bond Counsel/Disclosure Fiscal Consultant Counsel Fieldman, Rolapp & Stradling, Yocca, Carlson & HDL, Coren & Cone Associates Rauth Provides legal opinions, Provides financial analysis prepares bond documents Provides analysis of the and overall coordination of and assists with the property tax revenue the debt financing preparation of Official stream Statements Bond Counsel:$35,000 for $45,500 for transaction size transaction size up to $5M; up to $20M; $35,000 plus 1/10 of 1 % of amount in excess of $5M $55,500 for transaction size Disclosure Counsel: $18,500 + reimbursement between $20M and $50M $30,000 or 60% of the bond of out of pocket expenses counsel base fee, + reimbursement of out of whichever is less + pocket expenses reimbursement of out of pocket expenses Services provided out of the work scope will be billed at hourly basis. FISCAL IMPACT All of the consultants' fees are paid from the bond proceeds, and it is contingent upon the successful sale of the bonds. RECOMMENDATION Authorize the Executive Director of the Redevelopment Agency to execute Professional Service Agreements with Fieldman, Rollapp & Associates, Stradling Yocca Carlson & Rauth, and HDL Coren & Cone for the services related to the potential Tax Allocation Bond issuance. APPROVED: ~J~-r-~.J t'~-~ Donald Penman, Executive Director *°~'~~x•T$°~'°~~ STAFF REPORT Administrative Services Department DATE: August 19, 2008 TO: Mayor and City Council FROM: Hue C. Quach, Administrative Services Director Prepared by Shannon Huang, Financial Services M Hager/City Treasurer~v SUBJECT: Resolution No. 6639 fixing the amount of revenue to be raised from costs of the Lighting Districts Recommendation: Adopt SUMMARY The City of Arcadia has utilized the Street Lighting Act of 1919 [Division 14 of the California Streets and Highways Code Section 18,000 et seq.] to establish lighting maintenance districts within the City. The current Lighting Districts consist of five (5) Districts (Exhibit "A"). These districts were formed to provide a source of revenue for the cost of power, maintenance, and other capital improvements within the respective districts. The City contributes up to 50% of the power and maintenance costs, with the remaining costs collected from a tax applied to land values. Additionally, in June of 2001, the City issued General Obligation Bonds for the construction of a Police facility. The debt service on the bonds is payable from a voter approved levy. DISCUSSION Each year a Resolution is adopted fixing the amount of revenue required to be raised from property taxes to pay the debt service on the General Obligation Bonds and the authorized maintenance and operating costs of the City's Lighting Districts. This information is the basis for establishing tax rates, which are forwarded to Los Angeles County and applied to properties in specific districts. A separate schedule (Exhibit "B") is attached to provide expanded detail of assessed valuations, beginning balances, estimated expenditures, and the proposed tax rate for fiscal year 2008-2009. A special election was held on November 2, 1999, to consider a proposition to incur bonded indebtedness in the principal amount of $8,000,000 for the construction of a Police facility. More than two-thirds of the votes cast were in favor of the agreed indebtedness with the principal and interest payable from taxes levied upon taxable property within the City. This annual levy will provide for interest payments in the amount of $185,833 and $179,433 due on August 1, 2008 and February 1, 2009 and a principal payment of $160,000 due on August 1, 2008. FISCAL IMPACT The rates established for fiscal year 2008-2009 will generate tax revenue of $520,266 to pay for the debt service payments on the General Obligation Bonds and $375,000 to reimburse the eligible costs within the established districts. RECOMMENDATION Adopt Resolution No. 6639, a Resolution of the City Council of the City of Arcadia, California fixing the amount of revenue to be raised from property taxes for fiscal year 2008-09 to pay the debt services on the General Obligation Bonds and the authorized maintenance and operating costs of the Lighting Districts Approved: ~f,a,--~ Donald Penman, City Manager Attachments CITY OF ARCADIA =J{~~~~~~ <. 1) fe ~-~ -, ~~~ ~ STREET LIGHTING MAP __ ,F, ;. , ,, ,. f~~, r ~r a ~ ' '~~ ,~j i ~~~ I' ~, (~~!~ ,~ I, I: ~fi d e' i• :, ~ - ~I ~o~,- 11~~~-, ~ ~~~"``~ ~ ~~" t ~I I ~ , ~ ,, ~~ I / ~ ~ -~.u ~ ~ ~ u~ II ~ ~ r 4, I ;~ -_ f"-U f ~ (b T `~z;,v «y Cl ~ }~ CBI ~ ~~ ~ f~~~ ~~, ~~ ,~, yq ( ~ ~ ~ I1M_ ~ ~ _ i vv ~ ti J• ~~`n F 6 "~' ~ _ ~ j_ ~' ri~'11~ '4 f ~ ~ ~. i ~~ ~~~~~ 3 i~ „I~, IS ~ x~ ~~ ~ t ~ / ~~' ~° ~v , •.ny,ti T uyti~l l~- ~ ~ ft -~r~~ I - _J ~ ~ ~T~,~ I i F I i J~ F i j a ^~£ (I( ~ ~I^~I(`"~I a~~ }~j ~~Ip H ~7 I r j~io lyi ~ I ~1 ~~ ~ ~~ ~ it ~u i~ ~ ~~; . ( ~ , ~ ~ (( w ~~ ~ ~ a~ ~ ~ ,~ :~ ... ._ .~ fist c ~~ ~ ,, (, __ ~I .. ~ J ~^} ~ '~ '~.-~ >~-~ (I_ S ~fl l4ilp~ ,~` 4 ~~ { ~hlli~ I I ~ ~~ ~t.,~u..,.. I ~ ~. ~ ~ ~~ ~I ~..~ j~ 1 ' ~' II ^a ti7 u +~~ D Ex 6 i1~ST`Ir t ~ .~%/ ~ #miw ~ ~ 1~ i / i )L ,~ ~) a` ~)I ~ (a lf. ~ ... l ~k ~ (GITVIOWNER) .t y +If' ,., 20NE A (aaso): ~ EDISON OWNED I'F M~s~~~. ZONE B (saso) LS-1 -` %~` a_.~„ ~' ZONE C EE(4+I~D®~ ~ ~ ~ ZONED a (so(sog%t CITY OWNED :,.,_.. ~ ~ ~~` L.$-2 ~ br:9' ~ ~I ~ l( ~ ZONE E u'SaM RPI~ Y ' .~~~ UNZONED FEED PCiM _ GTV ONNED STREETIIONT ~;J EDISCN ORNE09TREFTOGHI ~~~ ~ ~ ~~ ~~~~~ ® NOM l1GME091REETS ?°~ Exhibit "B" LIGHTING DISTRICTS Adjusted 2007-OS Estimated Tax Estimated Balance Assessed Revenues Operating/Capital Tax Rates 2008- Available Valuations Expenditures (2) 09(3) (1) 7-1-08 Zone A (4,000) 279,252,537 40,000 36,000 0.014324% Zone B 14,000 1,774,842,860 79,000 93,000 0.004451% Zone C (27,000) 383,846,484 110,000 83,000 0.028657% Zone D (13,000) 400,167,942 68,000 55,000 0.016993% Zone E (17,000) 437,000,579 78,000 61,000 0.017849% (1) An allowance for delinquent taxes is included, where appropriate, to help ensure Districts maintain a positive balance. (2) Where major capital costs are planned or have been completed, the proposed tax capitalizes such costs over a fixed period of years. , (3) For comparison, last year's rate were as follows: Zone A - 0.009414% B -0.003263% C - 0.025800% D - 0.002662% E - 0.016538% GENERAL OBLIGATION BONDS Balance 2008-09 Estimated Tax Debt Service % Tax Rates Available (4) Assessed Revenue (5) 2008-09 (6) 7-01-OS valuations 5,000 9,476,065,354 520,266 525,266 0.005490% (4) An allowance is included to ensure that positive cash balance is available for the debt service payments on August 1, 2008. (5) Per debt service schedule. (6) For comparison, last year's rate was as follows: 0.005107 RESOLUTION NO. 6639 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FIXING THE AMOUNT OF REVENUE REQUIRED TO BE RAISED FROM PROPERTY TAXES NECESSARY FOR FISCAL YEAR 2008-2009 TO PAY THE DEBT SERVICE ON THE GENERAL OBLIGATION BONDS AND THE AUTHORIZED MAINTENANCE AND OPERATING COSTS OF THE CITY LIGHTING DISTRICTS THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That the following is the amount of revenue necessary during the fiscal year 2008-2009 to pay the authorized maintenance, operating, and capital improvement costs of the specified Arcadia Consolidated Lighting Districts: District A $40,000 District B $79,000 District C $110,000 District D $68,000 District E $78,000 SECTION 2. That the above Lighting Districts illuminate rights of way and therefore benefit streets. SECTION 3. That the following is the amount of revenue necessary during fiscal year 2008-2009 to pay the authorized debt service on the Series A, 2001 General Obligation Bonds: $525,266. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 19th day of August, 2008. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Stephen P. Deitsch City Attorney ORDINANCE N0.2245 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE CONCERNING REMOVAL OF TRASH RECEPTACLES FROM STREETS THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Article V, Chapter 1, Part 2, Section 5120.3 of the Arcadia Municipal Code is hereby amended to read in its entirety as follows: "5120.3. SEGREGATION. To be collected by the City or by any person under contract with the City, residential refuse shall be placed in sturdy containers not exceeding a gross weight of sixty (60) pounds." SECTION 2. Article V, Chapter 1, Part 2, Section 5120.5.1 of the Arcadia Municipal Code is hereby amended to read in its entirety as follows: "5120.5.1. SAME. EXCEPTION. Garbage and refuse may be placed on a parkway within twenty-four (24) hours prior to the date and time specified by the Manager for the collection of such refuse by the City or by any person under contract with the City for such collection if placed in containers in accordance with the provisions of this Part." 1 SECTION 3. Article V, Chapter 1, Part 2, Section 5120.5.2 of the Arcadia Municipal Code is hereby amended to read in its entirety as follows: "5120.5.2. SAME. SAME. REMOVAL. Notwithstanding the provisions of Section 5120.5.1, no person shall permit any garbage, rubbish or refuse can, receptacle or container to remain on any public street, sidewalk or parkway adjacent to property owned or occupied by that person past 5:00 a.m. on the day following collection." SECTION 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of same to be published in the official newspaper of said City within fifteen (15) days after its adoption. This Ordinance shall take effect on the thirty-first (315`) day after its adoption. Passed, approved and adopted this day of 2008. Mayor of City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney 2 .~r.,.. DATE: August 5, 2008 TO: Mayor and City Council STAFF REPORT Development Services Department FROM: Jason Kruckeberg, Development Services Director,~Z,/~ SUBJECT: Ordinance No. 2245 Amending the Arcadia Municipal Code concerning removal of trash receptacles from streets Recommendation: Introduce SUMMARY At the June 17, 2008 meeting, the City Council directed staff to agendize the issue of how long trash bins and recycling bins may be left out in the parkway or public right-of- way. Currently the Municipal Code allows for bins to be placed out for pickup within twenty-four hours of collection and allows for bins to be in the right-of-way for no more than thirty-six consecutive hours. At the July 15, 2008 meeting the City Council discussed the issue and found that the Arcadia Municipal Code should be amended to include more enforceable time limits. Ordinance No. 2245 is proposed to amend the Arcadia Municipal Code to establish clear standards for the removal of trash containers from the right-of-way. DISCUSSION The City has requirements for the placement and removal of trash and recycling bins in the public right-of-way. The Development Services Department, Code Services Division is responsible for regulation. Periodically, the City receives complaints from residents that certain households are not complying with these regulations by leaving their bins on the street for extended periods of time. In addition to the aesthetic issues this raises, trash and recycling bins in the street can also impede parking and lead to problems with street sweeping and cleaning. At the June 17, 2008 City Council meeting, in answer to a resident's concerns, the Council asked that this issue be agendized for further discussion. The Municipal Code currently lists the following regulations for placement and removal of bins: 5120.5.1. Garbage and refuse may be placed on a parkway within twenty-four (24) hours of the date and time specified by the Manager for the collection of such refuse by the City or Staff Report -August 5, 2008 Ordinance No. 2245 Page Two by any person under contract with the City for such collection if placed in containers or tied in bundles in accordance with the provisions of this Part. (Amended by Ord. 1517 adopted,2-18-75) 5120.5.2. REMOVAL Notwithstanding the provisions of Section 5120.5.1, no person shall permit any garbage, rubbish or refuse can, receptacle or container to remain on any public street; sidewalk or parkway adjacent to property owned or occupied by him for a period of thirty-six (36) consecutive hours or more. (Added by Ord. 1139 adopted 9-19-61) Based on these regulations, bins may be placed out for collection 24 hours before pickup and may not be left out for more than thirty-six consecutive hours. The intent of the Code language is that the cans must be removed by the evening of the day of trash collection. However, the way the Code is written does not, necessarily state this and makes enforcement difficult as there is no finite time for removal. There are several potential options for modifications to the Code language and/or changes in enforcement that could be pursued. On July 15, 2008, the Council discussed this issue in open session. The Council found that the current ordinance was vague and difficult to administer and concluded that the language should be amended to provide clear and enforceable time frames. As a result, the Council concluded that all trash receptacles or containers must be removed from the public -right of way by 5 a.m. on the day following trash cdllection. This provides Code Services with a cleartime frame for establishing violations and also allows for street sweeping services fo occur without the hindrance of receptacles in the street. Ordinance No. 2245 is presented to effectuate this change by modifying Sections 5120.3, 5120.5.1 and 5120.5.2 of the Arcadia Municipal Code. FISCAL IMPACT There is no fiscal impact of this Ordinance. The provisions of the Ordinance will be administered through the normal enforcement activities of the Development Services Department, Code Services Division. RECOMMENDATION That the City Council introduce Ordinance No. 2245 amending the Arcadia Municipal Code by limiting the time that trash receptacles may be left in the public right-of-way. Approved By: Donald Penman City Manager Attachment: Ordinance No. 2245 "~ ,oa Auryrt 5.1903 '~°°.~y°{~°~`0 STAFF REPORT Library and Museum Services Department August 19, 2008 TO: Mayor and City Council FROM: Janet Sporleder, Library and Museum Services Director By Dana Dunn, Museum Curator SUBJECT: Quarterly Gifts to the Ruth and Charles Gilb Arcadia Historical Museum from the Arcadia Historical Society in the amount of $1,500.00 per quarter. Recommendation: Accept the donation SUMMARY Each quarter the Arcadia Historical Society gifts the Ruth and Charles Gilb Arcadia Museum $1,500.00 for artifact care and programming. The total gift each year equals $6,000. DISCUSSION Slnce the opening of the Ruth and Charles Gilb Historical Museum, the Arcadia Historical Society has been making gifts of $1,500.00 each quarter to the Museum for artifact care and Museum programming. The Historical Society owns the artifacts that established the opening day collection. Artifacts that are housed at the Museum, beginning in 2001, are the property of the Arcadia Historical Museum. These funds are used to protect and preserve those artifacts. The funding is also designated to help in providing historical programming in the Museum. FISCAL IMPACT There is no impact to the City's budget. The funds are expended in accordance with direction from the Arcadia Historical Society. RECOMMENDATION Accept quarterly gifts from the Arcadia Historical Society in,the amount of $1,500.00. APPROVED: ~ f JI) Itd~q/ T G-r~rr-,~-- onald Penman, City Manager 3.unepnr Augu.~9~1~903 STAFF REPORT Library and Museum Services Department August 19, 2008 TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services By Carolyn Garner-Reagan, Library Services Manager SUBJECT: Gift of $1,200 from Arcadia Rotary Club for children's books at the Library. Recommendation: Accept the donation SUMMARY The Arcadia Rotary Club is offering the Arcadia Public Library a donation of $1,200 for the purchase of books for children. DISCUSSION The Arcadia Rotary Club is offering the Arcadia Public Library a donation of $1,200 for the purchase of books for children in honor of each of their weekly speakers. The Library will purchase beginning readers and each will carry a special bookplate with the Rotary logo and the words "Presented to the Arcadia Public Library in honor of [speaker's name] for speaking to the Arcadia Rotary Club." The Library is pleased to partner with the Rotary in honoring their speakers, who typically would receive some kind of small gift. All gifts to the Library are subject to approval by the City Council pursuant to City Charter article VIII section 809 (d ). FISCAL IMPACT There is no impact to the City's budget. The Library Board approves expenditures of all donations. RECOMMENDATION Accept the donation of $1,200 to the Arcadia Public Library from the Arcadia Rotary Club for the purchase of children's books. Approved by:_~ ~c~w,•,-c--~ Donald Penman, City Manager In~ncpe~ esd Avpu~p 5.1903 i~ August 19, 2008 STAFF REPORT Library and Museum Services Department TO: Mayor and City Council n ' ', FROM: Janet Sporleder, Director of Library and Museum Services By Carolyn Garner-Reagan, Library Services Manager v SUBJECT: Accept donations from the community in support of the Summer Reading Program at the Library Recommendation: Accept the donations SUMMARY Eighty-four community donors gave a total of $2,650 and a variety of items for prizes for the Children's Summer Reading Program. DISCUSSION The Library's Summer Reading Programs for children and teens were once again very successful, with 1,683 children participating. This summer's programs were in keeping with the theme "Catch the Reading Bug @ Your Library". To encourage reading throughout the program, children (from babies through eighth grade) are offered incentives each week and a variety of programs are presented. Although major funding is provided by the Friends of the Arcadia Public Library, additional prizes and funds are solicited from community businesses and organizations. Items received this year included gift certificates for free children's meals and gift cards for meals at local restaurants, passes to a variety of entertainment venues, and gift cards from a number of merchants. These gifts help provide an exciting mix of prizes for the participants and the Library is pleased to have the broad involvement of the community in encouraging its children to read. Cash gifts totaling $2,650 were also received and much of these funds were used to purchase additional materials and supplies, which help staff enhance programming. Each donor was recognized with a letter of appreciation and the names appeared on the Summer Reading Program brochure and the Library's Summer Reading Program website. To make sure all of the donors are recognized, including those who donated after the brochure was printed, a poster is displayed prominently in the Children's Room which lists the following names: 3M / Unitek Arcadia Partners in Rotary American Premier Bank Arcadia Rock Climbing Applebee's Restaurant Arcadia Rotary Club Aquarium of the Pacific Armstrong Garden Center Arcadia Chinese Association Automobile Club of Southern California Auntie Anne's Pretzels Baja Fresh Bed Bath & Beyond B.J.'s Restaurant & Brewery Black Angus Restaurant Burger King # 4691 -Arcadia Cabrera's Mexican Restaurant California Pizza Kitchen . Capistrano's Restaurant Carl's Jr. -Arcadia Casa del Rey Restaurant Cheesecake Factory Chili's Restaurant Citizen's Business Bank Claim Jumper Restaurant Clearman's North Woods Inn Cold Stone Creamery -Sierra Madre Domenico's First General Bank Hollywood Bowl Hot Dog on a Stick HomeTown Buffet Huntington Library, Art Collections, and Botanical Gardens Islands Burgers Jody Maroni's Sausage Kingdom Kentucky Fried Chicken -North Arcadia KidsArt Kodak Theatre Laemmle Theatre Legoland Lollicup USA, Inc. Los Angeles Angels of Anaheim Los Angeles Dodgers Los Angeles Turf Club Los Angeles Zoo and Botanical Gardens Matt Denny's Ale House,Restaurant Mimi's Cafe Natural History Museum Old Navy Old Spaghetti Factory Olive Garden Italian Restaurant Outback Steakhouse Pacific Asia Museum Pacific Park Pasadena Ice Skating Center Pasadena Playhouse Pei Wei Asian Diner Peppers Mexican Restaurant Petersen Automotive Museum Pizza Hut Ralph's Grocery Company Real Mex Restaurant Red Lobster Seafood Restaurant Regal Entertainment Group Robeks Rod's Grill Roma Pizzeria Ross Stores Round Table Pizza Rubio's Mexican Grill San Marino Toy & Book Shoppe See's Candies Sizzler Restaurant Souplantation Restaurant Sport Chalet Target -East Pasadena Tommy's Hamburgers Tony Roma's Trader Joe's Vroman's Bookstore Wendy's Old Fashioned Hamburgers Wood Ranch BBO and Grill WorleyParsons All gifts to the Library are subject to approval by the City Council pursuant to City Charter article VIII section 809 (d). FISCAL IMPACT There is no impact to the City's budget. The Library Board approves expenditures of all donations. RECOMMENDATION Accept the donations from the community in support of the Summer Reading Program at the Library. Approved by: ~ ~~ }~~n-n„_~ . Donald Penman, City Manager ,.a,,,,..... ~•nse s, uos c`em°°~~y°t~°~`~ STAFF REPORT Public Works Services Department DATE: August 19, 2008 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager/Public Works Services Directo~ Prepared by: Tom Tait, Deputy Public Works Services Director Dave McVey, General Services Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE f11 YEAR SUMMARY On August 19, 2003, the City Council approved a one (1) year Agreement with optional extensions to Sheldon Mechanical Corporation for the Heating Ventilation and Air Conditioning (HVAC) preventative maintenance and service contract for all -City facilities. Sheldon Mechanical Corporation . is reaching the end of their fourth (4) contract extension and has submitted a written offer to extend the existing contract agreement for an additional year with no increase in pricing. Based on the excellent service provided by Sheldon Mechanical Corporation during the previous years, staff recommends that the City Council award a contract extension in the amount of $109,900 to Sheldon Mechanical Corporation for the HVAC preventative maintenance and service at various City facilities. DISCUSSION The Public Works Services Department (PWSD) is responsible for the maintenance of all City facilities. PWSD contracts with Sheldon Mechanical Corporation for the preventative maintenance and major servicing of HVAC equipment for all City facilities. The contract includes monthly routine preventative maintenance as well as any extraordinary repairs that may arise at City and/or park facilities. Page 1 of 2 Recommendation: Approve Mayor and City Council August 19, 2008 Additionally, this contract includes work to be done on Capital Improvement Projects (CIP} for 2008-09. Examples of the projects to be completed are: Annual Replacement of HVAC Rooftop units and the Relocation of HVAC Equipment at Fire Station 106. On August 19, 2003, .the City Council awarded the HVAC preventative maintenance service contract for the various City facilities with optional annual extensions to Sheldon Mechanical Corporation. Sheldon Mechanical Corporation is reaching the end of their fourth (4) contact extension and has submitted a written offer to extend the agreement an additional one (1) year. Based on their excellent service in the past five (5) years, staff is recommending that the City Council approve a fifth (5) contract extension in the amount of $109,900 to Sheldon Mechanical Corporation for HVAC preventative maintenance and service for all City facilities. FISCAL IMPACT Sufficient funds have been budgeted in the 2008-09 Operating Budget and Capital Improvement Budget for this contract. RECOMMENDATIONS 1. Award a one (1) year contract extension to Sheldon Mechanical Corporation for the HVAC Preventative Maintenance and Service Contract for various City Facilities in the amount of $109,900.00. 2. Authorize the City Manager and City Clerk to execute a contract extension in a form approved by the City Attorney.. Approved: ~=!~~~~~„~.~ Donald Penman, City Manager PM:TT:DM:jb Page 2 of 2 ,.. .::.a: C°0~nnity of P°F°° STAFF REPORT Public Works Services Department DATE: August 19, 2008 TO: Mayor and City Council ~,y~ FROM: Pat Malloy, Assistant City Manager/Public Works Services Directof I y~/ Prepared by: Dave McVey, General Services Superintendent SUBJECT: SUMMARY Staff is recommending that the City Council award a purchase order contract to McPeek's Dodge of Anaheim for the purchase of five (5) 2008 Dodge Charger patrol units and two (2) 2008 Dodge Charger command vehicles in the amount of $170,272.35. Funds in the amount of $233,000 have been budgeted in the 2008-09 Equipment Replacement Budget for the acquisition of these .vehicles and also for the installation of emergency lighting and telecommunication equipment. DISCUSSION Five (5) 2008 Dodge Charger patrol units will be purchased to replace three (3) 2004 and two (2) 2005 Ford Crown Victoria patrol units. All vehicles have high mileage and meet the City Vehicle Replacement Criteria schedule for patrol units. One of the units was involved in a motor vehicle accident and the unit was declared a total loss. The City will be reimbursed $18,000 for the loss of this unit through the City's insurance carrier. The total amount to purchase five (5) 2008 Dodge Charger patrol units, ($24,106.51 each) and two (2) Dodge Charger command vehicles ($24,869.90 each) is $170,272.35. The remaining balance of this account ($62,727) will be used for the purchase of tire safety bands, push bars, fueling transmitter packages, and the installation of all emergency and telecommunication equipment. Staff investigated cooperative purchase agreements (also know as "piggy-backing") with other larger municipalities for vehicles with specifications that are equal to or greater Page 1 of 2 Recommendation: Approve Mayor and City Council August 19, 2008 than the City of Arcadia's. The County of Alameda Police Department, in cooperation with McPeek's Dodge of Anaheim, has authorized the City of Arcadia to receive the same price as their purchase order for the 2008 Dodge Chargers. This benefits the City by allowing the purchase of these vehicles at a low competitive price per unit. Staff has determined that this vendor is a qualified company providing vehicles that meet City specifications and therefore, recommends that the City Council award a purchase contract to McPeek's Dodge of Anaheim for the purchase of five (5) 2008 Dodge Charger patrol units and two (2) Dodge Charger command vehicles in the amount of $170,272.35 FISCAL IMPACT Funds in the amount of $233,000 have been budgeted in the 2008-09 Equipment Replacement Fund to purchase and equip these vehicles. RECOMMENDATION 1. Approve the purchase of five (5) 2008 Dodge Charger patrol units and two (2) 2008 Dodge Charger command vehicles in the amount of $17Q272.3S from McPeek's Dodge of Anaheim. 2. Waive the formal bidding process and authorize a cooperative purchase agreement with McPeek's Dodge of Anaheim using the County of Alameda Police 2008 purchase order unit price. Approved by: a~.,~.,-,a,.._~ Donald Penman, City Manager PM:DM:jb Page 2 of 2 U i..o.n...a.a c°mm°°~~Y°{N°~`° STAFF REPORT Public Works Services Department DATE: August 19, 2008 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager/Public Works Services Director Prepared by: Tom Tait, Deputy Public Works Services Director SUBJECT: Recommendation: Approve SUMMARY The Los Angeles River Metals Total Maximum Daily Load (TMDL) requires that watershed cities and agencies prepare and implement a coordinated monitoring program (CMP). The CMP serves to increase the efficiency of surtace water data collection and analysis for stormwater runoff. Staff recommends that the City Council authorize the City Manager to execute the Memorandum of Agreement with the Gateway Cities Council of Governments (GCCOG) for the administration and cost sharing of the CMP for the Los Angeles River Metals TMDL. BACKGROUND The 1972 Clean Water Act established water quality standards and TMDL programs to control water pollution. A TMDL is a calculation of the maximum amount of a specific pollutant that a body of water can receive without negatively impacting its beneficial uses. The Los Angeles River is listed as an impaired water body because it does not meet the water quality standards as a result of pollution. For this reason, the Los Angeles River Metals TMDL (Metals TMDL) was approved as an amendment to the regional Water Quality Control Plan for the Los Angeles Region (Basin Plan). The Metals TMDL addresses impairments for selenium, zinc, lead, copper, and cadmium. Selenium leaches from natural areas with high selenium containing soils in the Santa Monica Mountains. Zinc, lead, copper and cadmium are associated with industrial discharges to sewage treatment plants, runoff from roadways, parking lots and Page 1 of 3 Mayor and City Council August 19, 2008 other areas associated with vehicle usage and atmospheric deposition over the entire watershed. The .Metals TMDL will aim to control the pollution level of these elements into the Los Angeles River to improve water quality. DISCUSSION The Los Angles Regional Water Quality Control Board identified three monitoring objectives in association with the Metals TMDL. The first is to collect data (e.g., hardness, flow, and background concentrations) to evaluate the uricertainties and assumptions made during development of the TMDL. The second is to coNeet data to assess compliance with the waste load allocations. The third is to collect data to evaluate potential management scenarios. The City of Arcadia has been working with other agencies in the same watershed to determine a framework to ensure compliance with the Metals TMDL in the most cost effective, .regionally consistent manner. Preparation and implementation of a Coordinated Monitoring Plan is mandated in the Metals TMDL. The coordinated monitoring program (CMP) was developed by an eleven (11) member Technical Committee that included representatives from every jurisdictional group in the watershed. The CMP's goals are to monitor water quality at key locations along the Los Angeles River. The CMP includes a tiered monitoring scheme that is necessary for both ambient and effectiveness monitoring. This tiered monitoring scheme will allow for control of costs and the ability to isolate the source of a pollutant if a sample exceeds the allowed allocation established by the TMDL. TMDL's were recently litigated by the cities in the Los Angeles River watershed. On July, 3, 2008, an Orange County Superior Court Judge issued a ruling in .favor of the cities. The Court ruling suspends the enforcement of numeric limits placed into the National Pollutant Discharge Elimination System (NPDES) Permit or the Total .Maximum Daily Loads (TMDLs) until the LARWQCB completes the state law required review of the standards. State law requires that the standards be reasonably achievable and that they be studied for their economic impacts on the cities. The numeric limits cannot be implemented until these studies are completed. However, the cities in the Los Angeles River watershed must continue to implement the other mandates of the TMDL mandates, such as the CMP. The implementation schedule for the TMDL requires dry and wet weather compliance milestones for each of the five Jurisdictional groups or reaches of-the LAR watershed. The four-year background or ambient monitoring period is covered by this Memorandum of Agreement. The City of Los Angeles will be responsible for the monitoring services which include: sampling, laboratory analysis, and reporting. The County of Los Angeles will be responsible for the installation of the automated sampling equipment. There are a total of 16 monitoring-locations, 13 in the main channel and 3 in the tributaries (Attachment). The TMDL requires monthly sampling for total recoverable and dissolved metals and Page 2 of 3 Mayor and City Council August 19, 2008 hardness for both the ambient and effectiveness monitoring periods. The pollutants that will be monitored are: cadmium, copper, lead, selenium, zinc, and hardness. The Gateway Cities Council of Governments (GCCOG) has agreed to provide administration of the CMP, which will require implementation, invoicing, bill payments, and auditing. GCCOG has a decade of experience in administering multi-agency agreements and with the project of this caliber, it would overburden any one city or agency to oversee their own CMP. On August 21, 2007, the City Council approved an implementation agreement with the GCCOG for the special studies of the Metals TMDL. FISCAL IMPACT The estimated first year watershed wide CMP costs are approximately $590,000. This includes purchase and installation ofauto-sampling devices. The annual monitoring costs are estimated at $192,000. These costs will be shared between all the cities in the watershed. The estimated cost for Arcadia's share is estimated to be $22,490 according to the CMP cost allocation formula (Attachment A). Sufficient funds have been budgeted in the 2008-09 Capital Improvement Program Budget. Authorize the City Manager to execute the Memorandum. of Agreement with the Gateway Cities Council of Governments for the administration and cost sharing of the CMP for the Los Angeles River and Tributaries Metals TMDL. Approved by: ~a+~.-r.D ~~_ Donald Penman, City Manager PM:TT Attachment Page 3 of 3 EXHIBIT A LOS ANGELES RIVER METALS TMDL COORDINATED MONITORING PLAN COST ALLOCATION. FORMULA (showing cost allocation for every $100,000 in costs) Name Area ins miles Distribution Base Rate $ Allocation on S Miles $ Total Rate $ Alhambra 7.6 0.012258262 500 968.40 1,468.40 rcadia 10.93 0.017629317 500 1,392.72 1,892.72 Bell 2.74 0.004419426 500 349.13 849.13 Be11 Gardens 2.48 0.004000065 .500 316.01 816.01 Bradbu 1.4 0.002258101 500 178.39 678.39 Burbank 17.35 0.027984322 500 2,210.76 2,710.76 Caltrans 11.24 0.018129325 500 1432.22 1,932.22 Calabasas 5.58 0.009000145 500 711.01 1,211.01 Carson 0.88 0.001419378 500 -112.13 612.13 Commerce 6.56 0.010580816 500 835.88 1,335.88 Com ton 8.6 0.013871191 500 1,095.82 1,595.82 Cudah 1.12 0.001806481 500 142.71 642.71 Downe 5.66 0.00912918 -500 721.21 1,221.21 Duarte 2.3 0.003709737 .500 293.07 793.07 El Monte 6.97 0.011242117 500 888.13 1,388.13 Glendale 30.62 0.049387893 500 3,901.64 4,401.64 Hidden Hills 1.57 0.002532299 500 200.05 700.05 Huntin ton Park 3.03 0.004887176 500 386.09 886.09 Irwindale 1.89 0.003048436 500 240.83 740.83 La Canada Flintrid a 8.57 0.013822804 500 1,092.00 1,592.00 Lon Beach 16.66 0.026871401 500 2,122.84 2 622.84 Cit of Los An eles 281.44 0.453942806 500 35,861.48 36,361.48 L nwood 4.85 0.007822707 500 617.99 1 117.99 Ma ood 1.18 0.001903257 500 150.36 650.36 Monrovia 10.34 0.016677688 500 1,317.54 1,817.54 Montebello 8.36 0.013484088 500 1,065.24 1,565.24 Montere Park 7.66 0.012355038 500 976.05 1,476.05 Paramount 4..34 0.007000113 500 553.01 1,053.01 Pasadena 22.7 0.036613494 500 2,892.47 3,392.47 Pico Rivera 3.12 0.005032339 500 397.55 897.55 Rosemead 5.14 0.008290456 500 654.95 1,154.95 San Fernando 2.41 0.003887159 500 307.09 807.09 San Gabriel 4.12 0.006645268 500 524.98 1,024.98 San Marino 3.76 0.006064614 500 479.10 979.10 Sierra Madre 2.99 0.004822658 500 380.99 880.99 Si naI Hill 1.13 0.00182261 500 143.99 643.99 South EI Monte 2.09 0.003371022 5D0 266.31 766.31 South Gate 7.48 0.012064711 500 953.11 1,453.11 South Pasadena 3.43 0.005532347 500 437.06 937.06 Tem le Ci 4.01 0.006467846 500 510.96 1,010.96 ernon 5.08 0.008193681 500 647.30 1,147.30 Uninco orated LA Count Areas 80.61 0.130018226 500 10,271.44 10,771.44 619.99 1 21,000 79,OOD 100,000 Notes: The calculation of squaze miles in the watershed is based on GIS information supplied by the Regional Water Quality Control Board. The distribution column indicates the square miles located within the jurisdiction of each Regulated Entity as a fraction of the total watershed. The base rate is $500 per Regulated Entity per $100,000 in monitoring costs. This base rate ensures a minimum contribution from each Regulated Entity, resulting in a total base of $21,000. The allocation based on square miles is $100,000 minus the base of $21,000 ($79,000) multiplied by the figure in the distribution column for each Regulated Entity. Each Regulated Entity's total cost for every $100,000 in costs is the sum of the base ($500 per $100,000), plus the Regulated Entity's allocation based on squaze miles. 12 Legend Proposed Sampling SiEes Tlcr 1 Location Froq Pmrc IN~IIBa f+arc_JUria TBG Map WRI-1 MeinChmant Morbhly t~.6T75 9t-B625: &ti1-BT LARK-4 Male Channt Maatl.hly 38.2175 80.2BY: 8826 LARI-T Main Chmme Morthly 68.3675 16975 69d-Ff7 LARI-i1. MeinChmene Marlhly 91.8675 16975 T86-C4 LARt•13 Main Channt Maat7hly 98A675 8136°,: 79681 Commant Jurlsdlpl ~Whke Oek fl ~7uiunge M6 QF)gurae upstrcam_ArroyoS 3 QOeI Amo Av 2 (9~Ihlnraluw R4 1 LAR METALS TMDL CMP AUTQfVgATED SAMPLER SITES }" Legend _._. L.kR 1.1 !hR 1-4 E.;,R 1-7 ~ L4R 1.11 LkR 1-13 IYR9YfC WdRR6 IJlareh 2'.2Gfl8 C ~~,.-. ,.~,... Ayu~~3. 1Y11 °°°A°°~~Y°tN°~`~ STAFF REPORT Public Works Services Department DATE: August 19, 2008 TO: Mayor and City Council FROM: Pat Malloy, Assistant City Manager/Public Works Services Director Prepared by: Lubomir Tomaier, Principal Civil Engineer r Ken Herman, Associate Civil Engineer SUBJECT: Recommendation: SUMMARY The 2008 Water Master Plan Update recommends the construction of several new domestic water wells in the Main San Gabriel Basin to augment the supply of ground water in the Raymond Basin during periods of drought and to provide high-capacity wells that will improve overall system reliability during periods where older wells undergo maintenance: Due to the need to move ahead quickly with the construction of these two (2) wells, the scope of work for this project includes design of both Longley Well and Camino Real Well. The Longley Well is located at the Longley Water Facility on the southwest corner of Palm Ave. and EI Monte Ave. The Camino Real Well is located at the Camino Real Water Facility on Camino Real Ave., between First Ave. and Second Ave. Requests for proposal were sent to three (3) engineering firms which specialize in the design of municipal water systems and wells. On July 29, 2008, two proposals were received. One (1) company, KEC Engineers declined due to the accelerated work schedule required for this project. Staff reviewed the two (2) proposals received and determined that Civiltec Engineering Inc. is the most qualified firm to meet the project goals for this project. Staff recommends that the City Council authorize the City Manager to execute a contract with Civiltec Engineering Inc. for the design of Longley Well No. 3 and Camino Well No. 3 in the amount of $360,180. DISCUSSION The replacement of aging water infrastructure is a major element in the City's Water System Master Plan. Replacement of older wells should be planned as part of the Capital Improvement Program in order to provide for a redundant source of supply and to meet future demands on the system. Wells currently in service range in age from 6 to 87 years old and even with regular maintenance, the discharge capacity of these wells will decrease with age Page 1 of 2 Mayor and City Council August 19, 2008 due to deterioration of the well structure and changes in the hydrogeology of the well. To address the decrease in our well capacity, seven (7) wells have been identified in the Water Master Plan for construction over the next 15 years. The goal of this plan is for the system to exceed the maximum daily demand even with the largest capacity well out of service. The construction of the Longley and Camino Real Wells are the first of the seven wells identified in the Water Master Plan. Requests far proposals were sent to three (3) engineering firms which specialize in the design of municipal water systems. On July 29, 2008, two (2) proposals were received. The ranking of the proposals are: RANK FIRM PRICE 1 Civiltec Engineering Inc. $360,180 2 Fsomas $384,473 3 KEC Engineers, Inc. Declined Staff has reviewed both proposals, met with. each design team and determined that Civiltec Engineering Inc. is the most qualified and- responsible firm that is able to meet the project goals for this project. Staff recommends that the City Council authorize the City Manager to execute a contract with Civiltec Engineering inc. for the design of the Longley Well No. 3 and Camino Well No. 3 in the amount of $360,180. ENVIRONMENTAL IMPACT: Pursuant to the provisions of the California Environmental Quality Act (CEQA), an initial study for both wells was prepared and is under public review at this time. The Environmental Protection Agency has determined that completion of an environmental assessment is not necessary and that the projects qualify for a Class 2 Categorical Exemption under Article 19, Section 15302(c) of the California Environmental Quality Act. FISCAL IMPACT: Funds in the amount of $810,000 is budgeted in the 2007-08 & 2008/09 Capital Improvement Program for the desigh, inspection and geotechnical work for both Longley and Camino Wells. RECOMMENDATIONS: 1. Award a contract in the amount of $360,180 to Civiltec Engineering Inc. for the Design of the Longley Well No.3 and Camino Well No.3. 2. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: ~~.~cO ~e~a,.-1 Dohald Penman, City Manager PM:LT:KH Page 2 of 2 City of Arcadia Proposed Wells UPPRR CANYON RRSERVOIR O CANYON RESB'RVOLRS SANTA ANNTA PLANT ama.vc NO TH mnmmr irr. ~ ~ J ORANGE GROYR ~0O• TORRRY PMR RESRRVONLS k M.5LLY ~~^ RA5A7tYONt ^ aeurar '•nrr ~a ~ • P ~ OSTRR ^ r m NALOmr Rssaevoms ANOAwA' $~ ~• L cxAPUAN nsLL I ~RADO '~' ~ ecm. Sf. JOSRPN PLANT ~~ ewn aI1P~ m. ./'s a^ a.. NUGO RRID„ !~' z i tl PROJECT LOCATION I C ~ CAMINO REAL WELL N0.3 U~ ~ ~ ~ 3 ~ ~ ~~ ~ ' I r ~ nuASS ' ~ BALD B tl d ~ ~ ~ ~ A PROJECT LOCATION cAAmro PLANT LONGLEY WELL SITE • +axomv Y ~n ~ e^ ~I ~~. ~ ~LONCDSN PLANT ^ LONG • i ~ ® ' ~ BALDRfN z ^~ LIYR OAR P ^ IIRfd r // Location Map i...n=....a n.,,..~ s, nm /. STAFF REPORT Public Works Services Department DATE: August 19, 2008 TO FROM SUBJECT: SUMMARY Mayor and City Council Pat Malloy, Assistant City Manager/Public Works Services Director ( ~~ The Arcadia Par 3 Golf Course, located at 620 E. Live Oak Ave. Arcadia, CA, is owned by the City and is currently leased, to American Golf Corporation {AGC) for complete operations and maintenance. The current contract was entered July 1, 1998 and expired June 30, 2008. At the January 15, 2008 study session, the City Council directed staff to solicit proposals from potential golf management firms to ensure the contract's fair market value. The contract was extended for an additional three (3) months to allow City staff more time to thoroughly evaluate the proposals and ensure that the most qualified and responsible management firm is awarded the lease. Additionally, the interest of the KARE Youth League in purchasing a portion of the golf course added time to the review process. As a result of staffs evaluation of the proposals and Keyser Marston Associates (KMA) financial evaluation of the three proposals, staff recommends that the City Council authorize City staff to negotiate a final lease agreement with American Golf Corporation for the management of operations and maintenance of the Arcadia Par 3 Golf Course. DISCUSSION As directed by the City Council, staff conducted a Request for Proposal (RFP} for complete management of operations and maintenance for the Arcadia Par 3 Golf Course. The City received four (4) proposals. On May 6, 2008, the City Council directed staff to further evaluate a potential lease agreement with three of the four proposers: American Golf Corporation (AGC), Arcadia Golf Partners (AGP), and All About Golf (AAG). On June 17, 2008, all three (3) firms were given an opportunity to present their proposals to staff and answer additional questions and concerns from the City Council's May 6, 2008 meeting discussion. Page 1 of 4 ARCADIA PAR 3 GOLF COURSE Recommendation: Approve Mayor and City Council August 19, 2008 In addition to personal interviews, the City hired Keyser Marston Associates (KMA) to conduct a financial evaluation of the three proposals to determine the legitimacy of the proposed costs of capital improvement projects and projected revenues submitted by each firm. As part of its review, KMA evaluated.. golf industry participation. trends and the historical performance of the Arcadia Par 3 over the past seven (7) years. KMA also provided p"rejections of potential: revenues to the City. According to KMA, dverall, the golf industry in the U.S. over the past several years has been stagnant. The number of golf rounds played in May 2008 fdr this region is down 3.1 % from May 2007 and down a tdtal of 4.4% for the total number of U.S. golf facilities. Year over year rounds played have been flat to slightly negative since 2001. Just as in 2006, more courses were closed in 2007 than opened. KMA's financial results are summarized below: • Arcadia Golf Partners' (AGP) proposed terms will produce the greatest revenue for the City; however, this is largely due to the high percentage of Green Fees they plan to use to create a Capital Improvements Fund. They have provided a very aggressive percentage rent structure: • All About Golf (AAG) has also proposed a very aggressive rent- percentage thus also creating significant revenue for the City. They plan to make sizeable changes to the Driving Range and the Clubhouse in order to generate higher revenues for the golf course. .- • American Golf Corporation (AGC) has the most conservative revenue estimates for the City. They have not proposed any drastic changes to the structure and operation of the golf course but have proposed significant improvements to the golf course: In evaluating the proposals (Attachment A), staff took into consideration the golf industry trends and financial findings provided by KMA. Although AAG's proposal may seem very enticing due to its high minimum rent and capital improvement promises, staff felt that their overall qualifications did not demonstrate a proven track record of operating successful golf courses. Their inexperience with a golf course such as Arcadia's Par 3 may hinder the continued operations and maintenance of the golf course because AAG has submitted an aggressive capital improvement schedule that indicates all projects would be completed by December 2009. Additionally, the AAG management team does not have the experience of renovating and remodeling a golf course to the extent that they have proposed. Their management team consists of an investor, a golf pro with previous management experience, and a golf instructor. For such an ambitious project, staff believes that previous experience in golf course construction projects is crucial to successful project management which will ensure the timely completion of an enhanced golf facility of high. quality. AAG has proposed drastic changes such as a two tiered driving range with new netting and lighting and complete renovation of the clubhouse. to the course that may cause Page 2 of 4 Mayor and City Council August 19, 2008 disruption and interrupted play for golf patrons, while AGC has proposed improvements that will not suspend golf operations at all during construction. AGC has extensive experience with renovating golf courses, therefore are able to plan construction around operations. For example, during the interviews, AGC said they will replace the entire irrigation'system without having to close any holes at anytime, however AAG said they would have to shut holes down one at a time to finish the improvement. Another concern is that AAG has proposed the construction of a two tiered driving deck and clubhouse renovations being done simultaneously, which may also cause some disruption at the golf course. KMA reports that generally, golf play in the U.S. is declining. AGP and AAG have proposed very aggressive rent structures to the City and it is important to consider these proposed rents with caution due to the unstable economy which will affect projected revenues generated by the golf course. Revenues for the Arcadia Par 3 have remained the same for the past seven years in light of the decline of golf activity in the U.S. Therefore it will be difficult to rely on the projected aggressive financial schedules submitted by AGP and AAG because there is no method of confirming that they can operate and maintain the golf course and generate the gross revenues promised in their proposal. Staff also evaluated capital improvement projects and the proposed funding source of future projects to enhance the golf course. AGP presented the highest revenue sharing percentage (10% of green fees) to be set aside in a capital improvement fund. AGC has offered 2.5% of Gross Revenues to the fund and AAG referenced a Golf Course Improvement Fund that would result in $24,192 for the first year. However, AAG provided no basis for the estimate in order to determine potential future funding and describe the fee as a "surcharge", which may be included in green fees charged to golf patrons. Attachment B is a summary of all the capital improvement projects proposed by each firm. AGP believes that the irrigation system does not need to be replaced, therefore has not proposed a new irrigation system. City staff has determined that the irrigation system must be replaced and AGC and AAG have included this project as part of their proposed capital improvements. Moreover, AAG has proposed atwo-story driving range for the golf course. KMA indicated that based on existing usage, there does not appear to be sufficient demand therefore AAG would need to demonstrate sufficient demand for this kind of expansion. There is no guarantee that the construction of a two tier driving range will more than double the current revenues generated as AAG claims. While AAG's proposal for capital improvements is ambitious and attractive, City staff believes it is important to also maintain the integrity and relaxed atmosphere of the course to keep the current regular players returning to the course with some emphasis on increasing patronage to the facility. Due to the size of the golf course, it is imperative to keep in mind the capacity of the golf course to accommodate Arcadia and the surrounding communities. Currently, approximately 46,000 rounds of golf are played Page 3 of 4 Mayor and City Council August 19, 2008 and according to KMA, courses the size of the Arcadia' Par 3 average between 40,000 to 60,000 rounds per year. Based on the proposals received, personal interviews, follow-up discussions, KMA' s financial. evaluation and with the market in its current state of 'economic downturn, staff has determined that American Golf Corporation is the most qualified and responsible firm to manage the operations and maintenance of the Arcadia Par 3 Golf Course. As the current operator, AGC is familiar with the revenue performance'of the course and are therefore prepared to guarantee rental payments for the next five years, which is crucial in today's market economy. Choosing AAG would be enterprising but there are too many inconsitencies and staff is uncertain. that they are prepared to undertake the management of the Aradia Par 3. Staff has investigated AAG's' background and. cost estimates for capital improvements and have found some inconsistencies. The main concern is -that AAG has not thoroughly evaluated the course and its needs to provide the City with accurate cost estimates for capital improvements. Each time staff has discussed the project costs, the amount of money has either increased or decreased. Additionally, the project schedule submitted by AAG is very aggressive and shows large projects going on simultaneously which are likely to disturb operations. -This is'important because it reflects the limited knowledge and. inexperience this firm has with golf course renovations. While AAG has guaranteed the City the estimated costs of the capital improvements and the first two years of rent, they have not yet factored in the start up costs which include new golf carts,. maintenance equipment, point-of-sale system, and merchandise for the pro shop. AAG has identified their management team but has not established a maintenance group that will be responsible far the' landscape. For these reasons, staff feels that AAG will not be prepared to transition into contiriued operations at the golf course by October 2008 arid be able to begin construction of a new driving range and new irrigation system by November 2008. AGC. has demonstrated its ability to successfully manage the golf course for the past twenty (20) years among. other courses nationwide. As a corporate citizen, AGC has developed and honed relationships :with the schools and the community. They are currently involved with community recreation events as well as with Arcadia High School Golf Team and surrounding schools. AGC has also proposed a lease term of four (4), five (5) year options, therefore allowing the City to negotiate terms of the lease agreement every five (5) years or to terminate the lease. AGP and AAG have proposed twenty (20) year lease agreements. The Arcadia Par 3 Golf° Course is a valuable recreational asset to the City and its residents. While it is important to increase revenues to the Clty, it is more important to provide residents with a safe and pleasurable activity far all ages to experience in the City. Therefore, staff recommends that the City Council authorize City staff to negotiate a final lease agreement with American Golf Corporation for the management of operations and maintenance of the Arcadia Par 3 Golf Course. Page 4 of 4 Mayor and City Council August 19, 2008 FISCAL IMPACT American Golf Corporation has proposed the greater of $125,000 minimum rent for the first year of the lease and $150,000 minimum rent each year thereafter or a percentage of the gross revenues. These revenues contribute directly to the General Fund. RECOMMENDATION Authorize City staff to negotiate a final lease agreement with American Golf for the management of operations and maintenance of the Arcadia Par 3 Golf Course Approved by: ~-r•Y,,,....,,~ Donald Penman, City Manager PM:TT Attachment Page 5 of 4 J O a Q~ H~ Z~ W O ~U S Q J Q ~ LL } Q ~+ E c E ~ a ~~ ~ m E o0 o 0 y >, 0 o a i ~ ~ v ~ ~ C V T r r ~~ R > ~~ ~~~ N O O O O :~ R v C C ~ O ~~~ ~N ~ O 00 O 00 O O p • C W O NNN~ ~~ i~ i o 0 o o .~- p ~ ~fi0 N ~ N C ~ ~ OOOO o Cp0~C0 00 Q w ~t f6 f6 N N N r (p OD c 69 fR EA EA fN -1 x • 3 a i ~ ~~ ° c a~ ~- ~:' E N 0 U' 0 ~ p N a y ` o 7 C m T O p" O ~ ~ c ~ Q N ~ 0 0 o p~~N :~ OOM M N V O MNM ~()~ Q70N n a ~` ~ 0 0 0 0 0 0 o C7 ~ v oo a 1p co `.R rnv~ 000 p .N w ~~~ N NNN ~ C lf} fR ~ ~ U~i~ N ~ >+ O O ~ ~ ~ R N ~ V • r ~ \° \° \° ~~ Vl p O O O ~ y > O W m o E ~ 0000 0 a v N ~ 0 0 0 O 0 0~~ ~ C ~ N 0 0 0 ~~~Ao 0 0 s- ~ ~ 00 00 W o ~ ~ 7 f6 f6 fA 69 fA LL O } ~ N C 3 N + ~ DI + rn `mmo °' m E d f6 ~ N 'y O d d N~ N Lid ~-' c f.'0 ~~ O O c >. N N N _ c °' ~ v v ° C Cn R N G 2R' ~ ~ ~ • _ ~ ~ ~ c o>~ o ~L E c E rn.B o° `.4 ~ £ c~ a a ao ~UC~ ~ es F - Q: U U ATTACHMENT B SUMMARY OF CAPITAL IMPROVEMENTS American Golf Driving Range Replace driving range with real turf $300,000 Irrigation Complete irrigation replacement $600,000 Clubhouse Installation of new full-service grill & miscellaneous $65,000 improvements Golf Course Installation of a concrete path alon Hole 1 to Hole 18 $35 000 Total $1, 000,000 All About Golf Driving Range Replace driving range with real turf $146,000 Two Tier driving deck $318,990 Driving range netting $30,000 Irrigation Complete irrigation replacement $548,000 Clubhouse Clubhouse remodel (proshop, snack bar, banquet room) $584,243 Landscaping around clubhouse $30 000 Total $1,657,233 Arcadia Golf Partners Driving Range Replace driving range with new synthetic turf $500,000 New driving range and golf course lighting $35,000 Expand existing covered driving range area $75,000 Clubhouse Relocate maintenance and expand banquet facility $100,000 Upgrade & Remodel Snack Bar $50,000 Golf Course Add new sand traps $15,000 Construct new practice sand bunker and nursery $15,000 Replace tee box fencing & add protective aesthetic landscape $20,000 Replace water fountains (ADA approved fountains) $10,000